City Council Agenda Packet 03-24-1986AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, March 24, 1986 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Jack Maxwell, Dan Blonige n.
1. Call to Order.
2. Approval of t4inutes of the Regular Meeting Held March 10, 1986,
and the Special Mooting Held March 13, 1986.
3. Citizens Comments/Petitions, Requests and Complaints.
Old Business
4. Consideration of Adapting a Resolution Initiating Orderly Annexation.
S. Consideration of Awarding a Contract for the Construction of rho
Interceptor Savor.
6. Consideration of Adopting a Resolution Approving Plans and Specifications, i
Ordering the Improvement, and Calling for an Advertisement for
Bids for the Construction of Sixth Street Between Trunk Highway 25
and Cedar Street.
7. Consideration of Granting Approval to the Final Plat for Pitt Subdivision.
Applicant, Doug Pitt.
Nov Business
S. Consideration of a Conditionol Uoo Request to Allow an Addition
to a Shopping Cantor to be Constructed in a 8-3 (Highway Business)
Zone • Applicant, Lincoln Monticello Commercial Partners Ltd. Partnership.
9. Consideration of a Conditional Use Request to Allow an Office Building
in a PZ -M (Performance Zone•Mixod) Zone. Applicant, David Anderson.
10. Consideration of Granting a Sunday Liquor License to the Monticello
American Legion.
11. Consideration of Granting Approval to the 1986 Industrial Development
Committee operating Budget.
12. Consideration of Adopting a Resolution Establishing Flow Control
an LeaVea.
13. Informational Item - Presentation of a Proposed Request for Proposals )
for WWTP Contracting.
14. Consideration of a Request by Fullerton Lumber to Reduce Ratainaga
on Fire Hall Construction.
City Council Agenda
March 24, 1986 - 7:30 p.m.
Page 2
15. Consideration of Preparing an Amendment to the City Zoning Ordinance
to Allow Auto Bndy Shops as a Conditional Use Within a B-3 (Highway
Commercial) Zone.
16. Consideration of Bills for the Month of March.
17. Adjourn.
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MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 10, 1986 - 7:30 p.m.
Members Present. Arve A. Grimsmo, Bill Fair, Jack Maxwell, Dan Blonigen.
Members Absent: Fran Fair.
2. Approval of Minutes.
Motion was Bade by Blonigen, seconded by Maxwell, and unanimously
carried to approve the minutes of the regular meeting held February 24,
1986.
4. Public Hearing - Consideration of Application for Small Cities Grant.
The public hearing for the application of a Small Cities Community
Development Block Grant was cancelled, as the applicant had not
supplied the City with all of the required information requested
to proceed with the application. If the information is supplied
at a later data, a public hearing would be rescheduled.
5. Review and Discussion on Bids Received for Interceptor Sewer Project 86-1.
The Council reviewed the bids received on the 1986 Interceptor Sower
Project. A total of 10 bids were received ranging in price from
a low of $935,720.75 from L 5 G Rahboin Company of Centerville,
Minnesota, to a high of 51,200,693. 50. The City Engineer has reviewed
the bid proposals and indicated the low bidder, L G G Rehbein, was
a responsible contractor' for the project.
Because of the delays in getting the Environmental Assessment Shoot
published, the Minnesota PCA will not be taking any action on approving
the interceptor sower EAW until March 26, 1986; and it was recommended that
the City postpone any action on awarding a contract until at least
the next Council meeting, March 24.
Motion was made by Bill Fair, seconded by Maxwoll, and unanimously
carried to postpone any action on awarding the bid until the March 24,
1986, mooting duo to the Environmental Assessment Workshoot not
being completed yet.
6. Consideration of a Resolution Setting Torms and Conditions for the
Salo of Bonds for the Conatruction of Sanitary Saver Interceptor.
Mr. Jerry Shannon of Springated, Inc., reviewed with the Council
the proposed sale of bonds for the construction of the intorcoptor
sower project, and he recommended a total bond sale for the intorcoptor
sower to be in the amount of 91,050,000.00 over a 15-yoar term.
The bond sale at this time would only cover the intorcoptor sower
portion of the contract, and an additional bond sale will be hold
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Council Minutes - 3/10/86
during the summer of 1986 to cover the cost of street construction
and related work that is included in this project.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to adopt a resolution which sets the sale of bonds for the
interceptor sower project for April 14, 1986, in the amount of $1,050,000.00.
See Resolution 86-4.
7. Consideration of Orderly Annexation Area Study.
Mr. Howard Dahlgren of Dahlgren, Uban, and Shardlow, City's Consulting
Planner, reviewed briefly with the Council the recently completed
Orderly Annexation Area Study. John Badalich of OSM reviewed the
utilities portion of the study and indicated that the City was able
to handle utility extensions to serve the entire Orderly Annexation
Area if needed. Mr. Dahlgren, in his review, recommended that the
study indicates that future development will occur in the Orderly
Annexation Area and that the City was best equipped to handle the
development in an efficient and cost effective manner and recommended
that the City commence annexation proceedings of the entire Orderly
Annexation Area.
Mayor Grimamo felt that the report should be accepted and its recommendations
be implemented with the City proceeding with annexation of the entire
OAA arum. Hu recommended that the City Council Got a direction
for annexation of the entire area and act up a coating with the
Township Board to review the Study's findings and to let the Township
know of the City's intention to proceed.
Councilmomber Blonigon also indicated support for annexation of
the entire OAA area, as he felt the City would be better able to
control development that will occur over the coming years. Councilmombor
Maxwell indicated that he had not had sufficient time to review
the report in detail and requested that any action on the Council's
part be delayed until a future Council coating. It was noted that
Councilmombar Fran Fair has not had an opportunity to review the
report due to hot absence, and it was suggested that the item be
again discussed at the next Council meeting, March 24. Mayor Grimamo
noted that he would be absent at this meeting but that his recommandation
for annexation could be carried forward to that meeting.
S. Consideration of Kealy Haiqhto Final Plat. Applicant, John Sandbarc;.
At the previous Council meeting, the Council directed the developer,
Mr. John Sandberg, to prepare his final plot for the Koaly Heighta
Subdivision incorporating the Council's racommondation for a plattod
street that would extend Marvin Elwood Road to River Street and
to plot an extension of the Koaly Hoights Circle that would extend
to County Road 75. In addition, the Council's directive included
recordable covenants that address the requirement of on-sito recreation/
playground facilities for each of the replotted multiple aitoe and
a document to cover the required screening of Lots 4 G. 9 from abutting
residential properties prior to building permit issuance.
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Council Minutes - 3/10/86
Kealy Heights is a replat of a portion of the existing Meadows Subdivision
into seven larger multiple family sites.
Mr. Daniel Fria informed the Council that Mr. Sandberg was no longer
the owner of the proposed subdivision and that Tom Holthaus, Dayla
Veches, and himself were now the new owners of the proposed Kealy
Heights plat. Mr. Frie noted that the final plat as presented includes
the platting of Marvin Elwood Road to River Street and the dedicating
of a street extension from Kealy Circle to County Road 75 as requested
by the Council. The now developers have indicated their intent
was to extend Marvin Elwood Road to River Street at their expense
immediately but have no plans to construct the Kealy Circle extension
at this time. In addition, they also were agreeable to providing
a screening plan for Lots 9 & 10, Block 2, that would moot City
requirements of adequately screening the adjacent residential property
before any building permit would be issued for a multiple apartment
building on these lots.
In reviewing the plat, staff members noted that the recently adopted
Zoning Ordinance requires a 24 -unit apartment building to have 79,000 sq.ft.
of land area, and the lots as platted under the old ordinance have
only approximately 65,500 sq.ft. The developers requested that
the final plat as presented be allowed to construct multiple family
apartments based under the old zoning regulations because the lot
sizes were based on old regulations to begin with. Tara vara Council
concerns over granting approval of the plat and automatically allowing
24 -unit apartment buildings, as all dwellings consisting of more
than 12 units do require a conditional use permit and are not automatically
granted. The developers indicated they would have to know which
regulations would apply to this plat because if they had to moot
the now square footage requirements for 24 -unit apartments, they
didn-t want this plat to be approved, an the lot sizes would be
insufficient and they would consider replotting to moot the now
ordinances. They felt this was unfair in that the plat, including
the preliminary plat, was always booed an existing regulations
at the time; and to change at this late date would be unfair to
the developer.
The developers also seemed in agreement with providing a recordable
easement that would require shared driveway access to Marvin Elwood
Road within the development which would eliminate each lot having
a direct access to Marvin Elwood Road for traffic purposes.
It was noted that the City Engineer had just received a copy of
the final plat and had not had time to review the final form and
requested that any approval be contingent upon his review. An a
result, it wan recommended that any action on the approval of the
final plat be continued until a spacial meeting scheduled for Thursday,
March 13, at which time the plat could be considered for approval.
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Council Minutes - 3/10/86
9. Consideration of Entering into Purchase Agreement for Land Acquisition
of Site for Water Tower.
Councilmember Jack Maxwell and Public Works Director, John Simola,
informed the Council that negotiations have taken place on the possible
purchase of a piece of property on Monte Hill for the new water
reservoir site on property owned by the Monte Club. An agreement
to purchase approximately 5 acro plus necessary easements for $5,000.00
had been negotiated: and it was recommended by Councilmember Maxwell
that the purchase agreement be approved with a $100.00 earnest money
down payment.
Motion was made by Bill Fair, seconded by Blonigen, and unanimously
carried to authorize entering into a purchase agreement for
$5,000.00 for the site.
10. Consideration of Granting a Conditional Use Permit and Variance
Request to Allow Construction of a 24 -unit Apartment Building.
Applicant, Lionel Kull.
Mr. Lionel Kull and Steven Upgren requested a conditional use permit
to construct a 24 -unit apartment building in the rear of the Riverroad
Plaza property. A variance was also requested, as the lot square
footage for a 24 -unit apartment was approximately 1,030 sq.ft. short
of the minimum required.
In reviewing the site plan, concerns were discussed over the shared
driveway the facility would use with the abutting Riverroad Plaza
property and the possibility that the driveway to the apartments
would be blocked when semi's are unloading at the Riverroad Plaza.
The developers agreed to work with the City staff in providing additional
blacktopping areas no that traffic would not be interrupted when
deliveries aro made to the Riverroad Plaza. An additional variance
was requested by the developers to allow the parking lot to be constructed
on the southerly lot line of the property instead of having a 5 -foot
setback. It was felt by the dovolopers that the request for outback
variance, would not be a problem, as they have an additional 12 -foot
easement from the abutting property owner for snow removal, etc.
The developers also agreed to present a lighting plan of the parking
lot and building that the City staff could review and approve, and
they also agreed to provide storm cower catch basins at the weat
and of their parking lot and construct necccsary piping to connect
with the existing storm cower lines.
Barb Koropchak, resident in the adjacent townhouse development,'
expressed concerns over the amount of traffic that would be generated
on County Road 39 and felt there may be a problem with access at
this point. In addition, she felt the developers have not shown
where a hardship exists in requesting the variancos on lot oizoc
and allowing the parking lot to be built to the lot line and requested
further Council consideration of allowing those variances.
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Council Minutes - 3/10/86
LAfter further discussion, motion was made by Maxwell. seconded by
Bill Fair, to approve the conditional use permit as requested contingent
upon the developer providing increased driveway width near the loading
area of the Riverroad Plaza, along with a screening and lighting
plan that meets City requirements.
11. Consideration of Request by Fire Hall Architect for Additional Comoensation
on Construction Phase Services - TXDA.
Mm. Wes Hendrickson, of TKDA, architect on the Fire Hall construction
project, appeared before the Council to request consideration of
additional compensation for inspection services provided by their
f irm. Mr. Hendrickson noted that their original contract with the
City expected the fee not to exceed 59,000.00 for inspection services.
but as of February, 1966, they have had an additional S8,638.96
in services above the S9,000.00 base fee.
Mr. Hendrickson felt that the construction had taken longer than
initially anticipated and that the contractor and subcontractors
may have been inexperienced in this type of project which resulted
in additional inspection services by their firm. As a result, they
requested that the City consider sharing in the cost overrun by
splitting the additional expenditures.
Court:ilmember Maxwell indicated that if the architect had expected
a cost overrun of this magnitude, the City should have been made
aware of the overrun prior to the completion of the project. As
a result of this lack of notice, motion was made by Maxwell, seconded
by Blanigan, and unanimously carried to deny the request for additional
compensation.
Nota: Counciloombor Maxwell was absent for the balance of the meeting.
12. C onsidoration of Adootinq a Resolution SupDorting Local outdoor
Recreation Fundino.
Motion was made by Blonigen, seconded by Bill Fair, and unanimously
carried to adopt a resolution supporting local outdoor recreation
funding. Boo Resolution 86-5.
13. Consideration of Authoricinq purchase of Now Filinq Svotem for City
Hall-
For 1986, 82,500.00 was budgeted for the anticipated purchase of
a now filing system for City Hall records. Quotations were received
Prom sales representative, Joanna Reilly of Wahl 6 Wahl, Inc., for
three filing cabinets on a Sliding track System which would replace
the existing filing cabinets for a total coat of 82,419.00. With
the now filing cabinets, an additional 8490.80 in Suppli4S such
so folders and labels would be required to convert the present system.
The additional supplies would be considered general operating supplies
and have boon budgeted for.
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Council Minutes - 3/10/86
Motion was made by 8111 Fair, seconded by Blonigen, and unanimously
carried to approve the purchase of the filing system as quoted.
14. Consideration of Setting Date for 1986 Board of Review.
It was the consensus of the Council that the annual Board of Review
conducted by the Wright County Assessor's Office will be held on
Monday, May 19, 1986, at 7:00 p.m.
15. Consideration of Authorizing Public Works Director to Attend Conference.
Public Works Director, John Simola, requested approval to attend
the 7th Annual National Road and Street Maintenance Conference to
be held at the Riviera Hotel in Las Vegas, Nevada, on April 21-23.
Mr. Simola noted that expected cost to attend the conference, including
transportation, conference fees, and meals, would be approximately
$569.00, slightly over the budget for 1986; but during previous
years, travel and conference for the Public Works Department was
under budget.
Councilmember Blonigen questioned whether attending national conferences
would be of benefit to City personnel and didn't think it was a
worthwhile expenditure.
Motion was made by Bill Fair, seconded by Arve Grimsmo, to authorize
the Public Works Director to attend the National Road and Street
Maintenance Conference on April 21 in Lao Vegas, Nevada. Voting
in favor was Fair, and Grimsmo. Opposed, Blonigen.
16. Consideration to Prohibit Anglo Parkinq on County Road 39 Between
Elm Strout and I-94.
As part of the proposed upgrading of want County Road 39, it is
a State Aid requirement that the City prohibit angle parking on
this portion of the road in order to receive state funding.
Motion was made by 8111 Fair, seconded by Dan Blonigon, and unanimously
carried to adopt a resolution prohibiting angle parking on County
State Aid Highway 39 between Elm Strout and I-94. Soo Resolution 86-6.
17. Consideration of Partial Upgradinq of Well #1 Duo to Motor Burn
Out.
Public Works Director, John Simola, informed the Council that the
60 H.P. motor powering the deep wall turbo pump at wall Al has again
burned out. This motor had previously boon rewound on two separate
occasions, the latest only 14 months ago, and would not be suitable
for rewinding again. Mr. Simola noted that he has boon unable to
find a now or used motor of the exact typo and modal that failed
and racommondod the City consider purchasing a 75 H.P. now motor
as a rsplac:mont. In addition to the motor at a cost of 52,902.00,
:tartar con role and wiring at the pump house, along with installation,
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Council Minutes - 3/10/86
would total $9,602.00. It was noted that along with the new motor
and wiring changes in the well house, Northern States Power would
also change the existing transformer at the site which would hopefully
prevent future reoccurrences of failure in the motors.
Motion was made by Blonigen, seconded by Bill Fair, and unanimously
carried to authorize the Public Works Director to purchase a new
motor and related upgrading of the well motor for a total estimated
cost of 59,602.00.
18. Discussion on Proposed Middle School Site Selected - District 0882.
Although no official action was requested on the recently selected
site of the proposed Middle School, the Council discussed the School
Board's selected site, which is partially in the Oakwood Industrial
Park. Mayor Grimsmo expressed his approval of the School Hoard
selecting a site south of I-94 and felt the location would be a
suitable one and reinforces the projections of the recently completed
Annexation Study which indicates that residential growth will occur
in the Orderly Annexation Area. It was noted that with a school
being located south of I-94, residential growth usually occurs surrounding
such a facility.
Councilmembe r Blonigen expressed concerns over the site that was
selected a„d noted that the site smarted was added to the list
of potential areas after the public hearings were hold by the School
Board. He didn't think the citizens had an opportunity to comment
on the specific sites selected and felt an industrial park would
not be a good location for a school next to possible hazardous manufacturing
facilities. Mr. Blonigen also felt the school being located adjacent
to heavy industrial zoning may prevent industries from coming into
the industrial park and locating next to a school facility.
Councilmember Maxwell expressed his favor with the location selected,
and Councilmembor 8111 Fair had no opinion at this time on the site
selected.
The item wan on the agenda for discussion purposes only, as no action
was requested by the School Board at this time.
19. Consideration of a Request for a Gambling License. Applicant. Minnesota
State Council Knights of Columbus.
The Knights of Columbus representative requested that this item
be tabled by the Council at this time, as they were in the process
of changing their application for a gambling license with the State
Gambling Board.
Rick Wolfato ller
Assistant Administrator
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Thursday, March 13, 1986 - 7:30 a.m.
A special meeting of the Monticello City Council was duly held at
7:30 a.m., Thursday, March 13, 1986, in the City Council Chambers.
Members Present: Arve Crimsmo, Dan BLonigen, Jack Maxwell, Bill Fair.
Members Absent: Fran Fair.
The meeting was called to order by the Mayor.
1. The first item on the special meeting agenda was to consider the
final plat of Kealy Heights. Daniel Frio, Tom Holthaus, and Dayle
Voches, current owners of the property to be platted as Kealy Heights,
were present to clarify certain questions with development potential.
Administrator Eidem provided basic design background on the plat
and recommended that the Council approve according to those conditions.
Eidem explained that prior to any motion approving the plat. it
would be necessary for the Council to vacate streets and easements
within the existing plat, the Meadows. Before any motions were
made. the Mayor asked the dcvalopers if they understood the proposals
( explained by Eidem and found them to be acceptable. The developers
indicated they were in agreement.
Motion by Bill Fair, seconded by Maxwell, and unanimously carried
to vacate the following streets: All of Hadman Lane in the Meadows.
all of Meadow Lane in the Meadows, and all of Crocus Circle in the
Meadows, according to the plat thereof on fila and of record in
the office of the County Racorder, Wright County, Minnesota. ALDO
to be vacated are all of the utility and drainage easements in Block 2
and Block 3, the Meadows. All of the utility and drainago easements
in Block A, the Meadows, except thorefrom those easements that are
within Lots 19-23 inclusive, Block e, the Meadows, according to
the plat thereof on filo and of record in the office of tho County
Rocordor, Wright County, Minnesota.
Motion was made by Bill Fair, seconded by Blonigen, to grant final
approval to the plat known as Kealy Heights under the following
terms and conditions, to -wit:
1) All public improvements such as aowor, water. atorm sower, streets,
and curb and gutter shall be installed by the developers at their
own expense and in accordance with City standards and design specifications.
2) The extension of Marvin Elwood Road be fully completed by the
developer in accordance with number one above prior to the issuance
of a building permit for any structure on any lot in Block 2, and
for any structure on Lot 1 or Lot 2, Block 1.
Special Council Minutes — 3/13/86
3) That portion of Kealy Circle lying south of Marvin Elwood Road
be fully completed by the developer in accordance with number one
above prior to the issuance of any building permit for Lots 4, 9, or 10,
Block 2.
4) The developer shall prepare and implement an approved screening/
buffering plan for the southerly boundaries of Lots 9 and 10 in
Block 2, concurrently with their building permit application for
either of these lots, said screening plan to not be considered a
replacement or substitution for the landscaping requirements of
any developer of the land.
5) Driveway access to Lots 1, 2, and 3, in Block 2, shall be from
a common street access (curb cut) off of Marvin Elwood Road, which
access will be sited within the 50 -foot wide strip extension of
Lot 3, Block 2, which fronts on Marvin Elwood Road. Additional
curb cuts to Marvin Elwood Road for Lots 1 and 2. Block 2, shall
not be allowed without prior City review and approval.
6) Driveway access to Lots 4, 9, and 10, in Block 2, shall be from
a common street access (curb cut) off of Kealy Circle. Additional
curb cuts to Kealy Circle for any of Lots 4, 9, or 10, in Block 2,
shall not be allowed without prior City review and approval.
7 ) For planning purposes only. Lots 1 and 2. Block I, shall be,
deemed to have adequate area (square footage) to accommodato four,
2 -bedroom unit structures each. This granting of a unit allowance
dean not constitute, nor should it be construed to be a guarantee
that four, 2-bodroom units will be allowed when, after proper review
of a development proposal, basic planning principles other than
area requirements indicate that such a development would be imprudent
or have a detrimental effect on the area. Further, this approval
in no way waives the necessity for proper permit application procedures.
B) For planning purposes only, Lots 1, 2, 3, 4, 9, 10, and 11,
Block 2, shall be doomed to have adequate area (square footage)
to accommodate 24, 2-bodroom unit structures each. This granting
of the unit allowance does not constituto, nor should it be construed
to be a guarantee that 24, 2-bodroom unit structures will be allowed
per lot when, after proper review of a dovolopment proposal, basic
planning principles other than area requirements indicate that such
a development would be Imprudent or be found to have a detrimental
affect on the area. Further, thin approval in no way waives tho
necessity for proper permit application procedures.
9) A portion of a provicualy deferred assessment on the Klucas,
property, said portion totaling 98,976.00, which assessment is equal
to a pro rata amount for 160 fact of straat frontage, shall be paid
in full prior to issuance of a building permit for any lot within
Kealy Haights.
Voting in favor of tho motion: Grimsmo, Bill Fair, Blonigon, and Maxwell.
Voting in opposition: Nona. Motion carried.
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Special Council Minutes - 3/13/86
2. John 8adalich and Chuck Lepak of OSM were present to review the
proposed water system and the Water Study with the City Council.
Substantial time was spent reviewing the technical data with questions
being raised by all Council members and by John Simola, Public Works
Director, and Tom Eidem, City Administrator. 8adalich and Lepak
reviewed all of the technical data discussing issues such as increased
pressure, increased volume, and increased fire flow. Maps, charts,
and illustrations were reviewed by all members present.
Councilmember 8111 Fair indicated that he wished to spend some time
on the discussion of financing. Mr. 8adalich of OSM presented a
brief review of hookup charges, area charges, and special assessment
formulas utilized in other communities. He stressed that it might
be beneficial to pay for the City's water project using a combination
of all financing methods. 8adalich suggested that the water hookup
fee be increased to $600.00, and that an area charge be established
for all new water extensions. In addition, properties directly
benefiting from the extension of water lines would be assessed on
either a per unit or front foot formula. Lastly, 8adalich indicated
that since the water tower and wells were of general benefit, a
portion of the project could be levied on ad valorem taxes. Mayor
Crimsmo indicated his preference to take advantage of Monticello's
extraordinary tax baso when doing projects of this magnitude. Councilmembor
Blonigen felt that as much as can be reasonably assessed ought to
be assessed so that ad valorem does not carry an unreasonable burden
for fuuure expansion. Eidem indicated that the nature of the project
was such that a largo part of the work would be of general benefit
and could justifiably be placed on ad valorem taxes, while the balance
of the project provided specific benefit to specific properties
and could justifiably be epacially assessed. Eidem suggested to
the Council that he be allowed to work with OSM to work on a revised
financing program to be presented at the April 14 City Council meeting
at which time, if the proposal seamed reasonable to the Council,
they could then not a public improvement hearing in accordance with
the provisions of Minnesota Chapter 429. The Council concurred
that this would be the proper procaduro to follow.
Lastly, John Simola requested that the Council authorise an expenditure
not to exceed $10,000.00 to 1) drill a toot wall on Monte Hill,
2) perform agricultural wail toatingu, and 3) to do soil investigations.
Motion by Bionigan, second by Maxwell, and unanimously carried authorising
Simola to have the three investigations performed. Thera being
no further agenda items for the special mooting, the meeting was
adjourned.
4.mm.sEidd"m
City Administrator
Council Agenda - 3/24/86
4. Consideration of Adopting a Resolution Initiating Orderly Annexation. (T.E.)
A. REFERENCE AND BACKGROUND:
The study authorized by the City Council to be done by Dahlgren, Shardlow
& Uban and OSM investigating the need for annexation is now complete
and has been distributed to the City Council members. Additional copies
have now been printed, collated, and bound and will be made available
to membors of the Town Board and the County Planning Office. Upon
review of the study, it is fairly evident that the evidence concludes
that annexation of the entire Orderly Annexation Area is in the beat
interest of the parties involved. The study done by our consultants
provides conclusive evidence in favor of annexation. Granted, the
Township could conceivably hire a planner who would structure the evidence
such that annexation would be inappropriate. This becomes more a challenge
of the work of our Consulting Planner and not of City concepts. The
study addresses the crucial figures outlined in Statute that need to
be investigated when making an annexation determination. In addressing
those areas, the conclusion is still that the City ought to commence
annexation proceedings.
Under Minnesota Statute, various types of annexation are allowed.
Because we are addressing an orderly annexation, I am suggesting that
the City begin under the orderly annexation procedure. The process
would be similar to the following: Council adopts a resolution initiating
orderly annoxation procedures. We would then want to enter joint meetings
with the Town Board in order to establish the proper Orderly Annexation
Area and process. If the City and the Township reach an agreement,
then the plans would be submitted to the Minnesota Municipal Board
for action. As required by Statute, hearings would be hold in front
of the Municipal Board.
If an agreement cannot be reached, then orderly annexation may have
to be terminated, and the City begin annexation under other provisions
of the Statute. Other annexation procedures would also load to public
hearings before the Municipal Board, periods of time while the Board
makes its ruling, and potential settlements in District Court after
the Municipal Board order. I think it is beneficial for the City to
begin immediately with orderly annexation. In addition to the resolution
being presented for your adoption, I think the City ought to establish
a data for a joint City/Town mooting and extend the invitation to the
Town Board to discuss the data.
0. ALTERNATIVE ACTIONS:
1. Adopt the resolution and cot a special joint meeting to commanco
orderly annexation proceedings. This is the logical way to proceed
and follows in alignment with the original order of 1974.
2. Do not adopt the resolution - This does not address the increasing
urbanisation in the fringe area surrounding the City.
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Council Agenda - 3/24/86
3. Bypass orderly annexation and file directly with the Municipal
Board - This immediately creates adversarial roles for both the
Tom and the City and will minimize any benefit that may come out
of negotiations.
C. STAFF RECOMMENDATION:
Staff recommends the City adopt the resolution and set a special meeting
as soon as possible so the proceedings can begin. Conceivably, the
entire process could take as much as 3-4 years. I would hope that
adversarial roles don't develop to such a point that the entire matter
must go through the Municipal Board and then on to District Court and
beyond.
D. SUPPORTING DATA:
Copy of the resolution for adoption; Copy of the Annexation Study which
has been provided to you earlier.
NOTE TO COUNCIL: The now OAA Study has been printed and bound. Please
return the first OAA Study you received in exchange
for the new one.
-2-
RESOLUTION 86-
C, RESOLUTION INITIATING ORDERLY ANNEXATION
WHFREAS, pursuant to an order of the Minnesota Municipal Board dated
an Orderly Annexation Area was created on the boundaries
of the City of Monticello, and
WHEREAS, the intent of such Orderly Annexation Area was to encourage
urban growth near the corporate limits of the City of Monticello while
protecting the rural nature of the remainder of Monticello Township,
and
WHEREAS, in the years since said order was passed, growth had occurred
making the Orderly Annexation urban, or about to become urban in nature,
and
WHEREAS, a report prepared by Dahlgren, Shardlov and Uban, a professional
Land Use Planning Consultant, indicates that the Orderly Annexation
Area is in need of orderly annexation, and
WHEREAS, said area was designated to be annexed in an orderly fashion
as urbanization occurred.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO. MINNESOTA
that
1. The area known as the Orderly Annexation Area is found to be in
need of annexation.
2. Such annexation will be in full compliance with the intent of the
Municipal Board order dated creating the orderly
annexation.
3. The City of Monticello hereby initiator orderly annexation procoodinga
by extending an invitation to the Town Board of Monticollo Township
to moot in a joint meeting for the purpose of determining appropriate
annexation procadures.
Adopted this day of March, 1986.
Arvo A. Grim®mo, Mayor
Thomas A. Eidom
City Administrator
6D
Council Agenda - 3/24/86
Z-
5. Consideration of Awarding a Contract for the Construction of the Interceptor
Sewer. (J.S.)
A. REFERENCE AND BACKGROUND:
As you recall, at the last meeting on March 10, the City Council reviewed
the bids for the 86-1 Interceptor Sower Project. L & G Rehboin, Inc.,
of Centerville, Minnesota, were the low bidders in the amount of $935,720.75.
John Badelich presented information that the L & G Rehboin Company
was a responsible bidder. In fact, Orr-Schelen-Mayeron & Associates
had worked with this firm on other projects. At the last meeting,
the Council tabled action on the award pending anticipated completion
of the EAW. A final comment period for the EAW is March 26. It is
our intention to contact the Minnesota Pollution Control Agency on
the afternoon of March 24 prior to the meeting to obtain information
as to the state of the EAW. If the Minnesota Pollution Control Agency
has received no significant negative responses to the project, in all
likelihood the EAW will be approved and a permit will be forthcoming
well within the allowable time limits sot forth in the specifications
for Project 86-1. It would be reasonably safe under those conditions
to award the contract and then delay any pipe laying operations until
we have the permit from the Minnesota Pollution Control Agency.
In addition to the above, we have not as of yet received final word
from Burlington Northern so to their review of the plans and opecificntions
and approval to go ahead with the project as planned. Also, as of
Thursday afternoon, we have not yet received easements from 1) Bargstad
Properties, who own Codar Crest Apartments; 2) Wally Houle, who owns
Ridgemont Apartments; and 3) Tom Brennan, who owns the cornfield between
Minnesota Street and Elm Street. We have amplo time to obtain casements
from Tom Brennan and Mr. Wally Houle. We do not, however, have a significant
amount of time to obtain the casement from Borgstad Properties. It
is my understanding that Mr. John Borgatad at one time informed the
City Administrator that thio easement would be forthcoming free of
charge to the City. Since that time, he has raised some concerns and we aro working
with him to obtain the casements. Wo may have more information as
to the easement questions oleo for Monday ovoning-a mooting.
0. ALTERNATIVE ACTIONS:
1. The first alternative would be to award the bid to L & G Rehboin, Inc.,
and to delay notice to proceed until ouch time the Minnesota Pollution
Control Agency permit is in hand, as wall as the necessary easements.
2. The second alternative would be to delay the award of the bid again
and reconsider award on April 14, at which time we can again review
the permit and easement concorns.
C. STAFF RECOMMENDATION:
The staff wiahoo to delay its recommendation until Monday ovsninglo mooting.
D. SUPPORTING DATA:
Nona.
-3-
Council Agenda - 3/24/86
6. Consideration of Adopting a Resolution Approving Plans and Specifications,
Ordering the Improvement, and Calling for an Advertisement for Bids
for the Construction of Sixth Street Between Trunk Highway 25 and Cedar
Street. W .S.)
A. REFERENCE AND BACKGROUND:
As part of the Tax Increment Financing Plan for Raindance Properties,
the City is to construct Sixth Street between Highway 25 and Cedar
Street utilizing Tax Increment funds. In the past, the City Council
has approved the Tax Increment Financing Plan, the Development Agreement,
and the Bond Sale. The plans and specifications for the construction
of Sixth Street are to be ready or available for your review at Monday
evenings meeting. The project consists of street construction to
include curb and gutter, along with a small segment of storm sewer.
The project will include relaying a portion of the existing 12 -inch
water main.
An part of the Development Agreement, OEM was given authorization to
prepare the plana and specifications sometime ago. Because of the
unsuitable soils in the area, we made it a point to instruct OSM to
consider the design carefully so that we may achieve a 20 -year design
life for this street without any unnecessary settlement. If the plans
arrive in time, they will be available with your agenda packet. If
not, they will ba provided at Mrnday ovening4o canting.
Becauso of the Development Agreement, the City has no other options
but to construct the street. If the engineer's estimate is higher
than those funds available through the Tax Increment Financing Plan,
the City would then have the option to conaidor altornato cathode of
construction and/or financing.
C. STAFF RECOMMENDATION:
It is the staff recommendation that the City of Monticello construct
Sixth Street in accordance with our Davolopmant Agreement.
D. SUPPORTING DATA:
Resolution for adoption; Plano for Sixth Street if available.
-4-
RESOLUTION 86 -
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
FOR THE IMPROVEMENT OF SIXTH STREET
WHEREAS, pursuant to a resolution passed by the Council on November 12,
1985, Tax Increment District 06 was created, and
WHEREAS, the construction of Sixth Street between Trunk Highway 25
and Cedar Street was integral to the fulfillment of the Tax Increment
District Plan, and
WHEREAS, OSM has prepared plans and specifications for the improvement
of Sixth Street between Trunk Highway 25 and Cedar Street by installing
bituminous driving surface, curb and gutter, and appropriate drainage,
and has presented such plans and specifications to the Council for
approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto
and made a part horeof, are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in
the Monticello Times and in the Construction Bulletin an Advertisement
�- for Bids upon the making of such improvement under such approved
plans and specifications. The advertisement shall be publishad
for days, shall specify the work to be done, shall state
that bids will be received by the City Administrator until a.m.
on , 1986, at which time they will be publicly
opened in the Council Chambers of the City Hall by the City Administrator
and Consulting Engineer, will then be tabulated, and will be considered
by the Council at 7:30 p.m. on , 1986, in the Council
Chambers, and that no bids will be considered unless aaalad and
filed with the Administrator and accompanied by a cash deposit,
cashier's chock, bid bond, or certified chock payable to the City
for 5% of the amount of ouch bid.
Arvo A. Grimamo, Mayor
Thomas A. Eidem
City Administrator
0
C
Council Agenda - 3/24/86
7. Consideration of Granting Approval to the Final Plat for Pitt Subdivision.
Applicant, Doug Pitt. ( T.E. )
A. REFERENCE AND BACKGROUND:
Doug Pitt's final plat received approval from the Planning Commission
at their March 11 meeting. With respect to design provisions, the
plat is in full conformance and is ready for approval. Mr. Pitt has
indicated that he will record snow removal easements to accommodate
the clearing of the driveways which will run along the 12 -foot wide
lot extensions from the street to the rear lots.
The last time the Council discussed this plat, there was discussion
over the recovery of special assessments and park dedication. I asked
Mr. Pitt to stop in earlier this week to discuss a possible resolution
to the special assessment problem. Mr. Pitt brought with him a letter
from Jim Metcalf, hie attorney, questioning whether or not the City
could charge for these special assessments without public hearing,
or levy such charges in lieu of special assessments for subdivision.
I have taken the matter to City Attorney Pringle, but as of this writing
have not received an answer. I anticipate having Mr. Pringle's commonts
in time for the meeting.
With respect to the park dedication, the foo is required by ordinance.
gnring my conversation with Mr. Pitt, I explained how we arrived at
the value, and indicated that he had the right to challenge the value
determination. I believe it is absolutely essential that the park
dedication foe be collected.
B. ALTERNATIVE ACTIONS:
1. Grant approval for the final plat - From a design standpoint, the
plat is ready to be approved. With respect to the park dedication
fee, that should bo collected prior to the signing of the plat
and allowing it to be recorded. With roopoct to the special aoaossmenta
that staff has recommended, I hope to have datailed information
by Monday night. Withholding the signing of the plat and allowing
the recording may be the only leverage we have for recovering the
coat. If we aro unable to recover the coat, the not reault is
that Mr. Pitt rocaivas four sower hookups for the price of one.
Please keep in mind that when I use the word hookup, I rafor to
the ability to hook into the main, not the City's hookup charge
for service lines.
2. Deny the plat - On design groundo, I do not believe the City Council
hao roaoon to deny the plat. Daniel, at this point, can only come
for failure to fulfill financial obligations, if the City Attorney
finds that that is a bona fido reason for denial.
-5-
Council Agenda - 3/24/86
C. STAFF RECOMMENDATION:
Staff recommends that the plat design be approved and that the signing
of the hardshell be completed upon payment of the park dedication fee
and payment of special assessment recovery.
D. SUPPORTING DATA:
Copy of the final plat; Copy of the minutes of the March 11 Planning
Commission meeting.
-6-
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Planning Commission Minutes - 3/11/86
N
3. Public Hearing - A Final Plat Recuest for a Pz*o2osed Now Subdivision,
Pitt Addition. AC01-4cant, Doug Pitt.
Mr. Doug Pitt was present to propose the :'_nal plat of the Pitt
Addition. Chairperson Richard Carison opened the meeting for Public
input. No comments being heard, Mr. Carlson than closed the public
hearing.
Mr; Carlson questioned Zoning Adzinistrator Anderson if the restrictive
covenants in regards to snow removal are cove=ad; and zoning Ad=inistrator
Anderson answered that they are. Chairperson Richard Carlson than
asked for a motion.
Motion by Joyce Dowling, seconded by Barbara Noropchak, to approve the
final plat request for a proposed new subdivision, Pit: Addition.
motion carried Un4nirOU5,Y.
C"
C3
07
Council Agenda - 3/24/86
, 88. Consideration of a Conditional Use Request to Allow an Addition to
'l-- a Shopping Center to be Constructed in a 8-3 (Highway Business) Zone -
Applicant, Lincoln Monticello Commercial Partners Ltd. Partnership. (G.A.)
A. REFERENCE AND BACKGROUND:
The now owners of the Monticello Mall, Monticello Lincoln Commercial
Partners Ltd. Partnership, are proposing to put an addition onto the
existing Monticello Mall: On the enclosed site plan it shows the proposed
addition to the Mall and the proposed new parking spaces surrounding
it. As part of the addition, the owners are proposing to give the
existing Mall an outside facelift to make it more attractive to the
Monticello area. A couple of things that we noted in our review of
the plan, with which the developer sees no problem and will matte the
changes before the building permit application, are as follows.
The handicapped spaces as noted in the north area entrance will be
moved to the west one parking aisle, therefore being directly in front
of the now north entrance to the Mall. Parking spaces are put in along
the area of the loading/unloading area of the current wayno's Red Owl
Building. we indicated to the developers that we would like at least
130 foot, or 13 of those parking spaces, removed and marked for a loading/
unloading area to allow a semi to be able to maneuver his rig and
back into the loading dock area without encroaching into any other
parking spaces. Staff fools the enclosed landscaping plan needs some
additional plantings to be placed in both the northerly and easterly
parking iota to break the visual monotony of the large parking expense.
The minimum parking space requirements have boon exceeded in their
proposed site plan. A drainage plan wan not submitted and will be
submitted to our Consulting Engineer for his approval prior to the
building permit application.
B. ALTERNATIVE ACTIONS:
1. Approve the conditional uao request to allow an addition to be
constructed Onto the existing ohopping center.
2. Deny the conditional use to allow an addition to be constructed
onto the existing shopping cantor.
3. Approve the conditional use request for expansion of a shopping
cantor to be granted contingent on the following:
a. The City'o Consulting Engineer approvoo the drainage plan.
b. The refuse deposit and collection oitoo be screened from view.
e. Additional plantings (trona or shrubs) be placed in both the
northerly and castorly parking lots to break the vioual monotony
of the largo parking expense.
C. The City has a right to order Lincoln Monticello Commercial
Partners Ltd. Partnership, after a period of at least two years
but no longer than five years, to plant coven additional acroaning
troop along I-94 if the proposed ocrooning plan doeo not achieve
the desired affect.
-7.
Council Agenda - 3/24/86
C. STAFF RECOMMENDATION:
J
Staff recommends approval of the conditional use request to allow an
addition to the existing Monticello Mall. The new owners of the Mall
have been very receptive to the City and City staff in making sure
everything is in order prior to the public meetings and have acted
in a very professional manner in dealing with their conditional use
request.
D. SUPPORTING DATA:
Copy of the site plan; Copy of the narrative portion of the conditional
use request; Copy of the Planning Commission meeting minutes.
-8-
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PROIECT DATA
CROSS OI.II)INC AREA
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Lincoln
Development
,203 ohs„ Lane
Edina. Minrrwta 55.993
,61 21593-9000
March 5. 1956
Mr. Thomas A. Eidem,
City Administrator
City of Monticello
250 East Broadway
Monticello, MN 55362-9245
RE: The Monticello Mall
Dear Mr. Eidem
The Lincoln Companies is pleased to submit this request for a
conditional use permit for the proposed expansion of the Monticello
Mall. The enclosed material descri':es the nature and details involved
in this expansion in both narrative and illustrative form.
Our firm was attracted to Monticello because of our belief in the
current vitality and long-range growth potential of this marketplace.
Our specific interest in the Monticello Mall derives from our
perception that this facility, expanded and renovated, can better meet
the needs and demands of the Monticello trade area.
We believe that the enclosed proposal will produce a significantly
improved shopping facility and an aesthetically attractive "gateway" to
the Monticello area. The additional merchants who will be housed In
the expansion space will provide increased goods and services to meet
markeL needs and offer an increased employment base to the community.
The Lincoln Companies and its people are proud to be new members of
the Monticello community. One of our strongest corporate
commitments is to strive to be a good neighbor; to contribute to the
growth and enthusiasm of the communities in which our projects are
located. Wo look forward to that kind of relationship in Monticello.
Lincoln Development Services Corporation — Ono or The Lincoln Companies 9
l
i
-z
•
=
Page Two
Monticello City Council
and Planning Commission
March 3, 1986
iAccordingly,
we respectfully request that the Monticello Planning
Commission and City Council review and approve the enclosed
conditional use permit proposal.
Very truly yours,
Charles W. DuFresna
TT
President
e
C1JDasdl
enclosures
Ci
r;
a. l
I. -P -A -.T
rrm
TI.
C. I N t "Oil
FM-
Desian Nafrative
The e%panzion and renovation of the Monticello Mall is a significant
opportunity to create a new image for an established retail center,
housing alrazdy successful merchants. E pac ific dasign features are
to LIF2 Of -.he major and yo:
-ca--4
The eies;gn solution w7hich finally evolved is a strongly massed
structure with primary access frontage on Seventh Street. Seeking a
design that could incorporate the exist;ng building and yet set a
standard for image and quality, it was decided to focus exterior
7- attention on the two entrance points with the use of large, barrel
vaulted
entrance canocies. 'These structures will draw custorner to the
mall entrances and, through the use of illumination sources, develop a
crystalline character at right. The use of colored accent strics along
the signage band will provide continuity fro.m one entrarce to the
other. This concept will give the building a highly visible and
aesthetically strong design character.
The use of quality mate:!als, colored accent tores, and the creation of
individualistic entrance points, in conjunction with upgraded
landscaping, will all,.)tv the Montictl!o Mall to become a striking
invitalicn to those entering Monticello off Interstate 94 or from
Hightvay 25.
Proicct Ue-:r.riution
'I
! Currently, the l,:ontice!lo i till is a 0,000 �;:..rs foo: cn:?scad,
central m,ll shupptng cents:". Til:!; proposal I:recents Th.- Lincoln
(:o:ahcafc�' I:!ani ft_ itis u::p neigh a,._, t•_novatioa o: lits
The plan^i enclosed here -with depict the constructio:% of zn Ldd!tinnal
22.000 square feet, to be attached to the westerly side of the existing
center. The new addition will house 17,650 square feet of additional
shops.
- At the heart of the expansion plan is a reorientation of the project
toward the Seventh Street access points. This is being done largely in
re3pocso to the ma ian cor.s:ruc:!on planned for 1.3nnesota State
_4 I High:�ay 23. The ecrstructlan of :he nzdiar. strip are, the inst_'.!ation
of traffic signals at t'. -.e Seventh Street intersection will channel
significant tr.:ounts of vehicular traffic to the Seventh St-eet
entrances to the center. Accordingly, the principal access point and
1 park: ng area for the monticeilo mal! will be the northerly facade
I ratites than. the Ht;hway 23 facade.
In response to these facts, an architecturally dominant entrance will
be constructed on the north side of the mail where the rev; addition
meets the center. The surface parking are: on the mall's
=� north sido will be anpanded to the Se:'enth Street/property boundary
lines. An il:u:!r c:o?, four fust his?: ground sisn will Hari: this
central cctess alnt.
Insida the nflv., addition, aco nem pedestrian cull areas vrLl be
cn .strueted. One na•s aattion will attach to the enle.ing r..all araa and
run to pito wear; the seecnd will caR hence at the new primary entrance
t and r':n south :o iAJrstpt the east-•r..at mall.
R^rovallon
p, The existing facility will be improved in several ways to con°orm to
tho expansion ccnatruction. Lmdrior surfaces will !rs ::rl:rtsd; t!+=
. el7nage blind srd easterly entrance :•,ill rec.ive the eclor are
treatments to match those of the now construction. The interior mall
Collins, lighting, and walls will receive decor and finish
Improvements to coordinate with those in the expansion malls.
i
.t In addition, Lincoln's leasing and management services are provided to
a number of other owners for retail projects throughout the Upper
Midwest.
j� The Lincoln Companies is comprised of:
j Lincoln Properties. Inc.
i Lincoln Properties, Inc. is the leasing, and investment brokerage arr.
of The Lincoln Companies. During the past two years alone. Lincoin
Properties, Inc. successfully negotiated over S40,000,000 in leases for
more than one-half million square feet of retail and commercial
office space. Since 1975 the company has arranged in emcess of
S200,000,000 of investment real estate acquisitions and sales. Lincoln
'Tt Properties, Inc. is staffed by nine real estate marketing specialists.
tom,
Lincoln Prooertv Manaeement Comoanv
Lincoln Property Management Company manages shopping centers.
apartment complexes and office buildings. The company currently
manages nineteen properties with over 1,050.000 square feet and an
j estimated market value in excess of 567,000,000.
Lincoln Development Corporation
Lincoln Development Corporation is the development component of
The Lincoln Companies. Since its inception in 1982, the company has
successfully completed the renovation and new construction of several
major retail facilities and is currently completing development of new
retail shopping centers.
Lincoln Caoital Corocration
Lincoln Capital Corporation is responsible for the selection, financing
and acquisition of investment properties for development and
syndication by The Lincoln Companies and its partners/investors.
Lincoln Securities Corporation
Lincoln Securities Corporation is a registered broker/dealer
specializing in the marketing of direct . participation real estate
programs. The company is a member of the National Association of
Securities Dealers. Inc. (NASD), the Securities Investors Protection
Corporation (SIPC) and is registered with the State of Minnesota and
the Securities and Exchange Commission.
�01
Planning Commission Minutes 3/11/86
4. Public Hearing - A Conditional Use Request to Allow an Addition
to the Shocoinq Center to be Constructed in a 8-3 (Highway 9usinass)
Zone. ADalicant. Lincoln Monticello Commercial Partners Ltd. Partner.zhio.
Ms. Sandy Linstro th and Mr. Chuck DuFresne were present to propose
A the expansion plans for the Monticello Mall. Mr. DuFresra explained
to Planning Commission members the proposed expansion plans, along
with the proposed renovation of the existing exterior and interior
of the Monticello Mall. Chairperson Richard Carlson opened the
meeting for public input. 1:0 cocoents being heard, Mr. Carlson
then closed the public hearing.
Mr. Carlson then opened the meeting for questions from Planning
Commission cecbers. Mr. Warren Smith questioned the redesign of
their parking lot in that there might be a conflict with the Kentucky
Fried Chicken parking. Mr. DuFtasne countered that the plans are
to work with the owner of the Kentucky Fried Chicken franchise to
accommodate their parking lot redesign. Mr. Smith questioned if
the semi -trucks will be allowed to park at the present site. Mr.
DuFresne responded that they are not going to discourage this type
of parking. Their intentions are to leave things pretty much as
they are except for some on-site improvements. Mr. Smith also questioned
where the truck loading/unloading areas would be in relationship
to the existing Mall and the proposed expansion. Mr. DuFresne responded
that the existing Red Owl Food Store loading/unloading area will
be basically cleaned up, and they will be looking at a now design
for that area. .he proposed new Snyder Drug location will have
their loading/unloading of! of the area which they have cut and
angled through one corner of the building. Mr. Smith questioned
the walnut Street access point being moved. Mr. DuFresne responded
that the walnut Street access would remain the same and the other
accesa et midpoint between the blocks would be moved in a westerly
direction to accomodate the proposed new main entrance to the Mall,
which will be on the northwest corner of the existing :tell. Mr.
Smith also questioned as to whether the existing Photo Hut building
would stay or be removed. Mr. DuFresne announced that the existing
Photo Hut with its proposed parking spaces would remain at its currant
site.
Mr. Eidem questioned Mr. DuFresne on their freight unloading area
which is proposed for the Red Owl Food Store. Mr. Eidem explained
on the map whore it would probably be in the beet interest to ramova
those parking spaces to allow for a aemi-truck tractor to cove up
into those parking spaces and line up to back straight into the
leading/unloading area. The currant site plan does exceed the minicvm
parking spaces required: and by the removal of these 12-13 spaces,
it still meats the minimum requirements of the ordinance. Mr. DuFresne
responded that they are working with the current owner of the Red
Owl Food Stora and will come up with a more workable loading/unloading
area. Mr. Eidem then explained to Planning Commission cambers that
a landscaping plan was received by City staff explaining the tyPes
and number of trace and shrub plantings proposed. Mr. Eidom recommandad
approval of the landscaping plan with the condition that the number
of trees planted along the I-94 boundary of thin property be reviewed:
and if additional trees ere needed, the developers Put them in at
that time. Mr. Dufresne explained to Planning Commission cambers
that he had no problems with the proposed landscaping plan. Zf
they needed more trees planted along the 1-94 boundary, they would
have no problem putting them in at that time.
Chairperson Richard Carlson questioned what their plans were for
�✓ the exterior refuse containers. 'Mr. DuFresre referred to the site
plan and responded that they are proposing to have an enclosed refuse
area within the building in one corner of Snyder Drug, another one
in the corner of the existing Trustworthy Hardware Store, and another
one in the location of the Red Owl Food Store. Mr. DuFresna indicated
they are working with the existing Mall tenants to clean uo the
exterior of the building with no exterior refuse containers being
allowed. Zoning Administrator Anderson questioned the possible
relocation of the Red Owl loading/unloading dock area and the possibility
of a conflict with the existing businesses, Going in Style and Lakeland
Dental. He felt when the trucks bring merchandise to be unloaded
at the Red Owl Food Store that they would block the fronts of these
two businesses. Mr. DUFresne responded that it was a ver/ good
point and that they would try to work out a situation which would
be the least disruptive to those two businesses.
Chairperson Richard Carlson complimented the Lincoln Monticello
Commercial Partners Ltd. Partnership on their expertise and rewarding
experience on the presentation of their proposed Mall expansion
and welcomed them to the Monticello community. Chairperson Richard
Carlson then asked for a motion.
Motion by warren Smith, seconded by Joyce Dowling, to recommend
to the City Council that a conditional use permit for expansion
of a shopping center be granted to Lincoln Monticello Commercial
f Partners Ltd. Partnership, contingent on the following:
1. The City -5 Consulting Engineer approves the drainage plan.
2. The refuse deposit and collection sites be screened frcz view.
3. Additional plantings (traes or shrubs) be placed in both the
northerly and eastarly parking lots to break the visual monotony
of large parking expense.
4. The City has the right to Order Lincoln Monticello Commercial
Partners Ltd. Partnership, after a period of at least two years
but no longer than five years, to plant seven additional screening
trees along 1-94 if the proposed screening plan dean not achieve
the desired affect.
The motion carried unanimously.
(I
Council Agenda - 3/26/86
9. Consideration of a Conditional Use Request to Allow an Office Building
in PZ -M (Performance Zona -Mixed) Zone - Applicant. David Anderson. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. David Anderson is proposing to renovate an existing single family
house for the relocation of the Century 21 Real Estate Offices. With
the new zoning attached to this property, PZ -M (Performance Zone -Mixed),
types of allowable uses aro single family and multiple family dwellings,
and as a conditional use,Mr. Andersons request would be allowed in
this zoning area. however, there are many conditions that do apply
to any type of project like this which are to be addressed and are
noted on the enclosed sits plan. On Mr. Anderson's site plan, he does
meet the minimum parking space requirements for his proposed project.
The questions we have are in regard to the hard surfacing of the parking
lot and the type of curbing he is proposing to use. The type of surfacing
which he is proposing would not allow for proper surface water drainage
to Maple Street. with the proposed type of curbing, it would not channel
the water to Maple Street, nor in it a good barrier for parking a car.
Mr. Anderson is not objecting to installing permanent concrete curbing
or parmanent hard surfacing, but is asking the City Council to look
at soma alternatives or a combination of both to utilize in his parking
lot. In reviewal of this project, we could combine both types of curbing,
concrete curbing and wood landscaping timber typo of curbing, in certain
areae of the parking lot. For the hard surfacing, to got proper drainage
1 and proper maintenance with this proposed type of surface, we fool
it would be beat to go with a concrete or bituminous typo of hard surfacing
of this parking lot. Also a part of the requirement is solid opaque
screening on both the south and east aides of this project site. There
aro soma existing lilac tress which could varve as part of a screening
but may need additional plantings to achieve a solid opaque screening
affect. Mr. Anderson may want to negotiate to coma up with an altarnativa
hard surfacing and curbing requirement to lesson the impact on the
proposed renovation of this site. Thorn will be no structural change
in the interior or exterior of the house other than initial clean up.
Mr. Anderson has indicated at soma point in time this may be turned
back to a residential property.
B. ALTERNATIVE ACTIONS:
1. Approve a conditional use request to allow an office building in
a PZ -M (Poformanco Zeno-Mixod) Zone.
2. Deny the conditional use request to allow an office building in
PZ -M (Performance Zone-Mixod) Zone.
3. Approve the conditional use request to allow an office building
In a PZ -M (Porformanco Zona-Mixod) Zeno with tho following auggootod
conditions:
a. Soma typo of hard surfacing, concrete or asphalt, ba installed.
b. Some typo of curbing, concrato or a combination of concrato
and landscape timboro, bo installed.
MI!
Council Agenda - 3/24/86
C. An approved landscaping and screening plan be submitted prior
to building permit application.
C. STAFF RECOMMENDATION:
Staff recommends approval of the conditional use request allowing an
office building in a PZ -M (Performance Zone -Mixed) Zone with some of
the following suggested conditions: 1) There be some type of hard
surfacing, either concrete or asphalt) on the parking lot to allow
proper drainage; 2) Some type of curbing be installed, concrete or
a combination of concrete and landscaping timbers; 3) A landscaping
and screening plan be submitted and approved before building permit
application.
D. SUPPORTING DATA:
Copy of the location of the conditional use request; Copy of the site
plan; Copy of the narrative statement; Copy of the minutes of the Planning
Commission meeting.
-10-
City of Monticello
Re: Conditional Use Permit for 448 W. Broadway, Monticello
The use intended for the office is a real estate office for
approximately 10 agents.
The property will be improved both externally and internally. It
will be maintained and kept neat in appearance. The original
structure will be preserved so as to retain the charm of an older
home.
The sight plan (see attachment) indicates ample parking; i.e. there
will be parking spaces that are 10 feet by 20 feet, 10 total, allowing
one of these for handicapped parking. Additional space is available
as needed. The parking surface will be red rock (3/4) to control
dust. Rock is being used rather than a tar surface so that the
property. . . in particular the back yard of the homesite. .
is not irrevocably changed. The parking lot will be bordered by
landscape timbers and shrubs as recommended by a professional land-
scaper and/or the city staff.
The back of the property (or South side) has a lilac hedge for
screening. The side of the lot to the east also has a partial
lilac hedge. This side hedge will be added to as soon as weather
permits to complete the screening of the property on the east side.
L A professional landscaper has been contacted to plan for other
landscaping and also aovise as to what should be done to add to
the property landscaping as well as treatment of the existing
trees and shrubbery on the property to maximize the attractiveness
of the property. The work on the exterior and grounds will begin
as soon as weather permits.
Allowing for the properties in this area to choose between residential
or office space use will increase the value of the properties because
it widens the Options available to the homeowners at the time that
they would choose to sell. Because careful consideration of each
request is monitored by the City, only those properties that actually
upgrade themselves will be allowed to make the change.
I, David Anderson, will be present at the March 11, 1986, Planning
Commission Meeting as well as the March 24, 1986, Council Meeting
to answer any other questions or concerns.
3
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?• ` \ _ _ __ __ __ _ _ A conditional use request to allow
•v• !�, y an office building in a PZ -M Zone
(Performance Zona -Mixed).
David Anderson.
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Planning Commission Minutes - 3/11/86
L
Public Hearing - A Conditional Use Request to Allow an Office Building
in a PZ -;d {Perfortance Zone .Mixed} Zone. Applicant, David Anderson.
Mr. David Anderson was present to propose his request for renovation
of an existing house into new offices for center/ 21 Real Estate
firm. Mr. Anderson explained that trey are proposing to screen
the existing property on the east and south sides of the lot with
the existing lilac and other bushes there and also add additional
ones if needed later. He is proposing to hard surface the parking
lot with a crushed red rock surface and put in treated landscape
timbers for the curbing around the perimeter of the parking lot.
The house would be pretty much left the aame on the interior and
exterior except for an overall clean up. Mr. Anderson is proposing
to not destroy the integrity of the exterior or the interior of
the house; and at some point in time this could be converted back
to its original use as a single family dwelling. Planning Commission
member Barbara Koropchak questioned Zoning Administrator Anderson
as to why staff is insisting on a biacktopped parking lot. Zoning
Administrator Anderson countered that a type of hard surfacing,
blacktop or concrete, be used to allow surface water drainage from
the lot. with this type of surface, there are very few puddles
or bird baths within the parking lot.
City Administrator, Thomas Eidsm, indicated to Planning Commission
eembora the staff's perspective on the following items. 1) 1001
opacity on the south and east sides of the property for screening
purposes, utilizing the existing trees, shrubs, and plantings; and
if any additional ones are needed, they be planted prior to Certificate
of occupancy. 2) In ad;usting the proposed use of the building
for Century 21 Real Estate firm, it would be a commercial enterprise
business which requires hard surfacing with some type of curb and
gutter. The type of hard surfacing allowed for this is concrete
or blacktop and concrete curb and gutter.
e
C
Planning Commission Minutes - 3/11/66
Mr. David Anderson. countered that the hard surface which is addressed
in the ordinance i_sa surface to control dust.
Ruth Anderson ques:tloned City Administrator, Thomas Eidem, as to
why the hard surfs -ring is needed for this when the type of use within
this zone is residlential and ctncrorcial mixed. Mr. Eidem responded
that even though i tis a residential and commercial mixed zone,
the most restricti-ve requirements apply to the parking lot.
Planning Coomissio n oember warren Smith asked Mr. Anderson to explain
further what he was going to do inside or outside of the house.
Mr. Anderson indie ated he was intending to clean up the exterior
of the building. I: it needed reroofing, it would be reroofed.
If it needed new windows, the windows would be replaced. If the
porch needed a new foundation, it would be put in. If these things
weren't needed, it vould be left as it is. He is proposing to leave
the interior pretttytuch the same other than a lot of clean up and
elbow grease. His intentions are to not destroy the single family
integrity of this house. Abutting neighbor to the south, Mr. Harry
Schaffer, questioned the type of surface which Mr. Anderson was
proposing to use. He relayed his experience with the blacktop surface
he has on his driv-avay and compared it t,o the typo of surface that
Mr. Anderson was poxoposirg to use for this parking lot. Mr. Schaffer
also raised a ques=tion as to the housing values, particularly his
house, with a co=orcial business located at this site. Mr. Eidem
indicated there would be an increase in value because the value
to thia property a:nd other adjoining properties would be increased
by a good commerc Lal development occurring along the Broadway side
of this block. Ruth Ladd supported Mr. Eidem's statement, saying
that previous to h:or joining the Century 21 Real Estate Office,
she was with the real estate firm which originally had the Fitzgerald
house listed with thea, and the asking price three years ago was
considerably highamz. It has gone down in value over the past three
yearn aimply bocau:ae tha house is a big old house and was in deteriorating
condition. There in me market for this type of large house on a
large lot. Mrs. .rchn Sullivan, a neighbor icmediataly east of this
property, questioned t -ho headlights from vehicles driving into the
parking lot ehininglnto their house. City Administrator, Thomas
Eidem, indicated t_aMrs. Sullivan that the object of the 100% opaque
screening fence would be to cut down the glare from headlights of
oncoming care into. the parking lot onto their property. Ruth Ladd
countered that they normal office hours of the real estate office
are until 6:00 p.c., and they have no Sunday office horns. Planning
Commission combat Joyc o Dowling questioned the type of curbing that
is required for th:ie. Zoning Administrator Anderson countered that
the type of curbingroquired would be Boma type of hard surface
curbing like concreto to allow surface water to drain off the paricaters
of the parking lot; out onto Maple Street. Mr. warren Smith than
questioned the interior layout which Mr. Anderson is proposing.
Mr. Anderson countered that he Is proposing to leave the interior
5-
Planning Commission Minutes - 3/11/66
as it is except for basic clean up. He would like
to keep the integrity of the single family dwelling. Mrs. John
Sullivan then questioned if this property could be turned back into
an apartment building. Mrs. Sullivan, along with her neighbor,
Mr. and Mrs. Harry Schaffer. objected quite strongly to any type
of apartments being built there. Zoning Administrator Anderson
addressed Chairperson Richard Carlson on a letter he received from
a neighboring property owner, and also a comment he received from
e neighboring property owner. A letter was then read from Mr. Randy Havel
of Havel Giarusso 6 Associates, Inc., a neighboring property owner,
voicing their approval of such a conditional use request. Zoning
Administrator Anderson indicated to Planning Commission members
that Mr. Babe Clausen, former owner of the Dairy Store, would like
to voice his approval of Mr. Anderson's request. He felt It would
be a very worthwhile project in the area, and it would be of contrast
with the existing residential neighborhood.
Planning Commission Chairperson Richard Carlson then closed the
public hearing. Planning Commission member Joyce Dowling questioned
as to the type of hard surfacing which is required. Mr. Tom Eidem
indicated that per Section 3-9-K in the text of our ordinance,
Stall, Aisle and Driveway Design, all areas intended to be utilized
for parking space and driveway shall be surfacod with material suitable
to control dust and drainage, except in the case of single family
and two-family dwellings, driveways and stalls shall be surfaced
with 6 -inch Class V base and 2 -inch bituminous topping and/or concrete
equivalent. Planning Commission member Barbara Koropchak questioned
when would the 1001 opacity screening have to be put in. Zoning
Administrator Anderson countered that the screening would have to
be put in before occupancy could occur. If the time of the season
is not right for planting of trees and/or shrubs for screening,
there would be an amount withheld in an escrow account for 11, times
the amount needed to put in the landscaping and/or screening work.
The owner/developer would then bo given so many days to complete
that project. If not completed, the City would have the money available
to hire a professional landscaping firm to come in and do the screaning/
landscaping par approved plan.
Chairperson Richard Carlson then asked for a motion. Motion by
Joyce Dowling, seconded by Barbara Koropchak, to approve the conditional
use request to allow a PZ -M (Parformanco Zona -Mixed) with the following
conditions:
1. Soma typo of hard surface, either concrete or asphalt, be installed.
2. Soma type of curbing, either concrete, landscaping timbers, or a
combination, be installed.
3. An approved landscaping plan be submitted prior to building
pormit application.
Motion carried unanimously.
C
�e- O
I-
Council Agenda - 3/24/86
10. Consideration of Granting a Sunday Liquor License to the Monticello
American Legion. (R.W.)
A. REFERENCE AND BACKGROUND:
The Monticello Legion Club has applied for a Sunday On -sale Liquor
License in addition to their present Club License. Minnesota Statutes
allow clubs and restaurants to have Sunday liquor sales provided they
have facilities for serving not less than 30 guests at one time in
conjunction with the serving of food.
According to the Liquor Control Division, it is a local determination
as to what constitutes the serving of food in establishments other
than normal restaurants. Currently, the Silver Fox Motel, Oakwood
Inn, Charlie - s West, and Monticello Liquors, Inc., have Sunday liquor
sales. Probably the only questionable license at this time is at Monticello
Liquors, as we are not aura what type of food they serve on Sundays.
B. ALTERNATIVE ACTIONS:
1. Grant the On -sale Sunday Liquor License to the Legion Club with
the 5100 annual fee pro -rated to the duly 1 ranowal date.
2. Deny the request for liquor license.
C. STAFF RECOMMENDATION:
Assuming the requirements of the State can be mot in serving food to
at least 30 people at one time, it would appear the Legion Club can
qualify for the Sunday Liquor License.
D. SUPPORTING DATA:
Nona.
am
Council Agenda - 3/24/86
11. Consideration of Granting Ap?roval to the 1986 Industrial Development
Committee Operating Budget. (O.K.)
A. REFERENCE AND BACKGROUND:
Under the Economic Development Plan adopted in 1982 for Star City Certification,
the Industrial Development Committee proposed budget is to be adopted
by the Monticello Chamber of Commerce and the Monticello City Council.
On February 20, 1986, the Industrial Development Committee adopted
the proposed budget.
B. ALTERNATIVE ACTIONS:
1. Adopt the Industrial Development Committee proposed budget as presented.
2. Alter any one or more forecasted revenue or forecasted expenditure.
3. Do not adopt the Industrial Development Committee proposed budget.
C. STAFF RECOMMENDATION:
Staff recommends the adoption of the Industrial Development Committee
proposed budget which enables the Industrial Dovelopment Committee
to proceed with their adopted 1986 goals.
D. SUPPORTING DATA:
Copy of the proposed budget.
-12-
�i
MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
Proposed Budget
1986
Beginning Balance (Estimated)
$ 6,397.37
FORECASTED REVENUE:
Sales
$11,250.00
Interest
750.00
Contribution — Government (City)
4,000.00
Contribution — Private (Chamber)
2,500.00
Other
25.00
TOTAL FORECASTED REVENUES
$18,525.00
FORECASTED EXPENDITURES:
Research 6 Development
100.00
Promotional
Banque t
3,000.00
Informational Packet
2,000.00
Magazines 6 Ads
2,000.00
Travel. Conference, Memberships
1,500.00
Entertainment (Prospects)
1,000.00
Misce1l.aneous
300.00
Building b Finance
100.00
Direct Payment to City
11,175.00
TOTAL FORECASTED EXPENDITURES
$21,175.00
EWING BALANCE (Estimated)
$ 3,747.37
Council Agenda - 3/24/86
12. Consideration of Adopting a Resolution Establishing Flow Control on
Leaves. (J.S.)
A. REFERENCE AND BACKGROUND:
In the fall of 1985, the City opened its leaf composting facility near
Montissippi Park in the western portion of our Community. We utilized
a piece of the existing Dutch Elm Utilization Site and a piece of the
County Park.
We began operation early enough in October to complete one leaf pickup
on a Saturday morning. Corrow Sanitation, as part of their contract,
brought in three garbage packers on a Saturday morning from 9:00 a.m.
to Noon. Three City employees manned the rear of the trucks and collected
b-, leaves at curb aide. The bags were deposited at the composting
facility. Boy Scouts from the Monticello area then proceeded to open
the ,bags, pile the leaves, and deposit the bags in a dumpster provided
by Corrow Sanitation. For the first time in operation, the collection
was a little light, but did total approximately 150 cubic yards, or
22.5 tons. It was noted by Corrow Sanitation that some people had
raked their yards early and many'of the leaves had been picked up with
the normal garbage route. In addition, come people had not yet raked
their leaves, and others had stored their leaves in bags around the
homes. It was noted that still others had their own individual compost
piles behind their homes. This material, if deposited in a landfill
at $4.00 par cubic yard, would have cost 5600.00 to deposit.
The goals of the 1980 Wants Management Act are to reduce Minnesota's
dependence on landfills and promote alternatives to land disposal.
This is a state law. In conjunction with this, Wright County is preparing
a Solid Waste Management Plan to look at the alternatives to land disposal
in Wright County. While recycling is a viable alternative to land
disposal, waste reduction and waste recovery will offer the boat avenues
of landfill abatement for the future. A project currently being considered
for Wright County is the Refuge Derived Fuel Project at Elk River.
This in a joint project between United Power and NSP. The facility
is expected to be in operation in the next few years and will process
solid waste from Anoka County as wall as any other counties that enter
into an agreement. If Wright County enters into this agreement with
NSP and UPA, a flow control law in Wright County will be passed to
direct all mixed municipal solid waste to the RDF facility in Elk River.
Expected tipping fees or dumping face at the facility arc currently
as high as $60.00 par ton, thereby increasing the coat of our deposition
of loaves from a more $600.00 for that small amount collected in a
fall pickup to $1,350.00. Those coats do not include transportation
costa, taxes from the transfer station built in central Wright County,
or increased landfill costa duo to the lower amounts of wants going
into high overhand facilities.
It appears moot applicable at this time to begin waste reduction or
landfill abatement in Monticello. Since our composting facility is
-13-
Council Agenda - 3/24/86
in operation, it is time to begin using it. Much of the public today
still maintains a throw -away attitude; and if given the alternative,
many people would not voluntarily go out of their way to see that a
bag of leaves gets to a compost pile for re -use versus merely tossing
it for the garbage man to go to a landfill. I, therefore, feel it
imperative that the City Council pass a resolution adopting a policy
whereby separate pickups will be made for leaves at curb side. Our
current solid waste contract with Corrow Sanitation has provisions
for individual pickups of leaves for up to four times per year. Our
policy would be that the City's solid waste contractor will no longer
pick up bagged leaves with the mixed municipal garbage but will arrange
for curb side pickup of bagged leaves within the City of Monticello
three times annually. In addition, throughout the year on several
dates the composting facility will be open for individual transportation
of loaves and grass clippings to the site.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to adopt the resolution stating a policy
as described above for the separate pickup of bagged loaves at
curb side.
2. The second alternative would be to continue as we are and wait
until we are forced to implement a program due to skyrocketing
prices.
C. STAFF RECOMMENDATION:
It is the rocommandation of the Public works Director that the City
Council pass the resolution as outlined in Alternative N1. This resolution
would take affect immediately, and we would arrange for the first pickup
for bagged loaves in April.
D. SUPPORTING DATA:
Resolution for adoption.
-14-
RESOLUTION 86 -
RESOLUTION ESTABLISHING FLOW CONTROL ON LEAVES
WHEREAS, the goals of the 1980 Waste Management Act are to.reduce Minnesota's
dependence on landfills and promote alternatives to land disposal, and
WHEREAS, the City of Monticello owns and operates a leaf composting
facility, and
WHEREAS, the City wishes to begin landfill abatement wherever possible
for the protection of the environment and to control costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO. MINNESOTA,
THAT:
1. The City of Monticello will no longer, through a refuse contractor,
pick up leaves with mixed municipal refuse at curb side.
2. The City of Monticello shall themselves or contract for curb side
pick up of bagged Leaves a minimum of three times annually within
the City limits.
3. The City of Monticello shall open its leaf composting facility
toresidents of the City of Monticello for private transportation
of leaves and/or grass clippings at selected times throughout the
spring, summor, and fall, in conjunction with operations at the
Dutch Elm wood utilization site.
Adopted this day of March, 1986.
Thomas A. Eidem
City Administrator
IN
Arte A. Grimamo, Mayor
0/a
Council Agenda - 3/24/86
13. Informational Item - Presentation of a Proposed Request for Proposals
for WWTP Contracting. (J.S.)
A. REFERENCE AND BACKGROUND:
In the fall of 1985, the City Council authorized staff to prepare Request
for Proposals for contracting operation of the City's wastewater Treatment
Plant. This privatization is not being considered because the City
is unable to meet its discharge permits. Quite the oppOSite is true.
For the past two years, the City's WWTP has discharged water into the
Mississippi River at levels ono -half of our current discharge limitations.
In fact, on many occasions we have had discharges of 0 BOD to the river.
While this typo of operation is certainly commendable environmental -wise,
it can be extremely costly to those who have to pay for the operation
of the facility.
Another concern is on-going maintenance and repair of the WWTP. The
City of Monticello hao a significant investment in this WWTP facility.
The existing staffing at the WWTP has a very high degree of skill and
expertise in the field of operations and process control in achieving
high quality ofPluent. They have less expertise, however, in the area
of management and equipment. This can be characterized by such items
as the repair bill for the boiler, which exceeded $10,000.00. This
problem occurred duo to the untreated water in the makeup system.
In addition, there have boon numerous personnel problems at the WWTP.
Those problems have led to disruption of work schedules in other departments,
aignificant pariodo of ovartima, and a reduction in the level of maintenance
of the buildings and coatings. On a recent trip through the WWTP facility,
an investigator for our now insurance firm noted the WWTP for lack
of good housekeeping procedures.
The otaff is moving forward in attempting to correct some of the deficiencies
in operations at the WWTP. This forward progress, however, has been
extremely slow. Thera is the possibility that additional staffing
will be noedod at the WWTP to augment the existing work force. Now
is tho time to consider contracting the WWTP facility. Whether or
not this is a good and viable alternative for the City of Monticello
remains yet to be soon. Contracting in some areas has proven itself
to be very cost effective. A partnership between private industry
and government is becoming more commonplace in the operation of not
only waatowater treatment plants, but also water treatment plants.
Bearing this information in mind, the staff contacted several communitios
who aro now contracting operations of ono or both of their facilities.
A few of those lettora aro enclosed for your review. In addition,
we obtained Request for Proposals from several communities, reviewed those
documents, and drafted a dOCumant we fool is suitable for the City
of Monticello. If I have ono criticism of this document, it in ito
length and amount of detail. It may be pooalblo to reduce the detail
and length of thin document and otill preserve its content.
IME
Council Agenda - 3/24/86
The staff only wishes to present this document at the March 24 meeting.
` We ask that you review this document and its content so that we may
have a full discussion on the 14th of April. At that meeting. we can
decide whether to proceed with the advertisement of Request for Proposals
or other alternatives.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to accept the document for review
and discussion on April 14.
2. The second alternative would be to dismiss the idea of contracting
out operation at the WWTP entirely and request other alternatives.
C. STAFF RECOMMENDATION:
Staff recommendation is that you accept for review the document enclosed
as outlined in Alternative U1.
D. SUPPORTING DATA:
Copies of letters from various cities; Copies of newspaper articles
and magazine articles; Request for Proposals document.
-16-
From The Office Of Mayor Alfred Hill
Lily of XavanEs
d.,
CITY ADMINISTRATION BUILDING
K EW ANEEE ILLI NOI 5 61443.2199
PHONE, 672 • 2611 December 03, 1985
Mr. John Simola
Director of Public Works
250 E. Broadway
Montecello, MN 55362
Dear Mr. Simola:
I have been asked by Mr. Tim Perra of Water Environment Technology, Inc.
(W.E.T.) to write to you and explain our experience with contract opera-
tions of the City's Wastewater Treatment Plant. The City of Kewanee
had operated its own wastewater treatment plant up until July, 1984 with.
not always the best results. In fact, in recent years the City had been
sued by the Illinois Environmental Protection Agency because of poor
performance of the wastewater treatment plant. Various steps taken by
us to correct personnel problems at the plant had been stymied by the
City Employees' Union. I have enclosed several newspaper clippings which
should explain the problems we were going through at that time.
I have been very pleased with the contract system of operation to date.
The wastewater plant's operation has been turned around and I have enclosed
a letter we received from the Illinois Environmental Protection Agency
complimenting the Council on its action. I have also found this scheme
of operation to be very economical and more free of the day to day pro-
blems at the plant which we encountered in the past.
In summary, I am very pleased with the system of contract operations,
and highly recommend it. If you have any questions, or wish to talk
further on this matter, please feel free to contact me at (309)852-5044.
Sincerely,
LIZ
Alfred, ill
MayoC of Kewanee
AH:no
Enclosure
Cy
d.rr o.
_QERv �
o/ Peru
Isented in 18151
Post Office Box 199
November 7, 1985 Peru. Illinois 61754
Mr. John Simola
Director of Public Works
250 E. Broadway
Montecello, MN 55362
Dear Mr. Simola:
Today I had a conversation with Mr. Tim Perra of Water Environment
Technology, Inc. (W.E.T.), Illinois division, in which we discussed
my writing to you to explain my experience with contract operations.
All things considered, my experience with contract operations, more
specifically with the people at W.E.T., has been very good and I
believe it has been good for the City of Peru. Before contract
operations our water and wastewater facilities were in disarray
and we were in a continual bind with the Illinois Environmental
Protection Agency. Also I felt that it was very difficult for me
to learn and control what was happening at the plants. With con-
tract operations, everything is out in the open, and their people
work well with the City to accomplish various goals. This makes
sense since to work well with us is to their advantage if we are
to retain them in the future. I also find that this system of
operation is very economical for the City. They are able to accom-
plish this by using less people who are better trained, by sharing
tasks among several plants, and by running a more efficient opera-
tion. The salary scale for people of this caliber also runs high
and can disrupt the salary scales of other people on the city pay-
roll. By using W.E.T., we have circumvented this from happening.
Again, I believe that contract operations have worked well for the
City of Peru and I also recommend that any city consider this mode
of operation. If you have any further questions or if I can be of
any further help, please feel free to contact me at (915)223-9293.
Very truly yours,
Z.6,6,.-,.,,
Edward Urban
Ch airman, water 6 Sewer Committee
EU:ne
"Fastest Crowing City In Le So//# County" /a
ILLINOIS Environmental Protection Agency:.
5415 N. University Peoria, IL. 61614 ;.
July 6, 1984
KE�ANEE -Wastewater Treatment Facilities
(Henry County)
The Honorable Alfred Hill,
Mayor of Kewanee, and Alderman
City of Kewanee
200 West Third
Kewanee, Illinois 61443
Dear Mayor Hill and Alderman:
The purpose of this. letter is to commend the City for recent
action taken to improve the operatics, maintenance and compliance
status of your wastewater treatment plant by placing the plant under
the contractual operation of a firm specializing in wastewater
treatment plant operation. As you know, your wastewater treatment
plant has a history of substandard operation, maintenance and
compliance with Illinois Water Pollution Control Regulations
including Illinois Pollution Control Board Order 78-264. T.his
history clearly supports this action taken by the City.
Please feel free to call upon me at any time I can be of .M
service to you. ..
Very truly yours,
aures E. Kammueller, Manager
Peoria Office, Region 3
Div, of Water Pollution Control .
JEK/pm
cc: -City Clerk
bcc: /DWPC/FOS and RU
WEST
-Peoria Fi les
L
, ... •• •' ��. � i. :. ,.���• '',.}-fir I �*
3514
is
•.,I ..
,•�_,;-
V - iil'•-�;7•n.'s'vJ'�r:;iLcd1.Y�.`.-0!�ci•.Y`,;�:p�.«.-y .:t •�y1� I ,�1
- ....:.. 'EPA" .._ . `�,. , �,; ,,�, • � I� ;
Sayk;,Oper..a -ion` + ti� ':I•,
)r•+
Of Treatment Plant N; l»7'
'Highly •Satisfactory',
The Illinois Environmental Protection Agency (EPA I has found "highly 41;I T
v.tttsliciory operation and maintenance'! at Kewance's sewage trealtmnl I 11'i•�i
plan( I I •,�, :•i
In a letter to the city released Friday by Mayor AI Hill. EPA regional
. '
ul Ore manager James E. Kammeuller of Pearla said the city has I + X
unproved the quality of the operation of the plant. I�
Kammeuller noted In his biter that he inspected Kewanee's plant Feb
, a
y7nd •'based wt this Insl>cetlon il appears the plant Is now receiving {';y It,o d
to t;hly saUrlactory operelton and maintenance, and peforming within its
design a+pabthlies, under the contract operating firm " iiI kk7pj� ,err
I..tsl yvat the city hired a conaraetnr, Water Environment Technology i
tWLTt, to efwrdle the plant. � iii v I e7�
'The Agency again commends the city for the cellon you have taken to �J4 ' �f
mtpruve the operation and maintenance of your plank" Kammueller's YY Id ,Nt`
la iter said "We urge (hal this satno blah level of operofiun and
o.intenant be estended to your new plant once II is built, to prosde I IIIIIIj1s 1•
r uounued protection of the tarpaycrs' investment and hest possible
unnphdnrr with the Illinois Water Pollution Control Itegtdallons" I i
1'tty of:Ctats hula to begin canstmctinn later this year on a new Is
nulhon treatment plans, to be located Just east of the esbting Ftshrr !
M utue plaal , t , t I 144, Alnv V'
I:aounuelllr's letter said there all aortse "eumpOance hems" still to be
readvrd at (Le plant, and "a low rema ning items were undo evalustton j FF 1
end (orieetton aeJ have bern discussed with WET."
- '
s. )'.✓' - .. -•-
wawa .. �'.. r �ry•�^ : ,,Ir`�. _-f - ' �
:• r: • V\.: I-. , : !... r
s ewe a Pla alt,,.--Woes : D-e't6lIedy=
_
. G) aADGLh ■aLTeA Us, rhrwyn . Olerltardn
same empoya Urn backed em the cell Hill raid Ymrhe L''ealled, Lrn ca
• Of The Harravw Tm it,, is," bgah Is11np lbe dace b Ltr U. al Hr
ur*,S at the uu. Ibll rud '- Dewe sh be two '
e"d p+La Yvan,dim Lauer'
Limyq er>rwd aliucwaIron ellaalm aim Ural Wn..1ni Nr with crew wm ubotapN amp.'
.
"Thr problem a that thea people Lrr dual chlrh .¢vdiad b Ht0:.n anrelaW b the rwil
t
lasradrn wa 1!e Kmeeea Ol Cowart] • daWa ard uld the ally nn tr(ad 1¢L U ItNa Ir® IY.
/ W
pranlm W civil erwca aad 0wm protrcila. Oda a - caavm d Uta.: - � . .
U ten oprratltm a We Lt) dupaal tau Deer U . day WIL .aawrdhy b Hill - .,
W Vital U (I.. a maybe both Mid he . but h HrG Lad Yaure".1" Wal Im Tiawda) aid
private tum. YaYal •I Ihp charted at IWrd.yr eity "Leery enc " 1 Ld vlth be pUOI. then were
atdn II hard to ed rid d me®pemL ..pb)ra" "th.wiewd mr, H tV 6.rKLude lips mane b
tarrH eerily Nal reuatua mkos, rqulatim and renewedehardn a iORTjescnte. brLWieid Nc14" WG• .
HJI Laid L d10a't rem t. b M thus rnpleyea he ' rerolcd:' ILH Laid '., ( -
racmpllesw .ad IwirLUN arrimp e"n"aw", 11 the Laid . , t�•
empower repmdW. aolra 1. a— 11 would tr., IUG Lad be Ilueunned wLHrt a ad'Yhe .11
Urpad put ha0 Helped lona Ik' e1t) 0 Guy o an 1411 itrn dexnbrd Nra .eparare ImLaorra over the
raw— He - m Iabal n to Ypb:,d A m1. aL W hrea imriCiad Im
aWda Itra, N11 Yur m rile he SAW Willitenn Or uitw,nperan•
•sour roll raacmr waa to sawk tvufM.r(ILtm U" d arlltnd by.x b mien "
' Isll Laid W o.w,rouble, will, the palm bell 0u11Y " the part d watt pUa1 Scrim ,num etpeuve
with a pmate Hem." Hill Laid Hill awed that wether rwi a popcl,r Ube leder n
Uta b tm1 dine. wb. aril race be W app - cheater U, cal/ plgrey
Hill uY preacn IrVm the CPA mode rwol0tm d Kewusa, aod b L L1 noutmd teas b 0
la two duped plans wale. rad b be reacradN IhH Laid the day new rttri•led U teal lawLH
ibe promrm Impnaura tuad,m.W pr,.apte d Ubu. . .
hr_an.e a "ma m" eUa b Na city -h weer suit= P rrN. rrry mAJ part d ,be, vls r. saj A
He Dap ld.t thm utluud C1na 1 Wrrato. Nn "I ramal the lan N•1 aver) How 1 Dat with umm '
Z' Irrcu•vp real. uol ml anrt. b pan d YidUod,
astral wauld Low .q..d Hn nue lbw g— to
hen.YYab Mry lL pUdlpl.e iYmplaanrawith FpA laid r, they u/'Y'.W Ueda would tr.rrJOrd' I'
' macer wcrW m wdY, PU. Im went hal .. "
bcQm
• ` BIG Laid nUUae bwiae. the fro auH �
drn0ms • 1••; think my latba wa.ld be procd" -.
W,drlls,to0 Limit failure 4 sarplrywa Wllpeuat FoLlorty Htll'. rer0arilL Mug l city worsen dap
emp:=Yen am nW laAYb aver pUatle
.2rr worlee .l Ne pan Orini.liia maluy 11 lD
r- p. .t wi the pUm melded the p1a1Ue aad t rs"M
Hill alu rap,Med t0 erltleal t®pemb rude ala ' b yeLL, but Iidl .LLed lac . 1bp11op W .epaur W
,sty cvio," eau p by Jab, Ilaaalrw, trL,,"' rreetiag, Lar $ 'You've Ld your eh— ••
,r.1.d
V�.l b t t0Law u
r/ 'L a en-1e oral dull runeoctlnr)m d ""SA90 Iron the MCm crew,
Wulff la LAbven Lavr0atiaal Undo, d HmN The couoel1 rl 1., the mo110e, 0111 "
.. Hill yd the m) mCm.:.uyc.I- t0e 1. ac.11u m, when u —! Iltll
.. .•I
Amnia, Incl Gl LEmraarasr err 1-1,6A eo1W
r -lar .. ,
A
Privatization
Frivullte !(
Choices
No longer an idea whose time has come,
privatization is gaining increased
acceptance by communities struggling to
provide services on shrinking budgets.
By Sondra .1fo,luvos Befhrsh
Federal funding has given way to
local financing; grana, no longer
as plentiful as they once were.
have been replaced by Innovative fl•
nancing techniques. from infrastruc•
ture banks, to loan programs, to payas•
you -So. new options teem to appear on
a regular basis, with privatization pray
Ing to be one of the attractive choices
for local go,
ernmcnts.
Privatization — a word that until re-
cently did not even appear in the dic•
tionary — can be defined as the private
financing and ownership of public fa.
cilities. While the concept originally was
hailed as "an idea whose time hes
come," today, privaiiration Is no longer
just an Idea, as communities across the
country are using this alternative to de.
liver needed services cost-effectively.
And with each project that is under•
token, local communities are learning
more about how to structuro such nen.
tures.
A wealth or information on how to
arrange privatization transactions is is.
sulting from the large number of priva•
tization projects currently underway.
More than a dozen such projects are in
the planning or construction stages
across the United States. Privatization
techniques are becoming especially at.
tractive for wastewater treatment facili•
ties, with at least IS communities opo-
ing for this method of public service
Provision, including: Auburn. Ala.
bama; Baltimore. Maryland: Onion
Rouge, Louisiana; Chandler, Arizona;
Downingion. Pennsylvania; Cast Au.
rora. New York; Gilbert, Arizona:
Greenville, South Carolina; Hubbard,
Ohio: Jefferson Parish, Louisiana:
Oklahoma City, Oklahoma: San Luis
Obispo, California; Smithville. Utah;
Snyderville, Utah: and Springboro.
Ohio.
Construction is commencing on the
Auburn. Alabama. wastewater treat•
mens facility, which will Include two
secondary treatment plants with a earn.
bined capacity of seven million gallons
per day. In addition, 27 miles or later.
ceptor sewer lines will be constructed.
More than $16 million In revenue
bonds were issued by the Governmental
Utility Services Corporation (GUSC) of
Auburn to finance the project. GUSC
was established through the enactment
of the Alabama Privatization Act to fa•
cilitate private sector involvement in
public projects throughout the state.
During the life of the 25•year contract,
Auburn officials expect to save more
then S25 million through the privatiza•
tion technique as opposed to having the
city build and operate the plant.
In many cases, the private sector is
able to construct facilities faster and
more cost -effectively than public enti•
ties. Among the economic advantages
available through privatization are the
ability to reflect the value of private
sector income tL benefits in Iowa au•
nual user charges, along with the avail-
ability of and the private sector's will.
ingness to use innovative financing
techniques. Often, the financing vehi•
cles associated with these techniques re.
07 vtt.ncan elh a eotamy/al - `es
i3
�
i
r �
aro;.
•I .ice -4.
— T - a,Yr
ft
Joe}
Quire a willingness to accept a greater
the local government's inclined con•
when structuring the transaction. It
degree of risk. While some local gov
trot in meeting local needs, since the
should also recognize the need for its
ernments legally may be able to use
elimination of federal fundin'deereases
private partner to stay in business and,
these financing instruments, they an
the number of regulations pertaining to
accordingly, should recognize the need
unwilling to use them because of thea
the proposed facility. An additional
for a reasonable prol it.
associated risk.
benefit is the oppormmiy to share risk.
The potential for benefits to both
Privatization offers local govern.
Resk•sharing is one of the essential
parties in a prlvatizatlon transauton is
menta other economic advantages, as
ingredients or privatization. %lost pit-
relatively high, but is dependent on the
well. For sample, a common may be
vatizaton service contracts can be e,•
process used to implement the project.
able to obtain a "hoed price . guaran•
pected to platect the community from
The implementation of a privatization
tie from the privatizing film, with in
intellective plant operations; if the de•
project can be similar to assembling a
agreement made in advance regarding
sired and agreed on level of irtatment a
jigsaw puzrle. However, the puzzle's
the cost of the facility on which the
not provided for reasons within the op•
degree of difficulty is related to the care I
commumt y'a service charge would be
orator's control, the operator, rasher
andconcern that goes into pricing ti to -
based. Similiarly, the same protection
than the community, should face the fi•
gether. Privatization implementation
mayexist for communities regarding
nancial burden of state imposed fines
mutt be well planned and carefully car•
operation and maintenance costs, with
for failure to meet operating uandards.
ried out: a haphazard approach ts likely
contracts including these calls and sup.
Additionally, neither partner to the
to result in the omission of essential
ulaung the conditions by which she yet•
privatization transaction should seek to
steps, and could result in an unnecas-
firm would be allowed to increase
place the other patty in an unacceptable
-vete
rattly comple,, or even aborted, prof
posture regarding rd►. 1 hire traniac•
ect.
Noneconomic benefits available
tions are usually long -teras — 20 years
The first lisp in a Privatization pedj•
through pnvatizatlon are harder to
to 25 years — and a spirit of coopers,
ect Is to determine whether the concept
Quantify, but can be significant. These
tion is needed to ensure a compatible
Is financially feasible for the specific
benefits include relief of the day-to-day
partnership, While the public sector
project in Question. Itiues such as the
management burden of the facility, and
should seek to retain maximum benefits
commumiy's ability to pay required
American City .Ceienq/0aaesbar1915
—
� -- N _63 /3
Irrigation Canal Hydropower
Tapped Through Private Help
Isrr igating crops by diverting water
through canal systems may be an
ancient idea. but it still works to-
day just as effectively as it has for
centuries. In fact. irrigation may be
even more effective today, for pn•
vale deselopers are helping irrigation
districts gain extra benefits by using
their water to produce energy — and
profits — as well as crops.
while power has been harnessed
from rapidly moving rivers for years.
only recently have efforts begun to
generate energy from the slow•mov.
mg waters of irrigation canals. To
take advantage of this energy source,
small-scale hydropower plants are
needed, and such plants can cost
millions of dollars. Even though the
cost benefits ate clear, capital fund.
ing can be difficult to obtain.
Such was the case with the Central
California Irritation District
(CCID). located in the west -central
portion of the San Joaquin Valley.
The CCID had been interested in the
energy -producing potential of the ir.
rigation canals for several years, and
had, in fact, filed permits with the
Federal Energy Regulatory Commis•
sion to investigate the feasibility of
constructing small hydropower
plants at several sites along the dis•
trict's canals. -
The study results proved favor.
able, but to build the power plants
and own them outright CCID direc•
ton would hose had to sell bonds to
pay for the construction. According
to CCID manager \tike Porter, the
district's landowners would have had
to approve the bond sales — but
CCID directors believed they could
make better use of their assets.
Private development of the hydro.
power projects proved to be the to.
lution. The district leased, for 40
years, two canal sites near Los
Banos, California, to Sverdrup Cur•
potation, which, in turn, neared a
wholly owned wbsidiary, Sverdrup
Hydro Projects, Inc., to finance. de-
sign, construes, own and operate hy•
droelecuic plants, beginning with she
two towhead plants at the CCID
sites.
"Under this agreement, the dis•
trict will continue to deliver she not.
malamount of wucr (about 600.060
erre rets) res its 2:S•squnrr.mde xrr
vice area," says Charles Culling,
Sycrdrup's corporate principal for
public works projects and president
of the hydropower subsidiary. "And
without making a major investment
of its own funds. the district will also
benefit from the sale of electric
power generated from the canals —
without depleting natural resources
or causing pollution."
The "privatization" project was
developed with private financing
through the sale of S6 million in in.
dustrial revenue bonds. The devel-
opers used their own resources for
design and construction, and built
the plants during the off-season so
that they would not interfere with
the district's irrigation needs. The
district provided the sites and will
receive lease payments.
Scheduled for completion this
month, the J.P. Bunker and Her.
man Willis power plants, named af-
ter CCID board members, together
will generate 6.1 -million kilowatt
hours annually.
Electrical power from the plants
will be purchased by the Pacific Gas
and Electric Company, which is ob•
ligated to buy the power at avoided
cost rates. The "avoided cost" con.
cept requires a utility to purchase al-
ternative energy as a means of re-
ducing reliance on non-renewable re-
sources such as oil and coal.
Earnings are expected to be nearly
f300.000 from the sale of electricity
in 1986 from the Bunker plant, and
nearly 5170.070 from power sales at
the Willis plant. A percentage of the
gross revenues from these sales will
go to the CCID, based on a sliding
scale: 1: percent for the first five
years and up to 40 percent during the
last 10 years of the lease.
"The money CCID collects during
the first l6 years of the lease will be
used to purchase the plants from
Sverdrup, an option in the lease we
intend to take advantage of at this
point." says the CCID's Porte?.
"With the Los Banos projects.
privatization is the key ingredient
that turns possibility into reality,"
says Cutting. "A pnsare developer
generally realizes greater efficiencies
in the design and construction pro.
cess, and retains the benefits of
project ownership to lower its total
cost. The public agency. CCID in
this case, can provide needed ter -
vices to its constituents with sub -
u n?ial savings In time and prnjrrt
costs — and receive additional in.
come."
CCID's Porter agrees. "This is
pure profit for the district." ❑
service charges and the relative cost-ef-
fectiveness of privatization compared to
other available financing mechanisms
should be assessed.
Legal feasibility is another piece of
the puzzle. Some communities that have
undertaken privatization projects have
found that changes in state law were
necessary to allow the project to pro-
ceed.
Such was the case in the Auburn
project. A review of a<isung legislation
revealed that a clarification of the com•
petitive bid process and specific author-
ization to allow the city to enter into
long-term contracts were required. En-
acting any necessary legislation is one of
the long lead time items in a privatiza-
tion plan. Because Auburn's implemen-
tation process had been carefully
planned by the city manager and the
city's advisors, legal issues were ad-
dressed early in the process.
The city manager and the city attor-
ney educated local legislators on both
the privatization concept and the neces-
Neither partner should
seek to put the other in
an unacceptable
posture regarding risk.
tary legislation. Additional statewide
support was obtained by introducing
and discussing the privatization plan
with Alabama communities having um•
ilar needs, which resulted in the passage
of Alabama's privatization bill.
Step-by-step approach
Once feasibility is established. the
community —with the assistance of in
financial, engineering and other consul-
Iants — will need to prepare a schedule
of action steps. While privatization
projects should be approached on a
case-by-case basis, some of the major
ceps include:
•establish financial feasibility;
•rc%iew existing legislmtun;
•prepare. advertise and issue re•
quests for proposals;
•review and evaluate proposals;
•develop an oversight program;
•select a proposer for negotiations:
and
•sign contracts.
Additional considerations may in.
elude the many financing related ac-
tions that may be necessary. The pri•
sue lirm also has the responsibility fur
obtaining necessary financing, but if in-
dustrial development bonds (IDBS) are
used, the community is likely to play a
role in the issuance. And since IDBS are
luued by a city, county or state author -
American Clly 6 CourdV/0Ct0,W!!a
icy on behalf of the private senor, the
community may be asked to present
some documentation related ro the pro.
posed project.
The successful procurement and tin.
plemenratioa of pnvatizasson will be
heavily conditioned by the quality and
comprehensiveness of two key docu.
ments. the request for proposal (RFP)
and the service contract. The overall
implementation process will be
smoother if these documents are similar
in content, direction and detail.
The RFP is likely to be the first ex.
posure that potent sal privatizers will
have to the goals, objectives and re.
quirements of the local sommumiy The
private sector will also have its first op.
poriunny to assess the unousnests of the
community's intent to implement the
project, as well as to decide whether to
pursue the opportumry, Consequently.
the RFP should incorporate and clearly
delineate all of the provisions, terms
and conditions that are of primary con.
cern to the community.
Whenever possible, the community
should determine its positions and pos-
tures in advance ant] reflect them in the
RFP. One reason for such comprehen.
siveness and definition is to chat pro-
posals mat, to the greatest emenl possi.
ble, can be evaluated on common
grounds and will facilitate a smooth and
orderly transition to the service con.
tract.
rhe service contract
The service contract is the agreement
between the local government and the
pnvutzer to provide long term ser -Oce.
and is the principAl document in any
pntatmtion uansa.tion. The comma
outlines the terms of the partnership,
and should include provisions to pro.
tect the interests of both partners. The
terms of the semce contrast provide the
prmupaf credo support lot thr projevt,
although cash pfulea will Include its
own unique issues in the contract.
K hen a lural community u the first
in n% slate to pursue pnvauza ion. the
re•eanh into %talc laws and the eflmt
raaurrcJ to edavate when on the on
sept can be Cumhenome For Jerry
Hiller, village aJrninotratur of I au
Aurora, New York, the attitude and as
sntanse of the state Ikpannsenr of lit
virunmennal Conservation was %ay
helpful.
"They went beyond the tall of duty"
in their responsiveness and support, he
says The assntanve muuded intending
numerous ptivatizJnon project meet
mics and taking the Initiative to making
themselves knuwtedguble about the
subject.
Iht Iasi AwoiJ wasewate fa dna
a expected to Lou $6 6 million, with the
village expected to realize significant
benefits. The village is negatatsng a
service CGnlracl with [toironmental
arnorsoun city b County/petaMr less
City's Officials
Collect Garbage
o[ curry public official favors
fatrmmg our public smites to
the private sector, but not
every public official would go the
lengths to provide a needed semce
that the mayor and a city council
member do in Payne pity, Georgia,
either. ,
Twice each Week,`Mayor L.M.
Dukes and Councilor C.A. Barbee
collea their constituents' household
garbage and haul it to the county
dump. On other days, these two
"throwback" public servants per.
form other chores, including upkeep
of the lawn and flowers at City Hall
and the collection of aluminum cans
to sell for cash for the city's trea.
sury.
To be sure, their work is not ex-
tensive — Payne City has only 196
residents and is surrounded by the
city of Macon and its population of
I I5,000 — but the effort does reflect
the pride that Dukes. Barbee and
other community members have in
their tiny metropolis of 70 acres.
"We're a city within a coy," says
Barbee. "We deal with the same
things Macon deals with, just on a
smaller bans."
However, they have no aced for
pnvatuatton. They would rather do
the work themselves. C
Elements Corporation, with construe.
tion s.heJuled to begin nest spring
The assistance Lau Aurora re.aved
from rhe state was Informal in nature
Other stares are taking a more org,
hired approach to prnatira tun actrv.
to For example, Florida and Can.
nesticut hate e.nh contruleJ fur irate.
wide %ludres to determine the feasibility
of privatization In addition ns assess
mg the pn%atszation potential, the
multipurpose uudtes will identify pu-
Irinul impeJ,ments to unplementation
and revOmniend legislative and other
solutions Thne studies will relieve to
sal governments of the time consumng
and so%fly burdens of determining if
enabling legislation is nescssary anJ of
edusaung %fare ulhuait about the cum
sept
State feambihty uudtes performed in
Utah and New Jersey noted than ena.
bung legislation would be required
Both cares have sone passed prrvaum
non Iepslatmn
Slate asatatance can take other forms
us ural. Fur e%ampit, a state could pre.
pare model RFPs and service vontrous.
whivh local communities could tailor to
meet their own spev.dc needs Another
role for state governments -Gold be to
disseminate information to their var.
taus departments, such as envoonmen-
nal protection, economic development
and other appropriate agencies.
A federal role
Privatization was initially developed
as a result of federal actions. Cutbacks
in federal grant funding for wastewater
treatment facilities came at approxi-
mately the Same time as changes to the
tax law, which made private tmestment
in environmental (aClhtin amactete.
Since that time, other federal actions
have focused attention on the privassza-
hon concept.
The President's Private Sector Sur.
vey, commonly known as "The Grace
Commission." suggests that proatiza
tion be pursued in efforts to reduce lo.
cal dependence on federal dollars. The
Environmental Protection Agency, re-
alizing that the grant money available
for wastewater treatment construction is
insufficient to meet existing needs, is
supporrng p-atuation as a means of
alleviating the snuanon.
Initially brought about by tax re.
form, the fate of privatization is once
again in the hands of the federal go%.
ernment. Some concern is being ex.
pressed that the administration's tax re-
form measures would curtail the bene-
fits of privatization.
The tax reform measures would, in
fact, eliminate the investment tax credit
and lengthen the period of depreeia.
tion. However, the plan would also
lower the corporate tax rate. which
would increase the value of the eco.
nomic benefits of ownership to qualify.
ing tax -paying groups Lower corporate
tax rates would serve to partially offset
the negative impact of the potential «-
dustion in tax benefits.
Another aspect of the proposed re.
form would result in the lou of tat -ex-
empt financing I'his change would im.
pact the economics of privatization ,il.
hifivanlly, and extensive lobbying el -
tons are underway to assure that tax.
exempt Imanang will continue to be
available for enuronmcnml and other
mfta%irutmre lacilmes
The f uiure of privatization is -!car.
due lir several key issues likeh to play a
role in the Inial outcome Kim an in
meow and immediate need for enteron
mental facilities to this country, at a
time when the federal goseramenr has
made it clear that the responsibility for
meeting this need will fall principally on
the khuuldrn of &tate and Ilial govern.
mann, the need for Imanung alterna•
Uvea is apparent And from the number
of vommumties that have already vho.
ten privatization, that alternative is
likely w be retained v.
Saeafra Afal uvsr Mfhtil u • mangfr w"A
Afraur Young d Company a ,Vrw York
Cur
619
Consider Legal Assts
Of Privalaaattion Project
s one of the most long-term pub-
lic/private relationships, the pri-
vatization of a community's
wastewater treatment system can raise a
number of serious legal considerations.
"Each privatization agreement is
unique, based on state and local laws,
prevailing economic conditions, and the
particular needs of the municipal and
private partners," says James Dobbs,
attorney for Metcalf & Eddy, Inc.,
which is proceeding with privatization
projects with the communities of Au-
burn, Alabama; Baltimore, Maryland;
and Snyderville, Utah. Dobbs, who has
conducted presentations before the
American Bar Association on the legal
issues confronting privatization of en.
vironmental facilities. adds, "There are
several legal issues that must be consid-
ered by every municipality seeking to
develop a privatization project."
According to Dobbs, those legal con.
siderations fall into two categories.
f Aqua -Dozer
Your Solution To Shallow
Water Vegetation
And Dredging Problems
By Barbara Quinn
"First. the municipality needs to deter-
mine what legal constraints exist to en-
ter into a privatization agreement. Sec-
ond, the municipality has to mase sure
that it addresses the short-term and
long-term financial issues."
Perhaps the place to start is the issue
of legislative authority. Who is the pub.
lic participant, and what are the legal
constraints on that partner':
According to the information in two
books addressing privatization — The
Privatization Book, by Harvey Gold-
man and Sandra Mokuvos of Arthur
Young & Company; and Clean Water
Finance 1983, edited by Larry Silver•
man and published by the American
Clean Water Association — identifying
potential constraints is critical.
Generally, state and local laws dictate
that municipal procurement of waste•
water facilities be accomplished through
competitive bidding. In the case of pri-
vatization, however, the competitive
Various attachments provide versatility
to produce the following uses:
• Aquatic Vegetation Control '' ` �'
• Floating Debris Recovery //9■
• Shallow Water Dredging MUD CAT.
• PUSher Tug r..rair CAR w.w7&
• Work Platform rAWtlQu, tr.tsW. r11r. ■.6wqu1.
A11.1 I■L1.1.11 16:131 3111,113)
• Fire Octal 1100■IN 311.17 tacu0n cos 1612100 rat
21dr n mu
bidding requirement may inflict more
problems than it solves.
"Privmization is a different transac.
tion from most municipal procure-
ment," says Dobbs. "It does not lend
itself to competitive bidding, primarily
because a successful transaction will de-
pend on many factors beyond price."
These factors focus on the long-term
nature of privatization and the multiple
responsibilities undertaken by the pri-
vate partner. Issues of design compe-
tence must be balanced by the long-term
ability to operate the facility. Similarly,
the issue of long-range operation must
be balanced against the financial stabil-
ity of the private partner.
Factors to be considered include:
*What is the reliability and reputa-
tion of the private firm? Can the pri.
vate company get the whole job done —
financing, design, construction, opera-
tion and maintenance?
•Does the private partner have a
this publication
is available in
microform
IW
_
1
o _
Please send mo additional Information.
University Microfilms International
300 North Zoab Road 18 Bedford Row
Dept. P.R. Dept. P.R.
Ann Afbor.MI4B100 London,WC1R4EJ
U.S.A. England
Name
Institution
Street
City
State Zip
Cltcle No. 33 On Reeder Savin Cad
se AmOeleon CItY • CotrMtr/October 108 -�
history of long-term relationships with
clients? How can the public partner ex.
pect to be treated throughout the rela•
tionship!
*Does
the public partner feel confi-
dent in the private partner's ablhty to
operate the facility for 20 years or 25
years• consistently meeting all require.
ments. both legal and otherwise?
*Does the private partner have the
financial stability and credibility to in.
still confidence from the financial com-
munity?
"One of the most important things
for municipal officials to understand Is
that there are three partners In a peva.
tizauon agreement," says Dobbs.
"There Is the munlclpA.ty, then the
private firm, and then thefnancing en.
tities. Each party has specific con,
stramts and concerns, and it is tm por.
tam to understand them."
Andrew Stevenson of the Water Pol.
Tutton Control Federation (WPCF)
agrees: "A successful privatization
transaction must accommodate the con•
terns not only of the municipally and
the private company, but also of the It.
nancial participants."
20 -year consideration
Since privatization is a financial al•
ternative to the traditional format of
pubhe financing of wastewater treat.
mint facilities, the hnanoal eonsidera.
:,on, are extensive. reacting far beyond
the Immediate design of the facility to
Incarpo ate projected needs and
changes throughout the 20-yas life.
span of the relationship.
The tax benelus available to the pre
vatizer are un—puted, however. ar
cording to Stnensun of the WPCF,
"We're envouragmg mualcipahties to
Imaugate Pnvaurau.sn arrangeme nn
That incorporate a pnrto motive on the
pan of the P-Aluer, particularly over
the longterm operations responslhlhry
pa�,,II a an nsue of salety for the muns-
) to know that the pnvatsrrr stands
to make money on the facility opera
stun, regardless of how the tax laws of
the nation night vhA. the
Is 13ahe, an
I , of ulety I,o the puvairzcr and the
luunung Imntuuouv "
Dohhv agrees "h n uuealtsuc tis ev•
Ixvt anyone to prrlunn seao.n wnhuut
.......ng an adequate murn. Fonio
naldy, the tax slrtiJnre 980.6 pita..
companin Ins ulved in privatization
IrAmaowna m realize much of their ra
I urn through tax benelas, whish. In
,urn, removes muvh of the weight from
munivlpal shoulders Hut mnslderar ism
must he paid to the p—ibiny that tax
laws would xhan{e -- and the mumvl•
patty has to 1-1, for a prvale pa rtrrr
with she talent and experrnce to fulfill
its usntrated responsiblldu" m a man•
net lMl is cosi elfouem over the Ion{
term."
Beyond these Identified legal con.
AInartecas Clly g ceuntyf0ofeear lege
terns, other matters deserve considera-
tion.
For example, the risk allocation
among the municipality and pnvatizer
should be reviewed. No matter how
such risks are defined — whither as um
controllable forces, change In law or
uninsurable risk — the question re.
mains: Who bears the risk when some.
thing happens to the project, which Is
caused by neither the pnvatacr nor the
municipality?
Another consideration Is the option
of the municipality to purchase the fa.
cility at the end of the service agree.
ment. Based on the Internal Revenue
Code's requirement that the facility be
Purchased at "fair market value," the
issue of determining price must be ad.
dressed.
The involvement of the municipality
in the development of the privatization
project Is a entical point.
"A privatization transaction must be
a cooperative partnership. It Is Cooper.
ation, not confrontation, that makes a
privatization project work," says
Dobbs. "An appreciation for the con.
cerns and needs of each partner results
in a successful transaction."
Barbaro Qvrnn a an .Aer—co. City 6
Cuunly corrnpondenr based rn
N—b—, Atoss.
Enhance
the beauty
of your
landsca e
with the
e lega nce
of superbly
crafted
lighting
posts by
Spring City
You —.1 he In gond c,'mpany
w'I'.Pn 1.�hl the N'ay with Lir
h.11lal, .I.,: JtxiIJIP hv`Jvv duty
('.:,r 7., no, -hen{ pdvs Indr•Fenj
0 ' fill'; i Phllede,phlJ Iia ram
1}• the I'1 .\t,.i.uy A. 0enly at
tsry I'".m li.m..n ('insrmm and
6%1111Jm and Story Cl.ilrAe In
Nlihans,Furq Innanle;uvt a Irwin
the Ih, vusJndv tit Iia, Jtiuns where
tte\e la {Cung path are prominent
The Il{I.I\llut.rsivaslableare In
cmdrty rnl mervury vapir metal
Wide It high prrssure sodium
kNntr nrl JII hu further mtimnsr
u_at an,i Lierature that will Iduvtratr
and dr-tibe why we are the lead
mg manufacturer til ornamental
lighting posts In the United Slates
�.'LY =Silica
Spring City ELECTRICAL MFG. CO.
PO Drawer A. Spring City PA 19475
Phone 12151 9e{ 4000
circle No. 76 on Iludar fkondaa Gro
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Spring City ELECTRICAL MFG. CO.
PO Drawer A. Spring City PA 19475
Phone 12151 9e{ 4000
circle No. 76 on Iludar fkondaa Gro
a7 �3
MONTICELLO, MINNESOTA
REQUEST FOR PROPOSALS
TO PROVIDE CONTRACT SERVICES FOR
WASTEWATER TREATMENT FACILITY
I. INTRODUCTION:
The City of Monticello, Minnesota, is requesting proposals from qualified
management firms to provide contract services pertaining to the operation
and maintenance of the City's Wastewater Treatment Plant.
II. BACCGROU::D INFORMATION:
The City presently operates a .91 MGD activated sludga/high rate
trickling filter wastewater treatment plant which serves a population
of 3,100 people, as well as one major industry.
Design plans and specifications, operational data, budget records,
and other pertinent data can be reviewed at the City of Monticello,
Minnesota, City Hall, 250 East Broadway, Monticello, Minnesota 55362.
A pre -proposal conference will be held on at the
Monticello City Hall, at 2:00 p.m. for all prospective proposers.
�- All prospective proposers will be required to conduct an on -sits
tour of the facilities prior to their submittal so that they may
familiarize themselves with the requirements for the operation of
each facility. The on -este visit may be arranged by contacting Mr.
John Simolo, Public Works Director, at (612) 295-2711.
The term of the contract services shell be throe (3) years with an
option for renewal at the and of the contract term. Contract services
shall commonce thirty (30) days from the data of contract execution.
III. SCHEDULE OF EVENTS:
ITEM SCHEDULED COMPLETION DATE
1. Submittal of Proposola
2. Notification and
Selection for Interview
3. Selection of Contractor
G. Final Contract Negotiations
5. Contract Executed
6. Start of Contract Services
IV. SCOPE OF SERVICES:
The proposal shall be submitted in the form of a signed contract
or agreement ready for immediate execution upon acceptance by the
City. The contract or agreement shall dotail all costs including
proposed operating budget, teras, and conditions with respect to
but not limited to the following items:
1. Provide operation and maintenance activities as required to
operate the treatment plant, as well as to comply with all legal
and=ogulatory requirements.
2. Contract services shall include but not be limited to the provision
of all wages, benefits, salaries, power, chemicals, fuel, other
utilities and consumables, materials, and supplies.
3. Provision of sufficient number of qualif icd personnel including
management, technical and administrative personnel who meet
required Minnesota certification to operate and maintain the
troatmont plant in an acceptable manner.
6. Provislon of administrative and analytical services in connection
with the City's quality control program.
5. Provision of a computerized preventative maintonaneo program
including inventory of spare parts. Program must include documentation
of corrective maintenance readily available. Historical data
is essential. All computer software and hardware existing,
acquired, or developed during the term of the contract shall
be conaidered the property of the City.
6. Provision of a process control system which furnishes complota
and accurate records. System should be capable of readily providing
historical data and trends. All computer software and hardware
acquired or developed during the term of tho contract shall
be considered the property of the City.
7. Provision of all routine and normal maintenance and repair of
plant equipment, vehicles, buildings, and grounds.
6. Provision of guarantee that all WWTP porsonnal are offered amploymont
by the ouccoaaful contractor at baso compansacion aqual to or
groator than that amount paid to amployoo by City and fringe
banofit package equal in aggregate coot to the fringe benefits
afforded to the employee by the City. Provision for a 6 -month
probation period for employee performance evaluation.
9. Provision of laboratory tooting and reporting necessary for
sludge program, process control, and compliance with permit
roquiromanto. Provialon for industrial Minnesota monitoring
and tooting as required by City Ordinane o and/or rogulatory
agency.
10. Provide services roquirad for preparation, maintenance, and submiosion
of all required monitoring and operating forma.
11. Provide a written guarantee of effluent quality.
12. Provide detailed phasing and contract proposal to reflect those
services to be provided by any and all subcontractors.
13. Provision of coordination through any future construction.
14. Provision for ongoing training programs both classroom and hands-on
for all personnel.
15. Provision of liability protection to the City for damages caused
by the negligence of the contractor. This shall include failures
due to improper or poor maintenance.
16. Preparation of a detailed lino item budget (sample attached),
monthly expenditure reports and provision for the City to conduct
independent audits of the contractor's plant records.
17. Provision to establish with the City cost accounting and inventory
control procedures.
18. Provision to establish and mariago an emergency roaponso pian
which interfaces with the City's plan.
19. Provision to acquire mutual aid agreements with other departments
in the City.
20. Provision to develop a sludge management program, including
land use and record keeping system.
21. Provision for monthly invoicing for contract payment. The contract
shall be for a period of throe years and subject to change only
duo to changes in the scope of services or changes in diesel
fuel, natural gas, or electricity costs. A change of 20%
or more in average annual loading to the wastewater Treatment
Plant shall constitute a change in scope of service. Increases
in labor costa may be requested if aligned with increases for
City non-salary increases.
22. Provision for full-time safety programs.
23. Provision for enforcing existing equipment warranties and guarantees
and maintain all warranties on now equipment purchased after
the effective data of agreement.
24. Provision of clause giving City the first right to hire any
and all employees in the avant of termination or expiration
of the agreement with a 120 day advance notice guarantee by
the Contractor to allow the City to mobilize its staff or acture
another contractor.
25. Provision of liability for payment of fines and/or civil penalties
levied against the City by a regulatory agency.
26. Provision of a $10,000,000 product liability insurance policy
holding the City of Monticello harmless from suits arising out
of product llabili ty causes.
27. Provision of a guarantee to indemnify and hold the City of Monticall o
and its officers, agents, and employees harmless from any loss
or liability for damage or claims for personal injury including
death, as wall as for claims for property damage which may arise
from operations covered under this project. The liability insursnce
shall be in an amount not less than One Million Dollars combined
single limits for persunal and/or property damage.
28. Provision which establishes purchasiny guidelines for low and
high-priced capital expenditures including equipment repair or
replacement. A standard requisition form from the Contractor
to the City for a purchase order to various suppliers may be initiated
by the Contractor when capital expenditures exceed the agreed-upon
limit. In all cases, the City shall be notified of capital expenditures.
It is the City's desire to hold the Contractor responsible for
all capital expenditure items and individual repairs up to and
including $2,000 per unit.
29. Provision of evidence of the Contractors financial capability
to undertake this project as well as its personal resource inventory.
The Contractor shall furnish to the selection committee a current
audited financial statement as to the Contractor's present financial
status.
30. Provision of a statement which delineates the fact that this agreement
is for professional personnel services and that all capital equipment
as wall as all operating supplies and materials including computer
software either existing or acquired during the term of the contract
aro and shall remain the property of the City.
31. The contract shall include, but not be limited to, the provision
of comprehensive general liability insurance, automobile liability
insurance, fire, and extended coverage insurance, and workers,
compensation insurance naming the City of Monticello. Mtnnaaota,
and its employees and agents as additional insured.
32. Provision of a termination clause allowing either party termination
rights upon one hundred and twenty (120) days written notice to
the other party.
V. HOURS OF OPERATIOV:
The treatment plant must be manned on a minimum 0 -hour day, 7 -day par
weak basis with a schedule of on-call personnel 24 hours par day.
Staffing levels must be sufficient to moot safety raquiremento and
all regulatory agency requirements at all times.
-4-
G
VI. EQUIPMENT:
All permanent equipment and spare parts which are to be provided by
the City shall remain in the ownership of the City. All such equipment
presently assigned to the facility will be provided for the Contractor's
use restricted for the plant operation only. The contractor shall
provide and maintain all general utility vehicles required to operate
and maintain the various facilities.
VII. SELECTION/NEGOTIATION:
As net forth herein, the detailed proposals require submittal of a
signed contract or agreement ready for immediate execution. Additionally,
as may be necessary to meet the needs of the City of Monticello, contract
proposals are subject to negotiation.
All proposals submitted on time will be reviewed and selected firms
interviewed by the selection committee and possibly by the City Council.
Selection will be based upon, but not limited to, the following considerations
and the use of a weighted evaluation form:
1. Training capability related to operation and maintenance procedures
in water treatment facilities.
2. Financial stability and corporate commitment to the business including
years of experience in the water treatment field.
�- 3. Proven technical and management backup expertise as demonstrated
by an organization chart and personal resumes.
4. Knowledge of the treatment plant and associated operation and maintenance
requirements.
5. A list of references identifying customers with your firm for which
you currently provide operation and maintenance services.
G. A list of references identifying all clients for whom services
were provided for facilities utilizing comparable treatment processes.
ADDITIONAL SHORT LIST INFORMATION (2 FINALISTS ONLY):
1. Detailed annual operation and maintenance budget.
2. Refined organizational chart for contract operations staff, as
well as staff scheduling chart.
3. List of all proposed sub -contractors and related duties.
4. Proposed operation and maintenance record aystam.
5. Provide a written narrative describing how the contractor will
fulfill his duties and rosponeibilitias as listed in the following
1 subsection.
0/3
6. Formulate a system of checks and balances wherein the City and
the contractor can be reasonably assured fair and just compensation
for money and services rendered.
7. Prepare transition schedule and procedure tentatively scheduling
, as target date for beginning services.
The selection committee will narrow the selected firms to one or two
finalists and then will make recommendations to the City Council on
or about , as a result of the interviews and dotailed
proposals. The final contracts will hopefully be awarded by
depending upon fine- negotiations.
Contractor Selection
Based upon an evaluation of the proposals received and an oral interview,
it is the City's intent to select one contractor for a negotiated contract.
Selection Criteria
Selection and ranking of the potential contractors shall be in accordance
with the following criteria:
1. A minimum of five (5) years experience in full contract operation
and main tam nco with a record of successful performance.
2. Demonstrated expertise in contract operating facilities similar
to the City's treatment plant. 1
3. The financial stability and corporate commitment to the buainosEl.
4. Willingness and ability to post a performance bond for the full
contract amount.
5. A list o t references including names and telephone numbers of responsible
parties and a description of the services provided.
6. Ability and willingness to comply with the provisions described
under the Scope of Services above.
All the proposals should include sufficient information to evaluate
the firm based upon the above criteria as wall as any additional information
which would aasiat the City in making its selection.
VIII. INSPECTION DIP FACILITIES AND DATA PROVISION:
Each firm shall be allowed to inspect the treatment facilities, sludge
disposal sites, and pertinent document data and operation records as
may be avail able by contacting Mr. John Simola, Public Works Director.
Data and doearmanta available for inspection and/or reproduction ineludo,
but are not 110itad to. the following:
-6-
0
J
1. Equipment, tools, parts, and supplies on hand.
2. Monthly reporting forms.
3. NPDES operating permit.
4. Plant plans and specifications.
5. Budget information.
6. Current staffing and job descriptions.
7. Employee compensation/benefits plans.
IX. SUBMITTAL OF DETAILED PROPOSALS:
Five (5) copies of the detailed proposal must be received at the Monticello
City Hall, 250 East Broadway, Monticello, Minnesota, 55362 by
on , in order to be considered. Clearly mark the
outside of the envelope 111985 Contract Services, Monticello wastewater
Facility."
NOTE: This is a request for a proposal, not a bid. The City reserves
the right to reject all proposals, negotiate individually with one
or more firms, and select the firm on the basis of all factors, not
just price.
X. SELECTION COMMITTEE:
The final selection process shall consist of reviewing the written
proposals and interviewing selected firms by the selection committee
consisting of:
1.
2.
3.
4.
5.
XI. INQUIRIES.
Questions or clarifications of this request for proposal should be
directed in writing to:
Thomas A. Eidam
City Administrator
Monticello City Hall
250 East Broadway
Monticello, MN 55362
(612) 295-2711
-7-
0/13
Council Agenda - 3/24/86
14. Consideration of a Request by Fullerton Lumber to Reduce Retainage
on Fire Hall Congtruction. (G.A.)
A. REFERENCE AND BACKGROUND:
The sole purpose of this agenda item is to got Council approval or
denial to draw down below the minimum 5% retainage on Fullerton Lumber
Company's general contract bid. The 58 retainage amount would be approximately
$28,300.00, of which they would like a draw down to a dollar amount
for all exterior work under their contract and remaining inside work
and back -ordered items. Under the terms of the contract, the contractor
will not receive any draw down on the 5% retainago until eve zything
is completed and accepted by the City of Monticello. However, the
City can consent to allow a draw down below the 58 total retainage
to an amount of not less than 15 times the valued dollar amount attributed
to the value of the uncompleted work.
The general contractor, Fullerton Lumber Company, has not submitted
in its entirety the punch list items with the written documo ntation to
follow up each item not completed or back ordered. Without this in
hand at the writing of this agenda supplement, it will not be included
wit:i this supplement. We will, however, have the information submitted
to you in its entire form without a recommendation from the Fire Hall
Building Committoo, as we will not have mot prior to the Monday night
Council mooting.
B. ALTERNATIVE ACTIONS:
1. Approve th o general contractor request to draw down below the minimum
58 rotainago amount.
2. Deny the general contractor request to draw down below the 5% rotainago
amount.
3. Allow the gonoral contractor to draw down below the 5% rotainago
amount in an amount not loan than 11j times the total amount of
uncomplotod work and back-ordorod item work, subject to majority
approval of the Fire Hall Building Committee.
C. STAFF RECOMMENDATION:
City staff rec ommondo approval of a draw down below the 5% rotainago
in an amount not loan than 14 times the total amount of uncomploted
work and back-ordored item work. Upon receipt of the complo tad punch
list items and the paperwork assigned to tho back ardor Stoma, and
also upon unanimous approval of the Firo Hall Building Commi tteo, we
would rocomnand giving approval to the Piro Hall Building Committoo
to allow a chock to be ioauod to the general contractor in an amount
drawn down to loan than the 5% ratainago amount.
7. nurrdnTINC DATA:
Nona availablo at this time.
-17-
Council Agenda - 3/24/86
15. Consideration of Preparing an Amendment to the City Zoning Ordinance
to Allow Auto Body Shops as a Conditional Use Within a S-3 (Highway
Commercial) Zone. (T.E. )
A. REFERENCE AND BACKGROUND:
A short time ago, Mr. Rick Longley approached Gary Anderson to secure
a conditional use permit for an auto body shop to be situated on a
lot near the Glass Hut. Gary checked with me, and I informed him that
an auto body chop is not allowed in a B-3 Zone. The recent Zoning
Ordinance amendment eliminated those kinds of auto services which are
defined so major auto. Major auto repair is now confined to industrial
areas. Gary informed Mr. Longley that in order to allow DeBoer-a Auto
Body to move up to that arca, the City would either have to amend the
zoning map creating an industrial zone along Highway 25, or amend the
zoning text making auto body allowable as a conditional use within
a B-3 Zone. Mr. Longley indicated that he would like to have the zoning
amendment and the conditional use heard at the same time. I contend that
if we aro to amend the text to allow auto body in a B-3, then the conditional
use cannot accurately be reviewed until the amendment is fully adopted
and published and the terms and conditions of any such permit are clearly
stated in the ordinance. I provided Gary with a tentative calendar
for accomplishing the zoning amendment and then followed by conditional
use application.
Mr. Longley apparently felt that the time span required to accomplish
this process was unreasonable and spoke with Mayor Grimsmo. Tho Mayor
contacted Gary Anderson on Wednesday, March 19, and instructed him
to have a consideration of a zoning amendment placed upon the Council
agenda for Monday night. If the Council believes that it is bonoficial
to have auto body allowed in 8-3, then the Council should direct staff
to prepare a proposed amendment for Planning Commiooion consideration
at their next regular coating. Only after boing directed by the Council,
will we prepare an aeondmant for a citizen request to be considered
at soma future matting. The rationale behind that is that if the City
staff prepared an amendment for ovary proposal that came in, without
previous indication from the Council, we could be preparing all aorta
of amendments that aro mot with unfavorably by the Planning Commission
and Council. Consequently, when a private party is requesting an amendment
to the ordinance, we fool that we, need to have, the City Council generate
the action by saying that they are in favor of ouch an amendment, and
than directing staff to prepare it in detail.
When the Zoning Ordinance was rovioad and amended, major auto repair
was eliminated from the 8-3 Zona based on the general appearance of
major auto facilities, not only body chop*. Major auto repair is more
of a machine chop light industry oporation and is incompatible with
highway commercial retail service and sales. Major auto repair in
ofton attended by outdoor storage of damaged vehicles which aro retained
for stock and inventory purpose*. Along a major highway entry into
tho community, it was also contended that heavy screening and fencing
was not particularly appealing.
-is-
Council Agenda - 3/24/86
B. ALTERNATIVE ACTIONS:
1. Make a determination that major auto repair is an acceptable conditional
use in a E3-3 zone and order staff to prepare a proposed amendment
for Planning Commission hearing and consideration for their April
meeting.
2. Find that major auto repair is incompatible with B-3 Zoning and
discontinue the matter at this point.
C. STAFF RECOWENDATION:
Staff has no recommendation on this particular item.
D. SUPPORTING DATA:
None.
-19-
GENERAL FUND -- MARCH - 1986
AMOUNT
CHECK N0.
Commissioner of Revenue - 1986 Assessor license fee
6.00
21998
Structural Fire Investigation - Sub. to magazine
4.00
21999
Wayne Ward - Survey property for interceptor sever system
225.00
22000
Moody's Investor's Service - Fee for G. 0. bonds
11000.00
22001
League of MN. Cities - Insurance premiums
52,472.00
22002
League of MN. Cities - Insurance premiums
8,276.00
22003
Jerry Wein - Travel expense for seminar - Fire Depc.
45.25
22004
Citizens State Bank of Big Lake - Inc. payment on Tax Inc. note
1,440.00
22005
Corrow Sanitation - Garbage contract
5,959.50
22006
Dept. of Natural Res. - Dept. Reg. fees
204.00
22007
Dept. of Natural Res. - Dept. Reg. fees
76.00
22008
Dept. of Natural Res. - Dept. Reg. fees
54.00
22009
U. S. Postmaster - Postage for machine
500.00
22010
State Capitol Credit Union - Payroll W/H
225.04
22011
Jerry Hermes - Janitorial services at library
206.25
22012
Dave Stromberg - Animal control contract
212.50
22013
ICMA Retirement Corp. - Employee's contribution - (reimb.)
74.67
22014
James Preusse - Cleaning city hall
337.50
22015
YMCA of Mpls. - Monthly contract payment
529.17
22016
Mrs. Beverly Johnson - Animal control expense
250.00
22017
Mr. Arve Grimsmo - Mayor salary
175.00
22018
Mr. Dan Blonigen - Council salary
125.00
22019
Mrs. Fran Fair - Council salary
125.00
22020
Mr. William Fair - Council salary
125.00
22021
Mr. Jack Maxwell - Council salary
125.00
22022
Monticello Auto Sales - Down paymt. on trailer - Fire Dept.
285.00
22023
Pod. Pollution Control Agency - Seminar reg. - Strands d Hoffmar.
100.00
22024
Wright County State Bank - FWT
2,666.00
22025
Commissioner of Revenue - SWT
2,572.00
22026
Public Emp. Ret. Div. - Ins. premium
18.00
22027
Dept.of Employee Relations - FICA W/H
3,020.80
22028
Public Empl. Retirement Assoc. - PERA W/H
1,600.63
22029
Dept. of Natural Resources - Water use permit fee
40.00
22030
Pat Buckendahl - Interceptor sewer casement payment
1,498.86
22031
Dept.of Natural Resources - Dept. Reg. fees
108.00
22032
Dept. of Natural Resources - Dept. Reg. fees
84.00
22033
Dept. of Natural Resources - Dept. Reg, fees
54.00
22034
Wright County Recorder - Fee for recording 8 easements - sever
80.00
22035
Northern States Power - Utilities
9,423.76
22036
Lucius Johnson - interceptor sever casement payment
6,258.00
22037
Bruce Gagnelfus - Earnest money - purchase of property for
new water tower
100.00
22038
Center for Locnl Govt. Technology - Reg. fee - Stmola
125.00
22039
Smith, Pringle 6 Haves - Legal - Feb.
924.00
22040
Gould Bros. - Vehicle mtce.
30.53
22041
MN. Safety Council - Cold wencher guides - Mtce. Bldg.
26.55
22042
State Treasurer - Surplus Property Fund - Alternator
35.00
22043
Wilensky Truck 6 Equip. - Door latch assembly
35.00
22044
Wright County Auditor - Tax run books payment
208.88
22045
Wright County Auditor - Police contract payment
10,357.50
22046
Seitz Hardware - Misc. supplies
122.48
22047
Simnnann Lumber - Material - WWIP
17.18
7.7n48
Plymouth Industrial Supply - Ladders WWfP 6 St. Dept.
320.18
22049
Martie's Farm Service - Dog pound food
28.14
22050
Northern Hydraulics - 5 tarps - Fire Dept.
45.00
22051
National Bushing - Supplies for all depts.
185.37
22052
GENERAL FUND
AMOUNT
CHECK NO.
Archie Theisen - Mailbox repair
14.89
22053
Liberty Systems - Lamp for projector
33.25
22054
Jerry's Auto Salvage - Radio and antenna - St. Dept.
60.00
22055
Bowman Barnes Dist. - Supplies for WWTP - Mtce. Bldg.
205.82
22056
Maus Tire Service - Tires 6 repair
456.16
22057
Glass Hut - Supplies
42.22
22058
Marco Business Products - Office supplies
13.50
22059
Hydrocex - l case aerosol - WWTP
72.24
22060
Harry's Auto Supply- All depts. supplies
204.73
22061
Flicker's T. V. - 3 racks - Water dept.
6.00
22062
Hoglund Bus - Repairs
118.13
22063
Central McGowan - Cyl. rental
15.95
22064
American National Bank 6 Trust - 1960 G. 0. Imp. Bonds
2,737.50
22065
Big Lake Machine - Piece of steel
15.50
22066
Kiplinger Washington Editors - Sub.
48.00
72067
Safety Kleen Corp. - Mtce. bldg. equipment maintenance
36.00
22068
Coast to Coast - Supplies
109.31
22069
J. M. Oil -Gas for St. Dept.
1,591.96
22070
Ruff Auto Parts - Hub caps
20.00
22071
Humane Society of Wright County - Animal control contract
59.00
22072
Union Oil Co. - Gas - Walt's van
67.81
22073
Local 049 - Union dues
126.00
22074
National Life Ins. - Ins. premium - Tom Eidem
100.00
22075
Ted Farnam - Reimb. for travel to seminar - Forest Lake
81.25
22076
Gladys McCormick - Mailbox repair
11.92
22077
Maus Foods - Supplies for all Depts.
160.29
22078
Miller Davis - Receipt books
200.00
22079
Monticello Office Products - Calculator - 149.95 6 Misc.
316.24
22080
Monticello Printing - Budget covers
45.65
22081
Monticello Times - Zoning map - 403.77 6 mise. proceedings
1,025.96
22082
Al Nelson - Sub.
13.72
22083
Orkin Exterminating - Pest control contract - WWTP
106.00
22084
Water Engineering 6 Management - Sub.
42.50
22085
Sc. Cloud Appraisal - Lucius Johnson property appraisal
150.00
22086
Water Products Co. - Meter yoke
13.12
22087
Campbell Abstract - Information for sewer easements
30.00
22088
Tom Eidem - Car allowance for March
300.00
22089
Dave Stromberg - Animal control contract
212.50
22090
Jerry Hermes - Janitorial at library
206.25
22091
State Capitol Credit Union - Payroll W/H
225.04
22092
North Central Public Service - Utilities
4,752.00
22093
Olson 6 Sons Electric - Repairs at WU7P
930.81
22094
Banker's Life Ins. - Group ins.
3,630.70
22095
Gruys. Johnson - Computer service for January
290.00
22096
Monticello Agency - Treasurer bond for Tom Eldem
50.00
22097
Davis Electronic - Pager repairs - Fire Dept.
184.80
22098
Senior Citizens Center - 1985 info. Center salary reimb.
415.80
22099
Dept. of Natural Res. - Dep. Reg, fees
51.00
22100
Dept. of Natural Res. - Dep. ReV. fees
30.00
22101
Wright County State Bank - F4T
2,621.00
22102
Dept. of Emp. Relations - FICA W/H
3,015.22
22103
LMC Housing - Ruutn depunlL rut Leuguu Cunl. - Rick 6 Tum
112.00
22104
Public F.mp. Retire. Assoc. - PERA W/H
1,597.45
22105
Monticello Fire Dept. - Salaries - Feb.
350.00
22106
State Treasurer - Fee for amendment to permit for wells
30.00
22107
Fullerton Lumbar - Fire Hall const. payment
12,000.00
22108
GENERAL FUND
AMOUNT
CHECK NO.
Sentry Systems - Telephone lease charge for Fire 6 Water Dept.
144.00
22109
Maus Tire Service - Tires
229.52
22110
Hydrotex, Inc. - Shipping charges for case of aerosol
5.50
22111
McCarthy Well Co. - Service call to pumps
185.00
22112
Bridgewater Telephone - Telephone
993.90
22113
Audio Communications - Radios 6 repairs - Civil Defense
1,747.67
22114
De Boer Auto Body - Repair van for Water Dept.
194.75
22115
Monticello Times - Renewal for Times
28.00
22116
L 6 S Tool - Mtce. of pumps at WWTP
310.00
22117
Feed Rite Controls - Potable sample
10.00
22118
Tierney Brothers - Kroy machine disk rack
44.46
22119
Ranger Products - Supplies for WWTP
108.87
22120
Fischer Scientific - WWTP supplies
56.74
22121
Olive Koropchak - Reimb. for expenses - travel 6 food
24.10
22122
Dist. 0142 Comm. Schools - Work Study program salaries - 20Z
90.00
22123
Midway Ind. Supply Co. - Ball valves for paint stripper
110.73
22124
AT 6 T Inf. - Fire phone charges
3.96
22125
Northern States Power - Electricty for Christmas lights
125.87
22126
John Simola - Air fare to Las Vegas - Conference
178.00
22127
Anoka County Social Services - Payroll ded.
88.00
22128
Rochester - AVTI - Saminar reg. for 5 firemen
150.00
22129
The Plumbery - New Fire Hall 1
16.98
22130
Tom Eidem - Misc. expenses
7.60
22131
Commissioner of Transportation - St. lighting repair
124.35
22132
Mobil Oil Corp. - Gas - Fire 6 Water Depts.
106.80
22133
Gary Anderson - Misc. expense
50.78
22134
Rick Wolfsteller - Misc. travel expense
47.00
22135
OSM - Eng. fees
3,373.24
22136
Dahlgren, Shardlow, etc. - Feb. planning expense
3,699.62
22137
Wayne's Red Owl - Dog pound supplies
22.68
22138
Foster Franzen Agency - 83 Chev. truck
23.00
22139
Payroll for February
29.247.19
TOTAL DISBURSEMENTS FOR MARCH - GENERAL
$194,055.24
LIQUOR FUND
„Ij
LIQUOR DISBURSEMENTS FOR MARCH - 1986
AMOUNT
CFR'CH
L
NO.
St. Cloud Refrigeration - Repair motor and fan on cooler
146.30
12265
Century Laboratories -Cleaning supplies
_ 73.14
12266
Commissioner of Revenue - Sales tax for January
5,034.35
12267
State Capitol Credit Union - Payroll withholdings
170.00
12268
Ed Phillips 6 Sons - Liquor
4,043.59
12269
Twin City Wine - Liquor
935.08
12270
Eagle Dist. Co. - Liquor
2,944.83
12271
Eagle Wine Co. - Wine purchase
619.69
12272
Twin City Wine - Liquor
1,363.66
12273
Wright County State Bank - FWT
241.00
12274
Cocmalssloner of Revenue - SWT
174.0
12275
Dept. of Employee Relations - FICA W/H
233.22
12276
MN. Public Employees Retirement Assoc. - PERA W/H
134.56
12277
National Child Safety Council - Safety program donation
62.00
12278
Johnson Bros. Liquor - Liquor
378.02
12279
Twin City Wine - Liquor
3,311.11
12280
Northern States Power - Utilities
528.77
12281
Old Dutch Fonda - Misc. mdae.
93.58
12282
Day Dist. - Beer purchase
601.20
12283
Bridgewater Telephone - Telephone expense
66.42
12284
Dahlheimer Dist. Co. - Beer purchase
12.637.96
12285
Ben Franklin Store - Store expense
1.96
12286
Coast to Coast - Supplies
98.33
12287
Yonak Sanitation - Garbage service
91.50
12288
Cloudy Town Distributing - Misc. mdse.
52.50
12289
Service Sales Corporation - Store supplies - labels
7.63
12290
Stromquist Dist. - Misc. mdse.
21.00
12291
Viking Coca Cola - Misc. mdse.
497.74
12292
Bernick's Pepsi Cola - Mist. aides.
320.10
12293
Seven Up Bottling - Misc. mdse.
164.75
12294
Monticello Printing - Business cards for J. Hartman
29.40
12295
Dick Beverage Co. - Beer
2.070.15
12296
Grossloin Beverage - Beer
10,589.76
12297
Thorpe Dist. Co. - Beer
3.383.00
12298
Jude Candy 4 Tobacco - Misc. mdse.
425.59
12299
Leifert Trucking - Freight
356.76
12300
Banker's Life Ins. - Group ins.
264.87
12301
Gruys. Johnson b Assoc. - Computer fees for Jan.
110.00
12302
State Capitol Credit Union - Payroll withholdings
170.00
12303
North Central Public Service - Utilities
426.55
12304
Wright County State Bank - FWf
228.00
12305
Dept. of Employee Relations - FICA W/H
242.44
12306
Public Employees Retirement Assoc. - PF.RA W/H
139.86
12307
Intornal Revenue Service - Liquor floor tax - 10/1/85
652.00
12308
Eagle Dist. Co. - Liquor
2,811.54
12309
Twin City Wine - Liquor
437.51
12310
Griggs, Cooper - Liquor
1,237.36
12311
Ed Phillips 6 Sona - Liquor
2,738.01
12312
Commissioner of Revenue - Sales tax - February
4,582.51
12313
Close Hut - Repair door
524.00
12314
Twin City Wino - Liquor
614,79
12315
Payroll for February
2,959.45
TOTAL DISBURSEMENTS - MARCH
$70,041.54