City Council Agenda Packet 05-23-1988AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, May 23, 1988 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Pair, Bill Fair, Warren Smith, Dan Blonigen
I.
Call to Order.
2.
Approval of Minutes of the Regular Meeting Held May 9, 1988.
3.
Citizens Comments/Petitions, Requests, and Complaints.
4.
Consideration of Accepting or Rejecting Bids on Streetscape Improvement
Project and Authorization to Rebid the Project.
5.
Consideration of Resolution Awarding the Sale of $1,625,000 in G.O.
Improvement Bonds.
6.
A Variance Request to Allow Construction of an Attached Garage Within the
Front Yard Setback Requirement. Applicant, Todd Theisen.
7.
Consideration of Requiring Donations From Charitable Gambling Licenses.
8.
Consideration of Gambling License Renewals - Legion Club and Monticello
r
L
Jaycees.
g.
Consideration of Establishing a Junk Amnesty Day.
10.
Consideration of Appointment to Position of Water/Wastewater Collection
System Operator.
11.
Consideration of Purchasing a Pickup/Trailer/Mower for Streets and Parks
Department.
12.
Consideration of Resolution Approving Plans and Specifications and
Advertising for Bida on Well i4 and Interconnecting Piping.
13.
Consideration of Setting a Special Meeting Workshop to Discuss the water
Tower Project.
14.
Consideration of Bilis for the Month of May.
15.
Ad journment.
C
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, May 9, 1988 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Warren Smith, Dan Blonigen, Bill
Fair
Members Absent: None
Approval of Minutes.
Warren Smith requested that the meeting minutes pertaining to the
establishment of the color scheme for the Streetscape Project be
amended. Smith noted that it was his understanding that the Council
agreed to the color green as the color for the fixtures to be installed
as part of the project.
Motion made by Warren Smith to approve the minutes of the regular
meeting held April 25, 1988, with the corrections made as suggested.
Motion seconded by Fran Fair. Motion carried unanimously.
4. Consideration of Readvertising for Pump House Over Municipal Well #3.
Public Works Director Simola reported that the water quality found in
well 43 is such that the City can use municipal well A3 on a regular
basis without treatment of well 13 water. He went on to note that the
capacity of well t3 is limited to 600 gallons per minute compared to the
1500 gallons per minute that was hoped for. Simola recommended that the
Council authorize readvertisement for bids for pump house construction
and pump installation at municipal well t3, which would include the
modifications as necessary to allow additional wells such as p4 to be
hooked onto this building at a later date. A discussion of the type of
pump for well t3 ensued. Councilmember Blonigen noted that a
submersible pump may not be as reliable or serviceable as a line shaft
pump. Simola went on to note that the City currently uses line shaft
technology with their pumps and that the line shaft pumps have worked
effectively. After discussion, Council agreed to include line shaft
pump technology in the bid specification and to not include an alternate
for submersible pup technology.
Water quality and quantity issues were discussed as it pertained to
well 14. John Badalich noted that well 14 will have a capacity of 1500
gallons per minute; but there is a concern about well #4 water quality,
as the iron appears high and manganese is moderate. Warren Smith
requeated that all questions about water quality be established prior to
development of well 14 and that the City should run a third additional
test on water taken from well #4. ,
Motion by Bill Fair, seconded by Dan Blonigen, to authorize
readvertisement for bids for the pump house construction and pump
installation at municipal well #3 which would include modifications as
necessary to allow additional wells such as #4 to be hooked onto
proposed pup house 13 at a later date. Motion carried unanimously.
See Resolution 88-12.
0
Council Minutes - 5/9/88
5. Consideration of Redecorating Council Chambers.
City Administrator, Rick Wolfsteller, noted that $2,500 has been
allocated by the City Council through the budget process for repairs and
remodeling to City Hall. Wolfsteller reviewed some suggestions for
remodeling at which time a discussion ensued. Council determined that
remodeling should include improvement to the lighting system and should
also include chairs in the estimates. Council requested that the clock
in the Council Chambers be fixed and requested that additional black
chairs be added to the Council Chamber area. It was also noted that
cable television was not a priority in establishing a design for
remodeling of the Council Chambers.
6. Consideration of Adopting a Resolution Approving the Termination of the
Original Assessor's Agreement for Economic Tax Increment Districts N1
and 14 Pursuant to the Minnesota Statute, Section 273.71 to 273.78
Inclusive, and Establishing a Minimum Guaranteed Annual Increment
Agreement.
Economic Development Director, 011ie Xoropchak, reported that the IXI
building has sold or will sell at a price significantly below the
structure's current market value. The developers of the IXI building
wish to have a reduction in the valuation of the property to be based on
the property sale price. However, in doing so, the reduced taxes
generated will be insufficient to retire the debt associated with the
tax increment district; and in addition, there is an assessor's
agreement which prohibits any reduction of the market value of the
property below the amount agreed upon without City approval. Xoropchak
went on to report that the HRA requests that the City Council pass a
resolution which supports a revised agreement with the new owner of the
property. The revised agreement would provide for sufficient revenue to
pay the debt associated with Tax Increment Districts 11 and 14. Mayor
Grimsmo noted that the developers will be occupying a now vacant
building and will be creating new jobs for the community. Dan Blonigen
noted that it is vital for the City to be consistent in its treatment of
individuals and that such a request must be considered carefully.
Councilmember Bill Fair noted that there are special circumstances
involved in this situation and that the City must be assured of gaining
the revenue needed to retire the debt associated with the Tax Increment
Financing Plan for this structure. Rick Wolfsteller noted that even
with the Housing and Redevelopment Authority action to terminate the
existing assessor's agreement and replace it with a new annual increment
agreement, the County may still require that no reduction will be made.
Wolfsteller went on to say that under the proposal prepared by the HRA,
the City will finance the tax increment debt through the revenue created
by the revised taxable amount and through funds generated by a separate
developers agreement.
Mayor Grimsmo noted that the proposed action by the City Council and the
HRA represents a positive intent to encourage existing and new business
in the city of Monticello and that the action represents a flexible
response to special problems or conditions facing a business wishing to
0
Council Minutes - 5/9/88
locate in the community. Dan Blonigen noted that it is important that
the City treat all of its citizens consistently and that by reaching
this agreement, the City may be setting a precedent that will come back
to haunt it later.
Motion made by Bill Fair, seconded by Warren Smith, to approve
Resolution 88-13 approving the termination of the original assessor's
agreement for economic Tax Districts Al and a4 pursuant to the Minnesota
Statute Section 273.71 to 273.78 inclusive, and establishing a minimum
guaranteed annual increment agreement. Voting in favor was Bill Fair,
Fran Fair, Arve Grimsmo, Warren Smith. Opposed: Dan Blonigen.
7eO,�,Y�
I'Nelii
Assistant Administrator
9
Council Agenda - 5/23/88
Consideration of Accepting or Rejecting Bids on Streetscape Improvement
Project and Authorization to Rebid the Project. (R.W.)
A. REFERENCE AND BACKGROUND:
on Tuesday, May 17, the bids were opened on the Streetscape Project, and
unfortunately, only one bid was received from Veit Construction Company
with a base bid of $219,969.13. This was over 26 percent more than the
estimate of $173,596 for the base bid, which included general demolition
and removal, replacement of sidewalk, and electrical work, etc. A number
of alternates were also bid by Veit, and the tabulation has been included
with your agenda. The second bids received covered landscaping, and four
bids were received ranging in price on the base bid from $26,810 to
$31,966, with the alternates raising the bids from $36,238 to $42,607.
The landscaping portion was within the estimate prepared by Dahlgren and
Associates, but the main problem exists in that only one bid was received
on the general construction and was over 26 percent over the estimate.
The City itself will be receiving bids on Monday for supplying 1) the
tree grates and frames, along with tree guards; 2) the ornamental light
fixtures; 3) refurbishing of railing. It is believed that bids for the
materials will curve in within our estimate, and the question now becomes
whether or not the City should even open the bids on Monday prior to the
Council deciding whether to reject the general construction portion since
only one bid was received. The staff certainly does not feel comfortable
with awarding the project to the only bid received, especially since it's
26 percent over our original estimate. In discussions with Geoff Martin
of Dahlgren and Associates on Thursday, Geoff felt fairly confident that
if the Council would authorize rebidding the project immediately, the
City should be able to receive five to eight bids on the general
project. Mr. Martin had contacted a number of the plan holders to
question why bids were not submitted on the project; and although some of
the contractors indicated they were very busy at this time of the year,
other plan holders had expressed a lot of interest in the project but did
not have enough time to submit a bid. In addition, Mr. Martin contacted
a few additional contractors who specialize in this type of work who had
not picked up plans. Some of the contractors were not aware of
Monticello's project but expressed interest in bidding if the project was
readvertised. As a result, Mr. Martin has suggested that the City
authorize rebidding the project immediately with the bids returnable
sometime during mid-June. He felt fairly confident from his
conversatinns with many of the contractors that the City would receive a
half dozen bids the second time around, which would enable the project to
still be completed yet this year. The proposed construction time table
was to begin after July 4; and if bids are returnable by the middle of
June, Mr. Martin felt that the project would only have to be extended
approximately one month at the most and could be completed by November 1
rather than October 1. In essence, Mr. Martin felt the City had nothing
to lose by rebidding immediately rather than waiting until later on this
year and bidding for early 1989 spring construction.
NSC
Council Agenda - 5/23/88
Although the City has no guarantee that it would receive a lot of bids,
Mr. Martin again felt that his conversations with contractors indicated
the City should be able to receive more bids. Naturally, the other
alternative would be to wait until later this fall or at the beginning of
1989 and then advertise for bids for early spring construction.
Typically, the most bids would be received at this time of the year, as
contractors would be looking for projects during 1989. The City feels
the landscaping bid was favorable and expects the materials to be within
budget on bids received Monday.
B. ALTERNATIVE ACTIONS:
The first alternative would be to award the bid to the only bidder on
the general contract --Veit Construction --in the amount of $219,969
with any alternates the Council may choose. Acceptance of this bid
would more than likely result in the total project being
approximately $30,000 over original estimates. Along with this
award, the landscaping bid could be awarded to the low bidder.
2. The second alternative would be to reject all bids and authorize the
project to be readvertised immediately.
The third alternative would be to readvertise the project later on
this fall or early 1989 for early 1989 construction season.
Cancel the project entirely and reject all bids.
STAFF RECOMMENDATION:
with only one bid being received on the project, staff was certainly
G�.disappointed and initially felt that the project should probably be rebid
�� at a later date to allow for more favorable bids from contractors. The
timing of our bidding wan not the best in that many contractors had
already committed themselves for work this year and did not have the
ability to do our project. In light of Geoff Martin's contact with a
number of bidders and contractors, it appears that if the Council would
ee authorize rebidding immediately, the City may receive a half dozen bids
1 q D which may still allow the project to be completed yet this year. As a
V result, and with the knowledge that the City really has nothing to lose
ed.
J by rebidding, it's the staff's opinion that the Council authorize the
Y Streetscape Project to be rebid immediately with bids returnable within
�throe weeks.
(� a� D. SUPPORTING DATA:
\`�\ Bid tabulation summary] Recommendation from Geoff Martin of. Dahlgren,
Shardlow 6 Ubanl Resolution rejecting bids and authorizing
readvertiaement.
-2-
ROP_OSAL.1: i
:General
Site 'Construction and Electrical
ONTRACTOR__ -_
._Estimate_ •
ASE BID'•
.o_Removals
ZTjB�
'. Layout and Staking
1'7�
'. Earthwork
Site Construction
$5,0
Site Improvements✓6
Electrical
SUB -TOTAL
l i=7,7q�o
:�ts„ 149.1-3 t' �-�•'
Alt. Bid 1.1
_
5 00
paint stoplights
-SOp
Alt. Bid 1.2
.Islands btka. 52 A 34-
/ Bid 1.3
Islands blk. 52 west
Alt. Bid 1.4
concrete seats
Alt. Bid 1.5
parking signs
Alt. Bid 1.6
Install tree guards
Alt. Bid 1.7
install add. aleeves
Alt. Bid 1-e
lot 311 light
SUES -TOTAL 7 %� 1
r
TOTAL "� , a ; .�+ , �
%,000
/1100 0
3,000
3,000
550
Soo
04
3.5, 8s 9
.SSS/ ea I,,
- ROPOSAL Landscaping
7NTRACTOR
ASE BID
s® e� moloe � •
r u
A tom^ •
u w w +•
SUB -TOTAL
� •.Y: W
SUB -TOTAL
TOTAL
_� _ �_ a, • � --- �l�.�lVt...W. �(�sspvT._.a ^...e a�T("+• l�%:�x�
6.6 6....1 9:1413.s (2s 5� ` �P-r f, .
r k 2 u tE" l l)IU &Ikq6� LAW m/ fL . •-
d 31. qi G 1 a4_ sin d Ile rl.I
�.G �% - - - --
• �- Z ,}YO
.� y. - �YOiV.Q ,
.-�r7£� _
�t l.� t.3 --__ - •_- _- _ --
7' /
f +.7
v'4
(•377.10 /"t S-
-
�%:i
PROPOSAL: Lighting
W6°t�►� �1,4tt�q
ne�t�.\o.d E4wA►��
CONTRACTOR
BASE BID
(..e�:•�a s tr�.ack
B d' 3a•�d syo
r.r
wd t�
L r�Y 0/iu
PIS
s twr .amr
1]� ea tvab
L r�.e r t t•� � _ -
�
• 4�ery W r V• �Y b tlY alr �YOW d e- fL� •
ar.sy ^ q•� M � ae V 11Y � 4
SUB -TOTAL
b S� 430
'y 948
ALTERNATES
I T[Fn.TL On at
0WI1 a00 an/ 1— vo. let 10 ptt.
Y 0� eY OY D• 1� N etlyt / �.V
� Ile 6'• �
� iso
KT[NN11r[ Om ►t
0•eu144 a,W"w m� I0fna1� b Mtd M SIN 0b>♦ m00�
Y W T_ • r TM 0 Om��
Qis�w 1� V• Or tW 0• Iw M Odl0t / ��
A 1,500 (00—t) b yCi3 LO JU f)
�Tnlw.Tc 00) .)
a.•� I.w m. s. er m....a 0. /
,, oma Ca.��.t) I,. 175, eAA i)
SUB -TOTAL
1 TOTAL
PROPOSAL : Tree Grates, Frames, and Guards
.CONTRACTOR fo1ASm.+�0\ -
BASE BID s�k STO
WM
L f�-W IA yyr
-
-ryW-
M n -s ryas
w veyM U
L M��M1 Yr �F r[Y�> M iawf U �YY Y ur A M ,
SUB -TOTAL
ALTERNATE
YMr ryrtr� Y� M ry YW�W-
Y YY Oryx W W� M OMIW i r�-
TY ap Mrr YYO wM11 4 M MMS Y WwM� sl wM �W-
W.WW R wY- MY�W Y > D�MY �• 11tl rWf� �
�Y4 •sMiY 4W, � MYRWM �wiWL A�4 YWSW.
u w�- Ib�- wry � fr ti YY OXY WYNiM-.
SUB -TOTAL S,1/2-
TOTAL
,qj2TOTAL 310 - t
PROPOSAL 3: Bridge Railing
CONTRACTOR
BASE BID
Mr
L w+ � � ma ✓ - -
SUB -TOTAL
ALTERNATE
tLTMw.*L � ss.i
•.n• ••. w r.w .. «wrw ar ✓ d Wye wmy r r r
w� w w srn�ra
SUB -TOTAL
TOTAL
a
CONSULTING PLANNERS
LANDSCAPE ARCIIITECTS
trill FIRST AVENUE :<ORTH
Ul'E 210
.�tl �'NEAPOLIS, MN ii:nl
nl_.
MEMORANDUM
DATE: 19 May 1933
TO: Rick kVolfsteller
FROM: Geoff Martin
RE: Bids for Proposal of # 1 of the Monticello Streetscape Project
Throughout the bidding period, we had eight paving and concrete contractors, seven
lardscape contractors, and five electrical contractors pick up plans and specifications.
The project was advertised in the Monticello Times, Construction bulletin, and F.N.
Dodge Reports. Plans were available for viewing at the City Hall, F.W. Dodge,
Minneapolis and St. Paul Builders Exchange offices, and at our office,
On May 17 at 2:00 p.m., we opened the bids for both Proposal # 1: General Site
Construction and Electrical, and for Proposal #2: Landscaping. We received four good
bids for the landscaping and one high bid for the general site construction. The single
bid for site construction was submitted by Veit, Inc. and is approximately 26 percent
higher than our estimate.
I contacted the plan holders who did not bid to rind out their reasons for not bidding.
Hardrives, CSI, Inc., and Valley Paving, Inc. did not bid because the project did not
entail enough of their specialties, i.e. excavation and bituminous paving. ARCON
Construction Co. did not bid because they are fully committed for the next few months.
Curb Masters, Inc. and Boyer Construction did not bid because they picked up the plans
late in the bidding period and did not have enough time to pull together a bid. As of
this writing, 1 have been unable to contact Ferber Construction. None of the
contractors mentioned anything inherent about the project that kept them from bidding.
0
t Rick Wolfsteller, 19 May 1988 page 2
1 asked the plan holders if they would be interested in rebidding the project. Curb
Masters, Inc. and Boyer Construction said they were definitely interested in rebidding
ARCON Construction indicated they would consider rebidding the project. I have not
yet contacted Veit, Inc or Ferber Construction. I would assume Veit, Inc. would rebid.
I have also contacted three other contractors that expressed interest in the project if it
is rebid.
It appears that the main reason for the lack of bidders is just a matter of timing.
The contractors that seem to be most interested did not pick up plans in time or not
at all. My recommendation is to accept one of the two low bidders for the landscape
portion and put the proposal for General Site Construction and Electrical out for
rebidding as soon as possible.
l_
0
RESOLUTION 88 -
RESOLUTION REJECTING BIDS AND AUTHORIZING
READVERTISEMENP FOR BIDS
WHEREAS, pursuant to an advertisement for bids for the improvement of
Broad:•ay, River, and Third Streets between Linn Street on the west to Palm
Street on the east with curb, gutter, sidewalk, landscaping, and other
appurtenant work associated with a downtown streetscape improvement, bids were
received, opened, and tabulated according to law, and the following bids were
received complying with the advertisement.
General Site Construction and Electrical
Veit Construction $219,969.13
Landscaping
Fair's Garden Center S 21,035.00
Greenworks, Inc. $ 31,966.00
Minnesota Valley Landscape $ 26,810.00
Lakeland $ 29,051.25
WHEREAS, only one bid was received on the general site construction and
electrical work, which exceeded the estimated cost of the improvement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. The City Council hereby rejects all bids received) pertaining to the
S treetscape Project general site construction and electrical.
The City Administrator shall prepare and cause to be inserted in the
Monticello Times and in the Construction Bulletin an advertisement
for bids upon the making of such improvement according to the
approved plane and specifications. The readvertisement shall be
published for 21 days and shall apecify the work to be done and
shall ctatc that the bids will be received by the Administrator
until on
1988, at which time they will be publicly opened in the Council
Chambers of the City Hall by the City Administrator and Engineer,
will then be tabulated, and will be considered by the Council at
7:30 p.m. on , 1988, in the
Council Chambers. No bids will be considered unless sealed and
filed with the Administrator and accompanied by a cash deposit,
cashier's check, bid bond, or certified check payable to the City of
Monticello for 5 percent of the amount of such bid.
Adopted by the City Council this 23rd day of May, 1988.
Mayor
City Administrator
C
Council Agenda - 5/23/88
Consideration of Resolution Awarding the Sale of $1,625,000 in G.O.
Improvement Bonds. (R.W.)
A. REFERENCE AND EACKGROUND:
On April 25, the Council adopted a resolution authorizing Springsted,
Inc., to prepare the sale documents for the sale of G.O. Improvement
Bonds in the amount of $1,625,000, which was to be used to finance the
East County Road 39 Improvement Project, well #3 and pump house
construction along with the new fourth well, and Dundas Circle
improvements in Oakwood Industrial Park. As part of the bond issue,
$437,775 was included to finance the Streetscape Project. The bids for
the bond sale will be opened at the offices of Springsted, Inc., at noon
on Monday, May 23; and Mr. Jerry Shannon of Springsted will be attending
our meeting to present the bids for Council consideration.
As was addressed in the previous agenda item, the City opened bids on the
Streetscape Improvement Project Tuesday, May 17, and only received one
base contractor bid from Veit Construction, which was approximately
26 percent above the planner's estimate. In discussions with Jerry
Shannon, the City can still award the sale of the bonds which include
financing for the Streetscape Project at this time if the City is still
considering rebidding the Streetscape portion of the improvement project
at a later date; or feels it would be able to need the money within three
years for any type of Chapter 429 improvement project, which would be
assessed at at least 20 percent. In other words, the financing can still
be obtained at this time as long as there is reasonable expectation that
the money would be used for an improvement project within the next three
years. Although any rebidding of the Streetscape Improvement would more
than likely result in assessment income being delayed for one year, the
investment earnings from the portion of the bond sale not immediately
used could offset the lost assessment income expected in 1989, which
should not result in any problem for the City.
B. ALTERNATIVE ACTIONS:
1. Award the sale as recommended by Springsted--this will allow
financing to be received for the 39 project, the well and pump house
projects, and the Dundas Circle improvements. Streetscape funds
would be invested until another project comes up.
2. Do not award the sale --this is not a feasible alternative in that a
majority of the money is needed to pay for improvements already being
constructed.
C. STAFF RECOMMENDATION:
Assuming that the Streetscape Project will be rebid in the future or that
some sort of improvement project will be constructed within the next
-3-
Council Agenda - 5/23/88
1l_ .
three years at a coat of approximately S437,00O, the staff recommends
that the bond sale be awarded to the 1cra bidder per Sprirgsted's
re coanendat ion .
D. SUPPORTING DATA:
Resolution for adoption will be presented at the meeting.
11
Council Agenda - 5/23/88
6. A Variance Request to Allow Construction of an Attached Garage Within the
Front Yard Setback Requirement. Applicant, Todd Theisen. (G.A.)
A. REFERE14CE AND BACKGROUND:
Mr. Theisen is proposing to be allowed to construct an addition onto the
front porch of the existing house to accommodate a two car garage. With
the placement of this proposed garage addition, the front most portion of
the garage would be within 85 feet of the front property line. The
adjacent house to the west of Mr. Theisen's property is the Fair's
property, and the front most portion of their house is within 127 feet of
their front property line; and the existing front porch on the house to
the east of them, the Dahlheimer's, is 113 feet from the front property
line.
By ordinance, a structure can be placed up to a maximum of 66 percent of
the difference from the average front yard setback of the two adjacent
structures, the Fair's and the Dahlheimer's residences, from the minimum
setback requirement, which is 30 feet. The average setback distance from
the Fair's 127 feet to the Dahlheimer's 113 feet is an average of
120 feet of setback. If we subtract the 30 -foot minimum front yard
setback, we would have 90 feet of setback distance of which we can use up
to 66 percent. Sixty-six percent of the 90 feet is 59.40 feet, which we
would add to the minimum 30 -foot setback, so the closest this proposed
garage addition could be from the front property line would be 89.4
feet. Mr. Theisen, however, is proposing to be allowed to be within 85
feet of the front property line. Also, Mr. Theisen is proposing to be
allowed to place the garage to within 5 feet of the side lot line. The
minimum setback requirement on a sideyard setback is 10 feet.
B. ALTERNATIVE ACTIONS:
1. Approve the variance request to allow construction of a garage
addition within the front yard and side yard setback requirements.
2. Deny the variance request to allow construction of a garage addition
within the front yard and side yard setback requirements.
C. STAFF RECOMMENDATION:
The City staff has no recommendation on this variance request. However,
we will again state the footages which the applicant is short in the
distance. The maximum front yard setback is 89.40 feet; however,
Mr. Theisen is proposing an 85 -foot front yard setback. The side yard
setback on the west side of the property is a 10 -foot setback, and Mr.
Theisen is proposing to come within 5 feet of the side property line, a
5 -foot variance.
D. SUPPORTING DATA:
Copy of the location; Copy of the site plan; Copy of Zoning Ordinance
which states the minimum front and side yard setback requirements.
-5-
low
would go vi
r,ln
get he d clar
a "C,,went'
vat a C ton of al% '060L rev
C I%$ yard gat
a zont
ajoen
If
'gig -t. 7 + „r j ( l- / -�� ;� r r j-. �t `t �1 i � ;� `'_
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71
w`1: -'-If
NO 94
Xk
-• 3-3. YARD
REQUIRE-•MNTS:
(Al
PL•RPOS3: This section identifies minimums yard
spaces and areas to be provided for in each
-
toning district. '
(B]
No lot, yard or other open apace shall be reduced
in area or diLenaion so as to make such lot,
yard or open apace less than the minimum required
by th-s Crdinance, and if the existing yard
or other open space as existing is less than
-
the mini-= required it shall not be further
reduced. lb required open space provided around
any building or etticture shall be included
as a part of any open space required for another
s :c::ire.
[C]
All setback distances, as listed in the table
•
below, shall be measured from the appropriate
'
lot line, and shall be required minimum distances.
Front Yard Side yard Rear Yard -
A-0 50 30 50
_
R-1 Ma rM1 30
•
R-2 30 10 30
1�
R-3 30 20 30
R-6 30 30 30
•
P= -R See Chapter 10 for specific regulations.
-
P= -M See Chapter 10 for specific regulations. =
B-1 30 15 - - _ 20
B-2 30 _ 10 20 _
In addition, each condominiuo unit shall
-
have the minimum lot area for the type
of housing unit and usable open space
as specified in the Area and Building
•
Site Regulations of this Ordinance. Such
lot areas may be controlled by an individual
'
or joint ownership.
[F3 In residential districts, vhare the adjacant
o
structures exceed the einimum setbacks
established in Subsection (C) above, the
minimum setback shall be thirty (10) feet
plus two-thirds (2/3) of the difference•
between thirty (30) feet and the setback
or average setback of adjacent structures
within the same block.
3-4:
AREA AND BUILDING SIZE REGULATIONS: '•
(A] VURPCSE: This section identifies minimus h
area and building size requirements to
be provided in each zoning district as
listed in the table below.
- DISTRICT IAT AREA LOT WIDTS SUILDIM BEIGNT
• /':•
A-0 2 ecru 200 S/A
• R-1 12.000 S0.t-
R-2 12.000' { So .�2 , "
.. ..
..� R-3 10.000 -..t. S0 .:.g �...:_ 7E`►� . r.
R-4 41.000 't 200 '0"NILZ •..: r
-e•-e �. nnn en - ., •
TO: THE CITY COUNCIL
We wish to appeal the decision of the building ccmmittee as of May 10,
1988, relative to the building of a garage at the front of our home.
xTeiseR""
Council Agenda - 5/23/88
Consideration of Requiring Donations From Charitable Gambling Licenses.
(R.W.)
A. REFERENCE AND BACKGROUND:
In June of 1987, the Charitable Gambling Laws were amended to state that
a city cannot require an organization to make specific expenditures of
more than 10 percent of its net profits to a particular organization.
This really means that a city can specify to an organization that has a
charitable gambling license that it donate up to 10 percent of its net
profits to a particular non-profit organization. For example, the
Council may request that a license holder contribute money to
organizations the City has previously used tax levies to support.
Although the Council has been made aware of this new provision, 1 am
bringing this item up on the agenda for your consideration and discussion
since the next item will concern renewals of three gambling licenses.
Currently, the City contributes money annually to non-profit
organizations that would qualify under this statute such as the YMCA for
the detached worker program in the amount of $7,000, and also to
Community Education for the summer rec. program which is currently
$15,000 a year. Other organizations such as the Softball Association
would qualify, along with such activities as the Senior Citizen Center,
foodshelf program, and the recently approved donation of $4,000 to the
Community Ed. program to sponsor the Saturday night program for the youth
at the school. In addition, the Industrial Development Committee is
working on establishing a revolving loan fund that could be used to help
establish new businesses in Monticello) and if a non-profit organization
was established to administer these funds, this would also be an
allowable organization to receive funds from gambling operations. These
are only used as examples in that the City is currently using tax dollars
to help support non-profit organizations that would qualify if the
Council eventually decided to specify where some of the gambling profits
should be donated to. I believe the past history has shown that the
Council has automatically approved renewal of each gambling license
request without ever receiving any information on the amount of receipts,
profits, or where the donations have been made by local organizations.
As a result, I requested information from the VFW Post, the Monticello
Jaycees, and the Legion Club as to the amount of money and profits
currently being received from charitable gambling operations and where
the money is being donated, if any. To date, the only response I have
gotten is from the Legion Club. Maureen Henke, Legion Club Gambling
Manager, has been very cooperative in supplying a 12 -month history of the
growth revenues and profits derived along with a summary of donations
made to local organizations, etc. Although I believe the Legion Club is
probably the largest revenue producer in Monticello, you can see from the
summary provided the net profits available for charitable donations
totals about $250,000 per year. The donations listed by the Legion Club
appear to include quite a few local civic groups and organizations.
-6-
Council Agenda - 5/23/88
Naturally, with the Legion Club doing extensive remodeling, a lot of the
money has been earmarked for their building expense; but in the future
years, I assume most of the net profits will not be necessary for
building remodeling projects.
Using the Legion Club's revenues only, if the Council should decide to
specify where 10 percent of the profits are spent, this would amount to
over $25,000 per year, which would adequately cover our current
expenditures for the YMCA detached worker program and also the summer
rec. program through Community Education. I am certainly not suggesting
that the Council immediately demand from all license holders that
10 percent of their profits be spent for specific organizations; I am
only providing this information as an option.
At the time this item is being prepared, I have not received any
information from the VFW Club, nor the Monticello Jaycees as to past
revenues or donations. I assumed this information would be valuable for
the Council to review prior to instituting any type of policy requiring
specific expenditures since the possibility existed that the
organizations were already donating money to the same organizations the
City would specify. Currently, state statutes do not require that local
gambling license holders donate their profits locally; and the Council
should be aware that if a policy is established requiring specific
donations, an organization could limit its local donations to this amount
and use the balance of their funds outside of the City. As a result, it
may defeat the Council's intent by making sure that at least 10 percent
of the profits are distributed locally; and I don't believe we wish to
make enemies out of the local license holders. On the other hand, there
is certainly a lot of money being generated and possibly the Council may
just want to let the license holders know of organizations currently
being supported by tax dollars that could voluntarily be supported by
gambling revenues. Possibly this approach would be better, suggesting to
an organization where funds would be appreciated to be donated rather
than as a requirement. This really becomes a Council decision, and I
don't have a firm recommendation on whether we should institute the
10 percent requirement or just suggest it to the organizations.
7te statutes were also amended in 1987 to allow a city to assess a
3 percent tax on the gross receipts of an organization to cover
investigation fees, etc. Three percent of gross revenues for the Legion
Club only would amount to $80,000 a year, which would be extremely hard
to justify as just investigation fees. Any 3 percent tax levied by the
City has to be reported to the Charitable Gambling Organization as to
where the City expends the funds; and I am not sure how we could justify
any large dollar amount at this time.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to establish a policy requiring all
license holders to contribute up to 10 percent of their profits to a
specific organization selected by the Council each year before
license renewal.
-7-
Council Agenda - 5/23/88
2. The second alternative could be to make suggestions to the
organizations as to where donations could eliminate current tax
dollars from being spent on a volunteer basis.
3. The third alternative would be to conLinue Lo leave donations by the
license holders up to their option.
C. STAFF RECOM7ENDATION:
When considering the amount of money the 10 percent requirement could
generate, way in excess of $25,000 per year, the staff can certainly find
organizations that could receive this money and reduce the City's taxes
in a like manner. On the other hand, the Legion Club summary certainly
appears that donations have been made locally already Lo organizations
and groups, etc. The staff has no idea whether a requirement of
10 percent will alienate the clubs against the city government, which is
something the Council has to consider. The City staff can certainly find
uses for the 10 percent of the profits, whether it's for the summer rec.
program, YMCA program, or even the Softball Association.
D. SUPPORTING DATA:
Copy of Legion Club's revenues April 1987 to April 1988. If I receive
any information from the VFW Club or the Monticello Jaycees, I will also
include their sunmaries.
-a-
TOTALS $2,740,978 $2,274,530 $466,448 $48,529 $159,813 $251,665 $6,441
DONATIONS
Legion Baseball $7,337
School Patrol $7,418
1 Monticello -Big lake Hospital
$8,000
Legion Pull -Tab Revenues, April 1987 -April 1988
$10,570 ,
s Wrestling, Rod & Dun Club,Softbal 1, etc.)
�. MONTH
GROSS SALES
PRIZES
RECEIPTS STATE TAXES
EXPENSES
DONATIONS NET PROCEEDS
Apr -87
$145,224
$121,093
$24,131
$2,158
$8,257
$3,812
$9,904
May -87
$173,862
$144,435
$29,427
$4,202
$11,123
$4,860
$9,242
Jun -87
$158,736
$131,815
$26,921
$2,949
$9,542
$2,741
$ 11,689
Jul -87
$147,754
$123,395
$24,359
$2,339
$8.613
$2,298
$11,109
Aug -87
$176,994
$147,098
$29,896
$3,907
$11,073
$3,072
$11,844
Sep -87
$217,188
$179,834
$37,354
$2,774
$15,931
$2,196
$16,453
Oct -87
$238,776
$196,393
$42.383
$3,880
$10,535
$24,878
$3,090
Nov -87
$265,746
$219,185
$46,561
$4,252
$14,168
$17,002
$11,139
Det -87
$276,466
$228,998
$47,468
$4,480
$15,578
$6,433
$20,977
Jan -88
$192,504
5158,784
$33,720
$3,429
$12,488
$39,257
321,454)
Feb -88
$230,689
$191,645
$39,044
$6,243
$12,861
$36,561
316,621)
Mar -88
$271,926
5226,479
$45,447
$2,906
$15,628
$98,511
($71,598)
Apr -88
$245,113
$205,376
$39,737
$5.010
$14,016
$10.044
$10,667
TOTALS $2,740,978 $2,274,530 $466,448 $48,529 $159,813 $251,665 $6,441
DONATIONS
Legion Baseball $7,337
School Patrol $7,418
1 Monticello -Big lake Hospital
$8,000
l Sports Organizations
$10,570 ,
s Wrestling, Rod & Dun Club,Softbal 1, etc.)
Handicap Programs
$2,S00
( i.e. ARC, Camp Courage, Camp Friendship, etc.)
Monticello Schools
$1,775
( i.e. Graduation Party,P TO,Year book, etc.)
• Wright Co. --Oxygen Units
$1,035
Flag Poles/Flags
$1,624
Senior Citizens/Nursing home
$2,293
Chemical Awareness
$2,300
Legion Programs
$4,974
( I.e. VA Hospitals, Veteran Rehabil nation)
Individual Memorials
$381
Emergency funds for victims of fire/catastrophic illness
$ i ,495
Food Shelf/ Baskets
$1.111
Brain Science Foundation
$ 3,000
M ISC. Cammunity Organizations
$ 2,204
Youth Programs
$3,982
( I.e. Cub Scouts,Child SdetyAwaremess, Girl Scouts, etc.)
Building Expense 6 Maintenance
$189,036
State Charities
$630
TOTALS
t
$251,665
Page 1 %
P
MONTICELLO JAYCEES JUNE 87 -MARCS 88
PULL TAB REVENUES
C(Silver Fox b Comfort Inn)
Gross
State
Month Sales Prizes
Receipts
Taxes
Expenses
Donations
Balance
June 87 $ 4,368 $ 3,680
$ 688
$ 504
$ 513
5---
$ (329)
July 8,839 7,359
1,480
334
541
----
605
Aug 14,166 11,950
2,216
286
1,054
---
876
Sept 6,540 5,500
1,040
93
493
60
394
Oct 12,006 10,110
1,896
---
691
----
1,205
Nov 19,620 16,540
3,080
669
979
----
1,432
Dec 14,027 11,894
2,133
128
916
692
397
Jan 10,722 9,147
1,575
315
1,009
70
181
Feb 12,229 10,713
1,516
206
755
343
212
Mar 10,481 8,746
1,735
--
730
200
805
TOTALS $112,998 $95,639
$17,359
$2,535
$7,681
$1,365
$5,778
DONATIONS
Run, Punt, Pass Program
$ 152
Future Directions Program
50
Community Youth Football Program
293
Wreaths for Needy Families
70
Gifts for Needy Children
80
Graduation Program - Seniors
100
Youth Wrestling Program
100
Send Rids to Washington, D.C.
150
Nursing Nome X-mas Party
20
Street Dance - Community
350
TOTALS
$1,365
In addition to the above donations, Wes Olson
of
the Jaycees
indicated to me that
the following donations are being considered
within the next
month or so
totaling
$5,000.
4th of July Street Dance
$1,000
Scholarship Fund
2,500
JC Wall of Builders
200
Heart Fund
200
Nursing Home (Van Fund)
100
Bingo Fund - Nursing Home
200
Cancer Society
100
Chemical Task Force
300
Concession Stand - B.B.
200
Baseball Field
200
TrIm
0
Council Agenda - 5/23/88
V
8. Consideration of Gambling License Renewals - Legion Club and Monticello
Jaycees. (R.W.)
A. REFERENCE AND BACKGROUND:
The Legion Club has requested a gambling license renewal for their Legion
Club location. The Monticello Jaycees have requested two gambling
license renewals, one located at the Silver Fox Motel and the other at
the Comfort Inn Motel. The City has 30 days from receipt of the
J applications in which to pass a resolution specifically disallowing the
license renewal and submitting this to the Charitable Gambling Board.
The applications were received April 28 and May 3.
If the Council has no opposition to the applications being renewed, the
Council should take no action and the time will simply pass; and the
^ Charitable Gambling Board will renew the licenses. Naturally, this is
_AQ the most opportune time to inform the license holders of any requirements
the City may institute as far as donations are concerned; or the Council
may ask any other information it deems appropriate. I would suggest that
(� \ regardless of what action was taken on the previous agenda item, I would
suggest that at a minimum, each organization asking for a gambling
license renewal should supply a summary of their past revenues,
expenditures, and donations from their net profits. This would at least
keep the Council informed as to the amount of money being generated and
where it's being donated in order for the Council to make a prudent
decision on license renewals.
B. ALTERNATIVE ACTIONS:
1. Take no action, which would allow the applications to be granted by
the State.
2. Oppose the applications if the Council feels there are grounds for
disapproving.
C. STAFF RECOMMENDATION:
Staff recommendation would naturally depend on any decision made on the
previous agenda item or whether at a minimum the organization should
supply a summary of their receipts and donations. The staff certainly
has no opposition to renewing the license as in the past, but only
indicate that the Council has more control at this point in requesting
information or specifying donations at renewal time than at any other
time during the year.
D. SUPPORTING DATA:
Copy of gambling applications (three).
-9-
A
a W -,,
Charitable Gamb[4 Control Board
Rm NETS Gr)ggsMdM Bldg.
j,aa 5 1821 University Ave,
Si. Paul, MN 55101.3583
(812) 642-0555
GAMBLING LICENSE RENEWAL APPLICATION
LICENSE NUMBER: IEiFF,DATE:
tAff:,V
1. Appti am -Legal Name of Organization
2. Street Address
1-1157S OF 4k1ATVTLLD
%.45
I
3. City, State. Zip
4. Canty
en•!tC?1 it•. IN ""Ase
fgrjnt
8. Name of Chief Executive Officer
8. Name of Treasurer or Ps_roon Who Attamta for Revenues
10, Name of Demoting Manager
11. Baer Nmbeur
13. Name of Establishment Where Gambling Will Take Pleee
!4, Canty
P#Vi For Mtmtiml:0
Wimt
18, Lessor Name
Bovet untern Silver Fw Im
18. it BirW no be conductd watt the ticane, please spedty Cys sum t1nans of Sinptf.
pays. Time
1 Deye
renes
19. Nn license over teem 17 Revoked Date
20. Have Internet controls been submitted Peviousty?
21. Has Current No bean filed with ter bad?
n Nu current drettlt been fiip} web the bond?
For Baro use Only
Paid Amt:
Check No.
Data: •
I AMOUNT OF FEE: s.`.0, ro
e. Business Phone
{ A -
7. Suwon Phone
g. Business Phone
12. Susuoss Pham
1 r•1 :i°f•a/70
15, No. of Active Members
Ir 7 sr
17. Monthly Rent:
6103
Days Times
O Suspended Date: ❑ Denied Dab:
GCYM O No (U -No. VOC11Cdey)
IN Ya O No (1191o: dlach Cavy)
It Yet. O No (If `No. eaaeh Copy).
pAIY"M DITB AUTHORIZATION .
By my signature below, Will law enfattsmua ONltws of opens of the Bard are hereby auMnzed to enter ON the she. 41 any time. "11110 Is
being conducted. to observe the gamMing and to attt m* ter lea tot Cry wwuthaWd Pro OF PrhKtke.
BANK RECORLS AUTHONZATIOM
By my ligature below, ON Board Is 1 ally Authoited to imaged the bank roe" o the Dowel Gatollillg Berk ACCOLM whiin"M 116CIIN try to
funis reguim enb Of Cturwn Gan" rubs and taw.
OATH
I hereby doctor* Nat:
1, 1 have read this application and M bfeomwlon submitted to ler Board:
2. All IMormstbn nmmmed is true, shows!f and cOmAf lta:
3. As Who, mound mtornten has pen Noy dWWO:
4. Ism the chid executive officer o the orMnizatkn:
5> 1 assume M teeponestSKy for the lou and bald operation of all actW41ft 10 Ifo 10116Lxted:
B, .1 will famllWke myself Mlh the tail at the Stine of Mthnaatb reapecung CalnONng ark Mae 01 Ou board And agree. M Oci nod, ss 411100 by 000
'taws and Nba, imIuding amond"W" twoo,
23, Oficial Legal Name o1 Organlxatein Signature (Chlerl Exaclltive Officer) Date I Tdlw
f7i�7;,1t[/ll�L'�.�LaI.(t.7��G•f 7�I Cttkic,. r �` y i�,;felft�`
ACKNOSN,BDO81A!!NT OI NDTIC6 Dr LOCAL collamoso BOD. '
1 terobfy acknowledge receipt of a can of this application, By atknowledgine release, t •cell ha one ban served with not" thal an app" of will
be rov ewd by the CharRaue Go"" Cnirol Dowd and N approved by the Dsod, will becomes 011e9104e 30 days hon to* dOO of recap (hood
below), unless a Molutsun of the Istel 00rwrene body IS 088M whWh spealRally doollool OuCh actkMy aM a COPY a OW M Ohdbn b WOW". by
the Charitable Oambihp Central bard within 30 days of ter bbbr rmtd dote
24eA
ala 111.01:41tievsmmg Deily} TawnsNP p CKs b Isoatees ski Wt a warm", Oman *women seems to
M" •r .
ova is
n2,vAppstdkon' S.-DI(plewe dfwserr NLwuf IRassMrte Affpio0lan
Date f1.0ahrq gye f 30 day Imteb) risks,
Name of I
n n Apo ion a L" Oarwnlry AMIyTOW"" Nam* ��"•-
CO.00o!!-0t {sft . •• _kNreM a•e�y-Board Conan-Appdars f • bead tINNa+u�� « r
. r . ..... .. %Tie[ -/p .�nr
19. Has license ever (roan: p Revoked Date, 0 Suspended Date- O Denied Date,
20. Have internal controls been submitted prsvwwly7 VYe O NO (1f TIO,• attach Copy)
21. Had current tease Wen flied with the board? (R vee a No (N 'No.' onach copy) .
19. Has current sketch been filed with the board? n Yes O No (n 'No," *risen copy)
i
oareilNo are AUT140Rl2/LnoN -
By my Signature below. local few enforcement officers or agents of Me Board are hereby authorized to enter upon thio Ate, at arty time, gambling Is
Wing conducted, to booms the garrbfing and to enforce the law for any unauthorized game or practice.
SANK RECORDS AUTHORIZATION .!
By my signature below, the Board Is hereby 'authortzed to fntped the bank records of the Genal Gambling Bank AccOum whenever necessary to
fulfill requirements of Current gambling rules and law. ,
OATH
I hereby declare that:
1, 1 have read this allpllcetlon and all lnfamatlon submitted to the card:
2. AN information submitted IS true, accurate and complete;
'3. An other required information has been fully discloW: - r - ar•
a, 1 am the Chief eteCutNe Officer Of the organization:
5. 1 sesame full rcoponalbhNry, for the fair and lawful Operation of W acHNin to be conduced:
B. 1 will farn111ar4e myself with the Jews of the Byte of Minnesota rooming gaming and rule of the board and agree. N licensed. to •blas by thou
laws and NIB, Including amendments thereto.
23. Official Legal Name of Organization Signature (CNet Executive Officer) DayToe
`/� Ji.�:.�.Cct%�nt�rxzf^tJ �t•I e,7 irii'il./StG41L•. l
ACKNOWLEDWRIINT OP NOTICE SV LOCAL OOValvaid i NOV
I hereby uknowtodge necelpl of a Copy, of thus spoicatiOn. ay *0110,0111KIpulg rocelpl.'I •rima having been anveo with rolls that sky application WIp
be revtewed by the Charitable Gambling Control Board and N aPPrMW fry Ino Slue, will Demme ~No 30 doge from the date of race" (noted
beiow), untie a ft=Mlon Of ted Ictal governing body Is Saeed whoa epetllloatfy OuRd a such a01Mty and a oopy of that resolution is received Dy
the Charitable ambNrq Contra Sold wNNn 30 gays of the below noted date
�R► y Name Governtng ROdy) Township: It Aa boatb
ally ed within a wnshp, pleeeo eollpWarms ma ad
2e(../ armZ,?1 !, era 25
Signature of hereon flowing Application, D Signature at heron ltedswing Application
to 1laltall /tet✓ s begins 00 day Mhedl Tea
Narrwd ►yawRTNTINJ/ / tri Local Gevnmrq Mdy TavrWNp Name
CG4Mn,01(fila> WhNeC4*y—Sane Canary--Approam pea—Loal"o-lor A
Charitable Gambling Control Board
Rm N475 Griggs -Midway Bldg.
For Board Use Only
¢, 1821 University Ave.
SL Paul, MN 551043383
Palo Amt:
Check No,
' •n.•"� (812) 862-0555
Dane:
V GAMBLING LICENSE RENEWAL APPLICATION
LICENSE NUMBER: r EFF. DATE:
r. r.1.,37 f AMOUNT OF FEE: e•n "n
1. Applicant—Legal Name o1 Organization
2. Street Address
.. rIns CF •M.1raLn
An. 41
3. City, State. Zlp
e. County
1
5. Business Phone
Ma rCnlln. W W;,2
Uril,t
( )
B. Name of Chief Executive Officer
7, Business Phone
8. Name of Treasurm a Person Who AcFW_ nts W Revenues
g. Business Phoni
+
10. Name of Gambling Manager •'
11. Bold Number
12. Business Phone
V: nlcon
s.zr'nM
1 , I -^ : ,
13 Name of Establishment Where Gambling Wel Take Plus
14. County
15. No. of Active Members
G•ef - Tem Tn.' O'go L" Wwticelin
t4'.ht,
tat•, - F•
18. Lessor Name
17. Monthly Rent:
CL+wvrrt`ler�rr fen
sr,
1a. 11 Bingo will be Conducted with this license. Please specify days and times of Bingo.
Ddya Times I Oar
Times
Days Time
19. Has license ever (roan: p Revoked Date, 0 Suspended Date- O Denied Date,
20. Have internal controls been submitted prsvwwly7 VYe O NO (1f TIO,• attach Copy)
21. Had current tease Wen flied with the board? (R vee a No (N 'No.' onach copy) .
19. Has current sketch been filed with the board? n Yes O No (n 'No," *risen copy)
i
oareilNo are AUT140Rl2/LnoN -
By my Signature below. local few enforcement officers or agents of Me Board are hereby authorized to enter upon thio Ate, at arty time, gambling Is
Wing conducted, to booms the garrbfing and to enforce the law for any unauthorized game or practice.
SANK RECORDS AUTHORIZATION .!
By my signature below, the Board Is hereby 'authortzed to fntped the bank records of the Genal Gambling Bank AccOum whenever necessary to
fulfill requirements of Current gambling rules and law. ,
OATH
I hereby declare that:
1, 1 have read this allpllcetlon and all lnfamatlon submitted to the card:
2. AN information submitted IS true, accurate and complete;
'3. An other required information has been fully discloW: - r - ar•
a, 1 am the Chief eteCutNe Officer Of the organization:
5. 1 sesame full rcoponalbhNry, for the fair and lawful Operation of W acHNin to be conduced:
B. 1 will farn111ar4e myself with the Jews of the Byte of Minnesota rooming gaming and rule of the board and agree. N licensed. to •blas by thou
laws and NIB, Including amendments thereto.
23. Official Legal Name of Organization Signature (CNet Executive Officer) DayToe
`/� Ji.�:.�.Cct%�nt�rxzf^tJ �t•I e,7 irii'il./StG41L•. l
ACKNOWLEDWRIINT OP NOTICE SV LOCAL OOValvaid i NOV
I hereby uknowtodge necelpl of a Copy, of thus spoicatiOn. ay *0110,0111KIpulg rocelpl.'I •rima having been anveo with rolls that sky application WIp
be revtewed by the Charitable Gambling Control Board and N aPPrMW fry Ino Slue, will Demme ~No 30 doge from the date of race" (noted
beiow), untie a ft=Mlon Of ted Ictal governing body Is Saeed whoa epetllloatfy OuRd a such a01Mty and a oopy of that resolution is received Dy
the Charitable ambNrq Contra Sold wNNn 30 gays of the below noted date
�R► y Name Governtng ROdy) Township: It Aa boatb
ally ed within a wnshp, pleeeo eollpWarms ma ad
2e(../ armZ,?1 !, era 25
Signature of hereon flowing Application, D Signature at heron ltedswing Application
to 1laltall /tet✓ s begins 00 day Mhedl Tea
Narrwd ►yawRTNTINJ/ / tri Local Gevnmrq Mdy TavrWNp Name
CG4Mn,01(fila> WhNeC4*y—Sane Canary--Approam pea—Loal"o-lor A
16. Law Name
11. MomhN j M1:
IS, N Bingo will be Conducted with this ikenrs, plaaee *peelfy drys and times of Bingo,
Day* Times I Days Tim" Days Tlmss
19. Has license over been: p Revoked Oats' ❑ Suspended Dar: O Dened Ode;
20, Have intemsh controls been submitted pmrlouaty? V Yes 0 No (it TIO; acrch Copy)
21. Has Current bass Dean filed with the boar? 0 Y" O No (If TIo; attach Copy)
- Has current sketch been filed with the board? . 0 Yes O No (It Tho,' attach Copy)
GAMBLING SITE AUTHORIZATION
:BY my slpntture below, local law enforcement officers Or agema of the Board ars heresy authorized to enter upon the age, at any time, gambling is
being Conducted, to oOeerNe the gamdMg 'nd to enforce the law for any unauthorized pane or practice.
BANK RECORDS AUTHORIZATION
By my signature below, the Bard is hereby authorized to Inspect the bank records of the anent Gambling Bank Account whenever noce Baty to
fulfill requirements of Current gambling rules and law.
OATH
I hereby declare theft
y. -I have reed this apps talion and all information submitted to the Board;
2. All Information "milled la true. accurate and complete; _
.3. AN other required information teas bmf fully, disclosed;
4, f am the CNet exacUNe officer of the orgedzalion)
'8. Iassume NN resmsWNNy far the lag and lawful 00"Ial of all AcIFAies to to Conducted:
B. I mil PamiWrize myself with If* Iowa of the Blas at Minn"pa respecting gambling and red" of or bard and agrM. N licensed, to a" by Nes
laws and rules, including amendments thonno
,23, Official Leal llama of OrganizationSignature (Chief Ex"Ne Offtceq Ogle Title
��`�"`a"♦`�`�" �s! ere. o
ACIINOINLB rut110n By T kn Nwi�QQEBY LOCAL g rKeiOl, I admil ha� Wen served with notice ilial this appN"Ibn wiN
'f hereby ac redelp, 04 a Copy at INS appNCalnon B ackno
be reviewed by Ins ClrrNasr amWxq Contra Bard and N &moved by the Beare, will t a alms effective 30 days from the data of recalls Ihasd
below), unless a reaoknkn at me kcal gpsemuy body la flared which apodifal?V disallows such aawiq and a dopy at that resolution is rs4NIr0 by
the Charitable ambwg Control Bean within 30 Keys of the below noted ear,
2i CNWCWnty Name ilmal GearMry Body) Tewnehb• N We Is koabd within a tfforgatk, pkaae M on 0 go" 14
aro 20
Cors at linen sluing ApptloaXan• 26 Signature M Person Ree"ns AppYoatkn
►iI y l li s/344
RWIOV" (this sae Begins 30 say pare) Tgy
et.�a\/ I rel Llfir l��/
Name M Mrsen Delrwrrrq Aploat4an r Laval Gewrmry gadY. Township Name
Co -01 (MY) s White Copy -Beard Gary-AppNoor Pink -Lada Clow",
low ",r�
ode'"'q� Charitable Gambling Control Board
Rm N-475 Griggs -Midway Bldg.
Goad uee OnN
i21821 University Ave,
1'1 � St. Paul, MN 551043383
II
Paid And:
Check No,
•,r/ (612) 642-0555
Date;
GAMBUNO LICENSE RENEWAL APPLICATION
LICENSE NUMBER: I EFF. DATE:
"' 1.••41 1 AMOUNT OF FEE: 63"•ur
1. App jn _ Ugai Name of /�O,,r.ggenimion
2. Street Addraaa
4>c.1w1 u:C,4a •,11 c6U AI,,i.c4Ia
.1:4 C:7 :SKli
3. C,ty. Stec. Zip
4. County
e. Business Phone
brd:eeilo. r,4 55.-•,i,2
,.r -iii
ju 1 ::S•a5i4
6. Name of Chief Executive Officer
7. Business Phone
I
ELL" fair
84 Name of Treasurer or Penton Who Accounts IW Remus,
9. Business Phone
duce•+ Y^xe
I :.. y .: . ,
10 Name sf Gambling Manager
.arc C.
1 t. Borg Number
12. Business Perone
,
-a.:u27
(GI;) vc-C151
13. Name of Estabbahmenl.Whers Gambling Will Take Place
14. County
15, No. of•Anunlvs Mgas
~:can 4.a_run as ZW Rrr:.te. 15
r%:r3
16. Law Name
11. MomhN j M1:
IS, N Bingo will be Conducted with this ikenrs, plaaee *peelfy drys and times of Bingo,
Day* Times I Days Tim" Days Tlmss
19. Has license over been: p Revoked Oats' ❑ Suspended Dar: O Dened Ode;
20, Have intemsh controls been submitted pmrlouaty? V Yes 0 No (it TIO; acrch Copy)
21. Has Current bass Dean filed with the boar? 0 Y" O No (If TIo; attach Copy)
- Has current sketch been filed with the board? . 0 Yes O No (It Tho,' attach Copy)
GAMBLING SITE AUTHORIZATION
:BY my slpntture below, local law enforcement officers Or agema of the Board ars heresy authorized to enter upon the age, at any time, gambling is
being Conducted, to oOeerNe the gamdMg 'nd to enforce the law for any unauthorized pane or practice.
BANK RECORDS AUTHORIZATION
By my signature below, the Bard is hereby authorized to Inspect the bank records of the anent Gambling Bank Account whenever noce Baty to
fulfill requirements of Current gambling rules and law.
OATH
I hereby declare theft
y. -I have reed this apps talion and all information submitted to the Board;
2. All Information "milled la true. accurate and complete; _
.3. AN other required information teas bmf fully, disclosed;
4, f am the CNet exacUNe officer of the orgedzalion)
'8. Iassume NN resmsWNNy far the lag and lawful 00"Ial of all AcIFAies to to Conducted:
B. I mil PamiWrize myself with If* Iowa of the Blas at Minn"pa respecting gambling and red" of or bard and agrM. N licensed, to a" by Nes
laws and rules, including amendments thonno
,23, Official Leal llama of OrganizationSignature (Chief Ex"Ne Offtceq Ogle Title
��`�"`a"♦`�`�" �s! ere. o
ACIINOINLB rut110n By T kn Nwi�QQEBY LOCAL g rKeiOl, I admil ha� Wen served with notice ilial this appN"Ibn wiN
'f hereby ac redelp, 04 a Copy at INS appNCalnon B ackno
be reviewed by Ins ClrrNasr amWxq Contra Bard and N &moved by the Beare, will t a alms effective 30 days from the data of recalls Ihasd
below), unless a reaoknkn at me kcal gpsemuy body la flared which apodifal?V disallows such aawiq and a dopy at that resolution is rs4NIr0 by
the Charitable ambwg Control Bean within 30 Keys of the below noted ear,
2i CNWCWnty Name ilmal GearMry Body) Tewnehb• N We Is koabd within a tfforgatk, pkaae M on 0 go" 14
aro 20
Cors at linen sluing ApptloaXan• 26 Signature M Person Ree"ns AppYoatkn
►iI y l li s/344
RWIOV" (this sae Begins 30 say pare) Tgy
et.�a\/ I rel Llfir l��/
Name M Mrsen Delrwrrrq Aploat4an r Laval Gewrmry gadY. Township Name
Co -01 (MY) s White Copy -Beard Gary-AppNoor Pink -Lada Clow",
low ",r�
Council Agenda - 5/23/88
9. Consideration of Establishing a Junk Amnesty Day. (J.O.)
A. REFERENCE AND BACKGROUND:
City staff, working in conjunction with Dave Foster of Polka Dot
Recycling, has developed a proposal for collection of recyclable
materials and unwanted household items otherwise known as junk. The
purpose of the program is to improve the quality of Monticello
neighborhoods by encouraging the proper disposal of items that can become
a blighting influence on area neighborhoods when such items are not
disposed of properly. Council is asked to consider this proposal and
direct staff accordingly.
PROGRAM OUTLINE
The proposal calls for establishing a drop-off center for the materialsto
be located at the west end of the commuter parking lot. Citizens will be
asked to bring the materials to this drop-off site for disposal by the
City and Polka Dot Recycling. Senior citizens or individuals unable to
bring the materials to the drop-off center will be provided assistance by
an organized group of volunteers. It should be noted, however, that the
volunteers have not been gathered at this point and that a call for
volunteers will be made in conjunction with advertising for this
program.
The tentative date for the junk amnesty day is June 4, 1988, with the
backup day being June 11, 1988. The timing of the program coincides with
the sending of public nuisance notices, thus providing the nuisance
notice recipients with a place to take junk materials. It is proposed
that the site be open between the hours of 9:00 a.m, and 5:00 p.m.
It is proposed that the site be staffed by two members of the Public
Works Department and one member of Polka Dot Recycling. City staff at
the site will be in charge of monitoring the materials dropped off by
citizens making sure that nothing was left at the site that is not
included in the program such as hazardous waste, tires, etc. The crew
member from Polka Dot Recycling would be responsible for assisting with
the sorting of recyclable materials and would be there to assure that
materials were placed in the proper bins.
This program will be limited to residents of the city of Monticello only.
MATERIALS ELIGIBLE FOR AMNESTY
The following is a list of materials that Polka Dot Recycling or the City
will dispose of as part of this program. Also included are any charges
associated with disposal of the materials listed. The focus of this
program, of course, is to assist citizens in cleaning up materials in
their yards and households that contribute to blight or public nuisance.
The list of materials that will be collected includes such materials and
alto includes other household materials that are recyclable.
-to-
Council Agenda - 5/23/88
Newspaper
Polka Dot Recycling will collect bagged or bundled newspaper.
Glass jars, bottles, vegetable cans
Polka Dot Recycling will accept rinsed glass jars and bottles with lids
and rings removed and will accept tin vegetable cans with labels removed
and will charge the City $20 per ton for doing so. It is highly unlikely
that much of this type of material will be delivered to the drop-off
site.
Beverage cans and aluminum scrap
Polka Dot Recycling will pay citizens for beverage cans and aluminum
scrap material at the drop-off center. At the moment, beverage cans are
worth $.40 per pound, and other aluminum scrap is worth $.40 per pound as
well.
Automobile batteries
Polka Dot Recycling will accept automobile batteries at no charge to
Monticello citizens.
Scrap iron
Polka Dot Recycling will supply a trailer for scrap iron and will collect
and dispose of all scrap iron brought to the site which would include,
but not be limited to, auto parts, wheels, engine parts, and other iron
materials. There will be no charge to the City for disposal of scrap
iron.
White goods
Dave Poster of Polka Dot Recycling stated that his experience indicates
that white goods will make up a large portion of the junk that the City
receives. White goods include such things as refrigerators, dishwashers,
dryers, etc. John Simola has informed me that the City will be able to
transport and dispose of white goods at a cost of 65 to $13 per article.
Based on input from Dave Poster, staff feels that there could he as many
as 250 separate articles from this category.
Used motor oil
It is proposed that used motor oil be collected at the site as well.
Polka Dot Recycling will dispose of the material and will not charge the
City to do so.
Antifreeze
John Simola has indicated that the City can diapose of antifreeze at the
Wastewater Treatment Plant.
Ck=
Council Agenda - 5/23/88
Household goods
The remainder of junk materials not suitable for recycling must be placed
in the landfill. Such materials would include, but not be limited to,
carpet, easy chairs, mattresses, sofas, etc. It is difficult to estimate
exactly how much of this type of material the City might receive.
However, the City of New Hope, with a population of 23,000, collected 12,
40—yard durpsters full of this landfill material.
Staff estimates that the landfill materials produced through this program
will amount to around 120 cubic yards. The cost to dispose of this
material at $5.63 per yard is approximately $675.
PROJECT COST ESTIMATE
Project costs are difficult to estimate, as the level of community
participation is difficult to predict. Below is our best guess for
program costs.
Landfill $ 700
Staff (wages s benefits) $ 400
White goods $1,250 - $3,250
Includes landfill S
transport of estimate 250 articles
( Polka Dot Recycling $ 40
l
Charges
PROJECT COST ESTIMATE 52,390 - $4,390
B. ALTERNATIVE ACTIONS:
1. Direct staff to complete the details of the junk amnesty day program
and conduct the program accordingly.
2. Modify program outline per Council discussion and direct staff to
conduct program accordingly.
3. withhold approval of program.
C. STAFF RBODWENDATION:
Staff recommends alternative $1.
D. SUPPORTING DATA:
None.
-12-
Council Agenda - 5/23/88
10. Consideration of Appointment to Position of Water/Wastewater Collection
System Operator. (J.S .)
A. REFERENCE AND BACKGROUND:
As we discussed at a previous Council meeting, City staff drafted a job
description for Matt Theisen's existing position. As you recall, Matt
was appointed to the position of Water Superintendent effective June 1,
1988. A copy of the newly drafted job description left vacant with
Matt's promotion is enclosed for your review.
The City advertised for applicants for this position for several weeks,
closing applications on May 12. We received approximately 40
applications for the position. We are currently in the process of
interviewing five applicants for the position and hope to have completed
the interviews and reference checks by Monday evening's Council meeting
so you will have a staff recommendation at that Lima. If the individual
recom. nded is a new employee of the City of Monticello, his appointment
will be conditional based upon the results of a city physical.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to make appointment of the individual
r
recommended by City staff at the meeting Monday evening.
1 2. The second alternative would be to delay appointment of an individual
until the next Council meeting if we are unable to complete the
interviews and reference checks by Monday evening.
C. STAFP RECOMMENDATION:
Staff reserves its recommendation until Monday evening.
D. SUPPORTING DATA:
Copy of the job description for Water/Wastewater Collection System
Operator.
14
-13.
WATER SYSTEM/WASTEWATER COLLECTION SYSTEM OPERATOR
April 26, 1988
I. Job Description
This is a skilled position involving the operation and maintenance of the
municipal water system and wastewater collection system. The position
requires skills relating to municipal water system and collection system
operations, including maintenance and operation of various vehicles and
equipment, routine custodial duties, and daily record keeping.
II. Responsibilities
The operator shall be directly responsible to the Foreman/Superintendent
for the water system/wastewater collection system and shall be in direct
contact with water/wastewater collection system controls and monitoring.
The operator will carry out in an accurate and timely fashion operational
directives established by the Superintendent. The operator will also be
responsible for other duties assigned by the Superintendent, Public Works
Director, city Administrator, and/or Council as required. The operator
will be required to work various shifts and days to provide continuous
utility service. Routine observation rounds are regularly scheduled on
Saturdays, Sundays, and holidays.
III. Examples of Work
1, operate light equipment and use small hand tools in conjunction with
manual labor involved in the installation, operation, and repair and
maintenance of various water and sanitary or storm sewer systems.
2. operate lift station pumps, valves, and controls, and monitor flow,
back pressure readings, and draw down levels as required.
Troubleshoot, maintain, repair, clean, and inspect lift stations.
3. Locate water, sanitary sewer, and storm sewer lines and manholes.
Raise, lower, and rebuild manhole castings and valve extensions to
grade.
/. Jet, rod, flush, vacuum, bucket sanitary sewer and storm sewer lines,
manholes, and catch basins. unplug sanitary and storm sever lines
and clean up or assist in the clean up of residence due to sewer
malfunction. Install, operate, repair, and maintain watermain lines,
service lines, hydrants, valves, and miscellaneous plumbing and
fixtures. Make service tape, operate, lubricate, and exercise
hydrants and valves, flush watermains, maintain and monitor water
tower and reservoir pumping facilities. Monitor systems for leaks.
Perform water and sewer system repairs in emergency situations.
CID
Water system/Wastewater Collection System Operator
Page 2
6. Check and maintain wall charts, meters, collect water samples.
Conduct routine fluoride, chlorine, pH, alkalinity, and total
hardness tests and other tests as required. Monitor and adjust
chemical feed, handle and mix chemical ingredients and solutions.
Troubleshoot process problems. Maintain small mechanical equipment
such as.chemical feed pumps, motors, switch boxes, relays. Replace
bearing shafts, seals, gears, and floats as required.
7. Maintain, repair, operate, and troubleshoot wells and equipment.
Inspect and clean well buildings and equipment. Monitor flow,
pressure readings, and draw down level. Install, read, repair, and
calibrate water meters. Install remote reading devices. Determine
cause for unusual readings.
B. Monitor and check wastewater flows by installing meters in manholes
or other confined spaces as required. Collect wastewater samples
from confined spaces.
9. Perform routine maintenance and repair of automotive and truck type
equipment to include routine maintenance and repairs. Repair and
adjust small engines. Repair, adjust, replace hydraulic systems,
electrical systems, transmission systems, and other mechanical
systems.
10. Perform horizontal, vertical, overhead, acetylene gas welding.
Perform miscellaneous soldering and brazing.
11. Install drinking fountains, plumbing, sinks, toilets, drains, lines,
valves. Clean and repair sump pumps, circulating pumps. Unclog and
clean sanitary sewer service lines.
12. Haul materials using light and heavy equipment. Manually dig holes
and trenches. Perform lawn, tree, shrub, and plant care activities.
Lay sod, seed, and mow using various light equipment. Perform
general maintenance such as picking up litter, shoveling snow,
sanding sidewalks, painting, cleaning, and sweeping.
13. Assist other departments within the city as required such as
maintaining ice rinks, hauling or plowing snow, and other work as
required.
TV. Desirable Qualifications
Special Licenses - Certification as a Class D Waterworks Operator by the
Minnesota Department of Health, and certification as a Class S -D Operator
for wastewater collection systems by the Minnesota Pollution Control
Agency.
V. Minimum oualifications
A. Licensesr valid Class B State of Minnesota driver's license.
lot)
water System/Wastewater Collection System Operator
Page 3
B. Formal Education
Minimum high school graduate or equivalent with two (2) years'
practical experience in operation and maintenance of municipal water
systems and wastewater collection systems or other related field.
C. General Requirements
1. Knowledge of process and equipment, repairs, maintenance involved
in municipal water systems, including basic chemical and
bacteriological knowledge.
2. Knowledge of processes and equipment repairs and maintenance
involved in wastewater collection systems.
3. Ability to accurately prepare and maintain meter, pumping, and
maintenance logs.
4. Ability to establish and maintain effective communication and
working relationships with the general public and various
contractors on a routine basis.
5. Skill in the operation of equipment and tools associated with the
work.
6. Knowledge of occupational hazards of the work and necessary
safety precautions.
7. Residency within the corporate city limits is not a requirement.
However, because of the emergency needs of the community in
regard to water and sewer services, the individual shall be
expected to be able to respond to an emergency within the city
within a 10 -minute period of time after being notified at his or
her residence. All other qualifications being equal, city
residents shall be given primary consideration.
B. Because of the need to respond to emergencies and provide
continuous utility service to the public, the use of radios and
pagers are integral to this job description.
D. Physical Requirements
Time individual muet be in excellent health, as a variety of Lasko at
times can require heavy lifting, bending, climbing, and exposure to
severe weather conditions. Duties require at times exposure to
hazardous conditions in work areas. The individual must be able to
function utilizing various rescue equipment to include, but not
limited to, a self-contained breathing apparatus. It must be noted
that a self-contained breathing apparatus will not seal to a bearded
facem therefore, the individual must be clean shaven. A physical by
the City's Health Officer is mandatory prior to appointment for this
position to ensure that the individual can fulfill all of the
requirements of the job relating to physical capabilities.
9
water System/Wastewater Collection system Operator
Page 4
VI. Working Conditions
This position involves a mixture of inside and outside work. occasional
exposure to inclimate weather, fumes, odors, dust, and risk of bodily
injury is possible. Handling of various chemicals and confined space
entry gives possible exposure to toxic conditions. A working knowledge
of the safety equipment involved in the field, as well as sound safety
practices, shall be a requirement for this position.
VII. Entry Sources
Progression from a smaller or less complex system or those individuals
with minimal experience after completing vocational school classes in
water and wastewater.
VIII. Advancement
To Superintendent.
l
C
9
Council Agenda - 5/23/88
I 11. Consideration of Purchasing A Pickup/Trailer/Mower for Streets and Parks
Department. W .S.)
C
A. REFERENCE AND BACKGROUND:
As the city grows and as our parks and other recreational properties
become further apart, it gets more and mre difficult to keep up with the
mowing and travel between sites. In preparation for the 1988 purchases,
you may recall that we purchased a snowblower and cab for our John Deere
tractor so that we could trade in our Allis Chalmers tractor for a front
mounted mower.
For some time now, we have debated internally whether or not to contract
our mowing operations. This debate was heightened with the completion of
the new four field softball complex near the NSP Training Center. The
City has contracted some mowing in the past, more specifically, Hillside
Cemetery. When one looks at typical contract mowing costs of about $20
per hour, and one can hire capable mower operators for approximately
$4.50 per hour, it becomes rather simple to calculate the savings of
mowing ourselves. The following is such a calculation.
Labor
Mower Operator $4.50
Insurance 6 Benefits $1.35
TOTAL LABOR �� x 75% efficiency a $7.80 hr.
Mower 0 6 M
Mower; $10,000 purchase less $4,000
value at end 6 yrs - $6,000
$6,000 divided by 6 yrs - $1,000 divided by 500 hre/yr • $ 2.00 hr
Insurance; $200 yr divided by 500 hre yr - $ 1.00 hr
Fuel; 0.5 gal. hr X $1.00 gal. - $ 0.50 hr
Oil 6 Parts; Average $500 yr divided by 500 $ 1.00 hr
Maintenance Labors 50 hre yr X $7.80 hr divided by 500 hr yr • $ 0.78 hr
TOTAL 0 6 M $ 5.28 hr
TOTAL HOURLY COST $13.08 hr
As can be seen by the above figures, which are very conservative, using
only 75 percent efficiency, a minimum number of mower hours of operation,
and high maintenance factors, there is still a savings of at least $7 per
hour by mowing ourselves rather than contracting.
-14-
Council Agenda - 5/23/88
Roger has contacted four vendors in regard to the purchase of a new front
mounted mower. Only two of the vendors were competitively priced and
would take our Allis Chalmers in trade and offer a very fair value for it
of approximately $5,000. We have one price from MTI Distributing of
Plymouth, Minnesota, for a new Torro for a trade-in or to -boot price of
$4,544. The second quote was from Northstar Turf, Inc., of St. Paul,
Minnesota, for a new front mounted Jacobson mower. Their trade-in or
to -boot price is $4,440. At this time, the City staff has a preference
for the Torro machine, as it is mechanical drive and the Jacobson is
hydraulic drive. We are looking into the possibility of using the used
roll bar rather than a new one to lower the price of the Torro.
In preparation for this item, we placed an amount of $10,000 into the
1988 budget to cover this year's cost of a mower and operation and labor
or contract mowing.
To assist with moving small equipment around the city, including our
mowers, we budgeted $1,500 for a trailer for 1988. To move two pieces of
equipment around at the same time, we would need a 20 -foot trailer. We
are still checking on prices on this equipment trailer. Our lowest price
currently is from Big Lake Equipment for $2,000.
With the ever increasing public works workload during the summer, it is
becoming increasingly apparent that we are short one light duty wheeled
vehicle such as a pickup. To run parts, move men and equipment about,
and aid other departments, we are often forced to use the dump trucks and
the old fire truck for basic transportation. In addition, the Public
Works Director is sometimes left without a vehicle while that unit is
used by other personnel. Roger has obtained quotes from Could Brothers
Chevrolet and Monticello Ford for the purchase of a light duty pickup for
basic transportation. Both unite are basically 6 -cylinder automatic,
plain Jane type pickups. The pickups that are in stock are both red.
The Ford is priced at $9,960.89 plus license and sales tax; and the
Chevrolet is priced at $10,415 plus license and sales tax. The quotes
are enclosed for your review.
The 1988 budget does not include an amount specifically for the purchase
of a new pickup. we did, however, include $15,000 for the purchase of a
bucket truck attachment for one of the existing city trucks. Since the
time we placed that into the budget, a local contractor, Olson & Sone
Electric, has acquired a bucket truckr and we feel it more cost effective
to contract with that firm for the use of that bucket truck. Prior to
that bucket truck being located in the city of Monticello, we were forced
to drive all the way to Bloomington, Minnesota, to get a bucket truck.
We, therefore, do have adequate funds in the budget under streets and
alleys for the purchase of the above pickup.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to purchase the Torro mower from MTI
Distributing Company for a total trado-in price of $4,544 to
purchase a 20 -foot implement trailer from Big Lake Equipment for
$2,000; and to purchase the PorO pickup from Monticello Ford for
$9,960.89.
_15_
council Agenda - 5/27/88
2. The second alternative would be to purchase the Torro mower from MTI
Distributing ComWy; purchase the trailer from Big Lake Equipment;
but to not purchase the pickup if the 0ounciI had a problem with the
color of the unit or because it was an unplanned purchase.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public works Director and Park and Street
Superintendent that the Council authorize the purchases as outlined in
alternative @1. As stated in the agenda supplement, we are continuing to
try to get a better price on the trailer more closely aligned with the
budget figure of $1,500. If we are able to do so by Monday night, we
will bring forth that information at that time.
D. SUPPORTING DATA:
Copies of quotes from mower vendors and pickup quotes.
-16-
_`1Saue i�ei`�trorz s • - •
1.94 & Hwy. 25 + Box 68 • Monticello. MN 55362 • Local: 295.2056 • Mpls.: 421-6595
May 19, 1988
TO: Roger Mack
City of Monticello
Monticello Ford's bid on a 1988 F-150 Pickup as equipped below:
1988 F-150 4x2 133" Wheelbase
4.9 L 6 Cyl Engine
Automatic Transmission
AM/FM Stereo Radio with Clock
Heavy duty Battery
Argent Rear Step Bumper
5 P 215 75R x 15 SL SSW All Season Tires
Total Price 4,960.89
Tax and license fees are extra.
Thin truck is in stock and ready for immediate delivery.
Thank you.
*;sincerely,-/W414fti
Mark Halseth
Fleet/Lease Manager
MH : con
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FORD F -SERIES SPECIFICATIONS AND DIME:
2WD
4WD
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. f 150 ° ' . F250 F25D ND
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•8370 .
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081111161 GAW
61140 CRW
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10.000 10.000
9.200 1D 000
it
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May 19, 1988
Gentlemen;
Please find enclosed our bid for 1 1988 Chev 14 ton Pickup
with the following equipment:
Color 70 - Red outside(B'Box)
Red Cloth interior
Vortec V6 4.3 Liter
3 -speed Automatic Transmission
Cheyenne Pkg.
Heavy Duty Battery
Block Heater
Chrome Front Bumper with Rub Strip
Gages
Headliner
Dome and Reading Lamps
Cigarette Lighter
Painted Mirrors
AM/FM/Stereo w/ Seek/Scan
Heavy Duty Shocks
Rally Wheels
P225/751115 All Season Steel Belted BSW tires
Full-size Spare
Rear Painted Step Bumper
List Price81 036:
Your Cost 1 1 00 lus License fees and Sales Tax
(Factory Cash Back has been deducted)
Subject to availability at time of Council O.K.
Thank
you.
Gould Bros. Choy. -Olds. Co., 1.94 8 Hwy 25, Monticello, MN 55362
"Since 1924"
q
E
L IA
i
9
s
q the Drano -new 1988 Full -Size
Chevy Pickup rseverythmg you
` expect a truck to be-f0ugn,
u in rugged• capable. comfortable
and well equipped. On these
pages. you'll find a complete
l listing of what comes standard
• I with your new Chevy. You'll like
what you see.
t Note. too. that the standard
1988 Full -Sire Chevy Pickup is
i II carefully designed and built to
s resist corrasion, so the
t application of additional rust -
proofing is neither necessary
nor required. Chevrolet's con -
r` htlence in its extensive anti.
4 corrosion pro lection is
reflected in a new -truth war-
ranty which includes 6-
t year`100.000-mile rust.
; J through protection See your
tlealet for terms and conditions
or the limited warranty
Power brain ars Standard on all Toa Instrument panel features
'all -Sire Chevy Adults.
INTERIOR
• Armrests. RH and LH.
• Ashtray Instrument panel
•Coal Hooks' RH side (alt
models) and LH (Extended Cao
models).
a Color, Painted areas same as
exterior primary color Interior
Dim same as seal firm.
■ Door Trim Panels. Color-
keyetl molded plastic-
a Floor Covering Black rubber
mats
a Glass Tinted. all windows
(Extended Cao models only)
•Headliner Vinyl
a Heater and Delogger Out.
side-a:r type with t:de wrndbw,
defoggers
a Hood Lock Rebase Inside.
operated
a Instruments.
Gapes -Speedometer, odo.
meter and fuel
Switches -Lights lot interior
exterior and instrument panel
On steering column for mrec-
con signals, head. -amp high'
low beam and windshield
washers,'wipers Hazard warn-
ing, neater tan and rpnit:on
with key in warning buL'er
a Insutatmn arta Sound Dead-
ening Material On dash panel,
under floor mats and in
Extended Cab on rear quarter
and cab back panels
sell-pUeen. eat► -to -read pooch.
•Lights. Instrument cluster
and cab interior Shift point
indicator light with manual
transmission and gas engine
aria axa lighted display (on K
models)
• Mirror 10' day. night rear-
view
a Safety Belts Alt seating
positions
arSeafs Foam -padded, full.
width Dench seat arra holding
backrest with vinyl trim
•Sleeting Wheel and
Column ISYl soft black pias.
IC 4 -Spoke wheel with energy.
absorbing column
a Stowage Box. RH side of
instrument panel (beverage
holder on inside of door)
a Sunshades RH and LH
color -keyed padded vinyl
a fools Mechanical Lack and
Wheel wrench Slowed behind
Seat
a Warning Lights Generator,
oil pressure. engine tem-
perature, safety tett, service!
parking Drake, duecttoni
Amid signal and nigh beams.
fore the near haat hrwrra ar
acme h Neaa afar•••,
0
anew
3711 Lexington Avenue N.
NORTH STAR TURF. INC. sLPaul, Minnesota -5421
slziaaa-ea,t
April 6, 1988
City of Monticello
250 East Broadway
Monticello, mN 55362
Attn: Mr. Roger Mack
Streets & Park Supervisor
Dear Roger,
Here are the price quotes that you requested, as per our
meeting:
1 - 1988 Jacobsen Turf Cat (D224) four (6)
wheel 22 HP liquid cooled Kubota Diesel
engine, equipped with a 72" deep tunnel
hydraulic drive deck, rear anti -scalp
wheels, R.O.P.S. with canopy and belt,
and two (2) piece high back suspension
seat. $9,440.00
-Less Trade In On Tractor -
54,440.00
These units would be set-up and delivered to you upon
your request.
The Turf Cat tractor carries a two (2) year parts and
labor warranty, and the deck on the Turf Cat will carry
a one (1) year parts and labor warranty.
If you have any additional questions, or need further
assistance please give me a call.
��
Beat•Regards;- .,,.: --c '+r�f^;x•-',
_ •i. - _�'*-A..-�.
QW• ,1, "1 _ tl ,,•1 1' I'm i1Jk 2 ti
Jeff, Churchill 1F t 4' 1 , •,•v i,�
- -� �•'-- _ -:+.So fy.."-.:..r �wriiw/+t�+nM,+ +�i►-.���:! .- -.✓`:' y�.�a .ai.t�., .�
' �•.: o. -,'"+moi xaV �a.vO '
�" � ` '"�-�-� }-�- -- `•�.Ya �:rL7, .J�i�.��ai-.. �.,v `�. .x --.oto �:,-9-,��-w ... ,ti-•.- .- � • �
I
\ `_•.11t _all , -'•'- ,F � �'�� � j
Aid,
� ♦'.1�.'$; - X1:...1 � �� � - - ,.
e_l�_!, s LFe.
DW224 and GW224: Power and Pef
Choxtse a 22 hp diesel engine or a
?7 hp gasoline engine to power the
�a rurfcat• II DW224 or CW224. These
heavy-duty system machines have
4 -wheel wide track stance and low
center of gravity for excellent stabil-
ity. High -efficiency hydraulic pumps
are mounted on each side of the en-
■ Gasoline
Engine
The GIV224 is
powered by a
27 horsepower
51.h cu. in., 4
cylinder, liq-
uid -cooled
Continental gasoline engine. The
engine has a gear oil pump fur full
pressure lubrication, oil filter, me-
chanical fuel pump, and mechanical
governor.
0 Dual Screened
Radiator
Double
screened radi-
ator provides
cleaner and
cooler engine
operation. Special warning system
Alerts operator to maintain a clean,
cool engine.
• Extra -Large
Donaldson A it
K_L.liClener
Industrial air
cleaner is ktan-
dard; high
mount for
cleaner air
intake.
E%celleni Stability
Four-pvheel wide track stance plus
low center (it gravity. Four large
tires provide good curb climbing
and improved operator ride ewm.
fun and ease of handling with
hydrostatic power steering.
CI
gine to transfer power hydraulically
to both traction and implement
drives.
The hydraulic drive system means
there is less vibration, and no belts,
knuckles or shafts to wear out. Few-
er moving parts means less mainte-
nance, minimum downtime, and
e Diesel Engine
The DIV224 is
powered by a
22 horsepower
56.1, cu. in.,
thrctiv-cylinder.
I iqu i d -ox lief ,
Kubota Diesel en-
gine. The engine
has a gear oil pump fur full pressure
lubrication, oil filter, pressurized
cowling system, and Bosch type in.
ject ion system.
greater dependability.
Implement, are raised or lowered
hydraulically, while weight transfer
springs provide added traction to
the front wheels when needed.
Hydrostatic rear -wheel power steer.
ing lets you effortlessly maneuver
■ Scat Option
Choose a standard cushioned seat
or deluve scat with adjustable sus-
pension and back angle.
Lower Maintenance Drive System
Sealed hydreul;c donor drrm intent is self.cociGnp and tell-lulu;cwing
lot longer life, less maintenance and smoother operation. Dual hydrou.
tic pumps mounted on both sides of the engine tronsma parser sepa-
rately for nact— and implement drams. Single deck bell
simpliliss maimenonce.
The leading compewon require mora maintenance troth multiple don
shops, Worings, P. 1,0. shahs, georboms, Pulleys, unimrsol ioints, cross
shafts over the engine, idln pulley clutch systems, and up to sir belts,
making maintenance prolonged and
complicated The compewors hote
more moving ports,Sieh mors i
maintenance, more do—num&, / y
and mon open -
0
a Large Separate Hydraulic Oil
Reservoir kcepa hydraulic oil
clean and caul for efficient oper-
ation and lunger life.
mmance with
aruru,d oh.taclr> and through
fig ltl areas.
The ewclubice dual range transawle
provides full-time limited slip differ-
ential for better handling in both
mowing and transport speeds.
Less Maintenance
Attachments
(Fur a complete listing of attachments - 7Y side discharge rotary deck
and accessories, see page b.) - 72" rear discharge rotary deck
- snowblower
60' flail mower - straight blade
60' side discharge rotary deck - rotary broom
60' rear discharge rotary deck
■ Easy Service
■ Traction
Hinged hood &A: c
Treadle
and hinged IV
Provides the
seat mounting —
provide cum• � i "
operator the
ability
abilityy to
to
plete aeces•
match speed
sibility to
with contour
engine and
of the terrain
drivetrain.
tial. provides
■ Console and
Controls
Controls with.
in easy reach/•
of operator. •t , 1
Hour meter, O
cult meter, ///
coolant tempera- ,r
ture gauge, key
switch, (glow- plug light), engine
oil pressure light, and fuse blocks.
Traction assist pedal, liftflower im-
plement pedal, dual lransa-le le-
ver, brake pedal, and traction
treadle are on the floor. Throttle
and P.T.O. lever are right
of operator.
• Power Steering
I lvdrustatic unit for ease
o(hand ling.
b6 Exclusive P.T.O. Implement Drive
'f The hydraulic drive eliminates
R1 belts, drive shaft• bearings, and
P.T.O. shaftigearbox and provides
easy engagement of any imple•
mcnl. Pin mounting makes quick,
easy switch between implements.
■ Choice of Out -front Implements
0 rotary decks, flail, rotary broom,
snow thrower, or blade are your
choires.
• Exclusive Dual
• Traction Assist Pedal
Range
Transaxle
provides added traction on slopes
plowing and
and wet turf. Right hand option
transport
a\oilable.
speeds — full•
time limited
slip diffcren.
tial. provides
better Ian.
• root Operated Implement
Control dling and
lets you keep your hands on the performance.
steering wheel.
• Counterbalanced Springs for
q
transfer of weight of implement
give added traction when needed
�5.
and make hill climbing easier.
(Not shown).
■ Console and
Controls
Controls with.
in easy reach/•
of operator. •t , 1
Hour meter, O
cult meter, ///
coolant tempera- ,r
ture gauge, key
switch, (glow- plug light), engine
oil pressure light, and fuse blocks.
Traction assist pedal, liftflower im-
plement pedal, dual lransa-le le-
ver, brake pedal, and traction
treadle are on the floor. Throttle
and P.T.O. lever are right
of operator.
• Power Steering
I lvdrustatic unit for ease
o(hand ling.
b6 Exclusive P.T.O. Implement Drive
'f The hydraulic drive eliminates
R1 belts, drive shaft• bearings, and
P.T.O. shaftigearbox and provides
easy engagement of any imple•
mcnl. Pin mounting makes quick,
easy switch between implements.
■ Choice of Out -front Implements
0 rotary decks, flail, rotary broom,
snow thrower, or blade are your
choires.
QUOTATION
i J _ DISTRIBUTING CO. ® DATE 5/17/88
14900 - 21 st Ave. No. Plymouth, Minnesota 55441
(612) 475-2200 TERMS et 30 Days
TO:
City of Monticello
Monticello, MN
Attn: Roger Mack P6cesg49hV1pivation
F.O.B
LPHONE# J 30 Days A.R.O.
Delivery
We are Pleased to quote as follows:
Quantity Desertion List Price Sell Price
1 Toro Oroundsmaster 322-D, w/72" Deck $14,084 S 8.920
6 Cushion Seat
1
Add for 88" Deck S 1,836 0 1.451
4 Post BOPS • 675 i 674
Deluxe Seat f 166 8 128
101? MeV
Less Trade of 5020 Allis Chalsers Tractor S 4.950
w/Csb - Snowblower - Nower
lyses o�
r O CERISE O HABERMAN O TISLAND O 2VLKA ri MERSCMMAN O GREENINGER
"QUO a77ON 0000 FOR 30 DA YS" 41,
Ti
'Vol,
'to 4'�
t�
UAW
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v
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• • `t 1 71 • wI I•
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ae.e .sato
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Hna.T O. Put
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CuIN.01 O .It
Oy a0/a
fuaM ReN I' A
c.ul• rwnA
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r/1.0.t
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STEERING .rnOmnl.m ue 00... nea.mn.y 15' 13F cml uwnnnp wow.,
SCAT 1 Onlrpnpl Nign enc. --on y.at MpPnl NO 00765 0, ant u.......rnp,w auepemmn y.et MOUeI N0 30766 }
IMPLEMENT DRIVE 6. 129'-1 . 200
0 anlnrp «iD enan re pr.vnn nr • uPnl-s1.c. "0"'l • 'uan torque tram V•eell
CEaTIFICATION I C.11.010m1«IANSI a1'eCrl,CNmna 671101077. ono aOMrc.me I`-- St.'. OSHA rrqul•Idm paved lear•On I
SIDE DISCHARGE
CUTTING UNIT (MODEL N0.307211
7.5 ,1.20.^0 •mn MAm .mrw m•nr ,.-r ne,.rm.a •nr n
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[..,rob IP1mwr .N6+bl r ,n .AIr Intel a:.u.'uwe..na aPPr purr
r rmnu a.w Mnrw t3ana rI"pwxmya reel rannm
REAR OISCHARGE
CUTTING UNIT }MODEL NO, 50710)
1010 uer. aau..unr yLn.r-,«emhuesmpn Hf.rn,Mr wPNwr'q
V.. ma., to, 1...r r .
m.r.pnff om aq rY n.
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FA.IA `AA wwoon.
Yn�607a'.eJ ecm..vO N 1e mm,.nu. wuP10suwr •ucl+a
.n aAu+
w -on' Ua� m ro<.n.• o ewnna. om,gsr,u<wrr,,,wa.... w,w 1710
o ••Mmub .aqun.a.
tlro 5 5' . 3 hNle 1 • i 3<wl nrrrurxw Ir.,+a••
•.. rM .160 rq1
C.1A,alOR�+ aN!Ir .MUK �r 11n�rnl�.arsl l aM •oar[+,.w I a.
GROUNDSMASTER 327 PRIME MOVER - GAS (MODEL NO. 30781) +
GOo".-I A,c1-lo-, a e..;r. "ern .-- 1pAro 1-1cu..nng system 27 no 01 -2 -art 516 cu .n I646CC1
ct,w l Gear drr pump p l0, lull prgflur. Iu0uC0opn entl replwpaOra On'11.1 3Ou1" (2 a I r O.I cA Ctty
cr mrn
ENGINE
j .,In i+par FOrOla sr«a canmmr,nq;ops. reOtn<Catpw Caft "." -1 C vi,np.r hnpea E++.'net m«CnanKa+govemOr
prpr+0an rapr0lgno 'Moon Yn mfr ana Aoeed to 3?01) rpm Mn. --.Cal I— pump men"Ouly rwmnle mOumap pu
Clnanr, f•Ire I.IR, molar• Ia''Mucro nada 1,Oat,Or,n1 Soara Ar 11.1 Mulnnr Port el. N-0610
mOunietl m0uslnar rapH+or wnn euW and nn Cann' c'_. 7 non Per, men A.m. 6 pufr5151 f 11.0-ty
RADIATOR
I So.,
51 -0 ol.laf oo»no-.1Um.....
FUEL CAPACITY1150»rons
1111, 01'00'-- i
CONTROLS
I Han Oprrarrtl mmnm Cngrr- p tD and ly --cimP.rm.nl pt. }
GAUGES So ENGINE
-Ourl meter,amm,te+. ••ynr!wmp.ea!uragauga a^P mqn temp«1011*e angme snotroe O+I n1•awro waenrng aqm
PROTECTION SYSTEMS
nrul cuter.
12.11, 42p1ete.45 amp.bac"y opirly 0asn mounlpa rgn.I,Ona+ncn, 3p amp 41,.1•'0'anal e«"Cn PTO
ELECTRICAL FEATURES
no. ll-I'Vto nMrmc. t++.ChM
WEIGHT
12+01.0 1562 -R. Prrm. mav« 1
GROUNOSMASTER 322-0 PRIME MOVER - DIESEL (MODEL NO. 30782)
M,uup o, .-telD or TG 3-c,',o o, l cecl• 59101 in 19%9401 tlnporcnmrM 111-0. Cv.maer...mead r.lve
eOdro O,I.W. bnynlr ..n Cen.rnugal «ale' pump 22 np e1 3000 rqm Tnrpe 4101. r13a.e1 0101 P1upf hoary tluty
12 *Pit gear r<nNCUOn aUrim i 01'00 Ir7p0 W Drr<e,.an wnn LrOCngd O+i pump 4 Duerr 0 9 i 3 dt Cajo-o' a or,
ENGINE
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pump 12'011n4C1r•r, fuel pump n a 011-1 OU F Inirrnel a wl.....pr.C•Irng m rr-c0. aprOrlane,.P10
tuna rbppPnM. mamtdrnf .0,110 SO 32U.)'pm Rppa-Mater «•ter o1+pe'iiq•. Im•ry..IV 1.101. mPLLMatl Rrr VINIHIr,
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RADIATOR
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FUEL CAPACITV
6 5 poet n 1321 ,, NO I or No 2 O -e. Fun, )
CONTROLS
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GAUGES A ENGINE
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l
PROTECTION SYSIEMS
I Prrsfur. ..mrnq l,Qnr A"" nu7 Glp"plug +ntl¢nlnr
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ELECTRICAL FEATURES
'.,Sea, ,ne.l '., Seal .r1Pn, PTO eo. IreCuon in.nr.rycr ."rlrn.e
Ywr.cn 35 amp .1 n It-, 40 amp [,'curl oleo
WEIGHT
} 5000.01 i+Sa .gllP•+m«^*rn.r i
SPECIFICATIONS COMMON 70 GROUNDSMASTER 327 AND 322.0 1
VerNOMweetl A—,pM1tOn nxtlrOEtanC tranem,"-mq Ho On Dona151201«a-2091111, Smola'-'pOal
TRACTION DRIVE
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TIRESIRNEELSIPRE SSUaES
Or, mo"+rConon_. DO. l -al Prue .ram 23 . 1050 . 12 eupnoeas At P" .q .q 1.,..10 l.m Pen N0 36.1050
n PVnC»n.e �nly Ip a.nn mA, n W cV.nnp un 1 M -e. No 30771
MAIM FRAME
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IMPLEMENT DRIVE 6. 129'-1 . 200
0 anlnrp «iD enan re pr.vnn nr • uPnl-s1.c. "0"'l • 'uan torque tram V•eell
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SIDE DISCHARGE
CUTTING UNIT (MODEL N0.307211
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IMPLEMENT AND ACCESSORY COMBINATIONS I
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SPEED CONTROL (MODEL NO. 70777(
FOR SIDE DISCHARGE DECK
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Council Agenda - 5/23/88
12. Consideration of Resolution A.proving Plans and Specifications and
Advertising for Bids on Well 14 and Interconnecting Piping. IJ.S.1
A. REFERENCE AND BACKGROUND:
At the last Council meeting, we informed you that well g4 would be an
agenda item for the May 23 meeting pending additional test results. We
now have the results of the third set of samples on well 14. The
following is a comparison for your review.
City Well 12 Test well Well Test Well R4
Downtown 13 13 1st 2nd 3rd AVE
Iron o.Og mg/1 _ .27 - M. -T. 37 —U -.Tr
Manganese 0.66 mg/1 0.90 0.84 0.69 0.74 0.77 0.73
Calcium
Hardness 219 mg/1 203 N/A 235 180 190 202
As can be seen by the above information, the water quality in test well
14 appears to be better than well p3 in regard to the manganese levels.
It does appear to be higher in iron. You will note that test well 13 had
a higher level of iron than did the final well completion. We are
expecting the completion of well 14 to be somewhat similar. In other
words, we expect the iron level to drop off somewhat. 'fie water quality
of (4 can be generally said as someplace between a completed well 13 and
the municipal wells uptown. All indications are at this time that we
would be able to hold these levels of iron and manganese in suspension
with the addition of polyphosphates. Although the levels are higher than
those encountered in the downtown wells, they should be acceptable.
At the last meeting, John Badalich provided a feasibility cost estimate
and feasibility report for construction of well A4 and interconnecting
piping to the well 13 pump house. As John stated at the last Council
meeting, all indications are that this well could produce up around
3000 gallons per minute in order to be very conservative this time, as he
stated ws are estimating 1200 to 1500 gallons per minute. The total
construction cost for the well, pump, and interconnecting piping, as well
as modifications to pump house 13, is estimated at $164,000. In
discussions with Chuck Lepak, we are planning to install a check valve in
the pump house, and the electrically operated check valve at the well
site may not be needed. The total estimated project cost with
contingencies and direct costs is 8213,200. The pump house modifications
ere included here but are part of the other project already out for bids.
�I B. ALTERNATIVE ACTIONS:
\ 1. The first alternative is to approve of the plans for construction of
deep well 14 and the interconnecting piping and authorize
advertisement for bide. Bids could be returnable June 9 so that we
may award the pump house, pump 13, the construction of well f4 and
pump 14, and the interconnecting piping all at one time on June 13.
-17-
Council Agenda - 5/23/88
2. The second alternative would be to wait and bid the well and
interconnecting piping at a later date. This may not be economically
beneficial, as I think we will receive excellent bids for the well;
and we will have a contractor doing our Dundas Circle development at
the same time and should receive favorable bids on the piping
installation also.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and City Engineer
that the Council approve the plans for construction of well j4 and
interconnecting piping and authorize advertisement for bids as outlined
in alternative 11. We have one follow-up test to do in regard to
chemical analysis of the water. An unusually high level of lead was
found in one of the original samples, but we are confident that this
level of lead came from the well casing and is not in the well water and
will have the completed analysis done prior to the bid opening.
D. SUPPORTING DATA:
Copy of preliminary cost estimate and feasibility report for water supply
well `4. Resolution for adoption.
'.ff,1L
PRELIMINARY COST ESTIMATE AND FEASIBILITY REPORT
FOR
WATER SUPPLY WELL NO. 4
AND CONNECTING PIPING
CITY OF MONTICELLO
YRIGHT COIHTY. MINNESOTA
APRIL 25. 1988
1. TM OF WORK
The construction of a screened well approximately 220 feet deep to terminate in
the alluvial (sand/gravel) formation. Also construction of a 12" watermain from
Well No. 4 to the proposed Well No. 3 pump house.
11. REASON FOR PROJECT
Based on a test hole drilled in April. 1988, it was found that this location
would provide a good water supply producing 1200 to 1500 gpm of water. Well No.
4 is needed to augment the City's water supply with the high mineral content
(iron and manganese) anticipated in Well No. 3, it was decided that this well be
used during peak demand only. Well No. 4 would then be necessary for supply
requ i rements .
111. DESCRIPTION OF PROJECT
Well No. 4 will be located on the south side of Dundas Road in the north part of
Lot 2, Block 3, Oakwood Industrial Park. The 18" well. will be approximately
220 feet deep and will be gravel packed, encassing an eighty (80) slot screen,
60 to TO feet long.
The well will be fitted with a line shaft weather tight turbine pump in a
pitless adapter, under this arrangement no pumphouse will be required.
Electrical controls will also be in a weather tight pedestal mounted panel. An
electrically operated check valve and gate well will be near the well in a below
ground vault or manhole type structure.
-1-
I
Below ground. water from Well No. 4 would discharge through a 12° waterline to
Pumphouse No. 3. a distance of approximately 2200 feet. Pumphouse No. 3 would
house chemical treatment equipment for Well Nos. 3 and 4. Another future well.
when necessary, would also feed into the transmission line from Well No. 4 to
Well No. 3.
IV. TIMI116
Well No. 4 can be constructed at this time or in the near future after or during
construction of Pumphouse No. 3.
V. ESTIMATED COST
The estimated cost for this project is as follows. Indirect costs include
engineering, iegai, fiscal. and administrative fees.
18" Gravel Packed and Screened Well
line Shaft Turbine Pump installed
Pitless Adapter installed
Electrical Nook -up. Panel Board with Controls
Manhole Chamber with Electrically Operated Check Valve
12" D.I.P. Watermain
2200 Feet 0 $20/ft.
Street Repair, Seeding. Sod, etc.
Modifications to Pumphouse No. 3
Total Construction Cost
Contingency . 3%
Indirect Costs - 27%
Total Prosect Cost
$ 40.000.00
18.000.00
16.000.00
15.000.00
10,000.00
44.000.00
9.000.00
12.000.00
$164.000.00
4.900.00
44.300.00
$213.200.00
V1. FEASIBILIT►
From an engineering viewpoint. the project is feasible. It can be accomplished
as a separate project.
-2-
I
CI
I hereby certify that this plan, specification or
report was prepared by me or under my direct super-
vision and that I am a duly Registered Professional
Engineer under the laws of the State of Minnesota.
John P. Badalich, P.E.
Date: April 25, 1988 Reg. No. 4985
-3-
W:« WELL'Imcm "` . 4 39858
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City of Monticello
pfrr.
250 E. Broadway Street a
Monticello, MN 55362 --" 2IR ++ in 7Q.n
I POUWTn Yf: eauy:, r11=1ru .Taw Tv
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Gravel Urn/Grn Soft U 45
rIAy (,cmn__tn1 rte. loft ft A5 —75 • ..•a.n .�N. n
Silty Sand Grey 75 105 "" QOM ON a.
1n.
Gravel/U/Clay Lenses 110 120 �" 40 sloe
rr..•1 121 111% r. r._i]�n i
Med. Sand 150 175 1. sI.Tk •.MNU .1
rl.. e�� 175 17x
Sand (Med) 178 180 n•�•�w�•+••••�
Gcur) len 10c n.r. __ ....... n.
Gravel 195 205 — n •. - N nM .••
CIA. LZqr %n5?n7 111 nr..1,RV 1,�rU I1W
Gravel 207 220 """ ' , ,rte •• " "
-� Sand/Y/Clay Lencac VO 7411
SandSoft 240 260
ley Reeky/Mrd ShAcp Q-av,w rraN 745' 77n. e,•
Gravel Tan/Rust Soft 270 285.E
Dlo a• of SenAetnnn Ian eh'�p 7RS 201 a —
Shale-Med. Rubbery Gray Med. 295 305 —
Rrnkan SenAc nrn In; 0U1 _
Glacial Drift „", Y1]1 .uuuu wa.n.l w,un.Tu
RVARAIM Shell drown Mod,
Glacial Drift •......M...•...� p; o. ,.
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�•� NU WITH Otto OWLU OWNEN coP1,439858
JUl .Ao. PT
FEATURES
FROST PROOF . No heating is requircd. All water
passages are below the frostlme.
QUICK TO INSTALL ... A quality pump installation
can be made eossly and economically without delay for
masonary or budding construction.
EASY TO SERVICE . .. The inner pans of the pllless
unit and the column pipe may be removed ws thout dtggtng
up the discharge pipe. The Ptlless unit and the pump or
well may then be serviced. Tlus easy removal. by hftrng.
is -made possible due to the 0 -sting seals in the spool. Re-
placement is equally simple.
RELIABLE SEALS . t . Neoprene Otmgs between ac-
mratdy machined hot -dipped galvanized surfaces on the
pool and within the unit provide poutive seals.
s.RING SEAL PROTECTION ... Monitor sed protection
revents seal damage during utstaHatton and servicing.
ATER SAMPLING VALVE—FROST PROOF (Optional)
)RROSION PROTECTION ... All water passages are
her hot -dipped galvanised or constructed of corrosion re -
ant material.
PTH TEST ADAPTER... Standard on all units.
)TECTED SCREEN VENT ... Standard on all units.
'PO' liMCS ... Prevent distortion of the discharge
dut .o vertical movement of discharge pipe.
URATE ALIGNMENT .. 1 Precision machanmg as.
accurate alignment.
ONE YEAR LIMITED WARRANTY
an of a PT Industrial Pellets limn used m pouble
applications, found defective in workmanship or
1 will be replaced without charge provided the de.
stem is returned prepaid to the dutnbutor from
vurchased within one year from date of alnprttent.
1npany does not asausme reaponubdsty for labor or
ental damage. All other terms and condiuorts of
as stated on the Bala Faraory Order Terms and
ns • Form AD.100.
INDUSTRIAL PITLESS UNITS FOR
LINE SHAFT TURBINE PUMPS
1-7
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LUBRICAT90 LINE 9NAFT TOtO111! PUMPS Pf►s
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RESOLUTION 88-
1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS
ON WELL 44 AND INTERCONNECTING PIPING AND
ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, pursuant to a resolution passed by the Council on April 25,
1988, the City Engineer, Orr-Schelen-Mayeron a Associates, has prepared plans
and specifications for the improvement of a new well 84, interconnecting
piping, and appurtenant equipment, and has presented such plans and
specifications to the Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. Such plans and specifications, a copy of which is on file at City
Hall, are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the
Monticello Times and in the Construction Bulletin an advertisement
for bids upon the making of such improvement under such approved
plans and specifications. he advertisement shall be published for
21 days, shall specify the work to be done, shall state that bids
will be received by the Administrator until on
, 1988, at which time they will be
publicly opened in the Council Chambers of the City Hall by the City
Administrator and Engineer, will then be tabulated, and will be I
�l considered by the Council at 7:30 p.m, on
1988, in the Council Chambers. No bids will be considered unless
sealed and filed with the Administrator and accompanied by a cash
deposit, cashier's check, bid bond, or certified check payable to
the City of Monticello for 5 percent of the amount of such bid.
3. Springsted, Inc., is hereby designated the financial consultant for
the financing of this public improvement.
Adopted this 23rd day of May, 1988.
Mayor
City Administrator
Council Agenda - 5/23/88
13. Consideration of Setting a Special Meeting Workshop to Discuss the Water
Tower Project, W .S.)
A. REFERENCE AND BACKGROUND:
We have been discussing the improvements to our water system to increase
pressure and fire flows for many years. Our water system analysis was
completed in July of 1485. As you know, we have held up the decision
making process pending results of annexation. It has been suggested, and
the staff concurs, that the City Council and staff meet in a workshop
session to discuss all the facets of the proposed improvements. While
not one of the most expensive projects in recent history, it will have an
effect on every resident and business in Monticello.
Some of the things we must consider and discuss are the location of the
proposed facility, the size of it, the type, color, and method of
financing. A18o of prime importance is its elevation. As originally
proposed in the water system analysis in 1985, the new reservoir would
provide a boost of 27 psi within the city system. While that boost would
be looked upon favorably in the industrial park, Meadow Oak, and other
low pressure areas, it could cause problems in the downtown area and
lower areas like West River Street, Front Street, East River Street, and
Mississippi Drive. To have a system that operates at different pressures
is of great concern because most mechanical devices fail at one time or
another and must be backed up in critical areas with secondary protection
devices in each home.
The City staff suggests that we have a workshop session of a minimum two
to three hours in length sometime before the next regularly scheduled
meeting. it may be best to schedule it just prior to the next Council
meeting with a supper break between the workshop session and the Council
meeting.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to schedule the workshop as requested
by staff just before the next Council meting on June 13.
2. The second alternative would be to schedule the workshop at an
alternate tins and date.
3. The third alternative would be to not have the workshop and leave all
r , of the design to the City Engineer and staff. The City staff feels
uncomfortable with this, as there needs to be some policies and
directions given so that the final design will be the heat for the
Q community, as well as feasible from an engineering standpoint.
-19-
Council Agenda - 5/23/88
CC. STAFF RECOMMENDATION:
It is the recommendation of the Public works Director, City
Administrator, the newly appointed Water Superintendent, and City
Engineer that we hold such a workshop as outlined in alternative fl.
D. SUPPORTING DATA:
None.
-20-
MAY GENERAL FWD 1988
A_MOLNT
CHECK NO.
a Gary Anderson - Mileage expense
181.44
27270
Mr. and Mrs. Thomas Johnson - County Rd. 39 expense
225.00
27271
Mr. and Mrs. Raymond Erickson - Trees - County Rd. 39 exp.
750.00
27272
Mrs. Oven Middagh - Hedges replacement - 139
200.00
27273
Mr. and Mrs. Harry Fitch - Hedges replacement - /39
200.00
27274
-•:•Mr. Pat Blonigen - Hedges 6 trees - #39
240.00
27275
MN. Dept. of Nat. Res. - Dep.. Reg. fees
474.00
27276
Automatic Systems Co. - Repairs for Water Dept.
177.86
27277
Phillips 66 - Gas
11.99
27278
P 6 H Warehouse Sales - Park Dept. supplies
36.81
27279
Gordon Link - Gas
1,269.99
27280
National Chems earth - 10 gal. grenadier for Park Dept.
246.18
17281
Taylor Land Surveyors - 36 blueprints for Park Dept.
27.00
27282
General Rental Center - Hammer drill rental
26.50
27283
Dyna Systems - Repair kit for Mtce. Bldg.
279.18
27284
Barco Municipal Products - Hip boots for St. Dept.
99.92
27285
Bowman Barnes - Drill
63.50
27286
Data Management Design - Computer charges
1,331.12
27187
VOL D
-0-
27288
Mobil 011 Corp. - Gas
62.50
27289
Cragun's Conference Center - Reg. fee for seminar
212.02
27290
Wright County Treasurer - 1988 tax rolls
36.60
27291
Wright County Treasurer = For disposal. of•179 tires -
179.00
27292
E. H. Renner - Payment /1 - Deep well i3
28,091.50
27293
Water Products - Water Dept. supplies
1,768.16 _...
_`7,2a4
Matt Theisen - Reimb. for Fire Dept. seminar
514.44
27295
Tony Bremer - Reimb. for Fire Dept. seminar
84.00
27246
Lyndon Larson - Reimb. for Fire Dept. seminar
84.00
_17297
Tom Leifert - Reim. for Fire Dept. seminar
136.50 .___
-2Z29B__-
Brad Fyle - Re imb. for Fire Dept. seminar
84.00
. 2729.9
Marc Simpson - Reimb. for Fire Dept. seminar
114.00
37300
David Kranz - Reimb. for Fire Dept. ■eminer
183.25
27301
_Wayne LeBree -
302.94
27302
George Leifert -
367.93
27303
Gene Jensen -
258.68.
.i7304
State Capitol Credit Union - Payroll ded.
123.04
27305
Anoka County Social Services - Payroll dad.
204.00
27306
1CMA Retirement Corp. - Payroll ded.
911.17
27307
- Share Corporation - Soap for City Hall
94.80
27308 -
Marco Business Products - Mtce. agreement on copier 6 paper
1,111.95
27309
011ie Koropcha k - Reimb. for donation
22.00
27310
Smith, Pringle, 6 Hayes - Legal fees
1,030.25
27311
VOID
-0- .
27312
David Stromberg - Animal control 6 adoption fees
4424,00
27313
Sorrow Sanitation -Contract payment & leaf pickup
7,775.10
27314
3,.��eyar Jo h,-:�Uiimal ipntRol-elS{�en v•- -
27; 00
'VOID .. _ - _ - . $:ai% •4-�'+- . i-� _ , i.
:_ _ -� :
27Y16: z
'- Jerry Hermes - Library janitorial
227.50
27317
MN. Deet._ of Nat. Res. - Dep. Reg. fees
325.00
27318
-Government Training Service - ReB.•4ee 6i. -J. O'Neill-ses.
125.00
.2.7119
•. .,l6'WriBlltpunty :�9GDCdOT �:SBtot��nllL�eBDaJ+Is', : +; :.
_00•-
�2,215.00
7,� 120- -
• _ Commi*ioner of Revenue - SWT,.- April.
273 "
"PERA''.Pers W/H "" ^� `- ,.
1,476.43
rl7322�
�. Wr187i[ County State Rank.- FICA R •. ��„
��,036.28 _._,
-,27323
♦,.T;�',,�
.- Ylict s 1pls.-•lgnthly contract payment ,x•�± , „ r -..
- 623.00` _.'
27324
mow++1• w�,w+•.r: �.,�..sf KM�'�. ♦ �s �^' N 'V"�
w�.�-Y►� r •�-
T• M;ur.:
-.-•1'�:�_.. - .
.rs Sof
_ s�.9..1f•- �..--,..1r+twe+`�L••'e �i �-.t7`%FI5i+.a�",L��•wi
eMt 4-`�'�...r. �.
�_�,-,'ZrSi
GENERAL FUND
AMOUNT
CHECK NO.
James Preusse - Cleaning city hall and fire hall
450.00
27325
Mrs. Cindy Lemm - Planning Comm. salary
49.27
27326
Dan McConnon - Planning Comm. salary
49.27
27327
Richard Martie - "
49.27
27328
Richard Carlson -
49.27
27329
Arve Grimsmo - Mayor salary
175.00
27330
William Fair - Council salary
125.00
27331
Mrs. Fran Fair - Council salary
125.00
27332
Warren Smith - Council salary
123.19
27333
Dan Blonigen - Council salary
125.00
27334
Petty Cash - Reimb. petty cash fund
63.83
27335
Wright County Recorder - Recording fees
30.00
27336
Country Chrysler Plymouth - Repairs for St. Dept.
49.50
27337
Corrow Sanitation - Landfill charges
1,138.00
27338
Monticello Ford - Ford truck
34,892.25
27339
Government Training Service - Reg. fee for Rick W. seminar
125.00
27340
PSGI - WWIP contract services - Hay
22,083.35
27341
Norwest Investment - Computer payment for May
2,407.61
27342
North Central Public Service - Utilities
666.21
27343
MN. Dept. of Nat. Res. - Dep. Reg. fees
554.00
27344
Joe Kocon - Reimb. for pine tree
200.00
27345
Monticello Dep. Reg. /2 - Sales tax and transfer fee - Ford
2,119.25
27346
Bridgewater Telephone - Telephone charges
1.064.26
27347
MN. Dept. of Nat. Res. - Dep. Reg. fees
496.00
27348
LeTour Construction - Payment /1 on County Road /39 East
36,074.35
27349
Turnquist Paper Co. - Paper towels and toilet tissue
50.34
27350
Int. Conf. of Bldg. Officials - Sub. - G. Anderson
43.50
27351
Jerry Hermes - Library Janitorial
227.50
27352
David Stromberg - Animal control expense
302.00
27353
Rick Wolfsteller - Mileage expense 6 reimb. for record. fees
317.20
27354
State Capitol Credit Union - - Payroll ded.
123.04
27355
ICHA Retire. Corp. - Payroll ded.
911.17
27356
PERA - Pera ins. premiums - reimb.
27.00
27357
Northern States Power - Utilities
6.062.56
27358
U. S. Postmaster - Postage
500.00
27359
David Stromberg - Animal adoptions
80.00
27360
Monticello Fire Dept. - Firemen's wages
3,682.31
27361
MN. Dept. of Nat. Res. - Dep. Reg. fees
619.00
27362
PERA - Pera W/H
1,476.84
27363
Wright County State Bank - FWT i FICA
5,050.54
27364
Keith Trippe - Reimb. for payroll withholding
17.49
27365
Smith, Hayes, etc. - Legal fees
532.51
27366
Principal Mutual - Ins. premiums
5,185.66
27367
Coast to Coast - Supplies for all Depts.
862.13
27368
Monticello Office Products - Office supplies
230.98
27369
Unitog Rental Services - Uniform rental
102.40
27370
49upplies *-:1
;.haus Foods - -" }. .
",.
Dahlgren, Shardlow, etc.•- Professional services
10,437.61
27372
Marco Business Products - Paper for copier
31.95
-27373
Ben Franklin - Paper towels
17.70
27374
Aden's Pest Control - Pest control and city hall i library 1
132.10
27375
Fitsharris Athletic'- 4 hoae'plates for'softball fields
231:60
,
27376
Earl P. Anderson - Signa e'
349.03
27377
Biff's, Inc. - Latrine rental r
136.27
27378
MacQueen -'Sweeper broom
274;00
27379
test
Drentasen Construction - Backhoe •erv. for softball Piald
l
300.00
27380
._.
GENERAL FUND
AMOUNT
CHECK NO.
Mpls. Star Tribune - Adv. for Water Dept. position
181.72
27381
Simonson Lumber - Misc. supplies for Mtce.
330.84
27382
AME Ready Mix - Sand, etc. for parks
259.16
27383
Harry's Auto Supply - Parts - St.
49.41
27384
Communications Auditors - Pager repairs - Fire Dept.
34.46
27385
Duluth Technical Inst. - Fire Dept. training
30.00
27386
Ken's 66 - Fire Dept. repairs
35.00
27387
Nelson 011 Co. - Gas
349.50
27388
Suburban Gas - St. Dept. supplies
136.50
27389
Monticello Ford - Fire Dept. repairs
58.00
27390
AT&T Inf. Systems - Fire phone charges
3.96
27391
Smith, Hayes, etc. - Legal fees
1,265.55
27392
Wright County Treasurer - Sheriff contract
11,896.63
27393
Wang - Mtce. agreement for computer
426.00
27394
Campbell Abstract Co. - Closing costs - Krautbauer property
104.50
27395
Northern Oxygen Service - Fire Dept, supplies
14.11
27396
Gruys, Johnson - Computer chargee 6 year end fees
1,494.50
27397
Wright County Surveyor - Plat fee - Oakwood 2nd Addn.
62.00
27398
State of MN. - CPV program - membership dues
250.00
27399
Could Bros. - Fire Dept. repairs
79.18
27400
Martie's Farm Service - Dog food
17.98
27401
Monticello Printing - Misc. printing & office supplies
440.75
27402
Safety Kleen - Mtce. Dept. expense
42.50
27403
State Treasurer - Surplus Fund - Mtce. Dept. expense
9.00
27404
Marquette Bank Mple. - Parking Facility bond payment
15,924.75
27405
Pitney Bowes - Postage machine rental
75.00
27406
Unocal - Gas
81.22
27407
Sentry Systems - Telephone alarm lease
54.00
27408
Local 649 - Union dues
115.00
27409
Chapin Publishing - Adv. for Streetecape project
200.60
27410
Security Locksmiths - New locks at old fire hall
44.50
27411
Ramier, Gries - Legal fees
360.00
27412
Daly, Bohlig 6 O'Connor - Union contract legal fees
665.00
27413
Foster, Franzen - Surety bond - highway right of way
50.00
27414
Cary Anderson - Mileage
79.54
27415
League of MN. Bldg. Fund - City's share
138.00
27416
Road Rescue, Inc. - Pager case - Fire Dept.
51.44
27417
Biff's, Inc. - Latrine rental at softball fields
86.80
27418
Humane Society of Wright County - Animal control expense
50.00
27419
Moon Motors - Fire Dept. repairs
20.75
27420
Granite City Ready Mix - Sand/gravel at Concession stand
540.00
27421
Scientific Int. Research - Super con cote - St. Dept.
228.30
27422
Morrell Transfer - Freight charges
56.80
27423
Red's Mobil - Dismounting 26 tires
26.00
27424
Mpla. Star & Tribune - Adv. for Water Dept. position
181.72
27425
y Pace Laboratories - Lab analysis on samples
72.00
27426
'-• �• Braun Engineering - Testing on County Road 639 - -
1,578.50
27427
Water Products - Water Dept. repairs and supplies
479.60
-27428
Mobil Oil Credit Corp. - Gas
84.76
27429
Seitz Servistar Hdwe. - Parts
1.156.11
27430
..:Taylor ,Land Surveyors - Surveying services
213:09
27431
r The Plumbery - Parts and repairs
96.41
27432
i Olson 6' Sons Electric - Parts and repairs
1,739.30
27433 '
Holiday,- Fire Dept. gas
91.42
27434
National Bushing _Repairs
03.08
27435
,Payroll.'for April
26,217.01
.,e,_• t TOTAL MAY DISBURSEMENTS
3270,435.38
i
1988 LZQUGR FMID -- MAY DISBURSEMSENTS
MAY DISBURSLKENTS AMU"
April payroll 3,854.20
Ed Phillips 4 Sona - Liquor 683.57
Quality Wine - Liquor 452.67
Wright County State Bank - FICA b'FWI 681.54
State Capitol Credit Union - Payroll ded. 200.00
Commissioner of Revenue - SWT 240.00
Ed Phillips b Sons - Liquor 4.100.45
PERA - PERA WIR 205.91
Eagle Wine Co. - Liquor 371.59
Griggs, Cooper - Liquor 5.995.13
Johnson Bros. - Liquor 1.954.73
Quality Wine - Liquor 1.264.39
Highway Liquors - Reimb. for adv. for Child Safety Council 62.00
Day Dist. - Beer 811.80
MN. Bar Supply Co. - Store supplies 126.57
St. Cloud Refrigeration - Repairs to ice machine 215.14
Wright Way - Adv. 57.00
Viking Coca Cola - Misc. mdse. 337.20
Dick Beverage - Beer 1,486.05
Bridgewater Telephone - Telephone 65.87
Liefert Trucking - Freight charges 508.43
Groselein Beverage - Beer 13,504.79
Gruys. Johnson - Computer 'services - March " 110.00
Dahlheimer Dist. - Beer 15,407.21
Commiooioner of Revenue - Sales tax for April 7.633.53
Thorpe Dist. Co. - Beer 11.828.00
Roller Sanitation - Garbage contract payment 133.50
Northern States Power - Utilities 549.77
North Central Public Service - Utilities 71.66
Maus Foodo - Store expense 14.48
City of Monticello - Severlwater bill 43.45
Monticello Offico Products - Office supplies 38.43
Seven Up Bottling - Misc._mdse. 160.25
Be rnick's Pepo1 Cqlo - Mioc. mdse. 291.47
Jude Candy b Tobacco - Mioc. mdse. 321.91
Monticello Times - Adv. 45.70
VOID -0-
Quality Wine - Liquor 730.11
Ed Phillips - Liquor 456.73
Superior Products - Bear pumps 519.53
Griggs. Cooper - Liquor '4.599.87
.+' Wright•County-State•-Bank = FICA 6'-FWT = 7656.28.
' State Capitol Credit Union.- Payrgll ded. a :,•'a: r . 200�00�
oTineoiAro`s � t 'quos 29ts v .w'ag»t# 6Acl
'-Ed Phillips - Liquor i-,4.278.7694.95:.
Wine.-.LiQoor•'-T.•::,• s,*• t��..a.+p t• ,V934:T1
•?t�txriuy+-r+uiva+=tns:�Ortmrcmrw:i;��:+:?,► -L:_ ''geed=
*.-Cooper -;,Liquor:.
C. J. Brown, Secretarial $aryieeo .,Adv.. - . ;,'."', 25.60,
ButeaW'oC.Altobol::Sabaeco-At.Pirearms
�:7ax" �1-
Yom' x.Jorinagnrpa:• 605
*F.dtrP'�'I7Pj'ihS'cSta- 'V.`►ly�6eral`�gb �Y1y�h.'7lY6
.B uptria1IiL 7l
+v1fitot
COUNCIL UPDATE
May 5, 1988
Progress on Project 88-01B - Utility Work on County Road 39 Fast. (J -S-)
La'Ibur Construction is well underway on the County Road 39 East utility
project. The temporary water lines have been installed, and all those
residents east of Mississippi Drive who requested temporary water are served.
Approximately 800 feet of the deeper sanitary sewer on the west end of the
project has been installed. The contractor will now be continuing his work
toward the eastern end of the project. Be has been somewhat delayed due to
difficulty in dewatering some of the soils but should be able to get back on
schedule if conditions continue to improve.
Wright County Highway Department Project - East County Road 39 Frontage Road
and Wunty Road 118. (3.5.)
The County received bids for their project on May 3. The low bid was from
Bauerly Brothers at $1,563,492.65. The second bidder, only some $200 away, was
Buffalo Bituminous at $1,563,706.25. There probably will be some heated
discussions on Tuesday during the County Board meeting, as the low bidder,
Bauerly Brothers, forgot to include an addendum acknowledgement with their bid,
and they may be disqualified. The bids came in overall about 15-1/2 percent
under the engineer's estimate. For us this is extremely favorable. 'Me
relocation of the intersection of Oounty Roads 39 and 75 is about 25 percent
under the estimate, while the frontage road came in about 21 percent under the
engineer's estimate. These favorable bids should lower our overall coat.
The County expecte to be underway with their portion of the project in late May
or early June.
COUNCIL UPDATE
May 5, 1988
Reminder of Board of Review Meeting - Monday, May 16. (R.w.)
The annual Board of Review will be held at 7:00 p.m. next Monday,
May 16. The City Council acts as the Board of Review, and I expect that
both City Assessor, Gary Anderson, and a representative from the Wright
County Assessor's office will be in attendance at this meeting. Enclosed
is a copy of the powers and duties of the local Board of Review.
Although the May 9 Council meeting should be short, the Council members
get to attend another meeting May 16.
2. Update on Union Contract Negotiations.
The current Union contract with five members of the public works staff
expired April 1, 1988. Mr. Mike O'Connor, the City's legal
representative, and myself have had a couple of negotiating sessions with
the labor representatives of Local Union 49, including business agent,
Tim Connors, and Union Stewart, Richard Cline.
Briefly, the Union opened their discussions with approximately ten
requests to expand the overtime pay, group insurance, additional
holidays, expanded vacation leave, additional sick leave benefits when
injured on the job, severence pay, and retirement insurance language,
along with a 10 percent salary increase. Our original responses to their
request included clarifications on overtime pay, clarifications on call
back pay, a reduction in overtime compensation excluding holidays,
vacation or sick leave hours counted towards overtime compensation,
language changes in regards to discipline procedures of the City, more
safety related language changes, a reduction in sick leave severence
accumulation, and a salary offer of approximately 6-1/4 percent over two
years or $.68 total increase.
An additional negotiating meeting was held two weeks ago, and the issues
were narrowed down on both sides to a few language changes and
clarifications with group insurance increases and wages being the primary
considerations on the City's part. This offer was presented to the Union
for their consideration, and although I expected a response a week ago, 1
have not heard whether they will accept or reject the latest offer.
Overall, including increases in medical benefits, the total package
offered at this point is close to 10 percent over two years with
approximately 6-1/4 percent being in actual wage increases.
At thio point, this information is being presented only to update the
Council that negotiations are in progress, and it is expected that the
Union may reject our latest offer and request one more negotiating
session. The actual wage increase offered by myself at this point is
approximately 6-1/4 percent over two years, which is somewhat lower than
non-union personnel have received. The Union members have indicated a
14
Council Update
May 5, 1988
Page 2
desire to be somewhat closer to salary increases received by non-union
personnel, and I expect that we may have to sweeten the offer somewhat to
get them to accept it. The 10 percent figure includes increased costs
for health insurance, including dental. I would expect in the next 2-4
weeks a contract will be presented to the Council for ratification for
another 2 years.
Assuming another negotiating session is held, it is certainly my intent
to negotiate an offer as close as possible without exceeding comparable
salary increases to non-union personnel. If the Council as a whole or
any member wishes to provide some input or direction for me to consider
as part of negotiations, please let me know.
3. Karen Hanson Lawsuit.
To briefly update, the City was served with the lawsuit regarding Karen
Hanson's discrimination claim and City Attorney, Tom Hayes, replied with
interrogatories; and we are currently waiting for the plaintiff's answers
to our response. At this point, the legal process will more than likely
take quite a few months before this issue would ever go to trial, if it
goes that far.
4. Part-time Secretarial Help.
In case you are not aware, Karen Doty will be taking a maternity leave
for a few months in June; and the City has advertised for a full-time
temporary secretary to replace Karen during the maternity leave. A few
applications have boon received, and Jeff and myself will be reviewing
the applicants in mid-May and hopefully hire a replacement for the summer
In May.
Computer Installation update.
The City staff is slowly but surely making progress on the installation
of the computer software systems. Most of the core data has been entered
by Lynnea for the sewer and water utility billing program, and Marlene
has nearly completed the financial accounting data setup. Jeff has been
working with the Public Works Department in defining the Street inventory
system expected and has been helping Lynne& in completing the payroll
system. Very shortly it is expected that 1988 data will he entered into
the financial system, and we should be able to have some test runs on the
sewer and water billings along with a payroll test run. I still, have
high hopes that the system will eventually meet the City's needsr but the
entire process has not been going as smoothly as we had originally hoped
for.
6. Gambling License Renewals.
As you are aware, a number of local organizations have received gambling
licenses for pull tabs, bingo, and other legal gambling activities.
Council Update
May 5, 1988
J Page 3
'typically in the past, the Council has automatically approved renewal of
each gambling license without ever receiving any information on the
amount of receipts, profits, and expenditures by the organizations from
gambling. In 1987, the State Statutes were changed to allow city
councils to specify up to 10 percent of a license holder's profits to be
expended for certain activities. I believe the Council was made aware of
this provision a few months ago; and before this is placed on the agenda
for your consideration, I felt the Council would like to know the amount
of money each organization has been receiving from the gambling licenses
and where their current donations or contributions have been used for.
As a result, I have recently sent a letter to each of the license holders
requesting copies of their monthly reports which they must submit to the
Charitable Gambling Board which outlines the total receipts, expenditures
allowed, profits, and any donations or use of the profits. I thought
this information would be of interest to the Council when considering
future gambling license renewals. On the next agenda, May 23, there will
be two license renewal requests before the Council; and I expect to have
this additional information available for Council review when considering
these license renewals.
C
OFFICE OF COUNTY ASSESSOR
WRIGHT COUNTY COURTHOUSE
BUFFALO, MINNESOTA 55313
Telephone: 6823900 (Ext. 100)
Metro? 3396881
March 15. 1988
T0: All City and Township Clerks
DOUGLAS M. GRUBER,
COUIJTY ASSESSOR
Duane Swenson, Appraiser
Randal DesPlarais,
Asst. County Assessor
Ren Yager, Appraiser
FROM: Douglas M. Gruber, Wright County Assessor
RE: 3oard of Review Meetings Moel441 MAS Ot,T-il 7.-vo pM
Please find enclosed the Notice of the Board of Review meetings for
Wright County for the year 1988.
You will find four copies of Assessment Notices, which are complete
except for your certification. One copy is for the newspaper for
publication, and the other three are for you to post in conspicuous
places within your Assessment District.
Plesse try to comply with the dates set. You should meet, and if there
Is not a quorum of your Board present, you may adjourn or postpone the
meeting for no more than 20 days. No action taken after that will be
valid. In the case of a second meeting of the Board of Review, this
also must be held within 20 days of the first meeting.
These notices should be published and posted at least ten days prior
to the scheduled meeting. Be sure to notify your Board Members of
the date so they will be in attendance.
Sincerely,
Douglas M. Gruber
Wright County Assessor
Enc 1.
I
POWERS AND DUTIES OF LOCAL BOARD OF REVIEW
i. The clerk shall give published and posted notice of board of review
L ten days prior to such meeting. The board of review shall complete
its work within 20 days of convening date as specified in the notice
of the clerk. Any action taken after that adjournment date would be
invalid.
A majority of the members may act at such meeting, and adjourn from
day to day until they finish the hearing of all cases presented. The
assessor shall attend, and take part in the proceedings, but shall not
vote.
2. In case any property, real or personal, shall have been omitted, the
board shall place it upon the assessment list with its market value.
No assessment of the property of any person shall be raised until that
person has been duly notified of the intent of the board to do so. On
application of any person feeling aggrieved, the board shall review the
assessment and correct it as shall appear just. If a person feeling
aggrieved by an assessment fails to apply for review at the local board,
he may not appear at the county board of equalization or Commissioner
of Revenue to contest the valuation. Although the local board of
review has the authority to increase or reduce assessments, the total
adjustments must not reduce the aggregate assessment by more than
one percent.
3. The board does not have the authority to reopen former assessments on
which taxes are due and payable. The board considers only the
assessments that are in process in the current year. Occasionally a
taxpayer may appear with a tax statement and protest the taxes or
assessment of the previous year. The board should explain tactfully
that it has no authority to consider such matters.
4. The 1988 valuation card has a message again this year:
NOTE: Appointments requested for 1988 Board of Review.
For appointment call 682-3900 or Metro 339-6881.
There were many reasons for trying this approach to better organize
the board of review for its intended purpose. People come to talk
about unrelated matters such as: condition of roads, snowplowing,
water run-off, objectionable neighborhood conditions, etc. Tax state-
ments always seem to pop up at boards of review. If there are mechanical
errors or explanation of the tax computation, this can be taken care of
beforehand. If a person has a question on the new valuation it will
give the assessor a chance to review the problem and probably satisfy
the taxpayer. If not, they would be put on the agenda for the board
of review. The assessor could better present to the board facts
justifying the assessment instead of taking considerable time paging
through books for an unprepared presentation.
5. Regardless with appointment or not, every person appearing before the
board will be heard. Every courtesy shall be extended and a reasonable
answer will be given for any such problem someone may have..
TOTAL RCVIlm 5 6,11!.03
INDIVIDUAL PERRIT ACTIVITY REPORT
North of APRIL 1908
PERMIT DESCRIPTION
NUM ER
TYPE
NAME/Z,=TI09
VALUATION
Rte_
PERMIT
SURCHARGE
PLURBiNG SURCHARGE
BB -1162 Ga. Line Plpinp
AC
J4.e. Refrlperstioti/100 Last O.kwod Dr.
6. 6.000.00
6 81.00
5 1.00
S 1.00 /
3 At Ceohe0l Gaspe
RG
Marvin G.org. fldre/11 rairvey Dr.
4,0D0.00
10.00
2.00
08-1164 Della
AD
Steve Peter. -/92D Mudonr Oak Dr.
7,600.00
36.00
1.80
6B-1165 ELght T-nhowee
M►
Jay Millar/161,166, 168,170,172,174,176,
and 178 Jerry Ltatert Drive
465, BDO.00
1.91/.80
272.90
200.00 .50
BB -1186 YDuse Reeidlnp
AD
David Gerads/30] Vista ft.
8,100.00
101.70
1, tg
80-1167 Musa i Garaf. Reroottnp
AD
Donald Maw/706 Nsst River St.
7,000 .00
30.00
1.50
BB -1168 3 Ieaaen Poroh
AD
Donald I,ut10pu1 at/72! Mlaale.lPp1 Drive
3.000.00
70.00
I.SD
88-1161 tlDfe Adel tion
AD
Juea Nlllard/1]]! Vnt River {t., Lot lag
3,000.00
70.00
1.80
fS-1170 Mor Addl tl0n
AD
Heron Erlak.on/1175 N. River St., lot 160
2,000.00
20.00
I.00
W-1171 {tamps fulldlnf
C
Nmti Dello tord/IDO Nest Oakwed or.
1.600.00
94.50
4.75
pB-1172 Ymu. ara0 Garafa
SP
Cyr constructI Dn, I.td/2720 Need- Lane
g1, 300.00
17].10
27.10
27.00 .50
69-1177 4sernt Pl nleh
AD
Karl RSuanenherf/2S2t Meador Lane
1,800.00
15.00
.80
89-1171 tbncea■Lon fu11dl.9
C
City of Montie.11e/2171 N,:11or ■1.
]2,000.00
297.50
16.00
40.00 .80
6/-117! Bsuee Rareotln/
AD
Red Michaelis/ t I4 Suet 1th /t.
1,800.00
15.00
.80
99-1176 ALtechad Gare/e
RG
Marvin George 9ldre/18 Sen6trap Circle
1,000.00
10.00
2.00
88-1177 Be". and Oata/.
/►
Deyl. V.,,h.. C-at./217 Kwln Lon8ley Dr.
65 77020:00
485.15
32.85
2].00
�.
TOTALS
{667,100.00
{3,661.08
{3"..
.80
t?06M MUD
PLAN Aryiff.
99-1168 Eight TaP-11. e.
MP
Jay M111sr/164.166, 16{,170,172,174, 176
and 178 Jerry Listen Dr.
6 1,247.67
d8-1:72 Mace and Gerafs
SP
tyr CauLruttlen, LCU2720 laeadw Ln.
291 .7:
fB-1177 Mace and Garage
tP
Deyle vaah.s C- L/217 Kevin Lalf3 sy Dr.
315.34
TOTAL PW/ Arvin
6 1.644.62
L
TOTAL RCVIlm 5 6,11!.03
i
CITY Or MONTICELLO
Monthly BU llding Oepertmant,aeport
-
Month of APRIL
, 1988
.t PERMITS AND USES
.``'•,
Laat
'Thl.
So N Month . Leet
Year This Year
• PERMITS ISSUED
Month March
Month April
List Tear To
Date To Data
RESIDENTIAL
Number
10
13
10
35
25
1 va I.. t,_
0240,000.00
5619,600.00
02,159,100.00 63,221,100.00
0
931,.00.00
M1sa
2,702.16
5,040.97
15,133.57
25,270.78
8,547.69
Burehargea
123.75
709.30
1,079.70
1,610.79
464.95
...j
COMMERCIAL
' Number
1
3
2
9
5
V aluation
10,000.00
47,500.00
47,000.00
297,330.00
282,500.00
rasa
117.00 '
473.00
407.00
2,002.40
1,667.00
Surcharges
5.00
23.75
1. 24.00
149.40
141.25
INDUSTRIAL
Rumba,
I
(
I
Valuation
4,600.00
4,600.00
,
F eu
46.00
46.00
Surcharges
2,30
7.301
PLUMBING
Number
3
4
8
28
10
real
68.00
2Bb.00
'597.00
1,090.00
417.00
Surcharges
1.50
2.00
4.00
14.00
5.00
OTH a
Number
2
Va l nation
1.500.00
rasa
40.00
Surcharges
1.00
'
1
'
TOTAL no. PERMITS
IS
20
20
74
41
TOTAL VALUATION
267,600.00
667,100.00
7,2061,400.00 3,519,930.00
1,218,500.00
T'OT'AL rEEs
2,933.46
5.799.97
16,332.57
28,403.18
10,672.69
TOTAL SURCHARGES
132.55
335.05
1j, 107.70
1,775.19
613.50
CURRENT MONTH
'
'Elms
' "-bar to Data
PERMIT IIATURE
Number PPRMIT
911HCIIAR49 'Valuation
Thin Year-
Last Yaar
Singh really
2 0 1,515.60
S 59.95
S 119.900.00
4
20
Ouplea
1
I
Nul tl-f ul1Y
1 3,167.67
737.00
465,800.00
1
]
Com•arclal
1
94.90 4.75
0,500.00
1
0
1ndW tri ■1
1
O
• au. Oa ugu
2
80.00 4.00
0,000.00
2
2
Sign.0
1'32,000.00
0
L
Public Dulldings
1
297.50 16.00
1
0
ALTERATION OR REPAIR
'
Dral11n0.
7
241.70 10.65
22,300.00
14
f
Commeeclel
1
S1.OQ ,,, ]. 00,
6,000.00
39
1
Industrial
„
, ,
0
0
PIA111D 1 MO
All Type.
4
206.00 2.00
10
20
• ACCrSSONY STAUCWRLS
,
frlemlnf POOLS
'
1 ,'
0
0
' Dock.
'1
36.00 1.80
„ 3.600.00
1
2
_
T®IP'ORMY PERMIT
0
0
I
DEMOLITION
0
0
�.
.
`d- TOTALS
20 5.799.97
335.05'
667,100.00
41
74
t1-
11,0: Mayor and City Council
From: Aasistant Administrator, Jeff O'Neill
Re: Personnel Update
If you have a chance, please welcome Vickie Bidwell to the Monticello
Team. Vickie was recently hired to replace Karen while Karen is on
maternity leave. Karen was out most of the week due to a pregnancy related
condition. In addition to your welcoming Vickie I believe a word of
congratulations are in order for Vickie as she was able to successfully
type and assemble the Council and Planning Commission agendas despite a
short on the job training period.