City Council Agenda Packet 04-13-1987AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, April 13, 1987 - 7:30 p.m.
Mayor: Arve A. Grimsmo
Council Members: Fran Fair, Bill Fair, Warren Smith, Dan Blonigen.
1. Call to order.
2. Approval of Minutes of the Regular Meeting Held Monday. March 23,
1987.
3. Citizens Comments/Petitions, Requests and Complaints.
Old Business
0. Consideration of Entering a Fire Training Mutual Aid Association.
New Business
5. Consideration of Endorsing the Motto "Gateway to the Twin Cities"
as a Commercial Marketing Concept.
6. Consideration of Adopting an Ordinance Regulating Sidewalks.
7. Consideration of Adopting a Resolution Authorizing the Making
of an Application for Community Development Block Grant Funds,
and Setting a Public Hearing.
8. Consideration of Setting a Public Hearing on a Proposed Tax increment
Finance Plan and Project.
9. Consideration of a Statement Charging the City for video Cassette
Recorder Rental for the Monticello Fire Department.
10. Consideration of Granting a Seasonal 3.2 Beer License to the
Monticello Softball Association.
11. Consideration of Awarding a Contract for Cleaning Services for
City Hall.
12. Adjourn.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, March 23, 1987 - 7:30 p.m.
Members Present: Arve GrimSmo, Fran Fair, Bill Fair, Warren Smith,
Dan Blonigen.
Members Absent: None.
2. Approval of Minutes.
Motion was made by Blonigen, seconded by Bill Fair, and unanimously
carried to approve the minutes of the regular meeting held March 9,
and the special meeting held March 17, 1987.
3. Citizens Comments/Petitions, Remuests and Complaints.
The Coordinator for Community Educatlon for the Handicapped in Wright
County appeared before the Council to request City support of a proclamation
setting April 26 through May 2, 1987, as Handicap Awareness Week.
The proclamation was signed by the Mayor.
4. Public Hearing to Consider the Making of a Public Improvement in
Construction Five Subdivision and Along County Road 118.
A public hearing was hold to receive any comments from the public
regarding the proposed sower, water, and street improvements planned
for the Construction Five Subdivision and a water line extension
along County Road lig to serve the new middle school site. Hearing
no comments from the public, the public hearing was closed.
5. Consideration of AcceQtin$ Bide for tha Construction of Public Imerovements
in Construction Five Subdivision and Alonq County Road 118.
On March 17, nine bids were received for the construction of sower,
water, storm sower, and street Improvements within the Construction
Five Subdivision. The bids ranged in price from a low of $255,234.60
to $327,433.25. The alternate bid for the extension of a water main
along County Road 118 added 525,202 to the low bid for a total low
bid of $280,436.60. City Engineer, John Badelich, recommended that
the low bid from S 6 L Excavating of St. Cloud be accepted as the
responsible bidder.
Motion was made by Bill Fair, seconded by Dan Blonigon, and unanimously
carried to accept the low bid as recommended by the City Engineer
from S S L Excavating 1n the amount of $280,436.60. It in anticipated
that the contract woulJ be awarded at the April 27, 1987, Council
meeting.
ME
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Council Minutes - 3/23/87
6. Consideration of Adopting a Resolution Setting the Sale of Tax Increment
Finance Bonds for Improvements in Construction Five Addition.
Mr. Jerry Shannon of Springsted, Inc., the City's Bond Consultant,
reviewed with the Council the proposed $365,000 tax increment bond
issue necessary to finance the Construction Five Subdivision improvements.
The bond issue would run 12 years, and the projected tax increments
from the Construction Five Subdivision are anticipated to be sufficient
to retire the bond without additional tax levies.
Motion was made by Fran Fair, seconded by Bill Fair, and unanimously
carried to adopt a resolution calling for the sale of $365,000 in
tax increment bonds with bids receivable April 27, 1987. See Resolution 87-8.
7. Consideration of Granting a Conditional Use for the Operation of
a Convenience Store and the Dispensing of Motor Fuels Incidental
to that Convenience Store. Applicant, Thomas Holthaus.
On January 13, the Planning Commission recommended that the City
Council grant approval to the issuance of a conditional use permit
for the purpose of dispensing automotive fuel incidental to a principal
use, namely, a convenience store at the former Charlie's West Supper
Club on County Road 75. Additional conditions that were attached
by the Planning Commission included 1) a detailed landscaping/screening
plan would be required prior to a building permit being issued;
2) a full hard surfaced parking lot with proper curb and gutter and
sidewalks would be required; 3) prior to granting a certificate of
occupancy, money would be required in escrow to guarantee the full
completion of any landscaping, screening, and parking not yet completed;
4) the hours of operation Would not exceed 5 a.m. to 11 p.m. daily;
5) only four fuel dispensing pumps would be allowed; 6) the dispensing
of motor fuels would not be allowed for automobiles and trucks over
one ton.
The City Council on January 26, 1987, Was presented with a petition
calling for an environmental assessment workshoet from the neighboring
residents on this project. The City Council at that meeting officially
denied the petition stating that an EAW Would not be required. In
order to allow for the filing in District Court of any appeals on
the Council's decision not to require an EAW, the public hearing
was continued until March 23, 1987. Administrator Eidem noted to
the Council that the Court Administrator in Buffalo indicated that
no appeal had been filed and thus the City Council was able to considor
the conditional use request.
In reviewing the proposed development plan for the convenience store
and gas station, the Wright County Highway Engineer, Wayne Fingalson,
noted that problems existed with the driveway entrances off of County
Road 75 into the development as proposed. The County Highway Department's
main concern was that the proposed westerly driveway would be located
only 75 feet from the entrance of the existing Otter Creek Road and
would cause traffic problems. In addition, the County Engineer indicated
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Council Minutes - 3/23/87
that a right turn lane on County Road 75 would be required into this
development, as it would generate more than 40 vehicles per day.
Administrator Eidem noted that Otter Creek Road currently connects
to County Road 75 at an angle, and the road could be realigned to
a 90 degree angle which would provide 90 feet between Otter Creek
Road and the entrance into the convenience store. This footage would
be acceptable by the County, but the proposed realignment of Otter
Creek Road would cost approximately 57,000, which the County would
not help pay for. Although the developer, Tom Holthaus, did not
feel the realignment of Otter Creek Road should be their responsibility,
they did indicate a willingness to share in the realignment cost
of $7,000 in an effort to avoid redeveloping their site plan. It
was estimated by the City Engineer that the establishment of a right
turn lane would cost approximately $2,000, which should be entirely
borne by the developers, as it is an access to their property.
As a result of the above discussion, motion was made by Bill Fair,
seconded by Fran Fair, and unanimously carried to approve the issuance
of a conditional use permit for the dispensing of motor fuels provided
the six conditions recommended by the Planning Commission were adhered
to and that the developers pay 50 percent of the realignment of Otter
Creak Road cost and all of the right turn lane cost into the development.
The total estimated cost to the developer would be $5,500, and their
share would be paid to the City with terms to be negotiated with
City staff.
S. Consideration of Adopting a Resolution Authorizing the Transfer of
the Cable Franchise from Rite Cable of Minnesota to Jones Intercable.
Rite Cable of Minnesota is proposing to transfer ownership of the
cable system to Jones Intercable. The Cable Commission has hold
public hearings on the proposed transfer, and negotiations have taken
place regarding the franchise to be transferred, including some language
changes requested by Jones Intercable. The Cable Commisaionle attorney,
Tom Creighton, recommended that each City approve the resolution
authorizing the transfer of the cable franchise contingent upon further
review by the attorneys as to the language changes requested.
As a result, a motion was made by Bill Fair, seconded by Warren Smith,
and unanimously carried to adopt a resolution authorizing the assignment
and transfer of the cable franchise from Rite Cable of Minnesota
to Jonas Intercable. See Resolution 87-9.
9. Consideration of a Reouest for a One Day Bot-up/3.2 Beer License
for Ducks Unlimited and a One Day 3.2 Off -Sale Beer License for July 5th
Celebration - Applicant, Monticello Lions Club.
Motion was made by Fran Fair, seconded by Warren Smith, and unanimously
carried to approve the issuance of the one day temporary 3.2 Beer
and Sot -up License for May ii and a one day 3.2 Beer License for
the July 5 celebration for the Lions Club Organization.
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Council Minutes - 3/23/87
10. Consideration of Allowing the Granting of Gambling Licenses.
The Wright County Chapter of Ducks Unlimited has made application
to the State Charitable Gambling Board for a one day license to conduct
a raffle at their annual banquet May 11, 1987. Also, the Monticello
Jaycees have applied for a gambling license to establish a pull tab
sales at the Comfort Inn and at the Silver Fox Inn. If the local
governmental unit does not indicate in writing to the Gambling Board
any opposition to the issuance of the licenses, the Gambling Board
will issue the license after 30 days.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to take no action opposing the license requests.
11. Consideration of Approving a Land Surveyors Certificate of Correction
for the River Terrace Plat.
Mr. Greg Smith of Smith, Pringle, 6 Hayes, submitted a Certificate
of Correction to the River Terrace Plat which would allow the plat
to be corrected in regards to a description error that occurred during
the original surveying.
Based on the recommendation of the City Attorney, motion was made
by Bill Fair, seconded by Dan Blonigen, and unanimously carried to
approve the filing of the Certificate of Correction for the River
Terrace Plat as presented.
12. Department Head Reports.
Quarterly department head reports were discussed and reviewed with
the Council including representatives of the Wright County Sheriff's
Department and Monticello Fire Department.
Liquor Store Manager, Joe Hartman, was present and reviewed the year-
end financial report for the Liquor Store operation with the Council.
Mr. Hartman noted that this was the first year the Liquor Store had
solea in excess of $1 million with the total net income exceeding
$123,000.
Economic Development Director, 011ie Koropchak, noted that a letter
of inquiry was sent to the Minnesota Commissioner of the Midwest
Compact Commission in January which indicated Monticello'a potential
interest in hosting a regional low level radioactive waste disposal
facility and requested additional information aimed at assisting
the City in deciding whether to pursue development of such a facility
in this area. The location of a waste disposal facility would generate
an estimated 32 million a year in direct and indirect revenue and
would require approximately a 200 acre parcel of land for the facility.
After further discussion, it was the general consensus of the Council
to proceed with obtaining more intormation on Monticello as a possible
site.
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Council Minutes - 3/23/87
Department head reports were also discussed with Roger Mack, Street
Superintendent, and Gary Anderson, Building Inspector.
13. Consideration of Highway 25 Bridge Lighting.
As part of the Highway 25 Bridge Project, MN/DOT had requested that
the City of Monticello pay for the electrical usage for the lights
on the bridge similar to the City's agreement on the lights in Monticello
for Highway 25. MN/DOT would pay for the installation of the six
lights at an estimated coat of $16,000, and MN/DOT would maintain
the lights in the future but requested again that the City consider
paying for the electricity to operate them. MN/DOT representatives
indicated that if the City is unwilling to pay for the electricity,
the lights would be removed from the bridge project. MN/DOT indicated
that there are two bridges, one at Clearwater and another at Elk
River, that the State does pay for the electricity, but the majority
of the bridges within District 3 that are located within a municipality
are paid for by the municipality.
Previously the City Council indicated an unwillingness to pay for
the electricity cost, as they felt it should be the responsibility
of the highway department. Administrator Eidem noted that only half
of the lights would actually be in the City limits, but at the present
time Sherburne County has indicated they would not be willing to
pay for their half; and he recommended that the City contact Big
Lake Township representatives to see if an agreement could be reached
to whereby they would reimburse the City for the electricity cost
of three of the lights.
The Council discussed whether MN/DOT would actually eliminate the
lighting from the bridge if the City did not agree to pay for the
electricity; and although it could not be determined whether they
actually would be eliminated, a motion was made by Bili Fair, seconded
by Warren Smith, authorising the Administrator to notify MN/DOT that
the City would agree to pay the electricity cost for the bridge lighting
in the future. Voting in favor: Bill Fair, Warren Smith, Fran Fair.
Opposed: Arva Grimsmo, Dan Blonigen, as they felt it should be the
responsibility of MN/DOT for safety reasons.
14. Consideration of Bills for the Month of March.
Motion was made by Warren Smith, seconded by Dan Blonigen, and unanimously
carried to approve the bills for the month of March an presented.
Rick wolfat6ller
Assistant Administrator
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Council Agenda - 0/13/87
\. a. Consideration of Entering a Fire Training Mutual Aid Association. (T.E.)
A. REFERENCE AND BACKGROUND:
Having discussed this issue with City Attorney Pringle, we find no
useful function in entering a joint powers agreement creating another
level of government with its own independent budget and decision
making authority. It occurred to staff and attorney that if we are
to jointly participate in the purchase of video cassettes, then a
simple one page agreement stating that we'll contribute a certain
amount of money in exchange for free use of the tapes would suffice.
Then in the future, if there needs to be other joint and cooperative
training sessions, a similar one page agreement could be executed
when it is to everyone's benefit. The proposal as it was originally
submitted creates a joint powers agreement similar to the Cable Commission
having its own budget and its own ability to make independent decisions.
As Pringle put it, it's simply another level of government being created.
The notion of joint and cooperative training aids in order to contain
coats is admirable. Committing the City to a membership in a joint
powers commission for the express purpose of fire training seems
ludicrous. The rather lengthy document that was originally submitted
primarily establishes the joint powers board and refers only nominally
to training. Any two cities have the right to enter joint and cooperative
agreements for purchasing and for other special projects. There
Q is absolutely no reason to enter a joint powers agreement creating
another level of government or an independent legislative body in
order to accomplish what is being proposed here.
B. ALTERNATIVE ACTIONS:
1. Approve the joint powers agreement for the creation of a joint
powers association for fire department training.
2. Do not approve the joint powers agreement.
C. STAFF RECOMMENDATION:
Based on conversations with the City Attorney and the projected benefits
of being in such an association, staff dean not support adopting
a joint powers agreement for the creation of this body.
D. SUPPORTING DATA:
Copy of the proposed joint powers agreement.
I
JOINT POWERS AGRE&J13t-
SHER-WRIGHT FIRE TRAINING MUTUAL'AID ASSOCIATION
'made
AGREEMENT this _ day of 1 198_, by and
between the CITY OF BECKER, TOWN OF BECKER, CITY OF BIG LAKE, CITY OF
ELK RIVER, CITY OF MONTICELLO, and CITY OF ZIMMERMAN, all being public
bodies corporate and politic organized under the laws of the State of
Minnesota.
WHEREAS, the above -stated municipalities desire to enter into an
agreement to create a joint commission for the purpose of establishing
an organization to purchase, as a group, training aids for firefighters
in their respective fire departments, in order to improve and upgrade
the training of said firefighters, and- to thereby promote the public
health, safety, and welfare through better firefighter training; and
WHEREAS, the above -stated municipalities, as governmental units of
"a State of Minnesota, have the authority to enter into such an agree -
mento pursuant to Minnesota Statutes Section 471.59;
NOW, THEREFORE, IN CONSIDERATION of the mutual terms, covenants,
and conditions contained heroin, the parties hereto agree as follows:
GENERAL PURPOSE
The general purpose of this agreement is to establish an organi-
zation, to purchase, as a group, training aids for the firefighters in
the respective fire departments of the parties hereto, in order to
improve and upgrade the training of such firefighters, and to thereby
promote the public health, safety, and welfare through better training
of firefighters.
II.
NAME
The name of the organization is the SHER-WRIGHT Fire Training
Mutual Aid Association ('SHER-WRIGHT").
III.
DEFINITION OF TERMS
Section 1. For the purpose of this agreement, the terms defined
in this Article shall have the meanings given them.
Section 2. "Association" means the organization created pursuant
to this agreement. The Association consists of its Hoard of Directors.
Section 3. "Council" means the governing body of one of the
parties to this Agreement, and such term shall include a town board of
su-ervisors.
Section d, •Board" means the Board of Directors of the Asso-
ciation created pursuant to this agreement.
IV.
BOARD OF DIRECTORS
Section 1, The governing body of the Association shall be its
Board of Directors. Each party shall be entitled to one (1) director.
Each director shall have one (1) vote. The Council of each party shall
appoint its one (1) director, which shall be a member of the respective
municipal fire department. Directors shall serve without compensation
from the Association, but this shall not prevent any party from provid-
ing compensation for its director if such compensation is authorized by
the party and by law. '
Section 2. Each director shall serve until that director's
successor is appointed and assumes his or her responsibilities.
.rectors shall serve at the pleasure of the Council appointing them.
then a Council appoints a director, it -shall give notice of such
-appointment to the Association. Such notice snall include the mailing
address of the person so appointed. The names and addresses shown on
such notices may be used as the official names and addresses for the
- purpose of giving notices of any meetings of the Association.
Section 3. A vacancy on the Board shall be filled by the Council
of the party whose position on the Board is vacant.
Section 4. There shall be no voting by proxy, but all votes must
be cast by the director at a Board meeting.
Section S. A majority of the directors shall constitute a quorum,
but a smaller number may adjourn from time to time.
Section b. A director shall not be eligible to vote on behalf of
his or her municipality during the time that it is in default on any i
!ontribution or payment to the Association. During the existence of
such default, the vote or votes of such party shall not be counted for
the purposes of this agreement.
V.
EFFECTIVE DATE; MEETINGS: ELECTION OF OFFICERS
Section I. A party entering into this agreement shall do so by
the duly authorized execution of a copy of this agreement by its proper
officers. Thereupon, the clerk or other appropriate officer of the
party shall file a duly executed copy of this agreement, together with
a certified copy of the authorizing resolution, with the Association.
The resolution authorizing execption of this agreement shall also state
the name and address of the director representing that party.
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Section 2. The agreement shall become effective when it has been
authorized by the Councils of all the above -captioned municipalities,
and when the appropriate documents have been filed as provided herein.
Section 3. Within thirty (30) days after the effective date of
this agreement, there shall be the first meeting of the Association.
Section 4. At the first meeting of the Board, and at a regular
meeting in each calendar year thereafter while the Association is in
existence, the Board shall elect officers from its directors, which
shall consist of a president, a vice-president, a secretary, and a
treasurer.
Section 5. At the first meeting, or as soon thereafter as the
Board may determine, the Board may adopt by-laws governing its proce-
dures, including, without limitation, the time, place, notice, and
frequency of its regular meetings. Such by-laws may be amended from
time to time.
Section 6. Special meetings of the Board may be called (a) by the
president or (b) by any two (2) directors. Five (5) days written
notice of special meetings shall be given by the secretary to each
director. Such notice.shall include the agenda for the special meet-
ing. Only matters set forth in the agenda shall be considered at a
special meeting.
Section 7. Notice of regular meetings of the Board shall be given
to the directors by the secretary at least seven (7) days in advance,
and the agenda for such meetings shall accompany the notice. However,
business at regular meetings of the Board need not be limited to
matters set forth in the agenda.
Section 8. All meetings shall conform to the requirements for
'�.en meetings of public bodies set forth in the Minnesota Statutes.
VI .
POWERS AND DUTIES OF THE ASSOCIATION
Section 1. The powers and duties of the Association shall include
the powers set forth in this article.
Section 2. The Association may take action as it deems necessary
and appropriate to accomplish the general purposes of the organization.
Section 3. The Association may make such contracts and enter into
such agreements as it deems necessary to purchase training aids for
firefighters, as provided in this agreement. Any contracts let or
purchases made shall conform to the requirements applicable to
Minnesota municipalities.
Section 4. The Association shall make an annual financial ac-
�..unting and report in writing to the parties. It shall establish the
annual budget for the -Association as provided in this agreement.
Section 5. The Association may delegate authority to the officers
between Board meetings. Such delegation of authority shall be by
resolution of the Board and may be conditioned in such manner as the
Board determines.
VII.
OFFICERS
Section 1. The officers of the Association shall consist of a
president, a vice-president, a secretary, and a treasurer who shall all
be elected at the regular annual meeting of the Board hold each calen-
dar year. New officers shall take office at the adjournment of the
o-nual meeting of the Board at which they are elected.
'q Section 2. A vacancy shall immediately occur in the office of any
y .fficer upon. that person's resignation, death, or upon ceasing to be a
director. When a vacancy occurs in any office, the Board shall fill
the position.
Section 3. The president shall preside at all meetings of the
Board. The vice-president shall act as president in the absence of the
president.
Section 4. The secretary shall be responsible for keeping a
record of all of the proceedings of the Board, for the keeping of the
records of the organization and for such other matters as shall be
delegated to the secretary by the Board. An assistant secretary may be
engaged to perform such services under the secretary's supervision and
direction, when authorized by the Board.
Section 5. The treasurer shall be responsible for custody of all
i
funds, for the keeping of all financial records of the organization,
and for such other matters as shall be delegated to the treasurer by
the Board. An assistant treasurer may be engaged to perform such
services under the treasurer's supervision and direction, when au-
thorized by the Board,. .The Board may require the treasurer and/or
assistant treasurer to post a bond, in an amount deemed sufficient by
the Board.
Section 6. The Board may appoint such other officers as it deems
necessary. All such officers shall be appointed from the membership of
the Board.
Section 7. The Board may -appoint such committees as it deems
necessary or desirable to accomplish its purposes.
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VIII.
FINANCIAL MATTERS
Section 1. The fiscal year of the Association shall be the calen-
der year.
Section 2. Association funds may be expended by the Board in
accordance with the procedures established by law for the expenditure
of funds by Minnesota municipalities. Orders, checks, and drafts shall
be signed by the treasurer and at least one other officer designated by
the Board. Other legal instruments shall be executed with the authori-
ty of the Board, by the president and secretary. Contracts shall be
let and purchases made in accordance with the procedures established by
law for Minnesota municipalities. n
Section 3. Annually, no later than 7L. j / each of the
parties hereto shall pay to the Association✓✓✓ its proportionate share of
the sum needed by the Association to pay all costs and other expenses
incurred by the Association in carrying out its training aid purchase
duties under this agreement. The Association shall set forth the
respective municipality's contributions for support of the Association.
Section 4. A proposed budget shall be formulated by the Board and
submitted to the parties on or oefaFe • , Y i of each calendar
year, beginning in 19_,. guch bpdget shall be deemed approved by a
party unless, prior to Sro T i of the year involved, the party gives
notice in writing to the Board that it is withdrawing from the Asso-
ciation. Final action adopting a budget for the SAsuing calendar year
shall be taken by the Board on or before d neT . I of each year.
The total contributions from the parties provided for in the final
+udget shall be divided equnlly among the parties to arrive at the
equired contribution of each party. A party's contributions shall be
made pursuant to the timetable included in the budget.
Section 5. Upon dissolution of the Association, any funds remain-
ing shall be returned to the parties in proportion to their contribu-
tions to the Association.
Section 6. Any party may inspect and copy the Association's books
and records at any and all reasonable times. All books and records
shall be kept in accordance with normal and ac-:epted accounting proce-
dures And principles used by Minnesota municipalities.
IX.
AMENDMENT
This Agreement may be amended at any time by written agreement of
the parties.
1 g,
SEVERABILITY
In the event any portion of this agreement is found to be void,
unenforceable, or unconstitutional, or any combination of these, by a
court of competent jurisdiction, the remaining portions of this agree-
ment shall remain in fell force and effect.
XI.
DURATION
Section I. The Association shall continue for an indefinite term.
The Association may be terminated by the joint action of the parties at
any time.
Section 2. Withdrawal of a party at the end of any calendar year
may be accomplished by that party's filing a written notice thereof
with the secretary by S•cP T 1 . of that year. A notice of withdrawal
.ay be rescinded at any time by a party.. Withdrawal shall not act to
Vlischarge any. liability incurred or chargeable to any party before the
end of the year of withdrawal. Such liability shall continue until
discharged by law or agreement.
Section 3. in the event of dissolution, the Association shall
determine the measures necessary to effect the dissolution and shall
provide for the taking of such measures as promptly as circumstances
permit, subject to the provisions of this agreement: Upon dissolution,
all remaining assets of the Association, after payment of obligations,
shall be distributed to the existing parties in accordance with proce-
dures established by the Association. The Association shall continue
to exist after dissolution for such period, but in any event no longer
than six (6) months, as is necessary to wind up its affairs, but for no
other purpose.
IN WITNESS WHEREOF, the parties hereto have duly approved this
agreement by action of their respective governing bodies, and have duly
executed this Agreement by their proper officers as of the date first
above written.
CITY 4F BECKER
ATTEST:
By
Mayor
City Clerk
TOWN OF BECKER
ATTEST:
BY
Chairman, Hoard or Supervisors
Town Clerk
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'ATTEST:
City Clark
CITY OF B;G LAKE
By
Mayor
CITY OF ELK RIVER
ATTEST:
By
Mayor
City Clark
CITY OF MONTICELLO
ATTEST:
By
Mayor
City Clark
ATTEST:
City Clark
CITY OF ZZIMMERMAN
By
Mayor
I
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Council Agenda - 4/13/87
5. Consideration of Endorsing the Motto "Gateway to the Twin Cities"
as a Commercial Marketing Concept. (I.E.)
A. REFERENCE AND BACKGROUND:
W. J. Murphy (Morph), owner of the Monticello AmericInn Motel, has
approached the City on several occasions concerning an advertising
compaign that he is promoting. The advertising project is predominantly
a series a billboards along I-94 in the area of Melrose and Albany.
Murph is attempting to get a number of lc -cal businesses to participate
in the advertising project. The project is currently designed to
be a series of billboards, some of which will be generic references
to Monticello lacking a specific advertising for business. Murph
would like to utilize the concept "Gateway to the Twin Cities" on
these general type signs. In our last conversation. Murph indicated
that he was hoping the City Council would adopt that phrase as the
official logo for the City of Monticello. I indicated to Murph that
it was my position that while it was an acceptable commercial marketing
concept, it seemed inappropriate to be the official logo of the City.
The reason I am unable to support it as the official logo is that
in my opinion a logo should be stating something unique about your
own community rather than naming a different area all together such
as the Twin Cities. In a very loose translation, as the official
logo, you could consider that phrase as saying. Monticello: go someplace else.
Not really the best logo for defining our, own identity.
However, as a commercial marketing concept emphasizing restaurants
and motel facilities and our close proximity to the Twin Cities,
I think it can be very effective. Murph agreed with this opinion,
but would still like the City Council's endorsement (as opposed to
official adoption) of this marketing strategy. From strictly a commercial
marketing perspective. I think that the proposal might be very effective.
B. ALTERNATIVE ACTIONS:
1. Grant the Council's endorsement to the motto "Gateway to the
Twin Cities."
2. Do not endorse the commercial concept as proposed.
There is no staff recommendation for thi® item.
D. SUPPORTING DATA:
Latter from W. J. Murphy.
.2.
tlarc:: 25. 1987'
Honorable Arlo A. Oiimaso
4ayor of 3octicello
530 V. 9ro3dway
Monticello,Minnesote 55362
oar fir. Mayor:
ito have observed that •: :Laser rf par:=ec traveling e.ut on
I-44 have found it convenient. con.,ortable and much more eLaaomical
i'uscup over D. Moncace=1j. :fany OC Oeaa r>t.ira and utay eIVCR'
In Nortinallo on their vac bark irnm the tt+in citixta nr heynnti.
is th.nk thorn are many more who have not 4iscovared the cor4vunibhre
aad benefits of stopping in Honttcollo.
Tharefore, we have tried to_conceive a method of communication
which wej1d convince those, parties travelinz East on 1-94 to stop,
�
Shor and enjo7 Monticello. Cnlitalizing 3n tbo full potontiel of
4-74 would benefit nsny local businesses onA Le a plus for the total
'c ommu'i i ty .
We would like to augnest an outdoor sign logo of:
i ' MONTIC£LLO
GATLWAY "0 THE :'WIN CITIES
QUICK-COM1111TIHG-ACCEC S
i' We would suggest a series of "Bursa -shave" type 12 s 24 outdoor
kdvrttistng signs from Albany to the St. C1ouJ cut=off at Sr..
t! The first sign would present the msea3ge and establish 0 Ingo
1which wo5u13 be rapeared In an embelllrhsaut on several of the :zest
�Sigrs in the series.
If Wap i-%!: !Por the moral s^tpo,�rt �•" 7�., ant: :h„ � •, a.^': :n 'in
t
vaunrr.ea:at u`' ih2A ccncupr .
i
Thank yo't !cr ybcr �3njiderani ,n
I
Rexaecifutly+
I
W. J. ?morph;
� t oma;ra a� tiro red '! -N.vv�• ^•—!!d+ U:'. ',+sni :f •i 3 '. �r •-, � :E `
J U.
5
Council Agenda - 4/13/87
6. Consideration of Adopting an Ordinance Regulating Sidewalks. (J -S-)
A. REFERENCE A -ND BACKGROUND:
For some time now, the City staff has been considering preparing
a sidewalk ordinance. Currently, the only reference to sidewalks
in our ordinance is made under Title 8, Chapter 1, which requires
abutting property owners to clear their walks of ice and snow by
10:00 a.m. each day. If the sidewalk is not cleared of snow and
ice within four hours after notice is served, the City has the right
to clean the sidewalk and assess the owner. No references can be
found under Title 8, Chapter 5, for use of a boulevard for sidewalk
purposes. Title 8, Chapter 5, Section 4, strictly prohibits the
use of the boulevard for any purpose other than those listed. Since
sidewalks are not listed, sidewa Lks are basically prohibited in the
City of Monticello.
The City staff has become more aware of the need for such an ordinance
over the past few years when we have been dragged into pending litigation
for accidents which occur on those sidewalks on City right-of-way.
Very often a fall or trip on the sidewalk surface can result in severe
and significant injury, especially to the elderly. After the City
was questioned regarding an elderly lady's extensive injuries when
she fell on a sidewalk which was obviously in need of repairs, our
insurance company recommended that the City establish a sidewalk
ordinance which would include an inspection policy and right of repair
for all those sidevalka on City property.
In researching this subject. I contacted four nearby communities
and requested copies of their existing ordinances. I found that
the City of St. Cloud Ordinance moat resembled the City of Monticello's
needs as recommended by our insurance company. I have, therefore,
modeled and/or plagiarized our ordinance to closely align with those
in the City of St. Cloud. I have personally spoken with John Dolentz,
the City Engineer for the City of St. Cloud, and found that both
ho and the City fool the ordinance works well. This ordinance has
allowed them to put in some now sidewalk on streets and older areas
and aesessad homeowners parcel by parcel. in some cases where a
church or school is involved, assessments have been lowered to 25 percent,
not by set policy but on a project by project basis. In the case
of new subdivisions, most often the City establishes the need for
a sidewalk and the developer pays the entire cost of the sidewalks.
Certainly such an ordinance would allow the City to expand its sidewalk
system and onsure that they are safe for tho public. Copies of the
proposed ordinance and those amsndmento are enclosed for your review.
If the Council so chooses to pass this ordinance and make those recommended
amendments, tho next step would be to form a detailed study or inspection
of the existing sidewalk system within the City of Monticello and
to make recommendations for improvements or additions to our sidewalk
syetam. The inspection could occur in May with a report back to
the Council in early June. Copies of the proposed ordinance have
boon sent to Gary Pringle's office for review.
-3-
Council Agenda - 4/13/87
tB. ALTERNATIVE ACTIONS:
1. The first alternative would be to pass the ordinance as outlined
and presented here and make those amendments recommended.
2. The second alternative would be to modify the proposed ordinance
as the Council may so determine at the April 13 meeting.
3. The third alternative would be to do nothing. This alternative
does not appear to be in the beet interests of the City of Monticello.
as we have recognized a problem and action needs to be taken.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public works
Director that the City Council pass the ordinance as outlined and
make the necessary amendments.
D. SUPPORTING DATA:
Copies of the proposed ordinance.
-a-
ORDINANCE AMENDMENT NO. 153
THE CITY COUNCIL OF THE CITY OF MONTICELLO DO HEREBY ORDAIN THAT
ORDINANCE TITLE 8, CHAPTER 1, REGARDING REMOVAL OF SNOW AND ICE SHALL
BE AMENDED AS FOLLOWS:
CHAPTER 1
SIDEWALK REPAIR, MAINTENANCE, AND SPECIAL ASSESSMENTS
SECTION:
8-1-1: Maintenance by Owner
6-1-2: Inspection
8-1-3: Notice of Hearing
8-1-4: Notice to Repair
8-1-5: City to Make Repairs
8-1-6: Assess Cost
8-1-7: Hearing on Assessment
8-1-8: Assessment Roll
d-1-9: Appeal from Assessment
8-1-10: Certification to County Auditor
8-1-11: Time of Removal, Ice and Snow
8-1-1: MAINTENANCE BY OWNER: Pursuant to Minnesota Statutes Annotated,
1953, Chapter 429, as amended by Laws 1955, Chapter 811,
the primary responsibility for keeping and maintaining the public
sidewalk of the city in front of each parcel of land abutting thereon clean and
in such state of repair as not to be dangerous to public travel Is
hereby imposed upon the owner of each such abutting parcel of land.
8-1-2: INSPECTION: The Public Works Director shall inspect the
public sidewalks within the city, or cause the same to be
inspected by some competent person under his supervision and direction,
at least once in each year, and shall, from time to time, report
in writing to the City Council any sidewalks believed by him to be
in such disrepair as to be dangerous to the public travel thereon,
giving therein such information as to enable the locating of each
alleged defective sidewalk.
8-1-3: NOTICE OF HEARING: Upon receipt of such report, the Council
shall, by resolution, set a date for a public hearing on
said report, and cause at least two weeks written notice of said
hearing to be given by mail, addressed to the owner of each parcel
of land abutting upon the portion of any sidewalk alleged in said
report to be in such disrepair as to be dangerous to public travel
thereon, said notice to be addressed to such owner at the address
shown on the last general assessment roll of city real estate.
c
Ordinance Amendment No. 153
Page 2
8-1-4: NOTICE TO REPAIR: If the Council shall find upon said hearing,
or any adjournment thereof, that the sidewalks embraced
within said report, or any of them, are in such disrepair as to be
dangerous to the public travel thereon, it shall direct the Public
Works Director to send, or cause to be sent, a written notice of
the defect to the owner of each parcel of land abutting upon any
such defective sidewalk, directing him to cause the sidewalk in front
of his parcel of land to be repaired, at his own cost and expense,
in the manner recommended by the Public Works Director, within thirty
days from the date of such notice. Such notice shall further state
that, if said sidewalk is not so repaired by him, the City will proceed
to make such repairs and assess the cost thereof against the abutting
parcels of land. For good reason shown, the Public Works Director
is authorized to extend the time given to any such owner with which
to make the repairs.
8-1-5: CITY TO MAKE REPAIRS: If any such repair is not made by
the owner of the abutting parcel of land within the time
and in the manner specified in the notice to him, or any extension
thereof granted by the Public Works Director, the city may then proceed
to make such repair under contract or by its employees under the
supervision and direction of the Public Works Director or of some
competent person in his office assigned thereto. Careful and adequate
records of the cost of each such repair shall be maintained, showing
the cost in time employed and of materials used in effecting such
repair.
8-1-6: ASSESS COST: After any repair, or any group of repairs,
to be made by the City has been completed, the Public Works
Director shall certify to the Council the total cost thereof, and
thereupon the Council shall determine by resolution, the amount of
the total cost the City will pay, if any, other than the amount,
if any, which it will pay as a property owner, and the amount to
be assessed. The resolution shall then be filed with the City Administrator.
The City Administrator, with the assistance of the Public Works Director
or other qualified person selected by the Council, shall calculate
the proper amount to be assessed against each abutting parcel of
land in front of which any of such repairs have been made by the
City on the basin of the cost thereof, and shall prepare a proposed
assessment roll and deliver it to the Council.
8-1-7: REARING ON ASSESSMENT: Upon receipt by the Council of said
proposed assessment roll. it shall, by resolution, set a
date for a public hearing thereon, and filo the proposed assessment
roll with the City Administrator where it Shall be open to public
inspection. Thereupon the City Adminstrator, under the direction
of the Council, shall cause to be published once in the legal newspaper
of the City a notice of said public hearing, giving the date, time,
and place thereof, stating the general nature of the improvement
and that written or oral objections to the assessments will be considered
at the hearing. Such notice shall be published at least one weak
before the data of the hearing.
Ordinance Amendment No. 153
Page 3
8-1-8. ASSESSMENT ROLL: At such meeting, or any adjournment thereof,
the Council shall consider the objections made, if any,
to the proposed assessments, may amend said proposed assessment roll
in respect to a particular parcel of land, but shall not increase
the assessment, and may then adopt by resolution, said proposed assessment
roll as made or as amended. Upon such adoption, the assessment roll
shall be filed with the City Administrator, and upon such filing
the amount assessed thereby against the respective parcels of land
included therein, together with accrued interest at such rate per
annum as the Council may from time to time fIx by resolution, shall
become a lien thereon and continue until the assessment is fully
pa id.
8- 1-9: APPEAL FROM ASSESSMENT: Any person being aggrieved by any
such assessment may appeal therefrom to the district court
of the county wherein the property is located, by serving upon the
City Administrator, within ten days after the filing of the assessment
roll in the Administrator's office, a notice of appeal, stating the
grounds of the appeal, and giving a bond for 5250 conditioned that
he will diligently prosecute the appeal, pay all costs and disbursements
which may be adjudged against him, and abide by the order of the
court, and by filing a copy of said notice, with proof of service
thereof on the City Administrator, with the clerk of such court within
two days after such service upon the City Administrator. The appeal
shall be placed upon the calendar for the next general term of such
court commencing more than ten days after the filing of the copy
of said notice with the clerk of court, and the appeal shall be tried
as other appeals in such cases. Upon an appeal being perfected,
the City Administrator shall omit the parcel in respect of which
the appeal in taken from the duplicate assessment roll to be certified
to the county auditor, as provided in Section 1-10, until such appeal
is disposed of by the court.
8-1-10: CERTIFICATION TO COUNTY AUDITOR: On or before the tenth
day of October each year, the City Administrator shall transmit
a certified duplicate of the assessment roil so adopted to the county
auditor of the county in which any parcel of land subject to such
lien is situated, setting forth the amount of the asasaament, together
with interest computed to the first Monday in January of the succeeding
calendar year.
8- 1-11: TIME OF REMOVAL, ICE AND SNOW: The owner or occupant of
every building or tract of land within the City fronting
upon any street, having a sidewalk abutting upon such promises shall
clear such sidewalk opposite said building or tract of land of snow
and ice within twenty-four (24) hours following the termination of
any snowstorm or the formation of ice from any cause and shall keep
the same clear and free from snow and ice. If such snow and ice
is not removed by the owner or occupant within the time 9?ecified
herein, the same shall be removed under the direction of the Director
of Public Works and the expense of Such removal shall be levied against
the property owner as a special assessment and collected as in the
came of other special assessments.
Ordinance Amendment No. 153
Page 4
Adopted this 13th day of April, 1987.
Arve A. Grimsmo, Mayor
Thomas A. Eidem
City Administrator
ORDINANCE AMENDMENT NO. 154
t_
THE CITY COUNCIL OF THE CITY OF MONTICELLO DO HEREBY ORDAIN THAT
ORDINANCE TITLE 8-5-3 REGARDING BOULEVARD ALLOWABLE USES SHALL BE
AMENDED AS FOLLOWS:
8-5-3: ALIgWABLE USES: Following are allowable uses of a boulevard:
(A) Trees or shrubs as regulated by Chapter 8-3-4 of this
ordinance.
(B) Mailboxes for U.S. Postal Service only (not including
mail tubes or mail boxes for private newspapers, magazines,
etc.).
(C) Driveway accesses as regulated by Monticello Zoning
Ordinances.
(D) Sidewalks, when constructed according to specifications
as set forth and approved by the City Engineer.
Adopted this 13th day of April, 1987.
Arve A. Grimsmo, Mayor
Thomas A. Eidam
City Administrator
6r�
�fp ORDINANCE AMENDMENT NO. 155
THE CITY COUNCIL OF THE CITY OF MONTICELLO DO HEREBY ORDAIN THAT
ORDINANCE TITLE 9, CHAPTER 1, REGARDING TRAFFIC REGULATIONS, SHALL
BE AMENDED TO INCLUDE THE FOLLOWING:
9-1-8: PARKING IN REGARD TO SNOW PLOWING AND/OR REMOVAL: After
a snowfall, all streets in the City of Monticello shall
be cleared of all motor vehicles and parte thereof, for the purposes
of snow plowing and/or removal, until all streets are plowed.
Any motor vehicle or parte thereof left on any street or boulevard
in the City of Monticello in such a way as to impede the performance
of the city and/or state snow plow shall be dealt with under the
penalty code No. 1-6-1.
Adopted this 13th day of April, 1987.
Thomas A. Eidem
City Administrator
C
Arvo A. Grimamo, Mayor
Council Agenda - 4/13/87
7. Consideration of Adopting a Resolution Authorizing the Making of
an Application for Community Development Block Grant Funds, and Setting
a Public Hearing. (T.E.)
A. REFERENCE AND BACKGROUND:
For well over a year ncw, we have been working with the North American
Window Company to establish a manufacturing plant in Monticello.
The company has selected Monticello as its site for a Minnesota plant.
Nov that they have selected Monticello, we are attempting to structure
an attractive financial package that will assist their location.
Currently, we are considering the application for Community Development
Block Grant Funds and the use of Tax Increment Finance for the land
buy down. The Tax Increment Finance question is the following agenda
item.
The Community Development Block Grant Program is a state program
administered by the Department of Energy and Economic Development.
While the application is, indeed, extremely complex, in essence the
program awards a grant to the City, which the City can in turn pass
through to private enterprise as a low interest loan. We did virtually
an identical program with Fulfillment Systems, only at that time
we used Urban Developmont Action Grant Funds (which are federal)
instead of Community Development Block Grant Funds (state). The
program, however, is virtually identical.
We are anticipating making application to the State of Minnesota
for a grant of $250,000. That entire amount will then be loaned
to the Scandinavian Window Company at a reduced interest rate. For
example, we loaned $243,000 to Fulfillment Systems at 3 percent for
the first five years, 5 percent for the second five yearn, and 7 percent
for the last five years of the repayment schedule. For this particular
application, we anticipate loaning the funds to the Window Company
at an interest rate not to exceed 4 percent. The final terms of
any loan agreement have not yet been reached. During conversations
with the Window Company, it became evident that based on information
received from various agencies at the State, they had the understanding
that these funds would be made available as a grant (gift) to them.
This cannot be done under the lay. The very best we can offer is
the reduced Interest rate loan.
One of the requirements for this application process is to hold a
public hearing to explain how the City intends to use its funds.
The resolution being presented for your adoption is one that authorizes
the setting of a public hearing, as wall as the making of the application.
No other reel action can be taken at this time.
The representatives of the window Company are somewhat concerned
with respect to what they can tell their shareholders and whether
or not they wish to participate in this program. They apparently
have adequate funding to complete the project, and are unsure at
this time whether or not they would like to take an extra loan it
-5.
Council Agenda - 4/13/87
�- the need for the money is marginal. For that reason, in addition
to the resolution, we are asking that the City Council adopt a motion
agreeing to, in a general way, loan the money to NAWCO at an interest
rate not to exceed 4 percent, contingent upon the application being
approved and the project being funded. with that motion in place,
011ie can then contact the Scandinavian Company to advise them of
the Council's decision, and they can make their own decision as to
whether or not to participate.
one final note about this particular program. Of the $250,000 grant
that is made to the City, $150,000 must be repaid to the State, but
the City gets to retain $100,000. In accordance with the rules,
the repayment to the State is the second $150,000 that is repaid
to the City from the company. That is to say, as the company retires
its debt to the City, the City retains the first $100,000 in principal
and interest in its own Economic Development Fund. Then, as the
loan payments begin to retire the remaining 5150,000, the City then
repays the State. The City takes nothing out of its treasury, but
simply passes through the repayments from the company. In the and,
the City has come out $100,000 plus interest ahead.
With respect to the actual terms of the loan agreement with the window
Company, the final interest rate and pay back schedule Is yet to
be determined. Through the various meetings several interest rates
r have boon discussed, including a rate as low as 1 percent. Thera
to some concern among staff that giving a loan of 1 percent may set
a somewhat dangerous precedent for other companies applying for financial
assistance. The counter to that position is that it sets no real
precedent at all since we are not a recipient of Community Development
Block Grant Funds on a real regular basis. In fact, this will be
the first one if it gate funded. Ono might argue also that the international
flavor of this particular project merits special consideration.
B. ALTERNATIVE ACTIONS:
1. Adopt the resolution authorizing the application and setting
a hearing.
2. Do not adopt the resolution.
C. STAFF RECOMMENDATION:
Staff racommends that the resolution be adopted so we can Set the
hearing and begin the process. Thorn is always the chance that the
window Company will withdrew its interest and we won't proceed.
If that should occur, we would simply stop the process. if we do
agree to reasonable torms, then at least we will be well underway
for the application process. The H -window Company hopes to begin
construction at the and of May, so this entire process does need
to be expedited.
D. SUPPORTING DATA:
Copy of the resolution for adoption.
-6-
L RESOLUTION 0_
y RESOLUTION OF SPONSORSHIP
Be it resolved that
(sponsoring unit of
act as sponsoring unit of gover-
government)
ment for the project titled
to be conducted during the period
through
(duration dates)
Is hereby author -
(Title of Authorized Offlcal)
ized to apply to the Minnesota Department of Energy and
Economic Development for funding of this project on behalf
of
(sponsoring unit of government)
I certify that the above resolution was adopted by the
of
(City Council, County Board, etc.)
on ,
(sponsoring unit of government) (date)
Signed: Witnessed:
(signature) (signature)
(title) (date) (title) (date)
v
Council Agenda - 6/13/87
8. Consideration of Setting a Public Hearing on a Proposed Tax Increment
Finance Plan and Project. (T.E.)
A. REFERENCE AND BACKGROUND:
Most of the information concerning the H -Window Company has been
provided to you throughout the course of the year. The other part
of the financial package being prepared for their location is a Tax
Increment Finance Plan that will help write down the cost of the
land. Under statute, the City is required to hold a public hearing
on the proposed Tax Increment Finance Plan. The Monticello Housing
and Redevelopment Authority has given concept approval to the Tax
Increment Plan for this project. The basics of the project involve
the HRAs acquisition of Lots 11 and 12 in Block 2 of Oakwood Industrial
Park. The current tax increment budget reflects an acquisition price
for the two lots of approximtaely $103,000 plus future assessments.
The HRA would in turn sell the property to H -Window for approximately
$10,000 free and clear. The increment generated by the proposed
construction of a 25,000 eq ft manufacturing facility and 3,000 sq ft
office facility will clearly pay off the difference between the buying
price and the selling price. The project will be an Economic Development
Tax Increment District, which means that the life of the district
is ton yearn, with an eight year collection of increment. The City
can retire its debt in full and have a surplus in the eight year
!'Q life.
As with the previous item, there is nothing more to do at this time
but set the public hearing. Before final adoption of the plan, all
of the details will be worked out and will be presented.
C
B. ALTERNATIVE ACTIONS:
1. Set a public hearing to consider tax increment finance project 07.
2. Do not set the hearing, cancel the tax increment project.
C. STAFF RECOMMENDATION:
Staff recommends that the hearing be set so that we may proceed.
D. SUPPORTING DATA:
Copy of the proposed budget; Summary description of the proposed
project.
-7-
NAVCO Minnesota, Inc.
j Proposed Tax Increment District 97
Building: 25,000 sq. ft. manufacturing @ $25.00 per sq. ft. $625,000.00
3,400 sq. ft. office $40.00 per sq. ft. 136,000.00
Total for Concrete Building $761,000.00
Land: 10.48 acres @ $9,923.66 per acre 104,000.00
or 456,508.8 sq. ft. per ,2278 per sq. ft.
Lot 11 and 12. Block 2, Oakwood Industrial Park
Total Building and Land $865,000.00
$60,000.00
$805,000.00
X.28
x.43
$16,800.00
$346,150.00
New Assessed Value (NAV)
$362,950.00
Original Assessed Value (OAV)
18,240.00
Captured Assessed Value (CAV)
$344,710.00
1987 Mill Rate
.089633
Estimated Tax Increment
$ 30,897.39
Estimated Protect Cost:
Land
$104,000.00
Future Assessments
11,600.00
Plan/Agreement
3,000.00
City Contig.
6,800.00
Discount
2,000.00
Fin/Bond Counsel
12.100.00
Cap. Interest
20.500.00
Total
$160.000.00
Bond Issuance
155.000.00
$ 5.000.00
Bond Issuance $155,000.00 at 82 interest rate for 8 years
D/S $26,303.50 Interest $12,400.00 c - 16.97
Estimated Tax Increment $30,897.39
Council Agenda - 4/13/87
C
v- 9. Consideration of a Statement Charging the City for video Cassette
Recorder Rental for the Monticello Fire Department. (T.E.)
A. REFERENCE AND BACKGROUND:
Perhaps this agenda item should begin with an apology from me for
not handling this at the administrative level. It is, however, an
issue which has taken me past the point of exasperation to where
I simply throw my hands in the air and leave it to the Council.
Briefly, last summer or fall the Fire Department acquired a television
and video cassette recorder for the Fire Hall. They apparently used
their own money or simply had it installed to be paid for later.
The Fire Department budget request then contained specific monetary
amounts for the T.V. and VCR. Those amounts were withdrawn from
the budget at final adoption. There were three main reasons for
holding that out of the budget. First, budget cute were made in
several departments. Second, from an administrative point, I will
never support nor allow departments to go in and acquire a piece
of equipment with their own money and then budget for some form of
reimbursement later. This is what happened with the T.V. Getting
specific approval from me or the City Council to acquire something
at the end of a specific budget year in order to pay for it in the
following budget is one matter. To simply go out and buy something
that you want without prior authorization and then lay the money
i� into the budget solely because you expect to get what you want is
quite a different matter. Thirdly, I still have a real difficult
time reconciling the notion that a VCR is an essential piece of equipment
to public safety.
After the first of the year, apparently due to broken communication
lines, the Fire Department discovered that their VCR purchase and
television purchase were not included in the budget. when I spoke
with Chlef Parnick at the Limo, I suggested that they consider renting
a VCR on an aa -needed basis. Our discussion centered on how it seemed
unfair that the training officer should have to be responsible for
picking up and returning a VCR every time there was a training session.
It was my contention that that didn't seem unreasonable for a volunteer
fire fighter assuming the responsibility of training officer, and
further, training should not be reduced exclusively to video cassette
review so that perhaps the use of the recorder would number six to
eight times par year. It is apparent to mo that we did not resolve
the issue.
On Monday of this weak 1 received the attached statement from Flicker's
T.V. and Appliance. The bill is for $87 for six months unlimited
use rental at $14.50 per month for a VCR. Clearly, at this rate,
the City would be financially far better off to buy a piece of equipment
outright. My original intent had been on the premise that the City
could rent a VCR at S4 or S5 per time, which we would do six to eight
times par year. Obviously, I didn't express that in total detail
such that any reference to rent apparently has boon interpreted to
moan a complete rental package per month where the equipment is on
site 30 days per month. Perhaps I am operating at an unusually high
.e-
Council Agenda - 4/13/87
level of paranoia; but considering the extended history of budgetary
and financial conflict between administration and the Fire Department,
I read this particular rental agreement authorized by the Fire Department
to be a very clear sign that they will show me that renting equipment
rather than purchasing their own is an unwise decision. with this
latest maneuver, I simply pass these kinds of Fire Department decisions
over to the City Council. This is not intended to be a shedding
of may administrative duties. I have, however, attempted to explain
in great detail and with great patience how municipal finance works
and why a Fire Department is considered part of the City budget.
Clearly, I have had no success 1n getting that message across. In
every other department, I believe that we have established a combined
teamwork type effort. Sacrifices and trade offs are generally accepted
to be realities in order to achieve various goals within individual
departments. The notions of compromise, sacrifice, and cooperation
within a given department in order to promote the overall good of
the City seems to be an acceptable concept in all our departments
except this one. I have felt that I have been in an adversarial
role with the Fire Department since I arrived five years ago and
that every effort to resolve that issue has failed. This current
incident indicates to me how far apart we are. I have no desire
to fight with or be at odds with the Fire Department. Being an adversary
of the department I also find to be a tremendous waste of time and
energy. As the ultimate responsible authority for City decisions,
I turn this particular issue over to you. I offer no alternative
act Sons nor staff recommendation on this issue.
D. SUPPORTING DATA:
Copy r,f the billing in question.
C
-9-
C
I
FLICKER,$ T.V. & APPLLWCE
P.O. Box 356
Monticello, HN. 55362
Monticello Piro Dept.
City Hall
Monticello, MN. 55362
w,.
.« M reh
Ip 1987
23036
AMOUNT ENCLOSED $
RPTURN TNIO POSMON WITH MVKWHT
CMARGE$_AND CREDITS _ _ T-_ AMOUNT
Balance due - rental of VCR x87.00
Thank you, -
dal
FLICKER'S TV & APPLIANS-1
Radio Shack Deator
MONTICELLO. MINNESOTA 55362
(612) 295-5122
nppeeae
"a C OD CHMM ON &=T. 167 OWM
47^
TOTAL
All ml. -00
2303 6 MUST be *CC0M"nl*d by 'hi:oblll,
Council Agenda - 4/13/87
10. Consideration of Granting a Seasonal 3.2 Beer License to the Monticello
Softball Association. (R.W.)
A. REFERENCE AND BACKGROUND:
The Softball Association has again requested a 3.2 beer license to
sell at the softball fields. With the exception of one year that
we issued the license to the Jaycees, the Softball Association has
bean the holder of this seasonal license. The Softball Association
will be presenting a letter of intent to acquire dram shop liquor
liability insurance, but they cannot actual receive the insurance
coverage until the City approves issuing the license. AS a result,
the Council can approve this license contingent upon receipt of the
Certificate of Insurance for liquor liability and the appropriate
fees, which last year were 5125.00.
B. ALTERNATIVE ACTIONS:
1. Grant the license contingent upon receipt of necessary insurance
documents and fees.
2. Deny the license - Some rationale Should be stated for denial.
l/ C. STAFF RECOMMENDATION:
Staff recommends that the license be granted, again contingent upon
proper insurance coverage being presented.
D. SUPPORTING DATA:
Application
l
-10-
CITY OF MONTICELLO
LICENSE APPLICATION
This application is being submitted for the following license(s):
Set-up license Off -sale, non -intoxicating liquor
on -sale, intoxicating liquor on -sale, wine
_ on -sale, non -intoxicating liquor on -sale, wine/3.2 beer
Applicant Name: leeAj kA IpW • _ Age: 50 Date:' - 9- F%
Applicant Address: A-. 3 OX /of Phone: �/1f^ 536 GL,I'l�,j=
Name of Business: Mv4 /ee//o PDiy"'6A4C - . Al -
Address of Business:
Business Phone: -2 '9FV�'t
Describe nature of business operation,_;? P�sj t
if corporation: Officers:
Directors: PieES. STTal S� �n , ✓1�
S eC . i>AJ� A/�� �•�/
Do you or does your corporation, partnership, ote., currently hold any license
allowing the Dale of winu, intoxicating liquor, non -intoxicating liquor, or
act -ups? yes X no
If yes: name of Business:
Address of Business:
Phone i
Type of License
Years holds
References:
Name Address Telephone Number
Credit References (list at least one bank you do business with);
Name Address Telephone Number
Amount of investment, excluding land:
(Only applicants for on -sale, intoxicating liquor must provide this information)
Have you ever been convicted of a felony, or of violating the National
Prohibition Act or any State law or ordinance relating to manufacture or
transportation of intoxicating liquors,
A1d
I declare that the above information is true and correct, to the beat of
my knowledge.
r 4 V'1'2�r
Ap Signature
For City Use Only
Surety Bond Liquor Liability Certificate of
Insurance
Application Foe License Fee
Sheriff, Wright County
Data Mayor, City of Monticello
City Administrator
Council Agenda - 4/13/67
j 11. Consideration of Awarding a Contract for Cleaning Services for City
Hall. (T.E.)
A. REFERENCE AND BACKGROUND:
On Monday, April 6, 1987, I received two sealed bids for custodial
service for Monticello City Hall. The bids are close to one another,
but are up over the old contract approximately $2,200. The primary
reason for the increase is that we are now requiring liability and
casualty insurance and a security bond (dishonesty bond). It is
my understanding that back when the Preusse-s were originally brought
on to maintain City Hall, Mayor Johnson provided personal assurances
as to their honesty and trustworthiness. By going out for public
bids, we could not be totally certain of what individuals might have
access to City Hell after hours. Consequently, I felt it was absolutely
essential that we require a security bond from any company that will
have access to City Hall when it is unstaffed by authorized City
personnel. Checking with our insurance agent to got a feel for security
bonds, I learned that the premium for such a bond may run in the
area of $1,000. This alone shows a substantial increase in expense
that we wouldn't have carried earlier.
The following are the two bide that were race ived:
1. Barbara Gardin 2. Federal Maintenance and Cleaning
Maple Lake, MN Michael Chandler --Contact Person
Annual Bid: $7,400 Monticello, MN
Monthly Payment: $616.66 Annual Bid: $7,096.42
Good references provided Monthly Payment: $591.41
Good references provided
B. ALTERNATIVE ACTIONS:
1. Select the lowest responsible bidder.
2. Reject any and all bids and re -bid the process.
3. Reject all bide, investigate a City custodian.
C. STAFF RECOMMENDATION:
Based on the quality references, staff recommends that you award
a contract to the lowest responsible bidder, which would be Federal
Maintenance and Cleaning. Rick and I did evaluate the possibility
of a City part-time custodian who would serve as an employee, and
find that it would be extremely costly to melte the conversion, and
wouldn't necessarily be substantially cheaper even in the long run.
D. SUPPORTING DATA:
Copy of the job specifications; Copy of the public notice calling
for bids; Copy of the proposal forms.
SIE
C
PUBLIC NOTICE
REQUEST FOR PROPOSALS
The City of Monticello invites proposals from individuals and/or
firms to perform daily custodial and cleaning services at Monticello
City Hall.
The individual/firm selected will be expected to enter a contract
for services. Proposals should be prepared so as to reflect a monthly
contract fee.
Copies of the contract services and proposal form may be obtained
at City Hall, 250 East Broadway, Monticello, Minnesota 55362, either
in person or by written request. Sealed proposals must be submitted
no later than 3:00 p.m., Monday. April 6, 1987, to the office of
the City Administrator, Monticello City Hall, 250 East Broadway,
Monticello, Minnesota 55362, at which time they will be publicly
opened and read aloud.
The top three proposals will then be reviewed and presented to the
City Council for consideration at the regular Council meeting Monday,
April 13, 1987, at 7:30 p.m.
Thomas A. Eidem '
City Administrator
0
SPECIFICATIONS FOR CLEANING SERVICE CONTRACT
The City of Monticello, hereinafter referred to as "The City," desires
to enter a contract with an individual or firm, hereinafter referred
to as "The Contractor," for daily cleaning services of Monticello
City Hall, located at 250 East Broadway, Monticello, Minnesota 55362.
Proposals for contract services should be stated in annual or monthly
figures and should be inclusive.
The
Contractor shall:
1.
Provide all cleaning equipment and supplies to be used in providing
daily service. This includes, but is not necessarily limited
to, vacuum cleaner, mope, buckets, rags/cloths, squeegees, soaps,
disinfectants, floor waxes, shampoos, furniture polish, and glass
cleaners.
2.
Provide a certificate of insurance in the amount of $500,000
for liability and casualty coverage.
3.
Provide a certificate of insurance demonstrating worker'e componsati on
coverage. (This is not required of an individual who will not
be employing other persons.)
e.
Provide a security bond granting security coverage allowing occupancy
of City Hall when closed and unattended by authorized City staff.
5.
Perform the following cleaning functions on a daily basis (5 times
per week):
a) Vacuuming of all carpet in offices, conference room, storage/work
room, and central clerical/reception area. Carpet in City
Council Chambers shall be vacuumed as needed prior to any
function.
b) Swoop and mop all non -carpet floors on main level, including
restroome.
c) Clean and disinfect all roetroom facilities and floors.
d) Maintain stock of all restroom supplies such as hand soaps,
paper hand towels, tissue, deodorants.
e) Clean kitchenette area, including floors, counters, sink,
dishes and coffee makers.
f) Clean and disinfect public water fountain.
g) Dust (and spot clean an needed) all desks, tables, workstations ,
and Counters.
rl)
Specifications for Cleaning Contract
Page 2
h) Empty all wastebaskets: collect all trash at specified site.
i) Spot clean walls, woodwork, floors, furniture as needed.
6. Perform the following cleaning functions on a weekly basis:
a) Dust and polish desks, book cases, workstations, and counter
tops.
b) Wash wastepaper baskets.
c) Vacuum and clean upholstered furniture (vinyl and fabric).
d) Water plants.
7. Perform the following cleaning functions approximately once each
month:
a) Dust and clean window blinds and sills.
b) Clean windows at public entrances and exits.
c) Wax tile floors.
q d) Remove cobwebs, dust buildup, etc., from ceiling and ceiling
1� lighting fixtures.
6. Perform the following cleaning functions twice each year, spring
and autumn.
a) Clean all windows, including the glees office dividers, inside,
and outside.
b) Wash all window screens.
c) Shampoo carpet.
d) Strip, seal, and wax tile floors.
a) Clean upholstered furniture.
f) Wash all window blinds.
9. Monitor the general condition of the facility; immediately inform
City staff of worn or damaged areas so proper repair can be ordered.
10. Inform City when City supplied goods need reordering.
The City shall:
1. Supply all restroom hand soap, paper towels, toilet tissue, trash
can bags, and dish soap.
Specifications for Cleaning Contract
Page 3
2. Provide a key for access to the structure after hours.
3. Provide approved ladders, step stools, and small tools as needed.
4. Issue payment for services on a monthly basis, payment made the
last business day of each month.
0//
CLEANING SERVICE
PROPOSAL FORM
NAME:
ADDRESS:
PHONE: Day Evening
CONTACT PERSON:
Please list the names, addresses, and phone numbers of three persons
we may contact about your performance.
Name
Phone
Address
City
State
Name
Phone
Address
City
State
Name
Phone
Address
City
State
1. Liability/Casualty insurance will be provided by
(Agency/Company)
2. Security Bond will be provided by
(Agency/Company)
3. will perform the
(Name of Proposer)
obligations stated in the specifications for the annual sum of
S to be paid in 12 equal monthly payments.
I certify the above is true and correct and that if selected, I will
agree to enter a one-year contract with the City of Monticello, Minneeota,
to perform the services described.
Date
Blgnaturs rl
�
CLEANING SERVICE
PROPOSAL FORM
NAME: 6il.�''/�'.4
ADDRESS: /{ F ,1 /, (•,�• • %
AIA0Z F LAWz- /v'/,i
PHONE: Day -3/ Evening %C• 4 - '5 /
CONTACT PERSON: /1 4 17/7//iT'11
Please list the names, addresses, and phone numbers of three persona
we may contact about your performance.
C
Name
Phone
%..Z /1 ,4,'?L 4- L /J,f 1
Address City
State
,r,),4 I/Lf �'� T�/, s G/ x-/15'[ i �/ /Ce"L(c: FC., L� �� -?[•jc
Name
Phone
Addrass City
State
Cf,�,,e / /S'C,A1,4Al,
J, --:)'C%/
Name
Phone
Address City
State
1. Liability/Casualty insurance will be provided by
,(Z(, ul/rY siATr �/Cr� CY,�Vi/Y7�/sT.4 /l;ri7n4[
(Agency/Company)
2. Security Bond will be provided by
Szc u.t'/ TY STA.'-_'' A(,-2-,
(Agency/Company) i
3. X1.4 X,,'AX'A will perform the
(Name of Proposer)
obligations stated in the specifications for the annual sum of
?�,_:�.- ' to be paid in 12 equal monthly payments.
I certify the above is true and correct and that if selected, I will
Agree to antar a one-year Contract with the City of Monticello, Minnesota,
to perform the services described.
L
Date Signature
0//
CLEANING SERVICE
PROPOSAL FOM .
NAPE: rEOERNL AAA,QrE.JAJCE #_ CLEAfJ1t4C1
ADDRESS: A0. 840 If 61t4.
MOUTICELLO, My. 553b2
PHONE: ay 2Ii5-5043 E.ening 295-5O43
CONTACT PERSON: MYCOAEL CN ANDLER
Please list the names, addresses, and phone numbers of three persona
we may contact about your performance. rr "A
EmeacstN4
EDW -AC -504 PROPEATY MAIJ*QCw1C%JT +IJtc
8`74-9835'
Hama
1380 69'-5 Ave. FRfCYLEY
Phone
MU SS0Ld.2 �
Adds.* city
Arr Mts
scare
. PwM C:u aTl4
F.N.A. BUFFALO OFFICE
6Qz_ its#
Name
BOO C0mMEgttAL OR Bill FPALO
Phon.
MN Sd313
Address Ct ty
State
At r: NR.
AdLAJ fbirtt.jC,"J
HOLIDAY PROPEArics IwYc
_4S-941/3
Name
Phone ,
4o4 Wcor &.I ST. MOr ricci.LO
Maj 55962.
Address city
atat.
1. Liablltty/Caeusity Insure... will be prorlded by
CRYSTAL. STAM AM1EJJe_Y tSAlV 4L'fSAQl0 $53-2511
(Agency/CompanY)
2. Gocurity gond rill be provided by
r_izq%rAL sT-Ar6 Adie.JcV deav Keiiew 583 -tali
(Agency/Cospanyf
]. F'IEOEQAL h4A"JTCJ^Al(.',C 4. Ct.l AQiNC2 rill perform the
IN.me of Prop.meri
obligation* stated In the specifications,, for the Senusl sum of
8 SVAV/ to be paid to it equal binthly payments.
7096. 17.:2-
1 certify the above Is true and correct and that If selected, 1 .111
agrs. 10 MLer a Ona-ya.r ...tr.ot ... the City of NONtl..l... Plona.ot..
to p.r for. the -,.Joe. described.
'Dot. Elgretur.
I
AGENDA FOR A SPECIAL JOINT MEETING
BETWEEN MONTICELLO TOWNSHIP 6 CITY OF MONTICELLO
9:00 a.m., Monday, April 20, 1987
Monticello Town Hall
Co-presid Ing: Franklin Donn Arve Grimsmo
Board/Council: Stuart Hoglund 8111 Fair
Marjorie Goetzke Fran Fair
Darlene Sawatzke Dan Blonigen
Ted Holker, Jr. warren Smith
Charles Holthaus
Also to t�e in attendance: Terrence Merritt, Executive Director, and
Patricia Lundy, Assistant Director,
Minnesota Municipal Board
1. Call to Order.
2. Consideration of an Offer from the City of Monticello to Enter
a Joint Resolution Pertaining to the Planning, Development, and
Annexation of Certain Lands.
3. Adjourn.
NOTE: No staff present at this mooting --City Council and Township
Board Members Only.
61Y oI /i/onficA
v" Once W the Phone. (612) 295'2711
Ctty Aomuhatratof Motto (6 21 3335739
1
The attached sheets are taken from the water System Analysis compiled
by OSM in July of 1985, and an update memo submitted in December
of 1985. On page 12 of the July report, total cost is set at
$1,074,000.00. In order to issue improvement bonds under M.S. 429,
at least 20% of this total coat ($214,800.00) must be assessed
against benefitting property owners. The trunk watermain cost
exceeds the 20% minimum and would be assessed according to the
front foot policy.
In addition to the lateral assessment, it is anticipated that an
area charge or connection charge will be established, but not levied
until ouch time as development of the parcel occurs. These chargee
are intended only to recover a fair share of project expense when
a sizeable parcel Is eventually developed and derives system benefit.
The sample shoot attached from the December 1985 memo reflects
possible assessments, not final assessment rolls. Affected parcels,
city and town, have been identified.
250 East Broadway a Monticello, MN 55362.9245
1 1I1. RECOMMENDED IMPROVEMENTS
v
A. New Bells
An initial analysis of well capacity requirements reveals that the existing
wells should be adequate to the year 2000 and a third well will be necessary
Shortly after that. This conclusion assumes that the wells will continue to have
minimal impact on each other even with increases in total consumption through the
years. This may not be the case because as the wells are used more frequently,
the drawdown of one can be expected to have a greater effect on the other. Also,
should the city decide to construct a new elevated storage facility at the higher
elevation as proposed in the 1975 Comprehensive Plan, the additional static pres-
sure on the system will reduce the output of each of the existing wells from 1200
gpm to 500 or 600 gpm. Thi s reduced output can be balanced by installation of
new pumps with larger motors on the existing wells or a new well could be
Q, constructed. The existing wells could be modified at a cost of $24,000 to bring
their capacities back to original levels. However. the small diameter pipe in
the vicinity of the existing wells would cause unacceptably high pressures
throughout the system to overcome the pipe friction associated with the 2000 gpm
output of the wells. A new trunk watermain from the wells and connecting to the
trunk watermain south of 1.94 would alleviate this problem at an additional cost
of $271,000. The total cost . therefore, of integrating the existing wells into a
water system with a new storage facility would be $255.000. All factors con-
sidered, this may be an opportune time to begin making the transition to the new
wells south of I-94 as proposed In the Comprehensive Plan.
A factor In addition to the well capacity that may influence decisions on
future well construction 1s the possible desire for a higher quality, more stable
water. The long range plan for abandonment of the existing wells and construc-
tion of new welts south of I-94 •;111 provide a potential for centralized aster
-7-
t
treatment witha source of supply adequate for many years into the future.
Existing development surrounding the present wells greatly reduces the feasibil-
ity of centralized treatment at that location and emphasizes desirability of new
wells in a less developed area where land can be reserved for that purpose. The
construction of a new well and pumphouse is estimated to cost $190,000 plus the
purchase of any necessary land. Generally, it appears that the community is
satisfied with the overall quality of the water and that centralized treatment
for hardness and manganese will not be needed in the near future if water quality
from the wells remains constant. With this in mind, the most prudent option may
be for the city to upgrade one of the existing wells and construct one new well.
To allow full use of the upgraded well for the expanding water system. it is
recommended that approximately 600 feet of 12 inch trunk watemnain be installed
in Cedar Street from the well site to Fourth Street where connection would be Q
nade to the existing 12 inch trunk main. The construction cost of this watennain
is estimated at $26.000. in conclusion, the total construction cost for existing
well modification would be $50,000.
8. Elevated Storage
The deficiencies of the existing elevated storage tank have been known for
some time. The 1975 Comprehensive pian developed a size and location for a Pro-
posed tank. This updated study has reviewed and further developed the calcula-
tions of the previous report. Table 2, Storage ifetermination. shows that a
500,000 gallon facility combined with addition well capacity will meet the needs
of the city to the year 2000. To analyze the validity of using Monti Hill for a
storage facility. a more centrally located alternate site for the proposed
storage facility was also investigated.
Locating a storage tank in the area bounded by Oakwood Drive, Chelsea Road,
-8-
Fallon Avenue and Dundas Road would bring the facility approximately 8.000 feet
i1
C, her to the center of town and within the existing corporate limits of the
city. The overflow for the tank would be about 150 feet above the ground sur—
face at elevation 1106. The reduced pressure losses due to friction in the pipe
would result in fire flow increases of about three percent throughout the system.
It is estimated that the construction cost of an elevated tank such as the
•Htydropillar• design at this site would be about $430.000.
This compares to an estimated cost of $310.000 for a 48 foot diameter x 60
foot high standpipe for location of the storage facility on Menti Hill with the
same overflow elevation. This cost includes the construction of 2600 feet of 16'
waters ain to the standpipe. The standpipe alternative has the advantage of
providing storage plus 2600 feet of watermain at a lesser cost than the elevated
tank alternative. This pipe would become an integral part of the water distribu-
ti, network as the city expanded southward into that area. Additionally. the
standpipe would provide about 300.000 gallons of additional water in the lower 23
feet of the standpipe. This water would be available for emergency use at a
lower pressure but that pressure would be still greater than what presently
exists in the system.
With respect to improving water availability. either storage alternative by
itself would increase fire flows as follows:
West End a Marvin Elwood Road: From 1000 gpm to 1400 gpm
Central Business District: From 1400 gpm to 1800 gpm
East End $ Mississippi Drive: From 320 gpm to 470 gpm
System pressures which presently range from 30 to 56 psi would increase to
range from 57 psi to 83 psi when system demands are low and the storage tanks are
refilling. Static water pressure with water at its maximum elevation would be
_g.
A
about 5 psi greater than these pressures. increased system water pressures are a
v_
concern with older plumbing and for newer water heaters which have internal
pressure release devices set at 80 psi. Water customers in the lower areas of
town where static pressures would exceed 80 psi would be furnished with pressure
regulation valves to protect water heaters and plumbing.
In this report. the fire flow determinations assumed that the water would be
withdrawn from a single hydrant in residential and from two hydrants in the
downtown area. all with a 20 psi pressure residual at the hydrant. if the
residual pressure was allowed to drop to 10 psi such as through the use of
pumpers, then water availability in the downtown area would increase by about 300
gpm-
In comparing the elevated tank to the standpipe. there appears to be no
major advantage to opting for the elevated storage tank in the industrial area 0
south of 1-94 and there is significant cost savings in constructing a standpipe
on Monti Hill.
C. Trunk Watermains
Computer analysis of the existing system has shown that water availability
is not nearly as great on the east end of town as it is on the west end. Also.
without the use of pumpers and the accompanying danger of creating negative
pressures in the system. fire flow capability in the central portion of town is
limited to about 1400 gpm. The only reasonable solution to alleviate the
situation in the Riverview Drive area is to extend a trunk water main to that
area. This can be accomplished by extending the 24" watermain on County Road 118
northward. crossing 1-94 and C.S.A.H. 75. and making connection to the watermain
on Riverview Drive. This single waternain addition in combination with new
elevated storage facilities would greatly increase water availability throughout
-10-
l
the system. Appendix B depicts a fire flow availability in the central business
district with a new storage facility on Monti Hill and a new trunk watermain on
County Road 118. Water avaibility would increase above existing conditions as
follows:
West End @ Marvin Elwood Road: From 1000 gpm to 1550 gpm
Central Business District: From 1400 gpm to 2100 gpm
East End @ Mississippi Drive: From 320 gpm to 1440 gpm
In the future. as the water system expands, the additional watermain cross-
ings of 1-94 as shown in the 1975 Comprehensive Plan would increase fire flow
capability to over 3000 gpm at 20 psi in the central business district. The
computer printout in Appendix C is intended to show the increased flow potential
in the central business district with the added crossings of 1-94.
IV. CAPITAL IMPROVEMENT PROGRAM 0
A. Cost Estimates
From the previous discussions and design analysis. it becomes apparent that
to enhance system pressures in general and to increase fire flow capabilities. it
is necessary to provide a greater static water pressure than what is presently
available. The fire flow situation on the far east end of town does not improve
significantly until a trunk watermain is added to service that area. It should
be noted that the west end of town is served by a trunk watermain which provides
adequate fire flow capacity for existing and near future conditions. increasing
system static water pressure reduces the output of each of the existing wells
from 1100 gpm to 600 gpm or less and thereby necessitates additional well
capacity at this time.
1n 1976. following the recommendations of the 1975 Comprehensive Plan. the
City constructed a 0.75 million gallon ground storage reservoir along with a 12'
�R
trunk watermain through the main part of the City and to the west end as the
first step in a long range water system improvement program. Additional storage
capacity is needed at this time but the actual amount which should be provided is
debatable. The net storage requirement varies from 0.72 MG in 1985, to 0.50 MG in
2000. to 0.62 MG in 2010. It is recommended that a 0.5 million gallon facility
be constructed now with additional storage to be phased in after the year 2000.
The estimated costs for the minimum system improvements of a new storage
facility. existing well improvements, a new well and trunk watermaln to the east
end of town are as follows:
CONSTRUCTION COST
Existing Well Improvements
S 50.000
Well and Pumphouse
190.000
Watermain to Reservoir
90.000
p 0.5 Million Gallon Standpipe
220.000
Trunk Watennain C.R. 118 A C.R. 39
217,000
TOTAL CONSTRUCTION COST
S 767.000
Contingency (15%)
115.000
Indirect Costs (25%)
192.000
TOTAL PROJECT COST
$1.074.000
B. Financing
There are several methods of financing various components of a water system.
Any one or a combination of the following could be used:
1. General Ad Valorem Tax
2. Special Assessments
3. Connection Charges
4. Revenue from System Users
.12-
C0O01 manobr John P. Radalich. P.E.
dlhe December 5, 1485
Comm no- 1704.04
mrnngocr. Proposed Mater Improvements
•.%*i -rot it, r)«.i sori!!s.) 040,111. City of Monticello. Minnesota
1I1)I ls) .Wtl
S{d*Ct; Memo to Torn Eidem
At the November 25. 1485 Council Meeting, the City Council discussed improve.
ments listed below and tentatively agreed to proceed with these improvements
Including the watermain extension on C. R. 118 extended to C.R. 34 and thence to
Mississippi Drive. The watermain extension was contingent upon a portion of
this trunk watermain improvement being assessed. It was further concluded that
assessing at least 24Z of the project cost and ROZ on Ad valorem taxes would be
the methold of financing these improvements.
1 indicated to the City Council that these improvements would not only provide
better service to the developed properties in the City but would also provide
future service to the undeveloped portions in the southerly and Pasterly part of
the City. Portions of the OAA area that may be annexed to the City in the near
future would also be served by these improvements. if this is the case, it may
be appropriate at this time for the City to set up a water system capital
improvement fund to he funded by trunk watermain or area Charges and connection
charges as a number of municipalities are currently doing. improvements such as
watermain oversizing, wells, reservoirs, pump houses and elevated tanks are now
being paid for by Ad valurein taxes.
This method of financing future water system improvements is being done by a
number of other municipalities we serve. They are listed on the attached tahle.
From tabulations noted on Attachment A. the per acre ChargP for trunk, improve•
ment assessment, or connection charge varies trom $1.250 to 11.450 per acre,
except Savage which is $3.4115 per acre. Monticello has a minimal charge of
$1,000 per building (ti" service line), irrespective of property acreage which
ranges from less than one acre up to 40 acres. This area or connection charge
is usually levied upon occurrence of one of the following: Is connection permit
is issued, a specific lateral project is authorized for the area or
neighborhood. development and/or subdivision of the property
In addition to the area assessment or connection charge, those properties
allotting the trunk watermain are also assessed a lateral benefit on the water -
main size normally needed to service specific types of zoning, i.e., 6" lateral
for residential zoning. A" lateral for multipie dwellingi. Schools, nospitais,
and 10" lateral for commercial and Industrial zoning.
r
G,
Page Two
Mr. Tom Eidem
December 5. 1985
This specific project Consists of the following:
1. A new ground level standpipe with ROO,OOO gallon
capacity at Monti Hill $253.000
2. Interconnecting piping on South C.R. 118 to Monti Hill 103.000
3. One new well and pump house with interconnecting
piping at the reservoir site 218.000
4. Modification of Well No. I near the old water tower
and 2-1/2 blocks of watermain in the downtown area 60.000
5. Land cost - 1/2 acre at Monti Hili 5.00n
6. C.R. 118 north from Boyle property, trunk watermain
to C.R. 39 to Mississippi Drive 217.000
Subtotal of Items 1 - 6 above...... $856.O0O
J Indirect Costs (3O%) ............... 257.n0O
TOTAL.............................. $1.113.000
Based on the analogy previously set forth, assessments to benefitting property
could be as follows:
6" Lateral Watermain Assessment $14.5O/Ft.
8" Lateral Watermain Assessment - $19.On/Ft.
IO" Lateral Watermain Assessment $?3.00/rt.
Area Assessment for Water Improvements $1,250/Acre
for tabulation of property to be assessed, See Attachment R.
Therefore, from the tabulation on Attachment A. you can see that approximately
one-half of the project cost can be recovered from lateral assessment levied
against abutting property and from the same parcel adjacent to the project.
Projecting further east and west, midway to the ne.%t trunk watermain or main
roadway and even southerly into the OAA area, additional area rharges Could tw
recovered to cover costs of this and future improvements.
i JPB:nib
c
MATER IMPROVEMENT CHARGES
FOR VARIOUS MUNICIPALITIES
TWIN CITY METRO AREA
ATTACHMENT A
CHARGES BASED ON ZONING OR BUILDING TYPE
HOSPITAL COMMERCIAL
SINGLE CHURCH/ NURSING INDUSTRIAL/
CITY FAMILY DUPLEX MULTIPLES SCHOOL HOME OTHER
Burnsville $600 5600/Unit 6480/Unit 61450/4cre 1480/Unit 51450/Acre
+ Meter • Meter + Meter + Neter . Meter
<------------------------$200 Tank Cheroe + Meter ----..--.--............>
Prior late <---------------------------- 61250/Acre---------------------------------
Shorewood* $950 6600/Unit 6400/Unit 11250/Acre 1400/Unit SI15U/Acre
• Meter + Meter • Meter . Meter . MNLer
r
,savage $115 $775 <------------- 50.08/S.F. or 53485/Acre------------- >
• Meter + Meter
Eden Prairie t............ 61300/Acre .---........>
Monticello 140 6804150 $300 <-4300 to 11500 Der Connection + Meter.->
*Pending Adoption.
r.
ATTACHMENT B
LATERAL ASSESSMENT
POSSIBLE ASSESSMENT
Parcel 000150. Hoglund PZ -M
$ 25.65n
19.9 Acres - 1350' @ $19/Ft.
Lot 19. Hoglund Addition, 200' @
$19/1't. 3,800
Lot 2, Plaza Add., 164' @ b19/Ft.
3,116
Lot S. Plaza Add., 119' 0 $19/Ft.
2.261
Parcel 000122, nahlheimer
6,900
4.9 Acres - 300' @ $23/Ft.
Parcel 000121, Hoglund
4.715
21.9 Acres - 205' @ E23/Ft.
Parcel 000170, Hoglund
8.510
3.4 Acres - 370' @ E23/Ft.
Parcel 000150, Monti Ready Mix
9.545
2.6 Acres - 415' @ $23/Ft.
Parcel 000161, Monti Ready Mix
9.200
17.1 Acres - 400' @ E23/Ft.
Parcel 000170, nahlheimer
14.260
27.0 Acres - 620' @ E23/Ft.
Parcel 000160, Boyle
12.880
9.4 Ac - 560' @ $2.3/Ft.
Parcel 000210, Kasper (West.)
55,890
58.9 Acres - 2430 ' @ $23/Ft.
Parcel 000210. Kasper (East)
15.180
19.6 Acres - 660' @ 123/Ft.
Parcel 0007.20, Wright Service Oil
14.490
19.1 Acres - 630' @ $23/Ft.
Parcel 134401, Shultz
18.676
32 Acres - 812' 0 123/Ft.
Parcel 134400 Monti Club
10,944
5.0 Acres - 478' @ E23/Ft.
TOTAL
LATERAL ASSESSMENT $241;067
'2�bob"1
AREA ASSESSMENT
Parcel 0015n, 19.9 Ac x $1250/Ac
• S 24.875
Parcel 00122, 4.9 Ac x $1250/Ac
6.125
Parcel 00121, 21.9 Ac x $12.50/Ac
• 27,375
Parcel 00170, 3.4 Ac x $1250/Ac
• 4,250
Parcel 000150. 2.6 Ac x $1250/Ac
• 3,250
Parcel 000161. 17.1 Ac x 51250/Ac
• 21,375
Parcel 000170. 27.0 Ac x $1250/Ac
33,150
Parcel OnO160, 9.4 Ac x $1250/Ac
11,750
Parcel 000?.10, 58.9 Ac x $1250/Ac
73,625
Parcel 000710. 19.6 Ac x $1250/Ac
• 24.Fnn
Parcel 000220, 19.1 Ac x $1?.50/Ac
• 23.975
Parcel 134401. 32.0 Ac x $1250/Ac
4n.000
Parcel 134400, 5.0 Ac x %1250/Ac
6,750
TOTAL
AREA ASSESSMENT $301,000
•.
• .
CITY OF ILRTIICEILO
- Itnlhly•Dul Lding DcportocnL Report
1
f1 nth of •March 192'1
;
rI7UDiS and USE!
•.
-TI.aa1
1
I-t
ri'lil•
'Sri TWW' [ear
'T'hle tau•
PETU[ITS ISSVF,D
tbth rMRUAF
Ihnl.h KARCH
Leet Tear To Date
To
Dale 1
IU:iIDPI1TIA1
Ih.bar -
Valuation
5%1
97]7,100:00
3 304,000.00
6
9 415,800.00 9 1,170,260.00
19 27
91,063,200.00
'
Feea
3,061.30
3,647.60
7,044.80 6,143.75
9,977.71
Surcharges
116.53
132.50
207.90
485.05 •
.
4]1.09 -
001002,CIAL
Ilumber
2
7
1.
3
7
Valuation
202,400.00
3,500.00
2,500.00 62,400.00-
250,330.00
Feoa
1,109.60•
68.00
35.50
4,14 .00
., 1,595.40
Sureherges
101.20'
2.00 .5
, 1.25 '
]1.25
125.40
Ifl1USTRIAL
.
flumber
Valuation
Face
1
Surchargea
-
P W 101119
,.
Number
5
6
6
14
20
Feee
12].00
ISO 00
140.00
407.00
496.00
Surchargee
2.40
3.00
7.00
7.00
10.00
Q111IIL9
Itumber
1
-Valuation
00.00
00.00
,
Feae
10.00
10.00
,
Surcharges
.SO
.40
TOTAL 110. MUMS
17
.... 19
•14
]7S4
•
TOTAL VAWATIOII
439,500.00
307,400.00
416,700.00 1,737.760.00
1,31],530.00 ,
TOT% Pyti
4.793.90
7,073.60
2.240.30 6,974.75
12,070.61
1WAL 9UnC11A11Cre
722.75
157.50
217.6557]_80.
667_49
CURRF?rr 11=1
PDuDT UAWRI
Nuaber
Veluatloe
YI•lUi�jySiIISup{hR
- Umtrr. Le D°Le
7hfs rcnr Lnel veer
Single Family
7
1 2,109.07 1
70.90 11571000.00
16
11
Dupl6A
1
1,194.93
67.10 •174,200.00
1
1
Ma ti -family
.0
7
Commercial
0
0
Industrial
1
0
0 ,
Res' Gm•egae
1
15.00
.50. $00.00
1
0
S7pte
0
0
Public building.
0
0,
ILLTOWICII OR RWAIR
Ouellineg
6
722.00
11.00 P1,500.00f
9
A '
Coomorclel
2
62.00
2.00 7,500.00
7
7
industrial
r•
0
0
PIU101110
All }ype6
6
156.00
7.00
20
10
ACCE6sORT STRUCTURE!
9vlming Peale '
I
O
0
Oeste
0
0
,
`
TC NPORART OCRIUT
•i 1
0
0
P•. p;
0
all.
DENOLITIOM
T•0•IAL7
19
7,673.60
157,.30 307.50D.A.
51
7i
� 1
w
INDIVIDUAL PEMIT ACTIVITY REPORT
MONTH Of ® ♦
1987
sERM IT
OESCRiPS 30Nf
NAtt£:LOtAT iOW
VALVAT tOx
see `
vuxSER
r
R£ RMIT
SURCHARGE PLUMBING SUR[NaRfie
67-1027
Ouples 6 Oarades
0 Gerald 9arthel/91e 0 12l Wet aivar
t. $124,200.00
1 724.20
1 62.10
4 32.00 4 .50
67-1026
00see 6 Cares
61 RLR•6mildera 140./1030 Meadow Oat Or
$1.300.00
410.25
23.63
23.00 .60
97-1029
Row IMvaa Boa" a Dara$
!Aside
Ac fort smith/1605 Meet River St.
2,000.00
54.00
1.50
67-1030
Deck
Daryl 1leyer/301 West 3rd it.
500.00
15.00
-.SO
a7-1031
Reuse 6 Garage
John harper/1040 Meadow Oak W.
32.600.00
427.10
26.40
23.00 .50
67-t032
anions Do" Porch
Charles trlandsln/242 fast River 6t.
2.00.00
45.00
'1.00
Rouse 6 Dorado
gNaliders Ihd./950 Meadow Oak Or.
KA
63,700.00
431.15
26.65;
23.00 .50
67-1035
Utility Med •
Allen La�ueent/re/g 6aAdtrap Circle
Imorey
$00.00
15.00
.50
t7-1036
Rouse Addition
Ronald fiarr7 fairway Drive
10.000.00
117.00
$.00
15.00 40
47-1037
Rouse Addition
degas Olaeh/2601 Oakviw Lane
5,000.00
72.00
2.50
17-1036
Interior Remodel
Powers 6Aaith Club/133 eandterg Roes
$00.00
15.40
.50
a7-1035
cook a now We.
rnar/10 tost St.
Robert Wtv
1,000.00
25.00
.50
61-1040
interior asnol
da
falome vast 3rd St.
�..3�000.0.00
33.00
1.30
22.00 30
-83-.03
tOtA1'.71
1207,500.006
416430
6154.U0
PLJIW 0 2
d7-1027
Oupies 6 "roe"
0 Gerald SertheiJttR a 924 W. River et.
a 470.13
••
47-7026
some a Dara"
R 618 guilders Lao./1030 Meadow Oak �.
273.22
I" Olt
son" a Dors"
67,JAha 6ergermo aeadow Oak Dr.
371.61
87-1034
RouM,a Oaraes
Y KA SuSLdars/950 Meadow Oak Dr.
260.24
'
101'Ai. PLAN Rave"
r rug.
'
10"L a61yg10a
8 4.011.10
'