City Council Agenda Packet 08-10-1987AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, August 10, 1987 - 7:30 p.m.
Mayor: ACVe A. Grimsmo
Council Members: Fran Fair, B111 Fair, Warren Smith, Dan Blonigen
1. Call to order.
2. Approval of Minutes of the Roguiar Meeting Held July 13, 1987,
and July 27, 1987.
3. Citizens Comments/Pat it ions, Requests, and Complaints.
New Business
4. Consideration of Setting a Public Hearing to Modify Tax increment
District ®2.
5. Consideration of Appointing Nov Member to HRA Committee.
8. Consideration of Renting or Demolition of City Owned House Adjacent
to East Bridge Park.
7. Consideration of Resolutions Allowing City Administrator to be
Excluded from Public Employeeee Retirement Association.
a. Consideration of Setting a Special Meeting for Goals and Objectives -
1988 Budget.
9. Review of Quarterly Liquor Store Report.
10. Consideration of Senior Citizen Building Roof Repairs.
11. Adjourn.
TENTATIVE AGENDA ITEMS FOR 8/24/87
1. Slide presentation by Wright County Recycle Program.
2. Public Hearing - Vacation of Property Line Easements. Lauring
Addition. Lots 3 G 4.
3. Ratifying Renewal of Animal Patrol Contract.
4. Ordinance Amendment Requiring Address Numbers - All Districts.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 13, 1987 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Dan Blonigan,
Warren Smith
Members Absent: None
The regular meeting of the Monticello City Council was duly held
on Monday, July 13, 1987, in the Monticello City Council Chambers.
The meeting was called to order by the Mayor.
2. Approval of Minutes..
Motion by Bill Fair, second by Dan Blonigen, and carried unanimously
to approve the minutes of June 22, 1987.
4. Consideration of Awarding Bids for the Purchase of a Dump Truck and
Ancillary Equipment.
John Simola, Monticello Public Works Director, reviewed the specifications i
and the bid tabulations received on Thursday, July 9, for the purchase
of a dump truck and snowplow equipment. The following bids were
roeeived and presented to the City Council:
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Council Minutes - 7/13/87
After reviewing the bide, Mr. Simola made the following recommendations
for purchase: 1) Award the purchase of the dump body, hoist, and hydraulics
to Crysteel for the low bid price of $8,271; 2) Award the purchase
of a Universal wing, wing hitch, and plow hitch and the purchase
of a Monroe sander to Boyum Equipment for the combined price of $6,133.
3) Award the purchase of a dump truck to Monticello Ford for a Ford
truck at a base bid of S36,731.84 with an offer to trade in an old
unit of 54,900 for a net price of $31,831.84. Mr. Simola asked that
the Council not award the purchase of a snowplow at this time so.
that additional negotiations could take place. Mr. Simola also requested
that the City put its older truck up for sale in an effort to gain
more money than the trade-in which was offered. In the event that
the outright sale does not generate $4,900, the trade-in offer will
still be effective.
Public works Director Simola did note that in reviewing the specifications,
the staff originally had had some concerns with the Ford product
but found that all of those concerns were abated when clarified.
He indicated that he had received excellent recommendations and references
on the Ford product and that the three year extended warranty exceeded
the industry standard because the engine was still relatively new.
Mayor Grimamo inquired as to whether or not there was any advantage
to having all vehicles the same in the City fleet. Mr. Simola responded
that in a very large fleet with a maintenance department that stocked
all of its own parts, that would be true. But for the City of Monticello,
it would be negligible advantage. Mr. John Holker, representing
Hoglund Bus, was present. He spoke to the Council encouraging them
to accept the International unit proposed by Hoglund Bus Company.
He noted that it had an American made engine and could be serviced
locally.
Motion by Bill Fair, second by Fran Fair, and carried unanimously
to award the contract for purchase of a dump truck to Monticello
Ford for a Ford truck in the amount of $36,731.84, holding the trade-in
allowance is abeyance until the City pursues selling their own truck
outright; to award the contract for the purchase of a Universal wing,
wing hitch, and plow hitch, and a Monroe sander to Boyum Equipment
for a total cost of $6.133; to award the contract for the purchase
of a dump body, hoist, and hydraulic system to Cryste el Company in
the amount of $8,271; and lastly, that the Street Superintendent,
Public works Director, and Counciimomber Blonigen pur aue the acquisition
of a snowplow alternative. For the motion, the total. acquisition
price including tax would reflect an expenditure of S48,145.75.
S. Consideration of Awarding Bids for Improvement Projects 87-1 and
87-2, Ottor Crook Road and Liquor Store Parkinv.
The construction bids for the realignment of Otter Crook Road and
the expansion of Hiway Liquors parking lot was presented by Public
works Director, John Simola. The following bids ware presented:
-Z-
Council Minutes - 7/13/87
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Having all been tabulated and rechecked• the apparent lowest responsible
bidder is Buffalo Bituminous. Councilmember Bill Pair asked if there
was a projected completion date. Chuck Lepak of OSM stated he requested
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Council Minutes - 7/13/87
that 60 calendar days upon notice to proceed was inserted into the
specifications. Motion by Bill Fair, second by Warren Smith, to
award the contract for the realignment of Otter Creek Road and the
expansion of the Hiway Liquors parking lot to Buffalo Bituminous
of Buffalo. Minnesota, for the total amount of $38,465.
6. Consideration of Adopting Final Report to State on Pay Equity -Comparable
Worth.
City Administrator Eidem presented the final comparable worth/pay
equity report to the City Council. He advised the Council that this
was the report that would be mailed into the Department Of Employee
Relations at the State of Minnesota to demonstrate the City of Mon ticello's
compliance with Minnesota Statute 471.991 to 471.999.
Motion by Dan Blonigen, second by Fran Fair, and carried unanimously
to adopt the pay equity plan as presented and authorizing the City
Administrator to submit final forms to the Department of Employee
Relations, State of Minnesota.
7. Consideration of Establishing Salary for New City Administrator.
Mayor Grimsmo indicated that Councilmember Blonigen and he had met
to discuss a salary proposal for the new City Administrator, Rick
Wolfateller. He noted that during their discussion there had been
some question concerning the auto allowance that had been established
for the position in the past. Mayor Grimsmo recommended that Mr.
Wolfateller be offered an annual salary, beginning August 1, 1987,
of 543,000 and that the allowances and benefits afforded the position
of City Administrator remain unchanged at this time. Councilmember
Blonigen indicated that he had disagreed with Mayor Grimsmo only
concerning the vehicle allowance question. It was his contention
that it was overpaying for mileage and that the Administrator should
be paid on the direct mileage allowance.
Resigning City Administrator. indicated that he had a four-year average
of mileage in excess of 10,000 miles per year and that the allowance,
as such, did accurately reflect the use of a personal car for City
business. Eidom noted that the City currently makes additional allowances
for other members of the management staff, over and above the 25t
per mile, and that it would be inappropriate to expect the City Administrator
to accept less. Eidem noted that the allowance was put into place
to ensure adequate reimbursement to the position of Administrator
for use of personal vehicle in City business. Eidem noted that it
was not intended to be a direct compensation to the individual filling
the position, but rather an allowance for the position as defined.
Motion by Bill fair, second by Fran Fair, and carried unanimously
to offer Mr. Wolfateller an annual salary of $43,000 with all other
benefits and allowances of the Administrator's position remaining
intact.
Council Minutes - 7/13/87
8. Consideration of a Resolution Naming Delegates to the Joint Airport
Commission.
With the resignation of Tom Eidem. 011ie Koropchak noted that there
would be a vacancy on the Joint Airport Commission.
Motion by Dan Slonigen, second by Warren Smith, and carried unanimously
to appoint new City Administrator Rick Wolfsteller as the regular
delegate to the Joint Airport Commission and appointed Councilmember
8111 Fair as the alternate director to the Joint Airport Commission.
See Resolution 87-19.
9. Consideration of a Proposal to Create a Group Known as the Directors
of Monticello•s Development.
Mayor Grimsmo indicated that there was apparently some confusion
over the role this group had hoped to play. He noted that he had
talked with the people involved and that their only wishes were to
coordinate efforts in order to minimize confusion. Director of Economic
Development, 011ie Kcropchak, indicated that Jim Ridgeway and Con
Johnson had each called her to reaffirm that' position. She noted
that the outline that was originally presented was somewhat sketchy
and that some follow-up conversations had raised some concerns such
that the entire issue was taken to the City Attorney. The City Attorney
had advised City staff that, as presented, certain proposals appeared
to be illegal, and that he would prepare a memo whereby the structure
would be in compliance. By consensus of the Council, this entire
issue was agreed to be laid over until the July 27 meeting.
10. Consideration of Approving a Site and Desieln for the Construction
of a Gazebo in Ellison Park.
City Administrator Eidam advised the Council that they had received
a chock for $28,000 from MN/DOT to account for the loss of the gazebo/
bandstand in East Bridge Park. Eidom noted that staff had made a
recommendation for a vietorian gazebo to be placed in Ellison Park.
The Council all agreed that the most effective place for this typo
of a facility should be Ellison Park at this time. but there was
some disagreement on size and Quality. Councilmomber 8lonigen felt
that Ellison Park had received a great deal of financial attention,
and it might bettor serve the citizens of Monticello to spread the
$28,000 to some of the other parka. It was his position that the
City could install a number of smaller units for the same money as
putting in one larger unit in Ellison Park. Councilmombar Hill Fair
indicated that the State had reimbursed us for a single unit and
that the cititons had the right to expect a reasonable replacement.
He indicated he was in favor of a high Quality, classy, gatebo that
would be an asset to the river matting of Ellison Park. Councilmember
Fran Fair indicated that the moat common use would very likely be
outdoor waddings. and she felt it would be significant for the City
to attempt to erect a structure that would enhance the setting of
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Council Minutes - 7/13/87
beauty along the river. Councilmember Bill Fair, on the introduction
of an alternate design, asked if the final decision could be laid
over until the July 27 meeting so that the Council could assemble
more information about a gazebo in Brooklyn Park. The consensus
was that it would be worthwhile to learn more about the Brooklyn
Park gazebo. It was also felt to be beneficial for the Council to
inspect Ellison Park together so that a final site can be determined.
Motion by Bill Fair, second by Warren Smith, and unanimously carried
to postpone final structure selection to July 27 and to recess this
meeting for 5 minutes and reconvene at Ellison Park for the purpose
of selecting a placement of a gazebo. The Mayor recessed the meeting.
Upon all members arriving at Ellison Park, the Mayor reconvened the
meeting and a site selection tour was conducted. By unanimous consent,
a19
was selected on the east end of Ellison Park east of the parking
lot where there was a general open space that would be a natural
siting. City staff made note of the Council's selection.
There being no further business, the Mayor officially adjourned the
meeting from Ellison Park.
Thomas A. Eidam'
City Administrator
9
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 27, 1987 - 7:30 p.m.
Members Present: Arve Crimson, Fran Fair, 8111 Fair, Warren Smith,
Dan Blonigen
Members Absent: None
4. Consideration of Proposal to Create a Group Known as Directors of
Monticello Development.
Previously the Council was presented with an organizational structure
that would have created a group known as the Directors of Monticello
Development whose objectives were going to be to enhance business and
commercial development of Monticello and coordinate activities with
the present city committees and commissions. Questions were raised
regarding the legality of City endorsement of forming such a committee;
and as a result, the City Attorney reviewed the proposed structure
of the committee and recommended that it was not within the power
of the City of Monticello to create such an organization that would
have any authority over present city committees or commissions operated
by state statute.
As a result of the legal opinion, it was the consensus of the Council
that such a committee not be formed or endorsed by the City, but
rather encourage the proposed members to the committee to continue
assisting any or all present city committees with their ideas or
suggestions. The City would welcome any recommendations or efforts
of a group such as this, but at the present time official endorsement
as an arm of the City would not be granted.
5. Consideration of Design for the Gazebo in Ellison Park.
At the previous Council meeting, a site was selected at Ellison Park
for a new gazebo; but additional information was requested regarding
a gazebo design that Brooklyn Park had previously constructed. Information
was presented by John Simola regarding two possible designs for a
gazebo that would be 28 feet in diameter in a precut packaged form
available from Cedar Forest Products Company. The cost of a 28 -foot
model with a raised wood floor, including lattice work around the
crawl space and additional electrical wiring service connection and
sidewalk leading to the gazebo was estimated at $23,724. This amount
included an estimate of 57,925 for construction of the package.
The second model reviewed, called the Victorian, which appeared more
old fashioned in design, was estimated to cost approximately $27,750
with the same raised floor and sidewalk, etc.
The general consensus of the Council was to select the design of
the Victorian, but discussion occurred on whether the structure should
be raised above ground elevation with steps and a wood floor, or
whether it should be built lower to the ground on a cement slab without
Council Minutes - 7127/87
stairs. It was felt a cement slab raised approximately 18 inches
off the ground with a sloping sidewalk as access to the gazebo would
be less costly to build and be easier to maintain. In addition,
landscaping could be provided around the structure to blend it into
the park setting.
Motion was made by Hill Fair, seconded by Warren Smith, and unanimously
carried to select and authorize the ordering of the Victorian model
precut gazebo from Cedar Forest Products and authorize the staff
to prepare specifications for bidding the construction of the gazebo
using a cement slab at approximately 18 inches above the ground elevation,
including a sloping sidewalk.
6. Consideration of Christmas Decoration Purchase.
Representatives of the Chamber of Commerce presented information
to the Council regarding their proposed purchase of now Christmas
decorations for Highway 25 and Broadway. Mr. Dan Carlson, Chamber
representative, noted that the Chamber currently has approximately
$11,500 available for purchasing new Christmas lights; and phase I
during 1987 would be to purchase 24 8 -foot Christmas decorations
for the Highway 25 street lights at an estimated cost of $7,537.
Phase II would include in 1988 the purchase of 20 55 -foot Christmas
lights at an estimated cost of $4,243 for the Broadway lights.
As part of their presentation, the Chamber noted that to install
the Christmas lights on Highway 25 as proposed, electrical outlets
would have to be added to the existing light standards at a quoted
cost of $3,898. Olson Electric indicated that using the existing
wiring may cause the lights to Buffer a voltage drop, which may affect
the brightness of the Christmas lights; and to meet the National Electric
Code, the wiring should be replaced in all the Highway 25 lighting
standards at an additional cost of approximately $5,506. The Chamber
recommended that if this Council was in favor of helping the Chamber
with the Christmas decoration improvements, both the wiring of the
receptacles and the replacement of the wiring should be accomplished
to provide maximum efficiency and lighting for the now Christmas
decorations.
Public works Director, John Simola, also recommended that if the
City does contribute to the cost of inotalling the receptacles for
the Christmas lights, the project should meet the National Electric
Code and recommended now wiring be installed at the estimated coot
of $8,000 to $10,000 per Olson Electric's quote.
After further discussion, motion was made by Pran Fair, seconded
by warren smith, and unanimously carried to authorize the City to
install the proper wiring and receptacles that will meet the National
Electric Code per the Quote received from Olson Electric on a time
and material basis at an estimated cost of $8,000 to 810,000.
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Council Minutes - 7/27/87
7. Consideration of Pump Purchase at Wastewater Treatment Plant.
The Public Works Director noted that one of the activated sludge
pumps at the Wastewater Treatment Plant recently failed and that
a replacement pump purchased directly from the manufacturer would
cost $2,700.
As part of the Wastewater contract with PSG, Inc., the City is responsible
for any repair coat exceeding 52,000 per item, and therefore this
expenditure would be the City's responsibility above the contract
amount. Mr. Simola explained that since Professional Services Group,
Inc., has not had a large amount of repair expense for 1987, he recommended
that the pump purchase be made by PSG, Inc.; and if the maintenance
and repair budget is exceeded by the end of the year, the City would
have to reimburse PSG for the cost of the replacement pump. At the
present time, it appears that the City will receive a refund from
the maintenance and repair fund if the current trend continues.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to authorize the expenditure of $2,700 for a replacement
activated sludge pump to be purchased by the contractor, Professional
Services Group, with the assurance that PSG would be reimbursed for
any coat overruns should they occur in the maintenance and repair
budget by the end of the year.
S. Consideration of Offer to Sell Property to the City.
The Council was informed that Mr. and Mrs. Eugene Bland, owners of
property adjacent to the City Hall parking lot in Block D. Monticello,
is for sale if the City was interested. The property owners indicated
that because their residential property is currently zoned commercial,
they were having difficulties obtaining financing for their contract
for dead payoff and would be forced into moving by August 9. As
a result, they inquired as to whether the City had any interest in
acquiring their property for expansion of the parking lot or other
City facilities in the future.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to authorize the City Administrator and staff to pursue negotiations
with the Bland■ regarding the possible purchase of their property
and to seek an appraisal if necessary to determine the appropriate
offering price.
9. Consideration of Bills for the Month of July.
Motion was made by Warren Smith, seconded by Fran Fair, and unanimously
carried to approve the bills for the month of July as presented.
10. Discussion on Senior Citizens Building Roof Repair.
Building Official, Gary Anderson, informed the Council that the Senior
Citizen Canter building in in need of major roof repairs. Mr. Anderson
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Council Minutes - 7/27/87
noted that patching of areas could be d one to eliminate current areas
that are leaking but recommended that a new roof of some type be
constructed to eliminate the problem. It was estimated that a new
flat roof would cost approximately $7,000; and if a gable type root
was constructed over the flat roof, the price could be in the $7,000
to $9,000 range.
It was the consensus of the Council to have coat estimates available
at the next Council meeting for consideration on what type of roof
repair should be authorized for the building.
11. Discussion on the Existing Highway 25 Bridge.
With the cone truction of the new Highway 25 bridge recently being
started, the Council members noted that the idea of saving the existing
bridge for some type of park use or pedestrian walkway has again
emerged in discussions with citizens of Monticello. Current MN/DOT
plans and contracts indicate that the bridge will be torn down at
the end of the bridge construction project. It vas noted that although
time is certainly running short, possibly contact should be made
with DNR representatives along with MN/DOT representatives to see
if there is any feasibility in retaining all or a portion of the
bridge that could be incorporated into the park design on West Bridge
Park. It vas recommended by the Council that any business loaders
along with staff and Council contact with appropriate agencies to
sea if any alternativo is available Por saving a portion of the bridge,
including any possible state or federal assistance along this line.
12. Review of Liquor Store Sign Design.
Recently, contracts were awarded for enlarging the Liquor Stora parking
lot; and it came to the attention of the Liquor Store Manager that
depending on the type of new sign being considered for the Liquor
Store, possibly an area would have to be set aside in the parking
lot for the construction of the pylon sign. The proposed expansion
of the parking lot would not allow sufficient room between the curb
and the right—of-way for the placement of a sign other than a eingle
post pylon type, which is currently not being considered by the staff.
After the Council reviewed a few sample sign designs, it was the
consensus of the Council that a small area in the southeast corner
of the expanded parking lot be dedicated for the placement of a now
sign and also the area could be landsca ped with shrubs, bushes, etc.
An actual sign design was not determined by the Council and will
l/ be reviewed
hater once more designs are available.
Rick Wolfsteller
City Administrator
.4- 9
Council Agenda - 8/10/87
4. Consideration of Setting a Public Hearing to Modify Tax Increment
District 02. (O.K.)
A. REFERENCE AND BACKGROUND:
The Housing and Redevelopment Authority, having adopted a resolution
entering into a purchase agreement with Monticello Ford, Inc., and
the HRA having approved Modification 02 for the Tax Increment Finance
Plan District 02, thereby requests the City Council to set a public
hearing for the purpose of Modification 02. This in pursuant of
the Minnesota Statute, Section 273.74, Subdivision 4, the tax Increment
Finance Plan must be modified by the Authority if, 1) increase in
amount of bonded indebtedness to be incurred; 2) increase in the
portion of the captured assessed value to be retained by the Authority;
3) increase in total estimated tax increment expenditures or designation
of additional property to be acquired by the Authority shall be approved
upon the notice and after the discussion, public hearing, and findings
required by for approval of the original plan.
B. ALTERNATIVE ACTIONS:
1. Set a public hearing for the purpose of Modification 02 for the
Tax Increment Finance Plan District 02.
2. Deny the setting of a public hearing for the purpose of Modification i2
for the Tax Increment Finance Plan District 02.
C. STAPP RECOMMENDATION:
City staff recommends the City Council not a public hearing date,
thereby carrying out the Statute process for modification on a finance
pian.
D. SUPPORTING DATA:
None.
Council Agenda - 8/10/87
I
5. Consideration of Appointing New Member to NRA Committee. (O.K.)
A. REFERENCE AND BACKGROUND:
The HRA members present the name of Everette Ellison for appointment
to the HRA. Mr. Ellison has accepted the position vacated by Marlys
Erickson. The term expires December 1987, however. our hope is Mr.
Ellison will agree to another five-year term. Minnesota Statute
462.425, Subdivision 6, states the commissioners of the Authority
shall be appointed by the Mayor, with approval of the governing body.
B. ALTERNATIVE ACTIONS:
i. For the Mayor to appoint Everette Ellison to the HRA commission
with the approval of the governing body.
2. For the Mayor to deny appointment of Everette Ellison to the
HRA.
C. STAFF RECOMMENDATION:
Staff recommends the appointment of Everette Ellison to the HRA commission.
Mr. Ellison, being a life -time resident of Monticello, will be an asset
to the commission.
D. SUPPORTING DATA:
None.
-2-
Council Agenda - 8/10/87
6. Consideration of Renting or Demolition of City Owned House Adjacent
to East Bridge Park. (J.S.) (R.W.)
A. REFERENCE AND BACKGROUND:
When Keith Trippe moved out of the Saxon house this spring, he and
his wife rented a carpet shampooer and cleaned the house and left
it in near the same condition as when they moved in. There had been
some problems with the house, and from time to time Keith did the
repairs as well as City staff. More recently, the plaster in the
upstairs ceiling began to fall. Some of the aoffiting material is
falling off the house and the front steps were in extremely poor condition.
Tom informed us shortly after Keith moved out that he had discussed
renting the house with the Council and that we should do some repair
work to the home. At that time, there was some discussion about
demolishing the house rather than renting it. We did, however, make
the repairs as requested by Tom. we added the chimney cap, did e
little work on the soffit material, and poured a new step for the
house, as well as replaced two windows. The total bill came to between
$400 and $500. We did nothing with the second floor ceiling, as
Tom indicated he would not occupy the second floor.
Prior to moving in, Tom indicated he would like to paint the interior
of the home. Although relatively clean, the paint did show signs
of wear hers and there.
We supplied the paint, and Tom decided to use an airless sprayer
inside the home to paint the ceilings. What happened during that
process was short of a disaster. Paint got everywhere. and Tom moved
out prior to completing the inside painting.
Rick and I discussed the pro's and con's of demolishing the house
now versus finding a renter for the property. we decided that the
minimum work that would have to be done would be as follows:
1. Repair of the upstairs calling to a serviceable condition. This
could be in the range from $250 to 6400.
2. Completion of the painting in all of the rooms. This could easily
cost a couple hundred dollars. or we could find a renter that
would be willing to do it if we supplied the paint.
3. Replacement of the bedroom carpeting now full of whits paint.
Estimated cost: $175. (Cheap stuff)
4. Refinishing of the hardwood floor in the living room estimated
to cost 5400 or carpeting the living room floor estimated to
cost 6275 (cheap stuff).
5. The outside of the house needs much scraping and s cost of paint.
This, however, did not seem practical even though it did detract
from the neighborhood, as we fully intended to demolish the house
no later than June 1, 1988.
511
Council Agenda - 8110187
6. It would be necessary to pry open several of the windows, as
they were painted shut, not only from Tom's painting but from
past years and years of painting on the windows. Keith had never
mentioned that the windows don't open. Had we known this, we
would have pried some open in earlier years. Keith had mentioned
that the wind did blow through the house in the winter, and it
was necessary to have one or two kerosene heaters going to keep
the home comfortable.
After discussing many of the above pointe, Rick and I decided to
obtain bids for the demolition of the property. Demolishing the
house this year would allow us to got an early start next year in
building the parking lot on this property, as well as some of the
grading. we had hoped to have this property ready for sliding during
the winter of 1988-89. we solicited bids which were delivered at
10:00 a.m. Friday morning. The low bidder was Brenteson
Construction in the amount of S5,550.
As John noted above, the minimum amount of expenditures needed by
the City to make this house rentable would be approximately $700
to 5900. At this point, if the City continues to rent the property
until June 1, 1988, we could expect to receive at $300 per month,
$2,850 in rental receipts. From this amount, the City would have
to pay real estate taxes in tho amount of S855: and after deducting
the estimated cost of repairs to make the property rentable, the
City would realize a not revenue of approximately 51,000 to S1,200.
This amount would assume the City would have no other repairs in
the future that would have to be made to the property such as furnace
or water heator problems, etc.
To further complicate the discussion, I received a call on Tuesday
from a Ms. Lynn Theiler inquiring as to when she and her roommate
would be able to move into the house. Apparently Lynn had discussed
ranting the property with Tom Eidem and had evade arrangements to
move into the house August 15 realizing that the City had initial
plans to demolish the house next August. Tom had indicated to me
prior to his leaving that he had made arrangements to rent the house
to these two women at $100 per month with the understanding that
the City would do minor repairs to the upstairs coiling, rocarpet
or refinish the living room floor, and change the exterior door locks.
The renters were aware that the finishing painting and clean up would
be their responsibility, and they indicate no problem with this but
ware surprised when informed the City Council would be considering
the demolition of the proporty at its Council meeting Monday night.
If the City personnel wore to only do minor coiling work in the upstairs
bedroom and not replace or refinish any of the carpeting or hardwood
floors and rent the property as La. the City could realize an extra
5500 approximately in revenue.
-4-
Council Agenda - 8/10/87
From the two bids received for demolition of the house, the low bid
was from Brenteson Construction in the amount of 55,550. This demolition
cost would be paid for from funds received from the bridge contractor,
Johnson Brothers Construction, who the City leased the park property
to for 57,250 until October 1, 1988. As part of the park rental
arrangement with Johnson Brothers, they will have restored the park
to its original condition by October 1988, and this is the primary
reason why the staff feels the property should be demolished around
June 1 to allow time for the parking lot, landscaping, and other
work to be completed about the same time.
B. ALTERNATIVE ACTIONS:
1. Authorize the staff to continue renting the house until June 1,
1988, and to complete the repairs suggested by the Public works
Department at an estimated cost of $700 to 5900.
2. Authorize renting the house until June 1 but just do a minimal
amount of repairs to the ceiling upstairs and rent as is.
3. Proceed with demolition of the building at this time at the low
bid of 55,550 from Brenteson Construction of Big Lake.
C. STAFF RECOMMENDATION:
In light of the fact demolition was always planned for this building
by spring or summer of 1988, the Public works Director and myself
In discussions with the Mayor and Councilmember Bill Fair, sought
demolition prices at this time because the building was currently
vacant. Although the staff realizes an early demolition prior to
the summer of 1988 is not necessary in order to complete the proposed
parking lot expansion and landscaping work, knowing that improvements
would have to be made to the building to continue renting it for
an additional nine months, it appeared that it may not be coat feasible
to the City to continue renting. Not knowing what other types of
repairs could happen to be the responsibility of the City before
June if the property is ranted, it's hard to estimate the actual
not return to the City if it is rented; but depending on which option
would be selected and how much repairs are actually needed, the City
would realize only 51,000 to possibly $2,000 in rental revenue.
As a result, it is the staff'• recommendation that it may be in our
benefit to use the park rental revenue of $7,250 and accept the low
bid for demolition of the building at this time. As we indicated,
the staff is not necessarily opposed to renting the building until
June of 1988; but it may make it easier for the City crows to •tart
with the parking lot, grading, and landscaping work early next spring
to enable the park to be open to the public sooner after the bridge
is completed.
D. SUPPORTING DATA:
Copies of bids for demolition.
-5-
9
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FYCE'S EXCAVATING & HONEY WAGON 1044
Route 2 Box 76 t
MONTICELLO, MNNESOTA 55362
IQ' •'WW t0•ia C
Phone 295-2511 I I 8-4-87
.oa n..m , toc•nwr
To
City-of-Manticel-1 _gp_CedarStreet
Monticello, Minn. 55362
�wc,.ncrs �o•n q. ..•ns
we tmeoy propose to furman, is aoeorosne• w" aa•citicationb be" or on onschoo pages, all matertei entl Wow necoo ary to complete Na toitowinp:
nemolitioa_of hot, P 4ncluding_removal-of-all,_debris-and-filling_basement
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`` o n r.bt •nottoa
On completion of job
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date of +tce•aunc.-
L�
Proposal Proposal No.
FROM BBENMN CONSTRUCTION Sheet No.
Mo Lam UWAeoffi W= Date 8 / 6 / 8 7
7853100 a 1411/07
- Proposal Submitted To
Work To Be Performed At
Nom.' Citv_ of Monticello
Street
Street 250 E. Broadwav
City -rot„
City Monticello, MN
Date of Plant
Stat. MN 55362
Architect
Telephone Numbs•
We hereby propose to furnish all the materials
and perform all the labor necessary for the completion of
For demotition of house
on Old Cedar Street richt-of-wav near
East Bridge Park as per
plans and snecifications.
• For $5,550.00
All material is guownseed to be as specified, and the above work to be performed in accordance with the drawings
and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of
Dollar IS 5. 550.00 1•
with payments to be rade as follows,
Any alteration or deviation from above specifica:lons involving extra costs, will be executed only upon written order., and will
become an axtro charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our
control. Owner to carry fire, tornado and other necessary Insurance upon above work. Workmen'. Compensation and Public
LlabiGty Insurance on above work to be taken out by
Respectfully submitted Brenteson Construction
peri11'I�e-.ea�-
Note —This proposal may, be withdrawn by us if not accepted within days
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. you are outhorieed to do the work as
specified. Payment will be made as outlined above.
Accepts,' signature
Date Signature r
.am FOR/ 2490 e 4twe r�W
�iape s
SCHLUENDER CONSTRUCTION CO.
EXCAVATING CONTRACTOR
y,A P.O. BOX 974 • MONTICELLO. MN 55782
PHONE 295-5784
I SO.n somce r-1 Trucking
P"ONI DATE l"s — i t9 5t 7
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SOMI "%M M OOOOnN10Wi0 H InU W An Wsms nW1 M nuru wnWn 10 001.0 N tho
W
Council Agenda - 8/10/87
y, Considerationof Resolutions Allowing City Administrator to be Excluded
from Public Employees Retirement Association. (R.q.)
A. REFERENCE AND BACKGROUND:
Minnesota Statutes allow that a newly appointed city administrator
can be excluded from membership in the Public Employees Retirement
Association if so desired. My request to be excluded from PERA has
no affect on the City's contribution on my behalf, as it would remain
the same at di percent, similar to all other employees. The only
difference would be that this amount would be net aside as a deferred
compensation program of my choosing. Currently, the City has an
approved deferred compensation arrangement with ICMA Retirement Corporation,
which is where I plan at the present time to have my pension contributed
to.
Similar resolutions were approved and adopted by the City Council
for both Gary Miaber and Tom Eidem.
S. ALTERNATIVE ACTIONS:
1. Adopt the resolution authorizing the Administrator to be excluded
from PERA and sat up his own deferred compensation plan.
2. Deny the request to be excluded from PERA.
C. STAFF RECOMMENDATION:
In that the election by a City Administrator to be exluded from PERA
has no affect on the City-* contribution presently or in the future,
I am requesting approval be granted. Such authorization must be
authorized within 30 days after appointment to the position.
D. SUPPORTING DATA:
Copies of resolutions. -
M -M
RESOLUTION 87-
A RESOLUTION APPROVING ELECTION OF RICHARD A. WOLFSTELLER
TO BE EXCLUDED FROM THE PUBLIC EMPLOYEES
RETIREMENT ASSOCIATION
WHEREAS, Richard A. Wolfetellar has notified the City Council of his
election to be excluded from membership in the Public Employees Retirement
Association and has provided this Council with a copy of his written
election to do so, all as authorized by Minnesota Statutes 353.025.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello
as follows:
I. The Council makes the following findings:
(a) Richard A. Wolfsteller is the City Administrator of the
City of Monticello, Minnesota.
(b) That position is provided for in the ordinances of the
City of Monticello.
(c) He was duly appointed to serve in that position effective
August 1, 1487, and he has held that position continuously
since that date.
(d) The City Administrator is the chief administrative officer
of the City of Monticello.
* (o) Acting under Minnesota Statutes 353.025, he has elected
to be exluded from membership in the Public Employees
Retirement Association, effective upon his filing such
election with the Executive Director of that association.
(f) In making this election he has agreed that he will not
at any time in the future seek any authorization to purchase
service credit for any period of excluded service. He
has further agreed that this election is irrevocable.
2. Said election is therefore approved.
3. A certified copy of this Resolution shall be provided to the
Executive Director of said association.
The question was on the adoption of the Resolution and upon a vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
i
Resolution 87 -
Page 2
WHEREUPON SAM RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS
10th day of August, 1987.
Arve A. Grimamo
Mayor
ATTEST:
Richard A. Walfateller
City Administrator
RESOLUTION 87 -
RESOLUTION AUTHORIZING AGREEMENT WITH
CITY ADMINISTRATOR RELATING TO DEFERRED COMPENSATION
WHEREAS, Richard A. Wolfatellor ("Wolfateller"), City Administrator
of the City of Monticello, has elected to be excluded from membership
in the Public Employees Retirement Association, which election has been
approved by the City Council; and
WHEREAS, prior to such action the City has contributed an employer'e
contribution to the Public Employees Retirement Association for his
account; and
WHEREAS, by reason of such election, the City's employer contribution
to PERA on his account will cease; and
WHEREAS, Minnesota Statutes, Section 353.025, Subdivision 3, provides
as follows:
"(DEFERRED COMPENSATION: CITY CONTRIBUTION.) If an election
of exclusion in made, and if the City Manager and the governing
body of the City agree in writing that the additional compensation
is to be deferred and shall be contributed on behalf of
the City Manager to a deferred compensation program which meats
the requirements of Section 457 of the Internal Revenue Code of
1954, as amended through December 31, 1980, the governing body
may compensate the City Manager, in addition to the salary
allowed under any limitation imposed on salaries by law or
charter, in an amount equal to the employer contribution which
would be required by Section 353.27, Subdivision 3, if the City
Manager were a member of the association.
WHEREAS, the City Council desires to exercise the authority conferred
by the aforementioned Subdivision 3,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello.
Minnesota, as follows:
1. In addition to the City Administrator'o salary now in effect
or which may hereafter be established from time to time as
his stated salary, Wolfatellar shall be compensated in an additional
amount equal to the employer contribution which would be required
by Minnesota Statutes, Section 353.27, if he were a member
of the Public Employees Retirement Association subject, however.
to the provisions of the following paragraph of this resolution.
2. Such additional componsation shall be paid only if and during
the time that there to an agreement between City and wolfstalle r
wherein it is agreed in writing that the additional compensation
is to be deferred and shall be contributed on behalf of Wolfsteiier
to a deferred compensation program which most* the requirements
of Section 457 of the Internal Revenue Code of 1954, as amended
through December 31, 1980.
v
Resolution 87+
Page 2
3. The Mayor, acting for and in behalf of the City. is hereby
authorized and directed to enter into an agreement of a type
described in the foregoing paragraph no. 2 with wolfstelier.
Upon the execution of such agreement, the Mayor. City Administrator,
and other appropriate officials of the City are authorized
to take the actions necessary to give effect to the provisions
of such agreement.
The question vas on the adoption of the Resolution and upon
a vote being taken thereon, the following voted in favor thereof:
And the following voted against the same:
WHEREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED
THIS 10th day of August. 1987.
Arve A. Grimsmo
Mayor
ATTEST:
Rick wolfateller
City Administrator
8
Council Agenda - 8/10/87
8. Consideration of Setting a Special Meeting for Goals and Objectives -
1988 Budget. iR.W.!
A. REFERENCE AND BACKGROUND:
For the past couple of years, prior to the preparation of the preliminary
budget, the Council has met in special session to discuss goals and
objectives for the upcoming year. This meeting generally has been
a morning meeting and has lasted approximately I to ty hours. I
believe last year, due to conflicts, the meeting was hold in conjunction
with the preliminary budget review in early September; but the Council
may, if desired, have a special meeting to just review goals and
objectives for the upcoming year.
The City staff has already held its startup budget meeting, and the
worksheets have been distributed for preliminary work. If the Council
feels a meeting is necessary to provide input prior to the preliminary
budget review scheduled for early September, the meeting should be
hold fairly soon to allow for this input to be included in the preliminary
budget stages. All that is required of this Council meeting is a
motion to set a special meeting for budget goals and objectives if
so desired.
B. ALTERNATIVE ACTIONS:
1. Adopt a motion setting a special meeting to discuss 1988 budget
goals and objectives.
2. Opt not to hold such a special meeting this year.
There is no staff recommendation, nor supporting data for this item.
-7.
Council Agenda - 8/10/87
9. Review of Quarterly Liquor Store Report. 1R.W.i
A. REFERENCE AND BACKGROUND:
Liquor Store Manager, Joe Hartman, will be at Mondays meeting to
review and answer questions regarding the Liquor Store financial
statements enclosed with the agenda for the first six months of 1987.
You will notice that total sales for the six months were $497,336,
up approximately 7% percent over the same period last year. The
resulting gross profit is actually down 9.6 percent from last year's
figure to $97,932; but it should be noted that there was an error
in the six month statement for last year which we believe accounts
for this difference. Last year, there was an error in our beer inventory
which accounted for extra gross profit, which corrected itself during
the third quarter of 1986. The gross profit shown for the six months
ending 1987 appears to be a realistic figure and should not necessarily
be compared to last yearla. Additionally, operating expenses are
up only 1.7 percent over the same period last year. At this point,
that income for the six months from operations was at $34,443 and
total net income $46,613. We believe this is a fairly accurate figure
and it should be remembered that the last six months of our fiscal
year typically results in a greater net income than the first six
months and total sales for the year and net income should continue
to meet our expectations.
No action is necessary by the Council other than acceptance of the
report as presented.
D. SUPPORTING DATA:
Copy of the six month comparative financial statement.
-8.
�.
MONTICELLO MUNICIPAL LIQUOR
r
BALANCE SHEET
:-
MUNICIPAL LIQUOR STORE
(•
"
vmv.•.m.........v...a...a•..c.m....
....................v.....m.....avc...a.m..v..a...v..cca......m...vaay....v..e
JUNE ]0. 1907 AND 1986
m...v.c
c.....mm.a.. • .
-"
ASSETS
1 J
CURRENT ASSETS
T�
CA 'ININ gANM - CMECMINO
9 13.340.67
•
33.630.30
CHANGE FUND
1.000.00
1.000.00
1-
TNVES TME N TS
336.337.74
374.99:.44
r
NSF CHECK - RECEIVADLE
287.00
150,77
-
INVENTORIES
115.646.00
100,061.16
C
PRCPAICl INSURANCE
0.304.11
0.594.10
f01 AL CUM'RC Ni A95CT0
0
673, 316.40
4 528.437.11
.-
'
PROPERIT AND EOUIPMCNT
LAND
1 6.039.95
4
0.039.93
'
DU CLDIN09 AND IMPROVEMENTS
131.671.04
131.671.04
PARMINII L01
1.513.50
0.513.50
FURNI TIJFE AND F111UFC0
58,400:31
30.480.31
4
ACC1111. D1.1 R. - PARI.Ir40 LOT
(6.907.50)
16.409.50)
ACCIIM CI r -FURNITURE i FUTURE
147.199.9_1
(41.407,101
ACCUM. DF"PR. - IIUILDINrS
143.502.00
1
IOTAL PROPERIf AND 101111'MEN"1
4
_--_r79-4O8_001
1_^^7.901.30
► 137.662.111
______________
__________-___
1 .
TDI AJ. ASSETS
4 003.217.70
•
666.115.31
1
a
'
l
f
r'
`
MONTICELLO MUNICIPAL
it
LIQUOR
r -
BALANCE SHEET
MUNICIPAL LIQUOR STORE
(-
('
......................a.era....................a....................a.a.....a.a...a..............................................aa.
JUNE 30, 1987 AND 1986
LIABILITIES AND
EQUITY
CURRENTLIABILITIES
V
ACCOUNTS PAYABLE t
66.694.37
t
4:+383.34
1•
ACCRUED SICK LEAVE t VACATIONS
603.52
603.52
PAYROLL WIN - STATE
.00
(60.00)
PAYROLL W/H - PEDCRAL
.00
60.00
SALARIES PAYABLE
1.«20.36
004,62
PAYROLL W/H - f1rA
64.58
39.93
PA YRQI.L W/N - Pt:RA
45.85
:3.14
1-
SALES IA7 PAYABLE
4.b13.92
______________
3.456.-.4
� @
TOT:d. CSIRRCNT LIABIL M E S
t
-------
73.:50.60
------_
t
47.390.09
LONO-TERM LIADILITIEB
V
}
TOTAL LONG-TEKM LIABILITIES
•
.00
-----
t
--_--
.00
(+;
TOTAL LIADILITIES
t
73.:50 60
s
47.390.09
1.
EQUITY
REIAINLD EARNING3 s
683+554.00
t
560.157.11
tE
REVENUES OVER EXPI.NDITURES
46.613.10
58.566.11
-
t 0141. COUP TT
--------------
t
-__--_-------_
----7_9-967`10
s ----610.725.22
-�
i
TOTAL LIADILITICS AND EQUITY
; 803+«27.78
....e...w...w.
t 666.it5.11
..............
aFY
6
t
t.
,
t
a
i
MONTICELLO MUNICIPAL
LIOUOR
REVENUE AND EXPENSES
MUNICIPAL LIQUOR STORE
r
FOR THE SII( MONTHS ENDED JUNE
30, 1987
AND
1986
C
CURRENT-PERIOD
CUR-PO
YEAR-TO-DATE
Y-T-D
SAME-PD-LST-YR
PD-LYR
Y-T-D-LST-YR
YTD-LY
AMOUNT
RATIO
AMOUNT
RATIO
AMOUNT
RATIO
AMOU14T
RATIO
i .
SALES
LIQUOR
6 69.517.51
23.43 1
130.114.43
26.16
6
71.240.99
25.70 0
125.342.74
27.75
DEER
175.535.30
60.23
280.924.21
S0.0t
15#,527.08
37.34
237.029.20
55.58
(
MINE
37.531.26
12.66
62,261.30
12.52
35.380.59
12.76
31.044.10
12.94
0T14ER MD59
10.503.17
3.54
15.921.35
3.20
7.267.32
2.62
12.134.42
2.62
MISC. MON-TAXASLE SALES
2,807.97
,Ts
4.645.27
.93
4.753.27
1.71
6.105.60
I.51
L
DEPOSITS AND REFUNDS
(1.990.412
1.67)
(3.755.061
(.76)
(574.70)
(.21)
(1.352.59)
(.C9±
BOTTLE DEPOSIT - MISC
32.07
.01
64.34
.01
110.16
.04
152.62
.03
DISCOUNTS
4493.66)
(.172
(915.211
(.10)
4475.35)
4.17)
1702.5/)
(.12)
ii
i
TOTAL SALES
6
100.00 4
71
99 91
6
•
COST OF GOODS SOLD
6 1240.740.59)
(St.21)1
t399.403.14)
(50.31)
6
(20#.289.03)
473.49)6
(354,093.19)
t76.37)
GROSS PROFIT
---96,445.21'
s 53.704.62
11.7! 9
---497336
97,932.77
19.60
9
---277.235.7[.
67.945.93
-99.99
24.50 0
---46243343
108.140.27
-90.99
2E.42
GENERAL AND ADIM. EXPENSES
PERSONAL OERVtCEO
1
J,LARICS. REGULAR
0 17.026.29
5.74 9
33.331.63
6.73
•
14,094.t4
3.37 f
20.641.59
6.19'
i
.ERA
482.94
.23
1.182.21
.24
453.91
.17
#17.59
.20
1116MAKC, MEDICAL AND LIFE
963.12
.33
1,931.44
.11
976.77
.33
1,771.39
-.30
SOCIAL SECURITY
33
060.33
31
1.544.10
..33
TOTAL FERSONAt SERVICE$
-------112-77
• 19.667.92
---
6.63 9
-----2-100.03
31,4Z4.33
---_40
7.70
0
-•17.224.17
---
6,20 i
----32.073.03
-7.10
SUPPLIES
dGFICE ZUFFLICS
• 67.77
.02 1
166.23
.03
6
149.37
.03 6
376.23
.08
9
UENERAL OFERATINO SUPPLIES
1.318.00
.44
------
2.429.52
----------
.49
1.733.94
-------------
.43
3.001.43
-------------
.66
------
g-------------
TUTAL &UFFLIES
• 1,385.77
.46 6
2,396.05
------
.53
4
1456.21
------
.69 •
3.377.96
.73
a
i
MONTICCLLO MUNICIPAL
LIQUOR
,
-!�-
REVENUE AND EXPENSES
MUNICIPAL LIQUOR STORE
r'
FOR
THE SIX MONTHS ENDED JUNE
30, 1987
AND 1986
...•...............•..••............................ou.........................................................00.000........
(t
CURRENT -PERIOD
CUR -PD
YEAR-TO-DATE
Y -T -D
SAME -PD -LST -YR
PD-LYR
Y -T -D -LST -YR
YTD -LY
AMOUNT
RATIO
AMOUNT
RATIO
AMOUNT
RATIO
AMOUNT
RATIO
1_
(1
OTHER SERVICES AND CHARGES
PROFESSIONAL SERVICC/ (AUDIT) 6
440.00
.15 •
770.00
.15
• 1.694.00
.61 6
2,073.00
COMMUNICATION
205.44
.07
420.63
.08
251.09
.09
372.63
.45
.08
-
TRAVCL-CONFERENCE-SCHOOLS
.00
.00
1/4.20
.04
.00
.00
170.80
ADVCRTISING
532.60
.18
1.036.40
.21
491.40
.17
791.40
.04
.17
INSURANCE, GENERAL
1.391.98
1.14
6.733.36
1.35
3.0=D.40
1.10
/.303.51
1.94
UTILITIES. ELECTRICAL
1.969.59
.66
3,4/6.96
.70
1.825.98
.66
3.201.33
.69
UTILITIES. HEATING
58.39
.02
499.10
.10
111.34
.04
1.322.62
.33
UTILITIES. 8 1 Y
207.19
.07
267.11
.05
32.0/
.02
104.16
.02
'
MAINTENANCE OF COUIFMENT
172.65
.06
2.994.13
.60
179.54
.06
2.063.34
.45
CGUIPMENT
25.14
.O1
217.84
.04
16.00
.01
1.160.00
(,
DUET. MEMBERSHIP. fUBfCRIPTiDN
.00
.00
10.00
.00
35.00
.01
33.00
.25
.01
TAXES AND LICENSES
94.40
.03
94.40
.02
79.25
.O]
79.25
.02
OARBAGE
400.30
.14
801.00
.16
485.45
.18
739.97
.16
L
!
DEPR. - ACOUIRED ASSET$
2.352 OI
.79
02
13
2__-9-39
91
5.036_77
1.09
1F
TOTAL OTHER /ERVICES f CHARGES6
•.049.19
'-3.]2 •
__---4-704
22.239.17
__-
4.43
• 10.804.90
___
3./9 •
__--
25./96.16
1.60
V
DCBT SERVICE
INTEREST •
.00
.00 •
.00
.00
• .00
.00 •
247.50
PAYING AGENT FEES.00
___••_____-•_
.00
.00
.00
.00
.00
14.95
.05,
.00
TOTAL DEBT SERVICES •
__ 00
-----
.00 •
-------------
__ 00
------
.00
-------------
6 .00
------
.00 •
------ ----
--
.»�-...
r
TOTAL GENERAL 1 AGIN, EXPCNfE9•
30-903.49
•
• .9_934-.1
•
-262.33
411_40
__.
------
TOTAL OPERATING INCOME •
-__
24.101.14
-10_41
8.38 •
--__63_4/9-37
34.44].20
_12_75
6.97
• 3/.014.63
_10.77
S. •
__--62
47.92/.17
-13.48
9.94
OTHER INCOME (EXPENSE/)
(_
INTEREST INCOME •
6.394.29
2.16 •
12.049.79
2.47
6 7.273.56
2.62 •
12.408.31
2.70
OTHER INCOME
37.00
.01
13.1.79
.63
37.00
.02
146.31
.03
CASH LONG/BHORT
173.93)
-----------"
(.03)
------
(14.60)
-------------
(.00)
111.291
1.00)
113.311
4.00)
TOIAL OTHER INCOME 1EXPENSE9) 6
6.337.43
... _... .._.»-_.._
2.14 6
-'----
12.169.99
------
2.45
-------------I
• 7.319.27
------
2.64 •
-------------
12.639.24
------
2.73
1
MET INCOME •
.aaa]1.:5/.S:
.......
10.82 •
___-�•_--..__
46.61].1/
..»---
t. A
.,. ___•-__'__
• 4/.333.92
. _----
16.37 •
-------...--_-
58.669.11
•_---'
12.67
......
.............
......
.........•...
... •..
.........•...
......
f
MONTtCELLO
MUNICIPAL
LIQUOR
Paso 3
GROSS PROFIT BY PRODUCT SOLD
For the Period
04/01/87
to 06/30/87
.aa................................................................................................................•...a....a......•
Current
- Period
Year - to - Dote
SaorPori9d-Last-Yr
Yaar-to-D eta -Last -Yr
A.0 -L
Y
Amount
%
A.ount
2
A...nL
X
L1000R BALES
6
69.517.51
100.72 •
130,194.43
100.71 •
71.240.99
100.67 6
128.342.74
300.55
DISCOUNTS
t
493.661
t .72) t
918.21)
< .71) t
475.53)
( .67) i
702.50)
( .5S)
COST OF BALES - LIQUOR
54,274.06
70.63
101.381.10
70.42
-------------------
..5.352.35
70.22
------ ..__...___.___.
90•:97.83
77.00
.-----
Blass PROFIT
..«__.....«..
•
14r 749.79
-_•----------------
21.37 •
27x895.12
27.50 •
15.411.09
21.70 •
20.342.33
..«.20
DECR SALES
170.533.30
101.13
289.924.29
101.32
359.527.80
100.36
257.0:9.18
100.53
"POSITS AND REFUNDS
S
1x990.41)
f 1.131 t
3.755.86)
( 1.32) (
574.70)
< .36) f
1.33.2.09)
( .53)
COST OF SALES - DECR
147.229.90
03.40
234.087.59
02.09
`-------------
114,079. GO
72.27
------ -------------
192.65..2^.
75.36
------
GROSS PROFIT
-------------
•
29.314.99
-- ------------
16.60 •
-----
51.080.04
--"__
17.91 •
44.073.30
27.73 6
62.973.14
24.64
WINE SALES
37.531.26
100.00
62.261.10
100.00
33.300.59
100.00
S0.644.18
100.00
COST OF CALEB - WINE
27.006.60
72.17
44.690.26
77.70
-------------
27.689.20
75.24
-------------------
43.273.35
72.31
------
GRGSS PROFIT
-------------
6
10.444.58
--"___-------------
27.03 •
17.570.04
-_....
20.22 •
.............
7.699.39
23.76 •
...... ...•..•......
16._70.03
27.6^
......
OTHER SALES
.............
10,5505.17
...... .............
99.70
15.921.25
......
99.60
7.267.32
98.50
12.134.42
96.76
BOTTLE DEPOSIT - MICC
32.07
.30
64.34
.40
110.96
1.50
152.62
1.24
COST OF 8M.E$ - QT1fCR
8.021.15
76.12
12.451.51
77.09
--..._ _.._..-------
5,491.36
74.43
10.477.09
85.20
GROOS PROFIT
•
2.516.09
----------------
23.00 •
...... .............
3,534.10
22.31 •
...... .............
1.006.92
25.57 •
...... .............
1. P.09.13
34.72
......
A)=. NON-TAXADLE CALEB
.............
2.007.97
100.00
4.645.27
100.00
4.753.27
100.00
6.963.60
100.00
CCO - MISC. NON TAYADLC
2.409.22
80.65
4,057.60
07.35
-------------
0.244.71
09.30
-- ---
3.687.16
67.41
......
GROSS PROFIT
-----------
•
318.79
;;
----- -------------
-'
11.33 •
507.67
------
12.65 •
500.56
-•___•-------
10.70 •
1.290.52
1D.S9
......
TOTAL DALES
.............
:96.906.80
..o.. .............
773.72
498,190.58
...... ........•.....
724.69
277.603.35
...... ..............
840.26
461,903.41
627.61
TOTAL DOST OF BALES
240.740.19
773.47
390.403.94
590.00
209.289.03
403.07
354.0-A.10
068.64
'10106L OR029 PROFIT
•
56.766.21
000.34 6
90.906.64
12^6.61 •
60.717.52
437.19 0
108.0^p.23
:50.76
..............
...... .............
uou o.a.rs••...
...... ...••........
.....•
f
Council Agenda - 8/10/87
10. Consideration of Senior Citizen Building Roof Repairs. (G.A.)
A. REFERENCE AND BACKGROUND:
As per request by City Councilmember, Dan Blonigen, additional bids
were obtained for putting on roof trusses, covering it with roof
sheathing, and roof shingles on the flat portion of the roof at the
Monticello Senior Citizen Center. Attached you will find a copy
of a bid for labor and material to install the trusses and to put
on the roof sheathing and roof shingles; also attached are two separate
bids for regular trusses and scissor trusses on material only; and
also attached is a bid to reflash and recoat the existing roof.
Also enclosed you will find a copy of a bid proposal to put on a
flat, one-piece roofing method over the flat roof portion with the
flashing done accordingly.
B. ALTERNATIVE ACTIONS:
1. Fix the existing roof by recoating and reflashing where necessary.
2. Install a new one-piece roofing over the entire area of the flat
roof portion with the flashing as required.
7. Install new roof trusses, roof sheathing, and roof shingles on
the flat roof portion of the building.
4. Do nothing and leave the roof in the Current state of repair.
C. STAFF RECOMMENDATION:
If you would like to stay with the flat roof that is currently there,
staff's recommendation is to have the flat roof replaced with a new
one-piece rubberized roof System with the flashing as required.
However, if budgetary money does not allow for this to be done at
this time, we recommend a simple recoating of the roof and repair
of the flashing as needed. If you would like to do away with the
existing flat roof and extend the gable portion of the roof from
the rear all the way to the front part of the building, than have the
roof trusses put on with the roof sheathing and roof shingles.
D. SUPPORTING DATA:
Copy of the bid proposals.
'g-
vaoml.. weYrmD rp
Gary ANderson - City of Monticello
snot
107 Cedar Steet
rt, V.rc .rez Dr coos
Monticello, MN 55362
•acnlrccr I pin a INwNs
we her." a lProt .pgc. ",sins and "Isinatee tdr:
•NOnI OnT[
295-2000 August 7, 1987
Senior Citizens Lounge
log loc-10N
107 Cedar Street
Ime .nD..
Re -roof existing roof with 1 ply 45 mm., EPDM; Rubber System. One layer hardboard
connected to deck with EPDM, "Rubber" bonded to hardboard insulation. Remove all
waste materials and garbage from construction site.
I 4,026 square feet
General Tire EPDM, Rubber and Materials
i
Wr QropOaf hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
I
Seven Thousand Two Hundred Fifty and 00/100
tollars(S 7,250.00 1
P•,m.nl to bmade •. IOeOr •:
25% down and 75% on completion
I �ceonw m • n t�•cten • .n•r•uoo w anu� r N �.I��r" �
uo• n.•r. w ..rmw onn oma ..� .n n. • sw . •
s, netur• �� �r�` °,� G �
{ . _
�n'bs
,.o •.•ae n.,um•n .0 •e.••m.wt..•nuti•m "••n
n•[
,irm ervN aur am " o.nw a •.rr, nn..wn•ae •w waw n,•., .nw•Wnr•'
Ngre' Th.. DroOl m.., t»
ogr
Ow .wun •n Nq eeowa •, r•nwrn, Comp•.•••rmn uwr•.e•
wnndrsrn eY us A nW s[feDted ..,.in •�O 'UYe.
a
Arte=i2anre Di rapaeal — ins so— Dr.D , .p.cilit.rwn.
.n0 cono. t.onl ere lernl. Tory and we thereby acceptod. You en awh—sed
alanatwe
to ao the .ron.1 specned, Payment will be made e1 outlined some,
Dm m eccm.nca:
9ynemn
G1
100 Chelsea Road Monticello, MN 55362 • 295.2120
113 Central Ave. St. Michael, MN 55378 • 497-2121
Name j a -=
^ ' �. " i trJ rli Data Yt fin=$ Page ? Of
Address
Salesmar 1Ni 0-4-14-
W—
2.K.W—Phone
Phone
Job Name or Number
Job Code
TERMS AND CONDITIONS OF ESTIMATE
Ouantity
We are unable to guarantee quantities listed; however, you will be billed only for materials used.
Extra materials will be billed at prevailing list prices.
Errors
Arithmetic errors are subject to correction.
Returns
All special orders including windows and prehung doors are Cancellable or returnable only it we
Can cancel or return them and then are subject to any freight, vendor restocking Charges and our
own restocking charge which is 5%.
Restocking Charge
A 5% restocking charge will be assessed on all returned merchandise.
Delivery
All deliveries of 5800.00 or more are tree within a 15 mile radius. There is a $1.00 per mile Charge
for each mile beyond 15. Deliveries totaling less than $600.00 will be made at the rate o1 $1.00
par mite. 515.00 minimum.
Payment
Payment is due on the 10th of the month following date of invoice. All discounts are forfeited
'
if payment is not made on that date unless arrangements are made in advance. A service charge
will be added to all balances over 30 days old.
- OuanUties
Vendor agrees to honor the unit prices set forth herein for deliveries made within a period of
days provided acceptance is made within I'S days of estimate date.
`
._C-e!i_
Vendor will provide vendee with priced copy of estimate after acceptance is signed,
Lien Law
Disclosures of Minnesota lien law statute will be made as specified by law after acceptance,
however, a copy is printed on the reverse of this page for your inspection.
This is a summary of general policies only, a more specific and detailed copy of terms will be
made available on request.
Acceptance
Vendee nereby authorizes vendor to furnish materials as listed on the estimate at the prices set
forth therein, This acceptance shall operate as a contract for the sale of goods and shall be govern•
ed by the Uniform Commercial Cafe. Vendee aCknowtedges that the person signing this accep•
lance has full power and authority to bind the principal with when the Contract has been negotiated.
I /
8y
Date
ADDITIONAL INFORMATION:
GROSS TOTAL
1Ja Kn1�E 6D -r_` LESS NET ITEMS
TOTAL
S.6 oa. s' -W LO10 S LESS n'c• 315
4 NET ITEMS
TAXG
DELIVERY �-
',!
NET TOTAL 44 -99 �'Q
100 Chelsea Road • Monticello, MN 55362 • 295-2120
113 Central Ave. • St. Michael, MN 55376 • 497-2121
Name ry-�n-.+.e r_ .. �, ( try %�4•_.� Date �y�n - El Page 1 Of _
Address Salesmany p rur
Phone
Job Name or Number Job Code
♦ NET ITEMS
_j�.ba
TAX 4C ti
DELIVERY
NET TOTAL '7ZL1 •8S 0
TERMS AND CONDITIONS OF ESTIMATE
Quantity
We are unable to guarantee quantities listed: however• you will be billed only for materials used.
Extra materials will be billed at prevailing list prices.
Errors
Arithmetic errors are subject to correction.
Returns
All special orders including windows and prehung doors are cancellable or returnable only if we
can cancel or return them and then are subject to any freight. vendor restocking charges and our
own restocking charge which is 5%.
Restocking Charge
A 5% restocking charge will be assessed on all returned merchandise.
Delivery
All deliveries of $800.00 or more are free within a 15 mile radius. There is a $1.00 per mile charge
for each mile beyond 15. Deliveries totaling less than $800.00 will be made at the rate o1 $1.00
per mile. $15.00 minimum.
Payment
Payment is due on the 1 Oth of the month following date o1 invoice. All discounts ere forfeited
If payment is not made on that date unless arrangements are made in advance. A service charge
will be added to all balances over 30 days old.
Quantities
Vendor agrees to honor the unit prices set forth herein for deliveries made within a period of
days provided acceptance is made within 15 days of estimate date.
Vendor will provide vendee with priced copy of estimate after acceptance is signed.
Lien Lew
Disclosures of Minnesota Ilan law statute will be made as Specified by law after acceptance•
however, a copy is printed on the reverse o1 this page for your inspection.
This is a summary o1 general polices only, 0 more specific and detailed copy of terms will be
made available On request.
Acceptance
Vendee hereby authorizes vendor t0 furnish materials as listed on the estimate at the prices set
forth thefein. This acceptance shall Operate as a contract for the sale of goods and shall be govern -
ad by the Uniform Commercial Code. Vendee acknowledges that the person signing this accep•
tance has full power and authority l0 bind the principal with when the contract has been negotiated.
By
Date
ADDITIONAL INFORMATION:: GROSS TOTAL "t034R
4�p¢,E
1:..7". ` 4.1=000 11S7tS104 LESS NET ITEMS
TOTAL
A40• �,^.yoa �scccs LESS %
♦ NET ITEMS
_j�.ba
TAX 4C ti
DELIVERY
NET TOTAL '7ZL1 •8S 0
STATEMENTFeO V E c -A e S - -
Coh S _r C.
Wloh i-� ce 1/0
Se4lov C14;ze/JS �vil�in
DM I o.orotan
0
' I
I Ali A'j
I
Ifw MY Nr art f*m M Ma sou" C
/D
�ilrNP �00K�?
• s 2 Colu
-7 /97, / 7-n,
1. 11 P G oj4 / e1v, ;q e if o0�
. of '*r R OR oee,%<e
o exe ry eedea!
I, of)