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City Council Agenda Packet 01-09-1989a AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, January 9, 1989 - 7:30 p.m. Mayor: Ren Maus Council Members: Fran Pair, Warren Smith, Shirley Anderson, Dan Blonigen 1. Call to order. 2. Oath of office. 3. Approval of minutes of the regular meeting held December 12, 1988, and the special meeting held December 12, 1988. 4. Citizen comments/petitions, requests, and complaints. 5. Consideration of adopting official City logo. 6. Consideration of appeal for variance request to allow additional pylon sign square footage and height - Applicant, First National Bank/Attracta Sign. 7. Consideration of appeal for variance request to allow an additional pylon sign on a B-3 (highway business) lot. Applicant, Tom Thumb Store. 8. Consideration of replatting reques� to replat an existing residential subdivision plat. Applicant, Dan Frie. 9. Consideration of replatting request to replat an existing lot into six townhouse lots and one common area lot. A variance request to allow a replatted lot to have less than the minimum lot width requirement. A replatting request to replat an existing lot into four townhouse lots and one common area lot. Applicant, Jay Miller/Fairway Court. 10. Consideration of simple subdivision request to allow an I-2 lot to be subdivided into two lots. Applicant, Oakwood Industrial Park Partnership. 11. Consideration of request by Monticello Youth Hockey Association for financial assistance. 12. Consideration of making annual appointments. 13. Consideration of establishing a transportation system development advisory committee. 14. Consideration of setting a public hearing date for the proposed modification of the redevelopment plan for Redevelopment District No. 1, the modification of the tax increment financing plans for Tax Increment Financing District Nos. 1-1 through 1-7, and the approval and adoption of the tax increment financing plan for Tax Increment Financing District No. 1-8, all located within RedevelopmenL ProjecL No. 1. Council Agenda January 9, 1989 Page 2 15. Consideration of Change Order $1 on Well #4 - Project 88-04A. 16. Consideration of authorization to purchase set of loader forks. 17. Consideration of clerical position resignation and replacement. 18. Consideration of bills for the month of December. 19. Adjournment. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, December 12, 1988 - 7:30 p.m. Members Present: Arve A. Grimsmo, Fran Fair, Bill Fair, Dan Blonigen, Warren Smith Members Absent: None 1. Call to order. 2. Approval of minutes. Motion by Fran Pair and seconded by Dan Blonigen to approve minutes of the special meeting held November 28, 1988, and the regular meeting held November 28, 1988. 3. Citizens comments/petitions, requests, and complaints. Tom Dolly requested the opportunity to discuss the potential development of the Monticello Park and Ride area. Council agreed to discuss this item at the end at the meeting. 4. Consideration of amending union contract to provide for City payment of all or a portion of increases in health insurance premiums. Tim Connors, Onion Representative, requested that action taken at the special meeting regarding payment of health insurance premiums be formally incorporated into the contract document. It was the consensus of Council to allow the reopening of the contract in order to amend that portion of the contract pertaining to payment of increases in health insurance premiums. 5. Consideration of extending probation period/residency requirement - Tony Strands. After discussion, motion by Fran Pair and seconded by Dan Blonigen to extend Tony Strands's probationary period by a period of six months and increase Strands's pay level to 1006 of the union contract pay scale at such time that Strands relocates to a residence within a 10 minute response time to the city of Monticello. Motion passed unanimously. 6. Consideration of subdivision request - City of Monticello. Motion by Dan Blonigen, seconded by Warren Smith, to approve the subdivision of Lot 4, Block 3, Oakwood Industrial Park, as described. Motion passed unanimously. 7. Consideration of authorizing development of demolition plans and specifications tar demolition or Jones Manufacturing, Stelton's Laundry, and the O'Connor Garage. L After discussion, motion by Fran Pair, seconded by Warren Smith, to direct staff and the City Engineer to dovelop said plans with the cost of the plan to be.basod on time and materials. Motion passed unanimously. ti Council Minutes - 12/12/88 8. Consideration of amending franchise agreement and joint powers agreement - SWC4 Cable Commission. After discussion, motion was made by Dan Blonigen and seconded by Warren Smith to adopt said franchise agreement and joint powers agreement. Motion passed unanimously. 9. Consideration of gambling license application - Celebrity Bowl. Jerry Brightbill was present to discuss a request for a gambling license to be operated by Celebrity at Joyners's Bowling Lanes. After discussion, motion by Warren Smith, seconded by Fran Pair, to approve said request. Motion passed unanimously. 10. Consideration of awarding bids on 1 -ton truck, body, and snowplow equipment, and sale of GMC pickup. John Simola reviewed the bid tabulation and recommended that the sander attachment be removed from the proposal and further recommended that the contract be awarded to Crysteel and Ford in the amount of $30,262. After discussion, motion by Dan Blonigen to award bid to Crysteel and Ford in the amount of $30,262. Motion seconded by Fran Pair. Motion passed unanimously. 11. Consideration of approving 1989 contract for police protection with Wright County Sheriff. Council discussed the cost of extra patrol associated with monitoring cruising activity. It was noted by City Administrator Wolfsteller that the current contract calls for a potential expenditure of $8,000 associated with extra patrol. He went on to note that expenditure of such funds will depend on the need as it develops. in the event that the cruising problem diminishes, the City has the choice to reduce patrol and costs therein. After discussion, motion by Dan Blonigen and seconded by Warren Smith to approve said contract. Motion passed unanimously. 12. Consideration of authorizing Joint Fire Department Board to prepa:e a separate agreement with Monticello Township for use of new aerial leader truck. City Administrator Wolfsteller informed Council that as a result of the recent acquisition of a new aerial ladder fire truck, indications are that there may be a problem in allocating the cost of this new truck a.3 part of the formula included in our agreement with Monticello Township covering the fire department expenditures. The initial response of the Township was that they felt the ladder truck would be primarily used within the city limits, and the Township should not have to contribute toward its initial cost within the formula of the contract. 1P] Council Minutes - 12/12/88 Wolfsteller noted that the T wnship has a valid point in that the truck will primarily be used in the city; but at the same time, there may be instances where the aerial ladder fire truck will be needed to fight fires in the township and that a fair formula needs to be established that will cover the cost of using the ladder truck in the township. Wolfsteller recommended that the Council authorize the Joint Fire Board to establish a separate agreement covering township use of the new fire truck. Dan Blonigen noted that he would hate to see the truck needed and not be able to use it in the township. Fran Fair noted that the City should study the issue closely. Motion by Fran Fair and seconded by Bill Fair to authorize the Joint Fire Board to establish a separate agreement covering the township use of the new fire truck. Motion passed unanimously. 13. Consideration of inter -fund transfer. Motion was made by Fran Fair and seconded by Bill Fair to approve the transfer of $4,934 from the sewer improvement fund to the 1988 debt service fund to cover assessment on East County Road 39 project for City owned parcel (lift station). Motion passed unanimously. 14. Consideration of bills for the month of November. Motion by Warren Smith and seconded by Fran Fair to approve payment of said bills. Motion passed unanimously. At this point in the meeting, Teem Dolly outlined a proposal which called for the relocation of the existing park and ride function to an area directly north of the Silver Fox Motel. The current park and ride site would then be developed for commercial use. Staff informed Dolly that the City maintains the existing site, but the true ownership of the property has not been established. The County Attorney has not executed the process transferring the ownership of the property to the City. Furthermore, the transfer of the property to the City may include restrictions that might limit or prohibit development of the property for any use other than a park and ride facility. Council reviewed the matter and requested that staff contact the County for additional information on the matter. As the meeting cams to a close, Counciltnember Smith thanked outgoing Councilmember Bill Fair and outgoing Mayor Arve Grimsmo for their contributions to the City of Monticello. Smith recognized the efforts of Bill Fair in the area of long term planning and commended Fair for his willingness to speak his mind on difficult issues. Smith went on to express gratitude to Arve Grimsmo for maintaining a strong public trust and for providing steadfast leadership during his tenure. Others in attendance followed these comments with similar statements of thanks. d Council Minutes - 1/3/89 There being no further business, meeting was adjourned. Respectfully submitted, Jeff O'Neill Assistant Administrator O Council Agenda - 1/9/89 5. Consideration of adopting official City logo. 0.0.) A. REFERENCE AND BACKGROUND: The LOGO development committee and Stephen Henning of Henning and Associates are pleased to present a proposed City LOGO design for Council consideration. The actual unveiling of the LOGO will occur at the Council meeting as part of a short presentation to Council. Following is a brief review of the process utilized in development of the LOGO and an outline of the values and images of Monticello that the LOGO is intended to project. THE PROCESS Early in the process it was determined by the committee and the City Council that an experienced graphic artist should be enlisted to shape a new City LOGO based on the input of the Committee. Development of a request for proposal netted the City seven candidates of which four were interviewed. Once Henning and Associates was selected, work began in earnest on the actual [AGO itself. The LOGO development committee met four times with Henning during the process of shaping the LOGO. The initial meeting consisted of a general brainstorming session at which time the images and values associated with the community were assembled. Henning then prepared five designs based on the input he received at the first meeting. The remainder of the meetings consisted of committee response to Henning's further refinement of a LOGO concept selected at the second meeting. VALUES IMAGES INCORPORATED INTO THE PROPOSED LOGO The Monticello Community possesses many unique attributes and is blessed with a wide array of positive images and values that might be incorporated into a City LOGO. Of course, it would be impossible to design a workable LOGO that would incorporate all potential I= concepts. As you can imagine, it was a challenge to narrow the focus of the LOGO to capture the moot important concepts or the "essence" of the community. Although each person will look at the LOCA and interpret it differently, following are some of the concepts that the LOGO attempts to project. Positive values associated with a tightly knit community. Sense of optimism about the future, and the desire to move forward without relinquishing sense of community and small town charm. City location on the Mississippi River and next to the "Little Mountain". City location as a river crossing point. s City lucaLlon as a bridge lriawcen two nta jur maru arceo. ` Stephen Henning and members of the LOGO committee will be present to comment on the process and design of the LOGO. -I- Council Agenda - 1/9/89 B. ALTERNATIVE ACTIONS: 1. Adopt LOGO as presented. 2. Suggest modifications to LOGO presented, withhold adoption of LOGO pending design changes. 3. Deny adoption of LOGO. C. STAFF REODMMENDATION: It is the view of staff that the LOGO advisory committee as representatives of the City Council and citizens of Monticello has developed and achieved the LOGO development goals as set forth by Oouncil. Therefore, staff recommends that Council select alternative 1. -2- Council Agenda - 1/9/89 6. Consideration of appeal for variance request to allow additional pylon sign square footage and height - Applicant, First National Bank/Attracta Sign. (J.0.) A. REFERENCE AND BACKGROUND: Attracts Sign, a sign company hired by the First National Bank of Monticello, is proposing to remove the existing pylon sign and replace it with a new pylon sign. However, the new sign they are proposing to replace it with is a larger pylon sign in square footage and in pylon height. Two variances will be required prior to installation of this sign. The maximum sign height allowed by the Ordinance is 18 feet in height. The applicant is proposing to be allowed to construct the sign with a height of 25 feet. The applicant is also proposing a pylon sign of 108 square feet where the maximum allowed is 50 square feet. The applicant does not attempt to demonstrate any hardship in the application. It is the view of the applicant that they should be allowed to develop a sign equal to that which exists at the Security Financial building site. An administrative decision was made back in 1985 to allow Security Financial to relocate their existing non -conforming pylon sign from the current site of the A-V Room to the new location. The sign that was relocated is 26 feet high and has a sign area of 100 square feet. Unfortunately, City staff mistakenly allowed re -installation of the non -conforming sign without prior review by the Planning Commission. B. ALTERNATIVE ACTIONS: 1. Approve the variance request to allow additional pylon sign height and sign square footage. Since the action taken by City staff was improper in terms of procedures outlined in the Zoning Ordinance, a true precedent has not been set. In a court of law, the City would not likely be compelled to follow the precedent and grant the proposed variance because the appropriate governing bodies were not given the opportunity to make a ruling regarding the "precedent" setting event. However, it may be that the City Council, from a public relations standpoint, would desire to grant the variance despite the fact that a true precedent has not been established. If this to the case, an amendment to the sign section of the Zoning Ordinance should be developed which redefines sign height and size requirements. 2. Deny the variance request to allow additional pylon sign height and square footage. City Council could justify denial of the variance request based on the fact that criteria for granting a variance have not been met and �- because there is no bona fide pre( -&&Int established when City -3- Council Agenda - 1/9/89 staff granted the sign permit to Security Financial which allowed the relocation of an existing non -conforming sign. Furthermore, granting of the variance as proposed would ultimately result in an amendment to the Ordinance that would double the existing maximum sign area allowed and increase the height maximum by 38 percent. Changing the Ordinance in such a drastic manner may be too big of a price to pay for the sake of maintaining a precedent set by mistake. C. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommended denial of the variance request because approval opens the door to development of signs that will be twice as large and 38 percent higher than what is currently allowed by Ordinance. The Planning Commission recognizes that it might be good form to follow the precedent even though it was set by mistake. However, in this case, it is difficult to follow the precedent because the variance request is so extreme and because the long term effects of granting this variance and bending so far from current maximums could have a negative long term impact. D. SUPPORTING DATA: Copy of the location of the proposed variance request; Copy of the site plan for the proposed variance request; and a copy of the Sign Ordinance section. -4- ar wait _ � a a rte �urr� ; Amar rtvt '�►a,� "`'� "� rri,� nrn �, �arrrr rma rr. �l�s ua, .� �narir• �tr������� • "� stilt, ' '�;! '�'� Ute' ��cw�ria aru t rr�ia . ta�:�� r rrt �,��� � r►ir� rrtr� • rrttc 3- � I ATTRMT —7—.7 NO ".. Avg swim 147 14-." I RICK"119, to $3473 I 3-9 [E14(b) 3-9 [E14(e) (b) Parking Areas, Driveways: No part of the pylon signs shall be less than t five (5) feet from any driveway or parking area. (c) Area, Height Regulations: SPEED AREA HEIGHT ROAD CLASSIFICATION (MPH) (SQ.FT.I (FEET) Collector 30 25 16 35 5o 20 40 100 24 Major Thoroughfares G10 50 1s) 35 100 22 40 125 24 45 150 26 So 175 28 Freeways and 55 200 32 Expressways and above (d) Definitions: Definitions of road classifications apply as defined by the official Comprehensive Plan as adopted. ,,fes (a) Application: The level at which the sign control system applies is dotormined by the type of road, as defined above, which directly abuts the subject property. I. In the case of subject property directly abutting more than one (1) road, each designated by a different road classification type, the less restrictive classification shall apply in determining sign area and height. ii. Actual sign height in determined by the grade of the road from which the sign gains its principal exposure. iii. Area as determined by the formula under 3 (c) above, applies to one (1) face of a two (2) laced pylon sign, or two (2) faces of a lour (4) faced Sign, etc. Ly. A bonus allowing "Freeway Standard Signs" (200 square feet in area and 32' high) in a commercial or industrial area is available to all businesses located within 800 feet 4t a freeway but do f_ not abut o freeway. �P Council Agenda - 1/9/89 7. Consideration of appeal for variance request to allow an additional pylon sign on a B-3 (highway business) lot. Applicant, Tom Thumb Store. (3.0.) A. REFERENCE AND BACKGROUND: As you may recall, the Planning Commission acted in September 1989 to grant a variance request to the Tom Thumb store which allowed the installation of a sign that exceeds maximum height and size requirements as outlined in the zoning ordinance. A variance of 64 square feet was granted to the sign area and the sign was allowed to be placed at a height of 50 feet which required a variance of 18 feet. The Planning Commission granted the variances somewhat reluctantly on the basis that a previous precedent compels granting of the variance. On the heels of the approval of the above variance request, the Tom Thumb food store requests that the City grant another variance that will allow the installation of a second pylon sign that will replace the original pylon sign. The second pylon sign proposed will include the same advertisement as the larger sign and will be still larger than the original sign. The sign company contends that they were never told that they would be required to replace the existing pylon with the new pylon. Please note in the agenda supplement sent to the Planning Commission that it was clearly spelled out that the new sign was intended to replace the old sign. No hardship is cited as justification for the second pylon sign. The sign company sites the presence of two pylon signs at the nearby Ford dealership as justification for development of two signs at the Tom Thumb. ANALYSIS This request does not meet any of the criteria for granting a variance. Furthermore, it is our view that the reasons for granting two pylon signs to the Ford dealership are unique to the business activity at this location and, therefore, this precedent cannot be directly applied when considering the Tom Thumb variance request. According to the recollections of the City Administrator, and according to the meeting minutes of November 7, 1977, the Ford dealership was allowed to install two small pylon signs because the business needed to advertise two distinct functions. If you visit the site, you will note that each sign contains a separate advertisement with no message repetition. On the other hand, the proposal submitted by the Tom Thumb store calls for two signs containing the same message. Therefore, the Ford dealership precedent does not apply to the current situation. Please visit the site and note that the larger of the two Tom Thumb signs is clearly visible from the freeway as intended and it to also readable from both directions on Highway 25. Also note that the "Tom Thumb" advertisement is very prominent on the face of the building as well. It appears that there is more than sufficient signage present to indicate business use of the structure. -5- Council Agenda - 1/9/89 B. ALTERNATIVE ACTIONS: 1. Deny the variance request. 2. Approve the variance request that a truly negative precedent will not be set. C. PLANNING COlM7ISSION RECOMMENDATION: It is the view of staff and the Planning Commission that the variance request does not satisfy any of the criteria associated with granting a variance, and as such, the City would not be taking, in our estimation, unreasonable action by denying the variance. Furthermore, it is our view that the presence of two pylon signs at the Ford dealership does not create a precedent that can be applied in this situation. Finally, granting of this request will set a precedent that will allow other businesses to install two pylon signs at each business location which, in our estimation, is not in the best interest of the community. For reasons stated above, the Planning Commission recommended denial of the variance request. As a final note, if Council begins to lean toward rejection of the variance request, it is likely that the sign company representative will attempt to negotiate with Council for a second pylon sign of reduced size. If this happens, it is recommended that Council direct the applicant to submit a new variance request and begin the variance process over. D. SUPPORTING DATA: Copy of previous agenda item pertaining to original variance request submitted by Tom Thumb Storer Plan for enlarged second pylon sign; Copy of meeting minutes pertaining to Council decision to allow the Ford dealership to have two pylon signs. n 'PI V / f -6- Planning Agenda - 9/6/88 4. A Variance Request to Allow a Pylon Sign to be Constructed in excess of the maximum Sign Square Footage and Hexgnt Requirements. Applicant, Tom Thumo Store. W.O.! A. REFERENCE AND BACKGROUND: The Tom Thumb Food Store is proposing to be allowed to replace their existing pylon sign with a combination Tom Thumb Store sign and a separate Phillips 66 gasoline station sign. The total square footage of the two signs combined is 264 square feet threby exceeding the 200 square foot maximum allowed by ordinance. it is also proposed that the new combination sign be elevated to 50 feet in height which would exceed the maximum of 32' allowed under the freeway bonus. The maximum allowed under the freeway bonus is 32' above the traveled portion of the road which gets its major exposure, in this case it would be Highway 25. Variances have been requested by other businesses in this area for additional sign height and sign square footage and have been approved in the past. B. ALTERNATIVE ACTIONS: 1. Deny the variance request to allow a pylon sign to be constructed in excess of the maximum sign square footage and height requirements. Planning Commission must determine if there are circumstances that justify the proposed variance. It may be difficult for the applicant to make a good justification for the variance request. Applicants single justification appears to be based on the desire of economic gain which will be the result of better advertizing created by a higher and bigger sign. The desire for economic gain is not a criteria for awarding a variance according to the zoning ordiance. Therefore, unless there is another factor justifying the installation of the higher and larger sign, it appears that there are no grounds for granting the variance. If the Commission does decide that the request is reasonable and a variance is appropriate, then it should consider taking future action to amend the ordinance to allow this type of sign development to occur without requiring a variance. Such an amendment would create an ordinance that better reflects the values of the Planning Commission regarding freeway signage. 2. Approve the variance request to allow a pylon sign to be constructed in excess of the maximum sign square footage and height requirements. It appears that on previous occasions, the Planning Commission has allowed installation of signs higher and larger than the maximum allowed, therefore it appears that a precedent has been set. Since I am not familiar with the case history I am not sure how previous precedents affect this case. Previous precedent may compoll the Planning Commission to approve this variance request. As of the preparation of this agenda item, information regarding the precedents has not been collected. I hope to have this information at the meeting. DO Planning Agenda - 9/6/88 C. STAFF RECOMMENDATION: Staff recommends denial of the variance request. The sign as presented would be in excess of the maximum amount of sign height and square footage allowed by ordinance under the freeway bonus portion, which allows a maximum of 200 square feet of pylon sign area and a maximum of 32 feet in height. Such a large variance does not appear justified and awarding the variance could create a precedent that would add to the proliferation of higher and larger signs which could result in significant visual blight. If the Planning Commission desires to approve this request, it should consider adopting new language regulating free -way signage. D. SUPPORTING DATA: Copy of the location of the proposed variance request and copy of the site plan for the proposed new pylon sign and a copy of sign square footage and sign height requirements. 0 rG A A PHILLIPS' REG�L A R ---I UW�E�AEO I �i�_I _�o I , �o �y r I November 7, 1977 to approve the building pe. -mit request of Mencicello ?ord contingent upon 'I final review and approval by the building inspector and city engineer. ;i. L. Public Hea-ring - Variance Request - Two Pilon Signs. %Ionticello Ordinance Section 10-3-9 allows only 2 wall signs or one wall sign and one pylon sign. Monticello Ford, Inc. requested one wall and two pylon sign3 (one for new cars and one for used cars). Mr. Flake indicote,n that the necessity of two pylon signs comes about because of Ford Motor Cr.. ;�;.. requirements established for new car dealership builiings with both new an,. used car soles. J. Blonigen entered a motion, seconded by P. White and •unanimously carried to grant a variance to Monticello Ford to allow two pylcn signs in addition. to one wall sign. qtr_ 5. piblic Haaz-iav, -Variance Request - SiRn Height Requirements. IT Monticello Ordinance Section 10-3-9 limits the height of a pylon sign to 321 if a business is "on or within 800' of a freeway". Ford Motor Co. has indicated to Mr. Flake that Monticello Ford can qualify ?� for a 42' cign based on criteria established by the corporation for new a dealerah-lps and as a result Mr. Flake requested that a variance be granted • �, for the new car dealership sign allowing a height of 421. sun A motion was made by G. Walters, seconded by D. Blonigen and unanimously r= carried to deny the variance requested and require all pylon signs to meet. �+ the 32' heignt limit. 41- 6. Public Hearin¢ - Variance Request - Curb Barrier. *• Monticello Ordinance Section 10-3-5-(0) requires a curb barrier along the perimeter of the off-street parking area. Monticello Ford, Inc., is re- questing a variance to provide a curb barrier only along the entryway to the site but not the entire parking area since future expansion might necessitate tearing up portions of the curb barrier. MAS. -- , ti.� A motion was bade by P. White, seconded by A. Grimsmo and unanimously carried to approve the variance requested provided a curb barrier is instal.- 6;? an both aides of the entrance drive on the northerly portion of the parkin, } , area and building frontage, with the balance of the curb barrier aro=d the parking area perimeter completed within two years of occupancy. Motion to ad•,aurn was made by P. White, seconded by A. Grimamo and unan ,%..:sem carried. "i RI. -.K Wo.:st:l,ler, Aam. Asst. R'4/ m,',q sit's Ir MAS. -- , ti.� Council Agenda - 1/9/89 8. Consideration of replatting request to replat an existing residential subdivision plat. Applicant, Dan Frie. (J.O.) A. REFERENCE AND BACKGROUND: Dan Frie is requesting preliminary approval from the City Council to replat the original plat of the Meadows subdivision. The Planning Commission has reviewed the preliminary plat and approved it contingent on the developer completing additional requirements as listed later in this memo. The developer has agreed to completing all the requirements listed prior to consideration of the final plat. SITE PLAN REVIEW The major changes from the originally approved plat are as follows: In the original plat, Redman Lane connects Prairie Road and Marvin Elwood Road. The replat calls for Hedman Lane to become a loop street. By looping Hedman Lane, additional lots are created and the cost per lot to develop the property is reduced. Elimination of the through street will not bring a major change to the expected traffic pattern and could be viewed as a positive change. The other alterations to the original plan are outlined in bold blue on the accompanying preliminary plat drawing. Of the lots created with the original plat, 10 are slated for modification or creation under the new plan, with one lot added to the original plat. The project will be completed in phases as outlined. Following is a City staff review of the proposal in terms of rules and regulations contained in City of Monticello land use engineering and design standards. City Engineer, John Badalich, has had the opportunity to review the plat and has found no major deficiencies in the design. LAND USE ISSUES This proposal was reviewed in terms of the requirements associated with the R-2 zone because as part of the proposal, the property will be rezoned from R-3 to R-2. The proposal meets or exceeds all minimum requirements of the R-2 District except for the following. Block 3, Lots 5-8, each possess a land area which is less than the minimum prescribed by ordinance. This problem can be rectified simply by adding 10 feet to the length of the side yards of each of these lots. Currently, the property is zoned R-3 which requires that all side yard setbacks meet the minimum of 20 foet. The large setback requirement reduces the building site area to the extent that it may be difficult to situate single family homes on come of the lotei therefore, it is proposed that the zoning be changed to R-2 prior to approval of the final plat. The property could also merit rezoning because of the potential negative effects or conflicts in land use between R-3 (high residential density) and R-2 (medium residential density) land uses. The rezoning issue could be handled at the next meeting prior to consideration of final plat approval. Council Agenda - 1/9/89 At the present time, Dan Frie does not own the area encompassed by Lot 1, Block 1. This parcel is owned by John Sandberg who bought it from Mr. Rlucas. Before this preliminary plat can be approved and recorded, Frie must indicate evidence of ownership or gain the formal approval of this subdivision and platting therein from Mr. Sandberg. Incidentally, this parcel was subdivided and recorded utilizing a metes and bounds description without review by the City of Monticello. According to the Zoning Ordinance, this parcel must be platted prior to issuance of a building permit. ENGINEERING ISSUES Sanitary Sewer/Water Systems Upon initial review by City staff, it appears that the plans for sanitary sewer and water system additions meet City requirements with the following exceptions. The plan should be updated to show services to Lot 6, Block 4, and Lot 1, Block 1. Roads The plan calls for an extension to Prairie Road. It is recommended that the plans include development of a temporary turn -around where this extension terminates. Although it appears to be a sharp corner, the Hedman Lane curve does not exceed City standards according to John Badalich. Storm Sever/Drainage Plan The plan needs to be refined to show complete drainage pattern of water draining from rear of Lots 1, 3-1, Block 2. A culvert may be necessary where the Marvin Elwood Road extension meets River Street. this question should be analyzed and resolved prior to final plat approval. The plan calls for development of a system of swales that will channel water along lot lines to the city storm sewer system. Prior to approval of the final plat, it should be verified that existing lots are graded in such a manner so as to allow the water to pass around buildable areas as outlined. B. ALTERNATIVE ACTIONS: As noted above, there are a number of relatively minor issues that need to be resolved prior to approval of the final plat. It appears that the developer to able and willing to resolve such issues to the satisfaction of the Planning Commission. City Council may elect to act as the Planning Commission did to approve preliminary plat in anticipation of the developer cL)q)leting additional requirements noted below. -a- Council. Agenda - 1/9/89 1. Motion to approve preliminary plat with the following changes to be made prior to final plat approval. LAND USE ISSUES Add 10 feet to the side yards of Lots 5-8, Block 3. Developer to submit request for rezoning of property from R-3 to R-2. Developer to show proof of ownership of Lot 1, Block 1, or obtain written approval of plat from owner. ENGINEERING ISSUES Sanitary sewer/water Systems Plan should be updated to show services to Lot 6, Block 4, and Lot 1, Block 1. Provide additional engineering detail regarding drainage questions noted above. Roads Provide plans for temporary turn -around at termination of Prairie Road. 2. Deny approval of the preliminary plat. Consider approval at such time that issues noted above are resolved. C. STAFF RECOMMENDATION: Staff recommends that the City Council approve the preliminary plat with final plat approval contingent on development of revised plans that satisfy the requirements noted above. Since Frie has agreed to the rezoning concept and since he has agreed to make other adjustments to hie plan, it is our view that the preliminary plat be approved with final approval contingent on submission of a revised plan. D. SUPPORTING DATA: Preliminary P1_atr Peasibility Study. rx -9- MEYER-ROHL/N, INC. O Q ENGINEERS -LAND SURVEYORS 1111 Hwy 15 N., Buffalo, Minn. 55313 Phone 612. • 682 -1781 November 16, 1988 Mr. Dan Frie 206 West Broadway Monticello, MN 55362 Re: Feasibility Study for "The Meadows", Phase II Monticello, Minnesota Dear Mr. Frie: We thank you for this opportunity to submit this feasibil- ity study for your proposed development. This feasibility study �L will outline the necessary construction and engineering which will be required to adequately serve this area, along with the associated cost. Project Location The areas to be serviced by the following improvements are as follows: Lots 3, 4, 5 and 6 of Block 2, Lots 2, 3, 4, 6, 7 and 8 of Block 3, and Lots 2, 3, 4, 5, 6, 7, 8 and 9 of Block 4, all within "The Meadows" development, and Lot 1 of Block 1, Lot 1 of Block 2, and Lots 1, 2, 3, 4, 5, 6, 7 and 8 of Block 3 "The Meadows Second Addition". See Attachment 1. "The Meadows Second Addition" is, for the most part, being replatted out of the southwest corner of The Meadows development. Watermain An existing 12 -inch watermain exists on the east edge of Lot 1, Block 1, "Thr. Meadows second Addition". Therofore, only a lhoro P. Moyor. Professional Engineor Robert Rohlin, Licensed Land Surveyof IL Feasibility Report page 2 short service line will be required to serve this lot. A 6 -inch watermain will be looped from Marvin Elwood Road and will service the lots adjacent to Edman Lane and Meadow Lane. A 6 -inch watermain will be extended into Crocus Circle. The existing 6 -inch watermain on Prairie Road will be extended west approximately 150 feet to the southwest corner of "The Meadows Second Addition". Consideration should be made to assessing a portion of this watermain to Lot 1, Block 1 of "The Brothers" development, since the extension of this watermain would also benefit this lot. The existing fire hydrant at the west end of Prairie Road will be removed and relocated to the end of the proposed watermain to provide better system maintenance. Fire hydrants shall be located within the development to provide the necessary fire protection. Water services to all of the lots shall be 1 -inch in size. See Attachment #2 for the proposed water improvements. Sanitary Sewer An existing 10 -inch sanitary sewer exists on the east edge of Lot 1, Block 1, "The Meadows Second Addition". Therefore, only a short service line will be required to serve this lot. An 6 -inch sanitary sewer line will be extended up both Edman Lane and Meadow Lane from the existing 8 -inch sewer lines which were previously stubbed out for future extension up these roadways. An 8 -inch sanitary sewer line will be extended into Crocus Circle. The existing sanitary sewer on Prairie Road will be extended west approximately 150 feet to the southwest corner of "The Meadows Second Addition". Consideration should be made to assessing a portion of this watermain to Lot 1, Block 4 of "The Brothers" development, since the extension of this sewer line would also benefit this lot. All sewer services shall be 4 -inch in size. See Attachment #2 for the proposed sanitary sewer improvements. o Feasibility Report page 3 Storm Sewer Storm sewer shall be extended from the existing stub at Marvin Elwood Road to the intersection of Meadow Lane and Crocus Circle. This storm sewer was identified as a part of the original grading and drainage plan for "The Meadows". The storm sewer will range from 12 to 18 inches in size. See Attachment #3 for the proposed storm sewer improvements. Streets Marvin Elwood Road, Edman Lane, Meadow Lane and Crocus Circle shall have a street width of 38 feet from back to back of curb. The cul-de-sac shall have a 54 -foot radius to the back of curb. The above referenced streets will be constructed with surmountable curb G gutter. Prairie Road will be constructed utilizing a rural section design of a 24 -foot bituminous surface and 3 -foot shoulders. All streets shall be constructed with 3 inches of bituminous and 8 inches of Class 5 aggregate base. Consideration should be made to assessing a portion of the street improvements for Marvin Elwood Road to the Edgar L. Lucas property west of "The Meadows" because of potential benefit. Please note that the cost of grading the street and some general site work has been included in the cost estimate below. Cost Summary Attachment #1 shows the different construction phases for the cost estimates given below. Z have included a third phase for the work to be done on Prairie Road. By doing this, you can plan how you wish to handle this area in an economical manner. C Feasibility Report Page 4 Phase One watermain Sanitary Sewer Storm Sewer Street Potential street assessment to others: $5,300 Phase Two Watermain Sanitary Sewer Street Phase Three watermain Sanitary Sewer Street Potential assessment to Lot 1, watermain Sanitary Sewer Street S 24,500 S 24,500 $ 10,400 S 62,400 $121,600 $ 16,700 $ 14,300 $ 37,700 $ 68,700 $ 5,700 S 5,800 $ 6,200 $ 17,700 Block 1 of "The Brothers": $2400 $2700 $2100 The above costs include the construction cost plus a 20% escalation to cover engineering, contingencies, city administra- tive and city legal costs. No bonding or financing costs have been included. Conclusion In conclusion, the above described improvements are Feasibility Report page 5 feasible and would be a benefit to the adjacent properties. If you have any questions, please feel free to contact me. Sincerely yours, MEYER-ROHLIN, INC. Norman Gartner Professional Engineer sl cc: File S-88339 D "W[Wt* Rod a r.. Cho 4= -ATTACHMENTI -.PROJECT LO-CATI.Q.N J.h" W, S.�d po, Do, 396 v. Fri" 11 PHASE I Edo., L. L.m Rout! 1. Do. 3011 THE MEADOWS le IN' P IV IV, 0614? R-31 4 Z�� *-!so PHASE F Ilia MCA OWS, 'Sk'ON ttz 14 mi�ftw�www — — — — — — — — — —■ 40 HA �7— —7• INI n-3 I ALOCK I-2 � • J13.34__ ' ++► ATTACHMENT 2 '•'-SEWER-& WATER PLAN 1 IC I `� lu r I - •� '�sRcu ,tia /a- z ti • o, l , q � � 3 4q, •.•�on1• r � �,;•� 44 '� ....i. Aj,r` +>"•Q."~s 1 .°j��'��F B .. Via• yer d 1 Prn oreed• 6' W ` " 9' r� Piopoaod �8 i .. •�d t' it t b�'. �'•; �` ,� so 'I"', Semoi'�.r ^. +.P, �dooad'b e' .`Sy 7 --, 7 ^� u V ;, 3 r,+,e`ilory 6emcr' , •�� � 2"' :��:' � reg •.ti v a d C:,i, P • 0_'�. 1 R-31 1 — T — on-.�v Al l= p, 9 u 8 F.°. fff^•y?�.M. Propoerd d, Welor rr i• I n 1 a // 1 1 a �� \ °• Sanllaiv Sery r u01 /�� 1 1 16/ `L'] I{• 1�� P�A':' Qr�" I4111 $ T- .ems "',. --.�:e.•,._. ,. . R-2 •o�Y r.•. m..o.r n rlt pr, ..... p.rf.w..?ue �n.aa 8 A� Il 29 I� 2322 P'"' ;I + 6 . V 6' Welfr• �.J�L�JI � Lp� w, .�a`..o h.r..�c•.. 4.... ��_ �Ipa.-.A1tA tJ:lf /�/..,...... si.'+:3�'_—_ e-- -•`�t� W�opoeeo ., r '�I1� Ger - f0' Senitery Se wrnr� Fw+wA.r'.1 _ t' -6C3"NJ^�. 1 R-3 \LOT 1 BLOCK e Tlffj + r f 1-2 ATTACHMENT 3 GRADING & DRAINAGE PLAN CurlB Gutter-•=-�S, ' Jib �.�_ ^^ 112.1 .ry. tiff • 4,,JY �Cq �h+,=�. W��'-F ,�y «i t..��Y� f�i..' � ;'f'a. t — ` w 41t�t Qn7 4171 •I � 1f77i �, •rµ. r;Ve Ir•..+w nc �N«+•d« �+.rra.1 C.ea G..o ID fl.0-,,11. gfrs Council Agenda - 1/9/89 Consideration of replatting request to replat an existing let into six townhouse lots and one common area let. A variance request to allow a replatted lot to have less than the minimum lot width requirement. A replatting request to replat an existing lot into four townhouse lots and one common area let. Applicant, Jay Miller/Fairway Court. (G.A.) A. REFERENCE AND RACKGROOMD: Mr. Jay Miller will be before you requesting to replat his existing previously approved two subdivided lots into one six -unit townhouse lot and one common area lot, and the other subdivided lot being four townhouse unit lots with one common area lot. On the northerly portion of this subdivided lot, Mr. Miller is proposing to construct six townhouse units with a common area around them. As you will note on the enclosed site plan, the lot width of this northerly portion shows a lot width of 64.25 feet, where the minimum required by Ordinance is 80 feet of lot width. However, at the 30 -foot front yard setback line, Mr. Miller does exceed the minimum 80 feet of lot width at the 30 -foot setback line. In looking at the townhouses as they are situated on the northerly portion of this lot, Mr. Miller has demonstrated that he can fit six townhouse units on this lot and still stay within the minimum setback requirements. As the townhouses are situated on this northerly portion of this lot, one would question how Mr. Miller is going to serve the six townhouse units with a driveway/driveways and account for some type of circulation within the driveway parking area. To accommodate some sort of driving circulation within the driveway/parking area, there will need to be a 20 -foot space in front of each townhouse unit to accommodate a parking space outside of the proposed garages to the front of these units and also accomodate a 24 -foot driving lane in front of this 20 -foot parking space in front of the townhouse garages. To accommodate a 20 -foot parking space and a 24 -foot driving lane in front of the townhouse garage units, the northeasterly townhouse unit, townhouse unit All, may encounter some type of difficulty backing out of its parking space in front of the townhouse unit into the 24 -foot driving lane. In looking at the south portion of this lot, the lot will accommodate four townhouse units and one common area around these townhouses. The layout of these four townhouses on the south portion of this lot demonstrates the similar layout to what you see in Colony by the Greens Second, Third, and Fourth Additions. These four townhouses as shown on the enclosed site plan do meet or exceed the minimum setback requirements. The City staff feels that some serious consideration should be done for Mr. Miller revising his site plan to show the eight townhouse units being placed on this previously approved subdivided one lot. Prior to the platting of the final plat of the Par West development, this lot, Block 5, Lot 1, along with Lots 6, 7, 8, and 9, of Block 4, were designated lots to accommodate up to eight townhouse units. However, the lot in question, fo, which Mr. Miller has received approval for simple subdivision, can accommodate up to ten total townhouse units. -10- Council Agenda - 1/9/89 ` with the layout that Mr. Miller has proposed, he definitely meets the minimum requirements of the Ordinance of these ten townhouse units on this lot. City staff feels the developer is taking advantage of the large size area of this existing lot to accomplish two additional units when eight townhouse units and one common area lot would fit quite nicely. B. ALTERNATIVE ACTIONS: 1. Approve the replotting request to replat an existing lot into six townhouse lots and one common area lot. 2. Deny the replotting request to replat.an existing lot into six townhouse lots and one common area lot. 3. Approve the variance request to allow a replotted lot to have less than the minimum lot width requirement. 4. Deny the variance request to allow a replotted lot to have less than the minimum lot width requirement. 5. Approve the replotting request to replat an existing lot into four townhouse lots and one common area lot. 6. Deny the replotting request to replat an existing lot into four townhouse lots and one common area lot. C C. STAFF REC.'OMMENDATION: The developer has chosen to replat the recently simple subdivided lot to accommodate six townhouse units and one coimnon area lot on the north portion of this existing lot, and also to replat the southerly portion of this existing lot into four townhouse unit lots and one common area lot. The developer has not demonstrated any hardship in the creation of ten total townhouse units on this platted lot other than he has excess land area which he would like to develop to its fullest extent which would allow a six unit townhouse building on the northerly portion of this lot and a four unit townhouse building on the southerly portion of this lot. The staff still questions the layout of the six townhouse units on the northerly portion of this lot with the parking and parking circulation to be created within the off-street parking and parking circulation to be created within the six townhouse unit lot. D. SUPPORTING DATA: Copy of the location of the proposed replotting request; Copy of the site plan for the proposed replotting request. elm i A replatting request to replat an existing �\ �1 lot into 6 townhouse lots and one common +- is !� area lot. A variance request to allow a -- c �• {� replatted lot to have less than the minimum ' 1'` j` lot width requirement. � 1 A replatting request to raplat an existing lot into # townhouse lots and one common area lot. (\"� ♦♦,� Jay Millar/Eairvay Court -------------------- --r=--------------E 7. CaVr tar 3 or �n €tis j...•�, ��'f�y,,1�,// ':"{���j=' � .11 :':M✓i"1 t'r1/'; �.� -..moi. 1. � _`A'...s• " \ •\ 1A.� _'+ti �Mj id J��y,;,..�,,p N88*26 op . FA ..7500- Ai "M 0600 re PP "00 3 4 r4 : A r P.m POP. IT -Rfi 02 f -z"2 'v4Z' v A"98 pq BLOC#se•reoP7 ONE saa-26'02'W 479.05-- w of $loc. a. P.- -ws, a Council Agenda - 1/9/89 10. Consideration of simple subdivision request to allow an I-2 lot to be subdivided into two lots. Applicant, Oakwood Industrial Park Partnership. (G.A.) A. REFERENCE AND BACKGROUND: The Oakwood Industrial Park Partnership is proposing to simple subdivide one of the existing I-2 (heavy industrial) lots into two lots. The proposed lot to be subdivided is Block 3, Lot 1, Oakwood Industrial Park Addition. The Partnership has indicated they have a prospective buyer for the westerly 223 feet of this lot for potential development. The remaining portion of this lot to be subdivided would be under an option agreement with the potential buyer. The proposed lot to be subdivided into two lots will have each of the two lots meeting the minimum lot square footage and lot width requirements under I-2 (heavy industrial) zoning. B. ALTERNATIVE ACTIONS: 1. Approve the simple subdivision request to allow an I-2 (heavy industrial) lot to be subdivided into two lots. 2. Deny the simple subdivision request to allow an I-2 (heavy industrial) lut to be subdivided into two lots. 3. Approve the simple subdivision request to allow an I-2 (heavy industrial) lot to be subdivided into two lots with the following conditions: a. If the easterly portion of this subdivided lot is not purchased by the potential buyer of the westerly portion of this lot, the owners, the Oakwood Industrial Park Partnership, or a new potential buyer, will be responsible for the complete installation of a new service to this easterly lot. b. Drainage and utility easements be incorporated on the site plan as shown on the enclosed site plan. C. STAFF REODMMENDATION: The proposed I-2 (heavy industrial) lot to be subdivided does meet or exceed the minimum lot area and lot width requirements under I-2 (heavy industrial) zoning. The City staff feels two conditions should be added to the simple subdivision request if it is approved as follows: a) the owner, the Oakwood Industrial Park Partnership, or a new potential buyer if the proposed potential buyer of the westerly portion does not exercise his/her option to purchase the easterly portion of this proposed lot to be subdivided, is responsible for the complete installation of a new service to be provided to this easterly lot. b► the drainage and utility �' av -12- Council Agenda - 1/9/89 easements be incorporated on the simple subdivision plat as shown on the enclosed site plan prior to its recording. D. SUPPORTING DATA: Copy of the location of the proposed simple subdivision request; Copy of the site plan for the proposed simple subdivision request; Copy of the drainage and utility easements for these two proposed simple subdivided lots; Copy of the Ordinance section under heavy industrial lot area and lot width requirements. -13- C.�/ ZZ _ CT HIGH • /� $� �! �'.dc_: o A almple au I Vlc{{on'r{',� uaet t allo •• '� �, �1 .• an I-3 (ada 1ndvjeo a lbt o bd � �• oubdlVidod t0 tyyy"'tj�}}�o00���10 a�. Oakwood Inds t Park Artne p Mgo inneseta DEPARTMENT OF ECONOMIC DEVELOPMENT Industrial Park Profile Oakwood Industrial Park Monticello, Minnesota 0 200 400 FEET Mmeso DEPARTMENT OF ECONOMIC DEVELOPMENT Industrial .Park Profile Oakwood Industrial Park Monticello, Minnesota Q AVAILABLE PARCELS THOMAS PARK , rials_•_•_ r. �- s1=t��r"`.-�. . mP :wadi\. ,off ,mr •jpM _ - •" R�TII:'r'^c -. \% CHELSEA RD. = WJ. w.w �x•\ U0.00 -a•c- Ula. i �„• •\.�f� I - ,��.: - �-,.,�-� '�'— fie. Y.T .rae• +.em,r -aeeao�-� Z, •rim:. _/., ,m,t• - .fnm_J-,;. • rna _ Y rt g n » io\ \ g` a e-. 8 a- r t. V I ^v r' raw canoe\,, �,. us eo f :±ni.e: -•I•. ane' � � , �,aoa'•.� V1 = OUNOAS \ RD. 1 I I \\1 ; - � rn .ee er. weal mm \ \. .rm - aw,ra .ar• in addition, each condominium unit shall lhave the minimum lot area for the type of housing unit and usable open space as specified in the Area and Building Size Regulations of this Ordinance. Such lot areas may be controlled by an individual or joint ownership. (F] In residential districts, where the adjacent structures exceed the minimum setbacks established in Subsection [C] above, the minimum setback shall be thirty (30) feet plus two-thirds (2/3) of the difference: between thirty (30) feet and the setback or average setback of adjacent structures within the same block. 3-4: AREA AND BUILDING SIZE REGULATIONS: [Al PURPOSE: This section identifies minimum area and building size requirements to be provided in each zoning district as listed in the table below. DISTRICT LOT AREA LOT WIDTH BUILDING HEIGHT q A-0 2 acres 200 N/A I R-1 12,000 so 2% R-2 12,000 80 21: R-3 10,000 BO 2 R-4 48,000 200 1 PZ -R 12,000 80 25 PZ -M 12,000 80 2 0-1 8,000 BO B-2 N/A 100 2 B-3 N/A 100 2 B-4 N/A N/A 2 1-1 20,000 too (1-2 30.000 100 2) 1. The building height limitation in an R-3, PZ -M , B-1, 0-2, B-3, B-4, I-1, and I-2 zoning districts shall be two (2) stories. 2. In zoning districts R-3, PZ -M, B-1, B-2, 0-3, B-4, I-1, and I-2, a (3) three story building may be allowed ee a conditional use contingent upon strict application of a requirement that fire -extinguishing systems be installed throughout the building. (Requires a cond,i.ti.onat use pevnit based upon procedurea 4et 60rth in dnd regutated by Chapter 22 06 thio ordinance I . Council Agenda - 1/9/89 11. Consideration of request by Monticello Youth Hockey Association for tinancial assistance. (R.W.) A. REFERENCE AND BACKGROUND: At the previous Council meeting, Mr. Jerald James, vice President of the Monticello Hockey Association, appeared before the Council to request City assistance in snow removal from the Hockey Association's rink in the Fourth Street Park. It has always been the City's past practice to help out the Hockey Association for snow removal operations, and the City intends to continue this support when personnel are available. Mr. James also indicated he wanted to appear at the next Council meeting to further discuss the Hockey Association's operations; and although he was not specific, I assume the intent was to ask for additional assistance of some sort. I met briefly with Mr. James on Tuesday, January 3, and was presented with a proposal by the Youth Hockey Association requesting additional financial support for the Hockey Association's program. As you can see by the information supplied by the Hockey Association, they are requesting three specific items, only one referring to the assistance with snow removal which we have already committed to. The second request concerns cash assistance for some of their operating costs and also a request for the City to purchase a John Deere tractor and sweeper for their exclusive use. In regards to the cash assistance, you will note they are requesting abatement of the $500 annual payment they have been making since 1983. This annual payment is not actually a rental fee, but pertains to the storage building addition that the City constructed onto the warming house in the fall of 1982 at the request of the Youth Hockey Association. The Hockey Association had requested permission to build a storage shed on the Fourth Street property to store their tractor, sweeper, and snowblower equipment, etc. A committee was formed in September of 1982 to consider the construction of a storage facility and public restrooms to the warming house. As part of the agreement, and based on the request of the Hockey Association, the City proceeded with the expenditure of approximately $11,000 to $12,000 to construct bathroom facilities and the storage building addition to the warming house with the understanding that the Youth Hockey Association would reimburse the City the cost of the storage building portion of the project totaling $5,250 in annual installments of $500 per year interest free. Since 1983, the Youth Hockey Association has had exclusive use of the storage building for their equipment purposes and has made the $500 annual payments and the balance remaining is still $2,000. This will provide a little information as to the background on where the $500 payment each year comes from; but it to not necessarily considered a rental fee, as it was initially constructed by the City based on the Hockey Association's request and commitment to reimbursing the $500 per year. Considering the fact that the storage building is used exclusively by the Hockey Association, this facility has not boon available for other general use at this time. -14- Council Agenda - 1/9/89 As you will note in the information supplied by the Hockey Association pamphlet, the City of Monticello does provide additional services to the Hockey Association above those listed by the Association. The City does help with snow removal as time permits, and the Association normally only sweeps the hockey and skating rink with the City removing the larger amounts of snow with its own equipment. The City also pays for the heat and all the lights associated with the warming house. The City has also purchased paint that has been used by the Association to paint both the hockey arena boards and also inside the warming house. The Association is also requesting the City pick up the electric bill for the hockey rink lights and reimbursement for repairs to their tractor that they have used for sweeping the rink in the past. In addition, they have requested the City consider purchasing a new tractor and sweeper for approximately $6,000 that would be stored at the Fourth Street rink for their exclusive use. Although each community surveyed by the Hockey Association provides different levels of service for the Hockey Association members, the City does provide the land where the hockey rink is located and the use of the warming house with bathroom facilities, and the City currently pays for all heat and electricity associated with the warming house. The City has helped in clearing snow from the hockey rink and provided a storage facility addition to the warming house which is used exclusively by the Association. In trying to analyze the pro's and con's of the Asssociation's request, the Council has to be aware of what level of funding is appropriate for this organization, as other organizations may request similar support. Although the hockey program is certainly important now that the high school has added this sport to its athletic department, the Hockey Association has been self-funded in the past primarily because the number of kids that are associated with the program are from all over the area and not strictly from the City of Monticello. The request for the City to purchase a new tractor and sweeper for their exclusive use seems inappropriate in that I don't think the City should get involved with owning a piece of equipment and not having any control over who uses or maintains this equipment. I believe if the Council wishes to consider some type of financial support, a set dollar amount of contribution would be more appropriate on an annual basis rather than specifically purchasing a piece of equipment, etc. The City by owning the equipment could still be liable for insurance, maintenance, and repairs without any actual control over its usage. It should be noted that although the hockey rink is located in a public park, the Association members set priority over when it's used and by whom. I'm sure its available to the general public if it's not in user but if the Association has scheduled practice or games, the public would not be allowed to use the facility. A. ALTERNATIVE ACTIONS: 1. The first alternative would be to consider supporting all of their requests outlined in their proposal. -15- Council Agenda - 1/9/89 2. Consider an annual donation or financial support amount in lieu of any specific equipment purchase or other reimbursement of their expenditures. 3. Continue with present arrangement. C. STAFF RECOMMENDATION: With the addition of hockey as an athletic program in the high school, I'm sure the hockey rink will continue to see increased usage by not only the Youth Hockey Association, but also the new high school teams starting next year. In a brief conversation with Shelley Johnson, he indicated that in all likelihood, the high school team will be using the hockey rink for some of their practice sessions. Possibly the Council could recommend that the Hockey Association contact the School District to see if the School District has equipment that could be used for cleaning the rink or possibly the School would consider paying the electric bill or other repairs that are needed. I believe the staff is certainly opposed to the idea of equipment being purchased by the City and controlled by a separate organization. If the Council is not opposed to a $6,000 expenditure, I believe it would still be better to annually contribute money to the hockey program rather than a specific equipment purchase. The City could naturally agree to change the original agreement and eliminate the $500 annual payments for the storage shed addition, or could pay for the electrical use at the hockey rink. I believe the City has supported the Hockey Association so far by supplying a site, paying for some of the maintenance supplies such as paint, etc., electricity usage at the warming house, and I'm not sure how much more the City may want to get Involved in this program other than recommending the Hockey Association approach the School District with their concerns. D. SUPPORTING DATA: Copy of Hockey Association request. Copy of Council minutes of 9/27/82 and 10/12/82. Copy of agreement on storage building payments. -16- ,1 MONTICELLO YOUTH HOCKEY ASSOCIATION 0 MONTICELLO YOUTH HOCKEY ASSOCIATION INDEX Purpose and Philosophy Financial Statement and Budget Community Survey 3 — 4 L Proposal 0 PURPOSE AND PHILOSOPHY Monticello Youth Hockey Association is tax exempt organization that presently has eight teams with 128 skaters participating. The association receives its revenues from user's fees, team sponsorship and fund raisers. The association pays for team expenses including ice time and insurance, maintain— ing ice rinks and provides an annual scholarship for a high school student ($540). The following excerpt was taken from the MYHA handbook: An important part of the MYNA philosophy is that every plover beallowed to develop to the extent (f allowed to hie/her physical abilities and interests. Our objective is to develop hockey players, but more importantly, develop character within our hockey players. MYNA believes that winning is important, but only when it can be achieved in harmony with the welfare and development of the individual player. It is possible to have a winning team while emphasizing the development of each player. This is our goal too. The program is designed for the player. All rules, regulations, restrictions and guidelines are based on that principle. The commitment to a team should take a secondary role to family, church, and school obligations. Family activities should be discussed with the coach. An MYNA STATEMENT OF REVENUES AND EXPENDITURES FOR THE YEAR ENDED JUNE 30, 1988 CASH - 7-1-87 REVENUES Assessments Print Money Ice Money Interest Sponsorship Newspaper Ads Bowlathon Fish Fry Miscellaneous Total EXPENDITURES Team Expense Practice Ice Fish Fry Bowlathon Equipment Hockey Prints Newsletter Donations Rent Gambling Bond Parents Reimbursements Other Total _ LESS: R8-89 Advances on Assessments CASH - h-311-RH Checking Savings S 2,195.80 $. 222.57 $ 7,410.00 *$ 5,945.00 3,055.70 8,680.50 181.00 7,500.00 150.00 1,382.18 3,215.75 471.25 300.00 S 31,865.38 S 6,426.00 88-89 Total Budget S 2,418.37 S 6,979.40 $ 13,355.00 $ 11.860.00 3,055.70 3,000.00 8,680.50 9,000.00 181.00 200.00 7 7,500.00 7,500.00 150.00 150.00 1,382.18 1,400.00 3,215.75 3,200.00 771.25 S 38,291.38 S 36,310.00 $ 11,824.88 $ S 11,824.88 $ 14,000.00 8,808.75 8,808.75 9,000.00 2,025.91 2,025.91 2.100.00 384.40 384.40 400.00 4,584.45 4,584.45 3,000.00 337.25 337.25 350.00 136.56 136.56 150.00 295.00 295.00 300.00 1,000.00 1,000.00 1,000.00 100.00 100.00 19309.45 1,309.45 1,193.70 1,193.70 1,200.00 $ 32,000.35 $ $ 32,000.35 $ 31,500.00 $ (1,730.00) S 2.06n.93 L.6.64.§,57 S 6.979.40 S 11_789.40 ( * 51,7311 is advance for 88-89 yvnr. (2) 6 b YOUTH 11OCK Y PROGRAM PARTICIPATION IN SURROMIUG COM.U'7I`1'i[S ANNANDALL•:: Supplies a man (Waldo)to Broke ice, and clean ice during day hours City pays; gas bill, Electric bill,tor rink and warming house. City provides equipment for snow removal and sweeping of ice. Waldo is payed by Assn, for after hours work in form of donation of loft over funds. Part time employees in summer help repair. rink and.warming house. As per Sandy Langley, City Clerks Office, Annandale Buffalo: Maintains 1 ice rinks and Civic Center in Buffalo Pays electric bills for ice rinks 11111 help remove snow Will help brush ice - Buff. Assn would rather do it themselves. auff. hockey ,;ssn iAa cs Ice. City helps with repairs to equipment and bldgs and boards Parts for egipment usually supplied by hockey aeon. Donate fire hoses for ice making As per Gary Mattson, Public Works Director Hanover: Donates 1500.04 .;nually to Hanover Hockey Assn. Donates use of city complex for fwrd raising (this is a facility with kitchen a:ue dance area used for weddirrs and steak fries etc.) Will help with snow removal if time allows As per City Clerks Office, Hanover t onticollo: City owns land and worming house Rents to hockey aeon for $500.00 per year — f ldl A `� �AJ Assn makes own ice Assn brushes ice Aeon owns hockey boards Assn provides clock and telephone e , 1.t Q a -t t $ 1.. v. t+ 4_ -J- C' U ..._-i'"Ceta%•��/.:n S e , e_ 1t�a-� a,-, b U- �n,. 1 - Rockford: City will do snow rerroval City will help with ice r•akinC No financial assistance is given on regular basis, some donations in past may have been made to help. City donates water hoses for ice waking, Aa per City Clerks Office, Rockford Maple lAket City provides satellite City does plowing of rink and parking lot City is providing aknting supervisor 20 hours a week City is paying 1/3 NSP hill Per Sharon Leintz. Clerk f 3! Delano: Will help with snow removal and ice making r No financial help on regular basis As per city clerks office Delano Cokato: Makes ice Dassel: Removes snow, brushes snow off ice daily Pays electric bills for warming house and ice rink supplies ecluipment for snow removal and brushing The maintenance cost them $12,000 last year. St. Michael: City pays for heat and light (electricity) City paid for boards for hockey rink. No regular financial assistance program, but usually responds to donation requests for required maintenance (snow removal) As per, City Clerk Watertown: City donated $1,500 for 88-89 hockey season Donation will be same for 1988,1989 and 1990. City will help with snow removal, but not ice making. C, As per City Clerks office Watertown, MN. Theee towns are all members of the Wright County Hockey Assn. *Annandale, EuffAlo and Monticello have indoor plumbing. Others may have also but 1 failed to chc2k for sure. All cities supplied water for ice making. Compiled hyt Scott Elfstrand, President of Wright County Hockey Association in 1986, updated by Jerald Jnmes, Vice-Presidnet of the Monticello Hockey Association. (4) 0 H PROPOSAL 1. Cash Assistance A) Abate $500 Annual Rental 1) Storage area is used to store tractor that is used to clean both hockey rink and recreational rink 2) Other organizations do not pay rent to use city parks and buildings 8) Pay Electric Rill (Cost of $127 in 87-88) C) Pay for costs of maintaining rink and worming house (the association incurred costs of $606 to paint and clean warming house and rink for 87-88) D) Pay for cost to repair tractor for 87-88 - $1,183) 2. Assistance with snow removal 3. Purchase of Tractor and Sweeper and maintain equipment - The association has a John Deere tractor and sweeper and a John Deere snowblower. The tractor is not large enough and the sweeper is ware out and a new one cannot be obtained to fit our tractor. What in needed to handle the hockey rink and recreational rink is a JD 420 and sweeper as recommended by Moon Motors and Mies Equipment. Cost of a new JD 420 and sweeper is $6,000 with trade with Moon Motors and approximately $5,20n at Mica Equipment. The Hockey Association would let the city use our trade towards the purchase of now equipment however the tractor would have to he stored at the fourth street rink so it would he available for ice clenninp, by associntinn personel before hockey practices and outdoor games. Council Minutes - 9/27/82 Consideration of a Proposal to Add Restrooms and a Storage Suildinc at 4th Street Park. Previously, representatives of the Monticello Youth Hockey Association requested that the Council consider adding a storage facility and public restrooms to the warning house located in the .is 4th Street Park. The Hockey Association originally requested permission to build a storage building at the 4th Street Park for the purpose of storing their equipment which included a garden tractor and sweeper attachment that is used for cleaning their hockey rink. Along with that request, the Council appointed Loren Klein and Council member, Ken Maus, to a committee to work with the Hockey Association to arrive at a plan that would allow for the storage buildinq to be attached to the warning house and also to include restroom facilities for the 4th Street Park. It was noted by Hockey Association members that their program has increased substantially resulting in hundreds of kids prac- ticing and playing games at the hockey rink with an additional large number of spectators in attendance with no bathroom facilities available. If the City would initially finance the construction of the storage facility and bathroom facilities, the Hockey Association has agreed to contribute to the City $500 up front money towards the cost of the building and then would make annual payments of approximately 5300 to $500 per year towards the cost of the storage building facility until it was paid for. Under this proposal, the City would be responsible for the cost of the restroom facilities as it is a public park and would not only be used by the Hockey Association. Mr. K -lain noted that currently only one estimate has been re- ceived for the construction of the addition and he estimated that the project would cost leas than $9,000.00 excluding sower and water hook up charges. Of this estimated $9,000.00 cost, approximately 30% would be allocated towards the storage facility which the Hockey Association would reimburse the City over a number of years. It was the Council cOnconsus to authorize Mr. Klein to obtain at le3at two bids or quotas from contractors for the construction of the addition to the warning house along ith quotes for the installation of sewer and -star services and present them to the Council at their next scheduled Council meeting for approval. Council Minutes - 10/12/82 Consideration of Construction Cost emotes for the Sxoansion of the 4th Street Park Building. At the previous Council meeting, the building inspector was directed to secure quotations for an addition to the 4th Street warming house which would include restrooms and storage facilities for the Monticello Youth Hockey Association. Two quotas were received and their totals were as follows: $9,717.00 from J.W. Miller of Monticello. $11,200.00 from the Nail Bender Corporation of Anoka. Initially, the Monticello Youth Hockey Association approached the City requesting that the City consider adding a storage building to the warning house for storage of their equipment and sweeper/tractor. The Hockey Association indicated that they would be willing to reimburse the City annually to cover the cost of the improvement until it was paid off. Since the original discussion, the City of Monticello had indicated that along with the storage building, restroom facilities should also be built since none were available in the 4th Street park. As part of the low bid from J.W. Miller in the amount of 59,717.00, approximately 54% of this coat would belong to the storage building for the Hockey Association. This would amount to 55,:47.00 which the Hockey Association would be willing to pay approximately $500 per year plus 5500 down. In regard to the low bid, it was the Council concensus to delete the plumbing portion of the low bid and have the City do this work separately. A motion was made by Maus, seconded by White and unanimously carried to award the construction of restroom and storage facilities at the 4th Street Park to J.W. Miller, deleting that portion of the specifications for plumbing and restroom fixtures contingent upon the execution of an agreement with tF- Monticello Youth Hockey Association whereby the association guarantees payment to the City the sum of $5,250.00 which would be payable in annual installments of not less than $500 and shall boar no interest with the first installment being due on or before November lot, 1983 and all other installments being due on or before November lot of each year. 0 AGREEMENT OF UNDERSTANDING This agreement, executed this day of , 1982 between the City of Monticello (hereinafter referred to as the City) and the Monticello Youth Hockey Association (hereinafter referred to as the YHA) sets out provisions for the use of and the orderly reimbursement to the City for the cost of constructing expanded building facilities in Fourth Street Park. The City and the YHA do hereby agree as follows: 1) The City shall pay all construction costs for the restrooms and storage facilities) 2) The City shall assume responsibility for routine maintenance and repairs; 3) The City shall pay for all utility (fuel and electricity) costa: 4) The YHA agrees to reimburse the City for construction expense related to the construction of the storage area only, such sum to be determined upon completion of construction, but in any case, said sum shall not be greater than five thousand, two hundred fifty dollars and no cents ($5,250.00). 5) The YHA shall pay, and the City agrees to accept, the reimburse- ment amount in annual installments of not leas than five hundred dollars ($500). 6) The City shall not charge interest on the unpaid balance of the reimbursement sum. 7) The mothod of payment shall be: Upon completion of construction or within 30 days thereafter, the YHA shall pay to the City an amount that, when deducted from the principal, will reduce the unpaid balance to a sum divisible in whole numbers by $500. a) e.g. l) Cost $5,250.00 Payment 250.00 Unpaid Balance $5,000.00 ii) Cost $4,850.00 150.00 Unpaid Balance $4,500.00 b) Commencing on or before November 1, 1983, the YHA shall pay the minimum amount ($500) to the City. Agreement of Understanding City & Youth Hockey Association October , 1982 f Page 92 Thin agroement is made and entered into this day of 1982. For the Association For the City mayor of monticallo City Administrator D. -V c) Every payment thereafter shall be not less than $500 and shall be due and payable on or before November lst of that year. d) The YHA may make payments greater than $500 so long as the in- creased payment occurs in $100 increments. 8) The YHA will have exclusive use of the storage facilities from November 1st through April 30th of each year. 9) The YHA will exercise substantial responsibility in supervising the activities in the facility. 10) The YHA, while the building is being used primarily by them, will assume the responsibility for reasonable care and maintenance of the facility. 11) The YHA will notify City Staff as soon as is feasibly possible of any repair and/or maintonanco problem that may requira City attention. 12) The City will supply to the YHA two keys for the facility. These 1 keys may not be duplicated without City authorisation. 13) The YHA shall assume full responsibility for the opening and closing of the facility during the period of time specified in provision 18. This shall include turning off lights, reducing the heat and securing all entries. Thin agroement is made and entered into this day of 1982. For the Association For the City mayor of monticallo City Administrator D. -V Council Agenda - 1/9/89 12. Consideration of making annual appointments. (R.W.) A. REFERENCE AND BACKGROUND: Minnesota Statutes require that at the first meeting of the new year certain appointments be made. Past practice has been to pass a single motion adopting all appointments at the end of the discussion. Attached you will find a list of the required appointments, and I request that after the completion of the discussion, a single motion be passed making the appointments. City Depositories. During the past year, three official depositories were named, including Wright County State Bank, Security Federal Savings 6 Loan, and First National Bank of Monticello. In addition, under Minnesota Statutes 239, the Chief Financial Officer has also been designated the authority to name other official depositories for the purpose of investments. Since financial institutions not within the city are depositories for investment purposes only, the official depositories are usually just the three mentioned above and the motion includes the authorization for the Chief Financial Officer to designate other depositories when necessary for investment purposes only. b. Official Newspaper - Monticello Times. C. Health Officer. Historically, Dr. Maus has served as the City Health Officer, and it is suggested that this appointment simply be renewed annually. d. Acting Ma or. Annually, one person on the Council must be stipulated to act as Mayor in the absence of the elected Mayor. For the past few years, Fran Fair has been filling this role. e. Representatives to Other Multi-Jurtadicttonal Bodies. Three appointments are necessary for selecting the City representative to serve on each of the following bodies: Community Education Advisory Board, Joint Fire Board, and the OAA Board. Currently, Warren Smith has served on the Community Education Board, Rick Wolfateller on the Fire Board, and the Mayor on the OAA Board. f. Housing and Redevelopment Authority. Annually, one appointment to required for the Housing and Redevelopment Authority. The current five-year term that is expiring has been filled by Al Larson, who has agreed to continue in this capacity and has been approved by the HRA Committee in general. Mr. Larson has also been elected as Chairman for the year 1989 due to the resignation of Ren Maus. Mayor Maus's five-year term would not expire until December 19911 but due to hie recent resignation from the HRA, an additional appointment should be made to fill the unexpired �. term. The HRA had discussed and contacted Thomas St. Hilaire, Harvey Kendall, Mike Drayna, Roger Pribyl, and Wayne Mayer to see U they were interested in serving on the HRA Committee. -17- Council Agenda - 1/9/89 Mr. Drayna and Mr. St. Hilaire both expressed an interest in serving; and after discussion by the HRA Committee, it is recommended that the Council appoint Thomas St. Hilaire to fill Mr. Maus's unexpired term. The HRA appointments are made by the Mayor with formal ratification by the City Council. g. Planning Commission. The Planning Commission is made up of five members serving one-year appointments. For the year 1989, all current members have been asked to respond whether they are willing to accept re -appointment for another year; and I believe all of the current members have indicated a willingness to continue serving in this capacity. h. Lihrary Board. The Library Board, by Ordinance, requires a Mayoral appointment with Council ratification. Currently, two terms expire this year, one being held by Dr. Donald Maus, and the other by Pat Schwarz. After discussing the vacancies with Marge Bauer, Librarian, the Library Board has not met recently to discuss with the outgoing Board Members whether they wish to be reappointed or whether vacancies will be filled through application process. Since the Library Board will meet in the near future to discuss the vacancies, no action will be necessary by the Council at this meeting until recommendations can be made by the Library Board on re -appointment or new candidates for the two vacancies. The following appointments are not required to he made annually by Statute, but each of them perform services on an as -needed basis for the City. In the past, the Council has made a practice of making these appointments along with the required appointments at the annual meeting. 1. Cityy Attorney. Mr. Tom Hayes from Smith and Hayes has been Ell ng this position for the past 1-1/2 years and has indicated a desire to continue in this position. i believe I speak for the City staff in supporting the continued appointment of Mr. Hayes as City Attorney, as we have not experienced any problems with this arrangement. 2. Consulting Planner. Dahlgren, Shardlow 6 Uban has been the City -s planning term for a number of years; and while it is not necessary to make a formal appointment, such appointments can be made at this time to continue this arrangement. 3. City Auditor. This also is not required to be an annual appointment out can be done on an as-needod basis or by specifications and bidding process. Historically, we have used Gruys Johnson and Associates to do our audit; and I believe they have becoms very familiar with the City's accounting practices, and I recommend re -appointment at this time. -10- Council Agenda - 1/9/89 4. Consulting Engineer. over the past few years, the Council has not made the annual appointment for Consulting Engineer within the context of this agenda item, but rather has analyzed and evaluated the contract services with OSM as a separate and distinct item on the agenda, usually at a later meeting. It is the staff's intention at this time to meet with Mr. John Badalich of Orr-Schelen-Mayeron 6 Associates to discuss the proposed contract for next year and our overall relationship with their firm. Staff's intention is to review past performance of the engineer and hopefully incorporate ways of improving our relationship through the contract services. As a result, no official appointment is really necessary at this time and possibly the matter will come before the Oouncil at a later date if the staff feels the terms and conditions of the engineering contract need further review or input from the Oouncil. The attached sheet, as supporting data, lists all of the members of the various commissions and the appropriate appointments, both required and discretionary, for this year's meeting. The underlined names are the ones needing appointment this yearn but in the Library Board's case, the two underlined individuals may or may not be the ones recommended for appointment until a later date. NOTE: I received word on Friday, January 6, that both Pat Schwarz and Dr. Donald Maus will accept re -appointment to the Library Board, so you may include them in this action. -19- ANNUAL APPOINTMENTS Official Depositories: Newspaper: Housing and Redevelopment Authority: (5 -year staggered terms) Planning Commission: (1 -year term) Health Officer: (1 year) Acting Mayor: (1 year) Joint Conmiionions: Community Education Fire Board OAA Library Board: (3 -year staggered) Attorney: Planner: Auditor: � 1 .a P AC t Wright County State Bank Security Federal Savings 6 Loan First National Bank of Monticello Monticello Times -6f4=20 'Ke— M- u5 1. Tom St. Hilaire 12/91 2. Ben Smith 12/90 3. Bud Schrupp 12/89 4. Al Larson 12/93 5. Everette Ellison 12/92 1. Richard Carlson Pat Schwarz 2. Mori Malone 5. 3. Cindy Lenon 12/89 4. Richard Martie 5. Dan McConnon Dr. Donald Maus Fran Fair Warren Smith Rick Woitsteller "v0 -6f4=20 'Ke— M- u5 1. Ed Solberg 12/90 2. Dr. Donald Maus 12/91 3. Mary Jane Puncochar 12/90 4. Pat Schwarz 12/91 5. Marguerite Pringle 12/89 Smith and Hayes Dahlgren, Shardlow 6.(lban Cruys)Johnson Council Agenda - 1/9/89 13. Consideration of establishing a public transportation system development advisory committee. 0.0.) A. REFERENCE AND BACKGROUND: The transportation committee created by the Monticello Community Based Services Committee is asking Council to consider establishing an advisory committee for the purpose of analyzing the need for development of a public transportation system. If the need for a public transportation system is demonstrated, then the City committee will also be charged with the responsibility of designing a transportation system and funding program that will meet the need in a cost effective manner. As you recall, Duane Gates solicited City representation on an ad hoc transportation committee previously established by the Monticello Community Based Services Committee. In response to this request for City participation, Dan Blonigen volunteered to serve on the committee, and Jeff O'Neill was assigned to serve as a staff person. Following is a staff report on the findings of the transportation committee. It is the view of a majority of the members of the transportation committee that evidence of transportation need is sufficient to justify establishment of a City sponsored committee to be charged with defining the true extent of the problem. The committee recommends City involvement in development of a potential transportation system because only the City has access to state and federal transportation funding that could be used in conjunction with a Monticello area transportation system. Without City participation in development of the transportation system, state and federal transportation system funding is inaccessible to the cornmunity. PUBLIC SYSTEM TRANSPORTATION NEEDS The transportation committee has made a considerable effort to define transportation related problems within the community. Information gathered to date leads the committee to believe that the existing system utilized to transport the elderly and others unable to operate or afford an automobile is not satisfying all of the transportation needs of these individuals. Individuals currently in need of transportation assistance rely on friends, family, neighbors, or the "Volunteer Driver Program". According to the committee, this informal system does satisfy the most basic of transportation needs, such as transportaton to doctors, lawyers, and shopping (once every two weeks). However, the informal system is inadequate in terms of providing a reasonable level of transportation "independence" and does not sufficiently assist the "homo-bound". The conclusion drawn by the committee resulted from information gained via a telephone survey, newspaper survey, and through informal interviews. A telephone survey revealed that 50 percent of the Monticello population over 60 years of age indicated a need for transportation assistance. These percentages translate into raw numbers as follows: -20- Council Agenda - 1/9/89 Current city population is estimated at 4,500 - 168 of the total population is made up of senior citizens which equals 720 people. According to the survey, 50% of this population have problems meeting transportation needs. Assuming that the methodology was correct and unbiased, it can be projected that 360 citizens of the city's senior citizens need assistance in meeting their transportation needs. Members of the committee will be present to provide additional information which has led the group to believe that transportation problems confront a large portion of the city population. CITY INVOLVEMENT IN PROGRAM DEVELOPMENT/FUNDING The committee advises Council that it can no longer proceed to rectify what it views as a significant human problem without assistance from the City. The City of Monticello has the resources to establish the true extent of the problem, design a cost effective transportation program to satisfy the need, and has the authority to access funds available from state and federal sources. The committee also wishes to acknowledge that a major function of this program will include transportation of individuals to and from treatment programs located at the cormnunity hospital. It is my understanding that the Hospital District will be able to supplement a portion of the total operational cost of the system by tapping transportation funds available through medicaid. This supplement to the "local share" will reduce the City contribution to the program. OTHER COMMUNITIES it is premature to predict the design and cost of operation prior to development of a plan; however, one can get a rough estimate of the cost to operate such a system from the attached transit program descriptions. You will note that there are numerous instances of cities smaller than Monticello that operate transit programs. This information will he reviewed in greater detail if Oouncil directs staff to investigate development of a public transit system. PROPOSED STEPS IN PROCESS OF DEVELOPMENT OF PUBLIC TRANSPORTATION SYSTE24 The transportation committee proposes the following steps to bo taken by the advisory committee en route to implementation of a potential transportation system. 1. Council authorizes development of a Monticello Public Transportation Advisory Committee (MPTAC) 2. MPTAC meets with representative of the Minnesota Department of Transportation and develops strategy for assessing the transportation need. MPTAC reports to Council regarding potential cost to the City to determine need. Council Agenda - 1/9/89 3. MPTAC conducts needs analysis and reports findings to Council. Needs analysis to project expected annual ridership. Council reviews findings and directs MPTAC to continue with development of a transportation plan or Council discontinues further study of the matter. 4. If the need has been demonstrated, MPTAC works with MN/DOT in development of a transportation system plan of operation. Plan to outline scale of operation and to include projected sources of revenues. Council considers plan and takes action accordingly. 5. MPTAC prepares application for state and federal funding of transportation plan. 6. Transportation system operation begins pending state funding, federal funding, and Council order. BUDGET IMPACT Development of a transportation needs assessment will be conducted with the assistance of the Minnesota Department of Transportation and will require staff resources. The City will look to MN/DOT for techniques to use in development of a needs assessment and development of a potential transportation plan. One of the techniques may include implementation of a survey of citizen attitudes toward transportation. Unfortunately, transportation issues were not addressed in the community survey recently completed: therefore, we do not have information readily available to 11s regarding citizen views on transportation. If it appears that a survey will be necessary, staff will develop cost estimates for such a survey and present a survey proposal for Council consideration at an upcomming meeting. B. ALTERNATIVE ACTIONS: 1. Authorize development of. the Monticello Public Transportation Advisory Committee. If this alternative is selected, the make-up of the committee needs to be established. Individuals expressing an interest in serving on this committee include Duane Cates and Barb Schwientek. It was also recommended by the committee that a member of the local clergy be asked to serve on the committee. Council as always has the option of opening committee membership to the public. 2. Deny request made by transportation committee to develop Monticello Public Transportation Advisory Committee. Dan Blonigen has informed me that he is in favor of alternative 2. it is Councilmember Blonigen's view that the need for development Of a public transportation system has not been demonstrated sufficiently to warrant expenses associated with exploring this issue further. It is also his view that the basic transportation needs of the citizens of -22- Council Agenda - 1/9/89 Monticello are being met by the current system which combines the Volunteer Driver Program with the local network of friends, relatives, and neighbors. The benefits of replacing the existing system with a system operated by the City do not outweigh the costs. Dan will be presenting his view in more detail at the meeting. C. STAFF RECOMMENDATION: It appears that the basic transportation needs of all members of the community are being met by the present system if one includes transportation to the doctor, lawyer, and to the grocery store as basic transportation. The less basic needs for transportation associated with "getting out" to visit friends, relatives, or for more frequent shopping are not being met by the current system. As a result, a significan- number of Monticello citizens are "home -bound". The true number of people that fall into this category is not known. If Council is satisfied that the basic transportation needs of the citizens are being met, then no further study is necessary and alternative 2 should be selected. If Council believes that all citizens should have the right to the level of independence that a public transportation system would bring, then alternative 1 should be selected. D. SUPPORTING DATA: Copy of Transit Program descriptions. -23- APPLETON-CITY OF APPLETON TRANSIT PROGRAM 07 Contact: Roman Fidler Address: 323 W. Schlieman Ave.. Appleton, MN 56208 Telephone. (612)289.1363 Operating ClassDial•A•Ride Funding Class, Rural LEGISLATIVE DISTRICT 11A CONGRESSIONAL DISTRICT 2 PROFILE OF SYSTEM _ The Appleton Transit Program is owned and operated by the City of Appleton. The City CierWTreasurer i5 11 responsible for the da .10 -da management Of the system. The service operates primarily in the City of Appleton, _ e Hohever, service is also provpled to the nearby com- munities of Milan, Correa, Holloway. and Louisburg. Nearly sixty percent (60%) of the riders are elderly pact• pie, with daily noon meal programs, apartments, shop- ping areas and medical lactlwes being prime destinations. CHARACTERISTICS OF SYSTEM Number of Vehicles: 1 Medium Bus I Number of Employees Furl Time: t Pan Time: 1 Administration:.2 I Driver: 1 Days - Hours of Operation Monday • Friday •6 AM -4:30 PM Annual System Miles: 11,101 Base Fare: $.50 Senior Citizens, $1.00 Others FUNDING AND PERFORMANCE DATA ISystem Data — 1986 Source of Funding • 1986 PassengersfWa .86 CosUMde $2.13 I CosuPassonger $2 48 Stats 20% LOCeI d546 Total Operating Cost Ridership I 1982 — 115.028 1882 — 7,519 1963 — 17,6241983 — 8,081 1984 — 18.283 1984 — 8.098 1985— 22,208 1985— 9,454 (3I 1986— 23,605 1988 — 9.531 Federal 35% ' li I - - -29- /3 BRAINERD - BRAINERD CITY BUS (` LEGISLATIVE D14TRICT 13A Gonlac; Rcna'oM Jonnson CONGRESSIONAL DISTRICT 8 Adc•ess B-anerd Cay Ha' 6,anero r.414 56401 Te'epr-o,e (21E:5282307 ope a: -ng Class D:a A Roe Func ng C a-! SmaUrban CHARACTERISTICS OF SYSTEM Number o1 Vehicles: 3 Small Buses Number of Employees Fur Time 7 Admin.strabon 1 Mamlenance I Drivers. 4 Other. 1 Days • Hours of Operations Mcnda; • Fr.oay. 8AM-5I'M Annual System Miles: 74,777 Base Fare: $J5. $ 50 Disabled Citizens and Students. $ 25 Children PROFILE OF SYSTEM The C:y C B'a zero begun p•owo ng ea,s, se,.:e too c'r res avas in 1971 Bra.noro City Bus operates throe 113 passenger. I.11 eau ppea m:n. buses The system primaray serves e:oorly people d,sab'eo ca,rens and students A mayoral•appo:pled Transportation Comm,eee makes poi cy and budget dec,i :ons, and Contracts w.ih a local school bus operator to operate the service The City Council has final budget approval FUNDING AND PERFORMANCE DATA System Date — I986 Source of Funding • 1986 Pacsonger/we 72 State 18% Local 42% 1 Feftral 40% Cov.vle 11185 CowPassonger $2 57 Total Operating Cort Ridership 1182 • 5 90.967 1982-42.080 1983 • 109,060 11983 .47 1984 • 104,382 ,604476 1984 • 40. 1985 • 139,626 t98s • 44,11 is 1886 • 138.178 1988. 53325 —ae— n13 BENSON - CITY OF BENSON TRANSIT SYSTEM LEGISLATIVE DISTRICT IIA CONGRESSIONAL DISTRICT 2 PROFILE OF SYSTEM Contact: Delbert Prehein Address: 1411 Pacific Avenue. Benson, MN 56215 Telephone: (612)8434775 Operating Class: Fixed Route and DialA-Rode Funding Class, Sma!l Urban The City of Benson transit system is ava:lab!e to 011 The transit system is a dial -0 ado and eoxib!e fixed route residents of the city. system that operates five days a week Volunteers drive the vehicle for church scrwces on Sundays The transit system is owned and operated by the City of Benson. The transit system has been in operation s:ncc 1976. CHARACTERISTICS OF SYSTEM Number of Vehicles: 1 Medium Bus Annual System Miles: 10,356 Days - Hours Operations Number of Employees Monday •Friday Base Fare: $.45 Full Time: 1 6:30 AM - 5:30 PM Pail Time: 1 Thursday Evening Drivers: 1.5 5:30 PM - 9 PM Saturday 9 AM - Noon FUNDING AND PERFORMANCE DATA Ridership Source of Funding • 1080 Total Operating Cost 1982 -- 7,530 State 1645 1982 — $20.165 1983— 7,243 I I 1984 -- 5,502 Local 4 045 1085 - - 5.831 ' I 1083 -- 22,252 1984 — 21,111 1080 —8,292 1985 — 21,480 1988 — 25.193 System Dole — 1980 Federal W4 PasangcrlMi:o .80 CoaM'o $2 43 CM1PX�-engC1 $304 i�;gyLA 32 a Fd HUTCHINSON - CITY OF HUTCHINSON "HUTCHMOBILE" LEGISLATIVE DISTRICT 21A CONGRESSIONAL DISTRICT 2 CIIARACTERISTICS OF SYSTEM Number of Vehicles: 3 Small Buses Number of Employees Full Time: 4,25 Administration: .5 Mamtenance:.25 Drivers: 2.25 Dispatchers. 1.25 Days - Hours of Operation Monday - Friday 6 AM - 5-30 PM Annual System Mites: 39.364 Base Fare: $ 60 FUNDING AND I'ERF0I151ANCE DATA Source of Funding - 1986 S!.un, 17CS 9`otai Opernting Cast Lac31 40':r 1182.,574.073 1983-- 81,336 1934•— 87,035 1885 • 82,559 1986 82,818 f rdrrol 43'.) 50 Contact. Nuel Sitz Address City Hal, 37 Washington Ave W. Hutch:r son, MN 55350 Telephone (612)5875151 Operating Class. D:a6A-Redo and Flexible Fixed Funding Class Small Urban PROFILE OF SYSTEM Three city owned vehicles are used to prowde sere from 6 AM to 5.30 PM. Monday through Friday. Approximately 50 percent of the «dens are elderly phyMea'!y d:ab!ed people tnkmg medical at shopp related trips. Students and daily commuters compi most of the remaining riders. The system is managed by city personnel with the H chmson Cly Council providing overall guidance a Io'icy. System Data - 1986 PauscngcrlM'r. 58 CowuM.!a $2 30 CO RIR, engnr $4 04 Ridership 1882 23.495 1883 20.295 i 1084 22.133 l 1885 21,238 { 1986 22,838 I .-`:-T r ✓t,�"14 �e. 1i L9 FAIRMONT - FAIRLAKES TRANSPORTATION LEGISLATIVE DISTRICT 29A CONGRESSIONAL DISTRICT 2 PROFILE OF SYSTEM The Fairlakes Transportation program started in November. 1980, and currently operates seven days a week t he service is subcontracted by the Gly to a private non-profit provider, Faidakes Transponation Service. Inc. Residents of the City of Fairmont use Faidakes Transpor• tation primarily for work trips during peak hours. Senior Contact: Bryon Karo. Address: PA, Box 751• Fairmont. MN 56031 Telephone: (507)238 9461 Operating Class: Dial�A-Ride Funding Class: Small Urban citizens in the community are the major users of II system during off-peak hours. The Finance Director's 011rce, City of Fairmont, a ministers the program. Program policy is reviewed by 11 City Council. CHARACTERISTICS OF SYSTEM Number of Vehicles Number of Employees Days • Hours of Operation Small Bus: 1 Subcontractor Monday • Friday Van: 2 Full Time: 4 5:30 AM • 7:30 PM Pan Time: 2 Saturday 5:30 AM • 5:30 PM Volunteor. 1 Sunday 9 AM • 1 PM Annual System Miles: 79,943 Base Fare: 51.00 FUNDING AND PERFORAIANCE DATA System Data - 1080 Source of Funding - 1980 Passengat/We .46 CosUMde $1.20 CosliPassenger 52.62 Stato 26% Local 434bTotal operating Cost Ridership 0ref 1982 — $89.339 1983 — 81,078 mu — 32,609 1983-29,230 1984 — 84,539 y 1084 — 28,647 1085— 89.121 1085 — 33.202 1080 — 05.681 1 1900 — 30.567 feral 314b ' I' SHERBURNE COUNTY - SHERBURNE COUNTY TRANSIT LEGISLATIVE DISTRICTS 17A, ISA, 18B CONGRESSIONAL DISTRICTS 8, 7,8 t' ,F •�,1,�y� Contact Joyce Lundslrom Address PO Box 310. Elk River, MN 55330 Telephone (612)441.1880 Operating Class. Dial -A -Ride Funding Class Rural PROFILE OF SYSTEM Sherburne Pubic Transit has been in operation since 1979, and provides service to the general public on a dual-a-nde basis. Requests Ior transportation can be received up to one day in advance of the needed service A variety of needs can be accommodated Such as rides to local numtion programs and sheltered workshop Stas, as well as Shop- ping or medical appointments Service is provided throughout Sherburne County and to surrounding Communities. This system is administered by Sherburn County and is contracted out to a private provider CHARACTERISTICS OF SYSTEM Number of Vehicles Vans 3 Volunteer Cars 8 Number of Employees (Including Subcontractor) Atlrmrvsirallon 4 Drivnrs 4 Volunteers 8 Days • Hours of Operation Monday Friday 6AM-6PM Annual System Miles: 20.103 Bass Fare: Varies FUNDING AND PERFORMANCE DATA System Data — 1988 VaSSenge,%fWe 34 Source of Funding • 1988 ClralMile $205 CoslYmsenger $5 95 Lead 35'!b ;;Idle 214 Total Operating Cost Ridership 1911 f: 7,916 T 19826 82 695 ' 1 1981 59ft4 1 M4 :181,07 1984 5 462 19H5 45569 I 1985 81r81I _ I e(leatl 44nb 1!)86 41,210 �f 1986 6931 1 77. - ( PINE RIVER - ( PINE RIVER COMMUNITY VAN L LEGISLATIVE DISTRICT 4B CONGRESSIONAL DISTRICT 8 F PROFILE OF SYSTEM 0 w The City of Pine River started the transit program in 1976. 0 The Pine River Community Ven creta -ride service is own 11 ed and operated by the City. TI The vehicle serves the City of Pine River and the suiroun di ding area. 0 m The system mainly serves elderly people for medical, o. shopping, and nutrition meal purposes. Pre-school children and adults with mental impairments also depend '1 on the service. CHARACTERISTICS OF SYSTEM Number of Vehicles: 1 Van F Number of Employees Full Time: 1 Part lime: 1 Administration: 1 Driver: 1 Days • Hours of Operation I Monday • Friday 9AM-5PM Saturday and Sunday by reservation with driver Annual System Miles: 13.947 Base Fare: S.50 Contact: Wanda 7ulenchik Address: P.O.Box 87. Pine River. MN Telephone: (2 t 8)5872440 Operating Class, Dial A Ride Funding Class. Rural FUNDING AND PERFORMANCE DATA System Untn — 1980 PnsscngeislMdo .77 Source of Funding - 1080 CostlMae $1.98 Cost/Possenger $2.57 Locnf 35% Slate 27% Total Operating Cost Itlderahlp - 1982 — $20,187 I I 1902 — 8.697 1983 — 22,468 I I 1007 — 7,924 1984 — 23,213 1984 1085 — 23,467 I 1985 — 0.689 1886 — 21,367 I 1980 —10,659 - rrMnrnl :Via, l I I _6.8- 1 C43 PELICAN RAPIDS - PELICAN RAPIDS TRANSIT LEGISI.ATIVE DISTRICT 1411 CONGRESSIONAL DISTRICT 7 CHARAC'T'ERISTICS OF SYSTEM Number of Vehicles: 1 Van Number of Employees Full Time: 1 Administration: 1 Volunteets. 3 Days - Hours of Operation Monday - Friday 8AM-5PM Annual System Miles: 4,007 Base Fare: 5.50 Contact: Richard Jensen Address: P.O. Box 350, Pelican Rapids, MN 56572 Telephone: (218)6636571 Operating Class: Dial-A•Rido Funding Class. Rural PROFILE OF SYSTEM Provides a five day pet week dial-a•ndo service to the citizens of Pelican Rapids. Thesystem was established in 1976and isgdveined by the Cay Council. Ninety-two percent of the ndetslnp is over 65 years o:d. The system operates one van and uses a group o1 volunteer drivers. Because of the tmnga syacm. rho congregate dining pro• gram in Per"n Rapids was aura to expand from one day a week to tour days a week. r �� tr _ iFUNDING AND PERFORMANCE DATA System 1)nle — 1880 M % Pac'nnrlprr,'W!e 67 Source of Funding - 1086 CmUMde S 35 Clam Cc:UPa�;xngct S53 65.J Total Operating Cost Itidership 9 J IJau 51.0id 1982— 1.643 n a 1383 .1.413 1083 • 2.013 C 1933 t,1G1 1084 . , 1,1354 1385 - 1.950 1985• 2.337 198G .. 1.421 1980 � � 2.703 it local 3515 y G7• , b W4 W ORTONVILLE - ORTONVILLE AREA TRANSIT* LEGISLATIVE: DISTRICT IIA CONGRESSIONAL DISTRICT 2 PROFILE OF SYSTEAI Ononville Area Ironsil serves tho County of Big Stone. wRh the maiOnty, of service being provided in the City of Orlonville. The system is owned and operated by era City. Tho maiwily of riders served are elderly and physically disabled people who depend on public transit as their Only means of transportation, Frequent destinations are medical facilities, congregate meal sites, and shopping areas. 'Formerly Big Stone County FUNDING AND PERFORMANCE DATA Source or Funding - t986 Total Operating Cost Local 35% Slate 20% PassongcilMilo 1.20 CosVMrto $4.75 1982 — $23.170 1083— 23.561 1082 — 4,089 1984 — aFWcmJ45qb 24,838 1005— 28.370 1980— 29.229 1086 — 7,939 Contact Donald E. Giver Address: 315 Madison Ave.. Ononvllle. MN 56278 Telephone: (612)839 3428 Operating Class: Drat•A-Ride Funding Class: Rural CHARACTERISTICS OF SYSTEM Number of Vehicles: 1 Small Bus Number of Employees Part Time: 2 Administration: 1 Drivers: 1 Days - Hours of Operation Monday - Friday 9AM-4 PM Sunday 9 AM - 1 PM Annual System Miles: 6,155 Base Fare: $1.00 Round Trip System Oala — 1986 PassongcilMilo 1.20 CosVMrto $4.75 Cost/Passangai 53.68 Ridership 1082 — 4,089 111 4083 — 4,fl89 1984 — 7.387 085-7.417 1086 — 7,939 ttZ� ORTONVILLE • { ORTONVILLE AREA TRANSIT* LEGISLATIVE DISTRICT IIA Contact: Donald E. Grew CONGRESSIONAL DISTRICT 2 Address: 315 Madison Ave., Ononvlte, MN SE Telephone: (612)839-3428 Operating Class: D a1•A•Rido Funding Ciass, Rural PROFILE OF SYSTEM CHARACTERISTICS OF SYSI Ortonvi3o Area Transit serves the County of Big Stone, wth the matinty of cervico being provided in the City of Number of Vehicles: 1 Small Bus Orton0e. Number of Employees the system is owned and operated by the City. Part Time: 2 Administration: 1 lho m:tprily of riders served are elderly and physicaay Dtrvers; i disabled people who depend on pub::; aanst as that only means of transportation. Frequent destinations are Days • Hours of Operation medmal faci!.ties. congregate meal sites. and shopping Monday - Friday areas 9 AM - 4 PM Sunday 9 AM - t PM 'Formerly Big Storm County Annual System Milos: QiSS Base Fare: $1.00 Round Trip - r FUNDING AND PERFORMANCE DATA System Dato — 1986 PossengerlMile 1.29 Source o1 Funding - 1986 Cost/Mile $4.75 Co,twas7cngcr $3.G8 Total Operating Cost Itidership Local 35".'j S!ato 20"4 1982 -- $23.170982-4.230t 1903 -• 23.5G; r ;983 •- 4.989 1984 24.630 1984 -- 7.387 1985 • • 28.370 tfl85 -- 7,4i7 1086— 29.228 ifl86 -- 7,939 (DI'ederal 45(t' {i 4 4 , 4 t 0 -1 MONTEVIDEO - CHIPPEWA BUS LINES LEGISLATIVE DISTRICT 2013 CONGRESSIONAL DISTRICT 2 PROFILE OF SYSTEM Montevideo provides public transit service within its city limits and to a senior ptizen meal silo in the nearhycom munity of Granite Falls. Both dial-a-rida and regutar mule service is oueied. Vehicles aro equipped with wheel chair tills. Approxinvnlety 50 percent at the ndois are elderly poo - We. oath the remainder t8.hn9chddien. physically disabi ed people and other work commuters, The governing authority is the City Council. The City is committed to providing transportation to those people who have no other means of motility. Conlace Greg Schwaeged Address: P.O. Box 676, Montevideo. MN 56265 telephone (612)269 7926 Operating Class: Fle.dNe Fixed Route and Dial A -Ride Funding Class Small Urban CHARACTERISTICS OF SYSTEM Number of Vehicles Medium Bus: 3 Small Bus: 1 Van: t Number of Employees Full Time: 1 Part Time: 6 Administration: .5 Drivers: 6 Days - Hours of Operations Monday • Friday 5:30 AM • 6 PM Annual System Miles: 56.846 Base Fare: $.75 and $1.00 FUNDING AND PERFORMANCE: DATA System Dato — 1086 V PassengerslMdo .97 1 p Source of Funding • 1986 CastlMdo $2.07 + II Cosi/Passenger $2.14 State 22%Local 40ab Total Operating Cost Itidership i 1002 — $110,61301 I 1002 — G1.439 1087 — 100,0321083— 1 50,296 !� 1994 — 105.418 I I 1084 _ 55,807 I :A 1085 — 117,493 1080 — 55,009985 — 53.211 U 1080 — 1 17,510 I I 1 ^� Fcd0r,113Br1b I li I _5g_ /3 5 LeSUEUR - LeSUEUR PARATRANSIT LEGISLATIVE DISTRICT 23B CONGRESSIONAL DISTRICT 2 f-- . -- -•7 I FUNDING AND PERFORMANCE CRITERIA Source of Funding - 1088 1 I.iXe 22:a i, Local 402S J i'edclal W4 rj .1i Total Operating Cost 1982 • • $67,535 1983 • - G50:1 1984 — 72,GG2 1985— 78.038 1880., 74,137 , 51.. Contact. Tim Donovan Address: 203 South 2nd St.. LeSucur, MN 56058 Telephone: (612)6656351 Operating Class Dial-A•R,tle and Flexible FtxCd Route Funding Class, Srna!I Urban PROFILE OF SYSTEM The City of LeSueur owns and operates a pub!c tran service w;thm its cuy 1=15. vehicles a!sa travel to Hendr son for workers who commute daily to LeSuew I. employment. The service consi;is of a Monday through Friday dial. ride and ilexibto fixed route system, Sensor ctr2ens a.o relyVady transported to medial, shot ping, recreational and meat sites LeSueur's nursing hone. nursery school, pub!x, am private schools, and the local Hoadslan Program, all dr Perd on pub::e tronst to hctp meet their transpena!:c: needs, CHARACTERISTICS OF SYSTEM, Number of Vehicix,s Medium Bus: 1 Small Bus: I Van: I Number of Employees Full Time: 2 Part Time. 2 AdminiSbationc .5 Base Fore: $.35 to $ E Drivers: 3.5 Days • Hours of Operation Monday - Friday 5 30 AM • G 30 PM Annual System Miles: 37,210 System Hata — 1086 Pactengerc; a.69 (10-X :o $199 CmWa7: engct $224 Ridership 1982 , 311V351983 - 31,400 1984 I t885 -- 34.361 t� t980 � 33,ItG i 11, MARSHALL . CITY OF MARSHALL TAXI SYSTEM if --- (I 55 /� 1 LEGISLATIVE DISTRICT 27A Contact Tom Meu!ebioeck CONGRESSIONAL DISTRICT 2 Address 344 W Maim, Maisha!l, MN 56258 Telephone (507)5376763 Operating Class Dial A Ride Funding Class Small Urban r PROFILE OF SYSTEM y A transportation commsee advises the Marshall City Council of the community's ltansl needs P-1� f Two vans w,lh wheelchair fills, a mini van and a backup t taxi cab operated together to provide the uly's transit �^ service Most riders are semor citizens. peop!e wlh physeal r disaWhhes, dudents and daily commuters R� CHARACTERISTICS OF SYSTEM Number of Vehicles Van3 � 'r Taxl. 1 _ Number of Employees Part Time 2 to 4 Admimstiation. 1 Dnvera 4 f Days • Hours of Operation Monday • Friday �. �►+�. 7 AM • 6 PM -_ Saturday 10 AM • 4 PM �5 Annual System Miles: 56,557 p Base Faro: $1 50 FUNDING AND PERFORMANCE DATA System Data — 1086 Pa;crngcrCM:!o 29 Source of Funding • 1080 Co'.GM.!n S 94 Co:cPa-snUPr 83 18 SI'vo 30'1;) Total Operating Cost Ridership Local 40':1 :912 $4 t ,Of,2� t9A2 11 355 1 I 1931 41,361 :983 :4Jifi7 I 1634 44.051 1984 :3823 1935 47,379 :935 16Qf1 1036 53000 I 1086 16.678 I1 I F Pdclal 3025 1 (I 55 /� 1 Council Agenda - 1/9/89 14. Consideration of setting a public hearing date for the proposed modification of the redevelopment plan for Redevelopment District No. 1, the modification of the tax increment financing plans for Tax Increment Financing District Nos. 1-1 through 1-7, and the approval and adoption of the tax increment financing plan for Tax Increment Financing District No. 1-8, all located within Redevelopment Pro]ect No. 1. (O.K.) A. REFERENCE AND BACKGROUND: The Monticello Housing and Redevelopment Authority (HRA) approved the modifications of the redevelopment Plan for Redevelopment Project No. 1 and the TIP Plans for TIP District Nos. 1-1 through 1-7, and approved and adopted the TIP Plan for TIP District No. 1-8 at their January 3, 1989, meeting, thereby requesting the City Council to set a public hearing date for Monday, January 23, 1989. This allows adequate time for public notice in the local newspaper. The HRA contracted with Business Development Services, Inc. (BDS), Mr. Pat Pelstring, to assist with the expansion of the current Central Monticello Redevelopment/Plan boundaries, to combine the current seven TIP Plans into one TIF Plan, inclusive of the TIP Plan for TIF District No. 1-8 (NSP). Mr. Pat Pelstring will be present at the January 23 Council meeting to explain the process and the benefits of the modifications. B. ALTERNATIVE ACTIONS: 1. Set the public hearing date for Monday, January 23, 1989. 2. Deny setting the public hearing date for Monday, January 23, 1989. C. STAFF RECOMMENDATION: City staff recommends the City Council consider setting the public hearing date for the modification of the Redevelopment Plan for Redevelopment Project No. 1, the modification of TIP Plans for the Tax Increment Financing District Nos. 1-1 through 1-7, and the approval and adoption of the TIF Plan for TIP District No. 1-8, which will meet the time table set for our contracted process and meet one of. the HRA goals. Public hearing date to be January 23, 1989. D. SUPPORTING DATA: Copy of the resolution. -24- Councilmember introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: CITY OF MONTICELLO WRIGHT COUNTY STATE OF MINNESOTA RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON THE PROPOSED MODIFICATION BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO OF THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1, THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR TAX FOR TAX INCREMENT FINANCING DISTRICTS NOS. ? 1-1 THROUGH 1-7 AND THE APPROVAL AND ADOPTION OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-8, ALL LOCATED WITHIN REDEVELOPMENT PROJECT NO. 1. BE IT RESOLVED by the City Council (the "Council") of the City of Monticello, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on January 23, 1989, at approximately 7:30 p.m., to hold a public hearing on the following matters: (a) the proposed modification, by enlargement of the geographic project area and increased pro- ject costs, of the Housing and Redevelopment Authority's (the "Authority") Redevelopment Project No. 1; (b) the proposed modification, by enlargement of the geographic project area and increased project costs, of Tax Increment Financing Districts Nos. 1-1 through 1-7, located within Redevelopment Project No. 1; (c) the establishment of Tax Increment Financing District No. 1-8, located within Redevelopment Project No. l; (e) the proposed adoption of the ModiCied Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1-1 through 1-7; and (e) the proposed adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-8, all pursuant to and in accordance with Minnesota Statutes, Sections 469,001 to 469.047, inclusive, as amended, and Sections 469.174 to 469.179, inclusive, as amended. Section 2. Notice of Hearinq; Filing of Proqram. The City ,Q Administrator is authorized and directed to cause notice of the i hearing, substantially in the form attached hereto as Exhibit A, to be given as required by law, to place a copy of the proposed Modified Redevelopment Plan, Modified Tax Increment Financing Plans and Tax Increment Financing Plan on file in the Administrator's Office at City Hall and to make such copy available for inspection by the public no later than January 6, 1989. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Whereupon said resolution was declared duly passed and adopted by the Council in and for the City of Monticello, Minnesota, on January 9, 1989. ATTEST: Administrator Mayor i N L Council Agenda - 1/9/89 15. Consideration of Change Order 11 on Well #4 - Project 88-04A. W .S.) A. REFERENCE AND BACKGROUND: At the last meeting in October, the staff informed the City Council that the test pumping of well $4 indicated that we could easily obtain 2,400 gallons per minute from this well with a minor pump? modification. The pump has been changed, and we now have the capabilities of pumping 2,400 gallons per minute rather than 1,500 gallons per minute. The cost of the change is $1,495.66. This change also reduces the pump setting depth and gives us approximately 50 feet of spare drive shaft and pump column pipe, which is essentially valued at around $2,000. Since the well driller would credit us less than 50 percent of the value for restocking, the staff has decided to keep the spare shaft and column pipe for future use. Therefore, the net effect of this change order is actually a cost savings for the City. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the Change Order pl in the amount of $1,495.66 for additional capacity at deep well 04. 2. The second alternative would be not to approve Change Order 12. This does not appear to be in the best interest of the City, as the 2,400 gallon per minute capacity is mire suited to our demand during the summer. 3. A third alternative would be not to take the 50 feet of column pipe and shafting but to return it to Renner for a credit of approximately $960, less than half its value, and apply this toward the change order. C. STAFF RECOr47ENDATION: The staff recommends that the Council authorize and approve Change Order el to E.H. Renner and Sons, Inc., of Elk River, in the amount of $1,495.66. For your information, during the start-up of well /4, a bearing failed causing shafting to break. We are expecting the repairs to be made during the next week. We expect to have both wells t3 and 04 operational and the pupp house 03 project substantially completed within the next few weeks. D. SUPPORTING DATA: \ Copy of Change Order gl. �1 J -25- i� Ort 2021 East Hennepin Avenue Schelen Minneapolis. MN 55413 neem MayemnA , 10[. 612.331.8660 suumeyon CHANGE ORDER ASSODatL3FAX 3313806 Planners OWNER:T:�gg__ 0 4 Turbine Pumo and CHANGE ORDER NO.: 1 OWNER: V"r n DLl�ieo DATE OF ISSUANCE: 12/28/88 65 raa waJ ont. ce lo. FIN CONTRACTOR: gger6qD )Dg OWNER'S PROJECT NO.: 88-04A v s ) reel otnwesc ivet- 353 ENGINEER: Orr-Schelen-Maveron 8 Assoc. CONTRACT FOR: eo e11 lurofD no. 9 ENGINEER'S PROJECT NO.: 4173 You are directed to make the following changes in the Contract Documents. Description: Cjlancie the turbine pump from 1500 gpm to 2400 gpm to suit the well cnnar cteristics. Purpose of Change Order: Ttakke adva tage of the developed well's capacity without changing any e?ectrfcal equ�pment. Attachments (List documents supporting change): 7 E.H. Renner dated December 27, 1988 CHANGE IN CONTRACT PRICE: Original Contract Price S 98.883.50 Previous Change Orders No. to $ --- Contract Price prior to this Change Order S 98.883.50 Net Increase/-------- of this Change Order S 1,49566 Contract Price with all approved Change Orders S 100.379.16 REPDE APPROVED: By By ni�� Da Date CHANGE IN CONTRACT TIME: Original Contract Time October e 15a. 1988 Net change from previous Change Orders -Q- uays Contract Time Prior to this Change Order October e 15a. 1988 Net increase/decrease of this Change Order 77 Gays Contract Time with all approved Change Orders Jan. 1. 19Q9 aYYs APPROVED: By uwner onyaclor Date z @Q l /,S M DEC -27-1988 10:52 FROM 11-1-88 13 2e TO 091 P. 02/09 `O I Renner R song 6668 JARELL nB STREING ET WK/ELK RIVER, ONN55230/1512)427-0100 INCORPORATED December 27, 1988 ORR, SCNELEN. NAYERSON 8 ASSOC. 2021 East Hennepin Avenue Suite 238 Minnneapolis. MN $5413 ATTN: Mr. Gene Anderson, P.E. Subject: City of Monticello Deep Well 14 Project 188-4A OSM 14173 Re: Exchange Cost of Bowl Assemblies (' Dear Mr. Anderson, It's my understanding a question has been brought to your attention regard- ing the cost difference between the 14M-7000 2 stage and the ISH -7000 1 stage bowl assembly. At the time this change was requested, I made an estimate of costs and I have enclosed actual invoices in order to clarify and answer questions. ITEM DESCRIPTION COST ESTIMATE ACTUAL 1. 1414-7000 2 stage bowl Northwestern Power Invoice 128077-0 12,004.00 2. Freight Yellow 154.96 TOTAL COST FOR 1414.7000 .. 12.158.96 3. ISH -7000 1 stage bowl with 2 column bushings 12,611.00 Northwestern Power Invoice 128389-0 2,882.09 4. Freight for 15H-7000 bowl 150.00 Northwestern Power Invoice 128309-I 132.53 5. Restocking Charge (15%)300.00 485.00 0 DEC -27-1988 20:53 FROM 11-1-88 13 28 M 0SM P.0310m 6. Freight to ship 14M back 150.00 (see item 2) 155.00 TOTAL ESTIMATED COST FOR ISM . . . . . . . $3.211.00 TOTAL ACTUAL COST FOR ISM. . . $3.654.62 MINUS COST OF 14M-7000. .. 2.159.00 2.158.96 ESTIMATED DIFFERENCE IN COST .$19052.00 ACTUAL DIFFERENCE IN COST . . . . . . . . . . . . . . . . $1.495.66 The above should answer any questions you may have, if not. please call me at (612) 427-6100. Best Regards, ��J g,r,y A ets. Se les Engineer E.M. RENNER 8 SONS, INC. LICENSE 171015 Enclosure AJ/ts 4AJOSS C t Council Agenda - 1/9/89 16. Consideration of authorization to purchase set of loader forks. W.S.) A. REFERENCE AND BACKGROUND: For some time now, staff has been considering purchasing a set of forks to be used with our large wheel loader for moving pipe, manholes, and materials around, as well as unloading incoming freight. In the past, we have used chains and rigging, and at times rented a fork lift and operator from Simonson Lumber in the industrial park. Often when we do rent a fork lift, there are delays in getting the piece of equipment and operator when it's needed. We first budgeted for this item back in 1987. At that time, we only budgeted $500. When we began fully investigating the purchase, we found that the loader forks were priced in the neighborhood of $5,000. Therefore, we again budgeted for the item in 1989. We placed an amount of $5,000 in the 1989 budget and were pleased to receive a quote for the loader forks of $3,900, saving over $1,000 on the budget item. A copy of the data sheet and quote is included for your review. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the purchase of loader forks for the 936 Caterpillar wheel loader in the amount of $3,900 from Ziegler, inc. 2. The second alternative is not to purchase the loader forks but to continue using chains, rigging, and rentals as necessary. C. STAFF REC0MENDATION: It is the recommendation of the Public Works Director and the Street and Park Superintendent that the Council authorize purchase of the loader forks as outlined in alternative A1. D. SUPPORTING DATA: Copy of the information sheet and quote. -26- L F.— I: c Proposal by Ebro ZIEGLER INC. January 5, 1989E2 To City of MONTICELLO 205 Fast Broadway Monticello, Mn. 55362 WE PROPOSE TO FURP415H IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS. TERMS AND CONDITIONS One (1) New BALDERSON Model BF936Q with 6011 Forks to fit Wedge Type Quick Coupler System on 936 CATERPILLAR wheel loader. Total price fob Blgn.R Mn. lose 130.00 8 for 481, Forks. APPRORIMAII SHIPPING DATE TF.MSi ACCLPTEVI 83.900.00 F.0 a, l L• _ i ZIEGLER lyC�` aPP—.1 ..d 11" Inn.ula ArHOvIDi ZIEGLER INC 0/6Rr 7 • - •-�-Y`�- :_ - _ +fir ._ .. .._ _ -. - � � 's.# _ 'P ��..,t s.:e j�.s, �'�-gyL�: �.:r�'Y I��'-Si :�s ii:• 1 •fir LiJ ��. �-'\M �wf��I!`. � — _ -� � �: _ a.• ii'�� w. .•s � _ ^ r*q s•fy-••dam �..,� �.: ~':..,. i ''T^O.� .� .- _ .. GT BALDERSON s A full line of value -adding attachment: Extra productivity, increased performance and versatility ... Most of the Balderson attachments of that's what the full line of Balderson attachments adds to the 936 Wheel Loader are designed for u Caterpillar 936 Wheel Loader. Quick Coupler. Balderson also offers There are Balderson attachments "job -matched" for virtually the standard pin -on arrangements. every application ... forks, buckets, blades ... all designed to All Balderson attachments are backec be used with the Caterpillar 936 Wheel Loader to deliver max- or 1,000 hour warranty. Plus, Balders, imum productivity. attachments for the Caterpillar 936 W applications. BALDERSON QUICK COUPLERS The Balderson Quick Coupler for Inc Caterpillar 936 Wheel Loader is designed to provide maximum ver- satLf ly. It allows the operator Io Change attachments in seconds without ever leaving the cab Tubular cross members at the top and bottom of the Quick Coupler provide main support, while vertical plates provide the strength necessary for Inc Z -bar linkage A wedge -style locking system is used to ensure a light, secure fa attachment, while at Inc same time compensating for wear The operator s able to control the wedges from the cab w,th a remote Centro! cw!Ch BALDERSON QUICK COUPLER FORKS Durable heavy-duty Ou:ck Coupler Forks arf+ dt,� Oneo to w,IhSllind the, hrf`ak0u1 force find Idl C7DacIV of the Caterp:l'.ar 936 Whec! Loader Moveable tines perrit t ad;uslmenls to be made over o wide tango of widths to accommodate chanq:ng load Lae' A carriage width of 84" (2130 mm) is stanoard and other A.dlh' are ava:'ab!e upon FcouCL1 BALDERSON QUICK COUPLER FORKS WITH TOP CLAMP Designed with the same va'ue ada:ng features as the Ou:ck Coupler Forks, a Balderson (Duck Coupler Fork with Tap Clamp further adds t0 the pro- duCLvay of the Caterpillar 936 Wheel Loader When teamed w.1h a Quick Coupler Fork with Top Clamp the Calerp:!!ar 936 Wheel Loader can clamp and move pipe. poses, trees blocks. and other large. irregularly 5haoed obiecls ou:ckly and eas:v The top clamp can be raced out of the way to avoid interference when a L!andard fork is requited 00t• 't - 4 "'a"" •ngle ®lade Other Balderson Quick Coupler to (3%0 mm) wide buds that to CaDabta Attachments Available For The bf being angled 30- Caterpillar 936 Wheel Loader each "'yJL A number of other va!uo adding Balderson i� . Quick Coup•or anaChmenle are ava:!3ble for `_ the Calcrp':af 936 Wheel Loader Virtually Eatendlbla Doom any attachment can be manufactured by u"enda from 7V �! Ba'dermn for the Ca!erp.::ar 3 960 mm) 936 Wheel tY mmro 1 Loader to fit any LpeC:aSzed app!tcalion 9 i is for the Caterpillar 936 Wheel Loader i offered for the Caterpillar )r use with the Balderson :rs attachments for use with ;ked by the Balderson 1 -year lerson will design and build i Wheel Loader for specialized 1.i "IALDERSON QUICK -OUPLER BUCKETS For years, Baldetson Ou:Ck Coupler Buckets have set the standard of performance In the heavy equipment industry All Owck Coupler Buckets are designed for strength, durability and reliability Quick Coupler Buckets are avallab!e in a variety of Dzes and rated capacities to meet varyng needs Also, quick Couper BUCkels can be custom-dCsignoo for special app!,cauons ' Flat -Back Nook adapts any anacn• manl to f;t Quick coupler attachment system BALDERSON PIN -ON ATTACHMENTS FOR THE CATERPILLAR 936 WHEEL LOADER G `a n Balderson manufactures a wide variety of attachments for use with the stan- dard pin -on arrangement. All Balderson pin -on bucket attachments are designed and built for Curability, re9ablhly and extra performance, Pin -on buckets can be manufactured by Balderson for special applications BALDERSON PIN -ON FORK ATTACHMENTS Balderson Pin -On Fork attachments are engineered to wmnstand the breakout force and lift caoacdy of the Caterpillar 936 Wheel Loader reliably and dependably Moveable lines permit line adjustments to be made over _ a wide range of widths t0 fit` 4tr y. accommodate changing load sizes A carriage width of 84" (2130 mm) Is standard Other wdths are avadab!e or can be made to order `1".•i+ . t0 ht speclaflled appncat,dns 7 " Vroflle moot convene a Ca stroller pin-on anaCnrnenl to a Ourck coupler eltacrlment Biralghl Blade 0'7' (2810 mm) wide blade for general purpose use QUICK COUPLERS I TOP TUBE MODEL_ WIDTH HEIGHT DIAMETER WEIGHT Bo936 425• 250• 40• 700111 I`I (+070 mm1 (660 mm) 1100 mml 1315 k91 QUICK COUPLER FORKS I TINE TINE CROSS MAX LIFT MODEL , . LENGTH SECTION HEIGHT WEIGHT BF9360 48• 411.01 2.3•.6• 1374• I,SW10 It2+0 mml (1210 mm) (50 mm . 150 mm) (4110 mml 1698 k91 BF935o so. 1100' 2.3' . B• 137 4' 1,60010 1+520 mm) (1520 mm) (50 mm . ISO mml (3480 —1 1725 k9) BF9360 72• 720• 23•.6' 1374• 1,700111 (11120 mm) (lam mm) (50 mm . 150 mm) (3480 mm1 1771 k9) BF9' 40' 23•.6• 390 4 1374' 1,9m ID (2130 mml (2130 mm) 150 mm . 150 mml (3480 mm) 1816 k91 QUICK COUPLER FORKS • - MAX. MIN. CLAMP WITH TOP CLAMP MODEL - OPENING OPENING NOSE WIDTH -..WEIGHT OF935TCO 411• 712• 6 . 9 . 2,000m (1210 mm) 0800 mm1 050""") (220mm) 1907 k9) OF935TCO 60' 74 B• 6• 91 2.100m (1520 mm) (1890 mm) 1150 mml (220 mm) (952 k9) SF936TCO 72• 761• 8• 9• 2.150 to (IBM mm) (1980 mm) (150 mm) (220 mml (975 k91 OF935TCO 4' ate• 61 91 2,300111 (2130 mml (2070 mm) 1150 mm) (220 mml P 043 k9) QUICK COUPLER • RATED BUCKETS MODEL APPLICATION CAPACITY WIDTH HEIGHT WEIGHT 83630 General Purpose 2.7 yo' 14 2' 45 3' 1,55010 (2.1 m') 12640 mm) (1150 mml 1839 k9) 83630 General Purpose 31 yo' 1042• 454• 1,870111 12.4 m'1 (26W mml 11150 mml 148 k91 836.40 Coal 3 7yo' 107 7 • 488. 88• 2.300 ID 12 6 m'1 12730 mml 11230 mml 11,043 k9) 83670 w000cmp 7 1yd' 1290• 675' 3.10010 Ill m'1 13270 mml (17 10 mml (1.4051;91 PIN -ON BUCKETS I RATED •HEIGHT• MODEL -APPLICATION • CAPACITY M'WIDTH r•WEIOHT 0362M Mu111•Purpoaa 23Yd• 106!• W5• 2.&10 lb e363R Rock '29yo' r +041• 490• 3.000 111 221 WI (26W-1 11240 mm) 11,361 k91 5363TC General Purpose .nn Top CJ—D 29yo' 143• 600• 3,00010 (2 21 m'1 (240 mm) (1520 mm) 11.36+ k9) 5363 General Purpose 3 1yo' 103 9' q 4' 2,+W 10 1237 m1) 12630 mm) (1150 —) 1970 k91 535.4 Coal 40 YW 1077• 460• 2.220111 1305 m'1 (27t0mm) 11+60 mm) (1.1307 k9) 536+Z Fmilm 43Yo. 149• 405• 2.am 10 (3 22 m'I 12500 mml 11230 mm) (+,179 k9) 53651 LamIlll 49 Yo' 1039' 675• 26501E 2 74 mn (2630 mml 11710 mm) (1,202 k9) Mrs w000cnrp 73Yd- 1290• 575• 3.20010 1559 my (3270 mm) (1710 mm1 11451 k9) PIN -ON FORKS nNE TINE CROSS MAX. LIFT MODEL LENGTH SECTION HEIGHT WEIGHT arum 41• 480• 23•.5• 1374• I400It, 11210 mm) 112+0 mml 1!0 mm . 150 mm1 {>•20 mm1 103! k9) eF9M W - 600' 23'.6' 1774' t5mi11 11520 mml (1520 mm) 150 mm . 150 mml (3480 mm) 1650 k91 5F939 72• 720• 23•.6• 1374• tem 1p 1+920 mml 1+s20 mml 170 mm .130 mm1 13.60 mm1 ItzS kpl 8F931 4' 40• 23'. s' 13/v t7m1D 12130 mm1 (2130 mm1 (50 mm r 150 mml (3480 mml 1771 k9) B7!Oerron Inc Otter; 3 'LA !�nC 0! OL31 !y %3!UC add ng ;^,]Cnmort. n pin On and Ou1Ck Coupler Styles — to enhance the Overall performance productivity and versatility, of the Caterpwar 936 Wheel Loaoer For more Information Contact your nearest Caterpillar Dealer or Balderson Im Up Front For Extra Value ` BALDERSON INC. -o YM. ...YJO •wY444MrY 4• •rpi/ .rk•y.(♦. r.. •e ru 4W a.v.anwaw Iaaww /�!`I �i'.A OM841 ,.r.. w•w ow. airs,.• Council Agenda - 1/9/89 Consideration of clerical position resignation and replacement. (R.W.) A. REFERENCE AND BACKGROUND: Recently, Lynnea Gillham, Utility Billing Clerk and Receptionist, has indicated she will be retiring January 31, 1989. I believe most of you were aware of this, as I indicated during the budget preparation that Lynnea had planned on retiring the first part of 1989. We have recently advertised for a new clerical position for Data Processing Secretary, which we received over 180 applications for the position. We are in the process of narrowing down the applicants to approximately a dozen or so that will be considered for an interview; and with Lynnea's pending termination, it will result in two new staff members being added in the near future. Although Lynnea had expressed an interest in continuing to work on a part-time basis as needed, I believe the position of Utility Billing Clerk and Receptionist should be a full-time position because of the daily contact with the public that would be required. Although I am not seeking any specific approval at this time, this agenda item is to keep the Council informed on the status of the clerical positions and my thoughts on what's best for the City at this point. I have discussed with Marlene Hellman, the current Bookkeeper/Secretary, regarding her moving into Lynnea's position as Utility Billing Clerk/Receptionist. I feel Marlene, being with the City for approximately eight years, would fit nicely inL•u the Utility Billiny Clerk/Receptionist role being she is familiar with the public. Should this occur, I would be looking for a replacement to fill Marlene's position and would then focus more on the applicants who have accounting background in addition to some computer knowledge or experience. To further complicate the matter, Diane Jacobson, the Deputy Registrar Clerk, is expecting her first child this summer; and the Deputy Registrar's position will need a replacement to primarily fill these duties. My thoughts are that the original Data Processing/Secretary that is hired should have primary emphasis on Deputy Registrar activities for approximately 508 of that person's time. It to my intention to fill the two clerical positions from the applicants that were received for the Data Processing/Secretarial position, as I feel there appears to be a number of individuals that may be qualified and have good background credentials. If after interviewing to completed a candidate is not qualified for the Bookkeeper/Accountant position, I would then be re -advertising for this specific position. Although I am not seeking any approval of job changes or specific appointments at this time, I wanted to keep the Council informed on the clerical positions and the need for a replacement individual to cover Lynnea's resignation. There to still a possibility that Lynnea will be able to return on an as-noeded basis in a part-time capacity should the need arise in the future. Once the interviews and selection process to completed, I will then be coming to the Council for ratification of appointments to these two positions. -27- GENERAL FUND -- DECEMBER - 1988 AMOUNT CHECK NO. Paul Weingarden - Attorney fees for OAA Board 369.50 26239 LeRoy Engstrom - OAA salary S mileage 165.60 26240 Thomas Salkowski - OAA salary 125.00 26241 Terry Piram - OAA salary 35.00 26242 Fran Fair - OAA salary 15.00 26243 Marjorie Goetzke - OAA secretary salary 175.00 26244 Arve Grimsmo - OAA salary 75.00 26245 Franklin Deno - OAA salary 75.00 26246 Brenteson Construction - Water Dept. expense 150.00 26247 Northern States Power - Utilities 6,440.06 26248 Little Mountain Electric - Gas pump mtce. at PWD 255.52 26249 Minnetonka Iron Works - Railing for Streetscape Project 23,005.92 26250 Braun Engineering - Testing for F. Markling project 608.50 26251 Flanagan Sales - Waste receptacles for Streetscape Proj. 2,691.00 26252 Institute for Mgmt. - Sub. - Public Works Dept. 76.95 26253 Jim Royle - 500 yards black dirt 500.00 26254 Principal Mutual - Group Ins. 6,592.63 26255 Local $49 - Union dues I15.00 26256 Century Labs - Snow plow wax 354.40 26257 AT&T Info. System - Fire phone 3.96 26258 OSM - Engineering fees 57,974.28 26259 Monticello Fire Dept. - Firemen's wages 300.00 26260 Bridgewater Telephone - City's share of relocating cable 4,000.00 26261 at water tower site Burschville Const. - Payment #1 on 88-07 Project 42,637.67 26262 MN. Dept. of Nat. Res. - Dep. Reg. fees 909.00 26265 Midwest Gas - Utilities 1;457.19 26266 Rlchmar Const. - Payment 04 on pumphouse 03 29.529.56 26267 Wright County State Bank - C. D, purchase 700,000.00 26268 DNR - Division of Water - Permit application 50.00 26269 Willard Fornick - Reimb. for tool cabinet & mileage 375.98 26270 Business & Ind. Dev. Comm. - Annual contribution 5,200.00 26271 Monticello Ford - Contract for deed int & print. on bldg. 7.778.00 26272 Chamber of Commerce - Celebrate MN. Booth payment 75.00 26273 Warren Smith - Council salary 123.19 26274 Mrs. Fran Fair - Council salary 125.00 26275 Bill Fair - Council ealnry 125.00 26276 Dan Blonigen - Council salary 125.00 26277 Arve Grimsmo - Mayor salary 175.00 26278 Cindy Lamm - Planning Comm. salary 49.27 26279 Dan McConnon - Planning Comm, salary 49.27 26280 Richard Martie - Planning Comm. salary 49.27 26281 Richard Carlson - Planning Comm. salary 49.27 26282 Mori Malone - Planning Comm. salary 49.27 26283 State Capitol Credit Union - Payroll dad. 90.04 26284 ICMA Retirement Corp. - Payroll dad. 736.17 26285 Commissioner of Revenue - SWT for Dec. 1.556.02 26286 PERA - Para WIN 1.359.74 26287 Wright County State Bank - FICA. FWT & Mod. taxes 4,672.64 26288 E. H. Renner & Sons - Payment 43 on Well A4 34,814.17 26289 Marlene Hollmnn - Misc. mileage 33.00 26290 011ie Koropchak - Mileage expense 24.00 26291 Weldor Pump - Parts for lift station 198.22 26292 M. Conway Fire & Safety - Hip boots for Fire Dept. 84.00 26293 Rescue One - Rescue equipment for Fire Dept. 233.50 26294 Holmes & Graven - Prof. services for Water Bonds 2.000.00 26295 GENERAL FUND AMOUNT CHECK NO. Marco Business Products - Mtce. agreement - Dictaphone 191.00 26296 Business Dev. Services - Prof. services - HRA 2,712.00 26297 Northern States Power - Install street lights 287.00 26298 James Preusse - Cleaning city 6 fire halls 450.00 26299 YMCA of Mpls. - Monthly contract payment 625.00 26300 MN. Public Employer Labor Relations Asoc. - Membership dues 85.00 26301 Phillips 66 - Gas 27.72 26302 Mobil oil - Gas 184.41 26303 Glass Hut - Windshield 6 repairs - PWD 446.29 26304 Audio Communications - Repair radios 87.70 26305 Wright County Highway Dept. - Salt/sand mix 768.75 26306 Hydrotex, Inc. - Power kleen - PWD 224.80 26307 Schluender Const. - Misc. services 540.00 26308 Metropolitan Fire Equip. - Fire Dept. repairs 75.26 26309 Communication Auditors - Fire Dept. repairs 31.00 26310 Local #49 - Union dues 115.00 26311 Monticello Ford - Fire Dept. repairs 226.07 26312 MN. Dept. of Nat. Res. - Dep. Reg. fees 687.00 26313 VOID -0- 26314 Jerry Hermes - Library janitorial 227.50 26315 Patty Salzwedel - Animal control contract 509.00 26316 Corrow Sanitation - Garbage contract service 7,710.30 26317 MN. Dept. of Nat. Res. - Dep. Reg. fees 716.00 26318 OSM - Engineering fees 22,371.90 26319 Flicker's T V - Antenna 12.98 26320 Monticello Ford - Fire Dept. repairs 92.48 26321 gtntn ~ Safety Kleen - Mtce. Dept. repairs 44.50 26323 McDowall Co. - City hall furnace repairs 129.39 26324 Marco Business Prod. - Paper 118.60 26325 American National Bank - Issuance fee - Water Systems bonds 752.00 26326 Gould Bros. - Repairs - St. Dept. 160.44 26327 Moon Motors - Fire Dept. supplies 8.00 26328 Monticello TW Hdwe. -Faucets b washers 18.00 26329 Dan Blonigen - Gavel and pad 15.00 26330 State of MN. - City's share of traffic signals 10,797.81 26331 Unitog Rental Services - Uniform rental 102.40 26332 The Plumbary - Supplies 13.68 26333 Maus Foods - Misc. supplies 52.19 26334 PSGI - Raimb. pump , cost of metal analysin, mtce. over -run 18,189.05 26335 MN. Geophysical Assoc. - Video inspection well #4 600.00 26336 Patty Salzwedel - Animal control expenses 234.58 26337 Monticello Office Products - Office supplies 854.83 26338 MacQueen Equip. - Parts for plows, etc. 2.374.34 26339 Monticello Times - Legal publications 373.07 26340 Suburban Gas - Gas 5.85 26341 Lake Region Coop. Oil - Gas 140.00 26342 Ruff Auto Parts - Radio - Mtce. Dept. 40.00 26343 Jerry's Auto Salvage - Drive shaft 10.00 26344 Moon Motors - Parts 71.00 26345 National Bushing - Supplies - Mtca. Dept. 205.63 26346 Scharber 6 Sons - Repairs - Mtco. Dept. 126.45 26347 Simonson Lumber - Supplies 182.16 26348 Garalick Steel - Steel 175.00 26349 Gary Anderson - Mileage 58.26 26350 Karon Doty - Mileage 38.19 26351 Monticello Printing - Office supplies - printing 150.60 26352 Hoglund Bus - Repairs 13.22 26353 -2- GENERAL FUND AMOUNT CHECK NO. Harry's Auto Supply - Supplies for Mtce. Dept. 428.46 26354 Weldor Pump - Slide brackets 1,079.70 26355 Bridgewater Telephone - Phone charges 1,247.95 26356 Payroll for Dec. 14,670.69 TOTAL DECEMBER DISBURSEMENTS $1,031,751.96 t LIQUOR FUND Payroll for Dec. 3.615.25 TOTAL LIQUOR DISBURSEMENTS $58.640.10 ILI I AMCUNT CnCK ;j LIQUOR DISBURSEMENTS - LAST OF DEC. - 1988 NO. ti. Bridgewater Telephone - Telephone 64.54 14188 Johnson Bros. - Liquor 73.71 14189 Griggs, Cooper & Co. - Liquor 5,434.82 14190 Eagle Wine - Liquor 891.98 14191 Principal Mutual - Ins. premium 728.18 14192 Quality Wine - Liquor 1,282.91 14193 Carlson Refrigeration - Nev beer rackings 5.487.00 14194 Ed Phillips - Liquor 2,546.34 14195 Griggs. Cooper - Liquor 2,463.79 14196 State Capitol Credit Union - Payroll ded. 250.00 14197 Commissioner of Revenue - State W/H 168.83 14198 PERA - Para W/H 188.70 14199 Wright County State Bank - PICA, FWT S Med. taxes 564.03 14200 Quality Wine - Liquor 538.60 14201 Johnson Bros. - Liquor 8.246.49 14202 St. Cloud Restaurant Supply - Can liners 32.18 14203 Ed Phillips - Liquor 1,678.18 14204 Tow Dist. Corp. - Wine 6 supplies 143.12 14205 Ed Phillips - Liquor 460.92 14206 Griggs, Cooper - Liquor 8,106.38 14207 Eagle Wine - Liquor 717.78 14208 Ron's Ice Co. - Ice purchase 109.22 14209 Wright Way. Inc. - Adv. 20.^^_ , RxWC - Adv. 187.50 14211 L► Maus Foods - Store expense 15.36 14212 Monticello Times - Adv. 275.95 14213 TOW Dist. Co. - Wine 234.42 14214 Granite City Cash Reg. - Paper 89.63 14215 Commissioner of Revenue - Sales tax 4th qtr. 10.533.72 14216 VOID -0- 14217 Dick's Beverage - Beer 1,791.70 14218 Bernick's Pepsi - Misc. mdse. 385.65 14219 Johnson Bros. - Liquor 1.097.22 14220 VOID -0- 14221 Gary Reitan - Security at liquor store Christ. Eve 108.00 14222 Donald Hozempa - Security nt liquor store Nov Year's Eve 108.00 14223 Payroll for Dec. 3.615.25 TOTAL LIQUOR DISBURSEMENTS $58.640.10 ILI I CITY COUNCIL UPDATE January 5, 1989 Sewer and water Nates for 1989. (J.S.) Preliminary calculations of current expenses and expected revenue in both the sewer and water funds indicate surpluses for those funds going into 1989. The City staff, therefore, feels no adjustment is necessary for the user charges for sewer and water for 1989. Proposed Contract Adjustment for Professional Services Group. (J.S.) When we entered into a contract with Professional Services Croup in September of 1986 to operate the City's Wastewater Treatment Plant, the contract cost was based upon the existing average for loadings to the wastewater treatment plant. Realizing that over the life of the 3-1/4 year contract loadings to the treatment plant would increase, we built in a 20 percent cushion in the 12 -month moving average loadings before any contract increase was due PSG. The trigger for BOD, which is 1,566 lbs per day base plus 20 percent, or 1,879 lbs per day, was first exceeded in December of 1987 when the 12 -month moving average reached 1,914 lbs per day. Since that time, the 12 -month moving average reached a high of 2,197 lbs average during the month of September. The current 12 -month moving average for HM at the wastewater treatment pidni is 2,093 lbs. Although our contract indicated that adjustment in the fees would be made after the 20 percent trigger, the contract really did not describe the procedure by which the adjustment would be made. Over the past few months, we have been negotiating with PSG Lo arrive at a percentage increase that could be used for the duration of the contract and possibly incorporate it into a new contract should one be made. The contract adjustments for 1988 and for 1989 are not expected to be so significant that they would affect user rates. with the increase in loading comes increase in use, which generates additional revenue. This item should be complete for presentation to the Council on January 23, 1989. CITY COUNCIL UPDATE January 6, 1989 Recycling Update. (J.S.) In December 1988, the Wright County Board issued a recycling policy statement mandating source separation of recycleable materials by all county households. Basically what the statement said is that every person must have an opportunity to recycle and have local access to a recycling method. The County Board has asked that each city and township develop a recycling plan by April 1, 1989, to be implemented by July 1, 1989. To kick things off, Wright County will provide start-up funding for the recycling efforts. The City of Monticello will be eligible for a base amount of $1,000 plus $1 per household existing in the city limits. This money will be available upon acceptance of the City's plan and implementation of the plan. In addition, to see that the programs continue, the County will offer incentive monies to communities which demonstrate ability to meet recycling goals. The goals begin with a low of 15 percent participation by January 1, 1990, to a high of 50 percent by January 1, 1993. Those cities meeting or exceeding those goals will have available additional funds. The amount of those funds will be determined sometime after the review of proposals for building a new composting facility in Wright County. The Solid Waste Task Force, which I Chair, will hold a meeting on Wednesday, January li, at 3:00 p.m., in the Nr igint iwunty Guurcnuuse, w levivw Lice recycling policy statement with various mayors, board chairpersons, and clerks from the townships and cities across the county. As many of you know, Bill Fair was appointed by the Mayor to assist staff with the recycling efforts. It would be beneficial to have the Mayor appoint a new member of the Council to serve in this position to attend this meeting. We will need to begin development immediately upon our plan and request for proposals so that we can meet the July 1, 1989, implementation date. In addition, we will have to decide how to base our fees for those households which do not recycle. In addition, at this time I would like to inform the Council that I propose that no grass clippings enter the waste stream beginning in the spring of 1989. These grass clippings should be brought to our compost facility by those residents who continue to remove them from their lawns. Residents will be encouraged to mow the grass clippings into the grass rather than bag them up. The enormous amount of grass clippings that enter the waste stream costs the City several hundreds, if not thousands, of dollars over the course of a year and eats up valuable landfill space. CITY OF MOIITICELLO Monthly Building Department Report "nth of DECEMBER , 1968 PERMITS ACID USED Leat Thla Same Month Leat Year 'Thio Year PERMITS ISSUED Month November Month December Leal Year To Data To Data RESIDENTIAL Il umbar 7 4 5 100 116 Valuetlan $ 1,434,400.00 S 115,700.00 S 140,500.00 S 4,640,100.00 $4,642,500.00 Poea 10,299.85 994.35 1,698.37 41,726.41 40,176.87 Surchergea 716.70 57.85 70.35 3,326.24 2,412.65 COMMERCIAL Number 2 5 1 22 33 Veluetlon 36,800.00 28,000.00 00,000.00 801,630.00 1,316,900.00 F. 333.95 286.50 549.50 6,064.77 10,059.77 S urcher9 oo 18.15 13.25 40.00 405.05 656.70 ' INWSTRIAL Number 3 3 , Valuetlan 1,242,700.00 10,700.00 Paoo 7,990.06 107.00 ' Surchergea 621.35 5.10 ' PLUM 3111C Number 5 2 2 55 42 Paoo 405.00 46.00 47.00 1,786.00 1,685.00 Surchergea 2.50 1.00 1.00 27.50 21.00 OTIIERS Number ( 1 1 13 ] " vel uallOn .00 .00 92,400.00 .00 Paso 10.00 .00 850.50 30.00 ' Surchergea .50 .00 46.00 1.50 TOTAL NO. PERMITS 14 12 9 193 197 TOTAL VALUATION 1,471,200.00 143,700.00 220,700.00 6,776,830.00 I 6,170,100.00 TOTAL PEES 11,038.00 1,336.85 2,294.87 58,417.74 52,058.64 TOTAL SURCIIARGP.S 737.35 72.60 111.35 3,426.14 3.097.15 CURRENT MONTH PE YS Number to Ibte PERMIT NATURE Mwher PERMIT SURCHARGE Veluetlon Thi. yaar'I.eat yeer single really 2 S 812.35 S 49.35 0 96,700.00 26 35 DUple• 1 2 Multi-femlly 6 3 COemercI:I 5 3 InAwtr/l 2 2 Ree. Gerege@ t4 12 Dlgne 0 0 Publla Building@ 2 1 ALTERATION OR REPAIR 1182.00 Drollinga 2 0.50 17,000.00 60 47 CO®arclal 3 286.50 13.25 20,000.00 26 19 InAust l'1 el 1 1 1 PI•IIMBINO All Typo@ 2 46.00 1.00 42 55 ACCP.DSORY OTRUCTURES Orl ming Pools 0 1 Doc4• 9 10 TEMPORARY PERMIT 0 0 DEMOLITION 1 10.00 1.80 3 2 TOTALS 12 1,336.85 72.60 143,700.00 197 193 PERMIT DESCRIPTION NUMBER INDIVIDUAL PERMIT ACTIVITY REPORT Month of DECEMBER , 1908 TYPE RAKE/LOCATION VALUATION PEEII PERMIT I BUR CHAR O[ PLUMDIKG SURCHARGE 88.'299 interior Re *I 1: 11 L R 9 ..113 C•s: -y un+c es 8 1'5UU:uO 3 15.00 S •50 BB -1293 Sul ldiI Dimolltion - AC L1ncoIn•Companlis/126 Nast 7th 8t. .00 10.00 .30 88-1294 Single Pamily Dve111ag SP Day 1a VSChss CODatru.ti-/303 Marvin EiwoW /9,800.00 371.88 24.90 Road BB -1295 ROOM Addition AC City of MantiCall0/1101 Mart Blvd. 1,500.00 15.00 .50 88-1296 Nov Rcof Covering - AC D-ClaAn Dry Clsanare/355 E. eroadvay 3,000.00 30.00 1.50 88+1297 New ROO! Covering - AC Golden Valley Purnitur•/155 U. Broadway 20,SOp. 00 211.50 10.25 88-1298 basement Plnish AD Rik 4 Judy Cyr/2781 Red Oak Lana '- 1.BOp.DD 20.00 1.00 BB -1299 Bingle Family Dwslling BP OL1 Oul ldsra/2701 Oakvlev Ina 366.62 88-1300 8assment Egress Wlndws �_„ ACf Temple Baptist ChurCh/419 E. 4th St. _'0,900.00 1,500.00 •� 15.00 .50 88-1301 3 SO. -m porch AD Paul i JoAnn Zemke/107 M111Craet Road 15,000.00 162.00 7.50 - _ SOTALB 143.700.00 1,217.00 71.60 PIN REVIEW _ .• - - 88-1294 81n91e ►am11y Owelling BP Dayia vachas Ccast./303 Marvin Eiwod Rd. 37.19 " 88-1299 Bingle ►amlly Dwelling 9y BLI Ouildare/2741 Oakr lav Ina 36.66 TOTAL PLAN REVIEW 73.85 S S 23.00 .50 23.00 .50 i6.00 1.00 WES WITTKOWSKI First District BASIL- SCHIL LEWAERT Second District IICHELLEBOGENRIEF. Vice Chair Third District ARL YN NELSON. Chairperson Fourth District LEROY F.NGSTROM Fifth District COUNTY OF WRIGHT WRIGHT COUNTY COURTHOUSE Buffalo. Minnesota 53313 Tel: (612) 682-3900 Metro: (612) 339.6891 I-800.361-3667 RICHARD 14'. NORMAN January 13, 1989 County Coordinator Mr. Rick Wolfsteller Monticello City Administrator Rt. 4, box 83A Monticello, MN. 55362 Dear Mr. Wolfsteller: The County Board of Commissioners received the attached letter from Wright County Community Action, Inc. (WCCC) regarding the public sector seat currently available on their Board of Directors. Tho Cnuoty Rnnrd wiQhne to aollrlt nnminntlnns of Clty e.lrr.ted I officials to try to get city -representation on the Community Action Board. please submit names of interested city elected officials to the County Board by January 27, 1989. Your cooperation in this matter is appreciated by all concerned with the operations of WCCC. Sincerely. R c4dlo' rmnn County Coordinntor RWN/mr encl: Equal OpprntunitYl AJ)Irmatiw Action 6nplgrer WRRO' COUNMCOMMUN Y'ACZ70N; WC Acd= 8WId%S _ .Waw*,.11hwwsora 56390 (614658 " Dec'. 71. 1988•' Mr.. LeRoy Engstrom Chairman Wright County, Board of Commissioners Wright County -Courthouse Buffalo., MN.. 55313 Dear Mr. Engstrom:. As you know, Mr. Paul McAlpine will be ending his term as a Wright County CnmmiRRinnQr in .TRntiRry 1989. - When Mr. McAlpine leaves the Wright County Board of Commissioners, he will also be vacating an appointed public sector seat on the Board of Directors at Wright County Community Action (WCCA). To fill this vacant public sector seat on the WCCA Board of Directors, it is requested that the Wright County Board appoint a locally elected public official to the position as soon as possible, in January 1989. As you consider individuals for this appointment to the WCCA Board of Directors, I must advise you of the following WCCA By-law requirements. 1. The individual selected is not required to be a -County Comm- issioner. However, they must be a current elected public. official unless WCCA determines that no elected public official is reasonably available and willing to serve. 2. The individual selected must have either general governmental responsibilities or responsibilities which require them to deal with poverty related issues. 3. Tho individual selected must reside in Wright County. 4. The individual selected may not be an employee of WCCA, or e member of the immediate family of a employee of WCCA. J 5. The individual selected may not be an officer or an employee of an organization contracting with WCCA. I h Vel I-)-) ;rrinurrtmu.,D, d f cd -t L 'ouABy, , i. r zhar '• i� A L 'ouABy, , i. r - .:A Once the appointment of the public sector representative has been approved by the Wright County Board, it is requested that you notify WCC&) o& dm name and mania& addreae. Should` you, haver any quest ons regarding this correspondence or require further !afoul ow thr apRa ^tmenn o5 m pab"=—: sector representative t® the WCC& BMV& of Bitectnvsz plasm do not hesitate to contact me at . i61Z��SB.47+1.i. 1 gMPibi the aaazinar to ba takes am this appointment Siacae,Iye. .- . Merit C._ Selebm. E:ecutLvwUirettor MGS/bs= cep Umhard. W.. Notaon.. Wrighh County Coordinator 1