City Council Agenda Packet 10-23-1989AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, October 23, 1989 - 7:00 p.m.
Mayor: Ren Maus
Council Members: Fran Fair, Warren Smith, Shirley Anderson, Dan Blonigen
1. Call to order.
SA 5
2. Approval of minutes of the regular meeting held October 10, 1989.
3. Citizens comaents/petitions, requests, and coinplaints.
4. Public hearing - Consideration of sanitary sewer extension on Oakwood
Drive between Chelsea Road and Dundas Road.
5. Consideration of ordinance amembnent to establish garbage/refuse service
charge in accordance with recycling plan.
6. Consideration of purchase of audio/video equipment.
7. Consideration of authorizing purchase of a telephone system for City
Hall/Maintenance Building.
8. Consideration of abatement of dangerous buildings.
9. Consideration of ordering four booster puirp control valve for the water
reservoir.
10. Consideration of approving amendment to labor agreement for addition of
groundskeeper/maintenance position.
11. Review of engineering data relating to the recent overlay project in
Oakwood Industrial Park.
12. Considerotiun of assigning costs to study feasibility U£ extending iul,lic
improvements to the Marvin Road/"Highland Heights" area and consider
authorizing study contingent on financial contribution by developer.
13. Consideration of bills for the month of October.
14. Adjournment.
I
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Tuesday, October 10, 1989 - 7:00 p.m.
Members Present: Fran Fair, Warren Smith, Ren Maus, Shirley Anderson,
Dan Blonigen
Members Absent: None
2. Approval of minutes.
Motion was trade by Warren Sinith, seconded by Shirley Anderson, to approve
the minutes of the regular ineeting held September 25, 1989. voting in
favor: Ren Maus, Warren Snith, Shirley Anderson, Dan Blonigen.
Abstaining: Fran Fair, due to her absence at the last meeting.
4. Public hearing on the proposed assessment roll for 89-02 and 89-03
improveinent projects (Mississippi Drive and Oakw000 Incustriai Park) .AND
6. Consideration of adopting an assessment roll for certification to County
Auditor .
City Administrator wolfsteller indicated that the Mississippi Drive
reconstruction project and the Oakwood Industrial Park overlay project
were both recently completed under budget. Both projects were between
16% and 209 under original estimates, and he noted that the assessment
rolls were prepared based on previous Council direction of approximately
209 assessable to property owners along Mississippi Drive and 50% of the
project cost assessable to the Oakwood Industrial property owners. It
was also noted that the Oakwood Industrial Park overlay project was
initiated by concerns of the Industrial Developinent Connittee to bring
the roads up to 10 ton standards in an effort to help promote industrial
usage within the park. Over the past few years, the industrial park
roads have been posted at 7 ton limits, which necessitated the need for
upgrading of the roads.
The public hearing was then opened, and Dale Lungwitz, representing the
Oakwood Industrial Partnership, questioned why the property owners should
again pay for street brproveioents that they thought were originally
designed to 9 tons. He noted that the partnership is still paying for
assessments for the original improvement project and disagreed with the
idea that the roads were purposely designed to 7 tons in order to not
over burden the property owners previously and to allow for future
development to occur before increasing the tonage to its proper road
deoign. It was noted that the original feasibility study indicated a
9 -ton design was proposed and could not understand how a change was made
to a lesser design without the partnership's knowledge. As a result, he
felt a 508 assessment was inappropriate, and the Council should consider
a lesser amount.
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Council Minutes - 10/10/89
Pat Townsend, property owner along Thomas Park Drive, felt the road
condition was adequate for his needs and did not feel he received a
benefit., as his road was already designed to 9 tons and is now only a
10 -ton design.
Jay Morrell, owner of M s P Transport, noted that the City's engineering
test of the roads indicated that some areas were still 8 tons or better
in design and failed to see how the road could increase in tonage if it
was only designed at 7 tons previously. It was his opinion that the
roads had to have been designed to a greater tonage originally; and as a
result, did not feel that 508 was an appropriate assessment. He also
requested that the industrial park be treated the same as the downtown
retail district in that it is just as vital to the coimnunity in creating
jobs and tax base and should also be treated the same at a 20% assessment
level similar to the downtown Streetscape Project assessment.
Councilmember Blonigen indicated that it was his recollection that the
industrial park was originally designed to only a 7 -ton road system with
the idea of increasing the tonage later. As a result, he felt the 506
assessment was reasonable and should possibly have been even higher than
that being proposed. He also requested additional inforiation from the
City Engineer on the design specifications to verify his recollection.
In reviewing the plans available, Public Works Director, John Simola,
noted that a smaller quantity of bituminous was planned for the Oakwood
Industrial Park when compared to Lauring Lane and that Lauring Lane was
designed for 7 tons. As a result, it seems to indicate that the Oakwood
Industrial Park probably wasn't designed to more than 7 tons originally.
The Council then discussed whether the assessment policies concerning
overlay projects should be reviewed in the future, as it may be
appropriate to treat all classes of property equal. The Council
questioned the City Afninistrator as to what effect a change in the
assessment roll to a 209 level would have on the City finances, and they
were informed that the reduction in the assessment roll would have to be
made up through additional tax levies.
After further review and discussion, a motion was made by Warren Slnith,
seconded by Fran Fair, to adopt a resolution applying a 208 assessment
factor for both the 89-02 and 89-03 ixprovement projects. voting in
favor: Fran Fair, Shirley Anderson, Ken Maus, Warren Slnith. Opposed:
Dan Blonigen. SEE RESOLUTION 89-28.
5. Public hearing on proposed assessment roll for delinquent charges. AND
Consideration of ad tin an assessment roll for certification with the
County Auditor covering delinquent charges.
Annually, the City Council reviews the accounts receivable which are
delinquent over 60 days and considers these charges at a public hearing
for adoption as an assessment roll to be collected on the following
year's taxes. Minnesota Statutes allow cities to collect delinquent
charges by placing special assessments against property owners who
receive the benefits.
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Council Minutes - 10/10/89
The public hearing was opened, and the Council heard coimnents froin Dick
and Cathy Hoheisel who questioned why a $28.32 delinquent sewer and water
bill should be their responsibility when the bill was incurred by a
previous owner. It was explained that utility charges are the
responsibility of the property owner and that the City has the choice of
placing a special assessment against the property owner even though the
present owner did not verify or check for existence of previous
outstanding bills.
After further discussion, motion was made by Shirley Anderson, seconded
by Dan Blonigen, and unanimously carried to adopt the assessment roll as
presented with the City Administrator checking with the City Attorney on
the legalities of the delinquent bill questioned by the Hoheisels. SEE
RESOLUTION 89-29.
Consideration of a simple subdivision request to allow two R-2 (single
and two-family residential) lots to tie resubdivided into two residential
lots. A conditional use request to allow a 4-plex in an R-2 (single and
two tainily residential) zone. A variance request to allow a resubdivided
lot to have less than the minimmimn lot square footage to allow the
existing residential structure to be converted into a 4-plex. Applicant,
Brad and Cindy Pyle.
Brad and Cindy Pyle requested permission to resubdivide two existing
platted lots into two new lots with the same square footage as originally
platted but with one of the lots having its frontage on Maple Street
instead of Third Street. The two original lots had 10,890 square feet,
and the new lots would also equal this square footage and required a
variance from the City's requirement of newly platted lots having
12,000 square feet. The City staff and Planning Commnission recommended
that if the subdivision is approved, three conditions be attached that
would require the plat to be recorded within 30 days, drainage and
utility easements would have to be required on a separate recordable
document, and that a separate document indicate that the newly created
parcel along Marle Street does nest hAve SeWf±r And wAhPr And that the City
would not be responsible for its installation.
Motion was made by Blonigen, seconded by Shirley Anderson, and
unanimously carried to approve the resubdivision contingent upon the
three conditions being met as outlined above.
The Council then reviewed the second part of the request concerning the
conditional use permit to allow the existing home on one of the newly
created parcels to be converted into a 4-plex dwelling. Current R-2
zoning regulations only allow for a duplex unless a conditional use
permit is granted. The existing structure would require between
16,000 square feet and 19,000 square feet of land area to allow for a
4 -plexi and it was noted that the lot in question had only 10,890 square
feet. As a result, a variance of between 6,000 square feet to
9,000 square feet would be necessary.
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Council Minutes - 10/10/89
Brad Fyle indicated that he would like to request a tri-plex instead of a
4-plex, which would still require a variance of 4,000 square feet to
6,000 square feet on land area. In addition, the parking requirements
would require six off-street parking spaces; and the proposal submitted
by Mr. Fyle indicated that this could be met if the cars could back onto
Third Street and be allowed to use a portion of the boulevard for parking
requirements.
The Council was also presented with a petition from neighborhood
residents opposed to any variances being granted for a structure of more
than two units, as they felt the land area was not sufficient and would
cause traffic problems in a primarily single family neighborhood.
Because of the large variances in square footage requirements that were
necessary, motion was made by Shirley Anderson, seconded by Warren Smith,
and unanimously carried to deny the request for a tri-plex and instructed
the applicant to meet the current zoning regulations for utilizing this
structure.
Consideration of a variance request to allow an attached garage to be
constructed within the front yard setback requirement. Applicant,
Lawrence and Lynn Gantner.
The applicant had originally appealed the denial of this variance from
the Planning Comnission level to the City Council but prior to the
meeting requested that his variance appeal be withdrawn.
10. Consideration of a petition from residents of Meadow Oak for iiaproveirents
in maintenance of Meadow Oak Park.
In September, the Council was presented with a petition from residents of
Meadow Oak Subdivision requesting City support of establishing a skating
rink on the pond within the Meadow Oaks Subdivision. In addition, the
petition requested the City Council to install a flood liaht on the
skating rink and to also consider removing snow from the pathways within
the park system during the winter.
Public Works Director, John Simola, informed the Council that he had
obtained quotes from Olson Electric for the installation of park lights
along the trail system and to light the proposed skating area on the pond
at a cost of approximately $6,500. He noted that this cost could be
reduced by approximately $600 if some volunteer help could be obtained
from the residents regarding the trenching of electrical cables for the
lighting system. Mr. Simola also noted that the electrical cost for the
proposed lighting system would be less than $200 per year if the City
paid for the initial installation cost versus almost $1,100 per year if
the system was installed by NSP.
The staff noted that in checking with its liability insurance carrier,
the City would be exposing itself to more liability by authorizing a
skating rink on a natural pond and that the City should take extra
precautions by possibly providing a rink attendant and/or proper signing
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Council Minutes - 10/10/09
to warn citizens of the dangers. It was also recormnended that the City
could clean the trail system within the park leading to the rink but
recoimnended that the City should not get involved in cleaning all of the
trails within the park system. From a strictly liability standpoint, it
was recoimnended by the staff that the Council may want to consider a
skating rink within an area of the park not associated with the pond.
After further review, motion was wade by Fran Fair, seconded by Warren
Smith, to authorize the installation of the lighting system as proposed
and to authorize the skating rink to be constructed on the pond and
directed the staff to clean the pathway leading to the pond when
necessary or whenever the residents were unable to remove the snow
themselves. voting in favor: Fran Fair, Warren Smith, Ken Maus, Dan
Blonigen. Opposed: Shirley Anderson, due to the concerns over
liability.
Staff was also instructed to obtain additional quotes and to negotiate
the best price possible for this installation.
11. Consideration of modification to street lighting policy to include
lighting cul-de-sacs and/or dead-end streets.
Recently, the City received a petition from residents along a cul-de-sac
requesting the installation of street lights at the end of cul-de-sacs.
The City's current polity allows for the installation of street lights at
intersections and at distances of approximately 700 feet apart.
In reviewing all of the cul-de-sacs and dead-end streets in Monticello,
the public Works Director noted that an additional 32 street lights would
be necessary if all of: these locations were lit. The annual cost of
operating all of these lights would amount to approximately $160 per
year. -1 If the City only installed lights on the 23 cul-de-sacs, the
1 cost would be 54,112.40. Mr. Simola noted that the present polity
of lighting intersections, rnid-block points, and other areas for safety
¢t' was established a number of years ago before the City had many
cul-de-sacs. He suggested that a survey of cul-de-sac residents be done
to see if there is a lot of interest in these areas receiving street
lights. The Mayor agreed the survey would be appropriate, and it was the
Council consensus that some cul-de-sacs may be long enough to require the
policy to be changed. The Public Works Director also recommended that if
the policy were to be amended, it could be done allowing for the
installation of street lights within cul-de-sacs by petition only at this
time.
In light of the ininirnal cost that would be involved, motion was ioade by
Fran Fair, seconded by Warren Smith, authorizing the installation of
street lights within cul-de-sacs petitioned by 519 of the property owners
along a particular area in question. Voting in favor: Fran Fair, Warren
Snith, Ken Maus. opposed: Dan Blonigen and Shirley Anderson.
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Council Minutes - 10!10/89
12. Consideration of approval of Transportation Management Plan and budget.
AND
13. Consideration of approval of resolution authorizing contract with State
of Minnesota to provide public transportation service.
The City staff in conjunction with the Monticello Transportation Advisory
Committee has prepared a management pian document that will be submitted
to the State of Minnesota which outlines the Transportation Management
Plan and annual budget for the operation of the bus system for
Monticello. With State approval of the Transportation Management Plan,
the City would be able to proceed with establishing a transportation
system that would operate from 9:00 a.m. to 6:00 p.m. five days per week,
excluding holidays, for Monticello residents. In addition, the service
would provide one daily trip to the Nutrition Center in Big Lake and
would also be available for service to the local airport.
It was noted that the management plan annual budget would total $55,577
with approximately $12,000 to $14,000 being required from the City to
support the system. The balance of the operating costs would be covered
through State grants and revenues from the riders. The pian also
includes a fare system that would be $1 per one-way trip when purchased
individually and would allow for blocks of tickets to be sold at 10 for
$7.50 or 50 for $.50 each.
Motion was made by Fran Fair, seconded by Warren Smith, to adopt a
resolution entering into a contract with the State of Minnesota to
provide a public transportation service in the Monticello area. Voting
in favor: Fran Fair, Warren Smith, Ren Maus, Shirley Anderson.
Opposed: Dan Blonigen. SEE RESOLUTION 89-30.
14. Consideration of a contract with Hoglund Transportation for provision of
public transportation service.
With the approval of developing a transportation system for the
Monticello area, Council reviewed a contract proposal with Hoglund
Transportation which outlined the terms and conditions for having Hoglund
Transportation provide the vehicle and drivers associated with the bus
transportation system. The State of Minnesota has reviewed the contract
proposal and did not have a problem with the City contracting for the
transportation system equipment and personnel rather than the City
acquiring its own bus system and employing its own drivers.
As a result, a motion was made by Fran Fair, seconded by Warren Smith,
authorizing a contract between the City of Monticello and Hoglund
Transportation for the provision of operating the bus transportation
system for one year for the City of Monticello. Voting in favor: Fran
Fair, Warren Smith, Ren Maus, Shirley Anderson. Opposed: Dan Blonigen.
Council Minutes - 10/10/89
15. Consideration of adopting an agreement authorizing a contract with
Township of Monticello outlining annexation process.
The City Council reviewed a proposed joint resolution which outlined the
understandings and agreements pertaining to land suitable for annexation
and the criteria that would have to be met before future annexation
occurred. It was noted that the joint agreement had been created through
the cooperation of the OAA Board, City staff, and Tom Salkowski, the
County Planner. The Township of Monticello has previously reviewed the
document and adopted it in its present form.
Some minor changes had been recommended by the City staff; and although
it does not appear the Township opposes the changes, no formal action has
been taken on the changes at this point.
Mayor Maus, the City's OAA representative, explained that the intention
of this joint agreement was to establish guidelines and criteria that
would be necessary for land owners to meet before requesting annexation
into the corporate city limits. With the recently adopted land use plan
being approved by both jurisdictions, it was felt that a
guideline/working document should be prepared to inform all parties of
the requirements before annexation procedures could be initiated.
Councilrnernber Fair indicated she was not ready to make a decision on a
joint resolution without further study.
As a result, a motion was made by Shirley Anderson, seconded by Fran
Fair, and unanimously carried to table any action on the joint resolution
regarding the annexation process to allow for further review of the
document.
16. Consideration of adopting a resolution setting a public hearing date for
the adoption of the develoLxnent program for Development District Al ana
for the adoption of the TIP Plan for TIP District 11-1.
On September 29, 1989, the finance plan was submitted to the County and
School District for their review concerning the proposed tax increment
financing proposal associated with the 7th street realignment cost for
the proposed R -Mart addition to the mall. A forinal public hearing is
required for the development program and finance plan after a 30 -day
notification to the other taxing jurisdictions.
As a result, a ;ration wan inside by Warren Smith, seconded by Shirley
Anderson, and unanimously carried to set the public hearing Ante for
October 30 at 5:00 pon. for the consideration of adopting the development
program and tax increment finance plan for District 01-1.
SEE RESOLITTION 09-31.
Council Minutes - 10/10/89
17. Consideration of replacing underground heat pipes at the City's waste
water treatment plant.
Public Works Director, John Simola, reviewed with the Council the
continuing problem the City is experiencing with leaks in the heat supply
pipes running from the hot water boiler to various buildings at the waste
water treatment plant. Previously, the City has made repairs to a
portion of the heating system piping at a cost of approximately $10,000
and continual leaking is occurring to the point where the entire heat
supply systems may have to be replaced. In 1988, the problems became so
severe that some repairs had to be made with some heat being lost to the
aeration complex. Because it appeared that testing of the copper
couplings indicated that they may have been assembled without being
soldered, the City Engineer has agreed to work with the City staff in
coirpletely redesigning the replacement of the heating pipes at no charge
for design.
Based on a recently completed design for a complete new system, the
estimate for replacement totaled over $55,000, truth higher than
originally anticipated. In light of the recent cost estimate, it was
recommended by the Public Works Director that the City wait at this time
in regards to replacing the system and utilize teifporary heating where
necessary. It was noted that this additional time will be used for
evaluating alternatives in an effort to get this cost lower. It was also
noted by the Public Works Director that the prime contractor for the
original construction project could not be held responsible for the
faulty workmanship in that the one-year warranty date has elapsed; and it
would be difficult for the City to recover any cost associated with this
repair.
It was the consensus of the Council to table any action on the heat pipe
replacement until next year when more information is available.
18. Consideration of establishing moratorium on development of infectious
and/or hazardous waste disposal or incineration plants within the city of
Monticello for a period of one year.
In recent weeks, the City staff has received two separate contacts from
developers investigating the possibility of developing an infectious
waste incinerator facility in the city of Monticello. The City staff was
concerned that the City may not be prepared to properly address the land
use issues involved with such a development and indicated that the
present City Ordinances may be insufficient to properly zone or regulate
the location of such a facility.
Presently, incineration facilities are allowed as a conditional use in
the I-2 zoning district, which could possibly pave the way for
development of an infectious waste incineration plant anywhere within an
I-2 zone. Because the staff has not had an opportunity to receive any
q public input on the development of such a facility or to examine the
special impact such a facility may create on properties zoned heavy
industrial, it was recommnended that the Council establish a moratorium on
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Council Minutes - 10/10/89
development of an infectious and/or hazardous waste disposal or
incinerator plant for one year to allow staff timne to review with its
planning and engineering consultants conditions that may be applicable
for this type of operation. This would allow sufficient time for the
staff to present a recommendation on proper land use controls that may be
considered by the Council to protect the health, safety, and welfare of
the citizens of Monticello.
Motion was made by Shirley Anderson, seconded by Dan Blonigen, and
unanimously carried to adopt a moratorium on the development of hazardous
and/or infectious waste incineration and/or disposal sites for a period
of one year to allow for proper land use controls to be developed.
19. Consideration of feasibility report on sewer extension along Chelsea
Road.
At a previous Council meeting, a property owner along County Road 117
between Chelsea Road and Dundas Road requested a cost estivate for
connecting to the city sanitary sewer system. Public Works Director,
John Simola, prepared an estimate of providing sanitary sewer to the
parcel and estimated the cost of the project at $31,953.60. In reviewing
the extension, it was noted that there may be a benefit of this sewer
extension to more than one parcel along County Road 117: and it was
suggested that a public hearing be held by the Council with all property
owners potentially being assessed being notifies of the lirprovement.
Motion was made by Shirley Anderson, seconded by Dan Blonigen, and
unanimously carried to adopt a resolution receiving the feasibility
report and ordering a public hearing on the proposed sewer extension
along County Road 117 between Chelsea Road and Dundas Road.
SEE RESOLUTION 89-32.
Rick WolYste�ier
City Adninistrator
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Council Agenda - 10/23/89
3. Citizens comments/petitions, requests, and complaints. (R.W.)
A. REFERENCE AND BACKGROUND:
Mr. Kent Kjellberg, owner of the Evergreens subdivision, has requested
Council input on the idea of the City installing the public utilities for
the first phase for his proposed Evergreens Subdivision. During his
platting process, Mr. Kjellberg had indicated he was intending to install
all public improvements privately but is now interested in seeing what
conditions or requirements the City may have if the City installed the
project as a public project. i am assuming that the change in his plans
has to do with his own financing arrangements, and the question then
becomes how willing is the City to be speculating on this type of a
project also.
Mr. Bill Block of Meichert Block and Associates, Kent Kjeliberg's
engineer, has prepared the plans and specifications for extending the
sewer and water to the Evergreens from the Oakwood Industrial Park. Most
of these plans have been reviewed and okayed by our City Engineer, John
Badalichp and if the City taken over the project as a public improvement,
it's very possible that a majority of these plans will be usable by OSM.
That's not to say that there won't be some additional cost involved in
having our engineer oversee the project, but it should be less than a
typical project started from the beginning.
At this point, the City could instruct the staff to have the City
Engineer prepare a cost estimate as to what the engineering fees would be
if this was a City project and also set some parameters for Mr. Kjellberg
in regards to how much up front money may be required from the City. For
exauple, it has been the City policy recently to get away from financing
1008 of improvement projects for developers and then assessing all of the
costs back to them. Our policy does provide the latitude for the Council
to require anywhere from 256 to 1008 of the cost of the project up front,
and it certainly is suggested that some deposit atimunt be required for
this project. in addition, the staff would also like to suggest that if
this turned out to be a City project, another condition would be that the
Kjellberg's Fast Trailer Park be required to be hooked up to city sewer
as part of this project.
Basically, Mr. Kjellberg is petitioning for City utilities for the
Evergreen's development, and the Council should give some direction as to
whether they would consider this project with what percentage up front
money and any other conditions that may be prudent.
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Council Agenda — 10/23/89
3. Citizens coimnents/petitions, requests, and couplaints. (R.W. )
A. REFERENCE AND BACKGROUND:
Attached you will find a petition submitted by property owners near the
Plaza Car Wash along South Highway 25 requesting the installation of a
street light at the intersection of their private access approach to
Highway 25.
Although our present street lighting policy does not allow for a City
installed street light to be located at this type of private driveway
entrance, the Council has allowed individuals to petition for street
light installation on a case by case basis for Council consideration.
The staff is willing to discuss this petition with the Council Monday
evening if the Council so desires.
PETITION FOR
STREET LIGHT INSTALLATION
NOT WITHIN CITY POLICY
We, the undersigned, do hereby petition the City of Monticello to install a
street light at the following location:
f.
111'.2A • T:�, 4LY
We understand that this installation would not conform with the City of
Monticello's street lighting policy.
Date
S19NATURE
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7.
8.
9.
10
ADDRESS PHONE NUMBER
1140 Hwy 2 .--- •k, L 5 s- 3, S. Z
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Council Agenda - 10/23/89
4. Public Hearing - Consideration of sanitary sewer extension on Oakwood Drive
between Chelsea Rd. and Dundas Rd. (.i.S.)
A. REFERENCE AND BACKGROUND:
This project was initiated at an earlier Council meeting at the request of
Mr. Lee Parks, who is the new property of owner of the old auction house on the
west side of Oakwood Drive. At the first meeting in October, I presented the
City Council with a preliminary cost estimate based on serving this area from
Dundas Rd. City staff has recently looked at the possibility of servicing this
area from the sanitary sewer on Chelsea Rd. instead due mainly to a slightly
lower cost and the improbability of being able to assess the Lundsteen property
on Dundas Rd.
The new cost estimate is also discounted for the possibility of including it
with a larger project such as the utilities to serve the Evergreens project.
The estimated cost is $29,904. There is currently an estimated 975 ft. of
assessable property which the project would serve. At a standard lot width of
100 ft, which is the minimum required in the I-2 and B-3 zones, we would have
9 .75 units or an estimated cost of $3,067.08 per unit.
City staff has forwarded a copy of the new estimate and map to the City
Engineer for his cormnents. Should they arrive in time, they will be included
with the agenda package. if not, the City Engineer will present his colmnents
at Monday evening's meeting.
B. ALTERNATIVE ACTIONS:
1. Upon favorable support from those benefiting property owners, the City
Council could authorize the City Engineer to prepare plans and
specifications, but withhold advertisement for bids until the project can
be incorporated with another utility project as an alternate to achieve
the lowest possible cost.
2. Order plans and specifications and upon approval of the same allow the
advertisement of bids as a separate prujecL to determine Lhe actual
costs. At that thne the Council could go ahead with the project, or if
the costs were out of line, delay the project until it could be
incorporated with another city project.
3. Do not continue with the project at this time, but allow Mr. Lee Parks
continued use of a holding tank for the sanitary sewer for his new
business.
C. STAFF RECOMMENDATTONS:
it seems mat appropriate that City of Monticello should service this area with
sanitary sewer. It is unfortunate that it was left out of the earlier 1977 and
3.979 hrprovement projects. City Staff favors alternative #1. Alternative 12
could be chosen if more urgency to needed.
D. SUPPORTING DATA:
Copy of the eatf nate. Copy of map.
COST ESTIMATE
/2
SEWER EXTENSION
ON OAXWOOD DRIVE (CO.
RD.
117)
r
This estimate assumes no roadway costs other
than at
the intersection of 117
and Chelsea Rd. and that the work is performed with
another project such as the
Evergreen Project.
Sanitary Sewer
Rook into existing MH with outside drop
section and patch street, lump sun
$ 5,000.00
400 ft. 8" PVC SCR 26
@
$16 ft.
6,400.08
275 ft. 10" PVC SDR 26
@
$20 ft.
5,500.00
25 ft. 10" DIP class 52 SanSewer
@
$22 ft.
550.00
3 STD 8 ft. MH
@
$850 ea.
2,550.00
12 ft. excess MH depth
@
$100 ft.
1,200.00
2 - 8"X4 PVC Wye
@
$50 ea.
100.00
10 ft. 6" PVC Service Pipe SDR 26
@
$12 ft.
120.00
70 ft. 4" PVC Service Pipe SDR 26
@
$10 ft.
700.00
60 ft. Jack 4" service
lump sum
1,000.00
Restoration, Mise. Grading, Black Dirt,
Class V 6 Seeding - Luh Sun
1,800.00
ESTIMATED SUBTOTAL
24,920.00
Engineering, Inspection, Legal, etc. - 208
4,984.00
ESTIMATED TOTAL
29,904.00
Assessable Parcels - 3
Total Footage Assessable a Fat. 975 ft.
Total units 0 100 rt. pur unit a 9.75 or $3,067.08 per unit
I
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- DRIVE
_ .. RD. N0. 117 1
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12
Council Agenda - 10/23/89
5. Consideration of ordinance amendment to establish garbage/refuse service
charge in accordance with recycling plan. W .S.)
A. REFERENCE AND BACKGROUND:
We have recently learned that other commmmnities have found it necessary to pass
or amend city ordinances to include the recycling plans. This is primarily in
regard to service charges, credits, and anti-scavaging regulations for
recyclables. Rick obtained copies of ordinances through the League of
Minnesota Cities for the cities of St. Louis Park, Blaine, Champlin,
Coon Rapids, Edina, Fridley, New Hope, North St. Paul, Ramsey, St. Cloud, and
many others. City staff looked over these ordinances and incorporated those
sections pertinent to the city of Monticello into an ordinance amendment form.
The ordinance amendment which is included for your review, allows the city of
Monticello to follow its recycling plan as adopted in February of this year.
It also allows the City Council full flexibility in modifying or changing
either the rates or the plan without having to again modify the ordinance.
The anti-scavaging portion of the ordinance is necessary to declare legal
ownership of the recyclables once they are placed on the curb. The value of
these recyclables offsets our recycling costs and once set at the curbside
become the property of the City. Once they are picked up they become the
property of our contractor. This has not been a significant problem for the
city of Monticello but it has occured, and Sheriff's deputies have been stymied
by no appropriate place in the ordinance under which they could take action.
Typically, the new ordinance provides for a first offense as a petty
misdemeanor and repeated offenses as a misdemeanor.
Staff will be reviewing the ordinance with the City Attorney on Monday morning
and will bring his comments to the meeting. The ordinance is expected to take
effect upon its first publication in the local paper. in addition, the City
will be reviewing the entire Chapter 7, Section 6, and will be modifying that
section dealing with dumps and landfills, as it is totally outdated.
B. ALTERNATIVE ACTIONS:
1. Pass the ordinance for a service charge and anti-scavaging in the form
presented.
2. Modify or amend the text of the ordinance as presented, or as recommended
by the City Attorney.
3. Not to pass the ordinance. This would not appear to be appropriate, as
some phases of the recycling plan could be challenged.
C. STAFF RECOMMENDATIONS:
City staff recommends approval of alternative Al pending commnents from
Tom Hayes.
D. SUPPORTING DATA:
)unendment to ordinance.
ORDINANCE AMENDMENT_
Section 7-6-9 Garbage/refuse service rates.
The City hereby establishes a service charge for garbage/refuse collection and
related services for all residential property within the city of Monticello.
(A) A service charge for garbage/refuse collection, special processing fees,
and disposal, including recycling service and leaf collection service,
provided to residential units within the City shall be billed at the rate
of $21 per quarter ($7 per month) for each residential unit up to and
including four-plexes. For buildings larger than four-plexes the service
charge shall be $15 per quarter ($5 per month) per each unit contained
within the building.
A recycling credit of $7 per month per unit for four-plexes and less and
$5 per month per unit for buildings larger than four-plexes shall be
deducted from the quarterly service charge for garbage/refuse collection
for any residential units which participate in the recycling program as
per the City's requirements under the city of Monticello recycling plan
approved and adopted by the City Council on February 13, 1989, including
any amendments thereto.
Charges for garbage/refuse service shall be a charge against the owners
of the properties served. When requested by the owner, the City will
send billings to the leasee or occupant of said premises. This in no way
removes the responsibility from the owner of the property to see that the
bills are paid.
Garbage/refuse bills will be emailed to customers for each quarter year
service period at the rate shown above,. The proceeds from the collection
of these bills shall be placed in the general fund to offset the cost of
garbage/refuse service, special processing and disposal fees, operation
of the City's recycling service and the leaf collection service. A
penalty of 101 shall be added to the amount due on any bill if not paid
within 30 days after the billing date. Payments received by mmmeil
postmarked on or before the 30th day after billing shall be deemed as
paid within said period.
(B) DF.LINOUENf GARBAGE/REFUSE. ACCOUNTS.
All charges for garbage/refuse service shall be due and payable within 30
days after the billing date. Accounts shall he considered delinquent
when not paid within this 30 day period and shall be certified by the
City Administrator who shall prepare an assessmnent roll no less than
twice each year providing for the assessment of the delinquent amount
against the respective property served, which assessument roll shall be
submitted to the City Council for adoption on or before October let of
each year and for certification to the Wright County Auditor for
collection as other taxes are collected.
(C) REVISION OF GARBAGE/REFUSE. RATES AND RECYCLING PLAN.
The City Council reserves the right to adjust the rates provided above
from time to time and to amnend the City's recycling policy.
O
Ordinance amendment
page 2
Section 7-6-10 Ownership of recyclable materials set out for curbside
collection.
The intent of this article is to prevent the unauthorized collection of
materials that are designated as recyclables and set out as part of the city of
Monticello's curside recycling program. The theft of these materials will
deprive the contractor of their market value and forces overall costs to go
up. These costs will eventually passed on to the citizens of the city of
Monticello. The City will also be deprived of credit for recycling tonnage
reported to Wright County and the State of Minnesota.
(A) For the purposes of this article, the following words and phrases will
have the meanings respectively ascribed to them.
Contractor: Any person/firm that has entered into a written contract
with the city of Monticello for the collection of garbage, rubbish,
recyclables and yard waste.
Curbside recycling program: The organized collection of items designated
as recyclable by the contractor in accordance with the city of
Monticello's plan.
Items designated as recyclable: Items agreed upon by the City and the
contractor to be collected in the curbside recycling program.
Set out for collection: The placing of materials designated as
recyclables, by the residents of Monticello, at curbside for collection
by the contractor.
Unauthorized collection (scavaging): The collection by any person(s),
other than the contractor or his authorized representative, of materials
that are designated as recyclables and set out for collection by the
residents.
(B) PROHIBITION OF UNAUTHORIZED COLLECTION OF MATERIALS SET OUT FOR THE
CURBSIDE RECYCLING PROGRAM.
1. The materials designated as recyclable shall be the sole property of the
city of Monticello from the time of set out for collection by the resident
until collection by the contractor. At the time of collection, items
designated as recyclable shall become the sole property of the contractor.
2. The designation of recyclables shall he accoirplished by mutual agreement
between the city of Monticello and the contractor.
3. It shall be unlawful for any person(s) other than the authorized contractor
or his representative, to collect any items that are designated as recyclablea
and Bet out for collection as part of the city of Monticello's curbside
recycling program. The first violation of this section shall constitue a petty
misdemeanor. The second and subsequent violations shall constitute
misdemeanorB.
-50
Council Agenda - 10/23/89
6. Consideration of purchase of audio/video equipment. 0.0.I
A. REFERENCE AND BACKGROUND:
Council is asked to consider providing staff with authorization to
purchase a variety of audio/video equipment which is utilized in the
Council and Planning Coimnission decision-making process. This agenda
supplement reviews each item requested and provides the quotes. Quotes
were received from Flickers, Aubol TV 6 Appliance, and Best Buy.
AUDIO VISUAL EQUIPMENT CART
Staff requests that Council consider purchasing an AV cart, as presently
there are no means by which to transport existing VCR and television
equipment from one meeting room to another , and there is no place to put
the VCR equipment once it's transported. The AV cart will allow staff to
easily move video equipment from one ineeting room to another and will
also provide an elevated platform for easy viewing of video replays.
Both Flickers and Aubols quoted a price of $150.
MICROPHONE. STAND
Staff requests that Council consider purchasing an additional microphone
stand for the Council Chambers. This mlcronhone stand would be placed
toward the rear of the area in which the public sits during Council
meetings. A microphone placed in the rear of the public seating area
bides a less intimidating opportunity for the public to speak on various
issues that come before the Oounct I. The cost of the microphone stand is
$20 if purchased from Flickers.
VIDEO CASSETTE RECORDER
The existing video cassette recorder works in tandem with a video
camera. The video cassette recorder also has a separate power pack that
is necessary when uhuwing a video on television. The existing power pack
Is not operational at this bine and must be repaired. The approximate
cost to repair the power pack is $85. It is proposed that the power pack
and record deck assembly be abandoned for a VCR that would be permanently
stationed on the AV cart. The approximate coat of a four head VCR
capable of "freeze frame" viewing, including a five-year 100% warranty,
ranges from $410 at Aubole t0 $479 at Beat Buy. This cost could be
reduced by purchasing a playback only VCR or by not purchasing the,
five-year warranty.
Video camcorder with hard caee and five-year warranty
The existing video camcorder owned by the City of Monticello is
cumbersome and difficult to use. The existing arrangement is cumbersome
In that a heavy record deck must be carried along with the video camera,
and the battery capacity of the record deck to limited. In addition, the
tube of the camera is weak, and the replacement cost is $140.
Staff has utilized video technology on numerous occanionc to provide
Planning Commission and Council with visual information that has assisted
4
Council Agenda - 10/23/89
both bodies in making better informed decisions. From staff's viewpoint,
it is vital that video equipment be available and usable which will allow
staff to provide Planning Commission and Council with information
necessary to make fully informed decisions. It is our view that the
existing equipment is cumbersome to use, unreliable, and outdated, and
that it is reasonable at this time to purchase an updated video camcorder
to replace the existing equipment. The cost of a video camcorder with
hard case, battery charger, all connecting cables, and one extra battery,
plus a five-year 1008 warranty, ranges from $955 at Aubols to $987 at
Best Buy.
Council Chambers cassette recorder.
The existing equipment has been in operation for a number of years and
appears to be near the end of its useful life. Although the existing
reel-to-reel recorder is making noises of its own and fails to record
meetings with great clarity, it still is operational and need not be
replaced immediately. However, the reel-to-reel recorder should be
replaced in the near future; and there appears to be some justification
in replacing the equipment now prior to a complete breakdown. In
addition, the cost of reel-to-reel tapes is S13 versus $I or $2 for the
same recording time on cassette tape.
The other alternative would be to have a technician come in and look at
it and help us determine how much longer we can expect the equipment to
operate effectively.
The approximate cost of a cassette style recorder with two cassette decks
that would be able to record a six -hour meeting ranges from $339 at Best
Buy to $639 at Flickers. At this time, I am not sure if this is an
apples -to -apples comparison of equipment. Again, staff does not view
this as a high priority item for replacement at this time. However,
Council should be aware that in the near future it is likely that we will
need a new recording device for the Council Chambers.
B. ALTERNATIVE ACTIONS:
Staff has collected three quotes for the equipment outlined above.
COST/5 YEAR WARRANTY/TOTAL
Aubols Best Buy Flickers
VCR - 4 head freeze frame cap 350/60/410 279/200/479 379/60/439
Council tape recorder --- 339 639
Camcorder 895/60/955 787/200/987 •900/70/970
Equipment table 150 N/A 150
I` Mike stand N/A N/A 19.95
*includes $50 case
Council Agenda - 10/23/89
1. Motion to purchase video equipment including five-year warranty based
on lowest quotes.
VCR - Aubols, $410
Tape recorder - Best Buy, $339
Camcorder - Aubols, $955
Equipment table - Flickers, $150
Mike stand - Flickers, $20
2. Motion to purchase equipment without the five-year warranty based on
lowest quoted prices.
VCR - Best Buy, $279
Tape recorder - Best Buy, $339
Camcorder - Best Buy, $787
Equipment table - Flickers, $150
Mike stand - Flickers, $20
3. Motion to purchase equipment and five-year warranty based on
combination of quoted price and prixiinity to City Hall and concurrent
ease of services.
t�VCR - Flickers, $439
'--yTape Recorder - Best Buy, $339, contingent nn additional, rmre w> /1
detailed comparison of features L
Camcorder - Flickers, $970
Equipment table - Flickers, $150
Mike stand - Flickers, $20
C. STAFF RECOMMENDATION:
It is recommnended that the City purchase the five-year warranty with each
equipment purchase. If the five-year warranty is included, then Best Buy
submitted the highest quote and is out of the picture. As you have
nuLed, AuL,ul's quutes fur VCR and camcorder are alighLly lower than
Flickers. The total difference in price for these two items amounts to
$54. In other words, for an additional $54 we can bring equipment for
service to a Monticello site versus traveling to Big Lake. It is likely
that the equipment will require service periodically; therefore, there is
a good chance that the City can recover the added cost (554) of buying
locally. Therefore, it is recommended that alternative 13 he selected.
D. SUPPORTING DATA:
None.
6
Council Agenda - 10/23/89
7. Consideration of authorizing purchase of a telephone system for City
Hall/Maintenance Building. (R.W.)
A. REFERENCE AND BACKGROUND:
As part of the 1986 budget, the City budgeted $10,500 for the purchase of
our own telephone system within the City Hall complex. This project has
always been delayed until recently when Marco Business Products
approached the staff with a proposal for our own telephone system. As a
result of their proposal, I have contacted Bridge Water Telephone Company
to meet with the staff and provide a quotation for their system which
would be owned by the City. A proposal from Bridge Water will not be
included with the agenda but may be available by Monday evening, as the
staff is meeting with Bridge Water representatives at 1:30 on Friday
afternoon.
The main purpose for considering purchasing our own telephone system is
that currently the City is spending approximately $100 per month to lease
equipment and telephones within City Hall. By owning our own system, the
City should be able to save approximately this aimunt of money per month
and apply it towards the purchase of our own new state of the art
electronic system. Many more features are available with the new
electronic phone systems that would benefit the City Hall, including
options to allow off-site locations such as the maintenance building the
ability to use our metro phone line and thus save some labor and
efficiencies by having the public works emnployees come to City Hall to
use the phone. It also appears that with a new phone system, we may be
able to eliminate one or two telephone lines at City Hall by being able
to comnbine phone numbers and uses and save additional mmnthly charges for
these lines of approximately $20 per month per line. The potential $140
savings per month would already be able to cover the coat of purchasing
our own equipment if a new system costs $7,500 and was amortized over a
five-year life. It is expected that a new phone system would last longer
than five years when one considers that our present phone system has been
in City Hall for 11 yearn already.
Along with the purchase of a new phone system, staff is recommmending that
a second metro line be added to our system. With the deputy registrar
activities increasing annually, it is becoming more difficult for the
emmmployees to use the metro phone system; and if the maintenance
facilities are allowed access to our motro phones, this will comrpound the
usage of the intro phone. The Public Works Department does have long
distance phone calls to the Twin City area on their phone bills, as it is
not always reasonable to expect the emmrployees to come to City Hall to use
the metro phone. City Hall emrmployees are also using long distance
service to the Twin City area when it is not feasible to wait for our one
intro phone to be available. It should also be noted that the cost of
the metro phone eystemn has decreased to approximately $175 per month, and
we strongly recommmend that now would be the timm to add an additional
antro phone line when considering purchasing our own equipment.
Council Agenda - 10/23/89
Prior to making a purchase, the staff will be researching the type of
equipment available to ensure that the system can be expanded in the
future as our needs arise. Our present phone system supplied by Bridge
Water Telephone Conpany can no longer be expanded as we add phone lines;
and since we're reaching a point where with our FAX machine, computer
modem requirements, and other activities require additional phone lines,
we would be faced with either purchasing our own equipment or leasing new
equipment. More and more businesses are owning their own system, and it
appears to be cost effective in the long run.
I have enclosed a surranary of the proposal presented by Marco Business
Systems for a Panasonic telephone system and hope to have available by
Monday night a proposal from Bridge Water on their businesscorn system.
It appears that no matter what type of system the City would purchase,
most new electronic systems have similar features and reliability. The
reason I am requesting authorization to proceed with the purchase of our
own system at this time without having a firm proposal from Bridge water
first is that the proposal wade by Marco Business Products may have a
price increase November 1, 1989. The staff would like to proceed with
acquiring our own system and request that the Council authorize the
purchase concept subject to staff review and recoimnendation for the best
system.
B. ALTERNATIVE ACTIONS:
1. Assuming that a proposal can he submitted by Bridge water for Monday
night's meeting and assuming the City staff has had enough time to
make a recoimnendation, the Council could authorize the purchase.
2. Approve the concept of purchasing our own equipment and authorize the
staff to make a choice between Bridge Water and Marco depending on
which the staff feels meets our long term objective. The motion
could include a "cost not to exceed" figure. Also approve the
installation of an additional metro phone line at a cost of
approximately $175 pur munch.
3. Table any action on the purchase until a firm proposal is submitted
by Bridge Water and a staff recormnendation is provided for a future
Council meeting. This may result in a price increase for the
Panasonic equipment from Marco, if the staff determined their
equipment was superior.
C. STAFF RFMMP1E14DATION:
As this item was budgeted for three years ago, the staff is excited about
purchasing our own equipment that wi 11 provide many more features and
efficiencies when compared to our leaned system. The actual cost for a
new system would be minor if we are able to eliminate one or two phone
lines along with the elimination of the monthly lease charge. A new
system will allow off-site public works locations to utilize City Hall
phone linen providing more efficient use of our phone eystem for all
employees. Since both systems can be expanded in the future as the need
Council Agenda - 10/23/89
arises, it's a matter of which system appears to be best suited for the
City and cost couparisons. Staff recoimnends authorization be granted to
acquire our own system at a cost not to exceed $7,500 and to allow the
installation of an additional metro phone line estimated at a cost of
$175 per month. If it turns out that Bridge Water's proposal appears to
better fit our needs but exceeds this cost estimate, the item would be
returned to the Council for approval.
D. SLPPORTING DATA:
Copy of proposal presented by Marco Business Systems. Information from
Bridge Water's proposal will be presented at Monday night's meeting.
MARCO BUSINESS PRODUCTS. INC.
3000 Di.upn Strwl
P 0, Bo. 250
SIClap, M —I. 56302
TeI.Mom 18171 759-30DO
MN 7011 FM1-800-692-a54a
August 28, 1989
Mr. Rick Molfsteller
City of Monticello
250 East Broadway
P.O. Box 1147
Monticello, MN 55365
Dear Mr. Molfsteller:
On behalf of Marco Business Products, the Panasonic Corporation and myself,
we wish to thank you for the opportunity to work with you regarding your
telephone system.
The enclosed quotation is provided for your review. Prices quoted are sub—
ject to change and should be verified before placing your order. Our quo-
tation is based on the system that wiII best meet your needs today and in
the future.
Marco's service and support staff are looking forward to being of assis-
tance to you. If you have any questions or need further information, feel
free to contact me at 1-800-892-8548.
Best regards,
Steve Ringsmuth
Marketing Representative
Telephone Systems
SR/gb
SRO828.2
An E4u,1 Opponunlry emewwr
&' k-)7
Joel Vogel
Marketing Representative
0
THE MARCO SUCCESS STORY
Marco Business Products, Central Minnesota's largest office products dealer, is
based in St. Cloud with a branch in Brainerd, Minnesota. Marco was established
in 1930 and purchased by current management in January of 1973. At that time
staff consisted of nine employees with $500,000 in annual sales and has since
grown to 117 employees and over $12 million in annual sales projected in 1989.
Current employees are broken down as follows: 40 sales and marketing
representatives, 35 service technicians (dispatched from St. Cloud), 21
administration, 10 support services, 4 customer service, 3 service control, and
4 training.
Your Single Source .
Marco Business Products is a single source business center specializing in
copiers, facsimiles, telephone systems, computers, typewriters, calculators,
dictation equipment, budget and contract furniture, office supplies, and total
office design. Marco also provides complete service and support for most prod-
ucts it sells.
We're With You After The Sale
Helping you select the right products for your business is Just the start of our
relationship. Simply installing your equipment isn't enough. Operation
P.R.1.D.E. takes care of you after you purchase so you can relax and take care
of business. Operation P.R.I.D.E. represents Marco's commitment to top-notch
service, support and training for everything we sell. Plus, we'll REPAIR,
REPLACE, or REFUND your money if you are not satisfied.
5,000 Customers Can't be Wrong!
In June 1987 we opened our new ultra modern store with over 25,000 square feet
of display and office space and 25,000 square feet of warehouse. Our present
customer list includes over 5,000 active accounts ranging from government,
education, hospitals, manufacturers, to small businesses of all kinds.
Employees Make it Happen
In 1989 we implemented an Employee Stock Ownership Plan. We believe our employ-
ees are important assets of our company and can really make the difference.
Therefore, we are sharing the company growth with them through equity
participation. Our customers benefit by always dealing with an 'owner' who is
sensitive to their needs.
Proud to be *Community Conscious'
]n March 1988 Marco was formally presented with a Minnesota Keystone
Contributions Award. Marco has maintained the Minnesota Keystone Contribution
Award since 1981. This is presented to businesses contributing 2S to 5% of
their pretax taxable earnings to charitable causes. We believe it is not enough
for a business to do well --it must also do 'good'. We wish to play a construc-
tive role in furthering the progress of the communities we serve.
Marco Business Priducts is a professional organization dedicated to serving the
needs of you, the customer.
o
SUMMARY OF PRESENT SYSTEM
You are currently renting telephone equipment for 11 locations including
some equipment to provide service to the Chamber telephone and cable t.v.
telephone. You are renting 9 telephone lines from the phone company and
are listed as follows:
295-2711 01 City Hall/Civil Defense
295-2711 i2 City Hall/Civil Defense
295-3060 01 Building Official
295-3060 02 Building Official
333-5739 Metro
295-2712 Deputy Registrar
295-4404 Fax Machine
295-4011 Computer & Dictation
295-3170 01 Maintenance Garage
295-3170 02 Maintenance Garage
295-3723 Pop House
Other lines on your phone system include:
295-2700 Chamber
295-2611 Cable T.V.
RECOMMENDATION FOR NEW SYSTEM
Marco recommends replacing your rented system with a state of the art elec-
tronic telephone system that would maximize the use of your phone lines and
provide time and money saving features. This would improve a ammunications
between City Hall Personnel as well to the Maintenance Garage by allowing
access to (and transferred calls from) all city lines.
This system would also reduce the total number of lines rented by the phone
company by changing service as follows:
295-2711 I1 Keep
295-2711 f2 Keep
295-2711 03 New
295-3060 01 Keep
333-5739 01 Keep
333-5739 /2 New (Future)
295-2712 Dep. Reg. Keep
295-4404 Fax Keep
295-3170 01 Keep (Put on Main System)
(Maintenance Garage)
Install two off premise extension lines to maintenance garage from Main
City Hall system to allow access and transferred calls.
295-2700 Drop from system
295-2611 Drop from system
295-3060 /2 Discontinue service
295-3170 02 Discontinue service
295-4011Comp. Dict. Discontinue service
0
Page 2
August 28, 1989
EQUIPMENT
Marco would provide the following equipment:
1 - Panasonic Main Control Unit Equipped for 10 Lines and
16 Stations
(with D.I.S.A. and OPX Cards)
5 - Panasonic Display Phones 123230
1 - Panasonic Attendant DSS/BLF Panel 123240/41
3 - Panasonic Monitor Phones 123250
2 - Panasonic 2 Line Phones 3145
1 - Panasonic Feature Phone 2335
11 - 14 Handset Cords !
a1
- Levitron 5300-P Surge Protector nC•' �(�
1 - Training and Programming 7
1 - Labor to Install System
N1
- Miscellaneous Jacks, Wire, Etc.
1 - One Year Warranty
INVESTMENT
Your investment for the above system is $187.20 per month for
a 60 month
lease. There is a fair market value buyout at the end of the
lease term.
The purchase price is $7,298.00.
OPTIONS
Panasonic Answering Machine KX—T1427
142.00
Panasonic Display Phone 123230
236.00
Panasonic Speaker Phone 123230
193.00
Panasonic Monitor Phone 123250
150.00
Panasonic Battery Backup System
399.00
Panasonic Feature Phone 2335
59.00
Annual Maintenance Agreement for Above System
730.00
Page 3
SRO823.4
Ak
G)
EQUIPMENT LOCATIONS
r Based on our survey of coomnication needs. we recommend that the City use
the following equipment at the following locations:
DEPARTMENT
E UIPMENT
Receptionist
Panasonic Display Phone
Panasonic Busy Lamp Field Panel
011ie
Panasonic Display Phone
Jeff
Panasonic Dl splay Phone
Rick
Panasonic Display Phone
Gary
Panasonic Display Phone
Deputy Registrar
Panasonic Monitor Phone
Marlene
Panasonic Mon itor Phone
Karen
Panasonic Mon itor Phone
Cable TV Phone
Panasonic 2 Line Phone
Chamber
Panasonic 2 Line Phone
Extra Desk
Panasonic Feature Phone
SRO823.4
Ak
G)
PANASONIC PHONE USERS
NAME
CITY
STATE
ZIP
Bobco Erectors
Princeton
MN
55371
Blocher Teleconnect
St. Cloud
MN
56301
Buttweiler Janitorial
St. Cloud
MN
56301
Complete Planning Services
Sauk Rapids
MN
56379
Dr. Kvistberg MD
St. Cloud
MN
56301
DuBois Distributing
Rush City
MN
55069
First Assembly of God
St. Cloud
MN
56301
Floor to Ceiling
Waite Park
MN
56387
Greater Insurance Services
St. Cloud
MN
56301
Homeland Feed
Swanville
MN
56382
Harmon Glass
St. Cloud
MN
56301
Home Medical of St. Cloud
St. Cloud
MN
56301
Hilltop Care Center
Watkins
MN
55389
Image Builders
St. Cloud
MN
56301
Ludwig Photograph
Albany
MN
56307
Mark Suess Interior Design
St. Cloud
MN
56301
North Central Pathology
St. Cloud
MN
56301
Neppel Engineering
Sauk Rapids
MN
56379
Palmer Printing
St. Cloud
MN
56301
Principal Financial Group
St. Cloud
MN
56301
Reds Transfer
St. Cloud
MN
56301
Rural American Bank
Greenwald
MN
56335
Salem Lutheran Church
St. Cloud
MN
56301
St. Cloud Optometry Clinic
St. Cloud
MN
56301
United States Cellular
St. Cloud
MN
56301
SK1213.I
■
INSTALLATION
Marco Business Products will coordinate installation of your telephone sys-
tem with the local phone company and the electrician or builder to meet
applicable and electrical codes. The customer is responsible for providing
a dedicated 110 volt power source located near the key service unit.
WARRANTY AND MAM ENANCE
1. Marco includes a first year parts and labor service agreement. After
the first year an annual maintenance agreement is available to protect
your telephone system investment.
2. Marco's normal maintenance service hours shall be between the hours of
8:00 a.m. and 5:00 p.m. Monday through Friday. This period will
include preventative maintenance based upon the specific needs of each
item of equipment as determined by Marco and on-call remedial mainte—
nance as requested by the customer. Upon the customer's request, Marco
will provide remedial maintenance services outside Marco's normal serv-
ice hours at Marco's then current schedule of overtime charges. Marco
will be available to provide 24 hour maintenance services seven days a
week.
3. Parts will be furnished on an exchange basis when installed by Marco
and will be new parts or parts equivalent to new !n perfonmance when
used in the equipment. Replaced parts shall became the property of
Marco. The agreement does not cover repairs needed resulting from mis-
use or abuse or nature disasters such as lightening. wind, water, etc.
Further, maintenance does not include labor and material cost of addi-
tions to, rearrangement, relocation, or removal of the equipment.
4. Marco stocks sufficient replacement parts to maintain each system.
Service technicians have been manufacturer certified in the repair and
maintenance of each system.
6:TEL-INST
Council Agenda - 10/23/89
B. Consideration of abatement of dangerous buildings.(G.A.)
A. REFERENCE AND BACKGROUND:
The city of Monticello currently has two vacant properties that are in
ilmnediate disrepair. By disrepair, we mean windows and doors are busted out,
left open for kids, animals, whatever, to get into these old residences. As
part of the search for the suspect in the recent murder in Monticello,the
Wright County Sheriff's Dept, searched many places within the city of
Monticello. The above mentioned properties were searched in their entirety for
the suspect. The concern the Wright County Sheriff's Dept. has is that if
these buildings are to remain as they are, the minimum that should be done with
them is that they should have plywood boarded over the broken windows and the
doors and entrances to these houses.
The two houses we are talking about are: The first one is owned by
Laura Rowland. It is south of the existing parking lot across from the
loerican Legion. Building, complex. The second residential structure is located
at the far south end of Minnesota Street on the east side. This white house
and detached garage are now owned by Lincoln Companies, current owners of the
Mall and proposed developers of the proposed K -dart store.
I have been in contact with Mr. Chuck DuFresne, partner in Lincoln Companies,
in regards to the status of this existing house. He will get back to me by
Monday with his decision on what to do with this existing house and garage.
As of the writing of this agenda supplement, I have not spoken with
Mrs. Rowland in regards to the disrepair of the house near the American Legion
parking lot.
Our intent is that we hope the owners of both of these properties will take
care of the removal or the boarding of the windows and doors in an expedient
manner at their own expense. However, if we get no cooperation from either
property owner, we have no choice but to ask our City Attorney to start the
process for the abatement of a dangerous building, similar to what we did with
the Clifford Olson property on Hwy 25 and E. 4th Street.
B. ALTERNATIVE ACTIONS:
1. Send letter ordering the two property owners to have the windows and
doors boarded up and the buildings secured within a certain period of
4 tune.
4W ' 2. Consult the City Attorney, Mr. Tom Hayes, to start the abatement of a
�T` dangerous building process on these two structures.
C. STAFF RECOMMENDATIONS:
It is the recommendation of the city staff that we talk to both of the property
owners and see what their intentions are, which will be done by Monday night's
C
10
Council Agenda - 10/23/89
i
Council meeting. If we enter into a stalemate of not wanting to do anything
with the property within a reasonable length of time, we would then ask the
City Council to authorize the City Attorney to start the abatement of a
dangerous building process.
C
D. SUPPORTING DATA:
Map locating two properties. videos or pictures.
1D
�... �_�'�-,.�-�. •. ' • `ALJ' • � . R � � .�•
• F",�::I 'moo ""�tl / rJ !j �,N• "� ,i.
!, ��(��j�''/JjJ/��(Jyj,�J..j,Ij� �G�'s-k7 ,s' '••�. ��'��ji�j/,(]_�� A�. ..,,Q((.. f F::�y• ..
" •} _ "'-Y+Y •Ii. ; ••Y Cjj(Jj ,l =' �•�trh- !
•..,�,� , _ ' 4 •SLI ��y � _ � J . 1� 1 ,...� ��
S
»,t. HIGHWAY � � �'-, ". •'
Council Agenda - 10/23/89
Consideration of ordering 4 booster pump control valve for the water reservoir. (j.s. )
A. REFERENCE AND BACKGROUND:
The existing check valves in the booster pumps at the reservoir on Chelsea Rd.
open iimnediately upon puinp start and slain closed upon puirp stop. This causes
extreme water hawner and pressure fluctuation in and about the reservoir which
ultimately could affect pressure throughout the city as well as cause damage.
This has worsened with the recent water pressure increase. we need to replace
these valves with electrically controlled, hydraulically operated, slow opening
and slow closing check valves. In preparation for this, the city requested OSM
to include in the electronic control package for the water system, rnechanisins
to operate these 4 new valves at the reservoir. It is my understanding that we
need only to install these valves and provide necessary electrical connections
between the valves and the control panel by which to operate these units.
We have a Cla-Val check valve recently installed at the pmip house 41 and have
plans to install a second Cla-Val check valve at well #2, which will be
undergoing refurbishing in the next few weeks. Due to the somewhat complex
nature of these valves it is highly recoimnended that the city use a single
manufacturer for all of the valves and it is recoimnended that we install the
Cla-Val check valves at the reservoir.
We have obtained a quote for these units for a cost of $2,441 per valve, for a
total cost of $9,764, excluding freight. The estimated delivery is 4-6 weeks,
so we request that the City Council authorize the ordering of these valves.
B. ALTERNATIVE ACTIONS :
1. Authorize purchase of the 4 cla-val check valves from Northwestern Power
and Equipment Co. in St. Paul, at a cost of $9,764 plus freight.
2. Look at other valves and obtain costs. City staff is opposed to this, as
it is much more appropriate to stock parts for a single model valve and
city staff is already familiar with the operation and maintenance of the
Cla-Val check 'valves.
3. Not replace the booster pwgr valves at this time. This does not appear
to be appropriate as this could ultimately result in damage to our water
system and/or pmnpa.
C. STAFF REC"ENDATIONS:
It is the recommendation of the Public Works Director, Water Superintendent,
and City Engineer that the valves at the reservoir be replaced as soon as
possible under alternative f1.
D. SUPPORTING DATA:
Copy of the quote and diagram from Northwestern Power and Equipment Co.
12
Norffiwesfern power
Squipmenf Company, 9ne.
` 7./ Mailing Addms
P.O. Box 4008
ST. PAUL MN 55104
October 16, 1989
City Utilities
c/o City Hall
wn .m
Monticello, MN 55362
A ^n
Attention: Mr. John Simola, Supt.
a Ixaen m...
^^u•R 5e••m•^^w^n Subject: Cla-Val 6' 60G-31ABCS Booster Pump
P.— Control Valve For Reservoir
kR,Ks, ,m Dear John:
a+ - 0.. OpK,I ..0 ruronln
Confirming our discussion last week in Monticello, we
W.. C.— are pleased to quote the following:
Four (4) Cla-Val 6' 60G-31ABCS booster pump with
'[ .Nrp.n .b Llrtu,n
cast iron body, bronze trim, 1251 flanged
•^•^•'b^�^^�^ connections, including solenoid pilot
control, limit switch, isolating petcocks,
flow clean strainer, and open and closing
speed controls. Shipping weight: 340 lbs.
^•'p^ka ^^•' YOUR NET COST EACH, FOB FACTORY..............$2,441.00
m LOT NET PRICE FOR FOUR (4) UNITS, FOB
FACTORY......................................$9,764.00
ri..lm.nkouiPron,
Delivery: 4-6 weeks.
°�•"0"'^ Freight is estimated at $25.00/CWT.
cd„�,Ad�.ro Start-up performed by me at no additional charge.
Il,a r000^a.
Terms are net 30 days as shipments are made, subject
to credit approval, and this offering is subject to
acceptance within 30 days.
•^
The amount of any applicable present or future tax or
.o...l. o-. (-N. other government charge upon the production, sale,
shipment, and/or use of the
/ geode covered by this
quotation shall be added to billing where applicable,
unless purchaser provides us with an exemption
cortificate acceptable to the taxing authorities.
OUR "501h j YE
Page 2
'1— Mr. John Simola
City of Monticello Utilities
October 16, 1989
We appreciate the opportunity of quoting this equipment to you
and would be pleased to receive your order for same.
Yours very truly,
NORTHWESTERN POWER EOUIPIMENT CO., INC.
C. �ah
R. E. Gerhard
REG lcg
.1
f
L
F , todel60-31 i -PUMP CONTROL VALVE -- -
73
OEBCRIPTION
The Cla-Val Co. Model 6031 Pump Control Valve Is a pilot-
operaled valve designee IUr Insiallalion on The discharge of
booster pumps to eliminata pi pC line surges caused by the start-
ing and slopping of the pump.
The pump starts against a closed valve. When the Dumb Is started
file solenoid control varve is enet g iced and The valve begins to
O
heapen slowly, gradually Increasing line pressure to 1011 Dumping
d. When the Dump is signalled 10 shut ell, the solenoid control
valve Ip de energized and the valve begins 10 close Slowly.
gradually reducing flow while the pump continues to run. When
the valve Is closed, a limit Switch assembly, which serves as an
e12Cirlcal Interlock between the valve and pump, releases Ih0
pump Sl Orler and the pump STOPS.
The Model 8071 is an automatic valve of a modified globe type
design. 1t is hydraulic opera ad and diaphragm -actuated. A three-
way so to noid valve Con trots the valve Operation. Flow control
valves loc a led in the pilot control system provide eguiallon Of
Doth the opening and closing rate. Self-cleaning strainers Insure
Thal the pilot Control supply is clean.
Should a power failure Occur, a built-in, lift -type, Check valve
closes the moment HOW SIOCS. prevenling loverse flow regardless
of solenoid or diaphragm assembly position.
FEATURES
•
Solon O id control can be operated manually
• Simple mechanism
• Posillve control of op:ng and closing rates
• Operated by IIna pressure
• Flevlble diaphragm
• Engineered for testing Service
• NO ori
.in'
pa Coing glands or slulling bores
• NO Complex g00ringr aur, ing Constant lubrication
• Removable 5001 end orSC
BPECIFICATIONB...........................................................................................................................
SIZES
Globe: 4'•16' Ilanged
VOLTAGES
20, 120, 220.240-50 H2 AC
Angle: 4"-16" Ilanged
Ispeclfy One)
24, 120, 206, 240, 430-60 Ht AC
6. 12. 24, 28.48. 120.240—DC
LIJD DETAILS
Flanged
Cast Iron, 125 6 250 ANSI 016.1
SOLENOID ENCLOSURE
General purpose NEMA Typo 3;
Pressed steel body
PRESSURE RATINGS125
Class • 175 PSI Mor,
lErploslon proof IJEMA Type VII,
150 CIDif • 275 psi Max,
Ill. I7(A
250 Cldse - 300 psi Mex.
light NEMA IYOe IV
300 Class - 400 PSI Mar.
TWa101
1Avallable at Grtra COSI
TEMPERATURE RANGE
Water: to IEOeF. Mer.
SOLENOID MAXIMUM
AC 300021
MATERIALS
Main valve body and Cover;
OPERATING PRESSURE
OC 250 Par
COSI Iron ASTM A4B
Merit valve bier:
COIL INSULATION
Bross 00.13,262
CLASS IMOLDEDI
A
F
Monte ASTM 1331
Pilot C-11of System:
POWER CONSUMPTION:
Cast Ma00 ASTM 13.62 wllh
AC VOLTAGES
Walla 0
0
303 Stainless Stool Trim
Volt Amps Holding 156
22.5
Rubber pane:
Voll Amps Inrush 25.5
76.5
Buna•N Synthetic RUDbeI
DC VOLTAGES
Walla 0.1
19.3
PURCHASE SPECIFICATIONS
. The valve shall De a dlapAragm actuated, single sealed.
I //,� I10u Nc'u Opereled globe -type valve. II shall have a Iterible
I\Il n1 he11C Dbel IWIV-suppOr tad diaphragm. The valve disc shall
be resilient with a rectangular Cross section and shall be retained
on 3rh sideS.
Control ofvalve operation Shallbe by means of an externally
mounted, Ihreeway, solenoid pilot valve. Self -Cleaning strainers
Shall be used to protect the control system.
The valve shall utilize line pressure tot operation. A limit-Swicn
must be installed Valve 5nall bo equipped win A built-in fill type
check teat toprevent Iaverse flow, II small operate Inoepon
donfly of the solenoid control.
The valve shall be similar in all III to the Model 9071
Booster Pump Control Valve manufactured by Cla-Val Co..
Newport Beach, California, or approved equal.
WHEN ORDERING - Specify catalog number, size. solenoid
voltage. static and pumping pressure, flow rale in gallons per
minute, material and and deal,
NOTE: VALVE MUST BE MOUNTED WITH COVER AND STEM IN
VERTICAL UPRIGHT POSITION.
- - _..: 6O-311
VALVE SIZING
Vitten sizing a Booster Pump Control Valve refer to the capacity
Tatl a at the bottom OI this page. Select (he smallest size valve
mat will handle the pump output with an acceptable head loss.
CAUTION: Do not oversize. Oversiang of a pump control valve will
nullify its dol l ity 10 prevent surges caused by the starling andlor
stopping of a booster pump,
DRAIN PF70VISIONSI
Each time the valve opens or closes, water is discharged from the
solenoid exhaust poll• the amount varying with the valve Bite flee
labial Provisions Should be made lot the disposal el this water.
bnaust tube must no free of any back pressure. Provide an air
gap between the solenoid ernaU51 lube and drain facility.
VALVE CAPACITY TABLE
VALVE
MAXIMUM
COIITINUOUS
SIZE
FLOW IGPMH,OI
F
900
B
1900
B
3100
W
Aam
2
7000
A
8500
IS
11000
PUMP CONTROL
ITEM DESCRIPTION
I IOOOa Hi CHECK IFOrmnrly IBIL
2 =C2H THROE WAY HYTROL
3 Cs_75M SOLENOID CONTROL
I25LCw SWITCH ASSEMBLY
5 CDC OtSCCHECK VALVE
e COCICSC CHECK VALVE
1 CNA ANGLE VALVE
e eKi COCK
OIMBNBIONS
DISPLACEMENT
SIZE
IN GALLONS
•
0,169
e
0 $71
VALVE SIZE IN INCHES
•
I
I
Ia
12
le
11
A las L 150 LLA N_G_CD
15
A
251
29-1
3a
JO
111_
2se a 300 FLANGED
15%
21
261 311
35%
a0N
13N
p
e9
10
lay.
tie.
11N
•
1e1,
lel:
f11%ail
lerL
20%
?D><
22
erg,
75e
t aal
a
rt..
g,..
1011
12N
ifn
- E 123 A 150 FLANGED
2N
10
IT_Ie
V
ISN
70' ,
A. 100 FlANGCD 1%
ION
11!t
151,1
1)N
7glt
71�_
_250
F 125A15UFLAN CCD
5
0
e
et,
i34
1,_d's1
�
750 A 500 FLANGED
51..,
eN
eN
9g,
lal5
15�—IBIS
D
nT
131
61N
leL
NL
IeL
NL.
LIQUID VOLUME DISPLACED
FROM DIAPHRAGM CHAMBER
WHEN VALVE OPENS
VALVE
DISPLACEMENT
SIZE
IN GALLONS
•
0,169
e
0 $71
9
1260
10
2,910
la
.1000
le
BS00
Is
0570
OPTIONAL FEATURES
REM DESCRIPTION
A X46A FLOW CLEAN STRAINER
B CM2 COCK - ISOLATION VALVE
V X43 "Y" PATT E RN STRAINER
CATALOG NUMBER OPLANATIft
Beal BASK VALVE OPTIONAL
ITEMS ARE THEN ADDED.
EXAMPLE. Model 9031A IB I
basic valva V. =A
n...• fiw.n Alr e,ner
Council Agenda - 10/23/89
10. Consideration of approving amendment to labor agreement for addition of
groundskeeper/maintenance position. (R.W.)
A. REFERENCE AND BACKGROUND:
During May of 1988 Tom Schumacher, the City's part-time permanent
groundskeeper/building maintenance person, filed an application to be part of
the union membership for the Local 49. I am not exactly sure why
Mr. Schumacher decided to try and join the union, but assume that he may have
been convinced by present union umbers that by joining the union he would
receive higher wages and all the benefits that the other union emnployees
receive.
Obviously, our current union contract only covers heavy equipment
operators/mnechanics who are full-time euployees and thus I informed
Mr. Schumacher that the City would not be withholding union dues, as he
requested, as we did not have a contract that covered his part-time position
for ground maintenance. Even if he wanted to be part of the union, the City
had never negotiated a contract with the union to cover this type of position.
I, at that time, thought this was the end of it, but in December 1988, I
received a notice from the Bureau of Mediation Services informing the City that
the Local 49 union representative had filed a petition with the BMS requesting
that a hearing be held to consider adding the groundskeeper position to this
bargaining unit. The hearing was held on February 1, 1989, and John Scuola,
Public works Director, and myself attended the hearing along with a
representative of the union and the BMS. Information was presented at the
hearing on the nature of work performed by Mr. Schumacher including the number
of hours that he had averaged over the last 3 years, which amounted to
approximately 31-1/2 hours per week. Although the position is certainly
different than the operator/mechanic position, the BMS determined after the
hearing that they felt there was enough similarities including the fact that
the Public Works Department somewhat supervises Mr. Schumacher's position that
the appropriate bargaining unit would be the Local 49 and ordered that it can
be included under our current labor contract.
Once the determination is made by the LSMS that the Local 49 is the apptupriate
bargaining unit, this groundskeeper/building maintenance position has to be
represented by the Local 49 and as a result, a new labor agreement would have
to be ratified by the City Council with Local 49 to cover this new position.
It should be pointed out that although Mr. Schumaker has a right to be
represented by the union, the current union contracts, benefits, and provisions
would not automatically apply to his position and had to be negotiated
separately.
Although since early swmner lir. Schumacher has been paying union dues monthly,
the union had not made much of an effort to begin negotiations on including
this new position in the contract. As a result, the City was not in a hurry to
comanence negotiations and Mr. Schumacher's position continued to be the seine as
It always was. Within the last few weeks, the union requested a mneeting to
iron out the details of adding the new groundakeeper position as part of the
contract and John Simola and myself, along with the City's union
` representative, Mike O'Connor, knot with the union representative to work out a
supplemental labor agreement that would cover Mr. Schu acher's position until
the basic union contract is renegotiated this coining April, in discussions with
our attorney, Mr. O'Connor, the staff stressed that we wanted to keep this
position part-time in nature at this point and would not commnit or negotiate
13
Council Agenda - 10/23/89
this groundskeeper position as a full-time permanent category. Although the
staff realized that with the arnount of hours Tom has been working
(approximately 31-1/2 per week) that we may have to grant as part of the union
contract some benefit package to Mr. Schwracher, rather than getting into a
full blown labor contract covering this one position, it seemed agreeable to
the union to add as an amendment a supplemental agreement specifying the exact
benefits and wages that this new position would have until the contract is
renewed in April of 1990.
To provide some background on Tom's current position, Tom has been receiving an
hourly wage of $7.40, of which $1.00 per tour has been earmarked for the
purpose of mileage, as Mr. Schumacher has been utilizing his own vehicle in his
job duties. Tom's position has been somewhat flexible, as it was not a
full-time position and I do not believe the Public Works Department has had
very inany problems in Tom commrpleting his work when necessary. In the past, Tom
has not received any of the typical benefits of a full-time employee, including
holiday pay, vacation pay, sick leave pay, but the City Council did grant a few
years ago health insurance benefits in recag7tion of his past performance. As
a result of our recent meeting to iron out this labor agreement amendment, the
city staff proposed that the groundskeeper position be added to the union
contract at the same rate of pay the position currently receives ($7.40 an
hour) with the pay scale to be adjusted April 1, 1990, to a lower scale to
reflect our normal procedure of paying mileage when an employee uses his own
vehicle during work hours. At this time, we were not comfortable with
establishing that a pay scale of $6.40 an tour was appropriate with $ .25 per
mile being paid for actual mileage driven and between now and April 1990, an
accurate log of the actual mileage estimate will be used to determine how this
hourly pay should be adjusted. The end result should accommplish the same rate
of pay he is now receiving, that is the average mnileage per day plus the hourly
pay will equal $7.40, the same as we are paying now.
In regards to other fringe benefits, we agreed on allowing holiday pay and
vacation pay to be allowed at 756 of a full-time euployee. These 2 items will
be additional benefits provided to Mr. Schumacher as part of the agreement. In
regards to health insurance coverage, the City currently provided the normal
health insurance package to Mr . Schumacher that is provided to all non-union
employees. As a result, Mr. Schumacher was responsible for $30 per month
contribution to the insurance coverage and we proposed that this benefit also
be provided at only a 75% level to correspond with the other benefits and
corresponding to the amount of hours he works. This means his monthly
contribution will increase from $30 per month to $150 per month resulting in
the City receiving a savings of over $1,400 in insurance costs annually. This
more than outweighs the additional cost to the City for including holiday pay
and vacation pay at the 756 rate, as the additional cost is estimated at
approximately $850 a year vereue the $1,400 a year savings.
B. ALTERNATIVE. ACTIONS:
1. Approve the proposed amendment to the labor agreement including the
groundskeeper/maintenance position as part of the union with the benefits
outlined in the labor agreement attached.
Council Agenda - 10/23/89
2. Do not approve the labor agreement and return to the negotiating table.
C. STAFF RiCOMMENDATION:
Although the city staff could not see a benefit for this position being added
to the labor agreement, we really have no choice in the matter since the Bureau
of Mediation Services has determined that this position can be part of our
present labor agreement. It is my understanding that even if Mr. Schuulaker in
this case did not want to now join the union, it is too late and the Local 49
would have to agree to eliminate this position from the bargaining union, which
would never happen. The labor agreement as proposed is certainly not
detrimental to the City at this point, and actually results in a cost savings
to the City even with the addition of extra benefits such as vacation and
holidays. From the staff's standpoint, there certainly does not appear to be
any benefit to not approving the labor agreement and returning to the
negotiating table, as I do not feel we would end up with a better contract than
that as being proposed. As a result, I recoutnend that the Council adopt the
amendment to the present labor agreement as proposed for this
groundskeeper/maintenance position.
D. SUPPORTING DATA:
Copy of the labor agreement amendment.
15
AMENDMENT TO
LABOR AGREEMENT
BETWEEN
CITY OF MONTICELLO AND I.U.O.E. LOCAL #49
\\\\ S I' 9 jr, jsJ
The City of Monticello and I.U.O.E. Local #49 hereby
agree to the following revisions to the Labor Agreement
which runs through Mairch 31, 1990. It is agreed that 1.
these revisions will remain in force until a new Labor (r
Agreement is negotiated. The purpose of the Amendment
is to implement the inclusion of the groundskeeper/maintenance
worker position into the Union Contract pursuant to
the unit determination of the Minnesota Bureau of Mediation
Services.
It is contemplated by the parties that further revisions
to the Agreement will be necesary when a new such Labor
Agreement is negotiated. However, until such tima,
only tho following specific revisions to the Labor
Agreement will impact the new job classification.
Past practice and precedent, unless otherwise negotiated,
will govern other provisions relative to this job classification.
C� 1. Article 2.01 - Add "groundskeeper/maintennnce
worker" to the schedule.
2. Expand Appendix 1 to include a $7.40 hourly
rate which includes a transportation allowance
presently valued at 250 per mile.
3. Article 19.01 - liolidaya
Holidays shall be paid at 759 of the regular_
R hour work day, plus all hours actually worked.
Ilowever, holidays worked as part of the employee' s
regular schedule wi.l.l not be paid thu overtime
rate of pay.
4. Article 20.01 - Vacation Leave
The incumbent employee will be creditud with
forty-f.i.ve (45) hours of vacation pay during
1909 and sixty (60) hours vacation pay during
1990.
5. The employee will be paid 159 of S 35?..15 towards
family medJcal. .inuuranre effective 10-1-89.
CG. The incumbent employan will We pruvided 759
of 629.20 per month for dental Insurance for
his family also effective 10-1-09.
J
r
This Amendment becomes effective immediately and remains
in force until a soccausor agreement to that expiring
on 3-31-90 is negotiated.
City Administrator
Dated this day of
1989.
A
lI
Tim Connors, Business Representative
Steward
Dated this _ day of
. 1989.
010
Council Agenda — 10/23/89
Review of engineering data relating to the recent overlay project in Oakwood
Industrial Park. (R.W.)
At the recent public hearing concerning the assessment procedures used in the
Oakwood Industrial Park overlay project, some property owners were contending
that the City's intent of assessing half of the overlay was inappropriate
because the project was initially designed as a 9 ton road and that it was an
engineering problem and should not have been assessed at all. City Engineer,
John Badalich has prepared a letter enclosed which outlines the events that
took place in 1977 and confirms that the road design originally placed within
the Oakwood Industrial Park was meant to be a 7 ton design and not a 9 ton. As
you can see from John's letter the original feasibility study for the Oakwood
Industrial Park proposed sewer and water improvements along with storm sewer
improvements and a permanent 9 ton road design with curve and gutter. Due to
the high cost of the curve and gutter and storms sewer project, the bituminous
paving was originally eliminated from the project and it was intended to only
have a gravel road along Chelsea Rd. and Thomas Park Drive. After the utility
work was bid, the Council later authorized a change order which did include
paving Chelsea Rd. to the reservoir site from County Rd. 111 and a portion of
Thomas Park Drive. This change order was designed as a 7 ton project as was
the balance of any street construction done within the Oakwood Industrial
Park.
Although this information is now after the fact, after the public hearing at
the last Council meeting, the Council did request that this information be
researched and provided for your review. Although the assessment roll has been
adopted for the project, the Council always has the option to hold a
reassessment hearing should it find new information or cost that should have
been assessed. I only bring this up in that there is additional information
that the Council may want to consider regarding the assessinent policies or
procedures we established and the effects it may have on future overlay
projects. Although the Council may have felt that they were treating
Mississippi Drive residents equal with Oakwood Industrial Park in that both
received a 206 assessment for their work, it actually turns out now that the
Oakwood properties are only paying $1.75 per front foot, whereas Mississippi
Drive residents were charged $4.91 per foot. As you may recall, in discussing
how the Mississippi Drive project should have leen assessed, it was decided
that the underdrain system and the uma jor street construct ion that was necessary
should have been placed on ad valorem taxes and we would only charge
Mississippi Drive for a typical overlay cost. When this cost turned out to be
less than 208 of the project cost, it was determined that the assessment had to
be at least 206 Basically, by lowering the Oakwood industrial Park assessment
from 506 to 206, the Council in affect has charged for the Industrial Park
overlay at less than half of what the overlay was charged to the Mississippi
Drive residents. Based on the information supplied by John Badalich, there was
even rationale for charging 100% of the overlay in Oakwood Industrial Park as
they technically never paid for a 9 ton road and this could have been
considered an firprovement rather than an overlay.
At the last Council meeting, I was not expecting that the Oakwood Industrial
Park's assessment roll would be lowered from 506 to 20% and failed to mention
that the City is required to assess 206 of the bond Issue, which was $245,000
and not just 206 of the conotruCdon cost. As a result, wo should have
assessed a total of at least $49,000 when in reality we only assessed
approximately $40,000 because both improvement projects were under budget.
16
Council Agenda - 10/23/89
The bond sale also anticipated that the assessment roll would be spread over 10
years when I inadvertently had sent out the notice indicating a 15 year
assessment. Although spreading it over 15 years will not really cause any
problems for us, we are required to assess at least $9,000 within the next 3
years for a similar type project or we are not meeting the 208 requirement. I
apologize for not mentioning this at the last council meeting but I was not
prepared for the Oakwood assessment being lowered to 208.
Although I believe the staff is a little uncomfortable with the policy used in
assessing the overlay for the Industrial Park, and we certainly realize that
the Council will be looking at the overall assessment policy in the near
future, we wanted to make you aware of the apparent inequity that resulted from
lowering the Oakwood assessment to 208 in that they are now paying quite a bit
less than Mississippi Drive owners. We would certainly have to take a long,
hard look and receive input from our bond consultant and other legal advisors
before we adopt an across the board policy of only charging 208 for future
overlay projects as the City will be experiencing more of these projects as our
streets get older and older.
Again, this information is presented as directed by the Council at the last
meeting and the Council certainly has a number of options available. In light
of the information supplied by our engineer, Council could hold a reassessment
hearing if it chose to increase the portion of the project assessable to the
Oakwood Industrial Park. Council may also want to direct staff to prepare a
new assessment policy for Council review to cover similar projects in the
1 future so that we are not taking each individual project and treating it
l differently. The staff certainly feels it would be beneficial to have a policy
established well in advance of future projects and hopefully treat everyone the
same. We are not advocating 208, 508, or 1008, only that a policy be followed.
C
SUPPORTING DATA:
Copy of OSM letter outlining original tinprovements in Oakwood Industrial Park.
17
OrT
Sdift
1031 East Hennepin AMUC
Mlnneapol.5, MN 55413
612111-8660
FAX 331-3806
October 17, 1989 sEunryors
Planners
Honorable Mayor and City Council
City of Monticello
250 East Broadway
Monticello, MN 55362
Re: Oakwood Industrial Park Street Construction
Dear Mayor and Council:
It was brought to my attention following the last Council Meeting on
October 10, 1989, that certain property owners in the Oakwood Industrial
Park questioned the assessment for the bituminous overlay work done this
past summer in the area. It was stated that in 1977/78 when Chelsea Road
was first constructed that the original design was for a 9 ton roadway
and why wasn't this accomplished back then.
I beg to differ with the statement and these same remarks were disputed
by me at the time this overlay project wa: proposed in April of this
year.
Some of you may recall that in April 1977, I prepared a Feasibility
Report and Estimate of Cost for Public Improvement Project No. 77.1 on
Chelsea Road from County Road 117 to Fallon Avenue, and on Thomas Park
Drive and also on County Road 117 to Highway 25. This improvement
consisting of sanitary sewer, watermain, street paving and storm sewer
were the initial utilities to service Oakwood Industrial Park and the
O.A.A. area to the south. This work was estimated at $717,000 in the
afore mention Feasibility Report and is shown on Page 4 and Exhibits 1
through 4 of this report. The improvement called for permanent streets
consisting of a 52 foot width paving with curb and gutter along with a
storm sewer as shown in Exhibits 3 and 4. The estimated cost of this
street paving and storm sewer was $343,000 plus 20% indirect cost
totalling $412,000, see Page 4 of report. The City Council at that time
had no stormwater assessment policy other than 100% assessment against
benefitting property or through advalorem taxes.
Following the presentation of this report and subsequent Public Hearing
on Improvement 77-1, the City Council opted to delete the permanent
street paving and storm sewer and just construct a gravel roadway on
Chelsea Road and Thomas Park Drive. At the August 8, 1977 Council
Meeting the City Council approved OSM's plans and specifications for
Project 77-1 consisting of sanitary sewer, watormain and the gravel
street servicing on Chelsea Road including a bituminous overlay on County
Road 117 from Highway 25 to Chelsea Road. On September 8, 1911 we
_ received bids for Project 77-1. Fourteen bids were received with Areon
Construction being awarded the contract. The bids as received contained
items for street construction, grading, ditch work and restoration was in
the amount of $54,400 as compared to $343,000 for street paving, curb and
gutter, and storm sewer in the original Feasibility Report. The contract
as let was for only gravel surfacing of Chelsea Road and Thomas Park
Drive and a bituminous overlay on County Road 117. This would indicate
that the City Council and property owners of the Industrial Park had no
intention of constructing an urban type paved industrial roadway on
Chelsea Road much less a 9 ton rated roadway.
Following the award of the bid in September 1977 and based on the
favorable unit prices received from Arcon Construction, the City Council
asked OSM to prepare plans and specifications for blacktopping Chelsea
Road and Thomas Park Drive as a rural roadway. On November 10, 1977 I
presented the City Council with this information and recommended that the
work be done as a change order to the contract based on a 7 ton design.
See the typical street sections for Change Order No. 1 and my letter of
November 10, 1977 included herein.
Being that the City Council opted to go with a rural roadway design with
ditches and no storm sewer, it was further recommended that we pursue
stage road construction in this area and in the future consider urban
roads as development dictates. This was agreed to by the City Council.
Therefore, Chelsea Road was designed as 7 ton with a 40 foot width with
10 foot shoulders. In the future to achieve a then 9 ton design, now a
10 ton, we would place curb and gutter at the edges of the existing 40
foot width and overlay with 2 inches of blacktop to end up with a State
Aid street design 44 feet wide. This was accomplished this past year
except for the curb and gutter, as a rural roadway design of 10 ton with
existing drainage ditches.
In closing, i believe the City wisely and prudently constructed Chelsea
Road 11 years ago as a 7 ton roadway utilizing over 1/2 its useful life
when development was minimal and then constructing a 10 ton roadway today
when development is occurring. Likewise Dundas Road was constructed in
the same manner starting in 1979.
1 trust this information will refresh the memories of those of us working
with the City in 1977 and will also be a benefit to others on how this
matter was planned and handled.
If you have any Questions in this regard, please let me know.
Yours very truly,
ORR-SCHELEN-NAYERON
ASSOCIATES, INC
John P. Badalich, P.E.
City Engineer
C JPB/cmw
10/89-74
Enclosures
ORR-SCHELEN - MAYERON & ASSOCIATES. INC.
y
Land Survey s
November 10 , 1977
Honorable Mayor and City Council
City of Monticello
215 So. Cedar Street
Monticello, MN 55362
Gentlemen:
Pursuant to council resolution and order to prepare plans
and specifications for blacktopping Chelsea Road and the new
road proposed for construction under the 77-1 Sewer and Water
Improvement Project, please find attached hereto an engineer's
estimate of cost plus plans and specifications.
If this project is undertaken, we recommend that this inprove-
ment be executed by Change Order to Arcon Construction, prime
contractor for the 77-1 Improvement Projewt.
` The total construction cost, based on unit prices received .
from Arcon Construction is $42,072.00. This amount represents
a 11,91 increase to the original contract amount of $153,616.95.
The total project cost including indirect cost is $50,485.00.
It is the present policy of the City to assess 1001 of the
project costs for new street construction to the: improved
property .
The front -footage abutting this improvement is approximately
6,850 feet, of which 530 feet is Lot 5, Block 1, Oakwood
Industrial Park. This lot is owned by the City, and is the
location for the water reservoir. Under present policy, the
portion of project cost associated with this lot would be
financed through Ad -Valorem taxes. The remaining cost would
be assessed.
2021 fav tt, nIn p at Avvo.:r - Swie ?38 - 4,7,tinval ,t,s. Cmnesura ,ri 51413 - C121731-8660 6/D/
.. 1
City of Monticello
November 10, 1977
Page 2
The estimated assessment per front foot is the total project
cost divided by the total footage as follows:
$50,485.00 a 6,850 = $7.37 per front foot
The total assessment for a typical lot with 350 foot frontage
is:
350 x $7.37 = $2,579.50
The portion of cost to be financed through Ad -valorem taxes
for Lot 5, Block 1, would be 530 x $7.37 = $3,906.10.
It is our recommendation that this improvement be assessed
with Improvement 77-1.
Sincerely yours,
ORR-SCHELEN-MAYERON
6 ASSOCIATES, INC.
JohnP. Badalich, P.E.
City Engineer
JPB/mb
0
9
ORR-SCHELEN-MAYERON 8 ASSOCIATES, INC.
2021 E. HENNEPIN AVE. • SUITE 238
MINNEAPOLIS, MINN S5e13
CHANGF. ORDER NO. ..,.1...........
3...Q?.,07Z-.QO..... RE: .Imp...No...?7.1
Arson Construction. Co.,_ .Inc_ COWMCWr
Dear Sit (a)
Under your contract dated .............. 19.77. w•itb
xhR,C3ty.Cf..Monticel]_4.......... ................... Owner for . Sa,rlitar.y
,,.Sewer,, waL.er„Maine, Street,.Imprpvtmtrtt,..6..AFpurLenant.Work.....,
we are outhaslaad by the owner to bereby direct you to .4;RrAt.z49t, .......
paying, on„shel.9ea.Aoad.£xam,.existing.r.eeeruoir..ta.Co..Road.....
No. 117 , and on proposed street from Chelsea Road north
.......................................... ................................I ................
.
and, vest.Co..... .Ra . NC). 11...7,... ............ .....
................................................ ............... ........... I.................
............................. ..................... ................. I...........
ted to add to (deduct from) the contract- In aoeerdencs with contract and sputflntlo4 the inttn at
Forty-taro„thousand seven LY. -.t N4. AP.d..QO--�-r.----------
...... ............. i IDO Dollars
Tbere ewjU be an extension of .....Q ........ days for completion.
The date of comoletlon of eontract was .7/1.. 19!x.. and sow WW be ..7/4... 19 ..Z 8..
Aewld of •rtpiwel coca”" Teta$ Add$ttees Teo! Iseduetteme Cane,a to Oats
$353,616.95 , $42, 072,00 --- 5395,688.95
Approad 19.... RespeeduUy 8uWttsd,
.................................... ....
ow”, ORR-SCHELEN-MAYERON
Approved .......................... ('.... t aSSO�TE
................................... Per
John P. 8ada11ch 11/10/77
. A .
CITY OF MONTICELLO
Improvement No. 77-1
Change Order No. 1
LIST OF QUANTITIES
1600 tons 42331 Bituminous
Wear Course Material
@
12.30/ton -
$19,680.00
1900 tons 42331 Bituminous
Base Course Material
@
11.28/ton -
$21,432.00
*1200 gals. Bituminous Material
for Tack Coat
@
0.80/gal. -
$ 960.00
TOTAL
CHANGE ORDER
U 642,072.00
• Negotiated Prices
i
0
1
E
60'
o.. I 40'
I I
SLOPE
S=02
�y� {lp
I J 2
-i'
6" CLASS S AGGREGATE SURFACE — I/2" 2331 BITUMINOUS
I ORIGINAL CONTRACT) WEAR COURSE C.O. # I
IMPROVED SUBBASE — 2"2331 BITUMINOUS BASE COURSE CO.* I
6"1 SALVAGED CLASS 9
(ORIGINAL CONTRACT 1
TYPICAL STREET SECTION
(CHELSEA ROAD)
(NO SCALE)
44'
�BI
SLOPE
+ J
� z
[11/2" 2331 BITUMINOUS WEAR MURSE C.O.♦ I
—11/2"2531 BITUMINOUS BASE COURSE C.O.11
B"CLASS 5 AGGREGATE SURFACE
(ORIGINAL CONTRACT 1
TYPICAL STREET SECTION
(PROPOSED STREET)
(NO SCALE 1
MONTICELLO, MINNESOTA ORR-SCHELEN-MAYERON
TYPICAL STREET SECTION 6 ASSOCIATES, INC.
FOR CONSULTING ENGINEERS
IMPROVEMENT NO. 77-1 MINNEAPOLIS, MINNESOTA
CHANGE ORDER NO.1 PLATE
4
FEASIBILITY REPORT
A14D
ESTIMATE OF COST
FOR PUBLIC IMPROVEMENT
CITY OF MONTICELLO, MIN14ESOTA
IMPROVEIIE14T NO. 77-1
SANITARY SEWER, WATER MAIN
STREET PAVING, STOR11 SEWER
A14D APPURTENA14T WORK
IMPROVEMENT N0. 77-1
APRIL 20, 1977
ORR—SCHELEN—MAYERON b ASSOCIATES, INC.
CONSULTING ENGINEERS
LAND SURVEYORS
2021 EAST HENNEPIN AVENUE
14IN14EAPOLISo MIIJIJESOTA 55413
0
Prepared by: K.G.H.
Date: April 20, 1977
I hereby certify that this plan, specification,
or report was prepared by ne or under my direct
supervision and that I am a Registered Profes-
sional Engineer under the laws of the State of
Minnesota.
JohnP. adalicl-i, P.E.
Date. April 20, 1977 Reg. [ao. 4985
C
C
0
FEASIBILITY REPORT AND ESTIMATE: OF COST
FOR PUBLIC It1PROVEMENT
CITY OF MONTICELLO, MINNESOTA
SANITARY SEWER, WATER I.1AIN, STREET PAVING, STOR11 SE17ER
AND APPURTENANT WORK
IMPROV1IENT NC. 77-1
I. TYPE OF WORK
This report discusses the installation of sanitary sewer, water
main, street paving, storm sewer and appurtenant work in the City
of Monticello.
II. REASON FOR IHPROVE: -IENT
This report is prepared at the request of the City Council follow-
ing receipt of petitions for these improvements by benefiting
property owners. Sanitary sewer is proposed to eliminate the
need for individual sewage disposal facilities. Water main is
proposed to eliminate the need for individual wells and to pro-
vide adequate fire protection. Street paving in conjunction with
storm sewers are proposed to provide permanent roadways for the
heavy traffic expected in some areas and to reduce road main-
tenance costa.
III. LOCATION
This project will be divided into two sections, Section I and
Section II. The location of each proposed improvement is shown
on the enclosed maps, and described as follows:
Location From To
SECTION I
Chelsea Road Public Road County Highway 117
County Highway 117 Chelsea Road State Highway 25
North Boundary of
Oakwood Industrial
Park County highway 117 1700' West
Drainage Easement
and Washington St. Chelsea Road 4th Street
SECTION II
Prairie Road Co. Highway 75 Proposed Street in
Sandberg Plat
Proposed Street in Prairie Road 1100' south
Sandberg Plat
060-2800 -1-
IV. DISCUSSION
A. Section I
The Oakwood Industrial Park located southeast from the inter-
section of I-94 and State Highway 25 does not have sanitary
sewer available at this time, in fact no sewer service is
available south of I-94 in Monticello. In anticipation of
development in the Oakwood Industrial Park and other areas
south of I-94, the trunk sanitary sewer system should be
extended across the freeway. As part of this report two
methods of providing service south of the freeway are inves-
tigated. During this analysis, careful consideration was given
to providing service for a large enough area to warrant the
investment involved in extending the trunk system.
The first alternative (Alternative "A") considers utilizing
the existing I-94 crossing at about Washington Street. This
21' reinforced concrete pile was installed during the freeway
construction to be used at a later date for trunk sanitary sewer
service. The elevation of this pipe does not permit serving
a very large area with an all gravity system. Therefore, as
part of this alternative, a permanent lift station with a 50
year life is needed south of the freeway to pump the wastewater
up high enough so it can flow by gravity through the existing
I-94 crossing. To complete the system, a gravity service pipe
would be constructed north from the freeway on Washington Street
to an outlet on 4th Street. The outlet at 4th and uashington
Streets is only temporary in anticipation of the interceptor
recommended in the recently completed Monticello Facilities
Planning Report. This interceptor will be the permanent outlet
for the wastewater.
Alternative "B" is a gravity system serving the same area con-
sidered in alternative "A". In order to provide gravity service,
a new freeway crossing at an elevation lower than the existing
crossing is required. This system also uses the sewer at 4th and
Washington Streets as a temporary outlet. Since this outlet
is not low enough in elevation to accept the flow from the pro-
posed system by gravity, an interim lift station is required.
The lift station is only needed until the aforementioned inter-
ceptor is built. Th -e interceptor will be deep enough to allow
gravity flow from the Altornative "B" system.
A cost effective analysis was done to select one of the altar -
natives. This analysis considered the initial construction
cost of each alternative as well as operation and maintenance
costs over a 50 year project life. The results of this analysis
allow Alternative "A" has a present value of $217,000.00 while
Alternative "B" has a present value of $262,000.00. As can be
soon Alternative "A" is about 206 less costly than Alternative
068-2800 -2-
"13". For this reason, Alternative "A" - Utilize existing
freeway crossing with a permanent lift station - is the recom-
mended method for extending the sanitary trunk system south of
I-94.
A system of 10" sanitary sewers is proposed to serve the Oak-
wood Industrial Park and adjacent area. The enclosed map,
Exhibit 1, shows the location of these pipes. The 10"
pipe size is recommended as the minimum size installed in an
industrial area such as this. The pipe shown on Oakwood Drive
(Co. Hwy. 117) is at an elevation sufficiently deep to serve
areas on the west side of State Highway 25 even though the line
terminates east of the highway.
The trunk water main system in the Oakwood area is installed
as well as the new ground storage reservoir. One extension
of the system is needed to serve an area north of the exist-
ing industrial park. boundary. The location of this 10" pipe
is shown on Exhibit 2 of this report. The 10" pipe size is the
smallest size recommended for an industrial area.
As part of this project, permanent street paving is considered
for Chelsea Road and a new road through the Oakwood Industrial
Park. The location is shown on Exhibit 3 of this report.
Chelsea Road is presently 60' wide with a gravel surface. The
proposed permanent streets are 52' wide bituminous paving with
concrete curb and gutter.
Along with the permanent streets, a storm sewer system should
be installed. The storm water from this area drains north
through two culverts located under I-94. The locations of the
culverts along with the proposed storm sewers are shown on
Exhibit 4 of this report. 'fro factors influence the size of
storm sewers in this area. The first is the rather large area
which is tributary to the system and the second is the industrial
character of the area which increases the percentage of pre-
cipitation that runs off, due to large parking lots and roof
areas. In order to lower the cost for the initial stages of
storm sewer construction, slightly smaller pipe sizes are used
than would be required if the area were fully developed. PJhen
the area fully develops, a relief pipe can be constructed as
shown on Exhibit 4 of this report to carry the additional runoff.
068-2800 -3-
1
B. Section II
This proposed plat containing 32 lots is located southwest of
the Hillcrest Addition. Sanitary sewer service is not avail-
able to this area at the present time. To serve this develop-
ment, the trunk sanitary system must be extended west from the
Hillcrest Addition along the Public Road to the street serving
the plat. From this point an 8' lateral sewer should be con-
structed south along the street in the developnent. The location
of these improvements are shown on Exhibit 5 of this report.
As with the sanitary sewer, water service is not available in the
area. The trunk water system should be extended along with the
sewer from the Hillcrest Addition. (See Exhibit 6)
In keeping with local ordinance, permanent street paving with
concrete curb and gutter will be required in this plat. A street
width of 32' is considered in this report. (See Exhibit 7)
Along with the permanent street, a storm sewer system should be
installed. This would consist of a 15" pipe starting at about
mid -block, extending south, then discharging to a low area along
the freeway. (See Exhibit 8)
V. REC01.99EM)ATI011 AND FEASIBILITY
It is recommended that the sanitary sewer, water main, street
paving, storm sewer and appurtenant work be installed as pro-
posed in this report.
VI. PRE•LIMIIJARY COST ESTIMATE
The following cost estimate is broken down into the various types
of improvements and the two different sections
PRELIMMARY COST ESTIMATE - IMPROVEMENT 77-1
Section I
Sanitary Sewer 5326,000.00
water Main 48,000.00
Street Paving 6 Restoration 192,000.00
Storm Sewer 151, 000.00
Construction Cost 5717,000.00
+208 Indirect Cost 143, 000.00
Section I Project Cost :;860,000.00
068-2800 -4-
Section II
Sanitary Sewer $ 60,000.00
Water Main 41,000.00
Street Paving & Restoration 23,000.00
Storm Sewer 16,000.00
Construction Cost $140,000.00
+208 Indirect Cost 28,000.00
Section II Project Cost $168,000.00
Improvement 77-1 Total Project Cost $1,028,000.00
VII. ASSESSMENTS
Sanitary Sewer
It is the policy of the city to assess only the lateral benefits
to the improved property.
Uversizing of sewer mains, extra depth in trunk mains, and lift
stations would be placed on ad -valorem taxes.
In cases where benefited property is served by a trunk facility
a normal residential lateral assessment would be based on an 8"
sewer, 10-12 feet deep and a normal industrial lateral assessment
would be based on a 10" sewer, 10-12 feet deep.
For Project 77-1, Section I, oversizing and extra depth for future
development is required on Chelsea Road, Oakwood Drive, and along
the drainage easement and Washington Street trunk line. The
lift station and the special crossing at the Bt7 railroad required
in Section I are included as part of the cost to be financed by
ad -valorem taxes. In Section II the oversizing along Prairie
Road and the BN railroad crossing are considered to be financed
by ad -valorem taxes.
A summary of costs to be assessed by different methods appears
below.
SECTION I
Ad -Valorem Taxes $234,000.00
Direct Assessment $157,000.00
SECTION II
Ad -Valorem Taxes $ 11,000.00
Direct Assessment $ 61,000.00
In Section I the direct assessments are on a front footage basis.
The assessable footage in this section is 10,000'. On this basis
the footage assessment is $15.70/foot for lateral service and a
service stub to each parcel.
Section II uses the parcel assessment procedure. A total of 34
` lots are served by the sewer. On this basis the unit assessment
is $1,790.00 for each parcel for lateral service and a service
stub to each parcel.
068-2800 -5-
f(
Water Main
It is the present policy of the city to assess only the lateral
benefits to the improved property. gunk water main oversizing,
pumping facilities, wells, treatment facilities, etc. are to be
financed by ad -valorem taxes. A normal residential lateral water
main is considered to be 6" diameter and an industrial lateral
10".
Where the trunkmain serves as lateral benefits, it is .proposed
that the difference of cost between the lateral and trunk. water
main be placed on ad -valorem taxes.
In Section I no oversizing is required, therefore the entire
cost is borne by direct assessment.
In Section II the oversizing along Prairie Road and the 817
railroad crossing are financed by ad -valorem taxes.
A cost summary for the two assessment methofis is presented below.
SLCTION I
Ad -Valorem Taxes ---
Direct A_ssessnen_t $ 53,003.40
SECTION II
Ad-Valoren Taxes y 14,000.00
Direct Assossnent 35,000.00
In Section I the assessable footage ie appro:cimatoly 2,500 feet.
This yields an assessment of 523.20/foot for water service along
with a service stub.
As with the surer, 34 lots aro served by the water main in
Section II. The unit assessment is $1,030.00 for each parcel
for water service and service stub.
Street Paving i Restoration
Yrosent poiicy of the city is to assess 50% of restoration costs
to the benefiting property, if proviously developed. The other
SUt is financed by ad -valorem taxes. This includes turf estab-
lishment and street reconstruction. If no bituminous streets
existed prior to improvement, any new construction is assessed
at 1004 to benefited property.
In Section I the cost for street paving on Chelsea Road and the
road through the Oakwood Industrial Part: is assessed 100% to the
benefited property owner. Restoration along Oakwood Drive and
Washington Street is assessed 501 because a bituminous surface
presently exists.
The permanent street paving in Section II and the restoration of
.r
Prairie Road with a bituminous surface is assessed 1001.
068-900 -6 (0
-
i
Shown below is a sunnary of the costs to be assessed by the
two formulas.
SECTIO14 I
Ad -Valorem Taxes 5 10,000.00
Direct Assessment $220,000.00
SECTION II
Ad -Valorem Taxes S ---
Direct Assessment $ 28,000.00
There are 7,700' of 1009 assessable footage in Section I. These
areas are assessed 527.30/foot. Oakwood Drive restoration is
assessed at 54.40/foot.
In Section II the permanent street paving is 1009 assessed at
a rate of 5823.OU/parcel.
Storm Sewer
Wo assessment policy for storm sewer has been established by the
city for the situation that exists in Section I. Direct assess-
ment, ad -valorem tares, a combination of these t::o or some other
method may be employed to finance this part of the improvement.
The storm sewer recommended in Section 11 only serves the im-
mediate area proposed for development. As was done with similar
projects in the past, the cost is assessed 1009 on a unit basis.
In this case the assessment is 3600.00/parcel.
Typical Assessment
In Section I, a typical lot is considered to be 350' across the
front and 300' deep. Using this size the assessments are as
follows:
Sanitary Sewer S 5,495.00
llater train S 8,120.00
Street Paving S 9,555.00
Total :,23,170.00
Thu storm sewer assessment is not included in this total be-
cause no policy has been established.
Keeping in mind that the storm sewer assessment is not included,
the typical payment schedule for Section I at 7.59 interest over
20 years is as follows:
OGO-2000 -7-
Year
Principal
+ Interest
= Pa-rient
1
1158.50
1737.75
2896.25
i_ 2
1158.50
1650.87
2809.37
3
1158.50
1563.98
27 22 .4 8
4
1158.50
1477.09
2635.59
5
1158.50
1390.20
2540.70
6
1158.50
130 3. 32
2461.82
7
1158.50
1216.43
2 374.93
3
1158.50
1129.54
2208.04
9
1158.50
1042.65
2201.15
10
1158.50
955.77
2114.27
11
1158.50
868.80
2027.38
12
1153.50
781.99
1940.49
13
1158.50
695.10
1853. G0
14
1158.50
608.22
1766.72
15
1158.50
521.22
1679.83
16
1158.50
434.44
1592.94
17
1158.50
347.55
1506.05
10
1150.50
260.67
1419.17
19
1158.50
173. 70
1332.28
2.0
1158.50
85.89
1245.39
23,170.00
18,246.45
41,416.45
Section
II is assessed strictly on
a Parcel basis. P. typical
assessment is as follows:
Sanitary Sewer
51, 794 .00
Water !!Ain
1, 030.00
11
Street Paving
023.00
L
Storm Sewer
600.00
Total
S4, 247.00
The typical payment
schedule for Section II at 7.58 interest
over 20
nears is as
follo%:s.
Year
Principal
+ Interest
Payment
�-
2
212.35
318.53
2
212.35
302.60
514.95
3
212.35
286.68
499.n3
4
212.35
270.75
403.10
5
212.35
254.82
467.17
6
212.35
238.90
451.25
7
212.35
222.97
435.32
8
212.35
207.05
419.40
9
212.35
191.12
403.47
10
212.35
175.19
387.54
11
212.35
159.27
371.62
12
212.35
14 3. 34
355.69
13
7.12.35
127.41
399.7f.
14
212.35
111.49
323.84
15
212.35
95.56
307.91
16
212.35
79.64
291.99
17
212.35
63.71
276.06
10
212.35
47.78
260.13
19
212.35
31.86
244.21
2012.35
15.93
228.28
TTTT.M
3344.60
7591.60
060-2800 -0- 6
'
A
C
For both Sections I s II, the cost to be financed by ad -valorem
taxes is $269,000.00. The present assessed valuation for the
city is $40,345,856.00. Using this information, an addition
of 6.67 mills to the present mill rate is needed to finance
the project.
068-2800 -9-
,r � <• M � i t• a , t � f rf
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HIGHWAY NO. 84 t
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`0Z4. �'• : yam,' R• rr�`"'� '.••�.A . ( u 'f^ � """,-.,' �4-.....�.,,,,•_.,,,i+e I l�"`a �ti--".."._'y•`'mow./ �,,F�h�,�fi"-_•
QtPC:
A I GM WAY '
NO. 94
�Cblsp -1
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Council Agenda - 10/23/89
12. Consideration of assigning costs to study feasibility of extending public
improvements to the Marvin Road/"Highland Heights" area and consider
authorizing study contingent on financial contribution by developer.
(J.O.)
A. REFERENCE AND BACKGROUND:
George Rivera requests that City Council direct the City Engineer to
couplete a feasibility study which would outline the cost of providing
public services to the properties located along Marvin Road (see map) .
Council is asked to review the feasibility study cost estimate prepared by
John Badalich and determine what portion of the cost should be paid by
Rivera and what portion should be paid by the City based on relative
benefit of any fnprovements in the area. Council is also asked to
authorize development of the feasibility study ccntingent on Rivera paying
for his portion of the feasibility study.
S B. ALTERNATIVE ACTIONS:
1. Motion to direct John Badalich to complete a service area update and
utility feasibility study for a cost not to exceed $3,000 contingent
on Rivera paying 758 of initial cost or $2,250 prior to initiation of
the study.
2. Motion to direct John Badalich to complete a service arra update and
utility feasibility study for a cost not to exceed $3,000 contingent
on Rivera paying an amount less than 75% of the initial cost.
3. Motion to direct John Badalich to coinplete a service area update and
Utility feasibility study for a cost not to exceed $3,000 contingent
on Rivera paying 1008 of initial cost or $3,000 prior to initiation of
the study .
4. Motion to deny authorization of said feasibility study.
C. STAFF RFZOMME17DATION:
Staff recoimnends alternative 01. It is staff's view that It is reasonable
to expect that the developer pay a share of the cost of the study equal to
the benefit received by the improvement. It to also recommended that the
City collect the developer's share prior to completing the study. It is
recommnended that the City finance 258 of the cost of the study, as the
study will provide iinportant utility planning information. Once the
project is completed, the cost of the City portion of the feasibility
study may be assessed to the benefiting property owners.
if Council would like to take a imre pro -active position toward
development, then alternative f2 could he selected. Under this scenerio,
the City could finance more than 258 of the cost of the study.
D. SUPPORTING DATA:
Copy of letter from OSM dated 10/10/89r Copy of existing sanitary sewer
inapt Copy of preliminary plat of Highland Heights.
18
OAMS)k oR
Schee,
/ 2031 Fast Hennepin Avenue
` Mtnneapohs. MN 55413
612-3318600
FAX 3313806
EngLneers
surveyors
Manners
October 18, 1989
City of Monticello
250 East Broadway
Monticello, MN 55362
Attn: Mr. Jeff O'Neil
Assistant Administrator
Re: Feasibility Study - Rivera Property
Dear ,teff:
The Rivera property is located primarily in Sanitary Sewer District VI
and part of District I% according to the City's Facilities Plan Report.A
Service Area Update and Utility Feasibility Study can be completed for a
cost not to exceed 53,000. In early 1987 we looked at a different
configuration of "Highland Heights' and this information will be valuable
in keeping down study costs. It should be noted that approximately 90%
of this planned development is outside of the present City limits. It is
my initial estimate that the Rivera property would receive 15% of the
relative benefit of any improvements in this study area.
Very truly yours,
ORR-SCHEIEN-MAYERON
yIce
SOCIATES, INC.
P. Badalich, P.E.
President
OK/JPB/cmw
10/89-74
cc: Rick ilolfstcller, City of Monticello
John Simola, City of Monticello
'^Sr R�t•r_
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_•-- --� __.--,--==''n:t-lllr,� ,•,.�s/�rt'�`:._n:a �;1:��.. l:tkt” �,�.=`�►_ `+y 1�,..- "!:L'.t`t�,_J�I s:. �;1 ! �"'�.� F,
0
SIR
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Y` i 'aSi' w`T '"�••� -_'[ ��� i +l t{{i � {h'nmIgOURIINGIN'1
\.,� _ - a S : tttt 41Strr NS t:1 lit ant �+t •n' \\\. t na
HIGHYVA;r
tat ai raY• `.
un ' tt •; t �„.......?: �t - tl �X1ST IG
M p t WEA MAP
b � 1
p., tAtt�NSG
t
W ®I
PRELIMINARY PLAT OF HIGHLr.ND HEIGHTS.
.YFJ,Ort• ,.
to
40,
tit
I. •I /IM fib: '\, �. •'�•
I - � � • � � `��' 14 I �1' ,'•_ y',Y'-mar
.. MawlNj-�-` . f•
.mss-;.•�—.. '� r•1 , f y
I� I i1 I N � .Y � I � If ' / I •J � y �' �. ....
" (FUT E)• �. K
�� - =w= ==�-•-=- - DEVELOPMENT
���'�� �w"� � � �• CONCEPT
GENERAL FUND AMOUNT CHECK
CASH DISBURSEMENTS -- OCTOBER -- 1989
DNR Division of Waters - Water Appropriation Amendment Permit
75.00
28547
M!N. Dept. of Trade 6 Economic Develop. - Reg. Fee - 0. Koropchak
125.00
28548
Schillewaert Landscaping - Tree removal
6,050.00
28549
Gulling Excavating - Services at new Water Tower
1,200.00
28550
Dave Kern - Sign - Library
290.00
28551
Holdiay Gas - Gas
40.08
28552
American National Bank 6 Trust Co. - Bond Fees
703.50
28553
Bergstrom Bros.. Inc. - Parts SnrE
27.36
28554
Jon G. Sariff - Professional Services - Refund on gm tax
8.493.02
28555
Cary Anderson - Mileage expense
71.75
28556
Orr-Schelen-Mayeron 6 Assoc. - Engineering fees
4,686.06
28557
Plymouth Supply Co. - Ladders - Library
511.35
28558
Jerry Olson - Temporary Building Inspection fees
60.00
28559
Patty Salzwedel - Animal Control supplies
123.17
28560
Monticello Chamber of Commerce - Dues
100.00
28561
Richmar Const. b Automatic Systems - Payment A3 Well pumphouse
2,130.00
28562
Elk River Veterinary Clinic - Animal control services
40.50
28563
General Rental Center - Rental of supplies
54.62
28564
Humane Society of Wright County - Animal control services
60.00
28565
Yonak Landfill - Landfill charges, etc.
4,489.20
28566
Century Labs - Cleaning supplies
75.81
28567
Arrow Star Inc. - Fire Cabinet - P.Works
570.00
28568
Schluender Const. - Street repairs
430.00
28569
The Glass Hut - Repairs - rental house
165.62
28570
(
lm Hatch Sales Corp. - Supplies
420.75
28571
l
J erry Hermes - Janitorial services - Library
227.50
28572
I.C.M.A. Retirement Corp. - Payroll Deductions
568.88
28573
State Capitol Credit Union - Payroll Deductions
70.04
28574
Mueller Sales Corp. - Supplies
643.00
28575
Corrow Sanitation - Garbage contrnct
12,009. 17
28576
Dept. of Natural Resources - Watercraft, snowmobile 6 ATV Reg.
138.00
28577
Wright County State Bank - FICA. Federal 8 Medicare W/H
5,250.53
28578
PERA - Payroll Deductions
1,608.55
28579
ELM Research Institute - Parts
212.86
28580
Waldor Pump Co. - Repairs
391.55
28581
HCH Construction Inc. - Repairs
125.00
28582
Patty Salzwedel - Animal control d Adoptions
459.00
28583
Adopt -A -Pet. Inc. - Animal r.nntrol services
250.00
28584
NJ. Government Finance Officers Assoc. - Reg. Fee - R. Wolfsteller
1.20.00
28585
REM Supplies - Supplies
114.45
28586
Safety-Kleen Corp. - Maintenance of equipment
47.50
28587
Y.M.C.A. of Mpls. - Monthly contract pnyment
625.00
28588
Prousse Cleaning Service - CLeaning contract - City Hall d Fire Hal
450.00
28589
Commissioner of Transportation - Traffic Control Sign Agreement
9.351.54
28590
Mn. Dept. of Revenue - Special tax fuel
220.45
28591
League of Mn. Cities Finance Dept. - Membership dues
159.00
28592
Lindberg Painting 6 Decorating - Material 6 Staining of now City Ha 1
doors 954.47
28593
League of MN. Cities - Insurance premium
22.2R1.00
28594
Unoca 1 - Gas
86. 33
28595
American National Bank d Trust Co. - Bond Foes
Polka Dot Recycling - Monthly contract pnymant
175.00
1, 133.97
28596
28597
Dept. of Natural Resources - Watercraft. Snuwmobile 6 ATV Rog.
175.00
28598
Caldwell Tanks. Inc. - Payment B5 - 800,000 Gallon Standpipe 6 Appt work 61,580.90
28599
NSP - Utilities
7.305.09
28600
GENERAL FUND
AMOUNT
CHECK
CASH DISBURSEMENTS -- OCTOBER -- 1989
Professional Services Group, Inc. - WWTP Contract payment
22,083.35
28601
Norwest Investments - Computer payment
2,407.61
28602
Midwest Gas - Utilities
94.31
28603
Government Training Service - Reg. Fee - K. Shuman 6 J. O'Neill
145.00
28604
Bridgewater Telephone - Utilities
1,167.37
28605
Government Training Service - Reg. Fee - J. O'Neill
80.00
28606
Condon 6 Skelly - Insurance premium - Fire Dept.
58.75
28607
Veit 6 Co. - Demolition of Monte Truck Repair Bldg.
3,900.00
28608
Veit 6 Co. -Demolition of Jones Manuf. S Stelton's Laundromat
6,731.13
28609
Monticello Times - Legal Publications
710.65
28610
Monticello Office Products - Office supplies
188.13
28611
Simonson Lumber - New City Hall Door, Library repairs, etc.
2,599.45
28612
Scharber b Sons - New Lawn Vacuum
1,745.00
28613
Stokes Marine - Bulb - Water Dept.
7.95
28614
Wright County Sheriff's Dept. - Sheriff's Contract payment
12,049.14
28615
Central McGowan - Supplies
15.95
28616
Coast to Coast - Supplies
504.12
28617
Quality Lawn 6 Maintenance Co. - Mowing
732.50
28618
Plant b Flanged Equipment Co. - Bolts, etc. - Water Dept.
245.28
28619
Stephens -Peck, Inc. - Subscription - Deputy Registrar
34.00
28620
Buffalo Bituminous -Road Improvements - Miss. Drive d Oakwood Indus.
Pk. 39.196.83
28621
Security Locksmiths - Repairs - City Hall
32.95
28622
Monticello Ford, Inc. - Repairs
30.24
28623
Nelson Oil Co. - Gas
845.81
28F''
Gopher One State Call - Professional Services
60.00
28 J
MTI Dist. - Oil filters, etc. - Street Dept.
117.70
28626
Barton Sand 6 Gravel Co. - Sand, etc. - Parks
450.22
28627
Adam's Pest Control - Professional services at Library
44.00
28628
Monticello Printing - Office supplies
1.515.65
28629
Scherer Sanitation - Latrine rentals - Parks
31.00
28630
Maus Foods - Supplies
144.93
28631
Suburban Gas - Supplies
22.75
28632
Moon'Motors - Parts
49.42
28633
Copy Duplicating Co.-Maint. of copy machine - Library
40.20
28634
Jeff O'Neill - Mileage expense
70.98
28635
Buffalo Bituminous - Sand and gravel
175.50
28636
Snyder Drug - Film, etc.
35.98
28637
Neuman Company - Welding at Water Tower
480.00
28638
Omnnn Brothers - Gravel, etc.
232.65
28639
Smith 6 Hayes - Legal services
1,851.00
28640
Harry's Auto Supply - Parts
541.30
28641
Martie's Farm Service - Lawn supplies
374.82
28642
Northern Oxygen Supply - Supplies - Fire Dept.
12.30
28643
Maple Lake Lumber Co. - Supplies - Library
10.40
28644
American Management Assoc. - Membership dues
140.00
28645
I.C.M.A. Retirement Corp. - Payroll Deductions
568.88
28646
Anoka County Social Services - Payroll Deductions
210.16
28647
State Capitol Credit Union - Payroll Deductions
70.04
28648
PERA - Insurance premium
36.00
28649
Jerry Hermes - Janitorial Services - Library
227.50
28 f
Action Plus - Temporary Salary
408.10
28ti
011ie Koropchak - Reimbursement - Rocorr:ing Fees, mileage, etc.
191.31
28652
Monticello Industrial Development Comm. - 4 Banquet Tickets
300.00
28653
GENERAL FUND
AMOUNT
CHECK N,
I
CASH DISBURSEMENTS -- OCTOBER -- 1989
i
Stanton Construction - Brick repair - Topel Bldg.
238.00
28654
Principal Mutual Life Ins. - Insurance premium
8,080.23
28655
Fair's Garden Center -Supplies
81.45
28656
Wright County State Bank - FICA, Federal 6 MEdicare W/H
5, 279.35
28657
PERA - Payroll. Deductions
1,611.56
28658
L "N" R Locksmith - New door locks at City Hall
302.50
28659
L "N" R Locksmith - Nev door locks at Library
683.80
28660
Unitog Rental Service - Uniform rental
113.33
28661
Rick Wolfsteller - Mileage allowance
300.00
28662
Orr-Schelen-Mayeron 6 Assoc. - Engineering Fees
7,523.83
28663
Marco Business - Dictaphone Maint. Agreement, paper b Ribbons
512.90
28664
National Bushing 6 Parts - Parts
26.43
28665
Omann Brothers - Sand
342.13
28666
Dave Kern - Letters for Library Sign
343.10
28667
Compu Forms - Utility Billing Cards
581.00
28668
Turnquist Paper Co. - Supplies - City Hall
22.10
28669
Local #49 - Union dues
144.00
28670
George Poach - Labor for City Hall shelves 6 Library sign
300.00
28671
Bob Cyr - Labor for City Hall shelves 6 Library sign
300.00
28672
David Anderson - Recycling prize
25.00
28673
Thomas Adams - Recycling prize
50.00
28674
Patty Salzwedel - Animal Control Contract 6 Adoptions
445.00
28675
Dept. of Natural Resources - Snowmobile, watercraft 6 ATV reg.
196.00
28676
Paul Becker Construction - Replace curb
220.00
28677
Barbara Hamilton - Staining City Hall 6 Library
76.38
28678
Richmor Const. - Final Payment - Pumphouse A3
13.049.14
28679
Monticello Fire Dept. - Firemen's Wages
906.85
28680
Debra Pratt - Extension of Option Agreement - Land Purchase
50.00
28681
US Postmaster - Postage
500.00
28682
Larry Pratt - Extension of Option Agreement - Land Purchase
50.00
28683
Northwestern Power Equipment Co. - Repair parte - Pumphouse
527.39
28684
D B Industries. Inc. - Safety Device - Lift Station
351.66
28685
Gould Brothers - Repairs
459.80
28686
Fire Command - Subscription - Fire Dept.
17.50
28687
MN. Conway Fire 6 Safety - Suction Hose 6. Repairs
516.47
28688
L N R Service Locksmiths - 5 Master keys - Library
17.50
28689
Griefnow Sheet Metal - Furnace repair - Dog Pound
32.00
28690
A T 6 T Info Systems - Fire Phone Charges
3.96
28691
Action Plus - Temporary Services - HRA
36.75
28692
Karen Doty - Mileage expense
43.75
28693
Yonak Landfill, Inc. - Landfill charges - Garbage
4,147.60
28694
Mobil - Gas
144.03
28695
Phillips 66 - Gas
18.08
28696
State of MN. - Certificate of Exemption
40.00
28697
Braun Engineering - Professional Services - HRA
1,562.35
28698
Payroll for September
31 .150.44
TOTAL CASH DISBURSEMENTS FOR OCTOBER
343,168.24
LIQUOR FU11D
CASH DISBURSEMENTS -- OCTOBER -- 1989
AMOUNT
CF_'CK
`
NO.
O'Hara Bros. Off -Sales - Supplies
180.73
14683
Griggs, Cooper S CO. - Liquor
2,234,30
14684
St. Cloud Restaurant Supply - Supplies
87.64
14685
Eagle Wine Co. - Wine
48.00
14686
State Capitol Credit Union - Payroll Deductions
250.00
14687
Wright County State Bank - FICA, Federal 6 Medicare W/H
585.50
14688
PERA - Para Dudcutions
180.65
14689
Quality Wine 6 Spirits Co. - Wine
53.31
14690
League of MN. Cities - Insurance Premium
1,607.00
14691
Kolles Sanitation - Garbage Service
181.70
14692
Bernick's Pepsi Cola - Pop
225.75
14693
Jude Candy 6 Tobacco Co. - Supplies
565.37
14694
Maple Lake Lumber Co. -Supplies
267.15
14695
Gateway Publishing Inc. - Advertising
149.00
14696
Dahlheimer Dist. Co. - Beer
15,008.65
14697
Grosslein Beverages Inc. - Beer
13.307.10
14698
Thorpe Dist. Co. - Beer
9,291.95
14699
Coast to Coast - Supplies
14,34
14700
Ron's Ice Co.. - Ice
286.66
14701
Seven -Up Bottling Co. - Pop
183.20
14702
St. Cloud Restaurant Supply - Supplies
73.37
14703
Liefert Trucking - Freight Charges
187.84
14704
Bridgewater Telephone Co.- Phone Charges
73. 75
14705
9onticello Office Products - Office supplies
7.02
14706
Monticello Times - Advertising
108.00
14707
Commissioner of Revenue - Sales Tax for Sept.
9,068.76
14708
KRWC Radio Station - Advertising
81.00
14709
Midwest Gas Cc - Utilities
10.97
14710
McDowell Co. - Repairs
104.40
14 711
NSP - Utilities
854,58
14712
Griggs, Cooper 6 Co. - Liquor
4,027.36
14713
• Eagle Wine Co. - Wine
67.02
14714
Ed Phillips 6 Co. - Liquor
399.52
14715
Day Distributing Co. - Supplies. Beer
344,05
14716
Viking Coca-Cola Co. - Pop
398.45
14717
Quality Wine 6 Spirits Co. - Wine
365.05
14718
Maus Foods - Supplies
12.90
14719
O'Hara Bros, Inc. - Supplies
76.80
14720
PERA - Payroll deductions
9.00
14721
State Capitol Credit Union - Payroll Deductions
250.00
14722
Principal Mutual Life Insurance - insurance premium
775.07
14723
Wright County State Bonk - FICA, Federal 6 Medicare W/H
611.20
14724
PERA - Payroll Deductions
186.33
14725
Bob Cyr - Labor - Repairs 6 Painting
1,065.00
14726
George Poach - Labor - Repairs b Pointing
1,140.00
14727
Barbara Hamilton - Painting 6 Staining
397.37
14728
KMOM Radio - Advertising .
108.00
14729
Glass Hut - Repairs to Door
36.00
14730
lick Beverage Co. - Beer, arc.
1,265.45
14731
Gruys, Johnson 6 Assoc. - Computer charges
110.00
14732
Payroll for September 3,108.58
TOTAL CASH DISBURSEMENTS FOR OCTOBER 70,610.84
INFORMATIONAL ITEM
OCTOBER 20, 1989
Consideration of authorization to seek quotes for the installation of Medeco
security keyed system to the balance of buildings the City currently ams.
(G.A.)
A. REFERENCE AND BACKGROUND:
The City started out with the Medeco secured lock system in its City Hall
building. In previous meetings the City Council authorized expenditures to
have the system updated at the Monticello City Hall and also to add Medeco
secured locks at the Monticello Public Library. At the writing of this
supplement, the Monticello Public Library and the Monticello City Hall are
currently on the Medeco secured lock system. Mayor Ken Maus suggested that we
seek quotes to have the rest of our buildings within the city of Monticello,
the Public Works buildings, the Waste Watec Treatment buildings, the City Park
buildings, the Monticello Liquor Store, and the new and old Monticello Fire
stations on this Medeco secured lock system. Keeping in mind that it would
also be set up for the grand master system (a grand master key or keys to be
issued to the appropriate people by the Mayor and/or City Administrator) this
grand Master key would be able to open any or all of the city buildings with
one key. A spin off of this would be that the parks and/or City Parks buildings
and/or any padlocks that we have could be on a secured locksmith system also.
This is only being brought to you at the suggestion of Mayor Ken Maus for
discussion.
7
INFORMATIONAL ITEM
October 20, 1989
Preliminary draft copy of new contract with PSG for operation of waste water
treatment plant. (R.w.)
Enclosed for your review is a draft copy of a new contract the staff has been
negotiating with PSG regarding contract renewal for operation of the waste
water treatment plant. The current contract expires on December 31, 1989, and
this proposal will be on a future agenda for Cnuncil consideration. The City
staff will be working on a proposed budget for operating the waste water
treatment plant as a city entity so that the Council will have this information
available as a coiriparison. No action is necessary by the Council at this
meeting, but the draft copy will provide the Council with an opportunity to
review some of the changes that have been proposed prior to formal Council
action in the near future.
io/'1/eT
This redlined draft, generated by CompareRite - The Instant
Redliner, shows the differences between -
original document : A:MM- 1.WP
and revised document: A:MM-2. WP
Deletions appear as strdek-threngh text
Additions appear as "redlined" text
AGREEMENT FOR OPERATIONS AND
MAINTENANCE SERVICES FOR THE
MONTICELLO WASTEWATER TREATMENT FACILITY
THIS AGREEMENT is made on this day of
1989, between the CITY OF MONTICELLO hereinafter referred to as
CITY, whose address is , and
PROFESSIONAL SERVICES GROUP, INC. hereinafter referred to as PSG,
whose address is Ryda4-Execut4ve-P4atn,-Su4Ee-SSG -P-6--Bax-PSG-
Ryda47-Pennsy4vam4a,-49846 14950 Heathrow Forest Parkway, Suite
200, Houston, Texas 77032.
CITY and PSG agree:
GENERAL
1.1 All definitions of words or phrases used in this
Agreement are contained in Appendix A.
1.2 All grounds, facilities, equipment and vehicles now
owned by CITY or acquired by CITY shall remain the
property of the CITY.
1.3 This Agreement shall be governed by and interpreted in
accordance with the laws of the state of MINNESOTA. J
1.4 This Agreement shall be binding upon the successors
and assigns of each of the parties, but neither party
will assign this Agreement without the prior written
consent of the other party. Consent shall not be
unreasonably withheld.
1.5 All notices shall be in writing and transmitted by
Certified mail to the respective addresses as noted in
Appendix I.
1.6 This Agreement, including Appendices "A" through "NL"
is the entire Agreement between the parties. This
Agreement may be modified only by written agreements
signed by both parties. Wherever used, the terms
"PSG" and "CITY" shell include the respective
officers, agents, directories, elected or appointed
officials, and employees.
1.7 If any term, provision, covenant or condition of this
Agreement is held by a court of competent jurisdiction
to be invalid, void or unenforceable, the remainder of
the provisions shall remain in full force and effect
and shall in no way be affected, impaired or
invalidated. l
1.8 IL is under'slood LhdL Lhe relationship of PSG to CITY' 1
is that of independent contractor.
MMI-2(COM) Rev. 3
09/21/89 Page 1
2. 0 SCOPE OF SERVICE — PSG
PSG Shall:
2.1 Within the design capacity and capabi 1 ity of the
Project, manage, operate and maintain the Project so
that effluent discharged from the Project meets the
requirements and conditions specified in Appendix C.
PSG may alter the process and/or Facilities to achieve
the objectives of this Agreement; provided, however,
that no alteration shall be without the CITY's written
approval if alteration shal l cost in excess of One
Thousand Dol lars ($1,000).
2.2 Provide and document all Maintenance and Repairs for
the Project, exclusive of PSG plant labor. The total
amount for Maintenance and Repairs that PSG shall be
required to pay will not exceed Twenty -Five -Thousand
Be4iars-f$-25 ees-) Thirty -Thousand Dollars ($30.000)
during any year of this Agreement. CITY shall pay for
all Maintenance and Repairs in excess of the
Maintenance and Repairs limit. PSG non -project labor
may be used and Charged to CITY where economic or
other benefits to CITY appear likely but only with
prior CITY approval.
2.3 Provide CITY with an accounting of Maintenance and
Repairs on a monthly basis. PSG will provide CITY
with detailed invoices for Maintenance and Repairs
expenditures over the Maintenance and Repairs limit.
2.4 Rebate to CITY entire amount that actual Maintenance
and Repairs expenditures are less than the Maintenance
and Repairs limit in any year of this Agreement.
2.5 Provide PAMP, MAINTENANCE PAC a computerized
preventive maintenance program. Such program will
document maintenance activities, as well as maintain
historical information. All computer hardware located
on site wi 1 1 become the property of CITY at the
termination of service under this Agreement. PAMP
MAINTENANCE PAC may be purchased by CITY at the
termination of services under this Agreement for Sevem
;heueamd-9e44are-f$;,ee84 Eight Thousand Dollars
($8,000). This cost includes all fees and licenses for
databases emDloyed in the MAINTENANCE PAC program.
Such sum to be paid to PSG in accordance with Article
5.2.
2.8 Develop repair or replacement guidelines for Capital
Expenditures. Such guldel ines will incorporate, among
uLher i LtlmS , 66L i f kation to CITY of need to replace
MMI-2(COM) Rev. 3
09/2 1/89 Page 2
and a standard requisition for such Capital
Expenditures.
2.7 Provide OPERATIONS PAC, which is a computerized
process control system. Such system will maintain
accurate current records, as well as historical data
and trends. Such software may be purchased by CITY at
the termination of services under this Agreement for
6ne Two Thousand Dollars fS+79ee4(E2,000) Such sum to
be paid to PSG in accordance with Article 5.2.
2.8 Maintain the present industrial waste sampling and
laboratory analysis program as described in Appendix
D. Results of all industrial sampling and testing
shall be reported to CITY in a timely manner.
2.9 Perform all laboratory testing and sampling required
by the plant performance portion of current NPDES
permit, process control and the current disposal
program. Any changes in requirements by any
authorized Agency, City, County, State or Federal
Governments may increase or decrease the scope of this
Agreement. p
2.10 Prepare the required NPDES permit plant performance
reports and submit these to CITY for transmittal to
the appropriate agencies.
Q-++--effer-eTp4eyment-te-e44-persenne4-ef-SiTY-ass4gned
fn++-t4me-te-the-Prejeet-es-ef-the-effeet4ve-date-ef
th+s-Agreement-orev4d4ng-benef4te-end-weges-that-ere
compareb+e-to-these-wages-end-benef4ts-provided-by
eiTY---P6G-w444-eent4nde-to-prev4de-eTp4eyTent-to-e++
persenne4- who- aeeeet-eTpieyTent-w4th- PSG- fer-a-m4n4TdT
of-six-Tenths-f6j;-provided-they-perform-the4r-datiea
in-e-aat4afectory-Tanner---Netwlthatend4ng-e-redeet4en
4n-+ober-force;-ne-eTpaeyee-she++-be-terT4nated
witheet-fast-eatlse-
2.11 PSG will staff the Project with a licensed State of
Minnesota "A" WWTP operator per Minnesota requirements
and a minimum of one (1) additional operator with a
"C" WWTP operator license and the qualification to
write the "8" WWTP license unless otherwise agreed to
in writing between PSG and the City.
2.12 Staff the Project with employees who have met the
certification requirements of the State of Minnesota.
Meet the Department of Transportation requirements for
appropriate employees driving over the road sludge
vehicles with annual drivers licenses Checks.
MMI-2(COM) Rev. 3
09/21/89 Page 3
2. 13 Provide to all employees PSG's extensive training
program. Such program contains classroom and hands-on
training as defined in Appendix G.
2.14 Provide adequate staff to properly operate and
maintain the Facility to meet the regulatory agency
and safety requirements eight (8) hours per day Monday
through Friday, except for holidays. On weekends and
holidays, staff will be provided for two (2) hours
each day. Such staff shall be coordinated with the
City Water Department. Standby on-call personnel wi 11
be available seven days per week, twenty-four (24)
hours per day.
2.15 Cooperate with City to coordinate cost accounting and
inventory control procedures.
2.15 Pay all cost incurred in normal Project operations.
2.17 Provide for the disposal of sludge to the permitted
disposal sites none of which are further than s4x-E6-)
ten (10) miles from Project. PSG wi 11 assist City to
acquire additional permitted sludge disposal sites
includingan annual cost of $750 for outside
( laboratory services and excluding extraordinary coats.
2.18 Provide PSG's full-time safety program including an
emergency response plan and hazardous material
communication program. PSG's emergency response plan
will interface with CITY's emergency response plan.
2.19 Develop a sludge management program that will include
land use and an appropriate record keeping system.
2.20 Assist CITY to enforce existing and new equipment
warranties and guarantees.
2.21 Provide reasonable access to City's representative to
audit PSG records of Direct Cost of Project.
2.22 Provide twenty four (24) hour per day access to
Project for CITY's personnel. Visits may be made at
any time by any of CITY's employees so designated by
CITY's Representative. Kaye for Project shall be
provided to CITY by PSG. All visitors to the project
shall comply with PSG's operating and safety
procedures.
2.23 Provide an inventory of City owned equipment (i.e,
vehicles, portable pumps, air compressors, generators,
etc.), not permanently affixed to the property that is
in use at the Project when PSG begins service. PSG
MMI -2 ( COM) Rev . 3
09/21 /89 Page 4
agrees to comply with the City's Property Management
Control Ordinance attached herein as Appendix H for
all such equipment purchased after the effective date
of this agreement whose cost exceeds $300.00
2.24 Provide CITY on a monthly basis, a report of Direct
Cost similar to the format and in the level of detail
shown in Appendix E.
2.25 Coordinate and cooperate with CITY's engineer and
contractor to facilitate the completion of any
expansion or improvement to the Project.
2.26 Cooperate with CITY to acquire mutual aid agreements
with City departments.
2.27 Provide at CITY's request a performance bond to
guarantee performance by PSG. CITY will pay the cost
of such bond in accordance with Article 5.2.
2.28 Perform other related services to the Scope of
Services as directed by CITY. Such services will be
invoiced to CITY at PSG's Cost plus ten percent (10%).
2.29 Periodically update and maintain Project O&M Manual.
2.30 Provide an inventory of existing supplies when PSG's
service commences. In the event of termination of
this Agreement, the final supplies inventory shall be
equal in dollars to the inventory at the commencement
of PSG's service.
2.31 PSG shalt not permit its employees to utilize any part
of the Project for any personal use whatsoever.
2.32 PSG shall make best efforts to comply with relevant
city policies. It is recognized that various City
policies are inappropriate to PSG.
2.33 Provide adequate security at the Project to protect
the property and the general public.
2.34 PSG-sha44-make-beet-efforts-te-mim4m4se-oder-at- the
Fae434tya PSG shall operate the wastewater plant to
minimize the generation of odors in the atmosphere
through an on-going odor control program. Odor
control will have an equal priority to effluent
quality. If odors identified are beyond the
capability of treatment at the plant, PSG will assist
the City in identifying and providing alternatives to
control odors excluding extraordinary costs. J
MM1-2(COM) Rev. 3
09/21/89 Page 5
d
2.35 PSG shat 1 not make any unnecessary project manager
changes. When a change occurs.. PSG will use its best
effort to employ, a.project _manager compatible to the
Owner. . The Owner may interview PSG'.s potential
project manager. candidates and . express their
Preferences to PSG, however, PSG has the
responsibil ity for final hiring.
3. SCOPE OF SERVICE - CITY
CITY shall:
3.1 Provide for all Capital Expenditures.
3.2 Maintain al 1 existing Project warranties, guarantees,
easements, and licenses that have been granted to
CITY.
3.3 Pay all property, franchise, or- other taxes associated
with the Project.
3.4 Provide PSG, within a reasonable time after request,
any piece of CITY's heavy equipment that is available
so that PSG may discharge its obligations under this
Agreement in the most cost-effective manner as
stipulated in the Mutual Aid Agreement attached as
Exhibit J.
3.5 Provide all licenses for City owned vehicles used in
connection with the Project.
3.6 Provide for PSG's use all vehicles and equipment
presently in use at the Projoct .
3.7 Provide hauling and disposal of grit, screenings, and
trash from a dumpster provided at the Project by the
City at no cost to PSG.
3.6 Provide potable water in reasonable quantities at no
cost to PSG.
3.9 Permit- PSG- ftli4-dee-ef-ex+atimg-a4c+dge-diavesei
eerm4te-et-ne-east-to-P86- Provide permitted sludge
disposal a tea to PSG at no cost. PSG will pay for
any disposal or associated costs exclusive of load
disposal fees.
3.10 Provide all odor control chemicals associated with the
trickling filter process.
MM1-2(COM) Rev. 3
09/21/89 Page 6
_r
COMPENSATION
4.1 6fTY-sha44-pay-fer-PSG-as-eempenset4en-fer-serv4ees
per formed- for -40-menths-ender-th4s-Agreement-a-base
fee- ef-Ewe-hundred-thousand-do44ars-+$286;6663---The
deta44s-by-t4me-15er4ed-are-presented-4n-Append4r.-E--
The-base-fee-eevers-PSG's-start-up-casts;-4nd4reet
eests-and-pref4t---Far-5ddit4ene4-terms-of-th4s
Agreement - the- base- fee-sha44- be- determ4ned-as
here4mefter-spee4f4ed-4m-Art4e4e-4.S- PSG's Annual
Fee for the first year of this Agreement shall be
Three Hundred Twenty Four Thousand and Seventy Dollars
($324,070) which includes a Repair and Maintenance
allowance of _Thirty Thousand Dollars ($30,000).
Subsequent years Annual Fee will increase 3.5% over
the previous year and excludes the Repair and
Maintenance allowance.
4.2 The-est4mated -tot a4-94rect-Fest-fer- Prow 4d4ng-serr4ees
ander-th4$-Agreement-4s-s4r.-hundred-e4ghty-three
thou sand-three-hundred-th4rty-four- dei4ars-+$683;334 --
The- deta44s -by -tome- per4ed- are- presented -4n -Append+ x
E---if-setua4-teta4-94reet-east-4s-4ess-then-the
est4mated-tate14-94reet-east,-them-P6G-w444-rebate-te
the-eiTV- seventy-f4we- pereent-+45%4 -of -the-d4fferem ee
after-ene-hundred-pereent-+490%i-ef-the-d4fferenee- 4n
the-Repa4r-and-Ma4ntenenee-4s-rebated--- PS6-w444-be
respens4bae- for- B4reet-best- that- 4a -greeter -than -the
est4mate---For- add4t4enai-terms-of-th4a-Agreement-the
est4mated-94reet-east-sha44-be-determ4ned-se
here4nefter-spee4f4ed-4n-Art4e4e-4737
If actual maintenance and repair expenditures are less
than the maintenance and repair limit. PSG will rebate
on an annual basis the entire difference to the City.
If actual maintenance and repair expenditures exceed
the maintenance and repair limit, the Owner will pay
on an annual basis the excess to PSG in accordance
with Article 5.2. PSG will notify the City when
actual maintenance and repair expenditures equal fifty
and eighty percent of the maintenance and repair
limit.
4.3 The -base- fee- and-est4mated-tets4-B4reet-eest-for
edd4t4ene4-terms-of-th4s-Agreement-sha44-be-neget4eted
three -f3i-menthe -pr4er-te-danuary-4;-4998-
The Annual Fee will be determined by application of
the procedures in Appendix L snculd the Consumer Price
Index justify a rebate or added compensation.
4.4 CITY will pay as additional compensation to PSG any
increases in Chlorine Cost. Electricity Cost and
MM1-2(COM) Rev. 3
09/21/89 Page 7
Natural Gas Cost that are a result of rate increases
that occur during any year and $5,900 per year for 156
laboratory test packages (includes one BOD.5, one TSS
and one pH per package) per year for the Sunny Fresh
pre-treatment program. The additional compensation
will be calculated based upon a actual usage up to a
maximum of 5,800 pounds per year of chlorine, up to a
maximum of i29,06e 70,000 KWH of energy and 229 184 KW
of demand per month for electricity, and up to a
maximum of 5,e88 2,000 therms per month for natural
gas. PSG will invoice any such cost increase
quarterl y.
4.5 In the event that a change in the scope of services
provided by PSG occurs, CITY and PSG wil l negotiate a
commensurate adjustment in base Annual Ffee .
PAYMENT OF COMPENSATION
5.1 ene-Fortieth-f4/4ei-ef— the- base -fee One tweI fth ( 1/12)
of Annual Fee end-est4fnated-e4reet-Feats sha11 be due
and payable on the first of the month for each month
that services are provided. Invoices must be tendered
by PSG to the City a minimum of five (5) days prior to
the fourth (4th) Monday in the month preceding.
5.2 All other compensation to PSG is due five (5) days
following the fourth Monday of each month when
invoices have been presented to the City five (5) days
prior to the fourth (4th) Monday of said month.
5.3 Any monies arising from Article 2.4 and 4.2 will be
paid to the CITY within sixty (80) days after the end
of the initial term of this Agreement.
5.4 CITY shat l pay interest at an annual rate equal to the
Philadelphia National Bank's prime rate plus one and
one half percent (1-1/2%) said amount of interest is
not to exceed any limitation provided by law, on
payments not paid and received within fifteen ( 15)
calendar days, such interest being calculated from the
due date of the payment.
INDEMNITY. LIABILITY AND INSURANCE
6.1 PSG hereby agrees to and shall hold CITY harmless from
any 1 iabi 1 ity or damages for property damage or bodily
injury, including death, which may arise from PSG's
negl igence under this Agreement, whether such
negl igonce be by PSG or by subcontractors of PSG.
6.2 CITY agree to and shall hold PSG harmless from any
liability or damages for property damage or bodily
MMI-2(COM) Rev. 3
09/21/89 Page 8
injury, including death, which may arise from PSG's
negligence be by PSG or by subcontractors of PSG.
6.3 PSG shall be liable for those fines or civil
penalties, imposed by a regulatory agency for
violations of the effluent quality requirements
contained in Article 2.1 that are directly
attributable to PSG's negligence. CITY will assist
PSG to contest any such fines in administrative
proceedings and/or in court prior to any payment by
PSG. PSG shall pay the cost of contesting any such
fines. These costs shall include but not be limited
to the costs of the City may incur through their own
professional representation.
6.4 PSG's liability to CITY under this Agreement
specifically excludes any and all indirect or
consequential damages arising from the operation,
maintenance, and management of Project except for
those directly attributable to PSG's negligence.
6.5 Each party shall obtain and maintain insurance
coverage of a type and in the amounts described in
Appendix 6 F. Each party shall name the other part as
an additional insured on all insurance policies
covering the Project and shall provide the other party
with satisfactory proof of insurance.
TERM AND TERMINATION DEFAULT REMEDIES
7.1 The initial term of this Agreement shall be forty -E464
months five (5) years commencing on 6epternber-4;-4966
January 1, 1990. Thereafter this Agreement shall be
automatically renewed for successive terms of five (5)
years each unless cancelled in writing by either party
no less than one hundred and twenty (120) days prior
to expiration.
7.2 Either party may terminate this Agreement for a
material breach of the Agreement by the other party
after giving written notice of breach and allowing the
other party thirty (30) days to correct the breach.
Excepting breaches by CITY for non-payment of PSG's
invoices, neither party shall terminate this Agreement
without giving the other party thirty (30) days
written notice of intent to terminate after failure of
the other party to Correct the breach.
7.3 Upon notice of termination by CITY, PSG shall assist
CITY in resuming operation of the Project. At the
date of termination PSG will provide the quantities o
chemicals shown in Appendix K. CITY will pay PSG the
Cost of quantities greater than the quantities shown
MM1-2(COM) Rev. 3
09/21/69 Page 9
in Appendix K. If additional Cost is incurred by PSG
at request of CITY, CITY shall pay PSG such Cost in
accordance with Article 5.2. CITY may employ any and
all employees assigned to the Project.
E4ther-party-te-th4s-Agreement-may-term4nate-ser.4ees
ender-tH4s-Agreement-fer- me- eause-by-prev4 d4 ng -the
ether-party-ane-hundred-twenty-E�2Bj-days-written
netiee-end-pay4 ng-an-amount-egr,a4-te-the-unearned-base
fee-as-speeif4ed-4n-Art4Cie -4-+-4n-tetsi-and-by- year
+n-Append4 x -E-
7.4
The City may terminate this agreement after one
hundred twenty ( 120) days written notice for a serious
performance related incident which occurs twice within
any contiguous 60 -day period. Such an incident is,
but not limited to: failure to operate or maintain
all existing odor or air scrubbing systems (this does
not include breakdowns or shortage of parts or
chemicals beyond the control of the PSG); failure to
provide test results or reports in a timely fashion;
release of methene gas to the atmosphere when within
the control of the PSG; fai lure to perform required
preventive maintenance on vehicles, piping, systems,
equipment, and buildings; failure to maintain records
of maintenance or repairs; failure to secure the
facility and grounds (excluding dog pound); failure to
maintain an inventory of available spare parts or
supplies necessary for the uninterrupted operation of
the plant; failure to repair equipment necessary for
the uninterrupted operation of the plant when repair
Darts are available; and,failure to notify the City of
e major breakdown of any equipment or a release of
effluent out of permit specifications in a timely
fashion.
7.5
Upon termination of this Agreement and al l renewals
and extensions of it, PSG will return the Project to
the CITY in the some Or better condition as it was
upon the Effective Date of this Agreement, ordinary
wear and tear excepted. The-Prejeet-w444-ee-4m
better-eenditien-if-Bi�V-provides-4mpreven+ente-ee
Prejeet-de2r4ng-the----
8. Q,ISPUTES
FORCE MAJEURE
8.1
Inthe event activities by CITY's employee groups or
unions cause a disruption in PSG's ability to oorform
at the Project. CITY, with PSG's assistance or PSG at
its own option, may seek appropriate injunctive court
orders. During any such disruption, PSG shall operate
the fae i 1 i Lias on d best-efforts basis unti 1 any such
disruptions cease.
MMI-2(COM)
Rev. 3
09/21/89
Page 10
8.2 If any litigation is necessary to enforce the terms of
this Agreement, the prevailing party shall be entitled
to reasonable attorney's fees which are directly
attributed to such litigation in addition to any other
relief to which it may be entitled.
8.3 Neither party shall be liable for its failure to
perform its obligations under this Agreement if
performance is made impractical, abnormally difficult,
or abnormally costly, due to any unforeseen occurrence
beyond its reasonable control. However, this Article
8.3 may not be used by either party to avoid, delay or
otherwise affect any payments due to other party.
9. MUTUAL AID AGREEMENT
9.1 The Mutual Aid Agreement contained in Appendix J has
been negotiated between the parties.
The purpose of said Agreement is
1) to assist in events of civil emergency
2) to share equipment and personnel, and
3) for the benefit of both parties. 1
Both parties indicate their approval of this Agreement by their
signatures below:
AUTHORIZED SIGNATURE: AUTHORIZED SIGNATURE:
Michael M. Stump
President
PROFESSIONAL SERVICES GROUP, INC. CITY OF MONTICELLO
DATE: DATE:
WITNESS: WITNESS:
MM1-2(COM) Rev. 3
09/21/89 Page 11
APPENDIX A
DEFINITIONS
A.1 The -Project" means all equipment, vehicles, grounds, sewers
and faci 1 ities described in Appendix 8 and where
appropriate, the management, operations and maintenance of
such.
A.2 "Capital Expenditures" means any expenditures for ( 1 ) the
purchase of new equipment or facility items that cost more
than Two Thousand Dollars ($2,000); or (2) major repairs
which significantly extends equipment of facility service
life and cost more than Two Thousand Dollars ($2,000) or (3)
expenditures that are planned, non -routine and budgeted by
CITY.
A.3 "Cost" means all Di rect Cost and Ind irect Cost determined on
an accrual basis in accordance with generally accepted
accounting principles.
A-4--=94reel-6eet= �neena-Lhe-eeldel-eeaE-inedrred-far-lhe-d�ree!
benef ie-ef-the-Prejeet-ine�nd4ng; -baa t-nal-�+Ti sed -Le
expend4taree-for-di root-ieber;-eTp�eyee-benefiee;-ehen+4eele;
,� ieb-'dpp��ee;-repat rs--rape+r-perle--Teinlenenee-pnrCe-
� eefeE>--edppiiee;-geae�ine;-ei�;-e4n4prnenL-rented;-Lrevei;
off4ee-sdpp�tee;-ether-edpp�tee;-nn4 ferrne;-le�ephene ;
peeinge ;-dt+�itie�--Lova �;-n+emberaht pe--end-lrein4ng
stlppiiee-
A.4 "Annual Fee" means a predetermined fixed sum for PSG's
services. The fee includes Direct Cost, Indirect Cost, and
prof i t.
A.5 "Indirect Cost" means expenditures incurred by PSG For the
indirect benefit of the Project.
A.B "Maintenance" means the cost of those routine and/or
repetitive activities required or recommended by the
equipment or faci 1 i ty manufacturer or PSG to maximize the
service life of the eauipment, sewer, vehicles, and
foci 1 ity. The labor Cost of the personnel assigned full
time to the project is excluded.
A.7 "Repairs" means the coat of those non-routine/non-repetitive
activities required for operational continuity, safety, and
performance general ly due to failure or to avert a failure
of the equipment, sewer, vehicle, or facility or some
component thereof.
A.9 "Biologically Toxic Substances" means any substance or
combination of substances Contained in the plant influent in
sufficiently high concentration so as to interfere with the
MMI-2(COM) Rev, 3
09/21/89 Page 12
biological processes necessary for the removal of the
organic and chemical constituents of the wastewater required
to meet the discharge requirements of the CITY's NPDES
permit. Biologically toxic substances include but are not
limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
A.9 "Adequate Nutrients" means plant influent nitrogen,
phosphorus and iron contents proportional to SOD5 in the
ratio of five (5) parts nitrogen, one (1) part phosphorus,
and one half (0.5) part iron for each one hundred (100)
parts B005.
A.10 "Electrical Cost" means the monthly cost of 65;9ee-70,000
KWH of energy and +99:..164 KW of demand calculated utilizing
Northern States Power Company's municipal rate in effect on
the last day of the month.
A.11 "Natural Gas Cost" means the monthly cost of 9,6ee-2,000
Therms calculated utilizing North Central Public Service
Companies standard commercial rate in effect on the last day
of the month.
J
P
MMI-2(COM) iiov. 3
09/21/89 Page 13
APPENDIX 6
DESCRIPTION OF PROJECT
PSG agrees to provide the services necessary for the management,
operation and maintenance of the following:
All equipment, vehicles, grounds and facilities now
existing within the present property boundaries
(excluding dog::Gbund)' of, or being used to operate
CITY's wastewater Treatment Facility located at: 1401
Hart Boulevard, Monticello, Minnesota 55362.
MM1-2(COM) Rev. 3
09/21/A9 Page 14
APPENDIX C
NPDES PERMIT AND
PROJECT CHARACTERISTICS
C.1 PSG w i I I operate so that effluent will meet the requirement
of NPDES Permit No. MN 0020567 (copy attached). PSGshall
be responsible for meeting the effluent quality requirements
of CITY's NPDES permit unless one or more of the following
occurs: (1) the Project influent does not contain Adequate
Nutrients to support operation of Project biological
processes and/or contains Biologically Toxic Substances
which cannot be removed by the existing process and
facilities; (2) dischargers into the CITY's sewer system
violate any or all regulations as stated in the current
Water and Sewer Ordinance and have a direct detrimental
effect on the project; (3) the flow, influent BODS and/or
suspended solids exceeds the project design parameters which
are 0.91 million gallons of flow per day, a daily peaking
factor of 1.5 time flow and sustained peak of 1.4 MGD, 6207
pounds of BODS per day, 3225 pounds per day of suspended
solids. The daily peaking factor is determined on a daily
basis. All other design parameters will be determined on a
30 -day moving average. (4) if the Project is inoperable or
can operate only at a reduced capacity on account of
construction activities, fire, flood, adverse weather
conditions, labor disputes other than PSG, or other causes
beyond PSG's control.
C.2 In the event any one of the Project influent
characteristics, suspended solids, BODS or flow, exceeds the
design parameters stated above, PSG Shall return the plant
effluent to the characteristics required by the NPDES permit
in accordance with the following schedule after Project
influent characteristics return to within design parameters.
Characteristics Exceeding Recovery Period
Desion Parameters By Maximum
10% or less 5 days
Above 10% less than 20% 10 days
20% and above 30 days
Notwithstanding the above schedule if the failure to meet
effluent quality limitations is caused by the presence of
Biologically Toxic Substances or the lack of Adequate
Nutrients in the influent, then PSG will have a thirty (30)
day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
MMI-2(COM) Rev
09/21/89 Page
it
C.3 PSG shall not be responsible for fines or legal action as a
result of discharge violations within the period (and
subsequent recovery period) that influent a) exceeds design
parameters, b) does not contain Adequate Nutrients, c)
contains Biologically Toxic Substances, or if the plant is
inoperable.
C.4 The Estimated Costs for services under this Agreement are
based upon the following Project characteristics.*
6.546-M4444ene-ef-ga44bns-per-day-f4ew
-+566-Pennds-per-day-869
--96e-Pounds-per-day -TSS
0.500 Mi 11 ions of gallons per day f low
1,820 Pounds per day BOO
1,100 Pounds per day TSS
Any change of twenty percent (20%) er-mere-4n-any-ef-!hese
eharaeler4st4es, for flow or fifteen percent (15%) for BOO
or fifteen percent ( 15%) for. TSS or more based upon a twelve
(12) month moving average, will constitute a change in
scope. If the change of scope can not be agreed upon, the '
fol lowing factors w 11 apply:
$36.05/% change/month beyond the flow base shown
$28.56/%, change/month beyond the 800 base shown
$24.45/% change/mo,nth beyond the TSS base shown
*Figures based upon 12 month moving average. 'f+y<85---6f98f86
MMI-2(COM) Rev. 3
09/21/89 Page 16
APPENDIX D
INDUSTRIAL WASTE DISCHARGERS AND MONITORING PROGRAM
Below is a listing of all industries discharging into the
collection system and monitored under the current water and sewer
use ordinance and pretreatment program Project No. C 270855-03:
Northern -States -Power
Bondhu*s' Corp.
FJ
MM1-2(C0M) Rev. 3
09/21/89 Page 17
APPENDIX E
TYPICAL EXPENSE STATEMENT
OPERATING EXPENSE STATEMENT
ditV-4965---ddNE-+986
A/N ACCOUNT BUDGET ACTUAL BALANCE
5501 LABOR ADMIN - SALARIED
5502 LABOR ENG - HOURLY
5503 LABOR SEER - OVERTIME A STANDBY
5516 EMP BENEF
5517 EMP THRIFT
5537 GROUP HEALTH
5538 HOSP/DENT
55483 WORK COMP
5564 FTBA PAYROLL TAXES
5574 PENSION
55047 TEMP LABOR
55058 SUBCONTRACT
55069 CONSULTANTS
55077 CHLORINE
55878 POLYMER
5509 CHEM OTHER
5510 OUTSIDE LAB SERV
5511 LAB SUPPLY
5523 COMPUTER
5527 BOOKS/MAGS
5528 DUES/REGIS
5532 FIELD EOUP RENT
5588-------6FFi6E-EBdP
558490 FOOD/TRAV/LODGE
55356 GASOLINE
55481 INSURANCE
5544 LICENSE/PERMIT
5546 POSTAGE/FREIGHT
5548 OFFICE SUPPLY
5550 PROF DEVELOP
555491 UTILITIES (ELECTRIC)
5555 REPAIR 8 MAINTENANCE
5560 OPERATING SUPPLIES
5568-------STATEfE88AE-TAXE6
$566 TELEPHONE
5568 VEHICLE REPAIR
5570 MISC EXP
55902 ADMIN-SERVISESUTILITIES (GAS)
551298 VEHEBLE-EEASEREGIONAL MANAGER
TOTAL EXPENSES
MMI -2( COM) Rev. 3
09/21/89 Pape I a
APPENDIX F
INSURANCE COVERAGE
PSG SHALL MAINTAIN:
Statutory workman's compensation for all of PSG's employees
at the Project as required by the state of Minnesota.
Comprehensive general liability insurance in an amount not
less than 1,000,000 combined single limits for bodily injury
and/or property damage.
CITY SHALL MAINTAIN:
1. Property damage insurance for all property including
vehicles owned by CITY and operated by PSG under this
Agreement. Any project including vehicles not properly or
fully insured shall be the financial responsibility of the
CITY.
MMI-2(COM) Ray, 3
09/21/89 Page 19
C
APPENDIX G
TRAINING
we will implement our training program. The program consists of
the following elements.
A. General Concepts of wastewater treatment plant operations
and maintenance.
B. Basic treatment plant design required to meet objectives, of
NPDES requirements.
C. Unit process operation including theory, design ranges,
operation, maintenance and safety procedures.
D. Record-keeping and interpretation of results including the
use of OPERATIONS_ PAC.
E----Ee44eee4am- system-ma4ntenanee-4ne4dd4ng-- sewer- eiesn4 mg ; -Tv
4nspeet4ens;-smeke-teet4mg-manhe4e-maintenamee,-and-f4ew
metering-
E. Preventive maintenance and PAMP. MAINTENANCE PAC,
F. Accepted safety practices and procedures.
G. Basic laboratory procedures.
H. Basic first air techniques.
I. Emergency procedures: power failure, bypassing, fire,
explosion, flood, etc.
J. Certification examination requirements.
Technical training is accomplished using various methods:
A. On-site training is conducted by PSG instructors,
supervisors and managers utilizing standard classroom
lecture and/or field demonstration methods, reinforced by
direct hands-on application. Competence testing by written
examination and performance evaluation is done regularly.
B. Individual use of technical correspondence courses is
encouraged by tuition reimbursement upon successful course
Completion.
C. Off-site training is also encouraged- -by -nae-ef-f4ex4bie
sh4ft-9ehedn44n9-
D. On-site vendor supplied specific training in equipment and
material usage.
Special emphasis is given to developing supervisory skills.-fer
eperat4am is-sapervisers-amd-w erk4mg-feremem-
PSG's training program is continuous. Our training provides
employees with increased diversity, depth of skills, leadership,
and as a consequence, our clients enjoy a more efficient
operating facility.
MMI-2iCOM )
09/21/89
Rev . 3
Page 20
APPENDIX H
CHAPTER 1
PROPERTY AND EQUIPMENT CONTROI
SECTION:
10-1-1 Purpose
10-1-2 Definitions
10-1-3 Procedure
10-1-1 PURPOSE: It is the purpose of this Chapter to
maintain accountability of all tangible property and equipment
purchased by the City, or otherwise acquired, or furnished by
other agencies. This accountability shall be maintained by
records kept by the City Administrator, and by the Director of
Public works, and the records shall be verified at least once
each year by a physical inventory of the property in the City's
possession, and reconciled appropriately.
10-1-2 DEFINITIONS: For the purpose of this Chapter the
following terms, phrases, words and their derivations shall have
the meaning given herein.
ACQUISITION VALUE OR INDIVIDUAL UNIT VALUE: The price of the
item paid at the time of purchase by the City, including
applicable taxes, freight and installation costs. Donated items
or items otherwise furnished shall have their acquisition value
estimated on the basis of the current market replacement value.
NONEXPENDABLE PERSONAL PROPERTY: Any tangible item of property
not including land, permanent buildings or structures having a
useful life of one year or more. This includes any items
attached to a permanent structure that can be removed or
replaced, and items that have been installed on other
nonexpendable property. An example is a radio installed on a
vehicle. Both the radio and the vehicle must be identified
separately.
10-1-3 PROCEDURE: This procedure describes the requirements
and procedures for maintaining accountability of 811 tangible
nonexpendable personal property in possession of the City. All
items, either owned by the City, or loanod or furnished to it
from other sources, having an individual unit value of $300 or
more and a useful life of one year or more are covered in this
procedure. Items which have a useful life of one year or more
and have an individual unit value of less than $300 shall be
grouped by like item, and the groups shall be accounted for in
accordance with this procedure. Land, permanent buildings and
structures are excluded from this procedure.
(A) At the time an item of nonexpendable personal property is
received by the City either through direct purchase, as part of e
package contract, donation, or some other means, the item Shall
MMI-2(COM) Rev. 3
09/21/89 Page 21
be assigned a City identification number, and a tag containing
this number shall be permanently affixed to the item, in a
conspicu—S plAca. An entry shall be made in the City's property
log maintained by the City Administrator and an individual
property card shall be prepared and maintained on file by the
Director of Public Works.
(B) When the item, or group of items is received, but before the
item is placed in service, the following actions will be
performed:
A copy of the contract or purchase order shall be sent
to the City Administrator.
A City identification number shall be assigned, and an
identification tag bearing that number shall be
affixed to the item. The identification number of the
item shall be provided to the City Administrator.
The City Administrator shall enter the item in the
City property log, including all of the following
i nformation.
a .
Description of the item.
b.
manufacturer 'sserial number.
C.
City identification number
d.
Date of acquisition - this is the date the City
took actual possession of the item.
e
Acquisition cost - this is the price paid for the
item, including applicable taxes, freight and any
installation costs. If this cost information is
not available because the item is not available
because the item is not a direct City purchase,
the value may be estimated based on current
market replacement costs.
f
Grant number - if the item is acquired using
funds provided under a federal grant, the grant
number shall be entered.
9.
Contract or P.O. number - the contract or
purchase order under which the item was purchased
h .
Ownership - show "City" if procured by the City,
or if on loan from another agency, identify the
agency.
i
Location - the physical location of the item when
in use. If the item is a vehicle or portable,
show its responsible department.
j
Responsible depar.mont - the department
responsible for the item, and to which the item
is assigned.
4. The
Director of Public Works or hie authorized
reprosontati ve
shall make up a property card, which contains the
same information as the property log, for each individual item.
MMI-2(COM) Rev. 3
09/21/99 Page 22
The location entry on this card shall be revised each time the
item is moved to a new location, and/or the responsible
department changes. The acquisition value shown on the property
card, ano on the properly tog must agree dt the time o,
acquisition.
C. once a year a complete inventory of all City property shall
be conducted. The purpose of this inventory is to assure that
all City property is actually in the possession of the City and
properly accounted for.
The inventory shall consist of actually locating each item listed
on the property log. The person conducting the inventory shall
physically identify the property item by description,
manufacturer's serial number and City identification number from
the identification tag on the item. The location and responsible
department shall be noted on an inventory sheet. The physical
condition of the item shall also be noted. This sheet will then
be sent to the City Administrator who will verify that the data
on the inventory sheet matches the information on the property
log. A copy of the inventory sheet shall also be sent to the
Director of Public Works who will verify the information on the
property cards.
If any property items are located, which are not tagged, then
these items shall be tagged immediately, and the appropriate
entries made into the property log, and new property cards
prepared.
D. If any items are missing at completion of the inventory, or
if any item is lost, stolen or vandalized at any item, the
responsible department head shall immediately notify the City
Police Department to initiate the appropriate investigation. The
City Administrator and the Director of Public Works shall also be
notified of the loss, and the action being taken to recover the
lost item.
E. If any item of property is disposed of, the City
Administr9tor shall be notified and provided the following
information for the property log:
1. The disposition of the property, and reason
2. The date disposed of
3. Dollar amount of revenue from the disposal action.
The same information shall also be provided to the Director of
Public Works for entry in the appropriate property card. (Ord.
0125 - 5/9/83)
MM1-2(COM) Rev. 3
09/21/89 Page 23
R
APPENDIX I
Notices shall be sent as follows to:
The City of Monticello
250 East Broadway
Monticello, MN 55362-9245
Professional Services Group, Inc.
1401 Hart Boulevard
Monticello, MN 55362
and an exact duplicate of said notice to:
Profeao�enei-Serv�eee-eretlp ; -�ne-
Ryda4-Exeetlb4ve-P4e=a
P-6--Box-PSfi,-Btl4ee-33e
Rydai,-PA- -49e46
Professional Services Group, . Inc.
14950 Heathrow Forest Perkway',_.Suite 200
Houston, Texas_'. 77032
MMI-2(COM)
09/21/89
Rev. 3
Pago 24
APPENDIX J
MUTUAL AID AGREEMENT
FOR LABOR AND EQUIPMENT
BETWEEN THE CITY OF MONTICELLO AND
FRuFESSIuNAL SERVICES GROUP, CONTRACT OPERATOR OF
THE MONTICELLO WASTEWATER TREATMENT FACILITY
This Agreement is made on this 1st day of September, 1986, between the City of
Monticello whose address is 250 East Broadway, Monticello, Minnesota, 55362,
and Professional Services Group, whose address is-Ryda4-Exeeneive-P4aee,
6u4te-e9e;-P-B--13ex-PS67-Ryda4,-Pennsy4vam4a-49946 14950 Heathrow Forest
Parkway, Suite 200, .Houston, Texas 77032.
Professional Services Group agrees:
Emerqencies
1.1 To make a best effort to provide men and equipment immediately
to assist during emergencies such as, but not limited to, lift
station failure, sanitary sewer line failure, water main
failure, water pumping station failure, water reservoir or tank
failure, flood, fire, or flood, or civil emergency involving a
portion of the community, or nuclear emergencies.
1.2 To provide labor and City owned equipment when requested by the
Public Works Director to assist City workers in the routine
aspects of public works when it will not disrupt the activities
or operations at the Wastewater Treatment Facility.
1.3 Provide City owned equipment normally used in conjunction with
the wastewater treatment operations to other departments within
the City when it will not disrupt the operations of the
Monticello Wastewater Treatment Facility. Such equipment
provided is, but not limited to the IME sludge nurse unit, the
IME sludge applicator unit, the GKDodge one (1) ton pickup with
hoist and plow, miscellaneous shop tools and equipment, testing
equipment, and other pumps, etc.
The City Of Monticello agrees to:
2.1 To make a best effort to furnish labor and City owned equipment
immediately upon notification of an emergency as verified by the
Public Works Director at the Wastewater Treatment Facility.
2.2 Provide labor and City owned equipment for use at the Monticello
Wastewater Treatment Plant facility fur non -emergency use when
its use will not disrupt other normal operations within the City
Of Monticello.
MMI-2(COM) Rev. 3
09/21/89 Page 25
2.3
Furnish City equipment only for use during normal operations at
the Monticello wastewater Treatment Facility when it will not
disrupt other operations of other departments within the City of
Monticello. Such equipment shall be, but not limited to, dump
trucks, large rubber tire loader, small rubber tire loader, 3
point hitch backhoe, a -wheel drive tractor, sewer jet, rodding
machine, bucket machines, 6 -inch centrifugal pump, 3 -inch
diaphragm pump, small portable generator, chain saw, concrete
pipe saw, dri 11 press, hydraulic press, miscellaneous hand
tools, etc.
2.4
The City of Monticello shall plow the main driveway, the
horseshoe driveway off of Hart Boulevard, and the lower parking
lot utilizing the Public Works Department and City snowplow
trucks. The City will also sand the hill on the main driveway
during its normal sanding operations and will use the City
loader and forces to push back snow banks in the areas it
plows. PSG will be responsible for snow removal in the central
area of the complex as well as for clean up of walkways and
around buildings. During the winter months, the City wi 11
provide a small tractor with snow blower in good operating
condition for use by PSG at the Wastewater Treatment Facility.
During these months, the operation , maintenance, and repair
costs for this tractor snow blower shall be borne by PSG. The
unit shall be returned in the spring to the Public Works
Department in good operating condition. Snow plowing wi11 be
exempt from Section 3.2.
2.5
The City of Monticello may provide mowing services to the
Wastewater Treatment Plant facility if Public Works staffing and
work load permits and requested by PSG. PSG agrees to reimburse
the City of Monticello for actual costs incurred for such mowing
operations.
3. The
City of Monticello and Professional Services Group agree to:
3.1
Keep track of all use of labor and equipment and to be
responsible for equipment maintenance and operation costs when
in use and to file with each other an annual report indicating
amounts of labor and equipment used.
11
MIM i-2(COM) Rwv. 3
09/21/89 Page 26
TYPE
APPENDIX K
CHEMICAL INVENTORY
TO BE COMPLETED AFTER START UP
QUANTITY
J
MMI-2(COM) Rev. 3
09/21/89 Page 27
APPENDIX L
FORMULA FOR ADJUSTMENT TO ANNUAL PAYMENT
Should the previous year's Consumer Price Index (CPI) percent
change to that of ..the previous year be greater than or equal to
1.5% or less than' or equal to 5.5%, no adjustment will occur. If
outside these limits an adjustment is necessary and wi l 1 use the
following procedure:
AAP = APO x [0.05 -. (C - Co) )
Cc
If the AAP is positive, the amount indicated is to be rebated to
the City.
If the AAP is negative, the amount indicated is to be
paid to PSG.
Where:
AAP =
Adjustment to Annual Payment
APO =
Subject year adjustable payment which excludes Repair p
a Maintenance, chlorine, electrical and natural gas
cost adjustments which are ,covered under Articles 4.2
and 4.4..
C =
Consumer Price Index for all urban consumer (U.S. City
Average) as published by the U.S. Public of Labor,
Bureau of Labor Statistics in the CPA detailed report
for the month of December for the year for which an
adjustment to annual payment is being made.
Co -
Consumer Price Index for all urban consumers (U.S.
City Average) as published by the U.S. Department of
Labor Bureau of Labor Statistics in the CPA detailed
report for December of the year previous to that for
which an adjustment is being made.
t
mmi-2(COM) Rev. 3
09/21/89 Page 28