City Council Agenda Packet 06-11-1990AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, June 11, 1990 - 7:00 p.m.
Mayor: Ken Maus
Council Members: Fran Fair, Warren Smith, Shirley Anderson, Dan
Blonigen
1. Call to order.
2. Approval of minutes of the regular meeting held May 29, 1990.
3. Citizens comments/petitions, requests, and complaints.
A' Consideration of appeal of a public nuisance order.
Applicant, Marvin Scherer.
5. Consideration of resolutions awarding the sale of $560,000
G.O. tax increment bonds, Series 1990A, and $730,000 G.O.
improvement bonds, Series 19908.
6. Consideration of animal services agreement renewal --Petty
Salzwedel.
7. Consideration of sidewalk inspection criteria and approval of
the sidewalk grid system.
8. Consideration of hiring public works department employee.
9. Consideration of investigating possible purchase of property
within the City Hall block.
10. Consideration of adequacy of lease agreement between
Monticello Theatre and Wright County State Bank regarding use
of parking areas developed for use by the Monticello Theatre.
11. Appointment of Planning Commission member.
12. Consideration of allowing Lions Club to place banners along
Broadway for Riverfeet Celebration.
13. Consideration of establishing a plastic recycling pilot
program.
14. Review of Heartland Express.
15. Review of results of joint meeting.
16. Adjournment.
`\
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, May 29, 1990 - 7:00 p.m.
Members Present: Ken Maus, Fran Fair, Warren Smith, Shirley
Anderson, Dan Blonigen
Members Absent: None
2. Approval of minutes.
Warren Smith noted that the vote on item #6 of the May 14,
1990, minutes should be amended to include Ken Maus as
abstaining from the vote.
Motion was made by Warren Smith, seconded by Shirley Anderson,
to approve the minutes as amended of the regular meeting held
May 14, 1990. Motion carried unanimously.
Citizens comments/petitions, requests, and complaints.
None forthcoming.
Review of community education/ summer recreation vrooram for
1990.
Duane Gates was present to discuss the various activities and
programs provided by the community education/summer recreation
program.
Members of the City Council asked if a bike safety program is
available through community education. Duane Gates responded
by saying that it is not provided by the school program at
this time; however, if bike safety programming is not being
offered by any other organization, it is something that
community education could look into.
Dan Blonigen asked Gates what the level of participation in
the community education program is for township residents and
city residents. It was Blonigen's view that by contributing
to this program, the City is paying twice, as city residents
pay for both school and city programs.
Ken Maus noted that Dan Blonigen has valid points; however, if
we did not have a joint agreement between the City and the
school regarding summor programs, the City would likely be
saddled with greater expense associated with providing our own
recreation programming.
Pago I
Council Minutes - 5/29/90
Warren Smith noted that City participation in this program
allows for use of existing recreation facilities and potential
to their greatest advantage, which eliminates City duplication
of school district efforts.
Dan Blonigen also asked what percentage of the total cost is
offset by fees.
This being an information item, no action was taken.
5. Consideration of adopting a resolution awardino bids for
Project 90-02, 7th Street and Minnesota Street.
John Simola reported that the bids came in extremely
favorable, with the lowest bid submitteo by R.L. Larsonbeing
$47,000 less than the engineer's estimate.
After discussion, motion was made by Shirley Anderson,
seconded by Fran Fair, to award the 7th Street and Minnesota
Street Project 90-02 to R.L. Larson Excavating of St. Cloud,
Minnesota, for the amount of $242,581.93. Motion carried
unanimously. SEE RESOLUTION 90-22.
6. Consideration of hirinq operator/mechanic for Public Works
Department.
Administrator Wolfateller noted that with the transfer of
Richard Cline to the Water/Sewer Collection Department, the
City was left with a vacancy in the operator/mechanic's
position. Sixty-four candidates responded to the
advertisement for the position, and eight individuals were
interviewed. After careful deliberation and checking of
references, the selection committee recommended that City
Council hire Joseph Kovich of 220 Leighton Drive, Big Lake, as
Mr. Kovich has a well-rounded background and skills in the
areas covering almost every job description and should fit in
well with very little training.
wolfsteller noted that Joseph Kovich's wife, Pat Kovich, works
for the City as one of the deputy registrars at City Hall.
The committee, along with the City Attorney, felt that this
was not a problem, as the departments are totally separate
from each other. It was recommended that if Council is not
satisfied with hiring Kovich, such a decision should not be
based on the fact that his wife also works for the City
because the positions are totally unrelated.
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Council Minutes - 5/29/90
Cory Flagg, applicant for the position, was present with
questions regarding the selection process. Flagg mentioned
his interest in the position and desire to work for the City
of Monticello.
After discussion, motion was made by Fran Fair, seconded by
Warren Smith, to select Joseph Kovich to fill the position of
operator/mechanic contingent upon passing of the City
physical. Motion carried unanimously.
Consideration of hirinq groundskeeper/janitor.
Rick Wolfsteller noted that after placing advertisement in the
local papers, we received 12 applications for the job and
recommend the City hire John Lukach of 222 Rjellbergs Park in
Monticello. John has a background in the building and grounds
maintenance field.
After discussion, motion was made by Shirley Anderson,
seconded by Dan Slonigen, to select John Lukach for the
position of groundskeeper/janitor contingent upon passing of
the City required physical. Motion carried unanimously.
8. Consideration of adootinq process qoverninq information
submittal for variances, conditional use permits, and zoninq
ordinance amendment applications.
Assistant Administrator O'Neill reported to Council that the
proposal to formalize the submittal process stems from
problems associated with late submittal of information by
applicants to City staff which reduces time needed to properly
review land use proposals and limits the City staff's ability
to complete the Planning Commission/City Council agenda
supplements on a timely basis. Adherence to the schedule by
applicants as proposed will assist City staff in performing
their jobs better. O'Neill noted that the policy includes the
ability to override the schedule when necessary providing the
City with flexibility in the event that a development proposal
cannot moot the standard time frame.
Mayor Maus suggested that the application deadline be changed
from the second Friday of each month to 9:00 a.m. on the third
Monday of each month. No other changes wore made to the
proposed schedule.
Page 3
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Council Minutes - 5/29/90
After discussion, motion was made by Warren Smith, seconded by
Shirley Anderson, to approve the process for review of
conditional use permit, zoning ordinance amendment, and
variance request applications as amended. Motion carried
unanimously.
Consideration of establishinq a fee for special meetinqs of
the Planninq Commission and consider Providinq compensation to
Planninq Commission members that attend special meetinas.
Assistant Administrator O'Neill noted to Council that the
Planning Commission requests that Council consider
establishing a special fee to be charged to applicants
requesting a special meeting of the Planning Commission for
review of variances, conditional use permits, or zoning
ordinance amendments. The purpose of the fee is to discourage
developers from requesting special meetings and to provide
funds to cover the added cost of conducting special meetings.
In addition, the fee revenue will be used to compensate
Planning Commission members for their attendance at special
meetings. O'Neill went on to note that occasional special
meetings have not been a problem for the Planning Commission;
however, in the past few years, the frequency of the special
meetings has been increasing to an uncomfortable level.
Dan Blonigen noted that he has no problem with a fee for the
special meetings; however, he was concerned that the Planning
Commission members might be compensated at a greater level
than City Council if more than one Planning Commission special
meeting is held per month. Blonigen suggested that the number
of special meetings that the Planning Commission would be
eligible to be compensated for be limited to one meeting per
month.
Kon Maus suggested that the special fee be established at
$250, which is equal to the compensation paid to Planning
Commission members. Maus did not believe that it was
necessary to charge more than the actual cost of the special
meetings.
After discussion, motion was made by Shirley Anderson to
establish a fee of $250 for special meetings of the Planning
Commission and approve a payment of S50 to Planning Commission
members as compensation for attendance at special meetings of
the Planning Commission. Planning Commission members eligible
for compensation for special meetings is limited to one
special meeting per month. Motion was seconded by Dan
Blonigon and carried unanimously.
Page d
10-1
Council Minutes - 5/29/90
10. Consideration of authorizinq purchase of base radio for office
of Public Works Department,
John Simola reported that this is a budgeted item, and the
proposed purchase of a Kenwood mobile base unit and antenna
for the office of the Public Works Department for $753 is less
than the budgeted amount of $1,600.
After discussion, motion was made by Warren Smith, seconded by
Shirley Anderson, to authorize the purchase of a Kenwood
mobile base unit and antenna for the office of Public Works
from Audio Communications of Big Lake, Minnesota, for $753.
Motion carried unanimously.
11. Consideration of aoprovinq gamblinq license renewal --American
Leqion Club.
City Council reviewed the application and gambling license
report submitted by the American Legion Club. No opposition
to the license was forthcoming; therefore, the license is
automatically granted.
12. Consideration of gamblinq license renewal --VFW Club.
City Council reviewed the application and gambling license
report submitted by the VFW Club. No opposition to the
license was forthcoming; therefore, the license is
automatically granted.
13. Information --The Ride Across Minnesota --Preliminary Plan.
Assistant Administrator O'Neill reviewed The Ride Across
Minnesota preliminary plan with Council. No changes to the
plan were suggested by Council.
14. Information --City Engineer review of PCA Draft Permit for
Wastewater Treatment Plant--Kiellbera West.
City Council reviewed a letter submitted by the City Engineer
on behalf of the City which outlined concerns associated with
a proposal to construct a wastewater treatment facility at the
Kjellberg West Mobile Noma Park. The letter was addressed to
the Pollution Control Agency and should result in a formal
hearing regarding this matter.
Page 5
9
Council Minutes - 5/29/90
Dan Blonigen asked if it Is helpful to pass a resolution
noting the City Council's concern regarding this matter.
Blonigen went on to note that the City should be doing
everything we can to prevent the development of a wastewater
treatment plant in such close proximity to city services.
John Simola noted some of the potential techniques for serving
a residential area that is located some distance from the city
utilities. Simola explained that a shallow force main could
be installed to convey sewage from the west park to a city
sewer system manhole. He also noted that service of the west
park is possible without annexation according to existing City
policies.
Ken Maus noted that at some point, the City may need to do a
feasibility study to determine the precise method and cost of
serving the mobile home park. Maus also noted that the City
should set a new deadline for rectifying the Kjellberg East
problem, as the potential of rectifying the problem in
conjunction with the development of the Evergreens subdivision
does not appear to be coming to fruition, as the Evergreens
project does not appear to be moving forward.
After discussion, motion was made by Fran Fair, seconded by
Dan Blonigen, to authorize the City staff and City Engineer to
actively monitor this matter and provide the PCA with
information and testimony that will assist the PCA in making
a decision regarding the proposed wastewater treatment
facility that is in the best interest of the environment.
Motion carried unanimously.
15. Consideration of adoptinq a resolution requestinq assistance
for the placement of flood elevation reference marks and
siqning of 100 -year flood mark at various locations within the
city of Monticello.
Gary Anderson noted that the Department of Natural Resources
has funds available to be used for signage marking the
100 -year flood elevation at various locations within the city
of Monticello.
After discussion, motion was made by Shirley Anderson,
seconded by Fran Fair, to approve a resolution requesting
assistance for the placement of flood elevation reference
marks and signing of 100-yoar flood mark at various locations
within the city of Monticello. Motion carried unanimously.
SEE RESOLUTION 90-23.
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Council Minutes - 5/29/90
16. Consideration of inspection criteria and grid system for city
of Monticello sidewalks.
Public Works Director, John Simola, presented criteria for
repair and replacement of sidewalks and a proposed sidewalk
grid system outlining sidewalk development avenues. After
discussion, it was concluded that Dan Blonigen should work
with John in refining the criteria to be used in determining
which sidewalks should be repaired or replaced for safety
reasons.
Ken Maus reviewed the sidewalk development grid system and
noted that the sidewalk located on the grid must serve a
purpose and that sidewalk isn't always necessary on a major
roadway if there is no pedestrian traffic on that roadway.
Maus noted that the grid map should be revised to show
elimination of certain sidewalks and should also show a
phasing in over time of sidewalks as part of the overall grid
system.
Fran Fair supported the development of a grid system. She
went on to note that those properties with sidewalks not on
the grid system and in poor condition should be repaired,
replaced, or removed, as the presence of poorly maintained
sidewalks on city property can create liability for the City.
Ken Maus suggested that Shirley Anderson work with John Simola
toward development of a sidewalk grid system that takes into
account pedestrian volume as well as traffic volume. The
proposed grid system should also include recommendations
regarding staging of sidewalk development over a period of
years.
After discussion, a motion was made by Fran Fair, seconded by
Shirley Anderson, to authorize development of a sidewalk grid
system with Shirley Anderson advising John Simola on
development of said system and authorize Dan Blonigen to work
with Simola in the rewording of the sidewalk repair/
replacement criteria. Motion carried unanimously.
17. Consideration of aonroval of bills for the month of Mev.
Dan Blonigon was uncomfortable with approving the bills
without the standard check register report and noted that the
report provided does not clearly indicate the purpose for each
expenditure. Administrator Wolfstellor noted that he would
provide a follow-up report that better describes the purpose
for each expenditure to Council members.
Pago 7
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Council Minutes - 5129/90
Motion was made by Warren Smith, seconded by Fran Fair, to
approve the bills as submitted with full information regarding
the bills to be submitted to Council prior to the next
meeting. Voting in favor: Shirley Anderson, Warren Smith,
Fran Fair, Ken Maus. apposed: Dan Blonigen.
There being no further discussion, the meeting was adjourned.
Jeff O'Neill
Assistant Administrator
(I
Page 8
Council Agenda - 6/11/90
4. Consideration of appeal of a public nuisance order.
Applicant, Marvin Scherer. (G.A.)
A. REFERENCE AND BACKGROUND:
Mr. Marvin Scherer, an absentee vacant land property owner,
was cited for a public nuisance, five non-current licensed
cars, on April 16, 1990. Mr. Scherer proceeded to license all
five of the vehicles. On May 8, 1990, Mr. Scherer was cited
for five licensed, immovable cars and an old tractor, trailer,
plow, and bed on this same property. Enclosed is an appeal
letter from Mr. Scherer dated May 16, 1990, which we received
In our office on May 25. Mr. Scherer is requesting some
additional time to have these vehicles and miscellaneous items
removed from his vacant property.
B. ALTERNATIVE ACTIONS:
1. Acknowledge Mr. Scherer's appeal and give him additional
days to keep the licensed, immovable cars and
miscellaneous items on his vacant property.
2. Acknowledge Mr. Scherer's appeal but do not give him any
additional days to keep the licensed, immovable cars and
miscellaneous items on his vacant property.
C. STAFF RECOMMENDATION:
As noted in the original public nuisance letter sent to him on
April 16, 1990, Mr. Scherer did comply with the first initial
public nuisance letter. Unfortunately, now that the vehicles
are licensed, they are not able to move under their own power.
If you are going to consider any additional tire, it should be
quite clear what additional time frame would be needed to
completely remove all the vehicles and miscollaneous items
which are on this site.
D. SUPPORTING DATA:
Copy of the appeal letter from Mr. Scherer; Copy of the
April 16, 1990, public nuisance letter; Copy of the May 8,
1990, public nuisance letter.
C
MONTICELLO DATE: April 16, 199
250 East Broadway OWNER: Marvin Scherer
914 Golf Course Road
Monticello, MN 55362.9245 Monticello, tV 55362
Phone: (612) 295-2711
Metro: (612) 333.5739
LEGAL DESCRIPTION: 155-500-101405
Tr. Des. Bk. 193-386 Unplatted Property
Dear Marvin Scherer,
A violation of Monticello City Ordinance 7-1-1 has been cited at
the above property description.
x Non current licensed motor vehicle.
Non current licensed recreational vehicle.
Refuse.
Household appliance.
Building materials.
Other.
Please remove or eliminate the nuisance noted above within 10 days
of this notice. A violation of the ordinance is a misdemeanor
punishable by a fine of not more than $700.00 and by imprisonment
in the County jail of not more than 90 days. If the ordinance
violation is not corrected within 10 days, the matter will be
referred to the County Sheriff or City Attorney for further action.
A copy of the above -referenced ordinance is enclosed. If you have
any questions, please feel free to contact me.
Sincerely,
CITY OF MONTICELLO
C �r'�'
Ge Andorson
Zoning Administrator
cc: Resident/914 Golf Course Road/Monticallo, mN 55362 0
A
250 East Broadwav
Monricello, MN 51362-9245
Phone: (612) 295-2711
blerro:(612) 333.5739
DATE: May 8. 1990
OWNER: Marvin Scherer
365 Hope Street
St. Paul, MN 55106
Property at: 914 Golf Course Rd
LEGAL DESCRIPTION: Tr. Des Bk. 193-386
155-500-101405
Dear Marvin Scherer,
A violation of Monticello City Ordinance 7-1-1 has been cited at
the above property description.
Non current licensed motor vehicle.
Non current licensed recreational vehicle.
R Refuse. (Tractor, Trailer, Plow and Bed)
Household appliance.
Building materials.
X Other. (Five Licensed inmovable Cars)
Please remove or eliminate the nuisance noted above within 10 days
of this notice. A violation of the ordinance is a misdemeanor
punishable by a fine of not more than $700.00 and by imprisonment
in the County }ail of not more than 90 days. If the ordinance
violation is not corrected within 10 days, the matter will be
referred to the County Sheriff or City Attorney for further action.
A copy of the above -referenced ordinance is enclosed. If you have
any questions, please feel free to contact me.
Sincerely,
CITY OF MM''ON,TICELLO
Gary Anderson
Zoning Administrator
0
Council Agenda - 6/11/90
5. Consideration of resolutions awardinq the sale of $560.000 G.O. tax
increment bonds, Series 1990A, and $730,000 G.O. improvement bonds.
Series 1990B. (R.W.)
REFERENCE AND BACKGROUND:
At the May 14 Council meeting, the Council adopted resolutions
authorizing Springsted, Inc., to prepare sale documents for the
sale of two separate bond issues, one for $560,000 to finance the
cost associated with the K -Mart tax increment project and the
construction of 7th Street and related improvements. The second
resolution authorized the sale of $730,000 in G.O. improvement
bonds to be used to finance $130,000 in improvements to the Meadows
2nd Addition, phase II, development and $600,000 to be used to
refinance (refund) the outstanding debt associated with the 1983
G.O. bond. The refinancing portion was recommended by Springsted
to obtain a lower interest rate on the remaining balance and to
extend the term from the present six-year schedule to ten years.
This original bond issue was for financing the improvements
associated with extension of sewer and water to the Meadows
subdivision through the Jim Boyle property along east Chelsea Road.
The bids for these two bond issues will be opened at the offices of
Springsted, Inc., at 1:00 p.m., on Monday, June 11, and Mr. Jerry
Shannon of Springsted will be attending our meeting to present the
bids for Council consideration. If it is recommended that the sale
be awarded, Mr. Shannon will be supplying the necessary resolutions
at the meeting.
The City was also recently informed that it has maintained its "A"
bond rating in regard to this sale from Moody's Investors Services
of New York.
B. ALTERNATIVE ACTIONS:
1. Award the sale of bonds as recommended by Springsted.
2. Do not award the sale. This does not appear to be a feasible
alternative, especially as far as the K-Mart/7th Street
Improvement project is concerned since the contract for
construction of 7th Street has already been let. In regard to
the refinancing Issue, if the interest rate does not seem
sufficient to warrant a refunding of this bond, this issue
could be withdrawn; but it is assumed that the interest rates
will be favorable to proceed.
C. STAFF RECOMMENDATION:
Assuming the bids come in at a reasonable rate and a recommendation
Is made by Springstod, it is recommended that the bond sale be
awarded to the lowest bidders.
(� D. SUPPORTING DATA:
Resolutions needed for adoption will be presented at Monday night's
meeting by Mr. Shannon along with a bid tabulation for each bond
sale.
®,
SPRINGSTED
-And Associates -
PUBLIC FINANCE ADVISORS
1
85 Eas: Se,emr, Place Su,:e 100
Saint Paul, MN 551012143
Interest
(6121 2233000
Bidder
Fa. 612.223.3002
90.2y
$560,000
CITY OF MONTICELLO, MINNESOTA
GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990A
AWARD: NORWEST INVESTMENT SERVICES, INCORPORATED
6.15% 1994
-And Associates -
SALE:
June 11, 1990
6.25% 1998
Interest
Bidder
Rates
Price
NORWEST INVESTMENT SERVICES,
6.10% 1993
$554,400.00
INCORPORATED
6.15% 1994
American National Bank Saint Paul
6.20% 1995
-.0DaGuCi
Moore, Juran and Company, Incorporated
6.30% 1996
s,9
6800 Cona00 1301500
6.35% 1997
S.. 2015
Suae 600
6.40% 1998
1na�nnxoa�a rt4 4G704 2490
O.mlano P— tis 60211 1533
6.50% 1999
$3171 684 6000
19131 3450002
6.60% 2000
r,. 317684 Fi004
DAIN BOSWORTH INCORPORATED
6.10% 1993
$553,840.00
6.15% 1994
6.20% 1995
6.25% 1996
6.30% 1997
6.40% 1998
6.50% 1999
6.60% 2000
MILLER, JOHNSON 8 KUEHN, INC.
6.10% 1993
$553,840.00
Moody's Rating: A
Net Interest
Coat & Rete
$234,641.67
(6.560345%)
$234,775.83
(6.5640%)
$234,775.83
(6.5640%)
(Continued)
1
6.15% 1994
6.20% 1995
6.25% 1998
6.30% 1997
6.40% 1996
6.50% 1999
6.60% 2000
O:"cn
Kansas 011ta
wneonvn 01ace
Ini
U5 No, Pann91'hania Sump
6800 Cona00 1301500
Elm G1wo ROdo
S.. 2015
Suae 600
Sua4 101
1na�nnxoa�a rt4 4G704 2490
O.mlano P— tis 60211 1533
EIm G,o.e W1531220037
$3171 684 6000
19131 3450002
14141 782 8222
r,. 317684 Fi004
Fa. 19131 345 171`0
F.I. 414 782 2904
$234,775.83
(6.5640%)
$234,775.83
(6.5640%)
(Continued)
1
Bidder
ALLISON-WILLIAMS COMPANY
Piper, Jaffray 8 Hopwood
Incorporated
Juran 8 Moody, Incorporated
FBS INVESTMENT SERVICES, INC.
CRONIN & COMPANY
Edward D. Jones 8 Company
PARK INVESTMENT CORPORATION
Interest
Rates
6.10% 1993
6.20% 1994
6.25% 1995
6.30% 1996
6.35% 1997
6.40% 1998
6.50% 1999
6.63% 2000
6.05% 1993
6.10% 1994
6.20% 1995
6.25% 1996
6.30% 1997
6.40% 1998
6.50% 1999
6.60% 2000
6.10% 1993
6.15% 1994
6.20% 1995
6.25% 1996
6.30% 1997
6.40% 1998
6.50% 1999
6.55% 2000
6.10% 1993
6.15% 1994
6.20% 1995
6.30% 1996
6.40% 1997
6.50% 1998
6.65% 1999
6.60% 2000
Those Bonds are being reoffered at par.
Net Interest
Price Cost & Rate
$554,400.00 234,898.1 J
(6.5675%)
$553,280.00 $235,157.29
(6.5747%)
$553,000.00 235,208.54
(6.57619%)
J
$553,840.00 $236.344.17
(6.6079%)
BBI; 7.21
Average Maturity: 6.39 Yoars
J
,AA SPRINGSTED
6.00%
1991.1992
PUBLIC FINANCE ADVISORS
$291,109.58
d5 Eric S-,enm Place Su,:e 100
1993
Sam Pam MN 55101.2143
6.10%
(6121 223-3000
Fa. 612223-3002
6.20%
1995
9a.2N
6.25%
$730,000
CITY OF
MONTICELLO, MINNESOTA
6.30%
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 19908
AWARD: NORWEST INVESTMENT SERVICES, INCORPORATED
6.40%
-And Associates -
SALE:
June 11, 1990 Moody's Rating: A
6.50%
Interest
Not Interest
Bidder
Rates Price
Cost 8 Rate
NORWEST INVESTMENT SERVICES,
6.00% 1991.1992 $722,710.00
$291,086.67
INCORPORATED
6.10% 1993
(6.614353%)
American National Bank Saint Paul
6.15% 1994
Edward D. Jones 8 Company
Moore, Juran and Company, Incorporated
6.20% 1995
(6.6185%)
6.30% 1996
'
1994
6.35% 1997
6.40% 1998
1995
6.50% 1999
6.25%
6.60% 2000
6.70% 2001
6.30%
FBS INVESTMENT SERVICES, INC.
6.00%
1991.1992
$721,240.00
$291,109.58
6.05%
1993
(6.6148%)
6.10%
1994
6.20%
1995
6.25%
1996
6.30%
1997
6.40%
1998
6.50%
1999
6.00%
2000.2001
CRONIN 8 COMPANY
6.00%
1991-1992
$720,875.00
$291,269.79
Edward D. Jones 8 Company
6.10%
1993
(6.6185%)
6.15%
1994
6.20%
1995
6.25%
1996
6.30%
1997
6.40%
1998
6.50%
1999
6.55%
2000
6.60%
2001
(Continued)
Inoana 0!!ce
•.ansae O'rKv
W�scons n O"xe
U5 Nonn Ponvsvi-no Strom
6800 Cos,pn DouT
v 110
S00 Elm Groep Rvao
Suun 2015
Suc, 600
Sur, 10,
ma,,n,I,a s iN 43204 2408
0e 1aoa P,u, nS 60211 '533
E1,1 Gra.e wl 531:2 0037
(3:7) 684 6000
19131 345 8062
14141 782 8222
Fa. 3171384 6004
Pa. (913) 345 1770
Pa. 411 .'82 2904
Bidder
DAIN BOSWORTH INCORPORATED
MILLER, JOHNSON & KUEHN, INC
ALUSON-WILLIAMS COMPANY
Piper, Jaffray & Hopwood
Incorporated
Juran & Moody, Incorporated
PARK INVESTMENT CORPORATION
Interest
Rates
6.00% 1991
6.05% 1992
6.10% 1993
6.15% 1994
6.20% 1995
6.25% 1996
6.30% 1997
6.40% 1998
6.50% 1999
6.60% 2000
6.70% 2001
6.00% 1991
6.05% 1992
6.10% 1993
6.15% 1994
6.20% 1995
6.25% 1996
6.30% 1997
6.40% 1998
6.50% 1999
6.60% 2000
6.70% 2001
6.00% 1991
6.05% 1992
6.10% 1993
6.20% 1994
6.25% 1995
6.30% 1996
6,35% 1997
6,40% 1996
6.50% 1999
6.60% 2000
6.70% 2001
6.00% 1991.1992
6.10% 1993
6.15% 1994
6.20% 1995
6,30% 19%
6.40% 1997
6.50% 1998
6.55% 1999
6,60% 2000
6.70% 2001
Price
$722.043.00
$721,970.00
Net Interest
Cost & Rate
$291,375.: _
(6.6209%)
$291,448.33
(6.6225%)
$721,970.00 $292,105.21
(6.6374%%
$721,970.00 $292,937.71
(6.6564%)
Those Bonds are being reoffered at par.
BBI: 7.21
Average Maturity: 6.03 Yoe J
Council Agenda - 6/11/90
6. Consideration of animal services agreement renewal --Patty
Salzwedel. (R.W.)
REFERENCE AND BACKGROUND:
In July of 1988, the City entered into a contract arrangement
with Patty Salzwedel of Monticello to perform the animal
control functions for the City, including the pound
maintenance agreement. Both the pound and the animal control
agreement were for a period of one year and were automatically
renewable for a one-year term. Since the agreement is now
essentially two years old, Patty has requested a review of her
performance and increase in her contract arrangements with the
City.
From the City's standpoint, I believe Patty, along with her
husband, Tracy, has been doing an excellent job in both the
cleaning and maintenance of the dog pound facility and in
their animal control services. I believe Patty has taken an
active role in her contract arrangement; and as you may
recall, she recommended numerous changes to our animal control
ordinance, including the requirement for dog license renewals
and vaccinations for rabies. I have had very few complaints
regarding our animal control services since Patty has taken
over, with only one or two complaints being registered by a
resident. This is very minor considering the two-year length
of her contract and the amount of animals she is involved with
yearly.
While Patty is performing both aspects of animal control and
pound maintenance, we do have separate arrangements for the
services, with the pound maint=$65i ce at a monthly fee of $250
and animal control services a 0�er month. This contract
has not changed since July o. While I believe the fee
for cleaning and maintenance of the dog pound may be
appropriate, it may be appropriate to provide a cost of living
adjustment to the animal control services agreement. Patty
has indicated that her phone charges for an average month
total approximately $50, and her gasoline expenses are
approximately $60 per month. She indicates an average work
week consists of 30 hours with her involvement in 30-40 doge
per month. With her services being required seven days per
week and the fact that I believe she is doing a good job for
the City, I would not have a problem with increasing the
animal control portion of the contract by $60 per month, or
the equivalent of a 4.5% yearly increase.
Council Agenda - 6/11/90
For your information, a majority of our expenditures for
animal control are recaptured by having contract arrangements
with surrounding townships and cities in providing boarding
facilities for their animals. Patty is responsible for caring
for these animals to meet the minimum impoundment requirement,
and then is responsible for either disposing of the animal by
euthanization or through adoption procedures. Since 1988, our
veterinarian bills for euthanization have decreased
substantially in that Patty has been successful in either
direct adoption of the animals or placing them through the
Humane Society and/or Adopt -a -Pet organizations. In 1988, our
total expenditures in the animal control department were
$16,580, with $10,189 in offsetting revenue. This resulted in
a net cost to the City of $6,390. In 1989, our expenditures
were approximately $17,200, but our revenue from outside
reimbursements and license fees totaled $12,625, reducing our
net cost down to approximately $4,500. In other words, our
cost for operating an animal control service has decreased
substantially since 1987 and 1988 due to Patty's efforts.
B. ALTERNATIVE ACTIONS:
1. Authorize renewal of the contract arrangement with Patty
Salzwedel with the monthly payment amount being increased
by $60 or the equivalent of the last two years' cost of
living increase.
2. Renew the contract arrangements at the present level of
pay.
C. STAFF RECOMMENDATION:
Due to the fact that the City staff has had very few
complaints regarding the animal control services and duo to
Patty's dedication in her duties, I am recommending the
contract be renewed for another 12 months with the animal
control contract being increased by $60 per month. This would
be an effective increase of approximately 4.58 annually since
the contract is already two years old.
SUPPORTING DATA:
Patty's job and expense breakdown; Copy of present contracts.
ANIMAL CONTROL SERVICES BREAKDOWN
Salary per month: $850.00 (both contracts)
Expenses average per month:
phone: $ 50.00
gas: 60.00
total: $110.00 = $740.00 salary
plus vehicle maintenance and taxes
ffffffffffffffffffffffff iffffiff•ffffiffiffffffffifffffffffffffiff
Average 30 hours per week.
Average 30-40 dogs per month.
• Issued 350 licenses in 1-1/2 years versus 200 in ten years.
• Got contract for boarding impounds for St. Michael.
• Cut down on shelter expenses, i.e., food, bleach, etc.
• Work 7 days per week, pretty much 24 hours per day.
• High placement rate.
9
l
C
AGREEMENT FOR SERVICES
This agreement, made this 1st day of August, 1988, by and between the
City of Monticello, a municipal corporation (hereinafter referred to as
"City"), and Patty Salzwedel, an individual (hereinafter referred to as
Salzwedel), sets out terms and conditions for the general purpose of providing
animal control to the residents of the City.
WHEREAS, the City has a duly adopted ordinance regulating animal
control, and
WHEREAS, enforcement of said ordinance cannot be restricted to standard
employee scheduling procedures, and
WHEREAS, the City desires to provide such enforcement through the
services of a private party which will be able to respond as needed, under the
general guidelines provided by the City.
NOW, THEREFORE, in and for consideration of the mutual covenants and
conditions hereinafter contained, the parties hereto mutually agree as follows:
1. a. The City, in and for consideration of the sum of Six Hundred
Dollars and 00/100 ($600.00) per month payable on the last
business day of each month, hereby contracts with Salzwedel for
the period of twelve (12) months from the date of execution of
this agreement for the services of Salzwedel as Animal Control
Officer.
1. b. Effective August 1, 1988, the City agrees to compensate
Salzwedel monthly an additional fee of $4.00 per animal disposed
of through the Humane Society and $10.00 per animal disposed of
through direct adoption procedures.
0
Agreement for Services
Patty Salzwedel
Page 2
2. Salzwedel hereby agrees to perform substantially the following
services as Animal Control Officer:
a. Provides prompt, timely response to animal calls (complaints,
reports of loose animals).
b. Maintains and enforces security measures as prescribed by City
Administrator, Public Works Director, and/or Superintendent of
Wastewater Treatment Facility.
c. Conducts random patrol runs at own discretion but within
prescribed limits set by City Administrator.
d. Monitors care of kennels and animals.
e. Conducts periodic observation of animals in impound for
sickness, injury, etc.
f. Promptly notifies an animal health professional when an animal
is determined to be distressed.
g. Serves as regular attendant of impound facility during "Public
Hours," said hours to be determined by City Administrator.
h. Provides timely response to requests to reclaim animals from
and/or impound animals at the facility other than during "Public
Hours." (It is considered reasonable to respond to routine
calla between 7:00 a.m. and 8:00 p.m. daily. Emergency calls
can be expected to occur outside these hours.) Although timely
telephone response to pager calls are expected on Sunday, both
parties agree that patrol services on this day may be limited to
urgent and/or emergency calls.
i. Exercises care to ensure the humane treatment of animals both in
transport and during impoundment.
j. Ensures collection of fines and impound fees prior to release of
animals.
k. Maintains accurate, current records for each animal.
1. Maintains orderly records filing systems for easy retrieval of
information.
m. Promptly transports unclaimed and/or severely distressed and
Csuffering animals to euthanization facility.
O
C
Agreement for Services
Patty Salzwedel
Page 3
n. Makes timely submittal of logs and records to the City Finance
Department.
o. Provides animals with fresh food and water each afternoon.
p. Conducts cursory cleaning (waste removal, etc.) as needed, each
afternoon.
q. Maintains and submits on a monthly basis a complete record of
animals adopted which includes an approved "Release Form" signed
by the adopting party.
3. Salzwedel hereby agrees to provide service seven (7) days per week.
If Salzwedel cannot be on call for any period of time, Salzwedel
hereby agrees to provide and pay for an approved replacement during
such period.
4. Salzwedel hereby agrees to utilize his/her own vehicle to perform
the aforementioned tasks, and further, to provide proper insurance
coverage to indermify and hold harmless the City from any claims or
violations arising from the operation of said vehicle (Certificate
of Insurance to be provided to City.) The City agrees to pay
mileage to and from veterinary clinics outside the City of
Monticello when approved by the City Administrator. The payment
shall be at $0.25 per mile.
5. The City hereby agrees to provide and maintain appropriate insurance
coverage for all City owned facilities and for all claims arising
from charges of neglect or inhumane treatment of animals, provided
that Salzwedel, as Animal Control Officer, observes and exercises
all proper means of fulfilling the duties herein stated.
0
Agreement for Services
/ Patty Salzwedel
i Page 4
I
6. The City hereby agrees to assume the cost of animal food and
incidental health supplies and pound maintenance supplies and
operating equipment.
7. The City hereby agrees to perform or have performed all essential
maintenance tasks that lie beyond the scope of the duties outlined
herein or as can be reasonably expected as routine custodial
maintenance.
8. it is hereby agreed by both parties that this agreement may be
terminated at any time, by either party, with or without any reason,
provided that the party wishing to terminate this agreement shall
provide written notice to the other party at least thirty (30) days
prior to the effective date of the termination.
This agreement shall run for the period first stipulated above, and
shall automatically renew itself for a like period unless a thirty (30) day
written notice is given that one of the parties hereto desires to engage in
discussion concerning the terms and conditions stated herein.
9
Agreement for Services
CPatty Salzwedel
Page 5
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed in their behalf by themselves and/or their proper officers by their
signatures the day and year first written above.
CI F MONTICELLO
Witness C ty A4iniSE9ator
,jury Z9 /9fdr'
Date
INDIVIDUAL
Witness d
Date
C
0
AGREEMENT FOR SERVICES
This agreement, made this 1st day of August , 1988, by
and between the City of Monticello, a municipal corporation (hereinafter
Patty 8alzwedel S
referred to as "City"), and Tracy Salzwedel an individual (hereinafter
referred to as the Salzwedels ), sets out terms and conditions
for the general purpose of providing humane animal impoundment.
WHEREAS, the City has a duly adopted ordinance regulating animal
control, and
WHEREAS, enforcement of said ordinance cannot be restricted to
standard employee scheduling procedures, and
WHEREAS, the City provides such enforcement by way of a contract
for the services of a private party, and
WHEREAS, the City owns and operates an animal impound facility,
and
WHEREAS, the City desires to operate said facility in such a manner
as to assure safe, sanitary, and humane treatment of impounded animalo.
NOW THEREFORE, in and for consideration of tho mutual covenants
and conditions hereinafter contained, the parties hareto mutually agree
as follows:
1. The City, in and for consideration of the eum of 5250.00
Two hundred Fifty dollars and no canto
par month payable on the Last business day of each month, hereby
contracts with the Salzwodels for the period of 12
months from the date of execution of this agreement for the
services of The Salzwedels as Animal Impound Officer.
C
2. The Salzwedels hereby agrees to perform substantially
i
the following services as Animal Impound officer:
Custodial
a. Daily removal of animal waste.
b. Daily washing, rinsing, disinfecting of animal pens.
C. General work area will be kept neat and clean.
d. Supplies, tools, etc., will be kept in proper storage when
not in use.
e. Immediate reporting to City Administrator of needed repairs,
mechanical problems or failures, and other maintenance problems
which should be referred to the Public works Department.
f. Maintain neat, clean appearance of outside area in the immediate
proximity of the impound facility.
Animal Care 6 Feeding
c
a. Daily disposal of food and water from previous day's feeding.
b. Daily washing and disinfecting of food and water dishes.
C. Provide fresh food and water daily.
d. Daily disinfectant of litter trays.
a. Replace cat litter daily.
f. Routine observation of animals for sickness, injury, etc.,
and prompt reporting to proper authority (veterinarian, Animal
Control Officer).
g. Will allow dogs into outside kennel area daily.
Record Keepinq
a. Maintain accurate, up-to-date records of hours and tasks performed.
t. Maintain orderly records file for easy retrieval of information.
C. Prompt submittal of loge and financial records to the City
Finance Director.
Other
a. Maintain a suitable inventory of food, litter, cleaning supplies.
Custodian shall be authorized to make such minor purchases
at own discretion.
b. Prompt reporting of any irregularities in facility or general
operation.
c. Asaiat (as needed, and upon reasonable request) the Animal
Control officer in the performance of his/her duties.
d. Maintain and enforce security measures as prescribed by the
City Administrator, Public Works Director, and/or Superintendent
of Wastewater Treatment Facility.
-2-
6
3. The City hereby agrees to provide and maintain appropriate
\ insurance coverage for all City owned facilities and for all
claims arising from charges of neglect or inhumane treatment
of animals, provided that the Salzwedels, as Animal Impound
Officer, observes and exercises all proper means in fulfilling
the duties herein stated.
4. The City hereby agrees to assume the cost of animal food and
incidental health supplies and pound maintenance supplies and
operating equipment.
5. The City hereby agrees to perform or have performed all essential
maintenance tanks that lie beyond the scope of the duties outlined
herein or an can be reasonably expected as routine custodial
maintenance.
6. It is hereby agreed by both parties that this agreement may
be terminated at any time, by either party, with or without
any reason, provided that the party wishing to terminate this
agreement shall provide written notice to the other party at
leant thirty (30) days prior to the effective date of the termination.
This agreement shall run for the period first stipulated above,
and shall automatically renew itself for a like period unless a thirty
(30) day written notice is given that one of the parties hereto desires
to engage in discussion concerning the terms and conditions stated herein.
IN WITNESS WHEREOF, the parties hereto have caused this agreement
to be executed in their behalf by themselves and/or their proper officers
by their signatures the day and year first written above.
_3.
0
witness
CI 9Oi) M/MOfNTII-Cy,EQL/iO �J
City Administyator
uL zf riff
Date
INDIVID
C�
witness
Data �(�j/
Council Agenda - 6/11/90
Consideration of sidewalk inspection criteria and approval of
the sidewalk qrid system. (J.S.)
REFERENCE AND BACKGROUND:
At the last couple of Council meetings, we had discussed
proposed inspection criteria and a grid system. At the last
meeting it was recommended that the sidewalk criteria be
redrafted in more common sense terms rather than the technical
specifications as presented earlier. Dan Blonigen was
appointed by the Council to work with staff to formulate the
new criteria, and they have been enclosed for your review.
The Council asked that the sidewalk grid system also be
simplified, that a grid system be proposed for the next one to
three years for approval, and that possible grid systems to be
added in future years be shown on separate maps. It was also
requested that Shirley Anderson work with the Public Works
Director to determine the grid system. At this particular
time, we are most concerned with the 1-3 year grid, as any
planning beyond that is subject to change based upon
development in many of those areas.
In the grid for the one to three years, we have shown the
existing sidewalk on the grid in yellow, the existing or
proposed paved shoulders and white striping In blue, and the
proposed new sidewalk in red. The proposed costs are enclosed
on a separate sheet. In-place sidewalks that could be removed
or repaired at the option of the homeowner are shown on a
separate map also. It should be noted that there is one
section of existing sidewalk on the 1-3 year grid that may
need additional consideration --that is the section on the
north side of Fourth Street which links the Highway 25
sidewalk with the Cedar Street sidewalk. A significant
section of this block is commercial, along the Bridge Water
Telephone property. The rest of this block is residential,
and some of the sidewalk will need some typo of repairs.
Shirley and I included it on the grid system because it is
existing, it is partly commercial, and it links Cedar and
Highway 25.
If the Council so approvos the sidewalk inspection criteria,
we would hope to have a report back to you by June 25
outlining existing sidewalks needing repair or replacement
both on and off the 1-3 year grid. The Council could at that
time set a public hearing for July and after the public
hearing determine the cost sharing and maintenance policy of
the City for sidewalks. For the basis of discussion only, the
following policy is presented for those sidewalks on the grid.
151
Council Agenda - 6/11/90
For new sidewalks where no sidewalk has been before, the
City would pay 808 in residential areas and 508 in
commercial areas.
2. In areas where sidewalk currently exists on the grid and
is in need of replacement, the City would pay 508 of the
cost of replacement for residential sidewalk and 258 of
the cost of replacement for commercial sidewalk.
The City will perform snow removal on all sections of
5 -foot wide or wider sidewalk abutting residential
property on the grid. The City will also perform general
maintenance on all 5 -foot wide or wider residential
sidewalks replaced or placed under a public improvement
project until such time a sidewalk or section of sidewalk
is recommended for replacement based upon the sidewalk
inspection criteria. At that time, the property owner
could be reassessed for the replacement. The City will
not repair or perform general maintenance on old,
outdated sidewalks.
The City will not perform any routine maintenance or snow
removal on any sections of commercial sidewalk. For the
purposes of this policy, any churches or schools in
Monticello located on the grid shall be considered
commercial in nature rather than residential.
Again, the above policy is only a base from which to start.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve the redrafted
sidewalk inspection criteria and to approve the 1-3 year
grid for the one to throe years as finally determined by
the City Council with the understanding that any sidewalk
not located on the grid needing repair or replacement can
be removed at the option of the property owner.
2. The second alternative would be to approve the sidewalk
inspection criteria and to significantly modify the 1-3
year grid or expand it based upon the wishes of the City
Council.
3. The third alternative at this time would be to approve
the sidewalk inspection criteria but to make no decision
at this time on the grid and hold off on the decision
until after the public hearing process.
C
Council Agenda - 6/11/90
C)
RECOMMENDATION:
L)
C. STAFF
It is the recommendation of the Public Works Director that the
C(y
d
Council approve the sidewalk inspection criteria and 1-3 year
as outlined in alternative 01. We would then proceed
J
grid
with the inspection and hopefully have the report returned to
the Council for approval on June 25 and at that time set a
public hearing in July. After the public hearing at the same
meeting, the Council would so order the repair, replacement,
or removal of sidewalks and approve a formal policy for a
construction schedule, cost sharing, maintenance, and the
like.
D. SUPPORTING DATA:
Copy of the sidewalk inspection criteria; Copy of the
estimated cost for completion of the new sidewalks on the grid
system; Copy of the various maps showing the grids, existing
sidewalks, and sidewalk not on the grid which could be
removed.
CITY OF MONTICELLO
SIDEWALK INSPECTION CRITERIA
I. DEFINITION
A pedestrian walkway (either bituminous or concrete) is a
smooth, continuous, horizontal plane generally 4 feet to
5 feet wide, parallel to curb or street driving surface in
both boulevard width and vertical height with a cross -slope of
2% to 4% to promote water drainage. It should be free of
hazards to pedestrians, bicyclists, and snow removal equipment
such as, but not limited to, cracks, settlements, protrusions,
both horizontal and vertical such as heaved panels (whole or
partial), tree limbs, and overhangs. There should be
pedestrian ramps where sidewalk meets curb on all new and
major restoration construction.
II. RECOMMENDATIONS FOR MAINTENANCE AND CRITERIA FOR REPAIR OR
REPLACEMENT
A. Recommendations for Maintenance
Drainage
Property owners will be encouraged to maintain
drainage from the sidewalk areas and will be
notified when poor drainage is observed during the
annual inspections.
2. Small Cracks and Holes
Such defects larger than 1/4" but less than 3/4"
will be recommended to be sealed or patched using
approved materials. This will increase the
longevity of the sidewalk.
3. Overhanqs and Hazards
Property owners will be asked to correct any
temporary hazards such as signs, mail boxes, tree
branches, or rocks or debris on the sidewalk or in
the path of a pedestrian which could cause a trip,
fall, or head injury.
SIDEWALK INSPECTION CRITERIA: 6/7/90 Page 1
0
B. Cause for Repair or Replacement
1. Any vertical sharp rise in a sidewalk panel over
1/4" in height which could cause a person to trip
or could catch maintenance equipment shall be cause
for replacement of the panel.
2. Any section of a sidewalk which has settled so as
to collect water shall be replaced or repaired by
jacking (when feasible).
3. Any holes exceeding 3/4" in diameter and any cracks
exceeding 3/4" in width and more than 1/4" deep
shall be repaired using approved materials.
4. Any sidewalk panel having a series of wide cracks
and holes so as to make repairs not practical shall
be replaced.
5. Any sidewalk panels with sharp crowns or heaving
which could cause a trip or fall when the sidewalk
is wet or slippery shall be replaced.
6. Any sidewalk panel that is peeling or spauling so
that loose material is consistently found on the
surface shall be replaced.
C. Replacement of Sidewalk,
1. Any sidewalk replaced shall conform to standard
specifications for sidewalk construction as
recommended by the City Engineer.
C SIDEWALK INSPECTION CRITERIA: 6/7/90 Page 2
v
COST ESTIMATES
FOR
\ PROPOSED SIDEWALK CONSTRUCTION
Sidewalk Construction 1-3 Years
Lineal Feet
Minnesota
858
6th -7th
354
7th -new construction•
504
858
6th Street
696
Minn. -Maple
354
North side of cemetery
342
696
Maple Street
696
6th -RR tracks
342
RR tracks -4th
354
696
7th St. -New Construction
Minn. -Locust*
1070
1070
7th St. -Existing
948
Locust -Walnut
342
Walnut -Pine
264
South side of cemetery
342
948
Cedar
859
Lauring-RR tracks
764
RR tracks-oxisting
95
859
Walnut
1014
6th -RR tracks
330
RR tracks -4th
342
6th -7th
342
1014
Broadway @ high school
126
126
TOTAL 6267
C
O
Pedestrian Ramps 1-3 Years, Quantity
Minn. @ 6th IN & S sides of 6th) 2
6th @ Maple I
Maple @ 4th 1
7th @ Walnut (SW 6 NE corners) 2
Walnut @ 6th (N s S sides of 6th) 2
Walnut @ 5th (N 6 S sides of 5th) 2
Lauring @ Cedar (E 5 W sides of Cedar) 2
6th @ Cedar (E 6 W sides of Cedar) 2
14
*NOTE: These sections of sidewalk are located on the 7th and
Minnesota Street project where the areas are to be
sodded. The bid price for concrete sidewalk is $1.70
per square foot minus $.24 per square foot for sod,
which would be omitted if the sidewalk is replaced.
This brings us to a construction cost of $1.46.
Because the sidewalk is 5 feet wide, the cost per
lineal foot would be $7.30. Adding 238 cost for legal,
bonding, engineering, and administration brings the
total cost of the sidewalk to $8.48 per lineal foot.
There is 1,574 lineal feet of sidewalk on the 7th
Street project in an area which is expected to receive
sod. This would bring the cost of the sidewalk in this
area to $14,134.52. The cost could be slightly higher
due to the necessity to add some pedestrian ramps at
intersections.
Taking out the 1,574 lineal feet directly on the 7th
Street project leaves us with 4,643 feet to construct
over the next three years. I would expect costs to be
close to $12 per lineal foot figuring a bonded project
with a 5 -foot sidewalk to include sodding and
restoration. This would bring the total cost of the
remaining portions to about $56,316, which could be
phased over the next three years. A portion of this
could be included with the 7th Street project. This
would be those portions on the existing piece of
Minnesota Street, walnut Street, and 7th Street. It
appears to be most applicable to include sidewalk at
least on that portion of the 7th Street project that
was going to receive sod. We could do some additional
work in areas adjoining the project this year and then
budget over the next period of two years for the rest
of it.
J
/ Sidewalk Construction 3-5 Years
l �
Washington
Broadway -RR tracks 1334
RR tracks-Lauring Lane 388
1722
114
Lauring Lane
Hennepin -Washington 178
TOTAL 1900
Pedestrian Ramos 3-5 Years Quantity
Washington @ Territorial 2
Lauring @ Washington 2
4
As can be seen by the above information, there is an estimated
1900 lineal feet of sidewalk proposed for the years 3-5. Based
upon an estimated cost of $12 per lineal foot, we would have to
budget approximately $22,800 during this period of time to
complete this work. This could be slightly higher due to the
necessity to include pedestrian ramps, and they may be at a ,
higher cost than a typical section of sidewalk.
There are no figures or quantity estimates for beyond the five-
year mark, as this is purely speculation at this time.
0
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7
SIDEWALK GRID MAP #'2
Existing sidewalk which is not part of
the grid could, be rem'oved rather
C,
than repaired
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Council Agenda - 6/11/90
8. Consideration of hirinq public works department employee.
(J.S.)
A. REFERENCE AND BACKGROUND:
At the last meeting, the City Council appointed Mr. Joe Kovich
of Big Lake as a new operator/mechanic for the public works
department. After accepting the position, Mr. Kovich was
offered a promotion and significant pay increase from his
existing employer, Honeywell. He, therefore, had to
reconsider the offer of employment from the City of Monticello
and did turn the offer down. The selection committee,
therefore, recommends that the Council offer the position to
its second choice, Mr. James Eisele of 713 West Fourth Street,
Monticello. Mr. Eisele has had experience in the past working
with the Wright County Highway Department as a mechanic/
operator and with other firms as a truck driver. He has a
well-rounded background of skills related to the job
description and is noted in the community for his attention to
detail on any of his own projects.
It should be noted that Mr. Eisele does have one handicap in
that he has limited vision in one eye; however, Mr. Eisele and
the selection committee feel this should not be a detriment to
the position, and the six-month probationary period is long
enough to verify this. As always, Mr. Eisele will have to
pass a physical by the City's health officer prior to
employment.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to select Mr. James Eisele as
the new operator/mechanic for the public works
department.
2. The second alternative is not to hire Mr. James Eisele
but to go to the third choice of the selection committee.
3. The third alternative would be to readvortlso for the
position and go through the interviewing process again.
C. STAFF RECOMMENDATION:
It is the unanimous recommendation of the selection committee,
consisting of the City Administrator, Public Works Director,
and Street and Park Superintendent, that the City Council hire
Mr. James Eisele for the position of operator/mechanic in the
public works department as outlined in alternative M1.
Mr. Eisele would be able to start immediately upon passing of
the physical.
D. SUPPORTING DATA: (�
None.
8
Council Agenda - 6/11/90
9. Consideration of investigating possible purchase of property
within the City Hall block. (R.W.)
REFERENCE AND BACKGROUND:
One of the topics discussed at our recent joint committee
meeting concerned future planning for expansion of City Hall
facilities. When this item was discussed at one of the small
groups Monday evening, it was noted that a parcel of land
within the City Hall block adjacent to and abutting our
present City Hall property may be available in the near
future. The parcel in question is described as Lot 2 except
the west 10 feet and Lot 3 of Block D, which fronts on Third
Street to the south and City Hall property on the north. The
suggestion was made that if the City was committed to our
present site for any future expansions that would be
necessary, the addition of this parcel may be beneficial to
the City and our municipal building complex.
As I'm sure you're all aware, the City, a couple of years ago,
did acquire a parcel of property directly south of our parking
lot at City Hall for future parking lot expansion/building
expansion capabilities. Lately I've heard more comments on
our parking situation and that the City should be considering
a parking lot expansion in the future. While the property we
now own would provide for additional expansion of parking
facilities, possibly more thought should be given to acquiring
additional property within the block as it becomes available
to allow for additional parking needs in the future and/or
building expansions as warranted. In my discussions with the
mortgage holder on this property that may be available in the
near future, there was a willingness by the lender to work
with the City if the City was interested in acquiring this
parcel.
At this point, it is being brought to the Council's attention
for direction as to whether or not the staff should pursue any
negotiations if the property was available. While it's
sometimes hard to plan for long-range growth such as 10 to 15
years in the future, there is some merit to acquiring
additional land when it becomes available rather than waiting
until it is determined that it is really needed. Usually, the
City can acquire the property at a more reasonable price than
waiting until a decision has boon made that it has to be
acquired.
C
Council Agenda - 6/11/90
B. ALTERNATIVE ACTIONS:
1. If the property does become available through the lender,
Council could authorize the staff to negotiate and/or
provide the Council with more information on the purchase
price.
2. Council could determine that at this point additional
acquisition of property is not necessary; and until the
need is shown, Council could delay any future
acquisitions within this block.
C. STAFF RECOMMENDATION:
While the staff does not have a firm recommendation, there is
merit to pursuing more information on the cost involved, if
the property was available, if the Council feels that the
present City Hall site would be the location of our municipal
facilities for many years to come. I believe the addition of
this property under City ownership could provide more
alternatives for parking lot and/or building expansion
possibilities than with just our present property. '
D. SUPPORTING DATA:
Map of City Hall block indicating location of parcel in
question.
,0-A
�C� Q
to
Council Agenda - 6/11/90
Consideration of adequacy of lease agreement between
Monticello Theatre and Wriqht County State Bank regarding use
of parkinq areas developed for use by the Monticello Theatre.
(J.O.)
REFERENCE AND BACKGROUND:
On April 23, 1990, City Council approved a conditional use
request which included as one of its conditions development of
an agreement executed by Wright County State Bank and
Monticello Theatre outlining full and uninterrupted use by
Monticello Theatre of 44 parking stalls, said instrument to be
filed with the City Administrator and recorded with the County
Recorder. Subsequent to Council action, Monticello Theatre
and Wright County State Bank have worked diligently toward
such an agreement. Enclosed for your review is the proposed
agreement.
Council is asked to review this item because it appears that
the lease agreement will not allow the Monticello Theatre to
achieve full and uninterrupted use of the parking stalls
indefinitely. Wright County State Bank was not willing to
provide the parking space to the theatre for more than ten
years. As you will note in the lease agreement, the theatre
hfls a five-year lease with the option to renew the agreement
for another five years. After ten years, the agreement
expires with no renewal provision. Wright County State Bank
is providinq the loan which will be used to finance the
construction of the addition. The terms of the loan exceed
ton years. This factor may have an impact on whether or not
Wright County State Bank will continue to allow the theatre to
utilize this as primary parking, as the business to some
extent relies on that parking area. If the bank were to halt
theatre use of this parking area after ton years, such action
might impact the theatre's business viability and result in
the theatre being unable to make its loan payments; therefore,
it Is somewhat unlikely that the bank would eliminate the
theatro parking availability after ten years.
Mike Muller recognizes that his conditional use permit is not
viable without the provision of 44 stalls as required in the
permit. If for some reason after five years Muller elects not
to renew his lease agreement, and if the parking area reverts
to some other use or tho theatre is unable to use it, then
Muller recognizes that his conditional use permit is no longer
valid; therefore, the City would have the option of limiting
the use of the theatre addition. This point is made to note
to Council that the majority of the risk associated with this
proposal is borne by the Monticello Theatre. Mike Muller
recognizes the risk and is willing to live with it.
Council Agenda - 6/11/90
In a related matter, the conditional use permit also requires
that an agreement between the City and the theatre be struck
regarding use of City parking stalls as the joint parking
area. It appears now that the requirement that Muller enter
an agreement with the City regarding the use of City stalls is
not appropriate, as the City does not require any other
business to enter into an agreement with the City regarding
use of public parking areas. It is suggested that Council
eliminate this condition; and if Council is interested in
recovering the cost associated with public parking areas, with
said costs being paid by commercial entities, the City should
work toward development of an overall plan that fairly
distributes the cost associated with maintenance of public
parking areas throughout the benefiting business community.
ALTERNATIVE ACTIONS:
Motion to approve the lease agreement executed by Wright
County State Bank and Monticello Theatre outlining terms
associated with Monticello Theatre use of parking area
developed by Wright County State Bank and eliminate
necessity of a separate agreement between City of
Monticello and Monticello Theatre regarding the use of
the public parking areas as joint parking.
Motion to deny approval of lease agreement as proposed
and deny proposal to eliminate agreement pertaining to
Monticello Theatre use of public parking areas as joint
parking.
Under this alternative, the Monticello Theatre project
would be halted, as according to the City Attorney, it is
not likely that the Wright County State Bank will provide
additional security that the property will be available
for more than ten years. This alternative could result
In abandonment of the existing site as the sito for a
theatre in Monticello, which could result in the property
reverting to a daytime use, which could create greater
daytime parking problems.
STAFF RECOMMENDATION:
Staff recommends that alternative H1 be selected, as the
agreement proposed between the bank and the theatre, according
to the City Attorney, is as good as it's going to got. There
appears to be good support for expansion of the Monticello
Theatre among the adjoining business community. Failure to
approve the agreement could result in abandonment of the
existing theatre site, which could have very negative
consequences for the downtown area. All in all, the proposed
12
Council Agenda - 6/11/90
addition to the existing theatre has some very positive
implications for the downtown area, especially with the new
daytime parking that will be provided. It appears that short-
term positive implications of the theatre expanding at this
site outweigh the long-term risk associated with the potential
of the theatre losing the 44 parking spaces in ten years.
SUPPORTING DATA:
Copy of the conditional use permit terms; Letters in support
of the development submitted by Golden Valley Furniture and
Johnson's Department Store; Copy of lease agreement; Letter
from City Attorney.
COnd lflbAOL . GAS G Pern"i lt' TrM 5
Council Minutes - 4/23/90
some conflict between the theater and these typical daytime
operations on Saturdays and on some weeknights, as a number of
the businesses in the area do stay open past 7:30 p.m. one or
more times per week.
After discussion, motion was made by Warren Smith and seconded
by Fran Fair to approve the joint parking conditional use
permit subject to the following conditions:
a. City approved joint parking areas shall be located
within 500 feet of the theater.
b. No substantial conflict in the principal operating
hours of the two uses (theater/retail service) for
which the joint uses of the off-street parking
facility is proposed.
C. A properly drawn instrument executed by the parties
concerned for joint use of the off-street parking
facilities duly approved as to form and manner of
execution by the City Attorney shall be filed with
the City Administrator and recorded with the County
Recorder.
d. A properly drawn instrument executed by Wright
County State Bank and Monticello Theater outlining
l /O)CaQ'Leatt akflkl apd uninterrueted(use by Monticello Theater
ProPo�� _ of 44 parking stalls. Said instrument shall be
filed with the City Administrator and recorded with
_---the county Recorder.
e. Owner/operator shall provide information to patrons
regarding location of approved parking areas.
Notice shall include publication of maps in the
official city paper, posting of parking areas in
theater lobby, review of parking areas at each show
preview.
c
Voting in favor of the motion: Ken Maus, Shirley Anderson,
Fran Fair, Warren Smith. Opposed: Dan Blonigen.
11. Public hearinq - Variance request which would allow more than
50 percent of the off-street parkinq for the Monticello
Theater Addition to be supplied by a Joint parkinq facility.
Withdrawn from agenda, as sufficient parking is available to
meet the 50 percent requirement. No variance needed.
Page 6
ROGER GUNDERSON LOWELL"BUD"SCMRUPP
Go/den Valley Furniture Company of Monticello
Phone 295.5300 — Monticello, Minn. 55362
05/33/90
won:icello City Coun.-Il.
I ':OL'1.'. 1i%o to encourage the Council to allo'.7 the
:.:Onticello Theatcr to us.e the parking lot beaind and adjacent
to Golder Valley Furniture. U: a '.:u' -ler is invaeting in the
future of :,.onticello. I feel the Council saould back a businase
gnat is an asset to the ccct:ur.ity.
.,espec'Ziul
7Cott DOU1136
C�
Z® ®GX�S
Buffalo, Minnesota
Elk River, Minnesota
Monticello, Minnesota
May 10. 1990
Kenneth Maus, Mayor and
The City Council
City of Monticello
250 E. Broadway
Monticello, Minn. 55362
Dear Mayor Maus and Members of the Council,
I am writing to you in regards to the application of Mike
Mueller for a deviation from parking requirements for his up
coming expansion of The Monticello Theater. His
establishment has for many years been a benefit to the
downtown area and has coexisted with other surrounding
businesses in regards to parking. The nature of his parking
needs under utilize the existing parking available.
The addition of two screens would not adversely effect the
parking situation in the downtown area. Theater patrons
would require parking relatively late in the evening. There
would be little overlap in hours with businesses open in the
evening such as mine. The use of parking vest of highway 25
would cause no adverse effects to the retail environment or
parking availability downtown. In fact such use would
render better utilization of the existing parking lots over
the entire day.
More pedestrian traffic would be a bonus for the business
district. The etreetscape and the other downtown
improvements were designed to encourage pedestrians. This
is exactly what the goal of a retail area should be, that is
to encourage commercial use. This project will do just that
with a positive Impact on the entire area.
I would encourage you to approve the request by Mr. Mueller.
In this situation every one Involved will vin with this
proposal.
Sincerely,
Steve nson
10171 205.2938 4 P.O. Bo. 508 • 121 W. Broadwav • Monticello, MN 55382.0508 /O
PARKING LEASE
This lease, made and entered into this _ day of May,
1990, by and between Wright County State Bank, a Minnesota
Corporation, first party, hereinafter called lessor, and Muller
Family Theatres, second party, hereinafter called lessee,
Witnesseth, that the lessor does hereby lease unto the
lessee all available parking stalls located on Lots 1, 2, 3,
x_13, 14 and 15, Block 53, located in the City of Monticello,
Sa{ISuY� Wright County, Minnesota. The said lease shall apply,Ull during
the hours from 6:00 p.m. to 12:00 a. -n. midnight with the
M°{ IL;.
�ik,�D• exclusive use to the lessee during that time and the exclusive
P use to the lessor during the balance of the time.
Lessee agrees to pay as rental to lessor the sum of $
per month, payable for each month in advance on the day
thereof.
The lessor covenants to keep lessee in quiet possession
of the premises during the term of this lease, and it is agreed P
that the term of leasing shall begin ( ) days after
date of this lease and extend for five (5) years thereafter
upon payment of the rental stipulated. The said lease may be
extended for an additional five (5) years at the option of the
lessee. The financial terms shall be renegotiated for the second
five—year period.
The following additional stipulations are hereby declared
to be a part of this lease.
1. The premises shall not be underlet for the term hereof,
in whole or in port or assigned or transferred, without the
written consent of the lessor. The leasee agrees to comply
with the city laws and ordinances of the City of Monticello,
Minnesota, in regard to nuisances insofar as premises are
concerned, and will commit no act or acts which may render the
lessor liable therefor.
2. No demand for rent r.,,ad at any time bu made, or, the
promises or elsewhero but it shall bo the duty of the lessee
to pay the same without demand being made therefor.
3. The lessee hereby agrees to assume 'all risks incident
0
r/
R
to the use of the premises for parking and to hold the lessor,
it officers, agents and servants harmless from and indemnified
against any loss, damage or expense resulting from injury to
person or persons, or damage to or loss of property caused in
any manner by the lessee, it officers, agents or employees,
and Against any loss, damage or expense, resulting from injury
to the lessee, its officers, agents or employees, or to any
goods, wares, merchandise or other property in its possession
or under its control, caused in any manner by the lessor, its
officers, agents or employees.
4. Lessee accepts the permission of lessor to so hold
the land, as its tenant, and hereby covenants, agrees and binds
itself, its successors and assigns, that it and all others who
may claim, use, occupy or enjoy said premises, or any portion
of them, by, through, or under it, in any way, will hold the
land under the lessor, and in subordination to its title, and
will deliver peaceable and quiet possession of the land, and
every portion thereof, to lessor of its agents, free from any
claims and liabilities of every character whatever, at the
expiration of this lease.
5. It is understood by the parties hereto, that neither
the continued holding possession without paying rent, nor any
other act or acts, whether authorized or unauthorized, shall
be construed or considered as on adverse claim to the title
of the lessor to the lands, unless the some shall have been
preceded by the service of a written notice on lessor of an
intention to claim adversely to lessor by such act or acts;
nor shall such act or acts be construed as an extension of this
lease.
IN WITNESS WHEREOF, Both parties have hereunto set their
hands and seals the day and year first above written.
WRIGHT COUNTY STATE BANK.
A MINNESOTA CORPORATION
By:
By:
0/0
MULLER FAMILY THEATRES,
A MINNESOTA PARTNERSHIP
By:
By:
STATE OF MINNESOTA)
) ss.
COUNTY OF WRIGHT )
The foregoing was acknowledged before me this day
�of May, 1990, by and ,
the and of Wright County
State Bank ,.a corporation under the laws of Minnesota, on behalf
of the corporation.
Notary Public
r
STATE OF MINNESOTA)
) as.
COUNTY OF WRIGHT )
The foregoing was acknowledged before me this _ day
of May, 1990, by , partner, and
partner, of Muller Family Theatres, a partnership under the laws
of Minnesota, on behalf of the partnership.
Notary Public
c
J
9
C
May 30, 1990
Mr. Jeff O'Neill
City of Monticello
250 East Broadway
P.O. Box 1147
Monticello, MN 55362
RE: Theatre Parking
Dear Mr. O'Neill:
Enclosed please find a proposed lease between the Theatre and the Bank. Please
review the lease. You will note that the lease is for five years with a five
year option. From the Bank's point of view I expect this may be as good as it
gets. The City, if it agrees with the arrangement for parking expressed in the
lease, should taylor its conditional use permit to the 5/5 term expressed in the
lease. The permit should be conditioned on the continued existence of the lease
or a comparable parking alternative.
Yours truly,
Thomas D. Hayes
TDH/Jbt
File No. 90-18253
Enc.
SMITH & HAYES
.0-1.— 01.11.
ATTORNEYS AT LAW
eL+ Alvew o..,c.
207 SOUTH WALNUT STREET
CINEMA PROPESSIONAL BLDG.
70B
BO% 66B
GREGORY V. SMITH
637 MAIN ST.. SUITE 102
MONTICELLO, MINNESOTA 53]62.0666
GARY L. PRINGLE IIW0.1"71
ELK RIVER. MINNESOTA 53770
THOMAS D. -ES
o..�ca .»oH■ K+1 n aPea m7
01111. .»o»e In m .A I .axao
MaKO P-1116121 A21 -7870
RICHARD D. CLOUGH
RUTH E. KRONLOKKEN
May 30, 1990
Mr. Jeff O'Neill
City of Monticello
250 East Broadway
P.O. Box 1147
Monticello, MN 55362
RE: Theatre Parking
Dear Mr. O'Neill:
Enclosed please find a proposed lease between the Theatre and the Bank. Please
review the lease. You will note that the lease is for five years with a five
year option. From the Bank's point of view I expect this may be as good as it
gets. The City, if it agrees with the arrangement for parking expressed in the
lease, should taylor its conditional use permit to the 5/5 term expressed in the
lease. The permit should be conditioned on the continued existence of the lease
or a comparable parking alternative.
Yours truly,
Thomas D. Hayes
TDH/Jbt
File No. 90-18253
Enc.
C
Council Agenda - 6/11/90
11. Appointment of Planning Commission member. (G.A.)
A. REFERENCE AND BACKGROUND:
Enclosed for your review are copies of the three applications
we received for the opening on the Monticello Planning
Commission. Also enclosed you will find a copy of the
Planning Commission votes for the three applicants. The three
applicants will be present at the City Council meeting for
their interviews with the City Council members.
B. ALTERNATIVE ACTIONS:
1. Select one of the three applicants for the Monticello
Planning Commission.
2. Select none of the three applicants for the Monticello
Planning Commission.
C. STAFF RECOMMENDATION:
All three applicants are truly qualified in one way or another ,
with the experience that they have. Two of them are city
residents, Mr. Bogart and Mr. Thielen, and Mrs. Lindenfelser
is a township resident.
D. SUPPORTING DATA:
Copy of the three applications; Copy of the Planning
Commission votes.
14
To: Monticello Planning Commission Members
re: M.,onticello Planning Commission Open Position
To whom It May Concern:
My name is Marie Lindenfelser. I have been a resident
of Monticello for over five years. I have two Elementary -age
children. I am an Elementary School Speech -Language Clinician
in Rockford. I have held this position for ten years.
Obtaining a position on the Monticello Planning Commission
would enable me to become more involved in the community.
I can be contacted evenings at 295-4710. I will look
forward to hearing from you.
t Thank you.
\ Sincerely,
Marie Lindonfelser
C
0
-71
May 17, 1490
Ifr. Jeff Veill
Assistant City Administrator
City of ?imticello
250 fast %mduGy
?bnticello, hti egxa 55362
Dmr ?o-. O'Neill:
I m interested in serving on the City of Fanticello Planning Ccrrdssion. I
have lived in `imticello since 1486 arca have kept cryself infonred regarding
City cotters.
:.y current taor'.( eeperience as Fbr sld�inistrntor fol Yright Canty has given
re opportunities to 1+oric closely with various levels of govenrmt. I feel I have
n good ability to ecprrss concepts, theories and ides pertaining to lard use and
caT.mity developmrnt issues. I have hui mnemes opp)rmiides in rN current position p
/ to interpret legal descriptions and docirmts relating to InM use. ?ly educational
l indcgruxud and uor4 r-yperience have given re Vowledge in interpreting topographical
ropy, nerial photos, onginaeri% marl architectural drnwings. soil surveys, and
construction practices and contract principles.
I have a sincere interest in City planning and tb: principles, practices and methods
of Land use. I weld very rurh like to branden try exporience with the City of
:Imticei lo.
I loci; forxard to bmrin3 froom you.
Sincerely,
%,x,e?I, lhinlrer
0
9/79 (Buy of Mvvknto, Mvnlanto, Minnesota
to Bmlrnr: Floyd Hoherts, Superintendent of Parks and Forestry
12/82 Posirion: Tree TrL-tic; 11
lIt" hiliti's: Tree raawal ad mintenence, planing new trees and inspection of
dtaeesed trees.
MEM 9 F. R S H I P S Mtnubaota Recrantion Parks Association. Minresotr Parrs %4m visors Ammistion, end
Vational Recreation and Pkrka Aasuciation 0
BRUCE M. THIELEN
102D Meadow OA Drive
Monticello, Minnesota 55362
Telephone: (612) 295-5433
EDUCATION
Mankato State Universtty, Mandato, Minnesota
March 1978 - August 1979
B.S. Degree -Park Administration with m4Fasis in Resource Manegeoent
Minor: Business Administration
University of Minnesota, Crookston, Minnesota
Sepurber 1976 - February 1978
A.A.S. Degree -Parks and Recreation Area Manegnenent
Suburban Henepin Canty Technical Center. Brooklyn Park, Minnesota
August 1975 - August 1976
Certificate in Landscape Design and Construction
John F. Kennedy Hirsh School, Bloadrigton, Minnesota
Graduate 1974
WORK
EXPERIENCE
County of Idright, Buffalo, Minnesota
2/86
T)-ployer Wright Canty Board of CaffmLssiaters
to
F&dtion: Parks Admnistrator
P1 eset
Rmpamihilities: Supervision in the developnent, equisition and mvegenent of parks end
preserve lard. Mmegm mt ad public pranotion of the parks end park pr ogrvms. Request
and coordinate the use of Federal, State, Comty scant pr6sm'U and local funds in support
of parks developmnt. Serve as a liaison between than Park Advisory Board and the County
Board of Caadsaioners. Preparation and-mmvgmmt of the annual budget as well as the
supervision of 6 full -tine and up to 18 seasonal crployees.
2/85
University of North Dakota, Grand Forks. North Dakota
to
ftloyer: Paul Clark, AssistonE Director of Plant Services
2/85
Position: landscape and Grounds Stq rinterndent
1espo29ihilities: Superviso ergs responsible for plaiting and msintenence of trees,
ehruhs, flowers, turf, and other related functions on a 435 acre arpm. Directly
mVerdsa 20-30 seasonal erployees and 3 full -tiara anployees. Develop work projects and
supervise in their installation. Mrect and supervise in eprayi% of chanrcnls, as well
as consult on an as need beats for a 9 -hole golf course.
12/82
City Of MMkato, bbnkato,'Mlrnmota
tolFho
over: Floyd Roberts, Superintendent cf.Par" red Forestry
2/85
PbAr1on: Parks Maintenance Man II
Rmmmmibilittes: dardsrmpa desip and flwerbed design. Develop, direct and participate
in the installation of rajor and rdnor landxape and flow projects. Supervinn crews
involved in the maintenance of lardeipee (old and new) and flower plMtin>Rp (annual and
perennial). Other duties included diagnosis of disc&--" and pasta, spaying of various
cha dcals. erne mowdng, zoo nmintennce, ice rink preparation end nnintenarce, snow
rvoval, and egndpnent raintanauce for mmicipel puke.
9/79 (Buy of Mvvknto, Mvnlanto, Minnesota
to Bmlrnr: Floyd Hoherts, Superintendent of Parks and Forestry
12/82 Posirion: Tree TrL-tic; 11
lIt" hiliti's: Tree raawal ad mintenence, planing new trees and inspection of
dtaeesed trees.
MEM 9 F. R S H I P S Mtnubaota Recrantion Parks Association. Minresotr Parrs %4m visors Ammistion, end
Vational Recreation and Pkrka Aasuciation 0
May 24, 1990
Mr. Jeff O'Neil
Assistant Administrator
City of Monticello
250 E. Broadway
P.O. Box 834
Monticello, MN 55362
Re: Position on the Planning Commission
Dear Mr. O'Neil:
1 am writing to express interest in being appointed to serve on the City of Monticello's
Planning Commission.
In order to grow and thrive, a municipality needs to encourage orderly development. As a
Civil Engineer who has been heavily involved in residential and commercial development
in the past, I have a firm grasp of how city requirements and developers needs have to mesh
in order for the city to grow.
1 currently work as a Civil Engineer on a broad range of projects, anywhere from dam
design, to environmental assessments, to utility and drainage design, to flood studies and
wetland mitigation projects. As a member of the Planning Commission 1 could draw upon
my experience in development issues to better serve our community. I would certainly
appreciate the chance to do so. I have not done any development work in the Monticello
area so 1 do not believe I would present any potential conflict of interest in being a member
of the planning commission.
have included a copy of my resume for your review. If there are any questions about my
background, please feel free to give me a call.
Sincerely,\ -�
Jon Bogart, VE., R.LS.
JB/rel
Enclosure
JON BOGART. CML ENGINEER. P.E.. R.L.S,
1108 Sandy Lane
Monticello, MN 55362
295-3860
Education: University of Minnesota, Masters of Civil Engineering Candidate, 1990
University of Minnesota, Bachelor of Civil Engineering, 1981
Registration: Professional Engineer, Minnesota
Registered Land Surveyor, Indiana
Professional Associations:
Member of American Society of Civil Engineers
Member of Society of American Military Engineers
Experience:
Mr. Bogan has extensive experience in the areas of civil engineering and surveying
throughout the states of Minnesota and Indiana. As a project engineer or a project
manager, Mr. Bogan has been involved in the designs for roadways, storm sewers, sanitary
sewers, and lift stations for both private development and municipalities during the past six
years. As a Land Surveyor he has been involved with platting of commercial and residential
subdivisions, boundary surveys, lot surveys, section breakdowns, engineering surveys,
construction surveys for residential subdivisions, commercial subdivisions and industrial
facilities.
The civil engineering projects on which Mr. Bogart has worked as a project engineer or
project manager include:
Site design projects include Watertown Middle school, Normandale community
College, rochester Community College, Forest Lake Post Office, Dakota County
Western Services Complex, Color House, Metropolitan Transit Commission in
Minnesota
Design of roads, grading storm sewers, sewers and lift stations for numerous
subdivisions in Indiana
Layout and design of plats in Anoka, Washington, Dakota, and Hennepin
Counties of Minnesota
Design of Broadway Street, Greenfield, Indiana, and Shafter Road, Fort
Benjamin Harrison, Indiana
Design of numerous detention area ponds and their outfall structures in Marion,
Hamilton and Hancock Counties, Indiana
6)
JON BOGART, CIVIL ENGINEER. P.E.R•L,& - Continued
Civil engineering projects (continued).
Design of numerous storm sewers of subdivisions and commercial sites in
Indiana
A flood plain study for the Minnesota River, Minnesota
The design for the rerouting of hoover Run Creek in Marion County, Indiana
Review of plans and specifications for various facility designs and additions for
Fort Benjamin Harrison
In the areas of hydrology and hydraulics, Mr. Bogan has been in responsible charge of the
following representative projects:
Flood Plain (HEC -2) Analysis of Minnesota River for Scott County Flood
Insurance Study
HEC -2 studies for site design on Plymouth and Bassett Creeks, Minneapolis,
Minnesota
Preliminary Design of Carmel Creek Floodwater Improvements. This design
includes the replacement of an existing bridge, various channel improvements
and levees and an HEC -2 analysis of the creek
Design for Fall lake Dam Reconstruction, Ely, Minnesota
Responsible for all drainage projects and studies for Fon Benjamin Harrison,
Indian, from June 1985 through September 1987.
The surveying projects Mr. Bogart has worked on include:
Subdivision platting Anoka, Ramsey, Washington, Hennepin and Dakota counties
in Minnesota
Lake shore lot surveys in Pine and Itasca Counties
Section breakdown and boundary survey on Little Boy Lake, Cass County,
Minnesota
Staking of caissons for Metro Airport Parking Ramp
Numerous lot surveys, boundary surveys, ALTA -surveys, topographic surveys
Boundary survey and construction staking for I.R.R.R.B., Hibbing, Minnesota
Topographic surveys and construction surveys for the U.S. Forest Service at Fall
lake near Ely, Minnesota
Construction staking for shopping centers, nursing homes, residential and
commercial sites in Hibbing, Anoka and Dakota Counties, Minnesota
Implementation of a Geographic Information System for Fort Benjamin Harrison
ION BOGART. CIVIL ENGINEER. P.E.. R.1-5. - Continued
C- Environmental projects worked on include:
Environmental Assessment for the addition of runway 4-22 in Superior Wisconsin
Wetland identification, analysis and mitigation projects
Environmental Assessment for modification of Hwy. 61 near Red Wing, MN
Environmental Site Assessments for various sites around the Twin City area
0
0
C
June 1, 1990
MON710ELLO
250 East Broadwac
Monticello, MN 55362.9245
Phone: (612) 295.2711
Metro: (612) 333-5739
K—A .Nidu,
Mr. Richard Carlson
C." C-1
400 East 3rd St.
Dan Blanigen
Monticello, MN 55362
Fan Fair
Shi,l�And,,.n
Re: Recommendation for Planning Commission Applicant
Wd— Srnah
Adm........
Rick W.1h,dil
Dear Mr. Carlson:
A-- Ad&nl. a 6
Comm�_ „n,
Please enter your selection for the new Planning
1rQow'.11
Commission member in one of the boxes below.
P.M. W.L.
).h.Sirnnla
Return your selection in the stamped, self-addressed
B.ddrng C9sn1
envelope by June 7, 1990.
Gan A,v1 .
U.n.. D..rknnrnr
ouieKarophdl
(] Marie Lindenfolser
[� Bruce Thlelen
Jon Bogart
The result of your selection will be sent to you prior
to the June 11, 1990, City Council meeting.
Sincerely,
CITY OF MONTICELLO
"6r A1
Gary Anderson
Zoning Administrator
GA/kd
Enclosure
cc: File
0//
I
June 1, 1990
MONTf ICELLO
250 East Broadway
Monticello. MN 55362-9245
Phone: (612) 295-2711
Metro: (612) 333.5739
,y,.,,
Mr. Richard Martie
OnC.rcI
PO Box 247
Da„ Zigca
Monticello, MN 55362
Fon Fai.
Shi.InAnde—
Re: Recommendation for Planning Commission Applicant
Warne Smith
Dear Mr. Martie:
Rick 1Y'olfudln
"""'""'"d"""'""'°'''
C.7.—, D..,"—.,
Please enter our selection for the new Planning
Y 9
ffo:N,itl
Commission member in one of the boxes below.
Nbl. \Vzk
1ohn Sm 1a
Return your selection in the stamped, self-addressed
a.ud.aocm,,.i
envolope by June 7, 1990.
Gan Ane,.,a"
Frei — Drvrh,m
Dui, K.-Nhal
(] Marie Lindenfelser
(] Bruce Thielen
Jon Bogart
The result of your selection will be sent to you prior
to the June 11, 1990, City Council meeting.
Sincerely,
CITY OF MONTICELLO
Gary Anderson
Zoning Administrator
GA/kd
Enclosuro
cc: File
I
0
C
June 1, 1990
250 East Broadway
Monticello, MN 55362.9245
Phone: (612) 295-2711
Metro: (612) 333.5739
Al,
r- ":h \tc,.,
Ms. Cindy Lemm
C,,,,C-1
Route 2, Box 145A
Dan Blonigm
Monticello, MN 55362
Fran Fan
Shi.IgAndt+,on
Re, Recommendation for Planning Commission Applicant
W.— Smith
Adn, m '
Rick ll''ol(uelln
Dear Ms. Lemm:
A,uum, AJminiu,nw 6
Please enter your selection for the new Planning
Jd/O'Neill
Commission member in one of the boxes below.
Nblu W.L.
JohnSnnola
Return your selection in the stamped, self-addressed
o„'Un,on-1
envelope by June 7, 1990.
Gan And—
r.e,.m,� Ik..lpm.m
011ie ha'0P`1iik Marie Lindenfelser
[] Bruce Thielen
[J Jon Bogart
Tho result of your selection will be sent to you prior
to the June 11, 1990, City Council meeting.
Sincerely,
CITY OF MONTICELLO
GAndo
Zoning Administrator
GA/kd
Enclosure
cc: File
0
1
M
0
MONTICELLO
June 1, 1990
250 East Bruadw•av
Monticello, NIN 55362.9245
Phone: (612) 295.2711
Metro: (612) 333.5739
"..a,
Arnneth \tum Ms. Mori Malone
ct.0-1 319 East 4th St.
Da,t Blant¢en Monticello, MN 55362
F Fan
Shl.lr..4nd-- Re: Recommendation for Planning Commission Applicant
lC.— Smith
AJ—..""" Dear Ms. Malone:
Ria Wolff—Il„
A-- Adm inn...... a Please enter your selection for the new Planning
cn.mm�n,, ner.lnTm,nl
o'N'.11 Commission member in one of the boxes below.
JuhnSmala Return your selection in the stamped, self-addressed
Bwldm Otwul envelope by June 7, 1990.
Gary Andm
E.an.,. 1) ..Mpm.m
Out, K..pAA [) Marie Lindenfelser
Bruce Thielen
[J Jon Bogart
The result of your selection will be sent to you prior
to the June 11, 1990, City Council meeting.
Sincerely,
CITY OF MOONTICELLO
,�.4--1Z - ,7
Gary Anderson
Zoning Administrator
GA/kd
Enclosure
cc: File
D11
#W
June 1, 1990
MONIICELLO
250 List Broadway
hfonticelln• MN 55362.9245
Phone: (612)295.2711
Metro: (612) 333.5739
\rnne:h \taa,
Mr. Dan McConnon
cn.C__1
1215 Hart Blvd.
Dan Blonigen
Monticello, MN 55362
Fran Fau
Shade. Andr—
Re: Recommendation for Planning Commission Applicant
W.— S.A
Adm--.
Hick 1Pol)itdln
Dear Mr. MCConnon:
A' ... n'Ad'n ,. "
Cummuun o�,..n
Please enter our selection for the new Planning
Y 9
Ir(j O:Vnll
Commission member in one of the boxes below. '
P.M. u k
lahnSinwL.
Return your selection in the stamped, self-addressed
Bwum, OBnul
envelope by June 7, 1990.
Go, And—
E.ommn M1.,4,om.m
r011e F:a No .k
[ ] Marie Lindenfelsor
(] Bruce Thielen
Jon Bogart
The result of your selection will be sent to you prior
to the June 11, 1990, City Council meeting.
Sincerely,
CITY MONTICELLO
pp�cOyyF
Gary Anderson
Zoning Administrator
GA/kd
Enclosure
cc: File
Council Agenda - 6/11/90
12. Consideration of allowing Lions Club to place banners along
Broadway for Riverfest Celebration. (J.S.)
A. REFERENCE AND BACKGROUND:
The Monticello Lions have approached the City with a request
to place two banners across County Road 75, one in the
downtown area and one on the east end of town, to advertise
the Riverfest festivities. It is assumed that the banners
will be strung between buildings and/or utility poles to span
the distance across County Road 75. It is my understanding
that in the past St. Henry's Church has placed a banner across
one of the city streets to advertise their fall festival with
permission of the City Council.
In cases such as banners, the City should be concerned with
the type of banner; its durability and that of the cables or
ropes securing it; the vertical clearance, which should be a
minimum of 18 feet; and the location in that if it is tied off
to utility poles, it is done so with the permission of the
owner of the poles, and if it is tied off to buildings, it is
tied off with the permission of the owner of said buildings.
Additionally, in this particular case, since it is stretched
across a county highway, Wright County has the authority to
require a utility permit.
Based upon the above information, it seems most logical that
the City could issue a permit for the banners based upon the
Lions providing the City with a certificate of insurance,
conforming with the above information (materials, height,
etc.), obtaining written approval from the utility companies
and/or building owners, as well as obtaining a permit as
required from Wright County.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize the Lions to
place two banners at selected locations across County
Road 75 after delivery of a certificate of insurance,
statement that the banner and supporting ropes or cables
be of a durable nature instdlled above 18 feet, and will
be maintained by the Lions, written authorization from
the utility companies and/or building owners, and a
permit, if required, from Wright County.
2. The second alternative would be not to authorize
placement of the banners at this time.
��u
�4 °
15
Council Agenda - 6/11/90
STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the
Council authorize a permit for the banners as outlined in
alternative N1. The Lions have proved to be a responsible
organization time and time again in this community. We have
no reason to believe that they would not install and maintain
the banners properly as directed. In addition, the Lions may
develop a banner support system that could be used by other
organizations in the city.
SUPPORTING DATA:
Copy of letter from Wright County dated May 31, 1990; Summary
sheet for utility installations from Wright County.
16
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Public Works Building
Route No. 1 - Box 97-B
Buffalo, Minnesota 55313
Jct. T. H. 25 and C. R. 138 WAYNE• FINOALSON, V.E.
Telephone(612)8824= 7383 COUNTY HIONWAYENOINEEA
DATE: May 31, 1990
TO: Cities in Wright County
FROM: Wayne A. Fingalson
Wright County Highway Engineer
RE: "New" Wright County Utility Permit Policy
Wright County has formally adopted a written policy for placing and
maintaining utilities and or other facilities within the County Highway
right-of-way.
The main purpose for drafting this policy was to have a document which
the utilities and local units of government could refer to when applying
for utility permits. In addition, some of the installation work had gotten
out of hand with respect to restoration and utility location. New or
improved regulations have been adopted to preserve the right-of-way
corridors for utility use by requiring installation tolerances. Also
instructions for completing the permit applications were drafted and a
sample permit is enclosed.
We have also provided a condensed or basic fact sheet which summarizes
some of the main points of the policy for overhead, underground and
pipelines. This is also enclosed for your use.
If you have any questions concerning the policy, please feel free to
contact myself or the following parsons on my staff which deal directly
with the permitting process.
Dave Montebello - Assistant County Engineer 682-7387
Bill Cordell - Traffic Tech Ii (Permit Office) 682-7391
WAP/dkr
pc: Wright County Commissioners
Enclosures: Permit Policy (1)
Basic Policy Fact Sheet (1)
SUMMARY SHEET UTILITY INSTALLATIONS
A. GENERAL REQUIREMENTS:
1. Utility to submit a permit for all new installations and all
maintenance activities which disturb highway Right -of -Way.
2. Permit application requirements are listed on page 07 of County permit
policy.
3. Utility must notify permit office prior to starting work. (Call
682-7391).
4. Utility crew must have copy of permit on job site during work.
S. Utility must follow proper traffic control procedures (MMUTCD).
6. Utility must return completion form to County within 7 days of
completion of work. Form notifys the County that the work has been
completed.
7. Open -cutting will not be allowed unless special circumstances exist.
B. Lines placed out of specified tolerances will be subject to removal or
relocation at utilities expense.
B. OVERHEAD POWER 6 COMMUNICATION LINES
1. Type of Construction - Joint use, single -pole construction shall be
required. (Page 12)
2. Vertical Clearance - Minimum vertical clearance shall conform with the
National Electrical Safety Code. (Page 13)
3. Location - Poles should be located outside the clear recovery area.
Page 13)
- Where there is sufficient border space, 30 feet from edge of
shoulder will be used as a design concept. Page 13)
- Where above ground structures cannot be accommodated given
the clear zone requirements and existing right-of-way
limits, such facilities shall be located at the right of way
line or within the outer S feet. (Page 13)
Gu wire! shall not be placed where they encroach upon the
c sal r roadside area. (Page 14)
4. Installation Tolerance - Longitudinal lines :1' from specified
location.
(OVER)
( _ C. UNDERGROUND ELECTRIC POWER AND COMMUNICATION LINES
1. Minimum Depth of Bury, - Longitudinal Installations a 36" � 6"
Public Road Crossings a 48" 16" Page 15)
2. Pedestals - Shall be located at or near the right-of-way line.
(Page 15)
3. Location and Alignment - Should be parallel to and in the outer 5 feet
of the right-of-way line. (Page 16)
4. Installation Tolerances - Longitudinal installation ±1' from screen
location.
Depth of installation 26" from specified
location.
5. Pneuma - Gopher - Shall be limited to a 4" diameter hole. (Page 16)
D. PIPELINES
1. Location 6 Alignment - Should be parallel to and in the outer 5 feet of
the right of way line.
2. Minimum Depth of Bury - Longitudinal installations - 36"
Public road crossings a 48"
3. Installation Tolerances - Longitudinal installations t1' from opccified
location.
Depth of Installation 1:6" from specified
location.
A. Trench 6 Backfill Construction - See Page 22.
5. Pneuma Gopher - Shall be limited to a 4" diameter hole. (Page 22)
6�
Council Agenda - 6/11/90
13. Consideration of establishing a plastic recycling pilot
program. (J.S.)
REFERENCE AND BACKGROUND:
Since the initiation of the City of Monticello's recycling
program, we have gotten numerous requests and comments from
the citizens of Monticello to look into the possibility of
recycling plastics. Plastic recycling has been slow to get
started due to the difficulties associated with many different
resins in the plastics, the lack of markets for a variety of
plastics, the lack of contractors willing to recycle plastic,
the value of the plastic, and the overwhelming cost to pick up
bulky yet low weight plastic at curb -side.
Things have changed slightly in recent months. Several
markets have opened up for co -mingled plastics consisting of
pop bottles, milk bottles, laundry detergent bottles, and oil
containers. These markets are available within 40 miles of
Monticello and are currently paying 4 cents per pound
delivered. In addition, landfill costs have increased so that
the landfill abatement is 2.3 cents per pound. The County's
Incentive funding for plastics is expected to be $20 per ton
times the participation rate in the community. This would
yield another .8 cents per pound for a total of 7.1 cents per
pound. Based upon these figures, there would be $7.10 revenue
available for every 100 pounds of plastics picked up at curb-
side and transported to the market. This may be sufficient to
warrant the use of drop-off sites for plastics. At this time,
however, we don't know what the cost would be to pick up
plastics at curb -side in the city of Monticello. Our
recycling contractor, Polka Dot Recycling of Buffalo,
Minnesota, is willing to do a pilot project on a limited basis
to try curb -lido pickup of plastic.
A representative of the City of Monticello's recycling
committee, Gary Anderson, has spoken with the property owners
in Meadow Oak. The Meadow Oak subdivision would be willing to
recycle plastic for curb -side collection during a pilot
program. Since Polka Dot is willing to try this venture, we
would like to got approval from the City Council to have the
recycling committee set up a pilot program for curb -side for
a duration period of approximately three months.
Additionally, we would like the Council to consider letting us
establish a drop-off site for another subdivision to determine
costs in that area also. At this point, we do not have a
handle on the cost, but we do not expect the cost to be
significant for a couple of small pilot programs. From these
programs we will then be able to predict coats for curb -side
or drop-off recycling of plastics in Monticello.
Council Agenda - 6/11/90
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize the recycling
committee to set up a pilot curb -side recycling program
and a drop-off program for two subdivisions in the city
of Monticello for a period of three months.
2. The second alternative would be not to initiate pilot
programs for plastics at this time and wait until other
communities lead the way with such programs so that the
City may more accurately determine costs and
practicality.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the
City authorize the recycling committee to set up pilot
programs for recycling of plastics as outlined in
alternative Y1. If I had to make a guess at this time, I
would say that both programs would not exceed $500 to $700 per
month, less the revenue of 7.1 cents per pound.
D. SUPPORTING DATA:
None.
L
is
0
Council Agenda - 6/11/90
14. Review of Heartland Express. (J.O.)
REFERENCE AND BACKGROUND:
Attached you will find a report outlining Monticello Heartland
Express operating statistics, which include ridership and
budget figures. Highlights of the report can be summarized as
follows:
Ridership has been increasing steadily since the program
started with daily ridership for May reported at 69 rides.
May's average is slightly inflated due to the large number of
rides to and from the Pinewood Playground project site. It
should be noted that the ridership increase has been
accomplished with very little advertising, as the advertising
budget was fully depleted earlier this year.
As of May 31, 1990, ridership mix is as follows:
Elderly
408
Handicapped
48
Children
308
Toddlers/Aides
(free) 78
General public
19%
Ridership among children and elderly appears to be growing
most. General public ridership is declining slightly.
The State of Minnesota has offered to assist us further with
advertising expenses by adding $1,500 to our advertising
budget. Of this amount, the State of Minnesota will
contribute 608 with the City paying the remainder. The report
attached includes the proposed $1,500 increase in the budget.
If Council is not willing to increase the budget by $600 (40%
of $1,500), I will inform state DOT officials not to amend the
budget.
It is projected that the final cost for the 13 -month period
between December 1989 and December 1990 will be close to the
budget amount. Unfortunately, for the budgeted amount of
money, it is projected that we will provide about 66% of the
total rides expected.
In summary, as each month goes by, more and more people are
using the bus, which results in Improving miles per ride and
cost per ride ratios. It Is hoped that these ratios continue
to improve as the system continues to mature. Please review
the statistics for more detail.
19
Council Agenda - 6/11/90
Unless Council opposes continuation of the Monticello
Heartland Express service, staff will begin the process of
making application for funding in 1991, with said application
to be presented to you for your review at the next meeting or
at the first meeting in July. In addition to the application,
Council will be reviewing a transportation system operation
bid documents along with a potential proposal to purchase
rather than lease the bus vehicle.
D. SUPPORTING DATA:
Heartland Express operations and budget report.
20
4�1
MONTICELLO HEARTLAND EXPRESS OPERATIONS AND BUDGET REPORT - RAY 31, 1990
DEC IJAN IFES INARCH' (APRIL INAY
$6121
1 BUDGET YEAR TO 12 NNTHI
$6121
1 13/NONTHDATE PRJCTED I
OPERATING EXPENSES
I i
PERSONNEL SERVICES/NAGES
I I
I I
'ADMIN, MANAGEMENT
1' 11,957 $3,672 11,957 1
'GENERAL OFFICE SUPPORT
I• $3,683 $1,792 13,883 1
'FRINGE BENEFITS FT
1• 11,664 1768 11,664 1
TOTAL "
I' $13.503 $6,232 113,503 I
I
ADMINISTRATIVE CHARGES
I
I I
'TARIFFS 6 TRAFFIC
1' 11,084 11,299 $1,299 1
'ADVERTISING/PROMO
1• 11,500 $60 $1,500 I
'OFFICE SUPPLIES
I' 151 $38 $54 I
---- ----------^
'TOTAL
-1. -I
I•^12,638 '11,397 $2.853 I
VEHICLE CHARGES
I I
I I
--- ----^-----
TOTAL
-I- - » �I
I•' ' » » to -so 1
OPERATIONS CHARGES
I I
I I
DEC IJAN IFES INARCH' (APRIL INAY
$6121
16121
$6121
$612 I
16121
$6121
$299 1
$299 1
$299 1
1299 1
1299 1
$299 1
11281
$1281
$1281
1128 I
11281
11281
11,039 1 11,039 111,039 111,039 111,039 111,039 1
II II 11
1705 (
I
s0 I
I
s0 1
I
30 I
1591 1
s0 1
s0 1
so I
so 1
160 1
so I
so I
to I
138 1
10 1
s0 I
s0 I
so I
1705 (
I
$38 1
10 1
$60 I
1591 1
10 1
I
so I
I
I
so I
I
I
to I
I
I
so I
I
I
so I
I
to I
I
•PURCHASE OF SERVICE 1. 149,723 120,643 $49,723 1 13,121 1 $3,228 113,302 113,193 113,663 I$3,137 1
'MILEAGE REIMBURSEMENT 1• 19,823 93,391 19,200 1 1417 1 1610 1 $531 1 1645 1 1612 1 $571 1
TOiAI I• $59,546 921,035 $58,923 1 13,138 113,838 113,831 113,838 114,275 114.408 1
INSURANCE CHARGES I I I I 1 I I I
TOTAL 1• 90 to to I to I so 1 to 1 so I so I to I
TAXES AND FEES I I I I ( I I I
TorAl 1• 10 1 to I to 1 to 1 so 1 to I to I
1126 TOTAL OPERATING EXPENSI. 115,681 631,661 175,210 1 $5,512 1 $4,915 194.117 161,937 115,907 115,147
OPERATING REVENUES
'PASSENGER FARES
I. 112,676 12,611 15,651 I 1674 1 1T15 1
1221 1
1337 1
1591 1
1311
•CONTRACT REVENUES
is 10 to so I I s0 I
t0 I
90 I
t0 I
t0 I
'REVENUES-0THER
is t0 $3,000 13,000 1 11,000 1 12,000 1
10 1
t0 I
s0 I
to I
'OTHER FINANCIAL ASSISTANCEI•
t0 t0 t0 I I to I
s0 I
t0 I
s0 I
t0 I
*TOTAL REVENUES
I----------------------- I .......
Is 112,676 15,141 11,651 1 11,111 1 12,715 1
1221 1
1337 1
$511 1
133 1
auuuausannausanuul
suusaaanaasaaaasuasutl auasulauannlusnuluaaass
lausatslsraaa+al
CAPITAL EXPENSES
I I I I
I
I
1
'VEHICLE
I. 142,750 10 NA I t0 I to I
10 I
s0 I
to I
t0 I
'LIFT, RAMP ETC
is t0 10 NA I t0 I t0 I
s0 I
t0 I
to I
10 I
'RADIO EQUIPMENT
18 11,000 1733 NA 1 1733 1 s0 I
so I
s0 I
t0 I
s0 I
'FAREBOX
is 1500 10 NA 1 t0 I t0 I
t0 I
to I
t0 I
t1 I
6)
.#Z
MONTICELLO HEARTLAND EXPRESS OPERATIONS AND BUDGET REPORT - MAY 31, 1990
BUDGET
YEAR TO 12 NNTHI DEC IJAN
IFEB IMARCH (APRIL IMAY
I
I 13/110NTHDATE
PRJCTED I
I
I
I
I
I
I
--------------------------I
'OTHER CAPITAL EXPENSES 1* 10
BD NA I
------------=I
-------I-- ----
f0 I
---,I =—
I
10 I
,I=:==1=,=_=I===
- -- -I----
10 1
I ------I--
i0 1
f0 1
- -1
10 I
1585 TOTAL CAPITAL EXPENSE(' 144.250
8733 NA I
$733 1
10 I
10 1
SO i
I=-===
10 1
90 I
REVENUE FOR CAPITAL EQUIP I
I
I
I
I
I
I
I
*FEDERAL CAPITAL GRANTS 1
10 1
f0 I
f0 I
80 I
f0 I
80 I
10 I
-0TH FIN ASSISTANCE I
f0 I
$0 1
10 1
10 1
10 I
80 1
So I
I
*HEARTLAND EXPRESS MARKETINI' 12.500
I
12.500 NA 1
I
1319 1 11,537
I
1
I
8585 1
I
160 1
I
10 1
I
10 1
PROJECTED ANNUAL COST II' 175,688
175,280 I
11
I
11
I
11
11
STATE OF MN REVENUE I. 145,413
145,413 I
I
I
I
I
I
I
PROJECTED FARE REVENUE 1' 112,675
I
I
I
I
I
I
I
PROJECTED CITY EXPENSE 1. 111,599
16 1
I
13 1
I
I I
I
15 1
I
15 1
I
12.59
12.89
Additimal City share
14.15 1
92.50 11
12.12 1
82.37 1
12.91 11
12.16 1
0.67
OPERATING STATISTICS
TOTAL NUMBER OF PASSENGERS Is
ELDERLY Is
HANDICAPPED Is
CHILDREN I•
FREE RIDES - TODOLERS/A1DS1'
DIAL-A-RIDE/GENERAL PUBLIC('
TOTAL 8 OF VOLNTR ORVR PASSI
TOTAL VEHICLE HOURS Is
TOTAL VEHICLE MILES Is
TOTAL VOLUNTEER DRIVER MILE(
NUMBER OF OIAL-A-RIDE VEHICI
NUMBER OF TIMES LIFT OR RAMI
I
1
COST PER MILE Is
PASSENGERS PER MILE Is
TOL raVPA9AENQE,R Is
MILES PER RIDE Is
yIDES PER DAY I•
I
TOTAL PASSENGERS I'
1
PERCENT OF TOTAL RIDERSHIP 1
I
ELDERLY Is
HANDICAPPED 1•
CHILDREN 1s
FREE RIDES - TODDLERS/AIDSI'
DIAL-A-RIDE/GENERAL PUBLIC('
DAYS OPERATED AT 9.5
19501
6261
I
15373 1
I
137 I
I
930 11
II
872 11
I
1076 II
I
1139 I
II
1507
14041
2521
6881 1
306 1
355 I
330 I
407 1
545 1
578 I
565
271
783 I
26 1
52 1
43 1
32 1
64 i
51 1
2925
1816
45201
961
1831
1891
3721
3431
693 1
390
428
192 1
/3 I
75 1
103 1
91 1
58 1
58 I
1560
1165
2197 1
266 I
265 I
207 1
111 I
129 1
124 1
11
0
01
oI
01
OI
01
01
oI
2708
1185
2711 I
118 I
206 1
183 1
200 I
200 1
209 I
29250
10941
26733 I
1346 I
1958 1
1729 I
2012 1
1974 I
1842 I
0
01
I
I
I
I
I
I
0
01
I
I
I
I
I
I
93
213 I
1
26 I
1
16 1
I
13 1
I
I I
I
15 1
I
15 1
I
12.59
12.89
82.82 II
14.15 1
92.50 11
12.12 1
82.37 1
12.91 11
12.16 1
0.67
0.57
O.S1 1
0.55 1
0,11 I
0.50 1
0.52 1
0.51 1
0.82 I
13.81
15.06
14.90
1.50
1.75
1.71
1
1 9i {
1 71
12
50
53
Si 1
61
19501 6261 15373 1 737 1 930 1 172 1 1071 1 1139 1 1507 1
721
401
1511
1211
loll
3111
3111
1111
3111
31
4%
511
111
611
511
311
611
411
151
301
30%1
1311
2011
2211
3511
3011
sill
21
71
611
ill
111
1211
Ill
511
411
11
111
1111
3111
2111
2111
1611
1111
111
20'
21'
11'
21'
21'
22'
0
Council Agenda - 6/11/90
15. Review of results of ioint meeting. (J.O.)
A. REFERENCE AND BACKGROUND:
Attached are the results of the joint meeting conducted last
Monday. If you have any questions regarding the method by
which the voting was tabulated, please contact me.
I have had some mixed reviews regarding the format of the
meeting. If you have any suggestions regarding how the
meeting could be improved, please contact me. Following are
a few suggestions that could be incorporated into future joint
meetings. If you like any of the ideas and/or if you have any
ideas of your own, let me know.
1. Make it mandatory that all commission members attend.
2. Train facilitators to help groups focus on creating ideas
and away from engaging in lengthy discussion of a single
/, topic. This could shorten the meeting.
�/ 3. Invite the general public to submit ideas via utility
bill or other public notice. Inc*r •rate citizen ideas, I
into veting process. ( A j C. Call &-, ude oN Cr,rn,-
4. List ideas in greater detail on a Usummary sheet/ballot
that would be sent to commission members. Under this
plan, voting would be conducted in private with summary
sheets/ballots sent to the City for tabulation.
Council may wish to review the summary and indicate to staff
which items staff should be incorporating into the first draft
of the 1991 budget.
D. SUPPORTING DATA:
Results of the joint meeting.
21
:NT MEETING IDEAS FOR COMMUNITY IMPROVEMENT LISTING AND PRIORITIZATION. .y14 a i9 ? c,+
Weighted scale:
Red yi 5
Orangedl A
Yellowp3 3
Green, y 2
Blue ¢ T 1
Brown 1/v !c -5
0
Rank 01
s2
13
14
95 VETO ITotallotall
tot/net
Ipos. neg
I
Idots dots
I---------
I
I
—
A. —---------------------------------------------------------------------------------
GENERAt GOVERNMENT
I
I
I
I
Summary of City Ordinances 1n booklet form.
64
10
12
9
0
3
0 I
17
0
Increase Deputy Registrar/City Hall hours for commuters.
52
15
12
12
10
3
0 I
18
0 I
Create information brochure geared toward general use.
a8
10
24
9
2
3
0 I
15
0 I
Recodification of City Ordiances.
AS
20
24
9
2
0
-10 I
is
2 I
Use interns to assist City staff with workload.
33
20
a
6
2
1
0 )
9
0 I
Develop handbook outlining development criteria.
20
15
A
6
2
1
0 I
8
0)
Notify individuals affected by ord. amendments.
18
0
A
6
8
0
0 I
7
0
"induct a City Survey.
18
5
8
3
2
0
0 1
5
0
ntinue City Bast Info column
17
0
A
3
6
A
0)
9
0
Plan for future expansion at City Hall (employee break area).
15
5
0
3
8
0
0 I
6
0
Improve P.R. with homebuilders (day dialogue).
12
5
A
3
0
0
0 I
3
0)
—Establish a 'Business after hours' open house.
11
0
8
3
0
0
0 I
3
0
Portraits of Mayors hung in City Hall.
9
0
A
3
2
5
-5 I
8
1 l
Summer Job program for teens
5
0
0
3
0
2
0 I
3
0 1
Increase level of services as assessed valuation increase.
3
0
0
3
0
0
0 I
1
0
Bring branch office of County to City.
0
0
0
0
0
0
0 I
0
0
Monthly city business radio show.
-25
0
0
0
0
0
-25 I
0
5 I
Televise Council Meetings on cable TV.
-25
0
0
0
0
0
-25 I
0
5
8 ECONOMIC DEVELOPMENT/HOUSING/REDEVELOPMENT
I
I
I
I
I
I
Research impact of relocation of Post Office.
55
30
8
12
2
3
0 I
16
0 I
Encourage Job Creation or a�pansion
54
3S
12
3
2
2
0 I
Ta
0 I
Pursue extended area telephone service,.
47
20
15
6
8
2
-S I
16
1 I
Recruitment and Retention-Retail/Commercial
47
25
12
9
0
1
0 I
12
0 I
Update promotional materials.
45
15
16
9
A
1
0 )
13
0 I
Research using professional help marketing industrial land.
31
5
8
IS
2
1
0 I
10
0 I
Establish Intermediate care facility for elderly.
30
15
B
3
2
2
0 I
9
0 I
Target Marketing activity
29
15
B
3
2
0
0 I
7
0
Actively market City industrial lots.
27
10
8
9
A
1
-S I
10
1 )
Conduct Annual Banquet.
19
10
0
0
B
1
0 I
7
0
Higher quality •laderly housing downtown.
15
10
A
0
2
0
O I
a
0
Research/analyte TIF use after legfstation Action.
16
0
12
0
2
2
O I
6
0
st/Visit at least 10 industrial prospects.
15
10
A
0
0
1
0 I
A
0)
•repare map of industrial park sites (identify current businesse 13
0
0
3
6
a
0 I
9
0 )
Compare City Econ Dov Strat with other Communities
9
0
0
5
2
1
0 I
A
0
Study Hook-up fees for Industry.
2
0
0
0
2
0
0 I
1
O
0
4NT MEETING IDEAS FOR COMMUNITY IMPROVEMENT LISTING AND PRIORITIZATION.
Conduct business retention survey.
0
0 0
0 0
0 0
Levy for HRA activities.
0
0 0
0 0
0 0
Continue Star City Program.
-7
0 0
3 0
0 -10
Install sign identifying industrial park.
-10
0 0
0 0
0 -10
Analyze need for community video.
-32
0 0
0 2
1 -35
2
0
0 0
0 0
0 0
C . CAPITAL IMPROVEMENTS/EQUIPMENT PURCHASES
Develop sidewalk grid and prepare schedule for phasing construct 74
70
0
0
a
0 0
Install signal at 75/39/118 intersection.
SO
20
20
3
2
5 0
Establish City Assessment policy.
39
10
A
18
6
1 0
Freeway Access - 118/Orchard Rd.
38
S
16
6
2
9 0
City Entrance Signs.
26
IS
0
9
0
2 0
Tree planting and stump removal program 'egressive'
23
10
4
3
6
0 0
Improvements to Hwy 75 to Prairie Road/River st.
22
0
0
12
8
2 0
Study trail systea - Monticello integration with MNDOT system.
IB
1S
0
3
0
0 0
Develop Lauring lane/Tth st.
17
0
12
0
a
1 0
Study use of info site, consider developing alternative site.
10
0
A
3
0
3 0
Side walk - Brdwy to Mall.
9
10
8
3
2
1 -15
Develop pedestrian crossing of 1-94
i
0
0
3
A
0 0
City Hall Expansion
7
0
32
6
10
1 0
-ran for purchase of Fire Truck - Pumper
3
0
4
0
4
0 -5
avelop sanitary sewer crossing at Minnesota Street.
22
0
0
12
8
2 0
Connect Tth street - Minnesota to Elm and Washington to C.R.
118 45
20
15
3
2
5 0
Develop frontage rd. south of FMay linking Hwy. 25 with C.R.
39. a6
20
16
3
2
5 0
Study sewer and water treatment capacity.
-35
0
0
0
0
0 -35
D. PUBLIC FACILITIES/PUBLIC SAFETY
Improve enforcement of traffic laws.
51
30
16
12
2
1 0
Information regarding proper disposal of variety of refuse
56
30
16
6
2
0 0
Conduct fall Junk amnasty day.
53
10
12
12
18
1 0
Replace one day of two day pick-up with grass clipping pick-up.
45
15
32
9
a
0 -15
Initiate recycling program for businesses.
45
IS
B
12
a
5 0
Require truck traffic to use Highway 25 from bridge to freeway.
23
15
12
0
0
1 -5
Public Awareness Pgm of Pblc Safety services.
22
5
B
6
2
1 0
Purchase Spacial Event Banners - Highway 25/Broadway.
20
0
8
3
6
3 0
Establish Joint Effort with School district - Civic Center/Arena
14
30
A
3
0
2 -25
more leaf Pick-up Days
12
0
8
0
4
0 0
Establish bike safety program.
A
0
0
3
2
a -5
Develop Out -door Municipal Pool
-23
5
4
5
2
0 -40
Contract for 24 hour police protection
-23
0
0
0
2
0 -25
15. LAND USE PLANNINO/CIVIL DEFENSE/CODE ENFORCEMENT
ITo plan for industrial land dvlpmnt- Design standards/neighbor 65 30 20 9 4 10
Establish land -use plan for OAA 0-5 yrs. 45 35 A 3 0 4 0
Compare property Market values with other communities. 45 0 24 Is A 2 0
Establish plan for reg. location/operation of adult book stores. 41 20 0 3 12 3 -5
0 0�
0 0�
1 2�
0 2�
2 71
0 0�
16
16
13
17
8
7
10
6
5
7
3
16
3
10
15
15
0
16
13
19
16
17
7
7
9
10
6
5
0
1
INT MEETING IDEAS FOR COMMUNITY IMPROVEMENT LISTING AND PRIORITIZATION.
Study Housing Mix/Impact of MF Mousing
36
10
16
6
A
0
0
Update zoning ordinance
34
15
12
6
0
1
0
Improve civil defense public awareness.
25
5
8
9
2
1
0
Require splits of unplatted land to include platting
requirement IB
10
8
0
0
0
0
Nuclear Accident Preparedness.
17
5
8
0
a
0
0
Study single famility housing mix.
17
0
8
6
2
1
0
Regulate low income housing units.
14
0
0
9
8
2
-5
Expand weed control efforts
9
10
a
0
0
0
-S
Comanicate park needs to developers better.
5
0
0
3
2
0
0
City Involvement in improving Balboul est
3
0
0
0
2
1
0
Develop City easement map.
-18
0
0
3
2
2
-25
Annexation of land across river.
-19
0
A
3
2
2
-30
Inventory and monitor conditional use permit operations -25
0
0
0
0
0
•25
G. PARKS AND RECREATION
Bike trails through -out City. is Mid schl/RR RDW
75
10
20
12
2
1
0
Do not accept substandard park land - by ordinance.
18
20
20
5
0
2
0
Establish Park Board Commission.
40
15
a
5
12
3
0
Develop park plan.
30
10
8
9
2
1
0
Continue elm tree replancoment program.
29
5
16
3
2
3
0
Develop a large central park.
21
15
A
0
A
1
0
"+ghway 25 beautification project.
21
15
A
0
2
0
0
orify river parks and expand use of river.
21
10
0
0
B
3
0
Accept money in lieu of land for park development.
19
5
a
5
0
0
0
Ball field expansion (lights).
14
S
A
3
2
0
0
Park benches in areas outside of down -town.
11
0
0
6
2
3
0
West bridge restrooms.
11
0
A
3
A
0
0
Park shelter W.Basketball and Lights.
9
0
A
3
2
0
0
Develop basketball courts.
9
0
0
6
2
1
0
Develop sliding hill ( longer and gentler).
B
0
0
6
0
2
0
Develop bike trail along River Street.
7
0
0
3
A
0
0
Develop horse shoe pits.
5
0
A
0
0
1
0
Skating rink for general public.
3
0
0
3
0
0
0
Develop sand volleyball courts
1
0
0
0
0
1
0
User fee for park facilities.
0
0
0
0
0
0
0
Extend streotscape.
-11
0
0
3
0
1
-15
Develop light tennis courts.
-20
0
0
0
0
0
-20
Advertise overnight R.Y. at W. Bridge park.
0
0
0
00
-25
City to help support indoor Ice arena.
C SS
0
0
0
0
0
-55
10
9
8
a
5
6
9
3
2
2
A
5
0
19
13
IS
9
10
1
S
9
S
6
A
1
1
3
2
1
1
0
2
0
0
0
0
C
CITY OF MOWICELLO
Monthly Ilullding Department Report
Month of My , 19 90
PENIIITS MID USES
PERMITS ISSUED Last This Servo Month Last Year "This Year
Month April Month Mey Leat Year To at. To Oat.
RESIDENTIAL
Num 21 21 13 13 38 47
Valuation 5 162,300.00 5 199,400.00 $290,200.00 51,138,300.00 5 540,700.00
Yoeo 1,436.73 1,725.48 2,199.11 8,488.11 4,600.71
6urchergee 77.50 1u7.45 144.IU Sob. IS 203.4u
COMMERCIAL
Number 5 2 1 9 9
valuation 2,433,000.00 5,000.00 207,000.00 1,369,400.00 2,445,000.00
Y.o9 12,704.69 50.00 1,673.10 B.
459.50 12,046.19
Surcharges 1,216.25 2.50 103.50 684.20 1,222.00
INDUSTRIAL
Number 1 3
VRl.atlon 7,500.00 98,600.00
Peas 94.50 1,091.31
Surcharge. 3.75 49.30
PLO DING
Number 4 4 5 1G 11
Yoeo 127.00 85.00 110.00 507.00 281.00
Surchargoo 2.00 2.00 2.50 8.00 5.50
OTIIERS
Number4 1 1 4 5
valuetlon 95,000.00 D. .00 .00 95,000.00
Pees 1.080.80 10.00 10.00 40.00 1,090.80
OurcherUae 48.50 .50 .50 2.00 49.00
TOTAL NO. PERMITS 35 20 20 67 75
(TOTAL VALUATION 2.697,800.00 224,400.00 497,200.00 2,507,700.00 3,179,300.00
TOTAL YY...G 15,443.72 1,870.46 3,993.21 17,494.61 19,910.01
TOTAL ...CHARGE. 1.340.40 112.45 250.60 1,260.35 1.5e9.20
CURRENT MONTH
' YI'Le ' Number[ to Ifeln
PI:RMIT HATl1RK H -b r PERMIT GURCIIARGE Valuation This yea] Lee 1. year
Single Yam11y 3 5 1,374.48 $ 9 2. 45 5 184,900.00 7 IO
",1. 0 0
Multi-Iemlly 0 1
Co.m,eleiel 10
Indwttlal 1 0
Roe. Gale Uee 2 2
OlOns 0 0
Public I1uIIdlnua 0 0
ALTCHATION OR IMPAIR
Dv.I11nVs 5 276.00 12.50 27,000.00 30 22
Co- 1.1 2 50.00 2.50 5,000.00 6 9
Indus l[Inl 2 0
PLUMOIND
All Types 4 05.00 2.00 11 16
ACCESSORY OTRUCTUREO
D�1-1.9 Pool. 1 0
Ue uk. 5 75.00 2.50 7,500.00 B ]
TY311'ORARY PIMMIT 0 0
DEMOLITION 1 10.00 .50 .00 3 4
TOTALO 70 1,870.40 112.45 224,400.00 75 67
1
J
C.�
PERMIT I
NUMBER DESCRIPTION
90-1105 Ho1u• ahlnplo repl......t
90-1106 Into rlor Re modal
90-1407 Deck
90-1100 Roof rov.rad open porch
90-14 B9 rouse e'dl tion
9D-1490 Ho"a and garage
90-1491 Interior remodel
90-1191 tlmus• and g.rega
90-1491 Hou.. end garage
90-1194 Interlor perch finish
90-119! Deck
90-1196 Deck
90-1497 Demolish house
90-1.90 Enclose deck
go- 1.99Deck
9 0- 1500
Dock
PLAN REVIEW
90-1:90 Hous• end Iarapo
90-1491 xou.• •nd garage
90-1491 Ilouaa end p•rage
INDIVIDUAL PERMIT ACTIVITY REPORT
Month of Mev 19 90
TYPE NAME/LOCATION
AD Georgia Gould/207 Gat Rlvar 8t.
AC Yr fight YO y. Inc./108 Cedar 8t.
AD Joe Barr/900 West River et.
AD Pat 1O N0./Z 18 East 4th Bt.
AD Michael Wish' r/519 West River 8t.
BP Lanns r. Cum tom Hoeg./107 East 4th 8t.
AC Robert Enos/141 Gst Broadway
9P 0tH Bu ildl ro/2721 Red Oak Ono
8P Value Plum Home./219 Crocus lane
AD Dick Topol/721 Get River St.
AD JamesAdams/214 Marvin Elwood Rd.
AO Will i so Rinker/2701 Red Oak lane
AD Greg Doran/501 WOOL 6th Ht.
AD Ro neld tla tyte noDaallo[/112 Misslsalppl Dr.
AD Ca thy leen Cooper/76 Rlvor Terrace Park
AD Jerry Moody/118 Keeps Circle
TOTALS
8P LaMar. Custom Iloees/407 East 4th St
SP OIJI Bull"ors/2721 Rsd Oak Lana
BP Value Plus Hmmem/219 Crocus Lane
VALUATION I PEE'
PERMIT SURC:IMGE PLUMBING SURCHARGE
9 7,400.00 4 t9.00 3 .50 5 9
7,000.00 30.00 1.30
1,500.00 15.00 .40
1,500.00 14.00 .50
21,000.00 116.00 10.50 15.00 .50
69,700.00 452.87 14.8] 21.00 .50
2,000.00 20.00 1.00
62,600.00 424.08 21.70 2].00 .10
!2,600.00 282.38 26.10 21.00 .50
1,500.00 15.00 .40
1,500.00 14.00 .50
1,!00. 00 1].00 .40
.00 10.00 .30
1,500.00 14.00 .50
1,!00.00 15.00 .30
1,500.00 15.00 .!0
4224,400.00 41,671.49 )110.43 185.00 42.00
4.4.228
..41
26.20
6111.99
TOTAL REVENUE 41,982.92
Information Item (J.O.)
Late Friday afternoon I was informed by Chuck DuFresne that The
Lincoln Companies desires that Council reconsider its requirement
that the ponding area be designated on the plat. As you recall,
Council provided approval of the final plat of the "Kirkman"
addition subject to the dedication of the ponding easement area.
The ponding area has been constructed and is designed to
accommodate the run-off from both private property (K-Mart/Mall)
and the freeway right-of-way. Development of the ponding area is
a requirement of the conditional use permit and is also a required
component of the grading plan. In addition to the assurances in
place, the City Engineer recommends that the City require platting
of the easement area in order to provide added assurance that the
land will always be available for ponding.
The development agreement between the City and The Lincoln
Companies seems to give the City the ability to require dedication
of the ponding area. In section 4.5., Platting, the agreement
states, "Such plat shall provide for the dedication of a right-of-
way for Seventh Street and for utility and drainage easements
acceptable to the City." It should be noted, however, that up
until the Council meeting when the final plat was discussed, the
City Engineer had never mentioned the need to dedicate the ponding
area; therefore, the development agreement was written prior to the
developer's knowledge that the ponding easement area would be a
plat requirement.
The Lincoln Companies objects to this requirement as "it would
severely jeopardize and possibly eliminate our ability to seek
reimbursement from the Minnesota Department of Transportation."
The Lincoln Companies is concerned that the State of Minnesota may
not reimburse The Lincoln Companies for its cost associated with
controlling freeway run-off if said run-off is directed to a
ponding easement controlled by a municipality. On the other hand,
the City Engineer asserts that "the designation of the ponding area
on the plat would enhance The Lincoln Companies' position with
MN/DOT where it can be shown that a ponding area was designated on
their property to handle their run-off as well as that of MN/DOT.
This would indicate a cost of land for this purpose in addition to
the construction cost of the ponding area."
In addition, The Lincoln Companies notes that the "City of
Monticello's concern for maintaining this area is minimized by the
many agreements, plans, permits, and most importantly by the fact
that it has already been constructed. "
The Lincoln Companies will be addressing this issue at the
complaints section of the meeting. Council may be limited in its
ability to table this item, as the street construction is scheduled
to start prior to the next Council mooting.
ALTERNATIVES
1. Motion to withdraw requirement that the ponding area be
designated as part of the final plat of the Kirkman
addition.
Motion to deny request to withdraw requirement that the
ponding be designated as part of the final plat of the
Kirkman addition.
RECOMMENDATION
City staff ratification of the City Engineer's recommendation is
pending further discussion with Rick and the City Attorney.
Staff will be meeting regarding this matter and will prepare a
recommendation for verbal presentation at the meeting.
According to the City Attorney, the presence of the easement will
not necessarily improve the ability of the City to remedy any
future violation of the drainage plan for the site. It is his
opinion that the remedy that the City would utilize in the event
the pond is filled would be the same with or without the pond
easement.
c.
OFT
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OAMS)k =11.
June 6, 1990 2021 East Hennepin Avenue
Mlnneapolls. WIN 55413
Mr. Jeff O'Neill 612.331-e6eo
Assistant City Administrator
331-380e Administrator Engtnecn
City of Monticello suave Plann-R
250 East Broadway
Monticello, MN 55362
Re: Kirkman Addition Plat
Dear Jeff:
1 am writing in response to a letter you received from the Lincoln Companies dated May 30, 1990
whereby they express concern as to the designation of a stormwater ponding area on their plat
(Kiric-m t Additicn; pr.f r to recordi g of it -2 p s:. Tltci: conccrn is two fold, one being that going
back to Kmart for their approval on this designation would be time consuming thereby delaying
street and utility construction because of no street dedication etc. Secondly, that any indication of
a ponding area on the plat would effect their ability to seek reimbursement from Mn/DOT for
their share of creating this ponding area.
1 believe this to the contrary. The designation of the ponding area on the plat would enhance
Lincoln Companies position with Mn/DOT, where it can be shown that a ponding area was
designated on their property to handle their runoff as well as that of Mn/DOT. This would indicate
a cost of land for this purpose in addition to the construction cost of the ponding area.
I believe it in the best interest of the City to show and dedicate this land area for stormwater
ponding on the plat.
Another method would be the recording of a separate easement for stormwater ponding purposes
over the described land being dedicated to the City. This would be done at the same time or
shortly after the plat is recorded. To me this may seem like an after thought and purposely
obtained so as to strengthen Lincoln Properties position with MnDOT.
In conchlsion, l would recommend to the City !hot the -iren desioostnd fnr stnrmwater ponding in
the Kirkman Addition be shown on the plat prior to recording.
If you have any questions, please do give me a call.
Yours very truly,
ORR-SCHELEN•MAYERON
& ASSOCIATES, INC.
ohn P. Badalich, P.E.
City Engineer
JPB/cmw
06/90-com.jo cc: Dennis A. Houck Lincoln Companies
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250 East Broadway
Monticello, MN 55362.9245
Phone: (612) 295-2711
Metro: (612) 333-5739
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CITY OF MONTICELLO
FAX NUMBER: 295-4404
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DATE SENT: 6/1/ ?6
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The
Lincoln
Companies
Ilil_1 I:�i��unnl
May 30, 1990
Mr. Jeff O'Neill
Assistant City Administrator
City of Monticello
250 E. Broadway
Monticello, MN 55362
Re: Kirkman Addition Plat
Dear Jeff:
As a follow-up to our recent conversation regarding the above -referenced
matter, this letter outlines the difficulties with reflecting the ponding
area on the plat. First of all, we would have to go back to K Mart for
their approval and we can't even predict how long that will take.
Secondly, we believe that it would severely jeopardize and possibly
eliminate our ability to seek reimbursement from the Minnesota
Department of Transportation [MNDot]. As you know, we agreed that any
discussions with MNDot would only involve Lincoln and not the City of
Monticello. The cost of creating the ponding area was substantial and I
am sure you will agree that MNDot should rightfully share in the exp•.nee.
Jeff, the City of Monticello's concern for maintaining this area is
minimized by many agreements, plane, permits and, most importantly, by
the fact that it has already been constructed. In addition, the City's
Consulting Engineer is in agreement that it is not necessary to reflect
the area on the plat.
Therefore, as a result of your agreement to permit the filing of the
Kirkman Addition Plat without reflecting the ponding area, the final plat
is being forwarded to the Wright County Surveyor tomorrow for his review
and approval. Subsequent to the County's approval, we can get all the
signatures and file it of record.
Very truly yours,
Dennie A. Houck
Vice President
DAH:eko