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City Council Agenda Packet 05-13-1991AGENDA FOR THE MEETING OF THE CITY COUNCIL Monday, May 13, 1991 - 7:00 p.m. Mayor: Ken Maus Council Members: Shirley Anderson, Brad Fyle, Clint Herbst, Dan Blonigen 1. Call to order. 2. Approval of minutes of the regular meeting held April 22, 1991. - , 4 SA( 3. Citizens comments/petitions, requests, and complaints. 4. Consideration of an ordinance amendment allowing limited open sales and rummage and garage sale activity as an accessory use In the R-1 district. 5. Consideration of adopting modified concept plan for extending city utilities to the elementary school site and to the Value Plus development site. 6. Consideration of petition for sanitary sewer feasibility study --Stuart Hoglund, petitioner. 7. Consideration of pilot program for garbage pickup utilizing roll -around cart typo containers. B. Consideration of 1991 sidewalk improvement, approving plans and specifications, authorizing advertisement for bids, and ordering a public hearing; Consideration of accepting the 1991 Sidewalk Inspection Report and ordering a public hearing on its contents. 9. Consideration of appointing individuals to membership on newly established parks commission. 10. Consideration of further action regarding police commission appointments. 11. Consideration of purchase of additional pipe locator for the water department. 12. Consideration of advertisement for bids for emergency generator for the water and sower collection department. 13. Consideration of final payment to Arrigoni Brothers for the Monticello Streetscape Project. 14. Cnn0r1nrnt•1nn of firm] payment to Minnesota Valley Landscape, Inc., for work on the Monticello Streotecapo Project. City Council Agenda l May 13, 1991 Page 2 15. Consideration to adopt a resolution calling for a public hearing to modify Redevelopment Project Plan No. 1, to modify TIF District Nos. 1-1 through 1-11, and to establish TIF District No. 1-12 and the plans relating thereto. 16. Consideration to receive and accept the annual Greater Monticello Enterprise Fund (GMEF) Report. 17. Consideration to amend the Greater Monticello Enterprise Fund (GMEF) Guidelines and Economic Development Authority (EDA) Bylaws. 18. Consideration to authorize a commitment for the use of Urban Development Action Grant (UDAG) repayment funds. 19. Consideration to authorize a commitment of an annual appropriation of $200,000 for the Greater Monticello Enterprise Fund (GMEF). 20. Consideration of renting or demolition of the recently acquired house adjacent to City Hall. 21. Consideration of approval of plane and specifications for 1991 sealcoating project and authorization to advertise for bids. 22. Consideration of approving lease agreements for Food Shelf and Christian Social Services use of old fire hall. 23. Closed executive session to discuss current status of litigation. 24. Adjournment. r� MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 22, 1991 - 7:00 p.m. Members Present: Shirley Anderson, Dan Blonigen, Clint Herbst, Brad Fyle, Ken Maus Members Absent: None Approval of minutes. John Simola requested that item #10 be amended to read that he reported that nine times during the year he needed the vehicle for emergency situations or in response to citizens' request for services. Not all responses were due to emergency situations. There being no further discussion regarding the meeting minutes, a motion was made by Shirley Anderson and seconded by Brad Fyle to approve the meeting minutes with item 010 amended as requested by John Simola. Motion carried unanimously. Citizens comments/petitions, reauests, and complaints. Assistant Administrator O'Neill reported that Joe Robinson had withdrawn the petition that he had organized. No further discussion on this matter was conducted. Consideration of reauest for abatement of delinquent special assessments, Outlot A. Country Club Manor. City Administrator, Rick Wolfsteller, Informed Council that at the present time the assessments against Outlot A, including interest and penalties at $550,000, now exceed the land value. Wolfsteller noted that none of the assessment payments have been paid since the original assessment of $231,402 was levied in 1979. Wolfsteller reported that the County has assured the City that the property will be put up for tax delinquency, and this should be done sometime this year. In the interim, however, there is a proposal submitted to the City by West Prairie Partners which requests that the City abate all but $200,000 of the existing special assessment debt. In turn, West Prairie Partnership would develop 26 lots on the property, all of which would have direct driveway access to 7th Street. lender the proposal, the billboards existing along the freeway and on Country Club Manor would be allowed to exist. Pago 1 G Council Minutes - 4/22/91 Jim Metcalf was present to provide additional detail regarding the proposal by West Prairie Partners. Metcalf noted that the partnership is not interested in developing cul-de-sacs, as the houses must be located cicse to the freeway under the cul- de-sac proposal. Metcalf reported that his proposal includes a cash settlement of $200,000 as full payment for all special assessments against Outlot A. Dan Blonigen noted that the offer of $200,000 is not nearly adequate. The outlot would revert back to the City anyway, and the City could use a portion of it as a holding pond that is needed in the area. A general discussion regarding the staff's sketch plan for the development area ensued. Jim Metcalf again noted the cul-de- sac design would not be marketable, and the berm proposed to buffer the freeway from the single family housing does not benefit the property. Dan Blonigen reiterated that he would prefer that the City wait for the tax forfeiture process to acquire the land and then sell it to a developer at the market price. We are better off to wdit and do it right. Ken Maus responded by saying that it may take two years to get the property, and we're likely to have the same deal. Does it make sense then to move forward now? After discussion, it was the consensus of Council to 1) take no action on the matter; 2) the planner should review the original concept and review the proposed concepts for single family development; 3) the City should encourage the County to finalize the foreclosure and keep the heat on. It was recognized that the City needs to lobby the County to take action on this matter; 4) City staff should talk to the Farm Home funding agency to see if the plat satisfies noise pollution standards; 5) the City Attorney should determine the City's rights and power with regard to removal of the billboards at the time of building construction, and Council should review its existing ordinance which currently calls for removal of billboards at the time of development of the land on which the billboard is located. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fylo to table this matter until the research noted above is completed. Motion carried unanimously. Pago 2 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Monday, April 22, 1991 Members Present: Shirley Anderson, Dan Blonigen, Clint Herbst, Brad Fyle, Ken Maus Members Absent: None Convene special meeting for consideration of selecting planner to assist with development of industrial park/school district development plan. Assistant Administrator O'Neill reported that at the February 25 meeting of the City Council, staff requested that Council authorize staff to work with the city planner toward development of an industrial park master plan. As a result of Council discussion at the February 25 meeting, it was the consensus to table ordering the study. Council did not order the study because of the concern that the cost of the study was somewhat excessive at $19,000. It was suggested that the scope of the study could be reduced in an effort to reduce the cost. At that February 25, 1991, meeting Council did authorize an expenditure of $5,000 toward the payment of costs associated with development of a storm water management plan for the area. O'Neill reported that subsequent to the previous discussion, staff has received a revised proposal from Dahlgren, Shardlow 6 Uban reducing the original cost from $19,000 to $8,500; however, with the reduction in cost is a reduction in the scope of services. City staff also received proposals to conduct the planning activity from two other planners each at a cost significantly less than the original proposal submitted by Uban. Finally, O'Neill reported that the school district Is interested in paying a portion of the cost to conduct the study. O'Neill also reported that the Planning Commission had recommended that the City Council utilize the funds budgeted for industrial land use study. City Council then conducted two interviews. The first interview was with Kermit Crouch of Crouch Consultants in Edina. The second Interview was with Northwest Associated Consultants located in St. Louis Park. After the interviews, Ken Maus noted that both planners come highly recommended. NAC, however, may be more familiar with Monticello. Maus also noted that it may make sense at this time to try to employ another planner Lu de,elsL with this Pago I G Council Minutes - 4/22/91 Consideration of adopting a resolution designatino a minimum restricted fund balance in the qeneral fund. Rick Wolfsteller requested that Council consider designating a certain portion of our general fund balance into additional categories labeled "working capital" and "contingency." Wolfsteller noted that the state legislature has noted concerns that the amount of unreserved fund balances that cities have may have accumulated to a point where the state legislature may take action to require that cities spend unreserved funds. Some individuals may see large fund balances and assume that a city government does not need any state assistance because they have unspent funds available. There has even been discussion recently that cities with large fund balances should maybe give some of its tax revenue to the state to help correct their budget problems; and as a result, it is suggested that the City establish in its audit report that certain funds are designated for certain purposes. Wolfsteller also noted that the City's existing "surplus" of $1,000,000 is not large when one takes into account that the City needs $750,000 before the first large tax revenue check is received in the early part of July. In other words, if we do not have a surplus fund balance at the end of the year, we would have to borrow money to operate until June of each year. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to approve a resolution which designates minimum restricted general fund balances. Motion carried unanimously. SEE RESOLUTION 91-9. 6. Consideration of extondina mrobationary period/residency requirement --Rich Cline. John Simola reported that Rich Cline was transferred from the street department to the water/wastewater collection system department effective April 23, 1990. Due to the nature of his position, It was important that employees in the water/ wastewater collection system department be able to respond quickly to an emergency. In the wastewater department, the sewer water can back up quickly into basements. In the water department, emergencies can range from the inconvenience of 1) home; or. 2) contamination or loss of water supply for the whole community. Since the water/wastewater collection operator is considered to be the first responder, it is a requirement of his/her position that he/she will reside within a 10-minuto response time to city omorgencioc. Consequently. Page 3 G Council Minutes - 4/22/91 as part of the job description, both Rich Cline and the previous employee, Tony Strande, signed employee agreements which require residency within a 10-minute response time. When Rich Cline was hired, he asked for an extension from the initial six-month period to a one-year period and indicated that he would relocate within a one-year period of time. Unfortunately, Rich has not been able to relocate within the time allowed by the City. Simola went on to note that Cline has been a good employee and is continuing to learn the workings of the water/wastewater collection system. Matt Theisen, the water Superintendent, has continued to be the first responder for emergencies during this period when Rich Cline has not been able to relocate to the city. Simola informed Council that the staff recommendation is to grant an extension of three to six months to Rich Cline. It does not appear to be in the best interest of the City to modify its response requirements for this position. This condition must remain with the job description, not just the individual. Also, since the Council took such a firm stance on this same issue with Tony Strands, even though Council granted him a total extension of up to 21 months, removing this condition from the position at this time would leave the City open to litigation in the future. Matt Theisen requested that Council consider extending the response time requirement associated with the position. He went on to note that Rich Cline Is doing an excellent job. He's getting to know the system well, and an additional few minutes would not have a significant negative impact on Cline's ability to respond on a timely basis to emergencies. Clint Herbst suggested that Council should stick with the guidelines. The 10-minute response time is there for a reason. Brad Fyle concurred that at some point we have to draw the line on the response time. Dan Blonigon noted that a 10-minute response time is reasonable and that it should be a requirement of the position. Former employee, Tony Strands, criticized the staff report for Implying that he might take legal action against the City If Rich Cline's residency requirement is extended or eliminated. Shirley Anderson noted that the response time requirement should be job related and not subject to change duo to the personality or abilities or convenience of the person that takes the job. Page 4 Council Minutes - 4/22/91 After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to grant a six-month extension of the residency requirement to Rich Cline provided he actively markets and attempts to sell his home. Motion carried unanimously. 7. Consideration of bills for the month of April. Motion was made by Shirley Anderson and seconded by Brad Fyle to approve payment of bills as submitted. Motion carried unanimously. B. Other matters. Kevin Schmitz of Prestige Builders presented a letter to City Council which outlined his intent to build homes in the $100,000 to $150,000 range at Outiot I of the Meadow Oaks subdivision. Schmitz went on to review a sketch plan prepared for the site and also to provide general background on his company. Council members reviewed his plans and noted their support for his efforts. Assistant Administrator O'Neill reported that the preliminary plat outlining the detail of the development area is planned for presentation at the June 4 meeting of the Planning Commission. There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Pago 5 O-L Special Council Minutes - 4/22/91 specific project. The City could use this project as a demonstration project or proving ground for a new planner. When the project is complete, the City can evaluate the planner's performance and then determine if a long-term relationship should be established. Brad Fyle noted that he prefers the Northwest Associated Consultants' proposal, as NAC appears to have more resources that can be used to complete the planning work. He was concerned that Kermit Crouch Consultants, being a one-man operation, may not be adequate. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fyle to select Northwest Associated Consultants to complete the land use planning project at an amount not to exceed $8,450. It was the consensus of Council that appointment of the official city planner would occur at some point after this planning project is completed; and in the interim, City staff may continue to utilize the planning services of Dahlgren, Shardlow 3 Uban. Motion carried unanimously. 3. Other matters. A motion was made by Brad Fyle and seconded by Dan Blonigen to approve issuance of a gambling license to the Monticello Jaycees, Motion carried unanimously. Thorn being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Page 2 0 Council Agenda - 5/13/91 Consideration of an ordinance amendment allowinq limited open sales and rummage and garage sale activity as an accessory use in the R-1 district. (J.O.) A. REFERENCE. AND BACKGROUND: At the meeting of the Planning Commission on May 7, 1991, the Planning Commission acted to recommend approval of the attached zoning ordinance amendment based on the finding that limited open sales activity and garage sale activity should be regulated in order to properly protect the character of residential areas. Consignment sales and other large sales of a commercial nature serve to detract from the residential character of the R-1 zone and, therefore, such activities should be controlled. The proposed amendment will contribute to the ability of the City to regulate such sales; therefore, the ordinance amendment should be approved. Following is a copy of the staff report submitted to the Planning Commission prior to the public hearing conducted May 7: As you recall, in April the Planning Commission conducted a public hearing and reviewed a similar ordinance amendment which focused on establishing limited open sales as an accessory use In an R-1 zone. The purpose of the ordinance amendment was to control or limit the ability of property ownern to utilize residential property as sales lots by specifying type and quantity of items that could be wild from residential property. Any sales above and beyond what is noted by ordinance would be considered an improper use of the property and, therefore, a violation of the ordinance. Subsequent to the Planning Commission's review of this item, the now City h,:torney, Paul Woingardon, reviewed the language contained in the ordinance amendmont and requested that the City Council table the item until he was able to make some changes. Weingarden has completed his amendments to the original language. The now ordinance is similar to that which Planning Commission reviewed previously; however, there is one major addition to the ordinance which created the need for calling a now public hearing on the item. The now ordinance language also includes limited rummage and garage sales as an accessory use. It was Woingarden's view that It was necessary to define limited garage sales so as to differentiate this activity from limited open sales. Woingardon was concerned that the open sales activity could have been construed or coj"fused with garage solo activity; therefore, he created language that clearly spells out the differences between the two typos of activities. Council Agenda - 5/13/91 Due to the fact that there were changes to the ordinance that might impact individuals who regularly have garage sales, City staff elected to call for a new public. hearing. In addition, we sent letters to two residences that we knew engaged in garage sales in a manner that might not be consistent with the ordinance. The letter was mailed to Mr. and Mrs. Arnold Strehler of 1115 West Broadway and Mr. and Mrs. Bob Sommerville of 213 East River Street. (Council: Please note there were no objections to the ordinance from the individuals that were sent public hearing notices.) The language contained within the ordinance is self explanatory. It should be noted that the City has a transient merchant ordinance which regulates garage sales. It is recommended that the section of the transient merchant ordinance regulating garage sales be deleted if the zoning ordinance amendment governing garage sales is adopted. As you will note, the zoning ordinance amendment is equally restrictive as the transient merchant ordinance in allowing three garage sales per year; however, the zoning ordinance amendment governing garage sales is better because it explicity outlines the hours that garage sales can be conducted and because it notes that no items shall be placed on the right-of-way and identifies sign requirements associated with garage sales. ALTERNATIVE ACTIONS: Motion to rcco=cnd approval nf the adoption of an ordinance establishing limited open sales and rummage and garage sales as accessory uses in an R-1 zone. Motion is based on the finding that limited open sales activity and garage sale activity should be regulated in order to properly protect the character of residential areas. Consignment sales and other largo sales of a commercial nature serve to detract from the residential character of the R-1 zone and, therefore, such activities should be controlled. The proposed amendment will contribute to the ability of the City to regulate such sales; therefore, the ordinance amendment should be approved. Motion to deny adoption of the proposed amendment to the zoning ordinance. If the Planning Commission does not agree with the finding above, then this alternative should be selected. Council Agenda - 5/13/91 C. STAFF RECOMMENDATION: Staff recommends that the Planning Commission select alternative #1. There are many homes in residential zones along highly traveled routes. This ordinance would eliminate the temptation of using these residential properties as open sales lots. In addition, it would eliminate the ability of residential property owners to use property as a consignment sales store under the guise of being a garage sale. The ordinance would serve to protect the residential value of adjoining properties and will also eliminate the possibility of traffic hazards created by use of residential property along heavily traveled roads for commercial purposes when such properties are not designed to handle parking or other public access in a safe fashion. D. SUPPORTING DATA: Copy of the proposed ordinance amendment; Copy of the pertinent section of the transient merchant ordinance. ( PkbPosEt� zONlQG oRl.,j, . AmONZJ me �j-T-- ORDINANCE AMENDMENT NO. THE CITY COUNCIL OF MONTICELLO, MINNESOTA, DOES HEREBY ORDAIN THAT SECTION 6-3 OF THE MONTICELLO ZONING ORDINANCE BE AMENDED BY ADDING THE FOLLOWING: PROPOSED LIMITED OPEN SALES/RUMMAGE AND GARAGE SALE ORDINANCE 6-3: PERMITTED ACCESSORY USES (H) Limited Rummaqe/Garage Sales. Allowing sales on a limited basis of items accessory to private residential use of land including, but not limited to, household goods and supplies, appliances, clothing, and lawn and garden tools, non -motorized equipment and supplies. Accessory use of property for rummage/garage sales shall conform to the following requirements: 1. Rummage/garage sales shall not be conducted on more than three separate occasions per calendar year. Each rummage/garage sale shall be limited to four consecutive days. All such sales shall be conducted between the hours of 8:00 a.m. and 9:00 P.M. 2. Sale items shall not be placed on or in any public right-of-way. 3. Two nlgnn not exceedinq two square feet each in area advertising the rummage/garage sales are allowed on the sale promises without a permit. All such signs shall be removed immediately upon conclusion of the sale. if a rummago/garego sale sign remains on the premises, the sale shall be deemed to be open. (I) Limited Open Sales. Allowing sales on a limited basis of motor vehicles, boats, motorized equipment, and recreational vehicles. Accessory use of property for limited open sales shall conform to the following requirements: 1. No more than a total of throe items per site may be advertised for sale per year. 2. No more than two Items can be displayed for sale at any one time on any property. r 3. Individual Items may not be displayed In excess of G 30 days In the aggregate for all items displayed. 0 Ordinance Amendment No. Page 2 4. Items sold are limited to articles owned by individuals that make their primary residence at the limited open sales site. 5. Sale items may not be placed on a public right-of- way. 6. One sign not exceeding two square feet in area advertising the sale item is allowed without a permit. Such sign must be placed within or attached to the sale item and shall not be freestanding. Adopted this day of , 1991. Mayor City Administrator P 0 EXISTING ORb- M►4N s IeNT Meec w. 3-10-3: EXEMPTIONS: This chapter does not apply to the following: (A) Vendors of milk, groceries, bakery products, or other perishable commodities; or vendors of soft water service or laundry and dry cleaning pickup and delivery who make an uninvited call upon the occupant of a resident as a preliminary step to the establishment of a regular route service for the sale and delivery of such commodities or the providing of such services to regular customers; or for the sale of goods, merchandise, or services to business, commercial, or industrial users at their place of business. (B) Sidewalk sales authorized by the City Council. (C) Garage sales or rummage sales when conducted in or by a non -profit - institution or when conducted upon the premises of an owner of the articles being offered for sale provided that such sales do not last longer than 72 hours and provided that no more than three (3) j sales be conducted at any given location within one year. I (D) Any bona fide auction sale by a city resident. (E) Any sale under court order. (F) The sale of regularly published newspapers. (G) The sale of goods or merchandise on behalf of bona fide charitable, religious, civic, education, or political organization subject to provisions of 3-10-2(C) and 3-10-5. (H) Sale of farm or garden fruits and vegetables from July 15 through October 15 subject to the provisions of 3-10-2(C) and the daily permit fees established by Council. (8/13/90, 1194) 3-10-4: APPLICATION: Applicants for a permit under this ordinance shall file with the City Clerk a sworn application in writing on a form to be furnished by the City Clerk. The application shall give the following information: (A) Name and physical description of applicant; (B) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address from which proposed sales will be made; (C) A brief description of the nature of the business and the goods to be sold; MONTICELLO CITY ORDINANCE TITLE III/Chet 10/Page 3 0 pRb ppsE� oRD . ORDINANCE AMENDMENT NO. THE CITY COUNCIL OF MONTICELLO, MINNESOTA, DOES HEREBY ORDAIN THAT TITLE 3, CHAPTER 10, SECTION 3 (C), OF THE CITY ORDINANCE BE AMENDED TO READ AS FOLLOWS: 3-10-3: EXEMPTIONS: This chapter does not apply to the following: (C) Limited open sales and limited rummage/garage sales. (See Permitted Accessory Sales, Chapter 6, Section 3, of the Zoning Ordinance for regulations governing open sales and rummage/garage sales.) Adopted this day of , 1991. City Administrator 0 Mayor P v Council Agenda - 5/13/91 5. Consideration of adopting modified concept plan for extending city utilities to the elementary school site and to the Value Plus development site. (J.0.) REFERENCE AND BACKGROUND: As you recall, on April 8, 1991, Council acted to approve a concept plan for extending sewer and water to the elementary school site. The concept plan approved did not include the modified plan for extending or financing utilities to the Value Plus development site. Council tabled approval of a modified plan for extending utilities beyond the school to the Value Plus site pending development of existing residential areas served by sewer and water or pending payment of a significant portion of delinquent taxes and assessments owed to the City of Monticello. Now that Farm Credit Services has paid almost $500,000 in delinquent taxes and assessments, Council is asked to again consider a plan for extending utilities to the Value Plus development site. Following is a repeat of the "modified" plan for extending sewer and water to the Value Plus site. This plan is nearly Identical to the "modified" plan presented at the meeting April 8, 1991. Council is asked to review the latest update to the plan and consider ratification. If ratified, this plan provides City staff with a basis for further negotiation with the school and Value Plus developers and provides a basic outline ul Lha scope of the feasibility Study. UTILITY PLAN SANITARY SEWER A sewer line utilizing a combination of gravity service and force main would be extended down Fallon the full length of the school property and to the Value Plus site at a total cost of $139,000. According to the proposed plan, the cost to install this improvement will be paid by the school district and Value Plus developers. The exact distribution of this expense to the two benefiting properties Is not known at this timo. The portion that each property owner will pay may depend on the final location of the elementary school. It is proposed under this plan that this cost be paid at the time the project is completed. Council Agenda - 5/13/91 It is not proposed that the expense associated with the Value Plus site be financed via the special assessment process because the cost of the improvement may be too large relative to the value of the small parcel of land being improved with phase I. Furthermore, City financing of Value Plus lateral connection via the special assessment process would set a precedent that would encourage other landowners not directly adjacent to city services to request "leap frog" extension of utilities. Under this plan, the "leap frog" is allowed, but Value Plus pays for it and assumes all risk. 2. An area assessment will be established which will allow the capture of a portion of the funds necessary to install the trunk sewer line through the Klein property. The school district will pay their portion of the area assessment associated with the 40-acre elementary school development area. The estimated area assessment for the elementary school site is $50,000. An additional area assessment will be charged to the school district at the time the interior 40 acres of the school property is developed. 3. Value Plus would pay an area assessment in the form of additional trunk sewer hookup charge. This charge would amount to $400 to $500 and would be paid at the time of individual home construction. Revenue generated from this hookup charge would be used to assist in the future financing of a trunk line to be extended through the Klein property. WATER MAIN The water main would need to be extended from Dundee along Fallon Avenue throughout the full length of the school property to a position whero it could serve the Value Plus development site. This portion of the project would be a special assessment paid entirely by the school district. The total cost of this improvement is ostimatod at $62,000. City staff is investigating a method for charging a portion of this cost to future users of this water main. At such timo that the Klein property utilizes this water main, they could be charged for its use with the revenue, then reimbursed to tho school dlRtrfct. ROADWAYS 1. A roadway featuring a 40-foot wide surface constructed with a rural design without curb and gutter will bo Installed along the southern boundary of the property. Council Agenda - 5/13/91 The cost to construct this roadway is estimated to be E224,000• This project will be conducted as a public improvement with 50% of the cost assessed to the school and 50% to the Value Plus property. It may turn out that the Value Plus development is not feasible under this assessment scheme if the roadway is installed immediately. It may make more sense to delay installation of the roadway until the Value Plus development has progressed to the point where revenue from the site can sustain the assessment associated with the roadway. It is possible that the developer could pay a fee of approximately $400/home at the time of closing. Revenue could then accumulate over time and be used to assist in financing the Value Plus share of roadway expense. *NOTE: Excluding grading other than subgrade prep. Excluding any storm sewer, ponds, culverts, or ditching necessary for drainage. The school district will develop a driveway that will extend from Chelsea in a southerly direction to the middle school site (see map). According to Shelly Johnson, he has an agreement with Farm Credit that they will pay 50% of the cost of the roadway. It is staff's understanding that the City will accept this road as a dedicated right-of-way if at some point in time it becomes a through street and is not used primarily for school related access. ZONING 1. The Value Plus development site would be allowed to be rezoned from agricultural to residential. 2. The school district obtains City approval to rezone school district property from agricultural to R-2 and obtains conditional use permit allowing operation of school related land uses. 3. The school district participates in the financing of a portion of the industrial/school land use study authorized by City Council at a previous meeting. B. ALTERNATIVE. ACTIONS: 1. Notion to adopt plan for development of utilities to the school district and Value Plus development site. Council Agenda - 5/13/91 Following are some positive features of the plan: 1. The plan provides for a method of providing sewer service to the school district using a lateral connection, while at the same time uses the area assessment to generate revenue needed to properly extend the trunk line beyond the school site at some point in the future. 2. All costs associated with the public improvements are paid by the benefiting property owners. There is little direct financial risk to the City associated with the plan. 3. The school district can possibly benefit from the City acquisition of future revenue associated with the future uee of the water main, which will be originally financed entirely by the school district. 4. The plan provides for extension of utilities to the Value Plus development site at no financial risk to the City and at the same time provides a mechanism for generating revenue to pay the Value Plus development site's portion of the cost to extend trunk sewer and water at a later date. 5. Financing of the roadway remains a question. Staff needs to meet with the school and Value Plus developers to determine how long road construction can be delayed and determine d wuLhud for flnancing the roadway that would minimize risk to the City. Under this alternative, Council will be taking the Position that the City will work with the school and Value Plus dovolopors in a cooperative manner toward execution of a public improvement project necessary to develop the area. However, the City wishes to limit the financial risk associated with the special assessment process by requiring that all assessments for Improvements not used directly by buildable lots be paid up front by the developer. 2. Motion to modify or reject all or a combination of concepts outlined in the plan. It is expected that Council may wish to modify one or more features of the plan proposed. 7 Council Agenda - 5/13/91 Council could take the position that services should not be extended to the Value Plus site at all until existing residential areas are fully developed. On the other hand, if Value Plus developers are willing to pay the full cost of the lateral sewer extension improvements with minimal. financial risk to the City, it may be unreasonable to deny extension of city services. Furthermore, Farm Credit's payment of delinquent taxes and assessments is somewhat predicated on the City working cooperatively with the Value Plus developers. C. STAFF RECOMMENDATION: Staff recommends alternative tl. D. SUPPORTING DATA: Copy of plan summary; Copy of area map. a II. PRELIMINARY PLAN FOR DEVELOPMENT OF ROADWAYS AND EXTENSION OF SEWER AND WATER SERVICE ELEMENTARY SCHOOL SITE - EXTENSION OF UTILITIES TO VALUE PLUS DEVELOPMENT SITE IMPROVEMENTS - Sewer and water extensions located along Fallon Avenue. All work done as a public improvement project except private drive and road grading. This plan approved In concept and becomes basis of future feasibility study. SOURCE OF FUNDS 1. 2. 3. TOTAL SCHOOL VALUE [IMPROVEMENT COST DISTRICT PLUS TOTAL A. Sewer - Dundas to NW corner of Value Plus development site. B. Trunk Trunk sewer area assessment Sewer - $1,250/ACRE - 40 acre school site. C. Water - Dundas to NW corner of Value Plus development Site. D. Roadway - Across southern boundary of 120 Acre School district properly. Road Grading - (performed by school contractor) E. Private - Cholsoa to school Site. Drive $139,000 7 7 S139.000 $186.000 $50,000 $136.000 $186.000 S62,DD0 S62.000 $O $62,000 7 $224,000 $112.000 S112,000 $224,000 7 7 so 7 not Included F. Storm - Roadway, parking area, and School SAO not known Sewer dialn:go. ESTIMATED TOTAL $611,000 $224.0001 $248.000 s611,000 FURTHER DETAIL 3.A - Value Plus pays full cost or provides financial guarantoo. 3,a - Value Plus pays area assossmonl via adclod hookup 60wor trunk chargo, s400.66DO pot hOmO. 23 - Term lot payment of area assessment 19 nogollablo, $50.000 InCludos 40-aC16 010M. School site only, - Interior 40 acres assessed at Ilmo of development. 2.0 Future water access revenue passed through to school district. 3.0 Financial guarantee IISSOCI018d with Value Plus assessment is nocoseafy. F. - Design and cost of storm sOwor not known at this time. 0 J_...rl� ♦♦ aoq w ME SE �'—Q1"V~, rr:� ,; ;{ < 9 ♦� ♦ M - 4',h Vie{ '{A} '� ^*ri/P.54iF � Oif� .: N, `�♦. y 2 O s el�(1 f i1 RD. ,r 2 ;� LATERAL EXTENSIOFP 14 -♦' GRAVITY SYSTEM / A" 0 m I KLEIN FARM `'WATERMAIN/ 1 ITE 11, S ".462 000y =FORCE MAI'I E ASSE MEI F UR° AR A//3oop; _ . SSE MEN I _ 000 Wl"-f4 000. 14, L[FT STATIONROADWAY $2 6,000 ry II I PROF#OSED RESIDENTIAL II� �i3ZeoG --1 �ALUEPLUS HO 4ES }f�III /•�4 / 'p—n P,%)n� R aayo00 I REZONED TO RESIDENTIAL OM AGRICULTURAL III $ IF F4RM CREDIT DEBT IS AID JI I 0 Council Agenda - 5/13/91 6. Consideration of petition for sanitary sewer feasibility study --Stuart Hoglund, petitioner. (J.O.) A. REFERENCE AND BACKGROUND: Stuart Hoglund is the owner of a large section of land located in the township generally located south of Interstate Highway 94 and west of Marvin Road. This property is located in the urban service area, which qualifies it for annexation under the joint agreement between the City and Township. Please see the attached map for location detail. In order to market his property, Stuart Hoglund needs to be able to tell a potential buyer what it would cost to extend sewer and water service to his property. As evidence of his desire to obtain this information, Stuart Hoglund has indicated that he is willing to pay the estimated cost of $2,900 to prepare the information necessary to make basic financial plans regarding development of the property. Under the plan for financing this study, if the feasibility report is ultimately used to design a construction project, the $2,900 to do the study would be deducted from the engineering fee for design of the project. This fee would then be incorporated into the overall project cost and then assessed back to the parties that benefit from the project. ALTERNATIVE ACTIONS: Motion to accept petition and order City Engineer to conduct a feasibility report for sewer and water service to the Stuart Hoglund property. Under this alternative, OSM would to study the cost to extend sewer and water from its present position west of Kmart at Minnesota Street to the proposed location of a lift station located somewhere between Wendy's and Olson Electric. The information contained in the study would allow Hoglund and the City to prepare plans for financing extension of utilities to the Hoglund property. Under this alternative, there is no financial risk to the City because Stuart Hoglund proposes to pay the full cost of the study. He understands that the initial cost of the study would be reimbursed at the time the project is undertaken. Ultimately, the cost of the study would be included in the total project cost and financod via the assessment process. Council Agenda - 5/13/91 2. Motion to accept petition but deny authorization to proceed with the feasibility study. Under this alternative, Council would not move forward with the study. Since Stuart Hoglund is willing to pay the full cost of the study, this alternative does not appear to be reasonable unless there is some reason why the study should not be conducted at this time. C. STAFF RECOMMENDATION: Staff recommends that Council select alternative 91. The Stuart Hoglund property that is the subject of this study is in the township; however, it is in the urban service area and as such is eligible for annexation according to the agreement between the City and the Township. Mr. Hoglund desires to market his property, but he is unable to properly market it because information necessary to understand the full cost to develop the property is not available until a sewer and water feasibility study is conducted. Mr. Hoglund is willing to pay the full cost of the project estimated at $2,900. For the reasons above, City staff recommends that Council authorize completion of the feasibility study per the attached letter outlining the scope of services submitted by OSM, April 25, 1991. D. SUPPORTING DATA: Copy of OSM feasibility report for sewer and water service to the Stuart Hoglund property, April 25, 1991; Map showing location of Hoglund property and potential site of future sewer and water lines and lift station; Copy of petition for feasibility study submitted by Stuart Hoglund will be presented at Monday evening. meeting. 10 Orr sckwkn CISNI , Linc 2021 East Hennepin Avenue Mlnneapobs, MY 55413 612.331-8660 FAX 331-3806 Engineers surve3rors April 25, 1991 Planners Mr. Jeff O'Neill City of Monticello 250 East Broadway Monticello, MN 55362 Re: Feasibility Report for Sewer and Water Service to the Stewart Hoglund Property OSM Comm. No. 0195.91 Dear Mr. O'Neill: This letter is in response to your request for an estimate of cost to complete a feasibiRy report for the above referenced project. The scope of the project, as we discussed, is to provide sanitary sewer and watermain service to the Stewart Hoglund property generally located south of Interstate Highway No. 94 and west of Marvin Road. Utility service to a portion of this property was examined by our office during the review of the proposed Highland Heights Subdivision in 1987. However, the extent of that study was to provide sewer and water for a limited area, namely the area contained by Highland Heights. This study would encompass Sewage District No. 6 as noted in the Monticello Comprehensive Utilities Plan and would primarily serve the Stewart Hoglund property. This feasibility report, as proposed, would include cost estimates for providing sewer and water to the Hoglund property in addition to describing the utility location that would be preferred by the City of Monticello. The report would include drawings to outline the sewer and water locations. The estimated cost of the feasibility report is $2,900. If the feasibility report is ultimately used to design a construction project, this amount would be deducted from the engineering fee for design of that project. Wo aro projecting that the delivery of the report would be approximately one month from the date of authorization by the City of Monticello to proceed. fyval (ry,prWnuy fmpY,yrr Mr. Jeff O'Neill April 25, 1991 Page 2 Please give me a call if you have any questions regarding this estimate, or if there is any further information I can relate to you about the feasibility report. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Bret A. Weiss, P.E. Project Engineer /cmw 04/ a 1-cui l i.ju )4/,-- ,e John P. Badalich, P.E. City Engineer 0 Se --------- --------- A L a Council Agenda - 5/13/91 Consideration of pilot program for Garbage pickup utilizinq roll -around cart tirpe containers. (J.S.) REFERENCE AND BACKGROUND: Vasko Rubbish, Inc., of St. Cloud, Minnesota, began picking up the city's garbage with the first pickup in April. In addition to the new hauler, a major change was made in that we went from twice -a -week pickup to once -a -week pickup for those residents using bags or garbage cans. I would have to say overall the change has been positive. Vasko has been extremely cooperative and gone the extra mile to make things work smoothly. Early problems were due to route changes in that residents who were used to being picked up at 11:00 a.m. were now being picked up at 7:30 a.m. A notice was published in the paper to instruct residents to have their garbage out by 7:00 a.m., and Vasko returned to Monticello on several occasions to pick up missed garbage that was put out late. The misses are getting less and less, and residents are now used to the new time table for garbage pickup. A few residents have indicated that when they put their garbage out the night before in bags, sometimes the bags are torn open by animals during the night. We currently have no requirement for a home owner to have a garbage can. This brings us to the purpose of the pilot program. Prior to the award of the new contract to Vasko, they indicated they would be willing to do a pilot program to determine the cost of integrating a resident optional cart system into Monticello. An optional cart system would allow residents to continue to use their bags or existing garbage cans, or for a small rental fee switch to roll -around containers available in sizes from 60 gallon to 90 gallon. The cart system has proven to reduce litter, dress up a neighborhood (that uses mixes of old cans and bags), stop animal intrusion into the garbage, and finally, to control the amount of rainwater entering the garbage system. Significant amounts of rainwater can enter the garbage. Ono only has to look around at the enormous amount of garbage cans in Monticello without lids and look at our garbage tonnages going to the landfill during wet weather to see that this is a factor. This becomes extremely significant when tipping fees roach $70 to $80 per ton, which is foreseeable in just the next couple of years. For the pilot program, we needed to select an area suitable to Vasko in which they could initially study the time required for pickup using a mix of the existing can system and bags. Next we needed to obtain prices from vendors willing to rent us carts for a pilot program of up to throe months, and to rent cart DE Council Agenda - 5/13/91 tippers for the backs of the garbage trucks for the same period of time. Vasko selected the Meadows, Balboul, Anders Wilhelm, and Par West areas as the most desirable areas in which to conduct the study. It contains a good mix of housing types, a good mix of garbage cans and bags, and the times entering and leaving the area were easily measurable. After meetings between the staff and Vasko in early April, they begin keeping track of their time for garbage pickup in this area. There are 214 households in the above listed subdivisions. Next we needed to contact cart suppliers for prices for a pilot program and for rental fees for cart tippers to be installed on Vasko's garbage trucks. We needed the newer type cart which would not only be usable for tippers on the back of garbage trucks but which would be suitable for automated pickup utilizing the side arm in the future. As the cost of garbage pickup continues to rise, the automated pickup system will be the way to control costs in the future. We obtained two quotes, one from Zarn, Inc./Direct, and another from versa Cart through MacQueen Equipment of St. Paul. We assumed a three-month program utilizing 219 carts (four for spare and new construction). We assumed we would install cart dumpers on all three of Vasko's trucks and may purchase the + containers at the end of the throo-month period. Following is a tabulation of those costs. The quotes are also included for your review. PILOT PROGRAM COSTS Zarn Inc./ Versa Cart/ Direct MacQueen EQ. Cart Rent 3 Mo. 218 90-gallon units $0 $ 11635.00 Tipper Rent $0 $ 100.00 Tipper Install.(3 trucks) 10 $ 360.00 TOTAL PILOT PROGRAM COST $0 S 2,095.00 Option to purchase containers at and of program 218 X $54 oa 218 X $65 ea 1$1,774 loss 75% rent (1,226.25) $12,943.75 TOTAL COST OF PILOT $11,774.00 $15,038.75 PROGRAM INCLUDING OPTIONAL CONTAINER PURCHASE 12 Council Agenda - 5/13/91 As can be seen by the above data and the enclosed quotes, the Zarn Inc./Direct quote is very attractive. They are currently establishing a new dealership in the metropolitan area, as their current distributor, Boyum Equipment, is under reorganization totally separate from their position as a distributor for Zarn. Under the Zarn proposal, we have no costs for our pilot program. Should we decide not to purchase the carts at the end of the program, we simply wash them and Zarn will arrange for pickup. With the Versa Cart system, we have a little over $2,000 in cost for the pilot program. At the end of the program, should we decide to purchase the carts, the Zarn quote is still most attractive at a total cost of $11,774. I will attempt to have a couple of carts on hand for the meeting (60+ gallon size and a 90+ gallon size from Zarn which was the low quote). It is expected that the pilot program would be free to all residents in the previously listed subdivisions. If the time necessary to pick up the carts versus the existing bags and cans is very small, Vasko may not even ask for an Increase to go to the optional cart system as an option. If the cost is slightly more, we will determine a monthly cost per cart pickup by Vasko and will add to our existing contract. Should the program prove successful, we would then expect to offer 60-gallon or 90-gallon carts to any residents who want them as thev want them. We would purchase a truck load of carts as the requests come in. we would then rent the carts to the residents for an approximate price of $1.25 per month plus the additional cost from Vasko, which is expected to be very small, if any. This way the City would be reimbursed for the carts and build up a small fund to maintain a limited inventory for replacements and cover storage and assembly costs. It is expected that these carts will last over five years and probably ton years. The standard warranties are five years. ALTERNATIVE ACTIONS: The first alternative is to authorize City staff to operate a pilot program for garbage pickup utilizing the cart system In the above -referenced study area for a period of up to throe months utilizing the Zarn Inc. proposal at a cost of $0. At the end of the program, we would then present the Council with cost data from Vasko and recommendations as to whether or not to implement a resident optional garbage pickup system using the 90-gallon and 60-gallon carts. 13 Council Agenda - 5/13/91 2. The second alternative would be to allow staff to operate a pilot program using the Versa Cart system at an estimated cost of $2,095 for a period of up to three months. This does not appear to be practical, as it is a higher coat than Zarn initially, and the purchase of the carts would also be more expensive. 3. The third alternative would be to not conduct a pilot program at this time. C. STAFF RECOMMENDATION: It is the staff recommendation that the City of Monticello Council authorize staff to conduct a pilot program as outlined in alternative 01 using the Zarn Inc. system. D. SUPPORTING DATA: Copies of the quotes and product brochures. ` cN CF 14 i ,'.•� ZARN, INC. CorPOrala OfflC9 4 PO Box 1350, Raidavlllo. NC 27323.1350. 919-349-3323 • FAX 919-342-4101 Gaorg;a Planl • $065 Boat Rock Blvd.. Atlanta, GA 30336 • 404.349-4990 • FAX 404-349-4991 California Plant • PO Boa 779. 1014dera. CA 93638 • 209-661.1130 • FAX 209-661-1845 4ay 6, 1991 j - I Mr. John Simola Dr rector of Public Works CITY OF MONTICELLO 250 East Broadway Monticello MN 55362 • I Ilf Dear John: I ;ARN, INC. wlII provide you with 250 carts - Model 3365.65 gallon Ind Model 03300-95 gallon slte - froe for a period of three months. Also, three cart filters at no charge for three month!. I'f ydu desire to purchase the carts at the end of three months,) your cost for the 3300's Is $54.00 each; the cost for 3365'a would be $53.00 each. The price for lifters would $1,763.90 each.! Look forward to hearing from you. Bent regards, Ron Acks Regional Bal,,s Manaycr EN;IAONMENTAL SYSTEMS Gi; UP RA: �wh I i I V•IA FAX - 612-295-4404 t 4• ' � Pr 4•. dDv ZARN ROIL -A -WASTE° CARTS THAT STAND THE TEST OF TIME Front row from leh to right: 3365, 3160 Bock row from leh to right: 3265, 3200 300; 3100 Descripfion 3100 I 3140 3200 3265 Copociy 90 Gallon e0 Gallon I 90 Galion 65 Gallon Collection Method Semi' Semi-A.OrnWi, I Semt• Semi. Aur—t,c w Manual Automo4c A,U~ic Length 36' I 24' I 36' 36' width 29' 20' I 29' 29' Height I AA' 34' I A5' e0' Weight I 37 Un I 20 Lb, 36 L6, 32 Lla, WhC01, 12'Do•175'F.. a'D. -IY 1'✓e I IT Duo•1,75' fir• 5em. Pn� I Sara• Ra sc Semi- P—rnonc Lift Bar, 14 Go Flo I I 16 Go Flo- I Integral Integral Corn Sorel Coat Sorel Mdd n Mold -in I Lid latch re. rn re, re, Sp,n6cm-on, a,. ..Meer to change Cuaom oompng or labeling ;b a.a,lable on all ZARN conr6na, 3300 41 I 3365 -X- 95 Gallon I 65 Gallon Semi1S1 v FuIIyIFI I SemilSJ a Fully(F) Automanc Autornanc 3e' I 34' 30' 30' e5. I 39' 36 Lb, ISI i 33 Lb,. IS) e2 Lb, IFI 391b. III Rk- Abldad 10' Po Integral lntegrol Mold- Mold in No No 07 At ZARN, Inc., our goal has always been to make the best possible products For our customers and our environment. With over 30 years experience in the plastics business, we know how to make a superior plastic product. That's why the plastic we use to make our carts are high strength, high molecular weight materials not available -with other can molding processes. The Blow Molding Advantage ZARN Roll -A -Waste carts are manufactured to be both lightweight and extremely durable. This is achieved through a blow molding process in which fully melted and well homogenized plastic is'blown' into a mold to form the body of the con. This process allows the plastic molecules to work in a stress - bee environment. The material maintains long intertwined molecular chains result ng in superior container strength and durability. And because the material remains intertwined instead of 'stuck" together or extruded under high pressure, material cross linking For container strength is not required. This makes all ZARN cam completely recyclable. Features: All ZARN Roll-A-Woste carts are made from HLMI High Density Polyeth ene. All axles are so id steel zinc coated and grooved mounted. All carts have replaceable wear pods on tho bottom to guard against daily wear and tear. All carts come with 5 and 10 year warranties. All carts may be ordered with 100% recycled block lids. One piece hinged lid and push handle Far convenience and security. 3100 Series The Roll -A -Waste 3100 series is designed for semi-outomated refuse and recycling collection systems. Available in both 40 and 90 gallon capacities, these carts feature domed lids, for overpacking, which are securely attached to the body with modular hinges. Lid latches keep carts securely fastened to protect against wind, insects and small animals. Pick up points For the Roll -A -Waste body are constructed of triple coated, high strength tubular steel, I" in diameter. The lih bars are Fastened with zinc -plated hardware, instead of imbedded into the plastic, for modular replacement. Outboard, semi -pneumatic wheels make these cons extremely stable yet easy to maneuver. 3200 Series These semi-outomated Roll-A-W,:tato cam are available in 65 and 90 gallon capacities. the 3200 series offers product variety to make it easier to select the system which best fits your needs, A sat of lih bars are integrally molded, instead of imbedded. For added durability. They have been designed and tested to insure they will lost the useful life of the can. Inboard semi -pneumatic wheels provide an attractive appearance and provide excellent mobility. Lids, wheels and axles are interchangeable with the 65 and 90 gallon carts which keep inventory costs to a minimum. 3300 Series. The "ULTIMATE" 'this Roll -A -Waste can is referred to ai tTe'ULTIMATE' because of its performance and versatility, Available in 65 and 95 gallon capacities, these cans can be picked up with semi or Fully automated collection systems. A set of lift bars' are integrally molded, instead of imbedded, for added durability. The molded in lift bars and rounded body design make these versatile carts perfect for programs changing between semi -automated and automated collection trucks because no can replacement is necessary. Overlapping lids are designed to open 270° to allow complete dumping with fully automated systems. lid hinge pivots make lid easy to open and close. Blow molded inboard wheels give these carts excellent mobility and an attractive appearance. Lids, wheels and axles are interchangeable with the 65 and 95 gallon carts which keep inventory cosh to a minimum. 3300 series also available withrut lift bars lifter Systems ZARN, Inc. offers a complete line of refuse and recycling liner systems and replacement parts. Technical assistance is available through our national distributor network support by Factory representatives. Model D This high quality semi -automated liner quickly bolts on and off making it axtremely easy to install. It also has break-awoy linkage to protect against equipment damage. Hide -Away This high quality, semi -automated lifter allows dumping of Roll -A- rite carts and rear load commercial containers. Models RB & RS These high quality semi -automated lifters with a V/2' diameter rotary actuator provide smooth lifting for Roll -A - Waste carts. Model RB is used For trucks with hydraulic lih bars and model R5 is used as a stationory unit, such as docks and compactors, with a separate power source. All ZARN lifters are compatible with all major roll -out cans. Auto Dopter Automated arms adopt to most ZARN lifters allowing backup for Fully automated collection trucks. TARN, Inc. has coast to coast morketinB facilities. our r complete catalog of ZARN RollA-Waste' and mr cling systems. Ca for details (919) 349.3323 and 18001367.7687. MOZARN TARN, Inc. P.O. Box 1350, Reidsville, NC 27320 WASTE MANAGEMENT SOLUTIONS FORA CHANGING WOR7 � ilinwd on Reco d ----------- ---- -- Mac 65-- L JOTATION UEEN EQUIPMENT INC. ORDER MC 05860 595 Aldine Street, St. Paul, Minnesota 55104.2297 612.645-5726 • MN Wats 1.800-832.6417 To �. � A s %ia t o Dam Street )r��7- !7L�'t %/'� % Req. By U4 A-7 .S/nie�i0 City ' J', r 7 %' c -r Statp( ' %� Zip -553 q& Terms For Territory A K W" Addre« PO. No. Expected Chassis Arrival Date Phone Number I.M. YW I Ye'" I wa"C I G .. rR•wsYi44�Ow Oty. Description Unit Net &. A. l )t?ymoer s for Aolier a A4, n? or iplr w1L p %3 , Cae-, yA nI-/00 `0rer ride (/ c 1✓- // DAY for %Sa%O os' GorT fie w7,a w///%, eet lU�parab.ry / G�>v /�lrs�ree G�/Y pui.•.o�rr .ire 300•woeae/+ Ts e%I'v do�ar•y w.oH7 e—er7f I-A,er reJpoe�r b�Lri w.o../.0 h. ye /.o►+ LD Lox O►+`I rc I'urM to �tfFr /Jy.... f¢r.•'.�.vior.T. Y r Acceptotl Customs; Sailor: � G� ~•e.._ We re.eM — nam io Cn.nae w— wn1oU1 nw— TM Grr• ,n ."w .1 nm• et del •el ;—wl, norwwnY•M� IrY 40 wprn nOmn Wnn•une .M Ye• bu. I(iu .an•a or , .-0— uamuu lab owl.—, Orm " ceeewon. on -- u"', eee CUSTOMER COPY Specifications versa•kart 90.. COLOR —Standard greenar�. black in any cornhi natio n (tic body, or both the same color). Custom coleus amiable. LID AND MGE — Convex - shaped 32" x 30", keeps out ram,_• wind, snow, dogs and other atnous animals —even rats. No odor ...no flies! Lid swings up and hangs down the back of the cart, out of L the way, so residents can dump trash easy without spIling. For semi -automated systems, high— tension rubber windlatcn can be I I fastened, permitting over -packing. i HANDLE — Large -gip sI — "ded handle snaps m pLnoe a Ali y i ~ and holds securely. -- --- - CONTAINER BODY — Strong, smooth, lightweight, easy to hose ma.and retains color for.lifetime. . Rota tiana9y molded from linear lowdensity„U,Y,-stabilized potyeth)iene. Also available in cross -forked pol),ethylene for superior durability, and the correct w•a!1 thickness to meet your _ ---- requtrements. CAPACITY-VOLUSIF. & LOAD — 60- and 901,ailon capacities. Wheels and axle support load of 200+ pauds. WIIEEIS & AXLE — Easy to assemble. Axle is 314". Tbugh plastic wheels with optional seml•pneurnatle tires. 11'heel . nssembly resists nlbl: almost Impossible to bend. - RECESSED FROM FLOOR — *ML base is formed so the sides nerve as abmtinn•resat.•mt pads, leatirtg open spat on the hxtom for easy hoscng of floor underneath FOR SEMI- AXI)FULLY .- SERLILNIMBERS& LIFTINASVkE S— I.IFTIN('SYSTEMS-7hc- saitlraanbersnrep�mculcrllly serLdnmbLmarhilntiwend ��r�a Vers -Kart has features albwing ha -stamped m wfLte alto thL of conk systems frotn N4. ar L amd>'s is 1" s nti. to senu• to flcY automated without Itigh The city tv c(xllpiny nvtw city aating toch-inge containers. It's and state are ellb ),tL•dono kart 90 ready for now —and the future! Cuuainer W. A , Amerl-Ka►t co►p. 4i3 Imlusuu Rand r Gutdard, Kunsan liSu52 / (316) 7M•2:13 / i.8N)•f,Ll-2 751 FSif (316) SDe6fica1dons'-',ve09azkart-90 t You're ready for the future with ttie Versa-Kart.90!—'—:---•_-- It allows you to change from semi- to fully automated truck lifting systems without having to change con--- — --: -- - \—'— - tainers. It's one more advancement in efficiency from I ; the innovators in waste systems technology. Helping -I i-- your business become more predictable, more manageable. and more profitable.— . Saves Iabor, fuel, time. Collection will -- — - - take fewer trucks, each operating more quiddy with I I I I I less idling time. You can reduce the number of employees-- — — —I i 38' 44^ and the number of hours each spends on a route. Reduces back injuries. Lowers workere comp _ — rates. Versa-Kart's hydraulic collection method reduces,_ —�—.—' — - • -- . - . strain on the collectors' backs and 'increases sanitation Youll see employee downtime reduced and probably -•—•—•--- —• -- - can merit lower workers compensation rates. Attracts more dependable workers. By ortnitmng— — —'—;— ' back -breaking chores and improving work conditions, I I I -._- . 6o gaaom and 90, pflmu _. news feel better on the yob and feel better abima the job ... taking more pride in their work. Helps reduce employee turnover. I I I I I Inrteecrwreeidentsatisfaction. Versa - Kart usually holds a full week's trash... dumping' easy without spilling ... and. with serni-automated;-- systems, the Versa -Karl's high-tension latch allows over -packing. The snap -fit lid keeps out inin and snow as well as annals. And there's no odor ... no flies; So, !-_!_ they can park their container right next to the house, then roll it easily to the curb on collection day. Your —- workers wont have to enter their private property, or confront fenced -in dogs. . -i— Residents prefer Versa -Karts, saying they would_ _ _ never go ha-k to noisy, dented steel cans and costly � trash bags. - _ •-- .:_ Warranty: Five years. pn*rated. I Municipal managers: You%lower collection costs and help create a cleaner• healthier, more attractive city. \ Private haulers: Ifere's your immediate: marketable- _. edge over competition and a source for increased nxmthly per -resident profit. A quick return on a wise investment! ' Poly -Lift At the heart of the Versa -Kart 90 system is the hydraulic Poly -Lift, the strongest. most durable and ' rebihle. on the industry. Models available for rear or sick - loading plus a model that folds under the trek. Less time (8•10 seconds), less risk of injury, and less fatigue. ma niirrm EQUIPA1t" i`I" Call or write for further information on the Versa -Karl system ... how to intrrrduce it on 595 Aldine St your routes... and how to use it to attract Sc PA Murn. &I101 i'dy-Lift new customers. fineohone Alt& Cade E126.5•r.7:? M a warn. l euU e:2•Sa t 7 ' A Amerl-Kart Corp. cm hduauul k d I Gddud, ltansae (i70621(31M 701.2213 1 1•g(xl•573.2475I Ric: (316) �7� ..,,,k..... ......... I.., 1....1. ,.,, .., - Council Agenda - 5/13/91 B. Consideration of a resolution on the 1991 sidewalk improvement, approving plans and specificationst authorizinq advertisement for bids, and orderinq a public hearinq;, Consideration of acceptinq the 1991 Sidewalk Inspection Report and orderinq a public hearing on its contents. p .S.) REFERENCE AND BACKGROUND: New sidewalks slated for construction this year include the west side of Maple Street (from 4th Street to 6th Street), the north side of 6th Street (from Maple Street to Minnesota Street), the east side of Minnesota Street (from 6th Street to 7th Street), the north side of 7th Street (from Walnut Lo Highway 25), and the east side of Walnut Street (from 7th Street to the Monticello Library). The length of new sidewalk proposed for these areas totals 2,526 lineal feet. In preparation for this project, we placed an amount of $45,000 in the 1991 budget. Our estimated cost for contractor construction is about $33,600. The cost for work performed by City crews such as providing fill materials and miscellaneous patching and removals, as well as inspection, is $5,500, bringing the estimated total to $39,100. Adding $400 for advertising brings us to $39,500. This figure divided by the lineal footage of sidewalk on the job brings the project cost to $15.64 per lineal foot. Property owners are to be assessed 25% of this cost, or $3.91 per lineal foot. This is an average of all costa. Last year's cost assessed to property owners for a 5-foot sidewalk, including removal of the old sidewalk but not inspection costs, ranged from $3.30 to $3.94 per lineal foot. In addition to the now construction, Tom Bose, our inspector, has performed the 1991 sidewalk inspection. There Is a limited amount of repair work to be done on the on -grid sidewalks. As per our policy, the City will replace up to two panels free of charge for any property owner on the grid system. if more than two panels (normally 6 feet In length each) are needed to be replaced, the property owners share in the cost by paying 25% of all panels replaced. At this meeting, the City Council is asked only to accept the report and call for a public hearing on its contents, at which time the repairs can be ordered. We will Include as an alternate :n the major sidewalk improvement project the concrete work for replacement of th000 oidowalks on the grid fnund unsafe in the inspection report. 15 Council Agenda - 5/13/91 Lastly, we have sidewalk left over from last year off the grid which was not repaired or replaced. We will ask for quotes from local contractors for the removal of those sidewalks. We will also have our major contractor do the repair work on any sections needing replacement. On those areas off the grid, 100% of the replacements and removals would be charged to the property owners. Since it is still possible that these property owners will repair or replace their sidewalk, the actual quantity of work to be performed is questionable. The specifications for the major sidewalk improvement are not enclosed within the agenda due to length. They are available for review at City Hall. The plans for the project, however, are included for your review. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the plans and specifications for the 1991 sidewalk improvement project, authorize advertisement for bids, order a public hearing on the improvement, and accept the 1991 Sidewalk Inspection Report and order a public hearing on its contents. 4,'pp .1'1 2. The second alternative would be to approve c.he 1991 ' sidewalk improvement project, approve plans and specifications, authorize advertisement for bids, and order a public hearing, but not to Include the 1991 Annual Sidewalk Inspection Report at this time. The third alternative would be to add or delete sidewalk from the 1991 improvement project and include or not Include the annual inspection report. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director that the City Council approve the plans and specifications for the 1991 sidewalk improvement project, authorize advertisement for bids, and order a public hearing. In addition, it is recommended that the Council accept the 1991 Annual Sidewalk Inspection Report and order a public hearing on its contents, all as outlined in alternative 01. D. SUPPORTING DATA: Resolution for adoption; Copy of the plans for the 1991 sidewalk improvement project; Copy of the 1991 Annual Sidewalk Inspection Report. 16 RESOLUTION 91- RESOLUTION APPROVING PLANS AND SPECIFICATIONS, ORDERING ADVERTISEMENT FOR BIDS, AND CALLING FOR PUBLIC HEARING ON SIDEWALK IMPROVEMENT SW91-1 WHEREAS, a report has been prepared by the City of Monticello with reference to the Improvement of sidewalks along Maple Street, Minnesota Street, 6th Street, 7th Street, and Walnut Street, and this report was received by the Council on May 13, 1991. WHEREAS, plans and specifications for the improvement of sidewalks along Maple, Minnesota, 6th, 7th, and Walnut Streets has been presented to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. Such plans and specifications for the sidewalk improvement project are hereby approved. 2. The Council will consider the improvement of the various sidewalk locations in accordance with the report and the assessment of abutting property for all or a portion of the rust of. the Improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated cost of the improvement of S 3. A public hearing shall be hold on such proposed improvement on the 28th day of May, 1991, In the Council Chambers of the City Hall at 7:00 p.m., and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. 4. The City Administrator shall prepare and cause to be inserted in the official newspaper an advertisement for bids upon the mnking of such Improvement under such approved plans and specifications. The advertisement shall be published for 10 days, shall specify the work to be done, shall state that bids will be opened and will be considered by the Council at 7:00 p.m. on the 2Bth day of May, 1991, in the Council Chambers of the City Hall, Monticello, Minnesota. No bide will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's chock, bid bond, or certified check payable to the City of Monticello for 59 of the amount of such bid. Adopted this 13th day of May, 1991. Mayor City Administrator gtt�r Gp�ASN d \Np\CPjENo•� �O � KNEES A•-Gi�/...�' J• t J .,�lt: • t J`•``1.'.-•�? t .,;..: A`� -; w••�`�'~� �„lr• L1:/ 1!.�I!'l// f � '•.''tom <y / t' 8gC°p�a! 41.+/!/7/!7fig/j,N7oligop • J l t "uIrl) -•�.. 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Fut. 250 .S-Vo !co SCALE 1 ?:1 0 CITY OF MONTICELLO 1991 ANNUAL SIDEWALK INSPECTION REPORT MAY 9, 1991 n 1991 ANNUAL SIDEWALK INSPECTION REPORT TABLE OF CONTENTS Item Paqe Location Map of Repairs . . . . . . . . . . 1 Sidewalk Inspection Criteria . . . . . . . . 2 Index of Repair Reports . . . . . . . . . . 4 J SIDEWALK REPORT: 9/8/91 I 199\ S�\ " Ey 0 GRt9) TE: In ittDt 71 NZ ��'�!i/ pp. � jr' (;. '^�-/� (/'-=:;j } 1; rri i8 �...�+' . F�` i9 ' ; y., r. � 1J� / 1 / t. � ( -�l ' l � f 7I`a4 �+-�:��` l .�''\.`� _ .. • a �,44Q 7 t , l V;i4,41 41M, H GH wAy Ir 7 No. 94 41' �f EX CITY OF MONTICELLO SIDEWALK INSPECTION CRITERIA I. DEFINITION A pedestrian walkway (either bituminous or concrete) is a smooth, continuous, horizontal plane generally 4 feet to 5 feet wide, parallel to curb or street driving surface in both boulevard width and vertical height with a cross -slope of 28 to 48 to promote water drainage. It should be free of hazards to pedestrians, bicyclists, and snow removal equipment such as, but not limited to, cracks, settlements, protrusions, both horizontal and vertical such as heaved panels (whole or partial), tree limbs, and overhangs. There should be pedestrian ramps where sidewalk meets curb on all new and major restoration construction. II. RECOMMENDATIONS FOR MAINTENANCE AND CRITERIA FOR REPAIR OR REPLACEMENT A. Recommendations for Maintenance 1. Drainage Property owners will be encouraged to maintain drdindye from the sidewalk areas and will b notified when poor drainage is observed during the annual inspections. 2. Small Cracks and Holes Such defects larger than 1/4" but less than 3/4" will be recommended to be sealed or patched using approved materials. This will increase the longevity of the sidewalk. 3. Overhangs and Hazards Property owners will be asked to correct any temporary hazards such as signs, mail boxes, tree branches, or rocks or debris on the sidewalk or in the path of a pedestrian which could cause a trip, fall, or head injury. B. Cause for Repair or Replacement 1. Any vertical sharp rise in a sidewalk panel over 1/4" in height which could cause a person to trip or could catch maintenance equipment shall be cause for replacement of the panel. SIDEWALK REPORT: 3/8/91 Pago 2 OG O 2. Any section of a sidewalk which has settled so as to collect water shall be replaced or repaired by jacking (when feasible). 3. Any holes exceeding 3/4" in diameter and any cracks exceeding 3/4" in width and more than 1/4" deep shall be repaired using approved materials. 4. Any sidewalk panel having a series of wide cracks and holes so as to make repairs not practical shall be replaced. 5. Any sidewalk panels with sharp crowns or heaving which could cause a trip or fall when the sidewalk is wet or slippery shall be replaced. 6. Any sidewalk panel that is peeling or spauling so that loose material is consistently found on the surface shall be replaced. C. Replacement of Sidewalk Any sidewalk replaced shall conform to standard specifications for sidewalk construction as recommended by the City Engineer. SIDEWALK REPORT: 5/8/91 Pago 3 INDEX 1991 REPAIR REPORTS Report # Page 4 Comments OFF GRID #1 . . . . . . . . 5 . . . . . . . . 1990 item #2 . . . . . . . . 5 . . . . . . . . 1990 item #3 . . . . . . . . 5 . . . . . . . . 1991 item #4 . . . . . . . . 5 . . . . . . . . 1990 6 1991 items #5 . . . . . . . . 6 1991 item #6 . . . . . . . . 6 . . . . . . . . 1990 monitor #7 . . . . . . . . 6 1990 6 1991 items #8 . . . . . . . . 6 . . . . . . . . 1990 item #9 . . . . . . . . 6 . . . . . . . . school property #10 . . . . . . . . 6 . . . . . . . . 1990 item #11 . . . . . . . . 6 . . . . . . . . alley item ON GRID #12 . . . . . . . . 7 . . . . . . . . monitor #13 . . . . . . . . 7 . . . . . . . . replace step, damaged by City #14 . . . . . . . . 7 . . . . . . . . replace 1 panel #15 . . . . . . . . 7 replace 2 panels 016 . . . . . . . . 7 monitor #17 . . . . . . . . 7 . . . . . . . . replace 2 panels #18 . . . . . . . . 7 . . . . . . . . repair util. damage #19 . . . . . . . . 8 . . . . . . . . theater reconstr. •#20 . . . . . . . . 8 7 panel replacement #21 . . . . . . . . 8 . . . . . . . . replace 1 or 2 panels 022 . . . . . . . . 8 maintenance item #23 . . . . . . . . 8 replace 1 panel #24 . . . . . . . . 8 maintenance item #25 . . . . . . . . 8 monitor 026 . . . . . . . . 9 . . . . . . . . replace 115 sq ft, library #27 . . . . . . . . 9 . . . . . . . . replace 1 panel #28 . . . . . . . . 9 monitor #29 . . . . . . . . 9 . . . . . . . . replace 1 panel •#30 . . . . . . . . 9 . . . . . . . . replace 4 panels #31 . . . . . . . . 9 . . . . . . . . alley repair, City #32 . . . . . . . . 9 monitor #33 . . . . . . . . 10 . . . . . . . minor repair 034 . . . . . . . . 10 . . . . . . . minor repair #35 . . . . . . . . 10 . . . . . . . replace 1 panel •NOTE: Requires property owner notification due to r cost sharing. 1 9IDEWALX REPORT: 5/8/91 Page 4 1991 REPAIR REPORTS Based on the 1991 sidewalk inspection completed May 8, 1991, as per the inspection criteria accepted by the City Council on June 7, 1990, all of the sidewalks in town are in acceptable condition having only random minor cracks to be monitored with the following exceptions: OFF GRID REMOVAL OR REPAIRS NEEDED: #1 River Street (north side) Maple --Linn The majority of the sidewalk from the driveway at 413 West River Street to Linn Street is cracked or settled past 13 Linn Street. It is the homeowner's choice to remove or repair. See 1990 Report #1. #2 River Street (north side) Wright --Ramsey Small vertical rise at 501/507 property line could be fixed by jacking settled panel as homeowner did on last year's reported problems. There are cracks and settlements in the third and fourth panels west of the walk to 525 East River Street. The Sidewalk is below boulevard grade from approximately 20 feet east of walk at 525 East River Street. The repairs needed at 525 East River Street are as they appeared on the 1990 Report #2. #3 River Street (north side) River at Walnut The steps in the northeast corner of the intersection of River and Walnut along with the handrail are in such disrepair that they should be removed completely or replaced completely. #4 Broadwav (south side) Palm --New Heavy spauling on all panels except ono at 313 East Broadway. Vertical rise between fifth and sixth panels west of walk to 355 East Broadway (331/353 property line). No sidewalk through driveway to 319 East Broadway. Last two items are as listed on 1990 Report V . SIDEWALK REPORT: 5/8/91 Page 5 D g #5 4th Street (north side) Minnesota --Maple 1 Ninth and 13th panels east of Minnesota have bad cracks and l slight vertical rises. Replace 4.7 x 5 and 4.6 x 5 panels. #6 4th Street (south side) Locust --Walnut Two slight vertical rises in walk past church. Continue to monitor as per 1990 Report #13. No immediate repairs needed. #7 4th Street (south side) Cracked and settled panel just west of Cedar at pedestrian ramp should be replaced (5.3 x 5.0). Other cracks listed on 1990 Report #14 will continue to be monitored. 08 4th Street (north side) New sidewalk at sewer service to 201 East 4th Street has dip in it, sidewalk 1" below boulevard grade. Small panel (2'x2') sidewalk is up to 1" below boulevard grade, though 20 feet of sidewalk west of house walk at 225 4th Street is in fairly good condition. Cracked and settled/heaved panels from 4 feet east of house walk to new peaestrian ramp. Tree overhangs. These items were reported on 1990 Report #11 and neighbors at 207, 213, and 219 removed their walks. #9 Monticello High School Spauling in four panels in sidewalk west of school on private property; separate letter to be sent. 010 Linn Street (west side) Broadway --River Some settling and overgrowth approximately 12 feet north of Broadway sidewalk. See 1990 Report #15. #11 Walnut Street (west side) Broadway --River Fourth panel north of Broadway is cracked with 1" gap. Second panel south of alley has 3/8" crack. Replace 5 x 5 panel, monitor crack. Curb protrusions at alley are cracking and breaking up. These had been noted at the time of streetscape but wore deleted due to possible alley relocation. J SIDEWALK REPORT: 5/8/91 Pago 6 ON GRID #12 Broadway (south side) Chestnut --Elm Cracks and slight settlement at third and fourth panels east of Chestnut. Monitor for possible future repair. #13 Broadway (south side) Maple --Minnesota New step at Peterson-Grimsmo broken. Will be repaired as separate item. #14 Broadway (south side) Linn --Maple Vertical rise at driveway to 418, replace 5' x 5' x 6". #15 Broadway (south side) Locust --Linn Crack and settlement in walk at driveway to 320 West Broadway. Replace panel 6' x 6.5' m 6", sa,�%,cut 12.1 feet. Vertical rise ( between second and third panels west of driveway to 342 West Broadway, replace 6' x 5.5' x 6". 016 Broadway (north side) Maple --Linn Spauling to the point of exposed aggregate at Trinity Lutheran Church. Church may want to consider total replacement in the not -too -distant future. (Going easy on salt during winter will extend life.) #17 Broadway (north sides Linn --Locust Vertical riso between panels at 313/303 property line, replace 6.3' x 11.7' panel. #18 Broadway (south side) Locust --Walnut J Repair utility construction damage 16 sq ft exposed aggregate, 4 sq ft smooth concrete in southwest corner of Broadway/Walnut ` intorsoction. SIDEWALK REPORT: 5/8/91 Page 7 Ory b #19 Broadwav (north side) Cedar --Pine Part of existing sidewalk approximately 2.5' x 30' removed for construction of theater addition. 020 Broadwav (north side) Cedar --Palm Two panels west of driveway at 255 East Broadway appear to be trapping water. Check slope for possible replacement. Seven panels (4' x 4.51) at Lindquist Funeral Home have heavy spauling. f21 Broadwav (south side) Palm --New Cracks and slight settlement In 13th and 14th panels east of Palm. f22 Broadwav (south side) Now --Wright Slight settlements in walk at 424 and 426 not changed since 1990 Report 449. Maintenance item; regrade boulevard to maintain drainage. i23 Broadway (south side) Hennepin --Washington Cracked and settled panel at house walk (over water trench) with vertical rise along back edge; replace 30 sq ft of walk. #24 Walnut (west side) Broadway--3rd Small (2' x 2') panel flaking approximately 6" x 12" possible to epoxy patch. 025 Walnut (east side) 3rd--4th Cracks have not gotten any worse from 1990 Report i61; continue to monitor. SIDEWALK REPORT: 5/8/91 Pago 8 #26 Walnut Street (east side) 4th--Railroad tracks Cracks in pedestrian ramp, second, third, and fourth panels north of library. Replace 115 sq ft of walk. #27 4th Street (north side) Pine --Walnut Cracked and settled panel on east side of Security Financial's driveway. Replace 4' x 4.5' panel. #28 3rd Street (south side) Walnut --Pine Cracks and slight settlement at Ben Franklin/Security Financial property corner; Continue to monitor. #29 3rd Street (north side) Walnut --Pine Light spauling in fourth panel west of Flicker's driveway. Cracks have not changed from 1990 Report #33. Replace 4.6' x 6' panel. 030 3rd Street (north side) Pine --Cedar Dip in new sidewalk at AV Room, 1-1/4" vertical rise in walk. These items were in 1990 Report #53, but it was decided to wait with repairs until tree was removed. Replace 24' x 5'. #31 Pine Street (east side) Broadway--3rd Entrance to commuter lot cracked and settling; replace 7.3' x 9.6' x 6" and 20 L.F. B6-24 curb. #32 Cedar Street (east side) 4th--Railroad tracks Panels continuing to spaul fifth through tenth panels south of 4th Street are the worst. Continue to monitor. SIDEWALK REPORT; 5/8/91 Pago 9 - O #33 Pine Street (west side) Railroad tracks--6th Part of pedestrian ramp in northwest corner of 6th and Pine is broken and settled below curb. Walk pulled away from curb up to 1 inch. Replace damaged area and groute between curb and walk. #34 Pine Street (east side) Railroad tracks--6th 1-1/4" to 1-1/2" gap between pedestrian ramp and curb in northeast corner of 6th and Pine, groute gap. #35 Pine Street (east side) Freeway entrance --Oakwood Drive 1" vertical rise between fourth and fifth panels south of signal light at east bound freeway entrance. Replace 5' x 5.5' panel. J SIDEWALK REPORT: 5/8/91 Page 10 Council Agenda - 5/13/91 9. Consideration of appointing individuals to membership on newly established parks commission. (J.O.) REFERENCE AND BACKGROUND: A few months ago, City Council developed an ordinance amendment which called for establishment of a parks commission. City staff then advertised the parks commission vacancies in several issues of the Monticello Shopper and Monticello Times. In response to the advertising of the availability of the positions, four individuals have stepped forward to volunteer for parks commission membership, which is one short of the five -member board established by Council. Given the fact that four members of the commission constitutes a quorum, it may make sense at this time to formally appoint the four members and consider appointing the fifth member at such time that someone comes forward to fill the fifth spot. The group may be one short of full membership, but it is a powerful and experienced line-up. The four individuals that have volunteered to serve on the commission include Larry Nolan, Dick Frie, Bruce Thielen, and Fran Fair. Larry Nolan is a member of Monticello Rotary and Director of the NSP Training Center. Dick Frie has developed numerous recreation facilities in his 30 years as Monticello Schools Athletic Director. Bruce Thielen is now serving as Parks Director for Wright County. Fran Fair served on the Planning Commission and Council for many years. ALTERNATIVE ACTIONS: 1. Motion to appoint Larry Nolan, Dick Frio, Fran Fair, and Bruce Thielen to the parks commission. Under this alternative, Council is satisfied with the background and credentials of the individuals that have volunteered and is comfortable with appointing applicants without a need for an interview session. 2. Motion to table or deny appointment of individuals to the parks commission. If the Council has a change of heart regarding the establishment of the parks commission, or if there are more than two individuals that the Council fools should not serve on the parks commission, then the item should be tabled until such time that at least throe parks commission members could be appointed to the parks commission. 17 Council Agenda - 5/13/91 C. STAFF RECOMMENDATION: Staff recommends that City Council appoint the four Individuals listed to the parka commission. All of the individuals are well known for their service to the city or county and are capable of providing fine service to the City via membership on the parks commission. It is recommended that the fifth position remain vacant until such time that a qualified individual steps forward to volunteer for the position. All of the applicants have received a copy of the ordinance which outlines the duties and expectations of the commission. Since all of the applicants appear to be qualified for service and since there is no surplus of interested volunteers, staff did not arrange for an interview session. If Council so desires, an interview session could be arranged prior to formal appointment. D. SUPPORTING DATA: Applications and resumes submitted by parks commission applicants. to Council Agenda - 5/13/91 10. Consideration of further action regardinq police commission appointments. (R.W.) A. REFERENCE AND BACKGROUND: During the past few months, City staff has placed five or six advertisements in the Monticello Times and the Shopper seeking applicants for the newly established police advisory commission. To date, the City has received only two applications for the commission, one from Curtis Schmidt of 13 Riverside Circle, and another from David Gerads, 303 Vine Street. In addition, former Councilmember Warren Smith has also expressed interest in serving on the commission. The tentative ordinance amendment establishing the police commission indicates that four general members along with one Council member will be the composition of the commission. It appears that if the Council wishes to continue with the establishment of the advisory commission, the Council may want to individually or as a group recommend an additional appointee for this commission. Our current contract with the Wright County Sheriff's Department does have a provision which establishes the Mayor or other persons from the Council as police commissioners for the purpose of making periodic contacts with and attending meetings with the Sheriff and/or his representatives concerning our contract or other police activities. This alternative exists regardless of whether a police advisory commission is established. B. ALTERNATIVE ACTIONS: 1. Continue to advertise for additional applicants. 2. Council and/or staff contact individual citizens to see if they're interested in appointment to the commission. 3. Appoint the Mayor and/or Council reprosentatives to act as police commissioners according to the contract. C. STAFF RECOMMENDATION, With only three applicants oxpressing interest based on our five or six notices In the paper, I'm not sure If additional advertisements will generate any more interested parties. If the police advisory commission is going to be established, it appears the Council may have to personally contact and select other individuals to serve on the commission. If there are not other individuals interested, the Council can continuo the police commission functions as already established In our Sheriff's contract arrangement. D. SUPPORTING DATA: Copies of the two applicant's resumes. 19 Council Agenda - 5/13/91 11. Consideration of purchase of additional pipe locator for the water department. (J.S.) A. REFERENCE AND BACKGROUND: The water and sewer collection department currently has two locators. One locator is a wand type magnetic locator similar to the one used in the street department, which locates only ferrous metals near the surface such as manholes, gate valves, and curb shutoffs. The other locator is an electronic locator, which is a Model 810 Metrotech. The 810 unit is used for tracing water lines, and we have on occasion used it to trace sewer lines. Since its use depends upon a transmitter placed on a conductive circuit, we must place a metal snake in the sewer line in order to be able to trace It. This unit has worked well in the past and was a significant improvement over the witching method used by the City employees previously, it does, however, have some limitations. The signal generator or transmitter must be located near the search area. The operator cannot move any significant distance away from the transmitter. In addition, it is easily sidetracked by such things in the area as telephone lines, gas lines, and electric lines, and often picks up false readings. We are not proposing to replace the 810, as It is still in good working order and does work well in some instances where the newer models won't. We have proposed to purchase an additional locator, which would be a Model 850 Metrotech. The 850 is easier to operate than the 810, has a stronger signal which will allow tracing up to one-half to a full block away from the transmitter without relocation. The signal doesn't bleed over as much as the 810; therefore, It 1s not as susceptible to picking up false signals from other piping or wires. It also has a rechargeable battery, whereas the 810 unit requires replacement batteries. Since the 850 is a smoother operating machine, it will allow us to do a better, more accurate job of locating. In addition, when a sewer snake is placed In a sewer lino up to an obstruction, the 850 will locate the exact spot of the obstruction, whereas the 810 may wander a few feet and gives only an approximate location. When preparing for this item in the budget, we placed an amount of $2,300 for the proposed purchase in the water fund. We had assumed we could use a special clamp from our Model 810 with the now 850. This, however, was not the case, and the 850 requires its own special pipe clamp. Consequently, the purchase price is $2,650, which Is $350 over budgot. We have Included two quotes obtained by the Water Superintendent. It appears that Davies Water Equipment of Minneapolis is the only supplier of this equipment In our area. 20 Council Agenda - 5/13/91 B. ALTERNATIVE ACTIONS: 1. The first alternative is to authorize the purchase of the Metrotech 850 from Davies Water Equipment with the 6 i special clamp and case at a price of $2,650. 9 2. The second alternative would be not to purchase the 850 rp at this time but continue to use the Model 810. 3. The third alternative would be to purchase the Metrotech 850 and trade in the Model 810. It is estimated that the trade-in value for the 810 is only around $300, and we would be much better off keeping it as a backup unit and for special instances where the 850 is not as effective as the 810. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director and Water Superintendent that the City Council authorize the purchase of the Metrotech 850 for $2,650 from Davies Water Equipment as outlined in alternative Y1. D. SUPPORTING DATA: Copy of quotes as obtained by the Water Superintendent; Copy of informational brochure on the Metrotech 850. 21 05iO3i91 14:04 @ 415 962 9527 METROTECH CORP Vdml TO: CITY OF MONTICELLO 250 F. BROADWAY MONTICELLO, MN ATTENTION: MATT THEISON fjMETROTECH' QUOTATION OUR SALES FIEPRESENTATIVE IN YOUR AREA IS: Frank Neikirk 219/867-1773 YOUR REFERENCE: QUOTATION NUMBER. GATE OF OUOTAT ION' VERBAL 840 5/3/91 In compliance with your inquiry, we are please to submit the following quotation. ITEM OUANTITY PART NUMBER DESCRIPTION UNIT PRICE AMOUNT 1 1.0 850 AF LINE TRACER $2.630.00 $2,630.00 2 1.0 5120 AF MFTROCLAMP 269.00 269.00 FOB MOUNTAIN VIEW, CA 12,899.02 Rv: P I . OA :R NOTE: 1. TAI, quClnipn IA' 30 O1y1' 7. Mnw,r: THIRTY ARORTY DAYS ].TERMSI NET 30 UPON CREDIT APPROVAL TITLCI ORDER PRESSING SUPERVISOR „r�}' DATE O.I.P.tl J CITY J .�c ,�^ 9/� D !�; y %�l1lP.Y IJI�IL%/tf7JBn� 7!O: iPRICES GOOD,FOR, } DAYS JOB CUSTOMER �! .�f— ;.'••- r '', r % : , •(612),533-2591 4010 LAKE BREEZE AVE. MINNEAPOLI3 MN 55429 BID DATE SOD-322-3499 CUSTOMER a SHIP TO ® QUOTATION O ORDER IN PROGRESS CUSTOMER P.O.s Q FRT. INCL QUOTED - 0PLUS FRT. TELEPHONE ESTIMATED BY. ...... I..” %r SHIP VIA •'''��"'' I RO. a ITEM a QUANTITY DESCRIPTION BELL AVAILJFRT. �' .S�')��r!);rr. rti �C n-'7 IaF .G•n�• : !crri- I Terms and Conditions As Noted On Reverse Side I • V SALESMANr�! METROTECH" .50 The 850 Audio Frequency Line Tracer • Excellent isolation from adjacent utilities • Efficient high power transmitter facilitates long distance tracing • Use inductively or with clamp • Visual and audible left right guiding system • Digital signal strength indicator • Automatic Sensitivity Control, no manual adjustments • Push Button Depth Indicator for instant depth readout Audio Frequency Line Tracer The powerful 850 Line Tracer gives better isolation and longer range tracing of underground pipes and cables in congested areas. i Visual and audible left/right guiding system guides the operator toward the conductor path, ■ Digital signal strength indicator, an easy -to - read, three-digit.liquid crystal display (LCD) allows the operator to pinpoint the target conductor. ■ Push button depth indicator —with the push of a button the LCD indicates the depth of an underground pipe or cable. • Single control switch activates the ON/OFF, BATT TEST, and OPERATE modes. eliminating multiple settings. ■ Automatic sensitivity control eliminates the need for manual adjustments reducing human error factors. The audio frequency (AF) 850 Lino Tracer is an eacollonl instrument for tracing in highly congested urban areas and for long distance tracing of telecommunication, power, and oil and gas transmission lines. The tower audio frequency prevents the applied signal from "blooding- or "jumping ofl" onto adja- com conductors facilitating the isolation of a particular conduc. tot in a congested area. The high power transmitter enables II 10 trace Over much longer distances than is possible with traditional radio frequency locators. Tho 850. operated from a standing position, foaturos a I0111right guidance system which directs the operator toward the conductor path. A simultaneous field strength display aids in pinpointing the Conductor, and with the push of a button, tha depth of the conductor appears on the LCD. The sensitivity Is automatically controlled to compensate lot changes In signal strength Caused by changes in conductor depth and attonua- ton of signal over distance. This instrument is designed to minimize olocttical interference, 0 M ETR ®TECH" 55® Because of the increasing density of underground utilities, the need for fast and accurate locating instruments has never been greater. The 850 AF Line Tracer offers advanced and automatic features to ensure the best possible identification and trace of continuous metallic pipe or cable. Having positioned the transmitter and energized the target conductor (either induclrvety or Conductively) the operator is ready to begin tracing. The receiver is held in front of the operator from a standing position. The following features simplity the tracing operation: Visual and Audible Left/Right Guidance System Directs the Operator to the conductor via the position of the directional needle and the presence or absence of a steady or pulsing tone. If the needle moves to the right (the tone will be steady), the operator should move to the right; i1 the needle moves to the loft (the tone will be pulsing), the operator should move to the left; when the needle is centered and the tone is absent the operator is over the target. Digital Signal Strength Indicator The Digital Signal Strength Indicator also guides the operator toward the target conductor. The LCD displays the numerical value of the field strength in small increments which assists the operator with pinpointing the target (the highest value pinpoints the position of the conductor). 9 ,A 9 MOVE OVER MOVE TO THE RIGHT CONDUCTOR TO THE LEFT Automatic Sensitivity Control Automatically compensates for changes in signal strength caused by changes in conductor depth and attenuation of signal over distance. No manual adjustments are needed. This instrument is also designed to minimize electrical Interference. Push Button Depth Indicator With the instrument tip in a vertical position directly over _ the conductor, and a push of the depth button, the depth /r (in inches or centimeters) is displayed on the LCD. a e �-�,�= :•�- sae u,cn.. `:_k�'t5 Human Engineered All tracing and depth dOlormina• tion is made from a standing posi- tion (no stooping, squalling, or an- gular measurements required), Light in weight, the receiver is bal- ancod for natural, comfortable right or jail hand use, reducing opera - for fatigue. All instrument road - outs are in line•ol•alghl. A single control switch aCtivalea all functions. 0 For your locating needs—AFor RF7 Metrotech offers both —the 850 audio frequency instrument, and the 810 radio frequency instrument. The audio frequency 650 is an excellent locator for long distance tracing and isola- tion of continuous conductors. such as cables, in congested areas. The radio frequency of the 810 makes It an ideal instru- merit for tracing water and gas distribution systems where insulators may be present and for general inductive use. The 850 is one of the few audio frequency instruments available with inductive coupling Capabilities, however, the 810 would be the instrument of choice if most of your locating is being done inductively. The following table shows which instrument is best suited for your application. APPLICATION 010 aso APPLICATION trio am D.— 9— me— tt as—i'm 9u•4 norrR, n,a.a • •am me—ew•e n4rnc c_. 11— •,e-m r C— FOq—Odic a.tl 1.c~i WnIlwYnc. •re•.•nt g— GTv eroe •.cNl•m ¢.— Ili wc— xalm •.cw.m rar•c an.r.nn •cc.rl.rn 9tl• n ou --a— me"" e� •. o.ra ccv,°u°a o- . sum Technical Specificatlons-850 %nsmitter Nominal Output Poweir: 0.6W and 2W Output Frequency: 9820 Hz _ .002%, Crystal controlled for lntederonco resistance Batteries: Rechargeable laod•iod(6V) Charging is by 115 V, 60 Hz AC Power source (supplied upon request), or optional 12V charger, Impedance Matching; Automatic, no adjustments Wmght: 58Ias (2.6 kill Dimensions: 8'L . 4'W W . 61/.'H (209. 10.5 . 17.2 cm.) Receiver Trace Accuracy: s I In. from 0 to 0 ft. (91 cm.); z 0%Nor 9It. (91 Cm) in owth Depth Readout Accuracy:' _ 10%uMor normal conditions Sonstt.ny Control: Automatic. no adNsinlmits Dopth Roadw Rage: To Q It. (400 cm,) Batteries: 4 NEDA 1604A alkaline (9V) eatery Test: Indicated on meter might: 4.1 lbs. (1.9kg,) Dimensions (aaendod length): 02141. 7'6' W . 121/.M (826. 18.4. 91.1 Cm,) Temperature Range: 0 to nOrF ( - 18 to 49rC) Shipping Weight (gross): 291bs. (clamp: odd 2lbs.) (10 4 kg IClamp: odd .91 kg)) Shipping Dlmonsnns: 24 v.'L . 1 Wv' W . 17v: H (61.6. 26,4 . 40,8 an.) 4eru41 pnrrarMr.c• m•v b 411•cl•e try mpr.p., 4pn•I ern♦ rri.11.oO eatrrmr.rpr d ,4r.1�•. OW OrwM Cmpna.4 ..nett 4. n,brut CerWucirr•.M, d •.n4ms4 d Iwr.p•r•lur• apnea r.rrwpr. ml•rq•pp•4 eon 41tl •11•cl KLur•[. DAVIES WATER EQUIPMENT CO. 4010 Lako Breeze Avenue North Minneapolis. Minnesota SU29 Local (612) 513-2591 MN Wets 1-800-022-14gg Standard Equipment The Metrotech Model 850 comes complete with transmitter, receiver, conductive attachments, batteries, charger, opera - bon manual, and padded carrying case. Optional Accessories 5120 Metroclamp for use on conductors four inches (10 cm.) or less in diameter Introductory Videocassette-17 minutes, VHS. V. inch (PIN 6DOA029), Y. inch (PIN 60OA050) Vehicle -Mount Charger for charging transmitter from cigarette lighter receptacle (PM BOOBOOS) Customer Service User training, applications assistance, and servicing are available. Service centers are in Nashville. TN and Mountain View, CA. Warranty Ono year warranty on labor and material. Taxi available on request. Ordering Information For information or dealer referral, please contact Metrolech Corporation. Telephone: 4151940.4900. Telex: 2726454 (111 M ETR OTEC K 870 N00td A— M.~ v— C4.roru4 040.3 415,e40490o TELE92726454 0 slwcnu.,n.m••mr.n locn.ne•.ntiwao nx¢. N.I.O. LMA Aso tau r en // Council Agenda - 5/13/91 12. Consideration of advertisement for bids for emergencv generator for the Water and Sewer Collection Department. (J.S.) REFERENCE AND BACKGROUND. During the planning for our water system improvements over the past several years, the need for additional backup systems during power outages in the water system was noted. Currently during a power outage, our only water backup system is a natural gas driven engine on well i2. With the reconfiguration of the well pump and higher pressures, this backup system is limited to 600 gallons per minute. In 1988 with the construction of pump house i3 in the industrial park next to our reservoir, we constructed a generator room. This room is on the west end of the existing building and contains a flow -through ventilation system, exhaust port, and a multiple cord in place electrical hookup system to power any combination of two 600 gallon per minute booster pumps and the two lift stations pumps or water well pump 03. The building is set up in such a way that quick detachment can be made from a trailer mounted generator so the generator can be used elsewhere in the community. The size of generator needed would be in the range of 100-125 kilowatts. To get a size comparison, this unit would be about 1/4 the size of the generator at the wastewater treatment plant. The generator was not purchased with the major water improvement bond project but was built into this year's budget. There have been four periods of time the generator could have been used in the past several years. Two major power outages in the last year were 55 minutes each; and while they occurred during a time when the City had adequate water storage in the now tower, on one occasion one lift station located at Chestnut and River Streets became critical. The generator would be configured so as to hookup to all of the City of Monticello's lift stations. The amount budgeted for 1991 was $35,000. This should be adequate to purchase the generator for our noods. There are adequate funds left in the original bond fund, so use of those funds to cut the 1991 budget is an option. Detailed plans and specifications have boon prepared, and bids could be returned in time for the next Council meeting. 22 Council Agenda - 5/13/91 B. ALTERNATIVE ACTIONS: 1. The first alternative would be to approve the specifications as presented and authorize advertisement for bids to be returned May 28, 1991. 2. The second alternative would be to modify or change the specifications as desired by the City Council, advertise, and still have the bids returnable on May 28, 1991. 3. The third alternative would be not to purchase the emergency generator at this time. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director and Water/Collection System Superintendent that the City Council approve the specifications as drafted and advertise for bids as outlined in alternative 91. This proposed purchase has been well thought out and planned and will result in increased reliability to our water system as well as provide an additional measure of safety in the sewer collection system. , Dean Sharp from OSM will also be reviewing the specifications for technical content. D. SUPPORTING DATA: Copy of the specifications. 23 CITY OF MONTICELLO SPECIFICATIONS FOR 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT May 3, 1991 s TABLE OF CONTENTS Article Paqe Advertisement for Bids . . . . . . . . . . . . . . . . . . . 3 Invitation for Bids . . . . . . . . . . . . . . . . . . . . 4 Time and Place . . . . . . . . . . . . . . . . . . . . 4 Intent of Contract . . . . . . . . . . . . . . . . . . 4 Bid Bond . . . . . . . . . . . . . . . . . . 4 General Specifications . . . . . . . . . . . . . . . . 4 Warranty. . . . . . . . . . . . . . . . . . . . . . 4 Delivery Points . . . . . . . . . . . . . . . . . . . . 4 Delivery Dates . . . . . . . . . . . . . . . . . . . . 5 Liquidated Damages . . . . . . . . . . . . . . . . . . 5 Collusion of Bidders . . . . . . . . . . . . . . . . . 5 ProposalForm . . . . . . . . . . . . . . . . . . . . . . . 6 Specifications . . . . . . . . . . . . . . . . . . . . . . . 7 Description. . . . . . . . . . . . . . . . . . . . . 7 SystemRequirements . . . . . . . . . . . . . . . . 7 General Requirements - Engine Generator Set . . . . . . 7 Supplier . . . . . . . . . . . . . . . . . . . . 8 General Arrangement - Engine Generator Set . . . . . . 9 Standards . . . . . . . . . . . . . . . . . . . . . . 10 Testing. . . . . . . . . . . . . . . . . . . . . . . 10 Submittals . . . . . . . . . . . . . . . . . . . . . . 11 Handling . . . . . . . . . . . . . . . . . . . . . . . 11 Safety. . . . . . . . . . . . . . . . . . . . . . . . 11 Warranty. . . . . . . . . . . . . . . . . . . . . . . 12 Trailer . . . . . . . . . . . . . . . . . . . 12 Engine and Accessories . . . . . . . . . . . . . . . . 14 Generator 17 Electrical Connections . . . . . . . . . . . . . . . . 20 Crank Panel . . . . . . . . . . . . . . 20 Operator Training . . . . . . . . . . . . . 24 Purchase Contract . . . . . . . . . . . . . . . . . . . . . 25 POWER GENERATION SPECS: 5/3/91 Page 2 Q CITY OF MONTICELLO ADVERTISEMENT FOR BIDS FOR ONE (1) NEW 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT Notice is hereby given that sealed bids for furnishing a new 125 kW portable power generation and distribution equipment will be received by the City of Monticello until 10:00 a.m. on Tuesday, May 28, 1991. These bids will be publicly opened and read aloud at that time. Each bid shall be submitted on a proposal form which is attached to the specifications. Specifications are on file in the office of the City. Administrator, 250 East Broadway, Monticello, Minnesota 55362. Specifications will be furnished free upon request. All bids must be sealed, marked "125 kW Generator," and addressed to the City Administrator. Each bid shall be accompanied by a certified check, cashier's check, or bid bond in the amount of 5% of the total emount of the bid. Bids shall be based on such payment for the product described in the specifications. The right is reserved to reject any or all bids and to waive informalities therein. Bids may be rejected for any alterations or erasures. By Order of the City Council Date: May 13, 1991 Rick Wolfsteller City Administrator Published in the Monticello Times on May 16, 1991, and May 23, 1991. POWER GENERATION SPECS: 5/3/91 Pago 3 Q CITY OF MONTICELLO INVITATION FOR BIDS ONE (1) NEW 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT 1. Time and Place Sealed bids will be received by the City of Monticello, 250 East Broadway, Monticello, Minnesota, until 10:00 a.m., Monday, May 28, 1991, for furnishing, installation, and delivery of: One (1) new 125 kW portable power generation and distribution equipment as specified. 2. Intent of Contract Furnish, install, and deliver to the City of Monticello one (1) new 1991 125 kW portable power generation and distribution equipment meeting or exceeding the specifications of this proposal. Only equipment in current production will be considered in this award. This is to be a single source bid. All bidders must be authorized distributors and service centers for each piece of equipment they bid. 3. Bid Bond All proposals must be accompanied by a certified check or bidder's bond made payable to the City of Monticello for at least 58 of the amount of the proposal, said surety to be forfeited to the City if bidder is awarded a contract and fails to fulfill same. General Specifications The bid equipment shall be a new currently advertised standard production model with all the latest changes and features. The enclosed specifications contemplate the furnishing and installation of the above 125 kW portable power generation and distribution equipment. The equipment shall be bid as a complete unit with all the attachments and auxiliary equipment necessary to place it in an operating condition ready for service. The unit shall be supplied with all of the items required by federal, state, and local laws governing such equipment. 5. warranty, The successful bidder Shall furnish the warranty specified and shall properly replace or repair defoctive material parts, workmanship, and/or inadequate design at no cost to the purchaser in accordance with such warranty. Any warranty less than two years from delivery shall be noted in writing with the bid. 6. Dolivery Points Bidders shall include delivery to Monticello and start-up installation in their price. POWER GENERATION SPECS: 5/3/91 Pago 4 9 7. Delivery Dates Bidders shall indicate on the attached proposal form the number of calendar dates after receipt of order by which time all items specified shall be delivered. A City of Monticello purchase order shall constitute notification of award and official order. 8. Liquidated Damaqes Time of delivery and installation of equipment is an essential and critical provision of these specifications. If the successful bidder fails to delivery the items pursuant to the delivery schedule indicated on the proposal form or fails to supply a temporary replacement suitable to the City, the purchaser shall have the right to deduct from any money or monies due or coming due to the successful bidder the cost of rent and delivery of a temporary replacement as determined by the City until the specified. new unit is delivered and accepted. Any sums so deducted are not to be construed in any sense as a penalty but rather liquidated damages sustained by reasons of extra costs incurred by the purchasers. 9. Collusion of Bidders Collusion between bidders is cause for rejection of all bids of bidders thus involved. POWER GENERATION SPECS: 5/3/91 Page 5 PROPOSAL FORM CITY OF MONTICELLO FOR ONE (1) NEW 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT City Administrator Monticello City Hall 250 East Broadway Monticello, MN 55362 The undersigned, having carefully read the foregoing specifications and conditions relating to the subject equipment, hereby proposes to furnish and install the following equipment at the price indicated, all in accordance with said specifications and conditions. Item 1. One (1) new 125 kW portable power generation and distribution equipment. S Generator Make and Model Item 2. Delivery: calendar days after receipt of purchase order. Bid Bond or Certified Check $ The City further reserves the right to reject any or all proposals or award the purchase based upon price, delivery, service, and model features, or other items in the beat interest of the City. The proposals may not be withdrawn for a period of 30 days from the opening. Signature of Authorized Officer Company Address City/State Zip Date POWER GENERATION SPECS: 5/3/91 Pago 6 CITY OF MONTICELLO SPECIFICATIONS FOR 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT PART 1: GENERAL 1.01 DESCRIPTION A. Bidding requirements, conditions of the contract, and conditions of the proposal form apply to the work of this section as fully as though repeated herein. B. It is the intent of this specification to secure a mobile generator that has been prototype tested, factory built, and production tested, of the latest commercial design, together with all accessories necessary to make a complete system as specified herein. The equipment supplied and installed shall meet the requirements of the National Electric Code and all applicable local codes and regulations. All equipment shall be new, of current production by a national firm which manufactures the generator and controls, and assembles the generator sets as a matched unit so that there is one -source responsibility for warranty, parts, and service through a local representative able to supply factory -trained servicemen. C. The scope shall include the furnishing and installing of the engine -generator set, heat exchanger, fuel tank, crank control panel, batteries, battery charger, trailer, and all associated equipment. D. The scope shall include furnishing and Installing the quick change panel, portable cords, circuit breakers, and all associated equipment. 1.02 SYSTEM REQUIREMENTS A. Engine -Generator Set 1. Kilowatts (kW, minimum standby rating) 125 2. Kilovolt -Amperes (kVA, minimum) 256 3. Engine Speed (RPM max.) . 1800 4. Minimum Engine Horsepower 192 5. Fuel Tank Capacity, gallons 100 6. Battory - All ratin,3s at 77 deg F a. Amp -Hours at the eight (8) hour rate 150 b. Broakaway current, amps a 425 C. Rolling current, amps - 275 7. Generator voltage ® 120/240 volts, 30, 4W b 480 volts, 30, 4W POWER GENERATION SPECS: 5/3/91 page 7 0 1.03 GENERAL REQUIREMENTS - ENGINE GENERATOR SET A. The generating equipment is required to provide not less than the indicated kW at 0.8 power factor after deducting for auxiliaries. A single unit shall provide the entire capacity required. The auxiliaries shall include, but not be limited to, heat exchanger fan, fuel pumps, water pumps, exciting equipment, etc. B. The unit shall consist of an engine generator and accessories, all mounted on a common skid base, including mounting on the specified trailer, including coolant, oil, filters, and all other peripheral equipment. The radiator shall be mounted so the top of the radiator is 6 inches minimum above the top of the engine, or a separate coolant reserve tank shall be provided and mounted above engine height with all required appurtenances.. The manufacturer shall be responsible for all engine generator exhaust, coolant, and fuel piping. C. All components shall be thoroughly tested and inspected and all corrections necessary made before the equipment leaves the factory. D. The generator set shall include a quick -change panel, and the unit shall be suitable for operating lift stations and two booster pumps in a water reservoir in the city of Monticello. Voltages that shall be available through triple cords shall be 480 volts, 3 phase, 4 wire for the water booster station with two 40 hp pumps (sequence start, G code motors). A second double set of portable cords shall provide 120/240 volts, 3 phase, 4 wire to operate 3 phase pumps up to 20 horsepower at 240 volts, 3 phase at numerous 120/240 volt stations. A voltage adjusting potentiometer shall permit for adjustment of the voltage +/- 10% of nominal at full rating (minimum) for stations with different characteristics. 1.04 SUPPLIER A. It is the intont of this specification that all equipment specified in this section shall be furnished by a singlo-source supplier. B. The ongine-gonerator set supplier shall be normally engaged in the assembly, installation, repair, and maintenance of generation equipment. The supplier shall have provided at least ten (10) systems of equal or greater complexity/size in the last year. C. The supplier shall be a factory -authorized sales, parts, and service representative of the engino manufacturing company. The supplier shall demonstrate that it has spare parts in stock to service and maintain the engine and to repair the unit in 48 hours or loss for most failures. POWER GENERATION SPECS: 5/3/91 Pago 8 a D. The supplier shall have a service depot within a 50-mile radius of Monticello, Minnesota. E. The supplier shall modify or supplement the supplier's "standard products" to meet these specifications. Standard products of a particular supplier that do not meet the functional and technical requirements of the specification are not acceptable. F. The supplier shall have qualified, trained service personnel on staff who are capable of maintaining and repairing the equipment. The supplier shall be capable of offering an extended service contract after completion of the warranty period, including 24 hour, 7-day per week emergency services. G. upon request, the supplier shall submit: 1. List of ten (10) projects referenced above, including customer's name, contact person, and phone number. 2. Description of service contract capability, including number of personnel, their location, and types of service contract available. H. The engine -generator set and related components shall be supplied by one of the folowing companies in full conformance with this specification. 1. Ziegler, Incorporated Minneapolis, Minnesota 2. Cummins Diesel Sales, Inc. St. Paul, Minnesota Interstate Detroit Diesel, inc. Minneapolis, Minnesota 4. or approved equal. I. Delivery time is a critical part of these specifications; therefore, the supplier is asked to indicate a delivery date (expressed as so many calendar days after receipt of notice of award) on the proposal form. J. If delivery is later than the date indicated on the proposal form, the supplier shall furnish or pay rent and delivery costs for a suitable replacement as approved and determined by the City until the unit specified is dolivered and accepted. 1.05 GENERAL ARRANGEMENT - ENGINE -GENERATOR SFT A. The engine coolant temperature gauge, oil pressure gauge, and fuel pressure gauge shall be unit mounted on the same panel. The exhaust silencer and connections shall be furnished with the silencer mounted outside the enclosure. POWER GENERATION SPECS: 5/3/91 Page 9 0 B. A fuel tank shall be furnished and shall be of a type suitable for pumping utilizing the engine unit mounted fuel pump. All fuel piping shall be metallic except for a flexible section onto the engine, which shall be high pressure hydraulic type hose with an exterior metallic braid. The tank shall be furnished with level indication. The fuel return line shall have no valves or restrictions in it. Fuel fill appurtenances and the gauge shall be mounted inside the enclosure. C. An engine starting battery shall be furnished and shall be mounted inside the enclosure. 1.06 STANDARDS A. NEMA Motor and Generator Standards MG-1. 1.07 TESTING A. Engine Generator The manufacturer or fabricator of the engine -generator set shall have a factory test on the unit and all components to insure satisfactory operation. The manufacturer shall have a six -hour, minimum, period during a normal working day set aside for the test. Any necessary corrections shall be made at the factory, and the unit shall not be shipped to the plant site until approved by the City in writing. Two copies of the factory test report shall be furnished to the City prior to shipment. 2. The standby generating equipment is to be tested as a complete unit, including engine, generator, excitation system, together with all sub -systems as specified. 3. The manufacturer shall provide all equipment for the test, including, but not limited to, ammetors, voltmeters, fuel supply, frequency meter, and load banks capable of 10% maximum steps to 100% of the engine -generator's continuous standby rating; and the addition, in one step, of 50% of the continuous standby rating from a 50% continuous standby rating load point, or removal of the total load from the generator in one step. The test program will cover the following items: a. Extendod oporation at 100% of continuous -standby rating, 3 hours minimum. b. 50% load to 100% load test with a +10% - 15% from nominal voltage dip, maximum, permitted with frequency fluctuation moasuromont. Codo F motor inrush characteristics. Frequency deviation shall not excood 3 cyclos. POWER GENERATION SPECS: 5/3/91 Pago 10 /L C. Protective device evaluation. d. Fuel consumption. e. No load operation with an addition of load to 50% of rating with 15% voltage dip maximum and frequency fluctuation measurement. f. Various 10% load additions and subtractions. g. Evaluation of sub -systems, noise, component installation and interconnections, workmanship, quality, engine and generator performance, etc. h. The test program will not start without all required equipment, including, but not limited to, load banks• and voltmeter as required. In addition, the unit shall be cooled by its own radiator rather than heat exchanger, etc., according to the specifications. 4. The City reserves the right to witness the test. Certified test reports shall be furnished before the unit is shipped. The manufacturer or supplier shall notify the City in writing not less than 14 days prior to the test. 1.08 SUBMITTALS A. Engine -Generator Set 1. The information shall include, but not be limited to: a. An outline drawing indicating the general arrangement, principal dimensions and loading; information on the lubricating and control system. b. Engine speed Horsepower Displacement Batteries Fuel Starting system Type of governor Battery charger, etc. Engine oil analysis information C. Generator curves showing predicted saturation, impedance and reactive capability, capacity, insulation typo, temperature riso, etc. d. Complete trailer details. POWER GENERATION SPECS: 5/3/91 Pago 11 0 1.09 HANDLING A. The equipment shall be suitably prepared to insure against damage during shipment. 1.10 SAFETY A. The unit shall be designed to minimize the danger of accidents to operating and maintenance personnel. The manufacturer shall, prior to shipment, verify that all electrical connections are tight and that circuits are isolated, that on -set piping connections are well made, and that standard equipment is included and functions according to design. B. The following will be considered standard safety items: 1. All rotating exposed components shall have suitable guard covers designed to prevent accidental contact. The guards shall be of substantial construction securely fastened in place but removable for maintenance purposes. 2. Insulation shall be provided to cover external hot surfaces of the engine where needed for fire prevention and personnel protection. The exhaust manifold shall have a shield unless it is water cooled. 3. The electrical system shall be designed so that there are no exposed conductors. The exciter and voltage regulator shall be supplied within metal enclosures to prevent accidental contact. The control panel shall be of the dead front type. 1.11 WARRANTY A. The equipment shall be furnished free from all defects in design, workmanship, and materials and shall be guaranteed to give successful service under the operating conditions herein specified for a period of two years or 2,000 hours, whichever occurs first, after being accepted. Any defects or damage to the equipment because of such defects duo to faulty material or workmanship shall be corrected to the satisfaction of the purchaser at the expense of the contractor. The entire set shall be warranted by the manufacturer and supplier of the engine. Optional extended warranties beyond two years may be bid as an alternate. B. During the eighteenth month of the warranty, the manufacturer of the engine -generator set shall provide an oil analysis of the engine lubo oil and shall provide test results to the City. Any defects detected shall be repaired under the warranty. POWER GENERATION SPECS: 9/3/91 Page 12 0 PART 2: PRODUCTS 2.01 TRAILER A. The trailer shall be complete with running gear, integral fuel tank in the frame, a frame of heavy duty non -twisting channels, 2-inch ball hitch, safety chains, front end jack, tires, surge brakes, ICC lights, sheet metal enclosure, control panels, batteries, battery rack, battery cables, muffler, louvers, access doors, fuel gauge, and suitable storage space for electrical cables and tools. B. The running gear shall be of a two (2) axle four (4) wheel design, each axle capable of 3,500 lb/axle. It shall include 9:50 x 15 ten (8) ply tires and 12-inch by 2-inch hydraulic impulse brakes on all wheels. The overall width shall not exceed 84 inches, overall height shall not exceed 7 feet 9 inches, and overall length shall not exceed 18 feet. The trailer shall be stable at speeds up to 60 MPH. C. The frame shall be constructed of a structural steel channel iron box heavy duty to resist twisting and shall incorporate wide flange beam cross supports. Drilled and tapped mounting holes shall be provided for the electric set. A deck shall also be provided. It shall be at least 3/16" thick and have "no - skid" tread. The frame shall also include a 2-inch ball hitch (as required by trailer weight) and a front end jack with sand shoe and leveling jacks on rear corners. The trailer shall include fenders, inner fender wells, fender braces, and illuminated license plate bracket. D. A fuel tank shall be Included and built within the frame. The tank shall be not less than 10 gauge steel. Baffles shall be included in the tank to prevent the fuel from sloshing while the trailer is being towed. The tank shall have a minimum usable capacity of 100 gallons and shall incorporate fill, vent, suction, return, drain, and cleanout openings. All openings shall be capable of being locked to prevent vandalism or shall be within the enclosure. The suction fitting shall have a sand screen and the opening shall be 1/2-inch from the bottom of the tank. The tank shall be tested with water and air at a minimum of 10 psig. A fuel tank gauge shall be installed in the tank with a readout device in the control panel. The contractor shall furnish 75 gallons of No. 2 diesel fuel. E. The trailer shall be supplied with a 12 gauge weather -resistant enclosure with lockable access doors. The enclosure shall be of welded or bolted construction and capable of being removed for servicing after the unit has been delivered. The enclosure shall have at least two access doors in each side and an access door in the rear of the unit. It shall have stationary louvers for ventilation purposes. All doors, louvers, and access panels shall be made of stool channels, welded, and shall have the POWER GENERATION SPECS: 5/3/91 Page 13 0 panels attached or shall be made of steel with all sides flanged, welded, and ground smooth with ribs in the center for rigidity and shall have pin type hinges with grease zerks or lift off doors. All components shall be cleaned and prime painted and then finish coated with a minimum high grade of gloss acrylic enamel with hardner exterior paint. Color to be as specified by owner (bright yellow). The enclosure shall be fitted with a vapor -tight 24 volt lamp and a timer switch. F. The enclosure doors shall contain latches to hold the doors open when desired if hinged. G. A muffler equal to a residential grade shall be provided and mounted outside the enclosure. A stainless steel flexible exhaust connector shall be provided between the engine and muffler. The muffler and piping shall be painted with a heat resistant paint capable of withstanding 1200 degrees Fahrenheit. The exhaust pipe shall include a gravity cap. H. All access panels and doors shall be lockable, and the unit shall be capable of running with all openings closed, locked, and secured. Make all necessary wiring between units as required to meet electrical code. J. Common ground all parts of unit to common ground lug on right rear of trailer for connection to ground via the power cables. 2.02 ENGINE AND ACCESSORIES A. General Requirements 1. The engine shall be a multi -cylinder, heavy duty, full diesel type with mechanical fuel injection. 2. The engine shall have sufficient capacity to continuously drive the generator and all accessories and deliver rated electrical power at the generator terminals as specified in the generator section. The engine shall be rated for operation at an elevation of 1,000 feet above sea level at 85 degrees using the method outlined by the Diesel Engine Manufacturer's Association in its book of Standard Practices. B. Speed Engine Spoed shall not exceed 1800 RPM at normal full load operation. POWER GENERATION SPECS: 5/3/91 Pago 14 Governor D. Fuel The governor shall be isochronous, fully enclosed, and self-lubricating. The governor shall be of the variable speed type with self-contained oil pump and accumulators. The capacity of the governor shall be 8 ft-lbs of work in either direction through a terminal shaft rotation of 42 deg through a differential pressure servo -motor. The governor shall have front panel adjustment for speed droop, speed adjustment, load limit, and compensation. In addition, the governor shall have a panel -mounted load indicator and a sight oil gauge and oil cup. The governor steady state band speed shall not be worse than +/- 0.5% of rated speed. The housing shall be weatherproof. The unit shall be suitable for the indicated engine speed and shall operate from -40 deg to +220 deg F. An electronic governor of equal or superior characteristics is an acceptable alternate. The engine shall be capable of stated performance using a commercial grade of distilled petroleum fuel oil such as No. 2 domestic burner oil. Engines requiring premium fuel will not be considered. The engine shall be capable of operating at idle or light loads for extended periods of time without excessive carbonization. The contractor shall furnish 75 gallons of fuel for on -site testing and initial operating of the engine -generator set. Fuel System The fuel injection system shall be of a type not requiring adjustment in service. All parts of the injection system shall be easily replaced from parts in stock. The fuel system shall have fuel filters with replaceable elements which may be easily removed without breaking any fuel line connections or disturbing fuel pumps or other engine parts. All fuel lines shall be metallic. No galvanized steel fuel lines will be permitted. F. Lubrication The engine lubricating system shall include a strainer, oil pump, oil filter, and a water-cooled, ongino-mounted, lubricating oil heat exchanger. POWER GENERATION SPECS: 5/7/91 Pago 15 0 The lubricating oil shall be continuously full flow filtered and cooled by the system. The oil filter shall be equipped with a spring loaded bypass valve to bypass oil and thereby assure a supply of lubricating oil in case of a clogged oil filter. The lube oil filter system shall remove all particles of 15 microns and larger. The filter element shall be of standard readily available size. A gear -type lubricating oil pump shall supply oil under pressure to main bearings, connecting rod bearings, pistons, timing gears, cam shaft bearings, and valve rocker mechanism. G. Air Cleaners One or more engine -mounted, dry -type air cleaners shall be provided. Oil bath type air cleaners are not acceptable. Cooling 1. The engine cooling system shall include a centrifugal jacket water circulating pump, thermostats and a bypass arrangement, and a water to air heat exchanger complete with fan. The cooling equipment shall be capable of circulating and cooling the coolant fluid to maintain the engine and lubricating oil at the temperature recommended by the engine manufacturer when the engine is operating in an ambient air temperature of 105 deg F at an altitude of 1,000 feet above mean sea level. 2. The coolant shall be an anti -freeze mixture of 50% ethylene glycol and 50% water, or 60% Downtherm 209 and 40% water, or as otherwise recommended by the manufacturer and shall prevent freezing at temperatures down to minus 35 dog F. Exhaust System 1. A complete exhaust system shall be provided including exhaust piping, silencer, flexible connections. All material for the exhaust system shall be of corrosion resisting materials. The silencer shall provide residential grado silencing and shall provide a back pressure within the maximum allowed by the engine manufacturer. A stainless stool, corrosion resisting, seamless convoluted flexible exhaust connector shall be provided between the engine and the silencer. The silencer shall be mounted outside the enclosure. Starting 1. The engine -generator set shall be capable of starting cold at 40 deg F from the heat of compression, operating on POWER GENERATION SPECS: 5/3/91 Page 16 0 diesel oils of 28 deg Baume gravity, or over, and within 60 seconds be capable of delivering rated electrical output with stabilized voltage. 2. The engine shall be arranged for electric starting and shall be complete with cranking motor, battery, battery rack, battery charger, and controls. 3. The cranking motor shall be sufficient in size to turn the engine over easily and at a speed to provide rapid starting of the engine. The motor shall be capable of providing not less than three 30-second cranking cycles in three minutes without overheating. R. Battery 1. The battery supplied shall be of the industrial lead acid type and shall have a capacity of not less than shown at the eight (8) hour rate. The battery shall be capable of providing three 30-second cranking cycles with a breakaway current and a rolling current as shown in Section 1.03. Paralleling of cells or batteries is not acceptable. Included shall be all associated equipment for mounting, securing, and servicing the battery assembly. L. Accessories 1. The engine -generator package shall be equipped with, but not limited to, the following accessories: a. OSHA approved ear protectors (four (4) bets). b. Thermostatically controlled water jacket heater to maintain engine water jacket to 90 degrees F in an ambient temperature of 0 degrees F. This shall be wired at 120V single phase min., connected to the service source with a reverse receptacle on the trailer. C. Fuel oil pressure gauge. d. Lube oil temperature gauge. o. Lube oil pressure gauge. f. Lube oil level dipstick. g. Jacket water temperature gauge. h. Safety shutdown for low oil pressure, engine over - temperature, low water, and engine over -speed. Safety shutdown shall be by fuel or air cut-off. POWER GENERATION SPECS: 5/3/91 Page 17 1. 24 volt alternator and solid state voltage regulator to maintain batteries during engine operation. J. Fuel level gauge. 2.03 GENERATOR A. General 1. The generator shall be of the engine driven, single or two bearing type, self aligning, continuous duty, salient pole, synchronous type with amortisseur windings. The generator enclosure shall be of the drip proof type. Only the line and neutral leads shall be brought out for load connections. The generator insulation shall be NEMA Class F or better such that the generator life will match' that of the engine. The generator shall be designed so that with a minimum amount of labor all components are completely accessible. The generator drive shall be free from critical torsional vibration within the operating speed range. The generator shall be warranted by the same manufacturer as the engine. Replacement parts shall be readily available. 2. The generator will operate three phase and/or single phase loads at lift stations. 3. The generator shall have the following ratings: Capacity, kW at 0.8 P.F., As shown in the Continuous Standby General Requirements Voltage, Volts As shown in the General Requirements Phases 3 Frequency, Hz 60 Insulation Class F Temperature Rise (above) 130 40 degrees C ambient Degrees C (NOTE: Temperature rise requirements shall not be exceeded using either resistance or thermometer measurement techniques.) B. Construction Features 1. The generator stator and rotor shall be built up of high grade silicon steel laminations, precision punched, deburred, and individually insulated. Windings shall be carefully and thoroughly insulated for maximum moisture resistance, high dielectric strength, and excellent bonding POWER GENERATION SPECS: 3/3/91 Page 18 characteristics. Stator windings shall be wedged securely to prevent vibration and to withstand short circuit stresses. Rotor field windings shall be held securely in place to withstand rotational forces of not less than 125% of rated speed. The generator shall be able to withstand a one -minute, three-phase fault at the generator terminals and a line to ground fault of equal magnitude. 2. Forced ventilation to prevent overheating of any part of the generator and prevent hot spots shall be provided. 3. Bearings shall be shielded and sealed to prevent entrance of moisture and dirt. Bearings shall be designed and lubricated to provide a bearing life of not less than five years based on Curve B-10 of the Anti -Friction Bearing Manufacturer's Association. 4. The terminal box and terminals shall be of adequate size and shall be arranged and coordinated to connect to cable as shown on the drawings. 5. The generator shall contain rigid insulated standoffs for the generator load terminals if the generator is not specified with a main circuit breaker. C. Excitation 1. The generator shall have brushless excitation with silicon controlled rectifiers to provide alternator excitation. The excitation system shall have the capacity to provide 150% of required excitation at rated load and voltage and shall incorporate circuitry to permit voltage build up from residential magnetism. Field flashing from a separate source is not acceptable. "Field boosting" for motor starting, etc., will not be permitted. 2. The excitation system shall be of sufficient capacity to produce the maximum excitation required at 0.8 P.F. and 105% of rated voltage. 3. In addition, excitation shall be such that the generator transient voltage deviation shall not exceed 20% upon adding or dropping of rated load from a stabilized initial condition as indicated in test procedures. Rated load shall be considered to be induction motors with NEMA Class F locked rotor characteristics. 4. The generator and excitation system shall be given factory insulation tests in accordance with the latest NEMA standards for such equipment. POWER GENERATION SPECS: 5/3/91 Page 19 0 Voltage Regulation A generator voltage regulator shall be furnished to provide voltage level control, voltage gain, and voltage droop. The regulator shall be of the static magnetic amplifier type. The controls shall be readily accessible for normal operating adjustments. The voltage level control shall have a minimum range of +/- 10% from rated voltage. The regulator shall be of the volts/Hertz type. The regulator adjustment potentiometer shall be mounted at the control panel to facilitate voltage adjustment on 240/480 volt pump stations. Voltage regulation shall be within +/- 38 of rated voltage from no load to full load. Steady state modulation shall not exceed 1%. Instantaneous voltage deviation shall not exceed +10% - 15% from nominal voltage when 50% of continuous standby rating is added to a 50% continuous standby rating at rated power factor. Recovery of stable operation after application of full load shall occur within one second. Voltage regulator adjustment devices shall be located behind a removable access panel. Inrush characteristics shall be as derived from motel. with Class F locked rotor characteristics. 2.04 ELECTRICAL CONNECTIONS The generator shall include a "quick change" panel that will allow the generator to produce 120/240 volts, 3 phase, 4 wire or 480 volts, 3 phase, 4 wire via a rotary switch that reconnects the generator or interlocked circuit breakers. Each source shall be connected to multiple separate power cables with separate connectors. When the 120/240 volt system is selected, the 480 volt system cables shall be de -energized; and when the 480 volt system is selected, the 120/240 volt cables shall be de -energized. Each cable shall be protected by a suitably sized molded case circuit breaker with thermal and magnetic trip elements. The 480 volt circuit breakers shall be 100 amp breakers for each cable, and the 120/240 volt circuit breakers shall be 100 amps for each cable, but a spare 100 amp circuit breaker (not connected on the load side) shall be connected to the 240 volt system. Circuit breakers shall have interrupting capacities greater than the generator's fault capability. The plugs for the lift station end of the cables shall be provided by the City and installed by the contractor. Each source shall be fitted with multiple lengths of twenty-five (25) foot portable, extra flexible cables. Three cables shall be provided for the 480 volt system, and two cables shall be provided for the 120/240 volt system. The cables shall be suitable for 125% of the circuit breaker rating. The cable shall bo 259 strand extra flexible cable, Tiger Brand Typo G or equal, four conductor with ground, minimum, size #2 for each 100 amp cable. POWER GENERATION SPECS: 5/3/91 Page 20 0 C. The generator set shall be furnished with a 120 volt distribution system. The battery charger and the engine heater shall operate from the 120 volt source. The distribution system shall be connected to the plant system via a 120 volt-1 phase-3 wire connection. The cable shall be a single 25-foot portable type SO cable. The cable shall have a 20 amp -. 120 volt - 3 pole plug. D. The control panel, power cable, and the power input cable shall be located at the right rear of the enclosure, accessible when power cables are stored. E. All cables shall be permanently marked with voltage (color coded). F. Contractor shall confirm phase rotation and make corrections as necessary. 2.05 CRANK PANEL A. The generator set control panel shall be mounted inside the enclosure and shall be shock mounted. The panel shall be wired to the generator using flexible conduit. The panel shall control the manual starting/stopping of the generator and the monitoring of the various functions. B. The crank panel shall include, but not Le limited to, automatic engine crank control, engine safety controls, 120 VAC distribution network, battery charger and all engine safety interlocks. In addition, the crank panel shall include: 1. Elapsed time meter. 2. Indicating lights for the required failure modes. 3. Frequency motor; voltmeter, phase/phase, phase/neutral; ammeter, ammeter switch, 30; voltmeter switch. 4. Relays, timers, terminal strips, and miscellaneous material and equipment as necessary for the functions required herein. 5. The crank panel shall contain battery operated panel lights and switch. 6. Fuel level gauge. The panel may include the voltage regulator. The panel shall include the regulator's voltage adjusting potentiometer. (See Section 1.03 D.) C. Alarm lights shall be provided for ovorcrank, overspood, high coolant temperature, low oil pressure, charger failure, low coolant level. POWER GENERATION SPECS: 5/3/91 Page 21 Indicating Instruments Indicating instruments shall be of the taut -band type, suitable for semi -flush switchboard mounting. The instruments shall be approximately 3-1/2" rectangular or round with approximately minimum 100 degree circular scales. The cases shall be dust -tight and moisture resistant. The instruments shall have white scales, black markings, black pointer, standard legend, zero left scale, plain glass window, and dull black covers. The voltmeters shall be calibrated in accordance with the generator voltage. Ammeters shall be rated 5 amperes with scales calibrated in accordance with the current transformer primary. Battery Charger The battery charger shall be of the silicon rectifier type and shall provide an automatic trickle charge for floating the battery and an equalizing charge for periodic maintenance. The charger shall be for operation from 120V 60 Hz source and shall have a charger failure alarm. The charger shall be self -protected against overloads. An equalizer charge timer shall be provided adjustable up to 24 hours. The charger shall be compatible with the battery and shall have an ampere rating of 15 amps nominal. The charger shall have a DC current sensitive relay with S.P.D.T. contacts rated not less than 5 amps at 120 VAC resistive. The control panel shall have a charger failure light. The battery charger low charging rate shall be for "floating" the batteries. Any charger that "floats" the battery such that the battery needs the addition of water more than twice a year, when the battery is floating, is not acceptable. The battery charger shall have secondary fuses, ammeter, and voltmeter. Control Switches Control switches shall be rotary operated multi -contact type, ruggedly constructed with barriers between adjacent contacts. The switches shall be complete with operating handles and escutcheon plates. Escutcheon plates with mechanically operated targets shall be supplied with circuit breaker control switches. The switches shall be rated for mechanical life of one million operations. The contacts shall be rated at 20 amperes continuous at 600 volts AC or DC, or 250 amperes for 3 seconds. Control Relays Control relays shall be supplied as required. POWER GENERATION SPECS: 5/3/91 Pago 22 0 2. Relays shall be plug-in type with associated sockets. The relays shall have dust covers. The relays shall be suitable for continuous duty operation without forced air cooling. All contacts shall be rated for not less than 10 amps at 120 VAC with 3/16" diameter silver cadmium oxide, gold flashed contacts. Coil voltage shall be 120 VAC unless a different voltage is specifically required. 3. Relays whose contacts work in conjunction with the close or trip function of a main, standby, or branch circuit breaker shall have contacts with a rating of not less than 20 amps continuous and 50 amps for 1 minute at voltages of up to 600 volts AC. All other requirements shall be the same as previously mentioned. H. Timing Relays 1. Timing relays shall be either synchronous motor driven or electronic. Pneumatic timing relays are not acceptable. Electronic relays shall include transient protection and shall be suitable for operation simultaneously with circuit breaker operation, etc., without detrimental results to the electronics. The following minimum requirements shall apply: a. Electronic (A-SSC) Operating voltage 120 VAC, +10% - 15% Accuracy +/- 2% of full scale Temperature variation +/- 49 over temp. range Voltage variation +/- 2% over voltage range Overall accuracy +/- 5% Contacts 10 amps at 120 VAC into a resistive load Operating temporaturo 0 deg C to +70 deg C Load life Not less than 106 operations. 50% duty cycle -120 VAC 4 amps -1.0 pF Mechanical life 20 x 106 operations Transient protection 2.5 kV for 1 MS Dielectric 1 kV between terminals and case b. Synchronous Motor Drive (A-SYD) Operating voltage 102-132 VAC Accuracy +/- 0.5% of full scale Contacts 10 amps at 120 VAC - 1.0 pF CInsulation resistance 50 mog-ohms POWER GENERATION SPECS: 5/3/91 Page 23 0 Temperature 10 deg to 55 deg C Dielectric 2.4 kV for 1 sec. 1.2 kV for 1 sec. across open contacts 2. The electronic relays shall contain transient suppression and shall be capable of withstanding a transient of twice rated voltage for 8 M.S. The relays shall also be protected against polarity reversal on D.C. units. The relays shall be protected against aborted -cycle effect upon power interruption during a timing cycle. In addition, electronic timing relays shall not use electrolytic capacitors so as to cause the relay to be subject to the "soak -in" effect. I. Instrument Transformers 1. Current Transformers a. Current transformers shall be single secondary, window type with 5 ampere secondary rating and with ratios in accordance with the one line diagram. The continuous thermal current rating shall be for not less than a 55 deg C. The burden shall be coordinated with the instruments and shall be approved by the engineer. J. Terminals and Connections 1. Terminal strips shall be of the barrier type and shall be permanently marked per the terminal marking scheme shown on the contract drawings. Shop drawings, interconnect drawings, and hardware shall all reflect the same scheme. Permanent marking shall be with engraved labels. Embossed flexible labels are not acceptable. PART 3: EXECUTION 3.01 OPERATOR TRAINING A. Operator training shall not be less than 4 hours. B. The generator set manufacturer shall doliver the unit to the City. The location shall be as designated by the City. C. The manufacturer of the generator set shall have field personnel at the site for testing at not less than 3 lift stations and the booster station. The time and location shall be as designated by the City. D. The generator manufacturer shall initiate the oil test as roquirod heroin. Test results shall be providod to the City. l 1 POWER GENERATION SPECSi 5/3/91 Pago 24 0 PURCHASE CONTRACT FOR ONE (1) NEW 125 kW PORTABLE POWER GENERATION AND DISTRIBUTION EQUIPMENT This agreement, made this day of , 1991, by and between the City of Monticello, Minnesota (hereinafter called "Buyer") and of (hereinafter called "Seller"): WITNESSETH: 1. Seller agrees to sell and Buyer agrees to buy the following described property (hereinafter called "Property"): One (1) new 125 kW portable power generation and distribution equipment, including installation, as specified in City of Monticello specifications dated May 3, 1991, and upon the terms and conditions hereinafter stated and as specified. 2. The purchase price of said property shall be the sum of Such payment shall be made within 30 days after delivery and acceptance by the City of Monticello. 3. Guaranteed delivery, including installation, shall be a maximum of calendar days after receipt of a purchase order by the Seller. 4. The Seller agrees to provide a one-year warranty against defects in materials or workmanship of all equipment provided and installed under this contract. 5. The Seller shall furnish a contract performance bond or cashier's check in the amount of Five Thousand Dollars and no/100 ($5,000.00) in favor of the City of Monticello to protect the City against any breach of contract. The bond will remain in effect for the entire contract period to assure performance of all conditions of this contract. IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first above written. CITY OF MONTICELLO By: By: Attest: POWER GENERATION SPECS: 5/3/91 Page 25 0 ,�•.�',1 :.p„�, •''... Yam__--__ _ __ � 08-1991 13:1B 812 G33 7677 . , I Qonorator Sot Foaturos sino10 urce Q Ateaptn 1004E of deolglt, rrtanufacturing nnmopleto IIV! enting sad losling of ell set In one atop, In components and cnmptlnnce with accoccorfes by NFPA 110, OnonCorporation. Parogtaphil-13,11.0. Standard Equlpmont ENGINE Cummins A•cydo diosol ongtno. ALTEnwran Oruohtacs Onan AC alternator provld3o brand range rocannoctlble output. [Designed for ecrvlce in oevoto environments. CONTROL PANEL Vibration isolated control with analog Instrumentation. VOLTAGE REGULATOR Electrenle voltage regulator provides prodse i regulation and undertroquancy eomponast!on, COOLING OUTEIAII Hlgh ambient U20 Pi(60• C) system. SKID OA08 Supports the alternator and ongine. Battery rack and cooling system mount to the skid best. Integral vibration isolation FLA�ERIV E9UIP101T CORP. P. 150 ��eFha f3o V-J? , .136 DGFA 50 H, z ®lesel-Fueled) Gancrotor 5 t STANDBY PRIME GOHz 1501M 135 kW 1 188 kVA 109 W 50 Hz 135 kW 120 k%q 109 IWA 150 WV Engine torque- Q Low roaclnnco generelor matched doclgn oilers low excitation syatom vrovelorm dlslortlnn with provides quick non•linoat londo and recovery from provides excellent motor transient speed dips. atortlnp cepebillllee. Gonorator Sot To sting The Prototype Tom Support (PT8) J� program 19 our commilmonl to 1 �1 'a vat, long Me Intogrily of our doalpnsi a urr and products. 1 Oufore the generator solo tiro put into production, prototype modois are , eub;eclod to demanding taste vLlh . typ}cavalyplcal loads and lromlonta cntidpatod to service, ! Production models earn the PTS soal onty alter maat!np the perlarmance cdtorla ostnblished by thel program. I i r Sinylo•Source Warranty All generator cat components and systems No covered by a I1m1od one-year warrenly. Optional two. and five-year ezlended programs are available. i (1 ' Standard Models are CSA carlllled. 05-0g:--,1991 13:72 61? 633 7677 rLAMERTV EQUIMIENT CORP. P.00 A 'I Ilk 4 !Q 11 ld r Custom -Built Trailora for Onan Gonerator Seto Through 250 M Onan Cutlemn INA Vallers on vftloa apdally detIgnall aM built for transperlIng Onan asnorellor &-a vikh n%A- • MA "Inty all hIghwmy exaft 11 ,,";V"'. I : T,Omchq elm ria%Oall d" -ilatg angle and d 1-IMIct etrucl.�vn v.,r h-vVyllaulla W pl-,!l (pit-dil'11y; lot MIU111• tnq the Ocripia4ki t;1 cTacWlpd, pro%1:1:n7 EK:Tf ft,'Id M- 1 .11 an' -,J lctg The Vlonguis ere vi-di-p3d In. (d35"wQIujjnuLIv9,•-4 toWng Mp. (UPON 101 LrJI C0,101V A avaqatioj Sianclaid oqtOpmwdtw IMMUsInclWiftbOrddWetand. emu pla War wW required CO o04nort 12 voll ejK4fia bmkom wtMe.wayelecocccinnoolar,uldlychains. side and rev rallealarv. MKI 110% ter IM a"% W WKI ker" Oxw "Istipparl Polar 4104207 WIN OP001111 gwtwRl vwh M13141IMI) ulnul ' PAQ -T Trifler 4IM201 Trollar 418.0208 1"M nnuA I I 1 1 4 It"M aeon U. . "I 6.1941 - �00 Trallor 41""ll Troller 410.0111 M Oman anon l upon 0 0 TrIllor 4IM313 Mont" dwmvlpis 11 . �0�■ a nl nc than ever buhir - Genermnr S,-I ' ® �� •q 1. I/� con tl liter :III Ilse pmrvr You nerd in an% applivalimi. With nr%r . 111"dels ill Ilte mere and hil;hi)r i kilum ale r mw. eau r:ul L� ictic . match nlr den scl requirements from 15 1 q.4q.1111 kl1' and 45 uI , This brand puwrr range. rumpled - milh it %ride raricty nl putcq•r .. accessories such as Illy I:\ICI'. .. nlloms rdu In scicrl Ihr opli• noun prndurl fur. cngn- nerds, tii•r , .. .. cuur Calopillm Driller for rum. .. . .. plrlr dq,•I Nils. , PATER�I r CAI (',I-:N Sf I•S:.. �.._ Me I'nfrcr of rr New Grucnflinn The Caterpillar Electronic Modular -Control Panel conftLs for Ow Pouxr of New Gmemtion. V Na A ,aY V-A p nwrUwOnuww • 3 GENERATOR 125 SET 60 Hz FEATURES CAT DIESEL GENERATOR SETS Factory Designed ... assembled ... tested and delivered to you in a package that Is ready to be connected to your fuel and power lines ... supported 100 % by your Caterpillar Dealer. RELIABLE, FUEL EFFICIENT DIESEL The compact, four.slrokecycle diesel engine combines durability with minimum weight while providing dependability and economy. The fuel system operates on a variety of fuels. THE CAT GENERATOR Single -bearing wire connected brushless generator designed to match performance and output characteristics of the Caterpillar Diesel Engine that drives it. EXCLUSIVE CAT REGULATOR Three phase sensing ... Optimum control precision ... Volts per Hertz regulation ... Excellent block loading and constant voltage In the normal operating range. STANDARD PACKAGE ARRANGEMENT Engine: Control Panel: Air rlannnr Ammeter. Vnitmnte,, and Base. Wide Switch Breather, Crankcnse Frequency Mate, Cooicr, Lubricating Oil Voltage Adjust nhcoctat Fan (blower) and Fan Drive Oil Pressure and Water Fit tore. Fuel and Oil Temperature Gouges Governor, Hydro Mechanical Manual Start -Slop (3% speed regulation) Shutoffs and Single Pumps Indicator lot Oil Fuel Priming Pressure Water Fuel Transfer Temperature, Jacket Water Ovorapeed, Radiator Ovo,crank Service Mode, Slading, Electric, 24 Voll GeMrstor: SRs 13mahloes wlin Vol ago Regulator OPTIONAL EQUIPMENT Engine: Generator. At, Cleaner, Hoavy-Duly Generator OdalalOn Air Proclaims, terminal box Base Fuel Tank Control Paml: Base Structural Steel Annunclstor Panel and Cooling System' Press m Moduto (meals Exhaust Fittings NFPA ?&A requirement) Governor, Woodward PSG Provision for: Lilting Arch Auto Stan Stop Module, Muffler Charging Ammote,, Pr@&farm Contactors Heal Start Switch, Protection Devices Cycle Cranking, Staining Aide Auxiliary Relay, Starting, Electric Prealarm Modulo, Tachometer and Synchmniring Lights Tachometer Drives Contacts for Ramols Alarms Illumination Lights and 8wuchas �__ Prime Power 113 kW — �.r DJIj Arrangement may be shown with opllonal equipment. GENERAL SPECIFICATIONS - 60 Hz CAT 33048 ENGINE law RPM Type—Wotercooted Diesel Boro—L751n (121 mm) Aaplralldn—Twbochargod Ciroko-8,0 In 1152 mm) Cycte—Four,Sleko Piston Displacement — No. of Cylinders —a 425 cu In (7.0 Iller) CAT SRe GENERATOR Rome Size 308 Type—Brushiess, Revolving lied, Solid -Stale Excitor Construction —Single Beadng—Close Coupled Phase-3 Wire, Connection-12 Wife Moods or exceeds NEMA MG 1.22 aid. requltements Insulation —Class F with Itopicallzallon a Anil Abrasion Three Phase Sensing Enclosure —Drip Proof Alignment —Pilot Shall Overspend Capability-150% Wove rotm—Lees than 5% deviation Parallel Capability —standard Volingn Regutata—Grinotator Mounted. Volts per Ilan) Voltage Regulation —Lose than s. Ie h Voltage Gain—Adjustablo to compensate lot engine speed droop and lino loss CAT CONTROL PANEL 2e V DC Control Generator Mounted Vibrallon Isolated NEMA 1 Enclosure Dead Front Lockett a Hinged Door Generator Instrurnsels most ANSI CJ0&I VOLTAGES AVAILABLE 120f20e, 240,416, QW240, 2771a90, 173rim. 3'111ISOO, 120r240. (Adjustable a minimum of ♦ 10% - 10%) �L 3304E GENERATOR SET 113-IBS kW CATERPILLAR® GO H2 PRIME STANDBY 113 kW - 141 kV•A wflan 125 kW - 156 kV•A wIlan 114 kW 0 0.8 PF without fen 125 kW 0 0.8 PF without fan 174 Engine HP without fan' 192 Engine HP without fen" ALTITUDEITEMPERATURE CAPABILITY Show, maximum attitude at which full rated kW Is available at the respective ambient temperature. AMBIENT EM TPTURE ERA5 55 ALTITUDE feet 430 I 495 I 675 I 75 I 87 1190 I 070 1 I 1150 25 FUEL RATE DATA I PERCENT LOAD 1 25 I 50 75 I 100 25 50 1 75 100 kW with Fan 1 28 56 85 113 31 62 94 125 1 Qalfhr 1 2.7 4.6 1 6.8 1 8.9 3.0 5.1 7.5 1 9.8 I 1lllerfhr I 10.4 17.5 25.7 33.5 11.5 19.3 28.4 37.0 TECHNICAL DATA SO METRIC ENGLISH Rating Rating Type PRIME STBY PRIME STSY Information Power Rating 0 0.8 PF w/Fan kW 113 125 kW 113 125 Power Rating ® 0.8 PF w/o Fan kW 114 125 kW 114 125 Generator Frame Size 368 358 368 358 Cooling Engine Lubricating Oil Capacity L 21.8 21.6 ate 23 23 System Enolne Coolant Capacity w/o Radiator L 12.9 12.9 gal 3.4 3A Engine Coolant Capacity with Sid, Red. L 31.8 311,5 gal 8.4 8.4 Standard Radiator Arrangement Date: Air Flow (Max. 0 Rated Speed) mr/min 150 150 cfm 5295 5296 Alr Flow Restriction (Max. Allowable) kPa 0.12 0.12 in Hr0 0.5 0.5 Ambient Air Temperature (Max. Allowable) 'C 58 55 'F 137 131 Coolant Pump External Resistance (Max. Allowable) On H.0 6.2 6.2 It 1-1r0 20.3 20.3 Coolant Pump Flow A Max. Allowable Resistance 1 /min In9 ISS arm 410 410 Isusl System Backpressure (Max. Allowable) kPa 6.7 IIJ In HA 27 27 .lelem Mounting Length Overall 6yyastam Height Overall M. lGen. Width Overall 6 Rod.) Unit Dry Weight Performance rombusllon Air Inlet Flow Rate Data 0 listed Exhaust Gas Flow Rate Conditions Exhaust Gas Black Temperature Heat Rejection to Coolant (Total) Heat Rejection to Exhaust (Total) Ileac Relecllon to Atmosphere From Engine Heat Re action to Atmosphere From Generator CONDITIONS & DEFINITIONS Standby - For continuous electrical service during Interruption of normal power" Prime - For continuous electrical service with 10% overload capability.' Ratings are Weed on SAE J1349 standard conditions of 100 kP4 (2961 In Hp) and 251C (TTF). These ratings also apply 100 kp. (293D4911 Of 61 In Hg),71 and 88 27*C (91 F) r4 standard and 80% relative Itions n humidity. Fuel rates are Weed on fuel oil of 35' API l61C (60'F)I gravity having an LHV of 42 740 kJfkp (16.390 StuAb) when used of 29'C le5'F) and weighing &M 9 glitter (T001 IbsIU S gal) These capability charts apply to the engine only and Include Consfdslatlons for hunliddy. It air cleans Intel conditions exceed the appropriate standard conditions, consull your Caterpillar Dealer for necessary deratlon 'ISO power with 10% overload for one hour In 121n accordance Ilh 180 304611. DIN 6271 or SS 5514 jet stop power In accordance with ISO 304811, DIN 6271 or SS 5514 MITI 2555 2555 In 100.59 100.59 mm 1490.4 1480A In 58.28 58.2a men 1219 1219 In 46.00 48.00 kg 1676 167e ID 37W 3700 m'Imin 9.2 10.2 elm 325 350 m'Imin 28.7 295 cfm 950 1080 'C 570 595 'P 1055 1100 kW 705 77.9 Blufmin 4015 4430 kW 1355 149.5 Btutmin 7705 6500 kW 251 27,6 Bturmin 14:10 15W kW 129 138 Stufrlin 735 755 Witt. earW Ilk llm.- oNI4.1 to J..W.11NNI"Ic.. Th. Mle.ne Ir Nit SW- or "I (lal le line In IN. limb"". tnnrwr it eel 14�11FHKI)n : lowtm oftw e.Mlee Mua4 O/R. Council Agenda - 5/13/91 13. Consideration of final payment to Arrigoni Brothers for the Monticello Street-scape Proiect. (J.S.) REFERENCE AND BACKGROUND: Construction of the Monticello Streetscape Project was finished in the early summer of 1989. Final payment has dragged on due to unknown final quantities. Attempts to meet with the contractor during the summers of 1989 and 1990 failed due to lack of response from the contractor. This was difficult to understand, as the contractor was owed substantial sums of money. A few problems were noted in 1989 with small cracks on some sidewalk panels and the spelling of one concrete driveway. After attempts to have the contractor complete this warranty work, we had our 1990 sidewalk contractor, Witco, complete the work and informed Arrigoni Brothers that we would be deducting those sums from final payment. Our requests this year to meet with Arrigoni Brothers Construction met with a higher degree of success; and after meetings here in Monticello and additional field quantity measurements, the final quantities have been determined and approved by City staff; Arrigoni Brothers Construction; and Dahlgren, Shardluw 6 Uban, our architect on the project. Dennis Arrigoni of Arrigoni Brothers Construction indicated his lack of response was due to a heavy work load by his company and the inability to get up to Monticello again to measure all the final quantities. The final contract price, including the change orders previously approved by City Council, comes to $207,453.87. This involves all of the concrete construction, placement of the ornamental lighting system and wiring, and repainting of the signal lights, as well as the parking lot signing. When the assessment roll for the strootscapo project was prepared in 1989, we estimated the cost of the Arrlgonl Brothers' portion of the streetecape project at $208,176.07. The final project cost is actually $722.20 under that amount. We have includod in the supporting data a tabulation of all costs on the streetscape project. To date, we have paid Arrigoni Brothers $167,958.67. This leaves a balance duo of $39,495.20. Subtracting $816.12 for warranty work performed by another contractor loaves a total balance duo of $38,679.08. 24 Council Agenda - 5/13/91 B. ALTERNATIVE ACTIONS: The first alternative is to authorize final payment to Arrigoni Brothers for the streetscape project in the amount of $38,679.08. 2. The second alternative is not to authorize final payment. C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council authorize final payment to Arrigoni Brothers in the amount of $38,679.08 as outlined in alternative 91. D. SUPPORTING DATA: Copy of final payment request; Copy of tabulation of final cost on streetscape project. 25 • y, APPLICATION AND CERTIFICATE FOR PAYMENT A1AooawEmrc702 (Instructiontionreverse side) ►.ceovto► a:•.Ctt TO(OWNER): City of Monticello PROJECT: Monticello Streetscapes APPLICATION NO: Distribution to: Final Payment ❑ OWNER PER100 TO: O ARCH I TIC! ❑ CONTRACTOR FROM (CONTRACTOR): Arrigoni Brothers Co VIA (ARCHITECTi: Dahlgren, Shadlow 6 Uban ARCHITECTS .13 817 Vandalta Street s PROIECT NO: Q St Paul MN 55114 CONTRACT FOR: CONTRACT DATE: CONTRACTOR'S APPLICATION FOR PAYMENT CHANCE ORDER SUMMARY Change Orden approved In ADDITIONS DEUUITIONS previous months by Owner TOTAL' Approved this Month Number Date Approved TOTALS Niel change by Change Orders sne undersigned Contractor cenlRes that to the best of the Contraclols knowledge, Information and ballet the Work covered by this Appllcatlon for Payment has been completed In accordance with the Contract Documents, that all amounts have been Isaid by the Contractor (or Work for which previous Certificates for Payment were sued and payments received from the Owner, and that current payment shown herein Is now due. CONTRA OR: Arrigoni D ttMare Company 1 By: % _ D,le: Hay o io4T ARCHITECT'S C ri"ICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site obsennetions and III data comprising the above application, the Architect certifies to the Owner that to lha best of the Architect's know ledge. Infotmationand belief thetWrkhasprogressedas Indicated. the quality of the Work is In accordance with the Contract Documents. and Contractor Is entitled to payment of the AMOUNT CERTIFIED. �, r,��u..t.r r.^9 • ... ..•,�„ ..o ctm.._.n 009 •...,[.t. "AV fit 113.nov • n... 0 ...t IAppliotlon Is made for Payment, as shown below, In connection with the Contract. Continuation Sheet, AIA Document G703, Is attached. 1. ORICINAL CONTRACT SUM ....................... s : 173.929. SQL_ 7, Net change by Change Orders ..... :............... S 72. 70a. 25 3. CONTRACT SUM TO DATE (Line I=2).............. s 206,637, 75 4. TOTAL COMPLETED A STORED TO DATE............ S _ 2U6.637. 75 (Column G on G703) S. RLTAINACE: a.,%of Completed Work S (Column 0 + E oq C703) b. — % of Stored Material S !Column P on C703) Total Relatnage (Una Sa+Sb or Tbtd in Column 1 of C7031..................... I' G. TOTAL EARNED LESS RETAINAGE ................... S 206, 637 .75 (Una 4 less Una S Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Una 6 from prior certificate) ......... s 167,958,67 8. CURRENT PAYMENT DUE .......................... s 38,679.08 9. BALANCE TO EIN)stf, PLUS RETAINAGE............. S (Line 3 lost Unit 6) State at: Hinnmo:�;* R Subscribed and sworn"if .19 91 Notary /ubtla My Commission expir� AMOUNTCERrtHEo................................. S (Attach erplana.lon Item A-nt certified differs from the amount appf;ed fool eT: Oue: This er, C. (s notCegotiable, The AMOUNT CERTIFIED Is payable only to the Con. rn edher in.Issuance,psymentandacceptanceofpaymentataw4thou' preludla to ny dghU of the DWrtes or Contractor under this Contract. 4111 CONTINUATION SHEET AIADOCUNfENTI0703 (instructions on reverse side) FAC1/ OF.7..Gts AIA Document G702. APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: Contractors signed Certification Is attached. APPLICATION DATE* In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: Use Column 1 on Contracts where variable retainage for line items may apply, ARCHITECT'S PROJECT NO: A B C D I E F G H ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL i BALANCE RETAINAGE , ' NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G+C1 TO FINISH APPLICATION STORED AND STORED INOT IN. TO DATE IC-Q ID+E) . D OR [I ID +E+Fl 3a- F.-.--.-1- 1 saw Cut Concrete 2.00 200.00 - 200.00 _ 2 Remove 4" concrete walk 3.00 7.581.00 1.908.00 9.489.00:, 3 Saw cut Asphalt 1.00 1.292.00 r.. 1.292.00'.� 4 Remove asphalt 1.50 1.296.00 r 1,29Is.00 5 Excavate 6" 10.00 580.00 =- ;' 58d.00 6 Remove 8" Concrete drva 4.00 1.416.00 (216.00) 1.200.00 7 Remove Curbs 2.00 2.838.00 04.00 3.012.b0'-. 8 Remove Streetlight 300.00 300.00 300.00 600.00 9 Remove Wood Bollards 20.00 720.00 G 72040 10 Remove Sod. Shrubs 5.00 502.50 - 502",50 11 B. Layout and Staking 1. Complete Layout, staking 1.200.00 1.200.00 - 1.200.00.-- C. Site Construction 1. 3-6-24 curb 15.00 14.130.00 (58.50) 14.071.50 e W-4-24 curb 16.00 - =0- B-6-12 curb 13.00 7.982.00 2.343,50 10.575.50 2. patch Bit. Paving' 15.00 - 3,225:00 3.225.00 3 4" thick coocr paving 2.43 42.024.85 7.820.40- 49,845:25 4 8" thick concr drives 3.00 10.302.00 •98:OOI 10.398.00 5 Exposed Aggreg paving 3.25 32.262.75 884.00 33.146.75' 6 Install tree grates 200.00 8.200.00 8.200.00 7 Install ramov sleeves 10.00 930.00 i 930.00 8 Install @leaves /traffic 10.00 90.00 - 90.00 9 Install steal dowels 3.00 2.442.00 - 2.442.00 D. SITE improvements ' 1. Install trash racept 50.00 - 300.00 300.00 2. Install wood benches 100.00 - - - 136.289.LO 17.026.40 153.315.30 0jjj nocum."T tls) - LNLICATION 4%0 CERTIFIC Of FOR ►tY \IIYT - NVAY IV1 e01T104 •AIA• - 1 1111 •Luac.v .•..nnn 00 4-c"1110I Ill ♦p\ .dtl. MIM.t. h W .\..N.Mc10v DC. a^v G'a1•Ia�7 CON'. WATION SHEET AIADOCUMEWC703 I instructions on reverse side) Me. ei oFpmcis AIA Document C702. APPLICATION A,`D CERTIFICATE FOR P.AYMENT, containing APPLICATION NUMBER: Contractor's signed Certification Is attached. APPLICATION DATE: In tabulations below, amounts are slated to the nearest dollar. PERIOD TO: Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO: -A B - C TTEAI DESCRIPTION OF WORK ' SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINACE NO. YALUE FROM PREVIOUS THIS PERIOD PRESENTLY STORED COMPLETED (G-0 AND STORED TO FINISH tC-CI • APPLICATION ' (D+EI (NOT IN TO DATE ' D OR D tD+E+n ' E. ELECTRICAL 1 P31nt in plate lights 2 Light Base '3. 1-1/2" Rigid steel cond 4. 1-1/2" non-metallic " S. l/C 08 6. 1/C 06 BR.CR. 7. Install ornamental light Type A E S. Lighting avc cabinet 9. Svc Equip (pole mount)' 10. In place cables splice ALTERNATE BID 01-1 Paint Stop lights, etc ALTERNATE BID 01-2 Sawcut bituminous Remove Curb Sawcut concrete Concrete Excavate 3" sub -bass B-6-12 curb Patch bituminous ALTERNATE BID 01-6 ALTERNATE BID OL-5 ALTERNATE BID 01-6 ALTERNATE BID 01-7 ___A"rPjI"uE at ` a. . 83.00 115.00 15.00 1.95 .23 .28 e0.00 80.00 3.240.00 700.00 10.00 750.00 1.3,28.00 4.025.00 5,700.00 3,724.50 3.313.80 1.100.00 960.00 1.040.00 6,480.00 1.400.00 100.00 750.00 r- 800.00 .1.00 92.00 2.00 182.00 3.00 126.00 %,00 3.00 40.00 _ 3.00 138.00 _ 10.00 280.00 ' 20.00 1.960.00 1.120.00 ' - 13.00 - 16S.00 5,500.00 5.000.00 500.00 300.00 - 300.00 1,025.00 - p 1.025.00 260.00 nD_oD L75,088.60 21.003:id . OOftw%l C713 • AHLIGnuv.w CEITF1CVt FOR F.TMI•rT• %1 4Y.ReI IDIT10" • 41A• • e IMI T 1 _41.cs% M.T.TL'TI O• .RCMITICTI 1-1111%v .fer p1NLT ♦st W. 41%413+11 OC T^� 1.,'128.00 4,025.00 5.700.00 3.724.50 3,313. 1,100.00 960.00 1,840.00 6.480.00 1.}00.00 100.00 150.00• 92.00 182.go 192.00 •.40'.0D 138.00 280.00 3.080.00 165.00 5.500.00 300.00 1.025.00 MR I RR 196.692:00 C-nl.l°11 I = CONTINUATION SHEET AIA DOCUXIENT G703 I Instructions on reverse side) PSCE OF PACES %IA Document G702. APPLICAtION AND CERTIFICATE FOR RAYMENT containing APPLICAFIOV NUMBER: :ontractor's signed Certification is attached. APPLICATION DATE: n tabulations beloty amounts are stated to the nearest doll•tr. PERIOD TO: Jse Column I on Contracts %vhere variable retainage for line items may apply. ARCHITECT'S PROIECT NO: A 9 C D l E F G H 1 ITE.M DESCRIPTION OF %%ORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % SALAVCE RETAINAGE NO, VALUE FRO.1,I PREVIOUS THIS PERIOD PRESENTLY COMPLETED IG CI STORED AND STORED TO FINISH IC-C) APPLICATION ID.E1 INOT IN TO DATE O OR El to t•E-F) C.O. 1 166.00 166.00 - 166.00 C.O. 3 A 3,592.00 -. 3.592.00 3,592.00 B 3.271.37 - 3,271.37 3.271.37 C 172.00 172.00 - 172.00 D 563.00 563.00 - 363.00 B 3.600.00 3,000.00 600.00 3.600.00 Lees: Work completed by others (816.12) (816.12) •� 178,989.69 47,608,15• 206;63705 ALsC703-APRICd1ON AND CLRTIFIC01 FOR RAY.-16VT • .\tAY i%3 ED1nDN -AIA• • 0 IMa INJ AAtLncAN INSTITUTI OF ARCHITIM. tla3 NEW FORD AVENUE. M.W. LVASHINCTON. 0C. ZM C703.1983 SUMMARY OF STREETSCAPE PROJECT COSTS Arrigoni Brothers - general construction $207,453.87 Northern Electric - lights 55,159.00 Minnesota Valley - landscaping 34,973.00 Minnesota Ironworks - railing 23,005.92 Ironsmith - grates and tree guards 22,468.00 Flannigens - trash containers 2,691.00 Other misc. costs 2,144.50 Legal $ 6,780.75 Engineer and planner 50,804.88 Administration 6 inspection fees (28) 8,105.62 Previous year's expenditures $ 27,871.63 ESTIMATED TOTAL $441,458.17 AMOUNT CONSIDERED FOR ASSESSMENT $ 92,860.91 21.0% CONSTRUCTION: $347,895.20 INDIRECT: 93,562.88 $441,458.17 0 Council Agenda - 5/13/91 14. Consideration of final payment to Minnesota Valley Landscape, Inc., for work on the Monticello Streetscape Project. (J.S.) A. REFERENCE AND BACKGROUND: The landscaping work on the Monticello Streetscape Project was performed by Minnesota Valley Landscaping. The work was completed in 1988, and 90% of the contract was paid. There was a small discrepancy between the size of a few of the trees planted and the amount of sod used on the job. In addition, the City did not receive the written maintenance instructions for the plants included with the project. In the spring of 1989, five of the Locust trees failed to bloom. Minnesota Valley Landscaping replaced these trees In the fall of 1989; and also during that year, it was decided to trade off the additional sod on the project for the discrepancy in a few of the tree sizes. Consequently, the project remains complete with the exception of the City receiving the maintenance instructions on the planting. We recently contacted Minnesota Valley to see if they would like to complete this project and forward to us the plant maintenance instructions. They indicated they would do so Immediately along with a request for final payment, the final payment being $3,497.30, bringing the total landscaping cost on the Streetscape project to $34,973, exactly as bid. We have since received both the planting care instructions and the request for final payment. B. ALTERNATIVE ACTIONS: C1. The first alternative 113 to make final payment to Minnesota Valley Landscaping in the amount of $3,497.30 for landscaping work on the streetecape project. / 2. The second alternative is not to authorize final payment to Minnesota Valley. This does not appear to be appropriate, as all facets of the project are complete and satisfactory to the City. C. STAFF RECOMMENDATION: It is the staff recommendation that the City authorize final payment to Minnesota Valley Landscaping, Inc., in the amount of $3,497.30 as outlined in alternative 11. D. SUPPORTING DATA: Copy of the request for final payment from Minnesota Valley Landscaping. 26 INVOICE I INVOICE NO. PAGE 10901 Nesbitt Avenue S., Bloomington, MN 55437 8375B 1 minnesota valley Y11�/NYWIItltli�BMPIYVVBN�rt11��R�Wy4lllk�0WlY4"Sk Ak phone: 612 84400I INVOICE DATE (j / V , jj p 6 p �j�jj r� � May 6, 1991 L�. iN UV��o iMVL .� ��°' NAB CUSTOMER E City of Monticello SIT E Monticello Streetscape 6 Sidewalk Impr 250 Fast Broadway Street, Box 83A Broadway Street Monticello, MN S5362-9245 JOB NUMBER I CUSTOMER NO. TERMS CLIENT- PROJECT MOR. 8375 NET DUE UPON RECEIPT' OF INVOICE I ATIN: Jeff O'Niel# Final billing for landscaping completed at the above referenced job site: $ 34,973.00 Less: Previous amounts billed and paid (31,475.70) TOTAL DUE THIS MICE S 3.497.30 Subtotal S 3,497.30 THANK YOU FOR THIS ORDER - WE APPRECIATE YOUR BUSINESS II A FINANCE CHARGE OF I %% PER MONTH (18% ANNUAL) WILL $ 3,497.30 BE APPLIED TO UNPAID BALANCES AFTER 30 DAYS. '� May 6, 1991 Owner's Maintenance Recommendations for Plant Materials/Sod Installed at Monticello Street Scape - Attn; Jeff O'Neill WATERING Correct watering is critical for the survival of the trees, shrubs and sod on this project. Watering requirements are substantially different and a compromise between this require- ments must be established. The soil around the tree roots will dry out more slowly than the soil beneath the turf. Consequently it is possible to overwater the plant material in an effort to keep the sod moist and lush. Constantly saturated soil will cause the death of plant material roots. This situation can be avoided through careful monitoring of the soil moisture to a depth of 24 inches. This can be accomplished with an electronic moisture meter or soil testing probe. One inch of moisture per week is generally adequate for sod whereas deep, thorough watering of plant material when indicated by soil moisture checks is required. Allow soil to dry out partially before watering trees and shrubs again. Do not water by the calendar, but rather water according to need as determined by checks of soil and plant condition. FERTILIZING Fertilizers can be important when certain elements in the soil are low or lacking. A tree requires essential elements to live, but these elements do not supply it with energy. A tree sustains itself by trapping and converting the sun's energy through photosynthesis. Before arbitrarily fertilizing a tree, test the soil to determine the requirements for said tree and to insure that the correct amounts of whatever elements are required are indeed added. Shrubs and sod can safely be fertilized with a complete N-P-K fertilizer. Sod fertilizer high in nitrogen (25- 30%) at 2 lbs. actual nitrogen per 1000 s.f. should be applied three times yearly (April, June and September) Shrubs may be surface fertilized with water soluble nitrogen fertilizer but will do well without additional fertilization. Rates are according to product labeling. 0 PRUNING Shrubbery requires no pruning other than to remove dead branches. Because of the potential danger involved in pruning trees, no pruning should be undertaken for cosmetic or shaping purposes. Wait until the tree reveals which branches are dying and should be removed. MULCH Weeds that sprout through the mulch should be pulled by hand. The shredded bark mulch should be periodically replenished to maintain a minimum three inch depth. The use of herbicides in the tree and shrub beds is not recommended. PEST -DISEASE CONTROL All of the trees, shrubs and sod should be inspected several times during the growing season for the presence of diseases, insects and other possible problems. Treatment/spraying programs should only ud attempted in the presence of an actual problem and not as a precautionary measure. GENERAL INFORMATION Healthy plant material is the best defense against disease, and in deed, plants have natural defenses against many common diseases, while pathogens most often enter the system as a result of mans' activity. Any damage to the trunk of trees (mowing, traffic, pedestrians etc.) will in every case pose a health problolm for the troo.0 Proppor watering is the single most critical aspect of this maintenance program. Deep root feeding of the trees and shrubs may needs be on a bi-monthly basis. Rain fall is not a good substitute as most seldom penetrates beneath the surface and generally only waters the sod. Once trees are established (after approximately three years), normal moisture will be sufficient except in times of drought. For Minnesota Valley Landscape, Inc. David A. Lindstrom Project Manager dal/dg R'ir1 galley 10901 nesbitt avenue so., mpls., mn 55437.884-6400 K, u0CQpG9 5HC. l� Council Agenda - 5/13/91 15. Consideration to adopt a resolution calling for a public, l hearing to modify Redevelopment Project Plan No. 1, to modify TIF Districts Nos. 1-1 throuah 1-11, and to establish TIF District No. 1-12 and the plans relatinq thereto. (O.K.) A. REFERENCE AND BACKGROUND: On May 1, 1991, the HRA adopted a resolution modifying the redevelopment plans for Redevelopment Project No. 1, modifying the TIF plans relating to TIF Districts Nos. 1-1 through 1-11, and approving the establishment of TIF District No. 1-12. TIF District No. 12 is being created as an Economic District (10-year district) for Aroplax Corporation, a 43 year old family -owned business. The company is a plastic injection molding company now located in Minneapolis. They have a purchase option on the west 408 feet of Lot 3, Block 2, Oakwood Industrial Park. They propose to construct a 22,400 sq ft concrete office, tool, and production facility on Chelsea Road to the east of the Minnesota Highway Department lot. Projected employment is 20-25 jobs. At this point, the HRA requests that City Council eat a public hearing date of June 10, 1991, for modification of the Redevelopment Project Plan and of the existing TIF district plans, and for approval of TIF District No. 1-12. The proposed modifications and establishment of TIF District No. 1-12 and plan were mailed to the three taxing jurisdictions on May 3, 1991, to meet the 30-day notice for comments. Mr. Jerry Schoen, Paul Schoen, or Steve Schoen of Aroplax will be present at the Council meeting on Juno 10 to present their project plans. Also, a Business Development Service, Inc., representative will be present to answer questions of the TIF district and plan. More project Information will be provided for the June 10 meeting. B. ALTERNATIVE ACTIONS: 1. Adopt the resolution calling for a public hearing date of Juno 10, 1991, for the modification of the Redevelopment Project Plan and existing TIF Districts Plans, and establishment of TIF District No. 1-12 and Plan. �r ' 2. Deny adoption of the resolution. 3. Table adoption of the resolution. C. STAFF RECOMMENDATION: Recommendation is to adopt the resolution (Alternative #I). D. SUPPORTING DATA: Copy of the resolution for consideration; Copy of a map outlining the proposed TIF district or proposed construction lot. 27 13i:45 51L-85'.�03� FVS111ESS L-E%,ELnPnEnT SUVEES F.:6E 0- Councilmember introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: CITY OF MONTICELLO WRIGHT COUNTY STATE OF MINNESOTA RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON THE PROPOSED MODIFICATION, BY THE - HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO, OF THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1, THE MODIFICATION OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS NOS. 1-1 THROUGH 1-11 AND THE ADOPTION OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-12, ALL LOCATED WITHIN REDEVELOPMENT PROJECT NO. 1. BE IT RESOLVED by the City Council (the "Council") of the City of Monticello, Minnesota (the "City"), as follows: Section 1. RWLI c_RcaLing. This Council shall meet on June 10, 1991, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed modification, by increased project costs, of the Housing and Redevelopment Authority's (the "Authority') Redevelopment Project No. 1; (b) the proposed modification, by increased project costs, of Tax Increment Financing Districts Nos. I-1 through 1-11, located within Redevelopment Project No. 1; (c) the establishment of Tax Increment Financing District No. 1-12, located within Redevelopment Project No. 1; (d) the proposed adoption of the Modified Redevelopment Plan for Redevelopment Project No. 1; (e) the proposed adoption of the Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1-1 through 1-I1 and (f) the proposed adoption of the Modified Tax Increment Financing Plan for Tax Increment Financing District No. 1-12, all pursuant to and in accordance with Minnesota Statutes, Sections 469.001 to 469.047, inclusive, as amended, and Sections 469.174 to 469.179, inclusive, as amended. 0 05/08/91 07:45 . 6127869034 EOSINESS OEVELOPME11T SEPVICES Pca E 03 Section 2. Notice of Hering• FilinE of Proera_m, The City Administrator is authorized and directed to cause notice of hearing, substantially in the form attached hereto as Exhibit A, to be given as required by law, to place a copy of the proposed Modified Redevelopment Plan, Modified Tax Increment Financing Plans and Tax Increment Financing Plan on file in the Adminstrator's office at City Hall and to make such copy available for inspection by the public no later than May 3, 1991. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Whereupon said resolution was declared duly passed and adopted by the Council in and for the City of Monticello, Minnesota, on May 13, 1991. Mayor ATTEST: Administrator 0 05/08/91 07:45 512785903-3 EUSD ESS DEVELOPMENT SE;VICES Pc,E 04 EXl11Bfl' A NOTICE OF PUBLIC HEARING CITY OF MONTICELLO COUNTY OF WRIGHT STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council (the "Council") in and for the City of Monticello, County of Wright, State of Minnesota, will hold a public hearing on June 10, 1991, at approximately 7:00 p.m., at City Hall, 250 East Broadway, Monticello, Minnesota, relating to the proposed modification. by increased project costs, the Housing and Redevelopment Authority's Redevelopment Project No. 1 and the approval and adoption of the Modified Redevelopment Plan relating thereto; the proposed modification, by increased project costs, of the Modified Tax Increment Financing Plans for Tax Increment Financing Districts Nos. I - I through 1-11, located within Redevelopment Project No. 1; and the proposed adoption of Tax Increment Financing Plan relating to Tax Increment Financing Plan No. 1-12, also located within Redevelopment Project No. 1, all pursuant to and in accordance with M�t►stesata_S1a1sL4e3#, Sections 469.001 to 469.047, inclusive, as amended, and Sections 469.174 to 469.179, inclusive, as amended. A copy of the Modified Redevelopment Plan for Redevelopment Project No. l and Tax Increment Financing Plans for Tax Increment Financing Districts No. 1-1 through 1-12, as proposed to be adopted at the office of the City Administrator at City Hall not later than May 3, 1991. The property comprising Tax Increment Financing District No. 1-12 is as follows: West 408.91 feet of Lot 3, Block 2, BK 290.894-002031, Oakwood Industrial Park. PID NUMBER: 115-018-002030 0 05/08/91 97:45 61278690311 SUSI ESS DEVELOPMENT SEPVICES PC-:¢ 05 Further information regarding the identification of the parcel to be included in Tax Increment Financing District No. 1-12 may be obtained from the office of the City Administrator. AU interested persons may appear at the hearing and present their views o rally or in writing. Dated: BY ORDER OF THE MY COUNCIL City Administrator 0 05/08/91 07:45 . 6127869034 6USIIIESS DEVELDP"DIT SEPVICES PAGE 06 STATE OF MINNESOTA ) ) ss. CITY OF MONTICELLO ) I, the undersigned, being the duly qualified and acting Administrator of the City Council (the "Council") in and for the City of Monticello, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a meeting of the Council held on the date indicated with the original minutes thereof on rile in my office and that the same is a full, true and correct transcript thereof insofar as said minutes relate to Resolution No. WITNESS my hand officially and the official seal of the Council this — day of , 1991. City Administrator (SEAL) 1 I ea S_ • I PLAZA T PAFJ1t t y} �q� Im1T1 gJ MINI EEI lY:6 WAY Cary Cl01 11 rIL 1 .i [01.1.0 NIInU [TaC[ TELEFIYINL nE TIN[ 1 rrpY[IC[EIA ' A' i SERVICE -OVANNI^t*ONTFI YnIIu.[ rxlN[ulml Cyl( r p AoTe[N E[' JOIui'e�, ' ,O rrrn IL,1•YI ` 6N. i fIr GIT• [LEUin SERVICES 3/IMNmN UI ,� lrAn 0► I ,rmrmm 1'I /TAIPFN. INC. e tl1YNEmTA T�lIIv1110 1' /l IUMOE, , l5• •\ AmIIY ell rAtN .11, C _ `� rmroEco Hall, a�Od ' i0 �TR r [[IG IUI[E "WIM n.[IvoNoo Ao .rl.. I.WINlAVW 11-mlo Y a IN,WET.I.I. IY14„n1A1. CWANT omrA.T ,, • SE�A' rAITNEN[Illrl tAN7p[Y6N1; i ! LrE •er 1 Qp• r , 1=i � u '" ^�—• �AI{L. err• ,.• I 1 DUN D`B W� _• RG - .. 1 •CIn 01 NOV ICELrn I r[ � M . 7 _ I Iv[I •�• "amI ORYem CA AKIM \• T,ARIC Lto N.A JONIlfO iW�01n wn[ • IY REM. [m. IINRUSTIM NR YLLL I r.ITILLNir I.n .t.1711[IEii NA• •\\ N.AI..... L mE ,._ — r E E I.N� ... ••ri, ... urf AA Council Agenda - 5/13/91 16. Consideration to receive and accept the annual Greater. Monticello Enterprise Fund (GMEF) Report. (OK) A. REFERENCE AND BACKGROUND: The GMEF Guidelines state that staff shall submit quarterly summaries and/or an annual report detailing the status of the GMEF. To remain consistent with the guidelines and upon recommendation of the Economic Development Authority (EDA), I have submitted for your review a brief summary of the 1990 EDA activities, and the GMEF Balance Sheet and Year -End Statement as of December 31, 1990. The financial reports were prepared by EDA Assistant Treasurer Bob Mosford. Any questions regarding the reports may be addressed to EDA Treasurer Rick Wolfsteller or myself. Upon review of the reports, the City Council may wish to consider the following alternative actions. B. ALTERNATIVE ACTIONS: 1. Make a motion acknowledging the receipt and acceptance of �,7 the annual GMEF reports. 2. Make a motion acknowledging the receipt and denying the V� acceptance of the annual GMEF reports. 3. Table any action. C. RECOMMENDATION: Recommendation is alternative 01, which will confirm to the EDA that the City Council has received and accepted the 1990 GMEF reports. D. SUPPORTING DATA: Copies of the reports. 26 C. EDA 1990 ANNUAL REPORT MEETINGS: APRIL 3, 1990 EDA HOUSEKEEPING APRIL 4, 1990 TAPPER'S INC LOAN PRESENTATION AND LOAN APPROVAL APRIL 24, 1990 QUARTERLY MEETING AND ADJUSTED TAPPER'S LOAN AMOUNT JULY 24, 1990 QUARTERLY MEETING AND PRELIMINARY REVIEW OF JEFF EASTEY ENTERPRISES LOAN SEPTEMBER 28, 1990 MULLER THEATRE PRESENTATION AND LOAN APPROVAL OCTOBER 30, 1990 QUARTERLY MEETING AND RECOMMENDED ADJUSTMENTS TO THE EDA PUBLIC PURPOSE CRITERIA AND GUILDLINES ##i#*iiR*iiRiiiiii #fit*#i#*it*iiR*#tiii#iiii**Atiiiii***i##*ik#*tti**#iRt LOANS: BONDHUS CORPORATION WITHDRAWAL OF PRELIMINARY LOAN APPLICATION TAPPER'S INC APPROVAL OF $88,000 CHEF LOAN JEFF EASTEY ENTERPRISE PRELIMARY APPLICATION APPROVED/UNABLE TO SECURE BANK FINANCING MULLER THEATRE APPROVAL OF $50,000 GMEF LOAN CIRCUIT TECHNOLOGIES PRELIMINARY LOAN APPLICATION RECEIVED, UNABLE TO SECURE BANK FINANCING/ENDORSEMENT 0 MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY GREATER MO.4TICELLO ENTERPRISE FUND (GMEP) Balance Sheet December 31, 1990 ASSETS Cash in bank S 2,552.78 Notes receivable - Tapper's Inc. 87,260.97 Notes receivable - Mueller Theater 49,919.63 Appropriations receivable - Liquor Pund 62.000.00 TOTAL ASSETS Fund balance Reserved for participation loans (economic dovelopment) TOTAL LIABILITIES AND FUND EQUITY t S 201.733.38 S 201,733.38 S 201.733.38. 0 MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY GREATER MONTICELLO ENTERPRISE FUND (GMEF) C Statement of Revenues, Expenditures And Changes In Fund Balance For The Year Ended December 31, 1990 REVENUES Appropriations from Liquor Fund $ 200,000.00 Interest income -notes 3,697.39 Interest income -investment -0- Loan fees -0- Total Revenues $ 203,697.39 EXPENDITYRES_ Legal fees 3 1,824.01 Service fees 140,00 Total Expenditures 1.964.01 Excess of Revenues Over Expenditures S 201,733.38 FUND BALANCE - Beginning Of Year -0- FUND BALANCE - End Of Year S 201,733.38 C 0 Council Agenda - 5/13/91 17. Consideration to Amend the Greater Monticello Enterprise Fund SGMEF) Guidelines and Economic Development Authority (EDA) Bylaws. (O.K.) A. REFERENCE AND BACKGROUND: At the November 13 City Council meeting, the EDA submitted amendments for the GMEF Guidelines as requested by Council. The recommended amendments were unchanged because the Council motion died for lack of a second. At the Annual EDA meeting in January, the members elected to table the agenda item which considered City Council's reaction to EDA recommended amendments. The EDA felt the additional time would allow adequate time for a complete accountability of the events leading to the Council's reaction and would allow the new Council representatives, Brad Fyle and Clint Herbst, to be a part, of the discussions. At the April 23, 1991, EDA meeting, the EDA members took considerable time and reviewed all past EDA and Council agendas and minutes pertaining to the approval of the Muller Theatre expansion and the recommended GMEF Guideline amendments. The EDA was unclear as to why the Council motion to amend the GMEF Guidelines died, and the EDA saw no acknowledgement that the entire recommended amendments were considered. The EDA was unclear of Council's reaction because no specific reasons or requests were given for Council's disagreement to the EDA's recommendation regarding non- competitive commercial funding as stated in the Council agenda item: "At the time the EDA reviewed the adopted City Council GMEF Guidelines in May 1909, they recognized the gray area of Lhis criteria and recognized the potential of a tough decision. Although the EDA agrees with City Council that Lhe main thrust of the loan program should be oriented toward industrial development, they also make no recommendation to eliminate the possibility of funding a non-compotitivo business, as this allows no flexibility for funding. The EDA interprets the GMEF Guidelines as guidelines to follow and not as hard-carvod policy. In addition, the EDA prefers to evaluate each GMEF application for approval on the basis of project merit and project benefit to the community and its people." Secondly, the EDA reconsidered their previously rocommondod amendments. Next, discussion again centered on Council's desire to limit commercial funding subject only to 29 Council Agenda - 5/13/91 redevelopment of blighted property. If guidelines included the redevelopment of blighted property: 1) The GMEF Policies, III. USE OF PROCEEDS, would require an amendment to include Demolition Costs; 2) A definition of blight may need to be established; or 3) An example is, if an insurance company projecting employment of 200 people wished to construct a 30,000 sq ft office building (commercial) and no Monticello raw land constitutes blight, this would eliminate the possibility of marketing the GMEF as a financial incentive. And finally, the EDA members again agreed that their decision to fund the Muller Theatre project was a sound and good decision for the community. Please refer to the EDA minutes of September 28, 1990, items 4 and 5. Upon recommendation of the EDA, I resubmit the amended GMEF Guidelines for Council consideration. I have enclosed with this agenda item copies of the EDA minutes and copies of the City Council agendas and minutes relating to this issue. The enclosed data is arranged in the time sequence as they occurred beginning with the EDA minutes of September 28 approving the Muller Theatre loan, the City Council agenda of October 9, the EDA minutes of October 30 to review and discuss the GMEF Public Purpose Criteria and Guidelines, the Council agenda of November 13 to amend the GMEF Guidelines inclusive of the recommended guidelines, and the City Council minutes of November 13. Although, this is a mass of information, the EDA feels this information is important to provide a total picture of the past activities. Additionally, the EDA requests that Council consider amending the EDA Bylaws, ARTICLE V. Sections 1 and 2. Recommended amendment: EDA meeting time amended from 7:00 AM to 7:00 PM. (See enclosed amended EDA Bylaws.) The EDA members make this recommendation to accommodate the convenience of members and the public. B. ALTERNATIVE ACTIONS: !/c1'�✓ 1. Motion to amend the GMEF Guidelines and EDA Bylaws as recommended by the EDA. 4-A FM q iA-- 2. Motion to dopy amIndmont of the GMEF Guidelines and EDA Bylaws as recommended by the EDA, and City Council adjust the GMEF Guidelines. 3. Motion to deny amendment of the GMEF Guidelines and to amend the EDA Bylaws as recommended by the EDA, and City Council adjust the GMEF Guidelines. 30 Council Agenda - 5/13/91 RECOMMENDATION: The EDA members recommend that City Council make a motion to amend the GMEF Guidelines and the EDA Bylaws (Alternative #1). The EDA Bylaws and the EDA members were appointed by the City Council (inclusive of two Council members) to administer the loan funds. Every formal GMEF application is reviewed by the EDA for consistency with the GMEF Guidelines, general purposes, and policies; the applicant is interviewed by the EDA; a business financial analysis report is given by the participating lending institution and/or Business Development Services for EDA consideration; all personal and business financial information necessary for loan approval is submitted upon request of the EDA; the formal loan application is heard or reviewed by the City Attorney; and each project is evaluated on the basis of project merit and project benefit provided to the community and its people. With the above process for GMEF loan approval and with the EDA's commitment to approve funding for projects which contributo both morit and benefit to the community and the people, the EDA makes no rocommendation to eliminate the possibility of funding a non- competitive business, as this allows no flexibility for fundinq. Since the Muller approval, two competitive commercial businesses (Plaza Car wasn and hillside Partnership) have Inquired of GMEF fund availability and upon response of tho current guidelines have made no objections. SUPPORTING DATA: Copies of the EDA minutes, Council agenda and minutes; Copy of the recommended GMEF Guidelines and EDA Bylaws. 100,10 GREATER MONTICELLO ENTERPRISE FUND GUIDELINES CITY OF MONTICELLO 250 EAST BROADWAY MONTICELLO, MINNESOTA 55362 (612) 295-2711 INTRODUCTION The purpose of the Greater Monticello Enterprise Fund (GMEF) is to encourage economic development by supplementing conventional financing sources available to existing and new businesses. Through this program administered by the Economic Development Authority and participating lending institution(s), loans are made to businesses to help them meet a portion of their financing needs. All loans must serve a public purpose by complying with four or more of the criteria noted in the next section. In all cases, it is mandatory that criteria Y1 be satisfied, which requires the creation of new jobs. It is the responsibility of the EDA to assure that loans meet the public purpose standard and comply with all other GMEF policies as defined in this document. Along with establishing the definition of public purpose, this document is designed to outline the process involved in obtaining GMEF ` financing. \ DEFINITION OF PUBLIC PURPOSE 1. To provide loans for credit worthy businesses that create new jobs. u One lob is equivalent to a total of 37.5 hours per week. 2. To provide loans for credit worthy businesses that would increase the community tax base. 3. To assist new or existing industrial or non-competitive commercial businesses to improve or expand their operations. Loans will not be provided for businesses in direct competition with existing businesses within the city of Monticello. To provide loans to be used as a secondary source of financing that is intended to supplement conventional financing (bank financing). 5. To provide loans in situations in which a funding gap exists. 6. To provide funds for economic development that could be used to assist in obtaining othor funds such as Small Business Administration loans, federal and state grants, etc. GMEF GUIDELINES: 11/1/90 Pago 1 '� I THE GREATER MONTICELLO ENTERPRISES REVOLVING LOAN FUND POLICIES I. BUSINESS ELIGIBILITY • Industrial businesses • Non-competitive commercial businesses which enhance the community • Businesses located within the city of Monticello • Credit worthy existing businesses • Non-credit worthy start-up businesses with worthy feasibility studies (Deny all historical non-credit worthy businesses) • $10,000 loan per each job created, or $5,000 per every $20,000 increase in property market valuation, or $5,000 per every $20,000 increase in personal property used for business purposes, whichever is higher. II. FINANCING METHOD • COMPANION DIRECT LOAN - • PARTICIPATION LOAN - • GUARANTEE LOANS - III. USE OF PROCEEDS Example: Equity 20%, RLF 30%, and bank 50%. (All such loans may be subordinated to the primary lender(s) if requested by the primary lendor(s). The RLF loan is leveraged and the lower interest rate of the RLF lowers the effective interest rate on the entire project.) RLF buys a portion of the loan (the RLF is not in a subordinate position, no collateral is required by the RLF, and the loan provides a lower interest rate). RLF guarantees a portion of the bank loan. (Personal and real estate guarantees handled separately.) • Real property acquisition and development • Real property rehabilitation (expansion or improvements) • Machinery and equipment GMEF GUIDELINES: 11/1/90 Page 2 6 0 IV. TERMS AND CONDITIONS • LOAN SIZE - Minimum of $5,000 and maximum not to exceed 50% of the remaining revolving loan fund balance; for example, if the remaining revolving loan fund balance is $50,000, the maximum loan issuance is $25,000. • LEVERAGING - Minimum 60% private/public non-GMEF Maximum 30% public (GMEF) Minimum 10% equity EDA loan • LOAN TERM - Personal property term not to exceed life of equipment (generally 5-7 years). Real estate property maximum of 5-year maturity amortized up to 30 years. Balloon payment at 5 years. • INTEREST RATE - Fixed rate not less than 2% below Minneapolis prime rate. Prime rate per National Bank of Minneapolis on date of EDA loan approval. i + LOAN FEE - Minimum fee of $200 but not to exceed 1.5% of the total loan project. Fees are to be documented and no duplication of fees between the lending institution and the RLF. Loan fee may be incorporated into project cost. EDA retains the right to reduce or waive loan fee or portion of loan fee. • PREPAYMENT POLICY - No penalty for prepayment. • DEFERRAL OF PAYMENTS - 1. Approval of the EDA membership by majority vote. 2. Extend the balloon if unable to refinance, verification letter from two lending institutions subject to Board approval. • INTEREST LIMITATION ON GUARANTEED LOANS - Subject to security and/or reviewal by EDA. • ASSUMABILITY r OF LOAN - None. GMEF GUIDELINES: 11/1/90 Page 3 I1 • BUSINESS EQUITY REQUIREMENTS - Subject to type of loan; Board of Directors will determine case by case, analysis under normal lending guidelines. COLLATERAL - • Liens on real property in project (mortgage deed). • Liens on real property in business (mortgage deed). • Liens on real property held personally (subject to Board of Directors - homestead exempt). • Machinery and equipment liens (except equipment exempt from bankruptcy). • Personal and/or corporate guarantees (requires unlimited personal guarantees). The Greater Monticello Enterprise Fund is operated as an equal opportunity program. All applicants shall have equal access to GMEF funds regardless of race, sex, age, marital status, or other personal characteristics. ORGANIZATION The Greater Monticello Enterprise Fund is administered by the City of Monticello Economic Development Authority (EDA), which is a seven -member board consisting of two Council members and five appointed members. EDA members are appointed by the Mayor and confirmed by the City Council. Formal meetings are held on a quarterly basis. Please see the by-laws of the EDA for more information on the structure of the organization that administers the Greater Monticello Enterprise Fund. PARTICIPATING LENDING INSTI7UTION(S) 1. Participating lending institutions(s) shall be determined by the GMEF applicant. 2. Participating landing institution(s) shall cooperate with the EDA and assist in carrying out the policies of the GMEF as approved by the City Council. 1. Participating lending institution(s) shall analyze the formal application and indicate to the EDA the level at which the lending institution will participate in the finance package. GMEF GUIDELINES: 11/l/90 Pago 4 i1 LOAN APPLICATION/ADMINISTRAT.IVE PROCEDURES The EDA desires to make the GMEF loan application process as simple as possible. However, certain procedures must be followed prior to EDA consideration of a loan request. Information regarding the program and procedures for obtaining a loan are as follows: City Staff Duties: The Economic Development Director, working in conjunction with the Assistant. City Administrator, shall carry out GMEF operating procedures as approved by the EDA and Council. Staff is responsible for assisting businesses in the loan application process and will work closely with applicants in developing the necessary information. Application Process: Applicant shall complete a preliminary loan application. Staff will roview application for consistency with the policies set forth in the Greater Monticello Fund Guidelines. Staff consideration of the preliminary loan application should take approximately one week. Staff will dak applicant to contact a lending institution regarding financing needs and indicate to applicant that further action by the EDA on the potential loan will require indication of support from a lending institution. 2. If applicant gains initial support from lending institution and if the preliminary loan application is approved, applicant is then asked to complete a formal application. If the preliminary loan application is not approved by staff, the applicant may request that the EDA consider approval of the preliminary application at the next regularly scheduled meeting of the EDA. If the preliminary loan application is approved, applicant shall complete a formal application. Formal application shall include a business plan which will include its management structure, market analysis, and financial statement. Like documentation necessary for obtaining the bank loan associated with the proposal is acceptable. Attached with each formal application is a written release of information executed by the loan applicant. City staff will meet with applicant and other participating lendor(s) to refine the plan for financing the proposed enterprise. GMEF GUIDELINES: 11/l/90 Page 9 GI-7) City staff shall analyze the formal application and financial statements contained therein to determine if the proposed business and finance plan is viable. Staff may, at its discretion, accept the findings of a banking institution regarding applicant credit and financial viability of the project. After analysis is complete, City staff shall submit a written recommendation to the EDA. A decision regarding the application shall be made by the EDA within 60 days of the submittal of a completed formal application. The EDA shall have authority to approve or deny loans; however, within 21 days of EDA approval, the City Council may reverse a decision by the EDA to approve a loan if it is determined by Council that such loan was issued in violation of GMEF guidelines. Prior to issuance of an approved loan, the City Attorney shall review and/or Drepare all contracts, legal documents, and intercreditor agreements. After such review is complete, the City shall issue said loan. ORIGINAL REVOLVING LOAN FUNDING "LETTER OF CREDIT" FROM MONTICELLO CITY COUNCIL - $200,000 SOURCE - City Liquor Store Fund City shall transfer needed loan amount from existing accounts at such time that individual loans are approved. Revenue created through this program shall be under the control of the EDA and shall not be transferred to City funds unless the City Council determines that reserves generated are not necessary for the successful operation of the Authority. If such is the case, such funds must be transferred to the debt service funds of the City to be used solely to reduce tax levies for bonded indebtedness of the City (see Section 5 B of the ordinance establishing the Monticello EDA). REPORTING 1-. Staff shall submit quarterly summaries and/or annual report detailing the statue of the Monticello Enterprise Fund. FUND GUIDELINES MODIFICATION 1. At a minimum, the EDA shall review the Fund Guidelines on an annual basis. No changes to the GMEF guidelines shall be instituted without prior approval of the City Council. LOAN ADMINISTRATION City staff shall service City loan, shall monitor City position with regard to the loan, and shall assure City compliance with intercreditor agreement. GMEF GUIDELINES: ll/l/90 Page 6 '' c 2. All loan documents shall include an intercreditor agreement which must include the following: A. Definition of loan default, agreements regarding notification of default. B. Agreements between lending institution and City regarding reproduction of pertinent information regarding the loan. 3. All loan documentation shall include agreements between borrower and lenders regarding release of privacy regarding the status of the loan. GMEF GUIDELINES: 11/1/90 Pago 7 BYLAWS OF THE ECONOMIC DEVELOPMENT AUTHORITY ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "City of Monticello Economic Development Authority." Section 2. Office of Authority. The office of the Authority shall be at the City Hall in the city of Monticello, state of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. Section 3. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 4. Establishment. The City of Monticello Economic Development Authority is established pursuant to Minnesota Statutes, Section 469.090 to 469.108, and adopted by Ordinance Amendment No. 172, Chapter 3, City of Monticello, Wright County, Minnesota. ARTICLE II - THE COMMISSIONERS Section 1. Appointment, Terms, Vacancies. Pay, and Removal. Shall be in accordance to the Monticello Ordinance Amendment No. 172, Chapter 3, Economic Development Authority, Section 2-3-1: Creation. ARTICLE III - THE OFFICERS Section 1. Officers. The Authority shall elect a president, a vice president, a treasurer, a secretary, and an assistant treasurer. The Authority shall elect the president, treasurer, and secretary at the annual meeting. A commissioner must not serve as president and vice president at the same time. The other offices may be held by the same commissioner. The office of secretary and treasurer need not be hold by a commissioner. Section 2. Duties and Powers. The officers have the usual duties and powers of their offices. They may be given other duties and powers by the Authority. BYLAWS.EDA: 5/8/91 Pago 1 0 d Section 3. Treasurer's Duties. The treasurer: l (1) shall receive and is responsible for Authority money; (2) is responsible for the acts of the assistant treasurer; (3) shall disburse Authority money by check only; (4) shall keep an account of the source of all receipts and the nature, purpose, and authority of all disbursements; (5) shall file the Authority's detailed financial statement with its secretary at least once a year at times set by the Authority. (6) shall prepare and submit an annual report describing its activities and providing an accurate statement of its financial condition to the City of Monticello by March 1 each year. Section 4. Assistant Treasurer. The assistant treasurer has the powers and duties of the treasurer if the treasurer is absent or disabled. Section 5. Public Money. Authority money is public money. ARTICLE IV - EXECUTIVE DIRECTOR The Economic Development Director shall be designated as Executive Director of the Authority. Section 1. Duties. The Executive Director shall have general supervision over the administration of its business and affairs subject to the direction of the Authority. As secretary, the Executive Diroctor in his own name and title shall keep the records of the Authority, shall act as Secretary of the meetings of the Authority and record all votes, and shall keep record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to the office. The Executive Director shall keep in sole custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. Any person appointed to fill the office of Executive Director, or any vacancy herein, shall have such terms as the Authority fixes, but no commisslonor of the Authority shall be eligible to this office. BYLAWS.EDA: 5/8/91 Pago 2 G e-t-4-cVose,k agn&*7 oC#7&7f' is GrclecQ. ARTICLE V - MEETINGS Section 1. Reqular Meetinqs. Quarterly meetings shall be held upon oral or written notice at the regular meeting place of the Author4th Tuesday of January, April, July, and October, a 7:00 p.m. Section 2. Annual Meeting. The annual meeting of the Authority in conjunction with the regular January meeting a t, 7:00 o'clocc p.m. at the regular meeting place of the Authority. Section 3. Special Meetinqs. Special meetings of the Authority may be called by the president or two members of the Authority for the purpose of transacting any business designated in the call. All commissioners of the Authority shall be notified. Section 4. Quorum. At any meeting of the Authority, the presence of four Commissioners shall constitute a quorum. If a quorum is not present at any meeting, those present shall have power to adjourn the meeting from time to time without notice other than announcement at such meeting until the requisite number of votes shall be present to constitute a quorum. At any such adjourned meeting at which a quorum is present, any business may be transacted which might have been transacted at the meeting as originally called. Any resolution, election, or other formal action of the Authority shall be adopted upon the affirmative vote of a majority of the Authority membership. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Call to order. 2. Roll call. 3. Reading and approval of the minutes of the previous meeting. 4. Bills and communications. 5. Report of the Executive Director. 6. Report of committees. 7. Unfinished business. 8. New business. 9. Adjournment. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 6. Unless otherwise specified in the agreement or in these bylaws, all meetings of the Authority shall be conducted in accordance with Roberts' Rules of Order revised. BYLAWS.EDA: 5/8/91 Page 3 0 Section 7. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meetings. ARTICLE VI - EMPLOYEES; SERVICES; SUPPLIES Section 1. Employees. Subject to limits set by the appropriations or other funds made available, the Authority may employ such staff, technicians, and experts as may be deemed proper and may incur such other expenses as may be necessary and proper for the conduct of its affairs. Section 2. Contract for Services. The Authority may contract for services of consultants, agents, public accountants, and other persons needed to perform its duties and exercise its powers. Section 3. Legal Services. The Authority may use the services of the city attorney or hire a general counsel for its legal needs. The city attorney or general counsel, as determined by the Authority, is its chief legal advisor. Section 4. Supplies. The Authority may purchase the supplies and materials it needs to carry out Sections 469.090 to 469.108. Section 5. City Purchasing. An authority may use the facilities of its city's purchasing department in connection with construction work and to purchase equipment, supplies, or materials. Section 6. City Facilities, Services. A city may furnish offices, structures and space, and stenographic, clerical, engineering, or other assistance to its authority. Section 7. Delegation Power. The Authority may delegate to one or more of its agents or employees powers or duties as it may deem proper. ARTICLE VII - POWERS Section 1. Functions, Powers, and Duties. Shall be in accordance to the Monticello Ordinance Amendment No. 172, Chapter 3, Economic Development Authority, Section 2-3-4: Functions, Power, and Duties. Section 2. Limitations of Power. Shall be in accordance to the Monticello Ordinance Amendment No. 172, Chapter 3, Economic Development Authority, Section 2-3-5: Limitation of Power. HYLAWS.EDA: 5/8/91 Page 4 ARTICLE VIII - AMENDMENTS Section 1. Amendment to Bylaws. The bylaws of the Authority shall be amended by a majority vote of the Authority membership at a regular or special meeting. The amendments must be in written form. Section 2. in any instance where these bylaws are in conflict with the Ordinance Amendment No. 172, Chapter 3, Economic Development Authority, such Ordinance Amendment shall control. Section 3. These bylaws are effective upon their adoption by the Authority. Dated: , 1990. Signed: President Executive Director (Seal) BYLAWS.EDA: 5/8/91 Pago 5 0 MINUTES MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Friday, September 28, 1990 - 7:00 AM City Hall MEMBERS PRESENT: Chairperson Ron Hoglund, Barb Schvientek, Harvey Kendall, and Fair Fair. MEMBERS ABSENT: Warren Smith, Bob Mosford, and Al Larson. STAFF: Rick Wolfsteller and 011ie Koropchak. GUESTS: Mike Muller, President of the Muller Theatre. Kevin Doty, Commercial Lender, Wright County State Bank. Tom Hayes, EDA Attorney. 1. CALL TO ORDER. Chairperson Ron Hoglund called the EDA meeting to order at 7:03 AM. 2. APPROVAL OP THE JULY 24, 1990 EDA MINUTES. Barb Schvientek made a motion to approve the July 24, 1990 EDA minutes, seconded by Fair Fair, the minutes were approved as written. 7. CONSIDERATION TO HEAR UPDATE ON GMEP LOAN APPLICATION FOR JEFF EASTEY ENTERPRISES, INC. Koropchak reported the SBA 7(a) loan application requesting bank participation was denied by Wright County State Bank. Charlie Rogers, Attorney for the Jeffrey Eastey Enterprises, Inc., informed Koropchak of the bank's notification to the company. The company will submit applications to First National of Monticello, Norwast of Maple Grove, and a lending institution in Young America. Until the Eastay Company receives SBA bank participation will the EDA receive the company's formal CHEF application for consideration and will the preliminary application for the Central Minnesota Initative Fund be submitted. 4. CONSIDERATION TO REVIEW PRELIMINARY AND FORMAL GMEF APPLICATION FOR MULLER THEATRE EXPANSION. EDA Chairperson Ron Hoglund called upon Mika Muller, President of the Muller Theatre, to explain the theatre expansion project. The project to begin this fall, after receiving adequate funding, will enlarge the present theatre from two screens with seating capacity of approximately 500 to a total of four screens with seating capacity of approximately 1000. The lobby area will be expanded into one large area to serve the entire complex inclusive of a large chandelier which will illuminate through the glass floor length panels of the new lobby area. The show times will be staggered to control traffic. With the demolition EDA Minutes 9/28/90 Page 2 r 4. CONTINUED. of the Stoke's Marine Service building and the demolished National Bushing building by Wright County State Bank, the bank and theatre will share the use of the parking lot through a lease agreement. Parking lot plans have been approved by the Planning Commission and the City Council. Demolition of the Stoke's building and the beginning theatre construction should occur simultaneously with the hard surfacing of the parking lot not to occur until the frost is out of the ground in the spring. To remain competitive in the theatre business, a theatre must offer several choices to its customers with the most current releases, therefore, if the theatre is unable to expand customers will be drawn to the multi screens in Elk River or planned theatre expansion in Buffalo. Mr. Muller has gone out for three different bids in effort to reduce the expansion coat. Originally, the theatre plane consisted of two stories, the second and third bids consisted on one story plane. The building construction costs were reduced from $405,000 to $310.000. Kevin Doty, Lending Officer, told the EDA members that the total appraisal of tha completed theatre (expanion plus existing) as determined by Jack Maxwell was $900,000. The project coat was outlined as: Project Cost: $ 69,500 Land Cost 310.000 Construction Cost 175 500 H&E Total Project Cost 555:000 USES: $555,000 Project Cost 112,000 Muller Family Existing Mortgage $667,000 TOTAL SOURCES: $360.000 Wright County State Bank 542 35,000 Other Bank 52 112.000 Muller Family Existing Mortgage Remortgaged 17Z 50,000 CHEF • 8% 110,000 EQUITY (M`E) 16Z $667.000 TOTAL 100% The total debt service in $557.000 of which the existing Muller Family mortgage will be remortgaged (i112,000) along with the new mortgage at $445.000. Anticipated plans call for the Muller Family to deed the property to the bank through a warranty deed thereafter Mike Miller and his wife will dead through an assignment deed or quick claim dead the existing remortgaged loan back to the Muller Family. Kevin Doty reported that Wright County State Bank was willing to participate at 5OZ, however, at 602 would be the possibility of a no go. It is anticipated to ask another lending Institution for partial funding, amount end lending institution yet to be determined. This amount will be determined upon the + To be determined 0 EDA Minutes 9/28/90 Page 3 4. CONTINUED. EDA'a willingness to participate and if so, the dollar amount of participation. The business currently owns and operates two theatres in Delano and Waconia, and anticipates the construction of a theatre in East Bethel. Kevin Doty recommended to the EDA, to the beat of his ability and expertise, that the Michael and Robert Muller Partnership to be a credit -worthy informal partnership and stated the EDA loan would be a Companion Direct loan. As included in the EDA agenda, the present theatre's EMV for 1990 is $232,100 and the estimated EMV for the theatre expansion as per Doug Gruber, County Assessor, is $269,100. Estimated new total EMV for the theatre is $501,200. With the planned expanion, the total projected new jobs as per Mr. Muller is two full time and eight part-time for a total of six full time jobs. Present employment is two full time and nine part-time for a total of six point five full time. Alternative recommendations for EDA participation ranged from $30,000 to $50,000. Koropchak outlined how the loan application meets the GMEF Policy Criteria. A. PUBLIC PURPOSE: Must comply with four or more of the six public purpose criteria (creation of jobs being a must.) 1. Creston new jobs: Two full time and eight part-time for a total of six sew full time jobs. 2. Increases community tax base: Estimated not gain of annual taxes. $8.350. 3. Assists an existing non-competitive commercial business to improve or expand its operation. The Muller Theatre Is a business in no direct competition with existing business within the City of Monticello (no other theatre.) 4. Used as a secondary source of financing to a conventional bank. Conventional banks of Wright County State Bank and one other. 5. Used as gap financing. But to Legislative TIP restrictions effective May 1. 1990. this project does not most the requirement for the establishment of a Redevelopment or Renovation District nor the TIP definition of blight or substandard buildings. Additionally, a theatre expansion does not qualify for SBA or State financing programs. Thirdly, the developer made an effort to and did reduce his construction cost from $405,000 to $310.000 by going out for three bids. Finally, due to the country's economy, co®ercial lending is more difficult to secure. 6. Does not assist in obtaining other funds such as SBA, federal or st—grants. (Theatres do not qualify under these programs Therebye.the loan application meets five out of the six public purpose criteria inclusive of job creation and meets the purpose to encourage EDA Minutes 9/28!90 Page 4 4. CONTINUED. economic development. In addition, the Muller Theatre expansion is an eligible business as it is non-competitive business which enhances the community, the business is located in the city of Monticello, the business has been determined to be a credit -worthy informal partnership, the business is an existing business, and the business qualifies for a loan amount of $60.000 (6 jobs X $10.000) or $67,275 ($5,000 per every $20.000 increase in property market evalution, $269,100) whichever is higher. The project will also assist in maintaining a more vibrant downtown, supports Streetscape, would increase the utilization of the property, would encourage the demolition of an adjoining substandard site, would eliminate the potential of business leaving town, and enhances the Business Retention and Expansion Program. Koropchak further outlined that in accordance with the CHEF guidelines and the loan under discussion to be a Companion Direct Loan means that the CHEF loan will be in the subordinated position to the primary lenders and collateral is required. The CMEF would be in second position to the banks on fixed reel assets and machinery and equipment (UCC Filings). Presently, the maximum dollar amount of CMEP available to a business to $56.000. Prime: rate as of October 24, 1990. National Bank of Minneapolis (former First Banks) is 102. Mr. Muller informed the EDA members that he anticipates completion of the 5.775 aq ft theatre expansion on Lot 4 plus W 24 inches of Lot J, Block 53, City of Monticello, and the remodeled present theatre to be in the spring of '91. The EDA agreed that the Muller Theatre expansion was a good project for the city and for it's people, saw efforts on the part of developer to close the financial gap, and agreed that a good use of the CMEP was to assist in a project that would encourage aliminatii of a substandard site and encourage the development of a now appealing aesthetic structure which has a $30,000 glass front. Attorney Tom Hayes agreed with the EDA and agreed that the project most@ the EDA public purpose criteria and guidelines as outlined by Koropchak, and recognized this as ■ difficult: time for a developer Lu secure full conventional financing. Ifs was very comfortable with the creditability of the developers. He recommended that EDA loan secure title insurance on both properties the same as the bank requirements and to obta In as such collateral as possible to protect the CMEP. EDA Minutes 9/28/90 Page 5 S. CONSIDERATION TO APPROVE OR DENY GMEF LOAN FOR MULLER THEATRE EXPANSION. After the review and discussion of the Muller Theatre expansion as recorded under Item 4., EDA member Barb Schwientek made a motion to approve a Greater Monticello Enterprise Fund (GMEF) loan of $50,000 to Michael and Robert Muller, an informal partnership, for the Monticello Theatre expansion. Loan terms of an 82 fixed interest rate to be amortized over twenty years with ballon payment in five years for real property acquisition, real property rehabil- itation (expansion or improvements), and machinery and equipment. Loan fee was set at not too exceed 1% of the total loan project or $500 (f50,000 K li). Attorney Tom Hayes to draft the necessary documents for protection of the GMEF loan. Harvey Kendall seconded the motion and without further discussion, the motion passed 4-0. The loan was approved because the application and the project met the general purpose of the CHEF, the public purpose criteria of the GMEF, the business eligibility of the CHEF, and the overall guidelines of the CMEF. The business was analyzed as credit -worthy and was further determined by the EDA to be a good project for both the city and it's people, it would assist a project with gap financial needs, and it would assist a project which will increase the aesthetic value of downtown, therebye, in a domino affect will encourage another developer to demolish a substandard structure on the adjoining property. The Cicy Cuuucil to recaive nutificaeluu of EDA loan approval. 6. OTHER BUSINESS. Koropchak suggested to the EDA members that at their next quarterly meeting the public purpose criteria and guidelines be reviewed. The GMEF being in existence for about a year may need soma general housekesping or furthar defining In the area of new jobs created, possible penalty if jobs are not created, leveraging of loan or project, etc. 7. ADJOURNMENT. Chairperson Ron Hoglund adjourned the EDA meeting at 8:25 AN. 011ie Koropchak EDA Secretary 0 Council Agenda - 10/9/90 12. Consideration to review Greater Monticello Enterprise Fund (GMEF) approval. (O.K.) A. REFERENCE AND BACKGROUND: On September 28, 1990, the Economic Development Authority (EDA) met with the four members present and reviewed the GMEF loan application from Mike Muller for the Muller Theatre expansion. Mr. Muller explained the theatre expansion plans to the EDA and responded to questions. Mr. Muller expects the demolition of the Stoke's property and the beginning theatre construction to occur simultaneously. The planned parking lot to the west of the theatre expansion will not receive hard surfacing until the frost is out of the ground in the spring. Mike hopes to open the new addition in the spring. Kevin Doty, Commercial Lending Officer for the Muller project, determined and so stated that Mike and Bob Muller, an informal partnership, to be a credit worthy partnership. Jack Maxwell, Century 21, appraised the total new expanded facility at $900,000. The anticipated loan structure would consist of: Wright County State Bank, $360,O0O: Another Bank, $35,000; GMEF, $50,000; and the family, $112,000. Mr. Muller has already invested $110,000 for theatre seats, projectors, etc. EDA Attorney, Tom Hayes, viewed the expansion an a good GMEP project as it meets the criteria of our loan policies, and agreed with Mr. Doty on the difficulty for businesses to obtain adequate commercial funding at this time. Barb Schwlentek made a motion to approve the GMEF loan application for Michael and Robert Muller, an informal partnership. The loan amount is $50,000 at 81 interest, amortized over 20-years, with a balloon payment in five years. The GMEF will be in second position on real estate and M i E. Loan fee not to exceed 5500. Mr. Hayes is to draft appropriate documents and a commitment letter with terms and conditions. The motion was seconded by Harvey Kendall. With no further discussion, the motion passed unanimously. The loan was approved because the Muller loan application met the G.NEF public purpose policies, the partnership was determined to be credit worth by the lending officer, the project creates six new full-time jobs, assists in maintaining a more vibrant downtown, supports streetacape, increases utilization of the property, adds aesthetic value to the downtown, increases the local tax base (project net gain approximately $8,350 annually), assists a non-competitive commercial business within the City limits, and will assist an existing business expansion. 0 C✓ Council Agenda - 10/9/90 With the approval of two GMEF loans to Tappers, _ Inc. and Michael Muller, $88,000 and $50,000 respectively, the remaining balance of the loan fund is $62,000. This means the maximum we can consider for our next loan applicant is $31,000. In accordance with the GMEF policy, "The EDA shall have authority to approve or deny loans; however, within 21 days of EDA approval, the City Council may reverse a decision by the EDA to approve a loan if it is determined by Council that such loan was issued in violation of GMEF quidlines". Therefore, unless the Council determines the EDA approval for Michael and Robert Muller to be in violation of the GMEF guidelines, no action is necessary. . B. ALTERNATIVE ACTIONS: 1. The Council determines the Michael and Robert Muller loan to be in violation of the GMEF guidelines; therefore, reverses the EDA loan approval. 2. The Council determines the Michael and Robert Muller loan not to be in violation of the GMEF guidelines; therefore, no action is necessary. C. STAFF RECOMMENDATION: Staff supports the EDA approval; however, gives no recommendation. D. SUPPORTING DATA: None. 14 5 Council Minutes - 10/9/90 12. Consideration to review Greater Monticello Enterprise Fund approval. Economic Development Director, 011ie Koropchak, reported that on September 28, 1990, the EDA reviewed the Greater Monticello Enterprise Fund loan application for Mike Muller for the Monticello Theatre expansion. Koropchak informed Council that the GMEF loan application in the amount of $50,000 was approved. The terms include 88 interest amortized over 20 years with a balloon payment in five years. Koropchak reminded Council that the EDA has the authority to approve or deny loans; however, within. 21 days of EDA approval, City Council may reverse a deci.9ion by the EDA to approve a loan if it is determined by Council that such a loan was issued in violation of GMEF guidelines. Council was then asked to discuss whether or not the proposed loan to a theater is consistent with the Greater Monticello Enterprise Fund guidelines. Dan Blonigen noted that he did not support the use of the revolving loan fund for this type of commercial operation. It was his view that the revolving loan fund should be reserved for industrial uses only. Assistant Administrator O'Neill reported that the use of tax increment financing to help defray excessive redevelopment costs associated with demolition and land acquisition is no longer available to the City due to recent action by the state legislature. In addition, the loan applicant has worked hard at obtaining financing from private sources but is unable to obtain the full amount needed to conduct the project; therefore, the money requested should be considered as gap financing. Without the added assistance by the City via the revolving loan fund, this project would not proceed, and the redevelopment of the site could not occur. Ken Maus noted that if the City utilizes the revolving fund to supplement the theater expansion finance plan, we should better define under what terms and circumstances the City would utilize this fund to finance commercial development. He noted in this case, with the state removing our ability to use TIF for redevelopment of an under-utilized area, use of the fund is acceptable. This criteria for use of the fund is not noted by our fund guidelines; therefore, the guidelines should be updated. In addition, he noted that the guidelines should provide a clear definition of what constitutes creation of full-time versus part-time jobs. Page 7 0 Council Minutes - 10/9/90 After discussion, motion was made by Warren Smith, seconded by Fran Fair, to approve the GMEF loan application for Michael and Robert Muller in the amount of S50,000. The commercial loan is approved only because it provides gap financing that will result in redevelopment of a blighted property. The main thrust of the loan program is to Continue to be oriented toward providing gap financing for industrial development. Motion to include a request that the EDA adjust the GMEF guidelines accordingly. Voting in favor of the motion: Shirley Anderson, Fran Fair, Warren Smith, Ken Maus. Opposed: Dan Blonigen. 13. Other matters. 011ie Koropchak and Jeff O'Neill reported that the City of Monticello received the Star City Marketing Award for 1990. Star City Marketing Award judges commented that Monticello had overall a very strong, well thought out marketing campaign. The repeat appearance of the logo reinforces Monticello's image and is easy to identify. It also neatly ties in all of the various elements used in a strong marketing campaign. The materials in the brochure were excellent and very well coordinated. The consistency and attractiveness makes the program work. The brochure was tasteful and not overdone. Ken Maus requested that staff consider putting together detailed information outlining the basis of each department budget. He is interested in going through the logic behind how each department budget is developed. Dan Blonigen agreed that additional detail and a review of department service delivery methods would assist Council in development of the 1991 budget. John Badalich reported that the City is nearing a population of 5,000; and in fact, if the City's challenge to the census figures is validated, the City will be eligible to receive a minimum of $80,000 in state highway aids for 1991. Staff was directed to provide the Minnesota Department of Transportation with information needed to expedite the acquisition of state aid funding in 1991. There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Page 8 `7 MINUTES MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Tuesday, October 30, 1990 - 7:00 AM City Hall MEMBERS PRESENT: Chairperson Ron Hoglund, Barb Schwientek, Bob Mosford, Fran Fair, Warren Smith, Al Larson, and Harvey Kendall. STAFF PRESENT: Rick Wolfsteller and 011ie Koropchak. 1. CALL TO ORDER. Chairperson Ron Hoglund called the EDA meeting to order at 7:00 AM. 2. APPROVAL OF THE SEPTEMBER aq, 1990 EDA MINUTES. Fran Fair made a motion to approve the September 2%. 1990 EDA minutes, seconded by Al Larson, without further discussion the minutes were approved as written. 3. CONSIDERATION TO REVIEW AND DISCUSS THE GMEF PUBLIC PURPOSE CRITERIA AND GUIDELINES. Enclosed with the EDA agenda as supporting data were copies of the original purpose for the creation of the revolving loan fund, City Council agenda and minutes, and the approved GMEF Guidelines as written by the original committee, reviewed by Attorney Hayes, reviewed and accepted by the IDC, and reviewed and adopted by the City Council. After adoption of the EDA organization the guidelines were reviewed by the EDA members in May, 1989. . Invited but unable to attend this EDA meeting were the original members who wrote the guidolines; Dale Lungwitz, Linda Mielke, Don Smith, and Jeff O'Neill. With background information having been discussed, the EDA members proceeded to review, discuss, and adjust the GMEF Public Purpose Criteria and Guidelines. The EDA noted that the purpose of the GMEF is to encourage economic development by supplementing conventional financing sources available to existing and now businesses. Additionally, all loan must comply with four or more of the public purpose criteriae, of which, criteria 01 is mandatory. To comply with the Council's request to clarify the definition of what constitutes croation of a full-time versus part-time job. the EDA considered two options for adjustment. One, a total of 40 hours per week would constitute one full-time job, and second, Bob Moeford suggested in consistency with today's norm, 37.5 hours would constitute one full-time job. Bob Mosford made a motion that one job be equivalent to a total of 37.5 hours per week. The motion was seconded by Barb Schwientak and without further discussion passed unanimously. EDA Minutes 10/30/90 Page 2 3. CONTINUED. The EDA members agreed no adjustment was necessary for Criteria 02. To provide loans for credit worthy businesses that would increase the community tax base. Criteria 03. To assist new or existing industrial or non- competitive commercial businesses to improve or expand their operations. Loans will not be provided for businesses in direct competition with existing businesses within the City of Monticello. Bob Mosford recalled to the EDA members that at the time the EDA members reviewed the CMEF guidelines in May of 1989, the EDA recognized the gray area of this criteria and recognized the potential of a future tough decision. The EDA agreed with the City Council that the main thrust of the loan program should be oriented toward industrial development, however, on the other hand didn't see a benefit of restrictive guidelines which would allow no flexibility for funding. The EDA members interpret the CMEF Guidelines as guidelines to follow and not as hard -carved policy and based on common sense prefer to evaluate each CMEF application for approval on the basis of project merit and project benefit ornvided rn the community and it's people. Therefore, the EDA made no recommendation to adjust criteria ®3. The EDA felt the Muller Theatre loan approval was for a project which both benefits the community and it's people as the project increasedthe aesthetic value of downtown, retained a downtown business, and supports the Streetscope Project. (See EDA minutes of 9/28/90 for full approved loan criteria.) Criteria 04. To provide loans to be used as secondary source of financing that is intended to supplement conventional financing (bank financing). The EDA agreed no adjustment was necessary of this criteria. Criteria A5. To provide loans in situations in which a funding gap exists. The EDA recognized that in no way could the EDA verify a company's actual gap funding, however, also acknowledged the original intent of the revolving loan was to create an incentive for industrial businesses to locate within Monticello. This tool was intended to maintain Monticello as a competitive city for industrial recruitment, in addition, as a retention and expansion tool for existing businesses. The Tapper's loan was part of a financial package developed by Buslnosa Development Services and in the case of the Muller Theatre loan, the developer did reduce the cost by going out for bide on three different occasions, a theatre doesn't moat the SBA or State program criterias and TIP wasn't C applied because a district couldn't be established under current TIP criteria. The loan application requested no funds for demolition which would indicate funds to eliminate blight. The EDA considered the blight issue no 1 EDA Minutes 10/30/90 Page 3 3. CONTINUED. they approved the loan based on the total project development benefits to the community and it's people as the total project development increased the aesthetic value of downtown. Therefore, the EDA agreed no recommendation was necesary to adjust criteria 05. Criteria 06. To provide funds for economic development that could be used to assist in obtaining other funds such as Small Business Administration loans, federal and state grants, etc. The EDA members agreed no recommendation was necessary to adjust critieria 06. The EDA continued to review the CHEF Guidelines and based upon the data presented the members on the attorne 's fees for the Tapper's loan of approximately $1.300 and the banks service fee of $20.00 per month on the loan, the EDA agreed to recommend an adjustment. Bob Mosford made a motion to adjust the loan fee on page 3 to read: Minimum fee of $200 but not to exceed 1.5% (replaced 1%) of the total loan project. The motion was seconded by Warren Smith and without further discussion passed unanimously. The EDA discussed the bank's fee of $20.00 a month and what services were being provided for the charge. Administrator Wolfsteller expressed his viewpoint that for the services being rendered compared to the fee charged over the length of the loan, the city staff has the knowledge to accomplish the same service. Warren Smith reminded EDA members that the approval to have the bank service the loan was made to eliminate additional duties to city staff. Bob Mosford made a motion recommending Administrator Wolfsteller negotinte an agreement between the city and the bank which would maintain the bank's service of the two loans at no cost as the GMEF policy enhances the banks policies and is a benefit to both parties and the community. The motion was seconded by Al Larson and without further discussion the motion passed unanimously. In reference to the recommended adjust to the loan fee of not to exceed 115% of the total loan project, Bob Mosford also made a motion to adjust item 7, on page 6, to include: the City Attorney shall review and/or prepare all contracts. This adjustment to clarify the attorney's role with the GHEF loan closing. The motion was seconded by Warren Smith and without further discussion passed unanimously. The EDA briefly discussed the need to establish a policy which would allow a penalty if designed amount of jobs weren't satisfied. The EDA at this time doesn't sea the need to create restrictive policies, however, suggested that periodical accountablity of job creation be made i1 within a reasonable time of completed project and be reported 7 EDA Minutes 10/30/90 Page 4 3. CONTINUED. to the EDA as well as the current loan payment statis. Consideration of any necessary action will be discussed if the need arises. The EDA agreed that the definition of new jobs included any new job created in Monticello due to an expansion or relocation. 4. OTHER BUSINESS. Harvey Kendall made a motion for the UDAC repayments to the City from Fulfillment Systems, Inc. be transferred into the EDA account to assure adequate future funds for the GMEF'. Al Larson seconded the motion and without further discussion the motion passed unanimously. The EDA expressed some potential resistance from the City Council to transfer additional Liquor Store monies to replenish the EDA funds. Current remaining balance of the EDA fund is $62.000 which allows a maximun of $31,000 available for loan approval. Fran Fair made a recommendation that new council members receive education in the area of the EDA functions and policies by either Rick Wolfateller or 011ie Koropchak. EDA members agreed with the recommendation. 5. ADJOURNMENT. By consensus of the EDA members, the EDA meeting adjourned at 8:20 AM. �"s:�z..�.'��,a �49, 011ie Koropchak EDA Executive Secretary 0 c. Council Agenda - 11/13/90 12. Consideration to amend Greater Monticello Enterprise Fund Guidelines. (O.K.) A. REFERENCE AND BACKGROUND: Upon the request of the City Council, the Economic Development Authority (EDA) has reviewed and adjusted the Greater Monticello Enterprise Fund (GMEF) Guidelines. The GMEF was an idea which originated with the Industrial Development Committee (IDC) and was written by a committee appointed by the IDC. That committee was Linda Mielke, Dale Lungwitz, Don Smith, Jeff O'Neill, and myself. The IDC reviewed the GMEF Guidelines prior to City Council approval on April 10, 1989. The EDA reviewed the adopted GMEF Guidelines on May 16, 1989. On October 30, 1990, the EDA noted the purpose of the GMEF is to encourage economic development by supplementing conventional financing sources available to existing and new businesses. Additionally, all loans must comply with four or more of the public purpose r_r.iterias, of which, criteria 81 is mandatory. DEFINITION OF PUBLIC PURPOSE To provide loans for credit worthy businesses that create now jobs. To comply with the Council's request to clarify the definition of what constitutes creation of a full-time versus part-time job, the EDA added the following definition: a) One iob is equivalent to a total of 37.5 hours per week. 2. To provide loans for credit worthy businesses that would increase the community tax base. No adjustment necessary. 3. To assist now or existing industrial or non-competitive commercial businesses to improve or expand their operations. Loans will not be provided for businesses in direct competition with existing businesses within the City of Monticello. At the time, the EDA reviewed the adopted GMEF Guidelines in May, 1989, they recognized the gray area of this criteria and recognized the potential of a tough decision. Although, the EDA agrees with City Council that the main thrust of the loan program should be oriented toward industrial development; they also make no recommendation to eliminate the possibility of 0) Council Agenda - 11/13/90 funding a non-competitive business as this allows no flexibility for funding. The EDA interprets the GMEF Guidelines as guidelines to follow and not as hard -carved policy. In addition, the EDA prefers to evaluate each GMEF application for approval on the basis of project merit and project benefit provided to the community and it's people. 4. To provide loans to be used as a secondary source of financing that is intended to supplement conventional financing (bank financing). No adjustment necessary. To provide loans in situations in which a funding gap exists. The EDA approved the Muller Theatre Expansion Loan as they determined a funding gap did exist. Mr. Muller, acting in good faith, reducea his construction cost from $405,000 to $310,00O through submittal of three separate bidding processes; a theatre does not qualify for Small Business Administration or State Funding Programs; and Tax Increment Financing (TIF) did not apply to this project because the $50,000 loan was for raw land acquisition, expansion construction, and machinery and equipment; and not for demolition of a substandard building. The $50,000 loan caused a domino affect which encouraged another developer to demolish a substandard building. Therefore, no adjustment necessary. To provide funds for economic development that could be used to assist in obtaining other funds such as Small Business Administration loans, federal and state grants, etc. No adjust necessary. The remaining GMEF Guidelines were also reviewed by the EDA and one correction was made on page 3 under Loan Fee: Minimum fee of $2O0 but not to exceed 1.5% (replaced 111 of the total loan project. This recommendation comes because the EDA was advised of the cost to the EDA for the Tapper project: Attorney's fee, approximately $1,300 and the banks service fee of $20 per month. One addition was made on page 6, Item 7, the City Attorney shall review and/or prepare all contracts. This recommendation comes from the EDA because in addition to reviewing all documents, the attorney prepares necessary documonts for the GMEF. 0 Council Agenda - 11/13/90 The EDA submits to the City Council the adjusted GMEF Guidelines for consideration to amend. (Adjusted GMEF Guidelines enclosed as supporting data.) �t B. ALTERNATIVE ACTIONS: O1 To amend the GMEF Guidelines as adjusted by the EDA. 2. To deny amendment of the GMEF Guidelines as adjusted by the EDA. 3. To deny amendment of the GMEF Guidelines and City Council adjust the GMEF Guidelines. C. STAFF RECOMMENDATIONS: The recorizandatioa is to amend the GidEF Guidelines as adjusted by the EDA (Alternative Action $1). D. SUPPORTING DATA: 1 1. Copy of the adjusted GMEF Guidelines. l 2. Copy of the October 9, 1990, Agenda Item. 3. Copy of the October 9, 1990, Council Minutes. 0 Council Minutes - 11/13/90 connection for K mart, the total cost of the project comes to 5256,339. The contractor has already been paid $238,761; therefore, the final payment due is $17,578. Simola noted that it is the recommendation of the City Engineer and himself that the City Council authorize final payment to R.L. Larson Excavating of St. Cloud, Minnesota, in the amount of $17,578. City staff and City Engineer are well satisfied with the work performed by R.L. Larson Excavating and his subcontractors. After discussion, motion was made by Shirley Anderson, seconded by Dan Blonigen, to approve final payment as prcpcsed. Motion carried unanimously. 12. Consideration to amend Greater Monticello Enterprise Fund Guidelines. Ken Maus reviewed the proposed amendments to the Greater Monticello Enterprise Fund Guidelines and noted that the amendments were requested as a result of the decision to approve a loan application to the Monticello Theatre. 0llie Koropchak reported that the EDA desired to limit any amendments to the guidelines so as to allow flexibility in addressing future requests for loans. 'The EDA suggested that changes not be made to the guidelines in a manner that would limit future use of the funds for commercial use. Assistant Administrator O'Neill indicated that it was his understanding that the Council desired amendments to the policy that would reflect specific reasons why Council allowed GMEF funds to be used in conjunction with the theatre expansion. The loan for the theatre was approved only because It provided gap financing for a project that results in redevelopment of a blighted property. Removal of blight along with gap financing is to be established in the policy as a prerequisite for use of the fund for commercial development. After discussion, a motion was mado by Fran Fair to amend the guidelines as submitted. Motion died for lack of a second. Dan Blonigen stated that this fund should be used to enlarge the work force and should be focused on job creation. No further action was taken on this matter. The guidelines remain unchanged. Page 10 O �7 Council Agenda - 5/13/91 18. Consideration to authorize a commitment for the use of Urban Development Action Grant (UDAG) repayment funds. (O.K.) REFERENCE AND BACKGROUND: At the January EDA meeting, the EDA requested Koropchak to research the UDAG information and its permissible alternative uses. The researched information indicated that in August 1983, the City Council authorized the submission of a UDAG application for Fulfillment Systems, Inc. (FSI), with UDAG approval in 1984. In accordance with the UDAG agreement between the City and the Department of Housing and Urban Development (HUD) Grant No. B-83-AB-27-0203, EXHIBIT A, any repayments received after completion of the UDAG funded recipient activities shall be deemed miscellaneous revenues and shall be spent for activities eligible under Title I of the Housing and Community Development Act of 1974, as amended, and shall not be governed by Part 570. The agreement between the City and Lne davelaper states the 9eme AA Above with the addition "unless otherwise provided in the close-out agreement between City and HUD." As of April 25, 1991, Mr. Hall of the HUD office stated that the use of UDAG repayment funds must meet one of the three objectives under Title I: For low and moderate -income housing. For economic development - 70% of the jobs to be created must be available to the low and moderate - income individuals, and the funds may be available to businesses for employment training. UDAG and GMEF funds are accounted for separately until five years after project completion or close-out. For elimininatlon of slum and blight. According to the January 1990 U.S. Department of HUD Report, An Analysis of the Income Cities Earn from UDAG Projects, most grantees are spending at least half of their payback income on economic development. Sixty-three percent of responding grantees with income used revolving loan funds. These cities choose to use the payback income in a form that would provide continuing, long-term rouse of the funds. About 45% of the respondents with incomes limited their reinvestment to Industrial or commercial development, when city size was considered, smaller communities tend to give greater preference to industrial projects than do the larger cities. Fifty-six percent (56%) of the responding cities with income required funded projects to provide now, permanent jobs. Moot 32 Council Agenda - 5/13/91 of those required that the jobs be for low and moderate -income individuals. Monticello did participate in this survey; however, payback income had not been expended. Principal and interest paid by PSI as of April 12, 1991, is $90,907.05. The debt service payments are received monthly for a yearly total of $27,971.40. The debt service was amortized over 12 years with final payment due December 1999. Because the City Council originally authorized the loan through the adoption of a resolution in 1983, the EDA must receive authorization from City Council; therefore, the EDA requests that City Council consider authorizing the commitment of UDAG repayment income to the City's revolving loan fund (GMEF). The reasons for the EDA request are to create more stability in the dollar amount of the GMEF balance, to reduce and minimize the EDA request for liquor store fund dollars, to assure the availability of future dollars for economic development due to unpredictable legislation actions such as the reduction in the amount of available tax increment project dollars caused by the Tax Increment or HACA Penalty and other new restrictions placed on the use of TIP; also, other state and regional financial programs are dwindling, and UDAG repayment income would provide the community with a continued, long-term reuse or investment of dollars. Also, an IDC goal supports the EDA's request of the UDAG repayment income. At present, the GMEF has a balance of $62,000; and with the Axoplax Corporation application for $30,000, the balance would be reduced to $32,000 with a maximum lending capability of $16,000. It is the EDA's goal to establish an annual GMEF appropriation fund of $200,000 and to become self -funded. With the Council authorization of the UDAG repayment income to the GMEF, this would immediately increase the annual appropriation fund by approximately $90,000. Thereafter, for the next eight years the annual appropriation would be approximately $27,000. The next agenda item addresses the annual appropriation fund request which you may wish to discuss prior to any action on this agenda item. B. ALTERNATIVE ACTIONS: Motion to authorize a commitment of the UDAG repayment Income to the GMEF. 2. Motion to deny the authorization of a commitment of the UDAG repayment income to the GMEF. Table any action. 33 Council Agenda - 5/13/91 C. RECOMMENDATION: Recommendation is to support the EDA request (alternative #1) for the reasons stated above. Upon approval of the EDA request, it is the intent of the EDA to have the City Attorney verify the UDAG and GMEF Guidelines for compatibility and legal accountability of funds. SUPPORTING DATA: Copy of the January EDA minutes; Copy of the UDAG resolution: Copies of a portion of the National UDAG Analysis Report. 34 EDA Minutes 1/29/91 CONSIDERATION TO REVIEW AND ACCEPT THE 1990 EDA FINANCIAL REPORT. At the time of EDA establishment, the City Council commited to transfer of $200,000 from the City Liquor Store Fund with a maximum loan request of one-half the GMEF remaining balance. EDA Treasurer Wolfsteller noted the two GMEF loans approved in 1990 for Tapper's Inc at $88,000 and the Muller Theatre at $50,000 on the Year End Report. Interest earned on each loan was noted with expenses of loan service fees and legal fees also being noted. Harvey Kendall asked where the accountability of the remaining $62,000 Council commitment was shown. On this report it wasn't shown. Bob Mosford asked if the EDA loan fee was waived on both loans since no income was recorded on the report. Koropchak indicated yes to the Tapper's loan and questioned the waiving of the Muller loan fee. The EDA members recalled their previous discussion to negotiate reduction of the bank service fees as this is a cooperative effort for the good of the community. EDA members requested Mr. Wolfsteller to contact the local banks regarding reduction of Lis@ service fees. The EDA further discussed the availability of additional transfer funds as with the proposed request of $30,000 GMEF from Axoplax, the remaining fund balance would be $32,000 thereby allowing a maximum loan request of $16,000. Without a pre -Council authorization of additional transfer funds, the EDA available funds becomes like a path down a blind alley, Barb Schwientek expressed. Meaning Koropchak has no substantial amount of funds to market. The UDAG repayments from the Fulfillment Systems, Inc. loan has a balance of approximately $80,000 currently. Approximate total repayment over the next ton years will be $250,000 which was earmarked for economic development. Mr. Wolfsteller informed the EDA that City Council authorization would be necessary for use of the UDAG funds as the City Council originally authorized the loan. The UDAG loan is a federal loan of which a City retains the paybacks. Upon the request of Harvey Kendall and by EDA concensus, Koropchak will research the background of the UDAG and its permissible alternative uses for the next EDA agenda, this to earmark funds and request City Council authorization. Upon further discussion, the EDA agreed upon a needed remaining minimum $100,000 GMEF balance which would be available for loan request. Al Larson made a motion recommending City Council authorize a commitment of a remaining minimum $100,000 GMEF balance. Barb Schwientek seconded the motion and without further discussion the motion passed 6-0. Pago 2 0 RESOLUTION 1983 077 WHEREAS, the City of Monticello has been declared a distressed City by the Department of Housing and Urban Development, and; WHEREAS, said declaration permits the City to pursue eligibility and financial assistance through the Urban Development Action Grant Program, and; WHEREAS, Fulfillment Systems, Inc. has presented an industrial develop- ment proposal to the City which would require UDAG assistance to complete, and; WHEREAS, it has been determined that the proposal by Fulfillment Systems, Inc. would create a substantial number of employment opportunities for low and moderate income persons in the community. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HONTICELLO, that an application for an Urban Development Action Grant be prepared and submitted to the Department of Housing and Urban Development. BE IT FURTHER RESOLVED, that the Mayor and City Administrator execute said application, and negotiate a development agreement with Fulfill- ment Systems, Inc. Adopted this 22nd day of August, 1987. K' �L_ Thomas A. Eidom City Administrator C L:;��- Arve A. Grimsmo, Mayor 30 0 population) which had spent 73 percent M their income; by contrast, die smallest category of cities spent 53 percent of their income. By definition, that money not spent was saved. Presumably, tides were drawing interest on repayments which had been made. This would add to total reported Income for cities from paybacks. Type Of Aetivnies Sgpppned. To understand how cities use the money earned from UDAG projects we organized spending by basic types of community and economic development: commercial and Industrial development, housing, Infrastructure, public services, and administrative. We asked the UDAG grantees to tell us what percent of their payback income they spent on these activities. Most grantees are spending at least had of their payback income on economic development. Those respondents who were able to differentiate between commercial and industrial development said that they were giving slightly more emphasis to me commercial side. City she did not effect these patterns of spending. TABLE 2.5. TYPE OF ACTIVITIES ON WHICH PAYBACK INCOME IS SPENT Average City Number Percent of Papbacks Tvpes of Expense ofCitles Scent on Various Activities Economic development 269 52.6% Infrastructure 266 10.4 Housing 264 6.5 Administration 264 6.4 Public Services 264 3.5 Other uses 266 12.0% POLICIES GOVERNING THE USE OF PAYBACK INCOME We asked UDAG grantees to identify how they used payback funds. we asked about three areas: coordination of spending with Community Development Block Grant (Ch.--) �_.�C using funds for special public works; and revolving loan funds. The size of the grantee was a factor in two of these areas. first. the smaller the grantee, the more likely it was to ear716rk payback Income for special public works projects. Fifty-two percent of the smallest cities used funds in this way, while sir percent of the largest did the same. Second, the larger grantees tendod more to coordinate me spending of payback funds with their CDBG allocation. Probably this results from some smaller cities hew^ very little or no CDBG funding from their State CDBG program or the fact mat this funding Is discontinuous. Slrry-three percent of responding grantees with income used revolving loan funds. Furthermore, this rate was constant across all city size groups. These cities were choosing to manage UDAG payback Income in a form that would provide continuing, long-term rouse of the funds. is D TABLE 2.6. TECHNIQUES FOR USING PAYBACK INCOME, BY CITI' POPULATION Percent of Cities with Income Coordination Special Revolving with CDBG Public Loan Cih• Population Program Works Fund Under 2.500 26.0% 52.0%i 68.0% 2,501 thru 10,000 . 30.9cic 30.9% 72.0% 10.001 thru 50.000 59.717C 41.8%i 61.9% 50,001 thru 200.000 65.7%i 22.8% 54.3% over 200,001 69.4ch 6.1% 55.1 All Cities 50.8 t 32.8%a 63.0% Many cities have criteria for the types of proiects which may use UDAG payback funds, About 45 I percent of the respondents with incomes limited reinves.—ment to Industrial or commercial l development. Seventoon. portent eerr+erked funds for Investment in housing. Thirty-two percent set the minimum standard as required by federal few that grantees must use rampttow.; W art'141fes eligible under Title I of the Housing and Community Development Act. When we consider city size, a few patterns emerge. Smaller communities rend to give greater preference to Industrial projects than do the larger cities. In housing, the largest Cities reinvest project Income In housing at sh times the rate of the smallest cities. TABLE 2.7. LIMITATIONS ON TYPES OF PROJECTS SUPPORTED BY UDAG PAYBACK FUNDS Project Type Percent of Responding Cities with Income Industrial 46.0% Commercial 45.7% Any Title I activity 32.5% Housing 17.1% We also fooked at rho qualdications required by grantees In order for projects to recolve stopon from UDAG payback funds. Overall, two thirds of tides had some sort of qualification SaWards. Mezost ( common standard, In 38 percent of the responding cities with Income, required funded projects to provide new, permanent jobs. Most of those 0`e41011001 dal the jobs be for tow, and moderate -income Individuals. Thirteen percent of the grantees targeted funding to email businesses. 13 TABLE 2.8. QUALIFICATION STANDARDS FOR PAYBACK SUPPORTED PROJECTS Oua!iricatlon Standard Percent of Responding Cities Project must: Provide new, permanent jobs 55.5% Provide evidence of need for assistance 46.8 Provide low- and moderate -income jobs 45.2 Benefit low- and moderate -income families 42.5 Be limited to specific areas of city 27.5 Have a minimum leverage ratio 26.0 Be limited to small businesses 13.2% BENEFITS OF REINVESTMENT In all, responding grantees have channeled payback income Into 1,456 projects. They report the creation of 22,479 jobs and the construction or rehabllitatlon of 2,068 housing units. We reported earlier on the tax revenues earned from UOAG projects. In addition, cities reap additional taxes from the projects supported by payback funds. These taxes toms t 11.7 million dollars for 739 grantees who provided data on this from. Council Agenda - 5/13/91 19. Consideration to authorize a commitment of an annual appropriation of £200,000 for the Greater Monticello Enterprise Fund (GMEF). (O.K.) A. REFERENCE AND BACKGROUND: As stated in the previous agenda item, it is the EDA's goal to establish an annual appropriation of $200,000 for the GMEF and to become self -funded. An annual appropriation of $200,000 would mean an annual maximum lending capability of $100,000. It is the feeling of the EDA members that without a pre - Council authorization of additional transfer funds, the GMEF available funds become like a path down a blind alley, meaning the City or the EDA Executive Director has no substantial amount of funds to market. The annual appropriation would allow increased policing of the city budget by the City staff and Council in addition to establishing the EDA goal. The same reasons stated for the request of the UDAG repayment income apply to this request. With the assumption the UDAG repayment income was committed to the GMEF, the 1991 appropriation commitment as of today would mean a requested $48,000 liquor store appropriation. Appropriations - Original Liquor Fund $ 62,000 Appropriations - UDAG $ 90,000 Appropriations - Requested Liquor Fund $ 48,000 Total Annual GMEF Appropriation $200,000 With the assumption the UDAG repayment income was not committed to the GMEF, the 1991 appropriation commitment as of today would mean a requested $130,000 liquor store appropriation. At the City's fall budget session, the EDA would suggest the requested 1992 liquor fund appropriation dollar amount for consideration in the proposed city budget. Again, I remind you it is the intent of the EDA to become self -funded; and additionally, for your information, it is not unusual for titles to have revolving loan funds of well over $500,000. B. ALTERNATIVE ACTIONS: 1. Motion to authorize a commitment of an annual appropriations of $200,000 for the GMEF. 2. Motion to deny authorizing a commitment of an annual approprations of $200,000 for the GMEF. 3. Table any action. 35 l I Council Agenda - 5/13/91 C. STAFF RECOMMENDATION: Recommendation is alternative ®1 for the reasons given within the agenda. D. SUPPORTING DATA: Copy of the EDA 1991 Cash Flow Projection with the assumption the previous two agenda items were approved. 36 MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY GREATER MONTICELLO ENTERPRISE FUND (GMEF) 1991 Cash Flow Projection RECEIPTS Appropriations -Original Liquor Fund $ 62,000 Appropriations-UDAG 90,000 Appropriations-1991 Liquor Fund 48,000 Note amortization payts-Tapper's Inc ($736.07 Mo.) 8,833 Note amortization payts-Mueller Theatre ($418.11 Mo) 5,019 Interest income -investment 500 Loan Fees 2,250 Total Receipts EXPENDITURES GMEF loans $150,000 Legal fees 1,500 Service fees 480 l Total Expenditures Excess of Receipts Over Expenditures $216,602 $151,980 $ 64,622 0 Council Agenda - 5/13/91 20. Consideration of renting or demolition of the recently acquired house adiacent to City Hall. (R.W.) REFERENCE AND BACKGROUND: Last fall, the City purchased the Cole property near City Hall for $50,000 to allow for future building expansion and/or parking requirement needs. At the time of the purchase, the Council chose to postpone a decision regarding possible rental of the dwelling until this spring to determine whether the building would be demolished for parking lot and/or building expansion needs. The property was winterized, and the garage was utilized by the public works department for storage in the meantime. Since the acquisition, a few people have inquired as to the possibility of renting the structure but were informed that it was not available for rent until a decision was made whether the structure would have to be removed for parking lot expansion. As part of our 1991 budget, we budgeted $7,500 for the purpose of expanding the City Hall parking lot, which may or may not encroach on this property. Related to the question of whether or not to rent the house is the question of where the parking lot expansion should occur. Assuming City Hall is ever expanded, it appears likely that any expansion will occur to the west toward Red's Mobil. Under this assumption, it would be reasonable to assume the parking lot can be expanded by 15-20 parking spaces by going directly south of the existing parking lot. A number of options for the parking lot expansion can be explored, some of which would not require our rental properties to be removed. In all likelihood, the easiest expansion would require one or both of our rental dwellings to be demolished. While it doesn't appear that the Cole house would immediately need to be removed unless we are trying to create an access point to ouz' parking lot from 3rd Street, this dwelling does need approximately $5,900 in estimated repairs if we should decide to become landlords. The Public Works Director, Building Inspector, and Street Superintendent inspected the Cole property and made up a list of house repair items that should be accomplished if the Council chooses to rent the dwelling rather than demolish. Some of the suggested repairs are not necessarily life or safety hazards but are included in the potential cost, as I assume the City does not want to be considered a slumlord. Based on the estimated cost of approximately $6,000, It is anticipated the City would have to rent this dwelling for at least two years to recapture our investment before we would see any return on the improvements. Given the fact that the City pays real estate taxes equal to 30% of our rental income, we could expect to not approximately $3,500 per year in rental 37 Council Agenda - 5/13/91 income. This also assumes that we do not experience any other major repair items within the next two years. If it is determined that an access point to 3rd Street is not a necessity at this time, nor that the parking lot needs to be placed on the Cole property, it is recommended that we do not consider renting the facility unless we anticipate it being available for more than two years before demolition. The City Hall parking lot could be expanded to the south requiring the removal of our previously owned rental dwelling, and City Hall could even see an expansion addition to the west that would not require this Cole property to be demolished at this time. On the other hand, if rental is only a shorter term propnsition, it is recommended the house be removed at this time before we invest $6,000 to make it rentable. B. ALTERNATIVE ACTIONS: Council could determine that any parking lot expansion and/or future building expansion of City Hall would not require immediate removal of the Cole dwelling and authorize the staff to invest approximately $6,000 in renovations and place the property for rent. Under this alternative, we should be planning on renting the property for at least two years to just recapture our improvement cost. Determine that it is not feasible to renovate the structure for rent and instruct staff to develop demolition specifications for removal. At this time, it is recommended that the garage structure remain, as it can be utilized by the public works department for storage of park and lawn equipment; but removal of the structure would allow for both parking lot expansion and/or an access to 3rd Street to be developed from our parking lot. Continue to leave the home as is until it is determined whether a parking lot expansion plan can be developed without utilizing the property. STAFF RECOMMENDATION: While it appears that the home does not have to be removed to allow for expansion of the parking lot or any immediate building expansion needs, the $6,000 estimated repair cost doesn't make it attractive to rent the property unless the City is committed to renting for two or more years at a minimum. In all likelihood, if our parking lot is expanded 38 Council Agenda - 5/13/91 this summer, it may require the removal of our previously owned rental dwelling (the Bland house); but it may also be beneficial to have an access to 3rd Street by removing the Cole house also. Because we do not know what additional cost or maintenance items may be needed on this home in the future, the staff is somewhat uncomfortable with spending $6,000 remodeling this structure just to make it rentable for a few years. Since we purchased the property for parking lot, access, and building expansion needs, it may be best to just demolish the home and prepare the site for this purpose. D. SUPPORTING DATA: Map showing house in question; List of recommended repairs before renting. 39 0 ay C�1., iAST Fr9�� On l PRErAL PggC&V, y P�:EVrc4fcy /JcG,u�o.f0 ey C,E7 J 0 CODE CORRECTION ITEMS 1. Fire stop the furnace vent pipe nt: floor. 2. Frame and sheetrock around furnace vent pipe in kitchen area. 3. Install handrail on stairs leadint, to the second floor of the house. 4. Install two electric smoke detectors, one on the main floor and one on the second floor of thq house. 5. Install an exterior set of steps in front of the dining room atrium door. 6. Complete exterior railing on the axterior walkway on the west and south sides of the house. 7. Install NO -HUB rubber gasketed fitting where ABS waste pipe meets the PVC waste pipe. B. Install bathroom vent fan in the main floor bathroom. 9. Sheetrock walls and ceiling in main floor bathroom. 10. Complete kitchen cabinet countertop backsplash. r C G COLE HOUSE REPAIRS I. Water Service Change galvanized to copper 6 lower (100 ft long) $ 800 II. Plumbinq Lower bathroom PVC 6 black plastic mix $ 75 III. First Floor 1. Kitchen: Threshold, floor repair, cabinet doors 6 drawers, finish tape, paint, 6 trim $ 275 2. Bathroom: Repair electrical, sheetrock, tape 6 paint, door hardware, exhaust fan S 650 3. Living Room: Misc. electrical repair, replace smoke detector, paint, repair ceiling, �cpair roof leak S 300 4. Bedroom/Den: Door hardware, closet repair, wall trim, wall taping repair and paint S 275 5. Entryway: Tape 6 paint, door paint $ 150 TOTAL FIRST FLOOR: $1,650 IV. Second Floor 1. Bathroom: Insulate wall to attic $ 150 2. NW Bedroom: Floor/wall trim, ceiling tile, door trim, 6 paint $ 300 3. Hallway: Ceiling repair $ 35 Handrail: Install, stain, / and finish S 65 COLE HOUSE REPAIRS Page 2 4. SW Bedroom: Paint, closet hardware, door trim $ 175 5. Smoke detector replacement ; 30 TOTAL SECOND FLOOR: $ 755 V. Exterior 1. Paint trim 6 misc. $ 250 2. Paint house 1,500 3. Deck code repair 300 4. Step on east (relocate faucet) 400 5. Establish lawn (NE) 200 TOTAL EXTERIOR: $2,650 VI. Appliances 1. Dish wA[iher 2. Stove 7 3. Refrigerator 7 TOTAL ESTIMATED COST: 55,930 Using summer help where possible, professional on plumbing and electrical and house painting. Council Agenda - 5/13/91 21• Consideration of approval of plans and specifications for 1991 sealcoatinq project and authorization to advertise for bids. (J.S.) REFERENCE AND BACKGROUND: This year's sealcoatinq project involves the eastern portion of the core city. This would be east of Highway 25 up to and including Dayton Street. River Street would be done from Highway 25 to the hospital property, as well as 3rd Street and 4th Street and those side streets between River Street and the Burlington Northern Railroad. This area contains 76,239 sq yd of street surface and was last sealcoated eight years ago in 1983. Estimated cost of the 1991 sealcoatinq program is approximately $45,000. For the 1991 budget, we placed an amount of $47,500 in the public works streets and alleys section of the general fund. We are proposing one significant change this year, and that is to move the completion date of the sealcoatinq project, including till final nwuepiny, to July i. vrovtousiy we have sealcoated later in the year, specifically to avoid conflicts with the 4th of July. It appears now that it may be in our best Interest to switch back to an earlier sealcoatinq schedule. There are primarily three reasons for doing this. First, we have been informed that by getting the bids out earlier in the year, we may see a lower overall cost. Secondly, the sealcoatinq project would have a longer hot season period to set in and anchor the rock resulting in a better soalcoating project itself. Lastly, because the rock is better anchored, less sweeping would be required and less rock would find its way onto the boulevard grassy areas over the winter during the snowplowing season. Since the specifications are extremely lengthy, we have included only the special conditions for your reviow. The complete specification is available at City Hall. If approved, advertisement for bids could be placed immediately with the bids returnable just prior to the next Council meeting on May 28, 1991. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the specifications as draftod with the now project schedule and authorize advertisement for bids with an anticipated cost of $45,000. D 40 Council Agenda - 5/13/91 2. The second alternative would be to modify the time table and return to the later schedule. The Council could still authorize the bids to be returnable as outlined in alternative @1. 3. The third alternative would be not to continue with the sealcoating portion of our comprehensive street maintenance program. This would not be in the best interest of the City, as we are now getting closer to the downhill side of the life cycle of pavement in the core city areas, and the sealcoat program is needed not only for maintaining the oil in the blacktop and surface protection but also for aesthetics. Our program should get ue near a twenty-year street life before major street work is needed. C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council approve the specifications as drafted with a new time table and authorize advertisement for bids as outlined in alternative D. SUPPORTING DATA: Copy of special conditions from sealcoat specifications along with map indicating areas to be sealcoated this year. 41 SPECIAL PROVISIONS l SEALCOATING AND APPURTENANT WORK IMPROVEMENT PROJECT NO. SC 91-1 INDEX ITEM PAGE 1. General . . . . . . . . . . . . . . . . . . . . . . 44 2. Owner 44 3. Starting and Completion Dates . . . . . . . . . . . 44 4. Failure to Complete Work . . . . . . . . . . . . . . 44 5. Scope and Order of Work 44 6. Detours and Traffic Control . . . . . . . . . . . . 45 7. Certificate of Compliance with Minnesota Withholding Tax . . . . . . . . . . . . . 45 8. Bituminous Sealcoat (2356) . . . . . . . . . . . . . 45 / 9. 4 Affidavit of Non -Collusion . . . . . . . . . . . . . 46 10. Superintendence and Supervision . . . . . . . . . . 46 11. Preparation of Existing Road Surface . . . . . . . . 46 12. Sweeping after Sealcoating . . . . . . . . . . . . . 47 C SEALCOAT SPECS: 5/5/91 Page 43 0 SPECIAL PROVISIONS SEALCOATING AND APPURTENANT WORK IMPROVEMENT PROJECT NO. SC 91-1 1. GENERAL The general conditions as embodied in these contract documents and the various applicable sections of the Minnesota Department of Hiqhwav Standard Specifications for Highway Construction dated October 3, 1988, and any supplemental specifications shall apply to all work and materials furnished under these special provisions except as hereinafter modified. 2. OWNER City of Monticello, 250 East Broadway, PO Box 1147, Monticello, Minnesota 55362. 3. STARTING AND COMPLETION DATES The contractor shall commence work within ten (10) calendar days after receipt of notification to proceed from the City. All work to be constructed under this project shall be completed, in place, and accepted by July 1, 1991. 4. FAILURE TO COMPLETE WORK Should the contractor fail to complete and have accepted all the work on or before the established completion date, the sum of Twenty-five Dollars ($25.00) per calendar day, including Sundays and holidays, shall be deducted from any monies due, not as a penalty, but as liquidated damages, all in accordance with Articlo 27 of the general conditions of these contract documents. 5. SCOPE AND ORDER OF WORK The work under this project shall consist of furnishing all necessary men, equipment, and materials to construct the proposed bituminous sealcoat as Shown on the drawings or as specified herein. Projoct is lo.-ted in the city of Monticello and includes the following streets: (Soo next page for locations.) SEALCOAT SPECS: 5/5/91 Page 44 0 PROJECT SC91-1 SP.ALCOATING AND APPURTENANT WURY. May 5, 1991 Standard RePurt Page 1 SEGMENT It Si. 14AME 011. WUIII SEGmr L0111 SEALCLIAI ---------- SQUARE YARDS ------------ _________ 14E000I ______________________ E. RIVER SI. (100) _________ 34 __________ 360 190, 1,390 NE0003 E. 3RO. SI. JIUO) 31 303 1.575 NE0004' E. dill. 31. (100) 37 302 .1,903 1 903 1,570 NE 1001 CEDAR SI . ( IIIU) 34 368 _ __. 19R3 1,390 14E 1002 CEDAR SI (2UU) 3A, _ 368 1903 1,390 NE 1003 CEDAR SI ( IOU) 34 - 375 _ 1 993 1,417 NE 1004 CEDAR 51". (40U) 34 391 19A3 1,477 OF 20U1 E. RIVER 31. (2UU) 34 5G2 ,. 1903 2,123 NE 2003 E. 3RD. St. (2UU) 31 412 1903 1.694 NE2004 E. 4111. 31. (200) 37 ___ 412 _ 1983 1,694 NC2005 PALM 31. (IUD) 34.. _ 360 ,, 1983 1,390 NE2006 PALM SI. (200) 34 360 1903 1.390 NE2007 PAL14 31. (3UU) 34 368 _ __ - "-411 1903 1,390 NE3001. E. RIVER SI. (IIJU) 34 _ 1903 1,553 1JE3003 E. 3RU. S1. (3UU) .37.-..- _., _ 558 1907_ 2,286 NE3004 E. d111. 91. (3UU) 37 560 1903 2,302 NE3006 NEW Sr. ( IUD) 34 __ _ _ ._. 388 _ _ __190? 1.390 U 123007 NEW 91 . ( 200) 34 ._ _ 369 1903 _ 1,390 NE3008 NEW SI. (30U) 34 _ 360 1983 1,390 NE4001 E. RIVER SI. (40C) 34 412---1907 1.556 003 C. 31:1). ST. (.IU(J) IJE4004 E. 4111. SI. (41.10) 37 41V t903_ 1,686 U(14000 WR 10111 S1. (IUU) 34 3blEl _l1903 1.390 UE4007 wit 10111" S1 f71JU) _JA. ___..._368 _. _1903 1,390 IIE4000 14A loll ST (3UU) 34___ 3]41903" 1.413 14ESUU1 E. RIVER 31. (SUU) 34______ 412 I903 _ 1,556 1JE5003 E. 311D. Sr. (5UU) _37_ ___413.1903 1.690 IJES004 r. 4111. 31 . (50U) 37 _ - 411 ___�_ I903_ 1,690 1415000 RAMSEY 31. (IUO) 34 368 1903 1.390 ❑rSUUG RAM;CY 51 (2(10) I,J90 UE5007 RAM31=Y ^•I'. (30U) 34• - '366 - 1903 I,]90 IIE5000 RAMSEY SI". (401)1 34'*__'**-v--'40U_ 19113 1,511 NCGOOI C. RIVER SI. (GOO) 34 �-, dVB 1903_ 1.541 111:6003 E. 31JU. 91. (ODU) 3'J �4U9 ,1903." I,G81 1JCG004 r. dill. St. (OOU) .__._ 37_ 410 1903 1,606 NLGUOG IN'NNIi`[to 41. ( IU(I) 34 _.--• .__ J60_ �309 19Q3_ 1.390 NCGOO7 IICNUCIIIII 31. (2UU) 34 1903 1.390 NCDUOO IIENNI:PRJ 81. (IVV) 3A J00 19A3_ 1.390 NC7001 C. RIVER 31. (70(1) ":Ja _. __ _ASI 1903 1,704 NE7UU3, E. 31JU. BI'. (7011) 31� 3AA 19R3_ 1.41,4 IJr 70 U4, C. 4111, S1. (700) 3"'1 304 1903 1.250 NI7.7UU5 WASII I NO1014 91. (ODU) 3�160 _ _ I903 623 flu 7(JUG 1•)A')1 I I NO 1(111 91. ( 100) 3A� -�3G0 1903 1.360 for 7007 WA5I11 NO ON '31, (2UU) 4i _. "A2"____ __ .31)4 _ 1903_ 1.792 Nr7000 WA3RIN1I0I4 S1. (3UO) _415___1 Y03_. 1,937 NL70U9 W43111NRIUIJ 91. (4UU) 42 41S� 1907 1.937 111'000I r. RI Vim 01. (ODU) 33 � •�~4?�19(13 1,550 14F0004 DAYIUII 31. (IUU) �a ^_ .319 1903 ,_ 1,432 J4f.90l)I C. RIVLIJ S1. (900 3) qjf ,i (903• 2,211 76,239 110 YOS TOTAL SCALCOAT DPOCS: 5/5/91 Page dollar 0 The base and/or bituminous surface repair will be done by the City. This work shall be completed prior to sealcoating. The contractor may schedule the order of work as he deems necessary; however, the contractor shall submit to the City the construction schedule prior to the start of construction. The City shall have the right to add up to 25% of the original contract quantity at the unit price bid. 6.' DETOURS AND TRAFFIC CONTROL The contractor shall furnish sufficient signs, barricades, and flashes to adequately control and/or direct traffic which shall be placed as directed by the City. These signs, barricades, and flashers shall conform to all state and federal standards. "SIGNS WARNING TRAFFIC TO GO SLOW" shall be left in place until completion for the final sweeping in each area. 7. CERTIFICATE OF COMPLIANCE WITH MINNESOTA WITHHOLDING TAX, Final payment will not be made until the contractor shall have filed with the engineer evidence in the form of an affidavit of such other evidence as may be required that all claims against him by reason of the contract have been fully paid or satisfactorily secured. In case such evidence is not furnished, the owner may retain out of any monies due said contractor sums sufficient to cover all liable claims unpaid. Before final payment is made for the work on this project, the contractor must make a satisfactory showing that he has complied with the provisions of Minnesota Statutes Annotated 290.92 requiring the withholding of state income taxes paid the employees on this project. Receipt by the City of a certificate of compliance from the Commission of Taxation will satisfy the requirement. B. BITUMINOUS SEALCOAT (23561 The bituminous sealcoat shall be constructed in accordance with Section 2356, Minnesota Standard Specifications, except, as modified herein. The bituminous material for sealcoating will be CRS-2 applied to the road surface at a rate of 0.35 gallons per square yard. Application of the bituminous material shall produce a uniform film without lines, ridges, or skips or over application from poor stop and sorts. Adjustments to the spray bar and nozzles shall be made prior to application of the bituminous material on the areas to be SEALCOAT SPECS: 5/5/91 Pago 45 0 sealed. Special care shall be used to "COVER AND PROTECT ALL MANHOLES AND VALVE BOXES AND CATCH BASINS WITH SAND OR BUILDING FELT" to keep them free of bituminous material. In areas where concrete curb and gutter exist, no bituminous may be sprayed on the concrete surface. If any spills occur or manholes and gate valves are sprayed, they must be cleaned up prior to final payment. This includes any areas of curb that are sprayed other than a slight overlap at the bituminous/concrete curb joint. If the curb is heavily covered with bituminous and cannot be cleaned, it shall be replaced by the contractor at no cost to the City. Aggregate for sealcoat shall be Class A aggregate with a modified FA-3 graduation (100% passing the 3/8-inch) meeting ASTM 4-89 and applied at 30 lbs. per square yard. Prior to any payment, the contractor shall provide written documentation in the form of weight or load tickets, etc., to show that the CRS-2 and FA-3 modified were applied at the rate specified. Sweeping of excess aggregate after rolling and local traffic will be required (min(mum of one week after application). Must be completed by July 1, 1991. See Item 012. 9. AFFIDAVIT OF NON -COLLUSION The contractor shall properly execute the affidavit of non - collusion which is included with the contract documents. Failure to execute the affidavit of non -collusion will be considered sufficient cause for rejection of a bid. 10. SUPERINTENDENCE AND SUPERVISION The contractor shall keep on his work at all times during its progress a competent superintendent, all in accordance with Article 21 of the general conditions and these contract documents. 11. PREPARATION OF EXISTING ROAD SURFACE Immediately prior to application of asphalt material on the streets to be sealcoatod, this contractor shall remove all loose and foreign material by sweeping with a self-propelled pickup sweeper. Particular care shall be taken to clean thoroughly the outer edges of the strip to be treated. Material removed from the surface shall not be mixed with the cover aggregate on the stroots to be soalcoated. SEALCOAT SPECS: 5/5/91 Page 46 0 12. SWEEPING AFTER SEALCOATING Sweeping of excess aggregate after a sufficient time of local traffic has driven on the sealcoated streets will be required (minimum one week). The aggregate material swept up will remain the property of the City of Monticello. The contractor shall dump this excess aggregate at the City's waste stockpile site on the west end of town. l SEALCOAT SPECS: 5/5/91 Pago 47 1991 SEALCOAT Ao' sr AURING IDE 14 Fet NO. 9q THOMAS Council Agenda - 5/13/91 22. Consideration of approving lease agreements for Food Shelf and Christian Social Services use of old fire hall. (R.W.) A. REFERENCE AND BACKGROUND: In April the Council approved the concept of allowing the old fire hall to be remodeled by the Jaycees for use by the Food Shelf and the Christian Social Services operations. As far as I know, the Jaycees are still working toward starting the project in the next 30-60 days, and the Jaycees have also applied to the state organization for grant funds to help them with this project. As part of the previous Council approval, I have prepared a lease agreement that the City would enter into with both the Food Shelf and Christian Social Services. This agreement has been reviewed by our City Attorney, Paul Weingarden, who suggested a few minor changes and is comfortable with its context. The City Attorney only questioned the amount of rent proposed at $1.00 per year but indicated that is a City policy and not a legal question. Since the exact square footage and design has not yet been submitted by the Jaycees for Council approval, there are some blank spaces in the lease document pertaining to the square tootage for each party. In regard to insurance coverage, I have not indicated the minimum amount of public liability insurance the City will require each party to carry. When discussing this item with our insurance agent, they recommend that the City obtain coverage in the amount of at least $600,000, but this may be excessive for these non-profit organizations. The minimum amount necessary would be at least $100,000, and it is suggested that the City require $300,000 as a compromise. If the Council approves the basic context of the lease agreement, I will then forward a copy to each organization for their review. The actual date of the lease will depend upon when the construction is finished and the actual plans for remodeling are approved. B. ALTERNATIVE ACTIONS: I. Approve the lease document as presented. If there are any changes to the amount of annual rent, this can be changed at this time. 2. Do not approve the lease agreement. This option is not feasiblo unless the Council has changed its opinion regarding use of the fire hall by the two organizations. D. SUPPORTING DATA: Copy of proposed lease agreement; Lotter from City Attorney. 42 LEASE This lease, made and entered into this day of 1991, by and between the City of Monticello (hereinafter referred to as Lessor) and (hereinafter referred to as Lessee). Lessor leases and lets to Lessee that part of the premises situated at Monticello, Minnesota, more particularly described as follows: That portion of the building located at 215 Cedar Street containing square feet as described in Exhibit A attached hereto. Legal description is Lots 4 and 5, Block 34, Original Plat, City of Monticello, Minnesota. for a period of ten (10) years commencing 1991, and ending on , 2001, unless otherwise earlier terminated as provided herein, on the following terms and conditions: 1. Lessee agrees to pay, without demand by Lessors, as and for rent the sum of $1.00 annually provided, however, that in case said premises, without fault or neglect on the part of the Lessee, is destroyed or is so injured by the elements or any other cause AS to be untentable or unfit for occupancy, Lessee is not liable thereafter to pay rent to said Lessors; and the Lessee shall thereupon quit and surrender possession of said premises. 2. Quiet Enlovment. Lessors covenant that on paying the rent and performing the covenants heroin contained, Lessee shall peacefully and quietly have, hold, and enjoy the demised premises for the agreed term. 3. Use of Premises. The demised premises shall not be used by Lessee for any purpose, though wholly legal, other than for the purpose of operating a non-profit 4. Alterations and Improvements. Lessee shall make no alterations to the buildings on the demised premises or construct any building or make other Improvements on the demised promises without the prior written consent of Lessor. All alterations, changes, and improvements built, constructed, or placed on the demised premises by Lessee with the exception of fixtures removable without damage to the premises and movable personal property shall, unless otherwise provided by written agreement between Lessor and Lessee, be the property of Lessor and remain on the demised premises at the expiration or sooner termination of this lease. FIRE HALL LEASE: 5/7/91 Pago I 0 5. Insurance. Lessor shall maintain insurance coverage on the building structure, and the Lessee shall be responsible for maintaining insurance coverage on any personal property or contents within leased area. Lessee shall also provide and maintain in force public liability insurance coverage of not less than and name the Lessor as a co-insured. 6. Waiver of Subroqation. All insurance policies carried by either party pursuant to this lease shall contain clauses by which the insurer waives all subrogation rights which it may have against either party hereto and against their respective insurers. The parties hereto, on behalf of themselves and their respective insurers, waive such subrogation rights. In addition to the foregoing, the Lessee agrees to name Lessor as an additional insured on any insurance policies required hereunder. 7. Hold Harmless. Lessee shall hold Lessor harmless from any damage suffered by any person arising out of Lessee's use or control of leased premises and shall defend Lessor against any claims against Lessor arising from Lessee's use or control over the leased premises. 8. Right of Entry. Lessor and/or Lessor's agents reserve the right to enter the domised prcmiscs at all reasonable hours during the term of this lease for the purpose of inspecting the premises and all building improvements thereon and whenever necessary to make repairs and alterations to the premises. 9. Taxes. Lessor will be responsible for the real estate taxes during the terms of this lease. 10. Assignment and Subletting. Lessee shall not assign this lease or sublet any concession or license to use the premises or any part thereof. Any assignment or subletting without writton permission of Lessor shall be void, and the lease shall, at Lossee's option, be terminated in compliance with the default provision herein. 11. Termination. Lessee agrees to give lessor thirty (30) days written notice before the expiration of this lease of Lessee's intention to vacate at the and of this lease. If the demisod premises, or any part thereof, shall be partially damagod by fire or other casualty, the Lessor, at its option, may terminate this lease prior to the termination date. Lossoe shall not seek damages or contribution from tho Lessor for any damages incurred as a result of Lessor's decision not to repair/rebuild the promises. FIRE HALL LEASE: 5/7/91 pago 2 12. Utilities. Lessee shall be responsible for all utility costs associated with the leased premises, including heat, electricity, sewer, and water. 13. Maintenance and Repair. Lessee shall be responsible for all repairs and incidental maintenance of the leased space. Lessor shall keep the exterior of the premises in reasonable repair during the term of the lease and shall maintain the common parking areas of the premise. 14. Right of Entry. Lessor and Lessor's agents reserve the right to enter the demised premises at all reasonable hours during the term of this lease and any renewal thereof for the purpose of inspecting the premises and all building improvements thereon and whenever necessary to make repairs and alterations to the demised premises. 15. Surrender of Premises. At the expiration of this lease, Lessee shall quit and surrender the premises hereby demised in as good a state and condition as they were at the commencement of this lease, reasonable wear and use and damage by elements excepted. 16. Default. If any default is made in payment of rent, or any part thereof, at the times herein before specified, or if any default is made in performance of or compliance with any other term or condition hereof, the lease, at the option of the Lessor, may be terminated. Lessee agrees to pay all of Lessor's costs, including reasonable attorney's fees, in the event legal action is necessary to obtain possession of the premises. 17. Applicable Law. Lessee shall abide by all applicable statutes, administrative regulations, and ordinances covering Lessee's use of the property. This lease shall be construed according to the laws of the state of Minnesota. 18. Heirs and Assigns. The covenants and conditions herein contained shall apply to and bind the heirs, legal representatives, and assigns of the parties hereto, and all covenants are to be construed as conditions of this lease. C FIRE HALL LEASE: 5/7/91 Pago 3 0 r IN WITNESS WHEREOF, the parties hereto have executed this lease this day of , 1991. City Administrator STATE OF MINNESOTA ) ss. COUNTY OF WRIGHT ) On this day of , 1991, before me personally appeared Rick Wolfsteller to me known to be the person described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public STATE OF MINNESOTA ) as. COUNTY OF WRIGHT ) On this day of 1991, before me personally appeared to me known to be the person described in and who exocuted the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public FIRE HALL LEASE: 5/7/91 Pago 4 0 o1L-`' S'f: : ll`:in! 11-ET F.A. �_r'. F1l? h6i; U': 7975 May 7, 1991 Rick wolfsteller City of Monticello 250 East Broadway Monticello, MN 55162 oc,a FIRE #eit Re: Lease of *+ Dear Rick: I have reviewed the proposed lease that you have drafted and find that it is appropriate in most respects. I have the following comments which I would like you to take into account in redrafting the same. They are as follows: 1. On page 1 of the lease, I am unsatisfied wit!, the description of the promises. I think you should give the address of the promises, detail the number of square feet and specifically attach a drawing which should be, incorporated as Exhibit A which npacifles exactly what square footage they are granted. As presently drafted, you will give to them a set number of square feet without designating where those square feet will be. As 1 read this, it gives them the option to determine exactly what square footoge will be involved. This is a ambiguous description which should be, romr_died. 2. Also on page 1 of the loans where you designate the lease, for a period of ton (10) years, after the end date of 2001, you should include the following phrase: "unless othorwine earlier terminated as provided herein,". In paragraph 7, page 1, you appear to have left blank the use of the building. If it is your intent to prevent affiliated rolig.ioue activities by thin orgnnization, you should state that they can only use this building for the purpose of operating a non-profit food shelf. To the extent that you put in the phrase "and related activities" you may be opening the door to othor uses which they fool are permissible. 4 Rick Wolfsteller. -2- May 7, 1991 4. On page 5 of the lease, since this is a ten year lease for $1.00 I would strongly recommend that you require the lessee to pay all insurance coverage not only on personal property but on the building structure itself. I would also think that you would want the lessee to pay the real estate taxes. Both items are policy decisions, however, rather than legal questions. 5. In the default provisions of paragraph 6, I would want you to add a sentence to the effect that the lessee agrees to pay all of lessee's costs, including reasonable attorney's fees, in the event legal action is necessary to obtain possoesion of the premises. 6. Under paragraph 17, you should include a sentence ' "This lease shall be construed according to the laws of the State of Minnesota.". Except for th^- forc7oiny, it appwd rs that tno lease document is fine. ary ts PAW:lld Pv� a, n 0 Council Agenda - 5/13/91 23. Closed executive session to discuss current status of litigation. (R.W.) A. REFERENCE AND BACKGROUND: At the end of the Council meeting Monday night, I would like to review with the Council the current status of the litigation issue between the City of Monticello and Karen Hanson. It has been suggested by our legal advisor, Chris Harristhal of Larkin, Hoffman, and Daly Law Firm that the Council meet in a special session closed to the public to discuss the current status, including settlement proposals. A proposal submitted by the claimant in this matter is enclosed for your review, and I will have additional information from our legal counsel available Monday night for Council review. 43 CITY Of MONTICELLO Monthly Building Department Report Month of APRIL 1991 pEfUIITS MID USES • Laat Thla .. ma Month . Lnat Y.-Thin Yoar IE rERN1TS WED Month MARCN Month APRIL Lnat Yoer 3'o Dete Tar D.L. RE SIDYMIAL Ilwbmr 2 16 21 34 23 Valuation S 6,000.00 S 343,<00.00 S 162,100.00 S 321.]00.00 5 356,901,00 Paao 60.00 2,<20.6] 1,�36. 73 2, 875.23 2, 559.63 Surchargaa 3.00 169. a5 77.90 155.95 17<.95 COMMERCIAL Number 2 1 5 7 5 Valuation 53.500.00 1.500.00 2.433.000.02.440.000.00 75.000.0 Psea 506.00 15.00 12.704.69 12.796.19 735.00 Surcher9aa 26.75 .50 1,216.25 1,219.50 37.25 INDUSTRIAL Numl.w _ 1 3 veluatlon 7.500.00 98.600.00 Yoea 9<. 50 1.091.31 0urchargoo ).75 49.30 PLU tea MLLmbOr 1 a 4 7 6 Paee 21.00 122.00 127.00 196.00 165.00 SurcherUme .SO 2.00 2.00 3.50 3.00 OT::CRS (lumbar 0 veluatlon 95,000.00 95,000. 00 Peea 1.080. 80 1,080.80 Surchergan �8.50 48.50 I TOTAL NO. PP.RMITO a 5 21 35 55 34 IOT--.Aii�N 50,50u.00 34e.9w.uu 1,b97,B00.00 2.954,900.00 431.900.00 'rOTAI, PI:Y.S 509.Ou 2.561.63 15,443.72 18.039.53 3.459.63 TOTAL SUIICIIARGES 30.25 171.95 1,340.40 1.476.75 215.20 M IIn K.NT MUNTII • YY F.9 (lumber to Ile le 1,1:I1MllIIATUIIL (lumber PERMIT GURoIABGP. Veluetloll Thlo Yoer t.net Yoer B lnU la Yem11y ] S 1.366.19 S 90.20 ] I80.1500.00 3 IW PIe. 1 752.60 67.25 134,900.00 1 U Multi-Inmlly 0 0 0 11 I nJus tl lei 0 1 Ilan. C,al nyeo 0 2 01vne O 0 PW>1/a Building. 0 0 AI,TLRATIUN of, 11CPAIR BveII IDge 6 215.50 9.00 19.500.00 I] 25 E.- clnl 1 1S. DO .50 1,500.00 5 InAn Rlllwl 0 2 Pu1M1.1 N0 All Typos 4 122.00 2.00 6 7 ACCESSORY STRUCTURED U•laming Paola 0 1 necks 6 90.00 3.00 9,000.00 6 ] TrmMHAIIY Pr31MIT 0 0 CDENOLITION 0 2 TOTAI,O 21 2.561.63 171.95 344,900.00 34 55 (-1 PERMIT DESCRIPTION NUMBER O1-163e Deck 91-1675 Oesamant finish 91-1636 use addition 97-1637 Deck 9 1 -:E73 :niarlor remodel 91-t639 Deck 91-16e0 Deck 91-16e1 8- and garage 91-I6e2 Reel de and rer0ot 91-I6e3 House and 9arepe 91-16ee DUDlas with garages 91-1605 Deck 91-16e6 (louse and garage 91-1611 Dack 91-16.B 1louse G pa repo rashlnpla 91-16e9 N0- c rar0t 91-1650 Nubile bolls addition PLAN REVIEW 91-1611 House end 9arepe 91-16e7 House and garage 91-16ee DUDles wl th garage• 91-16e6 Nouse and garage INDIVIDUAL PERMIT ACTIVITY REPORT Month of APRIL . 19AL TYPE NAME/LOCATION VALUATION FEes PCRMIS SURCNAPGE PLUMBII:G SURCHARGE AD Daniel G Trudy Ananlmant/2761 Naadow Lane 7 1,900. 00 9 I5. 00 AD Earl Hahn/1509 Y. R1vsr St. 7, 500.00 19. 00 .90 AD William G Rosa- Palr/1029 W. Rlva[ et. e,000.00 60.00 7.00 AD Daniel G iharue Tru llln0ar/100 Cralp Lane 1,500.00 15. 00 .50 At Companlon Pets/216 W. 7th St., Leased apace 1221 1,500.00 15.00 .90 AD C1lerlae Ysltare/7B2 Acorn [lrcle 1,500.00 t9.00 .50 AD Russel L Sandra Olson/310 E. eth St. 1.500.00 15.00 .50 or R.Y. null6ere/2681 Red Oak Lane 61,000.00 e17. 60 )0.50 23.00 .50 AD Jay Shlerta/!7! L. Rlvar Bt. 6,900.00 55.90 7. 39 Sr Glen Poausts/e06 Riverview Dr. 66, 300.00 e39.06 33.15 21.11 .91 D Donald G Jan Doren/509 G 115 Maple Bt. 13e,500.00 60e. 17 67.25 S].OD .50 AD Pat G Lorl Mayhoft/2700 Nudow Lens 1, 500.OD I5.00 .50 Sr Value Plus Somas/l0e Crocus Lana 53.100:00 759. 60 26.53 20.00 .50 AD Jalfrey Yallece/109 Mlsslsel ppf Dr. 1,500.00 I5.00 .50 AD John G Irene Raeva/1017 Y. Rlvar Bt. 1,500.00 11.00 .50 AO 0.olw[t G Na[1 an Ila[sOlsk/ll lb Bandy Lane 1,]00.00 15.00 .90 AD Donald G kngsla Helkes/1373 W. Al war St. 2,500.00 25.00 1.25 53ee,900.00 $2,246.90 ;169.95 712 000 .2.00 BP R.W, Oullda[e/1681 Red Oak Lane Bel. 76 Br Olan Posuat./e06 Rlvarvlaw Dr. ei. 91 D Donald L Joan Doran/509 G 515 Napl• et. 6B.e7 Sr Value Plus Homes/IOe .. Lane 30.56 TOTAL PLAN REVIEW 0192.69 TOTAL REVENUE 32,733.50 i&,j INFORMATIONAL ITEM May 13, 1991 Revenue and expense summary reoorts. (R.W.) Enclosed you will find a summary report of the City of Monticello's revenue and expenditures in relation to our adopted budget. I have developed this report in a summary format that categorizes general areas of revenue and expenditures by funds and departments within the City. With our computer, we have the ability to generate reports in almost any fashion desirable, and I ask you to review the format presented and let me know if you would like this type of information on a monthly basis in the future. Also, if you feel the report is too lengthy, I can further summarize it by general categories or expand it even further for more detail. The reports included with the agenda are for the entire year of 1990 and for the first few months of 1991. If there are any additional types of information regarding our financial picture you would like to see, please let me know, and we can produce them in the future for your review. K � CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 GENERAL FUND TAXES Current Ad Valorem Taxes 1,285,665 1,264,453 21,212 Delinquent Ad Valorem Ta 4,019 (4,019) Mobile Home Taxes 1,426 (1,426) Pen & Int-Ad Valorem Tax e,000 14,437 (6,437) Forfeited Tax Sale Appor TOTAL TAXES ---------- 1,293,665 ---------- 1,284,334 ---------- 9,331 LICENSES & PERMITS Liquor Licenses 15,550 17,995 (2,445) Beer Licenses 1,600 1,243 358 Set Up Licenses 300 300 Other Business 1,1r.Pnse/P 110 (110) Building Permits 45,000 58,892 (13,892) Variances/Cond Use Permi 1,000 1,750 (750) Plumbing Connection Perm 50 (50) tom, Animal Licenses 200 175 25 Bingo Licenses 50 50 Cable Franchise Fees Other Non -Bus License/Pe 1,500 3,450 (11950) TOTAL LICENSES & PERMITS 65,200 83,965 (18,765) INTERGOVERNMENTAL Federal Grants - CETA Local Government Aids Homestead Credits - HACA Fire Dept Aid 32,000 35,239 (3,239) Police Dept Aid 16,500 17,490 (990) County Highway Grants 3,200 13,272 (10,072) Recycling Incentive 6,561 (6,561) TOTAL INTERGOVERNMENTAL ---------- 51,700 ---------- 72,561 ---------- (20,861) CHARGES FOR SERVICES Zoning/Subdivision Fees 500 500 Sale of Maps & Publicati 100 212 (112) Motor Vehicle/Dep Reg Fe 65,000 75,175 (10,175) Assessment Searches 800 577 223 Inspection Fees 7,921 (7,921) Fire Protection Twp Cont 40,675 46,355 (5,680) CSpecial Garbage Proc/Rec 9,377 (9,377) 05/09/91 12:36:36 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec9O Park Fees Other Charges for Servic TOTAL CHARGES FOR SERVICES FINES & FORFEITURES Animal Impoundment Fines TOTAL FINES & FORFEITURES SPECIAL ASSESSMENTS Spec Asmt Principal - Co Spec Asmt Pen & Interest TOTAL SPECIAL ASSESSMENTS MISCELLANEOUS Interest Earnings Rents Contributions - private Sale of Property Refunds/Reimbursements Other Misc Revenue TOTAL MISCELLANEOUS OTHER SOURCES Contrib from Enterprise Transfer from Other Fund TOTAL OTHER SOURCES TOTAL GENERAL FUND REVENUES APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 14,000 1,720 12,280 5,000 613 4,387 126,075 141,950 (15,875) 9,000 12,856 (3,856) 9,000 12,856 (3,856) 925 (925) 100 100 ---------- 100 ---------- 925 - (825) 78,750 81,449 (2,699) (40) 2,575 (2,575) 250 86 164 1,500 76,561 (75,061) 500 (147) 647 ---------- 85,700 ---------- 165,264 ---------- (79,564) 1,631,440 1,761,854 (130,414) e eecaecenc ee:c=ccacc o:ccccc=ce 05/09/91 12:36:36 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 UDAG FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL UDAG FUND REVENUES LIBRARY FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL LIBRARY FUND REVENUES HRA FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL HRA FUND REVENUES SHADE TREE FUND Taxes Licenses & Permits Intergovernmental Chargeo for Services Fines & Forfeitures 13,550 15,930 (2,380) - - - - - - - - - - 13,550 - - - - - - - - - - 15,930 ---------- (2,380) 28,775 28,389 386 100 100 1,081 (1,081) --- - 28,875 ---2- 9,471 ---------- (596) 274,875 262,247 12,628 4,600 13,965 (9,365) 256,835 (256,835) 279 475 533,047 (253,572) see a=secc. ceec.==CC==c....... = 16,800 16,563 237 1,400 6,568 (5,168) 05/09/91 12:36:36 C CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 Special Assessments 605 (605) Miscellaneous Revenue 4,050 5,262 (1,212) Other Sources ---------- ---------- ---------- TOTAL SHADE TREE FUND REVENU 22,250 28,997 (6,747) PARK & RECREATION GRANT FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue other sources TOTAL PARK & REC GRANT REVEN �OAA FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue other Sources TOTAL OAA FUND REVENUES CAPITAL PROJECT REVOLVING FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL CAP PROJ REV FUND REVE C 4,639 (4,639) ---------- ---------- ---- ---- 4,639 (4,639) 28,300 28,098 202 200 1,162 (962) 1,100 1,379 (279) 29,600 30,639 (1,039) 95,825 95,952 (127) 3,975 14,268 (10,293) 11,700 13,398 11,698) -------------------- ---------- 111,500 123,619 (12,119) 05/09/91 12:36:36 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 ECONOMIC DEVELOPMENT AUTH FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue 3,697 (3,697) Other Sources 138,000 (138,000) TOTAL EDA FUND REVENUES ---------- 141,697 ---------- (141,697) ---------- SEWER IMPROVEMENT FUND Taxes Licenses & Permits Intergovernmental Charges for Services 9,000 22,790 (13,790) l Fines & Forfeitures Special Assessments Miscellaneous Revenue 2,600 6,779 (4,179) Other Sources TOTAL SEWER IMPR FUND REVENU 11,600 29,569 (17,969) WATER IMPROVEMENT FUND Taxes Licenses & Permits Intergovernmental Charges for Services 6,000 15,600 (9,600) Fines 6 Forfeitures Special Assessments Miscellaneous Revenue 2,550 6,526 (3,976) Other Sources ---------- ---------- TOTAL WATER IMPR FUND REVENU ... ---------- 8,550 22,126 = c... .==eco=coo (13,576) =nce.v=cee 05/09/91 12:36:36 CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 12:36:36 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 b310: 1960-61 G.O. BOND FUND TOTAL FUND 310 REVENUES 6,590 11,776 (5,186) b311: 1974 G.O. PARKING BOND FUND TOTAL FUND 311 REVENUES 11,360 9,290 2,070 0312: 1975-1 S&W G.O. BOND FUND TOTAL FUND 0312 REVENUES 70,545 79,865 (9,320) 0313: 1976 S&W G.O. BOND FUND TOTAL FUND 313 REVENUES 110,876 115,109 (4,233) 4314: 1977-1,-2,-3 G.O. BOND FUND TOTAL FUND 314 REVENUES 363,750 370,613 (6,863) `91315: 1978 IMPR G.O. BOND FUND TOTAL FUND 315 REVENUES 12,589 119,851 (107,262) 0316: 1979-1 IMPR G.O. BOND FUND TOTAL FUND 316 REVENUES 58,234 51,429 6,805 0317: 1980-1,-2 G.O. BOND FUND TOTAL FUND 317 REVENUES 8,180 12,824 14,644) #318: 1981-1,-2 (B) G.O. BOND FUND TOTAL FUND 318 REVENUES 27,737 18,030 9,707 0319: 1983/82-2 G.O. BOND FUND TOTAL FUND 319 REVENUES 170,186 78,376 91,810 .c=acccc cc ccaccccacc eccecaaace 0320: 1984-1 G.O. BOND FUND TOTAL FUND 320 REVENUES 23,900 23,679 221 OaaaaaaC aC aaaC3C==aa CaCCaaaC=a CITY OF MONTICELLO 05/09/9-, YTD REVENUE GUIDELINE SUMMARY 12:36:36 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 #321: 1986-1 (A) G.O. BOND FUND TOTAL FUND 321 REVENUES 53,722 52,921 (91199) ---------- ---------- ---------- ---------- ---------- ---------- b322: 1988-1,-1B,-2 G.O. BOND FUND TOTAL FUND 322 REVENUES 196,343 207,900 (11,557) -------------------- ---------- ------------------------------ b323: 1989-1,-2,-3 G.O. BOND FUND TOTAL FUND 323 REVENUES 32.052 58,433 (26,381) ---------- -------------------- ------------------------------ b324: 1990B G.O. BOND FUND TOTAL FUND 324 REVENUES 66e,737 (66? 737) b325: 1990C G.O. BOND FD (E.SANDB) TOTAL FUND 325 REVENUES 21,834 (21,834) ---------- -------------------- ---------- ---------- ---------- Ce348: 1971 G.O. BOND FUND TOTAL FUND 348 REVENUES 0349: 1973 G.O. BOND FUND TOTAL FUND 349 REVENUES 163 (163) u351: 1980 LIBRARY BOND FUND TOTAL FUND 351 REVENUES 49,592 50,328 (736) 0352: 1915 FIRE HALL BOND FUND TOTAL FUND 352 REVENUES 120.297 118,011 2,296 b353: 1966 INTERCEPTOR SEWER BOND TOTAL FUND 353 REVENUES 126,042 121,673 4,369 L------C-- I CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 12:36:36 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 9354: 1988 WATER SYSTEM BOND FUND TOTAL FUND 354 REVENUES 122,747 120,460 2,287 ------------------------------ ---------- ---------- ---------- a376: TIF 1984 (FSI) BOND FUND TOTAL FUND 376 REVENUES 23,280 ---------- ---------- 23,380 ---------- ---------- (100) ---------- ---------- 0377: TIF 1985 (VEIT) BOND FUND TOTAL FUND 377 REVENUES 36,775 ---------- ---------- 34,936 ---------- ---------- 1,839 ---------- ---------- 4378: TIF 1987(CONSTR 5) BOND FUND TOTAL FUND 378 REVENUES 54,277 ---------- 52,069 ---------- 2,208 ---------- 4379: TIF 1987 (NAWCO) BOND FUND TOTAL FUND 379 REVENUES 27,592 27,798 (206) ---------- ---------- ---------- ---------- ---------- 380: TIF TIF 1989 (ELDERLY) BOND FUND TOTAL FUND 380 REVENUES 1,200 ---------- ---------- 4,286 ---------- ---------- (3,086) ---------- ---------- it381: TIF 1990A (KMART) BOND FUND TOTAL FUND 361 REVENUES 63,939 (63,939) 082: TIF 1990D (REM/TAP) BOND FD TOTAL FUND 382 REVENUES 47,083 (47,083) •arrrrrrrrrrrr••r••r•rrrr►rrrrrr *DEBT SERVICE REVENUE SUMMARY: • Taxes 1,065,322 1,063,295 2,027 • Licenses & Permits • Intergovernmental • Charges for Services • Fines & Forfeitures • Special Asaesaments 374,190 341,450 32,740 • Miscellaneous Revenue 130,350 157,432 (27,082) • Other Sources 138,004 1,012,616 (874,612) •TOTAL DEBT SERVICE REVENU 1,707,866 2,570 793 1866,927) =eea=a aaaa aeaaae.... aeaecceaeo CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 12:36:36 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 #405: 90-2 7TH STR/KMART C.P. FUND TOTAL FUND 405 REVENUES ---------- ---------- 508,101 ---------- ---------- (508,101) ---------- ---------- 0406: 88 WATER RESERVOIR C.P. FUND TOTAL FUND 406 REVENUES ---------- ---------- 25,989 ---------- ---------- (25,989) ---------- ---------- #407: 89 MISS/OAKWOOD/MER C.P.FUND TOTAL FUND 407 REVENUES ---------- ---------- 2,183 ---------- ---------- (2,183) ---------- ---------- 6408: 88-01B E CO RD 39 C.P. FUND TOTAL FUND 408 REVENUES ---------- ---------- 72,271 ---------- ---------- (72,271) ---------- ---------- 0409: STREETSCAPE CAP PROJ FUND TOTAL FUND 409 REVENUES 4,757 (4,757) ---------- ---------- ---------- ---------- ---------- 410: HWY HWY 25 BRIDGE CAP PROJ FUND TOTAL FUND 410 REVENUES ---------- ---------- 33,306 ---------- ---------- (33,306) ---------- ---------- 6411: CHELSEA ROAD CAP PROJ FUND TOTAL FUND 411 REVENUES 896 (896) 8412: INTERCEPTOR SEWER C.P. FUND TOTAL FUND 412 REVENUES ----a----- ---a---aa- -CC---CCa- o413: 90-1 BOOSTER PUMP C.P. FUND TOTAL FUND 413 REVENUES --C-C-a--- --aC=aaaaa aCC------- 0414: 90-3 MEADOWS 2ND PH II CP FD TOTAL FUND 414 REVENUES aea=aaaoaa 106,976 oaaae=aaao (106,976) aaeaaaaoaa 0415: 90-4 SANDBERG EAST C.P. FUND TOTAL FUND 415 REVENUES a aaoaeeoaa 227,197 ee000aaaaa (227,197) aaacceoaee C CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 12:36:36 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 rwrrrr••r rrrrr•rr•rwrrrr•rwr•rrr *CAPITAL PROJECT REVENUE SUMMARY * Taxes * Licenses & Permits * Intergovernmental 3,445 (3,445) * Charges for Services 1,350 (1,350) * Fines & Forfeitures * Special Assessments * Miscellaneous Revenue 34,904 (34,904) * Other Sources 941,976 ---------- (941,976) ------ ---------- *TOTAL CAPITAL PROJECT REV 981,675 (981,675) ---------- rrrrrrrrrrwrrrrwrr•r•►r••r•rr•w• ---------- C CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 WATER FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL WATER FUND REVENUES SEWER FUND Taxes Lir en8a8 s Pprmits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL SEWER FUND REVENUES MUNICIPAL LIQUOR FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL LIOUOR FUND REVENUES I APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 142,500 152,317 (9,817) 100 2,386 (2,286) 2,650 5,502 (2,852) ---------- 145,250 ---------- ---------- ---------- 160,205 ---------- ---------- ---------- (14,955) ---------- ---------- 408,420 435,269 (26,849) 275 3,955 (3,680) 4,950 4,295 655 - - - - - - - - - - ---------- ---------- 413,645 443,520 (29,875) 1,176,400 1,261,468 (85,068) 24,600 55,034 (30,434) - - - - - - - - - - -------------------- 1,201,000 1,316,502 (115,502) C=CO=C==CC=C=CC==6C= ==C===C==C 05/09/91 12:36:36 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 TRANSPORTATION FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL TRANSIT FUND REVENUES INVESTMENT HOLDING FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other sources TOTAL INVESTMENT FUND REVENU APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 16,475 16,222 253 36,000 43,443 (7,443) 11,700 7,240 4,460 3,123 (3,123) ---------- 64,175 ---------- ---------- ---------- 70,028 ---------- ---------- ---------- (5,853) ---------- ---------- 05/09/91 12:36:36 ••••••M••••1••••1•••Ir••••••••••••••••••••••1••••••••••••••••• i••••••••••••••••• w. *REVENUE SUMMARY - ALL FUNDS: • Taxes 2,820,037 2,795,099 24,938 • Licenses & Permits 65,200 83,965 (18,765) • Intergovernmental 87,900 120,611 (32,7111 • Charges for Services 1,881,595 2,044,553 (162,958) • Fines & Forfeitures 9,000 12,856 (3,856) • Special Assessments 378,640 363,590 15,050 • Miscellaneous Revenue 288,400 493,571 (205,171) • other sources 138,004 2,354,066 (2,216,062) ---------- -TOTAL REVENUES - ALL FUND ---------- 5,668,776 ......=eeo ---------- 8,268,310 .......a.. (2,599,534) ......=cc. C CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED 'BALANCE 1990 PLANNING & ZONING Personal Services 27,300 26,698 602 Supplies 50 70 (20) Other Services & Charges 3,950 5,235 (1,285) Capital Outlay 301 (301) Debt Service Other Uses TOTAL PLANNING & ZONING EX ---------- 31,300 ---------- ---------- 32,304 ---------- ---------- (1,004) ---------- DATA PROCESSING Personal Services Supplies 1,265 2,137 (872) Other Services & Charges 19,470 34,400 (14,930) Capital Outlay 6,265 30,271 (24,006) Debt Service 28,900 28,891 9 Other Uses TOTAL DATA PROCESSING EXPE 55,900 95,700 (39,800) CITY HALL Personal Services 3,975 4,732 (757) Supplies 2,450 2,436 14 Other Services & Charges 20,800 28,039 (7,239) Capital Outlay 12,225 9,503 2,722 Debt Service Other Uses TOTAL CITY HALL EXPENSE ---------- 39,450 e ecececcce ---------- 44,709 cceeeecec= ---------- (5,259) eecee===ac DEPUTY REGISTRAR Personal Services 58,000 57,364 636 Supplies 50 5 45 Other Services & Charges 1,200 1,113 87 Capital Outlay 220 (220) Debt Service Other Uses TOTAL DEPUTY REGISTRAR EXP ---------- 59,250 ---------- 58,701 eeeecc.... ---------- 549 ==c=c==e=c ITAL GENERAL GOVERNMENT EXP C ===eeco=== 477,105 545,822 (68,717) 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 FINANCE Personal Services 69,055 61,671 7,384 Supplies 325 180 145 Other Services & Charges 5,700 1,310 4,390 Capital Outlay 550 765 (215) Debt Service Other Uses TOTAL FINANCE EXPENSE 75,630 ---------- ---------- 63,926 ---------- ---------- 11,704 ---------- ---------- AUDIT Personal Services Supplies Other Services & Charges 11,750 11,000 750 Capital Outlay Debt Service other Uses ---------- ---------- ---------- TOTAL AUDIT EXPENSE 11,750 11,000 750 ASSESSING Personal Services 6,534 18,357 (11,823) Supplies 550 387 163 Other Services & Charges 8,066 9,081 (11015) Capital Outlay Dehf, Service Other Uses TOTAL ASSESSING EXPENSE 15,150 ecaceccaaa 27,825 -cevccecae (12,675) _accaaeacc LEGAL Personal Services Supplies Other services & Charges 23,175 23,223 (48) Capital Outlay Debt Service Other Uses ---------- ---------- TOTAL LEGAL EXPENSE ---------- 23,175 caaovevvaa 23,223 aevcaaaaaa (48) aaevc=oats C 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 GENERAL FUND GENERAL GOVERNMENT: COUNCIL Personal Services Supplies Other Services 6 Charges Capital Outlay Debt Service other Uses TOTAL COUNCIL EXPENSE ADMINISTRATIVE Personal Services Supplies other Services 6 Charges Capital Outlay Debt Service other Uses TOTAL ADMINISTRATIVE EXPEN CABLE COMMISSION Personal Services Supplies other Services 6 Charges Capital Outlay Debt Service Other Uses TOTAL CABLE COMM EXPENSE ELECTIONS Personal Services Supplies Other Services 6 Charges Capital Outlay Debt Service other Uses CTOTAL ELECTIONS EXPENSE APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 11,200 11,200 Il 25 36 (11) 5,000 2,666 2,334 ---------- 16, 225 ---------- -- -- ------ 13,902 ---------- ---------- 2,323 ---------- 119,500 142,335 (22.835) 4,200 9,187 (4,987) 16,225 18,896 (2,671) 550 1,286 (736) 140 475 171,707 (31,232) 1 , 775 1,568 207 1.400 1,163 217 125 74 51 5,500 5,500 ----800- 8,975 ----2 ---- ----9---- 05/10/91 11:25:31 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 11:25:31 FOR THE PERIOD ENDING 31Dec90 q APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 PUBLIC SAFETY: LAW ENFORCEMENT Personal Services Supplies Other Services & Charges 150,100 150,081 19 Capital Outlay Debt Service Other Uses TOTAL LAW ENFORCEMENT EXPE 150,100 150,081 19 FIRE DEPT Personal Services 55,975 58,317 (2,342) Supplies 3,925 5,714 (1,789) Other Services & Charges 29,800 35,670 (5,870) Capital Outlay 38,625 51,485 (12,860) Debt Service other Uses TOTAL FIRE DEPT EXPENSE 128,325 151,188 (22,863) BUILDING INSPECTIONS Personal Services 43,125 19,909 23,216 Supplies 200 518 (318) Other Services & Charges 3,650 3,066 584 Capital Outlay Debt Service Other Uses TOTAL BLDG INSPECTION EXPE 46,975 cceocecccc 23,493 ccccccccce 23,482 ceceeece=` CIVIL DEFENSE Personal Services 6,150 4,080 2,070 supplies 100 100 Other Services & Charges 700 468 232 Capital Outlay Debt Service Other Uses ---------- ---------- ---------- TOTAL CIVIL DEFENSE EXPENS 6,950 4,549 2,401 Co=oaeaceee ccceeeceee ceeaeeeeec CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 11:25:31 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 ANIMAL CONTROL Personal Services Supplies 1,050 2,057 (1,007) Other Services & Charges 15,550 17,792 (2,242) Capital Outlay Debt Service other uses TOTAL ANIMAL CONTROL EXPEN ---------- 16,600 ---------- 19,849 (3,249) TOTAL PUBLIC SAFETY 348,950 ---------- ---------- 349,159 ---------- ---------- (209) ---------- ---------- PUBLIC WORKS: PW/ADMIN & ENGINEERING Personal Services 54,560 66,855 (12,295) Supplies 475 1,732 (1,257) Other Services & Chargeii 13,750 16,222 f2,472) Capital Outlay Debt Service Other Uses TOTAL PW/ADMIN & ENGR EXPE ---------- 68,785 ====cvc-== -••-------- 84,809 ==ccc=cccc ---------- (16,024) ccccccc=== PW/INSPECTIONS Personal services 1,275 (1,275) Supplies Other services & Charges Capital Outlay Debt Service Other Uses TOTAL PW/INSPECTIONS EXPEN ---------- =eec=eve== ---------- 1,275 ccvvveeeec ---------- (1,275) evve eecec= PW/STREETS & ALLEYS Personal Services 101,850 116,245 (14,395) Supplies 27,950 42,327 (14,377) Other Services & Charges 5.400 7,804 (2,404) Capital Outlay .11,500 30,453 1,047 Debt Service Other Uses C---------- ---------- ---------- CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 TOTAL PW/STR & ALLEYS EXPE 166,700 196,829 (30,129) PW/ICE & SNOW Personal Services 3,950 9,280 (5,330) Supplies 6,600 9,197 (2,597) Other Services & Charges 1,700 1,700 Capital Outlay Debt Service Other Uses ---------- ---------- TOTAL PW/ICE & SNOW EXPENS ---------- 12,250 18,477 (6,227) PW/SHOP & GARAGE Personal Services 3,534 (3,534) Supplies 5,650 7,481 (1,831) Other Services & Charges 6,900 7,587 (687) capital Outlay 12,100 2,9-,i 9,129 Debt Service other Uses TOTAL PW/SHOP & GARAGE EXP 24,650 21,572 3,078 PW/PARKING LOTS Personal Services supplies 800 800 Other Services & Charges 2,500 730 1,770 rapttal Outlay Debt Service 125 40 85 Other Uses ---------- TOTAL PW/PARKING LOT EXPEN ---------- ---------- 3,425 e eececxe cx cc.e 770 ccccec 2,655 cxxcccccxx PW/STREET LIGHTING Personal services supplies 300 665 (365) Other Services & Charges 38,200 50,453 (12,253) Capital Outlay Debt service Other Uses C TOTAL PW/STREET LIGHT EXPE 38,500 51,118 (12,618) 05/10/91 11:25:31 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 11:25:31 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 REFUSE COLLECTION ---------- ---------- ---------- ---------- ---------- ---------- Personal Services 300 221 79 Supplies 600 4,327 (3,727) Other Services & Charges 219,450 244,088 (24,638) Capital Outlay 1,650 1,650 Debt Service Other Uses TOTAL REFUSE COLLECTION EX ---------- 222,000 ---------- ---------- 248,636 ---------- ---------- (26,636) ---------- TOTAL PUBLIC WORKS ---------- 536,310 ---------- ---------- ---------- 623,486 ---------- ---------- ---------- (87,176) ---------- ---------- CULTURE & RECREATION: MUSEUM Personal Services 1,750 2,162 (412) Supplies i0u 32 66 Other Services & Charaes 1,990 1,783 207 Capital Outlay Debt Service Other Uses ---------- TOTAL 14USEUM EXPENSE ---------- 3,840 ---------- 3,978 (138) SENIOR CENTER Personal Services 27,450 24,491 2,959 Supplies 350 81 269 Other Services & Charges 2,335 2,104 231 Capital Outlay Debt Service Other Uses TOTAL SENIOR CENTER EXPENS ---------- 30,135 C=C=C=CCLO ---------- 26,676 CCCCC=CCC= ---------- 3,459 O=C=CC===C COMMUNITY ED Personal Services Supplies Other Services & Charges 16,500 16,500 Capital Outlay Debt Service COther Uses t CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 ---------- ---------- ---------- TOTAL COMMUNITY ED EXPENSE 16,500 16,500 -------------------- ---------- Y.M.C.A Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL Y.M.C.A. EXPENSE PARKS & RECREATION Personal Services supplies Other Services & Charges Capital Outlay Debt Service other uses TOTAL PARKS & REC EXPENSE TOTAL CULTURE & RECREATION URBA14 REDEVELOPMENT & HOUSING: ECONOMIC DEVELOPMENT Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses TOTAL ECON DEVELOPMENT EXP TOTAL URBAN REDEVELOPMENT & C 7,500 7,500 -------------------- ---------- 7,500 7,500 ------------------------------ 87,230 52,310 34,920 4,550 8,781 (4,231) 4,825 14,052 (9,227) 6,320 4,167 2,153 102 925 79,310 23,615 160,900 eecncccccc 133,963 =ccecccccc 26,937 c===c==cc= 29,175 27,860 1,315 350 73 277 16,500 21,482 (4,982) 7,000 7,000 ---------- 53,025 ---------- 49,415 ---------- 3,610 n ececeeccc 53,025 cccccccnnn ncennnnncc 49,415 ... - nnc0 necnncoo== 3,610 cnccn . - 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 MISCELLANEOUS/UNALLOCATED: UNALLOCATED Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL UNALLOCATED EXPENSE GENERAL INSURANCE Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses CTOTAL INSURANCE EXPENSE TOTAL MISC/UNALLOCATED •TOTAL GENERAL FUND EXPENSE APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 37,260 (37,260) 12,700 (12,700) ---------- ---------- ---------- 49,960 (49,960) ---------- -------------------- ---------- -------------------- 19,382 (19,382) 46,050 27,326 18,724 ---------- 46,050 ---------- 46,708 ---------- (656) 46,050 96,668 (50,618) 1,622,340 e ereccceec 1,798,514 eeecceceae (176,174) cecccec=== 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 UDAG (URBAN DEV ACTION GRANT) FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses TOTAL UDAG FUND EXPENSE LIBRARY FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses 3TAL LIBRARY FUND EXPENSE HRA (HSG & REDEV AUTH) FUND TIF dl - IXI 1 TIF 02 - METCALF & LARSON TIF 43 - FSI TIF 04 - IXI 4 TIF M5 - CONSTRUCTION 5 TIF 06 - RAINDANCE TIF d7 - NAWCO TIF 08 - NSP TIF 09 - TAPPER TIF 010 - REMMELE TIF dll - MARTIE FARM SVCE HRA DEPT SUMMARY: Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL HRA FUND EXPENSE 5,050 1,940 3.110 1,500 2,245 (745) 18,325 17,363 962 4,000 1,479 2,521 574 (574) ---------- 28,875 ---------- 23,602 ---------- 5,273 3,600 1,435 2,165 4,300 7,764 (3,484) 7,500 (7,500) 21,800 13,760 8,040 3,500 (3,500) 11,500 (11,500) 5,000 (5,000) 2,340 (2,340) 94,998 (94,998) 216,122 (216,122) 3,456 (3,456) 7,300 6,926 374 25 25 12,550 11901 10.649 144,550 134,725 ---------- 9,825 ---------- ---------- 194,125 .... cz.... 510,948 C=6CC000C= (316,823) .......... 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 SHADE TREE FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses TOTAL SHADE TREE FUND EXPENS APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 14,625 8,945 5,680 550 869 (319) 4,075 11,801 (7,726) 1,390 (1,390) ---------- ---------- ---------- 19,250 23,005 (3,755) ------------------------------ -------------------- ---------- PARK & RECREATION GRANT FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses �iOTAL & ---------- ---------- ---------- PARK AEC FUND EXPENS OAA (ORDERLY ANNEX AREA) FUND Personal Services 1,400 1,155 245 Supplies Other Services & Charges 28,200 34,393 (6,193) Capital Outlay Debt Service Other Uses ---------- TOTAL OAA FUND EXPENSE ---------- 24,600 C C�L��CCCC ---------- 35,548 �CC��CCCC (5,948) CCLCCCCC�C CAPITAL PROJECT REVOLVING FUND Personal Services Supplies Other Services & Charges 35 (35) Capital Outlay 111,500 121,075 (9,575) Debt Service Other Uses 37,945 ---------- (37,945) ---------- TOTAL CAP PROJ REVOLVING EXP ---------- 111,500 o aemmmamma 159,056 aemaaaaaam (47,556) mmammeeoee C 05/10/91 11:25:31 c CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 EDA (ECONOMIC DEVELOP AUTH) FUND Personal services Supplies Other Services & Charges 1,964 (1,964) Capital Outlay Debt Service 276 (276) Other Uses ---------- ---------- TOTAL EDA FUND EXPENSE ---------- ---------- ---------- 2,240 ---------- ---------- (2,240) ---------- ---------- SEWER IMPROVEMENT FUND Personal Services Supplies Other Services & Charges Capital outlay Debt Service Other Uses 3TAL SEWER IMPR FUND EXPENS WATER IMPROVEMENT FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL WATER IMPR FUND EXPENS C 23,176 (23,176) -------------------- ---------- 23,176 123,176) ececccccc- eeeaeecace eeeeae=ace ---------- ---------- ---------- eCCeeaeeee aCaeCCeCCC aCee�eaaaa 05/10i91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 b310: 1960-61 G.O. BOND FUND TOTAL FUND 310 EXPENSES 3,700 26,263 (22,563) b31l: 1974 G.O. PARYING BOND FUND TOTAL FUND 311 EXPENSES b312: 1975-1 S&W G.O. BOND FUND TOTAL FUND 312 EXPENSES 18,350 77,074 (58,724) 013: 1976 S&W G.O. BOND FUND TOTAL FUND 313 EXPENSES 116,575 116,903 (328) b314: 1977-1,-2,-3 G.O. BOND FUND TOTAL FUND 314 EXPENSES 314,725 315,049 (324) 4315: 1978 IMPR G.O. BOND FUND TOTAL FUND 315 EXPENSES 16,800 24,266 (7,466) a316: 1979-1 IMPR G.O. BOND FUND (` TOTAL FUND 316 EXPENSES 129,200 136,635 (7,435) 0317: 1980-1,-2 G.O. BOND FUND TOTAL FUND 317 EXPENSES 18,900 19,270 (370) b318: 1981-1,-2 (B) G.O. BOND FUND TOTAL FUND 318 EXPENSES 66,300 68,229 (1,929) 0319: 1983/82-2 G.O. BOND FUND TOTAL FUND 319 EXPENSES 194,050 179,947 14,103 v320: 1984-1 C.O. BOND FUND TOTAL FUND 320 EXPENSES 24,350 24,492 (142) b321: 1986-1 (A) G.O. BOND FUND TOTAL FUND 321 EXPENSES 45,825 46,034 (2091 b322: 1988-1,-1B,-2 G.O. BOND FUND TOTAL BOND 322 EXPENSES 138,650 138,559 91 0323: 1989-1,-2,-3 G.O. BOND FUND TOTAL FUND 323 EXPENSES 16,200 15,884 317 4324: 1990B G.O. BOND FUND TOTAL FUND 324 EXPENSES 659,370 (659,370) C 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 4325: 1990C G.O. BOND FD (E.SANDB) TOTAL FUND 325 EXPENSES 318 (318) 4348: 1971 G.O. BOND FUND TOTAL FUND 348 EXPENSES 26,601 (26,601) #349: 1973 G.O. BOND FUND TOTAL FUND 349 EXPENSES 79,792 (79,792) #351': LIBRARY BOND FUND TOTAL FUND 351 EXPENSES 37,360 37,735 (375) M352: FIRE HALL BOND FUND TOTAL FUND 352 EXPENSES 104,575 104,818 (243) b353: INTERCEPTOR SEWER BOND FUND TOTAL FUND 353 EXPENSES 113,900 114,920 (1,020) v'354: LATER SYSTEM BOND FUND (` TOTAL FUND 354 EXPENSES 103,300 103,312 (12) b376: TIF 1984 (FSI) BOND FUND TOTAL FUND 376 EXPENSES 29,800 28,984 (184) 0377: TIF 1985 (VEIT) BOND FUND TOTAL FUND 377 EXPENSES 37,200 37,358 (158) 0378: TIF 1987(CONSTR 5) BOND FUND TOTAL FUND 378 EXPENSES 53,750 53,990 (240) 0379: TIF 1987 (NAWCO) BOND FUND TOTAL FUND 379 EXPENSES 28,300 28,242 58 0380: TIF 1989 (ELDERLY) BOND FUND TOTAL FUND 380 EXPENSES 23,200 23,110 90 b381: TIF 1990A (XMART) BOND FUND TOTAL FUND 381 EXPENSES 620 (620) 6382: TTF 1990D (REM/TAP) BOND FD TOTAL FUND 382 EXPENSES 412 (412) C 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 ►1f Rf►t►f ►f tffftf RRtff\t1R\t \\1f •DEBT SVC EXPENDITURE SUMMARY: • Personal Services • Supplies • Other Services & Charges • Capital Outlay • Debt Service 1,634,010 2,381,710 (747,700) • Other Uses 106,475 (106,475) ---------- ---------- ---------- •TOTAL DEBT SVC FUND EXPEN 1,634,010 2,488,185 (854,175) ------------------------------ -------------------- ---------- tfYfRftff}tf\f \Rf ►\ff\\}►}Rffff\ C 05/10/91 11:25:31 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 11:25:31 FOR THE PERIOD ENDING 31Dec90 L APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 a405: 90-2 7TH STR/KMART C.P. FUND TOTAL FUND 405 EXPENSES 495,251 (495,251) #406: 88 WATER RESERVOIR C.P. FUND TOTAL FUND 406 EXPENSES 181,882 (181,882) e407: 89 MISS/OAKWOOD/MER C.P.rUND TOTAL FUND 407 EXPENSES 37,485 (37,485) #408: 88-01B E CO RD 39 C.P. FUND TOTAL FUND 408 EXPENSES 8,424 (8,424) b409: STREETSCAPE CAP PROJ FUND TOTAL FUND 409 EXPENSES 5,416 (5,416) a410: HWY 25 BRIDGE CAP PROJ FUND TOTAL FUND 410 EXPENSES 5,608 (5,608) n411: CHELSEA ROAD CAP PROJ FUND TOTAL FUND 411 EXPENSES C 1,040 (1,040) Q412: INTERCEPTOR SEWER C.P. FUND TOTAL FUND 412 EXPENSES 4413: 90-1 BOOSTER PUMP C.P. FUND TOTAL FUND 413 EXPENSES a414: 90-3 MEADOWS 2ND PH II CP FD TOTAL FUND 414 EXPENSES 106,976 (106,976) a415: 90-4 SANDBERG EAST C.P. FUND TOTAL FUND 415 EXPENSES 217,243 (217,243) •rrrr• riiirrrwwirirriiri••r•r••• "CAP PROJ E%PENDITURE SUMMARY: • Personal Services • Supplies 3,766 (3,766) • other Services 6 Charges 791,088 (791,088) • Capital Outlay 157,767 (157,767) • Debt Service 1,065 (1,065) • Other Uses 105,638 (105,638) *TOTAL CAP PROJ FUND EXPEN ---------- C CCOCQQOCQ ---------- 1,059,324 OCQCQCQCQC ---------- (1,059,324) QQOCQOQpCO C••••rrrwrrw••rr•riiririr•iriiir• CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 APPROVED BUDGET 1990 WATER FUND UNALLOCATED Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses ---------- Total Unallocated Expens ---------- WATER - ADMIN/GEN OPERATING Personal Services 50,050 Supplies 27,650 Other Services & Charges 45,050 Capital Outlay 8,500 Debt Service Other Uses YTD REMAINING POSTED BALANCE 7,741 (7,741) --- 7-741 55, 682 27,186 52,860 233 CTotal Admin/Gen Oper Exp 131,250 135,961 ---------- ---------- TOTAT, WATER FUND EXPENSES 131,250 143,702 7,741) (5,632) 464 (7,810) 8,267 SEWER FUND WASTEWATER TREATMENT PLANT Personal Services 1,175 2,633 (1,458) Supplies 6,500 4,811 1,689 Other Services & Charges 349,600 360,022 (10,422) Capital Outlay Debt Service Other Uses ---------- Total WWTP Expenses 357,275 ---------- 367,466 ---------- (10,191) SEWER - ADMIN/GEN OPERATING Personal Services 30,025 31,212 (1,187) Supplien 2,050 6,806 (4,756) Other Services & Charges 16,925 13,310 3,615 Capital Outlay 6,250 678 5,572 Debt Service 5,768 (5,768) Other Uses ---------- Total Admin/Gen Oper Exp ---------- 55,250 ---------- 57,773 (2,523) 05/10/91 11:25:31 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Dec90 I TOTAL SEWER FUND EXPENSES MUNICIPAL LIQUOR FUND LIQUOR - PURCHASING Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses Total Purchasing Expense LIQUOR - OPERATIONS Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses Total Operations Expense TOTAL LIQUOR FUND EXPENSES TRANSPORTATION FUND TRANSIT/OPERATING Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other Uses Total Operating Expenses TRANSIT/ADMINISTRATION Personal Services Supplies COther services & Charges APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 412,525 425,239 (12,714) ---------- -------------------- ---------- ---------- ---------- 926,100 959,587 (33,487) 6,000 5,752 248 -------- ---------- ---------- 932,100 965,340 (33,240) 95,300 96,048 (748) 6,550 7,786 (1,236) 58,700 55,411 3,289 4,250 1,028 3,222 138,000 (138,000) ---------- ---------- ---------- 164,800 298,273 (133,473) c ccccccccc cecceccecc eecccccecc 1,096,900 1,263,612 (166,712) c ccccccccc cccceecccc ccccccccca 51,300 53,482 (2,182) 300 300 ---------- 51,600 .......... ---------- 53,482 .......... ---------- (11882) ceoncceece 11,525 7,534 3,991 50 594 (544) 1,000 1,930 (930) 05/10/91 11:25:31 C CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 11:25:31 FOR THE PERIOD ENDING 31Dec90 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1990 Capital Outlay Debt Service Other Uses Total Administration Exp 12,575 10,058 2,517 ---------- ---------- ---------- ---------- ---------- ---------- TOTAL TRANSPORTATION FU14D EX 64,175 63,540 635 ---------- -------------------- -------------------- ---------- INVESTMENT HOLDING FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service other uses �OTAL INVESTMENT HOLDING tXP ---------- ---------- ----- ---- rrrrrrrrrr rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr+rrr 'EXPENDITURE SUMMARY - ALL FUNDS r•rrrr• • Personal services 925,304 986,923 (61,619) • Supplies 1,034,290 1,112,254 (77,964) • Other Services & Charges 1,290,586 2,320,253 (1,029,667) • Capital Outlay 257,085 638,309 (381,224) • Debt Service 1,692,735 2,439,168 (746,433) • other Uses 144,550 ---------- 522,783 (378,233) •TOTAL EXPENSES - ALL FUND 5,344,550 eeeccceccc ---------- 0,019,690 ceecccecee ---------- (2,675,140) eecc�ceecc CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 4 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 GENERAL FUND TAXES Current Ad Valorem Taxes 1,444,290 1,444,290 Delinquent Ad Valorem Ta Mobile Home Taxes Pen 6 Int-Ad Valorem Tax 8,000 8,000 Forfeited Tax Sale Appor TOTAL TAXES ---------- 1,452,290 ---------- ---------- 1,452,290 LICENSES 6 PERMITS Liquor Licenses 17,350 17.350 Beer Licenses 1,600 1,600 Set Up Licenses 325 325 Other Business License/P 20 (20) Building Permits 40,000 545 39,455 Variances/fond Use Permi 1,750 50 1,700 Plumbing Connection Perm Animal Licenses 500 40 460 Bingo Licenses Cable Franchise Fees Other Non -Bus License/Pe 2,000 90 1,910 TOTAL LICENSES 6 PERMITS ---------- 63,525 ---------- 745 ---------- 62,780 INTERGOVERNMENTAL Federal Grants - CETA Local Government Aids Homestead Credits - HACA Fire Dept Aid 37,000 37.000 Police Dept Aid 18,000 18,000 County Highway Grants 4.000 4,000 Recycling Incentive 4,600 ---------- 4,800 ---------- TOTAL INTERGOVERNMENTAL ---------- 63,800 63,800 CHARGES FOR SERVICES Zoning/Subdivision Fees 500 500 Sale of Maps b Publicati 100 8 92 Motor Vehicle/Dep Reg Fe 70,000 10,470 51,530 Assessment searches 600 115 485 Inspection Fees 10,500 10,500 Fire Protection Twp Cont 42.715 42,715 Special Garbage Proc/Rec 4,000 (574) 4,574 05/09/91 13:17:13 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 Park Fees Other Charges for Servic TOTAL CHARGES FOR SERVICES FINES & FORFEITURES Animal Impoundment Fines TOTAL FINES & FORFEITURES SPECIAL ASSESSMENTS Spec Asmt Principal - Co Spec Asmt Pen & Interest TOTAL SPECIAL ASSESSMENTS MISCELLANEOUS Interest Earnings Rents Contributions - private Sale of Property Refunds/Reimbursements Other M1sc Revenue TOTAL MISCELLANEOUS OTHER SOURCES Contrib from Enterprise Transfer from other Fund TOTAL OTHER SOURCES TOTAL GENERAL FUND REVENUES APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 500 500 1.000 56 944 129,915 18,075 111,840 9,000 ----- 1,306 ----- 7,694 ------ 9,000 1,306 -- 7 75 75 ---------- 75 ---------- ---------- 75 64,100 64,100 4,700 1,185 3,515 2,400 2,400 100 100 11,000 30 10,970 100 274 (174) 82 400 1,489 80,911 1,801,005 21,616 1,779,389 n5/OS 91 13:17:13 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 UDAG FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments MiscellaneouS Revenue Other Sources TOTAL UDAG FUND REVENUES LIBRARY FUND Taxes Licenses & Permits Intergovernmental Charges for services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL LIBRARY FUND REVENUES HRA FUND Taxes Licenses & Permits intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue other sources TOTAL HRA FUND REVENUES SHADE TREE FUND Taxes Licenses & Permits Intergovernmental Charges for services CFines 6 Forfeitures APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 13,925 2,464 11,461 ---------- 13,925 -------------------- 2,464 11,461 26,400 26,400 100 100 ---------- ---------- ---------- 26,500 26,500 265,550 265,550 13,300 13,300 ---------- 278,850 c ecceec==o ---------- ---------- 278,850 eceeecceac ec==eeccco 39,135 39,135 11500 11500 05/09/91 13:17:13 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 It Special Assessments Miscellaneous Revenue Other Sources TOTAL SHADE TREE FUND REVENU PARK & RECREATION GRANT FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL PARK & REC GRANT REVEN LAA FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL OAA FUND REVENUES CAPITAL PROJECT REVOLVING FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other sources TOTAL CAP PROJ REV FUND REVE APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 15 15 3,700 350 3,350 ------------------------------ 44,350 350 44,000 ---------- -------------------- -------------------- 30,225 30,225 30,225 400 400 1,000 1,000 ---------- ---------- ---------- 31,625 31,625 c cecceccce cmceccmcec cc_cccceee 151,754 151,754 5,300 379 4,922 10,200 10,200 ---------- ---------- ---------- 167,254 379 166,876 o cmneenmme cmmcncmmmm eneeaeceem 05/09/91 13:17:13 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 ECONOMIC DEVELOPMENT AUTH FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL EDA FUND REVENUES SEWER IMPROVEMENT FUND Taxes Licensee & Permits Intergovernmental Charges for SerVicea Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL SEWER IMPR FUND REVENU WATER IMPROVEMENT FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL WATER IMPR FUND REVENU C APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 10,850 2,406 8,444 ---------- ---------- ---------- 10,850 2,406 8,444 ------------------------------ ---------- ---------- ---------- 10,000 10,000 4,800 4,800 ---------- ---------- ---------- 14,800 14,800 6,500 6,500 4,600 4,600 ---------- ---------- ---------- 11,100 11,100 ===ee======ea===c==e=eec==e=.. 05/09/91 13:17:13 CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 Q310: 1960-61 G.O. BOND FUND T0TAL FUND 310 REVENUES 7,390 7,390 ---------- -------------------- a3ll: 1974 G.O. PARKING BOND FUND TOTAL FUND 311 REVENUES 550 550 ------------------------------ 0312: 1975-1 S&W G.O. BOND FUND TOTAL FUND N312 REVENUES 78,771 546 78,225 4313: 1976 S&W G.O. BOND FUND TOTAL FUND 313 REVENUES ---------- 113,043 113,043 ---------- ---------- 0314: 1977-1,-2,-3 G.O. BOND FUND TOTAL FUND 314 REVENUES 340,458 1,914 338,544 (1315: - 1978 IMPR G.O. BOND FUND TOTAL FUND 315 REVENUES 10,998 10,996 0316: 1919-1 IMPR G.O. BOND FUND TOTAL FUND 316 REVENUES 100 10 O a317: 1980-1.-2 G.O. BOND FUND TOTAL FUND 317 REVENUES c=ceeeoecc 6,619 6,619 c=o==_eecc o=ceeccc=o ¢318: 1981-1,-2 (B) G.O. BOND FUND TOTAL FUND 318 REVENUES 33,289 33,289 4319: 1983/82-2 G.O. BOND FUND TOTAL FUND 319 REVENUES ccenneecec 1,538 (1,538) eeoecocoec ccn¢e¢cc eo #320: 1984-1 G.O. BOND FUND TOTAL FUND 320 REVENUES neeee=oo=c 27,038 27,038 ccnncooene on¢en¢¢e e¢ 05/09/91 13:17:13 CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 13:17:13 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 0321: 1986-1 (A) G.O. BOND FUND TOTAL FUND 321 REVENUES 53,500 53,500 ---------- -------------------- ------------------------------ 4322: 1988-1,-1B,-2 G.O. BOND FUND TOTAL FUND 322 REVENUES 192,872 31,395 161,477 ---------- ---------- ---------- ---------- -------------------- 0323: 1989-1,-2,-3 G.O. BOND FUND TOTAL FUND 323 REVENUES 29,376 29,376 ---------- ---------- ---------- ------------------------------ a324: 1990B G.O. BOND FUND TOTAL FUND 324 REVENUES 174,886 15,450 159,436 N325: 1990C G.O. BOND FD (E.SANDB) TOTAL FUND 325 REVENUES 464 70,632 (70,168) -------------------- ---------- ---------- ---------- ---------- �348: 1971 G.O. BOND FUND TOTAL FUND 348 REVENUES a349: 1973 G.O. BOND FUND TOTAL FUND 349 REVENUES n351: 1980 LIBRARY BOND FUND TOTAL FUND 351 REVENUES 51,065 51,065 #352: 1975 FIRE HALL BOND FUND TOTAL FUND 352 REVENUES 113,328 113,328 6353: 1986 INTERCEPTOR SEWER BOND TOTAL FUND 353 REVENUES 119,821 119,821 e eoaoaeoc= aoe=eo°e°e vaeoec=o=c C CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 13:17:13 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 b354: 1988 WATER SYSTEM BOND FUND TOTAL FUND 354 REVENUES 127,101 127,101 0376: TIF 1984 (FSI) BOND FUND TOTAL FUND 376 REVENUES 25,970 ---------- ---------- 25,970 -------------------- -------------------- 9377: TIF 1985 (VEIT) BOND FUND TOTAL FUND 377 REVENUES 36,O64 ---------- 36,064 ---------- ---------- b378: TIF 1987(C0NSTR 5) BOND FUND TOTAL FUND 378 REVENUES 50,499 ---------- ---------- 50,499 -------------------- -------------------- 9379: TIF 1987 (NAWCO) BOND FUND TOTAL FUND 379 REVENUES 26,301 26,301 ---------- -------------------- `a380: TIF 1989 (ELDERLY) BOND FUND TOTAL FUND 380 REVENUES 28,800 ---------- ---------- 28,800 -------------------- ---------- ---------- b381: TIF 1990A (F.MART) BOND FUND TOTAL FUND 381 REVENUES 2,05n 2,050 0382: TIF 1990D (REM/TAP) BOND FD TOTAL FUND 382 REVENUES 2,150 2,150 `DEBT SERVICE REVENUE SUMMARY: • Taxes 1,021,937 1,021,937 • Licensee & Permits • Intergovernmental • Charges for Services • Fines 6 Forfeitures • Special Assessments 358,907 121,476 237,431 • Miscellaneous Revenue 106,625 106,625 • Other Sources 165,034 165,034 ---------- ---------- ---------- *TOTAL DEBT SERVICE REVENU 1,652,503 c- zcw==m 121,476 1,531,027 ceeeeeeaee e=eaee.... CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 13:17:13 FOR THE PERIOD ENDING J 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1992 0405: 90-2 7TH STR/KMART C.P. FUND TOTAL FUND 405 REVENUES #406: 88 WATER RESERVOIR C.P. FUND TOTAL FUND 406 REVENUES #407: 89 MISS/OAKWOOD/MER C.P.FUND TOTAL FUND 407 REVENUES e408: 88-018 E CO RD 39 C.P. FUND TOTAL FUND 408 REVENUES #409: STREETSCAPE CAP PROJ FUND TOTAL FUND 409 REVENUES ---------- (410: HWY 25 BRIDGE CAP PROJ FUND TOTAL FUND 410 REVENUES p411: CHELSEA ROAD CAP PROJ FUND TOTAL FUND 411 REVENUES 0412: INTERCEPTOR SEWER C.P. FUND TOTAL FUND 412 REVENUES =ceenneece eccececeee ececccc=c= #413: 90-1 BOOSTER PUMP C.P. FUND TOTAL FUND 413 REVENUES ppccccccnp eceeceeeno cenpcceene 0414: 90-3 MEADOWS 2ND PH II CP FD TOTAL FUND 414 REVENUES aenneepnne oceceepeen ccapcopeee D415: 90-4 SANDBERG EAST C.P. PUN; TOTAL FUND 415 REVENUES ecnnecpeep nnnpeeeccn ¢ec¢ceeope C CITY OF MONTICELLO 05/09/91 YTD REVENUE GUIDELINE SUMMARY 13:17:13 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 w ewer rrrrrrrrrrrrw wwwwwwwwrrrw•w *CAPITAL PROJECT REVENUE SUMMARY • Taxes • Licenses & Permits • Intergovernmental • Charges for Services • Fines & Forfeitures • Special Assessments Miscellaneous Revenue " Other Sources •TOTAL CAPITAL PROJECT REV ---------- ---------- ---------- rr►wwwwwrrwwrrwwr rww►rrrrrrwrwrw C CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 C_ APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 WATER FUND Taxes Licenses & Permits Intergovernmental Charges for Services 136,980 1,219 135,761 Fines & Forfeitures Special Assessments 75 75 Miscellaneous Revenue 4,000 4,000 Other Sources ---------- ---------- TOTAL WATER FUND REVENUES ---------- 141,055 1,219 139,836 SEWER FUND Taxes Licensee & Permits Intergovernmental Charges for Services 421,865 1,146 420,719 FLIIC6 & F,:)rfe1tUrt!6 ( special Assessments 225 225 Miscellaneous Revenue 4,800 1,200 3,600 Other Sources ---------- TOTAL SEWER FUND REVENUES ---------- 426,890 2,346 424,544 MUNICIPAL LIQUOR FUND Taxes Licenses & Permits Intergovernmental Charges for Services 1,255,700 265,465 990,235 Fines & Forfeitures Special Assessments Miscellaneous Revenue 33,550 7,530 26,020 Other Sources TOTAL LIQUOR FUND REVENUES 1,289,250 e aoeoe===e 272,995 =====eo=== 1,016,255 =ee=====ee C 05/09/91 13:17:13 t CITY OF MONTICELLO YTD REVENUE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 TRANSPORTATION FUND Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Special Assessments Miscellaneous Revenue Other Sources TOTAL TRANSIT FUND REVENUES INVESTMENT HOLDING FUND Taxes Licenses & Permits Intergovernmental Charges for services Fines & ForfeiLUres Special Assessments Miscellaneous Revenue Other Sources TOTAL INVESTMENT FUND REVENU C APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 19,787 19,787 43,642 19,080 24,562 9,310 2,759 6,551 1,484 (1,484) -------- --- 72,73923,32349,416 9,029 (9,029) ---------- ---------- ---------- 9,029 (9,029) 05/09/91 13:17:13 }••••}••••••••t••i••••1}••►f}•••O•}•}}•}}•}}}}•}}}}}••}}••/\}•}}}••}}}}•}••}••••• *REVENUE SUMMARY - ALL FUNDS: } Taxes 3,007,018 3,007,078 • Licenses & Permits 63,525 745 62,780 • Intergovernmental 107,842 19,080 88,762 • Charges for Services 1,971,870 288,663 1,683,207 • Fines & Forfeitures 9,000 1,306 7,694 • Special Assessments 364,597 121,854 242,743 • Miscellaneous Revenue 293,750 25,952 267,798 • Other Swirces 165,034 ---------- ---------- 165,034 ---------- *TOTAL REVENUES - ALL FUND 5,982,696 ====c===en 457,601 =CC===CC== 5,525,096 =C===CG=C= CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 t GENERAL FUND GENERAL GOVERNMENT: COUNCIL Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL COUNCIL EXPENSE ADMINISTRATIVE Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL ADMINISTRATIVE EXPEN CABLE COMMISSION Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL CABLE COMM EXPENSE ELECTIONS Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL ELECTIONS EXPENSE APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 12,525 3,126 9,399 4,600 527 4,073 ---------- ---------- ---------- 17,125 3,653 13,472 ---------- -------------------- ---------- -------------------- 124,450 40,730 83,720 4,200 1,671 2,529 21,450 3,529 17,921 ---------- ---------- ---------- 150,100 45,930 104,170 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 FINANCE Personal Services 75,475 16,776 58,699 Supplies 200 69 131 Other Services & Charges 525 77 448 Capital Outlay Debt Service Other Uses TOTAL FINANCE EXPENSE 76,200 16,922 59,278 AUDIT Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL AUDIT EXPENSE ASSESSING Personal Services Supplies Other services & Charges Capital Outlay Debt Service Other Uses TOTAL ASSESSING EXPENSE LEGAL Personal Services Supplies other Services & Charges Capital Outlay Debt Service Other Uses TOTAL LEGAL EXPENSE 11,500 11,500 ---------- ---------- --------- 11,500 11,500 6,505 5,044 1,461 475 21 454 9,375 2,879 6,497 ---------- 16,355 cccccaccc: ---------- 7,943 =ccccccccc --------- 8,412 eceacc eeec 26,175 3,661 22,514 ---2G 175- e coceceeee ----3 661- eecooe...c ---22 514 e .2-c- 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 PLANNING & ZONING Personal Services 32,075 6,652 25,423 Supplies 100 100 Other Services & Charges 46,800 1,356 45,444 Capital Outlay Debt Service Other Uses ---------- TOTAL PLANNING & ZONING EX ---------- 78,975 ---------- ---------- ---------- 8,008 ---------- ---------- 70,967 ---------- ---------- DATA PROCESSING Personal Services Supplies 1,500 779 721 Other Services & Charges 14,675 2,849 11,826 Capital Outlay 6,650 1,449 5,201 Debt Service 28,900 7,223 21,677 Other Usea TOTAL DATA PROCESSING EXPE 51,725 12,300 39,425 CITY HALL Personal Services 3,450 820 2,630 Supplies 2,350 406 1,944 Other Services & Charges 25,250 4,955 20,295 Capital Outlay 20,725 1,756 18,969 Debt Service other Uses ---------- TOTAL CITY HALL EXPENSE ---------- 51,775 ---------- 7,936 43,839 DEPUTY REGISTRAR Personal Services 58,625 15,412 43,213 supplies 50 279 (229) Other Services & Charges 1,250 375 875 Capital Outlay 168 (168) Debt Service Other Uses ---------- ---------- ---------- TOTAL DEPUTY REGISTRAR EXP 59,925 e eae¢¢e¢¢¢ 16,234 meemcem¢me 43,691 mmceee¢mc¢ CITAL GENERAL GOVERNMENT EXP 539,855 122,587 417,268 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 L APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 PUBLIC SAFETY: LAW ENFORCEMENT Personal Services Supplies Other Services & Charges 172,050 43,011 129,039 Capital Outlay Debt Service Other Uses TOTAL LAW ENFORCEMENT EXPE 172,050 43,011 129,039 FIRE DEPT Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL FIRE DEPT EXPENSE BUILDING INSPECTIONS Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL BLDG INSPECTION EXPE CIVIL DEFENSE Personal Services Supplies other Services & Charges Capital Outlay Debt Service Other Uses TOTAL CIVIL DEFENSE EXPENS C 61,350 4,262 57,088 4,125 459 3,666 28,650 15,346 13,304 55,850 9,474 46,376 --149 975- ---29 540- --120 435 29,255 5,153 24,102 325 98 227 4,850 909 3,941 10,000 10,516 (516) ---------- 44,430 =ee===cc=c ---------- 16,675 =ec=cc =eee ---------- 27,755 ====c==e=c 6,200 11098 5,202 100 100 625 25 600 6,925 ==eeeco==e 1,124 e=coca=eee 5,801 e=eee=e=eo 05/10/91 12:53:00 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 12:53:00 FOR THE PERIOD ENDING 31Mar91 l APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 ANIMAL CONTROL Personal Services Supplies 1,125 146 979 Other Services & Charges 171925 4,899 13,026 Capital Outlay Debt Service Other Uses ---------- ---------- TOTAL ANIMAL CONTROL EXPEN ---------- 19,050 ---------- ---------- 5,045 14,005 ---------- TOTAL PUBLIC SAFETY ---------- ---------- 392.430 95,394 ---------- 297,036 PUBLIC WORKS: PW/ADMIN & ENGINEERING Personal Services 53,800 14,367 39,433 Supplies 525 121 404 Other Services & Charges 15,650 409 15,241 C Capital Outlay 900 935 (351 Debt Service Other Uses ---------- ---------- ---------- TOTAL PW/ADMIN & ENGR EXPE 70,875 15,832 55,043 PW/INSPECTIONS Personal Services 28,225 5,907 22,318 Supplies 39 (39) Other Services & Charges 1,200 120 1,080 Capital Outlay Debt Service Other Uses ---------- ---------- ---------- TOTAL PW/INSPECTIONS EXPEN 29,425 nccennceee aennenccec 6,067 23,358 ecnocceccn PW/STREETS & ALLEYS Personal Services 96,700 29,570 67,130 Supplies 37,000 16,104 20,896 other services & Charges 10,200 5,981 4,219 Capital Outlay 47,500 47,500 Debt Service Other Uses ---------- ---------- ---------- CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 TOTAL PW/STR & ALLEYS EXPE 191,400 ---------- 51,655 ---------- 139,745 ---------- PW/ICE & SNOW Personal Services 3,000 12,219 (9,219) Supplies 8,600 44 8,556 Other Services & Charges 1,500 1,500 Capital Outlay Debt Service Other Uses ---------- TOTAL PW/ICE & SNOW EXPENS ---------- 13,100 ---------- 12,263 837 PW/SHOP & GARAGE Personal Services 2,111 (2,111) supplies 5,700 2,200 3,500 Other Services & Charges 12,500 2,026 10,474 Capital Outlay 3,400 1,815 1,585 Debt Service Other Uses ---------- TOTAL PW/SHOP & GARAGE EXP ---------- 21.600 ---------- 8,152 13,448 PW/PARKING LOTS Personal Services Supplies 800 800 Other Services & Charges 2,500 244 2,256 Capital Outlay Debt Service 125 125 other uses TOTAL PW/PARKING LOT EXPEN ---------- 3,425 c caecececc ---------- 244 cc=ceccccc ---------- 3,181 cecceeeee= PW/STREET LIGHTING Personal Services Supplies 300 300 other Services & Charges 39,700 8,691 31,009 Capital Outlay Debt Service other Uses CTOTAL PW/STREET LIGHT EXPE 40,000 8,691 31,309 05/10/91 12:53:00 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 12:53:00 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 REFUSE COLLECTION Personal Services 900 34 e66 Supplies 6,300 31 6,269 Other Services & Charges 215,050 57,238 157,812 Capital Outlay 300 300 Debt Service Other Uses ---------- TOTAL REFUSE COLLECTION EX ---------- 222,550 ---------- 57,303 165,247 TOTAL PUBLIC WORKS 592,375 160,206 432,169 CULTURE & RECREATION: MUSEUM Personal Services 1,850 301 1,549 supplies 100 57 43 C Other Services & Charges 2,175 324 1,851 Capital Outlay Debt Service Other Uses ---------- ---------- TOTAL MUSEUM EXPENSE ---------- 4,125 682 3,443 SENIOR CENTER Personal Services 29,550 6,769 22,781 Supplies Other Services & Charges 2,200 1,418 782 capital outlay Debt Service other Uses ---------- TOTAL SENIOR CENTER EXPENS ---------- 31,750 =enecnce=n ---------- 8,187 ccncecee== 23,563 co=eeee�ec COMMUNITY ED Personal Services Supplies Other Services & Charges 17,000 17,000 Capital Outlay Debt Service Other Uses CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 12:53:00 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 TOTAL COMMUNITY ED EXPENSE ---------- 17,000 ---------- ---------- 17.000 Y.M.C.A Personal Services Supplies Other Services & Charges 7,500 1,875 5,625 Capital Outlay Debt Service Other Uses TOTAL Y.M.C.A. EXPENSE 7,500 1,875 5,625 PARKS & RECREATION Personal services 90,500 5,488 85,012 Supplies 14,150 1,943 12,207 Other Services & Charges C, Capital Outlay 7,745 10,350 2,162 5,583 10,350 Debt Service Other Uses TOTAL PARKS & RF.0 EXPF.NSR 122,745 9,593 ceccz 113,152 ccccccccez TOTAL CULTURE & RECREATION cccccceccc 183,120 c=recce=eo cec 20,337 _cnecececc 162,783 -cczcccccc URBAN REDEVELOPMENT & HOUSING: ECONOMIC DEVELOPMENT Personal Services 28,775 4,836 23,939 Suppliea 150 150 Other Services & Charges 13,275 312 12,963 Capital Outlay Debt Service Other Uses ---------- TOTAL ECON DEVELOPMENT EXP ---------- 42,200 ---------- 5,148 eeec neozzc 37,052 neacez¢ece TOTAL URBAN REDEVELOPMENT & a ennenezne 42,200 znnzzz.C- 5,148 zncnnnezez 37,052 - cennzzn CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 LA MISCELLANEOUS/UNALLOCATED: UNALLOCATED Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL UNALLOCATED EXPENSE GENERAL INSURANCE Personal Services Supplies Other Services & Charges Capital Outlay Debt Service OLlier Used TOTAL INSURANCE EXPENSE TOTAL MISC/UNALLOCATED `TOTAL GENERAL FUND EXPENSE C4 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 19,500 19,500 31,525 33,914 12,389) 51,025 ' 33,914 17,111 51,025 33,914= 17,111 1,eO1,005 437,586 1,363,419 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 UDAG (URBAN DEV ACTION GRANT) FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses ---------- ---------- TOTAL UDAG FUND EXPENSE ---------- ---------- ---------- ---------- ---------- ---------- ---------- LIBRARY FUND Personal Services 3,450 174 3,276 Supplies 2,000 212 1,788 Other Services & Charges 17,925 5,692 12,233 Capital Outlay 3,125 315 2,810 Debt Service other Uses C )TAL LIBRARY FUND EXPENSE ---------- 26,500 ---------- 6,394 ---------- 20,106 HRA (HSG & REDEV AUTH) FUND TIF C1 - IXI 1 2,800 2,800 TIF 02 - METCALF & LARSON 4,285 4,284 1 TIF a3 - FSI TIF a4 - IXI 4 22,960 22,960 TIP n5 - CONSTRUCTION 5 TIF d6 - RAINDANCE TIF a7 - NAWCO TIF 08 - NSP 11840 1,840 TIF a9 - TAPPER 10 (10) TIF #10 - REMMELE 45 (45) TIF all - MARTIE FARM SVCE HRA DEPT SUMMARY: Personal Services 7,225 4,636 2,389 Supplies other Services & Charges 12,025 75 11,950 Capital Outlay Debt Service Other Uses 165,035 165,035 ---------- TOTAL HRA FUND EXPENSE ---------- 216,170 ---------- 9,250 206,920 C.CCCaa.Caa OaO0a0aCOC OCaCaaC6CC 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 SHADE TREE FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL SHADE TREE FUND EXPENS PARK & RECREATION GRANT FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service OL'Le,' Uada (OTAL PARK & REC FUND EXPENS OAA (ORDERLY ANNEX AREA) FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 14,650 1,127 13,523 600 84 516 15,100 411 14,689 14,000 14,000 ---------- 44,350 ---------- 1,622 ---------- 42,728 1,400 30,225 1,400 30,225 ---------- TOTAL OAA FUND EXPENSE c 31,625 aaaacaoca ---------- ---------- 31,625 eeeeeeceaa ccccecaecc CAPITAL PROJECT REVOLVING FUND Personal Services Supplies Other Services & Charges Capital. Outlay 236,000 15,988 220,012 Debt Service Other Uses ---------- ---------- ---------- TOTAL CAP PROJ REVOLVING EXP e 236,000 eaeaaeecc 15,988 220,012 aeeaaoaaae aoaaeccece C 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 EDA (ECONOMIC DEVELOP AUTH) FUND Personal Services Supplies Other Services & Charges 2,250 100 2,150 Capital Outlay Debt Service Other Uses ---------- ---------- ---------- TOTAL EDA FUND EXPENSE 2,250 100 2,150 -------------------- ---------- SEWER IMPROVEMENT FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses )TAL SEWER IMPR FUND EXPENS WATER IMPROVEMENT FUND Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses TOTAL WATER IMPR FUND EXPENS 95,000 19,875 75,125 ---------- ---------- ---------- 95,000 19,875 75,125 05/10/91 12:53:00 0 V CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar9l APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 d310: 1960-61 G.O. BOND FUND TOTAL FUND 310 EXPENSES b3ll: 1974 G.O. PARKING BOND FUND TOTAL FUND 311 EXPENSES 6312: 1975-1 S&W G.O. BOND FUND TOTAL FUND 312 EXPENSES 72,500 70,013 2,487 4313: 1976 S&W G.O. BOND FUND TOTAL FUND 313 EXPENSES 115,800 109,550 6,250 0314: 1977-1,-2,-3 G.O. BOND FUND TOTAL FUND 314 EXPENSES 316,7U0 291,953 24,747 b315: 1978 IMPR G.O. BOND FUND TOTAL FUND 315 EXPENSES 17,000 17,000 4316: 1979-1 IMPR G.O. BOND FUND /( (_ TOTAL FUND 316 EXPENSES 131,800 118,420 13,380 0 17: 1980-1,-2 G.O. BOND FUND TOTAL FUND 317 EXPENSES 22,500 21,835 665 a318: 1981-1,-2 (B) G.O. BOND FUND TOTAL FUND 318 EXPENSES 61,300 56,138 5,163 0 19: 1983/82-2 G.O. BOND FUND TOTAL FUND 319 EXPENSES #320: 1984-1 G.O. BOND FUND TOTAL FUND 320 EXPENSES 23,150 19,771 3,380 d321: 1986-1 (A) G.O. BOND FUND TOTAL FUND 321 EXPENSES 44,500 32,692 11,808 b322: 1988-1,-1B,-2 G.O. BOND FUND TOTAL BOND 322 EXPENSES 195,000 141,365 53,635 0323: 19B9-1,-2,-3 G.O. BOND FUND TOTAL FUND 323 EXPENSES 30,750 23,058 7,692 o324: 1990E G.O. BOND FUND TOTAL FUND 324 EXPENSES 127,600 82,359 45,241 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar9l c. APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 d325: 1990C G.O. BOND FD (E.SANDB) TOTAL FUND 325 EXPENSES 13,050 13,050 8348: 1971 G.O. BOND FUND TOTAL FUND 348 EXPENSES e349: 1973 G.O. BOND FUND TOTAL FUND 349 EXPENSES d351: LIBRARY BOND FUND TOTAL FUND 351 EXPENSES 39,750 38,268 1,483 0352: FIRE HALL BOND FUND TOTAL FUND 352 EXPENSES 106,000 78,713 27,288 d353: INTERCEPTOR SEWER BOND FUND TOTAL FUND 353 EXPENSES 116,000 86,325 29,675 354: WATER SYSTEM BOND FUND TOTAL FUND 354 EXPENSES 120,900 86,213 34.688 4376: TIF 1984 (FSI) BOND FUND TOTAL FUND 376 EXPENSES 27,200 24,430 2,770 o377: TIF 1985 (VEIT) BOND FUND TOTAL FUND 377 EXPENSES 36,500 23,535 12,965 4378: TIF 1987(CONSTR 5) BOND FUND TOTAL FUND 378 EXPENSES 52,100 41,586 10,53.4 d379: TIF 1987 (NAWCO) BOND FUND TOTAL FUND 379 EXPENSES 27,100 21,330 5,770 d380: TIF 1989 (ELDERLY) BOND FUND TOTAL FUND 380 EXPENSES 23,200 11,509 11,691 0381: TIF 1990A (Y.MART) BOND FUND TOTAL FUND 381 EXPENSES 39,000 21,028 17,972 d382: TIF 1990D (REM/TAP) BOND FD TOTAL FUND 382 EXPENSES 21,100 21,100 C 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED BUDGET 1991 f fff YYfiff }fYf YfR}ff•f}Rfffff 44f •DEBT SVC EXPENDITURE SUMMARY: • Personal Services • Supplies • Other Services & Charges • Capital Outlay • Debt Service 1,780,500 • Other Uses •TOTAL DEBT SVC FUND EXPEN 1,780,500 1R}RYff}ff}fYY■4ffffR}}f}1f Yff}•-_---- C YTD REMAINING POSTED BALANCE 1,400,089 380,411 ---------- ---------- 1,400,089 380,411 ---------- ---------- 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 L APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 4405: 90-2 7TH STR/KMART C.P. FUND TOTAL FUND 405 EXPENSES 669 (669) "406: 88 WATER RESERVOIR C.P. FUND TOTAL FUND 406 EXPENSES 100 (100) 8407: 89 MISS/OAKWOOD/MER C.P.FUND TOTAL FUND 407 EXPENSES 4408: 88-01B E CO RD 39 C.P. FUND TOTAL FUND 408 EXPENSES n409: STREETSCAPE CAP PROJ FUND TOTAL FUND 409 EXPENSES 0410: HWY 25 BRIDGE CAP PROJ FUND TOTAL FUND 410 EXPENSES -411: CHELSEA ROAD CAP PkOJ FUND 1` TOTAL FUND 411 EXPENSES 9:412: INTERCEPTOR SEWER C.P. FUND TOTAL FUND 412 EXPENSES 4413: 90-1 BOOSTER PUMP C.P. FUND TOTAL FUND 413 EXPENSES 0414: 90-3 MEADOWS 2ND PH I1 CP FD TOTAL FUND 414 EXPENSES h415: 90-4 SANDBERG EAST C.P. FUND TOTAL FUND 415 EXPENSES •CAP PROJ EXPENDITURE SUMMARY: • Personal Services • Supplies • Ocher Services & Charges 769 (769) • Capital Outlay • Debt Service • other uses *TOTAL CAP PROJ FUND EXPEN ---------- eeoeecccce ----------' ------- 769 769-; ceeoe�eeee eoe omcecee C........... 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 WATER FUND UNALLOCATED Personal Services Supplies Other Services & Charges Capital Outlay Debt Service Other Uses ---------- ---------- Total Unallocated Expens ---------- ---------- ---------- ---------- ---------- WATER - ADMIN/GEN OPERATING ---------- ---------- Personal Services 54,850 19,053 35,797 Supplies 30,900 5,519 25,381 Other Services & Charges 48,005 11,617 36,388 Capital Outlay 7,300 7,300 Debt Service Other Uses Total Admin/Gen Oper Exp ---------- --141,055- ---------- ---36,189= ---------- --104_866- TOTAL WATER FUND EXPENSES 141,055 36,189 104,866 SEWER FUND WASTEWATER TREATMENT PLANT Personal Services 1,175 1,175 Supplies 5,500 1,199 4,302 Other Services & Charges 352,975 101,024 251,951 Capital Outlay Debt Service Other Uses ---------- ---------- Total WWTP Expenses ---------- 359,650 a eennzeeee 102,223 cacznezeae 257,427 aececccznz SEWER - ADMIN/GEN OPERATING Personal Services 34,225 4,198 30,027 supplies 5,850 1,008 4,842 Other Services & Charges 17,115 2,330 14,785 Capital Outlay 91500 3,873 5,627 Debt Service 550 550 Other Uses ---------- ---------- CTotal Adm1n/Gen Oper Exp ---------- 67,240 11,408 55,832 05/10/91 12:53:00 CITY OF MONTICELLO YTD EXPENSE GUIDELINE SUMMARY FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 TOTAL SEWER FUND EXPENSES ---------- ---------- 426,890 ---------- ---------- ---------- ---------- 113,631 ---------- ---------- ---------- ---------- 313,259 ---------- ---------- MUNICIPAL LIQUOR FUND LIQUOR - PURCHASING Personal Services Supplies 965,650 145,276 820,374 Other Services & Charges 6,000 691 5,309 Capital Outlay Debt Service Other Uses ---------- Total Purchasing Expense ---------- 971,650 ---------- 145,967 825,683 LIQUOR - OPERATIONS Personal Services 96,950 25,736 71,214 Supplies Other Services & Charges 6,900 55,225 1,327 18,879 5,573 36,346 Capital Outlay 19,000 19,000 Debt Service Other Uses 5,475 4,444 1,031 ---------- Total Operations Expense ---------- 183,550 ---------- 50,386 133,164 TOTAL LIQUOR FUND EXPENSES 1,155,200 =oeeccee=c 196,354 c==ecce=ce 958,646 c=ccceccco TRANSPORTATION FUND TRANSIT/OPERATING Personal Services supplies Other Services & Charges 58,485 11,377 47,108 Capital Outlay Debt service Other Uses ---------- Total Operating Expenses ---------- 58,485 eeeeceee== ---------- 11,377 ee=e...... 47,108 ====ecec=e TRANSIT/ADMINISTRATION Personal services 12,955 2,323 10,632 supplies 1,299 1,299 COther services & Charges 05/10/91 12:53:00 CITY OF MONTICELLO 05/10/91 YTD EXPENSE GUIDELINE SUMMARY 12:53:00 FOR THE PERIOD ENDING 31Mar91 APPROVED YTD REMAINING BUDGET POSTED BALANCE 1991 Capital Outlay Debt Service other Uses ---------- ---------- ---------- Total Administration EXp 14,254 2,323 11,931 -------------------- ---------- ---------- ---------- ---------- TOTAL TRANSPORTATION FUND EX 72,739 13,699 59,040 ---------- -------------------- ---------- ---------- ---------- INVESTMENT HOLDING FUND Personal Services Supplies other Services & Charges Capital Outlay Debt Service Other Uses ---------- ---------- ---------- ,TOTAL INVESTMENT HOLDING EXP occc -EXPENDITURE SUMMARY - ALL FUNDS • Personal Services 989,590 238,120 751,470 • Supplies 1,106,874 179,091 927,783 • Other Services & Charges 1,380,750 352,132 1,028,618 • Capital Outlay 539,600 66,163 473,437 • Debt Service 1,841,960 1,411,596 430,364 • Other Uses 170,510 4,444 166,066 ---------- •TOTAL EXPENSES - ALL FUND ---------- 6,029,284 e ecececeee ---------- 2,251,548 oceeceeeae 3,777,736 eeeooeccco SUMMARY CITY OF MONTICELLO 1991 "JUNK AMNESTY DAY" Date Held: May 4, 1990 Public Hours: 9:00 a.m. to 4:00 p.m. Paid Workers: 4 Volunteers: 5 City Equipment Used: 1 rubber -tire loader 1 pickup truck 2 single axle dump trucks (firewood 6 overflow of scrap metal) 40 traffic cones Households Served: 363 (18.9% of city households) (1990-236 @ 13%) Recyclers: Polka Dot (Buffalo), Metal Junkmen (Minneapolis), ! Appliance Recycling Center of America (Mpls) \. Items Recycled: A. 160 household appliances (27,200 pounds) B. 14,000 pounds of scrap iron and metal C. 2,060 pounds of scrap aluminum D. 3,760 pounds of vehicle lead batteries (94 units) E. 3,290 pounds or 470 gallons of used motor oil F. Total: 50,310 pounds or 25 tons Household Goods Disposed Of: A. 200 cu yds of furniture, carpet, console tv's B. 86 mattresses Cost: Labor S 747.23 Advertising 228.20 Appliance pickup (Saturday) 1,120.00 Household goods 6 mattress disposal 2,961.00 $5,056.43 (1990 - $4,216.15) 14 i l \ y o I f M E sD�OM � Qle�' �Zj F��•' �p d. co ADO "IbIt, CJ � ourbr • a.a �r S ourbr anb• pCp�� 1�. 1� ,,��...ppp,,,777 �' ' I � rl ' �e�pp gy�pp• �-a 9 4 . �in v`� 6. •3 I I-tom �-}'.'!` ,p�i•C I I.FIJ , To %9L /� SSf s t r� F .Vrs 9, , 6 VS7 •,, I I � I I c