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City Council Agenda Packet 03-09-1992AGENDA FOR THE MEETING OF THE CITY COUNCIL i Monday, March 9, 1992 - 7:00 p.m. Mayor: Ken Maus Council Members: Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen 1. Call to order. 2. Approval of minutes of the regular meeting held February 24, 1992. 3. Citizens comments/petitions, requests, and complaints. 4. Consideration of approval of preliminary plat of the phase II of the Cardinal Hills residential subdivision. Applicant, Value Plus Homes. 5. Consideration of approving a resolution accepting petition for public improvements and ordering preparation of feasibility study for Improvements to phase II of the Cardinal Hills residential subdivision. 6. Consideration of approving plans and specifications and authorizing advertisement for bids for Project 92-04, City Hall parking lot. 7. Consideration of approving appointment of election judges. 8. Consideration of granting a seasonal 3.2 beer license to the Monticello Softball Association. 9. Consideration of purchase of repair parts for the Pista/Grit unit at the Wastewater Treatment Plant. 10. Consideration of setting date for 1992 Hoard of Review meeting . 11. Adjournment. NOTE: Just a reminder that there will be two special meetings in March. The first is on March 16, 7:00 p.m., at which tima Council will be asked to select an architect to complete the doslgn of the public works facility expansion. The second spacial mooting will bo on March 25, 7:00 p.m., at which time Council will be meeting with othor local governments to discuss park and recreation issuos. MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 24, 1992 - 7:00 p.m. Members Present: Shirley Anderson, Clint Herbst, Brad Fyle, Dan Blonigen, Ken Maus Members Absent: None 2. Approval of minutes of the regular meetinq held February 10, 1992. 011ie Koropchak, Economic Development Director, requested that the minutes be amended to state the following regarding item N5 of the agenda, which was "Consideration of adopting revised job evaluation results/comparable worth study appeals." "Koropchak asked to have it noted to the Council and recorded that the Economic Development Director's position was the only position where Administration appealed subfactors that were not addressed or appealed by an individual and true, comment was given by Administration on subfactors appealed by an individual. Sherri Le, League of Minnesota Cities, informed Koropchak that she talked to Administration about this fact and suggested Koropchak note the fact to Council. Also, Koropchak noted the Economic Development Director's appeal was submitted after completion by the League of all other individual appeals. Koropchak said it was how the process was handled and not the point factors." Clint Herbst thought that the meeting minutes as prepared clearly articulated Koropchak's statement, and he did not think that it was necessary to change the meeting minutes. Assistant Administrator O'Neill noted that there were points made in Koropchak's statement that were not specifically included in the minutes, and he could modify the minutes to Include those points. After discussion, it was the consensus of Council to modify the minutes to include points mentioned in Koropchak's statement that were not included in the meeting minutes of February 10, 1992. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fylo to accept the meeting minutes as modified. Motion carried unanimously. Page 1 J ti Council Minutes - 2124/92 Consideration of a resolution adopting. amendments to the Citv of Monticello Comprehensive Land Use Plan in conjunction with the Chelsea Area Land Use Studv. Assistant Administrator O'Neill reported that in June of 1991, the City authors zed completion of a land use study in recognition of the need to update land use policies affecting the Chelsea Corridor area. A number of factors gave rise to the need for the study, including development of the elementary school and the need to identify additional land for industrial development. It was also the concern of the City Council that the transportation system supporting the developing area along with the storm sewer plan needed to be updated. In summary, the study was ordered for the purpose of establishing policies that would allow the area to achieve its development potential with a minimum amount of conflict between land uses. O'Neill noted that the proposed comprehensive plan amendment Is a result of a planning process that included input from numerous citizens and committees. O'Neill went on by stating that by approving this resolution adopting the amendment to the comprehensive plan, the City Council is approving all of the attached exhibits with the report, which identify future land use patterns within the study area. Steve Grittman of Northwest Associated Consultants provided a deta i led review of the study and outlined major issues addressed by the plan as follows: Industrial Land Development The comprehensive plan amendment calls for expansion of the industrial area. Precise location of this additional industrial land has not been ustablishad; however, it is likely to be located on the Klein property or the Kjollberg property. Final decision on the location of the industrial area will depend on whether or not the Evorgreons residential subdivision moves forward. Establishment of Business Campus District The comprehensive plan supports the concept of developing a business campus zone, which would be located in the area north of the school property and south of the freeway. This area is currently zoned I -1 (light industrial) . The business campus zoning district allows almost all of the land uses Pago 2 2 4„ Council Minutes - 2/24/92 allowed in a light industrial zone; however, the business campus district requires additional screening between industrial and school uses and includes more stringent site amenity standards. Transportation Circulation Studv The comprehensive plan outlines future roadways that will be constructed to provide adequate transportation to the area as well as provide a plan for separating industrial and residential traffic as much as possible. The plan outlines a major collector road extending from Highway 25 to County Road 118, which would serve developing areas in the area and provide another outlet to Highway 25, therefore relieving traffic pressure at the intersection of Highway 25 and Oakwood Drive. Grittman noted that the City should be looking at development of the Fallon Avenue overpass, as this overpass will help the north and south sides of the freeways to become integrated. He also stated that the plan provides for sufficient area to allow for the development of an interchange at County Road 118; however, he did not stress the necessity of developing an interchange in the near future. Grittman noted that the value of the interchange lies in its ability to provide access to commercial property. He noted that an interchange at this location would not likely provide much value in this respect, as Highway 25 will capture most of the commercial traffic from the west, and traffic from the travelers coming from the east will not see this commercial area until they've passed the current exits. Ken Maus noted that the B-2 area at the northwest quadrant of the intersection of Chelsea and 118 calls for 17 acres of B-2 (limited business) property. He wondered if it was necessary to have this much commercial area available when there is little chance of development of an interchange at this location. Grittman responded by saying he was confident that 17 acres of commercial property would be needed to servo the largo area of residential and commercial property south of the freeway. Council discussed the plan further. After discussion, a motion was made by Dan Blonigen and seconded by Clint Herbst to adopt the resolution adopting amendments to the City of. Page 3 G C,t Council Minutes - 2/24/92 Monticello Comprehensive Land Use Plan in conjunction with the Chelsea Area Land Use Study. Motion carried unanimously. SEE RESOLUTION 92-4. 5. Consideration of an ordinance amendment establishing a business campus zoninq district which provides for establishment of limited light industrial business offices{ limited liq ht manufacturing, wholesale showrooms, and retail uses in an environment which provides a high level of amenities, including landscapinq, preservation of natural features, architectural controls, and other features. Assistant Administrator O'Neill noted that the preparation of this ordinance amendment was done in conjunction with the comprehensive land use study and prepared in response to two factors, one being the development of the school campus along the boundary of an industrial area, which has created the need to upgrade industrial site development standards in the area. In addition, O'Neill noted that the business campus zone was proposed in response to the need to provide for a slightly upscale industrial neighborhood for businesses that desire this type of area. Brad Fyle stated that he sees the need for this type of industrial area that has a higher level of aesthetic and landscaping standards. Ken Maus noted that establishing this zoning district provides another option for industries that wish to locate in Monticello. In the future, if we find that the higher standards are keeping industry out of the community, or if we find that we need additional I-1 or I-2 property, the City can always consider rezoning this property again to I -i or I-2 uses. 011ie Koropchak noted that the proposed ordinance includes a grass plot requirement of not less than 301 of a lot, parcel, ote. She stated this may be difficult to market and gave an example using a 5 -acro lot, which is approximately 217,000 sq ft. This would mean a company would be required to have at least 65,000 sq ft, or 1.5 acres, of grass plot including shrubbery, plantings, or fencing and shall be landscaped. She further indicated that today's trends for development of business parks are to reduce the amount of green space because of the excess costs to businesses for acquisition, devolopmen t, and maintenance. She stated the Industrial Development Committee had reviewed the land use maps only and not the ordinance amendments. Page 4 Council Minutes - 2/24/92 Steve Grittman agreed that a 30% requirement is strict. This number could be reduced if it becomes a problem. Clint Herbst stated that he's comfortable with the ordinance as proposed and made the motion to approve the zoning ordinance amendment establishing a business campus zoning district based on the finding that the ordinance proposed is consistent with the comprehensive plan, and there is a demonstrated need for the zoning ordinance amendment. Motion was seconded by Shirley Anderson. Voting in favor: Brad Fyle, Clint Herbst, Ken Maus, Shirley Anderson. Opposed. Dan Blonigen. Blonigen was opposed to the amendment because he did not feel that the amendment was necessary. SEE ORDINANCE AMENDMENT NOS. 221 AND 222. Consideration of adopting an ordinance amendment approvinq amendments to the zoninq map of Monticello proposed in conjunction with the Chelsea Area Planninq Study. Applicant, City of Monticello. Assistant Administrator O'Neill outlined the amendments to the zoning map that would occur in conjunction with establishment of the business campus zoning district and in conjunction with the Chelsea Area Planning Study, Ken Maus asked Shelley Johnson if he was comfortable with the establishment of the business campus zoning district to the north of the school property. Shelley Johnson stated that the landscaping standards included with the business campus zoning district served to buffer the school property to the north. He has no problem with the proposed zoning ordinance amendment. Council reviewed the proposed zoning map changes in detail. After discussion, a motion was made by Brad Pyle and seconded by Shirley Anderson to approve amendments to the zoning map of the City of Monticello proposed in conjunction with the Chelsea Area Planning Study. Motion is based on the finding that the zoning map amendments are consistent with the comprehensive plan. Motion carried unanimously. SEE ORDINANCE AMENDMENT NO. 223. Page 5 Council Minutes - 2/24/42 Consideration of a request to amend the zoning map by rezoning a 12 -acre portion of Auditor's Subdivision, Lot 17, from B-3 (h iohwav business) to a combination of PZM ( performance zone mixed - 5 acres)and 9-2 (limited business - 7 acres). Applicant, Evanqelical Covenant Church. Assistant Administrator O'Neill reported that the Evangelical Covenant Church is requesting again that the City consider adopting a zoning map amendment that would allow establishment of a church facility in an area that was originally intended for commercial use. This request is different from the previous request in that it provides for 7 acres of commercial land at the corner of Chelsea Road and County Road 118. The previous proposal allowed only 5 acres of land in that area for commercial use. Brad Pyle noted that he is not in agreement that a good mix will be created if the church is allowed to be developed in between a commercial area and a business campus area. He did not see the need for the rezoning. Ken Maus stated that certain congregations have shown that they can be compatible with neighbors. Maus did note his concern with development of a church facility next to a business campus district, which, even with higher site amenity standards, could create conflicts with 4 e church. Jim Haglund of the Evangelical Covenant Church stated that he appreciates the opportunity to meet with Council. He envisions the 7 -acre parcel available for commercial use after the church is developed to become a professional park. He noted that there is commercial property across the freeway that could be used for commercial development; therefore, the 17 acres that the planner feels is necessary is overstated. He went on to state that church use and patterns are completely diffurnnt than industries; therefore, there will not be a great conflict in traffic patterns. He went on to state that the visibility of the church at this location is very important. It is also important that the church purchase property that has utilities in place where everything is ready to go. Clint Herbst agrood that 17 acres is a lot of land to preserve for commorcial use in the area, but he was worried about the future and the compatibility between the church and commercial neighbors. Page 6 Council Minutes - 2/24/92 Jim Haglund noted that a convenience store at the corner could still be located there and that the church would not oppose this type of development. Mick Scott reiterated that office park and church development are compatible, and it has been successfully done in other cities. Mrs. Wolf of the Evangelical Covenant Church stated that the Council's effort to complete a thoughtful planning process is great. The City is doing a good job in addressing the land use needs of the City. She also noted that the people that live in the city are going to need a church, and the City should be providing places for churches. Shirley Anderson stated that the City certainly does not want to block development of a church facility., She went on to state that there are other areas within the city that are properly zoned for church use that should be explored before rezoning is considered. After discussion, a motion was made by Dan Blonigen to approve the proposed rezoning request and seconded by Ken Maus based t on the finding that the amendments are consistent with the comprehensive plan and compatible with adjoining land uses. Voting in favor of the motion: Ken Maus and Dan Blonigen. Opposed: Shirley Anderson, Brad Fylo, Clint Herbst. Motion failed. 8. Consideration of bids for design/build for baseball and softball field liqhtinq alone with oroiect funding sources. John Simola, Public Works Director, reported that the final specifications for the dosign/build for baseball and softball field lighting included a base proposal for lighting all four fields with wood poles on a turn -key basis, an alternate proposal for lighting two fields with wood poles on a turn -key basis, and a third alternative for lighting either four fields or two fields with a stool pole/concroto base combination with city crews doing much of the polo setting and trenching with help from Northern States Power crows and subcontractor. Simola went on to note that proposals wore received from two companies, one from Olson 6 Sons Electric of Monticello and another from Electric Systems of Anoka. The low bids ware received from Electric Systems of Anoka and wore for $138,495 for lighting four fields with wood poles on a turn-koy basis and $88,512 for lighting two fields with wood poles on a turn- key basis. Simola went on to note that if the City elects to r Page 7 0 Council Minutes - 2/24!42 do two fields at this time and waits to do two additional fields in the future, there will be a $7,000 to $10,000 increase in the total to do four fields. Simola went on to note that the concept of doing four fields stemmed from the potential that the City might receive significant assistance and funding from Northern States Power. In addition, the City received a pledge of $1,500 from Professional Services Group, $5,000 from the Softball Associa tion, $10,000 from the Monticello Youth Baseball Association, and they would pledge $15,000 to light four fields. Simola informed Council that, unfortunately, it does not appear that the Northern States Power grant will be approved this year; therefore, the additional cost of lighting the two additional fields would have to come from City reserve funds, as there are no funds to cover this in the budget at this time. Ken Maus noted that we have $80,000 In the budget and that perhaps we should be lighting two fields at this time and that perhaps NSP could assist with the lighting of the additional two fields at some point in the future. Brad Fyle stated that he could see developing new fields to meet the demand. He did not agree that adding lights to the existing fields should be the strategy to use to increase field availability. After discussion, a motion was made by Shirley Anderson and seconded by Ken Maus to app rove lighting of two fields and to accept the pledges from outside sources for a total of $16,500 with a total cost to the City of $74, 162.80. Voting in favor: Shirley Anderson, Ken Maus, Clint Herbst. Opposed: Dan Bloniga n and Brad Fyle. Dan Blonigen stated that he is opposed to developing the lights utilizing pledges from the ball clubs because promises from the ball clubs have not been followed through on in the past. It was Blonigen's view that the users of the ball fields should have to pay to use them. When you go to the show, you have to pay. Pa go 8 Council Minutes - 2/24/92 Consideration of postponinq the water park study and authorizinq City staff and the Parks Commission to open dialoque between the school district and adioining townships of the goals and defininq community recreation/civic center ice arena needs and identifying cooperative strategies for meetinq needs. Assistant Administrator O'Neill informed Council that the Parks Commission requests that the Council postpone further action on the water park study. Though the Parks Commission believes that the water park concept should continue to be explored and should ultimately be placed before the voters. It has been determined by the commission that further progress on this concept should be postponed until such time that a thorough inventory of community -wide recreation needs is developed. The first step as recommended by the Parks Commission would be to establish a dialogue with the school district and all townships and cities that are part of the "community." This group would include Becker, Big Lake, Silver Creek, and Monticello Townships along with the City of Otsego. This study would also attempt to identify opportunities for cooperation between jurisdictions in meeting recreation needs. one goal of the group might be to devise a method of distributing costs fairly to those who want and use various local and community recreation facilities. City/school/township cooperation could potentially include joint funding of certain capital improvements such as a civic center, ice arena, aquatic centers, recreation programming, operation and maintenance of facilities, athletic fields development and maintenance. Bruce Thielon, a member of the Parks Commission, stated that the input recently received caused the Parks Commission to step back a little bit and look at the big picture. The Parks Commission hopes that by bringing the City and the school and townships together that a program can be prepared that meets the needs of the general public and interest groups. Ed Reilly spoke to Council. He noted that he's a 24 -year resident of the city of Monticello. He has boon extremely active in the community service organizations and church activities. He is chairman of a citizens group supporting developing of a multi-purpose/muitl-use facility to serve the needs of different organizations. He noted he would like to offer his help to the school and Council and Parks Commission as they move forward analyzing the needs of the community. Page 9 Council Minutes - 2/24/92 Dick Frie stated that he had been contacted by Larry Kounkel, President of the Lions Club, to let the Parks Commission know that the Lions Club is supportive of the efforts to develop a pool or water park facility and has voted to allocate $25,000 a year for three years toward development of the facility. Jim Herbst, representative from the school board, stated that it's important to do your homework and get your facts and figures down regarding the design and cost of the water park facility or civic center facility and then let it go to the public for a vote. Brad Fyie suggested that the City conduct a survey for the purpose of determining the park and recreation needs of the commun i ty. Shirley Anderson stated that she is very supportive of bringing issues before the public via a referendum. After discussion, a motion was made by Brad Fyie and seconded by Shirley Anderson to postpone the aquatic center study and authorize City staff to invite the school district and township officials to meet with City representatives to discuss recreation/civic center facility needs and determine the potential for cooperation. After discussion, motion carried unanimously. 10. Consideration of developinq a City newsletter. Assistant Administrator O'Neill reported that over the past few months, City staff has been gathering information and cost estimates regarding development of a City newsletter as previously suggested by the City Council. Staff agrees that mailing a newsletter to city residents is a good idea because there is a definite need to provide up-to-date information to citizens regarding services, and sending information in a uniform, consistent mannor via a newsletter is a good way to help citizens watch for information on a regular basis. This Is a much bettor way to roach rosidonts than trying to mail information with utility bills as we have tried in the past. Dan 810 nigon asked how much the City would save by publishing a newsletter rather than by printing all of our public information in the local newspaper. O'Neill noted that many of the publications that the City now prints in the local newspaper will continue to be printed in the newspaper because thoy are legal publications. A Pago 10 c� Council Minutes - 2/24/92 newsletter, on the other hand, is not a legal publication; therefore, it cannot be used to provide official public notice. In addition, the newsletter will be done on a quarterly basis, which means some information will continue to be published in the paper. He went on to say that a substantial amount of information regarding city programs will no longer need to be printed in the paper and will be included in the regular newsletter. Therefore, there will be some savings to offset the additional costs. Ken Maus stated that he doesn't look at the newsletter as a legal publication. Rather, it is a means to help people become aware of the city programs and provide reference to people so that they can make the most use out of city services. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fyle to approve development of a City newsletter prepared entirely in-house at an estimated start-up cost of $2,325, which includes the cost of the word processing equipment and software necessary to prepare the newsletter. Motion carried unanimously. 11. Review of public works facility concept plans and authorization to distribute request for proposals for design of phase I. John Simola, Public Works Director, reported that the public works expansion study authorized by the City Council in September of 1991 is now complete. The study committee was made up of himself, Dan Blonigen, Brad Fyle, and Roger Mack. The building committee worked with Peter Brozek from TKDA Engineers on a goal of designing an efficient, functional plan that would meet the needs of the public works department for 20 years. Simola summarized the overall plan, which involved 30,615 sq ft of space combining old and now buildings at an estimated total construction cost of $1.3 million to be constructed in three phases. Phase i would be the construction of a 15,000 aq ft froostanding building north of the existing maintenance block building. Construction of this now building would require removal of the old 2,400 sq ft polo barn and removal of the existing underground fuel tanks. Additionally, the eastern portion of this now building encroaches in the old dump area, so approximately 3,500 cu yds of soil correction will need to be done during the construction. The estimated construction cost of this phase when building is approximately $540,000. Page 11 Council Minutes - 2/24192 Simola went on to describe phase 1I, which would consist of filling in the space between the existing maintenance building and new storage building using this area for a wash bay and parts room. This phase would cost $380,000. Phase III would consist of remodeling or replacement of the old NSP building for new offices, a reception area for a secretary, handicap accessory restrooms, showers for men and women, and a new maintenance area for the water/sewer collection department. The estimated cost for phase III assuming demolition of the old NSP building rather than its remodeling is $380,000. Ken Maus asked what would be the primary use of the phase I structure. John Simola reported that this area would be used for vehicle storage along with storage of other miscellaneous equipment and materials that the City currently has scattered at various locations. Ken Maus noted that the liquor fund has accumulated a substantial balance in the past few years and the time is probably right to start drawing down on those funds to pay for this project. 011ie Koropchak asked If tho phase I construction includes screening, landscaping, and curbing that is consistent with the city ordinances. Ken Maus also noted his concern regarding screening. It was his view that the City should make every effort to properly buffer the site from the adjoining residential uses. After discussion, a motion was made by Brad Fylo and seconded by Dan 02onigen to accept the study and authorize City staff to distribute RFP's for the design of phase 1 and allow three architocturaI/engineering firms to present their proposals at a special Council mooting on March 16, 1992. The RFP would request a design centered around a concrete block building and alternate for an extortor insulation package. This would result in the lowest architectural design fee and the lowest building construction cost. Motion carried unanimously. 12. Consideration of a resolution requestinq 258 of the 1992 state aid allocation for maintenance. After discussion, a motion was mado by Shirley Anderson and seconded by Dan Blonigen to approve a resolution asking for an Page 12 0--)1 Council Minutes - 2/24/92 amendment to the state aid allocation for maintenance funds up to the maximum amount of 258. Motion carried unanimously. SEE RESOLUTION 92-5• 13. Consideration of the purchase of computer hardware and software for the administration of state aid funds and protects. John Simola, Public Works Director, reported that now that the City of Monticello receives direct state aid for highway construction, it is the responsibility of the City to account for all state aid and federal funds received on state aid projects. MN/DOT requirements as to the forms to be completed on state aid projects are quite specific. To make it easier for new cities to adapt to the state aid system, the state aid pays 608 of the hardware and software costs if the state aid software program is purchased. Purchasing the state aid software allows the state aid system to be uniform, and changes made in the future by the state are done more easily on a uniform system. The state also provides training seminars on the use of the state aid computer system. After discussion, a motion was made by Shirley Anderson and seconded by Brad Fyle to enter into an agreement with the Minnesota Department of Transportation, Office of State Aid, to purchase computer hardware and software at a cost to the City of $2,510. Motion carried unanimously. 14. Consideration to review for acceptance the Economic Development Authority's year-end statement and 1992 budqet. City Council reviewed the EDA's year-end statement and 1992 budget. After discussion, a motion was made by Clint Herbst and seconded by Brad Fyle to accept the EDA balance shoot, statement of revenues and expenditures, changes in fund balance, 1992 cash flow projections, and the annual activity report as presented. Motion carried unanimously. 15. Consideration of approving a resolution adoptinq the 1992 Economic Development work Plan and IDC budget. 011ie Koropchak, Economic Development Director, reviewed the Economic Development Work Plan and IDC budget.. Ken Maus noted that the work pian pretty wail represents the activities and duties of the Industrial Development Committee and the Economic Development Director. He noted that Page 13 Council Minutes - 2124/92 maintaining a solid economic development program is a lot of work and an ongoing process that needs to be maintained. Ken Maus also noted that the City staff should make sure to keep Council informed of any potential for changes to the state tax law which would jeopardize the tax status of NSP. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to adopt the resolution adopting the 1992 Economic Development Work Plan and IDC budget as presented. Motion carried unanimously. SEE RESOLUTION 92-6. 16. Consideration of bills for the month of Feb ruarv. After discussion, a motion was made by Brad Fyle and seconded by Shirley Anderson to approve the bilis as submitted. Motion carried unanimously. 17. Other matters. Junk Amnesty Day was tentatively scheduled for May 2, 1992. t� There being no further discussion, the meeting was adjourned. Jeff O'Neill Assistant Administrator Page 14 L:/ Council Agenda - 3/9/92 4. Consideration of approval of preliminary plat of phase II of the Cardinal Hills residential subdivision. Applicant, Value Plus Homes. (J.O.) A. REFERENCE AND BACKGROUND: Council is asked to review the preliminary plat of the Cardinal Hills residential subdivision and consider recommending approval of the preliminary plat as proposed. The Planning Commission has reviewed the preliminary plat and has recommended approval. The Planning Commission recommendation includes one contingency noted in alternative #1. Following is a site plan review: General Information Phase II of the Cardinal Hills residential subdivision is a 23 -acre site that calls for development of 2 roadways and 50 residential lots. This phase also includes development of a 3 -acre park and a ponding area approximately 2 acres in size. City staff has reviewed the preliminary plat in detail and has found that the design of the plat is consistent with the subdivision ordinance. At the Planning Commission meeting, the developers indicated that they will be attempting to develop a housing mix that includes 808 FHA starter homes valued at $70,000 or less and 208 to include homes financed by other means with values ranging from $70,000 to $107,000. Please note that at this time there aro no legal means by which we can require the developer to maintain a certain housing mix. Adicinina Lnnd Uses There do not appear to be any significant conflicts between development of phase II of the Cardinal Hills subdivision and adjoining land uses. To the north of the site is School Boulevard which will likely be constructed within the next year to three years. The phase II development area now under consideration will not have immediate road access to School Boulevard until a subsoquont phase is developed. To the east of the site is the balance of the land owned by the Value Plus developers. This land will be farmed until it is developed for residential uses. The northern half of the western boundary of phase II is phase I of Cardinal Hills development. The southern one-half of the western boundary is bounded by the farm property owned by John Looreson. To the south of tho site is land use for agricultural purposes. Council Agenda - 3/9/92 Park Development The park dedication requirement for the entire 109 -acre development area is about 10.5 acres. The plan calls for development of a proposed 2.7 -acre passive park area with phase II and a .75 -acre tot park in the east central portion of the plat to be developed with a later phase. The remaining park dedication requirement will be provided to the City in the form of a cash equivalent at such time that future phases are developed. Under this plan, the school facilities will provide an active recreation area for people that will live in this area. The Parks Commission reviewed the park plan for the entire Cardinal Hills residential subdivision and was comfortable with the park area dedicated with phase II and was comfortable with the future plans for development of a park located in the east central portion of the plat. It should be noted that the Parks Commission believed that the park would be 3.5 acres. In reality, the park is only 2.7 acres. Council could increase the size of the park by adding Lot 3, Block 1, to the park. Following is an excerpt from the Parks Commission discussion at their meeting held February 19, 1992, regarding Cardinal Hills subdivision: "The Parks Commission reviewed the Cardinal Hills sketch plan. Dick Frio mentioned that the developers are planning on Interspersing phase I typo homes with higher valued homes. Frio Indicated that the developers will have access to a now home funding program through FHA. This program has a loan limit of $107,000. Also, the developers indicated to him that they will be building custom homoo ao wall. Frio indicated that he had visited an FHA development in St. Michael and found that low-end FHA homes and =ustom homes can be constructed side by side and compliment each other." "It was the consensus of the Parks Commission that Value Plus Homos should strongly consider establishing a housing mix and not limit their entire project to low-ond FHA homes." "The Parks Commission reviewed the sketch plan dated 2/10/92 and concluded that park aroas identified wore sufficient." Council Agenda - 3/9/92 "After discussion, a motion was made by Fran Fair and seconded by Roger Carlson to approve the Cardinal Hills park design proposal, which includes a 3.5 -acre park (north) and an approximate 1 -acre park (east). The remaining park dedication requirement is to be in the form of cash. In addition, the wetland areas located along the southern boundary of the plat should be preserved as a nature area for the enjoyment of the public. The total land used to calculate the park dedication requirement should not include the wetland area. Easements should be obtained that would allow the general public to have access to the nature area. The party responsible for trail development and maintenance is to be established at a later date. Motion carried unanimously." Walkways As you can see, Lots 4, 5, 6, 7, 8, and 9 of Block 1, phase I, and Lots 1, 2, and 3 of Block 1, phase II, create a barrier for people trying to walk from the development area to School Boulevard and subsequently to the elementary school. The plan as proposed attempts to overcome this barrier by channeling pedestrian traffic along the eastern boundary of Lot 3, Block 1, and through the proposed park. Staff is somewhat concerned that requiring pedestrians to take this route may not be the most natural course; therefore, there may be problems with people cutting through Lots 6, 7, 8, and 9 to got to the elementary school. Planning Commission reviewed this and made no changes that would realign the proposed walkway. Roadways Phase II will have a single access to Fallon Avenue via Starling Drive, which will create a short-term problem by limiting access to the development to a single access point of Fallon Avenue. It is the view of City staff that construction of phase III will eliminate this problem; therefore, it is not considered to be overly serious. In their motion to approve the plat, the Planning Commission requested that the developer provide a road easement which would connect phase II to School Boulevard. This easement will provide the City with the option of installing a street if phase III fails to move forward. C Council Agenda - 3/9/92 Road Names The road names need to be established for the roadway that extends south of Starling Drive, and also the road names for the cul-de-sacs need to be identified. Planning Commission referred this Item to City staff. Storm Water Manaqement The storm water plan includes a storm water ponding area that will ultimately be connected to a storm water system that discharges water under School Boulevard and on to the school district property. The development of phase II does not call for completion of the entire storm water system at this time. Phase II will witness completion of the storage area for phase II and will provide for an overground outlet to a nearby ponding area to the southeast of phase II. The central pond in phase II is designed to handle the 100 -year event. Individual lots along the ponding area actually extend into the pond with the City obtaining an easement that extends into individual parcels. Under this proposal, adjoining property owners are responsible for maintenance of their property up to the water line. The City maintains the right to enter the pond area at any time for maintenance purposes if necessary. Sanitary Sewor/Wator Service Both the sanitary sewer and water services will be provided via service lines extended along the road right-of-ways. Concept Plan/Subsequent Phasinq Included with the preliminary plat is n description of the proposed design of the balance of the property owned by Value Plus. Phases I and I1 encompass approximately 301 of the total development area. Although the balance of the undeveloped area is well described In the sketch plan, there still are a few issues that need to be resolved during subsequent review processes. Some items that will need further study include: 1. Wotland Management. As you can see, there is a rolativoly largo wotland area on the southern border of the property. This wotland area extends into the adjoining property to the south. The City needs to determine how this area is to be managed. Should tho City acquire the property as a public nature area and develop longer term plans for creation of a park in conjunction with future development to the south? Or should the City i Council Agenda - 3/9/92 emphasize local ownership in the property within the ponding area and disassociate itself from the area making maintenance of the vegetation and collection of any debris the responsibility of the local homeowner and downplay the value of the site as a nature area? Both the Parks Commission and Planning Commission indicated a strong interest in preserving the City's right to use this land as a park or nature area. 2. The planner working for the City has indicated that limiting the development area to three access points may create some problems in the future. It is his view that the City may want to look at encouraging development of another access to School Boulevard. 3. The concept plan does not show the proposed location of walkway easements that may be needed between properties. The City will need to determine where the walkway easement should be located and who should be building and maintaining these walkways. Development Schedule Following is a brief review of the development schedule as currently proposed: March 3: Planning Commission review and recommendation on preliminary plat and rezoning request. March 6: Value Plus Homes provides cash deposit in an amount equal to conduct a feasibility study. March 9: City Council considers approving preliminary plat (unless Planning Commission tables recommendation). March 9: City Council considers authorization to conduct feasibility study. March 10-20: OSM conducts feasibility study. March 20: Value Plus/School place funds on deposit Q equal to cost of plans. 6 Council Agenda - 3/9/92 March 23: C ity Council adopts development agreement, accepts School Boulevard feasibility study and Value Plus feasibility study, adopts rezoning request, considers final plat, and orders plans and spec's be prepared. April 1 - May 12: Site grading completed. April 13: Council accepts plans and specifications and authorizes bid process. May 8: Bid opening. May 11: Council awards contract. May 12: Construction phase begins. Project should be completed by August 30, 1992. B. ALTERNATIVE ACTIONS: 1. Motion to approve the preliminary plat of phase II of Cardinal Hills residential subdivision. Final plat approval is subject to the developer providing a roadway easement connecting phase II roadways with School Boulevard. This is the recommendation made by the Planning Commission. Under this alternative, Council is comfortable with the layout of the preliminary plat. 2. Motion to recommend denial of approval of the preliminary plat for phase If of the Cardinal Hills residential subdivision. Under this alternative, Council could take the position that they are not in agreement with the design of the plat; therefore, It should not be approved. 3. Motion to table further consideration of a recommendation on phase II of the Cardinal Hills residential subdivision. If by chance the Council would like to see relatively major changes made to the phasing program or if Council would like to see other changes that should be reviewed prior to actual approval of the preliminary plat, then Council could tablo the matter and give the applicant time Lo take the plat back to the drawing board for addiLlonal work. 6 Council Agenda - 3/9/92 Under this alternative, the developer would not be able to meet the schedule as proposed. STAFF RECOMMENDATION: City staff recommends that Council approve the preliminary plat of phase II of Cardinal Hills residential subdivision per the Planning Commission's recommendation. The plan before you is the result of considerable effort by the developer and City staff to come up with a design that is cost efficient in terms of public improvement installation and consistent with local ordinances governing park development and subdivision design. City staff, therefore, supports the preliminary plat as proposed with one exception. It is our view that Lot 3, Block 1, should be included in the park area, which would result in a park that is closer in size to the park area approved by the Parks Commission. In addition, elimination of Lot 3 would allow the walkway to be moved closer to the school, thereby reducing pedestrian cut- throughs. Finally, the developers have achieved a lot density that they desired from the start. Removal of a lot will not create a hardship for them. D. SUPPORTING DATA: Copy of the preliminary plat of phase II of the Cardinal Hills residential subdivision; Site plan review prepared by NAC; Pedestrian Crossing Plan - Cardinal Hills/Little Mountain Elementary. TINA Northwest Associated Consultants, Inc. I C U R B A N PLANNING -DES I G N• MARKET R E S E A R C H PLANNING REPORT TO: Jeff O'Neill FROM: Bob Kirmis/Stephen Grittman DATE: 27 February 1992 RE: Monticello - Cardinal Hills Second Addition - Preliminary Plat FILE NO: 191.07 - 92.02 BACKGROUND 9aae1 Value Homes, Inc. is seeking preliminary plat approval of a 50 lot single family subdivision entitled Cardinal Hills Second Addition. The proposed development is located south of 92nd I Street and east of Fallon Drive and consumes . 24 acres of land. In conjunction with preliminary plat approval, the applicant is seeking a rezoning of the subject site from A-0, Agriculture - Open Space to R-1, Single Family Residential. In addition to the preliminary plat submission, the applicant has provided a concept plan illustrating future phases of the Cardinal Hills development which will lie to the east of the preliminary plat under review. Attached for reference: Exhibit A Site Location Exhibit B Plat vicinity Exhibit C Preliminary Plat/Concept Plan Exhibit D Plat Detail Exhibit E - Design Alternative XSSURS ANALYSIS PRELIP[INARY PLAT Rezoning. As noted previously, the applicant wishes to rezone the subject property from A-0, Agriculture -Open Space to R-1, Single Family Residential to accoaunodate the proposed residential development. The requested re zoning is consistent with the City's Land Use Plan which proposes single family development in the area. 5775 Wayzata Blvd. • Suite 555 -St. Louis Park, MN 55416 • (612) 595.9636•Fax. 595-9837 Lot Area. According to the City Zoning Ordinance, lots within R- 1 Districts must not be less than 12,000 square feet in size. All proposed lots within the preliminary plat have been found to meet or exceed the ordinance requirement. Lot width. All proposed lots have been found to meet R-1 minimu-m lot width requirements of 80 feet. Streets. While all proposed streets have been found to be acceptable in terms of right-of-way width (60 feet) some concern exists in regard to the subdivision's street configuration. As illustrated on the submitted preliminary plat, the proposed development would receive its sole access from an easterly extension of Starling Drive. With an elementary school to be constructed directly north of the subject plat, some provision should be made for a northerly street connection to the future activity center. Specifically, it is recommended that the plat's interior north/south street be extended northward to intersect with 92nd Street and align with the school's access point. Such a street reconfiguration would: 1) provide a convenient vehicular and pedestrian route to the school, 2) relieve traffic congestion within the plat, and 3) provide greater exposure to the plat's included park. We would encourage a significant increase in local access points to the surrounding collector streets. While limiting such accesses allows a greater enclosure of the development, such enclosure can negatively impact police and fire response, and interior traffic levels. It is typical to expect approximately ten vehicle trips per day per unit in a single family development. When built out this will result in 2,500 vehicle trips. When spread over just three accesses, this will result in Average Daily Traffic (ADT) approaching 1,000 trips on the blocks nearest the access drives, which is a traffic volume bordering on collector street status. Access on local streets ideally would be kept to 250 ADT. As a result, we believe increasing the access points with one additional during this phase of the plat, and at least one to two more at build out is important. An additional item of concern relates to a lack of a future southerly street connection within the plat. To promote the efficient future movement of traffic through the subdivision, it is recommended that the subdivision's north/south street be extended to the south to access future southerly development. Another concern relates to a need for temporary cul-de-sacs at the eastern terminations of the plat's east/west streets. To accommodate turning maneuvers of emergency vehicles (i.e., snow plows, fire trucks, etc.) temporary cul-de-sacs (constructed within provided 60 foot right-of-way) should be provided at the said points. 0) Park. As noted above, the subdivision includes a 2.7 acre park along its northern border. while the inclusion of the park is considered positive, it is provided only 45 feet of street frontage from within the subdivision and is provided little visibility. Via the introduction of a street alongside the western border of the park, this item would be resolved (see Exhibit E) . The proposed park land dedication may be subject to comment by the Park Commission. Sidewalks. The City Subdivision Ordinance requires that sidewalks must be provided along all collector streets. According to the City Transportation Plan, 92nd Street which abuts the northern border of the subdivision is a designated collector street. As such, sidewalk construction will be required. While the Subdivision Ordinance does not require the construction of sidewalks along "local" streets, it is believed the City may wish to consider the inclusion of sidewalks along certain street segments within the proposed subdivision. Such a recommendation relates to the fact that the subdivision is to lie adjacent to both an elementary school and future high school and significant pedestrian movement through the subdivision is anticipated. As shown on Exhibit E, it is recommended that consideration be given to providing a sidewalk along one side of the subdivision's north/south street. Gradina and Drainage, The plat's contained ponding area should be designated as an outlot to provide City control and ensure proper maintenance. Specific grading and drainage issues should be subject to comment by the City Engineer. while some rationale exists for the pond to be under private ownership, the City will ultimately be charged with maintenance due to the absolute need for positive s tormwater control. As a result, we recommend City control and ownership. CONCEPT PLAN In addition to the preliminary plat discussed previously, the applicant has illustrated, in conceptual form, a subdivision design for future easterly phases of the cardinal Hills development. In review of the concept plan, the following continents are offered: (See Exhibit D for graphic reference) The subdivision's westerly access to 92nd Street should be shifted t 500 feet to the east to provide a consistent spacing of intersections along 92nd Street and eliminate an excessive block length. 2. The properties' ponding area should be dedicated as an outlot to provide City control and ensure proper maintenance. 0 s 3. A pedestrian access corridor should be considered to the proposed mini -park between Lots 161 and 162. 4. A pedestrian access corridor is provided between Lots 123 and 124 to provide a pedestrian connection to Fenning Avenue which borders the site to the east. Such an access would provide sufficient convenience to the pedestrian and resolve an excessive block length concern. 5. The concept plan's westernmost access to the south be shifted ± 200 feet to the east to provide uniformity in street spacing and to resolve an excessive block length concern. 6. A sidewalk should be constructed alongside 92nd Street which borders the subdivision to the north and Fenning Avenue which borders the plat on the east. 7. Consideration is given to providing a sidewalk along one side of the subdivision's north/south street to accommodate school pedestrians. V\Ae S CONCLUSION r _I Based on the previous review, we believe that approval of the Cardinal Halls Second Addition preliminary plat and necessary rezoning can be recommended with the comments in this report as summarized below: �•"r��^ 1. The plat's interior north/south street is extended to the north to intersect with 92nd Street and align with an adjacent elementary school access point. 0- 2. The plat's interior north/south street is extended to the south to allow a street extension into the adjacent southerly property. pit/ 3. Temporary cul-de-sacs are provided at the eastern s•�� c� `�u terminations of the plat's east/west streets. C�a�3� w• 4. The proposed park land dedication is subject to comment by the Park and Recreation Committee. e 5. A sidewalk is provided alongside 92nd Street. A�«a..d....a 6. Consideration is given to providing a sidewalk alongside the subdivision's north/south street. 7. Grading and drainage issues are subject to comment by the City Engineer. 4 01 ^1/8. The plat's ponding area is dedicated as an our -lot to allow k City control and ensure proper maintenance. 1/9. Comments by other City Staff. 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'.,• "• art r,^ .. f' i� .,. i 'dal": C�•,'; ryl r+i♦`-�, �� j a ,y r. � ,�" ., J►� , •r♦..yi I .<f t ,r ... .�.. .••; 1S ,�•er, a.yli F, ., /rel Js .. •' r�..- P:2 -or Our d' �. PRQPdSEO CARO/Nqt X/L L S SECOND AI1G/TILW .- � -�--• t - —EX 0 -PLAT TAIL L �; I r Orr �� - EXCESSIVE BLOCK err Pft0vtor �C-O-ss polt',V .. . t ,:� �, ' i�ti' 4 y{..' „ E ouu�l „ORA AG PR to ES 0 ;Jjetove CY. ACCESS Po EXCESSIVE LENGTH RECOO'O"q? Lois 0 ;L4+te mot.LA+"V\/. b(j Pills 00 ..�..r.m.....�.......�_ ...,. sa�:s .�.� ..✓ rs.... 0 — 94L�ef{r;ew kk 1. Vii f � .w � -�• s-- '! F �'AO/ 411.7 'y lJa/1 ({flAi� { sl to fd�lP ~ '' • '71 3TQ �' J•tPt � I i .� b �'g, '�i'•,jr, �,, ,.� l''i`P" .1 ,v iivi�i-r •.ria: Q m;r.,' d 14 l 1 dP' W Y ('i`a.Dld/cv'n''� '`"'.,+° • ;N d� i 1 U d � Q �1 ir� �q�fi0' � r/a�.a' tg ` s' � �� • � .iY.IAI/NOG .P.•,�c� t ":r.l O.p/`E ,4 �tur�s•'�.tM� •,, fr9u3� t o,�.a j (eci.•,f ` � s�tri � at,Py� (aaro` ; 17, t 6.. ... ?0 v i✓� Jam""+ ""�"�"., EF��t ir� � A�� 'Vf1I . i •. .'il 1•t. 4 ��1 t/ r �I . tj Council Agenda - 3/9/92 5. Consideration of approving a resolution acceptinq petition for public improvements and ordering preparation of feasibility, study for improvements to phase II of the Cardinal Hills residential subdivision. (J.O.) A. REFERENCE AND BACKGROUND: In conjunction with the development of phase II of the Cardinal Hills residential subdivision, the developers have asked the City to conduct a feasibility study which will determine the cost associated with installing all of the public improvements necessary to support phase II of the Cardinal Hills residential subdivision. The information that will be developed with the feasibility study will allow the developer and the City to prepare the development agreement outlining terms and conditions associated with City installation of the public improvements. Information contained within the Cardinal Hills feasibility study and the School Boulevard feasibility study will be used to assist the developers, the City, and the school district in coming up with a plan for development of School Boulevard and phase II of Cardinal Hills. This plan will be presented to City Council at the March 23 meeting of the City Council. At the March 23 meeting, the City Council will be asked to consider the following: 1. Acceptance of School Boulevard and Cardinal Hills feasibility study. 2. Adoption of the finance plan and development agreement governing terms and conditions associated with installation of public improvements to Cardinal Hills phaco II and School Boulevard. 3. Approval of the final plat. 4. Approval of a rezoning request from AO (agricultural) to R-1 (single family residential) 5. Order plans and specifications for both projects. in addition to the items above, the City Council will soon be asked to designate the City as the regulating governmental unit in charge of administering the interim rules governing wotIands. More information regarding this issue will be provided at an upcoming meeting. r The developers have submitted a chock to the City in an amount equal to the cost to conduct the feasibility study. They understand that they are at risk to lose the $3,000 in the 8 Council Agenda - 3/9/92 event the project does not move forward. Due to the fact that there are no major controversies regarding the plat development, they are willing to take the risk and place $3,000 in cash up front to pay for the cost of the feasibility study. There is one issue that is out of the control of the City and the developers that does cause some consternation, and that is that the Army Corps of Engineers has indicated that they will be needing to provide a permit to allow development to occur in an area that the Army Corps considers to be a wetland area. We have been informed that there will be no problem in obtaining this permit. Nonetheless, the permit has not been forthcoming. This delay, I believe, is due to the time it takes to process the permit and not due to any problems with obtaining the permit due to problems with the wetland. ALTERNATIVE ACTIONS: Motion to adopt a resolution accepting petition for public improvements and ordering preparation of feasibility study for improvements to phase II of Cardinal Hills residential subdivision. Under this alternative, Council is comfortable with ordering the feasibility study because the developers have provided a check in an amount equal to the cost of the feasibility study by providing cash up front. The developers have assumed all risk associated with moving forward on this project prior to obtaining various approvals, including final plat approval, Army Corps of Engineers permits, and prior to finalization of the development agreement. Motion to deny adoption of a resolution accepting petition for public improvements and ordering preparation of feasibility study for improvements to phase II of Cardinal Hills residential subdivision. This alternative should be soloctod if City Council is not comfortable In ordering the feasibility study until all approvals are in place. Selecting this alternative would not be consistent with previous practices, as the City Council In the past has ordered feasibility studies to bo conducted prior to approval of the final plat when cash oqual to the cost of the study is on deposit. I Council Agenda - 3/9/92 C. STAFF RECOMMENDATION: Staff recommends that Council select alternative Al for reasons already stated. Under this alternative, the project will be allowed to maintain a time frame that will result in completion of construction in late August. D. SUPPORTING DATA: Copy of development schedule taken from Planning Commission agenda 3/4/92; Copy of petition for local improvement and feasibility study; Copy of resolution for adoption. 10 Development Schedule Following Is a brief review of the development schedule as currently proposed: March 3: Planning Commission review and recommendation on preliminary plat and DO") ph� rezoning request. March 1: value Plus Homes providrs cash deposit In ^ an amount equal to conduct a feasibility 0. Q study. l•�►1�/Jl March 9: City Council considers approving preliminary plat (unless Planning �l Commission tables recommendation) . t&4jiA` * March 9: u City Council considers authorization to conduct feasibility study. March 10-20: OSM conducts feasibility study. March 20: Value Plus/School place funds on deposit equal to coat of plans. Marcie 23: City Council adopts development agroemont., accepts School Boulevard foaslbl 1 i Ly study and value Plus feaelbl1-1 Ly study, adopts rezoning roquost, considers final plat, and orders plans and spot's be prepared. Apri 1 May 12: Site grading completed. Aprl l 13: Council accepts plans and specifications and suthorizes bid process. May 8: 111d oponing. May ll: Council awards contract. May 12: Consi.ruc t I on plinso bog ins . Project sliould be comploLod by August 30, 1992. 6 0 PETITION FOR LOCAL IMPROVEMENT b FEASIBILITY STUDY TO TIIE CITY COUNCIL OF MONTICELLO, MINNESOTA I (we), Life undersigned owner(s) of Lhe properly described below petition for it feas)biliLy sLudy pursuant Lo Minnesota StatuLes, Chapter 429 (local improvements), spacial assessments, f.or lha following improvements: Please indicate with an "x" the improvemenLs requested. ( saniLary sewer. —Z. water v storm sewer 4 bituminous Surfacing !, curb 6 gut Ler. street IighLing I (we) agree to pay 1000 fir Lhe (:(.)qt of tAlf. feasilil lily f;Lody. I understand Lhe Ci Ly Connell may pro -rale Lhe cosL of 1.1m feasibility study aLLrlbutable Lo my property if Lhe scope of the study pertains Lo other benef.iLLing properLy owners. Descripl.lon of proper.Ly: A, 71-—,- e". f ///15 Fm SicnaLure of owners: //1 VALUE PLUS HOMES, INC. / 1 1727 Ijj+Cj1Pp, aaurt 001 sv MON IICt612 2953792 p3767 (Bi137933797 75556/919PAY � oel 1,Af15 CIIFCH 4— AMOUNI $� 11851 UAtIONAt SAW j/��,+'ff�/� 407 vrNt of, MON11r.111O, MN 55ma (�'�(!J �� zz�— (612,7Cl 77W — ((( 11100172711' 1:011111055671: 0 000 1.00 ?if' 0 RESOLUTION 92 - RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERIIiG PREPARATION OF 7EABIBILITY STUDY WHEREAS, a certain petition requesting the improvement of phase II of Cardinal Hills residential subdivision as described in the subdivision plan dated February 25, 1992, filed with the Council on January 6, 1992, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.075; and WHEREAS, the developer has provided funds in the amount equal to conduct the feasibility study, and the developer understands that there is no guarantee that the improvements will be constructed as proposed. Therefore, let it be resolved that: 1. The petition is hereby referred to Bret Weiss of Orr-Schelen- Mayeron 6 Associates, and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement Is feasible and as to whether it should best be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended. Adopted by the Council this 9th day of March, 1992. City Administrator C Mayor 01- Council Agenda - 3/9/92 Consideration of approval of plans and specs for Project 92-04, City Hall Parkins Lot Expansion, and authorization to advertise for bids. (J.S.) REFERENCE AND BACKGROUND: At the September 9, 1991, regular meeting, the City Council reviewed estimated costs for the proposed parking lot expansion. The parking lot expansion actually consists of three sections. The first, of course, is the most expensive, and that is adding the new parking surface, curb and gutter, catch basin, and driveway to the south. The second portion is to repair and/or relocate the existing utilities such as the main electrical service, the telephone service, and the parking lot lighting circuits. All three of these utility conduits leak water in the basement due to holes or fissures in the conduit. The last section of the expansion project involves the installation of new lighting. Back in September, we obtained prices from LaTour Construction, the contractor doing Cardinal Hills and Briar Oakes. The idea was to issue a change order for the work; however, the prices came in quite high and ranged from $25,691 to $30,988. The higher figure, of course, is the complete replacement of the parking lot rather than leaving the existing parking lot surface in place. The Council authorized City staff to develop plans and specifications and bid the project in anticipation of spring construction. The completed plans are enclosed for your review. The specifications are in final draft, and a copy is availablo for viewing at City Hall. It is anticipated that we would bid out Lhe wajor portion of the work, LhaL IS Lhe parking loL expansion itself. Repairs to the existing conduit would be most economically completed with an effort between public works employees and the local electrician on a time and material basis. And we intend to move ahead with this as soon as weather allows. Since we do not know the condition of the existing utility conduit, it is very difficult to give an estimated cost at this time. For the lighting, we would wish to purchase the light poles and fixtures ourselves and obtain quotos from two or three local electricians for the installation. This would most likely result in the lowest possible cost and allow us to coordinate the work with the parking lot contractor. Preliminary estimates are that the lighting coals will be in the area of $6,000 to $7,000. Completion of the entire project is scheduled for Juno 15, 1992. Council Agenda - 3/9/92 In preparation for this project, we dedicated an amount of $35,000 in the 1992 budget. This amount is expected to cover the cost of the expansion project and the lighting project. At this time, not knowing what the utility repairs will cost, it is dlfficult to tell whether or not the entire cost of the project will come in within the budget amount allotted until we actually finish the utility repairs and obtain bids on the rest of the work. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the plans and specifications for Project 92-04, City Hall Parking Lot Expansion, and authorize advertisement for bids. In addition, authorize City staff to work with a local electrician to make the necessary repairs to the existing utility conduits and obtain quotes from local electrical contractors for the installation of a lighting system. Bids and quotes would be reviewed at the April 13th meeting. 2. The second alternative would be not to go ahead with the parking lot improvements at this time but do only the utility conduit repairs as necessary. C. STAFF RECO14fENDATION: It is the recommendation of the Public Works Director that the City Council authorize us to obtain bids and prices for the parking lot improvement and make the necessary utility conduit repairs as outlined in altornative 01. D. SUPPORTING DATA: Copy of the plans for the project; Copy of the minutes from September 9, 1991; Specifications aro available at City Hall. f— F4 l ; • 1 ' :Y..Y ! 1.- EX+s T+NO L+G r+T+NG FILATURE LA0. 2 CaT, NO. E.G 20+1 + /+f YA LAND " IY Q rI/ CTT 2s0 1 y : .1. L, r NC, r 1 715 /r N L+GNTI INC. . ' / "W'S 701. CALIF.A1 �rsrlt ' R•mor, e I - -»— -,�,� ; RwovE zzo L. r. or r+Pe ee•m Pvra " EYIST+NG Ae le cuRu 1 i r w i $ zc. A• ,r,A Sob+r f!'$• sUweaCE "i°Lx j �..% la. �'B•B �.- -� n na OIltPSc[. i I4 — fSiS�•�to .. — - - _ .. _ - - YP t OCLr[a »• - _ _ -. - - �.;� , � » `` I 4 A. N[Pl O I - tt r.• O" .,�:/ ...�_—._..__. ..__. t� ( \.; ��'-_'-•/:i n Rrw.r, 1.-� Vl urrOROB F' 'ADSORTEO TR.E �^+� E D_D t TAlNpt s .7 ip' wf'.avE Et+SLING D/+ r I NECESSARY, ) YAPrlN Ano . L.4 OF ss•fB ftLE ARm+O TO Of , _ CURB. tS.3 I GONE DY OT,tERSI OLPP+P PSumRAms i L _ 1/{ INDTALL ..- ... �I"t'r,�r I •. Y.t r l.*+ t .!\�. Y/ %� 0, APR0"PA+O AD LAMP VUV,, NOTE to a -A � + i/// tl' � C�'�T •Y AA I I � I D ``' � .r. r L .n, �' • a�II 9. v—fts, C""c o c„sora. Add"I..rlwYvabw. AYbnpnYePM •Y''; I aaw �suTrOP Ian.. `lR ' mn et gtunn lP+q oro Ar bR011nAe �C • LL[AN EDfC PVI;FTO d - etanrw+m .tt Pt Ncm°wfP. �• sr Nf.t T. tO Ht •a+0, ILU N sur. f lApob, Die A�1 EfY,( cis' 7777 1/ r i /� I -TC. e201 _... _----_ -a. — •i �./ Nl IALL fD �s/N• �iii Py LE CL.+v IN' RCP CITY HALL PARMrNO LOT EXPANSION t6t� �"j '"`•,� 9LOCP O 0RW-1. PLAY • IM,, L."NA .. ,. - .�. — .. .,. _ - - — _7 - .. PI'u. l,Y,a l�' �N•irAn �r � � ' '•�. �.•✓•� P.n. J. 6.1. I lrm •'r.r ,nYCl INfLr�•brr•Z�•"L I `:• PROPERTY LINE (CONSTRUCTION LIMIT) CONST. PLAN •W b C:fy ImO. PrOj R82-04 r Rn m._tEitt- _ . .. ., I I .�T1:L'�-••':1�1vc111n� a•' " 1�1,ttMrl.rc w u...f2-�.:�Uf.�._-tet " u 1 IV J �.,o .... NOTE: so.. FM 0 I ( L wrrM .•. .e fore. I O� PROPERTY LIME CITY HALL PARKIYVG LOT EfPANSION 010C. D OAIG—L PLAT .O.1ICE 6l0, UU On `STRIPING \/ PLAN Cil. IMD. PrOI• 92.04 I� 2 - SROADI'm 14,!_ v 0 . L,QM? Pol. 6 Li^AO-fil -4 Food Ilam t 3 Sr. Cly -at) P% -Itg Lor C al.c. D. 0, ".1 Piot..I: c 1110, " lood Coy 92-05 MINUTES REGULAR MEETING - 14ONTICELLO CITY COUNCIL Monday, September 9, 1991 - 6:30 p.m. Members Present: Ken Maus, Shirley Anderson, Dan Blonigen, Clint Herbst, Brad Pyle Members Absent: None Representatives of the Nuclear Regulatory Commission were present and gave a brief overview of their activities at the Northern States Power Nuclear Plant in Monticello. Issues that the NRC is now dealing with relative to the nuclear plant include the following: 1. Relicensing --Current license expires in the year 2010. The Monticello nuclear plant is in the process of extending the present license. The Monticello plant will be the first in the U.S. to submit a license renewal request. 2. Low level radioactive waste will not be accepted by outstate locations after January 1993. 3. High level radioactive waste disposal site for disposal of spent fuel rods is being developed by the federal government and is supposed to be ready by the year 2010. Resistence to development of a disposal site has caused a delay. 2. Approval of minutes. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to approve the minutes of the regular meeting held August 26, 1991, as submitted. Voting in favor: Ken Maus, Shirley Anderson, Clint Herbst, Dan Blonigen. Brad Pyle abstained, as he was not present at the August 26, 1991, meeting. 3. Citizens comments/petitions, requests, and complaints. Mike Bock, President of Meadow Oak Estates, requ estod that tho City take action to develop an outlet for the Meadow Oak water rotontion pond. Bock was concerned about the potential for flooding, and he was concerned that much of his lawn and land once available for park area is now a pond. Ken Maus agreed that an outlet needs to be developod, and it f may need to be developod relatively soon. 1 Pago 1 W QJ Council Minutes - 4/4/41 John Simola reported that there is a significant amount of pond capacity remaining in the park area; therefore, the threat of flood is not great. However, he concurred that development of an overflow system should be developed which would guarantee the full use of the park area adjoining the pond and guarantee that the pond would not rise to a level that would cause flooding of homes adjacent to the pond. Staff was directed to develop cost estimates for a storm water feasibility study, which would analyze alternatives for providing an outlet to the Meadow Oak storm water retention pond. Patrice Bogart requested that the City Council consider development of an outdoor wading pool. She noted that a large percentage of the residents in the community have small children and that a wading pool provides inexpensive recreation for these families. She also noted that other cities have outdoor wading pools that are very popular in the summer. It was the consensus of Council to direct Bogart to the Parks Commission for further study of the potential development of a wading pool. 4. Public hearing on assessment and adoption of assessment roll for sidewalk repair and replacement, Proiect 41 -SW -1, Ken Maus opened the public hearing. Don Doran was present and requested that he receive payment for 758 of the cost of the width of his driveway he recently installed since his driveway will actually be used as part of the sidewalk. Doran stated that had he not put a driveway there, he would have oxtended sidewalk across the area. John Simola noted that it's been our policy for the City to reimburse for repairs or replacement, but it's not necessarily meant for new construction. Doran noted that he would be glad to get a one-year guarantee on the cement that was installed with his driveway. Ken Maus asked Doran to define his credit request. it was Maus's concern that granting Doran's request for the City to grant a credit for 758 of the driveway/sidewalk cost, tho City could be providing a greater credit than what Doran's actual Cost was. Pago 2 Council Minutes - 9/9/91 The public hearing was closed. After discussion, a motion was made by Dan Blonigen and seconded by Brad Fyle to set the assessment at $3.70 per lineal foot at an interest rate of 7.25% for a period of five years and to grant Don Doran a credit associated with installation of the driveway not to exceed 50% of his project cost. Motion carried unanimously. SEE RESOLUTION 91-31. 5. Consideration of a request to amend the probationary period/ residence requirement for Richard Cline. Rick Wolfsteller reported that Richard Cline was appointed to the Water System/Wastewater Collection System Operator position in 1990. As part of the job description, the individual in this position has to be able to respond to an emergency within a 10 -minute period of time after being notified. When Mr. Cline took the position, he signed an employment agreement stating he fully understands that his residence had to be within a 10 -minute response time from the city. He acknowledged that failure to live within this response time could result In termination of his employment. Wolfsteller went on to note that Cline was able to sell his home, and City staff assumed that Cline would be relocating to within an acceptable distance; however, Cline has indicated he Is having difficulty in finding a suitable residence within his price range and has found a home that does not appear to easily meet the 10 -minute rpsponso time he had agreed to. Wolfstoller noted that under perfect traffic conditions from the home proposed by Cline, it appears that it would take 10-12 minutes to make it to Monticello. Council was asked to review the situation and determine If the response time meets the requirement or consider amending the response time requ iroment. Tim Connors of Local 49 was present. He noted that a 10 - minute response time is not necessarily a reasonable amount of time. Other cities that he works with do not have a 10-minuto response time. Most respond by booper and have a 25-minuto response time. He also noted that in Monticello, employees are required to be within a 10 -minute response time area; however, they are not required to be on call. In other cities, employees aro told to be on call and aro paid accordingly. Dan Blonigen noted that the City should be establishing a response area and not time. Page 3 Council Minutes - 9!9191 Ken Maus noted that rather than change the requirement, he preferred to interpret the present situation as meeting the spirit of the 10 -minute requirement. Brad Fyle concurred. If Rich is within 10 miles, it basically meets the standard. Ken Maus noted that quick response depends on the employee. For instance, an employee could be five blocks away; however, he may still be slower to respond if he does not take his position seriously. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to agree that Mr. Cline's proposed residence northeast of Big Lake falls within the 10 -minute response time requirement. Motion carried unanimously. 6. Consideration of adoptinq a resolution estabiishinq guidelines for privately funded improvements to city parks and other Public property. Assistant Administrator O'Neill noted that at the previous meeting of the Council a group of individuals residing on or near East River Street have volunteered to develop a landscape arboretum in East Bridge Park. At the meeting, Council provided general concept approval of the plan; however, Council requested additional detail regarding the plan. Council also requested staff develop guidelines with the help of the Parks Commission that could be used to govern this type of use of city parks. O'Neill reported that the Parks Commission has reviewed the guidolines as outlined in the resolution under consideration. City Council reviewed the guidelines and focused their discussion on the typo of identification signs that would be allowed in the arboretum. After discussion, it was determined that plant identification signs would be allowed; however, these signs would be limited to one square foot in size and one sign per plant type. Also, signs indicating memorials would not be allowed without separate Council approval. Dick Frio noted that the plant identification signs are important for their educational aspect. He also noted that in case of vandalism, the volunteer group is responsible for replacing or repairing signs. Page 4 �I Council Minutes - 9!9191 After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to approve the resolution outlining the guidelines for privately funded improvements to city parks or other public property with the deletion of item 82 and item C2. voting in favor: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle. Opposed: Dan Bionigen. SEE RESOLUTION 91-32. Council reviewed the detailed plan prepared by the volunteers developing the East Bridge Park aboretum. Dan Blonigen noted that the plan is not drawn to scale, and he does not feel that the plan gives a clear idea of where the plants are going. Ken Maus disagreed and stated that there is a good understanding of what's expected with development of the arboretum. After discussion, a motion was made by Brad Fyle and seconded by Clint Herbst to approve the East Bridge Park arboretum plan. voting in favor: Ken Maus, Shirley Anderson, Clint Herbst, Brad Fyle. Opposed: Dan Blonigen. 7. Update on City Hall parking .lot exannsion. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to direct staff to develop plans and specifications and bid the project over the winter months in anticipation of spring construction. Motion carried unanimously. 8. Consideration of revised plan for remodeling and additions to the information center. John Simola reviewed alternative methods for remodeling of the information center. He noted that one alternative would be to authorize staff to pursue building public restrooms at the site and improvements to the information building at an estimated cost of $30,570. The second alternative would be to direct staff to have a unisex bathroom constructed in the information canter, and have the building improvements made as described at an estimated cost of $14,440. The third alternative would be to modify the plans again as directed by the City Council to include any combination of the plana as presented or a now concept as directed. The fourth alternative would be to look at the possibility of repairs to the existing rust rooms. Originally $3,000 was budgeted for repairs to the oxisting facilities for this year. The fifth alternative would be to do nothing. Page 5 Council Minutes - 9/9/91 Dan Blonigen noted that the City should acquire a commitment from the Chamber of Commerce before the project is initiated. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to direct staff to demolish existing bathrooms and remodel the information center to include a unisex bathroom at an estimated cost of $14,440. In addition, the site should be developed so as to allow for future development of public restrooms and grant staff latitude to adjust the plan to allow for other improvements deemed necessary by the Chamber of Commerce. Motion carried unanimously. 9. Consideration of reviewinq second quarter liquor store report. Rick Wolfsteller summarized the report and noted that in the first six months of 1991 sales were up $70,000 or 12.3% increase over last year. The gross profit is up $12,000 or 91 over last year. The operational expenses also increased $8,400 over the same period last year; but as a percent of total sales, operation expenses were down 13.18 from 13.2% last year. This result is a net income from operations of $62,800 for the first six months, which is an increase of $3,647 over last year's net income. After discussion, a motion was made by Shirley Anderson and seconded by Dan Blonigen to accept the report as submitted. Motion carried unanimously. 10. Consideration of authorizinq the purchase of a PC computer cash register system for the liquor store. Rick Wolfsteller reported that as part of the overall computerization process, we've planned on converting the cash registers at the liquor store to a computerized system that would provide better inventory control and increase accuracy within our operation. Joe Hartman has contacted a number of area liquor stores that have converted to a PC computer system and has received favorable input on their conversion. Joe Hartnan, Cathy Shuman, and myself have received demonstrations from two vendors who specialize in these systems for liquor store operations, and we feel that the system provided by Total Register Systems, Inc., of Crystal will adequately fit our needs at a reasonable price. Wolfstoller went on to note that purchase of the computer system is in the 1991 budget in the amount of $15,000. It appears that the cost to install this system along with cabinet modifications will cost somewhere in the neighborhood Page 6 N Council Minutes - 9/9/91 of $21,000. Wolfs teller noted that although we only budgeted $15,000 for computer acquisition, there should not be a problem with expending additional dollars for counter and office modifications necessary to complete the installation. After discussion, a motion was made by Shirley Anderson and seconded by Clint Herbst to authorize the purchase of two TRS9 Avis cash registers and related computer systems for the liquor store at a cost of $14,995. Motion includes authorizing new cash register countertops, installation of electrical service, and office cabinet modifications to accommodate the new system at a cost of $5,000 to $6,000. Motion carried unanimously. 11. Consideration of authorizinq purchase of cardboard baler for the liquor store. Rick Woifstelier reported that because of recent City efforts to promote recycling amongst its residents and because the largest bulk of our refuse at the liquor store consists of cardboard boxes, Joe Hartman has been investigating the purchase of a cardboard baler which would allow us to recycle all of our cardboard boxes. Joe hfls obtained two quotes for balers that range in price from $3,000 to $3,800 depending on the type. Wolfsteller went on to recommend that a baler of some type be purchased. The amount of cardboard waste generated by the liquor store is substantial, and we should be recycling this cardboard. Wolfstellor went on to recommend that the City purchase the E.P. Saler because of its better performance and lower maintenance due to the hydraulic system used in the baling process. Ken Maus concurred that the hydraulic system is more durable and that his oxpe rience has been that the maintenance required on this type of system is minimal. After discussion, a motion was made by Dan Blonigen and seconded by Clint Herbst to approve the purchase of a cardboard baler from E.P. Baler in the amount of $3,860. Motion carried unanimously. 12. Consideration of establishinq an assistant manager position at the i iquor store. Rick Wolfsteller reported that currently our liquor store operation has what the City considers two full-time employees, Manager Joe Hartman and Clerk Cindie Erickson. Both Joo and Pago 7 0 Council Minutes - 9/9/91 Cindie work primarily daytime hours with the balance of employees being part-time covering afternoons, evenings, and weekends. Wolfsteller noted that the bulk of our sales now occur in late afternoon, evenings, and weekends. Although both Joe and Cindie do work occasionally during these hours, it could be perceived by many of our customers that there does not appear to be someone in charge during the high volume periods of the day. With many of our part-time employees being teenagers, it's important that someone on staff be in charge of the operation during evenings and weekends and that Council consider authorizing an assistant manager/night supervisor position. Joe Hartman concurred that the assistant manager position would be appropriate not only for supervising and directing part-time employees but also in managing the overall operation. He noted that typically the liquor store has experienced high turnover of part-time employees. As a result, productivity and efficiency of these employees is sometimes limited. Wolfstelier went on to review the job description and proposed a salary ranging from $18,000 to $21,000 per year. He also noted, however, that though the pay scale would be approximately double that of a part-time employee, it is anticipated that the extra cost would only amount to $8,000 to $10,000 a year over what part-time employees are currently earning. In addition, continual training of now part-time employees would be eliminated, which has not been very productive. Ken Maus concurred that the store needs a watchdog on evenings. We need a responsible full-time employee available during these hours. After discussion, a motion was made by Clint Herbst and seconded by Dan Blonigen to authorize creation of an assistant manager position which would be a full-time yob to cover afternoons, evenings, and weekends. Motion includes authorization to advertise for the position. Motion carried unanimously. There being no further discussion, the mooting was adjourned. Johi b'Nei II Assistant Administrator Pago 8 Council Agenda - 3/9/92 :one1! (R. W. The state of Minnesota will be holding a Presidential Primary election April 7 for the first time in many years. Last fall the state legislators had voted to delay the Presidential Primary to 1996, but this bill was vetoed by the Governor. The legislators' attempt to override the veto recently failed; and as a result, the primary election will still be held April 7, 1992. I am proposing that the Presidential Primary election be conducted on paper ballots and not utilizing our punch card system because of the cost involved in programming and obtaining supplies. I do not anticipate a large turnout due to the fact that individuals must declare their party affiliation and will receive only the ballot for that party. In light of the expected lower turnout, I believe using paper ballots will be the most cost effective for the City. In order to conduct the election, the Council should approve appointing eight election judges. We have contacted the eight individuals listed below who have indicated a willingness to servo as election judges: JoAnne Link Kevin Tvedt Rosemary Dahl Robert Nelson Loona Kline Robert Rohland Lucille Clausen Kaye Gauthier These individuals have been election judges in past elections and should be familiar with the general duties involved. The election judges will also receive training by myself prior to the election date. a. ALTERNATIVE ACTIONS: 1. Approve appointment of the eight election officials noted. D. SUPPORTING DATA: None. iE q Council Agenda - 3/9/92 8. Consideration of granting a seasonal 9.2 beer license to the Monticello Softball Association. (R.W.) The Monticello Softball Association has again requested a 3.2 beer license to sell at the NSP softball fields. With the exception of one year that we issued the license to the Jaycees, the Softball Association has been the holder of this seasonal license. The Softball Association will be presenting a letter of intent to acquire Dram Shop Liquor Liability Insurance upon the approval of the City issuing the license. As a result, the Council can approve this license contingent upon receipt of the Certificate of Insurance for liquor liability and the appropriate fees, which would be $137.50. 1. Grant the license contingent upon receipt of necessary insurance documents and fees. 2. Deny the license --some rationale should be stated for denial. C. STAFF RECOMMENDATION: The staff recommends that the license be granted contingent upon proper insurance coverage being provided. The City has not been aware of any problems with this license in the past. D. SUPPORTING DATA: Copy of 1991 Monticello Softball Association budget. 14 99 /17 o.. 'r,,c eHo )o Vp h 55 C,nr (L) 135o OC crs S, ;o J c - C/a 55 7 0 C/n5t ti 1p;j ov "'a ____......_..%7_/,6 30 .71 A efl;; e-5 pec To e. ty 2,7:.25, 00 cense 137, S-0 r4 51#c,,o Y60'00 1S,//, -"ser )VO, 00 (,A nf Fees 3 3/ 7 00 F;el ds Ail 9.2 00 r p )e Pe Of �7 e CC C) ke -<7 - t, 36 TXor,?Hilts. 3r Teo— C�01'tf '.4 j 4;Adenfe1Sl'l S'37• IMjri;es - t. c)./,k C,'e/dj 7 .2, 60 83, 00 9,/l Lo 13,o r.3-7. A 0 lea.9"O' r A,'e s .2 v6, /Zed's piobj - Zce -r,., LraywP , A;jt"*Cij /L P. /-7 sF 5ancl-e- Feed /7 fft-s 10'0,oe /70,00 A PA $' Atc I;ot7 Ira.ns 0 P'4 o4ee IN3,C A,*,pfe.'(j ZAt"),' Feet I IM5,c . pj.)feat A. / 011.% L Tol.1 C-A,e...)es Gross Zrl Cr Mi /`r2/4r1 , 7/ 7/. P/ 've T. co —f s7 Council Agenda - 3/9/92 Consideration of purchase of repair parts for the Pista/Grit unit at the Wastewater Treatment Plant. (J.S.) REFERENCE AND BACKGROUND: This is essentially a housekeeping item. The Pista/Grit unit at the wastewater Treatment Plant, which removes sand and grit from the wastewater as it enters the plant, is in need of repairs. One of the major parts which needs to be replaced is a special bearing in the unit. The cost of the part is $2,513. Based on our contract with Professional Services Group, repairs or capital expenditures in excess of $2,000 need authorization from the City. As the treatment plant gets older and we find more equipment needing major repairs or rebuilding. We find some of the problems that can be associated with low bids on major equipment purchases. This particular Pista/Grit unit is built with parts made in England. A preliminary check with a local supplier indicated the part would cost $11,820 and would take 24-30 weeks to arrive in this country. PSG, who was astounded by the price, started making phone calls to England. They were able to track down the part at an out-of-state supplier who would provide the part for a price of $2,513 as listed above. Some of the equipment at the Wastewater Treatment Plant is currently out of production and obsolete. We are looking at alternatives for seven scum and waste pumps at the Wastewater Treatment Plant, as the pumps have been out of production for many years. The company that made the pumps was sold and all of the parts have been used up. When we replace these pumps In the near future it may be wise to look at major pump companies with dedication to supplying parts in the future, along with the type of pumps that parts can be duplicated if need be. ALTERNATIVE ACTIONS: The first alternative is to authorize purchase of the bearing for the Pista/Grit unit from Jones 6 Attwood, Incorporated, of Libertyville, Illinois, at a cost of $2,513. The funds would be taken from the 1992 maintenance budget of $30,000 for the Wastewater TreatmenL Plant. The second alternative would be not to authorize purchase of repair parts for the Plata/Grit unit. This does not appear to be practical. The Pista/Grit unit is an Important part of the treatment plant and any other approach such as roplacoment of the unit would be much more costly. 15 l Council Agenda - 3/9/92 STAFF RECOMMENDATIONS: It is the recommendation of the Public Works Director and PSG that the City Council authorize purchase of the repair parts for the Pista/Grit unit as outlined in alternative #1. D. SUPPORTING DATA: Copy of the quotes from Jones & Attwood, Incorporated, and Fadden Pump Company. 16 JONES+ATTWOOD. INC. ` 1931 INDUSIRIAL DRIVE, LIBERTYVILLE, ILLINOIS 60048-9738 USA TELEPHONE NO.: 708/367-5480 FAX NO.: 708/367-8983 TELEFAX III ESSA6E TELEX 110.: BIZ' 2..95 -4179 DATE: MAQCN 3, lgvz 10: MONTICELLo I MN) WWTP FROM: Robert J. Lockwood ATTN: P9 -Ks ronl OUR REF: YOUR REI: GP -Ir i 2NP - Pisrra TYPE IOIAL NUMBER OF PAGES: SLE1N1 N4 121NG pR-ES7ur.�r aFZIGIrJ6tiC 3-+A SLGWIN4 RING WIr11 E30:0U21N4 I DrLIVEZED Tom. SIT - P SLFNIIN:4 KitJb ANn I3E4R.n1G PA41- NO, Z 1 00 3 Z C1 13 --Ik:. he►.I%6-ZV -I-U s 1 ir,0 TOT14 L 1T, Z S 1 3 AiQ o=zv-kc " rING IS AVAILAQtE • 6LA-rF-Z (WING 01N• w W4T-S' mM = S-- 14 1N. INnIE1L RIa4 = 1435- MM = 1`1,13 IN, JZ- 140LES 1j-QU14(.LV SP4C.f %) JN 0U'r•QQ /GING r--AL11. LF_ /y nn^ 014 S",SIAl- OA/ 19 G2.0 I L 11oL6 S t_;•uv1La Y SPncCO on1 rNNfia 121NL 1:4r-+ 1►JL6 M10 TqP ON A C Sincerely, JONES AND ATIWOUO, INC. Robert J. Lockwood Sales/proposals Englneer rC You N4WE ANh' f3LQ41r- 641-I„ MR PUMP COMPANY Now arlighto", min""ots 65112 Phonei (63.2) $36-7060 D.* JOB NAM' 11M-X--71C-ZFV4r-), CUSTOMER ADDRESS '/;"0 F.0 It CITY ..,d STATI 1*'7"v4:roe-0101�? PREPAID &COLLECT 0 FREIGHT ALLOWED ATTEN11ON ;7— .�C. QUA)M" r r. t r n o w tmmmo TOM wwow ftics c Z, lo — kb AJI onschitiory vid/ot sq0poomf to quafolitsell Is accOlds1me with As manytoctwets, slandord we"only. Council Agenda - 3/9/92 10. Consideration of setting date for 1992 Board of Review meeting. (R.W.) A. REFERENCE AND BACKGROUND: County Assessor, Doug Gruber, has tentatively set Thursday, May 14, at 7:00 P.M. as the date for our 1992 Board of Review meeting. The purpose of the Board of Review is to allow property owners within the City the opportunity to receive an explanation on how their market valuations were established by the City Assessor for taxes payable in 1993. In addition to the City Assessor, Peggy Stencel, Mr. Doug Gruber, County Assessor, and/or his representative would also be attendance to field questions from citizens concerning their valuations. If the Council has a problem with Thursday, May 14th, the County Assessor would like to know of any changes by March 15, 1992. B. SUPPORTING DATA: Letter from County Assessor. m DOUGLAS M. GRUBER WRIGHT COUNTY ASSESSOR 10 N.W. 2nd St. Buffalo, MN 55313 Buffalo 612.682.7367 Metro 612-339-6881 February 12. 1992 RiokWolfetel ler Monticello City Administrator P.O. Box 1147 Mentioello, MN 55362 Please be advl sed that your 1992 Board of Review has been tentatively set for Thursday, May 14, at 7r80 P.M.M. If we do not hear from you by idarch 15, t992, we wiI I assume this is satlsfattory. Thank you . $InoereIV, l Douglas M. Gruber Wright County Aoe0000r DMGtga EQUO ()ppurlunily / Af irmnlirr Artion Kmployrr 9