City Council Agenda Packet 06-15-1992i --j
AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, June 15, 1992 - 7 p.m.
Mayor: Ken Maus
Council Members: Shirley Anderson, Clint Herbst, Brad Pyle, Dan
Blonigen
1. Call to order.
2. Consideration of a conditional use permit which wou°ld� allow a
public utility building in a PZM zone. PF 1-e y
3. Consideration of a variance to the curbing and hard surfacing
requirement.
4. Consideration of rebuilding mixers for the I1 digester at the
wastewater treatment plant.
5. Adjournment.
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
2. Public Hearinq--Consideration of a conditional use permit which would
allow a public utility building in a PZM zone. (J.O.)
A. REFERENCE AND BACKGROUND:
As you know, the City Council recently adopted the ordinance amendment
eliminating public works facility as a permitted use in the PZM zone
and adopted the ordinance amendment making a public utility building
a conditional use In the PZM zone. Planning Commission and City
Council are now asked to review the public works department expansion
plans and consider granting a conditional use permit which would allow
the development of the site as proposed. Following is a general
description of the adjoining area, a review of the site plan in terms
of adherence to the city ordinance, followed by alternatives and a
staff recommendation.
General Area Description
To the north and east of the property lies the Burlington Northern
railroad right-of-way. This right-of-way is 100 feet wide. On the
opposing side of the right-of-way there is dense foliage that screens
an undeveloped portion of school property. The presence of the public
utility building appears to have no impact on this area. The
potential impact is minimal because the land is owned by the school
and is likely preserved as open space by the school. The dense
foliage does not run the full length of that side of the property,
which results in the Pinewood playground and elementary school having
a clear view of the existing pole building located at the northern
most extreme of the property. According to the proposed site plan,
the pole building will be screened by pine trees planted in
conjunction with site development. This tree planting will also
screen the view of outside storage from the school property.
To the south of the site is County Road 39. Across 39 are five
properties. Farthest to the east and across from the undeveloped
section of the public works site are two residences. Directly across
from the eastorn-most entrance to the public works facility is the
Griofnow Shootmetal business, along with a home owned by Mr. Griefnow.
The majority of the property directly across from the public works
facility is vacant and undeveloped. This undeveloped area is bordered
on the south side by Ruff Auto. Property farthest to the south and
east of the site is owned by Bridge Water Telephone. This site is
used for outside and inside storage of telephone company equipment and
materials.
To the west of the property is the West Cello apartment complex. The
West Cello apartment complex is configured so that the majority of the
general parking and drive area is directly adjacent to the public
works site. There is an existing apartment on the northeast corner
of the West Cello site that is directly adjacent to the existing pole
building. The majority of the public works site, however, is bounded
by the West Collo general parking and drive area.
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
Site Plan Description
Buildinq. The proposed site plan calls for development of a
15,000 sq ft building with phase I construction. The main purpose of
the maintenance building is for storage of city vehicles. In addition
to storage of vehicles, vehicle maintenance and sign shop activities
will occur in the proposed maintenance building. The increase in
storage area provided by the maintenance building will allow the City
to store materials inside that were once stored outside. The
structure is located on the site in a manner that will allow the City
to take advantage of the presence of the existing maintenance shop and
existing water department offices and building. Future phases will
connect the structures so that they are integrated into one functional
complex.
The setbacks with phase I meet all City requirements. The shortest
setback on the west side amounts to 28 ft, which is well within the
minimums.
Fuel Dispenser. The site plan calls for placement of the fuel
dispenser on a concrete slab approximately 28 ft from the boundary of
the west Cello apartments. The fuel dispenser has met all the
requirements of the fire marshall and pollution control agency.
The fuel tank is placed on the west side of the property because the
impact of fuel dispensing on the adjoining property can be minimized
through installation of a screening fence or landscape planting. In
addition, the proposed location of the fuel tanks will allow for
adequate security of the fuel dispensing area and will result in
optimum traffic flow.
Site Traffic Circulation. City vehicles operated out of this site
will generally enter the property from the west side and fuel up prior
to entering the building so that they will be ready for use on a
moment's notice. The fueling activity will occur for the most part
between 3 p.m. and 4:30 p.m. during the working day. It is not likely
that considerable fueling activity will occur during early morning
hours. Vehicles exiting the building will exit on the east side of
the property and cross over a gravel surface area prior to reaching
the county road. Normally, this drive area would need to be paved;
however, phase II construction would likely result in the need to
remove a portion of the paved surface. Therefore, a variance is
requested which would allow the paving of this area to occur after
development of phase II.
Employee Parking. At the present time, there is sufficient parking
space to allow for one vehicle for each employee and up to six
additional vehicles. The city ordinance does not outline any specific
parking requirement for a public utility building; therefore, given
the available space as described above, the plan meets the spirit of
the zoning ordinance. It should be noted that future phasing will
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
result in displacement of some of the parking spaces. This may
require that employee parking be developed at another location on the
site.
In addition, the existing parking area does not possess curb and
gutter. The present drainage system works fine with water from the
parking lot shedding directly to the county ditch. From a storm water
management standpoint, there is no need at this time to install curb
and gutter. Technically, however, this is an aspect of the site that
is not in conformance with city ordinance. A variance will need Lu
be granted that would allow intensification of the use of the site
without development of a curb along the boundary of the parking area.
All areas paved as part of the proposed project will be bounded by a
curb system except where a paved area transitions to a gravel surface.
Tree Requirement. The tree requirement for this site is 38 trees.
After reviewing the site, I found that there currently are more than
37 trees on the site; however, some of the trees do not meet the
minimum in terms of size. In those instances, I counted one tree for
every two trees that are undersized. After the adjustments were made
for the smaller trees, the total number of trees amounted to 37. The
total trees counted does not include any trees that would be planted
as part of an effort to screen the facility from the neighboring
apartment units. The development, therefore, appears to meet the tree
planting requirement.
Landscape Screening. The site plan calls for a double row of 6 -ft to
8 -ft pine plantings running nearly the full length of the northwest
side of the property and running approximately 100 ft along the
northeast side of the property as noted on the site plan. Trees will
be planted in a staggered fashion with a 10 -ft separation. This
method of screening will result in a screen that is nearly 1001
opaque. An irrigation system will also be Installed to assure the
health of the evergreen plantings. At this time, additional screening
has not been proposed; however, Planning Commission and Council may
wish to consider a similar planting in strategic areas along the
southern boundary of the property. This would shield some outside
storage from the County Road 39 right-of-way and shield some of the
outside storage from the view of the three homes across from the
facility.
In addition to the landscape planting, there will be slate placed In
the cyclone security fence protecting the fuel dispensing area; and
slate will be placed in the fence surrounding the storage area at the
rear of the phase I structure. These slats will serve to provide
additional screening of fueling and storage areas from the view of the
county rund right. -of -way and from the view of Lhe schoul property.
Gravel Storaqo Area, Gravel Surface. As you will see on the site
plan, there is a relatively largo area directly oast of the
maintenance building that is needed for storage of various items used
by the public works department and by citizens of the community. The
City presently provides wood chips and compost material to citizens
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
free of charge. This type of material could be stored at this site
in bins that would be screened by landscape plantings. The openings
to the bins would be placed strategically so that actual materials
stored could not be viewed from the right-of-way.
Security. At least three security lights will be installed either
along the building or on poles along the western edge of the property.
Security lights will illuminate the fuel dispensing area and the fence
that will extend the length of the western side of the property. This
security fence will also extend along the northeast side of the
property to a point even with the eastern wall of the maintenance
building where it will be connected to the building. Installation of
this fenced area will create a secure environment for any short-term
outside storage of materials, which will result in lees vandalism and
theft from the site. The security fence system will also include a
sliding gate at the entrance to the fuel dispensing area.
Drainaqe. The City Engineer is preparing a plan for management of the
storm water that will be produced by the site. According to the City
Engineer, it is feasible to convey the water from the site to an
existing city storm water system without the water being deposited
onto private property. Additional information regarding the storm
water plan will be provided by the City Engineer.
Review of Ordinance Requirements
Following is a review of the site plan in terms of the requirements
set forth by the city ordinance. In order for the conditional use
permit to be granted, the site needs to meet the requirements as set
forth in the ordinance amendment adopted by the City Council at the
previous Council meeting. Following is a review of each of the
conditions noted by ordinance:
1. Conformity with the surrounding neighborhood is maintained and
required setbacks and side yard requirements are met.
The proposed use of this property as a public utility building
Is in conformance with the city ordinance, which allows public
utility buildings to exist in the PZM zone. The neighborhood in
which this public utility building is proposed conforms with the
proposed use. Directly to the south of the site is a storage
facility used by Bridge Water Telephone and a vacant undeveloped
property that directly abuts Ruff Auto. Also along the south
side of the property is Griefnow Sheetmetal. The neighborhood
also Includes throe homes along the eastern tip of the property.
These homes are located some distance from the maintenance
building and are located directly across from that portion of
the site currently planted with trees that will not be actually
used by the public works department.
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
To the north and east of the site are railroad tracks, dense
foliage, and vacant school property. The public works site
development will not have an Impact on this portion of the
neighborhood.
To the west of the site is the West Cello apartment complex.
The ordinance states that conformity with the surrounding
neighborhood is maintained. Conformity will not only be
maintained but will be improved through installation of a
landscape screening as described earlier.
Given the types of uses adjoining the property and the landscape
screening proposed, it appears that the proposed site plan will
meet the requirement that the site be in conformance with the
surrounding neighborhood.
The ordinance also requires that adequate screening from
neighboring uses and landscaping are provided in accordance with
Chapter 3, Section 2, of this ordinance. As noted earlier,
opaque screen will be provided that will mitigate any negative
impact on the apartment complex. Planning Commission and
Council may wish to consider additional landscape plantings in
strategic locations along the southern boundary of the site if
it wishes to improve screening of the site. The key word in the
ordinance is "adequate screening." Planning Commission and
Council need to determine if adequate screening is proposed
within the site plan. If Planning Commission and Council
believe that property values can be better protected by planting
additional trees, then this option should be considered.
Item 04 of the ordinance states that the facility must have
direct access to a county or city/state aid highway. The site
plan meets this requirement.
Item 43 of the ordinance states that the provisions of
Chapter 22 of this ordinance are considered and satisfactorily
met.
With any conditional use permit and any zoning ordinance
amendment, Planning Commission and City Council must consider
whether or not the proposal is consistent with the comprehensive
plan; is It consistent with the character and geography of the
area; will the conditional use tend to depreciate the area; and
has the need for the conditional use been demonstrated. The
factual answers to these questions then become the basis for
your decision.
Following is a rovic,4 of the site In terms of each of the
criteria that should be reviewed when addressing a conditional
use permit application:
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
Consistency with comprehensive plan. Enclosed you will
find two excerpts from the City's comprehensive plan that
appear to address development of public utility facilities.
As you will note, the comprehensive plan states that
facilities should be constructed and developed to generally
accepted standards. The proposed site plan, building
design, and landscaping plan meet this requirement. In
addition, the comprehensive plan describes the public
utility building in detail, and nowhere in the
comprehensive plan does it state that the City should
consider moving the facility.
B. The Geographical Area Involved. The proposed site is
located relatively close to the center of the community,
which provides for efficient operation of public utility
services. By locating the structure relatively close to
the center of the community, maintenance operation travel
time is minimized. In terms of the benefit to the entire
community, the proposed location of this facility makes
sense.
C. The Character of the Surrounding Area. As noted earlier,
the proposed facility is consistent with the character of
the area and the PZM zone. Even though the site is
centrally located in the community, it is buffered well on
the northeast side by the railroad tracks and school
property. To the south side, the site is buffered by a
major county road; and to the west, the site can be
buffered by the planting of a double row of evergreen
trees. The site IS configured so that the majority of
activity that would occur on the site would occur in areas
away from the adjoining parking lot and apartment buildings
associated with the West Cello complex.
Some of the adjoining uses to the south include land uses
somewhat Similar to the proposed utility building. These
would include Bridge Water Telephone, Ruff Auto, and
Griefnow Sheetmetal. After taking a look at the character
of the overall neighborhood, it would appear that an
Improved public utility facility would be consistent with
the character of the surrounding area.
Whether Such Use Will Tend to or Actually Depreciate the
Areas in Which it is Proposed. It is difficult to imagine
how improving the site as proposed will result in a
depreciation of any adjoining land values. The site as it
currently exists is devoid of any type of screening
whatsoever. Unscreoned storage of materials is currently
necessary because there is not enough room In the existing
structures. The removal of the old shoetmetal storage
building and replacement with the utility building, along
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
with the landscape plantings, paved areas, and security
fencing, should not result in a depreciation of adjoining
land values.
E. The Demonstrated Need for Such Use. The City simply needs
to have enough room to store vehicles and materials inside.
The proposed utility building is in a response to that
need. It is, therefore, self evident that there is a
demonstrated need for this use.
8. ALTERNATIVE ACTIONS:
1. Motion to approve the conditional use permit based on the
following findings:
1. The proposed conditional use permit is consistent with the
purpose of the PZM district, which is to provide a land use
transition between high density residential land uses and
low intensity business land uses. The public utility
building site plan, which includes extensive screening,
landscaping, direct access to county and city state aid
highways, and separation from R-1 and R-2 uses, is found to
be consistent with the stated purpose of the PZM zone.
2. The present mix of uses in the PZM district at this
location is compatible with the proposed conditional use,
and the proposed conditional use is consistent with the
geography and character of the area.
3. The proposed site is sufficiently separate from single
family residential areas and is centrally located so as to
provide ease of access to all areas of the city which will
be serviced by the facility.
4. The conditional use proposed will not depreciate the area
in which it is proposed, as it will be an improvement to
what was once a permitted use, will enable the City to
store vehicles which would otherwise remain outside, and
will be aesthetically pleasing.
5. The use of the present site has grown so as to render the
existing buildings inadequate for the stated purposes and,
therefore, requires expansion. The need for a public works
building in the city the size of Monticello Is obvious.
6. The proposed conditional use is consistent with the
comprehensive plan.
7. The proposed site moots the requirements as outlined by
city ordinance.
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Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
Under this alternative, Planning Commission and City Council are
comfortable with allowing expansion of the public utility
building to occur at this site based on the findings as noted
above.
It should be noted that the technical requirement of the
ordinance requires that the City Council review conditional use
permit applications at their reqular meetinq after the Planninq
Commission meeting. Since this is a special meeting, there is
some concern that anyone opposing the facility would say the
City is violating the formal process. Paul Weingarden is
researching this matter. It is his view that this provision is
written to eliminate any stalling that could occur after the
Planning Commission renders a decision. At this point, he does
not think it would be inappropriate to have Council consider the
matter at a special meeting. At the same time, however, he
doesn't want to provide an opportunity for the project being
halted due to an "irregularity" in the process. An update
regarding this will be forthcoming. Worst case is the item will
be placed on the June 22 agenda.
Motion to deny the conditional use permit allowing expansion of
a public utility building.
Under this alternative, Planning Commission and Council are not
convinced that the facts clearly demonstrate a finding that
supports Issuance of the conditional use permit.
C. STAFF RECOMMENDATION:
It is the view of City staff that the proposed conditional use permit
meets the standards as outlined by the conditional use permit
critoria. It is our view that the findings support a decision to
approve the conditional use permit.
D. SUPPORTING DATA:
Copy of the site plan; Copy of the excerpts from the comprehensive
plan; Copy of 7/8/91 Council minutes; Copy of 9/23/91 Council minutes;
Copy of storm water run-off evaluation from City Engineer.
••NOTE: Due to Jeff's absence today (Friday), I thought I should type a
short note to lot you know that Paul Woingarden reviewed the
ordinance and called today to recommend that Council wait until
the next regular Council meeting to consider the conditional use
permit.
Karen Doty
Office Manager
COMMUNITY FACILITIES POLICY
1. Presently, the development of land for public facilities such as
parks and playgrounds is considered more important than the
acquisition of such land. However, with respect to acquisition,
land must be purchased before proper sites are usurped by
private developments or high land prices make acquisition
unfeasible. It is a desirable goal of the City to balance
-7-acquisition and development efforts.
\ All public facilities are to be developed according to generally
accepted standards and the results of thorough study.
3. where feasible, private aevelopers will be required to set aside
a portion of their land for public use= where this is not
feasible or desirable, developers will be required to contribute
cash in lieu of land, with such money to be utilized for the
purchase and development of recreational facilities.
0. School facilities should be fully utilized by making building
and land available to the public for use when such does not
conflict with normal function of the school facilities.
5. Private developers will not be required to donate land for
school sites.
6. Churches should have an ample site for building, landscaping,
potential expansion, and off-street parking. Parking should be
provided on the maximum design capacity. Churches should be
located adjacent to a thoroughfare or collector street and have
easy access to the area served. They shculd not be located on
minor residential streets and in the midst of residential
neighborhooda.
7. The City should not accept substandard lands such as swamps,
power line easements, etc., for the development of park lands.
This shall include lands laid out in subdivision plane.
Open Space Policies
Before delineating open apace policies, a definition of the term is
necessary. Traditionally, open space hes been primarily defined as
that area which is retained in or restored to a condition where
natural systema predominate and which may be used for recreation, or
preservation purposes. Open apace woo often regarded as a separate
and contained entity usually under the ovnerahip of a governmental
jurisdiction.
Recant trends indicate that open apace, like the people it serves, is
becoming more directly integrated with its surroundings. Becoming
more a part of the total urban fabric, open apace is being more
closely Integrated into the urban living and working environment.
Because of this integrating phenomenon, many of the advantaged and
recponnibilitiea of open apace are equally applicable to public and
private lands.
1. Public Services
Sanitary Sewer Service: The Wastewater Treatment facility
for the City of Monticello is located in the northeast part
of the City between County Road 75 and the Mississippi
River. The Treatment facility waa recently upgraded with
conatruction being completed in 1984 at a coat of well over
$5 million. The facility is an activated sludge plant
designed to handle wastewater from residential, commercial,
and industrial properties within the City of Monticello to
a population of 6,400 people in the year 2000. The average
daily design loads for the wastewater Treatment Plant are
as follows: 910,000 gallons per day for flow, 6,271 pounda
per day for BODS, and 1,224 pounds of total ouapended
oolido per day.
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Municipal Off -Sale Liquor Store: Located on Pine Street
(just west of the railroad tracks), the Municipal Liquor
Store was constructed in 1976 and includes approximately
6,400 square feet of floor area.
Monticello Senior Citizens Center: This facility was
acquired in August of 1977 at a cost of $44,665.00. This
structure was acquired with reserve funds and did not
require bonding. In addition to housing the Senior
Citizens Center, a portion of the facility was rented to a
private printing firm until 1982. The center was expanded
in 1982 to incorporate that area which had been rented.
Perhaps the most active 'small town' center of its type in
Minnesota, the center is open seven days a week with
activities including cards, crafts, ceramics, woodworking,
pool table, planned trips, monthly birthday dinners, fish
frys, free blood pressure checks, and other activities.
Public Works Building: The Public Works complex is located
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on West County Road 39 near the Pinewood Elementary
School. The buildings. One
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complex consists of three of
larger
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the buildings of masonry construction serves as a
central shop for the Public Works Department. Another
nearby metal construction type building serves as cold
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storage and offices for the Public works Director and
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Street Superintendent. The third building at the site is
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of metal construction with half of the building being for
cold storage, the other half being heated storage.
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majority of the Public Works equipment is kept at this
complex. This equipment includes the necessary lawn mowers
and tractors, rubber tired wheeled loaders, anowblowers,
four dump trucks with snowplows, two of which have wings
and sanders, pickup trucks, the City's motor grader, and
other miscellaneous equipment related to Public Works
activities.
1. Public Services
Sanitary Sewer Service: The Wastewater Treatment facility
for the City of Monticello is located in the northeast part
of the City between County Road 75 and the Mississippi
River. The Treatment facility waa recently upgraded with
conatruction being completed in 1984 at a coat of well over
$5 million. The facility is an activated sludge plant
designed to handle wastewater from residential, commercial,
and industrial properties within the City of Monticello to
a population of 6,400 people in the year 2000. The average
daily design loads for the wastewater Treatment Plant are
as follows: 910,000 gallons per day for flow, 6,271 pounda
per day for BODS, and 1,224 pounds of total ouapended
oolido per day.
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Council Minutes - 7/8/91
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Consideration of proposal for architectural enoineerina
services for developinq lonq and short-ranqe building
requirements and space needs for the public works department.
John Simola reported that over the past several months City
staff has been preparing site plans outlining options for
development of the public works facility located on Golf
Course Road. Footprint drawings have been prepared of the
existing buildings, and staff has looked at space requirements
of existing equipment as well as future needs. In addition,
the public works department has looked into the possibility of
adding on to the existing masonry public works building along
with various combinations of removing the old pole building or
letting it remain. There appear to be a great number of
options in regard to building additions, none of which appear
to solve all of our needs.
Simola went on to suggest that the City Council enlist the
assistance of the engineering firm, TKDA, to assist in
selecting a cost-efficient alternative that would address all
of the work study issues. TKDA would also prepare conceptual
site and floor plans for an option to be selected by City
staff and Council. Simola noted that TKDA has given us an
attractive lump sum price of $2,750 for the study with an
estimated $150 additional cost for mileage and reproduction
costs. This item is also budgeted in the 1991 budget at an
amount of $4,500.
Ken Maus emphasized the importance of developing a functional
facility ratter than a hodgepodge of unorganized working
spaces. In addition, he reviewed the importance of creating
a green or site barrier between the public works facility and
the adjacent residential area.
Dan Blonigen suggested that the City Council and City staff
can work together to best determine the needs of the public
works department and that an architect will be needed only at
such time that the building is designed.
The representative from TKDA noted that some of the issues
that would be addressed in the study would be 1) the viability
of the existing site; is this the proper spot for the location
of the public works facilities given the future growth of the
community; 2) is it possible to split the public works
facility into two locations, one near the industrial park and
the other location to remain on Golf Course Road; or 3) maybe
an entire new site is the best option given the residential
character of the area where the existing public works
buildings are located and given the development pattern in the
community.
Dan Blonigen noted that it's not that complicated. A
consultant isn't necessary to determine an answer to the
issues noted. He noted he would like to serve on any
committee addressing the public works facility issues.
Brad Fyle concurred that maybe a committee could adequately
address the issuee.
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Council Minutes - 7/8/91
John Simola responded by saying that the quote submitted by
TKDA to do the study is an attractive price, but he is
certainly open to addressing the issues via a committee made
up of Council and staff.
After discussion, a motion was made by Shirley Anderson and
seconded by Ken Maus to table a decision to authorize TKDA to
work with City sLaii toward development of a public works
facilities plan and appoint a committee made up of Dan
Blonigen, Brad Fyle, and City staff members to review public
works facility preliminary issues and report back to Council.
Motion carried unanimously.
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Council Minutes - 9/23/91 Z—
Consideration of study for public works facility expansion.
John Simola reported that at the direction of City Council,
the public works facility building committee, consisting of
Councilmember Blonigen, Counr_ilmPmhPr. Fyle, Roger Mack, and
John Simola, had met and defined the issues to be studied with
the public works facility expansion.
After numerous meetings and tours of public works facilities
in various other communities, the building committee has
narrowed the focus of the proposed study. The subcommittee
has concluded that the existing site has sufficient room for
expansion of the public works department for the near and
foreseeable future. Once the site nears or reaches capacity,
it is likely that the sewer/water collection department would
relocate, possibly to the industrial park near the reservoir.
Therefore, the study will focus entirely on the existing site
and existing buildings. The study will look at the
possibility of joining the office of public works and garage
for the sewer/water collection system with the existing public
works shop under one roof. In addition, it will look at the
possibility of adding onto the existing building or buildings
individually.
Simola went on to note that the public works facility building
committee has recommended that the City contract with the
engineering firm TKDA to conduct a public works facility
expansion study at a lump sum cost of $2,750 plus expenses.
City Council reviewed the scope of the proposed project.
Brad Fyle noted that the City should stay away from using wood
to heat the public works facility. Ken Maus noted his
agreement, as the cost to use wood fuel in terms of labor
could exceed any savings. John Simola responded by saying
that due to the Dutch Elm disease problem, the City has a good
supply of fire wood. This wood would otherwise be taken to
the landfill, which results in a cost to the City. He noted
that the burner would be designed to accommodate large pieces,
and a process would be established to make the loading of the
furnace as efficient as possible.
It was the consensus of the Council to allow installation of
a wood burning furnace if it could be demonstrated that it was
cost efficient to provide supplemental heat to the building in
this mannor.
After discussion, a motion was made by Shirley Anderson and
seconded by Clint Herbst to authorize the City of Monticello
to contract with TKDA for a public works facility expansion
study at a lump sum cost of $2,750 plus expenses as listed.
Motion carried unanimously.
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TO: Mr. Jeff 014611, &%sistanl Adnrinislraterr, city of Monticello
FROM: Bret A. Weiss, P.L:., City Enginevi
DA1'Fa June Il, 19''12
SUBJECT: Vebicle Storage Facility
Storm Water RuoUR Evaluation
OSM Project No. 491NI.02
'17Ite site, located aloof; Ooll' t'oursc Itoad, i% carrcnlly developed as a i'ublic Works site
with gravel and bilumi000s solfaced ,teas. 'life existing site and the proposed site will
not differ signilicawly io (phonily of impeiviou•: surlace area. Tile prupel;cd site. ulutn
full developntcat of file larilily will have a1,111txi11l:dely 16'Vlll additional square lett of
building, will cuulaio file k.uow percentage of pervious area and will contain 11ddilio ial
paved areas as opposed 141 t;I:Ivcl surface arcus. Ktse(l 4111 lhcso 1110lilicMi41us, too: havc
estimated the increase in smlacc w:det rouull to be approxiufatcly IAS CTS for Ills 1W
year return frequency rolniall event. •11tis aoao11us 1.) it 1111111 funuff increase oil
approximately 5,1MMI cubic fcc:I of walef. This is a laitly insignificant increase that can he
controlled within the site. boundary. Several other options we available for control of
the storat water w•ilhio this wea, including coustructiun of a new culvert across the
railroad tracks ur inynovcnlcnt of the rxiating cuh•crl next to the West -Cello ap:utnleal
complex. OSM, along Willi public wofks staff, are currently evaluating the utast effective
and workable solution fur all neighlKwing parties.
Pas"'ttrandla511ttrransmittalmumutill •ortp:.•�_
r we.„we Cue...,t.
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
3. Public Hearinq--Consideration of a variance to the curbinq and hard
surfacinq requirement. (J.O.)
REFERENCE AND BACKGROUND:
With the intensification or expansion of any site, the site must be
reviewed in terms of its present conformance with the existing
ordinance. when intensitication of the site occurs, those areas that
are not In conformance are supposed to be brought up to code.
In terms of the public utility expansion proposal, an aspect of the
site is not in conformance with the ordinance. Specifically, the
employee parking area is not presently bounded by curb, and it is not
proposed that a curb be installed; therefore, a variance needs to be
granted to allow this condition to exist.
In addition, Planning Commission and City Council are asked to grant
a variance which would allow use of an outside storage/drive area
without paving the area. As noted earlier under the conditional use
permit review, the area directly to the east of the exit will be used
as a drive area and an outside storage area. A portion of the drive
area will eventually be paved; however, it is not proposed that it be
paved aL Lhls Lime becduse during phase II construction, which could
occur in less than three years, a portion of the paved area will need
to be removed. On past occasions, the City has allowed other
businesses to delay paving of certain areas In anticipation of later
development.
The portion of the storage area is not proposed for paving whatsoever.
It is not practical to pave this area because the area is used for
short-term storage of construction material that should not be stored
on a paved surface. Storing this type of material on a paved surfaco
can result In damage to that surface during delivery and removal of
the materials. It is, therefore, requested that a variance be granted
to this paved surface requirement with a condition added that the City
wet down the area In the event that dust becomes a problem.
ALTERNATIVE ACTIONS:
Motion to approve the variance request. Motion is based on the
finding that the proposed variances will not 1) impair an
adequate supply of light and air to adjacent property,
2) unreasonably Increase the congestion in the public street,
3) Increase the danger of fire or endanger the public safety,
4) unreasonably diminish or impair established property values
within the neighborhood or in any other way be contrary to the
Intent of this ordinance.
Special Planning Commission Agenda - 6/15/92
Special Council Agenda - 6/15/92
Items 1, 2, and 3 above are self-evident. An applicant
requesting a variance needs to demonstrate that either a
hardship exists or the variance request does not impair the
intent of the ordinance. Past precedent and interpretation of
the ordinance indicates that variances from the hard surfacing
requirement and curbing requirement are reasonable when it is
demonstrated that future phasing will result in removal of
curbing or parking areas. Due to the fact that there is no
storm water drainage problem and, therefore, no practical need
to install curbing along the employee parking area, it could be
argued that granting a variance would not impair the intent of
the ordinance.
2. Motion to deny the variance to the hard surfacing and curbing
requirement.
This alternative should be selected if Planning Commission and
Council feel that the variance will result in diminishment of
property values in the neighborhood or if the variances are
inconsistent with the intent of the ordinance.
C. STAFF RECOMMENDATION:
Staff recommends alternative !1.
D. SUPPORTING DATA:
See conditional use Bite plan.
10
Special Council Agenda - 6/15/92
4. Consideration of rebuilding mixers for the Al diqester at the
wastewater treatment plant. (J.S.)
A. REFERENCE AND BACKGROUND:
There are two draft tube type mixers In the first stage
digester at the wastewater treatment plant. This digester is
the only one with a fixed cover and, consequently, the only
one that can be practically fitted with mechanical type
mixers. One mixer has been in place since 1982 and has been
in operation for 10 years. The second mixer was repaired
under warranty and has been in operation for approximately
nine years. PSG had roLed some vibration in one of the mixers
and thought it best to pull one or both units for servicing.
They took the opportunity to do so when we had Rocket Crane
Service In town to unload our new concrete fuel tank for the
public works building on Monday, June 8.
What we found was somewhat surprising in that the propellers
from both mixers had fallen off the ends of the shafts and
were located somewhere in the bottom of the draft tubes or the
bottom of the digester. The remaining portions of the mixers
were found to be In need of major overhaul, including drive
shaft replacement. NSG is in the process of preparing a list
of parts needed, and it is hoped that the list will be
available for Monday evening's meeting. It is safe to assume
at this point in time that the cost to repair the mixers will
be in excess of $2,000 and requires Council approval.
Preliminary plans involve rebuilding both of the mixers and
chocking to see if the propellers are caught within the draft
tube or lying on the digester floor. If they are located in
the draft tube mixer, they will have to be removed prior to
installation of the rebuilt mixers. If they are believed to
be on the bottom of the digester, they will not be removed at
this time, as it Involves a significant project to completely
drain the first stage digester.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to rebuild the draft tube mixers
at an estimated cost of $11,911.54. It is Imperative
that we have the draft tube mixers to koep the solids
from settling out in the digester.
IE
0
Special Council Agenda - 6/15/92
2. Alternative #2 would be to completely replace the draft
tube mixers. It appears at this time that the units can
be rebuilt; however, if upon further investigation and
sandblasting of the parts it is found that many parts are
no longer serviceable, it may be beat to replace one or
both of the mixers if cost effective. At this time, cost
estimates are rough only.
The LLiid alLurnaLive ie Lu nuL replace Lhe drafL Lute
mixers. This does not appear to be appropriate.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public works Director that the
City Council authorize refurbishing or replacement of the
draft tube mixers as necessary under alternatives #1 or #2.
D. SUPPORTING DATA:
Copy of information regarding the draft tube mixers and
estimated cost for repairs.
12
-.csL of Birtne a Crane rvice
Ilia Machine shop Rake 2 shafts
lake both bettoa hearing halves
Rake both fairwaters Istsiolessl
Resleve the Big. housing
tele
Propellers i?) Stainless vs Broou
iropelier usher
Uil Seals
Bottoo teariLf Plate gasket
hUn Miser plate gasket
Upper roller hearing plate gasket
Upper roller be&rlag
tuts, bolts I wasters
itILs
hist.
Rets oilers III
rOrAL TOSS f1) hEbUILD
PrefferreA
for
Lowest cost
Route
CwaDArl➢DA
Attalnatle Sew alter
1927.00
1921.00
ODA 192i.uu
12,000.00
16.726.00
1E. 000.00
(not to ekcees)
New
(plus resleve
brg. housing)
17,519.6E
10,510.00
Io.S1u.UO
1120.00
119.00
1120.0(.
122.92
161.92
12S.s2
1201.00
1201.Ob
1204 OU
112.00
112.00
172.01)
1120.00
1120.00
112U.DD
1570.00
11,EIE.00
1510.06
1250.11D
1250.00
125D.UO
I80.00
161.00
IeU.06
If11![r m,
111,911.51 IIO.D66.92 11,101.92 I,a,i2u.uU
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