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City Council Agenda Packet 12-01-1993AGENDA SPECIAL MEETING . MONTICELLO CITY COUNCIL Wednesday, December 1, 1993 • 8 p.m. Mayor: Ken Maus Council Members: Shirley Anderson, Brad Fyle, Clint Herbst, Patty Olsen Call to order. Public hearing on 1994 proposed budget. Adjournment. 1994 BUDGET SUMMARY • includes $348,200 Depreciation --contributed assets •• includes $158,625 Depreciation --contributed assets 1994 1993 FUND REVENUE EXPENDITURES REVENUE EXPENDITURES General $2,429,985 $2,429,985 $2,218,035 $2,218,035 Library 31,335 31,335 30,735 30,735 Transportation 70,647 70,547 65,920 65,920 Shade Tree 26,160 26,160 29,950 29,950 UDAG 10,845 85,000 11,525 -0- OAA 29,800 29,800 30,600 30,600 HRA 352,210 272,035 373,600 268,323 EDA 218,710 2,110 128,345 2,360 SCERG 8,345 -0- -0- -0- Debt Service 1,261,020 1,423,350 1,472,769 1,714,100 Liquor 1,487,125 1,479,495 1,548,350 1,522,835 Water 174,280 332,905•• 162,000 315,500•• Sewer 464,785 812,985• 453,480 778,380• Capital Imp. 251,190 251,700 264,696 274,200 Water Access 15,550 28,000 14,400 8,250 Sewer Access 14,675 35,000 17,000 8,250 TOTAL $6,844,162 $7,307,907 $6,821,405 $7,267,438 • includes $348,200 Depreciation --contributed assets •• includes $158,625 Depreciation --contributed assets Fund General Library Transportation Shade Tree OAA HRA Debt Service Capital Imp. Revolving TOTAL TAX LEVY SUMMARY 1994 BUDGET ALL FUNDS Certified Levy Increase - $126,311 Payable 1989 Tax Capacity Rate . . . . 14.283 Payable 1990 Tax Capacity Rate . . . . 16.187 Payable 1991 Tax Capacity Rate . . . . 15.511 Payable 1992 Tax Capacity Rate . . . . 16.492 Payable 1993 Tax Capacity Rate . . . . 16.313 Est. Payable 1994 Tax Capacity Rate. . 17.507 Tax Tax Capacity Value Capacity Rate Tax Levy 188/Payable 1989 Net Payable 14.283 $2,198,008 1994 Adjusted 1990 15,873,242 Levy After Payable 1993 Payable 1994 Deductinq HACA $1,758,960 $1,961,765 $1,754,118 30,235 29,510 26,370 16,777 16,803 15,013 24,200 20,135 18,031 30,225 29,525 26,385 11,700 17,060 15,270 676,065 671,992 600,872 243,101 219,735 196,468 $2,791,263 $2,966,525 $2,652,527• Certified Levy Increase - $126,311 Payable 1989 Tax Capacity Rate . . . . 14.283 Payable 1990 Tax Capacity Rate . . . . 16.187 Payable 1991 Tax Capacity Rate . . . . 15.511 Payable 1992 Tax Capacity Rate . . . . 16.492 Payable 1993 Tax Capacity Rate . . . . 16.313 Est. Payable 1994 Tax Capacity Rate. . 17.507 Tax Tax Capacity Value Capacity Rate Tax Levy 188/Payable 1989 $ 15,405,139 14.283 $2,198,008 '89/Payable 1990 15,873,242 16.187 2,568,106 '90/Payable 1991 16,161,043 15.511 2,506,132• 191/Payable 1992 15,513,574 16.492 2,558,554• '92/Payable 1993 15,490,500 16.308 2,526,216• 193/Payable 1994 15,154,786 17.507 2,652,527• • Actual levy collected from taxpayers --balance received from state in HACA aid payments ($313,998 is est. State Aid for 1994). GENERAL FUND SUMMARY 1994 BUDGET REVENUE 1993 1994 Taxes Current Ad Valorem $1,758,960 $1,961,765 Penalty/ Interest 4,000 1,000 Tax Increments --Kmart 107,600 103,000 $1,870,560 $2,065,765 Licenses and Permits - Business Liquor 17,000 17,000 Beer 1,700 1,550 Set Ups 350 300 $ 19,050 $ 18,850 Licenses and Permits - Non -Business Building Permits 42,000 44,500 Variances/Conditional Uses 1,500 1,500 Dog Licenses 200 150 Others 2,200 2,200 $ 45,900 $ 48,350 Inter -Governmental Fire Department Aid 32,125 30,875 Police Department Aid 19,500 19,500 $ 51,625 $ 50,375 Charqes for Services General Government 800 1,000 Public Safety (Township Contract) 55,000 59,770 Streets - C.S.A.H. Mtnc. 3,750 3,650 Deputy Registrar 80,000 88,000 Other 150 100 Subdivision Fees 500 500 Special Processing Fee (Garbage) 6,000 5,000 Recycling Incentive 51000 6,000 inspection Fees 2,000 2,500 Garbage Cart Rental 3,000 3,200 $ 156,200 $ 169,720 Fines Animal Impoundment 18,000 20,000 $ 18,000 $ 20,000 Miscellaneous Revenue Interest on Investments 43,000 37,425 Sale of Property 100 300 Contributions/Donations/ Park Dedications 2,400 21500 Other 200 1,700 $ 45,700 $ 41,925 Refunds and Reimbursements IDC Reimbursement 11,000 15,000 $ 11,000 $ 15,000 TOTAL GENERAL FUND REVENUE $2,218,035 $2,429,985 GENERAL FUND SUMMARY 1994 BUDGET Proposed EXPENDITURES 1993 1994 Mayor and Council $ 18,275 $ 18,400 Administration 192,260 231,970 Finance 86,120 92,900 Insurance 62,975 58,250 Audit 13,000 12,500 Legal 24,175 23,275 Planning & Zoning 44,950 53,010 Inspections --Bldg. Official 41,690 44,655 Assessing 12,930 13,880 Deputy Registrar 66,585 70,470 City Hall 40,960 48,385 Computer 26,210 23,325 Elections 450 13,595 TOTAL GENERAL GOVERNMENT $ 630,580 $ 704,615 Law Enforcement $ 261,525 $ 279,875 Fire 118,615 123,395 Civil Defense 7,485 7,930 Animal Control 40,000 38,225 TOTAL PUBLIC SAFETY $ 427,625 $ 449,425 Inspection $ 34,450 $ 35,500 Admin. 6 Engineering 108,135 82,490 Streets b Alleys 224,955 297,920 Snow 6 Ice 14,885 28,885 Street Lighting 6 Parking Lots 46,350 54,950 Shop 6 Garage 40,900 42,900 Refuse Collection 323,425 304,050 TOTAL PUBLIC WORKS $ 793,100 $ 846,695 Senior Citizens Center $ 36,000 $ 36,500 YMCA/Community Ed. 25,000 25,000 Information Center./Museum 1,920 2,095 TOTAL HEALTH 6 WELFARE $ 62,920 $ 63,595 Parks 6 Rec./Cemetery $ 146,025 S 213,650 TOTAL PARKS 6 RECREATION $ 146,025 $ 213,650 Community Development f 152,285 i 146,505 TOTAL COMMUNITY DEVELOPMENT 3 152,285 i 146,505 Misc.--Severence Benefits $ 51500 $ 5,500 TOTAL MISCELLANEOUS $ 5,500 $ 51500 TOTAL GENERAL FUND EXPENDITURES $2,218,035 $2,429,985 SUMMARY DEBT SERVICE FUNDS 1994 BUDGET FORECAST REVENUE 1993 1994 CURRENT AD VALOREM 676,065 671,992 INTEREST 84,500 66,725 SPECIAL ASMI --COUNTY 384,204 195,778 TRANSFER IN --TAX INCREMENT 220,400 326,525 TOTAL REVENUE $1.365,.169 $1.261„020 ff#flfff �f#tff#lf fffffiiffff#f#1ff#f#fflf+fff#f lff if fff lff♦•f♦#fff♦f# EXPENDITURES PRINCIPAL 11090,000 880,000 INTEREST 592,179 508,734 PAYING AGENT FEES 9,861 9,191 INTEREST EXP. 30,150 25,425 TOTAL EXPENDITURES (1,722,190 $1,423.350 1984 CAPITAL OUTLAY DEPARTMENT Park 1. Outlot A improvements in Meadow Oak: 2. 3. 4. 5. i. 7. 8. 9. FUNDING AMOUNT SOURCE A. 2 ballfields $ 24,000 B. 1 soccer field $ 6,000 C. 1 storage building 1,500 Water Deaartment $ 31,500 Add 30% to 40% if installation by others. 1. Fence water tank site (except west side) 3 basketball courts. Add 50% if installation by others $ 7,500 Demolish old community building in West Bridge Park $ 3,500 and sod area 3. Repaint old water tower and install fall safe device Par West Park improvements, playground and backstop. $ 4,500 Installation by City pending on Meadow Oak, repair or replace pathways $ 15,000 Refurbish and install old bridge lighting $ 3,500 Picnic tables $ 3,000 Cemetery fence, 6 -ft chain link $ 9,500 General Fund (Parks Dept.) Trail system ISTEA $ 95,000 Capital Outlay Fund 10. One (1) string trimmer N.O. $ 350 General Fund Water Deaartment 1. Fence water tank site (except west side) $ 6,500 Water Fund 2. Expansion of alarm channels from 16 to 32 $ 2,500 Water Fund 3. Repaint old water tower and install fall safe device Open de- Water Reservoir pending on Const. Fund type of paint ($15,000- $65,000) CAPOUT.LIS: 11/23/93 Page 1 City Hall 1. Mower replacement $ 3,000 General Fund 2. Air conditioner enclosure replacement (treated) $ 2,000 General Fund 3. Snowblower replacement $ 1,400 General Fund 4. Brick sealing and repair $ 10,000 General Fund 5. Chairs $ 2.500 General Fund 6. Conference table $ 1,000 General Fund Public Works 1. Phase II, public works facility, (includes downsized $380,000 Liquor Fund? . sand salt storage) Streets 1. Replace '78 Intl plow truck, $48,000 - $7,000 trade = $ 41,000 General Fund (Street Dept.) 2. Sealcoat project $ 20,000 3. 1 additional pickup, 4 x 4 $ 15,000 4. Repair 7th Street, Pine -Cedar $ 20,000 5. Realign Cedar at Oakwood Drive $ 20,000 Snow & Ice 1. New plow wing and sander $ 14,000 General Fund (Snow/Ice Dept.) WWTP 1. 2nd stage digester cover replacement & piping $200,000 Water Reservoir modifications Const. Fund 2. Sludge storage tank cover replacement with fixed $165,000 Bond? cover (assume worst case) 3. Chlorination -dechlorination $ 61,700 Capital Outlay 4. Facilities planning study $ 35,000 Sewer Access CAPOUT.LIS: 11/23/93 Page 2 E Sanitary Sewer Collection System 1. Bypass pump and hoses to run on existing emergency $ 2,800 Sewer Fund generator (3 HP/300 GPM) 2. Spare alarm transmitter and receiver $ 1,200 Sewer Fund 3. Replace VCR slo mo & freeze frame $ 400 Sewer Fund 4. Reserve for interceptor sewer extension (2nd year) $ 60,000 Capital Outlay Shop & Garage. 1. Floor lift hoist for trucks, 30,000[1, 4 -post, 5 l/2 ft lift $ 9,500 General Fund (Shop Dept.) 2. Arc welder upgrade to handle arc & heliarc for $ 2,400 General Fund welding aluminum (Shop Dept.) Storm Sewer 1. Meadow Oak pond outlet to the Mississippi $290,000 Bond? Tree Department 1. Chainsaw $ 600 Tree Fund Public Works - Admin. & Ener 1. Additional filing space, upgrade to city hall system $ 1,500 General Fund Fire Department 1. Reserve for future fire truck (2nd year) $ 35,000 Capital Outlay 2. 400' - 1 3/4" hose $ 840 General Fund 200' above -ground hydrant hose $ 1,400 General Fund 3. Class foam system $ 2,500 General Fund 4. (2) cold water rescue suits $ 800 General Fund 5. (2) hand held radios $ 1,200 General Fund 6. (2) SCBA's $ 2,600 General Fund CAPOUT.LIS: 11123/93 Page 3 Fire Department (continued) 7. Power portable ventilation fan $ 1,000 General Fund 8. Portable generator $ 800 General Fund Library 1. Unallocated $ 1,000 Library Fund Flw.tinns 1. Optical scan election machine $ 6,000 General Fund 2. Miscellaneous equipment $ 1,000 General Fund Planninw%onine 1. Comprehensive plan update $ 8,000 General Fund Data Processing 1. Laser printer $ 3,500 General Fund 2. System 36 terminal $ 1,000 General Fund 3. Uninterruptible power supply units $ 700 General Fund Liquor 1. Building expansion - front window area $ 12,000 Liquor Fund Finance 1. Adding machine (calculator) $ 200 General Fund Deputy Registrar 1. Safe for storage room $ 300 General Fund Administration 1. Desk and chair - staff addition $ 1,200 General Fund 2. Calculator - staff addition $ 225 General Fund CAPOUT.LIS: 11/23/93 Page 4 1994 SUMMARY OF LEVY INCREASES PROPOSED BY FUNDS General fund levy up $202,805 herqusp of: D Police contract - up $2/hr to $30.50/hr. $ 18,350 2) Election year - including new voting equipment $ 13,000 3) Additional street dept. capital outlay items - above last year's budget: • 4x4 pickup $ 15,000 • dump truck replacement $ 41,000 • street repairs - 7th from Pine to Cedar $ 20,000 - Realign Cedar at $ 20,000 Oakwood Dr. 4) Additional snow/ice dept. budget - • plow for new dump truck $ 14,000 5) Park dept. - capital improvements requested by Park Board: • Meadow Oaks park development $ 39,000 • Meadow Oaks pathway replacement $ 15,000 • Par West park improvement $ 4,500 • Highway 25 cemetery fence $ 9,500 • Demolish old warming house - $ 3,500 Bridge Park • Refurbish/install old bridge lighting $ 3,500 in parks 6) Additional budget allowance for new clerical position - combination City Hall/Public Works Dept. 300 $245,650 The above items comprise the main reason for the general fiend levy being proposed at a $200,000 increase over last years budget. LEVYINCR.SUM: 11/23/93 Page 1 As you will note, most of the remaining funds have proposed levies very similar to the 1993 budget with the exception of the "capital outlay" fund, which proposes a reduction in the levy by $23,500. The capital outlay fund as proposed allows for the following expenditures: ISTEA grant for trails (City share) $ 95,000 Chlorination/dechlorination (WWTP) 61,700 Reserve for future fire truck replacement (2nd yr) 35,000 Partial reserve for future interceptor sewer extension 60,000 TOTAL FUNDED 1994 EXPENDITURES $251,700 Under the above proposal, it should be noted that the capital outlay fund is projected to still have a substantial surplus at year end estimated at $385,000, but over $305,000 of this surplus has been accumulated in past years for various future improvements such as: • new dog pound 8 $75,000 • new fire truck replacement, $70,000 • future interceptor sewer extension, $160,000 Therefore, the available surplus for other contingencies would only be $80,000. Other noteworthy items included in this budget proposal are: 1) Phase lI of public works building expansion - $380,000 The current liquor budget again earmarks $115,000 as a transfer to the EDA fund for the revolving loan program. Even with the potential transfer, the liquor fund is estimated to have a surplus at year end of approximately $390,000, which would primarily cover the phase II expansion. 2) Sludge storage tank cover replacement - $165,000 The 1994 budget does not have this item included, and it is assumed this would have to conic from other sources - i.e., rate increases, additional tax levy, or bond sale. 3) Meadow Oak pond outlet project - $290,000 (Not covered in 1994 budget and also assume would be financed by bond sale.) 4) Future WWTP expansion in 3-5 years - estimate $2 - $3 million Also assume that most of this cost would have to he covered by a bond sale, although we could start to set money aside each year through additional tax levy. LEVYINCR.SUM: 11/23/93 Page 2 Possible acquisition of agricultural land for sludge disposal - $200,000 Fallon Avenue reconstruction (Chelsea Road to city limits) - Cost unknown at this time. LEVYINCR.SUM: 11/23/93 Page 3 1994 SUMMARY OF CHANGES IN BUDGET FROM IST WORKSHOP SESSION General Fund • General fund expenditures increased by the following: Administration Dept. + $1,750 Finance Dept. + 2,260 Planning & Zoning + 600 Building Inspection + 2,480 Deputy Registrar + 20 City Hall 65 Fire Dept. + 1,110 Public Works Admin. - 340 Street Dept. + 850 Parks Dept. + 2,700 Comm. Development 280 Net Expenditure Increase: $11,085 • Revenue increase needed from taxes to support the above increase: + 4,965 (increase in fire dept. contract revenue ($3,620) and additional building permit fees ($2,500) cover the balance.) Library Fund • Expenses were increased by: + 735 • Revenue projections also increased from conference room rental +800 • Results in taxes being lowered by: -65 Tree Fund • Expenses were increased by: +215 • Resulted in tax levy increase of: +215 HRA Fund • Expenses were lowered by: -96 • Results in tax levy reduction of: - 85 NET TAX LEVY INCREASE +$3,195 BUDGCHNG.SUM: IV23/93 Page 1 D SUMMARY OF CHANGES IN CAPITAL OUTLAY ITEMS Caaital Outlav Fund Expenses remain as originally proposed, but tax levy revenue was reduced by: -$4,965 (to keep total levy ® $2,652,527 - which is a 5% increase over 1993) Fire Denartment Capital outlay items have now been defined by Joint Fire Board and were increased by $1,140 over preliminary budget to $11,140. Sewer Access Budget for facilities planning study at WWTP was increased to $35,000 from $25,000. Increase has no affect on tax levy, as it is funded by sewer hookup revenue. The following modifications have also been made since the preliminary budget: Finance Department: Calculator $ 200 Deputy Registrar: Storage room safe $ 300 Administration Desk and chair $1,200 Calculator $ 225 Library Fund Capital outlay budget for miscellaneous equipment was increased by $500 to $1,000 as recommended by Library Board. BUDGCHNG.SUM: 11/23/93 Page 2 STATISTICAL DATA FOR TRUTH -IN -TAXATION HEARING December 1, 1993 For the truth -in -taxation hearing to be held at 5 p.m., December 1, 1993, the following information concerning salaries and benefits of City employees and independent contractor information for the previous years, current year and proposed budget year need to be discussed as part of adopting our budget and tax levy for 1994. TRUTH.DAT: 11/23/93 I 1992 1993 1994 (a) '% of total proposed budget representing total compensation for employees (wages, salaries, benefits, etc.) 16.53% 17.08% 17.01% Total budget - all funds $6,207,326 $6,790,038 $6,801,082 Total budgeted salariestbenefits $1,026,280 $1,159,932 $1,156,550 (b) Number of Employees - *FT (Gen) 20 22 22 Number of Employees - PT (Gen) 5 6 6 Number of Employees - FT (Liq) 3 3 3 Number of Employees - PT (Liq) 5 5 5 *Classification: Administration 4 5 5 Finance 2 2 2 Deputy Registrar 2 2 2 Inspections 2 2 2 Public Works Admin. 1 1 1 Streets 5 5 5 Economic Development 1 1 1 Water 2 3 3 Parks 1 1 1 (c) Budget data on independent contractors and consultants. Actual Budgeted Budgeted 1992 1993 City Attorney - Paul Weingarden $ 7,487 $ 14,000 $ 12,000 Planner - Northwest Consultants $ 4,519 $ 10,000 $ 16,000 Engineer (non -project) • OSM $ 24,665 $ 16,000 $ 16,000 Police - Wright County Sheriff Dept. $190,346 $261,525 $279,875 WWTP Operations - PSG, Inc. $361,736 $366,100 $378,900 Animal Control - Patty Salzwedel $ 23,926 $ 25,000 $ 27,200 City Holl Cleaning - Prousse's Cleaning $ 4,800 $ 5,100 $ 5,100 Garbage • Vasko Sanitation $ 96,766 $107,250 $112,500 Recycling - D & K Recycling $ 26,533 $ 26,500 $ 28,500 TRUTH.DAT: 11/23/93 I (d) The effect of budget increases or decreases on the proposed TRUTH. DAT: 11/23/93 Effect on Tax Lew Budeet + <-> Tax Lew General fund +211,950 +162,191 Library fund + 600 - 1,002 Transportation + 4,627 174 Tree 3,790 3,863 OAA 800 978 HRA + 3,712 + 4,683 Debt Service -290,750 10,999 Capital Outlay fund - 22,500 23,547 EDA fund - 250 -0- UDAG +85,000 -0- Liquor - 43,340 -0- Water fund + 17,405 -0- Sewer fund +34,605 -0- Water Access fund + 19,750 -0- Sewer Access fund +26,750 -0- ALL FUNDS - TOTALS +42,169 +126,311 TRUTH. DAT: 11/23/93 SUMMARY OF PROJECTED REVENUES, EXPENDITURES AND FUND BALANCES (CASH 6 INVESTMENTS) 'Assumes that balance includes $ saved for the following $75,000 is for dog pound $70.000 is for fire truck $160,000 for interceptor sewer extension $305,000 spoken for previously PROJREV: 1123193 PROJECTED 1994 1994 PROJECTED FUND BALANCE 1231/93 PROJECTED REVENUE PROJECTED EXPENDITURES BALANCE 12/31/94 General $1.247,616 $2,429,985 $2,429,985 $1.247.616 Library $829 $31,335 $31.335 $829 Tree $100.960 $26,160 $26.160 $100.960 OAA $4.242 $29,800 $29.800 $4.242 Water $100.200 $174,280 $174,280 $100200 Water Access $128,115 $15,550 $28.000 $115.665 Sewer $29.300 $464,785 $464,785 $29,300 Sewer Access $34,950 $14,675 $35.000 $14.625 Transportation $3,800 $70,647 $70.547 $3,900 Liquor $386,500 $1,487,125 $1,479.495 $394,130 CaWtalOutlay Revolving $382,000 $249,355 $156.700 $474,655 HRA $402,770 $352,210 $272,035 $482.945 UDAG $115.020 $10,845 $85,000 $40.865 EDA $44,470 $218.710 $2,110 $261,070 SCERG S29, $8.345 50 $38,14.1 SUBTOTALS $3,010.568 $5,583,807 $5,285,232 $3.309,143 Debt Service General Obligation Bonds $567,050 $440,498 $404,250 $603,298 Special Assessment Bonds $1.326,548 $461.472 $664,600 $1,123,420 Tax Increment Bonds 5398 553 5333 825 5329 0Z5 5353.133 SUBTOTALS $2,242,151 $1,235.595 $1,397,925 $2,079,821 TOTALS $5,252,719 $6.819.402 $6,683,157 $5.388.964 'Assumes that balance includes $ saved for the following $75,000 is for dog pound $70.000 is for fire truck $160,000 for interceptor sewer extension $305,000 spoken for previously PROJREV: 1123193