City Council Agenda Packet 07-12-1999
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AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
MONDAY, JULY 12, 1999-7 P.M.
Mayor:
Roger Belsaas
Council Members: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen
l. Call to order.
riJ1.
2.A. Approval of minutes of the regular meeting held on June 28, 1999 ~,~ -1-f ~
B. Approval of minutes of special meeting of July 1, 1999. D~~e1L'- fJO ~ \\..nJd
C. Approval of minutes of special meeting of July 7, 1999.
3.
Consideration of adding items to th~ agenda.
A. it~' Br.""~ t4~ 1dol'{J
B.
C.
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4.
Citizens comments/petitions, requests and complaints. /I., (~ ~7-( u-,J V"
5. Consent agenda.
A. Consideration of Charitable Gambling License Renewal - VFW
B. Consideration of Change Order #21 Wastewater Treatment Plant Project 93-14C
C. Consideration of confirming hiring ofreplacement Public Works Department
Employee
D.,. Review and acceptance of Annual Sidewalk Report
(~') Consideration of Resolution Approving Wright County Hwy. 18 (Former 118)
~.. Improvement Plans and Consideration of Resolution Prohibiting Parking along
County Road 18
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F.
Consideration of a Conditional use Permit within the B-3 Zoning District to allow
an automobile repair facility - Royal Tire
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G.
Consideration of Joint Resolution designating area for orderly annexation -
Community United Methodist Church
H. Consideration of Approving Change Orders #1-4 on TH 25 Project 96-04C
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Agenda
Monticello City Council
July 12, 1999
Page 2
6. Consideration of items removed from the consent agenda for discussion.
7. Consideration to hear North Anchor Committee's recommended principles for
redcvelompent ofthe North Anchor.
8. Consideration of amendment to City Ordinance No. 327 - Removal of appointed
members from a commission, board or comittee.
9. Consideration of bills for thc month of July.
10. Adjournment
* MOAA Update
** Trunk Fee Policy Implementation Update
** * Informational Update - EDA Director
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, .June 28, 1999 - 7 p.m.
Members Present:
Roger Bclsaas, Roger Carlson, Clint I Ierbst, Brian Stumpf: Bruce Thielen
Members Absent:
None
Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present.
2.A Approval of minutes of the regular meeting held Mav 24,1999.
CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING
HELD MAY 24, 1999. ROGER CARLSON SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
B.
Approval of minutes of the continuation of the Board of Review meeting hcld Mav 24, 1999.
BRUCE THIELEN MOVED TO APPROVE TIlE MINUTES OF THE CONTINUATION OF
THE BOARD OF REVIEW MEETING WITH SPELLING CORRECTIONS. ROGER
CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
c.
Approval of minutes of the regular meeting held June 14, 1999.
CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE JUNE 14, 1999
REGULAR MEETING. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
WITH ROGER CARLSON ABSTAINING.
3. Consideration of adding items to the agenda.
The following items were added to the agenda: a) Consideration of proposed ordinance; b)
parking restriction on CSAH 75. This was added to the consent agenda as 51. c) Draft ofTH 25
cooperative agreement and d) Correspondence fi-om property owner on land swap. leffO'Neill
noted that a draft of the policy language to be considered at the upcoming MOAA meeting on
July 7th was submitted to the Council for their review.
4. Citizen comments/petitions, requests and complaints.
None
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Council minutes - 6/28/99
5.
Consent Agenda
A. Consideration of approving four year agreement with Wright County to perform
assessing duties. Recommendation: Approve the four year agreement with Wright
County for assessing services.
B. Review of the 1999 SeaIcoating Projects for streets and pathways and consideration of
awarding contract. Recommendation: Approve the awarding of the bid far street
scalcoating to pearson Brothers, Inc. based on the unit price of$.64/SY and to award the
sealcoating for the pathway portion to Pearson Brothers based on $.82/SY with sweeping
included as part of the base bid for both projects.
C. Consideration of calling for a public hearing, approving of plans and specifications and
authorizing advertisement for bids for reconstruction of a portion of Wal nut Street
between 6th Street and 5th Street (railroad tracks). Recommendation: Approve plans and
specifications and authorize advertisement for bids for the Walnut Street Improvement.
D.
Consideration of approval of plans and specifications and authorizing advertisement for
bids for Kjellberg West sanitary sewer extension. Recommendation: Approve plans and
specifications and authorize advertisement for bids for the Kjellberg West sanitary sewer
extension and authorize the City to initiate eminent domain proceedings in the event the
necessary easements are not obtained.
E. Consideration of accepting bids and awarding contract for climbing wall _ Community
Center. Recommendation: Accept the bid ffild award the contract to the low bidder,
Nicros with the standard liability insurance coverage of $2,000,000.
F. Consideration of accepting bids and awarding contract for furniture, fixtures ffild
equipment - Community Center. Recommendation: Accept the bids and award the
contract to Parameters in the amount of$80,132.02.
G. Consideration of approval of final plat and development agreement far River Forest
Residential Subdivision Phase II. Recommendation: Approve final plat and
development agreement for River Forest Subdivision Phase II.
H. Consideration of accepting bids and awarding contract for CSAH 75 Road Improvement
Project No. 98-1 7C. Recommendation: Approve the award of the bid to R.L. Larson
Excavating in the amount of $1 ,856,518.88 for the CSAH 75 Road Improvement Project
contingent upon approval by the Wright County Board and other necessary agencies.
1.
Consideration of approving revisions to City/Hospital District Development Agreement
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Council minutes - 6/28/99
relating to CSAH 75 detour. Recommendation: Approve the revised detour location
subject to the conditions noted in the letter from the City Engineer with the detour
construction costs being the responsibility of the Hospital District.
J. Consideration of approving a resolution to restrict parking on CSAH 75 from Hennepin
Street to CSAH 18/CSAH 39. Recommendation: Approve passage of resolution to
restrict parking on CSAH 75 from Hennepin Street to CSAH 18/CSAH 39.
BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA. ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for discussion
None
7.
Consideration of audit/financial report for 1998
Rick Borden from Gruys Borden Carlson presented the 1998 audit report to the City Council.
Mr. Borden summarized the information provided in the report and reviewed accounting
procedures used. Mr. Borden then answered questions from the Council pertaining to the audit.
BRIAN STUMPF MOVED TO ACCEPT THE 1998 AUDIT REPORT. BRUCE THIELEN
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
8. Consideration of reviewing procedures for evaluation of Citv Administrator
The Council reviewed the information received on the process for evaluating the City
Administrator. There was discussion on setting up a personnel committee cW:~~~ :~;he
Mayor and one Councilmember. The committee would conduct the review b H- input
from the full council. After discussion was completed the Council determined that each
Councilmember would complete the evaluation form and that review of the City Administrator
would be done by the full Council at a closed meeting. The Council will used the evaluation
form submitted by the City Administrator as a starting point in the review process.
BRUCE THIELEN MOVED TO HOLD A SPECIAL CLOSED MEETING ON SEPTEMBER 13,
1999 AT 5 P.M. FOR THE PURPOSE OF EVALUATION OF THE CITY ADMINISTRATOR.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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COlillcil minutes - 6/28/99
9.
Consideration of a
Center
e Order #9 Pool Construction relatin to del a of Communit
Although a representative from Ankeny, Kell Architects was not present at the meeting, information
from their office regarding the change order was submitted. The change order was to cover
overtime costs and other expenses to assure that the pool was constructed on schedule even though
the City had delayed the construction of the facility. It was noted that there is no provision in the
contract for liquidated damages if the contractor does not complete the work on schedule. The
Council expressed their concern about what position the City would be in if the work was not
completed on schedule. Fred Patch indicated that it would be likely that the City could end up in
arbitration in that situation. Clint Herbst stated that he felt a representative from AKA should have
been in attendance at the meeting. He also questioned whether the overtime in the change order was
tied only to the pool being completed or if it was tied to the completion schedule of the facility.
BRUCE THIELEN MOVED TO APPROVE CHANGE ORDER #9 FOR $90,209.00 SUBJECT
TO THE FOLLOWING CONDITIONS:
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l. The detail schedule prepared by Pool construction, Inc. with completion dates for all portions of their work
has been reviewed. The owner and architect will monitor the work according to this schedule.
2. The agreed overtime pay for the pool construction work will be paid as long as the project schedule is
maintained. The City retains the right to deduct an appropriate amount of overtime pay that they have
agreed to for any delays in the completion of the building beyond the current scheduled completion date (as
prepared by Donlar) due to delays in the pool construction.
ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF
VOTING IN OPPOSITION.
10. Consideration of are uest from the HRA for Council direction relatin to TIF assistance for market
rate housing.
The Council discussed the request for direction and the consensus of the Council was that they were
not interest in subsidizing entry level housing. There was discussion on what constituted market
rate housing and on the proposals that are before the HRA. The Council questioned how many
rental units a city the size of Monticello should have. It was felt that the housing study would
ffilswer this question and other questions raised by the Council.
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BRUCE THIELEN MOVED THAT IN ORDER TO UNDERSTAND THE HOUSING NEEDS OF
THE CITY, THE HRA IS DIRECTED TO CONDUCT A HOUSING STUDY. CLINT HERBST
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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Council minutes - 6/28/99
Fred Patch summarized the proposed ordinance amendment stating that it would clarify the
ordinance so that either unlicensed vehicles or inoperable vehicles were covered under the ordinance
prOVISIOns.
CLINT HERBST MOVED TO ADOPT TIlE ORDINANCE AMENDING CHAPTER 1,
SECTION 7-1-3: PUBLIC NUISANCE (A) PROVIDING A CLARIFICATION TO THE
DEFINITION OF VEHICLES THAT ARE CONSIDERED PUBLIC NUISANCES. BRUCE
THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
11.1
Consideration of Ordinance relating to removal of appointed commission members
At the requcst of COlIDciImember Stumpf, an ordinance had been prepared by the City Attorney to
handle the removal of '}fpointed commission members at the discretion of the Council by a majority
vote. Rick Wolsfstelle noted that when the matter was first dsicl}f'sed in May, tEl. Council voted not
to pursue it at that time. The matter was brought up at this ~~e b~ltttheMOAA Board.
Bruce Thielen stated his belicfthat continuing with the MOAA was more restrictive than the state
statutes and he felt that maybe it was time for a separation from the MOAA. It was felt that the M~u.?,4y
City's representative on the MOAA Board was not reflecting the view of the Council and should
be removcd.
BRIAN STUMPF MOVED TO BRING UP FOR COUNCIL CONSIDERATION THE MATTER
OF REMOVING APPOINTED COMMISSION MEMBERS. BRUCE THIELEN SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSL Y.
BRUCE THIELEN MOVED TO ADOPT THE ORDINANCE AS PRESENTED AND TO
DIRECT THE CITY ADMINISTRATOR TO PUBLISH THE ORDINANCE AS REQUIRED.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
BRUCE THIELEN MOVED TO HOLD A SPECIAL MEETING ON THURSDAY, JUL Y 1, 1999
AT 5 P.M. TO CONSIDER REMOVAL OF AN APPOINTED REPRESENTATIVE TO THE
MOAA BOARD. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH
CLINT HERBST ABSTAINING.
11.2 Library Rq>airs
Fred Patch updated the Council on the bids for the library repair work. Six firms were contacted
about bidding on the repair work but only one firm responded.
BRUCE THIELEN MOVED TO REJECT THE BID ON THE LIBRAR Y REPAIRS AND
DIRECTED THE STAFF TO REBID THE PROJECT. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSL Y.
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Council minutes - 6/28/99
BRUCE THIELEN MOVED TO REJECT THE BID ON THE LIBRARY REPAIRS AND
DIRECTED THE STAFF TO REBID THE PROJEC'I'. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
11.3 TH 25 Cooperative Agreement
Rick Wolfsteller submitted a cost split that MnDOT is proposing on the TH 25 project. It was
recommcnded that the Council approve the agreement subject to further staff review.
BRUCE THIELEN MOVED '1'0 APPROVE AGREEMENT #79-100 CONTINGENT UPON
CITY ENGINEER AND CITY STAFF REVIEW. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
11.4
Land Swap - TH 25 Proiect
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The City has initiated condemnation proceedings for property along the west side of TH 25 to
acquire the land for ponding purposes. The property owner has proposed a settlement option to
swap the ponding easement for a piece of property that the City owns which is located on the
Remmle property. The letter from Mr. Wolter is requesting a response from the City on the
proposed swap.
BRIAN STUMPF MOVED TO DIRECT THE CITY ADMINISTRATOR TO RESPOND TO THE
PROPERTY OWNER THAT THE CITY IS NOT INTERESTED IN THE PROPOSED LAND
EXCHANGE. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
12. Payment of bills
BRUCE THIELEN MOVED TO APPROVE THE PAYMENT OF BILLS AS PRESENTED.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Mayor Belsaas questioned the City Engineer on the routing of the TE 25 construction project. Bret Weiss
replied that it was designed in conformance with uniform traffic control procedures. It was set up to
minimize the number lane changes the vehicle would have make. Bret Weiss indicated that MnDOT was
looking at the timing of the lights utilizing their computer at the St. Cloud facility. Brian Stumpf updated
the Council on the Fire Department's handling of the situation. The Fire Department currently has two
vehicles located at the township hall and there is approximately 8-10 firefighters living on the south side of
the freeway who will respond to the township hall. There was additional discussion on the traffic routing for
the project and the timing of the lights. The staff was directed to follow up on this matter. It was also
reported that the stop signs had been erected at 6th and Walnut.
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Council minutes - 6/28/99
BRIAN STUMPF MOVED TO ADJOURN AT 8:55 P.M. BRUCE THIELEN SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Dawn Grossinger
Recording Secretary
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Thursday, July 1, 1999 - 5 p.rn
Members Present:
Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf, Bruce Thielen
Members Absent:
None
Mayor Belsaas caJJed the meeting to order at 5 p.m. and declared a quorum present.
The purpose of the special meeting was to consider the removal of an appointed commission member.
Clint Herbst stated that the notice of the special meeting violated the open meeting law and that people
who had specificaJJy requested to be notified of the meetings were not given the proper notice.
According to Clint Herbst the notice should have been given 72 hours prior to the meeting and it was not.
City Administrator, Rick WolfsteJJer, responded that he had contacted the City Attorney who indicated
that he believed the special meeting notice met the requirements since it had been posted for three
working days.
Mayor Belsaas asked what the impact would be if the City conducted the meeting in violation of the open
meeting law. Clint Herbst indicated that it would be a $300 fine which is not covered under the City's
InSUrance.
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The question was raised whether an individual councilmember could direct the City Attorney to initiate
action such as drafting an ordinance. Clint Herbst felt the subject of the ordinance should have been
brought up before the full Council and the Council could direct the City Attorney to proceed. Tn addition,
he felt that the passage of the ordinance would have serious impact on commission members who would
feel that if they didn't agree with the majority they would be replaced. Bruce Thielen pointed out that
when a member is appointed as a representative of the Council he should represent the consensus opinion
of the Council. In the case of the MOAA Board the consensus of the Council was not being reflected by
the Council appointed representative.
There was discussion on the position of the City Council on recent MOAA action adopting a land use
plan and whether the plan adopted met the requirements of land use plan. Steve Grittman, the City
Planner, submitted a memo dated July 1, 1999 on the land use plan. Mayor Be1saas expressed his concern
about not having sufficient tracts ofIand available in the City for industrial developers
BRUCE THIELEN MOVED TO RESCHEDULE THIS MEETING FOR WEDNESDAY, JULY 7, 1999
AT 5:30 P.M. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH CLINT
HERBST VOTING IN OPPOSITION.
Clint Herbst stated that the did not believe his representation on the MOAA Board was putting the City in
any negative light. His approach was that he encouraged slow, positive growth and that was reflected in
the way he voted.
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BRUCE THIELEN MOVED TO ADJOURN AT 5:45 P.M. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
WEDNESDAY, JULY 7, 1999 - 5:30 P.M.
Mayor:
Roger Belsaas
Council Members:
Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen
Mayor Belsaas called the meeting to order at 5:30 p.m. and declared a quorum present.
2.
Consideration of removal of an appointed commission member. ~
~. ~~I),D-, R~(~)~j -)J()r~lJ.,fl'.f,
Bruce Thielen commented ~tation of the open mec!ting law that was presented at the
meeting on July 1, 1999 .1be i~~~~~-~f~h~' open meeting law is to ensure that the public has access
to the meetings. He noted when a quorum of the council is observed together without notice
being given, regardless of what is being discussed, it can be interpreted as a violation of the open
meeting law~~~~.~~s.. council discussion on the provisions of the open meeting law and whether
there had been ~ation.
'~ 1kJ~\, ~,.QS~ +~
The council then discussed the City's representatiO'n' on b~ MOAA Board. Bruce Thielen
questioned the change in the position of tA:e~ouncilmember~on the issue of removing a City
representative on the MOAA Board. There was general discussion on whether the interests of the
City were served by the current Orderly Annexation Agreement or whether the City was better off
operating under state statutes pertaining to orderly annexation.
Mayor Belsaas asked that the ordinance the council adopted regarding the removal of appointed
commission members be brought up before the council again. He felt there were some issues with
this ordinance that should be addressed.
Mayor Belsaas asked if there was a motion to remove the City's representative on the MOAA
Board. No motion was made.
3. Consideration of setting a date for tour of Community Center/High School
The council set a date of Monday, July 19, 1999 at 3 :00 for a tour of the Monticello High School
and the Monticello Community Center. Members of the Planning Commission, HRA and EDA
were invited to participate.
BRUCE THIELEN MOVED TO ADJOURN. ROGER CARLSON SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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Council Agenda - 7/12/99
SA.
Consideration of resolution approvine renewal of gambline license for VFW Club (R. W.)
A.
REFERENCE AND BACKGROUND:
The VFW Club currently operates a pull-tab operation at their club, and the license will expire on
August 1, 1999. In order to apply for a renewal, the City Council must pass a resolution authorizing the
State to reissue the license for an additional two years.
As the Council as requested in the past, attached you will find a summary of the organization's donations.
This will provide the Council with an idea of what charitable donations are being made by the licensee.
B. AL TERNA TIVE ACTIONS:
1. Accept the report as presented and adopt the resolution approving the application for renewal of
the license for the VFW Club.
2. Do not adopt the resolution.
C. STAFF RECOMMENDATION:
. It has been the Council's past policy not to oppose any gambling license application renewal. The City
staff does not have any reason to recommend that this renewal application be denied.
D. SUPPORTING DATA:
Copy of resolution; copy of summary report
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RESOLUTION NO. 99-_
RESOLUTION AUTHORIZING THE ISSUANCE
OF A CHARITABLE GAMBLING LICENSE
WHEREAS, VFW Post 8731 has submitted an application to the City Council of Monticello for
the issuance of a charitable gambling license to conduct gambling at their facility located in
Monticello, Minnesota; and
WHEREAS, upon review of the organization's activities, the Council is not Opposed to the
gambling license being issued by the State Gambling Control Board.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by
VFW Post 8731 for a charitable gambling license is hereby approved and the State Gambling
Control Board is authorized to process the application.
Adopted by the City Council this 12th day of July, 1999.
Mayor
City Administrator
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Council Meeting - 7/12/99
5B
Consideration of Change Order No. 21 for City Project #93-14C. Monticello
Wastewater Treatment Facility Expansion. (.I.S.)
A. REFERENCE AND BACKGROUND:
Change Order No. 21 with the Adolfson & Peterson contract for the wastewater treatment
plant involves six change proposal requests (CPR's) ranging in costs from $7,409 to a credit
of $3,800. Most of these changes are older issues which have resulted in lengthy
negotiations with the general contractor and subs. The total cost for the changes amounts to
$10,182.
At this time the treatment plant is totally functional. We are currently in final shakedown
testing ofthe SBR aeration system, the Class A heat pasteurization system, the biofilter odor
scrubbers, and the aluminum sludge holding tank covers. We expect most of these issues
and the final testing to be completed within the month of July. PSG is working on sprucing
up the older buildings inside and out in preparation for an open house in September. We are
also moving forward with the final punch list items and final negotiations with Adolfson &
Peterson for their contract closeout.
Enclosed you will find a copy of Change Order No. 21.
B. ALTERNATIVE ACTIONS:
I. The first alternative is to approve Change Order No. 21 in the amount of $10, 182.
2. The second alternative would be not to approve Change Order No. 21.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and consultant
engineer, HDR, that the City Council approve Change Order No. 21 as outlined in alternative
#1. This brings the total change order cost to date at $482,274.50 or 4.27% of the total
$11,283,200 contract.
D. SUPPORTING DATA:
Copy of Change Order No. 21.
JUL- 9-99 FRI 10:30 AM PUBLIC WORKS FAX NO, 16122713272
JUL 07 '99 12=25 FR HDR ENGlNEERlt-li INC 612 591 5413 TO 92713212
... ..
. .'
"
.
.
HDR
p, 2/ 3
F' . 02/a.J
Change Order No.
21
W.. Ii
Summary: "II I,r_ to mod'~ h COn....cl rd~ to .boW as follow..
-
Contract Prict prlot to thIs Change Order
11 ,1SS.2Qi2,50
Net Incree,e (deer"5I) Of Chis Chango Ot_
ls 10. 182
Reville:! eoo"'.ct Prt~ with all ~~ O/I8nge Oniera
ConItaCIt Tma plior b !hiS Chlnge Order
tllltlm CompI.tion Dl\lM;
IDN~ t, I.. MarcI'l 1, t..nd Aptil 1, .iIIi
Dal,~ 0cl0lJer U. 1998
Ntt Irnwue (diCrtlle) of lhis ChIInge Ord.r
o
fleyt.y(I OOftt1act TIMe with all approvod C/'larog. Orders
._J
----'
Interim Cc:tnplttion Dal.~
ruary 1. 1M, Mardl 1. 1996 and April I. 1Sl93
tliQl1Pa . . 1
ch."... Inc;llIcJcd In 1tII, CMntO 0rUr Ire to ~ lOOOmpl In ~nc. WlIh the tftms, .tlt:lUlation. ;.;..
flOftCIid.". .f UN. orIIIMI c.n. . ........Indu... IItMln.
._J
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I
AOOtpteifb ConlraClor by:
UJ1~IJ, tU~~
RlleOfN'nend$d ~ Apptoval By (Io4DA Engineetlng. Inc.)
L
Af$r<ned fer Owner tly:
DlsIJ(blllion.: L-.JOwner L..JOoMractet
, .'
JIOUIlIl/.SO;llU (V...,!Du 1.000111I1
0:>,,1\1I"1"1 lID" ",,,,e/itto 1&
I
AuOst
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Date
I 7/7/1'1 --J
Dale
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Dale _--J
L-J1'"1eId L--P1her
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JUL- 9-99 FR I 10: 30 AM PUEL I C WORKS FAX NO, 16122713272
Ju.. en '99 12:26 FR HtR ENCiUEERlt-G INC G12 591 5413 TO 92713272
.
Item CPR No.
, I
1.
:I
&
.
.
t-
& 193
r--
--
.
ctl8nge order NO. 21
Wast8water Treatment Plant EXPIlnaion
Monticello, UN
Description
MQlJI\tins,1 of cFCSOOO ~aeonllO CPaOOO
F'u ,,: L att C oullllde cPSOOO ralher thlU1 unllntide.
AulodiBler
I-I~ AC dUOhVOrk ,upport
Pur 0
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1'<<'"
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ClqInge OtdM' No.
,
2
3
.
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,
1
.
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10
11
12
1)
14
15
,&
,7
'8
1t
10
21
$0.00
(M,681.00)
$4.8:39.00
"0.3'76.00
110,ll35.oo
"2,w.&O
....2.00
sa.,oo
10,00
1S7 ~UJO
SSQ.201.00
$25,074.00
$0.00
$&3, '74,50
SSS,00I1,00
saa,024'oo
_,542.10
120,240,00
1l1,os7.00
.0211.00
"0.182.00
~ ConlnCl A...."nt:
t4U,274.50 "17"" !II OflGNI_&ClI.-..,1
511,'" 474.50
".,,,,.
P. 3/ 3
P.1ll3.103
Amount
W49
J:J,OOO
'"5
sa.4tQ
(13.100)
S7~
#J
,,'~1l9
** TOT~ ~E.03 **
.
sc.
Council Meeting - 7/12/99
Confirmation of hiring replacement street department empIovee. (J.S.)
A. REFERENCE AND BACKGROUND:
The City of Monticello has advertised for a replacement for street department employee
Kcith Trippe. Keith Trippe has been off work for approximately six months due to a back
injury. We have been informed by Keith and indirectly by his doctors that he will not be
able to resume the duties of the operator/mechanic position with the City of Monticello.
The City staff advertised for a replacement from May 20, 1999 to June 7, 1999. During this
period oftimc we received 20 applications. The Street Superintendent and myself selectcd
five candidatcs for interviews, and are pleased to recommend the hiring ofMr. Todd Barnes
of rural Monticello as the replacement street dcpartment cmployee to start on July 26, 1999.
Mr. Barnes was most recently employcd by NilJisk Advance Machine Co. of Plymouth,
Minnesota, and Dan Bonine Excavating of Annandale, Minnesota.
Since this is a Local 49 union position, Mr. Barnes will start at the first step of the pay scale
at $13.26 per hour.
.
B.
ALTERNATIVE ACTIONS:
1. The first alternative is to confirm the hiring ofMr. Todd Barnes as the replacement
street department worker, classified as an operator/mechanic under the union
agreement with the starting pay of $13 .26 per hour.
2. The second alternative would be not to confirm the hiring.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and Street
Superintendent that the City Council confirm the hiring of Mr. Todd Barnes as outlined in
alternative # 1.
D. SUPPORTING DATA:
None.
.....
.....
.
.
.
Council Meeting - 7/12/99
5D
Consideration of annual sidewalk inspection report. (1.S.)
A. REFERENCE AND BACKGROUND:
Each year the Public Works Department is required to inspect those sidewalks located on
public property or boulevards within the community. Hazards to the public are to be noted
and specific procedures are to be followed for the repair or removal of these hazards.
Generally speaking, the City of Monticello will replace up to two panels free per year for
sidewalks located on the grid, which is basically those sidewalks considered to be necessary
for city pedestrian travel. If any areas of any specific property owner sidewalk requires more
than two concrete panels to be replaced, then the City would hold a public hearing on those
specific areas so that an assessment for a portion of the costs could be made to the property
owner.
The text of the inspection report is quite lengthy. Copies are available at city hall should you
wish to read the entire text. For the agenda item we have summarized the areas needing
immediate attention. They are as follows:
....
REPAIRS
SJDEW ALK SECTION AND/OR OTHER HAZARDS
.. MAINTENANCE ITEMS (trimming trees/shrubs)
BROADWAY EAST (SOUTH SIDE) approach needs n/a
Washington - Hennepin crack repair
BROADWAY EAST (SOUTH SIDE) approach needs n/a
Wright - New concrete poured
BROADWAY EAST (SOUTH SIDE) replace two panels n/a
New - Palm
BROADWAY EAST (NORTH SIDE) approach needs n/a
Palm - New crack repair
BROADWAY EAST (NORTH SIDE) approach needs n/a
Hennepin - Washington complete replacement
BROADWAY WEST (SOUTH SIDE) n/a tree trimming
Elm - Chestnut
BROADWAY WEST (SOUTH SIDE) n/a tree trimming
Vine - Minnesota
BROADWAY WEST (SOUTH SIDE) replace two panels n/a
Maple - Linn
BROADWAY WEST (SOUTH SIDE) replace one panel n/a
Linn - Locust
BROADWAY WEST (SOUTH SIDE) caulk various cracks n/a
Locust - Walnut
.
Council Meeting - 7/12/99
.
REPAIRS
SIDEW ALK SECTION AND/OR OTHER HAZARDS
MAINTENANCE ITEMS (trimming trees/shrubs)
BROADWAY WEST (NORTH SIDE) caulk various cracks n/a
Walnut - Locust
BROADWAY WEST (NORTH SIDE) replace one panel n/a
Locust - Linn seal cracks at joints
on various panels
ELM STREET (WEST SIDE) patch pop-out n/a
Golf Course ~ 3rd on one panel
MAPLE STREET (WEST SIDE) caulk cracks n/a
Broadway W - 3rd
MAPLE STREET (WEST SIDE) put down weed killer tree trimming
4th - Railroad Tracks replace one panel
MAPLE STREET (WEST SIDE) replace one panel n/a
Railroad Tracks - 6th
WALNUT STREET (EAST SIDE) ped ramp replacement n/a
7th - 6th (with Walnut St Project)
WALNUT STREET (EAST SIDE) ped ramp replacement n/a
5th - Railroad Tracks (with Walnut St Project)
WALNUT STREET (WEST SIDE) n/a tree trimming
River - Broadway W
PINE STREET (T.H. 25) (WEST SIDE) put down weed killer n/a
River Bridge - W River
PINE STREET (T.H. 25) (WEST SIDE) repair cracks at n/a
3rd - 4th ped ramp
PINE STREET (T.H. 25) (WEST SIDE) put down weed killer n/a
5th - 6th
PINE STREET (T.H. 25) (WEST SIDE) replace one panel n/a
6th - 7th put down weed killer
PINE STREET (T.H. 25) (WEST SIDE) put down weed killer n/a
7th - 1-94 Bridge
CEDAR STREET (WEST SIDE) replace 4' x 6' section n/a
Broadway - 3rd
3RD STREET (SOUTH SIDE) n/a shrub/bush trimming
Pine - Cedar
3RD STREET (NORTH SIDE) fill in crack at Dep. Reg. n/a
Cedar - Pine approach
3RD STREET (SOUTH SIDE) replace 5' x 6' section tree trimming
Pine - Walnut clean out and patch hole
.
.
Council Meeting * 7/12/99
REPAIRS
SIDEW ALK SECTION AND/OR OTHER HAZARDS
MAINTENANCE ITEMS (trimming trees/shrubs)
3RD STREET (SOUTH SIDE) replace curb or have n/a
Pinewood Elementary - Elm school put in ped ramp
replace cracked corner
4TH STREET (NORTH SIDE) grind edge to reduce n/a
Walnut - Pine vertical rise
7TH STREET (SOUTH SIDE) clean up washout on n/a
Center K-Mart Drive - Locust sidewalk
7TH STREET (SOUTH SIDE) n/a trim weeds along
Minnesota - West K-Mart Drive sidewalk
4TH STREET (SOUTH SIDE) replace one panel n/a
Locust - Linn
.
Since our policy requires us to replace up to two panels on any grid sidewalks free of charge
to the homeowner, we would request authorization to proceed to complete that work. We
will also be notifying property owners of any conditions we feel that may warrant
maintenance on their part.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to accept the 1999 Annual Sidewalk Inspection Report,
along with recommendations for immediate repair of trouble spots and notification
to property owners of maintenance required on their part.
2. The second alternative would be to not accept the report or not authorize repairs.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council approve the
annual sidewalk report and authorize City staff to correct those areas as listed above as soon
as possible, and to notify property owners of possible maintenance problems in those areas
we found as outlined in alternative # 1.
D. SUPPORTING DATA:
Entire text of 1999 Annual Sidewalk Inspection Report available at city hall for your review.
.
.
.
.
Council Agenda w 7/12/99
5E.
Consideration of Resolution Approvine Wril!ht County Hwy. 18 (Former 118)
Imorovement Plans and Consideration of Resolution Prohibiting Parking alonl!
County Road 18
A.
REFERENCE AND BACKGROUND:
Wright Cotmty Highway Department is attempting to receive bids and award a contract
for the improvement of County Road 18 on July 20, 1999.
The City's share of this project has been estimated at over $88,000, consisting of $59,000
for right-of-way and $29,000 for our share of the construction. This is substantially
higher than we had originally expected for both right-of-way costs and construction.
The staffwill be meeting with Virgil Hawkins and Wayne Fingalson from the Wright
County Highway Department at 1 :30 p.m. on Monday to discuss possible amendments to
this cost split. It is anticipated that an acceptable agreement will be reached allowing the
the City Council to approve the plans as requested by the County.
Both Virgil and Wayne plan to be in attendance at Monday's meeting to review and
answer questions the Council may have.
B.
ALTERNATIVE ACTIONS:
1. Assuming an acceptable cost sharing agreement has been negotiated the Council
could adopt resolutions approving plans and specification and restricting parking
along County Road 18.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe staff to approve the resolutions assuming an acceptable
cost split can be negotiated.
D. SUPPORTING DATA:
None
.
.
.
Council Agenda - 07/12/99
COUNTY ROAD 18 IMPROVEMENT PROJECT
CITY-COUNTY COST SHARING AGREEMENT
Original
City Share
Revised
City Share
Watermain Construction
& Relocation
$24,479
$14,000
Engineering
(18%)
$ 4,406
(9%) $ 1,303
Right-of-Way
$59.421
$43,500
Total City Costs
$88,306
$58,803
Negotiated Savings
$29,503
John Simola and myself met with Virgil Hawkins, Dick Marquette and Wayne Fingalson ofthe
Wright County Highway Department to discuss the proposed cost sharing agreement for the
County Road 18 Improvement Project.
Because the City had already had drainage and utility rights on some of the parcels the County
was acquiring and because the watermain that needs to be relocated was partially located outside
of the County's right-of-way which the County should be responsible for relocating, we agreed
to a compromise as outlined above that will reduce our share ofthis project by $29,000 to
$59,000.
It is recommended that the plans be approved so the County can bid the project and it is also
recommended that the No Parking resolution be adopted.
.
City Council Agenda -07/12/99
c.
STAFF RECOMMENDATION:
The City Administrator recommends approval of Alternative 1. above. .
D. SUPPORTING DATA:
Exhibit A - Site Plan & Landscape Plan
Exhibit B - Zoning Ordinance Conditions Applicable to this Land Use
.
.
.
.
.
11. Provisions are made to control and reduce noise.
.12. The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[C] MOTOR FUEL STATION, MOTOR FUEL STATION/CONVENIENCE
STORE, AUTO REPAIR-MINOR, AND TIRE AND BATTERY STORES
AND SERVICE PROVIDED THAT:
1. Regardless of whether the dispensing, sale, or offering for sale of motor
fuels and/or oil incidental to the conduct of the use or business, the
standards and requirements imposed by this ordinance for motor fuel
stations shall apply. These standards and requirements are, however, in
addition to other requirements which are imposed for other uses of the
property.
2. The architectural appearance and functional plan of the building and site
shall not be so dissimilar to the existing buildings or area as to cause
impairment in property values or constitute a blighting influence within a
reasonable distance of the lot.
3. The entire site other than that taken up by a building, structure, or
plantings shall be surfaced with a material to control dust and drainage
which is subject to the approval of the City Engineer.
4.
A minimum lot area of twenty-two thousand five hundred (22,500) square
feet and minimwn lot dimensions of one hundred fifty (150) feet by one
hundred thirty (130) feet.
5. A drainage system subject to the approval of the City Engineer shall be
installed.
6. A curb not less than six (6) inches above grade shall separate the public
sidewalk from motor vehicle service areas.
. 7. The lighting shall be accomplished in such a way as to have no direct
source of light visible from adjacent land in residential use or from the
public right-of-way ana shall be in compliance with Chapter 3, Section
2 [H], of this ordinance.
8. Wherever fuel pumps are to be installed, pump islands shall be installed.
9. At the boundaries ofa residential district, a strip of not less than five (5)
feet shall be landscaped and screened in compliance with Chapter 3,
Section 7 [G], of this ordinance.
10. Each light standard landscaped.
Sr-B
MONTICELLO ZONING ORDINANCE
13/4
II. Parking or car magazine storage space shall be screened from view of
abutting residential districts in compliance with Chapter 3, Section 2 [G],
of this ordinance. .
12. Vehicular access points shall create a minimum of conflict with throu!:,~
traffic movement, shall comply with Chapter 3, Section 5, of this
ordinance, and shall be subject to the approval of the City Engineer.
13. All signing and informational or visual communication devices shall be
minimized and shall be in compliance with Chapter 3, Section 9, of this
ordinance.
14. Provisions are made to control and reduce noise.
15. No outside storage except as allowed in compliance with'Chapter 13,
Section 4, of this ordinance.
16. Sale of products other than those specifically mentioned in Chapter 13,
Section 4, be subject to a conditional use permit and be in compliance with
Chapter 13, Section 4 [F], of this ordinance.
17. All conditions pertaining to a specific site are subject to change when the
Council, upon investigation in relation to a formal request, finds that the
general welfare and public betterment can be served as well or better b.
modifying the conditions.
18. The provisions of Chapter 22 of this ordinance are considered and
satisfactorily met.
[D] New and used automobile/light truck sales and display provided that:
1. The enclosed principal use (sales and display office) is a minimum of
4,500 squ~e feet, excluding the area used for mechanical repair and
reconditioning.
. 2. Outside sales and display areas are fenced or screened from view of
neighboring residential uses or an abutting "R" district in compliance with
Chapter 3, Section 2 [G], of this ordinance.
3. All lighting shall be hooded and so directed that the light source shall not
be visible from the public right-of-way or from neighboring residences,
and shall be in compliance with Chapter 3, Section 2 [H], of this
ordinance.
4.
The outside sales and display area shall be hard surfaced.
.
5. The outside sales and display area does not utilize parking spaces which
are required for conformance with this ordinance.
MONTICELLO ZONING ORDINANCE
13/5
.
.
51=A
.
.
.
Council Agenda - 7/12/99
5G.
Consideration of .Joint Resolution designating area for orderlv annexation -
Community United Methodist Church (J.O.)
A.
REFERENCE AND BACKGROUND:
In July of 1997, the City Council passed and signed a resolution designating a 6.35 acre parcel,
(the proposed site for the Community United Methodist Church) for annexation to the City.
The Township did not sign the Joint Resolution until May of 1999. At the time the City
signed the resolution the Orderly Annexation Agreement dated December 8, 1972 was in effect.
In March of 1998 a revised Orderly Annexation Agreement was approved by the two entities
and that document was the one in place at the time the Township signed the Joint Resolution.
This has created some confusion. Since the resolution does not take effect until it is signed by
both entities, it was assumed that the March 6, 1998 agreement would be the
governing document. However, the Township Clerk expressed her reservations about having a
resolution signed by the City in 1997 referencing a document approved in 1998. In order to
alleviate the concerns of the Township Clerk and clarify which orderly annexation agreement
governs the annexation of this parcel, it is requested that the City Council approve the Joint
Resolution referencing the March 6, 1998 Orderly Annexation Agreement and sign the revised
document.
B.
AL TERNA TlVE ACTIONS
1. Approve the revised resolution referencing the March 6, 1998 Orderly Annexation
Agreement.
2. Not approve the revised resolution and retain a resolution referencing the
December 8, 1972 agreement.
C. STAFF RECOMMENDATION
The City Administrator recommends Alternative # 1.
D. SUPPORTING DATA
Copy of resolution.
.
RESOLUTION 99-
IN THE MATTER OF THE AMENDMENT TO THE
JOINT RESOLUTION FOR ORDERLY ANNEXATION BETWEEN
THE TOWN OF MONTICELLO AND THE
CITY OF MONTICELLO, MINNESOTA
PURSUANT TO MINNESOTA STATUTES 414.0325, SUBD.l
TO:
Minnesota Municipal Board
Minnesota State Planning Agency
Bandana Square Building, Suite 225
1021 Bandana Boulevard East
S1. Paul, Minnesota
The Town of Monticello and the City of Monticello hereby jointly agree that the joint resolution between the
Town of Monticello and the City of Monticello designating an area for orderly annexation dated March 6,
1998 be amended to include the following:
.
Both the town and the City agree that no alteration of the stated boundaries of this agreement
is appropriate. Furthermore, both parties agree that no consideration by the Board is necessary.
Upon receipt of this resolution, the Municipal Board may review and comment but shall within 30
days, order the annexation of the following described property in accordance with the terms of the
joint resolution.
Property known as: Community United Methodist Church
Approximately 6.35 acres
The West 369.50 feet of the East 435.50 feet of the Southeast Quarter of the Southeast
Quarter of Section 13, Township 121, Range 25, and the West 369.50 feet of the East
435.50 feet of the South Half of Lot 22 of AUDITOR'S SUBDIVISION NO. ONE,
according to the recorded plat thereof, Wright County, Minnesota, lying southerly of the
centerline of County Highway No. 118. Except the South 500.00 feet of the East 435.50
feet of the Southeast Quarter of the Southeast Quarter.
Approved by the City of Monticello this - day of July, 1999.
City Administrator
Mayor
. Approved by the Town of Monticello this 3rd day of May, 1999.
Town Chair
Town Clerk
. 511. Consideration of Aporoving Chanee Orders #1-4 TH 25 Proiect 96-04C
A. REFERENCE AND BACKGROUND:
At the request of the City Engineer Change Orders #1-4 on Project 96-04C are being brought
before the Council for their consideration.
Change Order No.1 - This change order provides for two wet taps involved with improvement
of the City watermain system on Oakwood Drive and results in an increased cost of $5,080 to the
City of Monticello. The savings of not lowering the watermain under Oakwood Drive will result
in an overall cost savings to the City.
Change Order No.2 - This change order provides for deleting the concrete pavement in the
tmck parking area in the Park and Ride lot and replacing it with a granite chip surfacing, of
which MnDOT has agreed to participate in at 100% of the cost (concrete pavement was 100%
City cost). This item results in a cost savings to the City of Monticello of $116, 130.
.
Change Order No.3 This change order provides for additional subgrade excavation and select
granular borrow to accommodate the excavation of topsoil and other unsuitable material found
under the proposed widening of Tmnk Highway 25. This item results in a net increase of
$96,700 to the original contract amount and is the responsibility ofMnDOT in the cost
participation agreement.
Change Order No.4 This change order provides for the installation of light-emitting diode
(LED) bulbs on all signal faces for the signal located at Oakwood Drive and Chelsea Road.
MnDOT recently approved the use of experimental LED's for general use. The LED provides
for an extended life along with substantially-reduced energy costs. This item results in an
increase of$21,438.68. It is anticipated that MnDOT will be responsible for 50% of this cost.
The City of Monticello is responsible for re-lamping and all energy costs associated with the
signals once they are installed at these intersections.
B. ALTERNATIVE ACTIONS:
1. Approve Change Orders #1-4 for TH 25 Project 96-04C as outlined above.
2. Not approve Change Orders #1-4.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and City Engineer that Change Orders #1-4
for TH 25 Project 96-04C be approved.
.
D.
SUPPORTING DATA:
Change Orders #1-4.
.
.
.
.
WSB
....-.....
& Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
B.A. Mittelsteadt, P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring. P.E.
Donald w: Sterna, P.E.
Ronald B. Bray, P.E.
612-541-4800
FAX 541-1700
July 7, 1999
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Re: Change Order No. I
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
Please find enclosed Change Order No. I for the above~referenced project reflecting changes to the contract
as follows:
The inplace watermain was found to be low enough to allow for further construction without
removal, contrary to as-built plans. In order to maintain water service to all affected parties,
the wet tap method was used for a hydrant relocation and for an extension ofthe watermain
on Cedar Street.
These prices were approved by Mr. Joe Tummers of the Estimating Unit at MnlDOT Control Office.
This change order reflects a net increase of $5,080.00 to the original contract amount, resulting in a new
contract total of $5,453,080.00. If the attached meets with your approval, would you please sign and
process.
Please call me at (612) 277~5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
e~r~p~l
Project Manager
c:
Jim Labo, MnIDOT, St. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
nm/kd
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:IWPWINll 033 .0] Ico.I-llr.wpd
.
Change Order No. 1
T.H. 25 Improvement
City of Monticello, MN
S.P.860540
City Project No. 96..()4C
_ WSB Project No.1 033.01
Added Items
F&I 250 mm by 250 mm Wet Tap With
Valve (STA 20+154)
F&1250 mm by 150 mm Wet Tap With
Valve (STA 20+122)
Total
Quantity
1.00
Units
Unit Price '1 Item Total
$ ;',91~~,'~~~.00
Item
No.
Spec. No. Description
Each
1.00
Each
$ 2,170.00
$2,170.00
Total Added Items
$5,080.00
Distribution:
CP 96.04C
= 100%
$5,080.00
.
.
.
T.H. 25 Improvement
. City of Monticello. MN
S.P.8605-40
City Project No.. 96-04C
WSB Project No. 1033.01
Owner: City of Monticello and MN Department of Transportation
CHANGE ORDER NO.1
Date of Issuance:
July 1,1999
Contractor:
Buffalo Bituminous, Inc.
Engineer:
WSB & Associates, Inc.
You are directed to make the following changes in the Contract Document description:
Description:
F&I one 250 mm by 250 mm wet tap with valve (STA 20+154) $2910
F&I one 250 mm by 150 mm wet tap with valve (STA 20+122) $2170
The above items will be installed on Oakwood Avenue at locations staked by the Engineer.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
$5,448,000.00 Original Contract Time: OS/24/99
$0.00 Net Change from Previous Change Orders: None
$5,448,000.00 Contract Time Prior to This Change Order: OS/24/99
$5,080.00 Net Increase of Change Order: None
$5,453,080.00 Contract Time With Approved Change Orders: OS/24/99
Original Contract Price:
Previous Change Orders: No. - to-
Contract Price Prior to This Change Order:
Net Increase of This Change Order:
Contract Price With All Approved Change Orders:
Recommended By:
Ronald B. Bray, P.E
WSB & Associates Inc.
Engineer
Buffalo Bituminous, Inc.
Approved By:
Approved By:
Date of Council Action:
Mn/DOT
City Administrator
.
.
.
.
.
wss
........
&Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
B.A. Mittelsteadt, P.E.
Bret A. Weiss~ P.E.
Peter R. W'illenbring, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
612.541-4800
FAX 541-1700
July 7, 1999
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Re: Change Order NO.2
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
Please find enclosed Change Order No.2 for the above-referenced project reflecting changes to the contract
as follows:
It was agreed by Mn/DOT and the City of Monticello to delete the concrete paving from the
Park & Ride lot and change the final surface in the truck parking area to crushed granite
(Class 5A). Mn/DOT has agreed to be responsible for this cost as part of the Park & Ride
Lot.
This change order reflects a net decrease of $97,569.48 to the original contract amount, resulting in a new
contract total of $5,355,510.52. If the attached meets with your approval, would you please sign and
process.
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
I!~~.~
Ronald B. Bray, P.E.
Project Manager
c: Jim Labo, Mn/DOT, St. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
nm/kd
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:\ WPWIN\I 033.0 I \co-2.ltLWpd
.
.
Distribution:
ChangeOrdltrNo.2
T.H. 25 Improvement
City of Monticello, MN
S.P.8605-40
City Project No. 96-04C
WSB Project No. 1033.01
Deleted Items
-~~m~pec. No.
No. '
Description
Total Units Unit Price Item Total
Quantity
-'--~--_.."_.,_..._- .-...,,-
(3,100.00) m2 $ 37.30 ($115,630.00)
(200.00) Kg $ 2.50 ($500.00)
--,." "~- ...,~~--~.~... ,..-
($116,130.00)
45 2301_501 I Concrete Pavement 200 mm Non
I Reinforced
_~__13~o.~.~~29 _..J_~elnforcement Bars (Epoxy Coated)
Total Delete
47
-----~.~~~.
Description Total Units Unit Price Item Total
Quantity
-" .~_.,~.
regate Base (CV) Class 6 310.00 m3 $ 12.85 $3,983.50
-~~- ~.,-,.,',......_~
regate Base (CV) CL 5A 242.00 m3 $ 44.86 $10,856,12
_.~~ --"".'.'''-..'.-. .......-.".,
e LV 4 Wearing Course Mixture 158.00 t $ 23.55 $3,720.90
~~._._'"-~
$18,560.52
_._.._..__.___,.. "',~_'.~".J~.,,_____.__m__.__...___.
Added Items
-;;~m I spec.:=[o.
No. i
---.--- "~~--.-''^.,-t"._"....... ..--~----,,-~ ~,,~~
41 ; 2211.502 Agg
i 2211.502 Agg
2350.609
Typ
Total Add
Total Deleted Items
($116,130.00)
Total Added Items
$18,560.52
Net Delete
($97,569.48)
Decrease City Project 96-04C = 100%
Increase S.P, 8605-40 (Mn/DOT) = 100%
.
$116,130.00
$ 18,560.52
.
CHANGE ORDER NO.2
T.H. 25 Improvement
City of Monticello, MN
S.P.8605-40
City Project No. 96-04C
WSB Proje'Ct No.1 033.01
Owner: City of Monticello and MN Department of Transportation
Date of Issuance:
July 2, 1999
Contractor:
Buffalo Bituminous, Inc.
Engineer:
WSB & Associates, Inc.
You are directed to make the following changes in the Contract Document description:
Description:
Delete the concrete pavement from the Park & Ride lot.
Construct the Park & Ride lot with 100 mm of Class 5A aggregate base and LV 4 wearing course mixture on top of the Class 6
aggregate base, all as staked by the Engineer.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
$5,448,000.00 Original Contract Time:
OS/24/99
Previous Change Orders: NO.1 to 1:
$5,080.00 Net Change from Previous Change Orders:
None
Contract Price Prior to This Change Order:
$5,453,080.00 Contract Time Prior to This Change Order:
OS/24/99
Net Decrease of This Change Order:
($97,569.48) Net Increase of Change Order: None
Contract Price With All Approved Change Orders:
$5,355,510.52 Contract Time With Approved Change Orders: OS/24/99
..J.~
Ronald B. Bray, .E.
WSB & Associates Inc.
Engineer
Approved By:
Approved By:
Buffalo Bituminous, Inc.
I
Date of Council Action:
MnlDOT
City Administrator
.
.
.
.
A
WSS
.........
& Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
B.A. Mittelsteadt, P.E.
Btet A. Weiss, P.E.
Petet R. WillenbrilJg, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
612-541-4800
FAX 541-1700
July 7; 1999
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Re: Change Order No.3
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
Please find enclosed Change Order No.3 for the above-referenced project reflecting changes to the
contract as follows:
Excavate and dispose of additional unsuitable soil encountered which was
unanticipated in the TH 25 roadway area of the project. It is anticipated there will
not be enough granular material encountered during roadway construction to fill the
additional excavation and the planned areas requiring granular material. Therefore,
an additional quantity of select granular borrow is provided for in this change order
to use in the upper 600 mm (2 feet) of the subgrade in the roadway.
It appears that construction methods used during the reconstruction of TH 25 in the 1960's
resulted in granular borrow in the ditch inslope and disposal of the topsoil and unsuitable
material in the ditch inslope. This area is now affected by the widening ofTH 25.
The negotiated unit prices were approved by Mr. Joe Turnmers, MnlDOT estimating unit. The
negotiated price of subgrade excavation includes, but is not limited to, the cost of traffic control, off-
site disposal and hauling costs incurred by the contractor. The cost of the select granular borrow is
at contract bid price.
This change order reflects a net increase of $96,700.00 (MnlDOT cost) to the original contract
amount, resulting in a new contract total of$5,452,21 0.52. If the attached meets with your approval,
would you please sign and process. The amount of this change order will not be included with
Construction Pay Voucher No. 1 being processed at this time.
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:I WPW1NI 1033.0 I Ico-3-1tr. wpd
.
.
.
Honorable Mayor and City Council
City of Monticello
Monticello MN
July 7, 1999
Page 2
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
~J~
Ronald B. Bray, P .E. 7
Project Manager
c: Jim Labo, MnlDOT, St. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
nm/kd
F:I WPWINII 033.01 Ico-3-ltr. wpd
.
CHANGE ORDER NO.3
T.H. 25 Improvement
City of Monticello, MN
S.P.8605-40
City ProjectNo. 96-04C
WSB Project No. 1033.01
~~~:~;~;~ OfM::::OB~::::U;~~:crtmeot OfTcanspo~t;on ' 1 ::~n:::~~anoe -~~:L:o~ates, I~C '=-
You are directed to make the following changes in the Contract Document description:
Description:
Remove additional subgrade excavation from below the planned depth as detailed in the plan and/or soils letter in the Special
Provisions. All such material removed shall be disposed of outside the right-of-way and backfilled with granular material. In areas of
the roadway where additional select granular borrow is needed as provided for in this change order, it shall be incorporated into the
upper 600 mm of the subgrade.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
-.- '--".,.__..,-_."'_.._-'~,.,_.~,._"--"'-,
$5,448,000.00 Original Contract Time:
OS/24/99
Previous Change Orders: NO.1 to 2:
~-,..,--,.__.",-.,-".,._,-,.,--
-.. "---_....""-""-_.".,.,.,.._"_.,"-~~._~-~,~..
($92,489.48) Net Change from Previous Change Orders:
None
Contract Price Prior to This Change Order:
-"--~'-~._"'--._~_."--"--_..'_.__. ,....-
-,',~., ~._--.._,- ','.---------..,~-~_..,-~."._--,.-
$5,355,510.52 Contract Time Prior to This Change Order:
OS/24/99
Net Increase of This Change Order:
-,.__._--'-_.,~_.,--,_._-..~,...,-,_.._---_..".
Contract Price With All Approved Change Orders: $5,452,210.52 OS/24/99
- ------ --- ----.-..---,. .'._--"---'''._._~'_._-.~---',--_._-~~_._- ---
$96,700.00 Net Increase of Change Order:
None
-..----. ---.'.-.-.---.'-..'--.....--..-......--,
WSB & Associates Inc.
Engineer Buffalo Bituminous, Inc.
Approved By:
Approved By:
Date of Council Action:
Mn/DOT
City Administrator
.
.
.
Distribution:
Change Order No.3
T.H.25Improvement
City of Monticello, MN
S.P. 8605-40
City Project No. 96-04C
WSB Project No. 1033.01
..
Deleted Items
Item" 1 Spec. ~o. "'
Description Total Units Unit Price Item Total
No. I Quantity
~---'I---~- ~. -----
$0.00
-_.- ....--_. u__,.._.~..
I --~ $0.00
,~-~....-,.
Toull Delete $0.00
......--------&-._---_.~~
Added Items
- ..-....,---...-..-T'.-... . ..
Item I Spec. No. I Description
No.
.-1--.---+------.-"-.--
i j Subgrade Excavation
..---+..--...- ._~,-~.~._~,~-~..~
~_~~05.522~~elect Granular Borrow (LV)
Total Add
Total~nits]unlt pri~~. ~tem T~
Quantity ... I
__ ._..__.._---+-__________n .
I 3 . $ I
6'000~00 m i 6.95 I $41,700.00
10,000.00 m 3 i $ 5.50 i $55,000.00.
_ ___.L----- ..-..-...-
$96,700.00
~-~-_.,..------.-,~_."..-----------..-"....-------'~
-"-~~"-----,,--,,,~
$0.00
Total Deleted Items
---~~,._.------------..........------._-~"-~_.'~_..
$96,700.00
Total Added Items
._-"_.,_.~-"-- ,.-......-
_~__,,__~._...------------..~..------------.~~-~.-ft
$96,700.00
Net Added Items
S.P. 8605-40 (Mn/DOT) = 100%
$96,700
.
.
.
.
BA Mittelsteadt, rE.
Bret A. Weiss, rE.
Peter R. Willenbring, rE.
Donald W. Sterna, rE.
Ronald B. Bray, rE.
-.
WSD
~
& Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
612-541-4800
FAX 541-1700
July 7, 1999
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Re: Change Order No.4
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
Please find enclosed Change Order No.4 for the above-referenced project reflecting changes to the contract
as follows:
LED ball and arrows added to the signal systems for Signal System A (Chelsea Road) and
B (Oakwood) for this project.
At the time the project was let, the plans called for LED on only the red ball and arrow.
Since then, MnlDOT has approved LED for yellow and green also.
It is desirable that all new signal systems have LED on all lights and thus the LED for
yellow and green is now being ordered. The increased cost of adding these bulbs results in
increased life ofthe bulb and reduced energy costs, both of which the City of Monticello is
responsible for after construction.
This change order reflects a net increase of$21,438.68 to the original contract amount, resulting in a new
contract total of$5,473,649.20. If the attached meets with your approval, would you please sign and process.
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB
O:d B Bray, ;.h
Project Manager
c:
Jim Labo, MnfDOT, 5t. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
nm/kd
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:\WPWIN\l 033.0 I \CO-4-ItLWpd
.
.
Distribution:
Change Order No.4
T.H. 25 Improvement
City of Monticello, MN
S.P.8605-40
City Project No. 96-04C
WSB Project No. 1033.01
1------ -. ..
Deleted Items
Item' ~~ec. No.l -
Description Total Units Unit Price Item Total
No. ~ Quantity
..~._.,,_. -. "-
__.._l_~__ $0.00
... - =1='" ~~,---,~-,.'._.
_...--.1_..__,,-.L_. - ' '-~, I $0.00
..__u.-_._
Total Delete $0.00
Added Items
- 'Item r' Spec. ~~~n.. Description I Total' i Units I Unit prlce-~ Total
~o~+ .__.j ._~~antityl ____.~--m----_.
I i ~~1I0W & Green LED Ball & Arrows for i 1.00 L.S. I $21,438.68 i $21,438,68
,__.L_.~_~nal Faces (Materials &.Labor) ~_ i __J
Total Add $21,438.68
$0.00
Total Deleted Items
Total Added Items
$21,438.68
$21,438.68
Net Added Items
S,P 8605-40 (Mn/DOT) = 50%
C,P, 96-04C (City) 50%
$10,719,34
$10,719.34
.
.
CHANGE ORDER NO.4
-T.H.25Improvement
City of Monticello, MN
S.P. 8605-40
City Project No. 96-04C
WSB Project No.1 033.01
~ne; COy of Mont;ce"; andMNDepartment ofTransporta'on ~ate Oflss~ance -=- J~_'Y 7: 1999 =-=-= =- -
Contractor. Buffalo Bituminous, Inc. i Engineer: WSB & Associates, Inc.
You are directed to make the following changes in the Contract Document description:
Description:
Add yellow and green LED bulbs to all signal faces for signal system A (Chelsea Rd.) and signal system B (Oakwood Dr.).
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
- -_.,..---_..,~"._,..,--_._.,-~
Original Contract Price:
$5,448,000.00 Original Contract Time:
OS/24/99
~,~"...-------'-'._' .__-.--------..-.-.".~".-.,-~'-~---,r- --.
Previous Change Orders: No.1 to 3:
.....--------"~-----....------.....------" -,._-,------.,'_..~_.~-,._"-_.,_.y.~".-_.--- ---
$4,210.52 Net Change from Previous Change Orders:
None
Contract Price Prior to This Change Order:
$5,452,210.52 Contract Time Prior to This Change Order:
OS/24/99
._-----_._._.--,_._~_.,-_..~' _._~,~.--~-_. -,--_..._,_...__.,._.._-~-_._'-"'_..."_._.,_.
Net Increase of This Change Order:
-- ---- .-.--. --.- ---,' --....-....-...--.--.-..-- .-."..-.'-- -- ._"_.-..,"'--,-~-_...--'''.._.''''-''-,..-- -. --" .-.---
$21,438.68 Net Increase of Change Order:
None
_. ._...__._.._.._...._.._.__.,___.____._._n_..----.
Contract Price With All Approved Change Orders:
$5,473,649.20 Contract Time With Approved Change Orders: OS/24/99
Recommended By:
Ronald B. Bray, P.
WSB & Associates Inc.
Engineer
Buffalo Bituminous, Inc.
Approved By:
Approved By:
Date of Council Action:
Mn/DOT
City Administrator
.
.
.
.
City Council Agenda - 7/12/99
7.
Consideration to hear the North Anchor Committee's recommended principles for
redevelopment of the North Anchor with Council direction thereafter. (O.K.)
A. Reference and Backllround:
In January, the council and commission members held a joint meeting led by Michael
Schroeder, Hoisington-Koegler. This meeting followed a previous presentation by a
developer for redevelopment of West Bridge Park and Blocks 54 and 64. It was
suggested to form a North Anchor Committee of two representatives from each
commission and council and for each governmental entity to develop five priorities for the
North Anchor.
The North Anchor Committee met the first time in March and later toured the downtown
and river front areas of Chaska, Shakopee, and Northfield.
The committee met another half-dozen times and agreed their role was to develop
principles or guidelines for redevelopment of the North Anchor and not design elements or
details. After much discussion, the committee arrived at the following recommendations
which will be presented to the Council by Commissioner Dan Frie, HRA representative to
the North Anchor.
Having consulted with Planning Consultant Steve Grittman regarding the need to amend
the Comprehensive Plan to include the North Anchor recommendations, Grittman sees the
recommendations as implementation recommendations, not planning recommendations.
Therefore, he sees no need to amend the Comprehensive Plan.
After hearing the presentation, the Council should discuss the recommendations and
thereafter consider the following action:
1. Accept the recommended principles of the North Anchor Committee as presented.
2. Direct staff to hold a public information meeting on the recommendations of the
North Anchor Committee as presented. (Committee members make presentation
at public meeting)
3. Authorize the preparation and solicitation of a request for proposal for Lots 11 and
12, Block 51, and Lots 7 through 15, Block 52, not excluding Walnut Street for
redevelopment of a commercial and housing mixed-use.
4.
Approve an annual appropriation of $200,000 for acquisition of parcels within the
short-term boundary for the North Anchor until such time all parcels are acquired.
.
City Council Agenda - 7/12/99
B.
Recommendation:
Council may wish to wait and authorize preparation and solicitation of the RFP until after
the public information meeting. The requested annual appropriation may be part ofthe
City Budget Process - Year 2000.
C. Supporting Data:
North Anchor Motions and Recommendations. Map part of presentation.
.
.
2
-
.
.
May 6 -
May 19 -
June 16-
June 30 -
ATTACHMENT A
North Anchor Motions and Recommendations
Established the long-term boundary lines of the North Anchor. Bounded on the
east by Pine Street, the south by West Broadway, west by Linn Street including
Block 62, and the north by the Mississippi River.
Long-term defined as 25 years.
Established the short-term boundary line of the North Anchor to include Block 51
with the exception of the Broadway Square and River Park View Apartments and
all of Blocks 52, 54, 62, 63, and 64; and recommended some arm of the
government commit to the purchase of the parcels within short-term boundaries at
market rate and as they come on the market. If feasibility is an issue, priority
parcels for purchase are those closest to the river and park. The HRA to consider
the acquisition first.
Short-term defined as 5 years.
Requested City Council appropriate $200,000 annually for acquisition of parcels
within the short-term boundary of the North Anchor until such time all parcels are
acquired.
Recommended concentration of the northeast quarter (Lots 11 and 12) of Block
51, the north side (Lots 11 through 15) of Block 52, and thc HRA lot and easterly
lots to Pine Street (Lots 7 through 10) of Block 52, not excluding Walnut Street,
for redevelopment of a commercial and housing mixed-use.
Recommended Lots 6 through 10, Block 51, and Lots 1 through 6, Block 52, as
not part of the aggressive redevelopment of Lots 11 and 12, Block 51, and
remaining lots of Block 52, when possible.
Recommended parcels within Blocks 54, 62, 63, and 64 be acquired and held with
no recommendation for land use and recommended City Council review building
permit applications for over and above the normal maintenance to structures
located within the above said blocks prior to permit issuance.
Recommended City Council proceed to solicit request for proposals for Lots 11
and 12, Block 51, and Lots 7 through 15, Block 52, not excluding Walnut Street.
.
.
.
Council Agenda - 7/12/99
8.
Consideration of Amendment to Ordinance No. 327 - Removal of appointed
members from a commission. board or committee. (R.W.)
A.
REFERENCE AND BACKGROUND:
At the last regular meeting, the Council adopted a new ordinance amendment that
specified the Council could remove any board, commission, or committee member that they had
appointed by a majority vote of the Council. Our City Attorney, Dennis Dalen, had
recommended the ordinance be adopted before the Council acted to remove any appointed
individual from a board or commission.
At the special meeting Wednesday evening, the Mayor requested that this ordinance amendment
be reviewed by the Council at an upcoming mecting for possible amendments to clarify what
constitutes a majority vote and to discuss whether other changes are needed in this ordinance. A
concern was noted that if only three members were present at a council meeting, two members
would constitute a majority vote. One option would be to simply add that a four-fifths majority
vote would be required to remove any appointed board or commission member. If the Council
wanted to retain the same language in the ordinance that referred to the ability to remove any
appointed board, commission or committee member by a four-fifths vote, this would be the only
language change that would be needed.
Another amendment the Council may want to discuss is amending this section to apply to only
the removal of a councilmember that may have been appointed by the Council as a whole to
various committees or commissions. If it was not the Council's intent to adopt an ordinance that
pertained to other council appointments to other boards and commissions, the ordinance could be
amended as provided in option #2 that would clarify that the ordinance only pertains to
councilmember appointments. Under this alternative, a simple majority vote of the full Council
would seem appropriate, requiring (3) votes for any removal.
A third option would be to redraft the ordinance to further define that removal of an appointed
person would have to be for just cause, such as for inefficiency or neglect of duty, or misconduct
in office, etc. Similar to the process for removal of an HRA member, charges would be given to
the individual ten days prior to a hearing at which time the individual would have an opportunity
to be heard by the City Council. After a hearing, the COlfficil could then make a determination as
to whether the facts support the removal of the individual. If this type of ordinance would be
preferable for the Council, ordinance amendment option #3 should be considered.
B. AL TERNA TIVE ACTION
1.
Council could adopt an ordinance amendment adding that four-fifths vote would
be required for removal of any appointed commission or board member.
2.
Council could adopt an ordinance amendment that amends the ordinance to
.vl
~/
.
.
.
Council Agenda - 7/12/99
clarify that the removal provision is to pertain only to couneilmembers that have
been appointed by the Council to specific commissions or boards. Under this
alternative, a majority vote of the full Council would be required.
3. The Council could adopt an ordinance amendment that requires specific charges
to be prepared and allows the individual an opportunity t'{x a public hearing
before Council consideration of removing an individual appointee.
4. This option would be to repeal the new ordinance entirely.
C. STAFF RECOMMENDATION:
The ordinance amendment originally prepared by the City Attorney assumed the Council wanted
to establish a mechanism for the removal of any appointed board or commission member the
Council may have appointed that is not already covered by other state statutes. If this was not
the intent of the Council but rather the Council was interested in only establishing the removal
mechanism for its own membership appointed to various commissions, the ordinance can be
amended as outlined under option #2 above. The addition of the four-fifths majority vote
requirement is recommended for an ordinance covering removal of non.councilmember
appointments. The staff does not have a specific recommendation other than it should be the
Council's policy decision as to whether this type of ordinance is necessary at all.
D. SUPPORTING DATA:
Three ordinance amendment options.
.
.
.
OPTION #1
CITY OF MONTICELLO
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 1 OF THE MONTICELLO
CITY CODE BY AMENDING SECTION 1-5-14
The City Council of the City of Monticello does hereby ordai n:
SECTION I. The City Code is hereby amended by adding Section 1-5-14 as follows:
1-5-14.
REMOVAL OF APPOINTED COMMISSIONERS, BOARD
MEMBERS, ETC.
Except as otherwise provided in this Code, any person appointed to
any board, commission, committee or other entity by thc City Council
whether for a specified term or for an indefinite term, shall serve at the
pleasure of the City Council and may be removed by the City Council
by a four-fifths majority vote at any time.
SECTION II. Effective Date. This Ordinance shall be effective on publication.
Dated this
day of
,1999
Roger Belsaas, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
.
.
.
OPTION #2
CITY OF MONTICELLO
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 1 OF THE MONTICELLO CITY CODE
BY AMENDING SECTION 1-5-14
The City Council of the City of Monticello does hereby ordain:
SECTION 1. The City Code is hereby amended by adding Section 1-15-14 as follows:
1-5-14.
REMOV AL OF APPOINTED COUNCILMEMBERS FROM A
COMMITTEE, COMMISSION, BOARD, ETe.
Except as otherwise provided in this Code, any Councilmember appointed to any
board, commission, committee or other entity by the City Council to represent the
City Council, whether for a specified term or for an indefinite term, shall serve at
the pleasure of the City Council and may be removed by the City Council by
a majority vote of the full Council at any time
SECTION II.
Effective Date. This Ordinance shall be effective on publication.
Dated this
day of
,1999.
Roger Belsaas, Mayor
ATTEST:
Rick WolfsteIler, City Administrator
.
.
OPTION #3
CITY OF MONTICELLO
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE] OF THE MONTICELLO CITY CODE
BY AMENDING SECTION 1-5-14
The City Council of the City of Monticello does hereby ordain:
SECTION 1. The City code is hereby amended by adding Section 1-15-14 as follows:
1-5-14 REMOVAL OF APPOINTED COMMISSIONERS, BOARD MEMBERS, ETC.
Except as otherwise provided in this Code, any person appointed to any board,
commission, committee or other entity by the City Council, whether for a specified term
or for an indefinite term, may be removed by the City Council by a four-fifths majority
vote for inefficiency or neglect of duty, or misconduct in office. The appointee shall be
given a copy of the charges at least ten (10) days prior to a public hearing at which time
the appointee has an opportunity to be heard. When charges in writing have been made
against an appointee, pending final action by the Council, the Council may temporarily
suspend an appointee. If it is found that those charges have not been substantiated, the
appointee shall immediately be reinstated to the board or commission.
SECTION II. Effective Date. This Ordinance shall be effective upon publication.
Dated this
day of_
,1999.
Roger Belsaas, Mayor
-
Rick Wolfsteller, City Administrator
BRC FINANCIAL SYSTE~
./CH3/1999 '15;07:"16
?ayments ~8r 0uo~~cation
CrTY OF MONTICELLO
GLOSOS-V06.DO COVERPAGE
GL335P
Reoort Selection:
';i,our'OVC'l ']
D.") tE). .
:)7/i 2r 999
~'>a>/n:en ts
Th!~ough
D.O':lts..^O...
07/08.1:99'0
~~tof+ Amount to be Used...
!:;;Lif\i G ROU P. . .
D0708
COMMEN:- . . .
7/0 [;
('- L(r:.:
',,' J \ 'm
JATA-JE-ID DATA COMMENT
------------~-- -------._--y-----,---y--_._,-~.-
)-07081999-964 7/08 CKS
Run Instructions:
Joba Banner Coeies
'.' 0;
For'm Pr ntel\ Ho 1 d Space ""." c.> I Li nes CP I
h. E- O 6 6 1 0
" '--;
.
.
..
JRC GINANCIAL SYSTEM
.7/08/1999 15;07:17
Payments to~ ?ub':4cac~or
CITY OF MONTICELLO
GLJ35R-V06.00 PAGE
Vendor' Name
Aoproved on 7/12/1999 ~or 0avments Throuah ?/08/1999
.
i\L8INSON, II\1C
.A.ME GROU P
AMERICAN PUBLIC WORKS ASSOC
ANCOM TECHNICAL CENTER
80YER TRUCK PARTS
BRAUN ENGINEERING
CHADER BUSINESS EOUIPMENT
COMMERCIAL ASPHALT COMPANY
JAHLHEIMER DISTRIBUTING CO
ECM PUBLISHERS, INC
FRONTLINE PLUS FIRE & RESCUE
GARTNER'S OFFICE PRODUCTS
GME CONSULTANTS. INC.
GREEN SIDE UP LAWN & TREE CARE
GRIGGS. COOPER & COMPANY
GROSSLEIN BEVERAGE INC.
GRUYS BORDEN CARLSON & ASSOC
HERMES/GER/i.LD T
~OGLJND TRANSPORTATION
HOMETOWN EYE CARE, INC
:NTERNATIONAL INSTITUTE
JME OF MONTICELLO
~EN ANDERSON TRUCKING
KEN'S 66 SERVICE
:< r NG/.U:'.MES W
LARSON'S ACE HARDWARE
_ITTLE MOUNTAIN FLOWERS
MARTIE'S FARM SERVICE
'vl/\US ;"'OODS
M I CH ELS TRUCK I NC;, HJC
~N DEoART OF NATURAL RESOURCES
.
MN DEPT OF TRADE & ECON DEVEL
MN RURAL WATER ASSOCIATION
\~ni\!"'1'TCEL,LO DLOCi\
MON~ICElLO PRINTING
;\1mJTlCEL,L,O TIMES
NORTHERN STATES POWER COMPANY
PHOTO I
PROFESSIONAL SERVICES GROUP
QON'S GOURMET ICE
SALZWEDEL/PATRICIA A
SCHARBER & SONS, INC.
SCHLUENDER CONSTRUCTION INC
::; ::::~JT RY S YS T EMS, H.IC.
SUPERIOR FCR LANDFIL~, INC,
U S POSTAL SERVICE
US WEST DIRECTORY ADVERTISING
Desc t. i Dt i 0:-'
OIN S\ISP
.A.N SHEL.TEG
o '.A} ,I.... 0 [VI
FIRE
~3TREET:S
P.A. THWAv
C:-I
AN SHELTER
:_,:~OUOR
LIOUOR
';eTRE
Ci-!
'::OMM CDlrER
WEED CONTRO~
UOUOF(
,A,UDI';
LI BRARY
HEARTLAND EXPRESS
EYE WEAP
J,t..WN
f::IRE
i\!\1 SHELTER
BLDG DEt,."
?IVERSIDE CEMETARY
W:\TER
GIRE
f,\I_EIN FARIVlS LcTi-'
A:'J SHEL ~ER
LI OUOF<
REGISTRA.TIONS
SCERG GRANT RErMB
MEMBERSH I (:>
',-JA.TER
(',C,
CCMMUNITY GUIDE
STREET LIGHTS
:).^.r\!\S
SEI'IIEF
AN CONTRO:, CO!\ITRL\CT
;)A.f:.<KS
COM~fi CENTEr-
'_ : 0 U 0 R
COMfV: CENTE!:'
CH
LIouor;;
,~~
--~--- ------ ---- -- --_.~~_._-, -- -.-- --.-
i~.mount
:2D 21
1.6:3~.OC
~()D.OO
3'52,.9C
7~3,.22
154.0C
984.06
2G2~GS
33.ClO
288.0C
354 00
2 E; '"I . 13
:."7'],:;0
119,39
,'"?:3S} ~36
352,50
':2,995.00
227.50
5.722.13
229,90
1 '10.00
158.30
: 00.50
21 .45
: ,512,30
1,2~~4.02
~: 5,,20
6.66
119.76
126.00
:,120.00
2,483.45
185.0C
871.60
425.08
7,568.22
16,330.69
140.19
'3,'345.19
'j 19. 14
1 !' 2 2 'l . '4. ~::
"7 'i > 96
158.00
~1 '7 . 50
1,037.4:J
2,000.00
33..4.C
~Q(~ c."4Nrra' ~Y-TrI0
~" '''.l "'.' w'.. ,.,L ;." Q, C.' .'
~/08/1999 15:07:17
',.>l< .=*:.
.
.
Paymerts ~'O~ Pub":icatiol1
CITY OF MONTICELLO
GL335R-V05.00 PAGE
Aoproved on 7/12/1999 +or Payments Through 7/08/1999
Vendor Name
JSA WASTE SERVICES, INC
VIKING coct". COUl..
WATSON COMPANY. INC/THE
WESTWOOD PROFESSIONAL SERVICES
WRIGHT COUNTY AUDITOR-TREAS
WRIGHT HENNEPIN SECURITY SYST~
WRIGHT WAY SHOPPER
i\rnount
DE~SC r' i ot i or:
({EFUSE
5.:322,15
339.55
~ I OUC)~.',
q:75~:30
COMM CENTER
SHERIFF PATROL
6liO,QC
38.236.31
C;R~'~
..: ..: 2 _,. :~ c
_ I au C R
2 '10. DO
Fina'l Totals...
"1 J 1 , C & ~ ,. g ;
//9. g05. 9/
J
.
.
JRC ~INANCIAL SYSTEM
. / 0 8/1 9 9 ~J -: :) ; 0 '/ ..; '7 P ,':1 Y rn e r-, t s
rOTA~ NUMBER OF RECORDS PRINTED
-'-._-"._~- - --- -
---- -._-- - --
1- 0.'
DU b -I -j ca t ", C):',
.~ 52
-'-'---_. -- ---,- ----
CITY OF MONTICELLO
GL335R-V06.00 PAGE
BRe FINANCIAL SYSTE~
./08/'1999 15: 07;'
Payments for Publication
FUND REC.4P;
=UND DESCRIPTION
" :'ft! ~
. ':; i'~ .~)
;,. ,'~~ 4
::. 2:::-
226
2 Ii [I
/1. SO
/,6 ':
if 64
~,6 b
~:. .....1 '~
,...' \...~ :
6 C ~~
609
6iO
S ~3 "j
TO:.L\L
.
'J 1 SE<U RSEMENTS
-.'---~._-_._.~..~._-"..._--~_Y_--~._--_.-
'3::::i\lEr:::~AL FUND
UBR.h.RY FUND
SeERG (ECON RECOVERY GRANT)
P .fI, R i< F U ~w
COMMUNITY CENTER
CAPITAL PROJECT REVOLVING FO
96-04C HWY25/MNDOT IMPR
98-03C COMMUNITY CENTER
98-24C BOOSTER PUMP/WW RIDGE
99-01C KJELLBERG WEST SAN S
:,'IJi\TEr::; rCUND
SEWER FUND
MUNICIPAL LIQUOR FUND
TRANSPORTATION FUNC
:~IVERSIOE CEMETERY
;3'1 :o270~S2
'1 ,010.9 '7
2y4r33y4~)
2,899.80
691.;9
5 , 4 ':
201.00
4,7'11 . GO
!G7 25
75.53
:8.24'1.48
6,230.73
6.824.94
5.722,12
~.'127.71
,!l.LL FUNDS
B1,G63.8',
Ji"'.Nf\ RECAP:
8.A.N f\, N AM E
JIS8URSEMENTS
.,... m,' w" .,_. w,. W^ '~. ~_ _.W "= .~ ,~~ '._ ,~,. ~ ~.' __~. ~. ~ w... ~ ........ ~',..= '~ ~_ ._,..
3ENL GENERAL CHECKING
LIQR LIQUOR CHECKING
124 t 838 ,. 8'7"
6yC24,9t
vu ':~~; "r ;\ L... /1. L L., E3/-\ N K S
.
~ 3 'j , 6 6 3 + 8 1
8RC FINANCIAL SYSTEM
~07/01/1999 12:03:08
Payments for Publication
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL335R
Report Selection:
Approval Date...................... 07/12/1999
Payments Through Date........ ...... 06/30/1999
Cutoff Amount to be Used...........
RUN GROUP... M630D
COMMENT... 6/30 MANUAL CKS
DATA-JE-ID DATA COMMENT
~--~---------- ~--------------~--------
M-06301999-923 6/30 MANUAL CKS
Run Instructions:
Jobo Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 N S 6 066 10
.
-- - - .-. - - -- -
BRC FINANCIAL SYSTEM
~ 7/01/1999 12:03:08
Approved on
-.- --- -. - -- -----
CITY OF MONTICELLO
Payments for Publication GL335R-V06.00 PAGE
Vendor Name
7/12/1999 for Payments Through 6/30/1999
A GLORIOUS CHURCH
ADOLFSON & PETERSON. INC
BRUCE A & CYNTHIA HAMOND
KOROPCHAK/OLIVE
MAINLINE DISTR PROPERTIES. LLC
MARQUETTE BANK MONTICELLO
MN DEPART OF NATURAL RESOURCES
MN MUNICIPAL BOARD
NORTHWEST MINNESOTA CHAPTER
THOM/SHANNON
U S POSTMASTER
WRIGHT COUNTY RECORDER
.'>1<*
.
.
-- --'--. --. ---
DescriPtion Amount
ESCROW REIMB
PAYMENT #25
DMRF 108
GMEF LOAN 015
TRANSFER TO 4M FUND
DEP REG
E OAK MEADOWS
81 MONTHLY MEETING
REIMB FOR PAPER SHREDDER
DEP REG
A GLORIOUS CHURCH
Fina'] Totals...
1.470.00
110.111.50
5.411.80
239.60
100.000.00
2.650.000.00
4.970.00
25.00
15.00
205.52
201.00
26. 15
2.853.446.69
BRC FINANCIAL SYSTEM
. 7/01/1999 12:03:08
TOTAL NUMBER OF RECORDS
.
-'-'.- .-. - - - - -
Payments for PUblication
PRINTED
25
- - .- - - - - - -. - .- - - - -
CITY OF MONTICELLO
GL335R-Y06.00 PAGE
- .--- - ----.- -- .-
.
BRC FINANCIAL SYSTEM
~07/01/1999 12:03:09
FUND RECAP:
Payments for Publication
FUND DESCRIPTION
'101
224
225
250
262
436
601
955
-----~---------------------~
DISBURSEMENTS
GENERAL FUND
SHADE TREE FUND
PARK FUND
ECONOMIC DEVELOPMENT AUTH FD
SANITARY SEWER ACCESS FUND
93-14C WWTP EXPANSION PRJ
WATER FUND
INVESTMENT HOLDING FUND
6.127.05
544.83 CR
254.29 CR
105.411.80
9.248.72 CR
101.503.89
148.21 CR
2.650.000.00
TOTAL ALL FUNDS
2.853.446.69
BANK RECAP:
BAN 1\ NAME
.ENL
----------------------------
DISBURSEMENTS
GENERAL CHECKING
2.853.446.69
TOTAL ALL BANKS
.
2.853.446.69
BRC FINANCIAL SYSTEM
~7/01/1999 11:57:25
Payments tor Publication
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL335R
Report Selection:
Approval Date.................. .... 01/12/1999
Payments Through Date.............. 06/30/1999
Cutoff Amount to be Used...........
RUN GROUP... 0630
COMMENT... 6/30 CKS
DATA-JE-ID DATA COMMENT
-------------- ------------------------
0-06301999-945 6/30 CKS
Run Instructions:
Joba Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 N S 6 066 10
.
.
BRC FINANCIAL SYSTEM
.7/01/1999 11:57:25
Approved on
CITY OF MONTICELLO
Payments for Publication GL335R-V05.00 PAGE
Vendor Name
7/12/1999 for Payments Through 6/30/1999
.
AMERICAN RED CROSS
ASSOCIATED MERCHANT PAPER
AUDIO COMMUNICATIONS
AYDT. BILL
8 & M CONSTRUCTION
BALTOS/KATHLEEN M.
BAUERLY BROS COMPANIES
BELLBOY CORPORATION
BELSAAS/ROGER
BERNICK'S PEPSI COLA COMPANY
BOYER TRUCK PARTS
BUFFALO PRCA RODEO
CARLSON REFRIGERATION
CEDAR ST. GARDEN CENTER
CENTRAL MINN INITIATIVE FUND
COPY SHOP/THE
DAHLHEIMER DISTRIBUTING CO
DAY DISTRIBUTING COMPANY
DISCOUNT PAPER PRODUCTS, INC.
DONLAR CONSTRUCTION COMPANY
DOOR SERVICE OF ST CLOUD
DYNA SYSTEMS
ELECTION SYSTEMS & SOFTWARE
FLESCH'S PAPER SERVICES, INC
FYLES EXCAVATING & HONEY WAGON
G & R AGGREGATES, INC
GALL'S INC
GENERAL RENTAL CENTER
GLASS HUT/THE
GRIGGS, COOPER & COMPANY
GROSSLEIN BEVERAGE INC.
HOME JUICE
JIM HATCH SALES CO
JOHNSON BROS WHOLESALE LIQUOR
K MART STORE
L hNh R SERVICES - LOCKSMITH
MARCO FINANCING
MARTIE'S FARM SERVICE
MENAFW, I NC
MN MUNICIPAL BOARD
MN WEST COLLEGE
MONTICELLO SENIOR CITIZENS CTR
MONTICELLO TIMES
MONTICELLO/CITY OF
NEXTEL COMMUNICATIONS
NOTARY LAW INSTITUTE
PAUSTIS & SONS
PHILLIPS WINE & SPIRITS CO
.
Descriotion Amount
LIFEGUARD TEXTS
LIQUOR
AN SHELTER
COMM CENTER
REIMB 99-4782
COMM CENTER
STREETS
LIOUOR
36.95
225.00
183.63
45,263.00
71.16
200.05
324.41
1,473.96
175.08
575.50
4.624.36
200.00
999.51
547.33
1,100.21
87.60
15,565.91
4,605.35
183.95
954.575.00
103.75
156.02
1,310.83
47.61
1.850.00
60.00
77.97
19.54
95.01
6.724.82
13,065.75
35.10
531.95
12.947.45
40.43
92.93
278.00
35.71
627.24
50.00
70.00
1,800.00
330.92
177.78
433.66
12.00
363.46
4.746.01
LIQUOR
1995 FORD 1/2 PAYMENT
LIQUOR
COOLER REPAIR
ARBOR DAY SITE
CMIF GRANT REIMB
RIVERSIDE CEMETARY
LIOUOR
LIQUOR
LIOUOR
COMM CENTER
SHOP
SHOP
CH ADM
LIQUOR
CEDAR & DUNDAS LOTS
STREETS
PARKS
SHOP
LIQUOR
LIQUOR
LIQUOR
LIQUOR
STREETS
LIQUOR
PARKS
FIRE-KEYS
CH TYPEWRITERS
PARKS
RIVER MILL PARKS IMPR
KLEIN FARMS 5TH
S HANSON
COPIER REIMB
LEGAL AGENDA
CH
TOM B
NOTARY JOURNAL
LIQUOR
LIOUOR
CITY OF MONTICELLO
Payments for publication GL335R-V06.00 PAGE
BRC FINANCIAL SYSTEM
.7/01/1999 11,57,25
Approved on
.
.
7/12/1999 for Payments Throuqh 6/30/1999
Vendor Name
PITNEY BOWES
PURCELL'S PLUMBERY
RELIABLE CORPORATION/THE
RELIANCE DATA CORPORATION
RON'S GOURMET ICE
SAFETY-KLEEN CORP.
SCHLUENOER CONSTRUCTION INC
SIMONSON LUMBER COMPANY
SIMPSON/CYNTHIA R
SNYDER DRUG
ST CROIX RECREATION CO. INC
STEVE'S ELK RIVER NURSERY
STREICHER'S
SUPERIOR SERVICES-CENTRAL MN
THORPE DISTRIBUTING COMPANY
TOTAL REGISTER SYSTEMS. INC.
U SLINK
VIKING COCA COLA
VISIONARY SYSTEMS. LTD
WATER LABORATORIES. INC
WATSON COMPANY. INC/THE
WINE MERCHANTS, INC
WRIGHT COUNTY AUDITOR-TREAS
WRIGHT WAY SHOPPER
ZEE MEDICAL SERVICE
ZEP MANUFACTURING COMPANY
.""*
Descriotion Amount
CH
PARKS
CH
DATA PROC
LIQUOR
SHOP
COMM CENTER
AN SHELTER
FIRE HALL CLEANING
PARKS
RIVER MILL
PARKS SEED
FIRE
GARBAGE
LIQUOR
LIQUOR
CH
LIOUOR
FIRE
WATER TESTS
LIQUOR
LIQUOR
SCERG GRANT REIMB
LIQUOR
LIQUOR
STREETS
115.82
400.50
34.32
2,804.31
214.60
82.96
3,568.50
1,282.91
50.00
25.53
16,583.19
226.31
22.37
42.036.07
27,968.35
251 .63
89.75
241. 71
560.00
10.00
388.77
368.92
2,760.51
126.00
64. 19
58.80
Final Tota"ls...
1,177,438.02
- -- -- ,.- ._,~- ,.- - -- --- - -- -- .--
BRC FINANCIAL SYSTEM
7/01/1999 11:57:25
. TOTAL NUM8ER OF RECORDS
.
.
Payments for Publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
PRINTED
207
BRC FINANCIAL SYSTEM
.7/01/1999 11:57:27
FUND RECAP:
Payments for Publication
FUND DESCRIPTION
,) 01
222
223
224
225
226
240
262
450
461
464
601
609
651
DISBURSEMENTS
~--~----------------~~--~--~
GENERAL FUND
SCERG (ECON RECOVERY GRANT)
CMIF (CENT MN INIT FUND)
SHADE TREE FUND
PARK FUND
COMMUNITY CENTER
CAPITAL PROJECT REVOLVING FD
SANITARY SEWER ACCESS FUND
96-04C HWY25/MNDOT IMPR
98-03C COMMUNITY CENTER
98-24C BOOSTER PUMP/WW RIDGE
WATER FUND
MUNICIPAL LIQUOR FUND
RIVERSIDE CEMETERY
53.053.71
2.760.51
1.100.21
144.83
18.629.44
240.72
1,850.00
4.624.36
8.33
1.002.731.50
120.51
365.05
91,721.25
87.60
TOTAL ALL FUNDS
1.177.438.02
.
BANK RECAP:
BANI" NAME
DISBURSEMENTS
-~--------------------------
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
1.085.716.71
91.721.25
TOTAL ALL BANKS
.
1.177.438.02