City Council Agenda Packet 02-08-1993AGENDA FOR THE MEETING OF THE CITY COUNCIL
Monday, February 8, 1893 • 7 p.m.
Mayor: Ken Maus
Council Members: Shirley Anderson, Brad Fyle, Clint Herbst, Patty Olsen
I. Call to order.
2. Approval of minutes of the regular meeting held January 25, 1993.
3. Citizens comments/petitions, requests, and complaints.
4. Consideration of it resolution accepting feasibility report and ordering plans
and specifications --Cardinal Hills subdivision, phase Ill.
5. Consideration of issuing as non -intoxicating malt liquor license --Little Mountain
Billiards.
6. Consideration of approving a resolution adopting the 199:1 Economic
Development Work Ilam and IDC Budget.
7. Consideration to review for acceptance the Economic Development Authority's
1FDAI year-end statements and 1993 Budget.
H. Consideration to review Suburban Machine & Manufacturing 1SMM1 and
Aroplax project costs and subsequent Housing and Redevelopment Authority
(HRA) action, and to consider granting authorization to assume costs
associated with the Economic Recovery Grant packaging.
9. Consideration of change in the joh description for Wawr/Sewer Collection
Operator and policy regarding response to an emergency.
Ill. Consideration of 6th Annual .Junk Amnesty Day, May 1, 1993.
11. Consideration of modifying the mileage reimbursement rate fur employees.
12. Consideration of proposal by USM to prepare plans and specifications fear
chlorination/dechlorinat.ion at the Monticello Wastewater Treatment Plant.
13. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 25, 1993 - 7 p.m.
Members Present: Shirley Anderson, Clint Herbst, Brad Fyle, Patty Olsen, Ken
Maus
Members Absent: None
2. Consideration of avaroval of minutes of the regular meeting held January 11,
1993.
Assistant Administrator O Neill noted that the fust sentence on the third
paragraph of page 3 should be corrected to read as follows:
"After discussion, a motion was made by Patty Olsen and seconded by
Brad Fyle to approve the proposed rezoning of the area indicated in
phase III of Cardinal Hills from AO zoning district to R-1 zoning district
and table consideration of rezoning the balance of the Cardinal Hills
development area and authorize City staff to conduct additional research
on implications of rezoning the balance of the property encompassing the
entire Cardinal Hills subdivision area."
Brad Fyle requested that the record of each vote indicate instances when a
Councilmemher does not vote due to being absent from the meeting.
O'Neill noted that the list of annual appointments should identify Brad Fyle
as Council liaison to the Parks Commission as the commission prepares the
comprehensive plan for park and trail development.
After discussion, a motion was made by Brad Fyle and seconded by Clint
Herbst to approve the meeting minutes as corrected. Motion carried
unanimously.
Consideration of rezoning the balance of Cardinal Hills vroverty from AO
(agriculture -oven space) to R-1 (single familv residential). Applicant, Value
Plus Homes.
Assistant Administrator O'Neill reported that at the previous meeting, Council
approved the rezoning of phase III of Cardinal Hills (21 acres) but tahled
rezoning of the balance of the properly (approximately 54 acres) pending input
from the City Attorney on development of n resolution supporting denial of the
rezoning request. O'Neill noted that two resolutions have been prepared, one
in support and one rejecting the request.
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Clint Herbst stated that after looking at the request in detail, he supports the
rezoning. It was his view that it has been the intent of the City to zone this
area for residential uses as identified in the comprehensive plan, and it makes
sense to do so at this time.
Brad Fvle noted that he was not convinced that it is appropriate to rezone the
site at this time. He stated that full residential development might be years
away, and he. therefore, has no problem with leaving the zoning the way it is.
After discussion, a motion was made by Shirley Anderson and seconded by
Clint Herbst to adopt the resolution approving the rezoning request. The
motion is based on the finding that the request is consistent with the
comprehensive plan, and the area is ripe for development in a manner
consistent with R-1 uses. Voting in favor: Clint Herbst, Shirley Anderson,
Patty Olsen, Ken Maus. Opposed: Brad Fyle. Motion carries.
SEE RESOLUTION 93-1 AND ORDINANCE AMENDMENT NO. 236.
Rcuort on 1992 Senior Citizen Center activities.
Pant Loidolt, Senior Center Director, provided a report on 1992 activities at the
Monticello Senior Center. Loidolt noted that activities offered include free
legal aid, free tax assistance, free blood pressure checks, trips, cards, walking
group, pool tournaments, ceramics, birthday/anniversary dinners, hobby day,
free financial seminar, dances, senior spelling bee, 55 Alive Defense Driving,
volunteer appreciation, Hawaiian party, older American month events, exercise
class, line dancing, dinner club, movie matinee, pie and ice cream social, living
will seminar, grandparent/child day events, nursing home card club, bingo,
puzzles, 25th Anniversary celebration, memory loss and stress management
seminars, craft classes, flu shots, and other special events.
City Council thanked Ms. Loidolt for her report. No action was taken.
Consideration of granting n nun-intoxicat.ine rnalt liquor license - Little
Mountain Billiards.
In his written report to Council, Rick Wolfsteller reported that Little Mountain
Billiards, operated by Bruce and Julie Langford, has applied for a 3.2 (non -
intoxicating) on -sale license. Wolfsteller noted that state law does not have a
provision allowing such a license to be granted to a billiard hall. A 3.2 beer
license can only he granted to lona fide clubs, beer stores (taverns),
restaurants, and hotels where food is prepared and served for consumption on
the premises. Wolfsteller noted that the billiard hall does not appear to meet
the definition of a restaurant, as there is no kitchen and only a very small
eating area.
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Under state statutes. the City would have to issue a license under the
classification of this business qualifying as a restaurant or beer tavern, not as
a billiard room.
City Attorney, Paul Weingarden, noted the problem of classifying the billiard
hall as a restaurant. Doing so would set a precedent which would allow other
businesses such as convenience stores that have small dining areas to qualify
for a 3.2 beer license.
Bruce Langford noted that a number of other communities that he is aware of
allow billiard halls to have a 3.2 beer license.
After discussion, a motion was made by Shirley Anderson and seconded by
Brad Fyle to table further consideration of this matter until a specific
definition of a restaurant can be prepared which could be used to determine
whether or not a business serving food would qualify for a beer license. Motion
carried unanimously.
Consideration of storm water studv for the Meadow Oak pond outlet
John Simola reported that OSM has completed the storm water study for an
outlet to the Meadow Oak pond. The study looked at four separate
alternatives, all of which include an open ditch across the Gene Bauer
property. The storm sewer piping would start at a 90 degree corner on Gillard
at the southeast corner of the Sandberg East plat.
Simola went on to review the three alternatives outlined in the report along
with a fourth alternative prepared subsequent to the completion of the report.
Alternative "A" runs the storm water pipe down the center of Gillard Street up
to the East View plat and requires street replacement. The storm water pipe
turns west and runs along the southern boundary of the East View plat then
north to the river. The cost of this alternative is approximately $328,000. The
higher cost is mainly due to road replacement cost of approximately $38,000.
If this project were timed to coincide with the need for street replacement, it
could be a viable alternative.
Alternative "B" places storm sewer pipe through the Norell property at an
estimated cost of $254,000. This is a viable alternative but is dependent on
Mr. Norell's development plans for the property. The City would need to know
the proposed locution of the streets within the development, so that. the storm
sewer could be located properly. If Mr. Norell is not ready to develop at the
time the storm sewer went in, the City would possibly he negotiating a long-
term deferral of assessments against his property.
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Alternative "C" incLades ninning the storm sewer along the east, ditch of
Gillard fully in township property all the way to the River. This would require
replacement of a portion of Gillard where the deepest storm sewer is located,
and the replacement of some driveways. The estimated cost of this alternative
is $238,000.
Alternative "D" is a modification of alternative "A". Under Alternative "D" the
storm water pipe would continue directly down Gillard to the Mississippi
River. The estimated cost of Alternative "D" is $290,000.
After discussion, a motion was made by Shirley Anderson and seconded by
Brad Fyle to accept the storm water study and authorize the City Engineer to
perforni additional work to determine the proposed assessment for the
benefiting properties for Alternatives B and D. Motion carried unanimously.
Consideration of new offer from George Phillips and Land Proiects Partnership
regarding the sale of 7th Street remnant varrel.
Council was asked to consider a new offer to purchase the 7th Street remnant
parcel submitted by Land Projects Partnership. The Partnership has increased
their offer from $8,000 to $13,500 in response to the City's proposal to sell the
property for $17,000.
O'Neill noted that subsequent to the new offer made by the Land Projects
Partnership, representives of Monticello Insurance Agency indicated that they
were interested in paying the City its asking price ($17,000) for the property.
Bruce Gagnelius, representing Monticello Insurance Agency, voiced his interest
in the property but noted his concern that the property may not be developable
as he had originally thought. Due to its small size, he may need to purchase
it portion of the Land Projects Partnership property to the north. In addition,
he has received quotes on the cost to bring fill onto the site and has found that
the quotes are higher than expected. It was his concern that the deductions
that the City has made on the appraised value for soil corrections do not
accurately reflect the actual cost to correct the soils.
Ken Maus noted that the City's asking price is based on the appraised value
minus the cost to make the property developable. If it is found that the cost
to correct the soils is higher than expected, then the price should be adjusted
accordingly.
After discussion, a motion was made by Clint Herbst and seconded by Shirley
Anderson to offer the property for sale to the Land Projects Partnership in the
amount of $17,000; however, the price can he reduced if it is determined that
the added cost to make the property developable exceeds original City
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estimates. The potential buyers are responsible for demonstrating that the
actual cost to correct the site exceeds original City estimates. Motion carried
unanimously.
6. Review Hockev Association plans/alternatives for development of indoor ice
arena.
Jerry Nelson and Mark Fluharty of the Monticello Hockey Association were in
attendance to request that the City of Monticello participate in the planning
process associated with development of a multi-purpose arena. In his
presentation, Nelson noted that it is the goal of the Hockey Association to
develop an indoor ice facility prior to the next season. At this point in time,
the design of the facility remains open pending the level of support from the
overall community. If significant support is forthcoming from the City and
School District, then perhaps a larger multi-purpose facility can be developed.
If the Hockey Association develops the facility on its own, then the facility will
likely be limited to a single purpose facility such as a protective bubble over
natural ice.
Nelson noted the benefits of combining resources. Development of a multi-
purpose facility would provide the City and School District with a functional
building for varied types of uses during the spring, summer, and fall months,
and would provide the Hockey Association with ice time during the winter.
Nelson noted that the purpose of the committee would be to develop potential
alternatives for financing and managing a facility developed and funded jointly.
He noted that the Hockey Association is eager to provide as much as $400,000
of direct cash subsidy and an estimated $200,000 in sweat equity. He
estimated that in order to develop a full multi-purpose facility, another
$400,000 would need to be provided by the City, with the School District
providing land.
Clint Herbst noted his concern that the recent survey did not indicate support
for an ice arena.
Assistant Administrator O'Neill confirmed Herbst's observation that the survey
indicated that it would be highly unlikely that the citizens would approve
development of n facility as described in the survey. O'Neill went on to note,
however, that the plan proposed by the Hockey Association will have a smaller
tax impact on the individual property owner than was outlined in the survey.
The survey also showed that 569 of Monticello residents would be willing to
pay at least $10 per household for an ice arena. The plan as proposed,
assuming that Hockey Association participation is assured at a level of
$600,000, would result in an approximately tax impact of $7 per household for
a $70,000 home.
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O'Neill went on to report that Scott Laugen, President of Marquette Bank
Monticello, asked him to inform the City Council that a financially successful
operation of an ice arena in Monticello looks good given the market and cost
to operate an ice arena. O'Neill reported that Marquette Bank Monticello
would be interested in participating in the project.
Ken Maus noted his concern regarding the cost of the project and its long-term
viability. He noted the importance of finding out exactly what level of support
there is for this facility in terms of the need for the ice time. He also
mentioned his concern over a long-term commitment to the hockey program by
the School District. At the same time, the City would be remiss in not moving
forward by participating with the School District and Hockey Association in
the planning process to determine what possible alternatives there might be
for development of a multi-purpose facility.
Patty Olsen indicated that she would be willing to serve on the committee.
Ken Maus suggested that the Chairperson of the Parks Commission serve on
the committee as well.
Dick Frie noted that the Hockey Association's ideas were presented to the
Parks Commission at a previous meeting. The Parks Commission has not
made a formal recommendation on the project.
10. Consideration of a ta)licv declarine all Citv-owned buildines and vehicles smoke
free.
.John Simola requested that the City Council consider adopting a policy which
declares all City -owned buildings and vehicles smoke free. Simola noted that
cities are starting to realize the effect of second-hand smoke on their workers.
The City of St. Paul passed a resolution making the City of St. Paul public
buildings smoke free. Other cities have enacted similar policies.
Simola went on to recommend that the City pass the resolution prohibiting
smoking in City -owned buildings and vehicles.
Brad Fyle noted that the policy requires that buildings owned by the City and
leased for renutl use must be smoke free. He wondered if the City could
actually require that public buildings used for private residences could be
designated as smoke free.
City Attorney, Paul Weingurdeu, indicated that this aspect of the policy should
be changed. It was his view that the City would not be able to control smoking
in a private residence even if it is leased by the City to a smoking renter.
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After discussion, a motion was made by Clint Herbst and seconded by Patty
Olsen to adopt a policy providing for a smoke-free environment as follows:
CITY OF MONTICELLO
POLICY FOR
A SMOKE FREE ENVIRONMENT
SECTION:
1: Purpose
2: Policy
3: Exceptions
4: Smoke Cessation Programs
5: Enforcement Provisions
Section l: PURPOSE: The City Administration is committed to promoting
a safe and healthy environment for its employees and citizens
who use City -owned buildings. It is our intention to provide an
environment that is free from the effects of tobacco smoke and its
associated health risks.
Section 2: POLICY: Effective March 1, 1993, smoking and the carrying of
lighted smoking materials in City -owned buildings or vehicles is
forbidden.
Section 3: EXCEPTIONS:
(A) City -owned residential buildings under lease or rent for
residential purposes.
(13) City -owned buildings under lease or rent which are
accessible to the general public and for which agreements
do not give the City the authority to enforce a smoking
prohibition. In those instances, the renter or leasee shall
be asked to voluntarily comply until the end of the current
lease or rental agreement. All future leases or rental
agreements for such buildings shall prohibit smoking.
Section 4: SMOKE CESSATION PROGRAMS: The City will provide
employees who wish to quit smoking support in doing so.
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Section 5: ENFORCEMENT PROVISIONS:
(A) Employees. Disciplinary action in accordance with the
applicable labor contract and Civil Service Rules, and/or in
appropriate cases, criminal prosecution under M.S.A.
144.414.
(B) Citizens. Employees observing citizens in violation of the
smoke free policy should:
1. Advise the citizen that the building is smoke free.
2. If the citizen does not extinguish the smoking
materials, the employee should make a direct
request of the citizen to do so.
3. If the request is denied, the employee should direct
the citizen to leave the building.
4. Should noncompliance result, the employee should
contact local law enforcement personnel, in
accordance with M.S.A. 144.414. Based on the
circumstances, police intervention may result in (a)
issuance of a summons, or (b) issuance of a warning
letter through the City Attorney's office.
Motion carried unanimously.
11. Consideration of adding a new emnlovee to the water and sewer collection
deuartments.
John Simula reported that the water and sewer collection departments are
managed under the direction of the Public Works Director, one is Matt
Theisen, who is our Water/Sewer Collection System Superintendent, and the
other is Richard Cline, Water/Sewer Collection System Operator. During the
summer months, we have added one to two summertime employees, usually
college students, to aid in the duties. Simola reported that the two-man
department was formed in 1981 when the construction of the new wastewater
treatment plant began. Since 1981, the City's infrastructure has expanded
with the growing city population. In the water department, we have added two
new wells, a pump house, an 800,000 gallon ubove-ground reservoir, and two
backup sources for emergency water such as a natural gas-fired engine at well
#2 and the emergency generator at pump house Q. Along with this, we have
added several miles of water main, hundreds of services, and many hydrants
and gate valves.
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Council Minutes - 1/25/93
This period has also brought growth in the sewer collection department with
additional lift stations and many miles of sewer main, including our
interceptor line along with several miles of sanitary sewer force main. The
increase of use of the collection system has grown by almost 45% from 450,000
gallons per day to the current usage of 650,000 gallons a day. Water usage
has grown from 159,000,000 gallons per year in 1981 to 278,000,000 in 1992,
e growth of almost 75%. Simola also noted that having a two-man department
with specialized duties makes it very difficult to schedule vacation. Sick days
can cause a loss of half of the specialized work force in the department.
Furthermore, well-qualified summer workers are hard to find and are difficult
to keep on a seasonal basis. Matt Theisen noted that he has 40 days of
vacation time coming that is very difficult for him to schedule.
Brad Fyle wondered if hiring out meter reading could save us the expense of
hiring an additional employee. Simola responded by saying that meter reading
is a relatively small part of the duties of the operators. Currently, it takes 2.5
days for two full-time and one part-time employees to complete the meter
reading portion of their work.
Ken Maus noted that he can support hiring an additional employee as long as
we hold down hiring of part-time employees during the summer months.
Clint Herbst stated that it is a lot easier to justify an additional employee
when the department is so small and specialized. The City is at risk for
staffing problems if one of the two water/sewer collection operators would get
injured or become sick.
After discussion, a motion was made by Clint Herbst and seconded by Shirley
Anderson to authorize advertisement for the position of Wastewater Collection
System Operator. Motion carried unanimously.
12. Consideration of hills for the month of Januarv.
After discussion, a motion was made by Shirley Anderson and seconded by
Brad Fyle to approve the bills as submitted. Motion carried unanimously.
13. Other matters.
Brad Fyle was concerned about the City expense associated with storage
of City materials in the Bridge Water telephone storage building.
John Simola noted that the items being stored are likely to become sale
items at an upcoming public auction. He concurred that the actual cost
to store the items may be soon exceeding their value.
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It was the consensus of Council to have the public works department
conduct the auction as soon as possible.
Clint Herbst noted his concern regarding his previous request to have
a "no commuter parking" sign placed at the sliding hill parking lot. He
wondered why it has not been installed.
John Simola reported that he would install a parking sign at this
location as previously authorized.
C. Herbst also requested that the City staff talk to the Township regarding
the speed limit signs on Gillard near the intersection of County Road 39.
Herbst noted that the speed limit on Gillard is excessive given the
problems with sight lines and given the residential nature of the area.
John Simola reported that he would talk to the Township maintenance
employees to determine if the speed limit signs could be updated on this
roadway that we share with the Township.
O'Neill noted that if maintenance employees are not authorized to revise
the speed limit, then he would request that the item he brought before
the Township Board at their next regular meeting.
Assistant Administrator O'Neill informed Council that Value Plus
Homes, Inc., of Monticello requests that the City authorize preparation
of a feasibility study on phase III of Cardinal Hills, and they are willing
to deposit it letter of credit in an amount equal to the cost of the study.
The City can draw on the letter of credit in the event the project does
not move forward.
After discussion, n motion was made by Clint Herbst and seconded by
Patty Olsen to authorize preparation of a feasibility study on public
improvements for phase III of Cardinal Hills contingent on the
developer providing a letter of credit in an amount equal to the City's
cost to prepare the report. Motion carried unanimously.
There being no further discussion, the meeting was adjourned.
JefTO'Neill
As:;islant Administrator
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Council Agenda - 2/8193
a. Consideration of a resolution accepting feasibility report and orderinv
plans and specifications --Cardinal Hills subdivision. phase III. (J.O.)
REFERENCE AND BACKGROUND:
Council is asked to consider accepting the feasibility report which will be
presented by Bret Weiss at the meeting. After acceptance of the feasibility
report, you will be asked to consider ordering plans and specifications. As with
the previous phases, Value Plus Homes will provide the City with a letter of
credit in the amount equal to the cost to prepare the plans and specifications.
In the event the project does not proceed beyond the plan stage, the City can
draw on the letter of credit to pay the City Engineer for his work on the plans.
13. ALTERNATIVE ACTIONS:
1. Motion to adopt a resolution accepting the feasibility report and ordering
plans and specifications.
2. Motion to deny acceptance of feasibility report and deny ordering
preparation of plans and specifications for phase III of Cardinal Hills.
This alternative should he selected if it is found that somehow the cost
to develop the site is excessive or if there are other complications
associated with constructing the system infrastructure.
C. STAFF RECOMMENDATION:
Staff supports alternative al. We are comfortable with proceeding on the
plans and specifications. The letter of credit in hand will serve to protect the
City's investment of time and effort on the plana in the event the developers
would abandon the project.
1). SUI'I'ORTING DATA:
Resolution for adoption. �✓ tvll P'} rl
RESOLUTION 93-
A RESOLU'T'ION ACCEP'T'ING FEASIBILITY REPORT
AND ORDERING PLANS AND SPECIFICA'T'IONS
FOR PItOJECT 93-02C, PHASE III OF THE
CARDINAL HILLS RESIDENTIAL SUBDIVISION
WHEREAS, pursuant lu Council action to authorize a feasibility study on January 2.5,
1993, it report has been prepared by Orr-Schelen-Mayeron with reference to the
public improvements to phase III of Lite Cardinal Hills residential subdivision, and
this report was received by the Council on February 8, 1993; and
WHEREAS, the petiLiot►ers have indicated that they will guarantee payment of the
cost to prepare plans and specifications in the form of a letter of credit that can be
drawn upon by the City in the event the project is not ordered.
NOW, THEREFORE, IIP; 11' RESOLVED BY 'rHE CITY COUNCIL OF
MONTICELLO, MINNI SOPA:
The Council will consider the improvement of such street in accordance with
Clio report, which includes development of streets, curb, gutter, water main,
sanitary sewer, and storm sewer and the assessment of abutting property for
till of the cost of the improvement pursuant to Minnesota Statutes.
Chapter 429, tit an estimated total cost of Lhe improvement of $
A public bearing Rbnll nut be held un such proposed improvement because Lite
petition fur said improvement is signed by Lhe single property owner benefiting
front the improvement.
3. Bret WcissofOSN1 is hereby designated as the engineer for this improvement.
He shall prepare plans and specifications for making of such improvement
subject to the City receiving from the developer a letter of credit or other
sufficient financial security in an amount equal to the cost to prepare plans
and specifications.
Adopted by the Council this 8th day of February, 1993.
Mayor
City Administrator
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Council Agenda - 2/8/93
5. Consideration of issuin¢ a non -intoxicating malt liauor license --Little
Mountain Billiards. (R.U. )
A. REFERENCE AND BACKGROUND
At the previous meeting, the Council tabled any action on granting a 3.2 beer
license in order to obtain more information concerning definitions of
restaurants. As I pointed out in the previous agenda supplement, the State
Liquor Control Division pretty much slays out of getting involved in issuing
licenses for 3.2 beer establishments: and it, therefore, becomes the City's
interpretation of what regulations and restrictions we want to apply for 3.2 on -
sale establishments.
One of the concerns pointed out by our City Attorney is that any license issued
by the City should fall under the categories allowed under Minnesota Statute
340A.411 indicating licenses can only be issued to drug stores, restaurants,
hotels, clubs, bowling centers, and establishments used exclusively for the sale
of :1.2 malt liquor. The reason we want to hang our but on issuing a license
under one of these categories is w eliminate the possible liability factor that
could he involved if it was shown that the Citv issued the license illegally.
Based on the statute license restrictions, it appears we only have two choices
if we want to issue it license to Little Mountain Billiards, and that is to either
1) call it it restaurant, or 2) call it it beer tavern. Under either scenerio, the
City could possibly open up itself to other establishments requesting on -sale
licenses that, aren't normally contained in this definition, but the chances may
he very renmt.e also. For example, the easiest might be to call the billiard
establishment a tavern and issue the 3.2 license under this scenerio. In this
case, (his tavern actually has 20 p)ol tahles as an accessory use. The other
option would he to indicat,c the establishment qualifies as a restaurant if you
wish to nuke it definition of it restaurant very lenient. The problem with a
lenient definition is that there may be quite it few businesses that would be
eligible to get a3.2 license under it lenient definition. Just because it business
is eligible doesn't, mean they would apply for one, but it is something the
Council has to he aware of.
Since our zoning ordinance already has it definition of it restaurant its an
establishment which serves food in or on non -disposable dishes to be consumed
primarily while seated at tables or booths within it building, Council could use
this as it definition and grunt the license if Little Mountain Billiards can meet
this definition. From what we know, I believe the food service would have to
Council Agenda - 2/8/93
change at the billiards operation by using plates and silverware instead of
paper napkins and paper plates, etc. Also, the billiard operation would have
to establish at least a few tables or booths to meet this definition.
In again discussing the regulations with the Liquor Control Division, it would
he very hard for the City Council to make a determination that recreational
facilities such as billiard rooms, skating rinks, or video arcades, etc., are the
same as bowling centers and are qualified to receive an on -sale license. As I
mentioned previously, bowling centers are specifically stated as allowable
businesses by statute, and other recreational uses cannot he liberally
interpreted to qualify. By deciding that Little Mountain Billiards is actually
a tavern and the pool tables are an incidental use to the business could also
create problems in the future by other businesses such as laundromats
requesting the same thing, saying the laundromat is an incidental part of a
tavern and they want a 3.2 license. This may be a little far-fetched, but it may
also he unrealistic to call Little Mountain Billiards a tavern when we all know
the primary business is billiards.
If the Council in the future will he concerned about restaurants receiving on -
sale licenses, we could add to our beer ordinance the following definition of a
restaurant by amending Section 3-1-2 181, last sentence, to read:
"A restaurant is defined as an establishment which regularly serves food
prepared from a kitchen on site, in or on non -disposable dishes to he
consumed primarily while seated at tables or booths within it building
having it seating capacity of at least 20 or more spaces."
This definition would clarify what can be considered a restaurant and would
not he a problem for most businesses we now would classify as restaurants.
Any true restaurant bus a kitchen, seating for its customers, and uses plates
and silverware in serving food.
ALTI:KNATIVE ACTIONS:
Council could determine that this business qualifies fir issuance of a
nun -intoxicating on -sale license based on the City's definition of a
restaurant as noted in our zoning ordinance.
This definition does not state that food has to he prepared in a kitchen
or indicates the number of seating capacity required, only that food
must be on non -disposable dishes.
Council Agenda - 218/93
2. Council could adopt the ordinance amendment defining restaurants
under Section 3-1.2 for license requirements for beer to state that the
food has to he prepared in a kitchen, served on non -disposable dishes,
and have a seating capacity of 20 or more. Based on this definition, the
license could not he granted unless modifications were proposed by
Little Mountain Billiards to meet the qualifications.
3. Council could determine that the Little Mountain Billiards qualifies as
a beer tavern and issue the license under this assumption.
4. Council could determine that the billiards establishment does not
qualify under our present ordinance as either a restaurant, beer tavern,
etc., and thus would not be eligible for a license. h) ;,UG
C. STAFF RECOMMENDATION: (20 S�
While there may not be it problem with issuing a 3.2 license for the billiards
establishment., we will need to amend our definitions if we are going to issue
the license as a restaurant. If we become too lenient on establishing a
restaurant definition so that it fit_si the present food service at Little Mountain
Billiards, i.e., hot dogs on paper plates, Council could he faced with other
requests from other businesses with similar food service. I believe the Council
should also be concerned about calling the establishment a beer tavern with
pool tables as it minor portion of the business, as we could have other
businesses requesting on -sale licenses and saying their primary business is
incidental to beer sales. Unfortunately, state statutes are very specific as to
the types of businesses that can have licenses, and the City can make its own
definition of what it restaurant is but should be aware of the ramifications of
it liberal interpretation.
It should he noted that. Little Mountain Billiards would he required to have
drum shop insurance if their sales Lire $10,000 or more per year. If their
annual sales are less than $10,000, they are not required to provide liquor
liability insurance coverage.
1). SUPPORTING DATA:
Copy ofeurrent restaurant definition in the zoning ordinance; Copy of possible
restaurant definition amendment to our beer ordinance; Previous Council
agenda item supplements; Letter from Monticello Housing & RV Center Inc.
system. Public banners are intended to serve a public
purpose through beautification of the city or by
advertising of a community event or special occasion.
(1/14/91, #200)
[RA] REAL ESTATE SIGN: A business sign placed upon a
property advertising the particular property for sale,
for rent, for lease, or sold.
[RB] REAL ESTATE DEVELOPMENT SIGN: A business sign placed on
premises of a subdivision or other real estate
development.
[RC] RECREATION, FIELD, OR BUILDING: An area of land, water,
or any building in which amusement, recreation, or
athletic sports are provided for public or semi-public
use, whether temporary or permanent, except a theatre,
whether provision is made for the accommodation of an
assembly or not. A golf course, arena, baseball park,
stadium, circus or gymnasium is a recreation field or
building for the purpose of this ordinance.
[RD) REGIONAL FLOOD: A flood which is representative of
large floods known to have occurred generally in
Minnesota and reasonably characteristic of what can be
expected to occur on an average frequency in the
magnitude of the one hundred (100) year recurrence
interval.
[RE] REGULATORY FLOOD PROTECTION ELEVATION: A point not less
than one (1) foot above the elevation of the flood
plain, plus any increases in flood heights attributable
to encroachments on the flood plain. It is the
elevation to which uses regulated by this ordinance are
required to be elevated or flood -proofed.
[RF] RESTAURANT: An establishment which serves food in or on
non -disposable dishes to be consumed primarily while
seated at tables or booths within the building.
—I RGI ROOF LINE: Is defined as the top of the coping; or when
the building has a pitched roof, as the intersection of
the outside wall with the roof.
[SAJ SETBACK: The minimum horizontal distance between a
building and street or lot line. Distances are to be
measured from the most outwardly extended portion of the
structure at ground level.
[SB] SIGN: The use of any words, numbers, figures, devicas,
or trademarks by which anything Is made known such as
are used to show an individual firm, profession, or
business, and are visible to the general public.
MONTICELLO ZONING ORDINANCE 2/20
C)
'Pjt6sf N r
CHAPTER 1
BEER
SECTION:
oRb,NAA/C 1,
3-1-1: Provisions of State Law Adopted
3-1-2: License Required
3-1-3: Applications for License
3-1-4: License Fees
3-1-5: Granting of License
3-1-6: Persons Ineligible for License
3-1-7: Places Ineligible for License
3-1-8: Conditions of License
3-1-9: Closing Hours
3-1-10: Clubs
3-1-11: Restrictions on Purchase and Consumption
3-1-12: Revocation
3-1-1: PROVISIONS OF STATE LAW ADOPTED: The provisions of Minnesota
Statutes, Chapter 340, with reference to the definition of
terms, applications for license, granting of license, conditions of
license, restrictions on consumption, provisions on sales pertaining to
the retail sale, distribution, and consumption of non -intoxicating
liquor are hereby adopted and made a part of this chapter as if fully
set out herein except as modified herein.
3-1-2: LICENSE REQUIRED:
(A) No person, except wholesalers and manufacturers to the extent
authorized by law, shall deal in or dispose of by gift, sale or
otherwise, or keep or offer for sale any beer within the city
without first having received a license as hereinafter provided.
Licenses shall be of two (2) kinds: (1) Retail "on -sale"; (2)
Retail "off -sale".
(B) "On -sale" license shall be granted only to bona fide clubs, beer
stores, restaurants, and hotels where food is prepared and served
for consumption on the premises. "On -sale" licenses shall permit
the sale of beer for consumption on the premises only.
(C) "Off -sale" licenses shall permit the sale of beer at retail In the
original package for consumption off the premises only.
3-1-3: APPLICATIONS FOR LICENSE: Every application for a license to
sell beer shall be made on a form supplied by the City and
shall state the name of the applicant, his age, representations as to
his character with such roforencoo as may be required, his citizenship,
MONTICELLO CITY ORDINANCE
TITLE III/Chpt 1/Page 1
U
ORDINANCE AMENDMENT NO.
THE CITY COUNCIL OF MONTICELLO HEREBY ORDAINS THAT
ORDINANCE SEC'iYUN 3-1.2 (B) OF THE MONTICELLO CITY ORDINANCE
PERTAINING TO ON -SALE LICENSE REQUIREMENTS BE AMENDED BY
ADDING THE FOLLOWING:
3-1-2: LICENSE REQUIRED:
(13) For purposes of issuing an on -sale license, a restaurant is defined as an
establishment which regularly serves food prepared in a kitchen in or
on non -disposable dishes to be consumed primarily while seated at
tables or booths within a building having a seating capacity Cor 20 or
more persons.
Passed by the City Council this 8th day of February, 1993.
Mayor
City Administrator
(5)
Council Agenda - 1/25/93
7. Consideration of granting a non -intoxicating malt liquor license --Little
Mountain Billiards. (R.W.)
A. REFERENCE AND BACKGROUND
Little Mountain Billiards, operated by Bruce and .Judy Langford on South
Highway 25, has applied for a 3.2 beer (non -intoxicating) on -sale license. At
first glance, one would normally assume that a pool hall or billiard room would
qualify for a 3.2 beer on -sale license. Upon further examination, our
ordinances relating to on -sale beer licenses indicate that the City shall grant
it license only to bona fide clubs, beer stores (taverns), restaurants, and hotels
where food is prepared and served for consumption on the premises.
In reviewing Minnesota Slate Statutes, Section 340A.411, restricts on -sale non -
intoxicating :3.2 malt liquor licenses to only drug stores, restaurants, hotels,
clubs, bawling centers, and establishments used exclusively for the sale of3.2ri
malt. liquor with the incidental sale of tobacco and soft drinks. It appears from
the statutes, the City would have to issue a license under the classification of
this business qualifying as a restaurant or a beer tavern, not as a billiard
room.
In discussing this application with our City Attorney, he did note that cities
are responsible for issuing :1.2 licenses and do not need to be approved by the
State Liquor Control Division. Mr. Weingarden did caution that the City
should not violate state statutes intentionally and must classify the business
receiving the license as it restaurantor it har to meet state statutes. State
statutes also allow municipalities to establish their own criteria as far as
scaling capacity is concerned when determining what qualifies as a restaurant.
In other words, the Council could determine that any establishment serving
any type of fond with seating capacity for 6 people qualifies as a restaurant
and, thus, you would be allowed to issue It 3.2 license. The main reason for
approving it license under one of the conditions such as a restaurant is W
protect the laity from any potential liability from someone claiming the City
illegally issued a license to the billiard establishment.
As all additional note. I did contact the Liquor Control Division, and their first
resp Onse was that they do not regulate 3.2 licenses; it is up to local cities to do
SO. When questioned concerning the limitations established in the state law,
they seemed surprised that, it pool hall would not. he eligible and indicated that
must communities probably can utilize a liberal determination for granting 3.2
licenses to such establishments. It should he noted that as far as intoxicating
on -sale liquor is concerned, the City classifies a restaurant as an establishment
CS
Council Agenda - 1/25/93
serving meals to the general public with seating capacity for at least 30 people.
The City is not required to have the same definition for a restaurant for 3.2
licenses, and you are free to establish any definition you wish.
In discussing the license request with Mr. Bruce Langford, it appears the Little
Mountain Billiards only has a couple of tables available for seating, with most
patrons ordering food such as hot dogs and bratwurst and eating them by
utilizing a counter next to the wall. In addition, when this establishment was
first opened. Mr. Langford noted that the billiard establishment would be
catering quite extensively to juveniles, and the question may arise as to how
much of their business is from individuals under 21 years of age, the legal
drinking age. The Council could determine that this establishment is not
qualified as a restaurant and, therefore, not eligible for an on -sale beer license,
especially in light of the amount of juveniles that patronize the establishment.
If the Council would require a larger seating capacity for consideration as a
restaurant to qualify for the beer license, this could affect the parking
requirements associated with this business. In the past, there was very little
seating available for the customers, and the parking requirements are based
strictly on the billiard atmosphere. If more seating is available and is
required, possibly the parking would not be sufficient for this business.
B. ALTERNATIVE ACTIONS:
1. Council could determine that this business qualifies for issuance of a
non -intoxicating on -sale license based on the City's definition of a
restaurant.
Any approval bused on this assumption should so indicate in the
minutes to protect the City from potential liability of issuing a license
illegally.
2. Council could determine that the billiard establishment does not qualify
under our present ordinance or under state statutes and, thus, is not
eligible for an on -sale license.
C. STAFF RECOMMENDATION:
Currently, the City has only issued 3.2 beer licenses to the Pizza Factory and
the Monticello Country Club. In both cases, I Kelieve it's reasonable to assume
they are considered restaurants or have this capability and proper seating. As
noted by the City Attorney, an issuance of a license should be so stated under
one of the conditions allowed such as a restaurant. Council may wish to add
:05
Council Agenda - V25/93
a definitiun to uur ordinance describing what is considered a restaurant as far
as seating capacity is concerned. Without such a definition, it is conceivable
that any business that sells a hot dog may also request an on -sale beer license
and apply under the restaurant provision. Currently, convenience stores such
as Tom Thumb, Total Mart, and perhaps others have a seating capacity at
their snack bars that exceed the "restaurant" service provided at the billiard
establishment. Therefore, granting a license to the billiard establishment
based on the premise that it is a restaurant would appear to open the door to
similar requests by others.
From my own concern, I question the wisdom of issuing an on -sale beer license
to an establishment that was or is primarily patronized by juveniles. It's
possible that the owners are trying to attract an older clientele by having on -
sale beer available, but an establishment that caters primarily to juveniles
would not seem appropriate for an on -sale beer license. At the same time,
howling alleys are allowed by statute to have on -sale licenses, and they also
cater to juveniles and families.
SUPPORTING DATA:
Copy of application.
0
Monticello Housing
& RV Center Inc.
February 3, 1993
City Council Members
City of Monticello
PO Box 1147
Monticello, Minnesota 55362
Dear Members of the City Councils
I read the current issue of the Monticello Times article on the last City Council
meeting with great concern. The application for a 3.2 license by the Little
Mountain Billiards Parlor presents many problems for my business along with many
of our neighboring buainessus.
Prior to the opening of Little Mountain Billiards we had not experienced any
vandalizim or similar problems on our premises. Since the opening of the billiards
pnrlor, however, we have continued to be plagued with vandnlizm, trash being
deposited on our sales lot, and thefts costing un thousands of dollars. We have
reported this activity to the Wright County Sheriff and can substantiate these
claims. On several occasions we have had homes broken into and used as party
rooms with the participants damaging the drapes, carpeting, and soiling the
home with beer cane and condemn.
The management of the Little Mountain Billiards does little to discourage
his customer's aetivitica. in warm weather there is a great deal of loitering
and nuisance behavior in the parking lot. Many of those aro juveniles. We
find traoh scattered around our snles lot virtually every morning.
We can only anticipate that the addition of beer being sold on the premises will
aggravate an already bad nituation. We do not believe that this establishment
contributes to the quality of life in Monticello now and tho selling of beer
would certainly not improve the cliental or thaLr behavior.
Sincerely,
MONTICELLO HOUSING 66 BV CENTER, INC.
Bruce L. Medlock
Vico-Prooident
Council Agenda - 218/93
5. Comideration of approving a resolution adoating the 1993 Economic
Development Work Plan and IDC Budget. (O.K.)
A. REFERENCE AND BACKGROUND
The City Council is being asked to consider the approval of a resolution
adopting the 1993 Economic Development Work Plan and IDC Budget. The
action becomes necessary to satisfy one of the eight Minnesota Department of
Trade and Economic Development (MNTED) requirements for Star City
recertification. Enclosed are copies of the TED letters outlining the
requirements and the site visit date scheduled for April 7.
First, the Work Plan Subcommittee of Shelley Johnson, Don Smith, Mary
Micke, Kevin Doty, Mcrrlyn Seefeldt, John McVay, Ron Hoglund, AI Larson,
and Koropchak outlined 1993 objectives. Later, this subcommittee modified
the outlined plan prior to submittal to the IDC. The IDC adopted the work
plan and budget on January 21, 1993, and thereafter the plan was submitted
to the HRA and EDA for acceptance.
Please review the plan and budget for comments or questions at the meeting.
Abbreviations are identified on the last page of the plan.
B. ALTERNATIVE ACTIONS:
1. A motion to approve the resolution adopting the 1993 Economic
Development Work Plan and IDC Budget.
2. A motion to deny approval of the resolution.
C. STAFF RECOMMENDATION:
Recommendation is fur alternative #1, Alternative q 1 would confirm that city
commissions and stuff are aware, agree, and support the 1993 Economic
Development Work Plan and IDC Budget.
1). SUPPORTING DATA:
Copy of TED's two letters; 199:1 Economic Development Work Plan; IDC
Budget; IDC Organizational and Membership Guidelines; IDC Membership;
Resolution for adoption.
n—
Afttrade and Economic &evelopmsenr
500 Metro Square, 121 - 7th Place East
St. Paul. MN 55101
612/296-8341 (Fax: 612/296.1290)
December 14, 1992
Ms. 011ie Koropchak
Economic Devel. Director
City of Monticello
250 E. Broadway
Monticello, MN 55362
Dear 011ie:
Cfnce of the Commi net
QW American nrer
(iJ Eau Ke 9 Boulevard
St. Paul. ,' 55101.1421
6i:// L�642i
F�f: 612/ 29a 1290
1 would like to clarify the requirements for 1993 Star Recertification. 11e recertification process is
intended to ensure that your Star Committee is doing the basics needed for longterm healthy
economic development while ensuring local flexibility. The requirements are outlined blow:
A brief review of your city's, county's or cluster's major accomplishmenn and
challenges during 1992. This document can be a very useful mol to show your
community the results of all your hard work and give everyone a sense of
accomplishment. It's especially useful when comparing against the previous year's
action plan and when reviewing results.
2. Your 1993 one-year action pian. The action plan should be a working document that
is used by your Star Committee regularly so everyone mows what is expected of
them and how it fits into the big picture. The one-year plan should include:
A. Coals and Objectives
B. Specific tasks to meet those goals
C. Timeline • specific target dates fur each activity
D. Individual assignments of tasks
E. Activity Budget
3. A resolution approving the Star one-year action plan. Ills is important to confirm
that the city council. county board. or other body that has given you authority is
aware of, and agrees. with your goals to ensure that all horses are pulling in the same
direction.
4. A City, County, or Cluster organizational chart in addition to a chart and written
description of your Star organization and im leading role in coordinating local
economic development.
\ � M Eu I OFyarunu. Emptne- �/_
i
December 14, 1992
Page Two
A formal Business Retention & Expansion survey is only required every three years.
DTED and the Minnesota Extension Service offer technical assistance and services for
implementing a formal survey program. An organization may also choose to design a
survey of their own. A retail survey is available.
A business retention & expansion activity should be in your action plan every year.
This can take the form of business visits, business appreciation events, etc. Consult
your copy of Communicating do Connecting: Supporring rhe Local Eeoromy Through
Business Retention dr Erpantion for more idea. The main idea is that you are
regularly communicating with your businesses and incorporating their needs into your
gam•
Although your organization should annually review its long-range (3 year) plan,
submittal is only required in the year that a site visit is scheduled.
A current capital improvement plan or summary document should be submitted. If
the plan is out-of-date or if you are in the process of updating it, please identify a data
when it will be completed.
Peer site visits are scheduled with Stan once every three years; a schedule will be
mailed out shortly. If your organization would like to serve on a par site visit team,
please contact Gerry Wenner at your earliest convenience.
If you have any questions, please call your regional staff person listed below. They are happy to help
you. I especially encourage you to call them if you think you ll have ANY difficulty in meeting the
February ISth deadline for recertification. We want to do everything we can to help you keep
benefiting from membership in the Star Program.
Gerry Wenner 612897-1844
Gene Goddard 612/:97-1168 OR Toll Free 14800-657-7858
Bill Coleman 6l2t297-1169
M2Aha Barns 612/297-1164
S Y.
David M. Jeffnin
Director
Office of l�aem Development
MINNE:OTA DEPARTMENT OF
TRADE AND ECONOMIC DEVELOPMENT
SOU .�fetry Syuare
121 7th Pl— East ••9
Sint Paul..Min— 55101-2146 USA
25 January 1997
011ie Koropchak
Star Coordinator
City of Monticello
250 E. Broadway
Monticello, MM 55762
Dear 011ie:
Once every three years each Star Organization is scheduled a
Site Visit with the Star Peer Recertification Team. These meetings
serve as a forum for each community to discuss recent, present and
future economic development successes and challenges with Peer Star
Representatives and Star Staff. For the Site Visit your
Organization is responsible for confirming the meeting time with
me, developing an agenda, arranging facilities and assembling its
executive board or representatives. Star Organizations and
participating Peer Community Colleaguea derive the greatest mutual
benefit from these visits when the recertifying community
participates actively and strongly.
The City of Monticello is elated for a Star Recertification
Site visit on the 7th of April 1993 at 7100 pa. A 1993 Minnesota
Star Program Recertification Site Visit Schedule is enclosed.
Should you have any questions or need assistance please contact
me by telephone (612-297-1844) at your earliest convenience.
Sincer y yours,
Ge ld J. Wenner
E nomic Development Representative
41
An I -Pk r `
CITY OF MONTICELLO
1993 ECONOMIC DEVELOPMENT WORI: PLAT:
This work plan is used by the Monticello Industrial Development
Committee to provide direction for the economic development
activities earmarked for the City of Monticello in 1993. The plan
establishes objectives of the Committee as well as specifying the
tasks necessary to achieve those objectives.
-------------------------------------------------------------------
OBJECTIVE: TO RECRUIT ONE OR MORE
INDUSTRIAL
BUSINESSES OR
CREATE 75 NEW INDUSTRIAL
JOBS DURING
1993 THAT WILL
ENHANCE THE ECONOMIC
BASE OF THE MONTICELLO
COMMUNITY.
-------------------------------------------------------------------
TASK
TIMING
ASSIGNMENT
-------------------------------------------------------------------
• Identify and develop an industrial
February
MarC
prospect list through the use of
the Minnesota Manufacturers
Register and the Metro Northwest
Regional Yellow -Pages.
• Develop an incentive program
March
MarC,
which encourages existing
BreC
Industries to develop an
industrial referral 31st.
- Mail at least 25 community market
March
EDD
teasers per month to Identified
On -Going
industrial prospects with follow-up
phone calls.
- Respond to an industrial prospect
On -Going
EDD
inquiry in-person not later than
one week.
- Continue to visit or hoot at
On -Going
ProsC
least 10 new industrial businsess
prospects.
- Continue to market the TIF/
On -Going
MarC
CONSTRUCTION PREPLAN to applicable
Industrial prospects.
Page 1
Cb
1993 WORK PLAN
JANUARY 1993
- Make available financial package
On -Going
EDD,
proposals, either in total or in
8DS
part, to industrial prospects.
- Tax Increment Financing (TIF)
- Greater Monticello Enterprise
Fund (GMEF )
- Federal and State Programs
- Loans and grants from other
agencies.
- Continue to host a Ground
As Necessary
ProsC
Breaking Reception upon the
recruitment of a new industrial
business.
---------------------------------------------------------------
OBJECTIVE: BUSINESS RETENTION AND
EXPANSION: TO
----
BRIDGE THE
GAP BETWEEN THE EXISTING INDUSTRIAL BUSINESSES
AND
THE COMMUNITY THEREBY
ENHANCING LOCAL BUSINESS
EXPANSION AND ENCOURAGING JOB CREATION.
TASK
TIMING
ASSIGNMENT
------------------------------------- -----------
• Circulate a volunteer sign-up
January
BreC
sheet to IDC members for annual
BRE visits.
• Discuss and orientate IDC members
February
BreC
of the annual BRE visit program.
• Encourage the BRE visit program
March
EDD
through reports at the IDC
Every -Other
meetings.
Month
- Continue to hoot the BRE
Thursday,
BreC
Breakfast Meeting.
April 22
• Tour at least one existing
February
BreC
Industrial business facility.
- Continue to highlight induotrial
On-going
BreC
businesses in local newspaper
TImen
articles.
• Research the possibility to
January
EDD
intergrade the Quarterly IDC
City Staff
Newsletter with the Quarterly
City Newsletter.
Page 2
1993 WORK PLAN
JANUARY 1993
- Continue to host the annual IDC
Tuesday,
FinC
Fundraiser Banquet recognizing
October 26
industrial achievements and
businesses.
- Local Industrial Testimonies
and Displays.
• Endorse the Area Chamber of
On-going
LAC,
Commerce Legislative Affairs
IDC
Committee activities.
• Market to the local industries
April
BreC
the apprenticeship/job-training
program as established between
the School District and the
Technical Schools.
- Continue to market the
On-going
BreC
availability of the financial
assistance programs to existing
Industries.
- Explore the development of a BRE
May
EDD,
Survey for retail/commercial
Chamber
businesses in cooperation with
the Chamber, if so desired.
' Encourage industrial businesses
Sunday,
BreC
to participate in Expo 193.
November 21
-------------------------------------------------------------------
OBJECTIVE: TO MAINTAIN AN EFFECTIVE MARKETING PROGRAM.
-------------------------------------------------------------------
TASK
-------------------------------------------------------------------
TIMING
ASSIGNMENT
- Assess the present promotional
January
MarC
material "Monticello: Little
Mountain of Big Opportunities"
to assure an accurate reflection
of the current statue of the
community.
- Assess the local financial
January
NRA,
Incentive guidolinoo, policies,
EDA
and tools; and inform other
committees of adjustments.
Page 3
1993 WORK PLAN
JANUARY 1993
- Update the community readiness
As Necessary
MarC
information.
• Develop and implement a local
June
BreC
industrial job -skills and wage
survey.
• Evaluate the need to subsidize
February
FinC
the packaging coats associated
with Federal, State, or Regional
loan applications for industrial
projects.
- Continue to support the six-month
On -Going
MarC
industrial journal advertisement
campaign.
- Continue to endorse the Area
On -Going
IDC
Chamber of Commerce Theme:
Monticello, Your Kind of Place.
• Continue the historical IDC
On -Going
IDC
objective of industrial BRE
and recruitment and endorse
the Chamber objective of
commercial/retail BRE and
recruitment.
- Encourage press releases which
On -Going
MarC
reinforce the activities of the
Times
IDC.
------------------------------------------------------------------
OBJECTIVE: TO ASSURE THAT THE CITY
OF MONTICELLO MAINTAINS ITS
STATUS AS A QUALITY AND
COMPETITIVE
COMMUNITY FOR
ECONOMIC DEVELOPMENT.
------------------------------------------------------------------
TASK
TIMING
ASSIGNMENT
----------------------------------------------•-----------
- Endoroe the efforts of the Housing On-going
IDC
and Redevelopment Authority.
• To serve as a facilitator and
January
HRA
to 1nveotigate the need for
senior houoing: Market rate
and oub-sidized assioted-living
and market rate quality
Independent -living.
Page 4
1993 WORK PLAN
JANUARY 1993
- To encourage and assist in the
On -Going
HRA
development of two industrial
projects of quality.
• To research the pros and cons
February
NRA,
for consideration to consolidate
On -Going
EDA,
the HRA and the EDA.
Council
- To serve as a governmental unit
As Necessary
HRA
which utilizes TIF while account-
able to the local taxpayers.
• To research the process and
March
HRA
ability to access Minnesota
Housing Finance Agency dollars
for first-time home buyers.
• To research and market the
March
HRA
availability of HUD, FHA, and
Times
FmHA dollars for housing
assistance programs such as
Section 8, essential function
bonds, etc.
Endorse the efforts of the On-going IDC
Economic Development Authority.
- To continue the use of the GMEF As Necessary EDA
for qualified business
applicants.
- To continue to report the Quarterly EDA
status of the GMEF loan paybacks IDC
and GMEF remaining balance.
• To continue to report the status Quarterly EDA
of the UDAG and State Recovery IDC
Grant paybacks.
Endorse the efforts of the On -Going IDC
Quad -County Networking.
- To research for consideration
the establishment of a
cost-effective, friendly -user
SBA 80• regional office.
Encourage a Wright County May MarC
partnership of townships/cities City Staff
or cluster cities for development
of a plan to accommodate the
large industrial prospect.
Develop IDC Organizational and January FinC
Membership Guidelines, and
establish Subcommittees.
Page 5
1993 WORK PLAN
JANUARY 1993
' Encourage local representation
Upon Board
FinC
on the Central Minnesota
Vacancy
Initiative Board.
' Explore the potential of
January
EDD
Chamber representation at
Chamber
Downtown Redevelopment Network
Meetings.
- Continue to endorse the EAS
On -Going
IDC
Phone Petition and keep
abreast of the progress.
- Review the annual recommended
December
IDC
water/sewer rate increases
and hookup charges prior to
Council approval.
- Review the current building
June
BreC
permit charges and update
the community comparison study.
• Implement and complete an
April
BreC
Industrial land -cost comparative
study with competitive
communities.
• Encourage the development of
On -Going
IDC
unplatted industrial -zoned lands.
- Invite Charles Pfeffer to an
May
IDC
IDC meeting.
- City staff meet with Hoglund
February
City Staff
Family.
- Endorse on-going communications
On -Going
IDC
with the Klein Family.
• Research for consideration the
July
BreC
legalities, pros, and cons for
City Staff
development of an industrial
park between Monticello and
Big Lake.
• Endorse and keep abreast of the
On -Going
IDC
establishment of a Wright County
Economic Development Plan.
Page 6
6
1993 WORK PLAN
JANUARY 1993
' Keep abreast of the status of
January
IDC
the Burlington Northern Rail to
On -Going
Monticello.
• Endorse re -licensing of the
January
IDC
NSP Nuclear Plant and keep
On -Going
abreast of its progress.
- Keep abreast of the research to
On -Going
IDC
relocate the Minneapolis/St.
Paul Airport.
- Keep abreast of the research
On -Going
IDC
to develop a commuter -rail
between St. Cloud and Minneapolis
and superspeed-rail between
Minneapolis and Chicago.
- Maintain "Star City" status.
February
FinC
- Continue attendance at the
As Determined
EDD
Star City Conferences and give
report to the IDC.
- Maintain the continued business
On -Going
IDC
relationship with BDS, Inc.
- Continue IDC meetings and to
Monthly
IDC
schedule special meetings
as necessary.
- Continue the annual audit of the
February
City
IDC financial books by
Staff
Administrator Wolfsteller.
-------------------------------------------------------------------
OBJECTIVE: TO MAINTAIN AND ASSURE THAT
THE CITY'S
INFRASTRUCTURE ADEQUATELY MEETS DEVELOPMENT NEEDS.
-------------------------------------------------------------------
TASKS
TIMING
ASSIGNMENT
-------------------------------------------------------------------
• Recommend City Council consider
January
City Staff
setting a levy for the future
upgrade of the Wastewater
Treatment Plant.
Page 7
C�
1993 WORK PLAN
JANUARY 1993
Endorse the City of Monticello
Ordinance and Zoning to maintain
control of the asethetic value of
the industrial park and sites.
Encourage quality neighorhood
housing developments.
Endorse the development of
community bike/pedestrian
trails.
• Review and endorse the
Capital Improvements Plan
and Budget.
- Re -alignment of Fallon Avenue
at Chelsea Road.
- Construction of East 7 Street
and water/sewer lines.
- Construction of Dundas Road
extention to Highway .25.
- Construction of Dundas Road
to the east of Fallon.
- Construction of storm -water
pond for Chelsea area.
- Upgrade of Fallon Avenue.
- Construction of School Road to
H7ghway 25.
- Construction of I-96 west
entrance ramps.
- Construction of Fallon Avenue
Bridge.
On -Going BreC
IDC
On -Going IDC
City Staff
January IDC
Parks Com
January IDC
As Determined City Staff
• 1993 tasks
re -instated tasks
BDS o Business Development Serviceo, Inc.
BreC o Buoineas Retention and Expansion Committee
EDA o Economic Development Authority
EDD o Economic Development Director
F1 nC o Finance Committee
HRA o Housing and Redevelopment Authority
IDC o Induotrlal Development Committee
LAC o Legiolative Affairs Committee (Chamber)
MatrC - Marketing Committee
ProsC - Prospect Committee
Page B
E
1993
MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
PROPOSED BUDGET
C�
1991 ACTUAL
1992 PROPOSED
1992 ACTUAL
1993 PROPOSED
BALANCE
$10,273.61
$
9,267.50
$
9,267.50
$10,650.27
REVENUE:
Banquet
$ 7,000.00
$
8,000.00
$
7,850.00
$ 8,500.00
75.00(90)
100.00(92)
City Contrib
$ 5,650.00
$
5,950.00
$
5,950.00
$ 6,200.00
Chamber Contr
$ 2,600.00
$
2,800.00
$
21800.00
$ 2,800.00
Interest
$ 374.67
$
400.00
$
246.94
$ 300.00
Video Contr
$ 3,425.00
Advert Contr
$
3,500.00
TOTAL REVENUE
$29,598.28
$26,417.50
$29,614.44
$28,550.27
EXPENDITURES:
Salary/e —'--�s
$13,215.96(90)
$14,576.69
$14,576.69(91)
$15,634.14(92)
Banquet
$ 1,989.72
$
2,250.00
$
2,542.12
$ 2,750.00
Travel Exp
$ 0
0
0
0
Prospects
$ 160.70
$
500.00
$
188.66
S 500.00
Membership
$ 95.00
$
95.00
$
110.00
$ 110.00
Seminars
$ 0
0
0
0
Market/Adv
$ 4,700.00
$
1,500.00
$
1,158.80
$ 4,129.00
BRE
$ 169.40
$
500.00
$
310.74
$ 500.00
Miscellaneous
$ 0
$
11000.00
$
77.16
$ 1,000.00
Service Chg
S 0
0
0
0
TOTAL E:IPCID
$20,330.78
$20,421.69
$18,964.17
$24,623.14
BALANCE
$ 9,267.50
$
5,995.81
$10,650.27
$ 3,927.13
C�
MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
ORGANIZATIONAL AND MEMURSHIP GUIDELINES
I. Meeting Time and Place: Regular meetings are held the
third Thursday of each month at 7:00 a.m. in the
Monticello City Hall Council Chambers. Special meetings
may be called by the chairperson and Executive Director.
II. Objective: As written and adopted by the Annual
Monticello Economic Development Work Plan.
III. Committee Size: While there is no set or definite size
established, it is generally understood that the
committee will not exceed 16-18 members.
IV. Make-up of the Committee: Committee members must either
work or reside in the community of greater Monticello.
Individuals who are involved in an occupation or
profession that provides services to the community of
Monticello but is not headquartered within the community
may also serve as members of the committee.
Standing Committee Members:
- President of the Monticello Chamber of Commerce.
- President -Elect of the Monticello Chamber of
Commerce.
- Director of the Monticello Chamber of Commerce.
- Mayor of the City of Monticello.
City Staff Members:
- Administrator of the City of Monticello.
- Assistant -Administrator of the City of Monticello.
- Economic Development Director of the City of
Monticello.
V. Officers: The Chairperson, the Vice -Chairperson, and the
Treasurer shall be elected annually at the January
meeting. Length of office term shall not exceed three
consecutive years.
Minutes of each meeting, as well as committee
correupondence, are the responsibility of the Economic
Development Director.
VI. Length of Membership Term: Members shall serve for three
year terms on a three year rotating basic so that
approximately one-third of the membership expires each
year. Individuals wlohing to continue serving on the
committee may so indicate prior to the expiration of
their term. Any member wishing to relinquish his/her
pocition on the Industrial Development Committee may do
0o by submitting a letter of resignation.
J
IDC ORGAN IZATIt)NAL/ML•MDERSHIP GUIDELINES
PAGE 2
VII. Filling a Vacant Position: A list of potential committee
members shall be kept by the Executive Director. The
Industrial Development Committee must confirm all new
members by a majority vote.
VIII. Membership Attendance: In order to make a positive
contribution to the committee, each member is expected to
attend at least 75% of the meetings in any given year.
A year is defined as beginning on the 1st of January and
ending the 31th of December.
MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
1993 MEMBERSHIP
NAME
Sheldon Johnson
IDC Chairperson
Donald Smith
IDC Vice Chairperson
Ronald Hoglund
IDC Treasurer
Lowell Schrupp
Kenneth Maus
Monticello Mayor
Kevin Doty
Arve Grimsmo
Jay Morrell
Harvey Kendall
Dennis Taylor
Tom Lindquist
John McVay
Dave Peterson
IDCMEM93.LIS: 2/4/93
OCCUPATION
Superintendent,
School Dist. 3882
Editor/Publisher,
Monticello Times
Agency Owner,
American Family Ins
Owner, Golden Valley
Furniture
Owner, Maus Foods
Vice President,
Wright County State
Bank
Owner, Peterson-
Grimsmo Funeral
Chapel
Owner, M i P
Transport
Plant Of fice Manager,
NSP Nuclear Plant
Owner, Taylor Land
Surveyors, Inc.
Vice President,
let National Bank
Sr. Marketing
Engineer, NSP
Owner, Dave Peterson/
Monticello Ford -
Mercury
ADDRESS
District Office
PO Box 897
Monticello, MN 55362
PO Box 548
Monticello, MN 55362
204 West 3rd St.
PO Box 291
Monticello, MN 55362
PO Box 515
Monticello, MN 55362
508 Highway 25 South
Monticello, MN 55362
106 Pine Street
PO Box 729
Monticello, MN 55362
530 West Broadway
PO Box 815
Monticello, MN 55362
PO Box 477
Monticello, MN 55362
108 Hillcrest Road
Monticello, MN 55362
219 West Broadway
PO Box 179
Monticello, MN 55362
707 Pine Street
PO Box 239
Monticello, MN 55362
PO Box 425
Monticello, MN 55362
1-94 6 Highway 25 S.
PO Box 68
Monticello, MN 55362
�3
Page
Mary Micke
Chamber Chairperson
Dr. Glenn Nemec
Chamber Vice -
Chairperson
Linda Mielke
Cyndie Johnson
Merrlyn Seefeldt
Steven Lemme
CITY STAFF SUPPORT
Rick Wolfsteller
Jeff O'Neill
011ie Roropchak
IDC Executive
Director
IDCMEM93.LIS: 2/4/93
Monticello Times
Physician,
Hart Medical Clinic
Branch Manager,
Metropolitan
Federal
Chamber Director
Co -Owner,
Electro Industries
General Manager,
The H -Window Company
City Administrator,
City of Monticello
Assistant City
Administrator,
City of Monticello
Economic Development
Director
PO Box 548
Monticello, MN 55362
200 Sandberg Road
Monticello, MN 55362
307 Pine Street
PO Box 70
Monticello, MN 55362
205 Pine Street
PO Box 192
Monticello, MN 55362
2150 W. River St.
Monticello, MN 55362
1324 E. Oakwood Dr.
PO Box 206
Monticello, MN 55362
250 East Broadway
PO Box 1147
Monticello, MN 55362
250 East Broadway
PO Box 1147
Monticello, MN 55362
250 East Broadway
PO Box 1147
Monticello, MN 55362
Page
RESOLUTION 93 -
RESOLUTION TO ADOPT THE
1993 ECONOMIC DEVELOPMENT WORK PLAN
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA AND THE
INDUSTRIAL DEVELOPMENT COMMITTEE BUDGET
WHEREAS, the Monticello Industrial Development Committee's (IDC)
Work Plan Subommittee outlined the 1993 work plan objectives on
December 29, 1992; and
WHEREAS, the Work Plan Subcommittee reviewed and modified the
preliminary draft of the 1993 Economic Development Work Plan and
the Proposed IDC Budget on January 19, 1993; and
WHEREAS, the IDC (Star City Commission) reviewed, modified, and
adopted the 1993 Economic Development Work Plan and Proposed IDC
Budget on January 21, 1993; and
WHEREAS, the Monticello Economic Development Authority (EDA) and
the Housing and Redevelopment Authority (HRA) reviewed and accepted
the 1993 Economic Development Work Plan and IDC Budget on January
27 and February •, 1993, respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA, AS FOLLOWS:
Supports and commits to the 1993 Economic Development Work
Plan and 1993 IDC Budget.
2. Recognizes that the 1993 Economic Development Work Plan and
the 1993 IDC Budget are in conformance with Star
Recertification requirements as developed through the
Minnesota Department of Trado and Economic Dovolopment.
Approved this 8th day of February, 1993.
Mayor Ken Maus
City Administrator Rick Wolfoteller
Council Agenda - 2/8/93
7. Consideration to review for acceptance the Economic Development
Authoritv's (EDA) year-end statements and 1993 budget. (O.K.)
A. REFERENCE AND BACKGROUND:
This item is presented to comply with City Ordinance Amendment No. 172,
Section 2-3-6 (A), "The Authority shall prepare an annual budget projecting
anticipated expenses and sources of revenue;" and (B), "The Authority shall
prepare an annual report describing its activities and providing an accurate
statement of its financial condition. Said report shall be submitted to the City
Council by March 1 of each year."
The financial reports were prepared by EDA Assistant Treasurer Bob Mosford
and Executive Director Koropchak, and reviewed by Treasurer Rick
Wolfsteller. The EDA approved the year-end reports and budget at their
annual meeting held January 27, 1993.
Therefore, the EDA submits to the City Council a copy of the EDA's Balance
Sheet; Statement of Revenues, Expenditures, and Changes in Fund Balance
for the Year; 1993 Cash Flow Projections (Budget); and an Annual Activity
Report for review. Also enclosed for your information is a copy of the projected
annual loan payback for the four existing GMEF loans through 1999.
After questions or comments by City Council, the EDA requests the City
Council make a motion of acceptance of the reports. This is to affirm
ordinance amendment compliance.
13. ALTERNATIVE ACTIONS:
1. Motion to accept the EDA Balance Sheet; Statement of Revenues,
Expenditures, and Changes in Fund Balance; 1993 Cash Flow w
Projections; and the Annual Activity Report as presented. A °-` />r
2. Motion to deny acceptance of the EDA Balance Sheet; Statements of
Revenues, Expenditures, and Change in Fund Balance; 1993 Cash Flow
Projections; and the Annual Activity Report as presented.
C. STAFF RECOMMENDATION;
Recommendation is for alternative # 1. Reason for the recommendation is that
all reports are reported as true and correct; the budget is based on projections
only; and, thereafter, affirms compliance of City Ordinance Amendment No.
17'2.
D. SUPPORTING DATA:
Copy of the Year-Fnd Statements, 1993 Cash Flow Projections, Annual Activity
Report, and projected GMEF payback.
MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
GREATER MONTICELLO ENTERPRISE FUND (GMEF)
Balance Sheet
December 31, 1992
Cash in Bank
Notes Receivable - Tapper's Inc.
Notes Receivable - Muller Theater
Notes Receivable - SMM, Inc.
Notes Receivable - Aroplax Corp.
Appropriations Receivables -
1991 UDAG
1992 UDAG
1992 Liquor Fund
TOTAL ASSETS
ASSETS
$ 32,822.33
83,257.09
47,685.62
49,871.18
83,967.86
65,000.00
20,000.00
115,000.00
$497,603.06
FUND EQUITY
7und Balance
Reserved for Participation Loans
(Economic Development)
TOTAL LIABILITIES AND FUND EQUITY
$497,604.08
$497,604.06
v
b
M014TICELLO ECONOMIC DEVELOPMENT AUTHORITY
GREATER MONTICELLO ENTERPRISE FUND (GMEF)
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Year Ended December 3;, 1992
REVENUES
Appropriations -
1992 Liquor Fund
1992 UDAG
Interest Income - Notes
Interest Income - Investment
Loan Fees
TOTAL REVENUES
EXPENDITURES
Legal Fees
Service Fees
Int. Adjustment - Notes
TOTAL EXPENDITURES
Excess of Revenues Over Expenditures
FUND BALANCE - Beginning of Year
FUND BALANCE - End of Year
$115,000.00
20,000.00
11,006.26
696.78
2,085.00
$148,788.04
$ 977.50
210.00
1.74
$ 1,189.24
$147,598.80
5350.005.28
S497,604.08
C7)
MONT ICELLO ECONOMIC DEVELOPMENT AUTHORITY
GREATER MONTICELLO ENTERPRISE FUND (GMEF)
1993 Cash Flow Projection
BEGINNING CASH BALANCE, January 1993
$ 32,822.33
RECEIPTS
Appropriations, Expected
$200,000.00
Notes Amortization Payments -
Tapper's Inc. ($736.07 Mo.)
8,832.84
Muller Theatre ($418.22 Mo.)
5,018.64
SMM, Inc. ($316.32 Mo.)
3,795.84
Aroplax Corp. (S 1,241.73 Mo.)
14,900.76
Interest Income - Investment
700.00
Loan Fees
3,000.00
TOTAL RECEIPTS
S236.248.08
TOTAL BEGINNING BALANCE AND RECEIPTS
$269,070.41
EXPENDITURES
GMEF Loans -
Cuotom Canopy
$ 35,000.00
All -Temp Distribution
75,000.00
Wilson Tool International
90,000.00
Legal Fees
3,000.00
Service Fees
315.00
TOTAL EXPENDITURES
5203,315.00
EXPECTED CASH BALANCE, December 1993
S 65,755. 41
0
EDA AGENDA
JANUARY 27, 1993
C-7)
1993 EDA ACTIVITY REPORT
MEETING DATE
SUBJECTS
Annual Meeting
EDA Officer elected for 1992:
held 2/5/92
President- Ron Hoglund
Vice President - Barb Schwientek
Treasurer - Rick Wolfsteller
Assistant Treasurer - Bob Mosford
Secretary - 011ie Koropchak
All approved GMEF loans: Tapper's and
Muller Theatre are current as accounted
for in the 1992 year-end statements.
6/28/92
Reviewed the Letter of Intent between
Aroplax and the City of Monticello and
the revised proposed funding sources:
TIF, $70,000; Bank, $300,000; SBA,
$300,000; CMIF $30,000; State Grant,
$170,000; and G14EF, $85,000 (includes
cost overruns).
Amended GMEF Guidelines: NUN -PERFORMANCE
PROVIS1014 An approved GMEF loan shall be
null and void if funds are not drawn upon
or disbursed within one -hundred (120)
days from date of EDA loan approval.
7/21/92
Reviewed preliminary and formal GMEF
applications for SMM and approved GMEF
Loan No. 006 for $50,000, 6.5% interest
rate, amortized over 20 years balloon in
five years.
Approved requesting City Council
authorize an additional $20,000
appropriation transfer from the Liquor
Fund to the GMEF.
Reviewed preliminary and formal GMEF
application for Aroplax and approved Loan
No. 005 for $85,000, 6% intereot rate,
amortized over oeven years.
10/28/92
Ratified early disbursement of approved
GMEF Loan No. 006 for acquisition of
land.
Reviewed EDA legal fees.
C-7)
GMEF LOAN NO. 002 - MULLER THEATRE $50,000 8% AMORTIZED 20 YEARS
BALLOONED IN 5 YEARS. ($418.22)
12-1-90
GMEF LOANS
GME? LOAN NO.
001 - TAPPERS $88,000 8% AMORTIZED 20 YEARS
BALLOONED IN 7 YEARS. ($736.07)
8-13-90
$ 2,944.28
91
8,832.84
92
8,832.84
93
8,832.84
94
8,832.84
95
8,832.84
96
8,832.84
97
5,888.56
BALLOON PAYMENT
70,989.14
PAYBACK
S132,819.02
GMEF LOAN NO. 002 - MULLER THEATRE $50,000 8% AMORTIZED 20 YEARS
BALLOONED IN 5 YEARS. ($418.22)
12-1-90
$ 418.22
91
5,018.64
92
5,018.64
93
5,018.64
94
5,018.64
95
4,600.42
BALLOON PAYMENT
43,762.79
PAYBACK $ 68,855.99
GMEF LOAN NO. 003 - NULL AND VOID
GMEF LOAN NO. 004 - BARGERS $50,000 4.5% AMORTIZED 20 YEARS
BALLOONED IN 5 YEARS. ($316.32)
12-1-92 $ 316.32
93 3,795.84
94 3,795.84
95 3,795.84
96 3,795.84
97 3,479.52
BALLOON PAYMENT 41,350.00
PAYBACK $ 60.329.20
GMEF LOAN NO. 005 - SCHOENS 585,000 6% AMORTIZED 7 YEARS
($1,941.73)
12-1-92
$ 1,241.73
93
14,900.76
94
14,900.76
95
14,300.76
96
14,900.76
97
14,900.76
98
14,900.76
99
13,338.57
PAYBACK $103,984.86
11-24-92
PREPARED BY OLLIE KOROPCHAK
GMEFLOAN.ACC
Council Agenda - 2/8/93
R. Consideration to review Suburban Machine & Manufacturintr (SMM)
and Aroalax aroiect costs and subsequent Housing and Redeveloument
AuUhority action, and to conr4der aranting authc. zatlor. t0
assume costs associated with the Economic Recovery Grant Packaging.
(O.K.)
A. REFERENCE AND BACKGROUND
The first part of this agenda item is an information item communicating to the
Council the total project costs as relating to SMM and Aroplax, and the
suhsequent HRA action deleting other financial packaging costs from the
NRNBDS cunl.ract. The second part requests that Council consider assuming
costs associated with the Economic Development Recovery Grant application
process.
During the period of financial packaging for SMM and Aroplax, the RRA
received accounting invoices from Business Development Services, Inc. (BIDS)
and Holmes & Graven. The HRA mistakenly understood that all project costs
would he covered under the respective Tax Increment Finance (TIF) District -
Administrative Expense (each project stood on its own.) Statutory allowance
fur Administrative Expense is not -to -exceed 10%. of the projected district tax
increment.
Enclosed us supporting data is a copy of the total project costa for SMM,
$14,172.60, and for Aroplax, $24,975.67, and a copy of the HRA letter to BIDS.
The administrative expense allowed covering $10,048.80 of the SMM costs and
the $4,12:1.71 halance was recovered through the TIF Surplus Fund. And the
administrative expense allowed covering $15,790.40 of the Aroplax costs and
the $9,195.'17 halance was recovered through the'I'IF Surplus Fund. Statutory
does allow an HRA the authority to transfer dollars from the TIF Surplus
Fund into an HRA Development Fund to recover marketing costs or other
developmeIll. costs.
Originally, the H RA had a contract with IiDS for TIF paa,kaging at a Oat rate
of $:I,H�iO and $Hill, other financial packaging Lit a rate of $75.00 per hour, and
marketing at no charge. Upon the final accounting of the total project costs,
the HILA tank action electing to delete the other financial packaging service
from the BIN contract.. In Other words, in the future only TIF packaging fees
will he covered by the HRA and other financial packaging fees will he
negolinted lKt.ween IIDS and the applicant (developer).
The HI(A has heen pleased with Mr. 11elstring's quality of TIF service and
packaging presentations to companies; however, they view the other packaging
coals to he out -of -line and have concerns that TIF may he an open checkbook
for any consultant Generally speaking, metro communities do not cover the
other packaging costs for companies; however, this is more popular in the rural
Council Agenda • 2/8/93
communities where industrial recruitment is more difficult. The EDA is in
agreement with the HRA decision, and in the future a GMEF applicant
(dl vu,,pvj i viii) Lhe CiLy'n atLurUey feee aDJVGia Led wiLii the CiiviEC
loan. This to he more consistent with conventional lending practice.
Secondly, the Council is to consider granting authorization to assume costs
associated with the Economic Recovery Grant (ERG) packaging. Currently, the
City of Monticello is being considered by a quality company much to the like
of a Remmele Engineering. Part of the financial proposal includes a $250,000
Economic Recovery Grant. As you may recall from the Aroplax project, the
State dollars are granted to the City and the City loans the grant dollars to the
applicant. (developer). The City retains a portion nf Lhe principal and interest
payback, as in the case of Aroplax, the City will retain the first $100,000
principal plus interest payback, and the remaining $70,000 principal plus
interest payback will be returned to the State. The City Council adopts a
resolution of the fact and the City becomes the grantee.
The consideration is "Will the City assume costs associated with packaging
(application process) the State Recovery Grant since in reality the City benefits
through the loan payback?" This decision by the Council will enable us to
communicate your decision upfront to this applicant (developer) or a future
ERG applicanL
R. Ai,TERNATIVE ACTIONS:
1. Make it motion authorizing that the City of Monticello will assume costa
associated with packaging (application process) of an approved State
Economic Recovery Grant.
t7 t
2. Make it motion to deny such authorization.
C. STAFF RECOMMENDATION:
Staff views an approved grant as a benefit to the City but advise the Council
to specify that the City will assume costs associated with an approved ERG
only. I n other words, if BDS is unable to obtain grant approval from the State,
the City will not assume the costs.
5U1114-HiTING DATA:
Copy of SHIM and Aroplax project costs and HRA letter to Mr. Pelstring.
SUBURBAN MACHINE & MANUFACTURING
PROJECTED TAX INCREMENT = $100,488
X 10% = $10,048.80.
TIE ADMINISTRATION COSTS:
AS AMENUEU
TIP PLAN (BDS)
$ 3,850.00
TIF LEGAL (HOLMES & GRAVEN)
$ 2,142.00
SUBTOTAL
$ 5,992.00
TIF
PACKAGING COSTS:
CMIF (BDS)
$ 3,206.25
APPLICANT
PROJECT COSTS:
LEGAL (WEINGARDEN)
EDA
$ 2,349.25
APPLICANT
TIF
$ 412.50
APPLICANT
SIGN ORDIANCE & PLAT
0 712.50
CITY OR APPLICANT
SUBTOTAL
$ 3,474.25
MISCELLANEOUS:
FILING, PUBLIC NOTICES
S 183.76
TIF
ENGINEERING COSTS:
OSM
$ 1,316.25
CITY OR APPLICANT
TOTAL SUBTOTAL
$ 8,180.51
TOTAL
$14,172.51
2/4/93 $14,172.51 PROJECT EXPENSE
010,048.80 10% TAX INCREMENT
$ 4,123.71 TI SURPLUS TO HRA DEVELOPMENT FUND
AROPLAX CORPORATION
PROJECTED TAX INCREMENT = $157,904
X 10% _ $15,790.40
TIF AUMINISTRATIUN C05tS:
AS ANENDED
TIF PLAN (BDS)
$ 4,700.00
TIB CERTIFICATION
$ 50.00
TIF LEGAL (HOLMES & GRAVEN)
5.274.37
($192.50)
SUBTOTAL
$ 10,024.37
TIF
PACKAGING COSTS:
CENTRAL MINNESOTA INITATIVE
FUND (CMIF $1,677.75)
APPLICANT
SMALL BUSINESS ADMINISTRATION
(SBA $1,293.75)
APPLICANT
STATE ECONOMIC RECOVERY GRANT
(ERG $4,359.75)
CITY OR APPLICANT
BUSINESS PLAN
($1,045.00)
APPLICANT
SUBTOTAL
$12,289.53
PROJECT COSTS:
LEGAL (WEINGARDEN)
TIF
$ 243.75
APPLICANT
STATE El,&
1.580.45
CITY OR PPI LICANT
SUBTOTAL
$ 1,824.20
$
A�--��
ENGINEERING COSTS:
OSM
8 837.57
CITY OR APPLICANT
TOTAL SUBTOTAL
$ 14,951.30
TOTAL
$ 24,975.67
2/4/93 $24,975.67 PROJECT EXPENSE
015.7@0.40 10% TAX INCREMENT
$ 9,185.27 TI SURPLUS TO HRA DEVELOPMENT FUND
v
*EMM
MONrICEu.O
January 11, 1993
250 East Broadway
P. O. Box 1147
\lonticello, MN
55362.9245
Phone: (612) 295.2711
Metro: (612) 333.5739
Fax: (612) 295.4404
Mr. Pat Pelstring
Business Development Services, Inc.
0300 SpringUrouk Drive
Suite 230
Minneapolis, Mil 55433
Dear Mr. Pelstring:
At the January Monticello Housing and Redevelopment
Authority (1112A) meeting, the commission again reviewed
Dusiness Development Serviceo, Inc. (BDS) charges
a.. ,,IaOad with packayLig the Central MInne3uta
Iidtiative Fund, the Small Business Administration, and
the Stat -a 13,.onomie Recovery Grant fur the Aruplax and
Suburban Machine S Manufacturing projects. Although, the
acsuclat,z�d -:haryes can be recovered through the transfer
of TIF total project incomes Into a HRA Development Fund,
It. was the decision of the commission to delete packaging
from the aureement between BUS and the HRA. The HRA
un,leratocid that all city packaging and development costs
would he recovered through the respective TIF District
administrative expen3e. The HILA elects to retain BDG for
TIF packaging arid marketing. We may need to amens] our
aurUement .
Pat, it Is the hupe of the HRA that the established
relationlr3hip between DDS, the HRA, and the City of
Monticello will not change. The HRA's only requeot Is
that packaging charges asouciated with federal, Grate, or
reDlunal prciyramci be negutiated between BUS and the
proapective buolnocu.
Q�
Mr. Pelstriny
January 11, 1993
Page 2
If you have any questions, please don't hesitate to call
me at METRO 333-5739 or (612) 295-2711. I thank you in
advance and look forward to a continued business -working
relationship with Business Development Services,' Inc.
Sincerely,
CITY OF MONTICELLO
011ie Koropchak
Economic Development Director
CC: Administrator Wolfsteller
Assistant Administrator O'Neill
1IRA rile
U
Council Agenda - 2/8/93
9. Consideration of change in the Joh description for Water/Sewer Collection
Operator and policy regarding response to an emergency. IJ.S.I
A. REFERENCE AND BACKGROUND
While reviewing the job description for the Water/Sewer Collection Operator prior to its
distribution to applicants, we noted that Sherrie Le from the Minnesota League of Cities
had omitted the requirement for any experience in sewer collection in the minimum
qualifications, which is a significant portion of the job. We, therefore, wish to add this
to the job description, a copy of which is enclosed for your review. Please refer to the
addition under the Minimum Qualifications section.
Additionally, some of you may recall that when Rich Cline transferred from the public
works department to the water/sewer collection department, he had to be able to respond
to an emergency within the city within a 10 -minute period of time after being called at
their residence. It was suggested at that time that we modify the 10 -minute response
time to it requirement that the individual live within a 10 -mile radius of his reporting
station, which would be the public works offices at 909 Golf Course Road. The Council
chose not to make the change for Richard Cline, as he was hired under the 10 -minute
policy. They did, however, make the determination that Richard Cline just fell within
the limits of the 10 -minute response time and suggested that we change the policy prior
to the next person filling this pxasition.
13. ALTERNATIVE AC'T'IONS
1. The first alternative is to add the requirement for experience in sanitary sewer
or waslewatercollection to the joh description for Water/Sewer Collection Operator
and to change the existing policy of a 10 -minute response time to the requirement
that the individual live within a 10 -mile radius of the office at 909 Golf Course
Road. &, F w, d, y
2. The second alternative is to modify the joh description as indicated above but not
to change the policy regarding emergency response time.
3. The third alternative is to make no changes at this time. This does not appear
to be applicable because we want someone hired for the position that has some
knowledge or wastewater collection experience.
C. STAFF RECOMMENDATION:
It is the staff recommendation that the City Council make the changes in the job
description and modify the policy to a 10 -mile radius as outlined in 111temative N1.
1). SUPPORTING DATA:
Copy of the job description.
Water/Sewer Collection Operator
City of Monticello
Title of Class: Water/Sewer Collection Operator
Effective Date: November 15, 1991
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled maintenance operations work
involving the water distribution and wastewater collection systems for the City; and
performs related duties as required.
Supervision Received: Works under the general and technical supervision of the
Water/Sewer Collection Superintendent.
Supervision Exercised: None; may provide leadwork direction to summer employees
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in this
class. Duties may vary somewhat from luisition to position within n class.
Inspects and monitors city wells; computes daily pumpage and sets reservoir and
water tower pumping levels; takes draw downs and collects water samples.
Monitors and adjusts chemical feed pumps; maintains fluoride, chlorine, and
polyphosphate levels in City water system.
\Maintains and repairs fire hydrants including moving and painting hydrants, and
preparing hydrants for winter.
Performs general maintenance to tower and pump house buildings including painting,
replacing floors, constructing walls, etc.
Inspects and monitors lift stations; computes pumpage amounts and hours run.
Performs maintenance on lift stations and pumps including inspection of floats,
alarms and dialers, valves and seals; changes oil on pumps; cleans lift stations.
Removes and changes pumps as needed; cleans and unplugs pumps.
Installs and calibrates water meters on new and existing structures; cleans and
repairs water meters; reads water meters; may perform water main
connections.
Inspects and locates water and sewer lines for digging or sewer connection permits;
performs air tests on sewer lines and pressure tests on water lines.
i4laintains sewer lines including jetting and rodding of collection lines, injecting root
killer into sewer linea to remove roots, and applying odor control chemicals.
Schedules and performs minor maintenance on sewer cleaning equipment; repairs
utility holes as needed.
(continued on next page)
Water/Sewer Collection Operator
City of Monticello
May operate front-end loader and trucks to remove snow from city streets, municipal
parking lots, and alleys during winter; may operate sander and apply salt to
roadways, sidewalks, and municipal parking lots.
Assists other departments as needed.
KNOWLEDGE, SHILLS, AND ABILITIES
Considerable knowledge of tools, methods, operations, and materials used in water
and wastewater operations.
Working knowledge of the operation of a Class C water facility.
Working knowledge of the occupational hazards and safety precautions necessary to
perform manual and maintenance work with water and wastewater collection
systems.
Working knowledge of federal and state laws, municipal ordinances, and regulatory
requirements for water facilities and collection systems.
Considerable skill in the repair and maintenance of water and wastewater collection
equipment and facilities.
Considerable ability to perform heavy manual labor, sometimes under adverse
weather conditions.
Considerable ability to communicate effectively with other City employees, and the
general public.
Considerable ability to follow oral and written instructions and to work
independently with minimal directions.
MINIMUM QUALIFICATIONS
Must possess a Minnesota Class B driver's license and must obtain a Class C Water
Certificate within one year of employment. Must have one year experience
maintaining a Class C water facility (and sanitary sewer collection system*).
Vocational or technical training in water systems (and wastewater collection') can
substitute for the required experience.
• Note: To be considered by City Council on February 8, 1993.
(9)
Council Agenda - 2/8/93
to. Consideration of 6th Annual Junk Amnesty Day. May 1. 1993. W.S. )
A. REFERENCE AND BACKGROUND
Last year .Junk Amnesty Day was held on May 2. It proved to be one of our
biggest years based upon the amount of materials brought in. We recycled
56,148 lbs. of various materials. In addition, we recycled 225 tires and sent
265 cu yds of miscellaneous household goods and 132 matresses and box
springs to the landfill. The amount of household goods, matresses, and scrap
iron went up 30% to 50% over 1991, while 315 customers were served, down
from the 36:3 customers served in 1991. We ran an extra hour longer to 5 p.m.
serving the people who would enter the commuter parking lot by 4 p.m.
Based upon last year's program, we need to make some improvements in traffic
control. Last year residents backed up on Highway 25. When they were re-
routed to Sandberg Road, there appeared to he plenty of stacking room;
however, sonic individuals lost their place in line during the move. In
addition, we need to streamline the process of unloading household goods,
scrap iron, and mattresses.
We have looked at possible other sites on public property where we could hold
,lurk Amnesty Day that might have more room and more stacking distance
leading to the site, but none appear to be as suitable as the commuter parking
lot, with its combination of access, blacktop surface, and gravel west end for
materials.
The following is the list of new features, improvements, and changes for 1993.
Date and Time
The date is set for May 1 of this year. The time is going W be changed to
8 a.m. to:1 p.m. rather than 9 a.m. to 4 p.m., and the 3 p.m. will mean anyone
who is in line to enter the commuter parking lot by :3 p.m. We will finish up
probably by 5 p.m.
Charge for Demolition Material
Each year the amount of demolition material that finds its way into the
household goods increases. Even though we advertise that we don't accept
demolition materials, they are present.. Demolition materials are defined as
waste building materials such us doors, windows, siding, brick, block, scrap
lumber, etc.
10
Council Agenda - 2/8/93
Staff would like to have the Council consider charging for demolition material
by having a subcontractor there to take the materials for a fee. If a customer
comes in with a minor amount, the City crew would just unload it with the
household goods; however, if there is a substantial or definite recognizable
amount of building materials, he would be directed to the contractor, who
would charge it fee.
Taking Fluorescent Liehl Bulbs
Staff would like to have the City Council consider adding fluorescent light bulb
disposal to our Junk Amnesty Day for a fee. The City would have to pay a fee
to have the fluorescent light bulb contractor on site, probably in the
neighborhood of $75 to $100. The contractor then would take fluorescent light
bulbs from residential customers and possibly commercial customers for a fee.
Commercial customers are prohibited from disposing of the light bulbs in the
Crash, and residential customers are encouraged by the PCA to store them for
proper disposal. I believe Wright County will fund the set-up charge for the
fluorescent light recycler. We could also have the individual set up on Friday
afternoon atthe public works building to take the bulbs from commercial
entities so that we wouldn't have this load on Saturday.
fwo-Line Staniar, and Unloading;
We will use one-half of Sandherg Road to form two staging lines for entry into
the commuter parking lot. We will alternate taking one car from each lane.
A flagman will lm needed at the crossing of Oakwood Drive. It is possible that
we will also use this as it check point so that those individuals outside the city
will not have to enter the facility before heing rejected.
Once in the commuter parking lot, two lines will be formed so that individuals
may bypass certain phases. For example, IN of our people had neither scrap
metal, household goods, or demolition materials. Those people could he sent
through separate lines and out the door quicker. This would require at least
one, if not two, additional flag people or traffic people to move citizens along.
Signing
We will improve the signing for the Junk Amnesty Day by placing signs from
general rental on Highway 25 at Oakwood Drive and at Sandberg Road. We
a]
Council Agenda - 2/8/93
will have "exit only" on the eastern entrance to the commuter parking lot and
two-way traffic on the west entrance. 1 have enclosed a map showing how we
intend to accomplish this work.
Anti -freeze
Since we rarely receive any anti -freeze from residents, and it is proper for
them to discharge small amounts into the sanitary sewer while flushing with
lots of water, we will discontinue accepting this material and providing space
and barrels for it.
The above plan is dependent upon additional volunteers. Last year we
received a significant amount of help from the Nod and Gun Club. We will be
soliciting some of the service organizations and sports organizations for
volunteers, especially for traffic control. We will also again request a deputy
from the Wright. County Sheriffs Department. Staff is of the opinion that the
improvements made to our program for 1993 should avoid problems
encountered with the enormous amount of material and traffic problems last
year.
B. AI: 'ERNATIVE AC'T'IONS:
1. The first alternative is to authorize City staff to hold the 6th Annual
.Junk Amnesty Day on May 1, 1993, based upon the alwve plan.
2. The second alternative is to authorize holding Junk Amnesty Day on
May I, 1993, but to modify the plan as requested by the City Council.
3. The third alternative would he to discontinue Junk Amnesty Uay.
4. The fourth alternative would be to consider holding a spring and fall
Junk Amnesty Day.
C. STAFF RECOMMENDATION:
It, is the recommendation of the City staff that the Council authorize Junk
Amnesty Day for May 1, 1993, based upon the Oxwe plan.
1). SUPPORTING, DATA:
Copy of 1992 Junk Amnesty Day data sheet; Copy of 199:1 proposed traffic
Plan.
12
SUMMARY
CITY OF MONTICELLO
I9g7 ".MNK AMNESTY PAY"
Date Held: May 2, 1992
Public flours: 9 a.m. to 4 p.m.
Paid Workers: 5
Volunteers: 7
City EqulpmenL Used:
1 rubber -Lire loader
1 pickup Lruck
2 single axle dump Lrucks (flrewuod 6 overflow of household goods)
40 traffic cones
Households Served: 315 (16.18 of city households)
Recyclers: Evergreen Recycling (Buffalo), Metal Junkmen (Mpls),
Appliance Recycling CenLor of America (Mpls)
Buffalo Junction Amoco (Buffalo)
Items Recycled:
A. 171 household appliances (29,070 pounds)
H. 20,000 pounds of scrap Iron and motal
C. 1,793 pounds of scrap aluminum paid for by Evergreen
D. 2,000 pounds of vehicle lead batteries (70 units)
E. 2,485 pounds or 355 gallons of used motor oil
F. 275 tires
G. ToLal: 56,148 puunds (lLems A through E)
Household Goods Disposed of:
A. 265 cu yds of furniture, carpoL, console tv's
D. 132 maLl.reases 6 box springs
Cost: Labor
$1,060.40
AdvorLising
280.00
Appllanco pickup (Saturday)
1,431.00
Hounchold gouda 6 mnLtrons dlnposnl
_3,195.00
55,966.4'0
(1991 - $5,056.43)
/0
1-94
Fit .1 E„r
u
D (te l xc
f,rr
OokWood Drive
1 M=
JUNK AMNESTY DAY
r"'i«.•` May I, 1993
1�
11
4
In
N
3
.MwM
fM
,rMl
Enter
tJw�
`D
Council Agenda - 2/8/93
t
1. Consideration of modifying the mileage reimbursement rate for
employees. (R.W.)
A. REFERENCE AND BACKGROUND:
Currently, City employees who are required to use their own vehicle for
transportation purposes to conduct City business are reimbursed at the rate
of$.25 per mile. This rate was established in 1982 and has since that time not
been increased to reflect higher car operating costs.
Currently, the 1 RS allows $.28 per mile as the standard deduction amount for
income t -►x purposes, and it is suggested that the City increase the mileage
allowance for employees to the same rate that the IRS allows annually. In
checking with other governmental jurisdictions such as Wright County, Big
Lake, and Buffalo, mileage reimbursements for employees are usually tied to
the standard deduction allowance established by the IRS annually. Using the
IRS rates, it becomes easy for jurisdictions to annually adjust the amounts.
For 1992 and also for 1993, the IRS has established the rate at $.28 per mile.
It. ALTERNATIVE ACTIONS:
1. Increase the mileage allowance for employee travel reimbursement to
$.28 per mile to correspond with the IRS allowance. �,vt
2. Increase the present $.25 allowance to some other figure established by
the Council.
3. Do not change the present $.25.
C. STAFF RECOMMENDATION:
Since it has been over 10 years since this reimbursement rale has been
adjusted, it is suggested that the Council establish the same rate that is
allowed by the IRS, which is currently $.28 per mile. On an annual basis, I
would recommend that the Council adjust the rate to reflect any changes
estiablished by the IILS in the future. This is the procedure normally used by
other jurisdictions, and it is a method of establishing a rate by using the
research already completed by the IRS to establish the rate.
D. SUI'IY)R'I'ING DATA:
None.
13
FLUORESCENT LAMP RECYCLING
COMMERCIAL ONLY
City Vehicle Storage Building
901 Golf Course Road
Friday, April 30, 1993
11:00 AM - 3:00 PM
RESIDENTIAL ONLY
Junk Amnesty Day
Commuter Parking Lot
Hwy 25 & 1-94
Saturday, May 1, 1993
8:00 AM - 3:00 PM
I. SET UP COSTS BY CITY:
Set up cost per site
II. CUSTOMER FEE:
4 Ft. Straight Tube
8 Ft. Straight Tube
U -Tube
Circular Tube
Compact Lamps
Tuff Coated Lampe
Broken Lamps
High Intensity Discharge Lamps
$50.00
$ .50 ea.
.85 ea.
1.00 ea.
1.00 ea.
.60 ea.
1.15 ea.
1.40 ea.
4.50 ea.
Council Agenda - 2/8/93
12. Consideration of proposal by OSM to prepare plans and specifications
for chlorination/dechlorination at the Monticello Wastewater
Treatment Plant. (.1.S.)
A. REFERENCE AND 13ACKGROUND:
At the December 14, 1992, meeting, the City Council reviewed the need for
dechlorination of the city's wastewater from its wastewater treatment plant
prior to discharge to the Mississippi River. At that time, we reviewed a report
prepared by Professional Services Croup which also indicated or recommended
a change from gas chlorine to liquid chlorine for chlorination. Since the new
system must he on line in the fall of 1994, and plans must be given to the PCA
by the fall of 1993, the City discussed hiring an engineer to do the design. The
Council asked that USM prepare it proposal for that design and bring it to the
City Council for review.
Jon Peterson and Ed DeLaforest of OSM have prepared a proposal for your
review. A copy is enclosed. The estimated cost of the work to be done by OSM
is $4,700. Rased upon the preliminary report, the cost for a liquid chlorination
system and sodium bisulfate dechlorination system would he approximately
$35,000, which would bring the design fee to about 13.4/.. of the project. Our
basic contract with OSM calls for an 11'k fee on improvement projects less
than $100,000. Due to the technical nature of this prujcct and OSM's two-
phase approach to the project as outlined in their proposal, their proposed fee
is not out of line.
B. ALTERNATIVE ACTIONS:
I. The first alternative would be to authorize OSM to prepare a final
design letter report and plans and specifications for the
chlorination/deehlurination system at the wa t.ewat.er treatment plant
based upon their proposal. 1-;�rtk ( 0
2. 'file second alternative would he not to authorize OSM to do the design
work but to solicit quotes from other engineers.
(1, STAFF RECOMMENI)ATION:
If alter the presentation of the proposal by OSM the City Council is convinced
Chat OSM has the necessary expertise in this area, it seems logical to authorize
them to proceed its outlined in alternative M1. During their initial
investigation tit the wastewater treutmcnt plant prior to their proposal, they
appeared very knowledgeable and confident as to the requirements for the
chlorination/dechlorination system for the City of Monticello.
D. SUI111010ING DATA:
Copy of proposal from OSM.
14
P. I
FEB rr; '93 10:40 r-;. tri
- -
Post -It' wand fax transmittal memo M l•aww•
February 4, 1993 ,
Mr. John Simola
cr.CCr� Co
Public Works Director
DWI.ph*-
O y of Monticello
`"%a? �Y-,/,/oV fx••
P.O. Box 1147
Monticello, Minnesota 55362
1-e00-753-5775
rAx 595-5774
Engineers
Re: Proposed Dechlorination Project
hlO
Pfar t"
-is
Proposal No. 0362.92
Su eyom
Dear John,
I am writing this letter as a follow up to our January 20, 1993 meeting at the wastewater
treatment plant regarding the above referenced project. We have prepared a scope of services
and an estimated cost to prepare plans and specifications for the addition of dechlorination
facilities at the wastewater treatment facility. As we discussed in our meeting at the wastewater
treatment plant on January 20, our scope includes an evaluation of the proposed modifications
made in the preliminary engineering rcpon prepared by PSG, a recommendation as to facility
requirements for the implementation of dechlorination, and preparation of plans and
specifications for the installation of the dcchlorination system.
Our approach to the project is organized in two phases.
Ile first phase is the preparation of a final design letter report. A review of the preliminary
engineering report will be completed, including a sununary of the design data. During this
phase, the following tasks will be accomplished.
1. Design data will be summarized. 11ris will include design flow rates, hydraulic
capacity of chlorine contact basin• capacity of existing chlorination equipment, and
current and projected chlorine usage rates.
2. Review proposed methods of feeding chlorine and providing dechloruration and
make recommendations to the City. Specifically, we will review whether gas or
liquid chlorine feed should be used for disinfection and whether sulfur dioxide or
sodium bisulfite should be used for dechlorination. Our review will focus on the
facilities required for implementation. Construction cost estimates and operation
and maintenance cost estimates will be reviewed. If modifications to the
recommended plan are proposed, cost estimates will be revised to reflect changes.
3. Prepare and submit a letter report summarizing the final design based on our
summary of the design data and the prelindnary report review. The design report
will include the following information:
• Design data.
• Recommended facility modifications for renovation of the chlorine system
and installation of dechlorination.
• facility layouts for recommended design.
• Proposed equipment.
Estimated construction cost.
• Estimated operation and maintenance costs. `��
FEE OS '93 10;-11 JS41 rF'L..S, rri
Mr. John Simola
February 4, 1993
Page 2
P. -
The second phase of the project is the preparation of plans and specifications for the
construction of the chlorination/dechlorination facilities. During this phase, the following tasks
will be accomplished.
1. Plan sheets will be prepared showing the location of the facilities at the WWTP,
the structural, mechanical, electrical and process modifications required in the
chlorination room, and site modifications and site piping required. In addition,
modifications to the chlorine basin will also be shown.
2. Specifications for bidding purposes will be prepared. These specifications will
include bidding requirements, and technical specification for pumps, piping,
storage tanks, chemical teed equipment and other appurtenances required to
complete the project.
3. Preparation of all permits and other documentation required by MPCA.
Meetings with MPCA staff will be scheduled as needed.
4. Advertise project for bid, distribute bidding documents, answer questions during
the bid, and review and make recommendations upon receipt of the bids.
5. Provide shop drawing review during construction.
We have prepared an estimate for providing these services based on the concept that a sodium
hypochlorite feed system will be utilized for disinfection and will be located in the existing
chlorine room and a sodium bisulfite feed system located in a separate housing near the
chlorine basin, will be utilized for dechlorination. Our estimated cost for providing these
services is 54,700.00. This estimate is based on the premise that no significant building
modifications will be required for this optiun. If other methods of disinfection/dechlorination
are used which require mechanical, architectural and structural building modifications, our fees
will likely be higher. This estimated cost does not Include involvement from OSM staff during
construction of the project other than strop drawing review.
We appreciate this opportunity to offer our services to the City of Monticello for this project.
Sincerely,
ORR•SCI IELFN•MAYFRON
&nnASSGCIA S, INC.
y�
Jon D. Pearson, P.E.
Project Manager
C Q-2m;�
Edward J. DeLaForest, P.E.
Vice President
jmc
c: Bret Weiss, OSM ��
FEES
A Mil NAIUM: Number 1'em4 Shwa. V.ww"
S'V. F.-" 1 6467..7 93095 ..1,70000
Mo..
CI T Y OI MON I tCLLLO MW III Y
BUIL UNG LIe.PAR IMLN
i RiEPOR l
Commp<ul
.10ut111W
Month d J—q,
1909
SW -
PT.IA.ITS a 179Ls
P'". two,
Al 11 RATK)NOI 1'AOl
17..11.191
1 $LD50
Lao ThM
7 $3100
Same MWh
Last Yw
TN. Ver
PENMIIS ISSUED
MUeh DEC MWh JAN
LW Y.W
I. DW.
10 Dal.
RESIDENTIAL
G. 0 Peas
Lln..
Number
6
2
.
.
2
Vp4lWlon
9217,.0000
$75.20000
6110.30000
6110.30000
{75,200.00
1—
$1,557.39
601091
$02500
1925.09
961007
surch.rp.a
$107.95
$9760
$5190
654.00
$37.60
COMMERCIAL
Number
t
2
1
1
2
VWu —
910.500 00
63.50000
61.50000
61.500 00
93,500 00
1'—
6121.50
$S 00
$1500
91500
95,00
Swcrwge
$5.25
$1.50
6050
$050
$1.50
INDUSTRIAL
Nw11bd
1
I
Vahwbn
69.000 00
69.00000
Pw
$10900
$10600
S—I,wm
$450
5450
PLUUBINO
Nurnba
.
I
2
2
1
Fee
99000
62]00
$4300
$4300
{2]00
surcharge
92.001
$050
stoo
$100
{0.50
OTHERS
Number
vftmign
fee
s—,Iwa..
TOTAL. R'ERMITS
11
0
7
0
TOTAL VALUATION
$227,00000
$67.70000
$111,00000
{111,00000
907,700.00
TOTAL I 1:1.3
61.77. 09
671607
6909 09
990.799
6776 07
IOIAL sl111C1mus
911520
W 10
$5040
656.0
W 10
CWII:NI MONIII
FEES
A Mil NAIUM: Number 1'em4 Shwa. V.ww"
S'V. F.-" 1 6467..7 93095 ..1,70000
Mo..
Mwll. r amll
Commp<ul
.10ut111W
R.. 0-0.
SW -
P'". two,
Al 11 RATK)NOI 1'AOl
17..11.191
1 $LD50
C.m'w
7 $3100
.-067'167
1 $19$00
PLl1M1IN0
AN Ip
I 92300
ACCLS!AVIV
SIIIIJCIU a's
G. 0 Peas
Lln..
II MPEYURV n Hwl
U mat I I ION
101M I) 0 671697
Gals 913.50000
6150 93600 00
G. 60 99.DDo 00
90 bo
W 10 $a7.YWW
NUAIBLR 10 OA I E
TM Y— Ia9V-
1 2
0 0
0 0
0 0
0 0
0 0
0 0
0 0
1 9
9 I
1 0
1 2
0
0
0
0
0
0
0
0
7
CITY OF MONTICELLO INDIVIDUAL PERMIT ACTIVITY REPORT
Monty of Jammy, 1983
PERMIT
FEES
NUMBER
I DESCRIPTION
TYPE
NAME/LOCATION
VALUATION
PERMIT
SURCHARGE PLUMBING SURCHARGE 1
j93-1974
Mouse A pytioe
SF
Value Plus HOmeal5128 Mamn Or.
S91.700.00
6420.43
S3085 $2300 $0.50
1
House ae6lidn
AD
RiChard 6 Marityn Fne1206 Jerry Uoten Dr.
$13.500.00
S148.50
$9.75 1
I93-1975
93-1976
himio. IOMDMI
AC
Barry FkaN216 W, 7m St.. Slo 01
51,500.00
$15.00
$0.50
93-1977
2nd ll0 umago area
At
NAWCO MN Inc/1324 E Oakroo0 Dr.
$9,00000
$108.00
54.50
93-1978
IrlloriOr rsnooel
AC
Bridge Water Talaerwe CoJ316 Pme St.
$2.00000
520.00
51 00
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TOTALS
587 700 00
$71193
S4360 $2300 so 50
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I PLAN REVIEW
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193-1974
IMouao a pLmee
SF
Value Plus Homoal6128 Martin Or.
$42.04
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TOTAL PLAN AM EW
$42.04
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1
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TOTAL REVENUE
5821.07
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