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City Council Agenda Packet 06-14-1999 . . Mayor: AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL MONDAY, JUNE 14,1999-7 P.M. Roger Belsaas Council Members: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen 1.0 Call to order. 2.0 Approval of minutes of the regular meeting held on May 24,1999 (Minutes of 5/24/99 not available for this meeting) --7>@ ~\$(.~) ~~ ~1 E. 3.0 Consideration of adding items to the agenda. .{ A. IJlde;ll1AU1't - :Da--v>A'-r ii, I r B. l J; tl- {,~t rjt'-! f...- / I, z,.. C. 5(~~ clAtwlJt~ - r'te fJ"!t- 1(-3 \ ~ D. PQflf~, ;(cw/OAJ - tf~(~ I','{ (f0-+-oN Y{tl--,C) 17~de,,-) 4.0 Citizens d6mments/petitions, requests and complaints. fVt<;. fo ~/'I\. ~~. (jll/U t/ - Me f 5.0 Consent agenda. A. Consideration of a resolution indicating approval of a Modified Redevelopment Plan for Central Monticello Redevelopment Project #1 and a Modified TIF Plan for TIF Dist. 1-22. Consideration of a resolution approving Tax Increment Pledge Agreement between the City and HRA. Consideration of Authorization to proceed with acquisition of walkway easement through Lots 10& ] 1, Block 35 (Broadway to City Parking Lots) Consideration of approving Change Order for pool construction relating to delay of Community Center. Consideration of requiring developers to finance up front street lighting construction costs for developments. Review of revised plans for booster station project and advertisement for bids Project 98-24C. Consideration of adoption of City/Hospital District development agreement relating to Planned Unit Development and CSAH 75 reconstruction. Consideration of approval of plans and specifications and authorize advertisement for bids for Kjellberg West sanitary sewer extension. Consideration of approving a one (1) day liquor license for the Lions Club for the Monticello Community Partners Big Band Bash. Consideration of modifying grass seeding policy of graves at Riverside Cemetery. Consideration of approval of plans and specifications for the Walnut Street improvement. 5.CLtSS 1?J)>. . G. \)\ /0 :J.~"'- ,,' H. ~. /\I'0--<lY tl>J-- I. ~ 1. ~. ~~}~1b ~@ 0'1 /. L\J\-1f '1'9+' B. C. F. n. ---. --.'___. ..___.. _."'_ __n .__ __. __ . . Agenda Monticello City Council July 14, 1999 Page 2 6.0 Consideration of items removed from the consent agenda for discussion. 7.0 Public Hearing - Consideration of vacating center island portion of River Forest Drive. 8.0 Consideration of authorizing City staff to begin preparation for acquisition of property fc)r an industrial park development. 9.0 Consideration of amendment to engineering contract with HDR on WWTP Project 93- I 4C. 10.0 Discuss concepts for providing mtwicipal sewer and water service to Monte Club associated with proposed expansion. 11.0 Consideration of entering into a contract with Buffalo Bituminous, Inc. on T.H. #25 Improvement Project without MnlDOT Cooperative Agreement. '/12.0 Consideration of bills for the month of June. 13.0 Adjourn . 5.0A Consideration to ado. t a resolution indicatin a roval of a modified Redevelo ment Plan for Central Monticello RedevcIo ment Pro'ect No. I and a modified TIF Plan for TIF District No. 1-22. (O.K.) A. Reference and Bach:round: The City Council is asked to adopt a resolution indicating approval of a modified Redevelopment Plan for Central Monticello Redevelopment Project No.1 and modified TIF Plan for TlF District No. 1-22. While city council approval of this minor modification is not strictly necessary under the TIF Act, the BRA Attorney feels it's prudent to have at least a recognition of the council's inclination, particularly since council will be considering the TIF expenditure in the form of the pledge agreement (next agenda item). . On June 9,1999, the BRA determined the need to modify the description of the tax increment expenditures without increasing the total estimated budget or total bonded indebtedness in the TI F Plan of TIF District No. I -22 and the need to clarify and modify the plan objectives and specific development activities. The modification and clarification refers to the $11,250 annual expenditure for reimbursement of utility costs related to the community center. An BRA can modify a TIF Plan without the notice and approval procedures required for approval of an initial plan if the modification does not involve reduction or enlargement of the geographic area of a district or increase to the budget or bonded indebtedness. TIF District No. 1-22 was certified in 1997 and is known as the Downtown Redevelopment District. In other words, adoption of this resolution is more or less a courtesy action in preparation for the next agenda item. B. Alternative Action: 1. A motion to adopt the resolution indicating approval of a modified Redevelopment Plan for Central Monticello Redevelopment Project No.1 and a modified TIF Plan for TIF District No. 1-22. 2. A motion to deny adoption of said resolution. 3. A motion to table any action. C. Recommendation: ~ The City Administrator and BRA Executive Director recommend alternative no. I. Adoption of the resolution does not increase the budget or bonded indebtedness. . D. Supporting Data: Copy of the resolution for adoption. . . 2 . CITY OF MONTICELLO RESOLUTION NO ._ RESOLUTION INDICATING APPROVAL OF A MODIFIED REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 AND A MODIFIED TAX INCREMENT PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-22 WHEREAS, the Monticello Housing and Redevelopment Authority ("Authority") currently administers its Central Monticello Redevelopment Project No. I ("Project") and Redevelopment Plan ("Project Plan") therefor and Tax Increment Financing District No. 1-22 ("TIF District") within the Project and a Tax Increment Financing Plan ("TIF Plan") therefor, all pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ("HRA Act") and Minnesota Statutes, Sections 469.174 through 469.179 ("TIF Act"); and . WHEREAS, the Authority has determined a need to modify the Project Plan and the TIF Plan for TIF District No. 1-22 to designate the use of tax increment revenues from the TIF District currently budgeted within the TIF Plan for the purposes set forth in a Tax Increment Pledge Agreement (the "Agreement") between the Authority and the City of Monticello (the "City"); and WHEREAS, under Section 469.175, subd. 4 of the TIF Act, the Authority is authorized to modify the TIF Plan without the notice and approval procedures required for approval of the initial plan if the modification does not involve: reduction or enlargement of the geographic area of the district, increase in the amount of bonded indebtedness to be incurred, including a determination to capitalize interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured tax capacity to be retained by the Authority, increase in total estimated tax increment expenditures or designation of additional property to be acquired by the Authority; and WHEREAS, the Authority has determined a need to modify the description of tax increment expenditures without increasing the total estimated budget or total bonded indebtedness in the TIF Plan, and a need to clarify and modify the plan objectives and specific development activities; and WHEREAS, the Authority has made its approval of the modification contingent upon the City Council's indication of approval of such modification. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello as follows: - 1. The City Council hereby indicates its approval of the Authority's modification of the Project Plan and the TIF Plan and all actions taken by the Authority and its staff in regard thereto. .... 2. All actions taken by City staff and consultants with respect to this modification are DJG-163952 MN190-78 1 . hereby approved and ratified. Approved by the City Council of the City of Monticello this _ day of ,1999. ATTEST: Mayor City Administrator . DJG.163952 l\1N190-78 2 . 5.08 Consideration to adopt a resolution approving Tax Increment Pledge Agreement by and between the City of Monticello. Minnesota and the Monticello Housing and Redevelopment Authoritv. (O.K.) A. Reference and Background: The City Council is asked to adopt a resolution approving a Tax Increment Pledge Agreement by and between the City of Monticello, Minnesota and the Monticello Housing and Redevelopment Authority. The Pledge Agreement is a binding contract between the two governing entities wherein the HRA pledges to make biannual payments to the City in the amount of $5,625 for reimbursement of utility costs related to the community center. These payments will be made only out of tax increment from the mall property within TIF District No. 1-22 and are subject to prior pledges and the BRA's right to keep 10% of the tax increment. The City pledges to provide satisfactory evidence of the costs incurred by to issuance of the reimbursement. . As you recall in March of 1998, through a motion of the HRA, the commissioners earmarked 25% ($11,250) of the HRA's annual tax increment trom redevelopment of the mall toward the community centcr project. Within the Private Redevelopment Contract between the HRA and BBF Properties, the HRA shall receive annually the first $45,000 of available tax increment. Therefore, the adoption of this resolution is more or less a housekeeping item committing previously earmarked dollars to a binding contract. The said Pledge Agrcement is not unlike agreements used years ago when the HRA provided up-front TIF assistance to developers. The City sold the bonds on behalf of the HRA and the HRA pledged the tax increment from the district to the City for reimbursement of the bonded indebtedness. The HRA adopted a resolution approving the said Tax Increment Pledge Agreement at their regular meeting of June 9, 1999. B. Alternative Action: 1. A motion to adopt the resolution approving Tax Increment Pledge Agreement by and between the City of Monticello, Minnesota and the Monticello Housing and Redevelopment Authority. 2. A motion to deny adoption of said resolution. 3. A motion to table any action. . 3 . c. Recommendation: The City Administrator and BRA Executive Director recommend alternative no. 1. This is a housekeeping item for compliance of a recent change to the tax increment statute of the omnibus tax bill. D. Supporting Data: Copy of the resolution for adoption and copy of the Tax Increment Pledge Agreement. . . 4 . . . CITY OF MONTICELLO RESOLUTION NO ._ RESOLUTION APPROVING TAX INCREMENT PLEDGE AGREEMENT BY AND BETWEEN THE CITY OF MONTICELLO, MINNESOTA AND THE MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the Monticello Housing and Redevelopment Authority ("Authority") IS administering its Central Monticello Redevelopment Project No.1 ("Project"); and WHEREAS, within the Project the Authority has created Tax Increment Financing District No. 1-22 (the "TIP District"); and WHEREAS, the City of Monticello (the "City") has reviewed a Tax Increment Pledge Agreement (the "Agreement") between the Authority and the City specifying the respective obligations of the parties; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to enter into the Contract; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello as follows: 1. The Agreement is hereby approved in substantially the form presented to the City on this date, subject to modifications that do not materially alter the nature of the transaction, which are approved by the Mayor and City Administrator; provided that execution of the documents by such officials shall be conclusive evidence of such approval. 2. The proper City officials are authorized and directed to execute the Agreement on behalf of the City and to carry out on behalf of the Authority the Authority's obligations thereunder. 3. The proper City officials are authorized to execute any related certificates or documents necessary to carry out the contemplated under the Agreement, all subject to the terms and conditions of the Agreement. Approved by the City Council of the City of Monticello this _ day of .1999. Mayor ATTEST: City Administrator DJG-163953 MN190-78 . . . TAX INCREMENT PLEDGE AGREEMENT by and between CITY OF MONTICELLO, MINNESOTA and THE MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY THIS AGREEMENT is made and entered into as of the _ day of , 1999, by and between the City of Monticello, Minnesota (the "City"), and the Monticello Housing and Redevelopment Authority (the "HRA"). WHEREAS, the HRA and the City have heretofore established the Central Monticello Redevelopment Project and tax. increment financing district no. 1-22 (the "TIF District"); and WHEREAS, the City has entered into a development agreement dated , 1998 (the "Development Agreement") with the Minnesota State Armory Building Commission pursuant to which the City has agreed to undertake, in part at the City's cost, a project, as defined in the Development Agreement (the "Project"); and WHEREAS, a portion of the Project includes the construction of a publicly owned facility used for social, recreational, and conference purposes (the "Community Center"); and WHEREAS, construction of the Community Center necessitates correcting conditions that allowed designation of the TIF District as a redevelopment district, such costs including the relocation and construction of utilities and interest costs related thereto in an amount of at least $281,250 (the "Redevelopment Costs"); and WHEREAS, the City has requested that the HRA provide tax. increment assistance from tax. increment revenues derived from the TIF District in order to pay a portion of the Redevelopment Costs or to reimburse the City for payments made as the result of the incurrence of the Redevelopment Costs; and WHEREAS, pursuant to Minnesota Statutes, Sections 469.176, subds. 4g and 4j all or a portion of the Redevelopment Costs may be reimbursed by the payment of tax. increment revenues generated by the TIF District. NOW, THEREFORE, the City and the HRA mutually agree to the following: (1) The City will provide the HRA with reasonably satisfactory evidence that it has incurred Redevelopment Costs in an amount at least equal to the amount of tax. increment to which the City is otherwise entitled on any Payment Date (as hereinafter defined) pursuant to this Agreement. (2) Subject to the terms and conditions of this Agreement, the HRA hereby pledges to pay to the City $5,625 on each February 1 and August 1 (each such date a "Payment Date") commencing on August 1, 2000 and ending on the earlier of the date that the HRA has paid the City an amount equal to the DJG-163789 MN190-70 1 . . . amount of the Redevelopment Costs (but in no case shall such amount exceed $281,250) or on February 1, 2024. Such payments shall be made solely from and to the extent of tax increment revenues generated by the property located within the TIF District and legally described as Lot 1, Block and Outlot A, Monticello Mall, according to the recorded plat thereof, City of Monticello, Wright County, Minnesota (the "Property"). Any payments to the City pursuant to this Agreement are expressly subordinated to any prior pledge of revenues generated by the Property and further subordinated to the Authority's right to retain the first 10 percent of Tax Increment received by the Authority during any six-month period prior to a Payment Date. (3) This Agreement shall be for the sole benefit of the parties, and shall not be construed to create any rights in any other person. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] DJG.163789 MN190-70 2 . IN WITNESS WHEREOF, the City and the HRA have caused this Agreement to be duly executed on their behalf and their seals to be hereunto affixed and such signatures and seals to be attested, as of the day and year first above written. . . ATTEST: CITY OF MONTICELLO, MINNESOTA City Administrator Mayor (SEAL) ATTEST: THE MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Q:~~~~ fu~ (SEAL) DJG~163789 MNl90-70 3 · 5.0C Consideration to anthorize cit staff to enter into ne otiations for ac uisition of a stri of land for the ur ose to create a walkwa . Parcel descri tion: W 17 ft of Lot 10 E 26 ft of tot 11. Blk 35. (O.K.) A Reference and Backeround: Bascd on the City Council's direction for the HRA to consider Mr. Grassl's request and interest to swap lots with the HRA, the commissioners so proceeded. At the May 12 HRA meeting, the commissioners requested input from the City Council, Planning Commission, MCP, DA T, and North Anchor: Would the Council and commissions prefer the HRA swap their one individual lot or hold their lot for future redevelopment of the HRA lot plus the parcels lying to the east bounded by Pine Street? All entities, except DAT, preferred the HRA to hold-on to their parcel located on the north side of West Broadway for future redevelopment with the lots lying directly to the east bounded by Pine Street. DAT recommended to swap individnal lots for better design possibilitics for the walkway unless the swap would hamper the redevelopment of the lots to the east of the HRA lot within the time line of the knock~down rule. . At the June 9 HRA meeting and given the above input, the commissioners made a motion of no interest to swap the HRA lot located on the north side of West Broadway and recommended the City Council consider purchasing a strip of Grassl's lot to create a walkway from the storefront to the rear parking lots consistent with the Revitalization Plan. Mr. Grassl's expressed his willingness to negotiate a fair market price with the City to provide a walkway consistent with the Revitalization Plan. He proposes to construct a two-story building with rental housing on the second~story and retail space on the first- floor. The HRA suggested he retain air rights in order to build over the walkway. Therefore, the City Council is requested to consider the following alternatives. B. Alternative Action: 1. A motion to authorize city staff to enter into negotiations for acquisition of a strip of land for the purpose to create a walkway. Parcel description: W 17 ft of Lot 10, E 26 ft of Lot 11, Blk 35. 2. A motion of no interest to acquire a strip of land for the purpose to create a walkway. Parcel description: W 17ft of Lot 10, E 26 ft of Lot I I, Blk 35. 3. A motion to table any action. 5 . c. Recommendation: Thc City Administrator recommends alternative action no. 1 which provides the city with the opportunity to create a walkway from the store-fronts of West Broadway to the rear parking lots consistent with the Revitalization Plan and recommendation of the HRA. D. Supportinll: Data: None. . ~ 6 . . . Council Agenda - 6/14/99 5.0.D Consideration of Chan e Order Number 11 for the Monticello Trainin and Community Center oroject. A. BACKGROUND A copy of Change Order #9 is attached. In summary, this change order is resulting from the action of the City Council to delay pool construction for 60 days in order to conduct a community survey to measure support for construction of the Aquatics Center. This Change Order #9 is to be accepted with two conditions as outlined in the memorandum from Mark Wentzell to Jim Rothstein dated July 7, 1999: 1. The detail schedule prepared by Pool Construction Incorporated with completion dates for all portions of their work has been reviewed and attached to this PR [proposal request]. The Owner and Architect will monitor the work according to this schedule. 2. The agreed overtime pay for the pool construction work will be paid as long as the project schedule is maintained. The City retains the right to deduct an appropriate amount of overtime pay that they have agreed to for any delays in the completion ofthe building beyond the scheduled completion date (as prepared by Donlar) due to delays in the pool construction. B. AL TERNA TIVES 1. Motion to approve Change Order #9 for $90,209.00, subject to the two conditions described by the Memorandum dated July 7, 1999 from Mark Wentzell to Jim Rothstein, subject -. Pool Delay Costs proposal Request. C. STAFF RECOMMENDATION The City Administrator recommends approval. D. SUPPORTING DATA . . . Change Order #9. Proposal Request No. 12 Memorandum dated July 7, 1999 from Mark Wentzell to Jim Rothstein, subject -- Pool Delay Costs Proposal Request. 7 JUN-11-99 FRI 09:44 AM ANKENY KELL ARCHITECTS FAX NO, 6516450079 p, 02/02 ~hange Order AlA Document G701 .. Electronic Format OWNER ARCHITECT CONTRACTOR FIELD OTHER r~ ] I;s. 1 I~ I [ J [ ] TIlTS DOCUMENT liAS IMI.>()RTANT LEGAL. CONSIJQUCNCES: CONSULTATION WITH AN ATIORN"'Y IS f.NCOURAGlm WlTlIlmSPllCT TO l'rs COMPLETION OR MODIFICATION. AUTHENTICATION or- nus ELEC!nONICALLY DRAFTF.l) AlA D()CUM~Nr MAY IlE MADE DY USINO AI^ (lOCUMENT 0401. PR01J.!C'l': (1/(111111, culdl'l:ss) Monticello C,)mUlUllJJY_e,n,c.I.Ir.ai.uiJ:J~ c.enter 61h amI Walnut Streets MnnIiQcll(). Mn. 55367 CHANCE ORDER. NUMBER: NjJ:l.~ DA TE: .L\II~,,~.....)m ARCHITECT'S PROJF.CT NO: 97093.00 CONTR.ACT DATE: N<lVcmher 9. 129..8. TO CON'J'RACI'OR: (mlllll'. a,II/I',.v,l) DOlllllT COlllril!jQ..!! CON'l'N.AC'l' FOR: Ornl!rtll ConlltrlJOliOl1 41 Riverside Dril/e NG oS!. ("loud. Mil. 5.2:llU The COlllmCl is chunged as follows: ~llIesc No. "l'w~~...C:(lIH~Il'llJ]a Oel:JY of Pool conslruclion cost nod daled Mav..1.J.29.9.. lot valid until signed by the Owner, Architect and Contractor. The origimll (C(mlrm:l Sum) (Guaranteed maximum Price) Wll.'l Net change by prel/iously alllhodzed Chnn~e Orders The (C4",II"1lCL Slim) (Gu:U'fJ.lltcecl Maximum Price) prior to Lhis Changc Order was The (COl1lrll.eL SUlIt) (Guru'allce-cd Maximum Price) will b~ (incrcucd) (u~crcucd) (unchanged) by lhi~ Chcmge Order III the amount of The new (C;onLrllcL Sum) (OuarE\l\teed Mnxlmum Price) incluJing Lhi!; Chll.ngo Order will be The COIllrnC'll'imc will be (increased) (decre<~sed) (unchanged) by (.Q) days. The DaLe of Substantial Complccion as of the date of this Change Order therefore is unchanged. NOTE: This summary does not reflect changes in the Conlract Sum, Contract Time or Guaranteed m:1xitnuln Price which have been ,lulhClriz-cu by COOSlrUCciOll Change Directive. $R.204.ROO,OO $ 40.0S7..00 $ R.244.R57.()() $ ~O.209.00 $_$..~3,~Q6.6J)a ARCHl'1'UC'l' AU~..l<c:U ,A ,'chit ec.t.W'~ Address fill~1()ntl Avc_. SUilC 400 Sl aliI Mn. S114 I a L~..__. BY . _d~ DATE: "/11/'1'1 - coN"rRACToR Donlar COQ~(~\:\gr& Address i,1 River~ide Orive NF. S,t. Cloud. Mn. 5('i~04 BY: DATU: OWNER CHy Clf Manlicclln Address 250 na~t nr9.~.d~i'lY. Mon ti cello..M!1....~.1l(i.~ DY: DATE: .IA DOCUMEN'r (i701 . CIiANOJ:i ORDER' 1987 F.PITIC)N . AlA' COPYRIGHT 1987 · TtlF. AMF.:RICAN INS'l'1'LU'fE or- ARCIIlTECTS, 1735 NI~W YORK AVP,NUf., N.W.. WASIUNGTON, D.C" ZOOO(i-5292. WARNING: Unlicensed pholocopying violll'e.~ U.S. cl.lpyri~h\ laws and is SlIUjcCI to ICL',:lI )lrO~~"uLjCln. Thi$ dOClIITI4:!1t W:IK cl~eLrunielll1y prod~,co~ will) I'Crmb~llJn of Ulll AI^ lm~ can ~ rOI,roduol:d whhlll.ll vlolllllon foInlil thl,! ~Illc or C~jli(.l\iOI\:I' Meed beluw. lilccLronic fol.lrllllll' 0701.1987 User Documellt: CIlANOF.... 6/1111999. AlA License Number 108976, which expires on 12131/1999 -. Fuse #1 JUN-08-88 WED 02:20 PM ANKENY KELL ARCHITECTS FAX NO, 6516450078 p, 04 eroposal Request AlA Document G709- Electronic Format OWNER ARCHITECT CONSULT1\NT CONTRACTOR FIELD OTHER ( J [ ) ( ] [ ~1 [ J [ J TlIlS POCUMENT liAS IMPORTANT LIlGAI. CONSEQUl;;NCES; CONSULTATION wn1I AN A1TORNRY IS ENc;OURAOF..l> WITH RHSI'OCT TO 1'1'5 COMrL.tiTION 01~ MODiFICATION. AUTlIENTICATION or- THIS L.'LECTIWNICALI.Y DRAFf~L) AlA pOCUMP..Nl' MAY B~ MADE IlY USING AlA DOCUMHN'j'D401. PRO.IECr: (Nalllt' cllld (Irl,/rt:f~J MiJll1i!ll/~u.rI,~llI\l t/TIcl'I):~~wa. 6lIuln~1ll1,t.s\J:ll.W ~.Il1iW1.(') "Mn..u1.i9..(,', 11u...MJ1.....15 ~ (, '- -9245 OWNER: (NaIllL' C/I/({ (I,/d,..,n) .Ci.u....v.L.M.(I.111iJ::J:l.1.t no R;\sl n(C\~ M.I:!J)tjr"C'lh MI1.~9lli PROPOSAl. Rl!QUF..Sl' NO. ; ~ DATE OF ISSU^NCE: Mav 7 .199~ CONTRACT FOR: ~l CmUIr/lcJ.imJ. TO CONTRACTOR: (Nam'.: (/11,1 nddr/!5~'J D.uIililLCJlD.~r./i. iUS,1 YJ.~r.liWlU!rj Y.loil:lli SJ...CJ.cul.tL,~~P.4. CONTRACT DATED: NovC'rnb.e~ ARCHHECTS PROJECT NUMI3ER; .21.Q~9.L..QQ ARCHITECT: (Ncllllt! and C/(/(/I'e.f.i) dJJ.kf,.1ll.KtJl6,'r:1l i Il'tl.' b2l..B.il)11'\lMlI A va, &llil'~ 400 S1J~\lul. ~I', ~s...u.i Please .submit an il':illized propo:ml (Ot changes ill Lhe COl1trw,:l Sum Ano on Lraet in,e for l'rOp~)sed l'1'\otJi ica\ionll to the I)n\l'nct Documents desclibcd herein, Submit pl'op()s::\1 wlLhin .JJl. days. or notify the Architect j" writing; or \he c\alu 01\ wl,it.:h YOIJ anLicipnle submiHing your proposal. THIS IS NOT A CHANGE ORDER, CONSTRUCTION CHANGE DTRECrIVF. OR A DIRECTION 1'0 PROCEED WiTH nIB W()l~K DESCRTBF,n TN THF PROPOSED MODIFICATIONS DescripLion: (/l1.<,,/'1 " Wri/ll'1I dL'.H'rip';till 0/'/11: w"rk.) S,ll(,ty...!flilljlJ1Y~~TnDn"ic all "cQl.le~.[eI'\ hv Oy,rnur. .' P;lol Del;}}' COllL{ Altnchmcnls: ({./.rl allad/rel dOWOI<'u,.tllUll ~'I/I'J'",.t daL'ri/lflnn.) .s..C\~ all:lchg-(I. Corrc~p.Qlllkuf.~. MCmO(ilndullU!vted Jlll\e.1..~ from Mm:k Wellt7ell of Ankeny K~1l Archi!r.c:l.~. Sch~,<l.lIk...Q.L'Nm:k. by.enol C(,!I~~lrl1Clion, TnC. d()t~~ -RliQUHSl'UD RY (Prulldd "rJlIl t anl/IM.t) (Si~IICIIIITl') J:):C!LL.lJ nthlml! k~AJ.A" ^'^ LlOCUMl::l'H G70\l . PROPOSAL REQUGST. 1993 EDmON. AfA - COpy\uOnT 1993 . rea AMERICAN INSTITUTE OF ARClIlTF,c:rS. 1735 NGW YORK A VI::NUE. N.W.. WASHINGTON. D.C.. 20oCl6-S292. W ARNTNG~ UnliccMcll phntollllpyioe violal(l' U,S. clll'yl'ir.hL l:.Iw, (l1lc1 i~ subjecL 10 Il:'gal prosCl:uliOI\. This lluClll1'cnl W.,~ ch:clrullic~1iy pl'o(!ucccl willi ptm,i~siol1 of the AlA and c.:.n bo rcprud,\Cec1 WiUlOlIl violation unlillhc (Ialo of ex pi r:lLion as rIOted Uclow, Elccu'ol1ic FOl'lmlt G709 - 1993 User Document: PR .. 6/9/1999. AlA License Number 108976, which expires on 12/31/1999 -- Page #1 JUN"'"09-99 WED 02: 21 PM ANKENY KELL ARCH ITECTS FAX NO. 8516450079 P. 05 . MEMORANDUM DATE: July 7,1999 TO: Jim Rothstein COPY: {Ired Pat<'h fROM: Mark Went:l.ell SlJBJliCTl Monticello CoItu:muuty Center Project No. 97093.00 Pool Delay Costs Proposal Request lU:!: . The City has reviewed. the requested. $90,209 cost increase you have submitted for litc delays in pool construction. The City will accept this cost with two conditionS oulined in thislncmo as an attachment to the Proposal H.equest and the cOlTesponding Change Order. 1. The detail schedule prepnrcd by Pool Construction Inco.tporated with completion dates for aU pOl'tionfl of their work hal been reviewed ro:ui attach.d to this FR. The owner and Architect will rnonitor lhe work per according to this schedule. 2. The agr<.'Cd overtime pay for the pool construction work will be paid as long as the projed schedule is maintained. The city retains the right to deduct an appropiate amount of overtime p<lY that they have agreed to, for any delays in the completion of the building beyond the current scheduled completion date (as prepared by DOluar) due to delays in the pool construction. Thank you fOl' youI' cooperation. . JUN-09-99 WED 02:21 PM ANKENY KELL ARCHITECTS FAX NO, 6516450079 p, 06 1000 1010 '015 ,0'20 ,0'25 11azT 10:J0 1~ I Q.oI,Q ,* ,otO 1070 107$ 1080 1110 1120 11~ 1170 1117$ '110 me "to I,:zoo Oo'NOYII Q9<<MII r=-r=oN.D<; .,-....-. , I , . I , , . I , .......""... , , I I I I , I , , r--....... , , , I I . , . I , ...--..-- , , I , I . 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I · ~ :. - -;- _. , ~ . . t I · I , . ~ I 1 .I : ~ : ~ 4.... -i1e, Spa Pool~ ~ ~ : : ~ : : :: : : : : : : _ ~s~ Paohl prutllr: : : : ~ , I: ~ , : : : : : ~ ; : : I1/il J. _.~....!.~~..~_,!~~l~~a~.._-oI"~.-_.". .-----~ : .~___.........._I_.......J-..........!.--iIIII--..t~--...r..--IIIII....:....----,-........-i----."" ,.--" l ~ : I I I r . ";" Und....I.D PIpir1Q: I : : ~ ~ : : . , ': : , ", , "'$110. FlKlnlledan I ' : : ;, , , :~, ,I" -' "1,...1 SlIM' ': : ~ ... r." ---i ~ · :. I , ::: .:: I : ~ : : ~ : I : ~1IlI8abl. , " I It ~ Ip Iq IfI 1'It" " I _ - ,.' ...__ to.. ___ -i--- ....-~- .....~.. - ~ -~!I!'!'-.. ~_..~.._ o.::"F:':':~=.."""" """,.IiiI" ..'-"""'-"'W..... ........ r -. III...", r ~...__.-~_.....~~-_._.~--..-a~.-..-61.... 1 , I ~ i~r~7 ..~I.. . I I I , t il' I I , I I' ....... I............. , · ; , ~ I , I I I t __..... ~1."1IiiI .~ r1jIIlift-, I I I 1 I I · , I I I' · I' I I I ~ . . t : I I I 1 rlJobcompl- . j I : : ' t · : ......L...,...._!..,........,.. 1__ . . . Council Meeting N 6/14/99 5.0E Consideration of requirement for developers to up-front the eost of street li1!hting installation. (J.S.) A. REFERENCE AND BACKGROUND: When new developments are constructed in the city of Monticello, the developers are required to work with the different utility companies and often up-front the cost of extending or providing services to their developments. In many of the communities that Northern States Power (NSP) services, developers are required to up-front the cost of street lighting installation. This lowers the cost the municipality has to pay NSP as those communities are only paying for a power cost and maintcnance fee. In the city of Monticello we currently pay the up-front costs with a higher monthly fixture cost from NSP. The typical street light consists of a pole, underground wire and a 100 watt high pressure sodium fixture. The city of Monticello currently pays $14.95 a month for the up-front cost, power cost and maintenance. It would be in our best interest to lower our overall operating costs and future budgets by having these installation of the street light costs up fronted by the developer. The new cost per light would be $5.45 per month. . B. AL TERNA TrVE ACTIONS: 1. The first alternative is to have the street light installation cost up fronted by the developer effective July 1, 1999. 2. The second alternative would be to continue up fronting the costs for street lights in new developments by paying a higher monthly fee. C. STAFF RECOMMENDATION: It is a staff recommendation that the City Council amend our current policy and have the developers up-front the cost of street lighting as outlined in alternative # 1. D. SUPPORTING DATA: None. . -...,;;_':' 8 · Council Meeting - 6/14/99 5.0F Review of redesi n of water booster station for the southeast area and authorization to advertise for bids, Citv Project No. 98-24c. Revised. (J.S.) A. REFERENCE AND BACKGROUND: At the last meeting the City Council reviewed bids for the proposed booster station. The estimated cost of the first phase of the booster station and pressure sustaining manhole, minus the generator already on order, was $204,700. The low bid from the project from Magnee Construction, Inc. was for $335,300, approximately $130,000 over our estimated construction cost. The City Council directed the City Engineer and staff to redesign the building to lower costs and bring it back to the City Council at a future meeting. The following are some of the changes that have been incorporated into the redesign: Building: 1. The exterior steel siding which was originally placed over the concrete block has been deleted and the block has been changed from rock face to burnished block. . 2. The size of the overhead door has been reduced and changed from an aluminum panel door to a flush steel door. The exterior service doors have also been changed from panel type to flush steel doors. 3. The building has been dropped an additional foot in height, and the elevated glass block windows have been deleted as an option. 4. The building indentation in the pump service room has been removed in a favor of a straight wall. 5. The amount of lighting in the building has been reduced. 6. The amount of floor drains and interconnecting piping has been reduced. Pumps and Controls: 1. The pump and piping package were originally to be assembled in the field. They will now come on a factory built skid as a complete unit. The phase II pump and controls will be provided at this time so that the 4,000 gallon high pressure tank extruding through the wall can be deleted. 2. An option will be provided to delete the automatic start for the generator in favor of a manual start, similar to back up power for well #3 and the water reservoir. .... 9 . 3. The alarm dialer will be deleted from the project and provided and installed by the city. Council Meeting - 6/14/99 4. The electrical service will be redesigned to lower the cost from NSP. Site Improvements: 1. The building will be reduced in size slightly and/or relocated to the south to reduce the impact on the storm sewer system and the pond (storm sewer re-work will not be required). 2. The site grading, bituminous work and concrete curb and gutter will be deleted from the project and done under separate contract with local contractors to save dollars. General: I. The completion date will be extended to allow additional time for completion of the building yet have the system on line and fi.mctional by March 1, 2000. . With the redesign ofthe building as outlined above and having certain portions of the project done by local contractors, the engineer now estimates the cost of the project to be $256,120.00. Although the project is stilI slightly higher than what we had originally intended because the phase II pumps are included, it now can serve a much wider area, as phase II is included. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the redesign of the building as outlined above and as presented by WSB at Monday evening's meeting, and to authorize advertising for bids based upon that design. 2. The second alternative would be to modify or change the redesign as requested by the City Council. C. STAFF RECOMMENDATION: It is the staff recommendation that the City Council approve the redesign and authorize rebidding as outlined in alternative # 1. D. SUPPORTING DATA: Copy of revised drawing from WSB. Engineer's Estimate 10 -. - .- --- .- . . . . JUN-10-1999 14:06 'I. 'I. 'I. 'I. 'I. 'I. , " 'I. 'I. " '. " 'I. '" 'I. 'I., ". '\ '~.... \ " '-. ''I. 'I. \, " " 'I. >, '~... \. ", \ ,., \ ..... \ '.~,^ , ~" \ \ ~ I " '- , '" I ','I. " " \ " , \ 'I. ....." '\. , ''I. 'I. , " 'I. 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I ' , , ~'v ''I. ~~,\ ,~ \ , \ , ~ \ \ \ , ,,'I. , '\ \ \~ '\~\ I ~ , , , , , , , , , , , 'I. , , , , , , " \ \ '"' ,\ " , '..\ \: . \ \. " :" ! " , , , , , , , , 20 10 0 !~ I I SCALE 20 ~ 40 I . FEET ''I. ", IN A WS8 - "3","l-4IOD ~_..,Irr. 'AXIt!.17l1ll ~IUSTIlUC'YUlq: . IiIlOWIOENI . I'lJINfERI _0 WIllwood .... 0llIta 1441 w.,.. BauIowW M/InofpoJI, loIN M42lI WS8 P,*ct No, 1129.00 cti PI(ject No. se.:c Dlte: J... 14, 1M Monticello Southeast Booster Station and Appurtenant Work Monticello, Minnesota SITE PLAN . JUN-10-1999 14:06 WSB & ASSOCIATES INC. 6125411700 PrdimiQary EogiDeer'l OpiBioD of Probable Cost CUy ofMoDtkeUo SE Boosttr Staioo City Project No. 98-24C WSB PmjectNo. 1129.00 Sebedale A - End SUdiOD ~ VFD ~ Reviled BJ.UdiDg Item Description Quantity Unit Unit Cost Tolll.l Cost 1 Booster Station FOB on Skid no Meeh. I LS $75,000.00 $75.000.00 2 Installlll:ion in Building I LS 52.5,000.00 525,000.00 3 Revised Bulldlni I LS $110,000.00 $110,000.00 4 NSP S.,rvlce to auilding I LS $15,500.00 515,500.00 5 Oenemor CoMcaioa 1 LS 515,000.00 $15,000.00 6 Underground piping 30 LF $24.00 $720.00 7 Flow Through Station 1 LS $9,000.00 $9,000.00 8 Clcarini and Grubbing 1 LS $500.00 $500.00 9 Granular Borrow 450 CY $6.00 S2. 700.00 10 Aure~ B~ Class ~WOO% CR Rock) 50 TN $12.00 $600.00 11 Type 41 Wearing Course Mixture 32 TN $24.00 $768.00 12 Type 31 Base Course Mixture 48 TN $23.00 51,104.00 13 Bituminous Matarialfor Tack Coat 18 Gal $1.00 S 18.00 \4 Silt Fence 10 LF $3.00 $210.00 Subtotal: $156,120.00 .,,0 / + 1 0% Contitlg~cies; $2S,612.00 Subtotal: $281,732.00 +25% Indirect Casu: $70,433.00 Sehedll" A ~ Eud &tdioa - VFD ~ Revised Building 5352,000.00 . PISC 1 0(2 P.03/03 (S." to' ~k 6/10199 TOTAL P.03 . Council Agenda - 6/14/99 5.0G Consideration of adoption of city/hospital district development al!reement relating to planned unit development and CSAH 75 reconstruction. A. REFERENCE AND BACKGROUND: Attached you will find a development agreement between the city and hospital district outlining terms and conditions associated with development of the hospital district PUD. Also included within the document are conditions relating to the vacation of Hart Blvd., and an assessment agreement associated with the CSAH 75 reconstruction. The items included in this agreement have been reviewed by Barb Schwintek and city staff. There do not appear to be any major disagreements over the content of final draft. Please note, however, the final draft has not been reviewed jointly by both parties and therefore there may be a need to make some adjustments to the agreement if necessary. B. ALTERNATIVE ACTIONS: 1. Motion to approve development agreement relating to PUD, vacation of Hart Blvd. And CSAH 75 reconstruction. Motion contingent on final ratification by hospital district and subject to further refinement by city attorney. . Under this alternative council basically accepts the agreement as presented, but grants the city staff some latitude in making adjustments to the agreement so long as the basic terms are not changed. 2. Motion to deny approval of the agreement. C. ST AFF RECOMMENDATION: Staff recommends that city council adopt the agreement. If the city councilor hospital district wishes, this item can be taken off the consent agenda for further discussion. We believe, however, that it is appropriate to place this item on the consent agenda because we feel we have inventoried all the items that should be included in the document and there appears to be agreement on terms. D. SUPPORTING DATA: Copy of agreement. . 11 JUN. -10' 99(THU) 09:31 OLSON USSET & WEINGARDEN p, L. L. P TEL:612 925 5879 p, 002 . DIIVli:LOPMEN"I' AGRB:&:IGi:H'1' BETWEEN TUB CITY OF MONTICBLLO AND MONTICBLLO-BZa LAKE COMMUNITY kOSPITAL DISTRICT THIS AGREEMENT, made and ent~reQ into this Qay of , 1999, by and between the CITY OF MONTICELLO, (the "City") I and THE MONTICELLO-IIG LAKE COMMtlNITY HOSPITAL DISTRICT ("HoSpital"). RECITALS; WHEREAS, Hospital sought and recei~ed City planning and ~oning approval of an expansion project for the Hospital; and WHEREAS, the project propoaed expansion of the main Ho.pital building, together with acquisition and additional land for parking and rearrangement of the exi~ting street (Hart Boulevard) and existing parking areas; anQ . WHEREAS, the projeot contemplated rearrangement of the main Hospital ace... f~om County Read 15 and in.tallatiQn of a new traffic s1gn.l at the 1nt.r~ect1on of County Road 75 and the main entrance to the Hospital} and WHEREAS, the City adopted appropriated planned unit development resolutions to accommodate the project; and WHEREAS, this Development Agreement is intended to more specifically define the respective legal responsibilities of the City ~nd the H08pital in order to accommodato and finalize the planned p~ojecti and WHEREAS, the City has, by motion duly made and adopted on the 12~~ day of January, 1998, v~cated a portion of Hart Boulevard subject to certain condition. &ubsequent, and without having legally described the portion of Hart Boulevard to be vacated. AGUlkl:NT NOW, TBBRBPORE, in consideration of the mutual covenanta, warranties and promises set forth herein, IT IS HEREBY AGREED: 1. ProviRions Relatina ~o Hart Boulevard. - 1.1 Upon execution ot this Agreement, the City ahall adopt a formal re801ution vacating that portion of Hart Boulevard deBoribed in Exhibit A, the parties ag~eeing that Exhibit A legally describes the portion of Hart Boulevard .... JUN, -10' 99(THUj 09:31 OLSON USSET & WEINGARDEN p, L, L. P TEL:612 925 5879 P. 003 . referred to in the City'~ motion to vacate dated January 12, 1998. 1.2 The City shall not be required to file a oertifioate of vacation until all the oonditions subsequent set forth in the City's motion of January 12, 1998 have been met. . 1.3 The City's vacation resolution shall reserve utility easements over, under and across the real property described in E~hibit B attached hereto, for the benefit of Northern States Power Company, Minnegasco, TDS, and Bresnan Cable. 1.4 Attached hereto as Exhibit C is a IlPeed of Easement and AgreementJl providing for private access for Mississippi Shores and the Hospital. The Hospital will not agree to amend ~xhibit C without the consent of the City, which consent will not unreasonably be withheld. 1.5 The City .hall have and retain an ea..manc for ingress and egress for the City's vehicles to cress to and from the City'. Was'!:.e water treatment plant over, under and across the property described in Exhibit c. 1.6 The Hospital shall pay the City the sum of 6~ cents per square foot for the square footage area of the street vacated pursuant to this paragraph. The total Square feet being vacated is $42,378.62 feet, for a total sum ~ue to the City of $25,850.95. The Hospital shall pay this amount to the City before the City, and as a condition precedent to the City, filing its certificate of completion of vacation. 1.7 The City shall retain a temporary construction bypass easement Over the vacated portion of Hart BOUlevard during the construction of County Road 7S for the purpose of diverting traffic during any period that County Road 25 shall be closed due to const~ction. The temporary construction bypass easement shall terminate three years from the date hereof, or upon completion of oon.truotion of County Road 75, whichever is .ooner. The City anticipates using the temporary oonstruction bypass easement for three days, but cannot warrant or guarantee that Use will be limited. The City will make reasonable efforts to use the temporary byPass easement as little as Possible. 2. Provisions Pertainina to Hart Boulevard (the Weater~y Portion) . - 2.1 The City will continue public street status on that portion of Hart Boulevard lying west of the main Hospital ..... -2- JUN. -10' 99 (THU) 09: 32 OLSON US SET & WEINGARDEN P. L. L. P TEL:612 925 5879 P. 004 . entrance. The legal description of the west remnant is stated on the attached ~xhibit D. 2.2 The Hoapital will perform the maintenance and anow and ice removal for the street remnant referred to in Exhibit O. If the Hospital fail~ to perform maintenance or snow and ice removal, then the City may do so and bill the Hospital for the City's services. The HOSpital shall pay said bill within 90 days after the City Bende it to the Hospital. 2.3 The Hospital shall save harmless, indemnify and defend the C1ty from all third party olaims for injuries or damages arising Qut of the mainten.nce and operation of the mtr.et remnant. . 2.4 In the event the Hospital acquires the lase parcel of private property (dental clinic) along the street remnant. the Hospital hereby agrees to request the City vacate the said street remnant and sh~ll pay the City for the square footage vacated at the rate of 6~ cents per square foot if the City shall grant the request of the Hospital. The Hospital shall petition the City within 30 days of acquisition of the aforementioned property. Nothing herein .hall preclude the City from initiating vacation proceedings. The City shall hold a hearing within 45 days after receipt of petition from the Hospital. The price for the street being vacated shall be adjusted based on the Consumer Price Index, all factors, for the Minneapolis/St. Paul metropolitan area, based on the increase or decrease between the date of the vacation and the date of this Agr.ement. - 3. Provisions Pertainino to Hart Boulevsrd (Main Entrance). 3.1 The legal description of the area referred to herein as the IIHospital Main Entrance" is set forth in the attached Exhibit E. 3.2 The Hospital Main Entrance shall be a public righta of away owned by the City. The Hospital shall do the maintenance and snow and ice removal for the main entrance. If the Hospital fails to do proper maintenance or snow and ice removal, the City may do so and bill the Hospital for the City'S COSts. The Hospital shall pay such bill within 90 days after the City forwards it to the Hospital. 3.3 The Hospital shall save harmless, indemnify and defend the City from all third party claims for injuries or damages arising out of the maintenance and operation of the Hospital entrance. ""II!!P' -3- JUN, -10' 99 (THU) 09:32 OLSON USSET & WEINGARDEN P. L, L, P TEL:612 925 5879 p, 005 . 3.4 The Hoapital shall dedicate the property described in Exhibit E to the City for right-af-way purposes, by quit claim deed, aa a condition precedent to the City filing a certificate of completion for the vaoation referred to in paragraph 1 of this Agreement. 3.5 The City does hereby grant to the Hospital a license to conduct and maintain a canopy in the area eet forth in Exhibit F. 3.5.1 The canopy structure may encroach into the City right-af-way but may not encroach into the roadway for Hart Boulevard. . 3.5.2 The Hospital shall save harmless, indemnify and defend the City from any and all third party claims which might arise out of the Hospital's contractor, or the Hospital itself, in encroaching upon the public right-of-way, adjusting road surface area to accommodate construction, or other changes to the physical dimensions ot the original street as a result of construction and maintenance of the canopy. 3.5.3 The Hospital shall save harmless, indemnify and defend the City from any and all third party claims which might arise out of the activities of the Hospital in its maintenance and operation of the oanopy. 3.5.4 The Hospital hereby certifie. that it ha. in place a comprehen.1ve general liability in.urance whtch will aecure its Obligation to indemnify the City and shall name the City as an additional insured on said policy and shall provide the City with reasonable proof of insurance. 3.6 The Hospital has agreed with Independent School District No. 882 that each will coordinate with the other regarding the construction of a new intersection at the junction of County Road 7S and the new main ent=anoe to the Hospital. A copy of the agreement between the Hospital and the school district is attached as Exhibit F. 3.7 The Hospital shall pay for the installation of a new traffic signal (electrified stop and go signal) at the above~mentioned interqection. The City shall maintain the signal after 1n.tallat1on to the .xtent it i. requ1red to mAintain the aignal under any a;reement it may eneer 1nto with the County of Wright for maintenance of the .ignal light. Payment shall be made by the Hospital to the City for the cast af the traffic signal within 90 days after being invoiced for the same. It is the intention that the Hospital save the financing cost normally associate~ with -4- JUN. -10' 99 (THU) 09: 32 OLSON USSET & WEINGARDEN P. L. L. P TEL:612 925 5879 p, 006 . this type of improvement. Accordingly, prompt payment after invoioing is the Hospital's effort to allow for payment without incurring financing charges. 4. Helipag. 4.1 The City shall grant to the Uospital a license for the construction, maintenance and operation of a helipad in the form attached as Exhibit G and on the area described on 2xhibit ~G- 4.2 The Hospital shall save barmless, indemnify ana defend the City from any third party olaims for injur1e8 or damages arising out of the construction, maintenanoe and operation of the helipad. 5. Water Line. . 5.1 The Hospital shall develop the plana, construct and pay for a new 12 inch water line to service the Ho.pital and adjacent properties. The plan shall be submitted to the City engineer, and upon the City engineer approving the plan., Hospital shall construct and pay for the water main. Construction shall be in accordance with City standards and shall he subject to in.pection by the City. Hospital shall pay the City its costs of plan approval, engineering, and inspection, together with administrative costa associated with such item. The HOSpital shall pay the City the amounts billed within 90 days after City bills Hospital for such costs. The water lines shall run the full length of Hart Boulevard beginning at Mississippi Shores and proceeding northwesterly to the end of Hart Boulevard. Upon acceptance by the City, the water line shall become the property of the City. 6. Pathway ~~QQment. 6.1 The parties hereby pledge their mutual Oooperacion in establishing the specific location of a pathway easement connection between the "River Street" pathway area. and the Hart Bouleva.rd connection near MississipPi Shoree. The details and rights and reepon~1bilities aseoc~atea with the pathway are to be agreed upon at a f~t~re date by and between the parties. 7. Curb and Gutter. 7.1 Upon exeoution of this Agreement, the Hospital shall execute the agreement attached hereto as Exhibit H. - -5... JUN. - I 0' 99 (THU) 09: 33 OLSON USSET & WEINGARDEN P. L. L. P TEL:612 925 5879 P. 007 . CITY OF MONTICELLO By: Roger J. Belsaa.a Its: Mayor MONTICELLO~B!G LAKE COMMUNITY HOSPITAL DISTRICT By: Ita: . And By; Its: STATE OF MINNESOTA ) )88. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 1999, by Mayor Roger J. Belsaas and by City Administrator Rick Wolfateller of the City of Monticello, a MinneAota municipal Qorporation, on behalf of the corporation. Notary Publio -6"'- JUN, -10' 99(THU) 09:33 . . OLSON USSET & WEINGARDEN P. L. L. P TEL:612 925 5879 p, 008 STATE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 1999, by the and the of Montieello-SiS Lake Community Hosp~tal Di.triet, a Minn..cta non-prof1t corporation on behalf ot the non-profit eorporation. NOtary Publ.ic This Instrument Drafted By: Olson, Uaset & Weingarden P.L.L.P. 4500 Park Glen Road, Suite 300 St. Louis Park, MN 55416 muni\mont\13Sdev -7- . Council Agenda - 6/14/99 . . 5.0H Consideration of anproval of plans and specifications and authorize advertisement for bids for the Kiellber~ West sanitary sewer extension. A. REFERENCE AND BACKGROUND: As you recall some months ago the city adopted a development agrcement with Kent Kjellberg that outlined the terms associated with the connection of the west park to eity services. As part of the agreement, Kjellberg provided trunk fecs to the city which initiated plan development. Undcr the agreement, once Kjellberg provided funds, the city was obligated to extend sanitary sewer service to the west park. Development of the final plans and specifications for this project have been somewhat delayed by uncertainties with regard to the proper alignment for the sanitary sewer line. As a result of meetings between city staff and Kent Kjellberg, it appears that the proper alignment is now in place. An important factor in determining sanitary sewer alignment is input from Tony Emmerick as he owns property between the Remmele site and the Kjellberg connection point. Based on discussions with Emmerick, it appears that the alignment selected is acceptable to him. It should also be noted that Kent Kjellberg has an option or purchase agreement on the property owned by Emmerick, however, Kjellberg does not have site control therefore it is important that the approval on the alignment corne from Emmerick himself. B. ALTERNATIVES: 1. Motion to approve plans and specs and authorize advertisement for bids for the Kjellberg West sanitary sewer extension. Motion to include authorization to initiate eminent domain process in the event the Emmerick easement is not forthcoming. Although it appears that the easement is in an acceptable location, the city does not have the necessary easement in hand, therefore it may make sense to initiate condemnation proceedings as a safeguard to fall back on if the easement is not granted. 2. Motion to deny approval of plans and specs and deny authorization to advertise for bids for the Kjellberg West sanitary sewer extension. C. RECOMMENDATION: Staff recommends that city council select alternative 1. D. SUPPORTING DATA: Plans and specifications will be available for review at the council meeting if desired. 12 . Council Agenda - 6/14/99 5.OT Consideration of Aoprovin!! a one dav (1) liquor license for the Lions Club for the Monticello Community Partners Bi!! Band Bash. (R.W.) A. REFERENCE AND BACKGROUND: The Monticello Lions Club has applied for a one day liquor license to sell beer at the upcoming Monticello Community Partners Big Band Bash scheduled for August 13, 1999. This event sponsored by the MCP is part of the Summer Take-A-Break promotion and will either be held in West Bridge Park or in one of the City parking lots behind Flicker's TV. As part of the license request, the Lions Club will be providing liquor liability insurance for the event. B. AL TERNA TIVE ACTIONS: . 1. Approve issuance of the one day (1) liquor license to the Lions Club for the MCP Big Band Bash scheduled for August 13, 1999. 2. Do not approve the license. C. STAFF RECOMMENDATION: It is recommended that the Lions Club be issued the one day (1) license for this event contingent upon submission of proper liquor liability insurance coverage. D. SUPPORTING DATA: A copy of the application. , 13 I Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St./Suite 100L St. Paul, MN 55101.2156 (612)296-6439 TDD (612)282-6555 e APPLICA TION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE (Organization or location limited to 3 permits in a 12 month period) DATE ORGANIzED TAX EXEMPT NUMBER Oc.r 'I ?~ CITY STATE TYPE OF ORGANIZATION CLlrn 0 CHARITABLE 0 RELIGIOUS 0 OTHER NONPROFIT ADDRESS 80)( SG. 8/b LAK~ /rt1/'h S'~ 09 ADDRESS / 15'21 eA M eRa'" A II tr ).1ol'lTleeI.Lo MAl; >5'3' ADDRESS Sox /07~ M~""leru..Lo MAIo :rS-8' 7- I< PAIfT~~lf$ all- _ AJ4/lJ BAS~ Will the 'PPticont CODtr"" for mtoxieating tiqnor ""l'Vices? If "'. give the lWDe and ~ of the Liquor Iicen.e provUting the """"". o Y l!! oS Will the applicant carry liquor liability insurance? If so. the carrier's name and amount of coverage. ~~.(!),/ acc _ $1t:X!), 00 ~ (NOTE: Insurance is not mandatory) CeAP 4 INs.. APPRO V AL APPUCATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMIITING TO UQUOR CONTROL OUNTY 1'v1IJIJ/rC8-LD DATE APPROVED , CITY FEE AMOUNT ~. EPAID -~~ LICENSE DATES APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both parts to the address above and the origfnalsigned by this division wiD be returned as the Uceose. Submit to the City or County at least 30 days before the event. PS-09079(8195) . Council Meeting w 6/14/99 5.01 Consideration of modifying Riverside Cemetery Policy to include seedin2 ofthe 2:raves bv the city or its contractor. (1.S.) A. REFERENCE AND BACKGROUND: When the city of Monticello to over Riverside Cemetery a couple of years ago, we tried to keep in place all of the policies put forth by the Masonic Lodge, the caretakers of the cemetery for almost 100 years. We have found the need to change some of those policies and have brought other issues to the City Council such as snow plowing in the winter and more numerous mowings during the summer. The current official policy is that the seeding is left to the grave owner. The city's excavation contractor, the same as used previously by the Masonic Lodge, levels offthe lots after burial in the summer time and rakes them smooth. For graves backfilled in the winter, he waits until spring before final leveling. Last year we asked himifhe would mind seeding the graves at the same time if the eity provided him with a bag of lawn seed. He indicated he would do that and indicates that he did seed those graves dug last winter just prior to memorial day. . We would like the City Council to approve modifying the current policy making it the responsibility of the city to see that the seeding gets done. We believe our contractor would still perform the seeding at no additional cost but we would oversee it to make sure that it does get done. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to modify the existing Riverside Cemetery Policy to including seeding of the graves by the city. The seeding would be done an individual basis during the summer months, and in the spring prior to Memorial Day for all those burials that took place over the winter. 2. The second alternative would be not to modify the existing policy. C. STAFF RECOMMENDATION: It is the staff recommendation by the City Administrator, Public Works Director and Park Superintendent that the City Council authorize the modification in the policy to include seeding as outlined in alternative #1. . D. SUPPORTING DATA: None. 14 . Council Agenda - 6/14/99 5.0K Consideration of approval of plans and specifications for the Walnut Street improvements. A. REFERENCE AND BACKGROUND: Council is asked to consider approval of plans and specifications and authorize advertisement for bids for the Walnut Street improvements. As you recall at the previous meeting, the council approved in concept the plan for development of Walnut Street. The council is now asked to approve plans and specifications and authorize advertisement for bids. B. ALTERNATIVES: 1. Motion to approve plans and specifications, and authorize advertisement for bids for the Walnut Street improvements. 2. Motion to deny plans and specifications, and deny authorization for advertisement for bids for the Walnut Street improvements. . c. STAFF RECOMMENDATION: The staff recommends that the council select alternative no. 1. D. SUPPORTING DATA: A copy of the plan set will be available for review at the council meeting if desired. . 15 . Council Agenda - 6/14/99 7.0 Public hearin . Consideration of vacatin center island ortion of River Forest Drive. A. REFERENCE AND BACKGROUND: As you recall a few meetings back, city council reviewed the proposal for developing a center island sign at the entrance of the River Forest subdivision, and also reviewed the proposed development of a few retaining walls along the southern side of the road that enters the subdivision. Council approved both concepts at this previous meeting. In order for the center island to be properly established, it is necessary for the area to be vacated. The area that is vacated will then be platted with the second phase of the River Forest subdivision. The second phase of the subdivision will be presented to city council at an upcoming meeting, along with the associated development agreement. Therefore, action to vacate this portion of the River Forest Drive must be subject to final plat approval for phase two of the River Forest subdivision. . If you haven't had a chance to visit the River Forest area, I would recommend that you drive over and take a look at the retaining walls. You will see that they are set back at a comfortable distance from the curb to allow for snow storage, while also providing an attractive amenity for the development. Maintenance of the retaining wall and monument sign arc the responsibility of the River Forest Association. B. ALTERNATIVES: 1. Motion to approve the vacation of the center island portion of River Forest Drive, subject to the completion of the platting process for phase two of the River Forest development. 2. Motion to deny the vacation of the center island portion of River Forest Drive. C. STAFF RECOMMENDATION: Based on council's previous decision to allow the center island median and the associated sign, the city staff recommends alternative no. 1. D. SUPPORTING DATA: None. - 16 . . . 8. Consideration to act upon a recommendation to actively pursue the acquisition of property for industrial development and to authorize eity staff to begin preparation to acquire. A. Reference and Background: In 1996 and 1998, the HRA committed $75,000 each year for industrial development and requested the City to match the funds. Therefore, a reserve fund of $300,000 exists for industrial development. A few years ago, the IDC called a meeting of the Council and commissions to stress the importance of industrial development and to create an awareness of aggressive industrial development programs offered by other communities. It appeared those communities owned industrial parks and recognized the importance of being "ready for business". Although the Marketing Committee (HRA and IDC members) developed a marketing plan whieh included a new marketing brochure, they did so with the knowledge they were marketing privately-owned property. Commissioner Lahr and myself requested additional dollars for the industrial development reserve fund during the 1999 city budget session. With other budget request, the council did not rank this industrial development investment as a high priority and the request was denied. The Council did budget $35,000 for economic development marketing efforts. Within the last year, the IDC researched industrial incentive programs offered by Big Lake and Buffalo. Currently, the majority of the industrial-zoned property in Monticello is owned by one property owner. It is our understanding, the owner prefers to hold-on to the freeway-exposed property and prefers to sell the Monticello Market Place as one 30- acre piece. Creditable real estate brokers and businesses perceive public-owned property as a means to control the development schedule. And lastly, acquisition of land controls land prices. Therefore, the IDC made a motion recommending the City Council actively pursue the acquisition of the Goeman/Chadwick properties for industrial development and authorize city staff to begin preparation to acquire. During IDC discussions, the IDC acknowledged industrial development is a common goal among the HRA, EDA, and IDC, and they recognize the IDC acts in an advisory capacity only. Therefore, the HRA and EDA each adopted a resolution in support of actively pursuing the acquisition of the said properties. The Goeman/Chadwick properties are located in the southwest corridor of the MOAA. The Goeman property consists 01'94.50 acres and the Chadwick property consists of 84.58 acres. Previously, the IDC recommended to the MOAA and City Council, the two properties be designated for industrial land use within the MOAA Land Use Plan. The IDC also suggested the city swap the City/Remmele parcel for the Chadwick parcel which has been discussed at staff, mayor, and developer level. The city has received appraisals on the two properties from two independent appraisers and one appraisal on the City/Remmele 64.8-acre property. It was recommended by the HRA Attorney that 17 . the city purchase the property and authorize the HRA or EOA to administer and market the property, most likely the HRA. An HRA or BOA can not purchase property outside the city limits. The HRA, EDA, and IDC recommend the City Council actively pursue the acquisition of the Goeman/Chadwick properties for industrial dcvelopment and to authorize city staff to begin preparation to acquire. B. Alternative Action: ]. A motion to actively pursue the acquisition of the Goeman/Chadwick properties for industrial development and to authorize city staff to begin preparation to acqUire. 2. A motion to deny the active pursuit to acquire the Goeman/Chadwick properties for industrial development. 3. A motion to table any action. C. Recommendation: . The City Administrator and Economic Development Director recommend alternative no. 1. O. Supporting Data: Map of site locations, HRA and EOA resolutions, and IDC letter. ...... .... 18 ! PLAT MAP . ~ MONTICELLO T 12J-/22N.-R25W ~C'''' \..,;7=",1""7.;1 """"~.c c:1 r cO"-""".sp"''''''QIf. '''''1 po,..-,,A.s :.q- "- 's--~ , 11'10.., 1.=1 I:! -~ ...-., _. . -.... -.-- ... ~~~;~T~~~-'~~;.-- ...ca...<t € t; i: c..ivdV J ..v~:tsQn 't!? _'t.j- }.<......... 1.10 . ~ ., ~I':""" ~ .,"'-J.... .l)aVla R c;: ",-;. ~ ~ kQ~h :; ~;:;::: I , -:-...( ... "7 8 qA . HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO, MINNESOTA RESOLUTION NO. 99-4 Resolution recommending the City Council actively pursue the acquisition of the Goeman/Chadwick properties for industrial development and authorize city staff to begin preparation thereof. WHEREAS, the Monticello Housing and Redevelopment Authority ("Authority") endorses the City of Monticello Comprehensive Plan and the Community Vision and Governing Policies; and WHEREAS, the Authority endorses the economic development efforts of the City of Monticello through the administration of the Central Monticello Redevelopment Project NO.1 Plan and the Marketing Plan; and . WHEREAS, the Authority previously committed a total of$150,000 toward the acquisition or development of industrial land; and WHEREAS, the Authority previously requested the City Council match the Authority's $150,000 for acquisition or development of industrial land; and WHEREAS, the City Council previously committed a total of$150,000 toward the acquisition or development of industrial land; and NOW THEREFORE, BE IT RESOL YED by the Board of Commissioners of the Monticello Housing and Redevelopment Authority as follows: 1. Acquisition of said properties will control land prices. 2. Acquisition of said properties will control and simplifY development schedules. 3. Acquisition of said properties will diversify ownership of industrial lands. 4. Acquisition of said properties will provide for a competitive market. 5. Acquisition of said properties will allow for flexibility in deal structuring. 6. Preparation for acquisition of said properties places the City of Monticello first in- line to acquire. . . .a ., HRA Resolution No. 99-4 Page 2 Adopted by the Board of Commissioners of the Monticello Housing and Redevelopment Authority this 9th day of June , 1999. ATTEST: a~,<(f)~~ , Executive Director HRA Chair . . . ECONOMUCDEVELOPMENTAUTHORITY IN AND FOR THE CITY OF MONTICELLO, MINNESOTA RESOLUTION NO. Resolution recommending the City Council actively pursue the acquisition of the Goeman/Chadwick properties for industrial development and authorize city staff to begin preparation thereof. WHEREAS, the Monticello Economic Development Authority ("Authority") endorses the City of Monticello Comprehensive Plan and the Community Vision and Governing Policies~ and WHEREAS, the Authority endorses the economic development efforts of the City of Monticello through the administration of the Greater Monticello Enterprise Fund and the Downtown Monticello Revitalization Fund~ and WHEREAS, the Authority understands the Monticello Housing and Redevelopment Authority previously committed a total of$150,000 toward the acquisition or development of industrialland~ and WHEREAS, the Authority understands the City Council previously committed $150,000 for acquisition or development of industrialland~ and NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Monticello Economic Development Authority as follows: 1. Acquisition of said properties will control land prices. 2. Acquisition of said properties will control and simplify development schedules. 3. Acquisition of said properties will diversify ownership of industrial lands. 4. Acquisition of said properties will provide for a competitive market. 5. Acquisition of said properties will allow for flexibility in deal structuring. 6. Preparation for acquisition of said properties places the City of Monticello first in- line to acquire. . . EDA Resolution No. Page 2 Adopted by the Board of Commissioners of the Monticello Economic Development Authority this _ day of , 1999. ATTEST: Executive Director EDA Chair ...:_-=-~ -. . . - ~ MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE POBOX 1147 MONTICELLO, MN 55362 May 26, 1999 Mayor Roger Belsaas Monticello City Hall 250 East Broadway, PO Box 1147 Monticello, MN 55362 Dear Mayor Belsaas: The Monticello Industrial Development Committee (IDC) at their May 20, 1999, meeting passed a motion recommending the City Council actively pursue the acquisition of the Goeman and Chadwick properties in the southwest corridor for industrial development. The recommendation comes after months of discussion by the IDC. A few months ago, the IDC suggested the City swap the City's (Remmele) 68-acre parcel for Chadwick's 84.5-acre parcel and purchase Goeman's 94.5~acre parcel all located within the southwest corridor. In previous years, the HRA committed $150,000 for acquisition or development of industrial land and the City matched the HRA' s commitment for a total reserve fund of $300,000. And most recent, the City Administrator obtained appraisals on all said properties. The IDC's recommendation is based on the following rational: 1. City first in-line to acquire property. 2. Controls land price. 3. Controls and simplifies development schedule. 4. Diversifies ownership of industrial lands. 5. Provides for a competitive market. 6. Allows for flexibility in deal structuring. The IDC requests the City Council authorize City Staff to begin preparation for acquisition of the Chadwick and Goeman properties for industrial development. Respectfully submitted by the Monticello Industrial Development Committee. Sincerely, S\..d~~ ~~<1'Y\ Sheldon Johnson ~ Chairperson SJ/ok c: File . . . 9.0 Council Meeting - 6/14/99 Consideration of contract amendment with HDR for construction enl!inecring for oroiect #93-14C. Monticello Wastewater Treatment Facilitv Expansion. (J.S.) A. REFERENCE AND BACKGROUND: Last year the volume of engineering work provided by HDR in construction engineering for the wastewater treatment plant expansion began to exceed certain portions of our existing contract. The City Administrator and myself have been negotiating a contract amendment with HDR to cover the additional expenses for changes in construction at the wastewater treatment plant. Negotiations have been going on for almost a year. We have come to what we feel is an acceptable agreement for both HDR and the city. The city would agree to an increase in HDR's compensation for construction engineering tasks of$303,000, and a time extension to complete the engineering work and as-builts to July 31, 1999. By agreeing to increase the engineering fees by $303,000 and an extension oftime of which to complete the engineering work, the city will receive a discount on engineering fees of $156,072, leaving the net effect of the increase on the budget of$146,928. A copy of the agreement is enclosed for your review. Please feel free to contact Rick or myself regarding this proposed engineering amendment. B. ALTERN A TIVE ACTIONS: 1. The first alternative would be to approve the engineering contract amendment as L enclosed for your review which would pay HDR an additional $303,000 but return 07 $156,072 to us with a net effect of$146,928. j . ~\ 2. The second alternative would be not to approve the contract amendment. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and Public Works Director that the City Council approve the amendment as drafted. We believe the agreement is fair to bothHDR and the city, and the parties have extended many hours getting to this point. The additional $146,928 is not available in contingencies for the project and will increase the cost of our project by that arnOlUlt and our indebtedness for the project. D. SUPPORTING DATA: Copy of the contract amendment agreement. 19 . Draft SETTLEMENT AGREEMENT AND RELEASE . BETWEEN THE CITY OF MONTICELLO AND HDR ENGINEERING. INe. June 3, 1999 WHEREAS, the City of Monticello ("City") and HDR Engineering, Inc. ("HDR") entered into an Agreement for Professional Engineering Services for a project known as the . Wastewater Treatment Plant Expansion, dated June 26, 1995, amended by Exhibits DIE for the Scope of Services for Tasks 400 and 500 dated December 30, 1996, collectively referred to as the "Engineering Agreement", pursuant to which HDR agreed to provide certain professional . engineering consulting services, and WHEREAS, certain disputes have arisen between the City and HDR regarding services provided by HDR to City pursuant to the Engineering Agreements, and WHEREAS, the City and HDR desire to amicably resolve the currently known disputes relating to the EngineeringAgreement without resort to litigation or arbitration, and without affecting the City's or HDR's rights and obligations to each other, except as expressly set forth in this Agreement, or the City's or HDR's rights against others. . y :\0 I Proj\08124004\SettlementAgreementand Release.doc s . . . NOW, THEREFORE, it is hereby agreed as follows: 1. SETTLEMENT AGREEMENT. In consideration of the Release given by the City to HDR below, HDR agrees as follows: A. HDR shall pay to the City, upon execution of this Agreement, the sum of $156,072; B. HDR further agrees that the cost limitation for Task 404 of the EngineeringAgreement has been satisfied in full, and HDR will bear all of HDR's future engineering costs for correction of design deficiencies and unforeseen conditions. 2. LIMITED RELEASE OF HDR BY THE CITY. In consideration of HDR's performance of its obligations under this Agreement, the City agrees to release and forever discharge HDR, and its agents, insurers, officers, directors, shareholders, employees, successors , and assigns, from any and all currently known claims and/or causes of action, including, but not limited to, those related to CPR's and Change Orders known to date and cUlTently known claims and disputes between the City and the construction contractor. This Release is limited to claims known at the time of the execution of this Agreement and does not affect in any way, claims or causes of action which may arise or become known in the future or that may arise out of the terms of this Agreement, including the services which HDR agrees to perform under this Agreement. 3. ADDITIONAL SERVICES. The City agrees that HDR has provided additional services beyond those contemplated and agreed to in the Engineering Agreement and that HDR has kept the City fully advised of the status of the services under the Engineering Agreement and requested approval for additional services on a timely basis. In consideration of the additional services rende~ed, City agrees to increase HDR' s compensation under the Engineering Agreement for Tasks 400 and 500 by $303,000 to a total of $1,006,142 and to extend the time of Y :\0 I Proj\08124004\SettlementAgreementand Release.doc performance for Task Series 400 to June 30, 1999 and to extend the time of performance for . Task Series 500 to July 31,1999. 4. OUTSTANDING INVOICES. Within 10 days of execution of this agreement City agrees to pay all outstanding HDR invoices and to abide by the terms of the Engineering . Agreement with respect to future payments. 5. MISCELLANEOUS . c. D. . A. The City and HDR represent and agree that the terms of this Agreement represent a compromise and settlement of disputes and claims, and do not represent, and should not be construed as, an admission of liability or fault by either HPR or the City. The City and HDR represent and agree that, in making this Agreement, each has relied wholly upon its own judgment, belief and knowledge of the nat~re, extent, effect arid duration of the damages and liability covered f by this Agreement, and each has had the opportunity to seek the advice of counsel of its own choosing, and is not relying upon any statements or representations made by the other party, except expressly set forth in this Agreement. The City and HDR further represent and agree that no .promise, inducement or agreement not referenced or expressed in this Agreement has been made to either party, and that this Agreement contains the entire agreement between the parties, and that all of the terms of this Agreement are contractual, and not mere recitals. The City and HDR specifically represent and agree that the purpose and effect of this Agreement is solely to settle and compromise the matters expressly set forth herein, and are not meant to, and do not, have any effect upon any rights or claims which the City or HDR may have against any others arising out of the design, construction or operation of the Plant. B. y ;\0 I Proj\08124004\SettlementAgreementand Release.doc . WHEREFORE, the City and HDR have executed this Agreement effective on the_ day of '_' City of Monticello By: HDR Engineering, Inc. B):': Its: Administrator Its: By: Its: Mavor . i . Y:\O IProj\08124004\SettlementAgreementand Release.doc I I . Council Agenda - 6/14/99 10.0 Discuss concepts for providing municipal sewer and water service to Monte Club associated with proposed expansion. A. REFERENCE AND BACKGROUND Recently the City has been contacted by Monte Club owners, Bill and Natalie Hoffman regarding the feasibil ity of connecting to the City's sewer system if annexation did not occur immediately. The question was raised in regards to their interest in expanding the Monte Club to include a 60 room hotel facility which would require the use of City sewer rather than an on-site septic system. They were aware that their property does not currently meet the criteria laid out in our MOAA agreement allowing for immediate annexation but they are trying to find a way to see whether this type of an expansion can be accomplished while remaining in the township but utilizing City sewer. . In 1986, the City Council adopted a policy that generally allowed for properties outside of the City to connect to City sewer and water provided they were charged three times the normal rate for hookup fees and three times the normal usage rates for the services. Since a property owner in the City pays real estate taxes that helps defray the cost of providing sewer and water services, this was a way of having properties that were outside of the City be responsible for some of the same costs as if they were in the City limits. While it could be argued that three times the regular hookup rate may seem excessive, the policy was not meant to be encouraging connections to properties that were not in the City limits but it did provide a mechanism to allow for connections if it were environmentally important to do so. Since this present policy, if applied to the Monte Club restaurant and proposed hotel expansion were implemented, the Monte Club facility would have a hookup charge for sewer based on 77 units at $2500.00/each for a total of $192,500.00. This fee is our regular fee for this type of facility and if it was charged three times the present rate, the hookup fee required would be $577,500.00. In addition the water hookup fee would also be $2,500.00 under our present policy for a 6" water line and if multiplied by three would equal $7,500.00. As you can see, this policy would likely be prohibitive to a business like the Monte Club from ever hooking up to our sewer and water system for their expansion project unless the policy was modified or an exception was made. . Options that have been discussed with the Monte Club owners include making an exception to our present policy by possibly allowing the connection to occur under our present rates of $192,500.00 for sewer and $2,500.00 for water but also require that the City receive an annual payment equal to what their property taxes would have been had they actually becn a City taxpayer. Based on the estimated cost oftheir project being 2.8 million dollars, and if one was to assume that the value established for tax purposes on this 2.8 million dollar project was only 65% ofthis amount, the City would still have 2J . Council Agenda - 6/14/99 received for its share $22, I 00.00 in property taxes. This amount would vary annuaIly depending on the City's tax capacity rate and on the value of the property for tax purposes set by the assessor. In addition to possibly requiring this annual payment in lieu of taxes, it is suggested that all trunk fees for sewer, water and storm sewer also be charged at this time on their five acre parcel totaling an additional $40,650.00. Other fees that could be attributable to this parcel include their appropriate share of the booster pump improvement be planned for the Wildwood Ridge Development that would total an estimated $9,500.00 bringing the total cost for sewer and water hookups including trunk fees under our present rate at over $245,000.00. If the City could find a way to allow a hookup to occur, I would suggest the fee noted be required to be paid at the time of connection rather than through the assessment process. Other issues that would need to be resolved include the cost of providing sewer and water connection services to the site as a study has not been completed by our engineer as to the feasibility and cost of this extension. . Before a connection could ever occur, any expansion proposal would certainly have to be approved by the MOAA Board and an agreement with the property owner and township would need to be confirmed that would require annexation of this parcel as soon as it was eligible under the MOAA Agreement. The property owner should be required to enter into a binding contractual obligation in regards to the payment in lieu of taxes and it would be suggested that they also be required to waive their objection to other property assessments that would normally be attributable to City parcels. With City support of a hotel in the township, there may be concerns that hotel proposals already being considered in the City limits could be delayed or terminated. Although the City doesn't normally get involve in determining who enters the market first, a question has to be raised as to whether we should support development of a business outside of our borders that could discourage development of a similar proposal inside of our City limits. Although there may not be many other situations with present businesses or homes adjacent to our City boundaries that would request sewer service, providing an exception to our policy could set a precedent for other requests in the future. As I noted earlier, although our sewer and water policy may seem excessive in requiring three times the normal payment for hookup fees, it was never meant to be attractive for properties outside the City to use our facilities and it was intended to discourage these types of requests. There are many hurdles for the Monte Club to get through before the project would become reality but unless some type of an exception was made to our present policy it would definitely be unfeasible for them to continue if the City charges were $750,000.00. . B. ALTERNATIVE ACTIONS I. Council could amend the present sewer and water service policy by eliminating 21 . . , Council Agenda - 6/14/99 the charging of three times the normal rate for sewer or water hookup fees for property outside the City. 2. Council could consider an exemption from the policy for the Monte Club under the following conditions: a. The normal hookup fees for the expansion project estimated at $245,740.00 be paid up front at time of hookup. b. An agreement be established requiring a payment in lieu of property taxes annually equal to the City's tax capacity rate times the Monte Club's property valuation until such time as annexation actually occurs. c. Property owners agree to waive their rights to challenge any fee or charges for improvements that would normally be assessable to parcels within the City. d. Property owners agree to petition for annexation as soon as the property meets eligibility requirements as established by the MOAA. 3. Council could determine to leave sewer and water policy as established with hookup rates and user fees being three times the regular rates. C. STAFF RECOMMENDATION The intent of the higher charge for hooking up parcels outside of the City is to ensure that these property owners pay sufficient fees to offset the cost of the infrastmcture that property owners have to pay through their property taxes. It appears that the alternative outlined under #2 would accomplish this in a manner similar to the property being in the City limits. Some concerns of the staff include supporting and encouraging development just outside of our borders which may discourage similar developments from occurring inside of the City. An additional concern relates to the type of contract agreement we could develop that would adequately protect the City to ensure contract obligations are met on an annual basis. The reason for this is that under present state statutes, the City would not have the authority to assess delinquent utility charges or contract obligations as an assessment against the property since it is not in the City. D. SUPPORTING DATA: A summary of estimated fees for proposed Monte Club project and copy of present sewer and water service policy. 22 . . co :J ...J () W I- Z o :E 0:: o u. en w w u. 0.. :J I ~ o o ~ u. o W I- <( :E ~ en w -. ~ !l .,--. CD 0 ~ ~I 'c I'-. N ("') ::> N M U 0<:( rn .. o - U nl U. IV VI ::> lii IV .. 0<:( ""' vi o 0) <0 Ol c :.c <J) co 5: -C <J) '5 c<l o ::J g c" .Q ro ro C, ~ C, "0 o ..E :5 .~ E o 2 W ::J r::r c co n ~ r::r <J) o o <0 I'-. <J) m III <J) ("') N <J) m III <J) <0 I'-. ~ III Ol C ::J .Q '(ij U o o ~ r::r <J) o o o N <J) E o 2 N <5 o CL co C, f!2 Qi o I E o o Q:: o (0 ~ r::r <J) o o o c5 "" <J) m III <J) o L(J N ~ III o ';:: III <J) :2 , , C l\l :s 19 <J) III Q:: .l!l l\l III <J) co rn l- Z ::> U 0<:( rn ...J 0<:( I- o I- ~I 00 00 00 00 <0<0 NN- 0) W .,--. W o o <0 N W X <J) "= III C C ::J= I'-. - I'-. CD ~ <J) <J) III III III III LLLL UU ;7j~ 000000 000000 ooot.Ot.Oo ("')C'}O)CD""ro I.OO).,--.-.;t"".,--. "". aj' 1'-.- !Ji W W WWNW W <J) <J) <J) <J) "' III III III \,1,/ L. I... l... ..... 0 0 0 ~ co co l\l <o<OL(JL(J >< >< >< >< Q) ~ ~ @ ..... 000 o l\l l\l co 00-...-....___ """000 0000 o ' , . , CD ro ("') CDro{"')O) ol'-.""ro O>T"""'U')...- WWWW W 5: W III 5: en III i::'rn w~EQ) 10 ffi .9 ~ 5:enU)l\l .s:::. U l\l III < L L C,llllll Eww ::J:2:2 CL .. w22 -- l\l co ~$$ o _ _ IIlN,- <J) III III LL .:.::. c ::J ~ ('-, ('-. ('-, ('-,I E w CL E III t5 (f) Ji __ w __ c 'E ~ .~ 'E ,Q w <(Ew~CL IlllCL~ro UCL OlC,O 0::: Ol c C, 'C' w ,!:: :0 ~ jg J:;:2E 0 l- ,- :J ~ III O~n::U:::2 J . SEWER AND WATER SERVICE POLICY FOR PROPERTIES OUTSIDE THE CITY OF MONTICELLO The City may contract to allow hookup to City sewer and water from systems outside the city limits. Such systems shall be inspected and certified by a registered civil engineer at the cost of the applicant to meet the minimum standards of the Minnesota Department of Health, the Minnesota Pollution Control Agency, and the City of Monticello Engineering Department. The City will not. accept responsibility for the actual installation or maintenance of such lines outside the city limits but shall establish standards to protect the integrity of the municipal system. Since the administration expenses associated with sewer and water services are generally assumed through ad valorem taxes and ad valorem taxes in the Township and properties outside the city limi ts are not available, excess charges for such services are found to be reasonable and just. Since it is recognized that governmental and institutional users are of the general benefit to the community at large, a reduced rate can be offered to those bodies. . The measurement and control of water and sewer usage shall be as outlined in the City Ordinance. I. Hookup Charges for Water or Sewer 1. Residential, commercial, or industrial* users will be billed three times the normal rate plus engineering review costs as necessary. 2. Governmental and institutional users will be billed at the normal rates plus engineering review costs as necessary. II. Users Fees for Water or Sewer 1. Residential, Commercial, and Industrial Users: A. Billing shall be three times the normal rates. B. The minimum bill per quarter shall be $125. 2. Governmental and institutional users shall be billed at 1-1/4 times the normal rates. This policy shall be in effect by order of the City Council on October 27, 1986. ~ *NOTE: Definitions of user classes shall be as found in the City Ordinance. - .... 10/24/86 . . . 11.0 Council Meeting - 6/14/99 Consideration of award of contract to Buffalo Bituminous for T.H. 25 proiect #96-04c. without completion ofthe cooperative fundine aereement with MNDOT. (1. S.) A. REFERENCE AND BACKGROUND: City staff has been concerned about the volume of unauthorized work being done on T.H. 25 by Buffalo Bituminous. As you recall, the motion to approve the award of contract to Buffalo Bituminous was contingent upon the city's entering into a cooperative agreement with MNDOT to assure their cost participation in the project mId that had not occurred. On Wednesday morning during a project progress meeting, it becmne apparent that the contractor had the same concerns as we did. We had discussed changes to the commuter parking lot as MNDOT had indicated through our engineer that their payments to the city would be based upon replacing the smne acreage ofland mId replacing the commuter parking lot in kind, plus an allowed growth of 10%. The commuter parking lot as designed had gone beyond that concept. It appeared imperative that wc mect with MNDOT as soon as possible to speed up the completion of the cooperative agreement. Letters had been sent to the city in regard to the state's concern about the unauthorized work and the city had sent letters back to the state regarding thc smne issue. On Wednesday afternoon I placed a call to MNDOT and requested that a meeting be set up with all the representatives from MNDOT who would be working on those pieces of the project necessary to bring a cooperative agreement to completion. They indicated they would meet with representatives of the City at 10 a.m. in St. Cloud on Thursday. Consequently, the mayor, Rick Wolfsteller, our right-of-way agent Dan Wilson, and myself met with MNDOT for four hours on Thursday. F or the most part, the cost sharing for the construction portion of the project itself went well, with few problems, and I believe we were in general agreement with the proposed amounts. Thcre were a few snags in the development of the cooperative agreement, the primary one was having the right-of-way and easements secured and having the final plans approved that actually reflected the work that was to be done in the field. One of the snags is the proposed Cedar Street extension for McDonald's and SuperAmerica. The project was bid with that work in place but the work is going to be removed from the contract and performed by SA and McDonald's at a later date. In addition, no right-of-way was secured and it is my understanding that Hoglund Bus Company has not been formally requested to discuss the purchase ofthe right-of-way. So that issuc has to be workcd out in such a way to satisfy MNDOT's central office that it can be satisfactorily removed from the project before approvals. . Council Meeting - 6/14/99 One of the other right-of-way issues involved the pond mitigation on the west side of T.H.25. All of the plans reflect a mitigation area which we have no easements or control over. As I understand it, there are a few other parcels which we have not reached final agreement on or have not received the deeds for. Consequently, the rillht-of-wav situation has to bc cleared UP before they can enter the cooperative agreement. In addition, no money f()r construction will be forthcoming from the state of Minnesota until that document is done. We did discuss the design and progress of the project at some length with MNDOT, and it was their impression that the City was in a hurry to get this project started and completed and we rcquested an early bid date. They indicated it was their opinion that the project was not really ready for bidding due to the loose ends and the fact that all plan approvals had not been completed. There is a remote possibility that the City could see some increased costs on the project because the project was bid without all of the plan approvals in place. This has yet to be determined, however. . It appears that the City is kind of between a rock and a hard place on this project. It appears to be in the best interest of the city and state to keep the contractor working and to get the work that's being performed out here authorized by awarding the project, but to do so would put the City at risk due to lack of a cooperative funding agreement with MNDOT. At the meeting with MNDOT on Thursday, I believe there is some level of comfort of City staff that the funding agreement will be forthcoming and will be in a satisfactory form to the city. We must also proceed with great speed in finalizing the right-of-way issues and getting the documents to reflect the work to be performed in the field. There are still loose ends on the project in regard to a few other issues such as engineering fees, etc., that need to be worked out. B. ALTERNATIVE ACTIONS: 1. The first alternative is to award a contract to Buffalo Bituminous for project #96-04C based upon their low bid of $5,448,000 without the cooperative funding agreement in place, but to give immediate direction to our engineer, right-of-way people and City Attorney to take care of the loose ends as soon as possible so that the City can complete the funding agreement and start receiving payments for the construction costs. 2. The second alternative would be not to award the contract to Buffalo Bituminous at this time. I believe if this were to occur that the contractor may not continue working for an extended period of time. . Council Meeting - 6/14/99 . c. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and Public Works Director that the City Council award the project and give direction to the engineer, right-of-way agent and attorney as outlined in alternative #1, D, SUPPORTING DATA: Copy of letter from MNDOT regarding the unauthorized work. . . . . . MAY. 11. 1999 7:44AM MN-DOT, 3A/GREAT ROOM NO. 923 P.4 to' ~~ Minnesota Department of Transportation District 3 1991 Industrial Park Road Baxter. MN 56425 Tel: 218/828-2460 Fax: 216/828-2210 Toll Free: 1/800/657.3971 , May 10, 1999 Rick W olfstellar Monticello City Administrator P.O. Box 1147 Monticello, Minnesota 55362.9245 Dear Mr. W olfstellar: RE: S.P. 860540 (TIi 25) City of Monticello Project No. 96-04C Cooperative Agreement and Award of Contract MnDOT understands the city of Monticello desires to award the above referenced project in order to complete construction during 1999. . As per a conversation between Ron Bray and Jamie Hulaiede on Friday, May 7, 1999. I want to reiterate to the City that they can proceed with award of this contract, but it is at their own risk. To date. no formal agreement has been agreed upon or prepared, because of outstanding cost participation issues. Therefore, the City will be responsible for all can'ttact costs until an agreement is written and executed. MIlDor cannot begin to prepare a cooperative agreement with the city ofMontice1lo until all of the eost participation issues have been addressed. Please call me at (218)855-5021 if you have any questions or if I can be of further assistance. ~, District Preliminary Design Engineer cc: Bob :Miller.. Baxter Jamie Hukriede. Baxter Ron Bray, Project Engineer - WSB, 350 WestWood Office, 8441 Wayzata Blvd., Mpls. 55426 Bret Weiss. Monticello City Eng. .. WSB & AJsociatos An equal opportunity employer l . 3RC FINANCI:L SYSTEM 4It/26/19rj 07:37:27 Payments tor Publication Report Selection: '~Dorova-] Date...,.....,............ 06/14/1999 Payments ThrouSJh Date.............. OS/27/1999 Cutoff Amount to be Used........... RU~~ GROUP... 0527 COMMENT. . . 5/27 CKS OATA-JE-ID DATA COMMENT -------------- ---------------------~-~ )-05271999-913 5/27 CKS Run Instructions: Joba Banner Copies Form Printer Hold Space LPI J 01 N S 6 . , CITY OF MONTICELLO GL050S-V06.00 COVERPAGE GL335R Lines CPI 066 10 ,~ 3RC FINANCIAL SYSTEM 4IJ/26/1999 7:37;28 ,A,pproved on . . CITY OF MONTICELLO Payments for Publication GL335R-V06.00 PAGE 6/14/1999 for Payments Through 5/27/1999 Vendor Name A M LEONARD INC A T & T WIRELESS SERVICE /~,CS ALBERG WATER SERVICE LLC ALPH,I.\ VIDEO AND AUDIO. INC ARAMARK ASSOCIATED VETERINARY CLINIC AUDIO COMMUNICATIONS AUTOMATION SUPPLY COMPANY BELGRADE RUBBER COMPANY BELLBOY CORPORATION BAR SUPPLY BENCHMARK OUTDOOR PRODUCTS INC BERNICK'S PEPSI COLA COMPANY BERTELSON OFFICE SUPPLIES BFI TIRE RECYCLERS BLAKE DRILLING COMPANY, INC CEDAR ST. GARDEN CENTER CELLULAR 2000 OF ST CLOUD CENTRAL MINN INITIATIVE FUND CHAMPION AMERICA INC. CONSTRUCTION BULLETIN MAGAZINE D & D BUS SERVICE DAHLHEIMER DISTRIBUTING CO DAY DISTRIBUTING COMPANY DYNA SYSTEMS EARL F ANDERSON & ASSOCIATES EHLERS & ASSOC,INC PUBLICORP EMERGENCY APPARATUS MAINT,INC FLICKER'S T.V. & APPLIANCE GLEASON PRINTING, INC. GREENMAN TECHNOLOGIES OF MN GRIGGS, COOPER & COMPANY 3ROSSLEIN BEVERAGE INC. HANSON/STEVE HENRY & ASSOCIATES HOLIDAY CREDIT OFFICE I DEi\ BANK/THE JACOBSON/DIANE JIM HATCH SALES CO JOHNSON BROS WHOLESALE LIOUOR KEN ANDERSON TRUCKING KENNEDY & GRAVEN, CHARTERED L & L ASPHALT, INC. LAB SAFETY SUPPLY INC. LASER SHARP, INC. LEAGUE OF MINNESOTA CITIES LITTLE TIKES COMMERCIAL PLAY MARCO BUSINESS PRODUCTS, INC Description Amount SHADE TREE OLLIE r; M/A MAY WATER CABLE SYSTEM-COMM CENTER CH AN SHELTER CIVIL DEFENSE DATA PROC TIRES LIOUOR STORE RIVERSIDE CEMETARY LIOUOR STORE D,t.,TA PROC ,t.,MNESTY DAY DEWATERING PIONEER PARK PROJ ,JOHN S CMIF GRANT REIMB PARKS CIVIL DEFENSE :...IOUOR STORE LIOUOR STORE STREETS STREETS HRA-GEN FIRE FIRE NEWSLETTER-SUMMER AMNESTY DA,Y LIOUOR STORE LIOUUR STORE FIRE DEPT WATER FIRE-FUEL C>ARKS DEP REG-FAX MACHINE REIM PARKS ,t.,N SHELTER COMM CENTER ,(\,SPHAL T P.A,RKS D,t.,TA PROC HANDBOOK RIVER MILL & PIONEER PRK STAPLE CTG 54.92 111 .24 2.157.00 148.09 1.575.00 132.95 '\'71.21 253.16 261.02 1.128,90 '1,915.27 50.00 53. 10 51 . 12 826.00 2,600.00 70.22 565.17 1 , 100 .21 57.70 182.70 940.00 3,533.30 143.10 458.32 718.57 26.25 766.50 56.00 726.33 795.00 5,505.89 1,932.30 14.89 327.47 76.29 245.70 198.98 201. 04 721.89 292.00 663.20 2,578.17 638.98 173.60 270.00 9,826.58 111.06 BRC FINANCIAL SYSTEM 4If/26/1999 7:37:28 . . Payments for Publication CITY OF MONTICELLO GL335R-V06.00 PAGE Aoproved on 6/14/1999 far Payments Through 5/27/1999 Vendor Name MARTIE'S FARM SERVICE MAUS FOODS MCDOWALL COMPANY MENARD, I NC MN DEPT OF TRADE & ECON DEVEL MONTICELLO FIRE DEPARTMENT MOON MOTOR SALES, INC. NASASP NEXTEL COMMUNICATIONS O'NEILL/JEFF OLSON & SONS ELECTRIC. INC. PAUSTIS & SONS PHILLIPS WINE & SPIRITS CO PIPELINE SUPPLY. INC. PF~AIRIE RESTORATIONS. INC PROFESSIONAL SERVICES GROUP PURCELL'S PLUMBERY RELIABLE CORPORATION/THE PELIANT ENERGY RON'S GOURMET ICE ROYAL PRINTING & OFFICE PROD SCHARBER & SONS. INC. SCHLUENDER CONSTRUCTION INC SENSIBLE LAND USE COALITION SERVICE SALES CORPORATION SIMPSON/CYNTHIA R ~3PECIALTY SEEDS. INC STAR TRIBUNE STEVE'S ELK RIVER NURSERY THORPE DISTRIBUTING COMPANY TRI-STATE PUMP & CONTROL, INC. TRUEMAN-WELTERS, INC. TSR WIRELESS - MINNESOTA U SLINK US FILTER DISTRIBUTION GROUP US WEST DIRECTORY ADVERTISING VEIT & COMPANY VICKY ROMUALD VIKING COCA COLA VIRTUAL PHONE WATER LABORATORIES, INC WATSON COMPANY. INC/THE ~'VEARGUA.FW WILSON DEVELOPMENT SERVICES WRIGHT COUNTY AUDITOR-TREAS WRIGHT-HENNEPIN COOP ELEC ASSO ZARNOTH BRUSH WORKS. INC. ZIEGLER CA,T :..K,'.j< Descriotion P.A.RKS ADM LI QUOR PARKS SCERG GRANT REIM8 IMAGING EOUIP DONATION PA.RKS MEMBERSHIP FRED P REG FEE REIMB BOOSTER PUMP LIQUOR STORE WATER PRAIRIE CREEK IMPR WWTP CONTRACT JUNE 1999 WATER CH LI QUOR LIOUOR STORE AMNESTY DAY P .A. R K SEMINAR LIOUOR FIRE - CLE.ANING SHADE TREE STREETS PIONEER PARK IMPR LIOUOR STORE SEWER STREETS PATTY WEB SITE SUPPLIES LIOUOR STORE A.MNESTY DAY CLEAN OFFICE LIOUOR STORE FRED P WATER TESTS PARKS HWY 25 SCERG GRANT REIM8 SECURITY LIGHT STREETS PARKS Final Tat al s . . . Amount 256.51 41. 28 186.00 1.711.72 2.483.45 500.00 19.06 35.00 469.57 10.00 3,677.48 551.20 13, 1 1 2 .91 5.01 2,014.37 37,095.42 30.89 8.87 16.24 161.74 465.94 255.89 18,423.00 15.00 9.95 50.00 123.54 162.00 569.03 11,280.10 4'18.19 94.00 27.24 258.75 223.73 33.40 260.00 143.00 271.14 273.95 20.00 428.97 365.37 709.50 2,760.51 19.82 940.26 32. 12 146.427.51 . . BRC FINANCIAL SYSTEM ./26F1999 7: 37: 28 TOTAL NUMBER OF RECORDS . . Payments for Publication CITY OF MONTICELLO GL335R-V06.00 PAGE PRINTED 163 . . -.... -..... - -.-. -~--- -.- aRC FINANCIAL SYSTEM ~!26/1999 07:37:29 Payments for publication FUND RECAP: DISBURSEMENTS =UND DESCRIPTION 1 01 211 213 222 223 224 225 250 t.t 50 461 464 601 602 609 551 ------------------~--------- GENER,A,L FUND LIBRARY FUND HRA FUND SCERG (ECON RECOVERY GRANT) CMIF (CENT MN INIT FUND) SHADE TREE FUND PARK FUND ECONOMIC DEVELOPMENT AUTH FD 96-04C HWY25/MNDOT IMPR 98-03C COMMUNITY CENTER 98-24C BOOSTER PUMP/WW RIDGE WATER FUND SEWER FUND MUNICIPAL LIQUOR FUND RIVERSIDE CEMETERY 37,532.11 47 .81 26.25 5,243.96 1.100.21 226.33 16,395.74 161.01 449.25 2,229.00 3,742.05 1,781.33 37,601.40 39,841.06 50.00 TOTAL ALL FUNDS 146,427.51 . D.A,N 1\ R ECA P : DISBURSEMENTS f:3AN K NAME ---------------------------- GENL GENERAL CHECKING LIOR LIOUOR CHECKING '106,586.45 39,841.06 ""OT AL ALL BAN KS '146,427.51 . ORe FINANCIAL SYSTEM .6 / 0 2 / 'i 9 9 q 0 9 ; 1 3 : 1 3 Payments tor 0ublication CITY OF MONTICELLO GL050S-VD6.00 COVERPAGE GL335R Reoort Selection: /'>,oorovai Date...................... 06/14/1999 Payments Throuqh Date............ o 5 / 3 'l/ 'I 9 9 S! Cutoff Amount to be Used........ F<UN GROUP... M531D COMMENT... 5/31 MANUAL CKS JATA-JE-ID DATA COMMENT ~-05311999-907 MAY 1999 MANUAL CHECKS Run Instructions: Joba Banner eooies Form Printer Hold Soace LPI Lines CPI J 01 N S 6 066 10 . . ,~ -.aRC FINANCIAL SYSTEM .6/02/1999 9:13:13 .* . Payments tor Publication CITY OF MONTICELLO GL335R-V06.00 PAGE Vendor Name Approved on 6/14/1999 for Payments Through 5/31/1999 /\f\JOERSON/RICK CAERE CORPORATION DONLAR CONSTRUCTION COMPANY DOTY/KAREN r.:::OAfVl GENERAL RENTAL CENTER J EDWIN CHADWICK, LlC JAM'N JO ESPRESSO STOP MCLEOD USA PUBLISHING CO MELISSA RICH MN DEPART OF NATURAL RESOURCES PAUL R. ruNC, (~~IVERSJOE OIL ST CROIX RECRE,A.TION CO, INC U S POSTMASTER WOLFSTELLER/RICHARD WRIGHT CO DISTRICT CRT ADM Uescriotior: TRANS TO SLOG OEPT OMNI PG PRO 9.0 SOFTWARE em/1M CENTER TR.lI,VEl EXPEr~SE:c PW ADM - JOHN S LUNCHEON STREETS RIVER MILL PARK-TOP SOIL BLOG DEPR - ROLLS LIO STORE-ADVERTISING TRAVEL EXPEI\IS::: OEr REG TRAVEL EXP REIMB-DIRECTR RELOCATION PIONEER PARK NEWSLETTER MAILING REIMB PARCEL lA-STORM PONDING Pina") Totals... --. '--~,-,_._. --~---- "--'~--------_.."-'-- --~_._-,--------,. i\rnou n t 0.00 115.39 814,327.45 12, 04 1 4 . 0 0 0.00 374.00 99.84 259.44 16.04 11,273.00 486.00 68,959.00 7,126.00 451.67 0.00 45,375.00 948,575.64 -BRC FINANCIAL SYSTEM ~6/02/1999 9;13;13 TOTAL NUMBER OF RECORDS . . Pavments for Publication CITY OF MONTICELLO GL335R~V06.00 PAGE PRINTED :34 .--- ._----,--~~--~.-_.- -- ._~-----------"_.~-'----' ..--- ._n__ -----~- -.-- . . '. BF,G FINANCIAL SYSTEM .6/02/1999 09;13:1/~ Payments for publication fUND RECAP: DISBURSEMENTS =JND DESCRIPTION '01 225 4 ~S 0 461 ;:;02 609 ----~--------~-------------- GENERAL FUND PARK FUND 96-04C HWY25/MNDOT IMPR 98-03C COMMUNITY CENTER SEWER FUND MUNICIPAL LIOUOR FUND ",1,879.94 '7,186.77 45,3'75.00 883,388.49 486.00 259.44 ""OT ,i\L ALL FUN OS 948.575.64 BANK REC,A.P: DISBURSEMENTS l3i\N 1<: NAME ,~~~ ---------------------------- GENERAL CHECKING LIOUOR CHECKING 948,316.20 259.44 '''OTAL ALL BANKS 948,575.64 . ------ .--"--.- - ..- - -. --- --- - ..- -. - FINANCIAL SYSTEM '~ ';) '~ ~5'~ : '2 ..\ Davmen~s for ?uCl1Ca~1on CITY OF MONTICELLO GL050S-V06.00 COVERPAGE GL335R " ::.' 0/1 999 Report Selection; J6/\4/1999 ::\ C '(1 r () V ai Oat e.- 06/ I on 99(~ Payments Through Date. . . ~ 7 . ... + .' . Cu~otf Amount to be U:3ed...- . .. ,. ~ . .. i:,;UN GROUP... 0610 COMf"lENT. . . 6/10 Cl',S- JATA-JE-ID DATA COMMENT -------------- ------------------------ 0_06101999-919 6/10 CKS 6 '_"'\nes 066 C:;P I 10 Run InstructiOns; joba Banner Coeies o Form Printer Hold Seace 1\\ S U>l . . ,) - -- -- -,.-- -,-- -,,- CITY OF MONTICELLO Pav(nents tor pub\ica'::"iO!~ GL335R-'V06.00 P.l".GE !RC ~INANCIAL SYSTEM " 0/1999 13,51,22 ,I\Dproved on 6/14/1999 tor 0avmen~s Throuah 6/10/1999 Vendot~ Name i\ t: :V1 I CHA,EL~'3 /\ M LEONARD INC i\iV1E GROUP AMERICAN WATER WORKS ASSOC '3ELL80Y CORPORA.T ION BERNICK'S PEPSI COLA COMPANY \305 E ITOM DAHLHEIMER DISTRIBUTING CO JAVE PETERSON'S FORO-MERCURY DAY DISTRIBUTING COMPANY :)Or,nINO'2:; PIZZA, ECONOMICS PRESS INC FLESCH'S PAPER SERVICES. INC G ex K, SERVICES, 1ARTNER'S OFFICE PRODUCTS GENERAL RENTAL CENTER GIRARD'S BUSINESS MACHINES.INC GLUNZ/Rl"YMOND J GME CONSULTANTS, INC. GREEN SIDE UP LAWN & TREE CARE eCRIGCS. COOPER & COMPANY GROSSL.EIN BEVERAGE INC. ~AMCO DATA PRODUCTS HARRY'S AUTO SUPPLY 'i.AWI<INS WATER TRE.A.TMENT GROUP HDR ENGINEERINC~. INC. :u\ f::: F':; rn E S I G E R lCl\ L. D T HOGLUND TRANSPORTATION :KON OFFICE SOLUTIONS JME OF MONTICELLO JOHNSON BROS WHOLESALE LIOUOR fONG/JAMES W i<,PAf\llF3ER & A.SSOCIA.TES INC LARSON'S ACE HARDWARE LEAGUE OF MN CITIES INS TRUST LEE SCHELLER TAPPING v\" E:, D. MACOUEEN EOUIPMENT INC. MARTIE'S FARM SERVICE M/l.,U3 FOODS MEDTOX LABORATORIES MN COMMERCE DEPARTMENT MN PARK SUPERVISORS ASSOC. MN RECREATION & PARK ASSOC MONTICELLO COMMUNITY EDUCATION . ,MONTICEi..LO PF\:INTINC; MONTICELLO TIMES , _ NATIONAL BUSHING PARTS & CO, Descr"ipt'<;),", ;> ,tI.F\: K S PARKS ~IVERSIDE CEMETARY W,tI,TER '_ IOUOR LIOUOF oW INSP LIOllO'; :3TREETS Ll OUOR .A,MI\!ESTY DAY P,A,Rr<~S P.A.RKS CH .AMN ES TY Dl\'" BURSTER GROSSNICKLE.ANDERSON ,:mI\M CENTER WEED CONTRO'- LIOUOR LIOUOR STORE SHA,DE TREE SEWER WWT!:' L!BRARY-CLEANING HEARTLAND EXPRESS ,_ I BR.A.RY FIRE RIVERSIDE CEMETARY i!:l.SSESSMEN TS PARKS GEN--LI.A.BILITY LINN & W!\LNlJT ;:;IRE.' FUEL STREETS, STREETS PLANNING DRUC; TESTS NOT ARY REN EW,ll..L& PARKS-3RD OTR MEETING HAZARD TREE WKSHOP COMM ED-SUMMER PROGRAM 8,..\:)(3 l NSt> _ EG.A.im SHOP /\rnpunt 107.96 74.99 :38.37 '10.00. ;:,790.48 '778.60 79.99 1 2 . f3 8 2 .1 [) 468.02 3t289..20 60.00 49,,53 ',18.75 1,\03.43 262,79 9S: ,79 6,727.68 1.350.00. 2.173.50 119 .39 4,415.26 17,43'7.20 162.'78 172.0'3 3,217.83 8,60'7.61 227,50 9,866.1'7 121.36 274.06 8.432.48 809.4: 938.25 1.108.63 83.1'\3.00 1,730.00 13.68 125.35 .227 .48 84 ..23 46.00 'j 60.00 140.00 40.00 \7,500.00 388,30 6.337.15 3'11.3.1'+ - - _'_ .. _. __ - .._n _ ._ _. - - .-. - -. "n. - - -. -'- - - - ~4C ~INANCIAL SYSTEM .1 (] I 1 999 13;51;22 Pavments tor Publication CITY OF MONTICELLO GL335R-V06.00 PAGE Approved on 6/14/1999 +or Payments Throuqh 6/10/1999 Vendor Narne NATIONAL SAFETY CLEAN. INC NORTHERN STATES POWER COMPANY NORTHWEST ASSOC CONSULTANTS NOTARY LAW INSTITUTE ::lH N ~3T 1\ 01 E L..M E R PHILLIPS WINE & SPIRITS CO >HOTO I PINNACLE DISTRIBUTING PROFESSIONAL SERVICES GROUP [:;:EO'::::' MOBIL. ~ELIA8LE CORPORATION/THE R E L l.^.I'.i 'j' EN E RGY <~lVER~:;IDE OIL. RON'S GOURMET ICE ROYAL PRINTING & OFFICE PROD SALZWEDEL/PATRICIA A. SCHAR8ER & SONS. INC. SCHlUENDER CONSTRUCTION INC SPECTRUM SUPPLY CO. ST. CLOUD TIMES eSTt..r:;: rr:;:I8UNE SUPERIOf:': ro\ LANDFILL. INC. ~HORPE DISTRIBUTING COMPANY TSR WIRELESS ~ MINNESOTA ~..! S I.INK UNITED HORTICULTURAL SUPPLY 'JS/\ WASTE SEf:;VICES. INC VIDEO PROTECTION SERVICES VIKING COCA COl.A VOSS LIGHTHH; WATER LABORATORIES. INC WATSON COMPANY. INC/THE WRIGHT COUNTY AUDITOR-TREAS WRIGHT COUNTY DEPT OF HIGHWAYS WRIGHT COUNTY JOURNAl. PRESS WRIGHT HENNEPIN SECURITY SYSTM ~RIGHT-HENNEPIN COOP ELEC ASSO WS8 & ASSOCIATES. INC. Z. I EGI_Ei::; C.A,T "'. '* . Descr"ipclOf"' :;;; I RE STREeT LIGHTS ;>'.".b,.Z,^. DESIGN LIO-NOTARY JOURNAL LIOUO;,~~ COMM CENTER LIOUOR WWTP-MARCH RECON STREETS CH /\N SHEL_TER o,fi.RKS LIOUOr-< PW AN CONTROL CONTROL ::lARK.S CLNUP RIVERSIDE OIL SITE STREETS STREE':'::, CH STREET:':: i_IOUOR .b,N SHEI_ TER ;>W P.b,RK3 5 Ii TO 5 113 LIOUOR LIOUOR LIBRAR'/ lAJATER LIOUOR CH -MA.PS CRilS o,o,RKS WATER TOWER WAREHOUSE MONTI COMP WATEr-< REC STREETS Fin a\ Total s . . . - -- -- -- .-- --- --. -_.~- - ----- /\ITlount ! 4.40 13,702.92 5,711.17 i 2 . 00 3'3 . (30 '),'\76.3t~ 253,.34 232.60 17.479.33 102.22 474.38 i7..7'~ 31 .9S 600.72 5:.33~67 '\,4-01.39 418.82 3,319.00 285.45 .'122..2 S. 756.00 80.80 30,038.10 38..4.9 106.54 831. OS 4,869.00 44-0.94- 521.68 221.29 30.00 9 J"l .20 90.00 50.00 122.70 56.35 3.79 8.941.75 32 _ 12 296,687.93 -.--. -- - ,-~-- .---'- 3RC :INANCIAL SYSTEM ~1C:/1qqQ13:S1 :22 ~'TAL-:~MBER OF RECORDS . '. PaVfnen ;::s PRINTED fOI~ Publication CITY OF MONTICELLO GL335R-VQ6.0Q PAGE 334- '- 8RC FINANCIAL SYSTEM ,:&;, 0 .,/1 Q", q (j ",., " c:, '; . '.' ';, "'. _ _ .J ' '_' , ,-' , . ~ ',- Payments tor Publicatior FUND RE:C/\'" JI::i8URSEMENTS =UNO DESCRIPTION , 01 'I /i ..... G- i 1 ~? ~2 4 ~~ 2~, 240 262 435 450 454 11 '3', J.(:iil. 46 t. r:,01 6 C:? 509 s: C ';:: ~:. .; ,,':...J I T.' I c., --y-~--_..y,_._-_.~-~-"'----'------_.~- CENERAL~ FUND L 18R/~,RY FUN [I Sf-!A,DE TREE FUND P,t..R}< FUND CAPITAL PROJECT REVOLVING FD 3ANITARY SEWER ACCESS FUND 93-14C HHTP EXPANSION PRJ 96-04C HHY25/MNDOT IMPR 97-01C CARD HILLS VI 98-03C COMMUNITY CENTER 98 24C BOOSTER PUMP/WW RIDGE 99-01C KJELLBERG WEST SAN S H,t., rEI~ FUND ~)t:HEF': FUND MUNICIPAL LIQUOR FUND TRANSPORTATION FUND RIVERSIDE CEMETERY :1(),41Cl.9'7 1,936,5:3 'S6",<:";0 CF,: 3 ,. (3c;l~,.. ::~C .:t~334~3n :3,920.50 i3,60'7.61 "74.16 40.00 "} >' 7' .'j ~~! . ri ~: : 2 D " ~3 i 1,094.25 12,On.60 31,662.06 95,52'1.81 5,406.17 1,993.623 ,to.LL FUNDS 296,687.9::: ::; ,6,1',!}\ R EC,b, P ; DISBURSEMENTS DAN fe;, Nfl.Mr:, ..~~___.____.__________w____,__.., ~C~: GENERAL CHECKING LIOR LIOUOR CHECKING 201,166.~12 95,521.8' "'()T/\L ,J:..,L_L BA,N'"S 296,68'7.93 . '- COUNCIL UPDATE June 11, 1999 Repairs to Monticello Library At the last Council meeting, the City Council directed staff to begin repairs to the Monticello Library. Repairs had been put on hold due to the possibility of expanding the building. Robert Kilgore, one of the original partners in the firm that designed the Monticello library, has been contacted. Although he is retired, he was able to provide some information about the dry- vit system and insulation for the exterior of the building and the sub-contractor that applied it. It appears that the exterior shell itself is not so much a problem as is where openings are made into the exterior shell. Attempts to contact the sub-contractor were not successful. TKDA (Engineers, Architects & Planners) was contacted and has assisted us with an inspection of the Monticello Library and made recommendations for repairs to the building. TKDA did all of the original development plans for the Public Works expansions and designed the Monticello fire hall. Mr. Brian Hanson & Shannon Tyree from TKDA, along with Roger Mack and John Simola, made an inspection of the roof and structure, including the windows. The repairs ordered to the roof to stop the leaks as well as some additional caulking of the seams was under way when we examined the building. TKDA's report is attached for your review. In summary, we found that the building is quite remarkable. The 18 year old rubber roof does need replacement. The synthetic stucco exterior finish system is generally in good condition. Some repairs are needed. We will need to find a firm that specializes in that type of system to do the work. Only two of the windows in the building are in need of replacement. Fred Patch had obtained a quote in 1997 for the replacement of these windows and Rick Wolfsteller is in the process of obtaining an update to that quote. The replacement of the windows should be under $10,000. They will be installed in such a way that they can be removed if the building is added on to. The windows could be used for replacements for other windows in the future if need be. In addition to the windows there is some drywall repair needed inside the building. That will probably have to done on a time and materials basis and scheduled to not interfere with the workings of the library. This work will be ordered done with the window project. The temporary repairs to the roof have been made and enough caulking has been redone so that the roof has not leaked during the past few storms. Weare seeking bids for a roof replacement. The bids should be back in time for the next council meeting. We expect to order the work for replacement of the windows immediately and as soon as they come in they will be replaced. Fred Patch and/or John Simola will be addressing the Library Board with this same update Monday at 4:30, prior to the council meeting. \\Ntserver\t\COMMON\council update 6.11.99 -~ Council Update Repairs to Monticello Library Council Agenda 6/14/99 As we continue to increase the number and complexity of our public buildings, a Facilities Management Program will be developed by the Building Inspection Department. The Facilities Management Program will be used to avoid future problems with deferred maintenance and will help to develop a capital improvement budget for maintenance of our public buildings. Public Works will do whatever repairs or maintenance that is within the scope of the capabilities of our statIo The rest will be contracted to specific entities such as plumbing & heating and roofing contractors, etc. \\Ntserverlf\COMMONlcouncil update 6.11.99 -.ar' TKDA o TOL TZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE:651/292.4400 FAX:651/292-00B3 June 1, 1999 Mr. John Simola, Director of Public Works City of Monticello Office of Public Works 909 Golf Course Road Monticello, MN 55362 Re: Monticello Library Dear Mr. Simola: Thank you for meeting at the site this past Friday to discuss the current building problems. For your use, we are documenting the discussion and our recommendations for maintenance repaIrs. ROOF LEAKAGE The roof showed leaking problems under several areas of the flat EPDM areas, notably at the north mechanical room and as reported by the librarian along the wall on the southwest adjacent to a sloped metal roof parapet. The existing roof appears to be an unreinforced .040 thick EPDM (rubber) ballasted roof. We prefer 4 ply bituminous built-up roofs for long term reliability, however in a roofing replacement, we recommend replacing this roofing with a thicker .060 ballasted EPDM. Please request a reinforced EPDM bid "add" option. The reinforced membrane would be the better if your budget allows. Also, request a bid "add" for removing and reinstalling the roof top mechanical equipment for a full roofing replacement. Further, we recommend that you provide a line item bid request "per square foot price" for new insulation to replace insulation found wet during removal. Add a protection board for the new EPDM, if required by the manufacturer for warranty purposes (10-20 year). The interior wall paper needs to be re-adhered, after proper cleaning and treatment, of the underlying plaster. EIFS The existing Exterior Insulation Finish System (synthetic stucco) appears to be in good condition. Some minor cracking showed at several locations. This should be slightly enlarged, primed, and caulked. Otherwise no modifications are required. WINDOWS The drawings showed that the metal clad wood windows set directly on the concrete floor. Where these are not under an overhang, the wood has rotted. Windows should be totally An Equal Opportunity Employer .,. Mr. John Simola June 1, 1999 Page 2 replaced at two such locations. At this time, install a 30 lb. f~lt separation to the concrete and add metal flashing at both the head and sill to protect the wood. The new windows should have a more permanent window sealant, such as neoprene weatherstriping on the exterior. These new windows can be installed with removable anchors, so they can be relocated if desired for a new addition. CAULKING When new caulking is used over the existing, verify with the new manufacturer as to how to prepare the surface, i.e., primer. Use silicone type sealant, if possible, where total replacement is needed. Otherwise a good urethane caulk with primer is recommended. The new caulking work looked good, except this nee9s to be done on the Kalwall (fiberglass window) that is further to the south. It is recomme-nded that you cut in a metal top and bottom drip cap above and below the Kalwall, prior to t"e-caulking. NEW ADDITION In looking at a new addition to this library, we recommend that the same EIFS over steel studs not be used. Other finishes will outperform such and the EIFS is not the only way to insulate the structure. A traditional %" cement stucco over concrete block, or steel studs with the insulation on the inside, would be one better system. Brick on the new exterior should also be considered. All aluminum windows may also be a better, long-lasting choice, with wood trim if needed. We are currently designing a new library for Concordia University of St. Paul, MN, with Meyers, Scherer & Rockcastle as planning consultants. We would be very interested in talking with you further about assisting you with planning a new addition. Please give me a call if we can make a formal proposal for our planning and design services. Brian R. Hanson, R.A., CSI cc: Peter Brozek Shannon Tyree Enc!.: Addendum 1 for existing building (returned) .. GINE BAUIR CONSTRUCTION c..c. ....... , . "J. 195-5970 ('~;- za.- .oil \So' 6677 91th Str..t.. Montfcelo, MN 15362 PROPOSAL PROPOSAL SUBMIDED TO: TO BE PERFORMED AT: Name: CITY OF MONTICELLO Name: MONTICELLO PUBLIC LIBRARY Address:. 250 BROADWAY EAST Address: 4lH AND W ALNUf ST. City, State, Zip MONTICELLO, MN 55362 City, State, Zip: MONTICELLO, lVlN Date: 12-12.97 Phone: 295.2711 WE HEREBY PROPOSE TO FURNISH ALL TIlE LABOR NECESSARY FOR TIlE COMPLETION OF: REPLACE 2 MARVIN CLAD WINDOW UNITS Mark unit dimension to be 0.125 tolerance of existing Color Bronze., Glazing Bronze., Low E II with Argon C- type Awning/picture, Two operable units, center fixed glass 1-31." sash, Includes ScrE'en on operable units Unit to be factory primed with 1 finlsb coat of paint on site. Paint color to be supplied by City of MonticeUo, Paint product supplied by Gene Bauer Construction LLP. Replacing rotten framing or damaged sheetrock to be addressed after the existing window removed. Any and all areas damaged do to the negligence of Gene Bauer Construction LLP shall be the responsibility of Gene Bauer Construction LLP. ALL OF TIlE ABOVE WORK TO BE PERFORMED IN ACCORDANCE WITH mE DRAWINGS AND SPECIFICATIONS SUBMITTED FOR ABOVE WORK AND COMPLETED IN A SUBSTANTIAL WORKMANLIKE MANNER. FOR THE SUM OF; 57,983.64 ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS lNVOL VING EXTRA COSTS WILL BE EXEClITED ONLY UPON WRfITEN ORDERS, AND WILL BECOME AN EXTRA . CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON SI'RlKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL. OWNER TO CARRY FIRE, TORNADO AND DTIIER NECESSARY INSURANCE UPON WORK. WORKMAN'S COMPENSATION AND PUBLIC LIABILITY INSURANCE ON ABOVE WORK TO BE TAKEN our BY GENE BAUER CONSTRUCTION. ._l\0 ~,Q s~...)...., ~ \.I\~~7. .."L'. ~ ~ 1 UBMITTED ~V~ ~""L r ."(\ . . ~a'" /t ff I'L..- Or" ... or Chip Bauer ~- TIllS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEI'fED WITHIN 60 DAYS TIlE ABOVE PRICES, SPECIFICATIONS AND CONDmONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO 00 TIlE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OtJI'LINED ABOVE. "',., ACCEPTED ON: SIGNA1URE: (Date) l> -7-\~~ .\\ \ ..