City Council Agenda Packet 05-13-1996AGENDA
SPECIAL CLOSED DM9MG
MONPICELLO CITY COUNCEL
Monday, May 19, ION .6 p.m.
Mayor: Brad Fyle
Councilmembers: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
Call to order.
Discussion with City Attorney Paul Weingarden regarding pending
litigation --proposed home in Eastwood Knoll by John Bichler.
Adjournment.
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, May 18, 1898.7 p.m.
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
1. Call to order.
2. Approval of minutes of the regular meeting held April 22, 1996.
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3. Consicleration of adding items to the age <,a.4 h Cq cd f e- — Ai cP
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4. —Citizens comments(petitions, req eats, and complaints.
6. Consent agenda.
A. Consideration of an ordinance amendment modifying excavation
„ + permit insurance requirements under City Ordinance Title VIII,
Chapter 2, Section 11.
B. Consideration of authorizing City Engineer to prepare plans and
specifications for l0ein Farms Phase II.
C. Consideration of allowing a simple subdivision. Location is Lots 4
and 6, Block 46, Original Plat. Applicant, Vic Hellman
D. Consideration of appointment of Joseph Merchak to the position of
Chief Building Official. 4.1
E. Consideration of adopting a resolution accepting the feasibility
study and authorizing preparation of plans and specifications for River
Street trunk sanitary sewer reconstruction.
F. Consideration of allowing residential property to have one small
storage shed (less than 120 sq ft) in addition to an accessory structure.
Applicant, Ron Michaelis.
6. Public Hearing --Consideration of a request to vacate utility easement and
eliminate lot line between Lots 3 and 4. Block 3, Plaza Partners. Applicant,
Mike Zieska.
7. Consideration of an ordinance amendment establishing an oilAubo facility
(auto maintenance facilities) as a conditional use in the PZM zone.
Applicant, Investors Together.
Agenda
Monticello City Council
May 13, 1996
Page 2
8. Consideration of granting a conditional use permit which would allow
operation of an oiUlube facility (auto maintenance facilities) in a PZM zone.
Applicant, Investors Together.
9. Consideration of an ordinance amendment establishing minor auto repair as
a conditional use in the P2M zone. Applicant, Investors Together.
10. Consideration of an ordinance amendment reducing yard size requirements
for single family detached structures in an R-2 zone. Applicant, Ron Ruff.
11. Consideration of allowing a simple subdivision. Applicant, Ron Ruff,
12. Reconsideration of an ordinance amendment revising hours of operation on
Sundays for liquor license holders.
13. Consideration of a request to establish terms and conditions of sanitary ,
sewer hookup charges --Hawke Sports Bar.
14. Consideration of renewing Eastwood Knoll listing agreement with Edina
Realty.
15. Review of First quarter liquor atone financial statement and consideration of
repairs to pylon sign.
18. Consideration of reviewing present city building cleaning services and
feasibility of creating custodial position.
17. Consideration of reviewing bids and awarding contract for mowing at public
buildings,
18. Consideration of purchasing computers and a printer for public works.
19. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, April 22, IBM - 7 p.m.
Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom
Perrault
Members Absent: None
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM
PERRAULT TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
APRIL 8, 1996, AS WRITTEN. Motion carried unanimously.
City Administrator Rick Wolfsteller reported that the Post Office
recently notified approximately 300 customers that their cluster
mailboxes would be removed by July 1996, as they are costly and time
consuming for the Postal Service to operate. Since city ordinance
requires the cluster mailbox concept in all new subdivisions, the locked
units were supplied by the Postal Service in some subdivisions.
Wolfsteller noted that if the mailboxes are removed by the Post Office,
it may be difficult to make sure that all the residents continue to use
the cluster box concept, as the City would be unable to require the
developers to install now mailboxes in the now -completed subdivisions.
Cuuncilmember Shirley Anderson noted that in some communities the
mailbox units were turned around, which made mail delivery much
easier.
It was the consensus of Council to direct the City Administrator to
notify Postmaster Jack Hutchinson that if the Postal Service removed
the cluster boxes, it was the City Council's view that it would be the
responsibility of the Postal Service to replace them with an alternate
cluster box style.
Councilmember Clint Herbst noted that there are sealcoat chips on the
lawns in the Cardinal Hills subdivision and requested that the public
works department review the area.
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Council Minutes - 4/22/96
C. Councilmember Clint Herbst requested that all 'letters to the editor"
written by City staff as City employees be reviewed and approved by
the City Council.
D. Councilmember Shirley Anderson requested that information mailed
by City staff for the Monticello Community Partners (MCP) be mailed
in plain envelopes rather than City of Monticello envelopes to avoid
confusion on who the information is from. City staff will inform the
MCP that they need to provide their subcommittees with a supply of
envelopes for future mailings.
E. Update on Highway 25/Chelsea Corridor Studg.
Mayor Brad Fyle noted that Council needed more time to review the
Highway 25/Chelsea Corridor Study and recommended that no
decisions be made at this time.
Ron Bray of WSB briefly reviewed the study, the purpose of which was
to determine the best position for a future intersection serving the area
on State Highway 25 directly south of the freeway and for identifying
service roads and access points to Highway 25. He also reviewed Uro
proposed timeline and requested that Council schedule a workshop to
review the proposed options,
City Engineer Bret Weise noted that MN/DOT is supportive of the
project and has sufficient funds to construct an expansion of
Highway 25 to four lanes from the freeway to Nellbergs Mobile Home
Park.
It was the consensus of Council to schedule a workshop for Monday,
May 13, 1996, at 6 p.m., to discuss the Highway 25/Chelsea Corridor
Study in more detail.
City Administrator Wolfsteller reported that according to the records
retention schedule, meeting tapes may be destroyed one year after
approval of the written minutes. He asked Council if they would like
to keep the tapes longer or destroy them according to the retention
schedule.
It was the consensus of Council to authorize destruction of meeting
tapes 3 years after upproval of the written minutes.
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Council Minutes - 4/22/96
Tom Overman noted that the railroad crossing on Jerry Liefert Drive
was in poor condition and asked who could make the necessary
repairs. Public Works Director John Simola stated that he would
advise Burlington Northern of the repairs needed and ask what could
be done in the meantime.
Overman also requested that the city ordinance regarding dogs be
publicized, as there have been some problems in the Par West
subdivision. It was noted by Council that information could be
published in the local newspaper or in the City's newsletter.
A. Consideration of resolution authorizing the application for a loan from
the Public Facilities Authority for the wastewater treatment plant
eye na_ Rion prgiec Recommendation: Adopt a resolution which
indicates the City has the legal authority to apply for the loan and that
the Mayor or City Administrator are authorized to execute any
necessary documents for the loan. SEE RESOLUTION 96.14.
B. Co aid ra ion of rhor Day Proclamation and observance for Friday..
April 26. 1996. Recommendation: Proclaim Friday, April 26, 1996,
as Arbor Day and observe it by having a small tree planting ceremony
I one of the parka.
Consideration nfnpprnying a temporary nn -Rale liquor liennAA for
Duca lnlimited B nquet. and Riverfest. App i anL Monticelln Lona
Club. Recommendation: Approve issuance of a temporary on -sale
liquor license to the Monticello Lions Club for the Ducks Uidimited
Banquet scheduled for May 6, the Arts and Crafts Expo in Ellison
Park on July 6, and Riverfest Celebration on July 7. Approval also
allows a setup license for the Ducks Unlimited Banquet. Approval is
contingent upon proof of liability insurance coverage and payment of
the required fee.
A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM
PERRAULT TO ADOPT TIIE CONSENT ACRNnA AN RFCOMMENDED. Motion
carried unanimously.
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Council Minutes - 4/22/96
Mayor Fyle opened the public hearing.
City Administrator Wolfsteller reported that the list of delinquent utility
accounts were at least 60 days past due and included all new delinquents
from the last time accounts were certified. In addition, the amount owed also
included an administrative fee of $25 per account. It was recommended that
the delinquent accounts be placed on an assessment roll for certification in
1997 at an interest rate of 8'%.
Councilmembers discussed the possibility of increasing the administrative
fee according to the amount of the delinquent bill.
There being no comment from the public, the public hearing was closed.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY SHIRLEY ANDERSON TO ADOPT THE RESOLUTION
ADOPTING THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AS
PRESENTED AND DIRECT THE CITY ADMINISTRATOR TO INVF,'"GATF, THE
POSSIBILITY OF INCREASING THE ADMINISTRATIVE FEE. Motion carried
unanimously. SEE RESOLUTION 96-15.
Mayor Fyle opened the public hearing.
City Administrator Wolfsteller reported that current city ordinances indicate
that no liquor sales can occur before noon on Sundays; however, State
Statutes allow Sunday sales of liquor within a restaurant, club, bowling
alley, or hotel with seating capacity for at least 30 persons to begin at 10 a.m.
on Sundays. Wolfsteller noted that Mr. Rob Hoffman, owner of J.P.'s Anne:,
would like to offer a morning brunch that would include the availability of
liquor before noon; therefore, he requested consideration of an ordinance
nmendment allowing liquor sales to begin at 10 a.m. on Sundays,
After discussion, Mayor Fyle closed the public hearing.
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Council Minutes - 4/22196
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT
HERBST TO DENY AMENDING THE ORDINANCE AND LEAVE SUNDAY SALES
BEGINNING A 12:00 NOON ON SUNDAYS. Voting in favor: Brian Stumpf,
Clint Herbst, Shirley Anderson, Brad Fyle. Opposed: Tom Perrault. Motion
passed.
Mayor Fyle opened the public hearing.
Assistant Administrator Jeff O'Neill reported that the Prairie West final plat
was approved contingent on the vacation of Broadway Circle. The
homeowner association would be responsible for plowing snow and
maintaining the roadway, and the City would continue to be responsible for
maintaining the sanitary sewer and water system up to the individual
service lines. He noted that easement rights to the utilities would be
recorded when the road is vacated.
There being no comment from the public, the public hearing was closed.
A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM
PERRAULT TO APPROVE VACATION OF BROADWAY CIRCLE CONTINGENT
ON THE PROVISION OF WATER, SANITARY SEWER, AND STORM SEWER
EASEMENTS. Motion carried unanimously.
Assistant Administrator O'Neill reported that the proposed development and
disbursement agreements for the Prairie West development were similar to
past agreements adopted. The development agreement for Prairie West
requires the developer to pay for installation of public utilities, including
Construction Inspector fees. Under the disbursement agreement, hinds
sufficient to cover the coat of the project would be placed in escrow, with the
City controlling the release of funds from tho bank to the developer's
contractor when the work has been completed properly.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY
ANDERSON TO APPROVE THE DEVELOPMENT AND DISBURSEMENT
AGREEMENTS FOR THE PRAIRIE WEST DEVELOPMENT CONTINGENT ON
FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY AND SUBJECT TO
APPROVAL OF PLANS AND SPECIFICATIONS BY THE CITY ENGINEER.
Motion carried unanimously.
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Council Minutes - 4/22/96
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Steve Grittman of Northwest Associated Consultants reported that Mike
Zieska, on behalf of Car Star Inc., requested a conditional use permit to allow
the establishment of an auto body repair shop in a B-3 (highway business)
zone and a variance from the City's surfacing requirement for the vehicle
storage areas.
Grittman reviewed the area surrounding the site, noting that the use could
compatibly exist at the site provided that ample screening is provided,
particularly along the northern boundary adjacent to a commercial child care
facility. The proposed facility was found to comply with lot area, width,
building height, and setback requirements. Grittman also reviewed the
various conditions that were recommended to be attached to the conditional
use permit, noting that the Planning Commission also discussed the noise
level associated with auto body repair and suggested that the doors could
remain closed to reduce the amount of noise. The applicant proposed that
the screening fence material be the same material as the building for a more
uniform site, which the Planning Commission agreed would be acceptable.
Planning Commission also discussed additional screening on the southerly
boundary.
Assistant Administrator O'Neill added that the entire outside storage area
would be required to be screened.
Crittman then reviewed the request to allow a crushed granite surface for
the vehicle storage area rather than the required hard surfacing. He noted
that the Planning Commission approved a crushed granite surface for the
area west of the building, with hard surfacing required in the southern area
of the site from Sandberg Road to tho end of tho building, Deferrment of
hnrd surfacing was approved until October 16, 1997, or at the time the
building is expanded. Landscaping or green space was also approved for
areas not needed for drive area.
AFTER DISCUSSION, A MOTION WAR MADE BY BRIAN STUMPF AND
SECONDED BY SHIRLEY ANDERSON TO APPROVE THE CONDITIONAL USE
PERMIT TO ALLOW AN AUTO BODY REPAIR SHOP IN A B•3 (HIGHWAY
BUSINESS) ZONE WITH THE FOLLOWING CONDITIONS:
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Council Minutes - 4/22/96
1. Two additional off-street parking stalls must be provided to
comply with applicable off-street parking requirements (16 total
spaces required).
2. Parking lot stalls must be increased in depth from 17 ft to 20 ft.
3. All City sign requirements are determined to be satisfied.
4. A grading and drainage plan is submitted and subject to review
and approval of the City Engineer.
6. All exterior lighting must be hooded and directed to reflect light
away from adjacent properties and public rights-of-way.
6. The proposed 30 -ft wide curb cut is subject to approval by the
City Engineer.
7. The applicant demonstrate that no adverse noise impacts will be
imposed upon surrounding properties (i.e., through building
insulation, etc.).
8. Additional landscaping is provided along properties boundaries.
Specifically, coniferous plantings be provided along the northern
property lines to provide an effective year-round screen.
9. High quality fencing (i.e., wood or the same material used for
the building) must be used to screen the site's outdoor storage
area.
10. Compliance with other conditions as noted in the ordinance.
Hard surfacing of the drive area west of the building line must
be completed at the time the building is expanded or no later
than September 16, 1997. A crushed granite surface may be
used until this time.
Motion carried unanimously. Motion is based on the finding that the
proposed project is consistent with the spirit and intent of the Monticello
Comprehensive Plan goals and politico and in keeping with the intent of the
zoning ordinance, is consistent with the purpose of the performance
standards of the zoning ordinance, and will not have any adverse impacts as
outlined in the zoning ordinance. Motion to add the hard surfacing
requirement to the conditional use permit was based on the finding that the
City would have more control over the site and over the phases being
completed.
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Council Minutes - 4/27/98
11. Consideration of a request to assiR . Post Office in PFitabligiMna an additional
fl0m.
City Administrator Wolfsteller reported that in the past, the Post Office had
access points to their site from both Broadway and Locust Street; however,
Metcalf and Larson, owners of the adjacent office building, recently blocked
the access from Locust Street when their request for assistance in
maintenance cost was denied by the Post Office and the building owner. At
the time Metcalf and Larson requested assistance, it was brought to the
City's attention that Metcalf and Larson never recorded the 20 -ft easement
as originally agreed in the development agreement with the HRA. The
easement access was to be provided in exchange for vacating the original 12 -
ft easement used as access to the Post Office to allow Metcalf and Larson to
build a larger building. The HRA acquired and demolished the property and
resold it to Metcalf and Larson as part of a tax increment financing district.
It was noted that Metcalf and Larson suggested that the City sell their
adjacent lot to the owner of the Post Office building to allow an additional
access point from Linn Street.
Council discussed the possibility of selling the City -owned lot on Linn Street
or whether they should request that the HRA re-establish the 20 -ft easement
through the Metcalf and Larson parcel as originally agreed. It was noted by
Councilmembers that the building owner may need to resolve this issue with
Metcalf and Larson in order to keep the Post Office as a tenant.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY BRIAN STUMPF TO REQUEST THAT THE HRA FIRST ATTEMPT
TO ENFORCE THE PROVISIONS OF THEIR DEVELOPMENT AGREEMENT AND
RE-ESTABLISH THE ORIGINAL 20 -FT EASEMENT FROM LOCUST STREET.
Voting in favor: Shirley Anderson, Brian Stumpf, Clint Herbst, Tom
Perrault. Opposed: Brad Fyle. It was Fylo's view that the City should advise
the owner of Cho Post Office building that the abutting City -owned lot is
nvailable for sale. Herbst agreed that the City could still offer the lot for sale
at a fair market value, Motion passed.
12. Cnnsid ratinn to nnpoint nn IW.. repregontntlyn to the DA.
Economic Development Director 011ie Koropchak reported that Harvey
Kendall submitted his resignation as a member of the IDC and EDA, and the
IDC recommended the appointment of Ken Maus as the IDC representative
to the EDA until the December 1998 term expiration.
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Council Minutes - 4122196
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY
ANDERSON TO APPROVE THE APPOINTMENT OF KEN MAUS AS THE IDC
REPRESENTATIVE TO THE EDA FOR THE REMAINDER OF THE TERM TO
EXPIRE DECEMBER 1996. Motion carried unanimously.
1 1: 1 (: 1 1 1 1 t1 I.1 :: Ill�t:i �) M 1' ' I 1 •' : 1 M Il:ll �:,l,�j 1 1
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City Administrator Wolfsteller noted that the lighting at city hall and the
liquor store is inadequate and requested that Council consider replacing the
light fixtures.
Wolfsteller explained that the current lighting over the display floor area of
the liquor store consists of incandesent bulbs, which are not very energy
efficient. He noted that there are direct rebate programs through NSP that
encourage customers to change their lighting systems to a more efficient type
such as fluorescent. The coat to replace the lighting at the liquor store was
estimated at $4,606, which would result in a payback period of 6.6 years
based on estimated energy savings of $719 annually.
In regard to city hall, the lighting consists of black hanging fixtures that
reflect light off the ceiling using 400 -watt halogen light bulbs, which have
not produced adequate light and have had to be supplemented with
individual desk lamps. The cost for replacement with fluorescent fixtures
mounted near the ceiling was estimated at $16,218, which would result in a
payback period of approximately 4.7 years based on electrical savings of
$2,800 annually and a $2,900 NSP rebate. Wolfateller suggested that
Council may wish to first replace only two units to make sure the new
fixtures are compatible with city hall architecture.
AFTER DISCUSSION, A MOTION WAS MADE. BY SHIRLEY ANDERSON AND
SECONDED BY TOM PERRAULT TO TABLE DISCUSSION OF REPLACING
LIGHT FIXTURES AND DIRECT THE CITY ADMINISTRATOR TO OBTAIN
ADDITIONAL QUOTES FOR COUNCIL REVIEW AT AN UPCOMING MEETING.
Motion carried unanimously.
14. ('•onaidcrntion of ratilWinfr Inion contract renewal.
City Administrator Wolfsteller reported that he and Councilmember Herbst
met with union representatives and reached a tentative agreement regarding
Cho union contract for the period April 1, 1996, to March 30, 1998, with the
following changes proposed:
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Council Minutes - 4/22/96
Increase benefits from 75% to 100% for the Groundskeeper/
Maintenance Worker, as the position has required 40 -hour
weeks.
Wages for union membership would increase 2.7% effective
April 1, 1996. In addition, on April 1, 1997, union salaries
would be increased an additional 1.5% or by a percentage equal
to the amount granted to non-union employees for 1997,
whichever is greater.
In addition to the above contract language changes, two additional
memorandums of understanding were also agreed to as follows:
1. On a trial basis, the City would change the work schedule for
union employees to 8 a.m. to 4:30 p.m., with a half hour lunch,
effective June, July, and August, 1996.
2. There appeared to be some reasonable benefit for the City to
investigate the idea of changing the amount of days that can be
accumulated for sick leave and/or the amount that could be
applied toward future health insurance premiums upon
retirement, which could be incentive for employees to retire
earlier than normal. The memorandum stated that it was
anticipated the Council would address this issue for all City
employees, and any changes made would be retroactive to
April 1, 1996, for the union membership.
A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM
PERRAULT TO RATIFY AND EXECUTE A NEW 2 -YEAR CONTRACT WITH THE
CHANGES AS OUTLINED, RESULTING IN A SALARY INCREASE OF 2.7% THE
FIRST YEAR OF THE CONTRACT AND A MINIMUM OF 1.6% THE SECOND
YEAR, AND 100' OF BENEFITS TO THE GROUNDSKEEPER POSITION, ALONG
WITH THE TWO MEMORANDUMS OF UNDERSTANDING. Motion carried
unanimously.
15. Consideration o accelifina s Aid odorc_ontrol Onn four M�umi Shores.
Assistant Administrator Jeff O'Neill reported that in January of 1995, the
City Council approved a conditional use permit to allow development of a 48 -
unit three-story senior housing project (Mississippi Shores). As a condition of
the approval, condition M9 stated "an air filtration system will be developed
that will serve common areas within the building and will serve individual
apartments meeting design requirements of the City Engineer."
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Council Minutes - 4/22/96
O'Neill noted that after inspection of the Mississippi Shores odor control
system, it appeared the system for the common areas was acceptable;
however, the individual living units did not have adequate odor scrubbing
systems. George Bloom of OSM recommended that individual table -top air
cleaners be purchased for each of the units; however, the Mississippi Shores
Building Committee proposed to purchase only two individual units and
purchase additional units upon complaints from individual residents.
Council was requested to consider approval of this staged plan as meeting
the requirement outlined in the conditional use permit.
Councilmember Herbst noted that it would be wise to purchase the air
cleaners as requested by residents rather than all at once to avoid unneeded
extra cost. It was also noted by Councilmember Anderson that complaints
from residents would go to Presbyterian Homes since they are the owners of
the building; however, other Council members felt that since Presbyterian
Homes was aware of the odor control requirements prior to building, they
should be required to provide air cleaning units to each apartment.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY TOM PERRAULT TO DENY APPROVAL OF THE STAGED ODOR
CONTROL PLAN, AS TWO FREE-STANDING AIR CLEANERS WOULD NOT BE
SUFFICIENT AND WAS NOT CONSISTENT WITH THE CONDITIONAL USE
PERMIT REQUIREMENT. Voting in favor: Brian Stumpf, Tom Perrault, Brad
Fyle. Opposed: Clint Herbst, Shirley Anderson, as it was their view that
purchasing the air cleaning units as requested by residents was acceptable.
Motion passed.
Public Works Director John Simola reported that the current street sweeper
was purchased in 1979 and presented few problems during the past 17 years;
however, it was recommended that the City consider purchasing a now Elgin
street sweeper at this time at a cost of $95,052.83 through the state contract.
The City of Rockford expressed an interest in purchasing the current street
sweeper at a cost of $20,000.
ANTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO AUTHORIZE THE PURCHASE OF AN ALL -
HYDRAULIC ELGIN PELICAN SERIES P THREE -WHEEL BROOM SWEEPER ON
THE STATE BID FOR A TOTAL AMOUNT OF $95,052.83. INCLUDING SALES
TAX AND FREIGHT. Motion includes giving the City of Rockford first choice
to purchase the current street sweeper at a cost of $20,000, or trade to
MacQueen Equipment. Motion carried unanimously.
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Council Minutes - 4/22/96
17. rnnsidPratinn of alIprovi ng hilIA for thp. mnn h of April.
A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT
HERBST TO APPROVE THE BILLS FOR THE MONTH OF APRIL AS
PRESENTED. Motion carried unanimously.
There being no further business, the meeting was adjourned.
Karen Doty
Office Manager
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Council Agenda - 6/13/96
The insurance requirements for contractors who dig in our city streets, right-
of-ways, and easements have not been updated since the inception of our
current ordinances back in the early `709. We have recently computerized
the listing of contractors who routinely work in the city and obtain
excavation permits so that we could track their insurances, license, and
permit bonds and excavation permits. While doing this, we found that some
contractors did not have certificates of insurance on file with us. We also
found out that all contractors carried limits well above our current standards
(we also found some contractors with lapsed insurance). Consequently, we
asked Foster -Franzen to review the insurance that most contractors
currently have and assist us with redrafting the insurance section of the
ordinance to provide adequate protection for the City and its residents.
Our current ordinance requires only public liability insurance of $60,000 per
any one person and $100,000 per any one accident and property damage of
not less than $26,000. No mention was made of automobile insurance or the
State -required worker's comp insurance.
We found that only a few contractors carried less than $1,000,000 of
aggregate general liability insurance; in fact, almost 30% of the contractors
listed carried $2,000,000 in general liability insurance. However, many of
the contractors had a $600,000 limit per occurrence but provided e
$1,000,000 umbrella; therefore, it seems appropriate to have our minimum
set at $1,000,000. We also require $600,000/$1,000,0001$600,000 from our
contract mowers mowing grass on City property and on private property as
directed by the City.
The following is a section of the ordinance redrafted to reflect the
recommendation from Foster -Franzen, our insurance agent:
8-2-11: INSURANCE: A permittee, prior to the commencement of
excavation work hereunder, shell f irnish the Public Works
Director snlisfnctnry evidence in writing that the permittee has in force and
will maintain in force during the performance of the excavation work and the
period of the excavation permit, public liability insurance of not less than
Ono Million Dollars ($1,000,000) for Each Occurrence and One Million
Dollars ($1,000,000) for General Aggregate, duly issued by an Insurance
Company authorized to do business in the state of Minnesota and on which
policy the City is named as co-insured (additional insured),
Council Agenda - 5/13/98
Worker's Compemation Ingurance: The contractor shall provide
Worker's Compensation Insurance for all its employees and, in case any work
is sublet, the contractor shall require the subcontractor to provide Worker's
Compensation Insurance in accordance with Statutory requirements.
Employer's Liability Limit shall be at least One Hundred Thousand Dollars
($1001000).
The first alternative is to approve the ordinance amendment as drafted
effective July 1, 1996.
The second alternative would be not to approve the ordinance
amendment as dratted but to reduce the insurance requirements.
The third alternative would be not to change the current ordinance.
C. RrAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council
authorize approval of the amendment as drafted in alterative 01.
D_ SUPPORTING DATA:
Copy of bonds and insurance listing from current contractors; Copy of
existing ordinance; Copy of proposed ordinance amendment; Proof of worker's
compensation insurance coverage form,
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INSURANCE: A permittee, prior to the commencement of
excavation work hereunder, shall furnish the Public Works satisfactory evidence in writing that the permittee has in
force and will maintain in force during the performance of the
excavation workand the period of the excavation permit public liability
insurance of not less than Fifty Thousand Dollars ($50,000) for any one
person and One Hundred Thousand Dollars (5100,000) for any one accident
and property damage insurance of not less than Twenty-five Thousand
Dollars (;25,000) duly issued by an insurance company authorized to do
business in the state of Minnesota and on which policy the City is named
as a co-insured.
8-2-12: INDEMNIFICATION: The permittee shall indemnify, keep, and
hold the City free and harmless from liability on account of
injury or damage to persons or property arising or growing out of the
permittee's negligence in making any street excavation. In the event
that suit shall be brought against the City, either independently or
jointly with the permittee on account thereof, the permittee, upon
notice to it by the City, shall defend the City in any suit at the cost
of the permittee; and in the event of a final judgment being obtained
against the City, either independently or jointly with the permittee,
the permittee shall pay such judgment with all costs and hold the City
harmless therefrom.
8-2-13: EXEMPTION FROM FEE PAYMENT AND INSURANCE PROVISIONS: The
provisions of this chapter requiring payment of a permit fee
and evidence of public liability and property damage insurance shall not
be applicable to any excavation work carried on by the City or its
employees.
8-2-14: REFUSAL OF PERMITS: If any person shall fail, refuse, or
neglect to comply with the provisions of this chapter or any
rules or regulations of the Public Works Director in reference thereto,
the Public Works Director may refuse to issue further permit to such
person until such conditions or orders are complied with.
(11/23/81, 0108)
MONTICELLO CITY ORDINANCE TITLE VIII/Chpt 2/Page 5
I
ORDINANCE AMENDMENT NO.
THE CITY COUNCIL OF MONTICELLO, MINNESOTA. HEREBY ORDAINS
THAT SECTION 8-2-11 OF THE CITY ORDINANCE PERTAINING TO
EXCAVATION PERMIT INSURANCE REQUIREMENTS SHALL BE
AMENDED TO READ AS FOLLOWS:
8-2-11: INSURANCE: A permittee, prior to the commencement of excavation
work hereunder, shall furnish the Public Works Director satisfactory
evidence in writing that the permittee has in force, and will maintain in force
during the performance of the excavation work and the period of the excavation
permit, public liability insurance of not less than One Million Dollars ($1,000,000)
for Each Occurrence and One Million Dollars ($1,000,000) for General Aggregate,
duly issued by an Insurance Company authorized to do businesses in the state of
Minnesota and on which policy the City is named as co-insured (additional
insured).
Worker's Compensation Inau-nee: The contractor shall provide
Worker's Compensation Insurance for all its employees and, in case any work is
sublet, the contractor shall require the subcontractor to provide Worker's
Compensation Insurance in accordance with Statutory requirements. Employer's
Liability Limit shall be at least One Hundred Thousand Dollars ($100,000).
Adopted this 13th day of May, 1898.
Mayor
City Administrator
SWC
PROOF OF WORKERS' COMPENSATION INSURANCE COVERAGE
Minnesota Statute Section 176.182 requires every state and local licensing agency to
withhold the issuance or renewal of a license or permit to operate a business In Minnesota until
the applicant presents acceptable evidence of compliance with the workers' compensation
Insurance coverage requirement of Section 178.182, Subd. 2. The information required is: The
name of the insurance company, the policy number, and dates of coverage or the permit to self -
Insure. This information will be collected by the licensing agency and put in their company file.
It will be fumished, upon request, to the Department of Labor and Industry to check for
compliance with Minnesota Statute Section 176.181, Subd. 2.
This information is required by law, and licenses and permits to operate a business may
not be issued or renewed if it is not provided and/or is falsely reported. Furthermore, If this
Information is not provided and/or falsely reported, it may result In a $1,000 penalty assessed
against the applicant by the Commissioner of the Department of Labor and Industry payable to
the Special Compensation Fund.
Provide the information specified above in the spaces provided, or certify the precise
reason your business is excluded from compliance with the Insurance coverage requirement for
workers' compensation.
Insurance Company Name:
(NOT the Insurance agent)
Policy Number or Self -Insurance Permit Number:
Dates of Coverage:
(or)
I am not required to have workers' compensation liability coverage because:
( ) 1 have no employees covered by the law.
( ) Other (Specify)
I HAVE READ AND UNDERSTAND MY RIGHTS AND OBLIGATIONS WITH REGARD
TO BUSINESS LICENSES, PERMITS AND WORKERS' COMPENSATION
COVERAGE, AND I CERTIFY THAT THE INFORMATION PROVIDED IS TRUE AND
CORRECT.
SIGNATURE
` ""M. SA D
Council Agenda - 5/13/96
ss. ('nngideration of authorizing City Rnsrineer to prepare ang and
apedfientio g for 313 n Farms Phage IL W.O. )
Tony Emmerich is requesting that the City Engineer be allowed to prepare
plans and specifications for Klein Farms Phase II utility construction. [Dein
Farms Phase II consists of 38 single family lots and represents an extension
to Phase I of the Klein Farms subdivision. The preliminary plat has already
been approved for this subdivision. Under Emmerich's proposal, WSB would
be responsible for preparing the plans and specifications which would be
used for the private construction and financing of roads and utilities much in
the same manner that the River Mill subdivision was developed. Utilizing
the City Engineer to complete the plans and specifications for a relatively
simple project can expedite the work and reduce the redundancy and cost
created by having two engineers study a relatively simple project. Emmerich
has already submitted to the City a check in an amount in excess of $21,000
to cover all of WSB's cost associated with preparation of the plans and
specifications.
Motion to authorize the City Engineer to prepare plans and
specifications for Klein Farms Phase II.
If Council selects this alternative, WSB will begin preparation of the
plane and specifications with the goal of plan and spec approval on the
agenda at the next meeting of the City Council, along with the
associated development and disbursement agreements. Once all of
these items aro in place, then Emmerich would be allowed to proceed
with the next phase of his development.
It should also be noted that Emmerich has met all of his commitments
with regard to payment of assessments and renewal of lettere of credit
relating to the first phase of his development,
Motion to deny authorization to prepare plans and specifications.
Council Agenda - 5/13/96
STAFF RECOMMENDATION:
Tony Emmerich has provided a check to the City in the amount of the cost to
complete the plans and specifications as requested. It is my view that WSB
will protect the beat interest of the City in designing the streets and road
utilities. Having Emmerich finance preparation of plans and specifications
does not, in my mind, present a conflict of interest, especially when the
standards and design of this subdivision are so clear cut.
None.
Council Agenda - 5/13/88
.. AND BACKGROUND:
Mr. Vic Hellman requests permission to realign property boundaries for two
existing lots at the corner of Broadway and Elm Street. Lots 4 and 5,
Block 45, under the current alignment face Broadway. Hellman requests
that the interior lot line be modified so that the front yards face Elm Street.
The City has allowed this type of simple subdivision on numerous occasions.
In this situation, for safety sake, it makes sense to make Elm Street the front
yard and street access point.
Hellman proposes to build a zero lot line duplex at this location.
B. ALT .RNAT ACTION :
Motion to approve the simple subdivision of Lots 4 and 5, Block 45,
Original Plat.
This is the recommendation of the Planning Commission
Motion to deny approval of the simple subdivision.
C_ STAFF F..O MF.NDATION:
I recommend approval.
n_ SUPPORTING DATA:
Site plan information.
EXIST
Nam
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5110
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1
Council Agenda - 5/13/96
so, Consideration of appointment of Joseph Merchnk to the position of
Chief Building Official- (J.O.)
As you recall, some weeks ago the City Council established a new position
entitled Chief Building Official. Council directed City staff to advertise the
opening, and a subcommittee, made up of Brian Stumpf, Brad Fyle, Tom
Bose, John Simota, and myself was organized to review the applications. The
City received 11 applications for the position, of which 5 individuals were
interviewed. After the first round of interviews, the subcommittee selected
two prime candidates for the position. Reference checks were made on the
two prime candidates, and a second interview date was scheduled. As a
result of the information obtained at the second interview, the group voiced
unanimous support for appointing Joe Merchak to the position of Chief
Building Official. Based on Joe's experience and education, he is well
qualified for the position. Merchak has a Bachelor's degree with a
concentration in building construction, 10 years' experience in the
construction industry, 8 years' experience in building code enforcement, he
has a Minnesota Building Official Certification, and he has supervisory and
building trade experience. In addition, Joe has been involved in the
conversion of manual recordkeeping systems to computerized recordkeeping
systema. For your information, I have attached a copy of Joe's application
and resume.
Also attached is a memo to Joe offering him the position subject to City
Council approval. The memo outlines the proposed starting salary for Joe,
which is at the midpoint of the range for his position. It is my view and the
view of the City Administrator that with the level of experience and
education that Joe brings to the position, he should be eligible for a starting
salary equal to the midpoint of the salary range. We also feel that it is not
likely that Joe would have taken the position if he would have had to start at
the lowest step in the range for the position.
Joe requested that he be provided three weeks of vacation in his first year on
the job, Rick and L discussed this matter, and it was our view that with the
level of experience, age, education, and service to local government, it would
be reasonable to offer Merchak two weeks' paid vacation and one week
unpaid leave. We also informed Merchak that we would be presenting a
request to the City Council to amend the personnel policy by allowing greater
flexibility when establishing vacation benefits for now employees with years
of municipal experience. This will be the subject of an upcoming agenda item
that need not be discussed at this time. Merchak has taken the position
under the assumption that he will get two weeks' paid vacation and one week
unpaid. At some point in the near future, City Council will be asked to
Council Agenda - 5/13/96
consider allowing new employees to be offered three weeks' paid vacation on
a case-by-case basis, and Council will be asked to make this policy change
retroactive to Joe Merchak's situation.
As noted above, Joe does have experience in computer application
development. It is expected that Joe will be reviewing the computer needs
for the department and will be submitting a request for a computer
accordingly. This request will probably be brought to the City Council
sometime in November or December. It is a possibility, however, that Joe's
effectiveness can be enhanced if he has a computer at his desk immediately.
Therefore, it is possible that City staff may be presenting a request for
additional computer equipment sometime in the near future.
The memo to Joe also outlines a proposal to pay him $50 per month in
addition to the regular $.28 per mile for the use of his private vehicle. Under
this scenerio, Joe's vehicle would be the backup vehicle to the van that the
building department now uses on a regular basis. It was our view that
offering Joe $50/month in addition to the regular mileage figure of $.28 per
mile was a fair offer given the relatively high expense of starting and
stopping a vehicle running short distances. We did not think it would be fair
to pay only $.28 per mile to Joe for many short tripe throughout the
community. That is why we are offering him the $50/month stipend to be
paid to him until such time that a decision is made as to whether or not to
purchase an additional vehicle for the building inspection department.
B ALTERNATIVE ACTIONq:
Motion to appoint Joe Merchak to the position of Chief Building
Official as outlined in the attached memo to Merchak.
Joe has accepted the terms outlined in the memo to him. Under this
alternative, Joe Merchak would be starting as soon as possible.
Motion to deny appointment of Joe Merchak to the position of Chief
Building Official.
City Council should select this alternative if it does not feel that Joe
Morchak has the qualifications to moot the position, or this alternative
should be selected if Council no longer feels that establishing a Chief
Building Official position is a good idea.
Council Agenda - 6113/96
O_ STAFF RECOMMENDATION:
It is our view that Joe Merchak meets the requirements for the position. He
comes well recommended from various references that were checked. Joe has
a significant amount of experience and background that will enable the
building department to effectively respond to the demands of a growing
community.
Joe Memhak understands that he will be on probation for the first six
months of the position. We have outlined a clear set of goals and objectives
and performance expectations for the position during the first six months.
We will be monitoring him closely to make sure that he is able to meet these
goals and objectives so that by the end of the six-month period, we will be
able to evaluate whether or not things are working out.
The goals and expectations outlined for Joe Memhak have been reviewed
with the Building Inspector. We fully expect that they will be able to work
well together as a team.
D. SUPPORTING DATA:
Joe Membak application for employment; Letter and resume; Memo offering
the position to Merchak subject to Council approval.
250 East Broadway
P. O. Box 1147
Monticello, MN
55362.9245 MEMO
Phone: (612) 295.2711
Metro: (612) 333.5739
Fax: (612) 295-4404
TO: Joe Merchak
FROM: JefO'Neill, Assistant Administrator
DATE: May 2, 1996
RE: Job offer and expectations
The Council and Staff Subcommittee charged with selecting a Chief Building Official is
pleased to offer you the position of Chief Building Official. Following is an outlino of the
terms of the offer and a listing of performance expectations.
SALARY
Starting salary under the current salary schedule is at the midpoint of Iho salary range for
the position, which is $35,810. This is the salary that is offered through a 6 -month
probationary period. The end of the probationary period is December 31, 1996. Upon
successful completion of probation, the salary will increase to Step 4, which is $36,606. In
December of 1997, your salary will be eligible to rise to Stop 5 ($38,197). In December of
1998, your salary will be eligible to rise to Step 6 ($39,789). In December of each year,
salaries at each step will be modified by an across -(ho -board cost of living adjustment as
determined by the City Council.
VACATION
Two weeks paid vacation is offered along with one week unpaid leave. The City
Administrator indicated that he would seek a change in the personnel policy that would
O&N oJPuW works, w9Oolfcourn Rd.. Monticello, MNSM62 • Phone. -M12493-3170 • Fas: 18141493,1/70, tit. 1
SDA
Memo
Mr. Joe Merchak
May 2, 1996
Page 2
provide flexibility needed to allow you to have three weeks paid vacation. If the vacation
policy can be adjusted to provide three weeks paid vacation on a negotiated basis, the
policy would be made retroactive to your situation.
VEHICLES
During the probationary period, you are asked to provide a backup vehicle for the
department. The existing city van will be the primary means of transportation for the
department. If not already in use by the Building Inspector (Gary Anderson), you are free
to use the van. The City will reimburse you at the rate of $.28 per mile, plus $50/month.
By November or December, it will be determined whether or not to make another city
vehicle available to the building department.
PROBATIONARY PERIOD
Following is a summary of expectations with regard to the probationary period. In order to
successfully complete the probationary period, progress on the following goals and
standards must be achieved.
Understand the existing building permit process for both residential and commercial
development. Analyze system for efficiency and effectiveness and develop a plan for
improvement. Following are aspects of the process to analyze.
A. Building permit application information provided to builders.
B. Building permit forms and handouts.
C. Level and types of inspections performed.
D. Recordkeeping system.
E. Building permit scheduling issues.
F. Standardized reports.
2. Develop departmental consistency in plan review and inspection procedures. By the
third month on the job, prepare written expectations for the Building Inspector.
Evaluate Building Inspector performance as needed or on an annual basis
thereafter.
3. Develop a process for administering fence setback policy.
4. Demonstrate ability to properly analyze site grading plane and conduct site grading
field inspections.
6. Preparo a plan for converting manual recordkeoping system to a computerized
system. Identify various alternatives for further action.
6,08
Memo
Mr. Joe Merchak
May 2, 1996
Page 3
6. Display a thorough understanding of the Building Code.
7. Administer the Building Code in a consistent, fair, and practical manner, remaining
sensitive to individual project constraints.
8. Become familiar with the Monticello Zoning Code. Work with the Assistant
Administrator and City Council, establish priorities for enforcement.
9. This is both an office and field position. Itis expected that you will spend much of
your time in the field conducting inspections.
10. Provide a variety of tasks for the Building Inspector. Include both plan review and
inspection in the Building Inpector's routine.
11. Be an active participant in site plan review meetings.
12. Establish good working relations with City staff.
13. Maintain a 5 -day turnaround time for building ponnit applications.
14. Establish good working relations with builders and contractors.
16. Organize office and desk space for department.
16. Establish schedule for departmental representation at Planning Comrnisaion and
Council meetings.
Thank you for considering taking the position; we look forward to having you as part of our
team.
SD C...)
j,y1JtSL�IO JQ r�'t 'a SO -L
APPLICATION FOR EMPLOYMENT 3
LPRE434PLOYMEM OUESTIONNAIR® IAN EQUAL OPPORTUNITY EMPLOYER! m
PERSONAL INFORMATION n
OATI= MARCH 6.15`36 i
ME CHAK. JOSEPH DANIEL SOCIAL SECURITY D
NAME MII,nRFR 39y -Sy -4154 n
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MONTH AN0 YEAR I NAME ANO AOORESS OF EMPLOYER
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REFERENCES: GIVE THE NAMES OF THREE PERSONS NOT RELATED TO YOU. WHOM YOU HAVE KNOWN AT LEAST ONE YEAR
NAMEI ADDRESS ( BUSINESS YEARS
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THE FOLLOWING STATEMENTAPPLIES IN: MARYLAND S MASSACHUSETTS. (F7 e+I 0f roan)
R IS UNLAWFUL IN THE STATE OF TO REQUIRE OR ADMINISTER A UE DETECTOR TEST AS A
CONDITION OF EMPLOYMENT OR CONTINUED EMPLOYMENT. AN EMPLOYER WHO VIOLATES THIS LAW SHALL BE
SUBJECT TO CRIMINAL PENALTIES AND CIVIL UMLITY.
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UNDERSTAND THAT, IF EMPLOYED. FALSIFIED STATEMENTS ON THIS APPLICATION SHALL BE GRDUNDS FOR DISMISSAL
I AUTHORIZE INVESTIGATION OF ALL STATEMENTS CONTAINED HEREIN AND THE REFERENCES OSTEO ABOVE TO GIVE YOU ANY
AND ALL INFORMATION CONCERNING MY PREVIOUS EMPLOYMENT AND ANY PERTINENT INFORMATION THEY MAY HAVE, AND RE.
LEASE ALL PARTIES FROM ALL LIABWTY FOR ANY DAMAGE THAT MAY RESULT FROM FURNISHING SAME TO YOU.
I UNDERSAND AND AGAEE THAT. IF HIRED, MY EMPLOYMENT 18 FOR NO DEFINITE PERIOD AND MAY. REGARDLESS OF THE OATS
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Joseph D. Merchak
210 Ilmaw R4vd
fiver fa!(s, ` *cousin 54022
715.425.1169
March 6. 1996
Personnel Department
City of Monticello
250 East Broadway
P.O. Box 1147
Monticello. MN 55362.9245
Dear Sir/ Madam:
I am pleased to apply for the position of Chief Building Official. I am well qualified for the
position. 1 have:
• A Bachelor's degree • concentration: Building Construction
• 10 years experience In the construction industry
• 8 years experience In building code enforcement
• Minnesota Building Of ial Certification
• CABO and ICBO certifications In all of the Inspection disciplines
• Supervisory and building trade experience
I am currently providing, on a part time basis, consultant plans examining services for
the Cities of Brooklyn Park and Inver Grove Heights. Also. I have a contract to provide
building Inspection services for the State of Minnesota. My prior Job was as Chief
Bullding OtRcfal, a division head responsible for building code enforcement, for the
Cities of White Bear Lake and Mahtomedl. I have an excellent working knowledge of
and experience In the managerial and legal aspects of building depamnent
administration. My previous employment with the rapidly growing municipalities of
Eagan and Lakeville has given me experience Involving a large number and wide variety
of residential, commercial and Industrial projects. 1 am thoroughly familiar with the
building and fire codes and construction methods and practices.
I believe that I can provide the fair, reasonable, and pmfesslonal approach that Is
essential to the successful enforcement of regulations affecting the public safety. I am
very Interested In meeting with you to discuss this position and how my experience and
expertise can benefit the City of Monticello. For your review, I am enclosing my resume
and the cumpleted employment application.
incerely,
Joseph D. Merchak
Sb-
JOSEPH D. MERCHAK
210 ILWACO ROAD
RIVER FALLS, WI 54022
(715)425-1169
Professional CONTRACT INSPECTOR/CODE CONSULTANT Resent
Experience CITIES OF BROOKLYN PARK AND INVER GROVE HEIGHTS, STATE OF MINNESOTA
Currently providing consultant plans examining services for the Cities of
Brooldyn Park and Inver Grove Heights. Also, under contract with the State of
Minnesota to provide building inspection and evaluation services for public and
state owned buildings.
ti
L`c+ CHIEF BUILDING OFFICIAL December 1993 -March 1995
CITY OF WHITE BEAR LAKE, MINNESOTA
Division head responsible for overseeing code enforcement program. Supervised
inspection, clerical and contractual personnel. Conducted plan reviews, performed
field inspections. Experience in successfully abating hazardous buildings,
improving department efficiency, computerized pemutting systems, hiring and
training personnel, budget preparation, drafting ordinances, instituting new
programs, enforcement of code violations, contract negotiations. Developed and
Implemented joint Inspection department with the City of Mahtomedi.
CONSTRUCTION ANALYST September 1987 -December 1993
CITY OF EAGAN, MINNESOTA
Responsible for plans examination and issuance of building permits for residential
and commercial construction during a period of high growth These construction
projects had a combined approximate valuation of 5150,000,000 with over 1400
resultant permits on an annual basis. performed site inspections. Conducted code
review meetings. Assisted field Inspectors on difficult or unusual code
requirements. Advised architects, designers, contractors and the general public on
questions regareing technical aspects of the building and fire codes. Researched.
evaluated and made determinations regarding proposed alternate construction
materials and methods.
BUILDING INSPECTOR/PLANS EXAMINER ,lune 1987 -August 1987
CITY OF LAKEVILLE, MINNESOTA
Performed job site inspections, reviewed residential plans for code compliance,
cekulated permit fees, issued permits. assisted contractors and residents with
problems or questions concerning the building and zoning codes.
S)G
HOME BUILDER AND LAND DEVELOPER May 1979 -May 1987
JOE MERCHAK CONSTRUCTION, INC., HUDSON, WISCONSIN
Owner and president. Started business as a carpenter doing small remodeling jobs.
Expanded business into subcontract work building garages and room additions with
a crew of five. Comparry grew into general contracting firm developing land and
building custom homes and apartments. Responsible for all phases of management
inciuxfing project planning and scheduling, daily business operations, and
operations management including supervising construction personnel.
CONSTRUCTION COORDINATOR AND ESTIMATOR
THE SUSSEL COMPANY, ST. PAUL, MINNESOTA July 1977 - May 1979
Coordinated the construction of 20.30 garages a week including customer contact,
reviewing plans, scheduling material deliveries and subcontractors, processing
change order requests, expediting dehays, and inspecting job sites. Estimated
material and other job costs. Wrote and edited customer construction manuals.
CARPENTER Summers 1973- 1974
HOUMAN CONSMUC77ON, HUDSON, MSCONSIN
Education Bachelors of Science, industrial Technology: concentration in Building
Construction - University of Wisconsin - Stout, 1977
Certification Minnesota Certified Building Official
CABO Certified Building Official
ICBO Certified Ran Examiner
ICBG Certified Building Inspector
IC80 Certified Uniform Fire Code Inspector
IC80 Certified Mechanical Inspector
IC80 Certified Plumbing Inspector
ICBO Certified Electrical Inspector
MPGA Certificate (Provisional) Individual Sewage Treatment Systems
Continuing Classes in Building Inspection Technology - Inver Hills Community College
Education Annual Building OfflcW's Institute - University of Minnesota
Educational Seminars - Intemationat Conference of Building Officials
Code Seminars - Minnesota Building Codes and Standards Division
Technical Training - building trade associations
Computer Training - LOGIS
Management Seminar - University of Minnesota
Professional Current: North Star Chapter ICBO
Memberships Mn80 Code Charge Committee
Past: Minnesota Chapter IAPMO
Lake Country Chapter ICBO
Northern Dakota County Building Officials Group Joseph D. Merchak
Council Agenda - 5/13/96
A. REFERENCE AND BACKGROUND:
According to John Simola and Bret Weiss, there is a section of trunk sanitary
sewer located near the wastewater treatment plant in the vicinity of the
Bondhus property that is in need of reconstruction. Apparently, there is
evidence of water infiltration problems at this location. According to Simola
and Weiss, the problem is severe enough to justify reconstruction in 1996.
Correction of the infiltration problems will serve to stretch the capacity of the
wastewater treatment plant.
According to John Simola, the estimated coat to complete the actual
reconstruction work is $57,400. The work will involve removal of a number
of trees and disturbance of the property owned by John Bondhus. As you
may know, there are a series of trout ponds that will be affected by the
reconstruction activities. I am not sure to what extent the reconstruction will
affect, the water level in the trout ponds. City staff will be in close contact
with John Bondhus throughout the project and will make every effort to
minimize the impact of construction on the affected properties. At the
meeting on Monday, Bret Weiss and John Simola will be present to discuss
the potential impact on adjoining properties.
B. LLTERNATIVE ACTION :
Motion to adopt a resolution accepting the feasibility study and
authorizing the City Engineer to prepare plana and specifications for
reconstruction of tho River Street trunk sanitary sower.
Under this alternative, the City Engineer will begin immediately to
draw plans for the project. The plans then would be submitted along
with the upcoming plans for the Briar Oakes subdivision, which are
slated for approval at the May 27 meeting of the City Council. Once
plans have been approved, the bidding process will bo initiated
accordingly.
Motion W deny adoption of the resolution, do not accept Cho feasibility
study, and do not authorize preparation of plans and specifications for
reconstruction of the River Street trunk sanitary sewer.
Council Agenda - 6/13/96
Council should select this alternative if, after further information
provided by the City Engineer and Public Works Director, it is
determined that the need to complete the reconstruction in 1996 is not
justified.
C ST FF COMMENDATION:
According to John 3imola and Bret Weiss, the infiltration problems
experienced at this location are significant and are adding to the capacity
problems experienced by the wastewater treatment plant. It, therefore,
makes sense to move forward by authorizing preparation of plans and
specifications.
Feasibility study.
L
Council Agenda - 5/13/96
Conidderation l/ , •tis , 1 „ �,: "� J , : ,
structure. , Ron u , : •
This request stems from a request by Ron Michaelis to move an existing
detached garage (accessory structure) from its existing location to a new
location on his property. Michaelis plans on moving the structure to a
position within proper setbacks. Michaelis does not have an attached garage
along with the detached garage. The problem is that Michaelis also has a
small 8 x 12 storage shed on the property. According to code, it is not lawful
to have more than one "accessory structure" on your property. Therefore,
technically, Michaelis should be required to remove the smaller accessory
structure in conjunction with moving the garage. Michaelis wishes to keep
the storage building.
City Council is asked for assistance in interpreting the code as it applies to
this situation. Should a second 96 sq ft "accessory building" be allowed?
According to Steve Grittman, many cities have made a policy decision to
allow a second accessory building as long as it is smaller than 120 sq R, even
though the ordinance states that only one accessory building is allowed. This
is because structures that are less than 120 sq ft in size are not covered by
the building code and are, therefore, not considered to be structures.
Structures less than 120 sq ft are considered to be "personal property."
However, these cities do limit the number of small sheds to a single shed in
addition to the main accessory structure.
It should be noted that although small sheds do not require a building
permit, they must be placed within the required setbacks. From time to time,
City staff finds sheds placed on or very near the property line, whereupon the
property owner is asked to move it accordingly.
Motion to allow a single storage shed in addition to an accessory
structure if the size of the shed is less than 120 sq ft and call for a
public hearing on a zoning ordinance amendment clarifying this
interpretation.
Under this alternative, Michaelis would be allowed to proceed and City
staff would prepare an ordinance amendment accordingly.
This Is the alternative recommended by the Planning
Commission.
Council Agenda - 5113/96
Motion to deny allowing a single storage shed in addition to an
accessory structure.
Under this alternative, Michaelis would be denied his request to
obtain a building permit to move his garage until the storage shed is
removed.
C. STAFF RECOMMENDATION:
I recommend that the City Council follow the trend set by other cities in this
regard and select alternative #1. A small storage structure in addition to an
accessory building would not appear to create problems for adjoining
property owners. It is my view and the view of the Planning Commission
that each property should be allowed to have one small shed in addition to an
accessory building. To follow up, the Planning Commission will be
introducing language to the ordinance that will limit the number of small
storage buildings to one in addition to an accessory building.
Excerpts from the city code.
(D) ACCESSORY BUILDINGS, USES, AND EQUIPMENT:
1. An accessory building shall be considered an
integral part of the principal building if it is
connected to the principal building either directly
or by an enclosed passageway.
2. No accessory building shall be erected or located
within any required yard other than the rear yard.
3. Accessory buildings and garages shall not exceed
fifteen (15) feet in height and shall be ten (10)
feet or more from all side lot lines of adjoining
lots, five (5) feet or more from the rear lot line,
shall be ten (10) feet or more from any other
building or structure on the same lot, and shall
not be located within a utility easement.
4. No accessory building or garage shall occupy more
than twenty-five (25) percent of a rear yard, nor'
exceed one thousand (1,000) square feet of floor
area.
5. No permit shall be issued for the construction of
more thgn_ one (1) private accessory structure for
each dwelling. Each applicant for a building
permit to construct any dwellings shall be required
to provide off-street parking space for at least
one (1) automobile per family to be housed in
addition to any garage space to be used.
(9!22191, #211)
5. No accessory uses or equipment such as air
conditioning cooling structures or condensors which
generate noise may be located in a side yard except
for side yards abutting streets where equipment is
fully screened from view.
MONTICELLO ZONING ORDINANCE �P/ >
Council Agenda - 5/13196
aceea
(J-0.)
This is a housekeeping item relating to the conditional use permit that was
awarded to Mike Zieska at the last meeting. As you recall, Zieska requested
a conditional use permit which would allow him to operate an auto body
repair shop in a B-3 zone. The site plan involved development of two lots
with the main building on one lot and the parking area on the other lot.
Zieska was informed that in order to obtain his conditional use permit, he
will need to eliminate the lot line and vacate the utility easements between
the two lots. It is required that the lot line be eliminated so that the second
parcel used for parking cannot be sold off without City approval.
The City Engineer has reviewed the site grading and drainage plan for both
the Zieska property and the adjoining properties and has determined that
there is no overriding reason why the City should hold on to the easement
rights at this location.
B. ALTERNATIVE ACTIONS;
1. Motion to approve the request to vacate the utility easement and
eliminate the lot line between Lots 3 and 4, Block 3, Plaza Partnere.
2. Motion to deny tho request to vacate the utility easement and
eliminate the lot line between Lots 3 and 4, Block 3, Plaza Partners.
C. STAFF RECOMMENDATION:
Basad upon the input from the City Enginoor and the Public Works Director,
it is my recommendation that the utility easements be vacated as requested
and that the two lots he joined, which will result in a development site on a
single parcel.
Site plan and location map data.
WR-19-1996 11!30 NRC 612 595 9957 P.10
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The entire staff report for items 7, 8, and 9 have been provided by Northwest
Associated Consultants as attached.
Under item q7 above, the Planning Commission recommended approval as
noted under Decision 1 in the following report, which can be found on page 8.
Under item #8 above (the conditional use request), the Planning Commission
recommended approval as noted under Decision 2 in the following report,
which can be found on page 9.
Under item q9 above, the Planning Commission recommended denial as
noted under Decision 3 found on page 11.
MAY -B-19% U?:M NAc
612 5% 9837 P.01i12
NIMC NORTHWEST ASSOCIATED CC NSULTANTS
Steve OmugM this was on his computer but it was on our central
3775 WAYZATA BOULEVARD. SUITE 55S
eDngwter, so I am faxing this revised report to you Instead of
dropping oft a diskette to you this rtwming.
ST.LOUIS PARK. MINNESOTA 5341 e
TRANSMITTAL
PHONE /61 21505-Oe36
DATE: aMay 1996
NUMBER
OF PAGES
TO: Jeff O.Neill
INCLUDING
COVER:
12
FROM: Nina Nielsen
QUANTITY: MATERIAL/DESCRIPTION: DATED:
1 Planning Report - Express Lube (Revised) 5/8/96
VIA: REMARKS:
MAIL
Jeff
Steve OmugM this was on his computer but it was on our central
WAX
aSteve
eDngwter, so I am faxing this revised report to you Instead of
dropping oft a diskette to you this rtwming.
Call If any questions.
Pick UP
a
0661VCRY
PROJECT: Monticello - E*mu Lube
JOB NUMBER: 191.07-96.03
MR1'-08-19% 0734 NRC 612 595 907 P.02/12
NA Northwest Associated Consultants, Inc.
C COMMUNITT PLANNING • DESIGN • MARKET RESEARCH
PLANNING REPORT
TO: Monticello Mayor and City Council
Monticello Planning Commission
FROM: Bob Kirmis/Stephan Grtttman
DATE: 8 May 19%
RE: Monticello - Express LIbe -Zoning OrdinarIce AmendirnetwCUP
FILE NO: 191.07 -96.03
BACKGROUND
Investors Together Int has submitted plans to construct a 1,352 square foot 'Express
Lubo' facility upon a 15.800 square foot parcel of land located north of County Road 75
and west of County Road 118. In the long tens, the applicant plans to construct a ± 1.170
square foot building addition whiot'1 would eomnrunodate minor automobile repair activities.
The subject property is zoned PZM, Performance Zone Mined.
To accommodate the applicant'a immediate and long range development plan, the
following approvals have been requested:
1. Zoning Ordinance amendment to establish "automobile maintenance facllitlW as
conditional uses In the PZM Zoning District.
2. Zoning Ordinance amendment to establish 'minor automobile repair as a
conditional use In the PZM Zoning Disuia.
3. Conditional use permit to allow an automobile maintenance within a PZM Zoning
District
5775 Wayzata Blvd. - Suite 555 • St. Louis Park, MN 55416 - (612) 595.9636•Fan. 595.98377
7-96
Attached for reference:
Exhibit A - Site Location
Exhibit B - Detailed Site Location
Exhibit C - Draft Zoning Ordinance Amendment
Exhibit D - Site Plan
ISSUES ANALYSIS
PZU Dhdrkt Amendment's
Automobile Maintenance Facllldes. To accommodate the proposed "Express Lube'
facility an amendment to the PZM District provisions is necessary. Specifically, the
establishmerrt ot'automobile maintenance fadlftles' as a conditional use in the district has
been proposed.
In consideration of such amendment, the City should make a determination as to the
sooeptebility, of such use within the PZM District According to the Ordinance, the purpose
of the PZM District Is to provide a land use transition between high density residential land
uses, as well as the Intermixing of each such land use.
In some respects, an automobile maintenance facility is considered comparable in intensity
to several existing conditional, in the PZM District, including car washes, dry cleaning
and retail commercial activities (a ca wash facility currently exists to the east of the
subject property). Alternatively, it is debatable whether a Gear distinction exists between
an 'automobile maintenance tacitlty' and 'minor automobile repair facility'
While justification for approval of the requested amendment may exist, a decision
regarding the appropriateness of such amendment is considered a policy matter to be
determined by City officials.
Attached as Exhibit C Is a draft Zoning Ordinance amendment which would establish
automobile maintenance facilities as conditional use in the PZM, Performance Zoning
Mlxod District. Such amendment includes varimm conditions intended to mitigate potential
adverse impacts.
In review of the draft amwWrnont, it should be noted that 'automobile maintenance
facilities' are referenced as Section 10-8.K1. While less than Ideal, such formatting
responds to an existing formatting orror in the PZM section and Is Intended to expedite the
emendmont process. Under the current Ordinance format, the following are listed as
conditional uses In the PZM District:
N. Apartment Density Bonus
O. Findings of Fad
P. Standards
0. Project Review Process
Rather than reformat extensive volumes of Ordinance material at this time, a simple
reference to automobile maintenance facilities as item K 1 under PZM conditional uses is
considered appropriate.
Mnor Automobile Repair. In the long tern, the applicant has expressed a desire to
provide minor automobile ropair activities through a future building expansion. To
accommodate such activities, an amendment to the PZM District provisions has been
requested which would establish such activities as conditional uses. The Zoning
Ordinance defines minor automobile repair as:
[A01 AUTOMOBILE REPAIR - MINOR: Minor repair& Incidental body and
fender work, painting and upholstering, replacement of parts end
motor services to passenger automobiles, and trucks not exceeding
nine thousand (9,000) pounds gross weight, but not Including any
operation specified under 'automobile repair - major.*
This business performs mechanical and electrical repairs to autos,
light trucks, and equipment 9,000 pounds GVW and less. Allowed:
Tune ups and adjustrnenm, replacement of parts (excluding body and
frame), rebuilding of parts or components when installation Is
available, wheel alignment and balancing, tire repair, radiator repair,
washing, cleaning, and polishing.
Currently, minor automobile repair facilities we listed as conditional uses in the 83,
Highway Commercial; B-4, Regional Swiness; I -t, Light Industrial; and 1-2, Heavy
Industrial Districts. Considering the innate characteristics of minor automobile repair
facilities (i.e., noise, outdoor storage, eta), it Is tho opinion of our office that such use does
not sati sty the purpose of the PZM District end Is more appropriataty allowed In higher
Intensity districts. An ultimate decision regarding the acceptability of such activity within
tho PZM District is, howevor, considered a policy matter to be determined by City
officials_ Should the City fool that minor automobile repair Is an acceptable use of the
property, we would suggest rezoning the property rather than pursue a PZM District
amendment. It is tho opinion of staff that altomative zoning districts oxist which are better
suited (end specifically intended) to accommodate uses of the Intensity of minor
automottMe repair facilities.
7-9b
Condldonal Use Parmit
CUP Review Criteria. As mentioned previously, an amendment to PZM District
requirements is necessary to accommodate the immediate development plans of the
applicant. In this regard, a draft Zoning Ordinance amendment has been prepared which
would establish'auton>obile maintenance facilities' as conditional uses In the PZM District
Per the attached ordinance amendment (Exhibit C), a'automobile maintenance facility
is defined as:
A business which provides short term, while you
wait, automobile maintenance service to automobiles and light trucks of nine
thousand (9,100) GVW or less. Service activities include all changing, lubrication,
tire rotation and the like, but in no case may include repair activities. Automobile
maintenance fadlitles shall be distinguished from minor automobile repair facilities
in that only while you waft service may be provided and vehicular storage shall be
prohibited.
The purpose of the required conditional use permit process Is to enable the City Council
to assign dimensions to a proposed use or conditions surrounding it after consideration
of adjacent uses and their functions and the special problems which the proposed use
presents to provide the City of Monticello with a reasonable degree of discretion In
determining the suitability of certain designated use upon the general welfare, public
health and safety.
Procedurally, the Planning Commission and City Council must consider the possible
adverso effects of the proposed conditional use. Its judgement shall be based upon but
not limited to the following factors:
Relationship to municipal Comprehensive Plan.
The geographical area Involved.
Whether such use will toad to or actually depreciate the area In which it is
proposed.
The character of the surrounding area.
The demonstrated nood for such use.
Nolghbodmod Chamatbr. As noted previously, the Zoning Ordinance directs the
Planning Commission and City Council to consider the cherecter of the area in which the
use hes been proposed. The following is a listing of uses which He adjacent to the
property In quostion:
7-yE
MRY-08-19% 07:35 NRC
ID�rectron
INorth
South
�East
West
612 595 9637 P.06/12
Use
Multiple Family Residential (Townhornes)
County Road 75MAU Line
Commerew (car Wash)
Single Fainly Residential
Of key Importance in determining the compatibility of the proposed use with the
neighborhood will be compliance with applicable buffer yard requirements of Section 3-
3.G. Details relating to such buffer yard requirements are highlighted In the following
section of this report.
Provided applicable buffer yard requirements are satisfied it is believed the proposed use
can compatibly e)dst upon the subject site.
ScreerilrWLandscapingiRMfer Yard Requirements. Asa condition of CUP approve),
a landscape plan should be submitted which Identifies the type, location and size of all
proposed site plantings, as well as compliance with the aforementioned buffer yard
requirements. AxordIng to the Ordinance, the following buffer yard requirements em+
applicable to the subject property.
Direction Minimum Bulling Buffer Yard Width Number of Plants Per
Setback 100 Feet of Property
Line•
Noah 30 feet 20 feet So
South NA NA NA
Fist Nora None None
Wast 40 foal 30 feet 120
• location of an opaque fence or earth berm at least five feet In height
within buffer yard shall be considered credit toward plant unit
.4- -1 The number of requlrod plant units may be reduced by
50 percent.
L.ot Arse RM*ft wffL There oro no spu fic lot me or wldlh requirermonts imposed in
the PIM Dlsbid.
5
7- 9F
rAY-08-1996 07:35 MX
Setbacks. As shown below, the proposed 'Express Lube' facility does not most all
applicable PZM District (B-3 District setbacks applicable).
Required Proposed
Frau Yard 30 feet 89 feet
Side Yard - East 10 feet 45 feet
Side Yard - west 40 feet 1 a feet
Raw Yard 30 feel* 32 feet
Buffet Yard Setback Requi emard
As a condition of CUP approval, the alto plan should be revised to most applicable
structure setback requirements.
Building HWgh nMc lrg Materials. To determine compliance with City building height
and building material requirements, building elevations (drawn to scale) should be
submitted which identify structure height and finish materials.
OR -Street Parking.
Parking Supply. The Zoning Ordinance does not provide a specific off-street
parking standard for automobile maintenance facilities. As part of the attached
amendment, however, an atfatreei perking requirement applicable to the proposed
use has been included. Such standard is referenced In an American Planning
Association (APA) document entitled 'Off -Street Parking Requirements for Oil
Change Facilities'.
As calculated below, and assuming two service bays, the proposed automobile
maintenance facility is required to provide six offatrest parking stalls.
Spaces
Ur Ratio Rggul gQ
Automobile Maintenance Two spaces plus 6
Facility (two service bays) two spaces per
service bay
According to the submitted site plan, a total of four otfatrest parking stalls have
been proposed. As a condition of CUP approval, the site plan should be revised
to provide six off-street spaces.
Dimensional Requirements. All proposed parking stalls and drive alsles have
bean found to most or exceed minimum Ordinance requirements.
6
7-96
Handicap Stalls. In accordance with State American Disability Act requirements,
one off-street handicap parking stall must be provided upon the site.
Curbing. In eccadarm with Zoning ordinance requirements, all off-street parking
areas must be provided a six Inch non -surmountable concrete curb.
Surfacing. In accordance with Ordinance requirements, the proposed off-street
parking area is to be surfaced In a bituminous material.
Curb Cut. In what is considered a positive site design feature, a shared 35 foot
wide out from County Road 75 has been proposed. As a condition of CUP
approval, such oub cut access must be subject to approval by the Wright County
Highway Dope,tment and City Engineer.
Loading. The Zoning Ordinance does not provide a specific off-street loading
requirement for uses such as that being proposed. As a condition of CUP approval,
however, a specific off -West loading space should be designated upon the submitted site
plan.
Lighting. it has not been indicated whether any mderior lighting is to be provided on site.
Any lighting used to Illuminate off4treet parking or outdoor storage areas must be hooded
and directed to defied light away from adjacent properties and public rights-of-way.
Signage. As a condition of CUP approval, all applicable City sign requirements must be
satisfied.
Grading and Dralnegs. As a condition of CUP approval, a grading and drainage plan
must be submitted. Such plan will be subject to review and approval by the City Engineer.
Noise. PZM District provisions (proposed) state that intermittent sounds produced by
automobile maintenance facilities must not be audible to users of adjoining PZM or
residential properties. The applicant will be required to provide lnfomraflon regarding
proposed nolso mitigation efforts.
Truk The site plan does not Indicate whether trash is to be stored outdoors. If a trash
reoaptecto Is to be stored outside the principal structure, It must be screened from view of
neighboring properties.
Future Buliding Addition. The submitted site plan conceptually iltustratu a future=
1,200 square foot structure addition which would conned to the adjacerd easterly ear
wash. It Is the desire of the applicant to use such addition for 'minor automobile repair'
activities. Consideration of such addition relates dlreety to a deciaion regarding the
7-9
proposed Ordinance amendment to establish minor automobile repair facilities as
conditional uses within the PZM District
While staff holds some concern in regard to the inter" of such a use in the PZM District,
an ultimate decision regarding land use appropriateness Is considered a policy matter to
be determined by the City.
CITY ACTION
The applicant has submitted plans to construct a 1,352 square foot automobile
maintenance facility with long range plans to construct a ± 1,200 square foot building
addition in which 'minor automobile repair• activities would be conducted.
DECISION ONE - PZM ZONING DISTRICT AMENDMENT - AUTOMOBILE
MAINTENANCE FACILITIES
Alternative A- Amendment Approval i n
10.
Approval of the requested amendment would establish automobile maintenance facilties
as conditional use in the PZM District. Provided various conditions are Implemented, it
is the opinion of our office that such use can compatibly cadet in the P2M District It should
be rated, however, that some question does exist In regard to a dear distinction between
'automobile malntonanoe facilities' and minor automobile repair. Should the City loose
to approve the requested amendment, such action should be based on the following
findings:
The proposed amendment and resulting use is consistent with the spirit and intent
of the Monticello Comprehensive Plan and goals and policies.
2. The proposed amendment and resulting use Is consistent with the general Intent of
the zoning district purpose of the PZM District.
Altemativo 8 - Amendment Denlel
A second alternative available to the City would be to deny the requostod amendment to
conditionally allow automobile malntonaroe facilities within PZM Districts. Such denial
would also have the effect of denying the simultaneous CUP request as the mechanism
to receive such CUP would not exist.
7-tz
Should the City deny the requested amendment, it should be based upon the following
findings:
1. The proposed amendment and resulting use is not consistent with the spirit and
intent of the Monticello Comprehensive Plan and Zoning Ordinance.
2. The proposed amendment and resulting use is likely to have an adverse impact
upon surrounding properties.
3. The proposed use is not consistent with the purpose of the PZM District.
DECISION TWO - CONDITIONAL USE PERMIT FOR AUTOMOBILE MAINTENANCE
FACILITY
Altemative A - Condidonal Use Pentdt Approval (With Condlt(ons) 3.- C G- Mf
This attemative would allow the establishment of an automobile maintenance facility upon
the subject properly, provided several conditions are imposed to insure use compatibility
and proper site functioning. Should the City approve the requested amendment to allow
such uses in the P2M District, we would recommend approval of the requested conditional
use permit be approved be upon the following findings and conditions:
Findings:
1. The proposed project is oonsistert with the spirit and Intent of the Monticello
Canprohensive Plan goals and policies and in keeping with ft Intent of the Zoning
Ordinance.
2. The proposed project is consistent with the purpose of the performance standards
dine Zoning Ordinance.
3. The proposed project will not have any adverse Impacts, as outllned in the
conditional use permit section of the Toning Ordinance.
4. The proposed project shall meal rtdNrwm screanirlg and tandmaping requirements
as outlined herein.
S. The proposed project shall provide adequate parking and loading as outlined
herein.
6. The proposed project shall not impose a ny undue burden upon public feollides and
sorvlcos,
9
7-9 J�
MHY-08-1996 0736 NRC 612 595 9837 P.11/12
7. The proposed project is designed in such a manner to form a desirable and unified
envtronrnent within its boundaries which will not be detrimental to future land uses
in surrounding areas. Architecture and site treatments shall be compatible with
adjacent structures and site plans and shall respect the privacy of neighboring
businesses.
Condluorhs:
1. The City approve the requested PZ1M amendment to accommodate automobile
maintenance facilities.
2. The site plan is revised to meet applicable setback requirements (buffer yard).
3. Use of the facility is limited to automobilenight truck all changes.
4. The applicant demonstrate compliance with City building, height and building
materiel requirements through the submIsslon of building elevations.
5. The site plan is revised to Illustrate a total of six off-street parking stalls.
6. One handicap parking stall Is provided in accordance with the State American
Disability Act requirements.
7. Al off-street parking areas are provided a six Inch non -surmountable concrete curb.
S. The proposed 35 foot curb cut is subject to approval by the Wright County Highway
Department and City Engineer.
9. The site plan is modified to illustrate an off-street loading space.
10. A landscape pion is submitted and approved which identifies the type, location, and
size of all site plantings. Such plan shall also domonstrato compliance with
applicable buffer yard requirements.
11. All lighting used to illuminate off-street parting be hooded and directed to deflect
light away from adjaoent properties and public rights-of-way.
12. All City sign requirements aro satisfactorily met.
13. A grading and dratnage plan Is submitted subjoet to review and approval by the City
Engineer.
10
IAK
14. Intermittent sounds produced by the oil change operations are not audible to
adjacent properties.
15. Al exterior trash handling facilities are screened from view of adjacent properties
and public rights-of-way.
16. Daveloper agrees that it will be responsible for any reconstruction or restoration in
the event that the City needs to do drainage and utility work in the City's easement
Altemative B - Conditional Use Permit Denial
A second alternative available to the City would be to deny the requested conditional use
perrrut_ dthe City chooses to deny the condtional use permit, it should be based upon the
following findings:
The proposed use Is not consistent with the spirit and Intent of the Monticello
Comprehensive Plan and Zoning Ordinance.
The proposed use is likely to have an adverse impact upon surrounding properties.
DECISION THREE - PZM ZONING DISTRICT AMENDMENT - MINOR AUTOMOEIILE
REPAIR
Alternative A - Amendment Approval
Approval of this request would establish minor automobile repair activities within the PZM
Zoning District as a conditional use. It is the opinion of our office that such use lies in
conflict with the purpose of the PZM District and is more appropriately provided for in
busine n and industrial zoning designations.
Should the City find that minor automobile usas are acceptable upon the subject property,
we would suggest that the City consider a rezoning of the property rather then a PZM
District amendment.
7
Alterfativo B-Amondntord DerilalPIo. n C C ,n nn r S S u I N e L C,
A second option evailM to the City is to deny the arnendment request. If such action Is
taken, it should be bawd on the same findings of dental for Decision One. While dental
of this requost will establish minor automobile repair facilities as inappropriate within the
PZM Olstrict, such decision Is considered independent of the immediate -Express Lube-
proposell development plan (amendrnont and CUP).
pc: Jeff O'Neill
11
1,q
TOTAL P. 12
CITY OF MONTICELLO
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DRAFT - DRAFT - DRAFT
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO CITY CODE (THE
ZONING ORDINANCE) TO ACCOMMODATE AUTOMOBILE MAINTENANCE FACILITIES
AS A CONDITIONAL USE IN THE PZM DISTRICT.
THE CITY COUNCIL OF THE CITY OF MONTICELLO DOES HEREBY ORDAIN:
Section 1. Title 10, Section 202 of the Monticello City Code (Definitions) is
hereby amended to add the following:
AM(1) AUTOMOBILE MAINTENANCE FACILITY: A business which provides
short term, while you wait, automobile maintenance service to automobiles
and light trucks of nine thousand (9,000) GVW or less. Service activities
include oil changing, lubrication, tire rotation and the like but in no case may
include repair activities. Automobile maintenance facilities shall be
distinguished from minor automobile repair facilities in that only while you
wait service may be provided and vehicular storage shall be prohibited.
Section 2. Title 10, Section 3-5.H of the Monticello City Code (OH -Street Parking
Requirements) is amended to add the following:
28. Automobile Maintenance Facilities: Two (2) spaces plus two (2) spaces per
_ service bay. Service bays or pumping areas shall not be considered off-
street parking space.
Section 3. Title 10, Section 10-8 of the Monticello City Code (PZM Conditional
Uses) is hereby amended to add the following:
K 1 Automobile Maintenance Facilities provided that:
The architectural appearance and functional plan of the building and site
shall not be so dissimilar to the existing buildings or area as to cause
impairment in property values or constitute a blighting influence within a
reasonable distance of the lot.
EXHIBIT C • DRAFT ZONING ORDINANCE AMENDMENT
-7�qO
2. The use of the facility is limited to short term, while you wait automobile
maintenance activities and not repair.
3. Buffer yard requirements of Chapter 3, Section 3.G of this Ordinance are
satisfied.
4. Each light standard island and all islands in the parking lot shall be
landscaped or covered.
5. Parking spaces shall be screened from view of abutting residbntial districts
in compliance with Chapter 3, Section 2[G] of this Ordinance.
6. The entire area other than occupied by the buildings or plantings shall be
surfaced with material which will control dust and drainage which is subject
to the approval of the City Engineer.
7. The entire area shall have a drainage system which is subject to the
approval of the City Engineer.
6. All lighting shall be hooded and so directed that the light source is not visible
from the public right-of-way or from an abutting residence and shall be in
compliance with Chapter 3, Section 2 [H] of this Ordinance.
9. Vehicular access points shall be limited, shall create a minimum of conflict
with through traffic movement, and shell be subject to the approval of the
City Engineer
10. All signing and informational or visual communication devices shall be in
compliance with Chapter 3, Section 9 of this Ordinance.
11. Provisions are made to control and reduce noise.
12. The provisions of Chapter 22 of this Ordinance are considered and
satisfactorily met.
13. Automobile maintenance facility shall have direct access to major
thoroughfare via driveway or frontage road.
14. Intermittent sounds produced by automobile maintenance facility shall not
be audible to users of adjoining PZM or residential properties.
2
',yP
Section 4. This Ordinance shall become effective immediately upon its passage
and publication.
ADOPTED by the Monticello City Council this day of 1996.
ATTEST:
By:
Rick Wolfsteller, Administrator
CITY OF MONTICELLO
Brad Fyle, Mayor
AYES:
NAYS:
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Council Agenda - 5/13/96
1 Ir. M.M. 1 llal I r. (I J I: • :1
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The entire staff report for these items has been prepared by Northwest
Associated Consultants as attached.
The Planning Commission reviewed the requests noted above and voted to
recommend approval of the request to reduce the minimum lot size for homes
in the R•2 district as noted under Decision 1, Alternative #1, in Steve
Grittman's report.
Planning Commission voted to recommend approval of the simple subdivision
request as noted under Decision 2, Alternative #1, in Steve Grittman's report.
is
NFNCNORTHWEST ASSOCIATED CONSULTANTS
COMMON I TY PLA N
NINO - DESIGN - MARKET RESEARCH
MEMORANDUM
TO:
Jeff O'Neill
Monticello Planning Commission
FROM:
Stephen Grittman
DATE:
May 2, 19%
RE:
Monticello - Ron Ruff SubdivisiorvText Amendment
FILE NO:
191.07 - 96.04
BACKGROUND
Mr. Ronald Rufl has submitted a request which would propose a reduction in the minimum
single family Id size for the R-2 Zoning District from 12,000 square feet to 10,000 square
feet The R-2 District permits both single family and two family homes, currently both on
12,000 square foot lots. This amendment would affect only the lot size for single family.
ANALYSIS_
Text Amendment
For single farn4 homes, the R-2 District is most commonly applied to the original town plat
to which the Ruff property adjoins. In this area, the great majority of lots are 66 feet by 165
feet, an area of 10,890 square feet. For the original plat area, it would be reasonable to
consider a rodxtion in minimum lot area (as well as other lot standards) so as to avoid the
problems created by norHmrdormities to a zoning standard which was designed for newly
platted lands.
The applicant's total property area consists of about 21,412 square feet. If the R-2
standard were reduced to 10,890, he would be about 370 square feet short of the area
9779 WAYZATA BOULEVARD. SUITE 988 ST, LOUIS PARK, MINNESOTA 50416
PHONE 61 2.998.9636 FAX 6 12-505-08 37 B� 1
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needed to create two conforming lots. Thus, the applicant has requested an amendment
to 10,000 square feet.
Another issue which this application raises is the zoning of the subject property, and the
surrounding land. The R-2 Zoning designation ends at the Railroad to the north of the Ruff
property, which is zoned PZM. As a result, a zoning issue would arise under the PZM
District in which the City would have to determine the appropriate single family lot size
standard to apply. The PZM District language lists no specific lot sizes, deferring to the
district in which the use is permitted to define lot area. Since a single family use would
infer either a 12,000 square foot standard, or less under a revise R-2 District, a conflict
could arise. One possible resolution of this issue, presuming a lot size change is
approved, would be to rezone this land (and perhaps adjacent lands in similar
circumstances) to the R-2 District.
Finally at issue is the appropriate lot size to consider, if it were to be reduced from the
current 12,000 square foot minimum. Original plat lots consist of 10,890 square feet. Mr.
Ruff would need a lot size of 10,700 to permit two lots on his current property, and has
requested a standard of 10,000 square feet. We would suggest something less than the
10,890 threshold. It is not uncommon to find survey errors in old plat layouts which shave
a few tenths of a foot off of the stated dimensions. We believe that 10,000 square feet
would not be unreasonable. This standard would permit some flexibility in the use of
previously platted land, but would not permit wholesale resubdivision resulting in a sudden
increase in density.
Subdivision
With regard to Mr. Ruffs request for a subdivision of his land, his survey shows two lots,
one of 12,243.99 square feet which contains the existing house and garage, and a second
of 9,167.61 square feet which would front on Elm Street. If the lot area standards were
reduced to 10,000 square feet, this lot would need to be increased in area by over 800
square feet. The current lot width standard is 80 feet, barring any changes to the R-2
standards. Were Mr. Ruff to increase the width of the proposed southern lot to 80 feet, it
would result In a parcel of approximately 10,240 square feet, leaving 11,171 squafe feet
for the northern parcel, and would retain a setback to the existing deck of more than 50
feet.
With regard to Mr. Ruffs request to split the lot by simple subdivision, this is a policy Issue
for the City. The land is technically unplatted land at this time. However, this request
creates only one additional building site, and no further subdivision would be possible, with
the exception of small land trades between the current neighboring owners to
accommodate the confusing pattern of lot lines. We would recommend approval of the
subdivision, subject to the following conditions:
/0 --da
(1) Amendment to the R-2 District reducing lot area for single family homes to 10,000
square feet.
(2) Rezoning of this parcel, as well as adjoining original plat parcels to R-2 from the
current PZM district.
(3) Revision of the proposed subdivision to provide the minimum 80 feet of frontage on
Elm Street.
(4) Review by City staff for engineering, utility, or drainage issues and necessary
easements.
It is possible to proceed on the Ruff request without the rezoning occurring first The City
could take a policy position for the purposes of this application that the R-2 single family
lot size will be the standard applied to single family lots in the PZM District A subsequent
rezoning of this land to R-2 would then remove PZM development constraints from a lot
which is only able to be developed in a single family manner.
Further issues that the City may wish to address would be possible adjustments to
setbacks and other standards which apply to single family uses in R-2 Districts. The City
has struggled with variance issues for past applicants in these situations. Any further
changes would not be necessary Zo accommodate the Ruff request.
Decision One
The City must decide whether it will reduce the minimum lot size for single family homes
in the R-2 District. Staff suggests that this is an appropriate proposal, considering that the
R-2 District is intended to permit a slightly increased density, and that mid of the single
family use in the R-2 is located in the original townsite plat on lots of 10,890 square feet.
AlternativBA.- P I � � � - i b �r.na+ sa r �lcc/�qY nrir�
Approval W the Zoning Text Amendment to reduce minimum lot sizes for single family
uses only in the R-2 District from 12,000 square feet to 10,000 square feet.
Approval of this alternative should be based upon a finding that the R-2 District in Intended
to permit single family homes at a slightly higher density, and that much of the current R-2
District applies to single family homes on smaller lots.
Alternative B.
Denial of the Zoning Text Amendment to reduce minimum lot sizes for single family uses
in the R-2 District.
I D -11 C.4
Denial should be based upon a finding that the City believes that 12,100 square feet is the
appropriate minimum size for single family lots, and that adequate controls and flexibility
are in place in the Ordinances to accommodate the original town plat areas.
Decision Two
If the City approves the reduction in the R-2 District lot size, the applicant is requesting
approval of a simple subdivision of his land under the new standards. Staff recommends
approval, subject to conditions listed above on pages 2 and 3 of this report
Alternative A.
Approval of the proposed subdivision, subject to the four conditions fisted above, including
the zoning amendment approval, rezoning to R-2, revision of the subdivision to create
adequate width, and City staff review.
This approval should be based on a finding that the subdivision is in conformance with all
performance standards, and meets the City's goals as stated through its Comprehensive
plan and Ordinances.
Denial of the proposed subdivision.
A Denial should be based on a finding that the subdivision results is not consistent with the
City's standards (especially If no lot size amendment is approved), and that current non -
conformities on the property should be Geared prior to additional development is approved
for the area.
Please refer to the following exhibits for illustration of the Issues in this request.
Exhibit A - Area Location
Exhibit B - Zoning
Exhibit C - Site Survey
Exhibit D - Proposed Subdivision Revision by Staff
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I
Council Agenda - 6/13/96
„
At the previous Council meeting, a public hearing was held concerning a
possible ordinance amendment that would have allowed liquor license
holders who had Sunday licenses to serve liquor as early as 10 a.m. rather
than noon. As you may recall, it was noted that state statutes did allow cities
to determine if we wanted to allow service earlier than noon after conducting
a public hearing. The original request for amending the ordinance had come
from the new owner of J.P.'s Annex, Mr. Rob Hoffman. Although there was
not any public comment in opposition to the change, the Council decided to
leave the ordinance as is, only allowing sales to occur after noon on Sundays.
As some of you may remember, Mr. Hoffman of J.P.'s Annex did arrive at the
Council meeting at approximately 7:30 and was surprised to find out that the
ordinance amendment had already been discussed. Mr. Hoffman indicated to
me later that he was under the impression that the Council meeting did not
start until 7:30, and he apologized for his tardiness. Enclosed you will find a
letter from Mr. HoRman requesting that the City Council reconsider a
possible ordinance amendment to allow earlier sales on Sundays.
Mr. Hoffman notes in his letter that he would be comfortable with a
10:30 a.m, start, and it should be noted that the Council could allow sales on
Sunday as early as 10 a.m. but could choose another time if you desired.
Council could confirm its original decision at the last meeting to leave
the liquor ordinance as is with no sales occurring before noon on
Sundays.
Council could adopt an ordinance amendment allowing the sales to
occur earlier than noon at any time so desired, but no earlier than
10 a.m.
With no public comments received at the last public hearing, I do not know of
any reason why amending the ordinance would be a problem if the Council
chose to do so. I do believe Mr. Hof roan had intended to be at the last
meeting and honestly felt the Council meeting started at 7:30. It really
16
Council Agenda • 6/13/96
becomes a Council decision and policy as to whether you feel it's appropriate
to allow Sunday liquor sales before noon at any liquor establishment
currently holding a license. I believe it would be difficult to adopt an
ordinance that singled out a specific type of license holder as being the only
one allowed to serve liquor earlier than noon; therefore, any ordinance
amendment would have to apply to any qualified Sunday liquor license
holder.
D. SUPPORTING DATA:
Copy of letter from Mr. Hoffman.
65
Monticello City Council
C/O Rick Wolfsteller, City Administrator
Ladies and Gentlemen,
I deeply regret and apologize for my tardiness to last Monday's City Council meeting. I
was on the agenda requesting an extension of the City's existing Sunday liquor laws to
mirror that which is currently carried by the state. l would like to resubmit this request.
It is my intention to establish a neighborhood atmosphere for family oriented eating. This
extension would allow eligible operations to provide an additional service to the area's
patrons at 10:30 on Sundays. This ties in directly with Monticello's drive to increase
traffic in the downtown business area by providing a more user friendly environment to
those people who might be out and about shopping, coming back from church services, or
merely looking for a full service establishment in which to enjoy the camaraderie of friends
and the kinship of their families.
My facility specializes in unique southwestern, Cajun and Caribbean dishes. We intend to
further exploit these specialties while offering a Sunday brunch for the area's patrons.
As 1 understand the state law, only restaurants, those establishments who possess full
menu liscencing from the Minnesota Department of Health would be eligible to apply. A
concern regarding this might be that establishments with liquor licenses who distribute
packaged microwave sandwiches or frozen pizza's might also wish to be included in this
extension. If this is indeed a concern, a stipulation similar to the original Sunday sale of
3.2 beer might be possible. In that ordinance, as I recall, only those operations that could
prove roughly 50 percent of their business was derived from the sale of food were eligible
for licensing. Another solution might be to stipulate that only those establishments
operating a kitchen 7 days out the week would be allowed the extension.
Again, my impetus in requesting this extension is to provide a full service establishment for
downtown shoppers and local area families. I feel that in it's passing, we would provide
the area's population with just one more reason to spend more time, and subsequently
more money in our downtown establishments. Thank you for your time in reviewing my
request.
Sincerely,
lr,�2 1- -, 1-� '
Robert Hoffman
Owner, JP's Annex
a14
Council Agenda - 6/13/96
HE., , : r: , , , �6- :G ., : rn : 4, , : , ,
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With the recent annexation of the Hawke Sports Bar property in conjunction
with the development of the River Mill subdivision, municipal sewer and
water services were installed in the River Mill project, making sanitary
sewer available for Hawks Bar. Prior to the annexation of the sports bar,
expansion of the facility was not allowed by the OAA and Wright County due
to the fact that the septic system needed upgrading. Likewise, an expansion
of the sports bar would also not be allowed by the City unless the facility
hooked up to city sewer.
Joe and Theresa Abbott, owners of Hawks Bar, recently indicated they are
ready to connect to our sewer system. Mr. Abbott is requesting Council
consideration of establishing his hookup fee based on the 1996 rate of $1,200
per unit rather than the current $1,600 per unit because he felt the system
was not available for him to connect last year even though he wanted to.
Enclosed with the agenda is a copy of a letter sent to Mr. and Mrs. Abbott on
November 6, 1996, advising them that sanitary sewer and water service was
available as part of the River Mill development. The letter was sent
specifically for the purpose of encouraging them to hook up as soon as
possible in light of the fact that the City would be increasing its sewer access
fees by $300 effective January 1, 1996. It is the Public Works Director's
opinion and the City Administrator's opinion that the sanitary sewer system
was available and that a connection could have been made last fall if desired.
Based on the seating capacity of the sports bar, the sewer access charge
amounts to 7 units for the 70 -seat facility, or $10,600 based on our current
$1,600 per unit rate. If the 1996 rate was applied, the hookup fee would drop
to $8,400, a $2,100 savings.
In addition to the request for consideration of last year's fee, the Abbott's are
also requesting to bo allowed to pay for Cho hookup foes over a number of
years rather than in one lump sum. Normally, it's been the City policy that
the hookup fees aro paid in full at the time of building permit application.
Since this is an existing business, there may be some justification for
allowing the hookup to be paid in installments over a number of years,
although the Council should be aware that this same request could come
from other property owners in the future. For example, there are a number
of existing businesses that are likely to connect to our sower system in the
future such as Olson & Sons Electric, Gould Brothers Chevrolet, D & D Bus
Service, along with possibly others, that may also request similar treatment
Council Agenda - 5/13/96
if it's granted for Hawks Bar. On the other hand, if an appropriate rate of
interest such as 8% is charged on any unpaid balance, it may be feasible for
the City to offer financing over 3-5 years for large hookup amounts.
The concerns 1 have on establishing the access fee based on last year's
hookup rate is the precedent it may set for other hookups in the future. I
believe ample opportunity was available for Hawks to make the connection
last fall and avoid the increased rate. Our policy in the past has been that
unless the connection was made by the effective date of the new rate, the new
rate would prevail. To change from that policy at this time could possibly set
a precedent that we would have to address on other properties in the future.
B. ALTERNATIVE ACTIONS:
1. Establish the sanitary sewer hookup rate at the current amount of
$1,500 per unit and require the payment to be made in full at the time
of connection.
2. Establish the rate at $1,500 per unit and offer to accept installment
payments with interest over a 3-5 year time period.
010 1,w
6� e
3. Establish the fee at $1,200 per unit 11995 rate) as requested with the
fee to be paid in full at the time of connection.
4. Establish the rate at $1,200 per unit (1995 rate) and allow the
payment to be made over 3-5 years with interest.
V- STAFF E .O F.NDATION:
It is the recommendation of the City Administrator and Public Works
Director that the current sewer access fee rate of $1,500 per unit be charged
for the Hawks Sports Bar connection. This recommendation is based on the
fact that Mr. and Mrs. Abbott were notified last fall that the system was
available for connection and recommended it be done as soon as possible to
avoid the higher fee. While there may be merit to offering installment
payments for existing businesses that connect to the sewer, we aro concerned
that, if allowed in this case, we would also have to allow it for other existing
businesses in the future. From a practical standpoint, as long as the City
was receiving a fair rate of interest on the hookup fee, them probably
wouldn't be a problem with allowing installment payments to he made fnr
existing businesses that hookup for the first time to our sanitary sewer
system.
D. SUPPORTINO DATA:
Copy of letter sent to the Abbotts last fall.
7-11Y
MOIV'rUJI0
250 Eau Broadway
P. O. Box 1147 November 6, 1995
Monticello, MN
55362.9245
Phone: (612) 295.2711
Metro: (612) 333.5739
Fax: (612) 295.4404
Joe & Theresa Abbott
Hawk's Sports Bar
6010 Co Rd 75
Monticello, MN 55362
RE: Connection to completed municipal sewer and water services
Account #10.0299-00-00 New address: 9697 Hart Boulevard
Dear Mr and Mrs Abbott,
Sanitary sewer and water service is now available at the location of Hawk's Sports Bar
with the completion of improvements for the River Mill development, All new construction
will be hooked up to city services. Existing properties such as yours have some options as
to when hookup will take place.
For those properties that have properly located and constructed wells with water quality
meeting State of Minnesota Health Department safe drinking water standards, there is no
requirement to hook up to city water. For municipal sewer service, however, it is
mandatory that you hook up to the city sower system. City Ordinance Chapter 7, Section
2.3•B requires that you hook up to city sewer atter it becomes available. For those
properties that have had past or current problems causing the system to function
improperly, you have 30 days in which to make a connection. If your system is properly
constructod according to city guidelines and continues to operate properly, you have a
period of three years from the date of first availability (11/1/95) to hook up to municipal
sower. It is unlawful to repair or pump the private system, without permission of the
water and sower department of the city, after such time that the public sower system is
accessible for the promises.
/3#
11
Please note that the City will be increasing the sewer access fee by $300 effective January
1, 19%. For all hookups made after that date, the charge will increase from $1200 to
$1500 ppr unit. The per unit charge for a restaurant with cocktail lounge is one (1) unit
per 10 seats. Please contact city hall for more information on the access costs.
If you have any questions concerning the fitness of your sewer system, you may contact me
at Public Works, at 295-3170.
ReWctfWly,
CITY OFF MMON�T,ICCEELLLO
John Simola
Public Works Director
enclosure
cc: Matt Theisen, Water/Wastewater Superintendent
Gary Anderson, Building Official
File
/36
Council Agenda - 6/13/96
T
Council is asked to consider whether or not to renew the listing agreement
with Edina Realty as established one year ago. It is my observation that
Dale has been actively marketing the property through the various resources
that he has at his disposal. He will be in attendance at the meeting to
describe his activities in further detail. With the exception of the Bichler
deal, the development has been progressing very well. As you know, the
Bichler situation was caused in part because Florek did not have Bichler sign
the covenants at the closing on the property. By and large, however, Florek
has been doing a good job of processing the sales transactions, and no other
serious problems have been encountered. On the whole, I am satisfied with
how Florek has been doing.
B. ALTERNATIVE ACTIONS:
!Notion to renew listing with Edina Realty for the We of lots in the
Eastwood Knoll subdivision.
City Council should select this alternative if it's comfortable with the
service provided by Dale Florek and Edina Realty.
Motion to deny renewing the listing with Edina Realty.
Council should select this alternative if it believes that not enough
work has been done to market the properties or if it is not satisfied
with the realtor's performance in processing lot sales.
C STAFF F..O MFNDATION:
1 am satisfied with Dale Florek's performance. Although there have been a
few glitches along the way, by and large the work done by Dale Florek and
Edina Realty has been acceptable, The lots are selling on a fairly steady
basis, and the homes that are being constructed aro at a value in a=mea of
what was originally anticipated for the property. A very good development
trend has been act for which Dale Florok should take some of the credit. I
have o good feeling that people interested in buying property for the purpose
of building their own home with city services in an upscale development are
finding Eastwood Knoll and that sufficient marketing efforts have been
undertaken to assure us that we are tapping the full potential of the market
that we aro after.
Information provided by Dale Florek.
EASTWOOD
KNOLL
OF
MONTICELLO
LOT SALE ACCOUNTING
IyA.
EASTWOOD KNOLL LOT SALES
AUGUST 15, 1995 TO MAY 8, 1996
LOT
BUYER
CLOSING DATE
SALE PRICE
NET PROCEEDS
L3 B2
ERLANDSON
8/29/96
$30,900
$28,783.70 ••'•
L3 B4
R. WHITE
8/22/95
$27,900.
$24,762.00
L8 B2
WALLEN
9/22/95
$32,445
S 4,185.05 ••"C/D
L4 B2
WOLFSTELLER
10/17/95
$31,900.
$29,630.00 •"•
L5 B2
R. WHITE
11/10/96
$31,900
$ 2,884.07 C/D
L2 BI
BICHLER
11/17/95
$25,900.
$23,069.20
L6 B2
HENDRICKSON
2120/96
$32,445.
$ 4,314.10 ••••CID
L12 B2
MARTIN
5/j5/96
$22.900.
PENDING •"•
GROSS SALES $236,290.
NET PROCEEDS FROM SALES $114,383.02 + C/D
CONTRACTS FOR DEEDS
WALLEN 3 YEAR C/D 7% INTEREST RATE
R..WHITE 2 8
HENDRICKSON 2 7.5
TOTAL NET PROCEEDS AND C/Ds
RENDING SALE
TOTAL PROCEEDS
•••• MEANS REDUCED COMMISSION SALES
•• ALL FIGURES ARE APPROXIMATE ( UNAUDITED ( ••
$25,956.00
$25,520.00
S25,950,
$191,815.02
$ 20.400.00
$212,215.02
lq6
DALE FLOREK
EDINA REALTY
295-3436
Council Agenda - 5/13/96
nrinli
(R.W.)
Enclosed with the agenda is a copy of the first quarter liquor store financial
report ending March 31. Liquor Store Manager Joe Hartman will be in
attendance to review with the Council the report and to present a request for
approval on repairing the face of our pylon sign at the liquor store.
Some highlights of the first quarter report show that sales were up $44,000
over the same period last year, for approximately a 14% increase. The
resulting gross profit was also up $17,000 from $73,482 last year to over
$90,000 this year. With the expenses even decreasing slightly by $4,000
from last year, the operating income showed a healthy gain of $21,500 to a
total of $45,288 for the first quarter. The operating income is the figure we
want to focus on rather than the bottom line net income in that it reflects a
better picture of the operations rather than including interest income.
Overall, we are happy with the results and gross profit percentages the
figures show for the first quarter with a 25.2% overall gross profit margin.
This is above what we have experienced in the past and hope that it
continues throughout the year.
With Joe in attendance at this meeting, it appeared to be a good time for
requesting approval to make some repairs to our pylon sign at the liquor
store. The present sign has a black barn siding wood face, which is showing
signs of wear. Joe had obtained some quotations last year for replacing the
sign face with a polycarbonate (lexan) face that should be maintenance free
in the future. One of the quotes received last year was from LeRoy Signs in
the amount of $8,580. A second quote was obtained from DeMars Signs, Inc.,
of Coon Rapids at $2,110. Since we did not have this in the budget last year
and it looked like we could wait a little while before proceeding with any
repairs, we decided to wait until this spring and take another look at repairs.
In discussing the low bid proposal from Demars Signs, they felt that they
would have to make a change to their proposal, which would include removal
of the sign face by bringing the sign to their shop for replacing with the lexan
face. This added some cost to their proposal and increased their bid price to
$2,791. It is still the recommendation of Joe and myself that the Council
consider allowing DeMars Signs to replace the sign face with lexan for their
bid of $2,791.
Council Agenda - 5/13/96
As an additional note, you may be interested in knowing that the Assistant
Manager, Wanda Goenner, has resigned effective May 4. Wanda was
primarily the afternoon and weekend shift supervisor. In light of this
resignation, Joe and I have revamped the job description slightly and feel
that the appropriate title would better be suited as "Night/Weekend
Supervisor' rather than Assistant Manager. The primary focus of this job is
still to be the lead person for the afternoon shift to supervise the part-time
employees and to be primarily responsible for evenings and weekend work
when the Manager may be absent. In revising the job description, it appears
that the grade and classification can be lowered slightly, which will reduce
the payroll cost over the long haul. Joe may have additional information on
applicants that have applied for the position and would be available to
answer questions on the revisions we have proposed to the job description.
Accept the financial report for the first quarter as presented and
authorize repairs to the existing pylon sign at the quoted price of
$2.791 with Demars Signs.
Accept the financial report as presented and do not authorize sign
refurbishing at this time.
C STAFF F ,O MF.NDATION;
It is the recommendation of Joe and myself that the report be accepted and
the sign quote from DeMars Signs be approved for the reflirbishing. In the
long run, I think the maintenance will be better with a lexan face rather
than having to restain the wood surface of the present sign. As an added
note, Joe is also looking at obtaining quotations for replacing the wood fascia
material on the building with aluminum or vinyl to eliminate the constant
need for restaining every 2-3 years. Right now the fascia is in need of paint
or stain this summer, and it may be feasible to replace with metal or vinyl so
that the entire building can be maintenance free.
Copy of first quarter report; Sign refurbishing quotations.
22
MONTICELLO MUNICIPAL LIQUOR
BALANCE SHEET
31Mar96
Current Assets:
Cash
Change Fund
Investments
Accounts Receivable
A/R - NSF Checks
Inventory
Prepaid Insurance
TOTAL CURRENT ASSETS
Fixed Assets
Land 6 Parking Lot
Buildings
Furniture G Equipment
less: Accumulated Depreciation
TOTAL FIXED ASSETS
TOTAL ASSETS
Liabilities
Accounts Payable
Due to BDA Fund
Sales Tax Payable
salaries Payable
Accrued Vacation/Sick Leave
Other Accrued Expenses
TOTAL LIABILITIES
RETAINED EARNINGS
TOTAL LIABILITIES AND FUND BALANCE
99,891.17
1,600.00
438,650.24
(239.85)
171,705.08
7,149.22
718,755.86
46,591.03
199,285.65
74,324.45
(214,100.54)
106,100.59
824,856.45
neaeaeaneeoo
1,200.67
100,000.00
10,322.60
4,297.62
16,672.02
860.69
------------
133,353.60
691,502.85
------------
824,856.45
000000000000
/.TS
MONTICELLO MUNICIPAL LIQUOR
GROSS PROFIT
BY PRODUCT
COMPARISON FOR
THE YEAR
ENDING MAR 31,
1995 AND 1996
1995
1996
YEAR-TO-DATE
YEAR-TO-DATE
AMOUNT
AMOUNT
Liquor Sales
93,621
107,567
Discounts
Cost of Sales
69,819
78,580
----------
GROSS PROFIT - LIQUOR
----------
23,802
25.4%
28,987
26.92
Beer Sales
181,501
201,564
Cost of sales
141,923
151,516
----------
GROSS PROFIT - BEER
----------
39,579
21.8%
50,048
24.8%
wine Sales
33,584
41,212
Cost of Sales
23,972
29,683
----------
GROSS PROFIT - WINE
----------
9,612
28.6%
11,529
28.0%
sc Sales
6,692
9,103
Cost of Sales
4,951
7,344
----------
----------
GROSS PROFIT - MISC TAXABLE 1,741
26.01
1,758
19.3%
MISC Non-taxable Sales
684
746
Cost of Sales
473
461
CROSS PROFIT - MISC NON -TAXA
----------
210
30.7%
----------
285
38.2%
TOTAL SALES
316,083
360,191
TOTAL COST OF SALES
241,138
267,584
TOTAL FREIGHT COST
1,463
----------
1,745
----------
TOTAL GROSS PROFIT
73,482
ccooa=coca
23.2%
90,862
ccccccaaa❑
25.2%
/.TS
-4NERAL AND ADMINISTRATIVE EXPENSE
Personal Services
MONTICELLO MUNICIPAL LIQUOR
Salariec
27,720
REVENUE AND EXPENSES
1,212
FICA
COMPARISON FOR THE YEAR
Insurance
2,626
ENDING MAR 31, 1995 AND 1996
Severance Pay
1995
1996
YEAR-TO-DATE
YEAR-TO-DATE
AMOUNT
AMOUNT
SALES
Liquor
93,621
107,567
Beer
181,501
201,564
Wine
33,584
41,212
Other Merchandise
6,692
9,103
Misc Non -Taxable Sales
684
746
Discounts
----------
----------
TOTAL SALES
316,083
360,191
COST OF GOODS SOLD
(242,601)
----------
(269,329)
----------
GROSS PROFIT
73,482 23.2%
90,862 25.2%
-4NERAL AND ADMINISTRATIVE EXPENSE
Personal Services
Salariec
27,720
PERA
1,212
FICA
2,105
Insurance
2,626
unemployment Benefits
Severance Pay
TOTAL PERSONAL SERVICES
3upplieo
Office Supplies
General Operating Supplie
Other 3upplieo
TOTAL SUPPLIES
33,662 10.6%
555
1,327
17
1,899 .62
25,867
1,150
1,974
2,181
31,172 8.7%
52
1,775
124
1,951
.5%
IV v
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
COMPARISON FOR
THE YEAR
ENDING MAR 31,
1995 AND 1996
1995
1996
YEAR-TO-DATE
YEAR-TO-DATE
AMOUNT
AMOUNT
Other Services & Charges
Professional Services
Maintenance Agreements
Communication
721
534
Travel -Conference -Schools
Advertising
883
955
Insurance
3,693
3,317
Utilities, Electric
2,352
2,343
Utilities, Heating
595
688
Utilities, Sewer & water
23
24
Maintenance, Equipment
832
Maintenance, Building
607
781
Maintenance, Other
Depreciation --Acquired As
3,881
3,313
Other Misc Expenses
552
----------
497
----------
TOTAL OTHER SERVICES & CH
14,138
4.5%
12,451
3.5%
TOTAL GENERAL & ADMIN EXPENS
49,699
----------
15.7%
45,574
----------
12.7%
TOTAL OPERATING INCOME
23,783
ccccccccoc
7.5%
45,288
c_nacccccc
12.62
Other Income (Expense)
Intereot Income
4,095
1,281
Cash Long/Short
(81)
35
Sale of Property
----------
----------
TOTAL OTHER INCOME (EXPENSE)
4,014
1.3%
1,316
.4%
NET INCOME (EXPENSE)
27,798
c ::c n�occac
8.81
46,665
ccoccccnc❑
13.01
Tranafora In/Out
ADJUSTED NET INCOME (EXPENSE
27,798
ccncnccocc
8.8%
46,665
cocnnacncn
13.01
15b
1
Dale March 11, 1995
Name Hiway Liquors
Address P.O. Box 1147
Cdy/Slate/ZIp Mon i r -t 10. MN
Phone 7Q5-5772
P.O Joe
Commerns: Fax: 295-8891
Remove existing 5' X 12' double -sided signage:
1. Bring sign to our shop
2. Remove existing faces and discard.
3. Sand, prime, and paint cabinet.
4. Provide (2) 3/16" SC400 flat polycarbonate faces.
S. Letter faces to specs.
6._ Reinstall sign
-*This quote replaces one dated August 7, 1995
55362
•
CITY MRWTPEESWILL REAOOITIOMAL DIDPRICE $2791.00
• ELECTRICAL CONNECTION TO PRIMARY SERVICE IR REtPOMEIEILITY OF CU9MT
N01 ICE REGARDING IAECHAMC'D LIV4
(A) MY PMw IN cDnPany a1WDMq WW a nalaMOU for V"VIIPMY0n1aa b VMP PMMIy neY Ur a Non apptlgl yw Vey II Vial Portion a conga" a nal pad 10r
Ino ConteLft"
(a) Undo Mn,aaoIn lar. you haN d1a Npm 10 pay pmpana •'110 auppNDd Woo, W M21" IW Oso rnp WAMWd dome" and 000" ft* VW WI ppm as mnaatl PnC$. at
w Innc1d aq ariann Ala mom tram W YnU 120 diyd aaW Contra Wn 01 M wgrow ntlN um= •0 9w0 you a Non wana, Wed pY POMWla •'M Digood any Ubw m
,1 waft W. rro wpaolonanl and •1W aw YM W IDly n=9
1 agme to pay as npWred by Vow towns UnIM Ow 1161anee Me Men eatboly Pe W. 1 some IMI IIIb to MM AEM so /M PWYagaMw
of the wombsvidbe emu ranula b VOµ Rut I Aria not son. rwuw, ereneaaaber the sena sutura Vow WYettan conal Mat 1 ap1a11e
and oba0 M aospowaltMa for aR baa at davirpe to "td OooAa, and that wpm data Wt N any payvirnl or poyalwla. Vau away, at Vow
option tate Web the viYnetandlas or oMinn the eab and hold Ino Mable lar the hdl lalpaW Mbeae, avid M Ruyan ta14 of lha totals
+1 ttla O011lr-el. Buy" ww pay oauectlon tone "set by a conawerobl agency end loseorAme attorney lane moaned Is proeaaW law
&WI.
EALLAST AND TRANSFORMERS CONTAINED IN SIGNAGE CARRY A ONE YEAR WARRANTY FROM MANUFACTURERS STAMPED DATE
LABOR FOR REPAIR AND INSTALLATION OF THESE BALLASTS AND TRANSFORMERS IS NOT INCLUDED IN THIS WARRANTY
VOA. MIMRIAPOUS. MM BLlrEA _--•- _ _ _ _ ��,. ��
SHOP ADD
410 - 93rd Ave.e. NW NW
Coon Rapids. MN 55433
ID(612)786-5545
FAX(612)786-5520
REMIT TO:
11570 Foley Blvd. NW
INC.
Coon Rapids. MN 55448
ES71MATE
Dale March 11, 1995
Name Hiway Liquors
Address P.O. Box 1147
Cdy/Slate/ZIp Mon i r -t 10. MN
Phone 7Q5-5772
P.O Joe
Commerns: Fax: 295-8891
Remove existing 5' X 12' double -sided signage:
1. Bring sign to our shop
2. Remove existing faces and discard.
3. Sand, prime, and paint cabinet.
4. Provide (2) 3/16" SC400 flat polycarbonate faces.
S. Letter faces to specs.
6._ Reinstall sign
-*This quote replaces one dated August 7, 1995
55362
•
CITY MRWTPEESWILL REAOOITIOMAL DIDPRICE $2791.00
• ELECTRICAL CONNECTION TO PRIMARY SERVICE IR REtPOMEIEILITY OF CU9MT
N01 ICE REGARDING IAECHAMC'D LIV4
(A) MY PMw IN cDnPany a1WDMq WW a nalaMOU for V"VIIPMY0n1aa b VMP PMMIy neY Ur a Non apptlgl yw Vey II Vial Portion a conga" a nal pad 10r
Ino ConteLft"
(a) Undo Mn,aaoIn lar. you haN d1a Npm 10 pay pmpana •'110 auppNDd Woo, W M21" IW Oso rnp WAMWd dome" and 000" ft* VW WI ppm as mnaatl PnC$. at
w Innc1d aq ariann Ala mom tram W YnU 120 diyd aaW Contra Wn 01 M wgrow ntlN um= •0 9w0 you a Non wana, Wed pY POMWla •'M Digood any Ubw m
,1 waft W. rro wpaolonanl and •1W aw YM W IDly n=9
1 agme to pay as npWred by Vow towns UnIM Ow 1161anee Me Men eatboly Pe W. 1 some IMI IIIb to MM AEM so /M PWYagaMw
of the wombsvidbe emu ranula b VOµ Rut I Aria not son. rwuw, ereneaaaber the sena sutura Vow WYettan conal Mat 1 ap1a11e
and oba0 M aospowaltMa for aR baa at davirpe to "td OooAa, and that wpm data Wt N any payvirnl or poyalwla. Vau away, at Vow
option tate Web the viYnetandlas or oMinn the eab and hold Ino Mable lar the hdl lalpaW Mbeae, avid M Ruyan ta14 of lha totals
+1 ttla O011lr-el. Buy" ww pay oauectlon tone "set by a conawerobl agency end loseorAme attorney lane moaned Is proeaaW law
&WI.
EALLAST AND TRANSFORMERS CONTAINED IN SIGNAGE CARRY A ONE YEAR WARRANTY FROM MANUFACTURERS STAMPED DATE
LABOR FOR REPAIR AND INSTALLATION OF THESE BALLASTS AND TRANSFORMERS IS NOT INCLUDED IN THIS WARRANTY
VOA. MIMRIAPOUS. MM BLlrEA _--•- _ _ _ _ ��,. ��
612--,E6-55210 6E19RP'' SIGNS 565 P03 WJG 4)7 '95 1 11
/SP
612 -Tee -5520 DEMPAS S 1 GI IS
SHOP ADDRESS:
410 - 93rd Ave. NW
Coon RapiCIS. MN 55433
(612)786-5545
FAX(612)786-5520
REMIT TO'
11570 Foley Blvd, NW
INC. Coon Rapids. MN 55448
ESTI" BATE
595 P02 PUG 0r." '?5 13:10
Date Ater tint 7. 1Q49
Name HIWAY LIOU08S
Address414 Dina It. W Rnu 1147
cay/state2ip Monticello, MN. 5536.
Phone 295-5222 Fax 295-8891
P.n Joe
Comnwnts:
2 5' X 14' nolycarbonata (lexan) sign faces
1. Material to be 3/16^ SG400 flat
2. Cony: HIWAY LIQUORS
3. ColorA as nor ctotortars sperm
4. Fxifitina faees reMpyad and diecafA�A
5. New faces inntalleA
. CITY PERMIT FIRS WILL 91 ADDITIOMAL BID PRICE I f 2110.00
• ELECTRICAL OONMEOTIOM TO PR1E
IMARY RVICE If ARSPOl1E1111l OR CURNT
NOTICE REWDIN0 MMM% aC9 UENS
(A) Any Dermal at Como" OUPOA 7 Mea rNlnlaIS to Vb itT*mVemlanl toy" pope v ao1' Os m hall apminal lav progeny a mal POraw at Owlrpeny is mow IV
dN conelll tlom
("I=
law, you he" Na ApM to NY Danwposilo u4dpsd lmbar a clam IN dW 61011 .^ b en
rM dlncd 0041,10 MIS Yearn
rawl w mrwad p iee, of
e,nhold er enema dW dyrn pan am untl 120 olre 81W CanpISwon al mo ftMVWWrd alYata ws"you m wan *star SOW a peleas who Nfplad arty ISoa a
muwu IS hf Me imm Omani and atla Qava you w sly polka
1 mora to pay a required by your ton" untR the Estames has been elthely P" 1 sores that title to and rtpti st the possession
of the merchandise shsE raaale In Vow, that 1 rr10 not soil, renew, oreeeuntler Ito arm wl&wA Wow wAltan consent tial l mourns
and ahall be responsible for aE lees w danvaeo b add p A and IMI upon deledl of any psfnwo w payrneMs, esu may, st Year
option tale boob the meechandles or affirm the sale and hold me Noble forth* hdh unpaid belameea and B Ouyw fails of the Iwtws
of this central. Dutra► will Mr coneatlon foes as eel by a comuarelal stoney wd raeeonabfa attorney to" Imewnd Inproeeoutlen
of edL
BALLAST AND TRANSFORMERS CONTAINED IN SIGNAGE CARRY A ONE YEAR WARRANTY FROM MANUFACTURERS OTAMOED DATE
LABOR FOR REPAIR AND INSTALLA110N OF 11fESF, BALLASTS AND TRANSFORMERS 13 NOT INCLUDED IN THIS WARRANTY
VA.E. k=IKAPOUS. 111131 BUYER �UP,
SEP 01 '?5 14:37 LEPAY SIGNS, INC.
LEROY SIGNS INC.
Quality has no substitute.
August 31, 1995
Hig1—y Liquors
515 Pine Street
Mbnticello, MN 55362
Attrs: Joe
Dear Joe:
P.1/1
6325 "Welcome" Ave. North
Minneapolis, Minnesota 5542
612-535-0080
FAX: 61243}2699
Pier yaw request, we have surveyed your exterior fascia signage and
propose the following.
we will alt out of: your wood fascia a Vh x 30'w rectarsgle, provide
and install an "F":=lding retai. clipped to wood f. -i,. Fabri-
cate a a'h x 30' piece of white Leen pclycarbcrato a'it`, copy
"HICMY LIWM" applied first surface - colors to to determined.
Install Loxan in "F- molding, assume structural integrity of fascia
and Moquate lighting exists behind fascia to illuminate sign face
properly.
COST s $6,580.00
Please do not hesitate to call rte if you have any questions.
Sinceroly,
7,�'
, ark
P54
Council Agenda - 6/13196
1 M..: „ 7, ,,Il: 7 1 I
A few months ago, Council requested additional information on the present
methods used to clean various public buildings for the purpose of
determining whether we are at the stage of considering creating a janitorial
position. In the past, the primary outside contract for cleaning services was
mainly involved with city hall. The public library has used an individual for
a number of years on a monthly payment agreement for their cleaning
services. Other than these two agreements, other buildings were not
thoroughly cleaned or were being handled by present City employees.
With the recent expansion of the office, conference room, and lunch room
facilities at the public works shop, and with the relocation of the deputy
registrar services to the old fire hall building, staff' members obtained
quotations from outside cleaning services to perform routine maintenance at
these locations. The low quote was accepted from LEM Cleaning out of Big
Lake to do daily cleaning at the new deputy registrar office and once -a -week
cleaning at the public works facility. These two agreements total $661 per
month for the services provided.
Since 1978 when the new city hall was opened, we have contracted for daily
cleaning with Preusse Cleaning Services of Monticello. The current contract
amount for the general cleaning is $400 per month. As noted earlier, the
public library has established an agreement with a retired individual,
Mr. Jerry Hermes, for general janitorial services, which currently amounts to
$466 per month. In the past, the fire hall has usually been a hit-and-miss
cleaning on an as -needed basis for general carpet cleaning and other minor
custodial services. Recently, the fire department has had an individual come
in one day every other week for approximately 2.6 to 3 hours per time for $60
per month, which has helped keep ahead of any major cleaning problems.
Other than the locations noted, the liquor store is the only other present
public facility that is generally being cleaned during the workday by liquor
store staff.
The total contracts or monthly agreements amount to approximately $17,600
annually. In addition to this act amount, additional expenditures may be
made for occasional services such as professional carpet cleaning at various
locations. In a survey requested of various department and building
managers, I had requested an estimate of the number of hours cleaning
services were conducted and the type of cleaning that was being performed.
The summary of the information provided is enclosed for your review which,
when totaled, indicates that over 2,300 hours annually is now needed to
23
Council Agenda - 6113/96
perform the cleaning functions at the various buildings. If the amount of
time spent is anywhere near accurate, it seems to indicate that more than a
full-time person would be required with 2,080 hours being considered full-
time equivalent. In addition, the hours needed to clean at each building does
not include any travel time that would be necessary if one individual was
required to clean at all locations. While there may be ways of reducing the
number of hours that are presently spent at each location, it appears that
we'd either need to cut back the amount of janitorial services being provided
or would be looking at more than a full-time equivalent position.
With the possibility of a new City position being created, a job description
was created, along with a review of the position as far as comparable worth
was concerned. Based on our present wage system, the minimum aalary for a
full-time position would be $8.63 per hour, or $17,950 annually. Thia is very
close to the amount we are currently spending for contract services. The
above amount does not include any additional fringe benefit costs for such
items as health insurance coverage, vacation or sick leave benefits,
workman's comp insurance, or other employee -related costs. Depending on
the individual hired, these additional fringe benefits could add between 25%
and 46'% to the cost of creating this position.
In reviewing our current procedures, it appears the City has a number of
choices that could be taken regarding janitorial services.
1. Eliminate the various contract and service agreements and hire
one new full-time employee.
2. Leave the library position as is and hire a part-time employee
for the other locations.
3. Obtain quotes/bids from one cleaning service to do all of the
buildings in the hopes of receiving a better price from one
service rather than splitting contracts.
4. Leave as is.
While it may appear that we are at the stage where a full-time janitor
position is warranted, Council should be aware of the additional cost that
would go with creating another position. Under our present arrangements
with cleaning services, most cleaning supplies, along with equipmomt such as
vacuum cleaners, mops, and other equipment, are provided by LRdal Cleaning
and Prousso Cleaning. For those locations that currently do not have
vacuum cleaners and other tools, they would have to be purchased and left at
each location or be transported by the employee to the various job sites. This
brings up another issue as to whether the employee would supply his own
24
Council Agenda - 5/13/96
vehicle for commuting between the sites and transporting supplies and
equipment or whether the City would need to provide a vehicle for this
position. Although there appears to be more than full-time work necessary,
it would not normally be the typical 8 - 4:30 position in that most of the
cleaning would have to be done after the offices were closed or before they
opened in the morning. While an exception could be made for the library,
which has varied hours, and it may be possible to arrange daytime cleaning
hours at the public works buildings, deputy registrar and city hall would
normally require cleaning to be done before 7 a.m. or after 5 p.m. daily.
Another issue that would need to be covered with a City employee is who will
cover for sick leave or vacation. With outside contract arrangements, it is
their problem to find someone to fill in when an employee is sick or takes
time off. With our own employee, it would be our responsibility to find a
replacement to cover. Also, unless hours are cut back from what department
managers indicate is now being performed, we would likely be requiring
hours of overtime to complete the work at all locations by one individual.
The estimated 2,300+ hours would also be increased to allow for travel time
between each location.
If the City continued to use outside cleaning services for various buildings, it
may be beneficial to request bids from various'services to do all of the City
buildings under one contract. Under this arrangement, it's possible that the
City could obtain a better price from one service if they knew they had a
larger amount of work to perform. For example, 1 assume some of the coat for
cleaning even 44 hour at a specific location has to do with a reasonable
minimum charge that someone would quote if required to perform this
service daily. If a service knew it had a number of locations to work at in
Monticello, we might benefit from the volume standpoint.
During the preparation of this item, I met with Ken and Linda Meyer,
owners of LKM Cleaning, regarding the idea of receiving a quote for cleaning
city hall, public works buildings, deputy registrar, and the library. They
indicated a strong interest in putting together a proposal that would provide
for cleaning all four locations on a 2 -year contract basis that would include a
specified number of floor stripping and waxing, file polishing, and carpet
shampooing as part of the contract amount. A proposal should be included
with this agenda, but they indicated in advance that they would be able to
provide this service for $1,500 per month during the first year of the contract.
Possibly during the second year, they would ask for an increase of
approximately $100 per month.
Although I haven't received the proposal at the time I am preparing this
item, it appears to be in the range that we aro currently spending for
cleaning services at all of the above locations and also includes items that are
typically extras above our present arrangements. For example, shampooing
25
Council Agenda - 6/13/96
of the carpet, stripping and waxing floors are usually an extra charge,
although I'm not sure what arrangement we are presently using at the
library for these services. In addition, staying with a contract arrangement
would eliminate the need for the City to purchase any additional equipment
or supplies, as they would all be provided by the contract service.
Another alternative to consider would be to leave the library service provided
by Jerry Hermes as is and investigate hiring a part-time employee to cover
the other locations. Under a part-time arrangement, the fringe benefits are
usually not as high of a percentage because health insurance is not typically
provided to an employee. For example, if a parttime employee was used for
the deputy registrar, city hall, and public works buildings, it is estimated it
would require 80-90 hours per month to perform the cleaning. This would
amount to approximately $7,600 to $8,000 in wages, with another 16'% or so
added for fringe benefits without health insurance. This would compare to
our current contract amounts of approximately $11,600 annually. In
addition, with any employee, we would have to resolve whether this position
would be required to use their own vehicle or whether the City would provide
one for their needs. Depending on the equipment that would be required to
be transported between sites, it could have an effect on the type of vehicle
that would be needed. When adding together the cost of transportation,
ftinge benefits, and our current comparable worth pay structure for
employees, I don't think we will find it more economical to have our own
employee versus contracting at this time.
Approve the job description creating a janitor position and authorize
advertising for the position.
Under this alternative, we would have to attempt to cut back on the
frequency of cleaning at some of the building locations to keep the
hours at approximately 2,080 annually, including travel time.
Approve the job description for a janitor position and authorize the
hiring of a part-time individual.
Under this option, we could utilize the part limo individual for some of
the locations such as the deputy registrar office, city hall, and public
works buildings, and continuo to utilize the services of Mr. Jerry
Hermes at the library.
Request proposals from cleaning services for an overall agreement for
covering all of the locations in an attempt to got a better price.
26
Council Agenda - 6/13/96
Assuming that a cleaning contract proposal was submitted by LKM
Cleaning for all four city locations, the Council could consider entering
into an agreement with LKM Cleaning or seek additional proposals
from other cleaning services.
Leave the present arrangements as they exist or modify a specific
location as desired.
C. STIFF R_F.COMMENDATION:
After reviewing the hours that are needed for cleaning services at the various
buildings, my first thought was that we may have reached the point where it
would be economical to have our own full-time employee. I believe the
problem would be that a City employee will eventually cost more than
contract arrangements when factoring in fringe benefits, vehicle mileage or
the purchase of a vehicle, and the other issues relating to who covers when
the employee is absent. In addition, it appears that we may already have
exceeded the capabilities of a frill -time employee unless the information
provided by the department heads is inaccurate. There may be some merit in
attempting to contract with one firm for all of the locations, which could save
some money. When you factor in the travel time between locations and coffee
breaks in the morning and afternoon, and the requirement that some
locations would need cleaning services before the offices are open or after
they are closed, Pm not convinced that an additional employee is the answer
at this time. I would recommend that we continuo to utilize contract cleaning
service agreements and would recommend that the idea of using one service
for all building locations be considered. The assumed proposal from LKM
Cleaning in the amount of $1,600 per month appears to be in line with our
current expenditures, although the Council could look at this approach for
city hall, deputy registrar, and public works buildings, and leave the library
as is.
D. SUPPORTING DATA:
Summary of current building cleaning services; Cleaning services performed
at each location; Job description of a now janitor position; Proposal from
LKM for all four building locations.
BUUJJING
Library
rFire Hall
Deputy Registrar
ICity Hall
Public Works Buildings
(Shop & Oiilca)
Liquor Store
4S
111AWLEANSHM: &FLW
I
SUAVdMY OF
CURRENT BUILDING CLEANING PROCEDURES
FRCeQUENLEANINGOF
I CONTRACT AMOUNT
I
BY WHOM
I TYPE OF SERVICE
OR MONTHLY PYMT
(6) days a week,
$466/month
Jerry Hermes
general janitorial cleaning & misc.
(4) hre per day,
maim. (see attached list)
(104) bra per month
(1) day - every other week
650/month
Cindy Simpson
general cleaning (see allached list)
(2.6 -3 hrs)
(54) bra per month
(6) days per week,
$290/month
LKM Cleaning
general cleaning (no numbed list)
(1) hr per day,
(22+) bra per month
(6) days per week,
$400/month
Prousse Cleaning
general cleaning (we attachedlist)
(1.1.6) hrs par day
(22.39) hire per month
(1) day per week
$27t/month
LKM Cleaning
general cleaning at PW office & shop
Approx. 8 bra per week
conference room (see attached list)
(36) hrs per month
daily - as needed
N/A - general cleaning
Employees
general cleaning (see ottached list)
(60 bra per week ♦
performed by employees
any major cleaning
Outside windows done
$60 per time
by contract
Carpet cleaning - as needed
{160.200 per cleaning
Varles
(2.3 limes per year)
LIBRARY CLEANING
(Cleaning 6 days per week, 4 hours per day)
Clean kitchen sink.
Clean toilets and sinks.
Keep toilet paper and paper towel dispensers full.
Mop bathroom and lobby floors.
Vacuum carpet (all).
Clean front glass.
Clean all table tops and wipe chair backs.
Empty all wastebaskets.
Clean mirrors.
Keep bathroom soap containers full.
Clean all windows inside and out.
Repair soap dispensers.
Repair screens (kids area).
Reglue loose wall paper.
Reglue formica.
Repair broken legs on big blackboard.
Fix broken drapes in community room.
Repair toilet paper holder in bathroom.
Unplug plugged toilets.
Fix leaky faucets.
Fix toilet tanks.
Roplace burnod-out bulbs.
Repair kids toybox.
Put out garbage.
Repair mailbox.
WRCLEAKLt9: sM /66
CITY HALL
Dail, Clearing
✓f. Vacuning all carpets.
Cleaning Bathrooms, including sanitizing all fixtures and floors.
✓}. Stock supplies in bathroom.
r4'. Sweep and mop all tile floors.
1 Empty all waste baskets.
empty all ash trays.
vi. Dusting Desks and wiping off if soiled.
,r8. Cleanin; Kitchen area, counters, sink,
v9. Clean water fountain.
heekly Cleaning
ii: Duct and polish desks, cabinets, bookcases, pictures, etc.
X. Clean windows, dust blinds and window sills as needed.
2pot clean walls doors.
W. Wash waste baskets.
03. Vaoum chairs, and wipe off leather chaise..
.6. '.,ater flowers.
:.pr in%; and Fall
Clean glans office dividers.
dean windows inside and outoido. S;aah screens in windows.
dean Carpets.
Ctrip. seal and wax all tile floors.
15. Clean imhostored chairs.
if. 'heck lights, and coiling for cobwebs and dust.
'.;acY, blindo.
1
LXM Cleaning is proud to present to your company•the
•allowing proposal for the cleaning of the Monticello
ublic Works Building.
The following services are to be performed weekly:
• Vacuum all carpeted areas
• Sweep all hard floors
• Damp mop all hard floors
• Empty all appropriate waste receptacles
• Clean and sanitise all restrocas
• Clean glass surfaces as needed
► Dust all furniture. sills and ledges
LRM Cleaning will provide proof of insurance and will per-
form the above listed duties for a cost of S 62.60 per
weak.
Thank You
Inds R. Meyer Date
enneth O. Meyer Date
/6D
��YLi • /./= ,177:1
CUSTODIAL SERVICES / MONTICELLO FIRE STATION
Apparatus Room: Rest Room
1. Scour/Sanitize bowl and basin
2. Sweep/Mop the floor
3. Refill towels, time and soaps (soft-soap and lava)
4. Remove trash, clean mirror, and wipe walls as needed.
Offices/Meeting Rooms: Hallway
1. Sweep/Mop (and wax floors occasionally)
2. Clean drinking fountain.
3. Clean windows in entry
Women's df Mens Restrooms/Shower Room
1. Score/Sanitize bowl and basin.
2. Sweep/Mop the floor, (wax occasionally).
3. Refill towels, tissue, and soaps (soft-soap and lava).
4. Remove trash, clean mirrors, and wipe walls as needed.
Chiefs Office
1. Vacuum carpeting.
2. Remove trash and dust.
3. Clean windows, dust blinds at least once per quarter.
Mechanical Room/Copier Room
1. Sweep/Mop and remove trash.
Meeting Room
1. Vacuum carpeting and dust.
2. Cleanup toys,
3. Clean windows and dust blinds at least once per quarter.
Kitchen Area
I . Sweep/Mop the floor.
2. Wipe counters
3. Scour/Sanitize sinks.
4. Remove trash
S. Clean appliances once per quarter (more if needed).
6. Put dishes away ( no need to wash dishes).
/6E
lC�Oo P�
LKM Cleaning is proud to present to your company the
following proposal for the cleaning of the Monticello
Deputy Registrar Building.
The following services are to be performed weekly:
* Vacuum all carpeted areas
* Sweep all hard floors
I * Damp mop all hard floors
i
+� * Empty all appropriate waste receptacles
f * Clean and sanitize all restrooms
1
* Clean glass surfaces as needed
* Dust all furniture, sills and ledges
LKM Cleaning will provide proof of insurance and will per-
form the above listed duties for a cost of $ 72.50 per
week for a five day work week. For once a week cleaning
when appropriate, the cost would be $ 35.00. To strip and
reseal the hard floors would be at an additional cost of
$ 100.00 per occasion.
Thank You
t
C.
M ler
Linde K. M yer
Kenneth Q. Meyer
r
Date
E),_,5 jq�E5
Dace
APF
PR- 3-96 PRI 14:09 P01
mom
70: Rkk W:
From: Joe iter+ M and 'Wandw Goshner
SlAb)ect: Cleaning responsibititles ;
Mwday night both the beer cooter,and'badaasoitrarvs>i pR and steed
Pnownate time 1 hour). T14': entry:mmr` t also swlegrt and then scrtobosd
ii. vc!lamsary (opproxirhite time 't5 minutes). Bottles'ift dbsted'
p1h +xrhnme time 20 minutes).
Tuesday morning the.eh*9:carpet time V; lupilr).,
1'ues>t>�iy evening the men's. arxl .ii�orh�'a i�Ilthrinoima stns scrubbed, Irtdil�tbt)q : ;j; ;
rikrlts,mirrors, and tollbu (apprim0matle tlMe 1/Z hour). Every six itWNING
the bsthroom floors are waxed (psSpraxim ' thne 1 how).
Wiednesday night the'glass entry way aloors iare. o •:(iiyproximaW "r elti6•
IS minutes). The corder glass doors'sare albo'deaeed If necessary
4jMimate time 1 hour).
Thw outside windows, h'ant'of stars, we aleaired'by a, professional 35:.100
earn time). :. t
Major deaning proJects'such as 4usthV..W*0uat•d4vds. aredone ohdl A is
ysmr, beginning In feibruary. when customer, flow, V-slovmr-and enr*Voes ,
have. spare time. "
This Is a tentative sdredule which via try ,tr,•oxaere to; however, ,any,
olmaning Item may be done at another time! It necesaory.
/4g
Building Custodial Maintenance Worker
City of Monticello
Title of Class: Building Custodial Maintenance Worker
Effective Date: May 13, 1996
DESCRIPTION OF WORK
.ener t Gratem n . of Duties- Performs routine cleaning, custodial and
maintenance work on city buildings and performs related duties as required.
Supervision Received: Works under general supervision of City Administrator.
Synervision Exerased None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in this
class. Duties may vary somewhat from position to position within a class.
Perform daily/weekly cleaning and janitorial services at various public buildings,
including:
Vacuuming all carpet areas; sweeping all hard floors, mopping hard
floors.
Empty all appropriate waste receptacles.
Clean and sanitize all fixtures and floors in restrooms.
Dust and polish desks, cabinets, bookcases, and other furniture as
needed.
Clean interior and exterior windows, dust blinds and window sills
as needed.
Vacuum chairs and wipe off leather chairs weekly or as needed.
May perform routine plumbing repairs, light bulb replacement, and other routine
maintenance at city hall or other city buildings.
Performs routine painting or staining at various public buildings as needed.
Maintains inventory of cleaning supplies at each building location.
May assist other city departments as needed.
May shampoo carpots, strip, seal, and wax all tile/vinyl floors.
Perform other custodial duties as required.
(continued on next page)
A0
KNOVR EDGE, SKILLS, AND ABBATIES
Working knowledge of routine building maintenance, repair, plumbing, and
painting.
Working knowledge of janitorial cleaning methods and the use of cleaning
chemicals.
Working ability to prioritize work and perform duties independently.
Ability to work flexible hours to perform custodial duties after or before regular
office hours.
Ability to follow oral and written instructions.
MHUNUM QUALIFICATIONS
Valid Minnesota Class C driver's license.
/4 i
PROPOSED POM VALUE
BUHMING CUSTODIAL MAMENANCE WORKER
Knowledge: Al 10
Accountability: Ala 10
Planning: 1-A 0
Supervision: A 0
Working Conditions: 2B1, 4D3, 7C2,
11B1, 13B1
TOTAL POINTS 28
Grade 1: 16-29 points, $8.63 - $10.78 per hour
otDOCUsT.M: SFM �� T
LKM Cleaning is proud to present to you the following
proposal for the cleaning of the City of Monticello
offices and the Library:
The following services are to be performed daily for the
city offices including the library:
* See attached "Procedures for Cleaning"
LKM Cleaning will provide proof of insurance and will per-
form the above listed duties for a cost of $1500.00 per
mont h.
We also offer the services of carpet cleaning and
stripping and resealing of hard floors. These services
are on an as needed basis or at the discretion of the
various department heads. This is included in the above
quoted price.
LKM Cleaning will provide all chemicals and equipment to
perform the above listed duties. City of Monticello will
be responsible for trash liners, toilet tissue and any -
other paper product needed. If this possesses a hard-
ship for the City, LKM Cleaning is able to supply these:
items for an additional cost.
Since wo are a "family run" business we do not carry
Workman's Compensaticn. We are insured with a large
policy and am currently applying for handing. We are
not handed to date but anticipate it within the next
month.
THANK YOU
&K
CLEANING PROPOSAL ESPECIALLY DESIGNED FOR
CITY OF MONTICELLO
---------------------------------------------------------
---------------------------------------------------------
Services
Frequency
Interior Class
Day Wk Me
Other
--------------------------------------
Restroom
=-----------------
�1__ ;
----------------------------------------
Toilets. Sinks.Urinals.
;
Trash Containers
Dispensers
;- k -;--
.. -_ '
G1ass.Chrome Hardware
X
Floorsk
,
Partitions.Walls.Floor Drains
---------------------------------------------------------
; X
Lights
Floors
Upholstered Furniture
----------------------------------------------------------
Resilient
Chairs.Clocks. Pictures
Tile.Terrazzo.Cement
Vunts.l.uuvers.Faus.Bliuds
Windows
Carpoting.Rugs
t '
Exterior
v
Drinking Fountains, Sinks
----------------------------------------------------------
Entrances
,
Kickplales. Pushplates.Handles
Sidowalks.Parking Lot
------------------------------------------------
-- ------
DOOrs. Wa I Is. Part It ions
----------------------------------------------------------
Class Doors
Interior Class
Ledges.Window Sills1;,
Doors.Frames.Walls.;�;
�1__ ;
Baseboards
;
-----------------------------------------------
Miscellaneous
---------------------------------------------------------
Waste Cans
;- k -;--
.. -_ '
Ashtrays.Urins
Vending Machines
Debks
Lights
Upholstered Furniture
Chairs.Clocks. Pictures
Vunts.l.uuvers.Faus.Bliuds
Windows
Mats_;
v
Drinking Fountains, Sinks
Kickplales. Pushplates.Handles
Phonos
Janitor's Storage Area
161.
Council Agenda - 5/13/96
17. Review of bids and consideration of award for contract mow[na
send . W.S.)
A- RFF .RF.N .. AND RA .KGRO JTM:
Each year, the City bids out contract mowing for Hi -Way Liquor, the
Monticello Library, the Monticello Fire Hall, and all public nuisance
rnowinge. This year bids were returnable on Tuesday, May 7, 1996.
Enclosed is a bid tabulation which includes the contractors who bid this year
and their base proposal prices.
Based upon the enclosed bid tabulation, the low bidder for the City's portion
of the work is Carefree Lawn Service of Monticello, Minnesota. Last year the
City Council awarded the contract to Carefree Lawn based upon the low bid
for the City's portion of the work, as the actual quantity of worked to be
performed under public nuisance is unknown.
B. AITRRNATM ACTION :
1. The first alternative would be to award a contract to the low bidder
based upon the enclosed bid tabulation, Carefree Lawn Service of
Monticello, Minnesota.
2. The second alternative would be not to award to the apparent low
bidder.
3. The third alternative would be not to award a contract.
C. STAFF F .O MFNDATION;
It is the recommendation of the Public Works Director that the City Council
award the contract to the low bidder as outlined in alternative 111.
i2. 4LIPPORTING DATA;
Copy of the bid tabulation; Copy of pages B through 14 of our specifications
for mowing.
28
EXTENSION OF BIDS
` M04ITICLLL0
MOWING AND LANDSCAPE MAINTENANCE May 8, 1888
CITY OF MONTICELLO. MINNESOTA 10:00 a.m.
IST BIDDER 2ND BIDDER
Csrefroe Lawn Service Steve's Lawn d Snow
P.O. Boa 1038 18200 - 82nd Street NE
Monocelb, MN 55382 Otsego, MN 55330
REM • I DESCRIPTION UNI I RATE UNI I RATE
1. SIZE A: MONTICELLO LIBRARY
1 Mowing, weeding, brimming of LUMP SUM $30.00 LUMP SUM $35.00
weedsovas true. Oft atrte per time per time
pickup and disposal
2 LdterMebris pickup and disposal LUMP SUM $10.00 LUMP SUM $20.00
separate from mowbg par time per time
operations
3 Hedge, bush and vine trtrnming PER HOUR $ 0.00 LUMP SUM $15.00
per time
4 Fan eompleb cleanup of alts Inc. LUMP SUM $40.00 LUMP SUM $30.00
disposal of a0 materials per time per time
IL SITE B: M4WAY LIQUORS
1 Mowing, weeding, trimming at LUMP SUM $3000 LUMP SUM $30.00
weedslgrass Inc. dear/dabris per time per time
pickup and disposal
2 Lktwfdebrls pickup and disposal LUMP SUM $10.00 LUMP SUM $20.00
separate from mowing per time pw time
operations
3 Hedge, bush and vire trimming PER HOUR $ 0.00 PER HOUR $10.00
4 Fat) aoknpkb dsanup of eke Inc, LUMP SUM $40.00 LUMP SUM $2000
disposal of all materials par time per time
UI SITE C: MONTICELLO FIRE HALL
1 Mowing, weWI g, brimming of LUMP SUM $30.00 LUMP SUM $40.00
weeds, grass Ino. Lkterfdebris per time par time
pickup and disposal
2 1.11tw/debr4 pickup and disposal LUMP SUM $1000 LUMP SUM $20.00
separate tom kkgwkg par time per time
opwations
3 Hedge, bush and vino trimming PER HOUR $ 0.00 PER HOUR $10.00
4 Fs0 complete damp of sue Inc, LUMP SUM Woo LUMP SUM $35.00
I Disposal of a0 matalats per time pw time
c mYrVANOOM1s7w NDIS VAN sees , / *4 . k .
� , REM 9 I DESCRIPTION
IST BIDDER
Carefree Lawn Service
P.O. BOX 1038
Montbelb, MN 55362
UNIT I RATE
2ND BIDDER
St Wo Lawn a Snow
16200 - 82nd Street NE
Otsego, MN 56330
UNIT I RATE
IV. ADDMONA1. SERVICES B—THE HOUR
A.
TRACTOR MOWERS:
PER HCUR
1
John Osers 95s
2
John Dens 1070
3
John Dens F935 7Y
PER HOUR
4
John Deers 420 60•
PER HOUR
B.
BELFJPROPELLED MOWERS:
1
John Dens 1148
PER HOUR
2
Toro ProHno 72'
PER HOUR
3
Toro Roth "'
PER HOUR
C.
PUSH MOWERS:
PER HOUR
1
Toro
PER HOUR
2
21• Push MTD
PER HOUR
3
21• Penh MTO
PER HOUR
0.
BRUSH HOG POWERS:
'm 1
Jahn Deere 953 80'
PER HOUR
2
John Osns 1070
E.
TRg01ER8:
1
Echo
PER HOUR
2 6tIMN
Pon twR
2ND BIDDER
St Wo Lawn a Snow
16200 - 82nd Street NE
Otsego, MN 56330
UNIT I RATE
230.00 PER HOUR 235.00
230.00 PERHOIIR 235.00
CiMtttunwwovTAN w 116
,.
PER HOUR
250.00
PER HCUR
280.00
530.00
230.00
PER HOUR
280.00
230.00
230.00
PER HOUR
238.00
230.00
230.00
$90.00
PER HOUR
(80.00
PER HOUR
280.00
230.00 PER HOUR 235.00
230.00 PERHOIIR 235.00
CiMtttunwwovTAN w 116
,.
SECTION 1
SPECIAL PROVISION
1.01 DESCRIPTIONS
a) These specifications cover mowing and landscape maintenance for three main
sites, the Monticello Library, fire hall, and Hi -Way Liquor.
1.02 DESIGNATION OF PARTIES
The ward "Owner" and/or "City" as used in these specifications refers to the City of
Monticello, Minnesota.
Where the term "Contractor" appears, it refers to the prime contractor having direct
contact with the owner.
The ward "Subcontractor" refers to any individual, firm, or corporation who has, with
the approval of the owner, contracted with the contractor to execute and perform
In his stead all or any part of the contract of which these specifications are a part.
1.03 INSURANCE
a) No contractor nor subcontractor shall commence work under this contract until he
has obtained at his own cost and expense all insurance required by this article,
such Insurance to be approved by the owner and maintained by the contractor until
final completion of the work.
Workman's Compensation Insurance - The contractor shall take out and maintain
for the duration of this contract statutory workman's compensation Insurance and
employee's liability insurance as shall be required under the laws of the state of
Minnesota ($100,000/$500,000/ $100,000).
Public Liability Insurance - The contractor shall take out and maintain during the life
of this contract such public liability and property damage insurance as shall protect
him from all claims for bodily Injury, including accidental death, as well as from all
claims for property damage arising from operations under this contract. The
minimum limits which are required are: $500,000 for Injuries including accidental
death to any one person, and $1,000,000 for Injuries including accidental death
resulting from one accident; property damage in the amount of not less than
$500,000 per accident and the some amount in the aggregate.
C0"ICEVADMAoOft 4110. 11 C, •..
d) Automobile Insurance - The contractor shall carry automobile insurance on all
automotive equipment owned, rented, or borrowed in the minimum amounts of
$500,000 for injuries including accidental death to any one person and $1,000,000
for injuries including death resulting from any one accident. This policy must also
provide $1,000,000 property damage coverage.
e) Contractual Liability Insurance - The contractor agrees to hold harmless and
Indemnify the owner, the engineer, and their agents from every claim, action, cause
of action, liability, damage expense, or payment incurred by reasons of any bodily
injury including death, or property damage resulting from the contractor's operations
on this project.
f) Owners Protective Liabilib and PropglU Damage Insurance - The contractor shall
provide owner's protective liability and property damage insurance in the name of
the owner, insuring against bodily injury and property damage liability, in the limits
set forth above for which they may become legally obligated to pay as damages
sustained by any persons caused by accident and arising out of operations
performed for the name Insured by independent contractors and general
supervision thereof.
g) Insurance certificates evidencing that all the above information is in force with
companies acceptable to the owner and in the amounts required shall be submitted
to the owner for examination and approved concurrently with the execution of the
contract. In addition to the normal Information provided on the Insurance
certificates, they shall specifically provide that:
A certificate will not be modified except upon ten days' prior written notice to
the owner.
1.04 COMPLIANCE WITH LAWS AND REGULATIONS
The bidder Is assumed to have made himself familiar with all codes, state laws,
ordinances, and regulations which in any manner affect those engaged or employed
In the work, or the materials or equipment used In or upon the sites, or in any way
affect the conduct of the work, and no plea of misunderstanding will be considered
on account of the ignorance thereof. The provisions of such codes, laws, or
ordinances are deemed to be a part of these specifications, and the contractor will
be bound by the provisions thereof.
The contractor shall and also by a surety agree to Indemnify and save harmless the
owner and all of its officers. agents, and servants against any claims or liability
arising from or based on the violation of any such law, ordinance, regulation, or
decrees, whether by himself or his employees.
If the contractor shall discover any provisions in the contract, specifications, or any
direction of the City or inspector which Is contrary to or inconsistent with any such
law, ordinance, regulation, or decree, he shall forthwith report its Inconsistence to
the City in writing.
1.05 RESPONSIBILITY FOR CONDITION OF SITES
Prospective contractors are hereby advised, notified, and warned that the City of
Monticello and its agents, employees, and servants make no representations as to
the conditions of the sites for which bids are invited, nor any part or portion thereof,
nor any installation therein of any nature whatsoever; and furthermore, the City
takes no responsibility for any change In such sites, portion thereof, nor any
Installation of any type whatsoever therein contained between the time of initial
viewing by the prospective contractor and the entry Into a contract between the
successful contractor and the City of Monticello.
1.06 EXAMINATION OF SITE OF WORK
a) It will be required and expected that each contractor, before submitting a proposal
for work required under these specifications, will visit the sites, make a thorough
examination of conditions, take all necessary measurements, and thoroughly
familiarize himself with all existing conditions and all of the limitations pertaining to
the work herein contemplated.
The submission of a proposal shall be considered assurance that the contractor has
visited the site and made thorough examination of the conditions and limitations.
1.07 SAFETY
Each contractor shall take all necessary precautions to protect life, limb, and
property during fie progress of the work and shall comply with all new and existing
safety and health standards and tem.
The contractor shall use every precaution to protect the public from personal harm.
iII�-well:f�IIUII:j
Upon completion of the work listed herein, the contractor shell remove all toots,
equipment, debris, and unused materials from the site end the entire premises shall
be left in a clean and workmanlike manner to the satisfaction of the City of
Monticello.
C10FflCEW0WLAND Pf &AM Ile-
1.09 PROTECTION
a) This contractor shall exercise care to protect all site improvements and all other
Items of this character on and around the sites, including the building, assuming all
responsibility and paying all costs for any damages caused by the mowing or
landscape maintenance.
1.10 EVALUATION OF PROPOSALS
a) In evaluating the best proposal for the City, the following items will be considered:
Price quoted in the proposal.
2. Qualifications of the contractor. Evidence shall be furnished to the City that
the contractor has the necessary experience, facilities, ability, and financial
resources to perform the work In accordance with the specifications.
1.11 APPROVAL AND FINAL ACCEPTANCE
a) Upon the completion of the work herein spec;fied, by the 30th of each month the
contractor shall bill the City for the work completed that month.
b) Before final payment Is made for the work on this project, the contractor must make
a satisfactory showing that he has complied with the provisions of Minnesota
Statutes Annotated 290.92 requiring the withholding of state Income tax for wages
paid employees on this project. Receipt by the clerk of the owner of a Certificate
of Compliance from the Commissioner of Taxation will satisfy this requirement.
1.12 METHOD OF PAYMENT
a) Full payment will be made within 30 days upon receipt of billing and acceptance of
work. Additional services work shall be by purchase order only. Billing shall Include
purchase order number, site description, equipment used, and date and time In and
out at site.
1.13 TERM OF CONTRACT
a) The contract will remain in force from date of award until October 30, 1995. The
City reserves the right to cancel the contract with five (5) days written notice for
failure of the contractor to perform in accordance with the specifications.
C10 f7"#Oft#M&V WM I 1 F .11.
SECTION II
MOWING AND LANDSCAPE MAINTENANCE
INDEX
2.01
General
2.02
Scope
2.03
Response Time
2.04
Additional Work
2.05
Site Locations
e10MccWOMwow 4MW 17G •u•
SECTION II
MOWING AND LANDSCAPE MAINTENANCE
2.01 GENERAL
Site locations: Three primary sites are to be considered for this contract:
The Monticello Library
The Monticello Fire Hall
The City's municipal liquor store, also known as Hi -Way Liquor.
All three of the sites are irrigated with pop-up sprinklers. All routine sprinkler
maintenance is now and will continue to be performed by the City of Monticello.
Should the contractor damage the sprinkler system, the City will repair it and bill the
contractor.
The Monticello Library site Is bounded on the north by 4th Street, the west by
Walnut Street, the south by the Burlington Northern railway, and the east by First
National Bank.
The Hi -Way Liquor store consists of an entire block area bounded on the east by
Highway 25, the west by Walnut Street, the north by 5th Street, and the south by
6th Street.
The Monticello Fire Hall Is bounded on the east by Locust Street, the north by 5th
Street, the south by 6th Street, and the west by a commercial auto restoration
business.
2.02 SCOPE
Work includes mowing and trimming of all grass and weeds at the site to generally
keep the length from 2-4 Inches. This may include mowing more than once a week
during the heavy growing seasons to as Bile as once or twice a month in the slower
growing or drier seasons. The mowing and trimming shall Include weed removal
from all landscaped areas and In and along sidewalks and the parking lots. Failure
to provide weeding during mowing at the three basic sites will be considered a
breach of contrad. This contract does not Include spraying for weeds in the lawn.
This service will also include litter and debris pickup from the entire site during the
mowing operation. The contractor will be reimbursed on a per -time baste per site
for this basic service. A schedule will be worked out with the Street and Park
Superintendent regarding the Initiation and frequency of service.
Should the sites not need mowing and trimming service but litter pickup, the
contractor shall be reimbursed on a separate basis for this when it Is not Included
with the mowing service on a per -tine, per -efts basis.
COFFIMADWL&JOWS 4"00 11
The contractor will provide an hourly rate for trimming services for hedges, vines,
bushes, etc. The contractor's hourly rate will Include one Individual and all the
necessary equipment to accomplish the trimming of bushes, hedges, and vines as
required.
In addition to the routine services, the contractor will propose a cost for fall cleanup.
This cleanup shall be a power raking or vacuuming to pick up all leaves and debris
at the site. The City will provide a disposal point for leaves, grass, small branches,
trimmings, and litter at selected points within the city limits.
This contract is not to be considered all Inclusive. The City reserves the right to
supplement mowing, trimming, or litter pickup operations with its own forces at any
time.
2.03 RESPONSE TIME
The contractor will be expected to respond to a request for mowing services or to
stick to a proposed schedule and shall not vary more than two calendar days from
the schedule unless weather conditions prohibit mowing operations. Should the
schedule vary longer than this period of time and the City find it necessary to
contract for services to complete the work, the contractor will be responsible for any
additional cost required above his contract price for doing the mowing by outside
separate contract.
2.04 ADDITIONAL WORK
a) The contractor shall provide a separate detailed breakdown of his equipment and
hourly rates for the equipment and operators to perform additional work or other
work outside this contract. Hourly rates shall be site hours. The contractor will not
be pact for travel time. All of the additional work shall be bound by the same
general requirements for Insurance protection and indemnification as the work In
the base bid.
2.08 SITE LOCATIONS
a) See enclosed map.
cV*TWMV dwocot aw
City Council Agenda - 5/13/96
Is- Consideration of purchasing computers and a pdnnter for Pr hLc Worms.
(C.S., J.S., J.O. )
A REFERENCE AND BACKGROUND:
After additional preparation and inclusion of a full equipment list, we are
asking the City Council to reconsider purchasing 2 personal computers and a
printer as provided in the 1996 data processing budget. We are proposing to
purchase two computers and an inkjet color printer. The second (laser) printer
is no longer needed because one was acquired at no charge as part of a package
deal on used furniture for the future WWTP admiiniatration building.
One of the personal computers would be setup for Matt Theisen, Water/Sewer
Collection Superintendent. The Meter Master software was purchased so that
the City could better monitor water usage. However, the completed version of
the software requires a computer with more capability than the one Matt
currently uses. In order to make beat use of his time and the monitoring
equipment used by the Water Department, money was budgeted to update to a
personal computer which would meet the requirements of the software. Also,
it is planned to install a simple computer-aided drafting (CAD) software
package on MatCs computer for the coming year. Construction Inspector'Pom
Bose would be utilizing this software for some of his work.
The Toshiba P321 printer that Matt currently uses will need to be replaced.
Toshiba no longer manufactures this lino of printers and, therefore, has not
maintained the printer drivers necessary to operate in a Windows operating
environment. Also, the Toshiba printers do not print sideways (landscape), can
only print black and white, and the largest print size is 8W width. In order to
print the detail graphs and drawings which will be produced by the Meter
Master and CAD software packages, it is proposed that a color inkjet printer be
purchased to replace the Toshiba. The one we have in mind is an Epson Stylus
Pro XL which can print in color up to 11" X 17" and can handle landscape
printing.
The City also acquired a color graphics plotter in the package deal for the used
furniture. This piece of equipment is outdated, and Howlett -Packard does not
support it any more. However, if the plotter is operational and we can find
supplies, we would try to utilize the plotter for specialized, large -size drawings
such as produced by a CAD system. In the case that the plotter is usable, we
could then purchase a less expensive inkjet printer for general use by Matt and
Tom instead of the Epson Stylus printer. Such a printer would be similar to the
HP Deskjet 855C printers which were purchased last fall for Jeff and 011ie at
city hall.
City Council Agenda - 5/13/96
The other personal computer will be set up for Beth Green, public works
receptionist/secretary. This will enable her to support all of the programs that
will be used at Public Works and will enhance the speed and storage capabilities
that she needs and that a more powerful computer would offer.
The Hewlett-Packard laser printer that was acquired with the used furniture
has been connected to Beth's and Roger Mack's computers and is already in use.
The capabilities of this printer provide a vast improvement over the dot matrix
printer that was used previously.
We plan to transfer the computer Beth is using to Economic Development
Director 011ie Koropchak. 011ie is still using one of the original personal
computers which does not have the capability to run in a Windows environment.
It would be desirable to match her system with the rest of the city, and this
could be accomplished by switching computers. Also, 011ie would then be able
to produce spreadsheets on her computer which can be used for tracking the
status of new development and for year end reporting.
R ALTFRNATIVE ACTION :
Approve the purchase of 2 personal computers at the coat of $4,311 and
the purchase of a color inkjet printer. If the color graphics plotter is
operational, the cost of a printer would be approximately $550. If the
plotter is not usable, the cost of an Epson Stylus Pro XL color inkjet
printer is $1,688. (Tax and shipping will be added to these prices.) There
is $7,600 in the data processing budget for computers and printers.
This option should be selected if City Council agrees that the City should
update their computer hardware. Generally, computer software that we
use dictates the equipment that will be required. When a decision is
made to purchase now or updated software (such as Motor Master), more
powerful hardware may be required than what is being used. As users,
we attempt to select the hardware that is available to meet the
requirements of the software and to serve the needs of the city for as long
as possible. The computers that we aro proposing are anticipated to serve
Matt's and Beth's needs for at least the next 6 years.
Deny the purchase of any now computer equipment.
This option should be selected if City Council does not feel it is necessary
to purchase additional computer hardware at this time.
30
City Council Agenda - 6/13/86
C_ RT FF F, .p F.NDATION:
City staff recommends alternative #1 to purchase 2 new computers and a printer
for public works. By updating the equipment at the public works building, the
staff should be able to operate much more efficiently. Involved in the selection
process were John Simola, Matt Theisen, Tom Bose, and Beth Green from Public
Works and Jeff O'Neill, Cathy Shuman, and Karen Doty from City Hall. All are
in full support of this recommendation.
D_ SUPPORTING DATA:
Information about equipment proposed for purchase; Price quotes from vendors;
Listing of city -owned computer equipment.
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print beads, a 64-outtle unit for the
The EpsonStylus Pro R black ink cartridge and n 4 rvcn ulc
unit for the combination three -sudor
cartridge. As with must modem ink-
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printer comes up, nrott
pmfc aiusab think of the
house market and low-end
applications, The new Stylus Pro XL
wide.format ink -jet printer from
Epwo goes a Ions way toward push-
ing ink -jeer m;dnology into the pro.
feaatunal market.
The traditional problem with ink-
jet technology has been quality. The
early inks weer prune to excessive
bleeding and smearing in addition to
ememc setuim,ty to atuutucc. Even
wane. ink -jet printers are consider-
ably dower than inner ether printer
technulugire.
Although leu capemive than
latera, the price differential wasn't
upnihaant enough to overcome the
differences in quality and spud in
the black-rext-on-papa market. Even
color ink -lets failed to serinutly pene-
trate the professional vena because
the uurput quality just wasn't high
enough.
The Epson Stylus Pru XL is tar-
grred directly at creative pratasjoa-
A and includes a numbu of
aJvonced features. and most impor.
tantly, ourstanding output qualify.
The features list and apab,line.
of the Stylus Pru XL are imprcm,c.
dnuhly w fur an inkyer printer. The
Prime, iso capable of printing tahlmd-
used pages (I1 x 17 inches) with as
little as 0.12•inch margins on three
adet and 0.53 -tach on the hortom.
Additionally, the printer can handle
mote cnmmnn types of business media,
including transparencies, envelopes,
labels, and sun on. Al mtgh the punter
has only a sjnglc papa tray. 1 found
that IoadinR different paper "act and
types was easy.
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lxtei II nsfewue interpreter.
Flerthle paper handling and ad.
,anted wnttare npnom alone .,,old
nut ive enough lar mutt artiaq. Forto-
narely. the Solus Pm XL excels at
what a nmponant, laying down ,m.
igen thin You can be proud to thuw
to Your culle3ruirc With a masunum
rrwwau„ of 720 v 72odp.. the
pr.nter n capable of ertremely fine
detail Ad•ances in inks and •uated
Fapert orshme with the high retnlu.
inn to produce sharp. taruratrd i0 -
on and bLrd's Additionally, the
,.r,nkung teat that mot mL-mb are
pronr to ,vita, printing saturated ,m•
ayes has peen remarkably reduced.
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let printers, cartridge replacement is
simple, dean, and quick.
': Sc suimart that ships with the
Print speed continua to lag behind
printer includes separate driven for
must other colut print technulugies,
WindovY, 3.x. Windom NT, Windows
but is vastly improved through the use
95, anti \tacmrusb compo[eta. Also
of hi-ditemonal printing Nnt atrpnr
This imps war prAMe0 an no Epson arylue Pro J. V. Basten ne msnsarnq emir Of
IL to yM ■ 7110Ops, don eeetrssid on a Ceo@NW pC Oraprres 6 \sono magsty,
SM Ireton bring Mod of M percent. M can of reac*wt et w AnVM
OM6,e account JVBOUtA!\, h►
tnclutled it a color ubbratinn pack. tamer rveoeanOaOl COW.
Age and an upnonal St 10 PustScritit
lxtei II nsfewue interpreter.
Flerthle paper handling and ad.
,anted wnttare npnom alone .,,old
nut ive enough lar mutt artiaq. Forto-
narely. the Solus Pm XL excels at
what a nmponant, laying down ,m.
igen thin You can be proud to thuw
to Your culle3ruirc With a masunum
rrwwau„ of 720 v 72odp.. the
pr.nter n capable of ertremely fine
detail Ad•ances in inks and •uated
Fapert orshme with the high retnlu.
inn to produce sharp. taruratrd i0 -
on and bLrd's Additionally, the
,.r,nkung teat that mot mL-mb are
pronr to ,vita, printing saturated ,m•
ayes has peen remarkably reduced.
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,20110 a1seate esu.
ToteR G 1g6ol,
1020*371111
ryt.;k�erya
SM3
tD9
or
s�:�ld e.r:. a ear.17�.....« . 19:^_ cMi
4p��lfbc'�9 'df3171. .5I�1d:I,rDiyj
irtgly, there is a huge speed
difference hetwecn printing
M qui; breve
at 360 x 360 and 720 x 720.
The gUkk I
What I did find surprising
The qui(
was that even at the fewer
resolution my imago and
user were tlsarp and derailed
The qt
with mid collar.
Ii your odea of a business
color printer involves a heavy,
complicated, expensive, core.
stnauble-goMling behemoth
that must be shared stens an
entire department, the Eis mh
Stylus Pm XL isn't right for
you. On the tither hand, if
you want incxpomivc, no -
hassle color output that looks
profeumnal, then take a look
at this printer. MW
This imps war prAMe0 an no Epson arylue Pro J. V. Basten ne msnsarnq emir Of
IL to yM ■ 7110Ops, don eeetrssid on a Ceo@NW pC Oraprres 6 \sono magsty,
SM Ireton bring Mod of M percent. M can of reac*wt et w AnVM
OM6,e account JVBOUtA!\, h►
tnclutled it a color ubbratinn pack. tamer rveoeanOaOl COW.
Age and an upnonal St 10 PustScritit
lxtei II nsfewue interpreter.
Flerthle paper handling and ad.
,anted wnttare npnom alone .,,old
nut ive enough lar mutt artiaq. Forto-
narely. the Solus Pm XL excels at
what a nmponant, laying down ,m.
igen thin You can be proud to thuw
to Your culle3ruirc With a masunum
rrwwau„ of 720 v 72odp.. the
pr.nter n capable of ertremely fine
detail Ad•ances in inks and •uated
Fapert orshme with the high retnlu.
inn to produce sharp. taruratrd i0 -
on and bLrd's Additionally, the
,.r,nkung teat that mot mL-mb are
pronr to ,vita, printing saturated ,m•
ayes has peen remarkably reduced.
I
AIe►roA
Faun sseeo
,20110 a1seate esu.
ToteR G 1g6ol,
1020*371111
ryt.;k�erya
SM3
tD9
or
s�:�ld e.r:. a ear.17�.....« . 19:^_ cMi
4p��lfbc'�9 'df3171. .5I�1d:I,rDiyj
Vali. J. 1:J5 :.97M
Epoon Stylus Pro XL
Selling Tlps
Key Sales Polnts
• Oversized H printing with full bleed at 720 x 710 dpi
• Low acquisition cost and low cost of operation
Three print modes, 180, 360 and 720 dpi allow low cost printing of drafts and final
output
• Optional Adobe Level 2 PostScript with Pa Cotte Color Calibration
• Optional Ethemct Connectivity allows multiple wets to share a single printer
• Alternative to using a Service Bureau, pays for Itself In a short period of time
Features
• Photographic quality 720 x 720 dpi ink jet printing in color, graysale and black and
white
• Adjustabk paper tray aaepts paper from 4" x 4" to 13"119" (Oversized tabloid with
full bleed. 12.5" x 16" printable area)
Microdot printing (2S% smaller dot size) provides betmr color and greysale image
reproduction than the Stylus COLOR
• High speed serial port (230 Kbps) improves print speed on the Macintosh tempered
m Stylus COLOR (S7.6 Kbps) ' '
• Optional Adobe Level rt PostScript (Birmy PowerRV )
• Penton Color Calibration included with the Pud%cript option. Allows users to
produce CMYK repruentations of Panton solid colors (PMS colors).
• 1CM (Image Color Matching) ProWes it elude i with the optional PostScript. Offers
Color Sync 2.0 (Matdmosh) and Windows 91 color rnlibmtion when used with
tppliadon ldr&sra that IUMM ICM profiles.
• Optional Muld-Protocol Ethernet / EthuTdk nerroritinterface for network
connecaviry.
Target Customer
• Graphics professionals who currently use smite buntus to produce output
• Users who have used a shared dye sublimation printer and want a printer of their own
on their desk
• Customers who need to produce high quality B• size output but cannot afford rte
competitive produce which sell for around S11.000. '
• Graphics professionals who want a high quality f!+ the color printer for use In their
horse or home business.
181)
MIMUd melCbm XOBMM SM21HSIBldlw3tu 6t gat 98 42-M.1
v. 1. J. 13Ji D.:V—
Print Speeds and Cost per Page
A typical User who uses a service bureau ears S20 - S40 per page and waits overnight for
their prints. Add on top of this the time to drive to and from the service bureau. The prints
the customer receives ate usually done on a digital color copier (Canon CLC copier with
a EFI Fiery controller). The color matching on these printers is usually poor and can drift
from print to print Some service bureaus use dye sublimation printers (i.e. Tektronix)
that produce high quality prints but the costs are on the high end of the scale. When.
checking the price for output from a local Los Angeles supplier we discovered the
following:
CLC with Fiery $20 par image for the fiat page
53.00 for additional topics of the tame page, letter or H sire.
Dye Sublimation if you own a printer a B size page costs 58.00 to print
A service bureau charges 530.00 per print
Uum of the Stylus PRO XL can prim in one of three resolutions on plain, coated or
Wo+y per• The user eau tailor &hair print job according to their printing neraa. The cost
per page for printing on plain paper is negligible wkh the most expensive page costing
about $7.00 for a glossy page including ink.
The following is a comparison of the print times to produce a 13" x 19" page using'
Epson's QuickDraw driver with a PowerMac 71066, 57MB RAM+ EdicrTalk sad
OuurkXPress. Complex PostScript print jobs could take considerably longer to pritlt
180 x 180 dpi 12 minutes (plain paper)
360 z 360 dpi 20 minutes (plain or coated papet)
720 x 720 doi 45 minutes (plain paper, coated or glossy paper)
Epson Driver Support
Platform
Printer Driver
Btrmy Pownpip Host
(Non PostScript)
Baud PostScript S/W
Windows 3.1z
Included with Printer
Option, Available Oct. 95
Windows for WorkStoups 3.1x
Included with Printer
Option, Avatlabie Oa. 93
Windows 93
Included with Printer
Option, Available Oct. 93
Windows 95 Color Matching
TED
Optloe, Available Oct. 93
PC Wladows NT 3.31
TBD
Option, Available Oct. 95
Apple System 7.1 or lacer
included with Printer
Option, Available Oct 95
Apple Color Sync 2.0
TBD
Option, Available Oct. 95
OS/2
TBD
N0 Plus
Unix
No Plans
No Pow
AutoCAD DOS %it.10.13
Included with Printer
NSA /8 -
b0139bd 0e"G6MT9101
CWT102M
X00001 bt1'ct 96 La.M.1
COMPUTER EQUIPMENT PRICE QUOTES
Personsil_ Computer
Pentium 76 MHz, desktop case
16 MB memory
1 GB hard drive
3.6" floppy drive, high density
28.8 internal fax/modem
101 key enhanced keyboard
Microsoft serial mouse v2.0
lb" monitor
MS-DOS v6.2
Windows for Workgroups v3.11
CDROM with sound card and speakers
internal tape drive backup (installed)
P( .enter of MN 11,948.00
(+ tax & shipping)
Personal Compater
Pentium 120 MHz, desktop case
16 MB memory
1 GB hRrd drive
3.6" floppy drive, high density
28.8 internal fax/modem
101 key enhanced keyboard
Microsoft serial mouse v2.0
16" monitor with Diamond Stealth 64 graphics card (VRAM 2MB)
MS-DOS v6.2
Windows for Workgroups v3.11
CD-ROM with sound card and speakers
internal tape drive backup (installed) PC Center of MN 12.,363=00
(+ tax & shipping)
Printers
Epson Stylus Pro XL ink jet printer Ya0wr 1L68R.00
(+ tax & shipping)
Tofal m
(+ tax & shipping)
19F
City of Monticello
COMPUTER HARDWARE EQUIPMENT LIST
DESCRIPTION
PURCHASE INFO/ USE
PERSONAL COMPUTER (CONCH - 011ie)
purchased: 1/90 - AmeriData
BM PS/2 Model 30 286 (SN A057274)
used for: not in use/obsolete
30MB hard drive; IAMB 3.5" drive; 1 MB RAM;
used for: wordprocessing for Econ
Color display model 8513; MS-DOS version 6.0; IBM
Development, HRA, and EDA;
5250 workstation adaptor for model 30; BM 5250
upload recycling scanners
cable assembly; IBM 6250 emulation version 2.12
used for: wordprocessing;
PERSONAL COMP 1T .R (CONCH - Cathy)
purchased: 2/95 - PC Express
PC EXPRESS 486DX2 (SN 3-402711)
540MB hard drive; 8MB RAM; 1.44MB 3.5" drive;
used for: wordprocessing;
Tower -style case; CMS Jumbo 250 internal tape drive;
spreadsheets, database files;
66mhz; 2 serial/1 parallel ports; Microsoft serial mouse
custom recycling program
2.0a; SVGA video card; 15" CTX 1662GM color monitor,
14.4 internal fax modem; MS-DOS version 6.22; Windows
used for: wordprocessing;
3.11
spreadsheets; database files (ie.
PERSONAL .O PrP .R (CO05CH)
purchased: 1/90 - AmeriData
BM PS/2 Model 30 286 (SN A057062)
30MB hard drive: IAMB 3.5" drive: l MB RAM;
used for: not in use/obsolete
monochrome monitor model 850; MS-DOS version ?
PERSONAL O P ITER (CO06CH - Reception)
purchased: 6/93 - WyBrite
WYBRITE 486DX (SN 61693ML)
245MB hard drive; 8MB RAM; 1.44MB 3.5" drive;
used for: wordprocessing;
1.2MB 5.25" drive; CMS Jumbo 250 internal tape drive;
spreadsheets; calendars
66mhz; 2 serial/1 parallel ports; Serial mouse version 2.0a;
SVGA video card; 15" CTX 1662GM color monitor,
MS-DOS version 6.0; Windows 3.1
PERSONAL CO_ MPIJTFR (CONCH - Karen)
purchased: 6/94 - PC Express
PC EXPRESS 486DX2 (SN F94643507)
250MB hard drive; 8MB RAM; 1.44MB 3.6" drivo;
used for: wordprocessing;
1.2MB 6.25" drive; CMS Jumbo 250 internal tape drive;
spreadsheets; database files (ie.
66mhz; 2 seriaVl parallel porta; serial mouse version 2.0a;
indexes, data storage and
SVGA video card; 15" Acer View 7166 color monitor;
rotention); forms creation
MS-DOS version 6.21; Windows 3.11
COMPHDWE.LST: 61WN 12 & 1
PERSONAL COMPUTER (CONCH - Jeff) purchased: 2/95 - PC Express
PCEXPRESS 486DX2 (SN 7-406525)
540MB hard drive; 16MB RAM; 1.44MB 3.5" drive; used for: wordprocessing;
Mitsumi CRMC-FX400 CD-ROM quad speed spreadsheets; project
(600kb/180ms) drive; CMS Jumbo 250 internal tape drive; management
66mhz; 2 serial/1 parallel ports; serial mouse 2.0;
SVGA video card; 15" CTX 1562GM color monitor,
14.4 bps internal fax modem; MS-DOS version 6.22;
Windows 3.11
p RSON i. .OMP 1T .R (C009CH - Wanda)
purchased: 2/95 - PC Express
WYBRITE 486DX2 (SN 823072)
260MB hard drive; 8MB RAM; 1.44MB 3.5" drive;
used for: wordprocessing;
1.2MB 6.25" drive; CMS Jumbo 250 internal tape drive;
spreadsheets; newsletter
66mhz; 2 serial/1 parallel ports; Serial mouse version 2.0a;
Utility Billing, Accts Rec/Billing
SVGA video card; 16" CTX 1562GM color monitor,
purchased: 3/90 - BM Corp
MS-DOS version 6.21; Windows 3.1
LAPTOPCOMPUTE (C014CH -City Hall)
purchased: 9/94 - Computer 1
Toshiba 1910 CS(200 (SN 08439884)
programs
200 MB hard drive; 8MB RAM memory;
used for: meeting minutes; Meter
MS Ballpoint mouse 2.0
Minder monitoring
F.XTFRNAL TAPE BACKUP SYSTEM (City Hall)
purchased: 4/92 - Computer
Colorado Memory Systems Jumbo 120 Model DJ -10
Satisfaction
software version 2.6 (SN BCJ0001609)
purchased: 1/90 - AmoriData
"adapters have been installed in all IBM PS(2's
used for: backing up computers
and DTK KEEN -2531
that do not have internal tape
500 shoot additional drawer; automatic envelope feeder
drives
MINICOMPUTER (City Hall)
purchased: 3/90 - IBM Corp
IBM 6363 AS/Entry System 36 Model S20 (SN 61189)
5000 S/36 TSP; 2601 Processor Expansion;
used for: custom government
2605 Internal Streaming Tape Drive
programs: Finance, Payroll,
Utility Billing, Accts Rec/Billing
SYSTEM 36 PRINTER (POOICH - City Hall)
purchased: 3/90 - BM Corp
IBM 5204 Quickwriter (SN 43106)
9018 Pinwheel Form Feed; 5000 TSP Specify
used for: printing of System 36
330 cps (draftWI cps (quality)
programs
SYSTEM R6 P INTER (P002CH -City Hall)
purchased: 2/87 - DMDI
Toshiba P351 (SN ZA29628)
Type 2351; wide carriage; 300 cps (draRV100 cps (quality)
used for. printing of W -2's and
special -width forms
PRINTER (P003CH - City Hall central office)
purchased: 1/90 - AmoriData
IBM 4019-001 Laser (SN 18766)
4MB memory; 10 ppm; 200 sheet legal tray;
used for: printing fhom 4 central
500 shoot additional drawer; automatic envelope feeder
office personal computers
COMPliDWE.LST: 5/8/98 124 2
PRINTER (1`004CH - Jeff)
purchased: 9195 - Best Buy
Hewlett-Packard Deskjet 855C #fC4651A
60OX600dpi; (SN USS7D1217N)
used for: printing from JeiTs
100 -sheet paper tray; manual envelope feed;
computer
` 7ppm (B&W Y3ppm (color); 4 year warranty - Best Buy
drivers available)
PRIMTEB (PO05CH - 011ie)
purchased: 9/95 - Best Buy
Hewlett-Packard Deskjet 855C ##C4551A
used for: operating programs on
60OX600dpi; (SN USS7E12003)
used for: printing from 011ie's
100 -sheet paper tray; manual envelope feed;
computer
7ppm (B&W Y3ppm (color); 4 year warranty - Best Buy
drivers available)
PRINTF (P009CH - Cathy)
purchased: 2187 - DMDI
Toshiba P321 (SN 01743310)
used for: operating programs on
Type 3251; 180 cps (draft)/72 cps (quality)
used for: small amount of
printing from custom recycling
program (no Windows drivers
available)
PRINTER (POI ICH - XD
purchased: 2187 - DMDI
Toshiba P321 (SN 01743249)
Type 3251; 180 cps (draft)/72 cps (quality)
used for: not used/not
working/obsolete (no Windows
RYST :M 4A MONITOR (D023CH - Marlene)
drivers available)
PRINTER (PO12CH - X2)
purchased: 2187 - 1;:.DI
Toshiba P321 (SN 01743247)
used for: operating programs on
Type 3251; 180 cps (draft)/72 cps (quality)
used for: not used/not
RYSTFNI 36 MONITOR (D024CH - Pat)
workinglobsolete (no Windows
UO 2677C Color Display Station (SN 476TA09817)
drivers available)
RYST .M 36 MONITOR (D021CH -System Console)
purchased: 3/90 - IBM Corp
IBM 3477 Color Display Station (SN 23-G9434)
122 -key enhanced keyboard
used for: operating programs on
System 36
RYST :M 4A MONITOR (D023CH - Marlene)
purchased: 3/90 - IBM Corp
IBM 3477 Color Display Station (SN 88-A3828)
122 -key enhanced keyboard
used for: operating programs on
System 36
RYSTFNI 36 MONITOR (D024CH - Pat)
purchased: 2/96 - Computer Parts
UO 2677C Color Display Station (SN 476TA09817)
& Service
122-koy enhanced keyboard
used for: operating programs on
System 36
COMPliDWEJST: 6/8/98 I1 3
SYSTEM 36 MONITOR (D025CH - Cathy)
purchased: 7/94 - Computer Parte
1/0 2677C Color Display Station (SN 224TV04736)
& Service
122 -key enhanced keyboard
used for: custom DNR program
color monitor model 8513; MS-DOS version 6.0
used for: operating programs on
PRENTF (P007DR - Motor Vehicle)
System 36
PERSONAL COMPUTER (C002CH - Motor Vehicle)
purchased: 12/93 - PC Express
PC EXPRESS 486DX2 (SN ?)
214MB hard drive; 4MB RAM; 1.44MB 3.5" drive;
used for: custom motor vehicle
1.2MB 5.25" drive; CMS Jumbo 250 internal tape drive;
software (for state reports);
66mhz; 2 serial/1 parallel ports; Serial mouse version 2.0a;
wordprocessing
SVGA video card; 16" CTX CPS -1561A color monitor,
MS-DOS version 6.2; Windows 3.1
used for: water & sewer
PERSONAL. COMPUTER (C012DR -Motor Vehicle)
purchased: 1/90 - AmeriData
IBM PS/2 Model 50Z 80286 (SN 7303914)
30MB hard drive; IAMB 3.6" drive; 1 MB RAM;
used for: custom DNR program
color monitor model 8513; MS-DOS version 6.0
(for state reporting)
PRENTF (P007DR - Motor Vehicle)
purchased: 2/92 - AmeriData
Okidata Microline 391 Plus (SN 111A0082184)
(state contract pkg thru MNDOT)
24 pin; wide carriage; sheet feeder;
250 cps (draft)/80 cps (quality)
used for: printing of motor vehicle
and DNR reports
PERSONAL .O P 1T .R (C003PW - Matt)
purchased: 12189 - AmeriData
IBM PS12 Model 50Z 80286 (SN 7685690)
60MB hard drive; IAMB 3.6" drive; 1 MB RAM;
used for: water & sewer
color monitor model 8513; MS-DOS version 6.0
inspection log; fire hydrant
inventory; excavation permit
tracking
PERSONAL .O P 1T .R (COIOPW - Beth)
purchased: 3/92 - Computer Parts
DTK KEEN -2631 386.26 (SN 21011490)
& Service
124MB hard drive; 8MB RAM; 1.44MB 3.5" drive;
25mhz; 3 parallel/2 serial ports; Serial mouse
used for: word processing;
version 2.0a; Quadtel VGA color adapter; 14" color
spreadsheets; recycling incentive
monitor; MS-DOS version 6.0; Windows 3.1
reports; Sunny Fresh reports; file
inventory; rolodex inventory;
graphs; charts
PERSONAL CO_ MPUTF_R (CO11PW - Roger)
purchased: 2/92 - AmeriData
IBM PS/2 Model 80 80386 (SN YL189)
(state contract pkg thru MNDOT)
SN 2323Y2189; 160 MB SCSI hard drive; IAMB 3.6"
drive; 2 MB RAM; 14" VGA color monitor model 8518;
used for: garbage cart inventory;
20 MHz; MS-DOS version 6.0; 101 -key enhanced keyboard
tLel inventory; street inventory;
sign inventory; brush chipping
tracking; sealcoating & crack
scaling reports
COMPHOWF..LST: 8/N%
(g T
F.XT . N i. DR iVF (with C011PW - Roger)
purchased: 12/89 - AmeriData
IBM PS/2 36OKB 5.25" (SN 461679)
PS/2 360 floppy drive adapter for IBM PS/2 model 80
used for: transferring data
from/to 5V4" diskettes
PERSONAL .OMP ITER (CO13PW - Tom)
purchased: 2/91 - Ultimate Data
CAF Technology 286(12 80286 (SN ?)
Systema
40MB hard drive; 1.44MB 3.5" drive; 1.2MB 5.25" drive;
1MB RAM; 12mhz; serial/parallel ports
used for. project quantity records;
Samsung 14" VGA color monitor; MS-DOS version _;
as -built information; hydrant
information
F.XT .RN L MODEM (Public Works)
purchased: 2/92 - AmeriData
Hayes 2400 baud (SN 31083379)
(state contract pkg thru MNDOT)
SN A27231083379
Smartmodem 2400 Model 231AA; RS232 cable
used for. connecting to MNDOT
computers (future)
PRiNTFR (P013PW - Matt)
purchased: V87 - DMDI
Toshiba P321 (SN 01743297)
Type 3251; 180 cps (draft)/72 cps (quality)
used for: limited amount of
printing (no Windows drivers
available)
PRINTF (P014PW - Public Works)
purchased: 10(84 - One Call
Okidata Micruliue 184 turbo (SN GE5256D)
Concepts
240.300 cps (draftl/50 cps (quality)
used for: Gopher State One calls
PRINTER (P016PW - Public Works)
purchased: 4/30/96 - used/no coat
Hewlett-Packard Laserjet IID p3347A
(included with used furniture
PCL Language; 300X300 dpi (SN 283DJ04311)
purchased for WWTP Admin
8ppm; 640K base memory; duple: printing
bldg)
2 200 -sheet letter trays; 1200 -sheet legal tray
used for: printing from Roger's &
Beth's computers
PRINTER (Pp17PW - Tom)
purchased: 7(87 - DMDI
Toshiba P321 (SN 01743311)
Type 3251; 180 cps (draft)/72 cps (quality)
used for: limited amount of
printing (no Windows drivers
available)
P .OTTFR (P017PW - Public Works)
purchased: 4/30(96 - used/no cost
Hewlett-Packard 7550A graphics color plotter
(included with used furniture
2 pen carousels: paper & transparency (SN 2725A)
purchased for WWTP Admin
(pens purchased separately)
bldg)
used for: appears to be
operational and usable for CAD -
based software, although an
outdated modal
COMPHDWE.LST: 6/8196
1gK
VENDORS
AmeriData, 10200 N 51 Av, Plymouth 65442
(557-2500) Scott Kuhne/Liza Barnard
Best Buy, 4130 Division St, St Cloud 66301
(320-259.5208)
Computer 1, 2958 W Division St, St Cloud 56301
(320-253.3485)
Computer Parts & Service, 10205 N 61 Ave, Plymouth 65442
(563-1514) Bandy McCarty
Computer Satisfaction, 600 Railroad Dr NW, Elk River 65330
Fred Watts
Data Management Design Inc (DMDI), 11417 Sunset Hills Rd, Ste 230, Reston VA 22090
(703-481-3634) David Darsch
IBM Corp, 100 Washington Sq, Ste 900, Mpls 65401-0000
(341-6645) Tim Colleran
"t One Call Concepts, 7223 Parkway Dr, Ste 210, Hanover MD 21076
z
PC Express, 1420 E 78 St, Richfield 65423 (sold business to Blue Star)
(861-5655) John Tauer
Ultimate Data Systems, 14180 W 78 St, Ste 103, Eden Prairie 65344
(937-8956) Mike Wallace
WyBrite Inc, 3839 Washington Av N, Mpls 66412
(658-7601) John Gleason
COMPHDWE.Lgr. 5/8/98 6
I2L.
WANG EQUIPMENT
(This equipment is obsolete and no longer in use - was purchased from DMDI in 1987)
Quantity
Description
Model Nr
1
MICROVP-P8+2 Central Processing Unit
CS -5
1
Data Storage Cabinet
DS
2
Terminal Processor
2236MXE
1
Dual Controller
22CII
1
Triple Controller
22C32
1
Winchester Fixed Disk (30MB)
DS -32
1
Winchester Fixed Disk (60MB)
DS -64
1
Streaming Tape Cassette Drive
DS -TS
1
32OKB Diskette Drive
DS -320
4
Interactive Workstation
2436DE
3
Asynchronous Workstation
2436DW
3
Professional Computer (512KB/20MB hard disk)
PC -35-3
3
Wang(IBM Emulation card
PC-PM101
3
Monochrome monitor (for PC -35-3)
PC-PM004
3
Graphics card (for PC -S5.3)
PC-PM00Z
3
2200 Support Utilities (for PC -S5.3)
PC-SS017-X
'attempts to sell this equipment for parte have not suoceeded;
we would like
permission to dispose of this in a manner that will not cost the
city any money
COMPHDWE.LST: BAN
IV M
7
Council Agenda - 5/13/96
liceni
(13.W.)
As you may be aware, the Monticello Community Partners Promotion
Committee is currently in the process of promoting the "Catch the Wave"
theme as part of the downtown revitalization program and is ordering 10,000
numbered buttons to be sold at $5 each for potential awards and prizes. The
program will be used by downtown merchants in a number of ways, including
the possibility of direct prizes being drawn by button numbers or using the
button as a method of receiving a discount on merchandise, etc.
In order to conduct what the State considers a gambling operation, the MCP
needs to apply for an exemption from the gambling license requirements that
a non-profit organization is allowed to conduct provided the activity has less
than $50,000 in prizes during a calendar year. In order for the MCP to apply
for the license, a resolution from the City is required authorizing the license
to be issued. In addition, the City Council can waive the 30 -day notice
requirement by resolution allowing the State to issue a license as soon as
possible.
With the MCP hoping to begin button sales in the next few weeks, they have
requested Council approval of allowing them to do so and agreeing to waive
the 30 -day requirement so that the State will issue the license anon. The
MCP hopes to sell the buttons as part of the pathway promotion beginning in
the next two weeks.
1. Adopt a resolution authorizing the State to issue the license and
waiving the 30 -day requirement.
2. Do not approve the resolution.
The staff can see no reason why the Council would not want to support the
MCP's request for this exemption from the gambling license regulations. It is
recommended that the Council simply adopt a resolution authorizing the
State to issue the license and agreeing to waive the 30 -day time period.
Copy of resolution.
RESOLUTION 96.
RESOLUTION AUTHORIZING THE ISSUANCE OF
A GAMBLING LICENSE ESF24PTIONS
WHEREAS, the Monticello Community Partners has submitted an application to
the City Council of Monticello for issuance of a charitable gambling license to
conduct a raffle; and
WHEREAS, upon review of the organization's activities, the Council is not opposed
to the gambling license being issued by the State Gambling Control Board; and
NOW, THEREFORE, BE IT RESOLVED by the City Council that the Monticello
Community Partners' application for a license issuance listed above is hereby
approved, and the State Gambling Control Board is authorized to process the
application.
BE LT ALSO RESOLVED by the City Council that the 30 -day waiting period is
hereby agreed to be waived for this license request.
Adopted by the City Council this 13th day of May, 1996.
Mayor
City Administrator
COUNC1lL UPDATE
May 7, 1998
,.. e.. , I :I .,, •
Following is some information on the manner in which City staff is proceeding on
implementation of the trunk storm sewer fee as it applies to various properties at
various stages in development. As with any new policy, questions arise as
implementation begins. Following are strategies that City staff is employing in
administering the program in response to questions regarding implementation.
Please review these strategies and provide staff feedback if you feel the strategies
are not consistent with what Council would view as proper policy.
STORM SEWER FEE COST PER ACRE
I was not in attendance when the storm sewer fee program was adopted, but I
understand that the program was well accepted and there was not a lot of
discussion on the topic. Council may not have been completely aware that the cost
per acre for storm sewer trunk fees is in the neighborhood of $5,000 per acre. For a
company like Tappers, Inc. with over 8 acres of land, the trunk storm sewer fee
amounts to $33,000. Staff remains comfortable with the fee amount due to the fact
that the fee structure accurately reflects the actual cost per acre to provide trunk
storm sewer service; however, we also want to make sure that we are creative and
flexible when employing the storm water fee so that we do not unduly impact
projects already underway or impact projects with financing programs already in
place. Our goal is to create the best of both worlds where we are able to acquire the
necessary storm water trunk fees without creating financial hardships for
commercial and industrial developments now in the pipeline. In light of this goal,
we have tentatively established the following guidelines for implementation of the
trunk storm sewer policy. Please note that this is an interim policy, and that the
original intent of the policy remains, which is to require that the trunk storm sewer
fees be paid upfront with the building permit. We feel that some flexibility needs to
be brought into the system to soften the impact of the new fee. Following are three
general categories of businesses at different stages of development.
Businesses in this category would include those that aro in the early stages
of project development. This would include Mike's Custom Paints and any
other business expansion or new business that comes through the door. For
KN)aMSEXUF'a: AnAIR Page 1
businesses in this category, the City will be providing a notice of the trunk
storm sewer fee program to enable the business to incorporate this fee into
their financing plans. These businesses will pay when they pick up a
building permit.
Businesses in this situation would include Tappers, Inc. and WIHA. These
are business expansion projects limited by a fixed finance plan that may not
be able to absorb a large trunk storm sewer fee. To buffer the impact of this
fee, City staff is offering a deferral of the fee for a 3 -year period or until a
building expansion occurs, whichever is sooner. The fee will be paid on
annual equal payments for a period of 5 years. The fee can be adjusted
upward if the trunk storm sewer fee is increased.
Under this option, industrial sites and commercial sites that are now in the
pipeline will be able to absorb the added cost of the new fee.
Businesses in this category include those that are in the pipeline that do not
have an opportunity or have limited opportunity to expand which limits our
ability to collect the fee in exchange for a building permit at some point in
the future. This group would include Value Plus Homes and the Pipeline
Supply Company, Mielke Oil, and others. For businesses in this category, in
exchange for an occupancy permit, we would require payment of the trunk
storm sewer fee in equal installments over a 5 -year period and an agreement
to allow the City to assess the cost against the property if the fee is not paid,
with the builder allowing the fee to be levied as requosted as an assessment
if not paid. As an alternative, the fee could be spread against adjacent
undeveloped areas to be paid at such time that future development occurs.
This situation applies to the Kant -Sing project.
If Council has significant questions or problems with the general guidelines that
staff is following today, please let us know, and we will place this item on the
formal Council agenda at an upcoming meeting.
aT111lM4hV.U1'n; NTM Page 2
COUNCU. UPDATE
May 2, 1988
.5C: •Mat„ ■.
At the previous meeting, the Council was presented with background information
on the status of re-establishing a 20 -ft access easement from Locust Street to the
Post Office property. It was noted that the original 12 -ft easement was to be
relocated to the middle of the Metcalf and Larson property's parking lot through a
development agreement between the HRA and Metcalf and Larson. It was noted
that an actual easement had not been obtained as required by the agreement, and
the Council requested that the HRA fust contact Metcalf and Larson to see if they
would provide the easement that was originally agreed to.
This update is to simply inform the Council that the HM, at their meeting
Wednesday, May 1, chose to not pursue enforcement of their development
agreement at this time and will not be requesting Metcalf and Larson to provide the
easement. It continues to be their opinion that the HRA and the City should not be
involved in this access dispute and that it simply should be an issue to be
negotiated between the Post Office landowner and Metcalf and Larson.
In regard to the Council's decision to offer the Hass property to the owner of the
Post Office property, I have contacted Mr. Charles Ehlen of the Cinco Corporation
and offered to make available the Hass property for $30,000. 1 am waiting for a
response as to their level of interest and/or a counteroffer if one is proposed. I will
keep you informed of any progress regarding a potential sale of this parcel.