City Council Agenda Packet 07-08-1996AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 8,19M - 7 p.m.
Mayor: Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
1. Call to order.
2. Approval of minutes of the regular meeting held June 24, 1996.
3. Consideration of adding items to the agenda.
4. Citizens comments, petitions, requests, and complaints.
6. Consent agenda.
A. Consideration of a request for a simple subdivision. Applicant, Marvel
Trunnell. Location is Lots 2, 3, 4, and 6, Block 2, River Terrace
subdivision.
B. Consideration of approval of development agreement governing Briar
Oakes Estate 2nd Addition.
C. Consideration of a resolution awarding project contract for Briar
Oakes Estate 2nd Addition and River Street Trunk Sanitary Sewer
improvements.
D. Consideration of approval of final plat of Briar Oakes Estate 2nd
Addition.
E. Consideration of extending accessory building moratorium until first
Council meeting in August.
6. Consideration of items removed from the consent agenda for discussion.
7. Consideration of an amendment to a conditional use permit allowing
expansion to outside storage area. Applicant, Custom Canopy. Location is
Lot 6, Block 2, Oakwood Industrial Park.
Agenda
Monticello City Council
July 8, 1996
Page 2
8. Consideration of establishing Home Page on the internet via "Monticello
Times Online."
9. Consideration of continuing City funding of Senior Citizen Center.
10. Consideration of reviewing bids for painting water tower.
11. Adjournment.
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, June 24, 1998 - 7 p.m.
Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom
Perrault
Members Absent: None
Approval of minutes of the rer Ilnr mpminrr held .lune 10, 1QQR_
Councilmember Brian Stumpf requested that item 6G state which zoning
districts were affected by the ordinance amendment.
Mayor Fyle requested that the minutes reflect his concern regarding the
City's liability in maintaining the cemetery under item N8.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE
REGULAR MEETING HELD JUNE 10, 1996, AS CORRECTED. Motion carried
unanimously.
CowtideraLon of adding items h Ropnrin.
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City Engineer Bret Weiss reviewed the feasibility study for the
proposed water main extension to the Bondhus Corporation
manufacturing facility on County Road 75 and recommended approval
of the project. The cost of the project was estimated at $27,600, which
would be assessed to Bondhus Corporation.
A MOTION WAS MADE BY TOM PERRAULT AND SECONDED BY CLINT
HERBST TO ADOPT A RESOLUTION ACCEPTING THE FEASIBILITY
STUDY AND AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE EXTENSION OF WATER MAIN TO THE
BONDHUS MANUFACTURING FACILITY AT AN ESTIMATED COST OF
$27,600. Motion is contingent on Bondhus providing a deposit in an
amount equal to the cost of preparation of plans and specifications.
Motion carried unanimously. SEE RESOLUTION 96-28.
City Administrator Rick Wolfsteller requested tint Council consider
adopting a resolution authorizing prepayment and redemption of
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Council Minutes - 6/24/96
outstanding G.O. Bonds, Series 1986A. It was suggested that this
resolution be considered along with item #8 relating to awarding the
sale of 1996 bonds.
John Bichler, a lot owner in the Eastwood Knoll subdivision, asked
Council to explain why he was denied a building permit when two
other homes that don't meet the covenants were issued permits.
Bichler noted that the Building Inspector had stated previously that
he did not issue permits for homes that did not meet subdivision
covenants; however, of the two homes built in Eastwood Knoll, one
does not meet the brick requirement and the other does not meet the
garage requirement.
Assistant Administrator Jeff ONeill reported that City Attorney Paul
Weingarden recommended that Council refer Bichler's questions to
him to be answered at the next Council meeting.
Mayor Fyle stated that based on the City Attorney's recommendation,
Bichler's questions would be referred to the City Attorney.
B. Roland Anderson, a current resident of Kjellbergs Mobile Home Park,
requested that Council take action to install lights or stop signs at the
intersection of Kjellbergs Park and Highway 25 to help lessen
accidents.
Mayor Fyle and staff recommended that Anderson visit the city hall
conference room where an informational meeting was being held
regarding Highway 26 improvements proposed for 1998. After
receiving public comments, the City Engineer will revise alternatives
for the project area for future Council review.
A. rnnaideration of aocep ing bi w and aw rdinir contract for brick repair
at�ty hA►. Recommendledon: Award the contract to A.J. Spanjers
Company, Inc., of Minneapolis for brick repair/replacement and
appurtenant work at Monticello City Hall at a cost of $19,646.
rnnnidcration of resolution pm laiming lu y L 1996- ng Women of
fold y Founder's Day in Mont;oello. Remmmendadon: Adopt a
resolution proclaiming July 1, 1996, as Women of Today Founder's
Day in Monticello.
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Council Minutes - 6/24/96
C. Consideration of accepting bid for D in inB at Senior .i i7.p'
h ,il inv. Recommendation: Accept the low bid from Northstar
Painting for exterior painting at the Senior Citizens' Center building
in the amount of $1,800.
A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM
PERRAULT TO ADOPT THE CONSENT AGENDA AS RECOMMENDED. Motion
carried unanimously.
None.
Mayor Fyle opened the public hearing.
Economic Development Director 011ie Koropchak reported that on June b, the
HRA adopted a resolution modifying and approving the modification of the
above -referenced plans. Koropchak explained that the proposed TIF District
No. 1-20, a 25 -year redevelopment district, was being established to assist
John Komarek (redeveloper) with costs associated with redevelopment of a
portion of the Prairie West project; namely, costs associated with parcels
#155-500-034305, #155.500.033401, and the easterly small portion of the city
parcel, which are the established boundaries of TIF District No. 1-20.
Adoption of the resolution would authorize City officials to implement the
TIF plan and allow the option to issue a bond.
Mayor Fyle then closed the public hearing.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY SHIRLEY ANDERSON TO ADOPT A RESOLUTION MODIFYING
THE REDEVELOPMENT PLAN FOR CENTRAL. MONTICELLO
REDEVELOPMENT PROJECT NO. I (CMRP); MODIFYING THE BUDGETS OF
TIF DISTRICT NOS. 1.1 THROUGH 1.18; ESTABLISHING TIF DISTRICT NO. 1-
20; AND APPROVING THE PLAN FOR TIF DISTRICT NO. 1.20 AND PLANS OF
CMRP NO. 1. Voting in favor: Brian Stumpf, Shirley Anderson, Tom Perrault,
Brad Fyle. Opposed: Clint Herbst. Herbst noted that he liked the proposed
project but was not in favor of establishing a TIF district for a residential
development. Motion passed. SEE RESOLUTION 96.30.
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Council Minutes - 6/24/96
Conairl.ration of r sol hn s aw rding sRIP of 1996A a-0- ImarowmPnt
Bondg- 1996E V. O. TIF Reffinding Bond andi 1996C G-0- n e Ater Sewer
Ref n ing Bonds.
A representative of Publicorp reported that three bids were received for the
sale of G.O. Improvement Bonds, G.O. TIF Refunding Bonds, and G.O.
Interceptor Sewer Refunding Bonds. The low bidder was Norwest
Investment Services. Total savings for the City in refunding bonds would
amount to $43,800.
In addition, it was requested that Council adopt a resolution authorizing
prepayment of G.O. Improvement Bonds, Series 1986A, in an amount of
$205,000, which would save the City an additional $20,000 in interest cost.
AF'T'ER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO ADOPT THE RESOLUTIONS ACCEPTING
THE BIDS AND AWARDING THE SALE OF 1996A G.O. IMPROVEMENT BONDS,
1996B G.O. TIF REFUNDING BONDS, AND 19960 G.O. INTERCEPTOR SEWER
REFUNDING BONDS, TO NORWEST INVESTMENT SERVICES AS
RECOMMENDED BY EHLERS & ASSOCIATES. Motion carried unanimously.
SEE RESOLUTIONS 96-31, 96-32, 96.33.
A MOTION WAS MADE BY TOM PERRAULT AND SECONDED BY SHIRLEY
ANDERSON TO ADOPT A RESOLUTION AUTHORIZING PREPAYMENT AND
REDEMPTION OF C.O. IMPROVEMENT BONDS, SERIES 1986A. Motion carried
unanimously. SEE RESOLUTION 96.34.
Assistant Administrator O'Neill reported that an appeal was received from
Dennis Hook, who was denied a building permit based on a staff concern that
the zoning code may not have intended to allow construction of an accessory
structure when an attached garage is present. He noted that it was Hook's
view that the permit should be issued because the City has allowed detached
garages to be built on other lots under similar circumstances; however, the
City Attorney informed staff that past practices, if done by mistake, do not
dictate that the mistake must be continued.
O'Neill explained that the subject property was located in an R•2 district, and
the accessory structure was associated with a duplex on a zero lot lino. At a
special meeting held prior to the Council meeting, the Planning Commission
voted to grant the appeal. It was their view that the ordinance intended to
allow a detached garage in addition to an attached garage. It was the
Planning Commission's opinion that City stuff had been interpreting the code
oorrectly in the past; however, they will be reviewing the ordinance during
the moratorium on accessory structures and will bring a proposed ordinance
amendment for review at the next Council meeting. �1
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Council Minutes - 6/24/96
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY TOM PERRAULT TO GRANT THE APPEAL FOR LOT 13,
BLOCK 1, THE MEADOWS, TO ALLOW CONSTRUCTION OF A DETACHED
ACCESSORY STRUCTURE IN AN R-2 ZONE ON A PARCEL WHERE AN
ATTACHED GARAGE IS PRESENT. Motion is based on the finding that it is
the intent of the current ordinance to allow a detached accessory structure in
addition to a home that has an attached garage. Motion carried
unanimously.
10. Co aidera ion of approval of a cnneletinnni use permit allowing it planned unit
de�'elnjiment in nn R-2 zone_ Apnli�nt- john KnmArek•
,. Addition Allpl*cant. John„ Komarek.
Assistant Administrator O'Neill reported that Cedrus Creek Craftsman (John
Komarek) requested approval of a conditional use permit for a planned unit
development in an R-2 zone and approval of the preliminary plat for Prairie
West 2nd Addition, which is an extension of the PUD twinhome development
on Prairie West 1st Addition. Based upon the previous Council
recommendation, the HRA and developer worked together to extend the
street and add another unit on the Katzmarek property, which increased the
total number of units in the project from 29 to 30. O'Neill noted that
although the Parks Commission was disappointed in the decreased amount
of park area, they were supportive of the development.
At their special meeting held prior to the Council meeting, the Planning
Commission recommended approval of the PUD based on the finding that the
plan was consistent with the comprehensive plan and would fit the character
of the area. Planning Commission also added two conditions to those already
recommended to be included in the conditional use permit: 1) City staff
review of the landscaping plan would be sufficient, and 2) the preliminary
plat must be reviewed and approved by Wright County, as the transportation
department must agree that the access points to the development are
acceptable.
Council discussed the prairie grass theme proposed by the developer in tho
landscape planning. There was concern noted about visibility in the area
and appearance of the development if prairie grass plantings were used in
place of cultured sod.
O'Neill noted that native grasses aro sometimes used as an accent to a flower
bed and wouldn't be used near buildings or parking and drive areas. Any
native grass areas would be in the park/low maintenance natural area which
is adjacent to the railroad track and Otter Creek.
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Council Minutes - 6/24/96
Mayor Fyle noted his opposition to the use of HRA money to purchase the
Katzmarek property, which would then be given to the developer. In
addition, the developer would be building another unit on the property
without any reimbursement to the HRA. It was noted by staff and Council
that at the special meeting held May 13 to consider approval for the overall
concept plans for the Prairie West project, Councilmember Perrault amended
the motion of approval to add that the developable areas on the 4th Addition
be developed rather than used for additional park area.
Economic Development Director 011ie Koropchak also noted that the private
redevelopment contract stated that the redeveloper would be responsible for
clean-up of both the east area of the Katzmarek parcel to be developed and
surface clean-up of the area west of the creek. It was also noted that plans
for park development would be presented to Council for approval.
DECISION ONE • CONDTPIONAL USE PERMIT FOR PUD:
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM
PERRAULT TO APPROVE THE CONDITIONAL USE PERMIT FOR THE
DEVELOPMENT STAGE PUD PL4NS SUBJECT TO THE FOLLOWING
CONDITIONS:
1. SUBMISSION OF A LANDSCAPE PLAN FOR REVIEW AND
APPROVAL BY CITY STAFF.
2. COORDINATION WITH THE CITY IN DEVELOPING THE PUBLIC
OPEN SPACE TO THE WEST OF OTTER CREEK.
3. APPROVAL OF THE CITY ENGINEER AND PUBLIC WORKS WITH
REGARD TO GRADING, DRAINAGE, AND UTILITY ISSUES.
4. APPROVAL OF ACCESS POINTS TO THE DEVELOPMENT BY THE
COUNTY TRANSPORTATION DEPARTMENT.
Motion was based on the finding that the proposal was consistent with the
land use plan, the current land use in the area, and with the City's use of
planned unit development with appropriate landscaping and architectural
design. Motion carried unanimously.
DECISION TWO • PRELIMINARY PLAT FOR PRAIRIE WEST 2ND
ADDITION
A MOTION WAS MADE BY TOM PERRAULT AND SECONDED BY CLINT
HERBST TO APPROVE THE PRELIMINARY PWT FOR PRAIRIE WEST 2ND
ADDITION AS PRESENTED, SUBJECT TO APPROVAL OF PLANS AND
SPECIFICATIONS BY THE CITY ENGINEER AND PUBLIC WORKS STAFF.
Voting in favor: Tom Perrault, Clint Herbst, Brian Stumpf, Shirley
Anderson. Opposed: Brad Fyle. Motion passed.
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Council Minutes - 6!24/96
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Mr. Rick Borden and Mr. Kim Lillehaug of Gruys, Borden, Carlson &
Associates presented a brief overview of the 1995 audit report recently
completed by their firm. It was reported that the City of Monticello was in
good financial condition and that revenues were up considerab'.y from what
was budgeted.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY TOM PERRAULT TO ACCEPT THE 1995 AUDIT REPORT AS
PRESENTED. Motion carried unanimously.
.11111:11• = I: X 1 1 1�%l�.!:7 �1.111'� ll 1 1 I: « 1 1 / 1
Two bids were received on June 20, 1996, for the overlaying of the commuter
parking lot and overlaying at the office of public works and expansion of a
small area of the parking.
For overlaying the commuter parking lot, the high bid was received from
Bauerly Brothers Companies for $25,032.00, and the low bid was from
Buffalo Bituminous in the amount of $21,986.55. For overlaying and
expansion of the parking lot at public works, the high bid was from Buffalo
Bituminous at $10,105.00, and the low bid was submitted by Bauerly
Brothers Companies of Sauk Rapids in the amount of $10,040.00. The total
of the two projects combined resulted in the lowest bid being from Buffalo
Bitumimous at $32,001.55.
City Engineer Bret Weiss noted that the bids for both projects were
extremely competitive and would not likely be less expensive if bid again.
Councilmember Stumpf requested that the commuter parking lot be
overlayed on a Saturday if possible and that commuters be notified either by
posting a sign or publishing a notice that the lot may be closed during
improvements.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY TOM PERRAULT TO COMBINE PART A (OVERLAY OF
COMMUTER PARKING LOT) AND PART 8 (OVERLAY AND EXPANSION OF
PUBLIC WORKS PARKING LOT) AND AWARD THE CONTRACT TO BUFFALO
BITUMINOUS FOR A TOTAL OVERALL LOW BID OF $32,001.55. Voting in
favor: Brian Stumpf, Tom Perrault, Shirley Anderson. Opposed: Clint
Herbst, Brad Fyle, who both felt that improvements to the public works
parking area were not necessary at this time. Motion passed.
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Council Minutes - 8124196
14. Consideration of Ella for thA month of.7iine.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY TOM PERRAULT TO APPROVE THE BILLS FOR THE MONTH
OF JUNE AS PRESENTED. Motion carried unanimously.
lb. Other matters.
A. City Engineer Bret Weiss reported that a meeting organized by Bill
Tapper was held at city hall on Friday, June 21, with a group of
business owners regarding the storm water trunk fee. The meeting
was attended by Weiss, the City Administrator, and the Assistant
Administrator. Weise noted that the business owners had questions
and were concerned about how the fee was charged, particularly for
properties in the industrial park. The fee has been charged based on
total area, and business owners requested that the City consider
spreading the charge over a period of years or basing the charge on the
amount of land currently being meed and charge for the remaining
land when it is developed. It was also noted that in the future it may
be a good idea to meet with the Chamber of Commerce and Industrial
Development Committee to let them know about changes that may
affect the businesses.
Weise noted that City staff will research ways to ease the burden of
the storm water chargee and bring the item back to Council for
discussion in the future.
There being no further business, the meeting was adjourned.
Karen Doty
Office Manager
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Council Agenda - 7/8/96
Consideration 1 =quest for asimillp Rubdivislon-
Marvel 1r1 1
Terrace :11 1, / :1 1 1
Marvel Trunnell requests a simple subdivision that calls for moving the lot
line between Lots A and B toward Lot A a distance of 10 ft. Currently, the
eastern wall of the existing house on Lot B is located directly on the current
lot line. Moving the lot line 10 ft to the east will result in establishment of
the proper setback for the eastern boundary of Lot B. The lot width of Lot A
will be reduced by 10 ft to a width of 80 ft, which meets code requirements.
In addition to this simple subdivision, a small triangular piece of land
between the river and Lot B will be separated from its original parcel and
attached to Lot B, thus resulting in Lot B having complete access to the shore
line between the east and west boundaries of the property.
Motion to approve the simple subdivision based on the finding that the
subdivision proposed is consistent with code requirements and will
result in setback conformance for the eastern boundary of Lot B
without creating a nonconforming situation on an adjacent lot.
The proposed subdivision will result in establishment of a proper
setback on Lot B and helps to correct a situation caused by a surveying
error that occurred long ago. As you would guess, the surveying error
resulted in the homes in this area being situated approximately 10 ft
east of the proper location.
Motion to deny the simple subdivision.
r STAFF F, .O MF.NDATION:
Staff recommends alternative M 1.
D. SUPPORTING DATA:
Copy of the certificate of survey.
Council Agenda . 7/8/96
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50. Consideration of approval of finzal pint of Briar Oakes Estate 2nd
Addition. (J.O.)
Due to the fact that necessary information relating to Briar Oakes Estate 2nd
Addition was not available, staff has been unable to complete the
development agreement and review of the final plat. Therefore, staff
requests that items B, C, and D be tabled. If the needed information is
available, and if City staff is able to complete our review and assembly of the
development agreement in time for Council review on Monday, it might be
possible to consider these items at that time.
Information that is needed or was not provided in time for completion of the
development agreement includes:
A copy of the final plat.
The developer's preferred method for providing the City with
financial security that the grading gets completed in time to
meet the requirements of the City contract.
Decision by the developer on whether or not he would prefer the
grading to be done privately or via City project.
Once the information above is available and incorporated into a development
agreement, then the project can proceed.
Council Agenda - 7/8/96
5E. Co sideration of extern inQ accesmry 6 it ing moratori +m until
firwt Council mee inQininALi(iat W.O.)
At the July meeting of the Planning Commission, Planning Commission
reviewed the first draft of the zoning ordinance amendment associated with
clarifying regulations pertaining to accessory structures. Planning
Commission referred the matter back to staff for additional research and
requested that a final draft be provided to the Planning Commission at the
August meeting. Unfortunately, the 45 -day moratorium established by the
City Council expires prior to the date by which the City Council can consider
the matter, therefore, the Planning Commission is requesting that the City
Council pass a motion to extend the moratorium to the first day after the first
Council meeting in August.
Motion to extend the moratorium on construction of accessory
buildings on lots less than 10,000 aq ft until August 13, 1996.
Motion to deny extending the moratorium on construction of accessory
buildings.
Staff recommends alternative i11. Planning Commission is working
diligently on this ordinance amendment. I do not believe that we have
received building permit applications for any accessory structures that would
be affected by this moratorium; therefore, it does not appear that extending
the moratorium will affect any individual property owners greatly and will
allow tho Planning Commission the time necessary to completo the proposed
amendments.
None.
Council Agenda - 7/8/96
ttaium
(J.0.)
Steve Birkeland requests an amendment to a conditional use permit which
would allow expansion of the outside storage area at the Custom Canopy
facility. The expansion proposed would more than double the existing
storage area. The proposed plan would extend the storage area an additional
100 ft to the north and 50 ft to the west. Birkeland would extend the
screening fence accordingly. He has also indicated that he will provide
additional pine plantings to supplement the screening fence to achieve 90%
opacity.
In the recent past, City staff has noticed and documented the following
activities at the site that are not consistent with code.
1. Space necessary for employee parking along the rear of the
structure is being used for storage.
2. Vehicles are parking in the ditch or on the right -of --way due to
parking space used for storage.
3. Material is being stored at an elevation higher than the
screening fence.
4. The existing screening fence is not 80% opaque as required by
code. It has been bent and broken down but is now fixed.
5. The gate to the storage area is always open. According to code,
the gate should be closed to assure proper screening.
Staff is concerned about allowing an expansion of outside storage for a
facility that has shown the pattern above. Furthermore, the expansion as
proposed will result in a storage area that is very largo relativo to the
principal use.
R ALTRRNATIVF ACTION
1. Motion to approve the amendment to the conditional use permit
allowing expansion to outside storage area with the following
conditions:
Council Agenda - 7/8/96
1. Fence system design may continue; however, additional pine
plantings are required to break up monotony of fence and to
achieve 90% opacity requirement. The number and location of
trees to be determined by City staff.
2. Placement of suitable materials as a base to control dust, etc.
3. Plant additional trees in accordance with code and
supplemental trees to enhance screening effect (see #1).
4. Provide additional parking area or alter use of existing parking
areas now being used for storage.
b. Gate may remain open; however, a "return" section of screening
fence must be installed that is at least 60 ft in length at a right
angle to the existing fence, thus partially screening the opening
to the storage area when viewed from the right-of-way.
6. Outdoor areas should be used entirely for storage and not used
for production activities.
7. Other conditions required by code.
Motion to approve the conditional use permit could be based on the
finding that the outside storage with the conditions as noted is
consistent with the character of the area and is consistent with the
purpose of the 1.2 zone in which it is located.
Motion to deny an amendment to the conditional use permit allowing
expansion to outside storage area.
This motion could be based on the finding that:
1. Historically, the site has violated the terms of the existing
conditional use permit and has had a blighting influence on the
neighborhood. To allow expansion would amplify the
enforcement problem.
2. The purpose of the industrial areas is to develop industrial
buildings. Tho outside storage area (accessory use) proposed is
too large relative to the principal use and is thus inconsistent
with the intent of the 1-2 zone.
Council Agenda - 7/8/96
Excessive outside storage can be unsightly and, in this case,
detracts from the character of the neighborhood.
A goal of the comprehensive plan is to target high-quality
businesses. Allowing outside storage as proposed does not
contribute toward achieving this goal and is thus inconsistent
with the comprehensive plan.
The Planning Commission and I recommend alternative H.
Recommendation for approval is based on the fact that Birkeland has
indicated that he will make improvements that should enhance the
appearance of the storage area. Such improvements include providing
additional pine plantings to break up the monotony of the fence. The
plantings will also help supplement the screening effect of the fence. It
would also be difficult to oppose the conditional use permit because it is
allowed by code as long as conditions are met. In response to this item, the
Planning Commission will be studying the possibility of limiting outside
storage areas by ordinance.
D. SUPPORTING DATA:
Copy of site plan; Excerpt from comprehensive plan; Conditions noted by
code.
Goali and Po&ie: Page 4
raise concerns about thein ability to commit to the
community on a long tern basis.
Policy: Monticello will target high
quality businesses for its
economic development
programs -
Quality can be defined in a number of ways. For
the purposes of this policy, 'quality' will be those
factors which are likely to result in the
achievement of the City's economic development
goals. The furtherance of the City's goals depend
on the ability to build a community which will
continue to be competitive in economic
development. A prospective business which puts
back into the community more than mere tax
dollars, then, will be a stronger recipient for the
City's investment. As discussed in the goal
statement, Monticello has been successful in this
area due to several factors. Businesses which
enhance of the very factors which brought them
to the community in the first place should be
prime candidates for economic assistance. This
is an example of 'sustainable" economic
development.
Policy: Investment In the traditional
downtown should focus on
facilitating a transition to a
recreation and entertainment
based center.
The traditional downtown in Monticello,
specifically that area in the immediate vicinity of
Broadway and Highway 25, has suffered from the
evolution of shopping patterns to larger, regional
shopping centers. The increased mobility of the
populace, as well as the continuing growth of the
Monriasa C"Wrehendw Ptah
ODW and Potlnn
commuter resident sector in all Wright County
communities, has resulted in a shift away from
the smaller downtown shopping areas. Several
such downtowns have been able to capitalize on
their chann and ambiance, however, by using
those amenities to anchor entertainment and
recreation facilities. Particularly in Monticello,
where the river and the two Bridge Paries provide
a unique environment, this approach can be a
practical reuse of the downtown area.
The City's activities in this area must focus on
stimulating and leveraging private investment to
be successful. Indeed, it is the success of private
ventures which, in the long nun, determine the
success of the district as a "city center.
However, the City can have a significant role
through its investment in infrastructure, open
space, and site preparation. Redevelopment in
the district should be evaluated toward it-;
compliance with this land use scheme.
This policy supports the City's Economic
Development Goal statement by creating a
stronger center which can be a focus of the
community's civic activities. By making use of
the natural attraction to the area, and
programming commercial uses which can thrive
under these conditions, an attractive and
successful redevelopment of the downtown area is
a real possibility. '
Growth Management
Goal:
Growth Management can take both active and
passive forms. The use of zoning is typically an
active growth management technique, although
shifting zoning patterns which merely react to
NOTE: Future ordinance amendment might limit outside storage
to a percentage of principal use (main building).
15B-4: CONDITIONAL USES: The following are conditional uses in an
"I-1" district: (Requires a conditional use permit based upon
procedures set forth in and regulated by Chapter 22 of this
ordinance) .
[A] Open and outdoor storage as an accessory use provided
that :
11. The area is fenced and screened from view of
neighboring residential uses or, if abutting a
residential district, in compliance with Chapter 3,
Section 2 (G), of this ordinance.
2. Storage is screened :rom view from the public
right-of-way in compliance with Chapter 3,
CODE Section 2 (G], of this ordinance.
ITEMS 3. Storage area is grassed or surfaced to control
dust.
4. All lighting shall be hooded and so directed that
the light source shall not be visible from the
public right-of-way or from neighboring residences
and shall be in compliance with Chapter 3,
Section 2 [H], of this ordinance.
%9. The provisions of Chapter 22 of this ordinance are
considered and satisfactorily met.
(B] Open or outdoor service, sale, and rental as a principal
or an accessory use and including sales in or from
motorized vehicles, trailers, or wagons provided that:
1. Accessory outside service, sales, and equipment
rental connected with a principal use is limited to
thirty (30) percent of the gross floor aroa of the
principal use.
2. Outside sales areas are fenced or screened from
view of neighboring residential uses or an abutting
residential district in compliance with Chapter 3,
Section 2 [G], of this ordinance.
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Council Agenda - 7/8/96
s. Consideration of establishing Home Page on the Internet via
"Monticello Times Online." W.O. )
As you may know, the Monticello limes is in the process of developing a
community -wide home page on the Internet called 'Monticello Times Online'.
Monticello Times Online will be a comprehensive home page on the Internet
for news, advertising, community events, organizations, and government
information. Don Smith has requested that the City consider establishing a
presence on the Internet via Monticello Times Online and has presented a
proposal for consideration. The "deluxe package" proposed by Smith costs
$1,195 for a 6 -month period plus set-up costs. This package allows the City 6
graphics, 10 `pages" of City information, and an E-mail hot link. A basic
package is available that costs $495. The set-up cost is estimated at $100.
This package allows the City 3 graphics, 6 "pages" of City information, and
an E-mail hot link.
After reviewing the proposals above, it appears that we do not have the
resources at this time to build a deluxe home page, but we do have the
capability of providing the information necessary to support a basic package.
The time involved in providing the level of information that could be included
in ten Internet pages (deluxe package) would be extensive because we would
have to create from scratch a major portion of the information about the city.
Also, we are not sure if there is a large enough base of people using the
Internet locally to justify the effort that would be involved in setting up the
deluxe package. On the other hand, it would be relatively easy to fill five
pages (basic package) with information that is already available. Both
packages provide a °hot link" which will enable instant access to E-mail
contact with city stall. Currently, the computer that I use is the only one
with Internet access. I would be responsible for responding to messages
or submitting E-mail inquiries to the proper person on staff.
Across the nation and the state, cities are going on-line with information
about city services to residents. Cities aro also using the Internet as a
marketing tool for businesses and industrial prospects seeking sites for
expansion and development Following is a tentative list of information that
could be included in the Monticello home page under the basic package.
Brief description of the City - geographiddemographica/short history -
picture and logo.
Council Agenda - 7/8196
Information about the Council and Commissions which would include
the City Council, Planning Commission, HRA, Parks Commission,
Police Commission, EDA.
A. Names and phone numbers
B. Standard meeting times
C. General topica covered by each group
City department information relating to City Administration, Public
Works, Water, Parks, Streets, Wastewater, Planning, Economic
Development, Building, etc.
A. Short description of services provided
B. Stats names, phone, and areas of responsibility
An extra page might be devoted to Economic Development which
would allow us to provide additional detail regarding industrial
development possibilities. This could include map and property
information along with demographic information.
In the future, if Internet use expands to cover a higher percentage of the
population, it might make sense to expand the information provided.
Finally, some cities have developed their own home page and are not
affiliated with a service provider as proposed under this plan. I do not know
what the monthly cost is to have a home page, but I do know that the staff
resources necessary to create our own home page are not available at this
time. It is my guess that in the future, as we become more familiar with the
Internet, we may want to consider establishing our own home page apart
from the Monticello Times.
Motion to approve participation in the Monticello Times Online
program under the basic package proposal.
This package will allow the City to have a presence on the Internet at
a low cost in terms of monthly charges and staff time. It also provides
use with a hot link that will help us gauge the level of benefit and
citizen contact with our portion of the home page.
Council Agenda - 7/8ft
Motion to approve participation in the Monticello Times Online
program under the deluxe package proposal.
This package will allow the City to have a greater presence on the
Internet at a higher coat and would require significant staff effort to
develop the amount of information that could be included in a 10 -page
site.
Motion to deny participation.
Perhaps it is too early to enter the world wide web. It could be argued
that there are not enough local people on the Internet to justify
entering at this time. Perhaps the Council is not convinced that
having data on Monticello available to industrial prospects via the net
is worth the price.
C. STAFF RF .O F.NDATION:
The City Administrator and I recommend alternative #1. The basic package
allows the City to "test drive" the Internet and establish a presence on the
web at a low cost in terms of fees and staff time. The initial six months could
be viewed as a trial period for evaluation. During this period we will
monitor Email contact, and we will have a count of contacts made to the
home page which will help us determine if continuation beyond six months
will be worthwhile.
D. SUPPORTING DATA:
Monticello Times proposal; Listing of cities found on the web; "E1kNet"; City
of Elk Rivers home page.
Introducing the...
Monticello Times Online Home Page
on the World Wide Web.
We can help put your business online.
Call its at 295-3131 today!
Vol. 125 No. 44 - .luly 4. 1996
News.
U. Classifieds
Information
Click on any of the above boxes to go to that page
j C,a tc h F''nm
THE MONTICELLO TIMES & SHOPPER
116 East River Street • P.O. Box 548 • Monticello, MN 55362 • (612) 295-3131 • FAX (612) 295-3080
Monticello 77mes, Inc. • Publisher of the Monficefio Times and Shopper • Donald 0. Smith, Editor and Publisher
To: Jeff O'Neill, City of Monticello
Date: 6/19/96
Re: City web siteRftome pages on Times Online project
Jeff and staff:
We Invite the City of Mondcello to be part of the July 4th launch of the Monticello Times onfine
project. Thanks to you, Karen Doty and 011ie Koropchak for spending some time in our office this
week to explore the posslblUtles for a City of Monticello site.
Since your visit, we've fuller developed a number of services, pricing and packages. It's our
thought that we could assist city staff In coming on One Immediately with a 'deluxe home page'
priced at $1,195 for the first six months. You'll see that Includes a number of components. Including
creations, which would put the City of Monticello on One In a comprehensive and professional
manner. After six months, we can assess the successes and determine what the next direction
would be ... though there would be an understanding that this would not be mandatory to continue.
What hidden costs might the dry expect above the $1,195 between now and the end of 19979
First, depending on how much hdormation Is placed on the web, we might exceed the 10 screens.
Second, we're not sure how often the city's page would be changed and updated, but there would
be a charge when that occurs, as we've Indicated In our rate card. (We oontlnue to explore your
questions about making the transfer of Information as easy as possible.) And were we to move
beyond basic graphics and standard text, there would be some additional one-time $10 charges for
certain enhancements.
All of those costs are dependent on how dedicated city staff Is to traveling the electronic highway.
But I'd guess that the extra dollars spent beyond the deluxe home page package would not exceed
$1 o0rmonth... and may be fm less.
Cities throughout America, make that the world, are developing home pages. What the Times
project offers the City of Monticello is an eoonomical, nuts -and -boos and Immediate avenue for
going on-line. It will not require a groat amount of expertise (cr an equipment purchase) to
aecompOsh this goal.
If the city says yos; we'll move forward in earnest to begin the city's presence at the time
Monticello Times online is launched—Thursday. Jury 4, 1998. Thank you for this consideration.
S nceroty,
nab 0. S Ith; ishan
NMI
Monticello HOMEPAGE'
Online newspaper, Monticello home page planned
Since its inaugural iswe in 1857, the Monticello
Times has been primed en newsprint.
Beginning July 4. 1995, information about Monti•
cello wilt also be transmitted electronically when the
Times' onlitm newspaper is unveiled.
Monticeito Times Online will be a eomprtlrensive
home page on the Intetml far news, advertising. Com-
munity events and organizations, am! government
information, Publ'n. tier Wnald 0. Smith annauxed,
"We're excited about the potential of making infor•
matioa about the onticello area available electroni•
worts
� t Smith
said.
'Publishing an online newspaper
replace
printed copies of eiiber the weekly
Tmes ar Moroi -M, Sharper. But creating this site on
the infnrmarHm superhighway will bringg a rtew dimers-
Sinn to aur enmmunuy newspaper...and we believe to
Monticello,"
Smith snid the i in" has heen working in a eom+rr-
tium with six other Minnesota weeklies to develop
individual home page, for each paper. The publishers
have forged an agrcemenr with Ed'Wi. a St. Cloud
comptner equipment and technology firm, for techm.
Cal Cxpenisc.
When locating the Monticello site (registered as
hnp7fwww,rronuumes,caml, Internet users will first
TWEE OKLME–coldinwit on papa it
TIMES ONLINE Monticello NOME PAOF
.C. rued from paper f
access a home page announcing
six additional site from which to
choose 'Those home pages are
titled news, community, Informs•
tion, advertising, classifleds and
yellow pages.
Those selections will provide
information from that week's issue
of theTimes and Shopper; adver.
tising ranging from businesses'
honor pages to classified ads from
that week's publications; and about out the community
like upcoming events civic alga•
nizations, churches and local goy
cramemal units.
"The possibilities for an online
Monticello newspaper and this
community -fraud home page au
unlimited," Smith observed.
"Anyone living or travelingg in any
,pan of the world with tOwner
access will be able to instantly
read the news about Monticello or
make consumer decisiow based on
oallas advertising."
The potential uses are incredi•
bly varied Smith continued,
"Fishermen from star seeking
travel information on angling for
sin•".noulh in the Mississippi here
,ct liscover facts about the river
ov2, the Internet,' he said by
example. "Or someone relocating
to Monticello could learn about
xhools through infarmatiuo easilyy
put on an education home page. A
Job search or a new home espto.
ration Could also be accompl shed
through online advertising."
Though much of the infotma.
lion on Monticello Times Online
may only have week)yy updates, the
24 -boor aCcessibility of the
Internet will allow a weekly to
Occasionally function as a daily
newspaper.
•Thursday community events
for weektiex have aiwaya meant
nearly a week passes be
fma out
readership fray the full story,"
Smith Lard. "Take the recent
schtwrl bond Issue which was held
ono Thursday. 0eginning in July,
our neviniaff'will be able to share
the basic information quickly to
those people in Monticello and
throughout the world with Internet
sccev."
Bringing the Tmes ontine July
involve3
at
affcis in news, advet-
dsing saes and in contputcr•gener•
atcd design. Smith said. Tht stars•
up effort has also been bolstered
by the contributions of Smith's
brother, Werren Smuh. who
recently sold Monticello Office
Products and is working in the
romriom
140wapaper founded in 1857, Munticallo, Minnesota 55382 USA
VoL 117 No. 44 - July 4, 1996
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11i�unes����nr rta� wave, Y
Cue& .a WIF or th. Ston Iowa to go to War page
Accessing the Monticello Times' home page wig give
Internet customary opportunities for news, advertising
and information about the Monticello community
through additional sites.
Times' online project in a tempo•
rely, part-time capacity.
"The online version of the
Montictllo Tavel won't end the
nearly 140•yeartradition of a
Rtinted newspaper distributed eye." Smith concluded. "We'll
still be on the newsstands
%dnesday afat000na and in the
mail Thursdays with the Times,
and on doorsteps or in tubes
Saturday night with the Monticello
Sbapper.
"Now, in addition to the printed
page, we'll also have information
available tlecuonieal� on
Inteinct•baaed home pages,
Rola
Monticello Page _.--..._Times-Opinion
L4 Viewpoint
Monticello on th
Farr century,
Monticello hon had a dgnilkant location
on the interstate highway system.
"July, the Monticello 79mea takes its
pit. on what'. been dubhad the inform•
tion super highway-tho Internet.
For more than u year, we've been plot•
tiny{ an online community newspaper.
"!ie past three months have own us
-mostly working with other Minnesota
'aklios and a St. Cloud -based consul•
e super highway
tent to develop the framework for both
the Times online, and also creett'ttg a
home page for our community. 74ta
announcement of a July 4th start-up
appears on Pago 1.
What roads this will ultimately take is
far from entirely clear.
For aura, as technology advance% we
eve this as a natural evolution in provid-
ing Information. Monticelloo community
newspaper, slate its birth nearly 140
years ego, can continua to be the domi-
nant Information source for news, com-
munity onnauncemenol and advertising
m this arca. Ston not only will rho Times
distribute now. in print, but it will also
transmit electronically to computers via
the Internet.
Yet it's not en exaggeration to see this
as a revolution, too.
So feat -paced in the change in informa-
tion technology occurring that it's hard to
predict just what path our Internet site
will take once the journey is begun.
Many observers aro ecstatic about the
online promise. Newsweek at the turn of
the year had a cover story proclaiming a
'Me year of the Internat." USA y nt
the same time called what's happening
'the beet thing since the printing prose.
71mo recently did o special auction on
flow tachnok h reshaping our lives at
home and wo Each Monday the St.
Paul Pioneer Press titles its business sec•
tion simply -rech "
And there are countless skeptics, too
Thu winter edition of Minnesota
'IL- hnology, in its cover piece, asked:
"Doing business on the Intorno[: Super
Highway to Heaven ... or Pie in the Sky?'
The federal froeway, opened through
Monticello in 1973, forever changed thu
community. Yet we're still driving can
and trucks down that highway.
Thu Internet is revolutionizing liver
and.businesw s, too It has the piwer to
be a shaping force in Monticello, we
think. Tho Munticello Tlmus and Shopper
w ill continuo to exist, in print, ouch wcnk,
we firmly bullevo.
And with the launch July 4th of
httpdwww.montitimus.com, our Internet
site, another journey for the Tfmoo and
Monticello begins.
Should we have a site on the World Wide Web?
Everywhere you turn these days you hear people talking about the Web. It's the hot
topic of discussion in newspapers and magazines, on radio and television. Many
people are confused over what it is all about, and many business owners are
wondering whether they should be getting involved. If you are one of these people,
the Monticello Times Online project can help you out.
First, here's some answers to frequently asked questions.
What is the Web?
The term "internet" refers to the general network that allows computers to
communicate to each other, much like the way telephones talk to each other over a
system. The World Wide Web is the specific portion of the intemet which allows
for the transfer of both = and gmphjc,s.
What is a Home Page?
This is the first page that comes up when somebody logs onto your Web site. A
site can consist of one page ... or many pages, depending upon the complexity of
your situation. A par is 8.5" wide and (in theory) it is endless; however, practical
considerations will dictate how long a page should be.
What do I need to access the Web?
Basically, you need three things—a computer, a modem and a Web browser
software program. You need to sign up with a "provider" to gain access to the
internet. Costs will vary, but fees are all structured upon hourly usage. The modem
is a device which allows the digital language of computers to be transmitted over
the mudo&based telephone system.
How can I get my own business Home Page on the Web?
You can do it yourself, it you know what you are doing. It's riot all that difficult
However, if you want to avoid the time and expense that comes with any new
learning curve, why not consider using the Monticello Times Online staff' to
help develop your Web site? After all, you probably already rely on us for graphic
design and consultation on ad copy. Tete Web can be a natural extension of your
print advertising, with the Times helping coordinating your approach.
How much will it cost?
eUways a good question. Unfortunately, there's no simple answer, because it
depends upon the complexity of your needs. On the flip side of this sheet you will
find a rate card outlining basic costs, which should give you a ballpark estimate. If
you have the equipment, the design skills, the time and the interest. you probably
can save money by doing it yourself. However, working with the Times Online
staff brings a special bonus: You automatically become part of what's planned to
be the No. 1 online information source for the MondceU0 area—the MontieeHo
Times OnUne!
1051%
-7113 IMP_ -/
118 East River Street • P.O. Box 548 • Monticello, MN 55362 • (612) 295-3131 • FAX (812) 295-3080
MontteW 77mes, lnc. • PL&Isher of the Monticeflo Times and SIMpper • Donald 0. Smith, Editor and PubVWwr
Monti Times Online—Rate Card (eree)
http://www.montitimes.coln
Home pages/design & server fee-
• Home page creations, introductory rates, $20/hour; $37.50/hr. after 10/1
• Domain page registration, $225
• Home page, Monti Times Online server, $15/month until 10/1; $25/month beg. 10/1
(Space limitation: 10 screens)
Banner ads (two available per main page and template)-
• Banner ads, Times first home page, $25/per month; Times sub -home pages, $20/mo.
Yellow Pages-
• Free listing for all Monticello -area businesses in directory
• Hot links available to either business home page or to business card-,$5/mo. per link
Business card ads-
- $15 per month. Includes one link from Yellow Pages (additional links available)
Miscellaneous-
• Hot links to home pages, $5 per Ank per month
• Graphics, photos, logos, one-time charge of $10 per
• Classifieds, all ads in the Monticello Shopper will be placed on line
• Employment advertising, placement planned on classifieds page
• Changes In ads, home pages, $20/hr until 10/1; $37.50/hr after 10/1; minimum: $10
Package prices-
- Basic home gage. Including 3 graphics, five screens, hot link from template, six-
month placement on Times server, $495. (Estimated creative time: 5 hours)
• Rasic-plus home page. Including 8 graphics, 10 screens, two hot links, six-month
placement on Times server, tie In to at least two search engines, $745. (Estimated
creative time: 10 hours)
• Deluxe home once. Including 8 graphics, 10 screens, two hot links, six-month
placement on Times service, one banner ad (12 months), domain page registration,
tie-in to at least four search engines, $1,195. (Estimaled creative time: 10 hours)
91; a
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13065 Orono Parkway,
P.O. Box 490
Elk River, Minnesota 55330
(612) 441-7420
Fax(612)441-7425
E-mail: city-erQa ci.elk-river.mmus
Elk River City Council
• Maya Flank Duitmua ... 441-7717
• Ward I John Dictz...441-5783
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• Ward 4 Roger HDtmgm ... 441.7828
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• Cip Clerk ... San&a Thxkcmy.
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• Wastewater Treatment Sup.... Darrell Mack
Municipal Utilities
322 King Ave. NW
i Elk River. MN 55330
�i
Council Agenda - 718196
f:anigi
(R.W.)
As some of you may recall, the City was involved in litigation with former
Senior Citizen Director, Karen Hanson, that was ultimately resolved in the
fall of 1991. As part of the settlement agreement, the City agreed to provide
annual funding for the Senior Center in the amount of $34,000 per year for
at least five years, with the Center to use these funds for hiring their own
personnel and operating expenses. In addition, the City would continue to
provide the seniors a building to utilize, and the City would continue exterior
and mechanical maintenance of the structure.
For our purposes, we began the monthly payments to the Center in October
1991; and technically, the five years will be up this fall. Center Director Pam
Loidolt, on behalf of the Board of Directors, has inquired as to the City's
intention regarding future funding.
Since the original intent of the settlement agreement was to make it clear
that the Senior Citizen Center was a separate entity functioning independent
of the City, the Senior Citizen Center Board was allowed to hire their own
director and spend our funding in any manner they chose. After being
incorporated, the Senior Center decided to contract with Senior Community
Services out of Hopkins, Minnesota, to manage and oversee the Center's
operations. Pam is an employee of the Senior Community Services and is
primarily funded through our contribution to the Center.
For future planning purposes, the Senior Center Board is requesting
continued City support of the Center operation similar to the past five-year
agreement. While the Center would like to see the annual contribution be
considered for an increase, the Board members wanted to make it known to
the Council that they are not specifically asking for a certain dollar amount
and appreciated the City's support in the past. If the Council chose to leave
the annual contribution at the present amount of $34,000 per year and
continue with the agreement to maintain the physical structure as in the
past, the Center would be grateful for the City's support.
As a brief history, the $34,000 figure was actually larger in 1991 than what
we were normally spending on the Center, and it was originally assumed to
be an adequate figure that already had a built-in inflationary factor.
Although this was live years ago, the City's expenditures on the Senior
Citizen Center ranged from $22,000 to $31,000 per year, depending on the
type of building repairs that may have been incurred. I believe it was our
intention that the $34,000 commitment in 1991 would have been adequate
for the five years we had initially agreed to contribute. If the City wants to
10
Council Agenda - 7/8/96
consider increasing this amount for future years, that would be the Council's
choice. As I noted earlier, the Senior Citizen Center Board has not
specifically requested an increase for inflation, although I'm sure they would
appreciate any additional funds we would provide.
Since the Senior Community Scn:ccs has contracted for the operation of the
Center, I have not been aware of any problems with its present operation,
and I believe the Center is happy with the operation today. I believe Pam is
doing an excellent job at the Center and do not know of any reason why the
City would not continue funding the Center on an annual basis. Without our
financial support, I'm sure the Center would have to completely alter its
schedule and activities, as we are the major funding source for this group.
Council could indicate support of the Center by continuing funding at
the present level ($34,000) for a set number of years.( S
Council could continue support on an annual basis, the amount to be
determined annually as part of the budgeting process.
Council could choose to not continue funding Senior Center operations.
C. STAFF RECOMMFNDATION:
While I do not believe the Senior Center needs a guaranteed long-term
arrangement as we had in the past, I believe they are simply interested in
knowing whether the City will continue to support the operations as they
always have in the past. If the Council can provide a longer commitment at a
specific dollar amount, they would be better able to budget their program
finances accordingly and would know how much other funds to solicit from
other organizations or through fund-raising activities. If the Council is more
comfortable with simply continuing funding on an annual basis through the
budget process, I'm sure this procedure would also work for them. From a
dollar amount standpoint, the original $34,000 annual commitment was
higher than our normal expenditures in 1991, and I'm sure it was used in an
effort to settlo the litigation issue at that time. The contribution amount did
have some cost of living adjustments built into it, so an increase would not
necessarily have to make up for the past five years with no increases. As I
noted earlier, if the Council simply wanted to continue with the $34,000
contribution annually and be willing to continue to maintain the building, I
believe the Board would still be acceptablo of this offer.
Memo outlining original settlemont and annual funding proposal.
Office of the City Adminisew or
250 East Broadax
Monticello. MN 55362.9245
Phone: (612) 2952711 MEMO
Metro: (612) 333.5739
TO: Sr. Citizen Center Hoard of Directors ll
FROM: Rick wolfsteller, City Administrator e.11
DATE: October 18, 1991
RE: City Funding of Sr. Citizen Center Operation
The following is a summary of the City of Monticello's position regarding
continued funding of the Sr. Citizen Center operation in regard to our
rcent settlement agreement with former Director, Karen Hanson.
Previously, the City of Monticello voluntarily provided funding and staff
support (in the form of Director Karen Hanson) and city facilities for
the Center c?eration. One of the goals of the City Council was to sever
the inter -relationship that had developed between the City and the Center
and make it clear that the Sr. Citizen Center was a separate entity
functioning independent of the City of Monticello.
With this in mind, and as part of the litigation settlement, the
following Is a aummary of the settlement agreement that was recently
accepted by Karen Hanson and the City of Monticello concerning her
litigation.
1. Me. Hanson resigned from City employment as Director of the
Monticello Sr. Citizen Center.
2. The C Sty of Monticello agreed to provide funding to the
Monticello Sr. Citizen Center for a period of five years in
the amount of $34,000 per year payable in monthly installments
of $2 ,833.33 per month. It was contemplated, but not
required, that the Center would hire No. Hanson as its
employee in the position of Director. The funding commitment
by the City would enable the Center to continue employing its
own director, either directly or through a contract
arrangement with an outside agency.
911
Memo
Sr. Citizen Center Board
October 18"'1991
Page 2
3. The City agreed to perm.1t the Center to rent the building at
no charge and will continue to make repairs to the building
and perform all exterior maintenance at no charge. The Center
will be responsible for payment of all utilities, employee
expenses or contract payments, and all other operational
costs, including interior remodeling if so desired by the
Center.
In severing this relationship that had existed in the past between the
City and the Center, it was implied in our agreement that the Sr. Citizen
Center, in order to avoid tax liability for the funds provided by the
City, would incorporate and qualify as a tax exempt organization under
Section 501 (C) 3 of the Internal Revenue Code. If it did not, certain
liabilities could be imposed upon the recipients of the funds. If the
Sr. Citizen Center was not incorporated as a non-profit organization,
there could be a question of the City's ability to continue funding the
Center with public funds in that the organization would be considered a
private concern. As a result, if the Sr. Citizen Center Board would
choose not to incorporate, the City of Monticello may be legally barred
from continuing funding for the five-year period.
I am aware that the Sr. Citizen Center Board is uncertain as to what
procedures they should follow next. While you should continue to seek
your own legal counsel advice, I believe the previous Board of Directors
should reappoint themselves as interim directors of the new corporation
and then review the existing bylaws and amend the bylaws as needed. The
bylaws will have to state who can be a member of the Center, how many
board of directors you wish to have, the offices of the board such as
president, vice president, secretary, and treasurer, etc., and any
eligibility requirements you wish a new board member to have. For
example, the bylaws could state that membership is open to any senior
citizen of a certain age, but you can also limit members eligible to be
on the Board of Directors to just city of Monticello residents or
whatever you choose.
The development of your bylaws should be entirely up to the previous
Board of Directors; and after you have established the bylaws, you can
then hold an election of the Board of Directors by its membership. If
desired, voting members eligible to elect the Board of Directors could
also be limited to only residents of the city, or city and Monticello
Township, or whatever you choose. These are only my suggestions, and you
certainly may want to seek the advice of your own legal counsel; but I
do not feel there is a problem with the previous Board of Directors
continuing in their capacity in order to establish the new bylaws and set
the procedures for the Center's future operation.
r1 fv74m6ez 6P
M1
Council Agenda - 7/8/96
,, , , il,
h,if 4irm oil VAFN
At the direction of the City Council, after a request by the Monticello
Community Partners to consider a new look for the old water tower,
specifications were prepared to allow two colors to be used on the water tank.
One color, using a high-grade polyurethane long-lasting paint, would be used
on the standpipe, bowl tank, and cover. A second color, using a dry fall
method, using either an aluminum or acrylic latex paint, would be used on
the legs, lattice work, and railings. In addition, an option was specified for
an additional cost for using the Monticello logo in two places with its four
colors.
The bids were received at 10:30 a.m., Friday, July b. Enclosed is the
tabulation of the only bid received.
Based upon the enclosed information, the lowest bidder on the project is
Pittsburg Tank & Tower Company, Inc. from Henderson, Kentucky. You will
notice an error in the logo pricing. Pittsburg indicated the $23,326 cost for
two logos was in error, and the actual price would be $6,900.
The first alternative would be to award the water tower painting
project to Pittsburg Tank & Tower Company, Inc. of Henderson,
Kentucky, based upon their lowest responsible bid of $27,976, which
includes two 10 ft x 10 ft logos (or $22,076 without the logos).
A committee should then be set up to determine the colors to be
utilized and as to whether or not we would use the aluminum or the
latex on the legs, lattice work, and railings.
The second alternative would be not to award the project for the color
system but to go back to the previous quotas we obtained and have the
work done for approximately $10,000 utilizing the standard aluminum
finish that should last five years and the existing black Monticello
lettering.
The third alternative would be to reject the bid and rebid the project.
Council Agenda - 7/8/96
C_ 9r FF RECOMMENDATION:
Based upon the above bid information, the prices are reasonable to go to a
new look for the Monticello water tower. 1 had a quote in 1994 from another
firm to paint the tower using the base bid system for $24,800. This quote did
not include the railing repair now included. The polyurethane system should
have near twice the life of the existing aluminum system and, consequently,
worth the additional cost to achieve a better coating system and new look at
the same time.
As stated at previous meetings, we expect this water tower to stand for at
least the next decade, during which time a new water tower will be built in
the western limits of the community, which will provide an elevated backup,
and we would no longer need the old water tower for temporary service. The
Council needs to determine if it is worth the extra $6,900 to have the City's
logo on the tank. It is the recommendation of the Public Works Director that
the City Council consider approving alternative #1.
Bid tabulation; 1994 quote from H 8s H.
13
v
CITY OF MONTICELLO
BID OPENING
10:30 AAA
JULY 5, 1996
BID TABULATION
FOR
WATER TOWER PAINTING AND APPURTENANT WORK
AT THE 1940 WATER TOWER
132 BROADWAY STREET EAST
FOR THE CRY OF MONTICELLO, MINNESOTA
CONTRACTOR BID
BASE BID
ADD OPTION 1
OPTION TOTAL BID
SECURITY
Two colas wm
Debb a •'MoMWW
coup. be a rat"
!-'Ymtcrrao•
Ade e a la. td' l W
paYotan a0w wry is
IN lain cola)
tm to tlaraAw"
(am A am option 01)
Pittsburg Tank 8 Tower 5%
$22.075
$23.325'/ 55.900'•
Deduct S1,250 S27,975
Company. Inc.
Henderson, KY
II HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
TABULATION OF THE BIDS AS RECEIVED ON JULY 5. 1996.
i
I
I �
,By:
I I
G
k0rEe Bid wlroue
•• corr.cre m.naril
B I D TO W E R. W K 4: 07/05/96
l
CONTRACT
Tttls corrtrad made and emared kaD Dela day of 1984. by and between
the City of Monticello , herelndW referred to s3 'Owner' and
K&H Waf erWwm. Inc . a reptatered oorpmeaar wah pa prtn 4-1 Dobe located In Sleepy Eye. Mhvmota, duty registered with Ore Secretaryof
state of Minnesota harebtanaz referred lo an 'contractor for end In oondderabon of Ora ffwWW covenants and proffdm herslnalter
cortdahred.
WITNESSETH: Contractor ayees to ened the Mowft a repatra ar4or krrprovomerrts on the Owner's
5co ed jflf a - Sf gjepLe Tap
MVUk and to tunto b w rm onwomawry apW above
work.
tabor and ma gy I and ro carry
Worgnanb wWfc CfebiYb p►cpertY l]arnape eM LMampbyrtbnl huurenoe on Oce e0ove work. n b rtatuellY agreed by and
between ere hereto as tofoves:
HAND & POWER TOOL CLEANING, EXTERIOR REPAINTING
To bean the exterior of the Owner's water storage facility (this structure described above), In a000rdanoe
w Steel Structures Painting Council's SSPC-SP2 (hand tool deaning), and SSPC- P3 (power tool
cleaning). All cleaned areas shall then be primed In a limey manner with a high quality rust Inhibiting
primer. Following this the tank, bowl, and riser surfaces shall receive a full intermediate prime coat, and a
complete Unlsh coat o1 Glidden polyurethane paint A full finish coat of high quality latex which cosmetically
ms
the polyurethane �oMons shell then W applled over the remainder of the structure and Its
components. Color �appl
escted by Owner. �pe_exItinsg lettering shall be replaced at no additional
arge. AllUnons be Inatxxmanufacturer's guidelines end
ecommendations. n essery, Owner ssist Corttractor with the segregation and erection of
blockades in the parking lots now the structure to prevent overspray claims during the actual painting
process.
Cost of above senrlce: $24,800.00
,rPL•�:L•�; i i ��
Contractor guarantees all work under this contract for a period o1 two (2) years from the date of acceptance
by the Owner and in the event any faulty materiels or workmanship are found withln this period, Contractor
shall place In a satisfactory condition all such work when notified by the Owner without expense to the
Owner.
WORK 70 BE COMPLETED DURING THE 1984 SEASON
Owner or his official representative will inspect the work as It progresses. and upon completion and acceptance by the
sane of as above , the sum of as above shall became immediately due and payable In full. A n
t LEASK V e�cu�r COMI,r,CT ON nsvItSe swa - V 6
Ali material Is guaranteed to be as specified, and the shove work Is to be performed pursuant to the specifications
submitted heretofore and is to be completed In a substantial worWnenlike mariner according to standard practices with
payment(s) b be made as follows:
'anWdm or deviation ham the above specifications involving extra cost to the C *wtor wig be executed only upon
Z orders and wig become an extra charge over and above the original contract price heretofore stated. All
agreernents ere contingent upon strikes end defeys or accidents beyond aur control.
Owner shall furnish at its coat all water and electricity required at the work site to enable Contractor to perform the
proposed wak Canb=br will supply al service connections to power source.
Owns shall maintain effective protection for employees of Ire amtredor against ell power circuits by Insulating,
Vdinp�a r14 eqnn sderq alls dr circuits within a ten (10) foot padmity of the structure to be maintained and shag be
When welding Is found to be necessary and desbable, it will only be performed upon Owner approval and shell be
executed at the following rams: The rate for pit welding Is $1.25 per seqquare Inch. The rate for seam welding Is $1.10 per
lineal inch.' Rebuilding of rivet heads Is $2.75 per duet. Owner ehdfhorized emergency or Incidental welding repWrs such
as, but not limited to, the repairing of a leak will be perfairmed at the ram of $85.00 per men hour. The ram dor
emergency or Incidental taws technician work is $70A0 per man hour. There Is a minimum charge of $250.00 for
welding.
Owns agrees to de dear access to the work area and toessiat when requested by Cononc ors agent (foreman) In
flaniahing pro on br keeping the work site dear of spectators, bvepossers, and motor vehicles when work is In
progress. Contractor shell have the authority to sed barricades, to diewminate handbills alerting yaw community to
our preeerxe,
and to bar admittance to the work ares to everyone except hose Individuals authorized by Owner.
If Owns apprwal/direcbd work Is accomplished which becomes Incidental or additional to the hereinabove stated
contract the additional wok shag be paid for at the same Ime the original price becomes due. All sums pertaining to
this contract became due thirty (30) days after project completion and Owner acceptance at the work. All sums due
under Ice cortM at the mxpration at said thirty (30) days shat !sear the annual Interest rate of 12% (1 % monddy),
union otherwise stated herelrmbove.
Owner and the authorized agents signing this contract as ouch agents do expressly warrant that Owner hos the outhority
to make and enter Into this contract and that It becomes a party hereto pursuant to lawful resolution duly and regularly
hdopted by the governing board of sold Owner pursuant to the applicable emlutes of this elate.
This constitutes the entre contract No verbal agreements or ociddona will be honored. Any amendments or addition
hereto mwetbe in writing and executed by the duly authorized agents and offices of the pontes hereto.
Owner soap and executors Ab conn t
by vlbn of Its sfgnmure
the CIN of Montloello, MN H&H Watertower, Ina
tlwns cmhreoa
/ W,
TWO TWOTile
A"
COUNCELUPDATE
July B, 1888
14)dat
(R.W.)
On Tuesday, June 25, the MPCA Board met to consider the City of Monticello's
WWTP expansion project and our request for a negative declaration on the EAW,
which would have not required the City to complete an environmental impact
statement for the project.
As part of the EAW process, a 30 -day notice was required by the PCA allowing
interested parties the opportunity to comment on our expansion plans. The main
concerns on our expansion proposal came from Mr. and Mrs. Paul Thielen of 100
Mississippi Drive, who questioned such things as odor from the SBR tanks, noise
impact of the plant operation, visual impact the facility would have on the
surrounding neighbors, and impact on property values in the neighborhood. Mr.
and Mrs. Thielen have a home on Mississippi Drive adjacent to the Floyd Kruse
property, nearest to the proposed expansion. City staff addressed the concerns
noted by the Thielens, and it was the opinion of the PCA staff that the preparation
of an environmental impact statement would not be necessary, and they
recommended to the PCA Board that our EAW be accepted.
As part of the findings of fact on the EAW, the PCA staff noted that it was their
recommendation that the City's permit loading levels be increased to accommodate
the additional loading expected from the Kjellberg Mobile Home Park as part of the
plant expansion. As you may recall, the PCA and Attorney General's Office has
been working diligently with Mr. Kent Kjellberg and the City of Monticello in hopes
of getting the City of Monticello to accept the West Mobile Home Park sewage to
eliminate the possibility of Kjellberg building the largest private sewage system in
the state of Minnesota. Our request was that if the City of Monticello was expected
to provide treatment facilities for property located in the township, the City would
like to see its permit levels increased to offset the loading the West Mobile Home
Park would provide. This would allow the City to use its existing capacity at the
plant for now homes within the city limits rather than using up our capacity for a
problem that existed in the township.
During the MPCA Board meeting last Tuesday, an attorney representing the
Minnesota Center for Environmental Advocacy, opposed the City's apparent
increase in our permit limits recommended by the PCA staff. As a result of this
opposition to the increased loadings to the Mississippi River, the PCA Board
seemed confused as to whether to separate the issues regarding our plant siting
EAW since the worksheet did make reference to the increased loadings
recommended by the PCA staff. The PCA Board decided to table action on our
expansion request until they could got more information from the PCA staff on the
two issues. At this point, the delay, technically caused by the possiblo connection of
waory uvo iiblaa Page 1
the West Kjellberg Trailer Park in the future, is costing us time and money. It is
my intention to write a letter to the PCA Board noting that we do not want to be
tied to a permit level increase associated with Kjellbergs Mobile Home Park if it's
going to result in a delay on our wastewater treatment plant expansion project. It's
the Attorney General's Office and the PCA that have been trying to get a deal put
together, and it is my opinion that these issues should be separated; and if the PCA
Board doesn't want to give an increase in our permit loadings in the future, we will
simply treat lijellbergs Mobile Home Park like any other property owner when and
if they want to conned to the city system. Without something in return such as an
increase in our permit loading limits, there's no reason to treat Kjellbergs West
Park any different than any other connection.
The PCA Board has scheduled our expansion request for their next meeting
July 18; and unless the Council is not in agreement with my recommendation, I will
be preparing the letter for the Mayors signature soon.
WNRUPo: 7i5ft Page 2
COUNCII. UPDATE
July 5, 1996
_MZ
(J.0.)
This is to let you know that at the July meeting, the Planning Commission called
for a public hearing on an ordinance text amendment creating a new W zone and
zoning map amendments in the Riverroad Plaza area. The hearing is scheduled for
the regular Planning Commission meeting on August 6, 1996. Following is
supplemental information provided to the Planning Commission on this issue. I
have outlined the Planning Commission's action in bold.
As you recall, a few months ago Investors Together presented a request for a zoning
ordinance amendment and conditional use permit which would have allowed an
oiMube facility to be attached to the existing car wash at the Riverroad Plaza
complex. Planning Commission approved the request and recommended approval
to the City Council. The City Council disagreed with the recommendation made by
the Planning Commission. It was their view that establishment of an oil/lube
facility in a PZM zone was not appropriate because the oil/lube facility was not, in
their view, the type of facility that is consistent with the purpose of the PZM
district. They were also concerned that it would be difficult to enforce the condition
that customers must obtain service "while you wait." The concern was that people
would drop cars off at the site for overnight and all -day service and that the use of
the facility would be in a manner similar to a major auto repair site.
City Council also discussed the current zoning designation for the area and was
concerned that perhaps the PZM zoning district designation is not appropriate for
this site. Perhaps a lighter intensity highway business zoning district is
appropriate. Such a zoning district would be very similar to the 13-3 zoning district;
however, it would not include uses such as outside sales lots, outside storage, auto
body repair, major or minor vehicle repair, etc. It could include many of the other
uses allowed in the 11.3 zoning district.
Planning Commission is asked by Investors Together to consider calling for a public
hearing on amending the zoning ordinance. The Planning Commission or City
Council must initiate the process because a number of parcels will be affocted by
any potential zoning map amendment in this area, and because it is difficult for
Investors Together to get the signature of every potential property owner that
might be affected by the zoning map amendment. Planning Commission is asked to
discuss the matter and consider whether or not to call for a public hearing on
changing map and text for land use designations and rules for the PZM areas
designated on the official zoning map.
INVEST Uva. 7/5/% Page I
One of the underlying issues that may need to be resolved prior to establishing the
proper land use in this area is the future nature of County Road CSAH 75. As you
know, one of the goals of the Planning Commission is to determine a proper level of
traffic on this roadway. Under our present course, traffic will continue to grow at
this location; and in the next few years, the road will be widened to four lanes,
which will further enhance the road as a high traffic volume corridor. However, the
comprehensive plan does express the need to look: at diverting traffic from this
roadway to protect the neighborhoods through which it passes. Currently, the
Monticello Community Partners planning effort does include an analysis of the
traffic patterns relating to the downtown area, and it is very likely that the analysis
will include suggestions for CSAH 75. Perhaps it would make sense to wait until
the MCP planning report is done before additional study of the land uses along
CSAH 75 is undertaken.
Motion to call for a public hearing on establishment of land use regulations
and zoning district map amendments in the PZM zone located in the area of
the intersection of CSAH 75 and East County Road 39.
Motion to deny calling for a public hearing on establishment of land use
regulations and zoning district map amendments.
City staff recognizes that the current zoning designation and regulations affecting
this particular area need to be re-examined. We have already identified this as a
work plan item in our preliminary list of tasks for the near future. Similarly, our
work plan also includes a close review of the PZM zoning districts in general, which
could result in a consolidation or elimination of the PZM zones. Such land areas
affected by this consolidation would then be zoned for other commercial or
residential uses. The question one has to ask is should we move forward in
analysis of this single arca within the city at this time, or should we wait to include
the analysis of this section with the overall review of the PZM zoning district
designation?
Another factor encouraging us to wait relates to CSAH 75 and the future nature of
the roadway. If it appears that there will be an effort to limit traffic on CSAR 75,
then we may want to adjust our land use district accordingly.
In sum, it would be great if we could change the ordinance to meet the needs of the
oil/lube facility; however, changing the ordinance and zoning map district
regulations for such a relatively large area while important issues remain
unanswered could backfire, and we may wish we had waited until we had all the
available information before making the changes. Therefore, it is staff a
recommendation that we continue to study the aures and be thinking of possible
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land use and zoning district regulation adjustments but withhold conducting formal
public hearings on formal amendments until such time that the MCP study is
complete or until such time that the future nature of CSAR 75 is better understood.
It was the view of the Planning Commission that it was important to move
this issue forward at this time. They felt that the MCP planner should be
able to provide input on this Item in time for the meeting in August Also,
the volume of traffic may not change greatly on CSAH 78 as a result of the
MCP study, therefore, the Planning Commission would not be getting too
far ahead by addressing the issue before the MCP study is complete.
None.
NVERuvo: 7AM
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