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City Council Agenda Packet 09-09-1996AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIIL Monday, September 9,1996 - 7 pm. Mayor. Brad Fyle Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault 1. Call to order. 2. Approval of minutes of the special meeting held August 26 and the regular meeting held August 26,1996. 3. Consideration of adding items to the agenda. 4. Citizens comments/petitions, requests, and complaints. 5. Consent agenda. A. Consideration of approving issuance of an open burning permit - Homecoming Week activities. v • C�S�CI J I' ST. 1�C N R y I C ^�'"� IJFf �2 �icq.+y� 6. Consideration of items removed from the consent agenda for discussion. 7. Consideration of authorizing repairs to parking lot and storm sewer at the Senior Citizen building. 8. Consideration of a request to contribute funds to the Central Minnesota Initiative Fund. 9. Adjournment. t�ti.v, eko UC Teu,,K icy zr�Cl,� is�ca �J ] ur r SRM P LV w "Sit T MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIiL Monday, August 26,1996 - 6 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None Assistant Administrator O'Neill reported that on April 8, 1996, City Council adopted a trunk storm sewer policy, which would apply to industrial properties at the rate of $4,933 per acre, $5,200 per acre for commercial/business, and $4,502.50 per acre for residential. The original policy required payment at the time of building permit issuance and would include calculations using the total acreage of the parcel. The proposed policy amendments for Council review were based on information and concerns provided by a number of property owners with property primarily located in the industrial areas in the community. Prior to discussing the proposed modifications, O'Neill summarized the goals of the trunk storm sewer program as follows: A. Include engineering design standards that will assure cost-effective construction and maintenance. B. Prevent serious storm water problems caused by urbanization while limiting premature capital improvement expense. Achieve timely acquisition of land and construction of facilities. C. Rely on general taxes only when assessment and storm sewer revenue is unavailable to pay for construction. D. Include assessments against properties benefiting from storm sewer development. E. New development pays its share of the cost associated with managing storm water created by now development. F. Design and administer the program in a manner that supports business expansion and development. O'Neill then reviewed concerns that had been expressed by property owners during previous meetings with City staff. Page I O Special Council Minutes - 8/26/96 A. Design standards may be excessive, which drives up the cost for atone sewer service per acre. B. The program resulted in an unexpected fee for existing industrial developments, who felt they owned completely developed, "assessment - free" property. Applying this unexpected fee retroactively to the entire industrial site is an impediment to existing expansion plans. C. The fee should be based on only that portion of a parcel that is actually being developed and not based on the size of the entire parcel on which a development occurs. D. The program does not provide for a method of financing the fee or spreading the cost over a period of time, but requires full payment at the time of building permit issue. E. Concerns were expressed regarding the timing of project construction in relationship to collection of the fees. Pete Willenbring of WSB & Associates reviewed how the fees were developed in relationship to the design standards. He noted that in comparing the storm water coat and conveyance with other communities, Monticello's fee is less than any community in which he has worked. He also noted that the City would need to occasionally review the fee and update it accordingly. Assistant Administrator O'Neill then explained the proposed modifications to the program. A. No modifications were proposed to the design standards of the trunk storm sewer system, which calls for centralization of ponding systems and interconnection of regional ponds with overland and underground systems. B. Calculate the fee paid by a development based on the actual area developed rather than on the total potential area of the site. When 86% of a parcel is developed, the parcel would be deemed fully doveloped, and the foo would be based on development of the EW► parcel, C. The trunk storm sewer fee would not be retroactive to aver existing dovelopment; however, existing developmeq# would be subject to tho standard assessment process. Benefiting properties would consist of all parcels developed as of August 1998. The entire acreage of the area benefited by the trunk storm sewer improvement would be used in calculating the rote. Individual parcel assessments would be based0;,- Page 2 Special Council Minutes - 8/26/96 the area within that parcel developed as of August 1996. This area would be measured based on the footprint of the building area, parking lot, outside storage, and setbacks. D. The City would allow the property owner to place the cost of the trunk storm sewer fee against the property as an assessment. John Bondhus, owner of Bondhus Corporation, stated that Monticello needs industrial development, but it will be driven away if required to pay $5,000 per acre. It was Bondhus' view that vacant land should be charged rather than existing industries. Glen Posusta, owner of Amax Storage, asked if properties that provide ponding would also be charged a storm sewer fee; and once paid, would the City provide in writing that the property would not be charged additional fees in the future. City Engineer Bret Weise stated that the previous storm sewer policy required that properties place a pond on 5 acres of land and pipe storm water to the pond; however, all properties eventually discharge water off site and would be required to pay a portion of the storm sewer fee. It was also noted by staff that a credit could be calculated against the trunk fee if an on-site system is built; and once the trunk fee is paid, the property would be clear of any assessments. Tom Holthaus asked what the policy is for existing businesses and residential areas in regard to trunk storm sewer fees. Weiss replied that after a project is constructed, an assessment hearing is hold. Bill Tapper, owner of Generoux Fine Wood Products, stated his concern that establishment of the fee was very sudden and was, in his opinion, not very well thought out. The policy seemed to be in limbo for several months with no consistent answers to questions raised by the industries. Tapper noted that he was aware of companies who were considering locating in Monticello but went elsewhere after being told they would have to pay a trunk fee. City Engineer Bret Weiss stated that there have been meetings hold throughout the process and that the policy was not intended to drive business away but to require that each business pay its fair share. The Assistant Administrator noted that delays were associated with effort's to adjust the program to help businesses with financing plans in place when the program was adopted. Tapper continued to point out that no policy should be implemented unless a plan is complete and can pass being aorutinized. As Chair of the Industrial Development Committee, Tapper stated his concern that the City has a Page 3 0 Special Council Minutes - 8126196 reputation for being anti -business. He noted that it recently took 3 months to obtain a building permit, which only adds to the concern by companies that it's too much hassle to build in Monticello. Mayor Fyle noted that the City is only asking for funds to be available to take care of problems in the future. Fyle noted his support for the storm sewer fee policy as originally proposed. Tapper also reported that provisions in the law state that the City can collect taxes prior to construction of a project, but the project must be done quickly or the City would be challenged. The Assistant Administrator agreed and noted that the City Attorney had also reviewed those laws. O'Neill went on to note that the City does want to do the project on a timely basis, but the funds could also pay for the Hart Boulevard project already completed. Tapper also noted his concern that the trunk storm sewer policy was not fair and equitable, citing that for the Meadow Oak storm sewer outlet project, 80% of the cost went to ad valorem taxes. The City Engineer stated that the original assessment was in the neighborhood of 26.30%, and the remainder of the cost was upfronted by the City through a bond issue; however, those funds should he recaptured through future trunk storm sewer fees. Weiss also noted that funds will likely be spent for trunk storm sewer on the Highway 26 project slated for 1998 construction and that the trunk storm sewer fund will likely experience a deficit over the next 20 years. Assistant Administrator O'Neill explained that all development results in additional atone water and associated storm sewer management expenses. The question is, who should pay for this cost, the new development that creates the storm sewer cost or the general taxpayer? O'Neill notod that a trunk stone sewer fee paid at the time of development is employed by many cities that wish to have new development pay for the cost of new trunk storm sewers. The assessment method is not used as the primary method to pay for storm sewer expenses for these cities because it requires that the cost be paid after development has occurred. Under the assessment method, a city can only assess an amount equal to or less than the added value to the property resulting from a storm sewer improvement. In most cases, the added value is less than the actual cost, which results in the need for general tax dollars to pay the balance. Tapper acknowledged that the problems cities encounter when not obtaining Runde upfront aro very real and agreed that those who benefit need to pay. He also noted that the proposed changes to the policy make more sense; Pago 4 (9 Special Council Minutes - 8/26/96 however, it was his view that the proposed policy was a rough outline and needed to be studied further to make sure it is affordable for people and is applied equally and fairly. AFTER DISCUSSION, A MOTION WAS MADE BY BRAD FYLE AND SECONDED BY BRIAN STUMPF TO TABLE ADOPTION OF MODIFICATIONS TO THE TRUNK STORM SEWER FEE POLICY UNTIL ADDITIONAL INFORMATION IS OBTAINED ON WHAT AMOUNT OTHER COMMUNITIES CHARGE AND THE METHOD OF PAYMENT REQUIRED FOR TRUNK STORM SEWER. Motion carried unanimously There being no further business, the special meeting was adjourned. Karen Doty Office Manager Page 5 O MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, August 28, 1998.7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. Approval of rnintaeg uf flip rewilig mee 'neh la d An .a 1' 4 1996. Councilmember Tom Perrault requested that his comments regarding his opposition to item q13 include that he was concerned that the water tower would be maintained beyond its useful life. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD AUGUST 12, 1996, AS CORRECTED. Motion carried unanimously. 3. S'.onsideration of ndtfing items 10 thp. aepri_dn. None. 4. Citizens con=entalgetitions, mquesta. and complain a. None. 6. Consent agenda. A, Co sid rntion nfnuthnrizing n temnor ^e mh ins licenie•- R Henry's rnthnlie Chumb. Rwommendadon: Adopt a resolution approving the issuance of the temporary two-day gambling license. SEE RESOLUTION 98.37. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY SHIRLEY ANDERSON TU APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. None. Page 1 O Council Minutes - 8/26/96 Steve Grittman, Consulting Planner from Northwest Associated Consultants, reported that the City previously denied a request to add automotive maintenance facilities such as an oil/lube shop to the B-2 or PZM districts, which would have allowed Investors Together to construct such a facility near the Total Mart on County Road 75. The follow-up approach proposed is establishment of a limited business district which would permit the type of commercial establishment requested by Investors Together. There was concern that a B-3 district would not be appropriate in this location since it would allow the full range of automotive related uses; and as a result, a modified B-3 district, labeled "B -3A," was created for the City's consideration. Grittman described the district as intending to allow limited commercial uses which are of a convenience nature and compatible with neighborhood residential uses, and it included the oil/lube facility requested by Investors Together. Planning Commission conducted a public hearing on the request for an ordinance amendment creating the B -3A district and voted to recommend denial based on the finding that the current district regulations for B-1, B-2, B-3, and B-4 are adequate and properly define distinct business districts; therefore, development of an additional business district was not nocossary. In addition, Planning Commission tabled consideration of Investors Together's rezoning and conditional use requests which would allow an auto lube facility to operate in the new zoning district until after Council action on the B -3A zoning district amendment. Grittman went on to explain that from a land use standpoint, it is possible to distinguish auto maintenance versus auto service. Auto maintenance in the proposed ordinance is a "while you wait" type of service; however, concerns have been expressed regarding how long is too long to wait until it becomes an auto service facility rather than auto maintenance. Enforcement would be an issue, as it would be difficult for the City to determine whether the cars have been stored or serviced too long. Therefore, City staff also recommended that Council deny creation of the B -3A district. Council discussed whether to revisit the idea of allowing the oil/lube facility in the PZM zone as a conditional use. It was noted that the proposed facility seemed to be consistent with the businesses already in the area and that most other PZM areas are intermixed with residential uses and located on residential streets, which would make an oil/lube fatality incompatible in Page 2 OA Council Minutes - 8/26/96 those areas. However, it was also noted that it would best if areas already zoned for business were developed rather than amending the ordinance to St one particular parcel. Dan Gassler of A Glorious Church stated his opposition to creating a B -3A district and also to allowing an oilAube facility as a conditional use in the PZM zone. He noted that in the future, services such as checking and replacing brakes could be added once a precedence has been set allowing oil changing, tire rotation, etc. This would be difficult for the City to monitor. In addition, Gassler reported that when the Church was looking for property on which to build, the City was adamant about building in the proper zone. Since the Church was required to build in an R-1 zone, it was Gassler s view that the oilAube facility should also be required to build in the proper zone. Residents of Mississippi Drive also noted their opposition to allowing an oil/lube facility in the PZM zone. It was their view that this type of facility was not a "neighborhood" business and would draw customers from other areas of town. Mayor Fyde then read a letter/petition from four residents of Mississippi Drive opposing the proposed ordinance amendment. Dan Mielke stated his opposition to the proposed ordinance amendment. He noted that he agreed with a Council decision made last spring to deny issuance of a building permit because the house plans didn't conform with the covenants of the development. The property owner could have built a house in the development provided it was built within the covenants. It was Mielke's view that the request by Investors Together was the same situation, and they should be required to build in conformance with the zoning ordinance. Councilmember Perrault stated that he visited a rapid oil change located at Highway 694 and University and noted that it was a very clean and quiet operation. It was Perrault's view that noise would not be a factor at the proposed site. AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO DENY ADOPTING THE ORDINANCE AMENDMENT CREATING A B•3A DISTRICT BASED ON THE FINDING THAT THE CURRENT ZONING DISTRICTS ADEQUATELY FURTHER THE OBJECTIVES OF THE COMPREHENSIVE PLAN, AT LEAST IN THE AREAS WHICH WOULD BE AFFECTED BY THIS AMENDMENT. Motion carried unanimously. Page 3 O Council Minutes - 8/26/96 A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO AUTHORIZE RECONSIDERATION BY THE PLANNING COMMISSION OF AN ORDINANCE AMENDMENT ALLOWING A QUICK LUBE FACILITY AS A CONDITIONAL USE IN A PZM ZONE. Voting in favor. Brian Stumpf, Tom Perrault, Brad Fyle. Opposed: Shirley Anderson, Clint Herbst. Motion passed. Consulting Planner Steve Grittman reported that staff created a number of alternatives for Council to consider which would clarify the City's regulations for detached accessory buildings on small residential lots. Exhibit B clarified the current language as applying exclusively to detached accessory buildings and would keep the current size restrictions of 1,000 sq R. Exhibit C restricted the amount of accessory building by relating size to the size of the rear yard and the size of the principal building; however, Grittman noted that the Building Official suggested that this alternative would be cumbersome to administer. Exhibit D restricted the amount of accessory building by relating the size to the size of the rear yard and, specifically, would permit all single and two family dwellings to have an accessory building of up to 400 sq ft. AFTER DISCUSSION, A MOTION WAS MADE 13Y GLINT HERBST AND SECONDED BY BRIAN STUMPF TO ADOPT AN ORDINANCE AMENDMENT WHICH STATES THAT NO DETACHED ACCESSORY BUILDING SHALL EXCEED TEN PERCENT OF THE REAR YARD OR 1,000 SQ FT IN FLOOR AREA, WHICHEVER IS LESS. Motion carried unanimously. SEE ORDINANCE AMENDMENT NO. 283. City Administrator Rick Wolfsteller reported that members of the volunteer fire department requested that Council consider an increase in their retirement benefit from the present $1,326 per year of service to $1,400 per year, which is payable in a lump sum after 20 years of service on the fire department. Past policy of the Council has been to only consider increasing the yearly pension amount if the Relief Association had sufficient income projected to cover the increase. In the past, the City Council has not supported any benefit level that would require a contribution from the City as a tax levy. He noted that the pension schedule report provided by the Relief Association treasurer indicated that the Association should have sufficient funds to support an increase to $1,400 per year based on Page 4 0 Council Minutes - 8/26r96 investment interest earnings at the rate of approximately 9'% for the year 1996, which is based on a 5 -year average of their investment return. Wolfsteller reminded Council that state aid and investment earnings are not guaranteed, and the only way to be entirely sure of no municipal support is to allow the Association to increase benefits only when their assets exceed their liabilities. At this time, the Association's assets are approximately $369,500, and liabilities would be $393,600 if the $1,400 annual amount was approved. Councilmember Herbst suggested that since the assets are so close to the liabilities, a smaller increase such as $50 to $1,375 per year of service should be granted to see how close the assets and liabilities would be next year. Mark Wallen, Fire Chief and Secretary of the Relief Association, noted that according to the bylaws, anyone with less than 10 years is not vested, and only vested members are entitled to pension funds except in the Mae of death. It was Wallen's view that non -vested members shouldn't be factored into the liability since they could not collect any funds. Mayor Fyle noted that he would abstain from voting since he is a member of the fire department. Councilmember Stumpf stated that since he is not a vested member at this time, he sill vote on this item. AFTER nIS(;IJ$.SION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO GRANT AN INCREASE IN THE INDIVIDUAL PENSION FUND TO $1,400 PER YEAR. Voting in favor. Shirley Anderson, Brian Stumpf. Opposed: Clint Herbst and Tom Perrault. Abstaining: Brad Fylo. Motion failed. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY TOM PERRAULT TO GRANT AN INCREASE IN THE INDIVIDUAL PENSION FUND TO $1,375 PER YEAR. Voting in favor: Clint Herbst, Tom Perrault, Shirley Anderson, Brian Stumpf. Abstaining: Brad Fyle. Motion passed. 10. Consideration of rea'yesta to amend t_h_o Urban Service Area boundaries_ Ann i an n- Art Andorson nnd Orrin Thompson Homes. Assistant Administrator O'Neill reported that the City recently received information from realtors representing Art Anderson that he is interested in selling his property for development purposes. The Anderson property consists of 40 acres and is located in the township directly across from the Oak Ridge subdivision. A petition for annexation of property by Orin Thompson Homes has also been made; however, action on this project was tabled some time ago pending completion of the wastewater treatment plant. The Orrin Thompson Page 5 Q Council Minutes - 8/26/96 property consists of 80 acres, with 40 acres located within the Orderly Annexation Area (OAA) and 40 acres outside of the OAA. The OAA was established in the early 1970'8 to provide for joint planning of areas expected to become part of the city. OWeill noted that the presence of the OAA boundaries does not necessarily limit annexation. The Anderson and Orrin Thompson properties are not included in the "Urban Service Area," which was established in 1990 between the City and the Township. The purpose of this area is to identify properties most logical for immediate annexation, which avoids leapfrog development. Generally, properties that are contiguous to the city and have direct access to utilities are placed in the Urban Service Area. When the original Urban Service Area was established, the Anderson and Orrin Thompson properties were separated from city services by land now occupied by the Oak Ridge development. Now that the Oak Ridge development is complete, both properties have direct access to city utilities and now meet many of the criteria used to establish which properties should belong in the Urban Service Area. Therefore, it was requested by the property owners that Council consider including these properties in the Urban Service Area. O'Neill went on to explain that according to a recent study funded by Orrin Thompson Homes and Tony Emmerich, the sanitary sewer capacity available to serve the general vicinity is limited. Emmerich's property consists of 40 acres and is inside of the Urban Service Area. Duo to service limitations, it is not likely that three properties would be able to develop without extension of a trunk line. O'Neill noted that both the trunk sanitary sewer plan and the comprehensive plan point general residential development toward the south and southwest sides of the city where development can occur on a more compact, efficient basis and where the cost to install trunk sanitary sewer systems is less. Council discussed the time line of the wastewater treatment plant expansion with regard to annexation of property. Mayor Fyle noted that he would not be comfortable changing the OAA or Urban Service Area boundaries until the treatment plant project is further along. Bruce Pankonin of Orrin Thompson Homes stated that they began working with the City in 1994 and submitted a petition for annexation in 1995. In the interim, they helped fund the trunk sanitary sewer study, and they do understand the capacity limitations with the treatment plant. Pankonin agreed that the City should table discussion on changing boundaries of the Urban Service Area and OAA until after the treatment plant expansion project is bid. He noted that the sanitary sewer serving his site can drain into the existing trunk system, which has adequate capacity, and they would Page 6 0 Council Minutes - 8/26/96 like to use that capacity when the City is ready to accept development. In addition, Pankonin stated they wouid be willing to pay trunk fees today to help finance future trunk lines. Tony Emmerich also stated that he is not in a rush to develop his property but did also help pay for the trunk sanitary sewer study. AFTER FURTHER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRAD FYLE TO TABLE CONSIDERATION OF AMENDING THE URBAN SERVICE AREA BOUNDARIES UNTIL BIDS HAVE BEEN APPROVED FOR EXPANSION OF THE WASTEWATER TREATMENT PLANT. Voting in favor: Clint Herbst, Brad Fyle, Shirley Anderson, Tom Perrault. Opposed: Brian Stumpf. It was Stumpfa view that if the developers were willing to take the risk, the process of preparing for annexation could take place but development would wait until the new treatment plant was on line. Motion passed. Darrin Lahr and Arnie Hendrickson, Board members of the Wright County Eonnomic Develnpment Partnership, requested support from the C auncil in the form of dues amounting to $1,504.50 for 1997. It was noted by the City Administrator that for 1996, the City paid $1,004.60, and Rn additional $500 was contributed by the Monticello Industrial Development Committee, making the total City contribution $1,504.50. However, the IDC recently became a part of the Chamber of Commerce and turned control of their finances over to the Chamber. Council discussed what advantages joining the Partnership would have for the City and whether or not there would be a duplication efforts since Monticello has its own Economic Development Director. It was noted that the basic reason for joining the Partnership originally was that what was good for the county would ultimately be good for the city in encouraging tax base increases throughout the county. Darrin Lahr noted that in the past Wright County had not contributed any finds toward the Partnership but recently agreed to contribute $30,000 for 1997. He also noted that a five-year plan has been prepared, which included hiring a full-time executive director. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO APPROVE MEMBERSHIP TO THE WRIGHT COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP CONTINGENT UPON THE CITY'S CONTRIBUTION BEING $1,004.60 AS INVOICED, WITH THE PARTNERSHIP APPROACHING THE CHAMBER OF COMMERCE FOR THE 8800 CONTRIBUTED PREVIOUSLY BY THE IDC. Motion carried unanimously. Page 7 Council Minutes - 8/26/96 City Administrator Rick Wolfsteller reported that at a recent Police Advisory Commission meeting, commission members discussed with Wright County Chief Deputy Don Lindell the current 24 -hour -a -day coverage in regard to providing adequate protection. Lindell noted that the increase in coverage to 24 hours a day began in 1993 and that the City should consider increasing the hours of coverage by an additional 200-400 hours per year that could be used at the Sheriffs Department's discretion. Statistical information provided to the commission indicated that calls for e.rvice have increased approximately 15'%, which corresponds to the increase in population of about 14'% in the last three years. Wolfsteller explained that at the proposed 1997 contract rate of $34.50 per hour, an additional 200 hours of coverage would amount to $6,900, or about a 2'% increase. An additional 400 hours of coverage would amount to a $13,800 increase in the contract. Councilmember Herbst requested that additional information from the Sheriffs Department be provided regarding where or when the hours would be used or needed. Councilmember Stumpf, who is also a member of the Police Commission, stated that he had suggested to the commission that if the hours of coverage were to be increased, they should be increased by 200 hours to start. Additional hours could be added later if needed. The City Administrator noted that Council could authorize including 200 hours in the 1997 budget, with additional information to be obtained from the Sheriff a Department prior to increasing the actual police contract. AFTER DISCUSSION. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO ADD 200 HOURS OF POLICE COVERAGE TO THE 1997 BUDGET BUT OBTAIN ADDITIONAL INFORMATION FROM THE WRIGHT COUNTY SHERIFF'S DEPARTMENT REGARDING THE USE OF THOSE HOURS PRIOR TO INCREASING THE POLICE CONTRACT. Motion carried unanimously. Public Works Director John Simola reported that as part of the design process for the wastewater treatment plant expansion, the City hired Ewing Engineering to evaluate the equipment of prequalified SBA manufacturers under field conditions at Sunny Fresh Foods. The equipment of Austgen- Biojet, using the fine bubble diflhser aeration system, and JetTechN.S. Page 8 0 Council Minutes - 8/26/96 Filter, using the jet aeration system, was tested. Ewing Engineering then rated the efficiency of both firms' aeration equipment under conditions at Sunny Fresh Foods and conditions expected at the treatment plant. Both firms were then invited to revise their preliminary budget numbers in the form of an actual bid for the SBR portion of the wastewater treatment plant project, with bids due on August 21 at 2 p.m. A single bid was received, which was from Austgen-Biojet. JetTech chose not to bid, as the test values firom Sunny Fresh Foods indicated that reduced efficiency would have made it economically unfeasible to use the JetTech system. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY CLINT HERBST TO AWARD THE BID FOR SHOP DRAWINGS TO AUSTGEN-BIOJET AT A COST OF $55,000 (WITHOUT BLOWERS), AND APPROVE THEIR FABRICATION/I)ELIVERY/AND SBR STARTUP COST OF $623,081 (WITHOUT BLOWERS) AND THE 2 -YEAR EXTENDED WARRANTY BOND COST OF $2,250. Motion carried unanimously. 14. Consideration of approval of Dlang and an cifiratio g andcost es 'mate of wastewater treatment plan .x11n� R4nn, Public Works Director John Simola reported that the plans and specifications for the wastewater treatment plant expansion were in final draft form, which included the Minnesota Pollution Control Agency's latest comments. When last reviewed by the Council in the fall of 1996, the expected construction cost for the 3 -tank SBR, including engineering, was estimated at $9,770,000. In his report to Council, Simola noted that the exceptional quality Class A sludge process was higher than originally estimated and had used some of the contingency funds. In addition, there was a $66,000 increase in engineering costs to back up and revise the plans for the Kruse property, as well as for fast tracking the first stage digester cover. Also, the standby generator proposed for the SBR system as an "adder" had become a necessity and should be incorporated into the project. Bob Peplin of HDR reviewed the current construction estimate of August 22, 1996, totaling $11,942,051. The largest increases in the estimate were for the headworks building, which increased from $746,000 to $1,985,490, and the administration building, which increased from $300,000 to $516,610. Councilmombers expressed their disappointment and frustration with the continuing increase in the construction cost estimates of the plant. They pointed out thnt the current coat estimate for the project was now double what HDR's original bid was at the time the project was awarded. Page 9 9 Council Minutes - 8/26/96 Peplin stated that the treatment plant is very complicated, and after reviewing each room and over 300 plan sheets, additional costs were discovered that weren't known at bid time. The Public Works Director requested that Council table action on this item pending further discussions between staff and the engineer. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO TABLE DISCUSSION OF APPROVING PLANS AND SPECIFICATIONS AND COST ESTIMATE OF THE TREATMENT PLANT EXPANSION UNTIL THE REGULAR COUNCIL MEETING OF SEPTEMBER 23 AND DIRECT HDR TO MEET WITH CITY STAFF TO TRY AND REDUCE THE COST ESTIMATE OF THE PROJECT. Voting in favor: Shirley Anderson, Brian Stumpf, Tom Perrault, Clint Herbst. Opposed: Brad Fyle. Motion passed. 15. Cnni;idprat4onofnevt,;.int-eg.nhase,�ith]MVtTadve-tV.gp-for]3ida--.t�ie7-A hidg. and make recornmendationg for award ofoontract for tre.qtfnp.nt plant, a , , Task 3.0 The Public Works Director suggested that Council also table this item until the regular Council meeting of September 23. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO TABLE DISCUSSION OF THE NEXT CONTRACT PHASE WITH HDR UNTIL THE REGULAR MEETING OF THE COUNCIL SCHEDULED FOR SEPTEMBER 23, 1996. Motion carried unanimously. 16. Cnnaid rntion nffengihility s + y and cost PRtimnle to add a DS=C rpre ivies station to the expanded w stews er.ra tm n . 1R a t. Public Works Director John Simola reported that recent and pending state and federal regulations regarding septage disposal are putting pressure on rural areas to find alternate methods of treatment for septage. In response to this pressure, Monticello Township requested that the City consider adding a septage receiving station at the expanded wastewater treatment plant. Simola noted that in order to consider adding this station to the plant, the City would need to know what equipment would be needed, the effects it would have on the treatment plant operation and capacity, the cost of installation and expected fees that would be charged, and if there are enough users to support the cost of such a system. Simola noted that HDA estimated the cost of studying this issue at $5,490. Pago 10 Council Minutes • 8/26/96 A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO AUTHORIZE HDR TO PERFORM A FEASIBILITY STUDY AND COST ESTIMATE TO ADD A SEPTAGE RECEIVING STATION TO THE EXPANDED WASTEWATER TREATMENT PLANT AT A COST OF $5,490 ON IF THE TOWNSHIP PAID FOR THE STUDY AND INSTALLATION OF THE STA11ON. Voting in favor. Brian Stumpf, Clint Herbst, Shirley Anderson, Tom Perrault. Abstaining: Brad Fyle. Motion passed. Assistant Administrator ONeill reported that the proposed 1997 Management Plan for the Monticello Heartland Express did not include any significant changes for 1997. The Heartland Express budget included the single service contract bid the City received on August 22 from Hoglund Coach Lines, which proposed an hourly rate for 1997 of $26.45 and $27.17 for 1998. These hourly rates amount to a 2.53% increase for 1997 and 2.72% for 1998. O'Neill stated that the total cost to operate the Heartland Express in 1997 was projected at $70,235. Of this amount, $12,000 would be paid by fare revenue, $16.094 would be paid by the City, and the balance ($42,141) would be paid by state and federal sources. AFTER DISCUSSION. A MOTION WAS MADE BY CLINT HER.BST AND SECONDED BY SHIRLEY ANDERSON TO ADOPT A RESOLUTION APPROVING THE 1997 MANAGEMENT PLAN AND TRANSIT ASSISTANCE APPLICATION FOR THE MONTICELLO HEARTLAND EXPRESS. Motion carried unanimously. SEE RESOLUTION 96-38. �i -T, — ."Tli1T3i9TlTt*:iTi.M . F.Trrin1 AFTER DISCUSSION, A MOTION WAS MADE BY TOM PERRAULT AND SECONDED BY SHIRLEY ANDERSON TO APPROVE THE BILLS FOR THE MONTH OF AUGUST AS PRESENTED. Motion carried unanimously. There being no further discussion, the meeting was adjourned. Karen Doty Office Manager Page 11 G Council Agenda - 9/9/96 Members of the Monticello High School Student Council have requested permission to conduct a bonfire as part of their Homecoming Week activities. The City's open burning regulations indicate that a fire allowed for recreational, ceremonial, food preparation, or social purposes is permitted but limits it to an area within a 3 -ft diameter. It is assumed that if a bonfire is allowed, it would exceed the 3-fc diameter and, therefore, should be reviewed and approved by the City Council. Mr. Scott Douglas of the fire department indicates that fire department members would help supervise the bonfire and do not have a problem with it being allowed. Authorize an open burning permit to be issued to the Monticello High School for Homecoming Week activities on Wednesday, October 2. Do not allow the permit. C- STAFF RECOMMENDATION: With the supervision of the Monticello fire department, staff is not aware of any reason why the permit could not be issued as requested. D. SUPPORTING DATA: Copy of letter requesting approval. --- -- - - -- ------- ----- 8.30%9lv Tia,- .CounG��C /Vlerrtl�r5, - -- -- /hL wrio*iv 6 L. iXha(f Of tltc. n,._. 3alool Studer h1yr� name, Ore-9elCnt Of Wt - would appreaa,i& ttd een5lder lefbn9 us it {��&a-- - __--- vat. -Scott. Pb7VIV14-ld- as, �ve1Ch�e� iv�cl�zukd to M& -1ha& be to sslblel - - - - - - and. -lW he, waudd bt w, din -to he s evi5e, . and help at wlt� tk& tc. e S esd �'�2I a Ppi-accln. - — q al6o. - lease606 it C<m5du -u f ou. Alir.self u(oL /Topp y answer tU&t7?k 30 8eaddock Ave � (V11ed. Ca. ?v. 'Mm&cllo, AA -Ai soil Council Agenda - 9/9/96 ADDITIONAL AGENDA rMM--COULD BE ADDED TO THE CONSENT AGENDA: -dav tt (R.W.) The annual St. Henry's Church Fall Festival is scheduled for this weekend, Saturday and Sunday, September 14 and 15. The Church has requested a 2 - day non -intoxicating beer license for the event. A certificate of insurance showing liquor liability insurance coverage has been provided. 1. Approve issuance of a 2 -day beer license. 2. Do not approve the license. Staff recd n rends approval. D_ S iPPORT NC DATA None. Council Agenda - 9/9/96 WAIn (R.W.) Senior Center Director Pam Loidolt will be in attendance at Monday night's meeting to request City consideration of constructing improvements to the south side of the building parking area where they have been experiencing a problem with water ponding. Pam has met with both John Simola and Roger Mack to review the situation, and it appears that the only solution to relieve water ponding and freezing during the winter and spring is to install a small segment of storm sewer and then re -pave. Although quotations have not yet been obtained for the work, it is estimated the improvements could range between $3,000 to $5,000 depending on the amount of storm sewer work involved. Pam had brought the problem to our attention last year; and after further investigation this summer, it was determined that the storm sewer work would be necessary if the problem was to be corrected. It was anticipated that funds would be budgeted for in 1997; but rather than wait for another winter season to pass, the Senior Board of Directors would like to request City consideration of completing the improvements this fall. If the Council is in agreement, quotations for the work can be obtained for Council review. $. ALTERNATIVE ACTIONS: 1. Authorize the work to be completed yet this fall and authorize the public works department to obtain quotations for the work. 2. Do not authorize repairs at this time but include funding in the 1997 budget for consideration next year. C. STAFF RECOMMENDATION: Because of the anticipated storm sower work that will be necessary to provide drainage to the nearest storm sewer manhole, the cost for completing the repairs was higher than we had originally anticipated. In light of this, we were planning on budgeting for this repair in 1997 but would not be opposed to trying to complete the work this fall if the Council desired. None. Council Agenda - 9/9i96 n canl (R.W.) The Central Minnesota Initiative Fund (CMIF) is a nonprofit, regional organization that was established ten years ago serving 14 counties of central Minnesota. The primary funding source for this organization has been the McKnight Foundation, and its mission was to make grants and loans to various types of organizations in central Minnesota. On a local level, two manufacturing businesses, Standard Iron Works and Vector Tool, have received business loans for gap financing as part of their expansion projects in Monticello. The expense of applying for and obtaining these loans was borne by the applicants, but the additional financing did prove beneficial to both of these companies as part of their relocation to Monticello. This is the first time the City of Monticello has been approached requesting funding support for this organization. At this time, the organization is requesting the City commit to a three-year contribution totaling $7,939.60, which is equivalent to $1.50 per capita. While $1.60 per capita is their initial request, it appears that the organization is open to other contribution levels if the Council so chooses. At this time, funds have not been included in next year's budget to cover this but could easily be added if the Council agrees to a contribution amount. I have notified Ms. Kathy Adams, Director of Development for the CMIF, that this item will be on the agenda Monday night if they wished to make a presentation. B. ALTERNATIVE ACTIONS; Agree to pledge the requested $7,939.50 over the next three-year period to the CMIF. Agree to contribute some other amount to be determined by the Council. Declin3 to contribute to the organization at this time. Council Agenda - 9/9/96 C. STAFF RECOMMENDATION: The City of Monticello's involvement with the Initiative Fund has been primarily in malting industries aware that gap financing may be available through this organization. Many of the activities initiated by this organization involve grants to various types of nonprofit organizations and is also, I believe, geared more toward smaller oommunities. Any loans obtained by industries through the Initiative Fund are paid back to the Initiative Fund and, at this time, none of the proceeds remain with the City to be used for our own needs. Based on the fact that many of the grants for projects funded in Wright County go to many nonprofit organizations, including school districts, it may be more appropriate for the County to contribute funds on behalf of all of its residents rather than through individual cities. On the other hand, a few thousand dollars a year to support the organization is not insurmountable and can be easily added to our budget. Copy of letter requesting contribution. CE ,T AL MINNESOTA INITIATIVE F•U•N•D cannuwrK.. t=merru.. Inti. July 26, 1996 Rick Wolfsteller, City Administrator City of Monticello PO Box 1147 Monticello, MN 55362-9245 Dear City Admiaistrator Wolfsteller. The Central Minnesota Initiative Fund is pleased to submit this funding request for a cantribution of 57.939.50 to sungrt our Capsrchp Fund Campaignwhich will run from October, 1996 through June 30, 1999. This pledge would represent a contribution equivalent to $1.50 per capita, and payment of the pledge could be made over a three-year period. Created as a nonprofit, regional foundation in 1986 with the tremendous support of The McKnight Foundation, the Central Minnesota Initiative Fund serves the 14 counties of Central Minnesota. Our mission is to make grains mal lams, pool resources, mrd create partnerships to enhmrce the quality of life in dee 14 couury mva of Central Minnesota. Key programs include: • Business Loan Program - filling the financing gap for new and expanding businesses and creating quality jobs fbr the region. • Family Partnership Grant Program - focusing on prevention and community-based programs that help at -risk families, youth, and seniors. • Community Partnership Grant Avgram - assisting local communities in developing a process for addressing their own special needs, providing leadership training, and networking communities striving for change. • Qmally of L{fe Grant Program - providing grant funding for environmental and historical preservation projects, economic development based projects, and other emerging needs in the region. In addition, small planning grants, called Community Initiative Awards, aro available to communities. • Housing Education and Grant Prvgrans - providing, In partnership with regional housing and economic development professionals, workshops, planning grants, an annual housing conference, and a resource and referral network to address local housing concerns. • Sustainable Communities Ptvgram - helping communities develop the capacity to plan for and engage in development that is economically, environmentally, and socially sound through a partnership with the USDA Forest Service Northeastern Area Economic Action Program. E9 En E%; .YZJ, N fig, Vto Fa" 3 MN E6345 (KO Qn �,a5 FAX (= 02 9:18 ?t* Page 2 In our ten-year, history, the Initiative Fund has had a signifcam, lasting impact on residents in the region: • Distributed almost S16 million in gmots and loans • Created almost 3.000 jobs. • Leveraged an additional 556.863.862 through pamtershios. • Trained 222 community leaders. In Wright County, alone, the Initiative Fund has invested$573,965 providing valuable jobs and community support. A complete grant and'loan project listing is attached for your review. As a regional foundation dedicated to strengthening the economic and community development of our region, the Initiative Fund must seek charitable contributions to ensure the perpetuity of its vital programs. Thus, we are launching a multi-year campailA seeking a total of $6 million to support gram and loan program operations, build our endowment, and respond to emerging needs in the region. Ufthat $6 million goal, SI.5 million will be raised throughthe Capacity Fund Cameaian, where 75% of each contribution will support our endowment and 25% will support the annual reserve Rind, to be used at Board discretion to meet emerging and unforeseen regional needs and provide operating and other support for grant and loan programs. CoxWburians to this campaign will be matehed dollar-for-ddlar by The McKnight Foandariva, leAaaging additional support for the mgiom Since the early 90's, the Initiative Fund has experienced substantial support from local units of government (see attached lists of City and County contributions). To date, we have received Almost S3_0 QM from Cities in the region and over 5200.954 from Counties, and your continued partnership is critical to our ability to fund programs, Throughout this campaign, we are seeking 100% participation from all Citi ew in our region, at the level of S 1.50 per capita, or at a level deemed appropriate by Council members. We appreciate your consideration of this request, and would be happy to present our request, in person, should you wish to schedule the Initiative Fund on an upcoming City Council meeting agenda. Please feel free to contact Kathy Adams, Director of Development, at 320632-9255, to arrange such a presentation. Sincerely. Kathy Gaalswyk Executive Director Enclosure CENTRAL MINNESOTA INITIATIVE FUND CITY CONTRIBUTION LIST City of Albertville City of Avon City of Brainerd City of Browerville City of Buckman City of Cass Lake City of Cokato City of Cross Lake City of Deerwood City of Eagle Bend City of East Gull Lake City of Elk River City of Emily City of Finlayson City of Freeport City of Garrison City of Ironton City of Isle City of Lake Shore City of Lastrup City of Little Falls City of Long Prairie City of Maple Lake City of Menahga City of Milaca City of Mora City of Motley City of Nisswa City of North Branch City of Ogilvie City of Onamia City of Pequot Lakes City of Pine City City of Pine River City of Princeton City of Rush City City of Sandstone City of Sauk Centre City of Sebeka City of Wadena City of Wyoming TOTAL: 5265,740.00 SV COUNTY BOARD CONTRIBUTION LIST Contributions as of June 27. 1996 Countv Total Contribution4 Benton S 10,000 Cass 536,2900 Chisago 531,042 Crow Wing No gift history Isanti 521,961 • Kanabec No gift history Mille Lacs S 2,500 Morrison S 4,750 Pine S26,264• Sherburne $20,000 Steams S 15,000• Todd $28,363' Wadena S 10,000 Wright S 5,000• TOTAL 5211,170 *Counties which have contributed an additional "special contribution^ in helping us reach our June 30, 1996 goal. 8D GRANTSAWARDED: ORGANIZATION***#0*&••******••** Annandale ISDl876 Buffalo School District Central Lakes Tourism Assoc. Child Care Mini Grants City of Albertville City of Braham City of Buffalo City of Cokato City of Hanover City of Maple Lake City of Rockford City of Rockford City of Rockford Cities of Rockford/Greenfield City of South Haven City of Waverly Clearwater Ec. Dov. Corp. Cokato Historical Society Generations Day Caro Maple Lake Manor Maple Lake Public Schools Minnesota Pioneer Park Monticollo/Big Lake Hospital Montrose Elementary Schools North. Lights Com. Advocacy Riverside Community Forum Riverside Community Forum Rockford Public Schools Teenage Pregnancy Prevention Vinland National Center Wright Co. CAP, Maple Lake Wright Co. - East Wright Co. Economic Dev. Wright Co. Family Child Caro CENTRAL MINNE80TA INITIATIVE P 6/11/96 �u PROJECTS PUNDED IN WRIGHT COUNTY PROJECT TITLE*****u*t*.......... ANT Family Enrichment $ 10000 Rural Awareness Partnership Symposium 1000 Central Lakes Name Recognition Project 5000 Thirty -Six Individual Awards 4554 Long Range Planning 10000 Local Needs Assessoment related to State Prison 2500 Economic Loan Financing 25000 Comprehensive Marketing Project 10000 Community Planning 1000 Community Care Project 10000 Community Development Planning 1000 Comprehensive Planning Project 1000 Feasibility for Capital Improvements Project 1000 Feasibility Study for joint Sower System 2500 Plan for Wastewater Treatment 1000 Visionary Enrichment Project 10000 Development Planning Project 1500 Akerlund Photo Preservation 1000 Day Caro Center 11074 Develop an Intorgonorational Program 1000 Roots 6 Wings 5000 Youth/Senior Volunteer 9700 Functionally Disabled Chemical Dependency 25000 Family Night Out 8000 Domestic Abuse Program (Buffalo) 10000 Development of Community Pride Newsletter 500 River Clean -Up 1000 Family Advocaey(2 year) 79800 TAPPP Assessment for the future Program 2000 Central MN School Program 7500 Emergency Aaaintance 7500 Long Range Planning 2500 Overall Economic Development Plan 2500 MN Competency Based Training 2212 PaGE 2 GRANTS AWARDED WRIGHT COUNTY ORGAIiIBATION**"a*d,**0 PROJECT TITLE** ANT Wright County Ext. Service Child Care Service 3000 Wright County Ext. Service Universal Children's Garden 325 Wright Co. Historica 1 Society Hubert H. Humphrey Museum Project 10000 Wright County Vocational Cen. Teenage Pregnant Parent Program 16200 Wright County - West Long Range Planning 2500 TOTAL GRANTS: $ 300,165 7 LOANS AWARDED IN WRIGHT COUNTY TOTAL LOANS: $ 273,500 EXAMPLES INCLUDE: Affordable Enterprises Industrial Tools Re -Mfg. Buffalo Expansion Buffalo Family Foods Food Coop Buffalo Expansion (Buffalo Natl Bank) Jerry's Upholstery Upholstery Service Waverly Expansion (Citizens State Bank of Waverly) Kirk S. Champlin Mfg./Tooling Indust. Parts Annandale Start Up (Security State Bank of Maple Lake) MJR Well b Pump Well Pulling 6 Capping Annandale Expansion (Security State Bank of Maple Lake) Von Ruden Manufacturing, Inc Fluid Power Component Mfg. Buffalo Expansion (Marquette Bank/Buffalo National Bank) Standard Iron b Wire Works Metal Fabricator Monticello Expansion Suburban Machine 6 Kfg. Inc. Job Shop Machining Services Monticello Expansion (Firstotar Bank, Plymouth) GRAND TOTAL OF GRANTS AND LOANS: 8 573,965 12-31-95 CENTRAL MINNESOTA INITIATIVE FUND "INVESTMENT IN CENTRAD MINNESOTA" LOAN PROGRAM: * 423 Total Number Loans Made * $7,754,239 - Total Amount of Loans * 63% - Made in Towns of Less than 2,500 Population * 50% - Made to Start -Up Businesses * 2,707 - Total Jobs Created or Retained * $56,863,862 - Total Amount Leveraged GRANT PROGRAM: + 1,061 - Total Number Grants and Special Projects Funded + $8,100,860 - Total Amount of Grants & Special Projects * 222 - Community Leaders Trained 62196 Elsa C—.dq q CENTRALMINNFMOTA INITIATIVE FUND IMurd of Dlrrrmn Ham Borgrrath, Lb Short Rtl n Poultry Euaaiw Cal Clan• Pit. City Butcq, Etortanie M -*— Barren Colmbo, SL Clad Anne John Hwla. Si,Clcud Heahh C- Collern I.eBLmc. C-brWV Cammmcy E&—,im Harry,%' W— , Em—d Broinerd/Supka Tnfidml Ulap Bond Choi L mtard Paubm Milan Raced D min Court Judp Caaol Peeram Eagle Bad Small Butiom Onva. Faroting Judie Rewe, Buffalo RgwL Loral Oovamma Mary SdmtK SL Clad Attorney. Hahh Care Fbrnuq Dm Shepa, Livonia Tem AVicutrm Dorothy Siv- St Clad Edun Pa Spmre, Ria Edrntim. Cormmwdty Drwlopnw Minndl Trolk. Elk Rrw lhdr—ity Evasion Elsa C—.dq q Ham Borgwanh, late Shore Raced Poultry F—sum Barren Colombo, St. Clod Anunry L --d Pauhat Mtn Raved Dimity Coun Judp Caaol Pamm. Eyb Bad Smell 0®ea 0,—. Fwmq Judie Rao. Buffalo RauL Loaf Oovarme. Ria SaMaia Rim Cavaetini Buamea Oona Dameb Troll CunW* Bmtin Jan TubrndC Wadem EmmiWtbyor Derma l'ntdert Hcdek ey 13-U4 Dereloanem AAMn.v R.Elf Pat Allot %Iron Baa, Prmdod Jerry AWa"L Nath [Jrmeb Bracco Ounce Lirda Rau.. Ram R— sd oW Supmd dm Slaw Benda. Cokato Duv m Oum/tnjeaim Tedmologi Cal CkA. Piro City Booking Ftat.onic Dm*— Bill Caen, St Clad Pr mdermCdl . 2000 RM—J Dorm4 Supt Ecaamic Dewkgrm. R.hmd Duggan El, Riva PreidenvMukaah St -i- Edict Steplea Bra wd& pka T.I.W Cdkge Pr—km �i Felny. Widem 9drm1 Supe =,w,Ya (Rn,) Dautb Omtx, Ram Resin OrmrrJS.igol Board Stenber AJ H.W., Pegm lila Buena Oona Kiran Candle Loa I lanai SL Cloud Allay Raben H.1 W4 RIA @giros Framtir. (DDL lade) Dale fl..buLaat Wdau Electric Coq MWapp ' Many lldkm F"y— Noah Pin EWm;c Capp Mmaga Cmh b ladjM Wawty Bust Praidao Dave lahroat Brained Adv—OmLhaa Cormruaiao Co., Claaol Ranger Nam Mauna Stepin Cenral lda AS Cana, Manger Duan Luno Staple EArmiayAuthor swan Nw m Wad— Spain Edu=— D -tor Reamv Sclwd Dkm Oary, M melm St Cloud Sane Bmiaas Produm Oona Nail McMillin. Staple Orow W'ngM.11su* Eke. CagJEc. Dw. Harry NyuWa. Rmd Bnmadtuplm Tal oinl Cdkp Board Cho. Knin Ol-der. Ireton Bust tar R.Wool L—wd P -him Mlbo Raid Dimity Cam Up Mary. Rullipa little Falls C-WM.4 Caortmoty Volumw Dick Rooke. Mora Bent Prodded Mary SAoni4 St. Cbud Att—y, lbahh Can Mary Sd.ovnL Mon Mare MAY. . D"hy S6Tgmm St. Clad Ed— im Ria Sabrtiq Rice Cw"aty lx r O-rr Pm Spmn. Ric. FA —im Cunmauuty DwdoptneID Jahn Thbraca. SmA2" Deo, P -a dna Doyle Van Ux, Slon Ben► Pmud ra Jin vah m mol. la►. Ban, %-- Pvaidaa Oeorp Wallm Bq lake SWWm Td"yveoa, Jt.. Cher W'aL Nlauhp MaWryp City A6nirriamanCkA warrmi W'illiorm. &wr d Bud Preudcm S. N'anma. Pero Cay CEO, Mrraay Taimmdogke . le vim tt ikAt ECONOMIC utkVIA DEVELOPMENT PARTNERSHIP The Fund's Fiommic Development Pan• nershly helps local businesses get caned and expand. This objective is accomplished through the Fund's Business Loan Program which makes loans from 1500 • $1 WOW. The Fund's Business loan Program places specW emphasis m creating jobs. This is ac, complhbed by providing loans which "fill the gap' between convemional sources of Bntan- ring and the equity contributed. The Business, Umn Program also gives Wmial c„osldoallan to busincsscs In toca• tk m experiencing high unemployment and low annual incomes. Firms ineligible to apply include those out- side the Fund's region and time concert• trahng on traditional retail Saks. Other by eligible firms include those concentrating m conventional agriculture, and firms seeking funds to relocate or to develop political, rchgious, or pornographic businesses. "The Initiative Fund is making a dif. lerence in my community—in the new jobs here, in the way we look at families, and In the way we see ourselves. Thanks for caring..." �o N Cth IRAt FAMILY pu�\cunA PARTNERSHIP l\IIi11I\: 1 •L •l •U GRANT PROGRAM Strong lamilla tae needed to help Central Minnesota move confidently Into the next century. With this belief, the Fund offers the Family Partnership Grant Program as a tool to aufst communities, schools• and nonprofit organizations enhance the lives of At•risk children and families. The Family Partnership program focuses on developing community based sulutknn to concerns which place families and children al•rtdt. Interpreted In other wads, the pro- gam seeks to develop {wvset,timo w.W&,w that will make a difference in the lives of families and children. COMMUNITY tgl�h\t PARTNERSHIP I.1 •.,•n GRANT PROGRAMS The Fund's Community Partnership Pro- gam concentrates on helping communities tackle local problems. To accomplish this oG jenlve, the Community Partnership offers two grant programs: The Community Pannus gam pro gam provides larger scale funding std technical assistance to communities seeking to explore troubling tssurs and develop community solutions. The Community Initiative Award pro gram n the Fund's second option lot community problem solving, This pro gam provides Ihnited grant funding to help communities take on slon4erm prttjrcts In which straight funding Iw'itMWl Iechnlral atzlstancel c, mol appropriate CLnTRAt RURAL LIFE aIMMIA PARTNERSHIP I\filth l\ I t , I, GRANT PROGRAM Avon Cenral Minnesota, many current isstxs lace the region and its residents. These Inchtde projects relating to environmental concerns, historical preservation• economic develop rims , health and human service, and otlim tVlrem issues. The Rural We Panner ship Caam Program wyryoru couperalive. iw novali" pro*u which address them issues. The Rural Ule Partnership Grant Program makes grant awards dx tittle each year to 1 remains responsive to IM needs of the region. AAA YOUR PARTNERSHIP: r It ,NII\ l MAKING 711E PROGRAM COMPLETE i People have always been at the core of the Initiative Fund's success. Their Involvement has been the key to its growth and respondveneu. Penple like you are helping the Initiative Fund build an endowment. The eaminp from this large Investment pool wW hind the programs in the future, ensuring that press• Ing family, community, and employmenl needs can be met. Tete Initiative fund asks you to join In building this vital resourre for the region - la your neighbors - lo, your children • for people like you. No other contribution Invest. mens can go as lar toward reaching solutions that build stronger families • stronger con, munhks-or a beallhier economy. Since Rigg the Initiative Fund has Invested In the region, your investment is now needed to make this unique parlorishdp complete. J The Fund's Story: The Central Minnesota Initiative Fund is a nonprofit foundation dedicated to strengthening the communities, and the people who call them home, in the central fourteen counties of the state. The Initiative Fund began this work In 1986 through the efforts of people in the region and with financial support from The McKnight Foundation. Beginning with o vision for a more prosperous and economically stable region, the Initiative Fund was Incorporated and began to make grans to meet the pressing needs lacing individuals, groups, and communities in live region. In 1987, the Initiative Fund expanded is vision to Include economic development to meet an everdncreasing need lot IoM in the region. The Fund's Business Loan Program was created to sten and . . expand businesses, resulting In new and better fobs for Central Minnesota. Need -driven. peopleyowered, regionally supported, the Initiative Fund V committed to enhancing the quality of life In the region. WIIh continued support from the people of the region, this vision Is not only being shared, but also being fulfilled. The Central %linnesota Iniliauee Fund 4 a 501WO nonprdn corpmetim v—sed by a 13 member volumeer Board of Directors The Fund is operated by staff based M or Its Little Falb office. The Fwd servo the 14 cowmn of Cenu d Mtln recta illustrated on the map below. The realm preens • unique acographk &— ty var" hom the northern ceumin wbah rery heavily, on toren prodacu and tourism u as economic base, to the sowhern coumm which share, dos geographic and ecotromk tics to the Twin Cities metropolitan area. The Funds ceamd counties pravde a different pkture. demo ma lm; tie Im, portastea of apiculture and Nary operatlom s an ecommnic mainstay. .mow.. 7-1 mm..s m sTtau r [NwtaT R10 The Fund srve the following Cemrsl Mlrmemta casntles: Benton Cao ChMp Crow WW Isuzu Kanabtx I41%s Lacs Morrhon Ass Sherburne stearns Todd waders Wright 1 v ��Itl Irl I•t •�•U r o. ltm a LYd. ran. M=esas 16746 smr an ant FAX . �zor EU•pns CEN LKAL MINNESOTA INITIATIVE F•U•N•D The Fund's Mission "The Central Minnesota Initiative Fund, a nonprofit foundation, makes grants and loans. pools resources and creates partnerships to enhance the quality of life in the 14 county area of Central Minnesota." The Fund's Philosophy: "We believe that people can build and be upwards of quality community life by cooperating with each other, and by Initiating creative approaches to solving problems. We believe at,. area has a diverse population which prides Itself on sellweliance. To demonstrate our commitment to these values we will: —Assess human needs, strengths, and service gaps In our rural region —Draw on the expertise of meal residents and skilled staff to &&test problems and develop possible solutions. —Take risks as we encourage and support private and nonyrnfll collaborative partnerships —Operate our programs In a timely. uncomplicated, politically neutral. and sensitive manner." COUNCEL INFORMATIONAL ITEM September 5, 1996 1 I: Y1aa� % 11 1 i1 1 �•� UMI-1FIMMM., 1 1 F. a M.: On June 10, 1996 the City Council adopted a zoning ordinance amendment to specifically exempt one detached storage shed of not more than 120 square feet per single family home from the conditional use permit processing requirements. On August 26, 1996 the City Council adopted another amendment to the same section of the zoning code changing the general size limitation on detached accessory buildings from 25% to 10% of the rear yard. Unfortunately, the copies of the zoning ordinance provided in the August 26 council informational packet did not yet include the language of the June 10 amendment. Subsequently, this section of the building code was inadvertently codified and published without incorporating both amendments. Staff has since corrected this language and the corrected version (pending the Mayor's signature) will be published next week. Attachment: Corrected Section 3-2 Subdivision [D] (D) ACCESSORY BUILDINGS, USES, AND EQUIPMENT: 1. An accessory building shall be considered an integral part of the principal building if it is connected to the principal building either directly or by an enclosed passageway. 2. No accessory building shall be erected or located within any required yard other- than the rear yard. 3. Detached accessory buildings shall not exceed fifteen ( 15) feet in height and shall be ten ( 10) feet or more from all side lot lines of adjoining lots, five (5) feet or more from the rear lot line, shall be ten (10) feet or more from any other building or structure on the same lot, and shall not be located within a utility easement. 4. No detached accessory building shall exceed ten percent ( 10%) of the rear yard or one thousand (1,000) square feet in floor area, whichever is less . 3. Each applicant for a building permh to construct any dwelling shall be required to provide off-street parking space for at least am (1) automobile per family to be housed. in addition to any garage space to be used. Subject to the following exceptions, no permit shall be issued for the oorxcruction of tttote than one (1) private, detached accessory structure for each dwelling, except: a. By Coadidonal Use Pamit. or b. For conforming single fkatily dteell(tgsa true (1) detached aoewory structure of not more than 120 square feet sball be permitted as a Second accessory snucture without a Conditional Use Permit, subject to all other applicable codes and smndards. 6. No accosoory uses or equipment such as air conditioning cooling structures or condensers which generate noioe may be located in a aide yard except for aide yards abutting atreete where equipment is fully screened from view. S BA Minducada. PX 350 Westwood take Office Bm A W6m P.E ��� 8441 Wayzata Boulevard Pao R. d W. .ulna. I'M Minneapolis, MN 55428 �� W.. Bray. P.E Ronald B. B,ay. P.E 612.541.4600 &Associata, Inc. FAX 541-1700 Memorandum To: Honorable Mayor and City Council Members City of Monticello From: Ronald B. Bray, P.& Bret A. Weiss, P.E. Date: September 9, 1996 Re: Trunk Highway 2S/Chelsea Avenue Improvements from 1-94 to KJellberg's Trailer Park City of Monticello Project No. 96-04C WSB Project A'& 1093.00 We would like to take this opportunity to update the City Council on the activities related to the Trunk Highway (fH) 25 Improvement Project. On September 4, 1996 Ron Bray, Chuck Rickart, and Jeff O'Neill met with several representatives from Mn/DOT at the District Office in Baxter. The purpose of this meeting was to update Mn/DOT on the public involvement process, as well as discussing the potential interchange reconfiguration alternatives (Option 4). The following discussions and direction was given by Mn/DOT at this meeting: 1. Pursue Option 4, Altemative C and D. Begin discussions with Mn/DOT Central Office and Federal Highway Administration (FHWA) on the feasibility of these alternatives. Alternatives C and D are included for your information as part of this update. 2. Develop a phasing plan which would construct the TH 25 improvements from 1-94 to the Kjellberg Trailer Court first, while maintaining (till access and signalization at Oakwood Drive and the 1-94 South Ramp. The second phase would then construct Infrartmaure a Enginem • Planners rQUac"OnnamLmno,rR I •r•ra�»oaa..,o. Honorable Mayor and City Council Members City of Monticello September 9, /996 Page 2 the new loop ramp altemative and eliminate the intersection and signal at the south 1-94 ramp. The primary reason for the tvvo-phase construction is funding of the improvements. 3. Discuss with Monticello City Council the possibility of fronting the funds for the loop ramp construction. Mn/DOT would reimburse the City for these funds when the project is programmed for funding. A rough estimate of the construction costs for loop ramp alternatives is $500,000. 4. Review the access to TH 25 in greater detail. Mn/DOT's direction is to have no intermediate access points on this roadway. The full access intersections would be at Kjellberg Trailer Court entrance. School Boulevard, the new Chelsea Road intersection, and Oakwood Drive. They also suggested that the Dundas Avenue intersection be limited to a right -in, right -out and left tum in. The next step which will be undertaken as part of this project is to meet with Mn/DOT Central Office and FHWA to discuss the interchange alternatives. Dave Solsrud ofMn/DOT is setting up this meeting. Following that meeting, additional meetings with the impacted businesses adjacent to TH 25 will be held to discuss the design alternatives. It appears that this project is still on track for construction for the 1997/1998 construction season. An informative letter should be mailed next week to the businesses. along with a news release to the public to inform them of the current status of TH 25. An update will be provided to the City Council for further direction after the meetings are held with Mn/DOT. FHWA and the businesses adjacent to the project. c: Dave Solsrud. Mn/DOT, St. Cloud - J}j _ ative 4D Tank x�g�way 25 00 A.ltetn P i Council Agenda - 9/9/96 Consideration of Chance Proposal Request M4 for the orimary digester cover replacement at the wastewater treatment Dlant. City Project N93 -14C. (1.S.) During the demolition of the old primary digester cover, it was determined that it was not practical to use an old drip trap which removes moisture from the methane gas lines, and that an additional sediment trap was necessary. In addition, in order to keep the primary digester in operation during the rernammg portions of the plant construction, it was necessary to install an additional gas valve in the gas line coming from the primary digester. Gridor Construction Inc. has priced out the additional work and proposed to do it for 57,740. In order to keep the primary digester project on schedule, they requested that we respond to them no later than September 13, 1996. 1 am, therefore, asking your approval to go ahead with the proposed request. The other changes, I thru 3, were not brought before the City Council as they did not make a change in the cost of the overall project, nor extend any working days. i 1. The first alternative is to approve Change Order #4 to Gridor Construction Inc. in the amount of $7,740, for the installation of sediment trap, drip trap and valving. The second alternative is not to approve Change Order Request 04. This does not appear to be practical as we cannot operate the primary digester without this change. ENDA.TION It is the recommendation of the Public Works Director and Engineer, HDR, that the City Council approve Change Order Request 04, Gridor Construction, for $7,740 as outlined in alternative b 1. D. SUPPORTING DATA: Copy of Change Order Request 44 and plan sheet. GRIDOR CONSTR., INC. leas 11LIUM r0 LAPS V. o. w= 02" y VIYMOUM MDOCWTA 55"1 Augnrst 30, 1996 HDR Engineering, Inc. Attn: Bob Peplin 300 Parkdale I Building 5401 Gamble Dr. Minneapolis, MN 55416 Re: Primary Digester Cover Replacement - Monticello, MN Response to HDR Change Proposal Request No. 4 Dear Mr. Peplin: `�D D 6tLs3Y,171� ,aECEIVtu SEr 0 21996 HUH dnyrnoermg, Inc. As requested, we propose the following costs to furnish and install a Sediment/Drip Trap, as well as install the 3" stainless steel pipe and related items. Material $5,010 Sales Tax 5325 Subtotal 55,335 Labor& Freight 51.330 Subtotal 56,665 Mark-up L= Subtotal 57,665 Bond S75 TOTAL PROPOSED ADD 57.740 A copy of the costs associated with the major material items is enclosed for your convenience. Please respond as to whether the above is acceptable no later than September 13, 1996. If you have any questions, please call me, Sincerely, Bruce C. Wandersee Enclosures EQUAL OPiOHtUMTY EMPLOYER MDA fnpnwr.q. ac IProlect Nome: ogesW CovertMw dng knao wnents IPfoiect owner: Oty of Montk:etw. MN IHOR Project ND.: 08124403S164 Icontractw: Gnoor comtrueewn Inc. Change Proposal Request No. 4 (Not a Change order) Page 1 of 2 lawmen Prgect No. IROWlaory Agency Prosect NO. (if =P6cobte): Iklitkmd M: x E W*W _ Contracrar IDOTOA/10/00 Aftenfwn: The following chonoo in the contract on this project Is proposed. A breakdown of cost SHALL be attached. Work shall not cornmence until authaAzed by the Owner. Description at the Proposed Change: DI sten Gas Plping/E u/pment I. Provide one new conn=on sediment trap & drip trap (GT8100 & DT8100) located In the Dlpester lBulldina adjacent to the inside wall oenetratlon. 12. Drip trap (OT8100) to be a Grath Model a 8450, OCOCO Model 0200 or Varec (Whessce) Model 0246. ILow pressure - 101N WC: Cast aluminum unit with SS shag and sarinas. Provide a 1 IN doe dfseharae Ito nearest floor droll. 13. Gas Trap/Condensate and Sediment trap (GT8100) to be a Groth Model 08330.Oceco Model 1204 c I Varec (Whessoe) Model 0 233. Work Pressure - 5 PSIG. Minimum storage Capacity: 6 pal. of Isediment and 6 gal. of condensate. 4 IN Inlet, 1 IN NPT blowout connection, 1 IN NPT drip trop connecti land 3/8 IN NPT connections for dant glass. 1/2 IN oyrex glass tube sight glass with two ISOICMng I VONes. Guard rods to protect alas tube and drOln cock on jeNf votve. Removable top Cover. IATTACHMENTS: EXHIBIT A. / / V02— By :�RObertlfPoplln P.E. AS work shoe bo In occardanco wM tho torm4 HDR Recommendation: stipulatkxu and condltlau of mo onglnat Contract _ Rocommond _ Do Not Rocommono Documents. it tho work nereln OrOvidrO for Is Accootance ACCootonCo APProvod by Chongo Order. tho time of COmplotIOn wl$ 00: ev: HDR Engrromr+p. m. Incr0aS0a Docroa50d Unchangoci I by S cabrwor dove. Owo This chongo w10: & Add _ Doduct _ Not Ctwngo $ Z,1103 O~sAction: _ AcCoptod _ Not Accopted Br moor Corunuctwn tnc. I I ,q D�96 ev, City or Menttcotln MN Dao I Dae CPR No. Pape t Change Proposal Request No. 4 (Not a Change Order) Page 2 of 2 Project Name: 06Dester Coverfmcing Warovemenn Ior++eh PrCjeCt No. Project Oww. City or Monticello, WN Ifleg lat«v ARency ProtW No. Of opplcabie): I MM Prgect No.: 0812400.1164 Iwnated Br: _ &Vkneer _ CWM)Ctw IControetor. GAdor cor inction Inc. IDom: 60/96 A8lnkn: The following charge in the contract on this project b proposed. A breakdown of cost SHALL be attached. • work n,a8 not commence until cuthWred by the Amer. Description of the Proposed Change: Dlgoster Gas Plping/Equlpment (eontilnuedi) 4. Connect DT8100/GT8100 with 4 I Inlet with Schedule 10 Stainless Steel. olpe to exlsNna 13 IN fiberglass aos albino. Pressure test at 10 PSIG for 6 hours. Neoorene flonomed Joints. 15. Plua exbtlna coenina with o dry Dock - non shrink grout. I Before application roughen e3dstlno surface and dry -pock with non -shrink Grout. 16, Protide 1.1 /4 IN U bore bol vaNe with 1.1 /41N NPT olun for future Insertion type flow meter. Pravlde one 1-1141N NPT couoi connoction to the Wooster gas Cloe for the Isolation ball valve, Ball vatvo Is for Futuro flow motor (FEE 100) occldna atand a ombN. Ao dotc:9 on drawhn. 11>k) Dimensio/nss dmm and to be shown on drawing. Provide a threaded coo on Future we of the N oT 1)�me T� /QQ far ex4t1na heat exchanger oldno oer Detail 10/P -3/P-2. ars,-e� C\OAr�rnn tan* b rti. 79!.± Is. 2. two J•—FNATr 0m(;, r—Erc w. (I,.o i. I By: Robert J. Poplin P.E. AN work mc!) ba In accordance with the terry MDR Recommendation: stipuotlam and Cordifbm at the cegindl Contract _ Rocommond _ Do Not RocommOnd Documonh. 0 tho work hoidn orovitled for it Accoptanco Aecoptanco Approved by Ctwnpo Order. the lkno of COMD101 xl wR b0: By: MDR Ertv*orut4 VC. _ incroosod _ Docromod _ Unchangod I by Colmlor doyn. Date Thr change will: _ Add _ Doduct _ Not Chongo S Ownefs Action: _ ACcoptod _ Not ACcoptod W Gmor conn win Inc. I By: Gay of MpntlCom MN Wo I Date CPA fto. pop I I -- GRIDOR CONSTR., INC. REQUEST FOR QUOTE WWTF-MONTICELLO, MN Please provide a Quote for the following materials based on all pieces being supplied as: Type 304 Stainless Steel, minimum of Schedule 10 and meeting ASTM A778 (pipe) and ASTM A774Y (ftCings). Per our conversation, the flanges should be of the stub -end type. 'Prices as provided by Forward Enterprises, Inc. 35SPIPe Xla tir301ae COST TOTAL QUANTITY DESCRIPTION PER UNIT COST 1 4' X 3' FL X FL reducer $194.00 3 194.00 1 3' FL 22.5 Bend $233.00 3 233.00 1 3" X 12' 0" FL X FL pipe $ 24.00 3 288.00 2 3' FL X FL 90 Bend $ 175.00 $ 350.00 1 3" X 4'6* FL X FL pipe $ 47.33 S 213.00 1 3' X 3" X 1-1/4' Tee. - __ $290.00 3 290.00 1 3" X 3' 0' FL X FL pipe $ 64.00 3 192.00 1 3' X 5'0" Ft. X FL pipe 3 42.60 3 213.00 1 4' FL X FL 90 Bend $232.00 $ 232.00 1 4" X V 0' FL X FL pipe $208.00 3 206.00 1 4' FL (to be welded to pipe) 3 62.80 S 82.80 1 1-1/4" S.S. Full Port Bell Valve $ 37.20 3 37.20 2 1-1/4"X 4'304 Nipple S 4.28 5 8.56 1 1-114"304 Threaded Cap $ 4.02 S 4.02 7 3" S.S. Boil Pak $ 11.00 S 77.00 7 3" Gaskets $ 1.50 S 10.50 4 4" S.S. Bolt Pak 3 18.00 S 72.00 4 4" Gaskets S 1.90 3 7,80 TOTAL ADD AMOUNT $ 2,690.68 'Prices as provided by Forward Enterprises, Inc. 35SPIPe Xla tir301ae AUG. -21'96111E01 09 27 OAVCO TEL1611 493 0703 P. 001 C3. 21,9a 11 ED 05:31 F1.% a12 559 373E GRIDOR CONSTR.. INC 11g001 GRIDOR CONSTR., INC. 1886 BERKSHIRE LANE P.O. BOX 41246 JQUICk NOTE PLYMOUTH, WN 66441 (612)SS9-3734 FAX: 669-3736 DATE: 8R 1/96 Company: Davco Inc Attn: Eric Lyford Fax Number: 483-0703 From: Bruce Wandersee No. of pages: if (if you —&xP&fWWe0PnN-MP+--H.) Project: W.W.T.F. - Monticello, MN Subject: Sediment & Drip Trap Comments/Notes: Please provide a quote for the followiog sediment & drip trap items. One (1) Varec Model 233-04 4• Flanged Sediment Trap complete with one (1) Varec P9-18 h' Sight Glass. ae opocitied and one (1) Varec 246-1 2hquart Drip Trap. Total Net Price S 1.880.00 Estimated Shipping We Ioa Pounds Estimated Shicoino Cost S 80.00 fl�wvr-n Thor Lyford FAXNOT93a0 WiAN IO N -I 1 1/r full PORE GURM f BEICASS BALL VALVE I t/r NPT coup" S N _ __ .LVE DETAIL ro ss J2C SO CONC PAD ►r ��� SEOMM TRA _ 4� r• 55—\ � r• S5 Q EL 920.07 ? �(�I°'� CL EL 925.7 1 1 r BILL VKyV�E J SEM" TRAP SEE OCIAIL.DOVE tj 7 ROC► r• SS r rtr SS REDUCER i �p IE EL 22NOW f.', r � ^-- �'— ow IRAP C mnt IUBE M—,, El [l 918.25' (RM 4 �00 r, ISO VIEW SECTION A ZF A Council Agenda - 9/9/96 Consideration of transfer of remaining seven months of our garbage pick-uo contract from Vasko Rubbish Removal to Superior Services and authorization to Advertise for bids for nest 3-vear contract beginning AIRHI 1. 1997. Q.S.) A. REFERENCE AND BACKGROUND: We have recently learned that Vasko Rubbish Removal has sold their St. Cloud Operation to Superior Services on August 1, 1996. Superior Services owns the landfill previously known as the Yonak Landfill and the Forest City Road Landfill located on County Road 37, just west ofthe Wright County Compost Facility in Monticello Township. Their local representative has indicated that they have applied to the MIPCA for expansion of the landfill and are pursuing the purchase of several hauling companies in the area. Although Superior Services has now taken over the hauling of the garbage, the only bonds and insurance and contracts we have are with Vasko. Vasko is still in business but are limiting their main operations to the twin cities area Our contract may also not be assigned in whole or in part without the written consent of the City, consequently, it would appear to be in our short term best interest to transfer the retraining few months of the contract to Superior Services and then advertise for bids. There are a few modifications in the contract documents that we wish to make and we are also pursuing the possibility of getting costs on automated pick-up. B. ALTERNATIVE ACTIONS: The first alternative would be to authorize transfer of the remaining seven months of our contract with Vasko to Superior Services, and to authorize City staff to prepare specifications for garbage services and to bid out a new 3 -year contract effective April I, 1997, with an option for Billy automated service. The second alternative would be to not transfer our existing contract to Superior Services, but request that Vasko keep operating for the next six months as outlined by contract requirements. This does not, however, appear feasible as they have sold their St. Cloud openttion, they would have to subcontract with Superior Services or bring trucks out of the cities. The third alternative would be to transfer our contract to Superior Services but then not bid out our contract and just negotiate a new contract with Superior Services. y • .ul� FIs : a It is the recommendation of the Public Works Director and City Administrator that we transfer our contract with Vasko to Superior Services to its normal termination date of April 1, 1997, and to authorize City stafr to advertise for bids fore new 3 -year contractas Council Agenda - 9/9/96 outlined in alternative # l . In order to bid out a contract, we need to give contractors time enough to gear up to handle Monticello. During this same time frame, we will be getting an idea of how Superior Services functions in the Monticello area We have nothing to lose by rebidding our contract and everything to gain. Copy of the letter from Vasko. VASKO iiW365h RMUwal _and__ —'--'-' RcK.yclinq systc August 12, 1996 Dear customer, On behalf of vasko Rubbish Removal, I would like to thank you for your loyal patronage over nearly the past 7 yeare. We are truly grateful to all our customers. I an writing to inform you that my brother Roger and I have made a most difficult decision to leave the St. Cloud market. We have decided to concentrate our capital and energy at our operation in the twin cities, where our company was founded 26 years ago. We have chosen Superior Services to assume our St. Cloud operation as of August 1, 1996. Superior Services was begun by the owners of 22 privately owned companies who merged together. We feel that Superior will continue to place a high priority on their customers, employees, and the community. This will continue to give the St. Cloud area another choice besides the nation's largest two haulers — SFI and Waste Management. Superior Services will retain our employees because they realize that "amployess make the company". Very few changes will take place because of the changeover, with the goal being to continue to run the business in the ways that have made it successful in the past. The outstanding support we received from the coannity exceeded all of our expectations and again - THANK YOU. Sincerely, Garyryasko pre dent 235512th Street S.E. • St. Cloud. M nnosota 56304 • (720) 2515919 • FAX (920) 251.7113 fo16 - END 1, the undersigned, an employee of Mid-America Business Systems hereby certify that the microfi i m , images ending with CCI. n'1p, � t40 L, r, V are complete and accurate reproductions of the original records of ' , ,popQ n as accumulated during the regular course of business, and that it is the established policy and practice of Mid-America Business Systems to microfilm records for permanent file. It is further certified that the photographic process used for microfilming the above records were accomplished in a manner and on microfilm which meets the recommended requirements of the National Bureau of Standards of permanent micro- graphic reproduction. c,i 1d. arae Date