City Council Agenda Packet 12-04-1996 SpecialAGENDA
SPECIAL MEETING - MONTICELLD CITY COUNCIL
Wednesday, December 4, 1898 - 8 p.m.
Mayor. Brad Fyle
Council Members: Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault
Call to order.
Public hearing on adoption of 1997 proposed budget.
Adjournment.
Special Council Agenda - 12/4196
'r
2. public hea_rincr on edorrtion of 1997 jronosed budget (R.W.)
The purpose of this special meeting is to discuss the proposed 1997 budget
and resulting tax levy. This meeting is intended to allow the public the
opportunity to comment on the proposed budget. After considering any
public comments that may be voiced, the Council can decide whether any
changes in the budget are warranted before final adoption at the special
meeting scheduled for December 18, 1996. Official adoption of the budget
and tax levy cannot take place at Wednesday night's meeting nor at our next
regular meeting on December 9 because of a conflict with hearings held by
other taxing jurisdictions. It is anticipated that the adoption of the final
resolution will simply be a formality at the December 18 meeting.
As was noted during the second budget workshop, the County Assessor has
finalized the market values and tax capacity values for establishing the 1997
tax capacity rate, and our value increased slightly to $16,071,789. This tax
capacity value based on our proposed tax levy of $3,059,880 would amount to
a 2.86% increase over the 1996 tax capacity rate, which is lower than the 3%
we had originally projected in September.
During our last workshop session, the Council chose to keep the tax levy at
the proposed $3,059,880. Wbile specific budget cuts were not proposed
during our last workshop, the following items were reallocated amongst
various capital expenditures proposals as follows:
Original Final
Budgeted Proposed
Amaiiat Rednetim Amnnnt
Partial funding of
Chelsea Rd.
realignment cost $160,000 8 36,000 15116,000
Partial Co. Rd. 118/
1.94 interchange coat $105,450 $106,450 to
Future city hall
expansion - partial $100,000 $ 35,000 $ 86,000
Balance of WWTP
land acquisition
( cost - Kruse property $0 $175,450
a
Special Council Agenda - 12/4/96
The above reallocation of capital outlay fund expenditures was the only
change that was proposed at the last workshop. During the initial budget
review in September, funding of $35,000 was added for a matching
contribution to the MCP for the downtown revitalization project.
I believe the budget as proposed and outlined during the workshop sessions
should ultimately be approved by the Council for adoption. With the
continuing growth pressures we are experiencing and with inflation in the
3% area, a budget increase of 2.86% seems very reasonable. When one also
realizes the number of major infrastructure improvements we will be faced
with in coming years, it certainly makes sense to start to partially fund some
of these known improvements that the City will be sharing in the cost of
constructing such as the Chelsea Road realignment project, the Highway 26
improvement project, and the potential for city hall/public building expansion
needs. To make any further cuts at this time may not be prudent.
Enclosed with the budget summary sheets you will fund a few charts and
graphs that may be of interest to you as you review the proposed final
budget. These graphs will give you a good idea of how the city tax levy
compares to other jurisdictions for Monticello residents and what a typical
homeowner would be proposed to be paying on an $80,000 home.
After receiving any public comments regarding the proposed budget or tax
levy, the Council should close the public hearing portion of the meeting and
continue on with any discussions you may want to have regarding possible
changes in the budget proposal. As a reminder, the Council cannot adopt the
final 1997 budget and tax levy at this meeting but must wait to do so at the
special meeting scheduled for Wednesday, December 18. If the Council is
comfortable with a tax levy amount from this initial hearing, the final
adoption of tho tax levy will simply be a formality on the 18th.
L
Budget Year 1997
(Based on levy increase of 4.69% in dollars
and tax capacity rete increase of 286%)
The effect of budget increases or decreases on the proposed:
Tax Levy
Budget
+(-)
Effect on
Tax Lamy
General Fund
+$95,625
+$1,317
Library Fund
$0
$0
Transportation
-$687
.$986
Tree
+340
-$12,038
OAA
-$100
-$219
HRA
+$274.273
-$4,531
Debt Service
+$122,543
.$39,695
Capital Outlay Fund
.$31,012
+$193,232
EDA Fund
$0
$0
UDAG
+$59,000
$0
Liquor
+$21,110
$0
Water Fund
+S33,890
$0
Sewer Fund
+$42,780
$0
Water Access Fund
_$10,500
$0
Sewer Access Fund
-$28,000
$0
SCERG
+$124,000
$0
CMIF
s0
to
TOTALS --ALL FUNDS
+$703,262
+$137,080
Iovyinor.wk4: 12/02/96
V
v%
Average Proposed Monticello Property Tax Bill
Where the Tex Doaars (3o --Pay 1897
TAXBILL.WK4: 12/2196
(28.1%) C -11Y
(81.1%) SchW
8%) C4
(22%) Spedal
c
Tax Burden for a $80,000 Monticello Home
Taxes PavaUe 1996 to 1997
$1,200
$1,000
$900
$600 —
$400 —
$163
$200
to
Gty
TAXBURD.WK4: 12/2/88
$168
$993
■ 1997 ❑ 1996 1
Tmal
$898
11
t
Composition of the Proposed 1997 Total Tax Rate
yo.1h9cayo+I-P I Do
40
County MY School speaal
TOW 1997 Tex PAN: 102M
TAXRATE.WK4: 12/2/98 D
Net Certified Levy Increase - $137,080 (+4.6955 in dollars)
Payable 1989 Tax Capacity Rate .....
TAX LEVY SUMMARY
Payable 1990 Tax Capacity Rate .....
16.187
1997 BUDGET
1¢.511
Payable 1992 Tax Capacity Rate .....
16.492
ALL FUNDS
Payable 1993 Tax Capacity Rate .....
16.313
(2.86So increase in tax rate)
17.527
Payable 1995 Tax Capacity Rate .....
18.228
Payable 1996 Tax Capacity Rate .....
18.509
Est. Payable 1997 Tax Capacity Rate.
19.039 (2.86W inerEese in tax rate
Tax
Cnilneityyalue
Net Payable"
Tax
7ldjusted
Levy Before
$2,198,008
1997 Adjusted
16.187
Levy
HACA Adj.
15.511
Levy After
1�lIId
PPavahlg 19616
PAyahle 1A97
HACA
DednetLB HA .A
General
$1,966,209
$2,137,625
$170,099
$1,967,526
Library
31,095
31,095
0
31,095
Transportation
15,590
15,854
1,250-
14,604
Shade Tree
12,038
0
0
0
OAA
1,196
1,055
78
977
HRA
17,497
14,060
1,094
12,966
Debt Service
597,270
605,022
47,447
557,575
Capital bnp.Revolving
282905
515.578
40.441
475.137•
TOTAL
82,922,800
$3,320,289
$260,409
$3,059,880•
Net Certified Levy Increase - $137,080 (+4.6955 in dollars)
Payable 1989 Tax Capacity Rate .....
14.283
Payable 1990 Tax Capacity Rate .....
16.187
Payable 1991 Tax Capacity Rate .....
1¢.511
Payable 1992 Tax Capacity Rate .....
16.492
Payable 1993 Tax Capacity Rate .....
16.313
Payable 1994 Tax Capacity Rate .....
17.527
Payable 1995 Tax Capacity Rate .....
18.228
Payable 1996 Tax Capacity Rate .....
18.509
Est. Payable 1997 Tax Capacity Rate.
19.039 (2.86W inerEese in tax rate
Tax
Cnilneityyalue
Tax
Capgrity Rate
Tax
'88/Payable 1989 S 15,405,139
14.283
$2,198,008
'89/Payable 1990 15,873,242
16.187
2,568,106
'90/Payable 1991 16,161,043
15.511
2,506,132
'91/Payable 1992 15,513,574
16.492
2,558,554
V2/Payablo 1993 15,490,500
16.308
"'2;.!26;216
'93/Payable 1994 15,154,786
17.527
2,852,527
'94/Payable 1995 15,586,930
18.228
2,841,185
'95/Payable 1996 15,792,922
18.509
2,922,800
1)6/Payablo 1997 (est.) 16,071,789
19.039
3,059,880
• Actual levy collected from taxpayers --balance received Oram state in HACA aid payments
(S260,409 is est. State Aid for 1997).
` •' Did not deduct HACA from library levy, but deducted library portion of HACA Orom general
fundlevy.
TA=VYCSUsa: 1 vase go
FUND
General
Library
Transportation
Shade Tree
UDAG
OAA
HRA
EDA
SCERG
CMIF
Debt Service
Liquor
Water
Sewer
Capital Imp.
Water Access
Storm Sewer Access
Sewer Access
TOTAL
1997 BUDGET SUMMARY
(Approx. 2.86% increase in levy dollars)
1322
REVENUE
$2,876200
EXPFNDMIRE3
82,876,200
32,295
32,295
69,635
69,635
6,900
20,725
12,840
59,000
1,600
1,600
515,960
596,000
215,740
202,120
5,555
124,000
120
0
1,499,090
1,688,973
1,828,650
1,643,350
218,305
418,740••
563,800
969,4350
579,948
579,950
74,900
10,000
25,000
0
$8,728,958 $9,292,023
• includes $414,255 Depreciation -contributed assets sewer
•• includes $200,435 Deprcciotion-contributed asseu water
BUD097ASM: 11NNe
1935
REVENUE FYPFNnMJRF.0
$2,780,575.
$2,780.575
32,295
32,295
70,243
70,322
20,385
20,385
11,120
0
1,700
1,700
508,030
321,727
117,445
202,120
7,805
0
195
0
1,759,511
1,566,430
1,675,750
1,622,240
192,950
384,850
522,260
926,655
375,027
610,962
82,080
20,500
0
0
$8,350,481 88,588,761
F
GENERAL FUND SUADIARY
1997 BUDGET
Taxes
120
199T
Current Ad Valorem
52,143,730
$2,137,625
Penalty/Interest
1,000
100
Tax Increments -Kmart
99.100
86.060
52,243,830
$2,223,775
r.ic ne a And Pe ite . Rnain as
Liquor
25,150
24,900
Beer
1,550
1,030
Set Ups
325
325
I.i Pe_rmi
$ 27,025
S 26,255
enc a and a -Non-B iainasa
Building Permits
110,000
150,000
Variances/Conditional Uses
2,500
2,500
Dog Licenses
150
125
Others
3.600
?;Mn
$ 116,250
S 157,675
inter- oy m n 1
Fire Department Aid
32,685
34,900
Police Department Aid
22,000
25,000
State Highway Aid
40.000
41.000
$ 94.685
8 100,900
Ch rvea for Services
General Government
1.000
1,000
Public Safety (Township Contract)
59,600
60,970
Streets - C.S.A.H. Mtnc.
5,800
6,600
Deputy Registrar
100,000
105,000
Other
350
650
Subdivision Fees
1,000
5,000
Special Processing Fee (Garbage)
12,000
15,000
Recycling Incentive
81000
12,000
Inspection Fees
4,000
5,000
Garbage Cart Rental
4.500
8.000
$ 196,250
$ 217,220
Fy
Animal Impoundment
15.000
18.000
$ 15,000
$ 18,000
Mia e11 n o +g Revenue
Interest on Investments
62,060
103,525
Sale of Property
275
350
Other & Rental of Property
11200
iR.50n
imhumamenta
8 73,535
$ 117,375
Refunds nndR
IDC Reimbursement
2,000
0
Other Reimbursements
12-00
15.000
$ 14,000
$ 15,000
TOTAL GENERAL. FUND REVENUE
$2,780,575
$2,876,200
GENFUNnR stns w4,9e
G
GENERAL FUND SUMMARY
1997 BUDGET
EXPENDITURES
1999
1882
Mayor and Council
$ 30225
$ 30,425
Administration
237,365
236,000
Finance
99,320
100,990
Insurance
65,000
63,470
Audit
13,500
13.500
Legal
27,300
28,000
Planning & Zoning
72,935
109,885
Inspections -Bldg. Official
156240
163,905
Assessing
13,625
15,900
Deputy Registrar
94,895
98,665
City Hall
K700
34,980
Computer
38,020
35,260
Elections
6.126
_Il
TOTAL GENERAL GOVERNMENT
S 909,250
$ 930,980
Law Enforcement
S 302,810
$ 323,475
Fire
133,47$
140,665
Civil Defense
8,740
8,710
Animal Control
35 sm
94100
TOTAL PUBLIC SAFETY
$ 480,525
S 506,850
Inspection
t 42,340
S 43,540
t Admin. & Engineering
116,260
126,090
Streets & Alleys
345,430
308,325
Snow & Ice
27,810
97,710
Street Lighting & Parking Lou
65,760
62,760
Shop & Garage
73,350
37,050
Refuse Collection
288270
941 5$$
TOTAL PUBLIC WORKS
S 957,210
$ 997,020
Senior Citizens Center
S 55,000
S 37,000
YMCA/Community Ed.
25,000
25,000
Inibrmation Cenur/Museum
1740
L69n
TOTAL HEALTH & WELFARE
$ 81,740
$ 63,690
Porky & RotlCemetm7
It 205,480
5 242.41n
TOTAL PARKS & RECREATION
$ 205,480
$ 242,410
Community Development
ISBA70
1..194 2AA
TOTAL COMMUNITY DEVELOPMENT
$ 136,870
$ 124,250
Mice.-SeverenceBeneflu
f! 95M
S_11000
TOTAL MISCELLANEOUS
$ 9,600
$ 11,000
TOTAL GENERAL FUND EXPENDITURES
$2,780575
$2,876200
GENFUNDE.9Ut4, erose 9
SUMMARY
DEBT SERVICE FUNDS
1997 BUDGET FORECAST
REVENUE
1$82
198fi
Current ad valorem:
605,022
651,187
Interest:
91,780
63,245
Special asmt-county:.
506,788
730,229
Transfer in -tax increment:
295 500
.114.9.50
TOTAL REVENUE
it t t i►ttt t tt tiH ittttt tt t t t ttti it t tttt ttttHtttt tt NMttttNt t t t ttitttNttittt N H tt
EXPENDITURES
Principal: 1,180,000 950,000
Interest: 488,291 597,762
Paying agent fees: 8,182 9,543
Interest exp.: 14.500 9.125
TOTAL EXPENDITURES SUSUM WAL=
nsalSM.SUM: SW
1997
SUMMARY OF LEVY INCREASESIDECREASES
PROPOSED BY FUNDS (OPTION C)
General fund levy is up $1,317. Some of the increases or decreases by department
are as follows:
Planning & Zoning - Up $36,950 due to the addition of a new full-time position or
fluids for additional outside consulting service.
.ify Hall - Down $20,000 because of lower building maintenance and repair costs.
Law Enforcement - Up $20,600 to cover hourly contract increase ($13,700) and to
fund additional 200 hours of coverage ($6,900).
Building Ini;nectionc - Up $7,650. The budget includes funding for a part-time
secretary to help out in this department. Budget also includes $14,000 for another
building inspection vehicle.
Streets - Down $37,000 because of a lower capital outlay equipment budget.
Snows les - Up $70,000 to cover cost of new snowblower.
She 1 , rag - Down $36,000 because of lower capital outlay request.
Refuse oll ction - Up $35,000 primarily due to payment of sales tax on disposal of
refuse, minor contract increases, and general growth of residential homes.
Parks - Up $37,000. Budget includes additional $5,000 for weed control and
$25,000 more for parttime summer help.
Senior riti7 n renter - Down $18,000 due to lower building maintenance budget.
The net increase in expenditures proposed above amounts to $96,200. The
difference of $94,900 between the increase in expenditures and the tax levy
increase of only $1,300 is covered by additional non -tax revenue increases in such
areas as building permit fees ($40,000), interest earnings ($42,000), and other
miscellaneous revenue item increases.
t.evv.swi: %VW
i
v
SUMMARY OF PROJECTED REVENUES, EXPENDITURES
AND FUND BALANCES (CASH 8 INVESTMENTS)
PROJREV: 11/08!98
PROJECTED
1997
1997
PROJECTED
BALANCE
PROJECTED
PROJECTED
BALANCE
EM
12131M
REVENUE
EXPIENDMIRFS
12/31/97
General
$2,558.725
$2,876200
$2,676.200
$2.558,725
Library
$7,975
$32295
$32295
$7,975
Tree
$141,670
$6,900
$20.725
$127,845
OAA
$10,530
$1,600
$1.600
$10,530
Water
$148,320
$218,305
$218,305
$148,320
Water Access
$276.615
$74,900
$10,000
$341515
Sewer
$110,405
$563,800
$555,180
$119,025
Sewer Access
$342,455
5202.420
$0
$544,875
Transportation
$1,100
$69.635
$69,635
$1,100
Liquor
$210.900
$1.828,650
$1,643.350
5396200
Capital Outlay Revolving
5541,000
$579,948
5579,950
$540,998
HRA
$122,675
$515,960
$596,000
$42,635
UDAG
$158,620
$12,840
559,000
$112,460
EDA
$137200
$215.740
$202,120
$150,820
SCERG
$121540
$5,555
$124,000
$3,095
CMIF
5300
$120
50
$420
Storm Sewer Access
S9
525,13DO
$a
525,noo
SUBTOTALS
$4,890,030
$7229,868
$8.988,360
$5.131538
Debt Service
General Obligation Bonds
$786,945
$284,061
$338,875
$732,131
Special Assessment Bonds
$1,944267
$918,679
$1,035.085
$1,825,861
Tax Increment Bonds
5339182
5299.35II
5315 013
5322.719
SUBTOTALS
$3,070,594
$1,499,090
$1,688,973
$2,880.711
TOTALS
$7.960,624
58,728,958
$8.677,333
$8.012249
PROJREV: 11/08!98
TOTAL BUILDING INSPECTIONS S 16,800
Economic
Development
CAPITAL OUTLAY ITEMS
S 35,000
Capital Outlay
1987 BUDGET
Downtown revitalization prgj.
' FUND/
Public Works
Office equipment:
FUNDING
DEPARTME
EMM
AMOUNT
SOURCE
Data Processing
Software updates
S 1,500
General Fund
General Fund
Building permit software
5,000
General Fund
Equipment:
Parking lot improvements - mrerlay
$ 30,000
Capital Outlay
Printer stand
125
General Fund
General Fund
Personal computer (blg dept)
3,000
General Fund
Capital Outlay
Main frame computer updating—
Tree planting program
$ 15,000
General Fund
AS/400 lease for 6 months
9,180
General Fund
General Fund
Less: Maintenance agreement savings
(3.9251
General Fund
General Fund
TOTAL DATA PROCESSING
S 14,880
10,000
Building
Two (2) cellular phones
S 1,000
General Fund
Inspections
Building inspection vehicle
14,000
General Fund
Office furniture:
Riverread Plaza to Middle Schl
Ellison Park to Mississippi Dr.
15,000
30,000
Capital Outlay
Capital Outlay
Desk
400
General Fund
Drafting table
250
General Fund
Page 1
Chair
250
General Fund
Bookcase
300
General Fund
Office partition or remodeling
600
General Fund
TOTAL BUILDING INSPECTIONS S 16,800
Economic
Development
MCP matching contribution
S 35,000
Capital Outlay
Downtown revitalization prgj.
Public Works
Office equipment:
Administration
Filing cabinets
$ 1,000
General Fund
Calculator
---HD
General Fund
TOTAL PUBLIC WORKS ADMIN.
$ 1,150
Parking Lots
Parking lot improvements - mrerlay
$ 30,000
Capital Outlay
Refuse
Carts and bins
$ 16,000
General Fund
PW Inspections
Now 4 -wheel drive vehicle
$20.000
Capital Outlay
Parke
Tree planting program
$ 15,000
General Fund
Picnic tables (10)
4,000
General Fund
Bridge Park - security camera
2,500
General Fund
Play structure improvements
10,000
Capital Outlay
River park enhancements
20,000
Capital Outlay
Pathway improvements:
Riverread Plaza to Middle Schl
Ellison Park to Mississippi Dr.
15,000
30,000
Capital Outlay
Capital Outlay
11/29/96
Page 1
CAPITAL OUTLAY ITEMS
1897 BUDGET
FUND/
FUNDING
DR�NT
ITEM
AMOTIN
.q0ITRrV
Parka cont...
Meadow Oak Park - Outlot A:
Concession building
12,000
Capital Outlay
Parking lot
13,000
Capital Outlay
Basketball court
2,000
Capital Outlay
Prairie Creek Park development
2.500
Capital Outlay
TOTAL PARKS
$126,000
Streets
1/3 of small loader & trailer
$ 20.000
General Fund
Paint striper 4,700
General Fund
Less: trade-in (1-500
General Fund
3,200
Repair intersections:
77.3 street proj - various locations
10,000
General Fund
185 CFM air compressor
12,250
General Fund
Sealcoating
27,500
General Fund
Chelsea Rd. realignment - partial
115.fl4ll
Capital Outlay
TOTAL STREETS
$187,950
Snow/Ice
Second 'A of plow hookup for loader
$ 5,500
General Fund
Snowblower
70.000
General Fund
TOTAL SNOWACE
$ 75,500
Water
Refurbish well Y2
$ 10,000
Gopher State One Call
computer software
1.300
TOTAL WATER
$ 11,300
Sewer
Boom anti fall device
$ 3,700
Sewer Fund
1/4 of new jetrodder/vac
25,000
Capital Outlay
Biosolids farm improvements
10,000
Sewer Fund
WWTP land acquisition - balance
175-451J
Capital Outlay
TOTAL SEWER
$214,150.
Librnry
Copy machine
$ 4,000
Capital Outlay
Personal computer
2,000
Capital Outlay
Parking lot overlay
4,000
Capital Outlay
Parking lot overlay
1.000
Library Fund
TOTAL LIBRARY
$ 11,000
11/29/96
Page 2 M
CAPITAL OUTLAY ITEMS
1997 BUDGET
FUND/
FUNDING
DEPABTME>!tT
iTEili
AMOIIl!iT
qQ1JRCE
Fire
Unallocated/unspecified
$ 5,300
City Hall
Office partition furniture
$ 3,000
General Fund
Future city hall expansion - partial
65.000
Capital Outlay
TOTAL CITY HAIL
8 68,000
Deputy Registrar
Space heater
8 200
General Fund
11/29/96 page 3 14
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$184400
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007
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301
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m.7401
637.001,
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DONDOEBT.WK4
1r�
1'J
ALA. and
General Obligation Bonds $4,480,000 $3,070,0D0
Special Assessment Bonds $20,388,000 $13,308,000
General Obligation Tax $32.000 $32.000
Increment Note
General Obligation Tax $2,786 n 91-510-
Increment
1 510.Increment Bonds
INDEBT: 0827/98
r.
CITY OF MONTICELLO
COMBINED STATEMENT OF INDEBTEDNESS
(PROJECTED)12-31-97
SL2810M
627,685.000 $17,920.000 $9.765,OD0 $2,550.000 $597,758 $1,180,010 $486.291 $8.585,000
Principal
Interest
Principal
Interest
Outstanding
Paid in
Paid In
Due in
' Due in
Outstanding
12/31/86
1998
1998
1992
1992
1231L27
$1,420,000
$845,000
$100,575
5260,000
$77,272
$1,160,000
$7.060,000
$1,045.000
$390,801
6690,000
$326,473
$6,370,000
$0
$0
$0
$0
$0
$0
SL2810M
627,685.000 $17,920.000 $9.765,OD0 $2,550.000 $597,758 $1,180,010 $486.291 $8.585,000