City Council Agenda Packet 02-24-1997AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, February 24, 1887 - 7 p.m.
Mayor: Bill Fair
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
1. Call to order.
2. Approval of minutes of the regular meeting held January 27 and the regular
meeting held February 10, 1997.
3. Consideration of adding items to the agenda.
4. Citizens cvnaments/petitions, requests, and complaints.
b. Consent, agenda.
A. Consideration of a resolution authorizing issuance of G.O. Revenue
Bond Purchase Agreement and Loan Agreement with Public Facilities
Authority - WWTP loan.
B. Consideration of waiving statutory liability limits for City insurance
renewals.
C. Consideration of confirming date for annual Board of Review meeting -
Wright County Assessor.
Consideration of adopting a resolution supporting the formation of a
coalition of cities to monitor utility tax reform issues and preparation
of statistical data.
E. Consideration of appointment too HRA Commission.
F. Consideration of amendments to building permit moratorium which
would allow maintenance activities not exceeding 25% of market
value.
G. Consideration of Parks Commissiuner appointment.
H. Consideration of authorization to issue a building permit in the
Downtown Redevelopment Area for the addition of an entry vestibule
and interior remodeling at TDS Telecom, 316 Pine Street, Monticello,
1Ninnesota.
I. Consideration of ordering feasibility study for development of 3
pathway segments and reconstruction of Meadow Oak pathways.
Agenda
Monticello City Council
February 24, 1997
Page 2
6. Consideration of items removed from the consent agenda for discussion.
7. Consideration of approval of preliminary plat of Klein Farms Phase III
residential subdivision.
8. Consideration of an ordinance amendment to Chapter 23 of the zoning
ordinance governing the variance process. Applicant, Monticello Planning
Commission.
9. Consideration of accepting the year-end EDA financial statements, activity
report, and 1997 proposed budget.
10. Consideration to review year-end fund balances of UDAG and SCERG funds.
11. Consideration of authorization to purchase a vehicle for the Building
Inspections DepartmenU Mvelopment Services as authorized in the 1997
City Budget.
12. Consideration of change order policy for wastewater treatment plant project.
13. Consideration of value engineering amendment to A & P's contract for
wastewater treatment plant.
14. Consideration of authorizing funding of Riverfest fireworks display.
16. Consideration of bills for the month of February.
16. Adjournment. qupt&a . of, C&A, G.yc' ��aw•i (ott G frs •kc.
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MWUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, February 10, 1887 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Bruce Thielen, Roger
Carlson
Members Absent: None
Approval of minutes of the remular meeting held lannunry7 1997.
Minutes for the regular meeting held January 27, 1997, will be reviewed and
approved at the February 24 Council meeting.
Consideration of ad ine 4,ema to thpaLrendn.
A. Councilmember Herbst requested that discussion regarding vacation of
a portion of Locust Street be added at the end of the agenda.
B. City Administrator Wolfsteller requested that an update on the
proposed NSP tax legislation be added at the end of the agenda.
Citizens rnmments/Wfitiong. requests. and complaints.
011ie Koropchak, Monticello Rotary President, introduced exchange
student Estea Human from Bethlehem, South Africa. Ms. Human
noted that she is the Council representative for her high school in
Bethlehem and thanked Koropchak and Council for the opportunity to
attend the Council meeting.
B. Mayor Fair read a letter from city resident Iris Peter regarding a
recent letter to the editor written by Cheryl Olson, Peter's letter
indicated that Monticello should do everything it can to help find
housing for Olson's handicapped daughter.
Mayor Fair noted that when a building permit moratorium was placed
on a portion of the city, the HRA negotiated a resolution to the mntter
by purchasing a lot owned by Dan Reed for $30,000 on which Reed had
planned to build a home for Olson's daughter.
Economic Development Director 011ie Koropchak added that she
provided Reed with a list of homes valued under $60,000, and Reed
agreed to check with the owners regarding possible sale of the home.
She noted that numerous calls have been made to Reed since the letter
to the editor was published, but the calls have not been returned.
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Council Minutes - 2110/97
C Mayor Fair noted that it should be clarified that the City and HRA
acted reasonably to resolve the situation.
5. Consent ag n a.
A. Coni;ideration of grantiny renewal of seasonal .12 r license to the
Monticello Softball Association. Recommendation: Grant a 3.2 beer
license to the Monticello Softball Association contingent upon receipt
of necessary insurance documents and appropriate fees.
B. C.pnaiderat;on of HRA_ appgin m nt.. Recommendation: Approve the
appointment of Bob Murray to the HRA, effective April 1, 1997, with a
term expiration of December 2001.
C. Co aid ra ion of Police rpmmission appointment.
Recommendation: Approve the appointment of Brad Fyle to the
Police Advisory Commission, with the term expiring December 1998.
D. ConAidernLon of final pavm n . on atwood Knoll Improvement
Proicet No. 94-02r. - Br i ba h VnniAruction. Recommendation:
Authorize final payment to Breitbach Construction in the amount of
$14,963.65 upon receipt of all final lien waivers for Project 94.02C.
E. Co aid rntion of an ordinance amen m nt w irh would incl_nde
mortuaries as n Wrmitted use in a B-4 zon . Recommendation:
Adopt an ordinance amendment which includes mortuaries as a
permitted use in the B-4 zone.
SEE ORDINANCE AMENDMENT NO. 286.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
"HELEN TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion
carried unanimously.
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Because the applicant requested that this item be tabled, there was no
l Council discussion.
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Council Minutes - 2/10/97
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Assistant Administrator Jeff O'Neill reported that, in conjunction with the
River Mill development in 1994, City staff and the City Engineer surveyed
other communities and checked planning and engineering journals regarding
street width standards. The research generally confirmed that Monticello's
street width design standards were greater than the norm. Council
maintained the existing standard in 1994 but directed staff to be more liberal
in identifying marginal access streets, which resulted in construction of a
number of streets at 32 ft.
Council was asked to consider amending road width design standards by
reducing the marginal access street width requirement from 32 ft to 28 ft and
by reducing the minor street width requirement from 36 ft to 32 ft with
sidewalks. The current request to re-examine the standards was brought
about by additional requests from developers and was supported by the
Parks Commission because roadway width affects sidewalk/pathway
development and shade tree program design.
O'Neill went on to review the advantages and disadvantages of wide and
narrow streets, noting that at this time there was not a staff consensus on
this issue; however, the Planning Commission and Parks Commission were
in favor of approving the request to reduce the street width requirements as
proposed. O'Neill suggested that Council might want to consider tabling the
issue for further discussion. He suggested that perhaps a range of street
widths could be established which would allow staff to discuss street widths
on a case-by-case basis. Reviewing the road width design standards now
would give the City an opportunity to make changes before pending
developments are platted.
Public Works Director John Simola reviewed various costs to the City and
developers, noting that the City's cost would increase if additional sidewalks
were installed with narrower streets. In addition, Simola stated that plowing
narrow streets would be more difficult and time consuming.
Planning Commission Chair Dick Frio stated that the Planning Commission
was in favor of reducing street widths in now subdivisions but was not in
favor of defining street width requirements for now streets on a case -by -caro
basis, as decisions could be construed as arbitrary and capricous. In
addition, the Planning Commission favored 32 -ft streets only if the design
included sidewalks.
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Council Minutes - 2/10/97
City Engineer Bret Weiss noted that he was not opposed to reviewing the
street width standards and was not opposed to 32 -ft streets with sidewalks;
however, he was opposed to 28 -ft streets. He noted that older areas such as
Shakopee and Bloomington do have 28 -ft streets but did not have extreme
development issues such as Monticello has been experiencing. Weiss
suggested that staff discuss the issue further and establish options for
Council review.
Planning Commission member Jon Bogart stated that he would prefer to see
the cul-de-sac circle radius remain unchanged, as it is important to
accommodate fire equipment; however, the road width leading to the circle
could be reduced. He suggested that a workshop be scheduled to discuss the
issue and that the group should include a representative from the Council,
Planning Commission, and Parks Commission, the City Planner, the City
Engineer, and City staff.
Councilmembers Thielen and Carlson volunteered to attend the meeting on
behalf of the Council. Mayor Fair stated that staff and commissions can
select a representative for the workshop and that the item is to return to
Council no later than March 10.
City Administrator Rick Wolfsteller reported that the Great River Regional
Library IGRRIA has offered to assist the local branch in bringing public
access to the internet. The GRRL has set aside funds of $1,800 per computer
workstation if the local library provides $1,400 in matching funds toward the
estimated $3,200 cost per internet computer. Wolfsteller noted that as part
of the 1996 budget, the Council earmarked $29,000 for various improvements
at the library. It was proposed that Council authorize the purchase of three
internet computers for the library, with the City paying $1,800 per computer
for a total of $5,400.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRIAN STUMPF TO APPROVE A CONTRIBUTION OF SIAM PER
COMPUTER WORKSTATION FOR THREE. COMPUTER SYSTEMS, TOTALING
85,400, CONTINGENT UPON THE GRRL CONTRIBUTING $4200 FOR TILE
WORKSTATIONS. Motion carried unanimously.
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Council Minutes - 2/10/97
Hi -Way Liquor Store Manager Joe Hartman reported that the 1996 financial
report showed an all-time high sales of $1.8 million, with a gross profit of
$450,000. The operating expenditures were $7,000 lower than 1995, which
resulted in a total operating income of $243,000.
Hartman also reported that cigar sales have been more aggressive than
anticipated and requested that Council consider authorizing the purchase of
a larger humidor. The current humidor has not been able to accommodate
enough cigars to meet demand. The profit from cigar sales would be used to
purchase the proposed humidor.
It was the consensus of Council to authorize Hartman to purchase a humidor
for cigar storage as proposed.
Hartman also reported that Mike Fischbach now holds the position of
Clerk/Cashier; however, it was Hartman's view that he has performed
beyond his normal duties and should be compensated accordingly.
Mayor Fair suggested that Hartman review the job description and return to
Council with a recommendation.
Consideration of returninr, snow blower purchased for rat load r,
Public Works Director John Simola reported that the City purchased a new
150 hp snow blower to be used on the Cat loader in December of 1996.
Although the blower ran quite well, problems were experienced with the
portion of the blower that directs the snow and the shear pin system that
prevents damage to the machine when it encounters ice chunks or foreign
objects. Problems with the shear pins were overcome by using stronger
materials for the pins; however, after repeated service calls from the
equipment supplier, the problems with the snow directional system were
never solved. In late January, the directional system became almost
inoperable.
Simola went on to note that some of the problems being experienced aro
design problems that other users of the machine aro also experiencing. The
Model WK -800 is a down -sized redesign of the larger MP3D snow blower.
The MP31) has existed for quite some time, and its design has been tested
mid proven over the years. With only 80 hours on the WK -800 machine,
Simola was concerned about the overall life of the machine.
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Council Minutes - 2/10/97
Simola discussed the situation with the dealer, MacQueen Equipment, and
reported that one option for the City would be to trade up to the larger MP3D
Model, which would cost the City an additional $18,396, plus sales tax. The
additional payment would be made out of the 1998 budget, and the full
purchase price and trade-in would apply to the new larger unit. A second
option would be to return the WK -800 blower and pay MacQueen Equipment
$100 per hour for rent of the machine and depreciation. Under this option,
the City would lose the $5,000 trade-in value of the old snow blower and
would still owe MacQueen approximately $3,000. If the blower was used the
rest of the winter, the City would likely owe about $12,000, less the trade
would leave a balance due of about $7,000. The last option would be to
return the machine to MacQueen now and let MacQueen keep the $5,000
trade-in value; however, this would leave the public works department
without a blower to use during March.
Simola also suggested that if the Council chose to trade up to the MP3D, a
few hundred dollars should be added to the $18,396 for a heavy-duty lower
auger.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY BRIAN STUMPF TO AUTHORIZE TRADING UP TO THE LARGER
SNO GO SNOW BLOWER MODEL, MP3D AT A COST OF $18,396 PLUS SALES
TAX, TO BE BUDGETED IN 1908, AND TO AUTHORIZE ADDING A HEAVY-
DU'rY (.OWER AUGER. Motion carried unanimously.
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Office Manager Karen Doty reported that City staff would like to improve the
level of customer service and increase the efficiency of staff at city hall by
expanding the hours of the part-time receptionist position. In addition,
Council was asked to consider replacing current telephones with a voice and
digital telephone communications system, which would include voice mail
access and would enable computer integration.
PART-TIME RECEPTIONIST
Doty reported that in 1994, the City Council authorized hiring a part-time
receptionist for city hall. During the past year, it has become increasingly
difficult for the remaining clerical staff to take on those duties every
afternoon in the absence of the receptionist. After reviewing the current
level of clerical support staff, it was determined that an additional five hours
should be added to the receptionist position. It was proposed that two part,
time employees job -share tho position because it would allow the position to
be covered more easily during vacations or absences.
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AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY ROGER CARLSON TO AUTHORIZE INCREASING THE HOURS
FOR THE RECEPTIONIST POSITION AT CITY HALL AS A JOB -SHARE
POSITION. Motion carried unanimously.
VOICE MAEUREPLACEMENT OF TELEPHONE SYSTEM
Chief Building Official Fred Patch reported that the telephone system
purchased in 1989 for city hall is obsolete, as it uses mechanical technology
from the early 1980's. Numerous problems have developed with the current
phone system, and staff proposed that Council authorize purchase of a
digitized system that would include voice mail and would allow development
of a computer network. Because staff felt it was important for the City to
maintain personal contact with customers, incoming calls would be answered
by the receptionist rather than calls being answered directly by a voice mail
system.
Patch went on to explain that staff has been working with a vendor to define
system specifications and was in the process of obtaining at least three
proposals. Council was asked to consider approving the purchase of a voice
and digital communications system at a cost not to exceed $24,000. Although
specific funding was not included in the 1997 budget, it was proposed that
the expenditure be taken from the city hall expansion/remodeling reserve
budget.
Mayor Fair asked if the system could be moved in the event city hall moves
in the future, and Patch replied that it could.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO AUTHORIZE THE PURCHASE OF A VOICE
AND DIGITAL TELEPHONE COMMUNICATIONS SYSTEM FOR CITY HALL AT A
COST NOT TO EXCEED $24,000. Motion carried unanimously.
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Mayor Bill Fair requested that Council set a quarterly meeting schedule for
Council work sessions. Due to the number of evening meetings that aro
attended, Fair suggested that the work sessions he held on Saturday
mornings.
After discussion, the quarterly work sessions were scheduled for the third
Saturday of March, June, September, and December.
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The first quarterly work session was scheduled for Saturday, March 15,
1997, from 8 a.m. to 12 p.m., at city hall.
14. Conwid ration of a Ho'gine nnn ellr pronoc 1 for ad i ional services and
con gideratLon of approving a shared payment between the HRA and the City.
Council was asked to consider a proposal from Hoisington Koegler for
additional services to explore the configuration, uses, and financing of a
National Guard Training Center/multi-use facility in the core downtown
area. The proposal called for the City and the HRA to share the $2,600 cost
plus expenses.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY CLINT HERBST TO APPROVE THE HOISINGTON KOEGLER
PROPOSAL FOR ADDITIONAL SERVICES AND TO APPROVE AN EXPENDITURE
OF $1,300 PLUS HALF OF THE EXPENSES AS PROPOSED. Motion carried
unanimously.
15. Other matters.
Councilmember Herbst suggested that the City consider vacating a
portion of Locust Street between the fire hall and the proposed
mortuary site on 6th Street, which would allow the City to deed a
portion of the vacated property to the fire hall site and a portion to the
mortuary, which would then allow on -street parking on Walnut Street
without a variance.
Assistant Administrator O'Neill noted that the variance was approved
at a recent Planning Commission meeting and would stand approved
unless appealed by a Council member. In addition, a public hearing
would need to be scheduled for vacating Locust Street.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRIAN STUMPF TO SET A PUBLIC BEARING DATE OF
MARCH 10 FOR CONSIDERATION OF VACATING LOCUST STREET.
Voting in favor: Bill Fair, Clint Herbst, Brian Stumpf, Bruce Thiclen
Abstaining: Roger Carlson. Motion carried.
B. Update on NSP tax 1puriglatinn.
City Administrator Rick Wolfsteller reported that he received a copy of
the proposed legislation by NSP attempting to eliminate taxation of
personal property for electric utilities. The proposed legislation would
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Council Minutes - 2J10/97
freeze NSP's payment to the City at the 1997 amount, which could be
detrimental to Monticello due to the recent $14 million wastewater
treatment plant expansion debt. A number of communities such as
Red Wing, Becker, Fergus Falls, and Monticello have met and
discussed forming a coalition to protect the cities' interests. He noted
that Council may be asked in the future for a funding commitment to
join the coalition.
C. Mayor Bill Fair reported that he received a letter from Al Larson
stating that he is resigning from the HRA and EDA. Mayor Fair
expressed his gratitude to Al for the time and personal sacrifices made
for the community.
Councilmember Herbst noted that Al's experience is an asset to the
city and suggested that Council ask him to stay one more year due to
the number of projects currently in progress.
Mayor Fair stated that he will meet with Al and ask him to reconsider
his resignation at this time and report back to Council.
THERE BEING NO FURTHER BUSINESS, A MOTION WAS MADE BY BRIAN STUMPF
AND SECONDED BY BRUCE THIELEN TO ADJOURN THE MEETING. Motion carried
unanimously.
Karen Doty
Office Manager
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Council Agenda - 2/24/97
The City's loan documents with the Public Facilities Authority for our
wastewater treatment plant construction project are being prepared. I have
received copies of the loan agreement and purchase agreement for the $14.7
million loan that will need the Mayor's signature for further processing. In
addition, a resolution needs to be submitted with this loan agreement that
simply authorizes the issuance of the note and execution of the loan
agreement by the Mayor. Our bond counsel, Mr. Steve Bubul of Kennedy &
Graven, has prepared the resolution, which is enclosed.
Upon submittal of the loan agreement to the Public Facilities Authority,
appropriate signatures will be obtained from the Attorney General's office,
and it is then estimated a final closing can be scheduled within a couple of
weeks. At that time, the City will be able to request reimbursement of the
approximate $1.7 million we have already spent for engineering and design
work on the wastewater treatment plant, including reimbursement for the
Bohanon Farm land purchase.
Adopt the resolution prepared by bond counsel authorizing the
issuance of the note and execution of the loan agreement.
r- STAFF R .OMMFNDATION;
As this is simply a housekeeping matter relating to preparation of final loan
documents, I recommend the resolution be adopted and the loan agreements
bo signed.
D. SUPPORTING DATA;
Copy of resolution; Copy of loan agreement.
PUBLIC FACILITIES AUTHORITY PROJECT LOAN AGREEMENT AND
GENERAL OBLIGATION REVENUE BOND PURCHASE AGREEMENT
(WITH BOND PROCEEDS)
CDAP-95-0335-R-FY97
THIS PROJECT LOAN AND GENERAL OBLIGATION REVENUE BOND PURCHASE AGREEMENT ('the
Agreement'), is made February 6, 1997, between the Minnesota Public Facilities Authority (the "Authority') and the
City of Monticello, (the 'Borrower'), 250 East Broadway, PO Box 1147, Monticello, MN 55362. Any amendments to
this Agreement shall be in writing and shall be executed by the Borrower by the same officials which signed this
Agreement, or their successors.
The following sets forth the terns and conditions of the loan:
Section 1. The Authority hereby commits, subject to the conditions hereinafter set forth, to lend FOURTEEN
MILLION SEVEN HUNDRED THOUSAND DOLLARS ($14,700,000) to the Borrower for the purpose of funding the
eligible project cost of the wastewater treatment project (the "Project") described as follows: Improvements to
wastewater treatment facilities, upgrading and expansion of the wastewater system as identified in the LM application.
The term of the loan shall be 20 years, at an interest rate of 4.08% per annum, as set forth In section 3, and Exhibit A.
Repayment of the loan by the Borrower to the Authority shall be at such times, and in such amounts as set forth in
Exhibit A.
The Authority's commitment to lend is subject to the availability of funds, and the Authority reserves the right to
reimburse the Borrower for costs incurred prior to the execution of this Agreement by the Borrower over a two year
period in eight equal quarterly payments. No finds shall be disbursed by the Authority to the Borrower until such time
u the Borrower delivers its General Obligation Revenue Bond to the Authority for the full amount of the loan.
The Borrower acknowledges its responsibility to complete the project regardless of the availability of additional loan
funds from the Authority.
Section 2. The Loan will be disbursed on a cost reimbursement basis, but not In violation of any provisions of
applicable federal and state regulations. All Borrower disbursement requests stall be reviewed by the Authority and
subject to the approval of the Authority in accordance with Minnesota Rules 7380.0400 to 7380.0480, as amended or
supplemented from time to time. The Authority may withhold all or part of the amount requested if the Authority
determines the Borrower's disbursement request is not in compliance with program statutes, rules, or terms and
conditions of this Agreement.
Disbursements shall be nude by the Authority to the Borrower within 30 days of a request tberetbr made by the
Borrower in the form, and at the times, determined by the Authority, unless the Authority determines to withhold
disbursement In accordance with the provisions of this Agreement. In the event the Borrower notifies the Authority that
the entire principal amount specified in Seaton I above is not to be disbursed for Project cost reimbursement, the
balance of the amount undlsbursed shall be applied to the principal repaymems on the Loan and payments set forth in
Exhibit A will be reamonizsd.
Section 3. The principal amount of the Loan will be repaid in the amounts and on the dates set fbnh In the schedule set
forth in Exhibit A hereto (notwithstanding the rate of disbursement of the proceeds of the Loan), subject to adjustment
as set forth In Seaton 5 below, together with Interest and service Res collectively at the rate of 0% per annum, for the
period starting on the date of this Agreement through August 20, 1998, and at the tate of 4.08% for the period starting
the day following August 20, 1998, through the date on which no principal remains unpaid, provided, however, that
y interest and service fns shall accrue only on the aggregate amount of the Loan disbursed; and provided further that the
l� Authority shall be entitled to retain for its own purposes any interest earnings on undisbursed funds and shall not be
obligated to credit against any required repayment of principal or payment of interest and service fees any such interest
earnings on undisbursed funds.
Section 4. The Borrower shall iswe to the Authority its general obligation promissory note (the *Note"). evidencing its
obligation to repay the loan. The. Borrower shall attach to this agreement a certified copy of resolutions or other
authority by the appropriate governing body or bodies, as shall legally authorize the execution and performance of this
agreement and the Note on behalf of the Borrower. For purposes of permitting issuance of the Note, the Authority
represents that It is a 'board. Department or agency' of the State of Minnesota within the meaning of Minnesota
Statutes, Section 475.60, subd. 2, clause (4), as amended or supplemented from time to time.
Section 5. The Borrower shall have the option to prepay the Loan (A) on any February 1 or August I immediately
preceding an interest payment date on the Water Pollution Control Revenue Bonds, Series 1996B of the Authority (the
'Bonds') on or after the earliest date on which the Bonds may be prepaid in part at the option of the Authority, upon
forty-five days prior notice, prior to such February I or August 1, as the case may be, in whole or in part, and if in pan
in 55,000 increments by depositing with the Authority on such February l or August I as the case may be (i) the
principal amount to be prepaid together with a premium thereon equal to the redemption premium, if any, payable with
respect to the Bonds if such Bonds wen to be optionally redeemed on the immediately succeeding March I or
September I, as the can may be, plus (ii) interest and service fees on the principal amount being prepaid to the March 1
or September 1, as the case may be, immediately following the date of the prepayment hereunder, and plus (iii) all fees
and expenses of the Authority incurred in connection with such prepayment, Including any required rebate; and (B) at
any other time, upon fifteen days prior notice to the Authority in whole or in pan, by depositing with the Authority the
(I) money in an amount sufficient, or (ii) obligations issued by, or payment of the principal of and interest on which are
fully and unconditionally guaranteed by the United States of America, the principal of and [merest on which, when due.
Cvithout reinvestment, will provide an amount sufficient, with any money so deposited, to pay (a) the Loan payments as
they become due according to the repayment schedule attached as Exhibit A or, if earlier, on the first date on which the
Loan may be prepaid as provided in clause (A) above, plus (b) interest and service fees to the date of prepayment, plus
(c) a premium, calculated as in clause (A) above, on the principal amount to be prepaid on the first date on which this
Loan may be prepaid, and plus (d) all fees and expenses of the Authority incurred in connection with such payment,
including any required rebate; provided that the Authority shall have received an opinion of its bond counsel that the
prepayments as provided in this clause (B) will not cause the Interest on the bonds to become includable in gross income
for federal tax purposes.
Section 6. The Borrower acknowledges that the Authority may apply up to 5 % of any lona repayment to payment of its
administrative costs or administrative costa of the Minnesota Pollution Control Agency ('MPGA') and that such
applleation dull not Increase the amount of any repayments or extend the period of repayment.
Section 7. The Borrower shall not enter Into a sale, lease or transfer of any part of the Project if suds sale. lease or
transfer would (1) violate the covenants in tbrth in Section 17, or (11) violate Use conditions under which any
capitalisation grams were f umisled by the United States Environmental Protection Agency, or (Iii) otherwise violate
any terms or conditions of the Agreement.
Section 8. The Borrower shall maintain adequate property Insurance coverage fbr the Project in such amounts with such
limits as it determines In good faith to be reasonable or in such amounts and with such limits as may be required by the
Authority from time to time.
Section 9. The Borrower agrees that it shall complete the Project for which financial assistance has been awarded under
his Agreement in acoordance with all applicable MPCA statutes, rules, regulations, reporting requirements, approvals,
and certifications governing the design and construction of the Project, and shall operate its wastewater treatment system
in compliance with MPCA permit requirements.
Upon notification from the MPCA to the Authority that there has been a violation by the Borrower of MPCA statutes,
rules, regulations, reporting requirement, approvals, certifications, or permit requirements, as amended or
supplemented from time to time; or if the Authority determines that the Borrower is in default with any section of the
Agreement, the Authority may exercise any remedies available at law or in equity.
Section 10. With respect to the Project, the Borrower agrees to:
(a) comply with the provisions of State wage requirements given in Minnesota Statute, Sections 177.41 to 177.44,
as amended or supplemented from time to time; and
(b) submit a U.S. Environmental Protection Agency Form SF334 to the Authority within 20 days of the end of
each calendar quarter, until the project is complete. reporting any prime contracts or subcontracts awarded during the
quarter and which were awarded to Minority or Woman Business Enterprises (MBE/WBE); and
(c) make a good faith effort to prepare and implement an affirmative action plan for the employment of minority
persons, worsen, and disabled and submit the plan to the Commissioner of Human Rights, and
(d) comply with Minnesota Statutes, Section 290.9703, as amended or supplemented from time to time.
Withholding of Payment to Out -of -State Contractors, for all contracts that exceed, or am expected to exceed $100,000
by either:
) Depositing with the Commissioner of the Minnesota Department of Revenue eight (8%) percent of every payment
made to non-resident (of Minnesota) construction contractors; or
(2) Receiving a waiver of the requirement from the Commissioner of the Minnesota Department of Revenue.
Section 11. For all expenditures of funds made pursuant to this Agreement, the Borrower shall keep financial accounts
and records in accordance with generally accepted government accounting principles Including Invoices, contracts,
receipts. vouchers and other documents sufficient to evidence in proper detail the nature and propriety of the
expenditures. Such accounts and records shall be accessible and available for examination to authorized representatives
of. the Authority, the Department of 7h& and Economic Development, the LegWative Auditor, and the State
Auditor's Office.
Section 12. The Borrower agrees to exert all reasonable effbna to Investigate claims which the Borrower may have
against third parties with respect to the coaurunion of the Project and, in appropriate eircumuances, tate whatever
action. Including legal action. the Borrower reasonably determiner to be appropriate.
Section 13. The Borrower agrees to cooperate with the Authority as necessary to maintain the tax exempt status of the
Bonds Issued by the Authority to fund the loan. The Borrower speciflcally agrees:
(a) Investments. Any suets fMm time to time held by or under the control of the Borrower which would
constitute 'gross proceeds' of Bonds ('Gross Prw:eeds'), as defined in the Internal Revenue Code of 1986. as amended.
and the regulations in effect with tespea thereto (the 'Code') shall not be invested at a yield in excess of Use applicable
yield on the Bonds. Disbursements of proceeds of the Loan shall not be reinvested by the Borrower. In addition, said
Gross Proceeds shall not be Invested in obligations or deposits issued by, guaranteed by or insured by the United States
or any agency or instrumentality thereof if and to the extent that such investmem would cause the Bonds to be federally
guaranteed' within the meaning of Section 149(b) of the Code.
(b) Negative Covenant as to Use of Project. The Borrower hereby covenants not to use the proceeds of the Bonds
or to use the Project financed with the proceeds of the Bonds or to cause or permit them or any of them to be used, or to
enter into any deferred payment arrangements for the cost of such Project, in such a manner to cause the Bonds to be
'private activity bonds' within the meaning of Sections 103 and 141 through 150 of the Code.
(c) Tax -Exempt Stam of the Bonds: Rebate. With respect to any Gross ProceeQs, the Borrower shall comply
with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section
103 of the Code and the interest on any Bonds, including without limitation requirements relating to temporary periods
for investments. limitations on amoums invested at a yield greater than the yield on the Bonds, and the rebate of excess
investment earnings to the United States.
(d) The Borrower shall comply with such instructions as may be provided from time to time by the Authority
with respect to gross proceeds of Bonds.
Section 14. The obligations of the Borrower under this Agreement (except the obligations see forth in Sections 13 and
17 hereof) shall terminate when the loan is Polly paid and retired.
Section 15. The Borrower may not use federally appropriated Ponds to pay any person for influencing or attempting to
influence an officer or employee of a federal agency, a member of Congress, an officer or employee of Congress or any
employee of a member of Congress in connection with the awarding of any federal contract, the making of a federal
grant, the making of a federal loan, the entering into of any cooperative agreement or the extension, continuation,
mnewal, amendment or modification of any federal contract, gram, loan or cooperative agreemem. If the Borrower
uses non-federal funds to conduct any of the aforementioned activities, the Borrows must complete and submit Standard
Form LLL, 'Disclosure Form to Report Lobbying.' The Borrower shall provide to the Authority a certification to this
effect at the time it signs this agreement, unless such certification was provided at the time that It submitted its
application, and shall forward disclosure forms to the Authority at the time it executes or receives such forms. Further.
the Borrower must Include the language of this provision in all contracts and subcontracts exceeding S 100,000 and all
such contractors and subcontractors must comply accordingly.
Section 16. (a) The Borrower shall provide the Authority with acceptable independent annual audits for the term of the
loan. All audits must be submitted within 30 days after the completion of the audit but no later than one year after the
end of the audit period.
(b) The Borrower shall Iist the general obilllation promissory note issued by the Borrower to the Authority to
effect this loan under General Obligation Debt of the Borrower In Its official records and staternems. The Borrower
specifically agrees that the general obligation promissory note Issued to the Authority shall be listed under General
Obligation Debt of the Borrower In hs annual audits for the term of the Authority loan.
(c) At to request of the Authority, the Borrower will certify and represent that such Information in such official
statements does not contain any untrue statements of a material fact or omit to state a material fart necessary to make
such Information. In light of the cimunstameo under which It was given. not misleading; provided. however. that In no
event shall the Borrower be required to make any representation about any other inibrma ion in such official statements
or as to any such official mammems in their emirety. If for any reason the Borrower daermines that it shall not be able
5A D
to make such certification and representation, it will provide such information as is necesnry for inclusion in such
official statements so as to enable it to make such certification and representation.
(d) If at any time during the period ending 90 days after the date of an Authority official statement any event
occurs which the Borrower believes would cause the information in such official statement to omit a material fact or
make the statements therein misleading, the Borrower shall promptly notify the Authority in writing of such information
and consent to its inclusion in the official statement. an amendment thereof or a supplement thereto. At the request of
the Authority, the Borrower will also provide the certification and representation required in (c) above with respect to
such official statement as then amended or supplemented.
(e) The Borrower will furnish such information, execute such instruments and take such other anion in
cooperation with the underwriters of the Authority's bonds as such underwriters may from time to time reasonably
request in order (i) to qualify, and maintain the qualification of, any such bonds for offer and sale under the Blue Sky or
other securities laws and regulations of such states and other jurisdictions of the United States as such underwriters may
designate, and (ii) to determine the eligibility of such bonds for investment under the laws of such states and other
jurisdictions.
(f) The Borrower will provide such information as may be reasonably requested by any rating agency in
connection with rating the bonds of the Authority.
(g) If the Authority, in its sole discretion, determines, at any time prior to the termination of the Loan Term, that
the Borrower is a material 'obligated person% as the term 'obligated person' is defined in Rule I5c2-12 promulgated
pursuant to the Securities Exchange Act of 1934, as amended or supplemented, including any successor regulation or
statute thereto ('Rule I5c2-12'), with materiality being determined by the Authority pursuant to criteria established,
from time to time, by the Authority in its sole discretion and set forth in a resolution of official statement of the
Authority, the Borrower hereby covenants that it will authorize and provide to the Authority, for inclusion in any
reliminary official statement or official statement of the Authority, all statements and information relating to the
Borrower deemed material by the Authority for the purpose of satisfying Rule I5c2-12 as well as Rule IOb-S
promulgated pursuant to the Securities Exchange Act of 1934. as amended or supplemented, including any successor
regulation or statute thereto ('Rule IOb-3'), Including certificates and written representations of the Borrower
evidencing its compliance with Rule I5c2-12 and Rule I0b-3: and the Borrower hereby further covenants that the
Borrower shall execute and deliver a continuing disclosure agreement, in the form as the Authority shall determine to be
necessary, desirable or convenient, In Its sole discretion, for the purpose of satisfying Rule ISc2.12, and pursuant to the
terms and provisions of such continuing disclosure agreement, the Borrower shall thereafter provide ongoing disclosure
with respect to all annual and event I nfbrmation and financial statements relating to the Borrower required by Rule 15c-
12 and pursuant to the terms of such continuing disclosure agreenem.
Section 17. In order to comply with Minnesota Statutes Section 16A.693, as amended or supplemented from time to
time, and the order of the Commissioner of Fivatre (the 'Commissioner") of the Department of Finance of the Sue of
Minnesota (the 'Order') promulgated In comnealon with Section 16A.693 on July 14. 1994, if this loan is funded with
State match proceeds derived from Sate General Obligation Bonds, the Borrower agrees that: (1) any lease or
managemem contract entered Imo by the Borrower within respect to property coattltuting W or a part of the project
shall be for the express purpose of carrying out of a governmental program established or authorized by law and
established by official action of the Borrower and the Borrower shall obtain the prior written consent of the
Commissioner: (11) any such lease or management contract, including any renewals that aro solely at the option of the
I essee or manager, must be for a term substantially less than the useful life of the property subject to such lease or
maragemem conn, but may allow renewal beyond that term upon determination by the Borrower that the use
continua to tarty out the governmental program, (iii) any such lease or management comma will be terminable by the
6,1W
Borrower if the other contracting party de6ults under the contract, or if the governmental program is terminated or
C:hanged; and will provide for pmg= oversight by the Borrower (iv) the Borrower will not sell any pToPerty
constituting all or a part of the Project unless the Borrower determines by official action that such property is no longer
usable or needed by the Borrower to carry out the govemmental program for which it was acquired or constructed; and
(v) any such sale must be made as authorized by law for fair market value as defined in Section 16A.695 and the
Borrower shall obtain the prior written azmem of the Commissioner.
CONTRACT/ 17PMONTt.CON
SA -F
The Authority and the Borrower acknowledge their assent to this agreement and agree to be bound by its terms through
their signatures entered below. Statutory Cities must execute this Agreement as provided in Minnesota Statute 412.201,
Cs amended at supplemented. Home Rule Charter Cities must execute this Agreement as provided in Minnesota Statute,
Chapter 410, as amended or supplemented.
BORQOWERR, We have read and we agree to all
of the above provisions of this agteFment.
BY
The HawrO to wmtam Fab
Tide Major_ Ciry of Meeticelln
Date
By
STATE OF MDOW—SOTA by and through the
Public Facilities Authority, Department of Trade
and Economic Development
By9-114c./�'
Tule
Date
Ren waradudr FRED-
Title QW Administrator Department of Trade and Economic Development
By
Date
APPROVED AS TO FORM AND . -CtMON:
Attorney General's Office
BY
Title
I
CONTRACT/ I IPMONTI.Com
7
Date Encumbered
[Individual signing certifies that Hinds have been
encumbered as required by Minnesota Statute 16A.�
SVFG
Monticello, City of
Find Source
Reference
Amount
Much Laws 94
M6
3,425,478.04
CDAP-95-0335-R-FY97
1995A
6L
72,901.42
Loan Date:
19968
8L
7,058,512.75
Op Res
Cep
4,143,107.79
Rate: 4.080%
Accrual: 08/20/98
Total Loan:
14.700.000.00
Dace Effective Disbursement ref
Repayment
Interest Due
Principal
End Balance i
projected 08/20198 14,700,000.00
-
-
14,700,000.00880.0
02/20199
541,146.34
299,0
24taM.34
14,458,733.66
08/2099
541,14634
294,958.17
246,188.17
14,212.545.49
02/20/2000
541,146.34
289,935.93
251,210.41
13,%1,335.08
0820/2000
541,146.34
284,811.24
256.335.10
13,704,999.98
02/20/2001
541,14634
279,582.00
261,564.34
13.443,435.64
08202001
541,146.34
274,246.09
266,900.25
13,176,535.39
02202002
541,146.34
268,801.32
272,345.02
12,904,190.37
08202002
541,146.34
263,245.48
277,900.86
12,626—)89.51
0220/2003
541,146.34
257,576.31
283,570.03
12,342,719.48
08202003
541,146.34
251,791.48
299,354.962,053,364.62
02202 004
0212012004
541,146.34
245,888.64
,25
2957.70
11,758,106.92
0820/2004
541,146.34
239,865.38
301,280.%
11,456,825.96,
02202005
541,146.34
233,719.25
307,427.09
11,149,398.871
08202005
541,146.34
227,447.74
313,698.60
10,835,700.271
02202006
541,146.34
221,048.29
320,098.05
10,515,602.22
08202006
541,146.34
214,518.29
326,628.05
10,181,974.171
02/202007
541,146.34
'207,855.07
333,291.27
9,855,682.901
08202007
541,146.34
201,055.93
340,090.41
9,515,592.49
02202008
541,146.34
194,118.09
347,028.25
9,168,564,241
08202008
541,146.34
187,038.71
354,107.63
8,814,456.61
02202009
541,146.34
179,814.91
361.331.43
8.453,125.18
08202009
541,146.34
172,443.75
368,702.59
8,084,422.59
02202010
541,146.34
164,922.22
376,224.12
7,708,198.47
08202010
541,146.34
157,247,25
383,899.09
7,324,299.38'
0220/2011
541,146.34
149,415.71
391,730.63
6,932,568.75
0820/2011
541,146.34
141,424.40
399,721.94
6,532.8-f6.8I
02202012
541,146.34
133,270.07
407,876.27
6,124,970.54
08202012
541,146.34
124,949.40
416,196.94
3,708,773.601
02202013
541,146.34
116,451.98
424,68736
5,284,086.24
08202013
541,146.34
107,795.36
433,350.98
4,850,735.26
02/202014
541,146.34
98,955.00
442,191.34
4,408,543.92
0820/2014
541,146.34
89,934.30
451,212.04
3,957331.88
02120/2015
541,146.34
80,729.57
460,416.77
3,496,913.11
0820/2015
541,146.34
71,337.07
469,109.27
3,027,105.84
02202016
541,146.34
61,752.96
419,393.38
2,547,712.46
0/202016
341,146.34
51,973.33
489,173.01
2,051,539.43
02202017
541,146.34
41,994.20
499,152.14
1,359,387.31
01202017
541,146.34
31,811.30
509.334.14
1,050,052.47
02202018
541,146.34
21,421.07
519,725.27
$30.327.20
08202018
541,145.87
10,811,67
530.327.20
0.001
14.700.000,00
21.645.853.13
6.945.853.13
14.700.000.00
Fitcal SerWces
01/29197
SAID
MONTICEL.WK4
PROJECT CERTIFICATION
FOR
WATER POLLUTION CONTROL REVOLVING FUND PROGRAM
SECTION 1- PROJECT INFORMATION
Name and Address of Applicant: City of Monticello
City Hall, 250 East Broadway
P.O. Box 1147
Monticello, Minnesota 55362-9245
MPCA Project Number: 270855-04
Authorized Representative: Mayor Bradly Fyle
Consulting Engineer. Robert Peplin, HDR
SECTION 11- PROJECT DESCRIPTION
• AU project components, as described in the plans and specifications approval letter dated
September 20, 19%, arc eligible for loan funding.
C SECTION Ill - ESSENTIAL PROJECT COMPONENTS
The Essential Project Components percentage is 69 percent, based on calculations from
the Loan Rules (Minn. R. 7077.0276).
SECTION IV - CERTIFICATION
The Minnesota Pollution Control Agency hereby certifies that the loan application for the
project described above meets the applicable criteria set forth in the Federal Water
Pollution Control Act, Mina Stat. ch. 446A, and Minn. R. ch. 7077.
�A.�w4 f93�fi
XJ. Zvk SRF Program Coordinator : Date
Minnesota Pollution Control Agency
TOP&CL/M9Wt
LOAN INTEREST RATE CALCULATION City of: Monticelln
Interest Rate netermination for rKpl nates
APA
ion
Rulps 7190 0440
Factora
of
Part A Applicant Data
1. Population 4914 (1990 census)
2. Median Household Income 222.u1
3. Number of Households _177 "
4. Percentage of Poverty Level 11,
Households
Part B InrArpat RatA 0a1C+lation
1. Quarterly Set Rate 4.Sa
QiscoLnt Factors
2. Population _5Q
3. Median Household Income
4. Poverty Level
S. Total Discount �Q
6. Tentative Int. Rate 4.oa
f
(line 1 minus line 5)
7. Sewer Service' Charge as t
of MHI (see part C, line 8
column 1)
S. Final Interest Rate a_oa
t
(line 6 minus line 7)
Part C TF1iTATIVR RATE
FINAL RATE
1. Estimated Loan Amount 514.700.000
$
2. Int Rates (part B, line 6 4_oa t
t
& line a respectively)
3. Annual Debt Service 5 1.092.300
$
4. Estimated O, M, 6 R Costs A 511.700
c
5. Est. Total Charges (3.4) a 1.596.000
g
6. Less Non-residential Share t a29.900
4
52%
7. Estimated Total Charges Per
Household (annually/monthly)S231 / 19.30
(Based on 1111avg. users
SA,r
c
A
S. Charges as t of MHI - If 1t or more,
Insert 50 basis pts.,1 1/2t 100 pts., .let t
2t 150 pts. In line Part B, line 7,
And complete Part C, Column 2
s#4K
FEB 21 197 1309 KD EDY a GF4WEN P.3
Extract of Minora of Meeting
of the City Council of the (Sty of
Monticello, Wright County, Minnesota
Pursuant to due call and notice thereof; a regular mating of the City Council of the City
of Monticello, Minnesota, was duly held in the City Hall in said City on Monday. February 24,
1997, commencing at _ P.M.
The following members were present:
and the following were absent
... H• 0*0
The following resolution was primo by Coumcilmember who moved
its adoption:
RESOLUTION N0.
A RESOLUTION AWARDING THE SALE OF, AND
PROVIDING THE FORM, TERMS, COVENANTS AND
DIRECTIONS FOR 514,700,000 GENERAL OBLIGATION
WASTEWATER TREATAgNT NOTE, SERIES 1997.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO.
WRI'DHT COUNTY, MINNESOTA OHE'1SSUERJ AS FOLLOWS:
Section 1. $e
1.01. The Minnesota Public Facilities Authority (rhe 'PFA7 is autWdzed pmanam to
Mimnesou Statures, Chapter 446A. as amendedto issue its bonds (dw `PFA Bosch') and to use
the p, oceeds there4 together with certain other Nods of the agency available for such purpose.
to provide loans to political subdivisions of aha state to find eligible nom of mon of
pubU- y owned wastewater treatment facilities in aoordonce with Title VI of the Clean Water
Act (the "Program").
saiiaiss
mile •6e
FEB 21 '97 1309 KENNEDY & GRRVEt1 P.4
1.02. The Issuer is authorized to issue its obligations puaaumt to NGlmnota S, nes,
Sections 11 S.46 and Chapter 47S (the -Act'), for the purpose of financing improvements to the
Issuer's wastewater treatment system (the "Project")
1.03. The Issuer has applied for a loan from the PFA pursuant to the Program, and the
PFA has offered to make a loan to the lssua in the principal amoumt of $14,700,000, to be
disbursed and repaid in accordance with the terms of a Project Lam Agreement (the "Project
Loan Agreement) dated as of February _, 1997 to be executed by the Issuer and the PFA, in
substantially the form now on file with the City Adminisnator/Fimnce Director. The Project
Loan Agreement, as executed, is incorporated herein by reference as Exhibit A
1.04. In accordance with Section 475.60 of the Act, the Issuer is authorized to issue and
sell its obligations to a board, department or agency of the State of Nhanetom by negotiation and
without advertisement for bids. The PFA has represented to the Issuer that it is a board,
department or agency of the State of Nfu nesots.
Section 2. Sale: Tetras of Note.
2.01. The offer of the PFA to purchase a General Obligation Wastewater Treatment Note,
Series 1997 of the Issuer (the "Note-) in accordance with the tarns set forth in this resolution at
a price of par plus accrued interest to the dam of delivery is accepted.
2.02. The Note is to be issued iiu tbs aggregate principal amount .of 514,700,000,
originally and nominally dated as of date ofddivery as a A* registered Notewithout coupons.
The Note will be in the denomination of the entire principal amount thereof, numbered R-1 and
i bear interest and nam in installment amounts as specified in Section 3.01 hereof
2.03. The Note is subject to redemption and prior payment as provided in the Project
Loan Agreement.
2.04. Imerest and principal in the inmilment amounts at out in Exhibit A to the Note
are payable by wire hander or by cbeck or draft of the lacer or its designated Registrar mailed
no later then the tau business day prior to the payment dace to the registered holder thereof at
the holder's address as it appears on the bond register at the close of business on the 15th day
(whether at not a business day) of the calendar month next preceding the interest payment date.
'! yry 1' :s. V, M.
3.01. The Now is to be prepared in substantially the following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF WRIOHT
CITY OF MONTICELLO
Mil 193
raao•ao
514M
No. WI $14,700,000
GENERAL OBLIGATION WASTEWATER TREATMENT NOTE. SERIES 1997
The City of Monticello, a municipal corporation in Wright County, Minnesota (the
"Issuer"), for value received, hereby certifies that it is indebted and hereby promises to pay to the
Miraesota Public Facilities Authority (the 'PFA*) or registered assigns the principal sum of
$14,700,000 in the amounts and on the principal payment dates specified in Exhibit A attached
hereto and incorporated by reference, and to pay to the registered owner hereof interest so much
of the unpaid principal amount of this Note as may be disbursed from tithe to time as provided
in a Project Loren Agreement between the Issuer and the PFA dated as of February _, 1997 (the
"Agreement"), at the interest rate of 0% through August 20. 1998 and at the raw of 4.08% for
the period starting on August 21, 1998 (calculated on the basis of a 30 -day month and 360 -day
year), until the unpaid balance of the principal sum is paid. Interest is payable with respect to
each principal disbursement firom the date on which each principal disbursement is made, and is
payable on each February 20 and August 20 commencing February 20, 1999 or such other date
as may be required under the Agreement Principal, interest and the redemption price aro payable
in lawful money of the United States of America, by check or draft of the City
Administrator/Finance Director as Registrar, Transfer Agent, Authenticating Agent, and Paying
Agent (or such other agent as may be designated by the Issuer) (the "RegisOW) mailed the last
business day prior to the interest payment date to the person in whose name this Nota is
registered at the close of business on the yrecediog January S and August S (whether or not a
business day) at that person's address set forth on the Note register maintained by the Registrar.
Any such interest not punctually paid or provided for will be paid to the person in whose name
this Note is registered at the close of business on a special record date established by the
Regimes for the payment of such debAted interest.
The principal installment • of this Note are to be paid in the amounts scheduled on
Attachment A evea if at the time of payment the full principal Amount of this Note has not been
disbursed; provided that if the full principal Amount of the Now is naves disbursed, the amotmt
of the principal not disbursed is applied to the principal repayment on the loan and the loan
payments will be reamortized. Principal and any redemption price due tinder this Note are
payable in lawful money of the united State.+ of America and will be paid on each payment date
by wire payment, or by check or draft mailed on the last business day prior to the psym at data
to the person in whose name this Note L registered.
This Note is subject to redemption, is whole or in part on mcb dates and at such prices
and upon such other terms as are specified in the Agreement
This Now is issued for the purpose of finaacing t..,,,, ...,.., to the Issuer's wwap
disposal system ordered by the Minoeson Pollution Control Agency pursuant to at Whmiaing
resolution adopted by the City Council of the Issues on February 23. 1997 ('Resolution"). and
finW1091
1190.60
5��
FEB 21
pursuant to and in Hill canfa®ity with the Constitution and laws of the State of Minnesota,
(� including Nlinnesm Statutes, Section 115.46 and Chapter 475.
I
This Note is payable from the General Obligation Wastewater Treatment Note. Series
1997 Pund of the Issuer (the 'Note Fuad") established by the Resolution to which reference is
i made for a full description of the rights hereby conferred on the owner of this Now and those
revenues pledged to its payment AU -:able property within the Issuer's jurisdiction is subject
to the levy of ad valorem taxes without limitation as to rate or amotmt in the event of any
deficiency m net sewer system revenues or taxes pledged for payment of principal of and interest
on the Note. The issuance of this Note does not cause the indebtedness of the Issuer to exceed
any constitutional or statutory limitation thereon.
As provided in the Resolution. and subject to certain limitations set forth therein. this Note
is transferable upon the books of the Issuer kept for that puww at the pn=pW office of the
Reesaar. by the registered owner hereof in person or by such owner's attorney duly authorized
in writing, upon surrender of this Note together with a written instrument of transfer satisfactory
to the Registrar, duly executed by the registered owner or such owner's duly authorized attorney.
Upon such transfer and the payment of any tax. fee or govemmeaml charge required to be paid
by the Issuer or the Registrar with respect to such transfer, there will be issued in the name of
the transferee a new Note of the same aggregate principal amount as the surrendered Note.
The Note is issuable only as a fully registered note without coupons in the denomination
of the emu outstanding principal. The ownership of the Note is ongamlly registered in the
name of the PFA.
It is hereby certified and recited that all octs, conditions and things required by the
Cona:itution and laws of the State of Minnesota to be done. to eedsu to happen and to be
performed in order to make this Note a valid and binding general obligation of the Itsuar
according to its terms, have been done. do exiar, have happeted and have been performed in due
form, time and mamma as so requited.
IN WITNESS WHEREOF, the City of Mon*4110, Wright County, Minneso% has caused
this Note to be executed with the manual dpatures of its Mayor and City Administrator/Finanee
Director. both as of the nominal date of origins) issue specified above.
THE CITY OF MONTICELLO.
MINNESOTA
By
By
maw
City Adtakdstrator/Fiemee Director
SW D
REGISTRATION PROVISIONS
The ownership of the unpaid balance of the within Note is registered on the books of the
City of Monticello, Wright County, Iv1mnesota, in the name of the person last listed below.
Signature of City
Date of Rcit+m*^^n Rtitimmd Owner Administrator/Finance
Director
'1997 Minnesota Public
Facilities Authority
Federal Employee I.D.
No. 41-6007162
3.02. (a) As long as the Note issued hereunder remains outstanding, the Issues will cum
to be kept at the principal office of the Registrar the Note register in which, subject to such
reasonable regulations as the Registrar may proscribe, the Registrar will provide for the initial
registration of the Note and the registration of transfers of the Note. The City
Admuustrator/Finance Director is hereby appointed Regimar, Transfer Agent. Authenticating
Agent. and Paying Agent with respect to the Note.
(b) Upon surrender for trander of the Note with a written instrument of transfer
satisfactory to the Registrar, duly executed by the registered owner or the owner's duly authorized
attorney, and upon payment of any tan, fa or other governmental charge required to be paid with
respect to such transfer, the Issuer will execute and the Registrar will a thenticaie and deliver,
in the name of the desagaated traosfaee, a My registered Note of the authorized denomination
and of a like aggregate principal amount, interest rate and maturity. In all cases in which the
privilege of transferring a fully registered Note is exercised, the Issuer will exeeuue sod the
Registrar will deliver the Note in accordance with the provisions of this Resolution. For every
such exchange or traasfa of the Note, whether temporary or definitive, the Issuer or the Registrar
may make a charge swfiicient to reimburse it for any tax, fee or other governmental charge
required to be paid with rasped to such exchange or traada, which nun or scams will be paid
by the person requesting mrh exchange or transfer as a condition precedent to the exercise of the
privilege of making such exchange or transfer. Notwithstanding any other provision of this
Resolution, the cost of preparing each new Note upon each exchange or transfer, and any other
exp am of the Issuer or the Registrar incurred in connection dwtwhh (except any applicable
tax, fee or other gover suncrual charge) will be paid by the Issuer. The issuer is not obligated to
make any such exchange or transfer of the Note daft the IS days arta preceding the date of
the fust publication of notice of redemption in the case of a proposed redemption of the Now.
The Issuer and the Regimes aro not required to make any transfer or exchange of any portion
of the Note called for redemption.
waivaa
waro•ro
3.03. Interest on the Note that is payable, and is punctually paid or duly provided for,
on any interest payment date is to be paid to the person in whose name the Note is registered at
the close of business on the preceding February 5 and August 5, as the ease may be. Any interest
on the Now that is payable, but is not punctually paid or payment thereof duty provided for on
any interest payment date will forthwith cease to be payable to the registered holder on the
relevant regular record date solely by virtue of such holder having been such holder, and such
defaulted interest may be paid by the Issuer to the person in whose name such Note is registered
at the close of business on a special record date established by the Registrar for the payment of
such defaulted interest Subject to the foregoing provisions of this paragraph, each Note delivered
under this Resolution upon transfer of or in exchange for or in lieu of any other Note will carry
all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Note
and each such Note will bear interest fi;om such date so that neither gain nor loss in interest will
result from such transfer. exchange or substitution.
3.04. As to the Now, the I-- and the Registrar and their respective anecessora, each
in its discretion, may deem and treat the person in whose name the same for the time being is
registered as the absolute owner thereof for all purposes and neither the Issuer nor the Registrar
nor their respective successors will be affected by any notice to the Contrary. Payment of or an
account of the principal of the Note will be made only to or upon the order of the registered
owner thereof, but such registration may be changed as above provided. AD such payments will
be valid and effectual to satisfy and discharge the liability upon the Note to the extent of the sum
or sums so paid.
3.05. (a) If (1) a mutilated Note is surrendered to the Registrar, and the Issuer and the
Regnnra receive evidence to their saddacuan of the destruction, loss or theftof the Note. and
(ii) there is delivered to the Issuer.and the Registrar such security or indemnity as may be
required by them to save each of them harmless, then, in the absence of notice to the Issuer or
the Registrar that the Note has been acquired by a bona fide purchaser, the hater will memo.
and upon its request the Registrar will authenticate (if facsimile signatures are used) and deliver,
in exchange for or in lieu of any Itch mutilated, destroyed, lost. or stolen Note a new Note of
Blue tenor and principal amount, bearing a number not contemporaneously outstanding. In case
any such mutilated, destroyed, loa4 or stolen Note has beeoma or is about to become due and
payable, the Issuer in hs discretion may, instead of issuing a now note, pay the Note.
(b) Upon the issuance of a new tote uda this subsectiaa4 the Issuer may require the
payment of a sum sufficient to cover any tax or other governmental chap that may be imposed
in relation thereto. Every new tote issue pursuant to this subsection in Hou of any destroyed,
lost, or stolen note will constitute an original additional contractual obligation of the Issuer,
whether or not the destroyed. los% or stolen Note will be at any time enforceable by anyone, and
is entitled to all the benefits of this Resolution.
(c) The provisions of this Section am exclusive and preclude (to the extent lawlW) all
other rights and remedies with respect to the replacement or payment of mutilated. destroyed.
lost, or stolen Notes.
Masi?
n
IMID-6
i
FEB 21
Section 4. Exmnion and Delivery.
4.01. The Note is to be exemacd by the respective facsimile or manual signatures of the
Mayor and the City Admimstator/F == Director as set forth in the form of Note. The scal
of the Issues will be omitted from the Note as permitted by law. The approving legal opinion
of Kennedy & Graven, Chartered, Minneapolis, Minnesota, as bond counsel, is to be printed on
the Note if requested by the PFA. When the Note has been duly executed and, if facsimile
watura are used, authmuctacd m accordance with this Resolution, it is to be delivered to the
PFA upon payment of the purchase price and the PFA is not bound to see to the application of
the purchase money. If facsimile signatures ere used, the Note is not valid for any purpose until
authenticated by the Registrar.
4.02. Unless litigation has commenced and is pending questioning the Note, revenues
pledged for payments of the Note or the organintion of the Issuer or incumbency of its offices,
the Mayor and the City Administrator/Fimnce Director are to execute and deliver to the PFA at
the closing a suitable certificate as to absence of material litigation, a certificate as to payment
for and delivery of the Note. the signed approving legal opinion of Kennedy & Graver; Chartered
as to the validity and enforceability of the Note, and the arbitrage certificate referred to below.
4.03. The Mayor and the City Adminiwator/Fiaance Directa are authorised to execute
the Project Loan Agreement on behalf of the Issuer and that their action in executing the Project
Loan Agreement is ratified and confirmed.
Section S. Note Fund and Account. Angrooriations, Pledge.
5.01. Them is hereby created a special fund of the Issuer designated "General Obligation
Wastvwatcr Treatmrnt Note, Series 1997 Fund" (the "Note Fund") held and administered by the
City Adminisorater/Fitmacc Director separate and apart from all other funds of the Issuer. The
Note Fund will be maintained in the meant specified until the Note, any refunding bonds Issued
to refund the Note, and any other general obligation bonds hereafter issued and made payable
from the Note Funk and the Interest thereon, hive been fully paid. In the Note Fund there will
be maintained two separate accounts, to be designated as the "Capital Account" and the "Debt
Service Account", respectively:
(a) Capital Account. The proceeds from the sale of the Note aro to be credited to the
Capital Account &am which them will be paid all cost and expenses of the Project. including
the cost of any construction contracts heretofore let and all other costs incurred and to be
incurred, of the kind authorized in Minnesota Statutes. Sectlow 475.65 and 115.46, provided that
all disbursements must be in accordance with the Project Loan Agreement
(b) Debt Service Account. Them is hereby pledged and there will be credited to the
Debt Service Account (1) gross revenues moeived by the Issuer from the operation of the sewer
plant and system, less reasonable ad current cow of opauing Lod maintaining the Prgjeet (ii)
all finds remaining in the Capital Account after completion of the Project and payment of the
anpi1iw
an".60
5fte
G'1
costs of the Project. (iii) any collections of general ad valorem taxes hereatbur levied for the
payment of the Note; (iv) all investment earnings on moneys held in the Debt Service Account;
and (v) any other moneys which are properly available and are appropriated by the City Council
of the lama to the Debt Service Account Interest on amounts in the Capital Account and Debt
Service Account are to be credited to the Debt Service Account The Debt Service Account
herein created may be used solely to pay principal of. premium, if any, and interest on the Note
and any other general obligation bonds hereafter issued and made payable from the Debt Service
Account as provided by law.
I
5.02. The Issuer covenants and agrees with the holders of the Note that so long as the
Note remains outstanding and unpaid, it will keep and enforce the following covenants and
agreements:
(a) The Issuer will continue to maintain and efficiently operate the sewer plant and
system as public utilities and conveniences fine from competition of other like utilities to the
extent permitted by law and will cause all revenues therefrom to be deposited in bank ae;eoumts
and credited to the sewer system accounts provided. and will make no expenditures from those
accounts except for a duty authorized purpose and in accordance with this resolution.
(b) The Issuer will also maintain the Debt Service Account as a separate account and
will cause money to be credited thereto from time to time, out of an revenues from the sewer
plant and system together with taxes levied hereunder in sums sufficient to pay principal of and
interest on the Note when due.
(c) Tho Isomer will keep and maintain proper and adequate books of records and
accounts separate from all odes records of the Issuer in which will be complete and correct
entries as to all transactions relating to the sewer plant and system and which will be open to
inspection and copying by any holder of the Note, or the holder's agent or attorney. at any
reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment
of a reasonable fee therefor, and said account will be audited at least annually by a qualified
public accountant and statements of such audit and report will be Runished to the PFA upon
request
(d) The Issuer will cause persons handling revenues of the sewer plant and system to
be bonded in reasonable amounts for the protection of the Inver and the PFA and will cause the
finds collected on account of the operations of the sewer plant and system to be deposited in a
bank whose deposits are guaranteed under the Federal Deposit Insurance Law.
(e) The law will keep the sewer plant and system insured at all titres against loss
by fire, tornado and other risks customarily insured against with an insutsr or insurers in good
gtanding, in such amounts as are customary for W plants to protea the holds», flrom time to
time, of the Now and the Issuer from any loss due to any such casualty and will apply the
proceeds of such insuram to make good any such loss.
(f) The Issuer sod each and all of its officers will ptmcttully perform all duties with
refmoce to the sewer plant and system as required by law.
anoo a �FT
waio•ao J
M.
(g) The Issuer r will impose and collect charges of the name authorized by IMaoiesota
Statutes, Section 113.46 at the times and in the amounts required to produce together with taxes
designated as a source of payment of the Note, net revenues adequate to pay all Primal and
interest when due on the Note.
(h) The full faith, credit and taxing powers of the Issuer will be, and are hereby.
' irrevocably Pledged for the prompt and fish payment of the principal and interest on the Note as
the same respectively become due. If the net revenues of the sewer Plant and system
appropriated and pledged to the payment of principal and interest an the Note, together with other
Heads irrevocably appropriated to the Debt Service Account referred to in Section 5.01(b) of this
resolution, are at any time insufficient to pay such principal and interest when due, the Issuer
covenants and agrees to levy, without limitation as to rate or amour an ad valorem tax upon all
taxable poperty of the Issuer sufficient to pay such principal and interest as the same become
due. If the balance in the Debt Service Account is ever insufficient to pay all principal and
i interest then due on the Note, the deficiency will be promptly paid out of any other flmds of the
Issuer which are available for such purpose, and such other Rinds may be reimbursed, with or
without interest. from the Debt Service Account when a suffident balaoax is available therein.
5.03. In accordance with Mnnm to Statutes, Section 115.46, for the Purpose of paying
the principal of and interest on the Note, there is levied a direct arcual itrepealable ad valorem
tax (Tmw) upon all of the taxable property m the City, which will be spread upon the tax rolls
and collected with and as part of other general mxes of the City. The taotas will be credited to
the Dcbt Semee Account above provided and will be in the years and amo mts as follows (year
stated being year of levy for collection the following year):
YM LM
(See Exhibit B)
5.04. It is hereby determined that the estimated collections of net sewer system revenues
and the foregoing Taxes will produce at least five percent in excess of the amount needed to meet
when der: the principal and interest payments on the Bonds. Tho tax levy herew provided is
irrepealeble until all of the Bonds aro paid. provided that at the time the City maks its emmsal
tax levies the City AdmWstraw/Finance Director may certify to the County Auditor of Wright
County the amount available in the Debt Service Account to pay Principal and interest due during
the eastung year, and the County Auditor will thereupon reduce the levy collectible during such
year by the amount so certified.
Section 6. Mid
6.01. The City Administratoffinsoce Director Is hereby awhorlmd and directed to certify
a copy of this Resolution sad to cause the creme to be filed in the office of the Wright County
Auditor. together with such other information as such auditor may require, and to obtain from
the County Auditor. certificates that the Note has been entered upon the Nota register.
C
6.02. The officers of the Issuer ave wthorirsd and dirtied to Prepare and fltrnish to rho
PFA and to the attorneys approving the Note, azdfied copies of all proceedings and records of
s
smog -so
FEB 21 '97 13:15 KU44 DY & GRAVEN
the issuer relating to the power nerd authority of the Issuer to ism the Note within their
knowledge or as shown by the books and records in their custody and control, and such certified
copies and certificates may be domed representations of the Issuer as to the facts stated therein
6.03. Notwithstanding the taxable scam of the Note, the Issuer covenants and agrees with
j the PFA and boldas of the Note that the invesmments of proceeds of the Note, including the
invesuncut of any mrenues Pledged to the Note which are considered grow proceeds of any PFA
Bonds under applicable regulmns and aonzanleted sinking erods, if any, will be limited as to
amm— and yield in such meaner that the PFA Banda will not be arbitrage bands within tate
i -caning of Section 149 of the Internal Revenue Code of 1986, as emanded (the 'Code', and any
regulations ftmumder. On the basis of the existing facts. estimates and cirau eq, including
the foregoi-g 5ndh and covenants, the Issuer hereby certifies that it is not expected that the
i proceeds of the Note will be used in such manna as to cause any PFA Bonds to be arbitrage
bonds uoda.Section 149 of the Code and any regulations thereunder. The Mayor and City
AdmintatramodFi-aooe Director will Amish as arbitrage arWicate to the PFA or based
an the foregoing certification as of the time of delivery of the Note to the PFA. The low will
i also comply with Section 13(c) of the Project Loan Agreement relating to rebate of arbitrage
profits, if any.
LSI
C
Adopted this 24th day of February, 1997.
A/ Rich Wol&Acy
City Aft Wa atedFinance Director
angio
IN" do
/s/ William Fair
Mayor.
FEB 21 '97 13:15 KEMM & G%IVEN
The motion for the adoption of the foregoing resohnion was duly seconded by
Councilmember , and upon vote being taken thereon the following member
voted in f m of the motion:
and the Mowing voted against:
whnreupoathe reschuion was declared duly paved ad adopted.
uaaun
wit"O
;Ad
197 13:15 KENNEDY 8 GRAVEN
EXHMIT A TO SALE RESOLUTION
PROJECT LOAN AGREEMENT
.�.3 sA tj
am& 1.
c
FEB 21 '97 13:16 KENNEDY 8 GRAVEN
uaau02
wi ton 0
xm
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
EXHIBIT B
Le -
241,266.34
497.398.58
517,899.44
539,245.27
561,470.89
584,612.56
608,708.05
633,796.65
659,919.32
687, l 18.66
715,439.06
744,926.71
775,629.72
807,598.21
840,884.30
875,542.32
911,628.81
949,202.65
988,325.15
1,029,060.11
530,327.20
>�x
FEB 21 197 13:16 KENNEDY 8 GRAVEN P.16
I
STATE OF MINNESOTA )
COUNTY OF MONTICELLO )
)
CITY OF GLENCOE )
1. the undersigned, being the duly qualified and acting City Administrator/Finance Director
of the Ci tyof Monticello. Wright County, Minnesota, do hereby certify that 1 have carefully
compared the attached and foregoing extract of minutes of a regular meeting of the City Council
of said City held on Monday, February 24, 1997 with the original thereof on file in my office
and the same is a full, true and correct copy thereof, insofar as the same relates to the io,aMr
and sale of $14,700,000 General Obligation Wastewater Treatment Note, Series 1997 of the
Issuer.
WITNESS My hand as such City Administrator/Clerk-Treasurer and the corporate seal
of the Issuer this _ day of 1997.
(SEAL)
I
uuaoiaa
rnto-io
City Administrator/Finance Director
City of Monticello, Minnesota
54y
r
Council Agenda - 2/24/97
513. Consideration oir waiving statutory linhilify limits for City inmlmi
We are currently in the process of renewing our annual liability insurance
coverage that will again provide for an additional $1,000,000 in excess
liability coverage over the required $600,000 minimum. By State Statute,
the City is not liable for any tort liability claim in excess of $600,000
damages; however, because the City has purchased an excess liability
coverage policy in the past, the City has the option of waiving our rights
under Statute 466, which would allow someone to seek damages from the
City in excess of the $600,000 limit up to $1.6 million provided by our excess
liability coverage.
Although we have typically purchased the excess $1,000,000 coverage, we
have done so to ensure that in a major catastrophe where the City was liable,
sufficient funds would be available to pay any and all claims. Even though
we are not responsible for any tort liability claim of more than $600,000, the
City Council has to formally decide whether or not we want to waive our
limits established by State Statute. Since a formal Council action is
necessary before the application can be renewed, the Council should formally
indicate that it darn not want to waive its monetary limits established by
Statute. This will allow us to retain our rights under the $600,000 limit, but
we would always have excess liability coverage available if it was ever
needed.
Council should formally indicate that the City of Monticello does not
waive the monetary limits on tort liability established by Minn so A
Statute 466.04.
Copy of liability insurance application form.
LEAGUE OF M 9efESOTA CrM D ISURANCE TRUST
LMCIT EXCESS LiABEIM COVERAGE
Cities obutotcg excess coverage Som dee Lague of Minnesota Cities Insurance Trust must decide whedw or
not to valve the statutory liability limb to me ttalmt of die ween coverage purchased. M dadtfon trusts be
made by the city mmeil. CITES PURCHASING EXCESS COVERAGE MUST COMPLETE AND
RETURN THIS FORM TO LMCTT AMU THE EFFECIIVE DATE OF THE COVERAGE.
For ftumu btformatim refer to the ........ „. memo. City officials may also vans to discuss than issues
whit @e city attorney.
The City of MONT 1 CELL O/TONNSWifpts cum UabWq coverage
limits of 31.000.000 Som the league of Minnesota Chiu Imuraam Trust.
Cbech nae:
X The city DOES NOT WAIVE the moaeuty limits on ton liability establisbed by Minnesota Statutes
466.04.
-OR-
The city WAIVES the monetary limitsoc ton tiabUity csublWxd by Mimesou Sunny 466.04. to the
extent of the limits Of the excess liability coverage obtained from the League of Minnesota Chia
Insurance Tnut.
l Due of city council meeting:
Return this completed form to: Bentley Risk Services. Inc.
143 University Avenue Wen
St. Paul. MN 33103.2044
ta4WAnal (1096) IA09 r of I
i0h-
O Council Agenda - 2124/97
( 5C. Consideration of confirming date for nmnal Board of Review
meeting - Wright County Assessor. (R.W.)
A. RFFRRPNCIF AND RA .KGROUND:
The County Assessor, Mr. Doug Gruber, has tentatively set Tuesday, May 6,
1997, at 7 p.m., as the date and time for the Annual Board of Review
meeting. The purpose of the Board of Review is to allow property owners
within the city the opportunity to ask questions relative to their property
valuations that have been established by the City Assessor for taxes payable
in 1998.
Our City Assessors, Jerry and Peg Kramber, along with Mr. Gruber, will be
at the meeting to field questions from citizens on their valuations. If the
Council has a problem with Tuesday, May 6, the County Assessor would like
to know so that a new date can be arranged in advance.
B. ALTERNATIVE ACTIONS:
1. Confirm the Board of Review date as May 6, 1997, at 7 p.m.
2. If the above date is not acceptable, provide an alternative date for the
County Assessor to consider.
D. SUPPORTING DATA:
Letter from Doug Gruber.
1
C
OJ 4TY C"
= Z
m
78130
January 31, 1997
Rick Wolfstcllcr
Monticello City Administrator
250 East Broadway
Box 1147
Monticello, MN 55362
RE: 1997 Local Board of Rcvicw
Dear Mr. Wolfstcllcr.
DOUGLAS M. GRUBE R
Wright County Assessor
16'rWht IBrunly G ----f KroIv,
111 2nd tit—I N.W. • R,wrm tau
!tu//aln. Atinn W. 55313-1I93
Phnnr.16111681-7367 ((;12)(,"H2,73&q
FAX: 16111 I:8'!.6178
The 1997 Monticello City Board of Revicw has been tentatively set for Tucsday, May 6 at 7:00
p.m. If this dale will not work for you please let me know before February 15, 1997.
If you have any questions, please feel lire to contact me.
inccrely, % 1
�� 1 l Ct J
DougldS M. Grubcr
Wright County Assessor
DMG/df
/quW 0ppwrunIgI AQ' mwhv Anion &ip1m er SV 4
CO
Council Agenda - 2124/97
, 1,T , r: 7 , i , , , 1 , rw:J , , .y r., r ru : V , ,
coalition of cities to monitor utility tax reform issues and
preparation ,
f atatisUcal data, (R.W.)
As you may recall, I have updated the Council at recent meetings regarding
proposed tax legislation that is in the works by NSP and other investor-
owned utilities attempting to get legislation passed that will eliminate
electric generating facilities from paying personal property tax. As I've
noted, the Mayor and myself were invited to a brief meeting whereby NSP
public relations personnel outlined that utility companies feel that when and
if deregulation ever occurs in the electric industry, they will need to
eliminate personal property tax to be competitive.
A number of communities which host larger electric generating facilities such
as Monticello, Red Wing, Becker, Fergus Falls, Hoyt Lakes, Grand Rapids,
and a few other communities, rely very heavily on utility companies' personal
property tax in calculating their overall value. I would have to say that the
three largest communities in Minnesota that would be affected by such a
change are Becker, Red Wing, and Monticello. In our case, if the entire
personal property that is owned by NSP was no longer taxable, we would lose
approximately 75% of their value, or 57% of our overall city base. As you can
see, this would be a substantial blow to our financial resources in the future
and would require a dramatic shift in our tax levying capabilities to other
properties if we had to make up this entire difference through property taxes.
While it is very likely that if any legislation were to pass eliminating
personal properly taxes a replacement type of revenue would be proposed for
us, there has not been a lot of thought put into that replacement revenue
that any of us feel would guarantee host communities a guaranteed
replacement. In addition, many ramifications would occur in the future that
have not been thoroughly discussed, including the downgrading of our bond
rating which would make borrowing more costly in the future because of the
loss in tax base, the loss of our future ability to mise taxes for any general
purpose with our tax baso being 57% smaller, and I'm sure many other issues
once more thought is put into it. It is also likely that any replacement
revenue would be distributed by the State of Minnesota, which automatically
is suspect in guaranteeing this revenue in the future. The State has
historically shown that when it sees a pot of money available that can be
tapped for other uses, it is likely to be used for purposes other than its
original intent.
Council Agenda - 2/24/97
At this point, I have been attending a number of meetings with other local
officials from communities that would be drastically affected by the tax
reform noted, and it is our general consensus from these meetings that the
communities most affected by this potential tax reform issue need to band
together and form a coalition to be prepared to oppose such legislation that
would be ultimately detrimental to our communities. The group has
requested that each individual city have a resolution passed agreeing to
participate in the coalition to oppose and monitor legislation in the future. In
addition, the group has recommended that the law firm of Flaherty and
Koebele, a St. Paul lobbyist group, be retained to protect our interests and
monitor any potential legislation that may arise this year. In addition, it's
the long-term goal of this coalition of cities to likely engage the services of
this lobbyist, Mr. Tim Flaherty, for a number of years in the future as long as
this property tax issue remains on the forefront. It's the general consensus of
the group that each community should contribute $1,000 to $2,000 toward
funding the hiring of this lobbyist, which would include the preparation of
some statistical data that relates to each community on the effects such
legislation would have on our tax base and to property owners in our
community.
It is anticipated that the lobbyist, in conjunction with the coalition of cities,
will be working throughout the summer in preparation for dealing with this
issue in the 1998 legislative session, assuming nothing happens this year.
The bottom line is, if cities such as Monticello do not take the initiative to be
prepared for lobbying legislators on this issue, we could be very surprised
some day to find out that property tax reform has been passed that could
detrimentally affect us for years to come.
Adopt the resolution supporting the formation of a coalition of cities
and authorize an expenditure of up to $2,000 for funding the hiring of
a lobbyist and preparation of statistical data relative to Monticello.
Do not adopt the resolution or join the group at this time.
It is my recommendation that the resolution be adopted and that the City
join the coalition in funding the hiring of a lobbyist. Monticello is probably
the community with the third largest tax base tied up in personal property
from privately -owned utility companies and would stand to lose over 57'% of
Council Agenda - 2124/97
our current tax base if property taxes were eliminated without replacement
revenues guaranteed. I believe it's very important for the City to take a lead
in joining this coalition of cities since we have the most to lose and to begin
working with a lobbyist to get the message out to state legislators that there
are many issues that have to be dealt with before any type of property tax
reform concerning personal property tax is considered. In addition to
supplying a guaranteed replacement revenue to host communities, more data
needs to be researched concerning how this loss of value would affect state
school aids, future borrowing capabilities of communities like Monticello, and
a number of other issues. I believe if we do not take the initiative to protect
our own interests, no one else will. As a result, I recommend we join the
coalition and earmark some funds for preparing and researching statistical
data relative to Monticello on the effects of such legislation and contribute
toward the hiring of the lobbyist, Mr. Tim Flaherty, who is very
knowledgeable in these areas.
Copy of resolution; Copy of proposed coalition work plan.
31
RESOLUTION 97-
Q A RESOLUTION SUPPORTING THE FORMATION OF
A COALITION OF CITIES TO DEAL WITH TAX REFORM FOR
INVESTOR-OWNED UTILITIES REGARDING
TAX ON PERSONAL PROPERTY
WHEREAS, the City of Monticello is the host to the NSP Nuclear Power Plant; and
WHEREAS, the City of Monticello derives revenues from the energy facility located
in Monticello in the form of personal property taxes on machinery, which amounts
to over 57% of the total tax levy for the year 1997; and
WHEREAS, a study conducted by the Minnesota Department of Revenue in
conjunction with the Public Utilities Commission ( PUC) and the Department of
Public Service has issued a study dated January 15, 1997, entitled "Analysis of
Utility Taxation in Minnesota" and has presented such information before the
Senate Subcommittee for Property Tax and Local Government Budget Division,
Senator Sandra L. Pappas, Chair, on February 5, 1997; and
WHEREAS, the above -referenced study by the Department of Revenue has in fact
recommended the decreased use or elimination of personal property tax as it source
of revenue for local entities; and
WHEREAS, investor-owned utilities (IOU's) have proposed legislation which would
remove personal property tax from the available tax capacities of Clio affected
jurisdictions; and
WHEREAS, jurisdictions who lose tax capacity could see significant increases in
property taxes tit the local level as a result of such legislation without replacement
revenues; and
WHEREAS, the replacement revenues of a utility or "motor" tax or other such
remedies do not provide the same assurance of cash flow and leaves affected
jurisdictions with an inability to deal adequately with financial concerns; and
WHEREAS, the replacement revenues would also be subject to collection and
"tinkering" by the state giving jurisdictions inadequate security in receipt of
revenues both now and in the future with the added responsibility of sunsetting the
revenue stream cnmpli,lcly; and
WHEREAS, with the loss of the personal property taxes, Che affected jurisdictions
will experience an adverse impact in its ability to bond, its bond ratings, its long-
term debt, and will experience problems with outstanding debt and including issues
concerning bond disclosure requirements.
5bf-
Resolution 97 -
Jr Page. 2 �r r
NOW, THEREFORE, BE IT RE ' LVED, the City of Monticello shall appoint the
City Administrator as a contact p rson or liaison to work with other similarly -
affected governmental entities iii OPPOSITION to the elimination of personal
property tax. At the discretion of the jurisdiction, this person shall serve as a
representative of the committee overseeing the activities of the coalition.
BE IT FURTHER RESOLVED that the representatives will work as committee
members for the purpose of giving direction to lobbyists working on the issue as
well as the generation of a budget and formula for funding of the effort.
Adopted this 24th day of February, 1997.
Mayor
City Administrator
i
Proposed Work Plan
1. Monitor utility tax issues and report to clients
• Monitor Legislature and agencies
• Review bills and staff reports
• Review materials used by utility industry
2. Research and analysis
• Impact on individual cities (Red Wing example)
• Statewide impacts ($200 million property tax increase)
• Research and analysis of utility claims (e.g., claim that tax
exemption is needed to be competitive when deregulation
occurs)
3. Develop options to protect cities
• If Legislature determines it wants to exempt utility personal
property from taxation, what is best way to replace revenue
lost as result of exemption?
4. Lobbying
• Preparation of advocacy materials for use at legislature and
with agencies
• Coordinate lobbying activities
• Direct lobbying of legislators and agencies
• Media relations (press releases, meetings with new media)
Fcbnmy II, 1997
5t) CJ
Council Agenda - 2/24/97
lfi
At the Council meeting on February 10, Mayor Fair read a letter of
resignation from HRA Commissioner Al Larson. Mayor Fair volunteered to
contact Mr. Larson as to whether he would consider as effective resignation
date of December 1997. Mayor Fair reported Mr. Larson again reiterated his
resignation allows an opportwi ty for qualified, young individuals to become
involved in local government. Mr. Larson further suggested the HRA select a
replacement from the remaining three candidates interviewed by the WRA on
February b. Mr. Larson is not upset with any organization or individual and
will continue to support the HRA, EDA, and MCP objectives.
The expiration date of this 5 -year term, vacated seat is December 1998. At a
special meeting of the HRA on February 19, the HRA Commissioners
approved a motion recommending the City Council consider the name of Dan
Frie for appointment to the HRA Commission effective immediately. Other
members of the HRA are Vice Chairperson Brad Barger, Steve Andrews,
Darwin Lahr, and Tom St. Hilaire (Bob Murray, appointment effective
April 1, 1997.)
A motion appointing Dan Frio as a Commissioner of the HRA effective
immediately. Expiration date, December 1998.
A motion denying the appointment of Dan Fric as a Commissioner of
the H RA.
A motion of other action.
r STAFF RECOMMENDATION-
Alternative
F. ,OI\ MENDATION-Alternative 41.
L) SUPPORTING DATAi
Resume of Dan Frio.
C
Daniel R file
(( 213 Jerry usm Drom
Monaceib, MN 35362
612-2955990 (1M 012-2953067 (H)
Date of aM 1041-56
Utetime Resident of MonticeAo
EDUCATION
Monticello High School 1975
Monticello, MN
St. Mary's University
San Antonio, TX
SC Cloud Soft University 1980
St. Cloud, MN
BAJPoldiaal Science and Economic
Unlvmhy Of Artzona 1982
M.A/Polt" Science
EDUCATIONAL EXPERIENCES
Cha&man of SL Cloud State Student Aetivitlp CO MIJIUM 1979
Intantship
Senator Dave Durenberger 1980-61
Washington, D.0
OCCUPATION
Realtor/Owner.
Wr1gMSherbimo Really Inc
200 West Broadway
Montketio, MN 55362
PERTINENT EXPERIENCES
Current President of Monticello Country Club
Commissioner.
State of GIN Land Acquisition AXwsb
C
Council Agenda - 2/24/97
1 1' f: 7 1 1 1sirnendmpntstabuflAingpermitmoratorium 1 1
would1'. maintenanceactivitleig nint exceeding 1
f market
A RFFFRFNCF AND BA .K .ROUND:
City Council is asked to make a minor amendment to the resolution adopting
an interim ordinance that established the moratorium on issuance of
building permits in the downtown redevelopment area. The amendment
consists of a request to allow City staff to issue building permits for minor
remodeling and maintenance activities so long as the permit value does not
exceed 25% of the value of the structure. Staff makes this request because it
appears that there will be a number of building permit requests for
maintenance activities that will fall withiri this threshold within the time
period identified in the moratorium; and technically, under the moratorium it
is required that each of these requests cotme to the City Council for approval.
It is very likely that all of the requests made for minor maintenance would be
approved by the City Council; therefore, as a housekeeping matter, it might
make sense to simply establish a minimum threshold for allowing building
permit activity thereby enabling City staff'to process the maintenance -
related building permit applications without the need to bring each permit to
the City Council for review.
Attached is a copy of the original resolution with language added at the end
enabling City staff to issue building permits for maintenance work having a
value equal to or less than 26%, of the current market value of the building.
B. AI TERNATNF ACTIONS:
Adopt the resolution updMing the 'interim ordinnnen establishing a
moratorium on issuance of building permits pending completion of a
redevelopment study and associated zoning code amendment within
the designated redevelopment area in the city of Monticello hx addiuC
a provision making an exrsntion for maintn nu nen activities.
Under this alternative, the exception to the moratorium as described
above would be added to the resolution and the duration of the
moratorium would remain at one year from the time of adoption of the
moratorium INovember 18981.
Motion to deny updating the interim ordinance establishing a
moratorium on issuance of building; permits.
Council Agenda - 2/24/97
Under this alternative, the City Council could take the position that it
is not right to allow any kind of reinvestment in any portion of the
redevelopment study area until the planning effort has been
completed.
The City Administrator recommends that the moratorium be modified as
requested. There are a number of structures within the redevelopment study
area that do not appear to be directly affected by the MCP study preliminary
design plans prepared to date. It is our view that the benefit of providing
additional flexibility with this moratorium outweighs the potential for
investments in structures that might be identified for future demolition as
part of the redevelopment study. Furthermore, adding this exception to the
moratorium will streamline City business because the City Council will not
have to review every single minor building permit request in the
redevelopment area.
Copy of resolution as modified.
RESOLUTION 97 -
RESOLUTION ADOPTING AN INTERIM ORDINANCE ESTABLISHING
A MORATORIUM ON ISSUANCE OF BUILDING PERMITS
PENDING COMPLETION OF A REDEVELOPMENT STUDY AND
ASSOCIATED ZONING CODE AMENDMENTS WITHIN A
DESIGNATED REDEVELOPMENT AREA IN THE CITY OF MON (CELLO
WHEREAS, the Monticello City Council hds determined that in order to protect the planning
process and ensure the health, safety, and welfare of the citizens of Monticello, the
presently -existing ordinances and controls regarding commercial, residential and park
development in designated redevelopment areas need to be re-evaluated; and
WHEREAS, the Housing and Redevelopment Authority'has authorized completion of a
redevelopment study in response to issues identified in the City's comprehensive plan. The
study will establish a redevelopment plan which could include amendments to the official
zoning map and text amendments to said ordinances; and
WHEREAS, a recent application for a building permit for a single family home in an area
that may be designated for park, commercial or residential development has brought forth
concerns regarding the compatibility of a residential home with other land uses in the area;
and
WHEREAS, the above-mentioned concerns require the City to study possible changes to
existing controls; and
WHEREAS, the City needs a period of time in which to conduct these studies and to
implement any needed chunges; and
WHEREAS, the City Council has determined that no new development should be
established within the designated redevelopment area until these issues have been studied
and proper amendments to the city ordinances have been implemented.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TI IE CITY OF
MONTICELLO that the attached interim ordinance establishing n moratorium on issuance
of building permits in the designated redevelopment area (exhibit AI is hereby adopted
pending completion of redevelopment study and associated zoning code amendments.
EXCEPTION: Moratorium does not apply to building permit requests for maintenance work
having a value equal to or leas than 25% of the current market value of tho building.
Adopted this 24th day of February, 1997.
Mayor
City Administrator
SFA
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DE5�i�SNG FEST
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`HIGHWAY
Council Agenda — 2/24/97
�n, ,,'yrs s i •i •, m n s a:� i n„s
At the Parks Commission meeting of February 20, 1997, three candidates were
interviewed for the seat vacated by Bruce Thielens after his election to the City Council.
Following the interview and discussion, the Parks Commission approved a motion
recommending that the City Council appoint Rick Traver to the Parks Commission. The
remaining portion of the 3 -year term would expire December 1998.
Motion to approve the appointment of Rick Traver to the Parks Commission.
Motion hi deny appointment of Rick Traver to the Parks Commission.
C. STAFF RECOMMENDATION:
Staff recomrnends alternative N 1.
D. SUPPORTING DATA:
Resume of Rick Traver
C
February =1, 1997
Jeff O'Neill, City Hall
P.O. Box 1147
Monticello, MN 55362
Dear Jett
1 am writing you this letter in regard to the vacancy you have on the Parks
Commission. I have been looking for a way to contribute more to the
Monticello Community, and atter talking to several people about this
position it seems to be a perfect way for me to become more involved.
Therefore I would like to submit my name as a candidate for this opening.
I have enclosed my resume for your selection committee to re,.icw. Should
you or anyone on your committee have any questions about my history or
experience, please feel free to call at 2954550.
I hope to be helping you as a member of the Parks Commission in the near
future. If for some reason you decide to appoint another individual for this
position, please still feel free to call if you find that my experience or
education may help you in any way.
Sincervt�
plt1 1
Rick Traver
Enclosure
C
SG#
RICHARD R M YER JR
200 Kevin Longley Dr.
Monticello, MN 55362
(612) 295.4550
CURRENT
POSITION GOLF COURSE SLMERjNMMDM
EDUCATION Tudgmu Management Certificate (218_91
Pena State University
Bachelor of Science. Business (12/821
University of Mmnesota
EXPERIENCE General Manager / Superintendent (1190 - Present)
Mooticeflo Country Club Mozmcc4 MN
• 18 -hole semi -private country club
• Site 1991 MGA Senior Amateur Champdornhip
• Site 1992 MPGA Four -Ball Cham*n&Wp
• Site 1994 MPGA Senior Amateur Ch m*nship
• Promoted to General Maaager in Sprung 1992
Asst not cupWntendent (3 18 9 - 121991
Oak Ghon Country Chub SWhvater, Minnesota
• 27 -hole semi -private country club
• Supervision and scheduling of maintenance crow
• Application of most pesticides and faWiaers
• All other general maintenance practices
,Spray Teeh_niclan / Intern (3/88 - 9/881
Minneapolis Golf Chub St. Lauds Park, Nfimmota
• 18 -holo private country club
• Most applications of ferNizers and pesticides
• Mostinigation rnaintenaneo
• Some crew supervision
Goff Cou M•_Intena-m (5/86 - 9/871
Baker National Golf Course Maple Plaine, Miaruesota
• Appkation of fertu7izem and pesticides
• Op=*m and repair of mwaW irrigation system
• AD other general maintennxe practices
OtherInes dorm
Menards Assistani Depamnew Mansgerfrrainee
Footlocker Store Manager
5648
RICHARD A MVER JR
C 200 Kevin Lotrgley Dr.
mmmcetio, MN 55362
(612) 295-4550
HONORS &
ACTIVITIES Member of MGCSA aoe the GCSAA
1989 Perm State Twfgrm Student of the Year
Recipent of rho Team -M pi Schou
Rem of the Pen== Growers Ammanon Scholarship
Recipient of the Harold Stodola Manorial Scholarship
I enjoy gnlfirg, hunting and most outdoor sporting activities
REFERENCES References wM be PWAA red upon request
Sc v
a
Council Agenda - 2/24197
5H. Consideration of authorization to issue a building permit in the
Downtown Redevelopment Area for the addition of an ent=
vestihuie and interior remodeling at TDS Telecom -Rig Pinn RtreeL
Monticello. innesoL (F.P.)
A RFFFRENCE AND BA .K .ROUN
On November 25, 1995, the City Council established a moratorium on
issuance of building permits in the Downtown Redevelopment Area of
Monticello. The purpose of this moratorium was to manage public
investment, new development, and redevelopment that may be inconsistent
with the design and use intents for lands within the Redevelopment Area.
TDS Telecom intends to add a seventy (70) square foot entry vestibule to the
south side of the building and remodel interior spaces affected by the
addition.
The land use and designs of TDS Telecom are consistent with the pending
Redevelopment Plans for the Downtown Redevelopment Area.
B. AI.TERNATNE ACTIONS:
1. City Council may approve this request by TDS Telecom for a building
permit to add seventy (70) square feet, finding that the development
approved by this building permit is consistent with the design and use
intents for the Downtown Redevelopment Area.
2. City Council may deny authorization of the building permit with
findings as to why denial is consistent with the intents of the
moratorium.
C. STAFF F .O MRN )ATION-
The City Administrator recommends approval of Alternative ttl, approval of
this request by TDS Telecom for a building permit to add seventy (70) square
feet, finding that the development approved by this building permit is
consistent with the design and use intents for the Downtown Redevelopment
Area.
n. SUPPORT N . DATA:
Copy of the plan showing the proposed vestibule.
TDS TELECOM
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Council Agenda - 2/24/97
A. RF.F .R .N F AND BACKGROUND:
City Council is asked by the Parks Commission to consider authorizing a
feasibility study for the purpose of preparation of preliminary design and
costs associated with completion of three pathway segments identified in the
City's pathway plan. The three segments identified are also in the budget for
1997. Council is also asked for authorization to proceed on reconstruction of
pathways in the Meadow Oak areas. This project was budgeted for
construction in 1996.
The first pathway is the river walk segment that would connect Ellison Park
to Mississippi Drive. This pathway extends along the undeveloped portion of
River Street right-of-way through the northern boundary of the wastewater
treatment plant, and then connects to Mississippi Drive. The 1997 budget
includes $60,000 for this expense. The Parks Commission is recommending
that only a portion of this pathway be developed at this time due to the fact
that there will be major construction at the wastewater treatment plant.
Under this partial development scenerio, the pathway would be extended
from the Hospital District property along River Street to Mississippi Shores.
The remaining segment extending from Mississippi Shores to Mississippi
Drive would be delayed until such time that the wastewater treatment plant
is completed.
The next two pathway segments are identified in the ISTEA Grant
application. One segment along County Road 118 links the Middle School
with CSAH 75; the other links the Meadow Oak area to the school campus
area. It is hoped that the City will be successful in obtaining funds necessary
to complete these pathway segments in conjunction with the grant program.
Obtaining grant funds for these segments, along with obtaining funds for
development of a pedestrian overpass, would bring cost savings to the City.
It is our view, however, that these pathways aro necessary and that we
should pursue development of these pathway segments with or without grant
fiords. Therefore, to expedite the project, it is proposed that the feasibility
study be conducted at this time.
If the City is unsuccessful in obtaining ISTEA funds for the overpass, then
the pathway on 118 would be designed to channel pedestrian traffic over the
existing narrow bridge. At some point in the future, the bridge would be
widened or a separate pedestrian pathway could be built. Unfortunately, the
budget would not allow for construction of a separate pedestrian crossing at
this time without IhTEA funding.
Council Agenda - 2124/97
The other pathway segment being analyzed by the proposed feasibility study
would connect the Meadow Oak/Briar Oakes/Oak Ridge area to the Middle
School via a pathway along a power line corridor that runs parallel to County
Road 118 and extends deep into the Meadow Oak residential area all the way
to Meadow Oak Park. This pathway represents the spine of a pathway
network that would allow safe movement of bike and pedestrian traffic to the
school campus area.
The feasibility study will also examine the cost to reconstruct pathways
installed in the early 1980's in the Meadow Oak area. Pathways in this area
are too narrow and were installed poorly, thus resulting in portions of the
pathway breaking up.
The three pathway segments and the reconstruction noted above have been
in the pathway plan since 1993. They are in the budget for construction in
1997 or were in the 1996 budget. It is hoped that with completion of the
feasibility study, development of specifications, and the bidding process, the
segments, when taken together, will fall within the allotted budget.
Motion to authorize preparation of feasibility study for construction of
said pathway segmenta.
Motion to deny authorization to prepare a feasibility study for
construction of pathway segments.
STAFF F..OMMRNDATION:
The City Administrator recommends that City Council authorize preparation
of the feasibility study as proposed.
1). SUPPORTIN . DATA:
Excerpts from the 1997 ISTEA Grant application: Excerpts from the 1993
pathway plan.
FaiwAft OwAmw Pea Comm
()f l9 *D Qual Rivw low 99
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With No Connection
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Proposed pathvsv Augments
are to yellow.
Legend
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Pngxtaed Path - Phaw III t- 1 •�•
Pnopoaed I M -Road Palhwa\ ' •
F> sling s' PathvIaN - Phaw II t
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- %Rkwal► - Phaw I
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County Road I Ii Pedeetriee OvaWs & Pathw'a}
••, •• MO�i00II0. M1a0000ta
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Council Agenda - 2/24/97
•• , T : irm M„ •
The City Council is asked to consider granting preliminary plat approval of
phase III of the Klein Farms residential subdivision. The Planning
Commission conducted a public hearing on the plat and recommends
approval contingent on changes identified in the attached report by the City
Planner. It is being recommended that the preliminary plat be approved
based on the Planning Commission recommendation, but make final street
and sidewalk design requirements subject to potential street design
modifications that will be reviewed on March 10.
Please see the attached report for detail regarding plat design issues and
note that the developer has made many of the modifications to the plat as
identified in the report. Changes that have not been made relate to
unresolved issues pertaining to street width and sidewalk standards. Once
the City has adopted its revised standards, the preliminary plat should be
modified accordingly.
Motion to approve the preliminary plat of the IQein Farms 111
residential subdivision contingent on modifications of the street and
sidewalk design plan in accordance with revised city standards up for
consideration at the City Council meeting set for March 10, 1997, or
contingent on the developer making all modifications as recommended
by the Planning Commission.
Under this alternative, the applicant has a choice. He can either wait
to see what the new design standards are and reach his final design
accordingly, or he can proceed under the existing code and associated
Planning Commission recommendations.
As an update, the committee assigned to analyze street width
standards met on Thursday, February 20, to discuss the topic.
Significant progress was made on coming to agreement on acceptable
standards. A follow-up meeting has been scheduled for 8 a.m.,
Tuesday, March 4, which should lead to Council review on March 10,
1997.
C
Council Agenda - 7J?A/97
Motion to deny approval of the preliminary plat of the Klein Farms III
residential subdivision.
Motion to table approval of the preliminary plat of the Klein Farms III
residential subdivision.
City Council may wish to table this item pending outcome of the
revisions to the design standards.
The developer has made a strong effort to comply with requirements set forth
by the City Planner, Parks Commission, and Planning Commission. We have
every reason to believe that he will support making additional changes to the
plat to fit the emerging design criteria. If the developer does not wish to
follow the new design standards but amends the plat to comply with existing
standards and the recommendation by the Planning Commission, then the
City Council may have some obligation to approve the plat as submitted.
Copy of preliminary plat; Copy of Planners report.
is
C
This is the latest revision
after the Planning Commission
review,
I ALEIN FARMS
3RD AUDITION
I 1 ,•1 :�
PRELIMINARY PLAT
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J90-31-1997 0948 NRC 612 595 SET? P.01
1
NORTHWEST ASSOCIATED CONSULTANTS
/f
NFNC COMMUNITY PLANNING - DESION - MARKET RESEARCH
C
MEMORANDUM
TO:
Jeff O'Neill
FROM:
Bob Kmlis / Stephen Grittman
DATE:
31 January 1997
RE:
Monticello -Klein Farms 3rd Addition - Preliminary Plat
FILE NO:
191.07-97.01
A-
E and K Development has requested preliminary plat approval of a 132 lot single family
residentia; subdivision entitled Klein Farms 3rd Addition. The proposed subdivision
ovoAays a 61.2 acre tract of land located south of School Boulevard between Oakwood
Drive and Fallon Avenue.
The subject site is zoned R-11. Single Family Residential
Blocks. According to Section 115.1 A of the Subdivision ordinance, blocks should not
A xceed 1,320 feet in length unless juMod by un*m conditions. At 11,450 feet In length,
Block 7 oxweds the ordinance requirement So as to coMonn to ma)dmum block length
standards and provide eonveniont pedestrian amass to the proposed park it is suggested
that a 30 foot wide pedestrian way (outlet) be provided near the Intorseetim of Farmstead
Drive and Street F (botween Lots 9 and 10, Block 7). This pathway location would ovortay
a proposed storm sewer easement.
Aitertmtivey, pedestrian amasses to the park could be provided along the UPA asssment
and School Boulevard. This option Is Ihmh ted on E)d t E vdth a redesigned street plan.
and discussed below In the'Streete section.
6770 WAYZATA OOULEVARD. SUITE eee 8T. LOUIS PARK. MINNESOTA 66416
PHONE 61 2-595-9630 01A% 61 2-eee-9637 16
JF*4-31-1997 0948 NX 612 5% 9837 P.02
Lots. All tots have been found to comply with the following minimum lot area and width
requirements imposed within R-1 Zoning Districts:
Lot Area -12,000 square feet
Lot Width - 80 feet
While technically meeting ordinance lot width requirements, some wncem exists over the
actual buildable width provided to lots which abut the UPA easement along the plat's
southern property line. For Irmlartce, Lot 17, Block 7 is provided a 40 foot wide building
width. Such width is inconsistent with most other subdivision lots which provide 60 foot
building widths. Builders should be cautioned that setback variances are not likely to be
approved on newty platted lots.
Stnests.
Right -d -Way. As required by ordinance, proper right -d -*W width and cul-de-sac radii
have been provided. Additionally, all cul-de-sacs compy with maximum 600 foot length
requirements.
)„Bycut. Generally speaking, the proposed street layout appears acceptable. Some
concern does, however, exist In regard to the 200 foot off -set of streets 'B' and 'P. While
the off -set does comply with the minimum 125 separation required by ordinance, such
condition and the awkward tuming maneuvers which result should be avoided if possible.
One meas to address such concern would be to simply shift Street F approximately 250
foot to the south to align with Street B. If such eltomative street alignment is pursued, it
Is suggested that a 30 foot wide pedestrian park adceWoutlot be located near the
Intersection of Street F and Farmstead Drive. This alternative also solves the lot width
Issues adjacent to the UPA easement by re-oriamting lots so the power lines are In the rear
yards. It further reduces the number of cul-de-sacs in the plat
Access. As shown on the attached pmllminary plat, abbess to the subject property is to
be provided via two pointe from IS I Boulevard. One Issue worthy of discvsslon Is the
nood for a street access from the west (via Oakwood Drive). While the subdivision's park
certainly must be considered a primary area destination, it should be recognized that
vehicular across to the park Is to be provided only via the north (from School Boulevard)
and the east (from Fallon Avenue). Thus, a westerly street amens would not offer any
additional convenience in regard to park accessibility. This is not to say that a future
westerly street access from Oakwood Avenue (provldod as part of southerly development)
would not be desirable. A pedestrian access from Oakwood Avenue Is considered
appropriate for the current development area.
qu
SAN -31-1997 0948 NK 6125% 9637 P.03
(T Setbacks. All proposed lots demonstrate an ability to comply with the following R-1
vv District setback regUirements.
Front Yard
30 feet
Side Yard
Interior
10 feet
Street Abutting
20 feet
Rear Yard
30 feet
Purls. As shown on the attached preliminary plat, a 16.2 we park (exciuding wetland)
has been proposed along the su*d site's eastern boundary. Such location provides till
exposure to Fallon Avenue and School Boulevard and overlays significant stands of
mature oak trees and other vegetation. While the proposed park location is considered
highly positive. Two items of concern exist as highlighted below.
As shown on the attached grading and erosion control plan, Lot 9, Block 7 abuts
a ponding area. Such condition will prohibit park patrons from encircling the park's
pondketland area As a condition of preliminary plat approval, the pond should be
designed so as to allow full pedestrian pas along the panda western boundary.
2. A number of strictures exist within the designated park area. The Parks
Canm'issicn should provide recommendation whether such structures should be
removed or adapted for park use.
SldewalkaPaUmays. According to Section 11.7-2 (H) of the Subdivision Ordinance.
sidewalks of standard design may be required by the City Council. Considering that the
subject subdivision incorporates a significantly sited park, a provision for sidewalks and/or
pathway is considered j Mlfied. In this regard, it is suggested that a five foot concrete
sidewalk be constructed along the south side of School Boulevard. Additionally, it is
suggested that the following sidowalWpathway options be considered:
1. Five foot wide concrete sidewalks along Country Lena and Farmstead Drive (both
sides of street).
2. An eight foot wide bttuminous pathway along Country Lena and Farmstead Drive
(one side of street).
It Is the opirdon of our office that in this situation, the construction of sidewalks on both
sides of Conry Lane and Farnutaad Drive reprsssnts a profaned. mon equttable option
by accommodating pedestrian circulation on both sides of a street (thereby avoiding
unsafe' street crossings). Additionally the use of concrete represents a preferred
construction material in terms of general appearance and maintenance.
0
JAN -31-199? 09:49 NAC 612 595 9e37 P.04
His anticipated that such sidewalks or pathways could be extended southward at such Ume
�l as the adjacent property develops.
While areas to the south of the subject property currently are undeveloped, it is likely that
future area residents will desire convenient pedestrian access to the proposed park To
ensure such axes, the following Is recommended:
A 20 foot wide pathway easement be established along the southern border of
Block 1 (within UPA easement). Future pathway construction would occur within
the adjacent southerly property upon development.
A 30 foot wide outlet is established along the southem boundary of Block 3 to
accommodate future pathway construction.
SereeninglLa dscaping. As shown on the attacthed prellmUtary plat, double frontage lots
have been provided additional depth to exomirtodate landscaping and/or screen
plantings. Rather than rely on Individual property owners and the rtsautting mix of rear yard
treatments, it Is suggested that the developer be made responsible for such screening
efforts. Such responsibility would ensure a constant and functional landscape design
atony the School Boulevard and Oakwood Dnve corridors. Specific methods of screening
should be stipulated in a landscape plan submission.
Oradb* and Drainage. In conformance with preliminary plat submission requirements,
a preliminary grading and erosion control pian has been submitted for review (see Exhibit
C). As shown on such plan, a slgr scant amount of existing vegetattonhneture trees exist
in the eaotem one-third of the site. To the extent possible, all significant trees (as
determined by the City) should be preserved. The grading and erosion control plan should
be subject to review and approval by the City Engineer.
Utllltles. In conformance with preliminary plat submission requirements, a preliminary
utility plan has been submitted for review (attached as Exhibit D). Such plan should be
subject to review and comment by the City Engineer. Such review should Include specific
comment as to easement acceptability.
i ._ a _•tt�•,:
Approve the preliminary plat subject to the following conditions:
A A 30 foot wide pedestrian park soasUoutlot Is provided between Lots 9 and
10. Block 7. H, however, a revised street plan Is pursued (as illustrated on
Exhibit C), an alternative access location upon the UPA easement be
provided.
1C
JRN-31-1997
09:49 NRC 612 5% 96'37 P.05
B.
Consideration is given to shitting Street B southward in a manner similar to
that illustrated upon Exhibit E.
C.
Five foot wide concrete sidewalks are provided along Moth sides of Country
Lane and Farmstead Drive.
D.
Sidewalks are provided a" the south side of School Boulevard.
E
The pond which lies within the park is designed and configured to allow
pedestrian passage between such pond and the adjacent residential lots
which Ile to the west
F.
The Parka Commission provide recommendation as to the removal or
adaptation of existing strucbxw which Ile within the designated park area.
G.
A 20 foot pathway easement Is provided along the southern boundary of
Block 1.
H.
A 30 foot wide outlot is established along the southern boundary of Block 3
to accommodate future pathway construction.
I.
To the extent possible, all significant trees (as determined by the City) are
preserved.
J.
A landscape plan Is submitted which specifies rear yard landscaping
screening methods along School Boulevard and Oakwood Drive.
K
The submitted grading and eroslon control plan Is subject to review and
approval by the City Engineer.
L.
The submitted utility plan is subject to review and approval by the City
Engineer.
2. Deny the preliminary plat.
C. STAFF RECOMMENDATION
Based on the p usdaV review, we recortunend approval of the Wein Forms 3rd Addition
prellminary plat under condition that the items highlighted in thb manwrandum are
addressed to the satisfaction of the City.
s
1F
JAN -31-1997 09:49 NAC 612 995 9837 P.06
C
Attached for reference:
Exhibit A - Site I.ocatlon
Exhibit B - Preliminary Plat
Exhibit C - Gradtrlp and Erosion Control Plan
Exhibit D - Utility Plan
Exhlblt E - SLdxR ion Design Alternative
C
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C
Council Agenda - 2/24/97
:1 1 1 1 1 1• 1 h: ,1 1 1
,1 1 1 • 1 Y,: 'LI : jl 1 : • 1 �,: •I, M, :1: :
1/1 1! W 11
The Planning Commission reviewed the following report and submits a
somewhat neutral recommendation to the City Council. It was their view
that the current and proposed revision have strengths and weaknesses that
are best judged by the City Council. I prefer the proposed ordinance because
it streamlines the administration of variance requests. I do not believe that
it will result in additional unnecessary discussion at City Council level
because the variance requests will be handled via the consent agenda.
Copy of Planner's report; Copy of proposed ordinance amendment.
k
0
JAN -31-1997' 09:25 NRC 612 595 9837 P.01/07
09-003
NORTHWEST ASSOCIATED CONSULTANTS
N INC Co MMUN ITY PLANNINQ - DESIGN - MARK6T RESEARCH
v
MEMORANDUM
` cop*k
TO:
Monticello Mayor and City Council
Monticello Planning Commission
FROM:
Stephen Grittman
DATE:
January 30, 1997
RE:
Mori icello - Variance Processing
FILE NO.
191.06 -98.14
A. Rf ,=ROUND
Mwhad to this mwn=,duro is a draft Zovnp Ordhmce Amendment which Chrnges the
Zoning valance process by redesignating the Zoning hoard of Adjustment cru: Appeals
from the Planning Comm"im to the City Council. Under the proposed prozess, the
Planning CAmmisslon would eat in an advisory role, conductirig the public hearing on
Zoning variances, but reoommencift action to the City Council. The City :oundre
decision would be final on a Zoning Variance.
The adva. ;tapas to this process aro Primarily procedural. An applicard will auto natically
go on to the City Council wilts s variance request, but will receive the some hearing and
oonsideranion at Planning Commission level as the current Ordlnarttoe provides. Howevar,
under the current Ordinance, fro applkant or Interested third parties must watt until the
Planning Commission acts before they know to file an appeal. Unnecessary delays have
resulted f m this wart whidn the Cir has attempted to mclify by automatically forwardlnp
an appeal ft can becomo oorftN as to whether an application forwarded to Council has
actually been appealed or not.
5770 WAY7ATA DOULEVARD. SUITE 506 ST LOUIS PARK. MINNESOTA 80416
PHONe 61 E-500.96345 FAX 61 2-505.9037 ��
SAN -31-1997 0926 tIPC 612 595 9857 P. 02/W
To solve this problem, the new process would be identical to the process used for Zaning
(� amendmeras and Cordltlonal Use Permits. The Cfty Council could choose to consider the
Zoning items as consent agenda issues, unless Council or members of the public ask for
further consideration of an item forwarded from the Pial WWV Commission.
1?: � 111 MI •1.,�
I . Approve the proposed amendment charging the desWoUm of the Zorft Board
of Adjustments and Appeets from the Plannhhg Commission to the City Council,
based on a findUhg that the process provides a dearer and smoother path for both
app5cants, the CRy, and htt third parries in trackh variance requests.
2. Deny the proposed amendment
W roeommands approval of the ,., ., . t b the vefianro prooess6 i% V* believe that
the dWW etbws better Clarity for all hhtefgels
persons, end ie consistent with the other
mrirhg proem= acted on by the Ptamhhg Commission. In additkn% whIla the Planinh
Commission's acttorh Is no IoW •flnar In the txhMcal sense, the rou ne appeal issue
under the current Drdhhance resulted In IRtle finality. It Is noted that under any nwft
action, the CRY Cowxg has final appeal autwily, regardless of which grog is designated
as the Board of Adjustments and Appeals. Therefore, it is possible that the City Council
may find tsdl ro-a min ft a request an appeal Rom $s own dedsion when It aaed as the
Board of 4fAjStinent end Appeals. We have fotmd ghees occasions to be extremely rare
however
C
a
JAN -31-1997 0926 tpw 612 595 9637 P. 03/7
f DRAFT - DRAFT - DRAFT
1113197
CITY OF MONTICELLO, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 10. CHAPTER 23 OF THE MONTICELLO CRY
CODE. KNOWN AS THE ZONING ORDINANCE. ESTABLISHING THE MONTICELLO
CITY COUNCIL AS THE BOARD OF ADJUSTMENT AND APPEALS.
THE CITY COUNCIL OF THE CRY OF MONTICEI I HEREBY ORDAINS.
Section 1. Chapter 23 is hereby amended to read as follows:
CHAPTER 23
ADMINISTRATION - VARIANCE AND APPEALS
SECTION.
/
`
23-1:
Boa id of Adjustment and Appeals
23-2:
Planning Commission Recommendations and City Staff Reports
23-3:
Finning of City Council and City Staff
234:
Non -Economic Hardship
235:
Appeals
23-6:
Procedures
23-7:
Lapse of Variance or Appeal
235:
Performance Bond
23-1: BOARD OF ADJUSTMENT AND APPEALS: The City Council shall act as a Board
of Adjuttment and Appeals.
23-2: PLANNING COMMISSION RECOMMENDATIONS AND CRY STAFF REPORTS:
al written staffroom and .. .. , stlom of the Planning Commission shall be
entared In and made part of the pemuvwnt written record of the City Council's
meeting.
a
JAN -31-1997 0926 HRC 612 595 9537 P. 04/0'?
23-3: FINDING OF CITY COUNCIL AND CITY STAFF: In considering all requests for
variance or appeal and taking subsequent action, the City staff and the City
Council, serving as the Board of Adjustment and Appeals, shall make a finding of
fact that the proposed action will not:
[A] Impair an adequate supply of light and air to adjacent property.
[B] Unreasonably increase the congestion in the public street
[C] Increase the danger of fire or endanger the public safety.
[D] Unreasonably diminish or impair established property values within the
neighborhood or in any other way be contrary to the intent of this ordinance.
23-4: NON -ECONOMIC HARDSHIP: The City Council, serving as the Board of
Adjustment and Appeals, shall, after receiving the written reports and
....,.,.,.,,*...;ations of the City staff and the Planning Commission, make a finding of
fact and dude upon requests for a variance by approving or denying the same, in
pan or in whole, where it is alleged by the applicant that a non -economic hardship
in the reasonable use of a specific parcel of property exists. A hardship that by
some reason of narrowness, shallowness, or shape of a specific parcel of property
or rat existing and of record upon the effective date of this ordinance or that by
reap on of exceptional topographic or water conditions of a specific parte! of land
or r:,;, the strid application of the terms cf ft ordinance would result in ext optional
difficulties when utilizing the parcel or lot In a manner customary and legally
pennissible within the district in which said kA or parcel is located, or wouul create
undae hardship upon the owner of such lot or parcel that the owner of another lot
or parcel within the same district would not have if he were to develop his lot or
parcel in a manner proposed by the appiicanl. Should the City Council find that the
conditions outlined heretofore apply to the proposed lot or parcel, the City Council
may grant a variance from the strict application of this ordinance so as to relieve
such difficulties or hardships to the degree considered reasonable, providing such
rolief may be graded without Impairing the intent of this Zoning Ordinance.
23-5: APPEALS: The City Council, sorving as the Board of Adjustment and Appeals,
shall, oftor rocelving the written report and recommendation of the City staff, and
City Council, make a finding of fact and make a dedslon on appeals where it is
alleged by the applicant that error has occurred in any order, requirement, decision,
or determination made by the Building Inspector In the enforcement of this
ordinance. However, said appeal shalt be filed no later than ninety (BO) days after
the applicant has received a written notice from the Building Inspector or said
appeal shall be considered void.
JAN -31-1997 0926 NRC 612 595 4337 P.05i07
23-6: PROCEDURES;
(A) Request for a variance or appeal shall be filed with the Zoning Administrator
on an ficial application form. Such application shall be accompanied by a
fee as outlined in Chapter 26 of this ordinance. This fee shall not be
refunded. Such application shell also be accompanied by written and
graphic materials necessary for the explanation of the request
(01 Upon receiving said application, the Zoning Administrator shall refer the
application, along with all related information, to the City Planning
Commission for public hearing.
(CJ The Planning Commission shall consider the variance or appeal at its nerd
regular meeting unless the filing date falls within fifteen (15) days of said
meeting; in such a case, the request would be placed on the agenda at the
regular meeting following the nemd regular meeting. The Zoning
Administrator shall refs said request along with all related information to the
Planning Commission at least ten (10) days prior to the regular meeting.
This meeting shall be a public hearing, notice of which shall be mailed at
least ten (10) days prior to the meeting to all owners of property, according
to the Wright County assessment records, within three hundred fifty feet
(350') of the property to which the variance relates. When a variance
request pertains only to yard setback requirements, only abutting property
owners need be notified. Noboas sett shall also Indicate the appeal process
in Section 23-6, SubdMslon [IQ.
(D) Failure of a prop" owner to meceive said notice shall not invalidate any
such proceedings as set forth within this ordinance.
JEJ The request shall be referred to the City staff for a report and
recommendation to be presented to the Planning Commission and City
Council. A preliminary draft of the C4 strtlPs report and recommendation
shall be given to the City's Planning Commission and City Council at least
ten (10) days prior to the meeting at which said report and recommendations
we to be presonted. The final report and recommendations of the City staff
are to be entored mond made pail of the permanent written rocord.
JF] Upon completion of the report and recommendation of the Planning
Commission, ft request shall be placed on the agenda of the City Council.
City aleft reports mond mcornmendatlons of the Planning Commiulon shall be
entered in and mads part of Ute psm m tt wrftt n record of the City Council
meeting.
In
JW -31-1997 09:27 NRC 612 595 98V P.06i07
[G] The City Council shall review the application and may at its option conduct
Qa public hearing on the request
[H[ If, upon receiving said reports and recommendations of the Planning
Commission, the City Council finds that specific Inconsistencies exist in the
review process and thus the final recommendation of the City Council will
differ from that of the Planning Commission, the City Council may before
taking final action, refer the matter back to the Planning Commission for
further consideration. The City Council shall provide the Planning
Commission with a written statement detailing the specific reasons for
referral. This procedure shall be followed only one (1) time on a singular
request.
(1] The City Council shall make a finding of fact and approve or deny a request
for variance within sixty (60) days after reoW of the Planning Commission's
recommendation.
[J] A variance of this Chapter shall be by four -fifth's (MS's) vote of the entire
City Council.
f lq All decislons by the City Council involving a variance request shall be final
except that an aggrieved person or persona shall have the right to appeal
within thirty (30) days of the decision to the Wright County District Court.
[L] The Zoning Administrator shall notify the originator of the variance request
or appeal of the City Councl:, serving as the Board of Adplatrwnt and
Appeals, decision in writing.
23-7: LAPSE OF VARIANCE OR APPEAL: Whenever, within one (1) year after granting
a variance or appeal, the work as permitted tW the variance or appeal shall not
have been completed, then such variance oriappeal shall become null and void
unless a petition for extension of time in vvhipn to complete the work has boon
granted by the City Council. Such extension shall be requested in writing end filed
with the Zoning Administrator at least thirty (30) days before the expiration of the
original variance or appeal. There shell be no charge for the filling of such petition.
The request for extension shall state facts showing a good felth ettemipt to complete
the work permitted in the variance or appeal. Such petition shall be presented to
the City Council for a decision.
23-8: RECONSIDERATION: Whonever an application for a variance has been
considered and denied by the City Council, a similar application for a larlance
allocting substantially the same property "not be considered again for at least
six (6) months from the data of Its denial; and a subsequent application affecting
JA+ -31-1997 09:77 MAC
q
612 996 9857 P. 07/07
substantially the same property shall likewise f� , w considered again by the City
Council for an additional six (6) months from the cote of the second denial unless
a decision to reconsider such a matter is made I the City Council.
Section L This ordinance shalt take effect and se in full force from and after its
passage and publication.
Brad Fyle, Mayor
ATTEST:
Rich WoHcteller, Administrator
Ays:i:
Na) 9:
( eJ
D
Council Agenda - 2/24196
9. Consideration of :..:, e , D: financial
activity reparL and 1997 propalied hudgeL (O.K.)
A. RFFERF.NCE AND BACKGROUND:
This item is presented to comply with City Ordinance Amendment No. 172,
Section 2.3-6 (A), "The Authority shall prepare an annual budget projecting
anticipated expenses and sources of revenue"; and (B), "The Authority shall
prepare an annual report describing its activities and providing an accurate
statement of its financial condition. Said report shall be submitted to the
City Council by March 1 of each year."
The financial reports were prepared by Executive Director Koropchak. The
Economic Development Authority (EDA) approved the year-end reports and
budget at their annual meeting held February 11, 1997. All Greater
Monticello Enterprise Fund (GMEF) loan pay backs are current.
Therefore, the EDA submits to the City Council a copy of the EDA-GMEF
Balance Sheet; Statement of Revenues, Expenditures, and Changes in Fund
Balance for the Year; Annual Activity Report; and 1997 Cash Flow
Projections (Budget) for review.
Koropchak will review the year-end reports at the Council meeting. After
questions or comments by City Council, the EDA requests that City Council
make a motion to accept the GMEF reports to affirm ordinance amendment
compliance.
B. ALTERNATIVE ACTIONS:
A motion to accept the EDA Balance Sheet; Statement of Revenues,
Expenditures, and Changes in Fund Balance; 1997 Cash Flow
Projections; and the Annual Activity Report as presented.
A motion to deny acceptance of the EDA Balance Sheet; Statements of
Revenues, Expenditures, and Change in Fund Balance; 1997 Cash
Flow Projections; and the Annual Activity Report as presented.
Recommendation is for alternative ql. Reason for the recommendation is
that all reports are reported as true and correct; the budget is based on
prrjections only; and thereafter, said motion would affirm compliance of City
Ordinance Amendment No. 172.
n SUPPORTING. DATA -
Year -end statements; Activity report; 1997 cash flow projections for the EDA.
p MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
l� GREATER MONTICELLO ENTERPRISE FUND (G EF)
Statement of Revenues, Expenditures, and Changes in Fund Balance
For the Year Ended December 31, 1996
RFVRNttF.S
Appropriations —
1996 Liquor Fund
$
70,000.00
1996 UDAG
$100,000.00
Interest Income - Notes
$
24,603.17
Interest Income - Investment (est.)
$
5,000.00
Interest Income - Investment (adj.)
$
9,026.47
Loan Fees •
$
2,550.00
Miscellaneous •'
$
4.246.44
TOTAL REVENUES
EXPENDITURES
$215,428.08
Legal Fees •••
$
2,736.94
Professional Fees ••••
$
254.50
Service Fees
$
120.00
Int. Adjustment - Notes
S
0
TOTAL EXPENDITURES
S 3.111.44
Excess of Revenues Over Expenditures
$212,316.64
FUND BALANCE - Beginning of Year
5729.853.94
FUND BALANCE - End of Year
942.170.58
C
C
Revenue -
ADDENDUM
q --Loan Fees:
GMEF No.
011, Tapper's II
$1,500.00
GMEF No.
013, SELUEMED
$1.050.00
Subtotal
$2,550.00
•• Miscellaneous:
H -Window
Company, legal fee reimbursement
$1,257.00
(SCERG closing documents)
Standard
Iron, legal fee reimbursement
$1,069.50
(Conflict of interest)
Custom Canopy, legal fee reimbursement
$ 318.92
(Subordination Agreement)
Tapper's
II, legal fee reimbursement
$1,348.52
(Closing documents)
Tapper's
II, closing fees reimbursement
S 254.50
Subtotal
Expenditures:
$4,248.44
T,egal Fees •••
Standard
Iron, legal fee
$1,069.50
Custom Canopy,
legal fee
$ 318.92
Tapper's
II, legal fee
$1.348.34
Subtotal
$2,736.94
Professional
Fees ••••
Tapper's
II, closing fees
S 254.50
Subtotal
$ 254.50
N
Cash in Bank
MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
GREATER MONTICELLO ENTERPRISE FUND (GMEF)
Balance Sheet
December 31, 1996
Notes Receivable - Tapper, Inc.
Notes Receivable - Muller Theatre
Notes Receivable - SMM, Inc.
Notes Receivable - Aroplax Corp.
Notes Receivable - Custom Canopy, Inc
Notes Receivable - Standard Iron
Notes Receivable - Vector Tool
Notes Receivable - Tapper, Inc.
Notes Receivable - SELUEMED
Appropriations Receivables -
1996 Other
1996 Liquor Fund
TOTAL ASSETS
Fund Balance
Reserved for Participation Loans
(Economic Development)
TOTAL LIABILITIES AND FUND EQUITY
C
$275,328.17
$ 73,076.85
-0-
$ 43,184.08
$ 39,549.11
$ 37,432.88
$ 59,025.17
$ 48, 669.57
$ 98,591.36
$ 67,313.40
$100,000.00
S100.000.00
D
X5942.170.58
$942.170.58
5942.170.58
9C.04
C MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
MONTICELLO ENTERPRISE FUND (GMEF)
GREATER
1997 Cash Flow Projection
BEGINNING CASH BALANCE, January 1997
RECEIPTS
$275,328.17
Appropriations, Expected -
SCERG
$100,000.00
Notes Amortization Payments -
Tapper Inc. ($736.07 Mo.) 8-97
$
5,888.56
Notes Receivable
$
70,989.14
Muller Theatre
-0-
SMM, Inc. ($316.32 Mo.) 11-97
$
3,479.52
Notes Receivable
$
41,350.00
Aroplax Corp. ($1,241.73 Mo.) 12-99
$
14,900.76
Custom Canopy, Inc. ($269.03 Mo.) 6-98
$
3,228.36
Standard Iron ($795.49 Mo.) 7-01
$
9,545.90
Vector Tool ($380.18 Mo.) 11-00
$
4,562.16
Tapper's II ($760.36 Mo.) 4-01
$
9,124.32
SELUEMED ($1,031.01 Mo.) 9-03
$
12,372.12
Interest Income - Investment
$
5,000.00
oan Fees
$
600.00
.tiiscellaneous
S
1.000.00
TOTAL RECEIPTS
$282.040.84
TOTAL BEGINNING BALANCE AND RECEIPTS
EXPENDITURES
$557,369.01
GMEF Loans -
T.J. Martin, Inc
$
50,000.00
Hleer-Flo
$
70,000.00
Other
$
80,000.00
Notes Payable - Liquor Fund•
$
25,000.00
Legal Fees
$
1,000.00
Service Fees
$
80.00
TOTAL EXPENDITURES
5226.080.00
EXPECTED CASH BALANCE, December 1997
$331,289.01
• Review for authorization to reimburse October 1997
ig
1996
ECONOMIC DEVELOPMENT AUTHORITY ACTIVITY REPORT
MEETING DATE SUBJECTS
Annual Meeting EDA officers elected for 1996:
held 1-23-96. President - Ron Hoglund
Vice President - Barb Schwientek
Treasurer - Rick Wolfsteller
Assistant Treasurer - Harvey Kendall
Secretary - 011ie Koropchak
Accepted EDA 1995 Year -End Financial
Statements and Activity Report. All
existing GMEF loan paybacks are current.
Reviewed the preliminary and formal GMEF
applications from Standard Iron & Wire
Works, Inc.
Approved GMEF Loan No. 012 for Standard
Iron b Wire Works, Inc. in the amount of
$70,000 at 6.5% fixed interest rate and
amortized over 7 years for equipment.
Requested $1,257 reimbursement from H -
Window for legal fees associated with the
preparation of closing documents by
Attorney Paul Weingarden.
4-23-96. Accepted letter of resignation from
Harvey Kendall and accepted appointment
of Ken Maus to the EDA as approved by the
City Council.
Elected Ken Maus as Assist Treasurer of
the EDA for 1996.
Denied a request to extend the
diobursement date from May 28, 1996 to
July 28, 1996, for GMEF Loan No. 011 for
Tapper's, Inc. A $100,000 real estate and
M&E loan.
Received check in the amount of $1,257
from the H -Window Company.
8-6-96. Accepted Commiaaioner Demeuleo' statement
of dieclooure that he woo one of three
partnera in the SELUEMED Limited
Liability Partnerohip which applied for a
/ GMEF Loan in the amount of $70,000.
l (Loan No. 012, Null and void, July 23,
1996.)
474r
C
Reviewed the preliminary and formal GMEF
application from Standard Iron & Wire
Works, Inc.
Approved GMEF Loan No. 013 for Standard
Iron d Wire Works, Inc. in the amount of
$70,000. 6.258 fixed interest rate,
amortized over 7 years, M&E Loan. 14 new
jobs, average wage $10.50. Disbursed
from Liquor Fund.
Approved a payback to the City in the
amount disbursed from the Liquor Fund
($383,000). Annual payback in an amount
not -to -exceed $50,000, provided the year-
end GMEF non -committed balance is greater
than $250,000. Paybacks subject to
annual review and approval by the EDA.
Requested no appropriation dollars from
the City's Liquor Fund for Budget Year
1997.
Amended GMEF Guidelines:
LOAN FEE: Loan fee to be paid by the
applicant to the EDA within 5 working
days after City Council approval of GMEF
loan. Non-refundable.
NON-PERFORMANCE EXTENSION - The 180 -day
non-performance date can be extended up
to an additional 120 days:
1. A written request is received 30 days
prior to expiration of the 180 -day non-
performance date.
2. Approval of the EDA membership by
majority vote.
10-24-96. Amended the termo of the Mortgage and
Aooignment of Rent between Stephen
Birkoland, Jr. and the EDA and authorized
Attorney Bubul to prepare a Subordination
Agreement placing GMEF Loan No. 006 in
third position behind the Bank of Elk
Rivera firot and second mortgage. Legal
feeo for preparation and filing of the
document the reoponoibility of the
borrower, Birkeland, Jr.
9r
C
Council Agenda - 2124/97
Enclosed are the year-end fund balances of the UDAG and SCERG funds for
review. The Urban Development Action Grant (UDAG) was a federal grant
to the City of Monticello for a loan to Fulfillment Systems Inc. (FSI). The
principal and interest pay back began in 1988 and will end in 2000. The
entire principal and interest pay back is retained by the City and previously
was dedicated as a source of funds for the GMEF.
The Small Cities Economic Recovery Grant (SCERC) was a state grant to the
City of Monticello for a loan to the Aroplaz Corporation. The principal and
interest pay back began in 1992 and will end in 1999. The first $100,000
principal and interest pay back is retained by the City and previously was
dedicated as a source of funds for the GMEF. The portion of the pay back
retained by the City ended in January 1997. Both the UDAG and SCERG
pay backs are current.
These reports are for informational purposes only and require no action by
the City Council. Koropchak will provide additional comments at the Council
meeting.
18
URBAN DEVELOPMENT ACTION GRANT (UDAG) - FSI
FINANCIAL REPORT
December 31, 1996
Payback began in January, 1988 for 12 years ending in January, 2000.
Annual principal and interest payback total is $27,971.40.
GRANT TOTALS
ORIGINAL
PAID REMAINING
Principal $256,957.71
$181,465.45 $75,492.26
Interest $78,700.35
$70,277.15 $8,423.20
TOTAL $335,658.06
$251,742.60 $83,915.46
REVENUES
Principal Payback
$181,465.45
Interest Payback
$70,277.15
Interest Income - Investment:
1990
$6,342.02
1991
$8,593.59
1992
$8,436.32
1993
$5,227.10
l 1994
$3,756.77
1995
$12,297.72
1996
Transfer from GMEF - (company]
Transfer from GMEF - (company]
TOTAL REVENUES
$296,396.12
R
EXPENDITURES
1991 Transfer to GMEF
$65,000.00
1992 Transfer to GMEF
$20,000.00
1993 Transfer to GMEF
$42,500.00
1996 Transfer to GMEF (Tappers)
$100,000.00
TOTAL EXPENDITURES $227,500.00
FUND BALANCE FOR ECONOMIC DEVELOPMENT $8.899x2
UDAG.WK1: 02107/97 ,a A
SMALL CITIES ECONOMIC RECOVERY GRANT (SCERG) • AROPLAX
FINANCIAL REPORT
December 31, 1996
Payback began in December, 1992 for 7 years ending in November, 1999.
Annual principal and interest payback total is $29,801.40.
First $100.000 principal payback ends January. 1997.
GRANT TOTALS
ORIGINAL
PAID
REMAINING
Principal
$170,000.00
$98,030.01
$71,969.99
Interest
$37,969.92
$23,659.14
$14,310.78
TOTAL
$207,969.92
$121,689.15
$86,280.77
Jan.1997
Principal
$170,000.00
GMEF
$100,000.00
STATE
$70,000.00
Interest
$29,634.75
$24,008.11
$5,626.64
TOTAL
$199,634.75
$124,008.11
$75,626.64
Grant must be expended by December 31. 1994, up to $170,000.
EXPENDED:
$116,556.75
1993
$16,996.18
1993
$12,356.59
1993
$4,021.10
1/18M
$15,132.50
4/13/94
$4,936.88
7/20/94
$170,000.00
REVENUES
Principal Payback
$98,030.01
Interest Payback
$23,659.14
Interest Income • Investment:
1993
$1,061.92
1994
$1,256.00
1995
$5,475.97
1996
$0.00
TOTAL REVENUES
$129,483.04
EXPENDITURES
Transfer to GMEF
$0.00
TOTAL EXPENDITURES
$0.00
FUND BALANCE FOR SMALL
CITIES GRANT
$125 30
SCERO•A.WKI: =7/97
,� 6
f
GMEF Cash Balance $275,328.17
UDAG Cash Balance $ 68,896.12
SCREG-Aroplax Cash Balance $129,483.04
Subtotal $473,707.33
Less Liquor Fund Reimbursement $ 25,000.00
TOTAL AVAILABLE FOR 1997 $448,707.33
C
to
0
d
ECONOMIC DEVELOPMENT AUTHORITY FUND (BDA)
FINANCIAL. REPORT
December 31, 1996
GMEF lawn lull -Tapper's: SK8,01MI at 8% amortized 20 years; balloon 7 years.
INVESTMENT INTEREST EARNINGS:
GMEF loan 002 - Muller Theatre: $50,0(x) at 8 amortized 20 years; balloon 5 years.
1990
$16.00
GMEF Loan QW - Barger's: $50,810 at 15%amortized 20 years; balloon 5years.
1991
$696.78
GMEF Loan W5 - Schoen's: $1L5,111MI at 6% amortized 7 years.
1992
$663.02
GMEF Loan (Hifi - Birkeland: $42,5110 at 4551 amortized 20 years; ballcnm5 years.
1993
$2,017.48
GMEFLoan(W- Demenles: $75,liM)at5%amortized 7years.
1994
$2,839.86
GMEF Wan 010 - Blue Chip: $SO,lMlll at 6.7511 amortized 20 years; balloon 5 years.
1995
$11,926.47
GMEF Loan 011 - Tapper's: S1txIAXX1 at 6.75% amortized 211 years; balloon 5 years.
1996
$0.00
GMEF Loan 013- Standard Iron: $70,1MM1 at 6,25% amortized7years.
TOTAL
$18,161.61
ORIGINAL LOAN EHINCIPAL PAID
BALANCE REMAINING
WIEREST PAID
Tapper/Genereux (1990) $88,000.00 $14,923.15
$73,076.85
$41,754.12
Muller/Monti Theatre (1990) $50,000.00 $50,000.00
$0.00
$13,639.95
Barger/Suburban (1992) $50,000.00 $6,815.92
$43.184.08
$8,696.01
Schoen/Aroplax (1992) $85,000.00 $45,450.89
$39,549.11
$15,393.88
Birkeland/Custom Can (1993) $42,500.00 $5,067.12
$37,432.88
$6,501.17
Demeules/Stand Iron (1993) $75,000.00 $15,974.83
$59,025.17
$8,685.36
Blue ChipNector Tool (1995) $50,000.00 $1,330.43
$48,669.57
$3,611.91
Tapper's (1996) $100,000.00 $1,408.64
$98,591.36
$3,913.88
Standard Iron (1996) l$70.000.00 $2,686.61
$67,313.39
1,437.43
TOTALS 00.00 $148,657.59
$81,50
$466,842.41
$103,633.71
EDA. WK 1: 02/07/97
I
C
GREATER MONTICELLO ENTERPRISE FUND (GMEF)
LOAN STATUS
December 31, 1996
Economic Development Authority (EDA) was created in 1989.
APPROVED LOANS
Tapper/Genereux(1990)
$88,000.00
Muller/Monti Theatre (1990)
$50,000.00
Barger/Suburban 11004 (1992)
$50,000.00
Schoen/Aroplax #005 (1992)
$85,000.00
Birkeland/Custom Canopy #006 (1993)
$42,500.00
Demeules/Standard Iron #007 (1993)
$75,000.00
Blue Chip DevNector Tool #010 (1995)
$50,000.00
Tapper's #011 (1996)
$100,000.00
Standard Iron/Seluemed #013 (1996)
$70,000.00
TOTAL APPROVED LOANS
LOAN_DISBI
Liquor Fund:
1991 to Tapper
$73,000.00
1992 to Suburban
$50,000.00
1992 to Aroplax
$65,000.00
1994 to Standard Iron
$75,000.00
1995 to Vector Tool
$50,000.00
1996 to Standard Iron
$70,000.00
Total Liquor Fund
$383,000.00
UDAG Fund:
1991 to Tapper
$15,000.00
1991 to Muller
$50,000.00
1992 to Aroplax
$20,000.00
1993 to Custom Canopy
$42,500.00
1996 to Tapper's
$100,000.00
Total UDAG Fund
$227,600.00
TOTAL LOAN DISBURSEMENTS
GMEF.WKt : OV07197
$610,500.00
$610,506.00
nor
Council Agenda - 2/24/97
11. Consideration of authorization to purchase a vehicle for the
Ruilding Inspwtio c Deoartment/Develonment ServicesAs
authorized In the 1997 City Bu g 2 (F.P. )
A FF .RF.N .F. AND BACKGROUND:
The 1997 budget provides for $14,000 to be used for the purchase of a vehicle
to be used by the Building Inspections Department and Development
Services staff. If approved, this action will authorize staff to expend that
budgeted amount to purchase a vehicle.
Currently one vehicle is dedicated to full-time use by the Building Inspector
for field inspections. The Chief Building Official and other Development
Services staff have been using personal vehicles for field inspections and
other field -related work. As the building season approaches, requests for
field inspections will increase. Staff has determined that it is now time to
acquire the budgeted second vehicle.
Based on the field inspections use of the existing Dodge Caravan vehicle, it
has been determined that this type of vehicle is easily maintained, highly
durable, and offers flexibility in use. At the same up -front and operating cost
as a sedan or truck type vehicle, it very practically accommodates storage of
field inspection tools and equipment, as well as comfortable multiple person
occupancy. The front wheel drive of the Dodge Caravan offers excellent
development site accessibility and road safety throughout the year.
Three quotes have been received for the purchase of a used 1993 Dodge
Caravan. Two are from out-of-town dealers and one is from a local dealer:
BASF.
VEI IVLF. DEAi.Pg PRICE
I9B3 Dodge Caravan A.M. Maus and Sons, Inc. $12,950.00
Dark Green/Gray Ext. 100 Maus Drive
w/ 80,000 miles Kimball, MN
Warranty to 7 yre/70,000 mi.
1983 Dodge Caravan Ninety -Four Services, Inc. $13,100.00
White/Grey Ext., L. Blue Int. 118 East Oakwood Dr.
w/ 48,040 miles Monticello, MN
Warranty to 7 yre/70,000 mi.
1993 Dodge Caravan Buffalo Chrysler, Inc. $14,890.00
White/Grey Ext., i.. Blue Int. Hwy. OB
w/ 88.000 miles Buffalo, MN
Warranty: 30 days, 3,000 mi.
19
Council Agenda - 2/24(97
City Council may approve this request and authorize the purchase of
the 1993 Dodge Caravan from Ninety -Four Services, Inc., 118 East
Oakwood Drive, Monticello, Minnesota, in the amount of $13,100 plus
sales tax, title transfer, and license.
City Council may authorize the purchase of the lowest priced vehicle
or determine reasons and authorize the purchase of any of the quoted
vehicles.
City Council may deny this request.
r STAFF F..O F.NDATION:
The City Administrator recommends approval of Alternative Y1, approval of
this request and authorize the purchase of a 1993 Dodge Caravan from
Ninety -Four Services, Inc., 118 Oakwood Drive, Monticello, Minnesota, in the
amount of $13,100.
Written quotes from vehicle dealers.
20
CA.M. Maus and Son Inc.
...MC'3 That SaUsties' 100 Maus Drive
Tel. (320) 388-3210 P.O. Box 130
Fax (320) 388.3212 Kimball. MN 55353
1 q(3 0004Je Gra.,c1 Cu-ovo., L t
Ilse. Ne•• 4 + Rlc / 4�1 Se. tr
199.3 0cOPjs (�`.-.•..d� (a�n,�.. SC
1993 OoA3, C"a,..4 C' .41 -
S0,004 /yi;/.f / G•sen
Rep. `.1•a+ 441C., Quoo seatr
Chrysler. Dodge a Pfymo�� "ho Car Wish
sq,
1/0+ k
LL
Ninety -Four Services, Inc.
"Service Is In our Name"
HEM=
PO
PO BOX 70
118 East Oakwood Drive
Monticello MN 55382
812-295-5110 Fax 812-295-0055
DATE: February 10, 199
To: Ship To:
CITY OF MONTICELLO
CITY OF MONTICELLO
250 EAST BROADWAY
250 EAST BROADWAY
MONTICELLO MN 55382
MONTICELLO MN 55382
SALESPERSON P.O.GNAURMBER SHIPPED VIA F.O.B. POINT
DATE211015
G. HO
I
9PPED
I
I
I
I
1DAYS
QUANTITY DESCRIPTION
UNIT PRICE
AMOUNT
1 1993 Dodge Caravan, White and Grey, 45040 miles, list. 098 JAR $13,100.00
$13.100.00
0 VIN 1B4GH54ROPX595315
$ 000
$ 000
$ 000
$ 000
$ 000
1 DOCUMENT 8 ADMINISTRATIVE FEES
$ 25.00
S 25.00
SUBTOTAL
$13.12500
SALES TAX
$85150
SHIPPING & HANDLING
TOTAL DUE
$13.97650
Make all checks payable to: Ninety -Four Services. Inc.
It you have any questions concerning this Invoice, COO: Joe at 812-295-5110
THANK YOU FOR YOUR BUSINESSI
C
i18
FEB -20-1997 11:09 HDMJ.M ENTERPRISES 6122950055 P.O1/01
c
A
uffala*M__M(
682-1800 000"Am"'
>a ser•e�l,lawu
UN Waft I.4C10=4= 0
MUNIff .1
..�
C
1993 Dodge Grand Caravan LE Wagon
White
toUndcr Gu
AatomaUc'haas.
7 Pessenger
MrCuaditloutoQ
Poker Stoefint
moor Wiodnas
Pear Door 14dw
Cruise Cootwl
AM/FM Sic=
Gusette
2 111IIucketfCotchaln
B44Y side Molding
Clrarclut Paint
)ked Iq�ccHm
'[tip odometer
Power Mleors
Rear Windaw Delliwter
Remote lhwk Rd=
Power Sam
71mclttlmcter
Blue Bonk Sanested Retail $111,745
Dealer Suggested Selling Price $14,890
On -Fab 1007 Cotler etlr mod COMM Volume for Illnlpnr
Values w abjcehe opinlre. Cotler idle est erre no reepwathit lqr for erre or a•IMlerr
CC) egrlat Cotter flue Doak 1077, 411 PIOU renowd
TOTAL P.O1
Council Agenda - 2/24/97
12. Consideration of change order pulley for the wastewater treatment
Flant exnansiogPrniect Aga -14C. (J.S.)
A REFERENCE AND BACKGROUND:
One of the possible delay -causing issues regarding the wastewater treatment
plant construction which was identified during the partnering workshop was
timely approval of key change orders. The schedule for the wastewater
treatment plant is extremely tight, often calling for various trades to be
working in areas side by side or one right after the other. Once concrete has
begun pouring at the project, there are in excess of 22 concrete slab pours
and 39 wall pours for the SBR construction. If a problem surfaces which
needs a change order requiring additional costs, time may be of the essence.
On past projects, the City Engineer and/or City staff have approved such
change orders and brought them to the City Council hoping that the City
Council would approve the change order, as in most cases the work had
already been done. City staff, HDR, and the general contractor, A & P,
would like the City Council to approve a policy to handle such change orders
in the field where necessary, that would have the approval of the City
Council.
A policy that has worked for the City of St. Cloud allows the Director of
Public Utilities to approve an individual change order on site, not to exceed
an amount of $10,000; and Cho cumulative amount of any change orders not
to exceed $50,000 without prior council approval. The process that we
propose is that the City Administrator and Public Works Director would
approve and authorize individual change orders on the project when bringing
them to the City Council could cause delay, based upon the single amount of
$10,000 and the maximum cumulative amount of $50,000. In the absence of
the City Administrator, the Public Works Director would have the authority
to make the decision on the change order; and in the absence of the Public
Works Director, the City Administrator would have the authorization to do
so. Otherwise, during all other instances, to approve timely change orders
they would work together to make the authorization. The change orders
made under this scenario would Chen come before the City Council on the
consent agenda at the next available meeting. A copy of Cho proposed
resolution is enclosed for your review.
The first alternative would be to approve the change order policy in
the form of a resolution as enclosed for the wastewater treatment plant
project.
C
Council Agenda - 2/24/97
The second alternative would be to modify, but approve the change
order policy.
The third alternative would be not to approve a change order policy.
STAFF RECOMMFNDATION:
It is the recommendation of the City Administrator, Public Works Director,
HDR, and the contractor, A & P, that the City Council authorize the change
order procedure as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of proposed change order policy for the wastewater treatment plant
project.
22
fResolution No. 1997 - 09
RESOLUTION CONCERNING THE ADMINISTRATION OF CHANGE ORDERS
IN RESPECT TO THE CONTRACT FOR THE WASTEWATER TREATMENT
PLANT EXPANSION PROJECT H93 -14C
WHEREAS, the City Council awarded the Wastewater Treatment Plant Expansion
Project #93-14 C to Adolfson & Peterson Const., Inc. by Resolution 1996-51, on December 18,
1996; and
WHEREAS, from time to time during the construction project it may be necessary to
make changes in the project because of unforeseen conditions, unavailability of materials, minor
changes in the scope of the project that are deemed to be in the best interest of the City, changes
in construction requirements imposed by state and federal governments and necessary design
changes; and
CWHEREAS, it is usually necessary to make such changes expeditiously as the need is
determined.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
MONTICELLO, MINNESOTA:
That the City Administrator and/or the Public Works Director are authorized to execute
change proposal requests in an amount not to exceed $10,000 for any individual change proposal
or in an aggregate amount of $50,000 for multiple change proposal requests, The City
Administrator and/or Public Works Director may again approve additional requests under the
same limits only afler having fully informed the Council of the nature and amount of previously
approved change proposals. This authorization is only in respect to the Wastewater Treatment
Plant Expansion Project tt93.14C under the City's contract 96-51 with Adolfson & Peterson
Const., Inc.
ccir¢cwwa�ayu+c�r�r c'xu .PAGE t
IZ #4
i
BE IT FURTHER RESOLVED that the Mayor and City Administrator are authorized to
execute change orders in an amount not to exceed $10,000 for any individual change order or in f
an aggregate amount of $50,000 for multiple change order requests. The Mayor and City
Administrator again approve additional requests under the same limits only after having fully
informed the Council of the nature and amount of previously approved change orders. This
authorization is only in respect to the Wastewater Treatment Plant Expansion Project #93-14C
under the City's contract with Adolfson & Peterson Const., Inc.
Adopted this 24th day of February, 1997.
c aa.n cav-PAGE 2-
126 1
Council Agenda - 2/24/97
., ,: r: ,, , :�, :, ✓ ,: :iii: ,
, •N 7i , r,, ,1 r.�Mww - M :., :., , .i
A, RF.FFRFNCF AND RACKGROUND:
The City of Monticello staff, along with HDR, Professional Services Group,
Adolfson & Peterson, and their subcontractors, recently attended a two-day
partnering workshop to further the development of a team approach to
construction of the wastewater treatment plant. As part of this workshop,
potential problems with the project's schedule, budgets, construction quality,
coordination of work, and inspection were among the top items discussed.
Many potential problems were identified and plans were put in place to work
through issues. The entire Monticello partnering team then developed a
charter for the project, which is enclosed for your review.
As part of this partnering project, many discussions centered around
budgets; not only the City's budget, but those of the general contractor,
engineer, and many subcontractors. While cost-saving measures do appear
once in a while in these projects, the majority of change orders usually
involve additional costs. Other "metro" projects have used value engineering
or construction incentive change proposals to assist in lowering the project's
cost to stay within budget. What this basically does is after a specific cost-
saving measure originates from a contractor and is improved by all parties
end the implementation costs are subtracted from the savings, the savings
are split 60/60 between the City and the contractor. This is for any single
change that is less than $100,000. Any changes resulting in a total savings
of more than $100,000 are negotiated individually.
The Monticello Wastewater Treatment Plant partnering team would like the
City Council to consider adding an amendment to A & P's contract to include
construction incentive change proposals. A copy of the proposed amendment
is included in your packet. This will be a very useful tool to keep the project
in budget. By referring to the enclosed proposed contract amendment, it can
be seen that there aro strict specific conditions which such cost-saving
methods must follow. They cannot not have a negative impact on the
wastewater treatment plants longevity or its operation and maintenance
costs, and will he hrnught to the Council in the form of a change order.
R ALTFRNATIVF ACTIONS:
1. The first alternative is to approve an amendment to A & P's contract
adding the construction incentive change proposal as enclosed.
23
N
Council Agenda - 2/24/97
2. The second alternative would be to approve the construction incentive
change proposal with changes suggested by the City Council such as
the cost-sharing formula or other sections.
The third alternative would be not to approve an amendment to
A & P's contract for the construction incentive change proposal.
O. STAFF O MF.NDATION:
It is the recommendation of the City Administrator, Public Works Director,
HDR, PSG, and the contractor and his subs that the City Council approve the
request as outlined in alternative N1.
n RUPPORTINC DATA:
Copy of Amendment #1, Construction Incentive Change Proposal; Copy of
Monticello partnering team charter.
24
DRAFT
AMENDMENT 1
miwr ro m Mnw
TIS COMIQI p M
COCmURC�C�Ii
CONSTRUCTION INCENTIVE CHANGE PROPOSAL
1.1 DEFINITIONS: The following definitions shall apply to this Article:
Construction Incentive change Proposal (CICP) means a formal written
proposal for a Change Order which is intended to result in a net capital cost
reduction while causing no increase in the life cycle cost of the Project.
1.1.2 Initial Construction Cost means the estimated construction cost for
constructing the item(s) as designed.
1.1.3 Revised Construction Cost means the estimated construction cost for
constructing the item(s) as changed by the CICP.
1.1.4 Development Cost means those costs, incurred by A & P, which are directly
associated with the preparation of the CICP, are documented consistent with
CITY requirements and are approved by HDR. Development costs incurred
by A & P will be paid out of their share of net savings.
1.1.5 Implementation Cost means those costs, incurred by the CITY, for reviewing
and redesigning the changes. Implementation costs will include, when
appropriate, Consultant's fees. CITY and other governmental agencies costs
for processing the CICP are excluded.
1.1.6 Total Savings means the difference between the Initial Construction Cost and
the Revised Construction Cost, or, the total amount of money that could be
saved if the CICP were implemented.
1.1.7 Net Savings means that portion of the Total Savings which remains after the
CITY'S Implementation Cost have been subtracted.
1.2 GFNFRAh: A & P may submit CICP's during construction of the Project. A CICP shall
be initiated, developed, and identified as such by A & P.
1.3 APPLICATION: A CICP shall meet the following conditions:
1.3.1 The required function, performance, appearance, reliability, flexibility, and
safety of the Projcct shall be maintained.
1.3.2 'the proposed change shall not cause any delay to the completion date of the
C WORK.
c nrrcnorrararnrmwo civ - PAGE 1-
1314'
1.3.3 The proposed change shall be in compliance with local permits and
regulations.
1.4 CONTENTS OF PROPOSAL: The CICP shall contain pertinent information and
supporting documents for the evaluation by the CITY. The CICP shall contain, as a
minimum, the following information:
1.4.1 Name of individuals associated with the development and preparation of the
CICP.
1.4.2 A detailed description, including plans and specifications of the present design
and the proposed changes. Clear identification of, and advantages and
disadvantages for, each change.
1.4.3 A procedure and schedule for implementing the proposed change. This shall
include all necessary amendments and the latest date of the CICP must be
approved for implementation. The schedule for implementation shall also
define the interrelationship with he overall construction schedule and identify
all impacts to same.
1.4.4 A summary of costs which contains the estimated construction costs before
and after the CICP and includes the following items for the CICP:
(1) Quantities of materials and equipment.
(ii) Unit prices of materials and equipment.
(iii) Labor hours and rates for installation.
(iiii) Subcontractor and A & P markups.
1.4.5 An estimate for any known differences in operation and maintenance costs
before and after the CICP.
1.4.6 Time period provided for the CITY to act upon the proposed change before
A & P will withdraw the CICP due to time constraints on the overall Project
schedule. This time period shall be no less than thirty (30) calendar days.
1.5 LU,RMISSION AND REVIEW: The CICP shall be submitted in duplicate to HDR.
Proposals will be reviewed by the CITY to determine if the proposed change is acceptable.
The CITY will not be liable for any delay in acting upon any CICP submitted pursuant to this
ARTICLE I.
The CITY may, at its discretion, too any CICP submitted by A & P. A & P may withdraw,
in whole or in part, any CICP not accepted by the CITY within the period specified in the
CICP. The CITY will not be liable for any costs incurred by A & P in developing a CICP if
the CICP is rejected by the CITY or withdrawn by A & P.
PAGE 2-
156
1.6 COST SHARING: If the CITY accepts a CICP, a Change Order will be executed and will
adjust the Contract Price in accordance with the following formulae:
For Total Savings of S 100,000 or leu
Net Savings shall be determined as:
Net Savings = initial Construction Cost - Revised
Construction Cost - Implementation Cost
A & P's Share 0.5 (Net Savings)
City's Stwe = 0.5 (Net Savings)
The Change Order will indicate the Initial Construction Cost, Revised Construction Cost,
Implementation Cost and will calculate the Net Savings, A & P's Share, and CITY's share.
The Change Order will be written as a deductive amount equal to the CITY's Share and
Implementation Cost.
For Total Savings greater than $ 100,000, Shares of Cost Savings will be negotiated
between the City and A & P
c�or.uua.wucrr..00M.o m� . PAGE 3-
1 S
13 Cr✓
WASTEWATER TREATMENT PLANT EXPANSION
MONTICELLO, M WESOTA
THE PARTNERING TEAM CHARTER
MISSION STATEMENT:
We, the Montfeello Partnering Team, commit to a cooperative effort to build a high
quality W WTP In a timely manner and within budgets.
OUR PARTNERING GOALS INCLUDE:
• Maintain a safe work environment with gq lost time accidents.
• Meet or eseeed owners expectations for high quality workmanship & performance.
• Practice open and honest eommunicatlon.
• Mat milestones for project eompletion.
• Completion of the project within budgets by cooperative & innovative efforts.
• Timely submittal and review of a0 documentation.
• Resolving Issues and concerns at the closest possible level to the field.
• Meet all diluent standards during construction. Q
•
TEAMWORK
We commit ourselves to work together as friends through a spirit of mutual trust,
respect and cooperation.
13.b
Council Agenda - 2/24/97
�p 14. Cooaideration of authorizing ■n ing of Riverfest fireworks iso av-
11 (J.O.)
As you may know, in 1996 the City funded the fireworks display that
occurred on Sunday of the Riverfest weekend. The fireworks were shot off at
the Middle School. The event was a success, and funds were budgeted for
fireworks in 1997. Council was asked to consider authorizing the
expenditure of these funds for the fireworks display ($10,000) and is asked tc
determine whether or not it would like to provide input to the Lions Club as
to the date and location of the fireworks display. There have been some that
wished that the fireworks were conducted along the river, thus keeping the
activities of Riverfest downtown and in the river district area. It has also
been noted that perhaps we can keep people in town that weekend by
scheduling the fireworks for Saturday evening versus Sunday evening.
have not discussed this with anyone in the Lions Club; however, it appears
that the Middle School location and the Sunday evening time slot may be
preferred by the Lions Club. The question is, does City Council want to
request or strongly recommend that the fireworks be conducted at a different
�( location and time?
This particular issue was discussed last year; and at that time, it was
thought that the crowd control and traffic issues required that the fireworks
be displayed at the Middle School. Does the City Council want to challenge
this assumption regarding problems with traffic and consider recommending
that the fireworks be displayed along the river?
B_ ALTERNATIVE ACTIONS:
1. Motion to authorize funding of Riverfest fireworks display and allm
the ions Club to s nhlish the fireworks 1 .rn :on and date nFi it s ra
2. Motion to authorize funding of the Riverfest fireworks display and
make n recommendation with regard to the location and time for the
fireworks display. Motion is contingent on determining a feasible
location for the display along tho river.
3. Motion to authorize funding of the fireworks display and make the
Ihn ing continfrent on establishment of a date and location for the
fireworks display as selected by the City Council. Motion is contingent
on determining a feasible location for the display along the river.
4. Motion to deny funding for the fireworks display.
25
Council Agenda - 2(24/97
It is the recommendation of the City Administrator to recommend to
the Lions Club altemative #2, that the fireworks be displayed at a river
location. It is our view that traffic will be somewhat of a problem but
manageable for this single event. The City has 36 -ft wide streets in the area
of the old part of Monticello, which provides for parking and traffic
movement during this special once-a•year event. Furthermore, Riverfest is a
celebration of Monticello and its location on the river, therefore, it would
make more sense to keep the celebration along the river's edge. Finally, this
all may be a moot point because we are not certain at this time whether or
not it would be possible to conduct a fireworks display along the river. I
know in years past, fireworks have been displayed in the area of the Hospital
District property; however, it is not known at this time if the City or Lions
Club would be able to obtain a permit for a riverfront display of fireworks. If
it is impossible to find a site along the river, then the location would need to
be shifted back to the Middle School.
None.
A
R
26
RRC FINANCIAL SYSTEM
1/22/97 07:45:05
WARRANT DATE VENDOR
GENERAL CHECKING
41766 01/21/97 HARRY'S AUTO SUPPLY
41766 01/21/97 HARRY'S AUTO SUPPLY
41808 01/21/97 WRIGHT COUNTY DEPT 0
41808 01/21/97 WRIGHT COUNTY DEPT 0
41811 01/21/97 MN DEPART OF NATURAL
41812 01/21/97 MN DEPT OF TRADE & E
41813 01/21/97 U.S. POSTMASTER
41814 01/21/97 NORTHERN STATES POWE
41814 01/21/97 NORTHERN STATES POWE
41814 01/21/97 NORTHERN STATES POWE
41814 01/21/97 NORTHERN STATES POWE
41814 01/21/97 NORTHERN STATES POWE
41814 01/21/97 NORTHERN STATES POWE
Cisbursement Journal
DESCRIPTION AMOUNT
78
CORRECT YEAR
140.16C R
78
*FY*
140.16
0.00
275
*FY*
5,637.79
275
CORRECT YEAR
5,637.79CR
0.00
118
MATER/SNOW/ATV REG
1,218.00
359
ARUPLA% SCERG GRANT
P 164.70
210
POSTAGE/PUBLIC WORKS
64.00
148
UTILITIES
21110.55
148
UTILITIES
42.71
148
LITTLITIES
4,995.47
148
UTILITIES
30.83
148
UTILITIES
11.13
148
UTILITIES
518.63
7,708.32
41815 01/21/97 MN DEPART OF REVENUE 119 *FY*
41815 01/21/97 MN DEPARI OF REVENUE 119 *FY*
41815 01/21/97 MN DEPART OF REVENUE 119 *FY*
41815 01/21/97 MN DEPART OF REVENUE 119 *FY*
41816 01/21/97 GIUSER
41817 01/21/97 PATCH/FRED
41817 01/21/97 PA1CH/FRED
41018 01/21/97 ANDERSON & ASSOCIATE
41810 01/21/97 ANDERSON & ASSOCIATE
41810 01/21/87 GF.LSAAS/ROGER
41020 01/21/07 BRAUN INTERTEC CORPO
41021 01/21/97 CENTURY LAGS
41022 01/71/07 DOUBLE D ELECTRIC
41022 01/21/97 DOUBLE 0 ELECTRIC
0.32CP,
9.67
1.307.46
21.19
1.338.00
1030 REG FEE/C SHUMAN 15.00
1130 SALARY CONTRACTING 1.239.84
1130 MILEAGE REIMD 56.47
1,296.31
10 STREET SIGNS 1,061.26
10 BLD INSPECTION SUPPLI 115.00
1.176.26
.90458 REIMB/MAILOAK DAMAGED 62.20
630 *FY* 1,000.00
216 *FY* 467.54
005 *FY* 56.00
005 REPAIRS/PARKS BLD 96.00
112.00
*
w
11
ERC FINANCIAL SYSTEM
1/22/97 07:45:05
WARRANT DATE VENDOR
GENERAL CHECKING
41823 01/21/97 EMERGENCY APPARATUS
41824 01/21/97 FLICKER'S T.V. & APP
41825 01/21/97 FRETTY UPHOLSTERY
41826 01/21/97 GLUN2/RAV
41826 01/71/97 GLUM/RAV
41827 01/21/97 GULLING$, EXC.
41828 01/21/97 KOROPCHAK/OLIVE
41829 01/21/97 LARSON/KEN
41930 01/21/97 LEAGUE OF MN CITIES
41830 01/21/97 LEAGUE OF MN CITIES
41830 01/21/97 LEAGUE OF MN CITIES
` 41831 01/21/99 LIQUOR STORE FUND
41837 01/21/97 MARCO BUSINESS PRODU
41933 01/21/97 MONTICELLO ROTARY
41833 01/71/97 MONTICELLO ROTARY
41834 01/21/97 PRELISSE'S CLEANING S
41834 01/21/97 PREUSSE'S CLEANING S
41834 01/21/97 PKEUSSE'S CLEANING S
41835 01/71/97 PROFESSIONAL SERVICE
41836 01/21/97 OUSER
41037 01/71/87 STRATEGIC TECHNOLOGI
41030 01/21/97 TDS TELECOM
41830 01/21/07 IDS TELECOM
41030 01/21/97 TDS TELECOM
41090 01/71/07 IDS TELECOM
41030 01/21/97 TDO TELECOM
41030 01/21/87 TDS TELECOM
4 103 0 01/21/97 TOO TEL CCOM
41930 01/21/97 TDS TELECOM
41030 01/21/07 TOO TELECOM
41090 01/21/07 IDL, TE1 ECOM
Disbursement Journal
DESCRIPTION AMOUNT
480 FIRE DEPT VEHICLE R 1,241.67
60 BATTERIES/PW INSPECTIO 12.67
1128 REUPHOLSTER CHAIRS/LI 285.00
1107 GRAVE DIGGINGS/CEMETE 325.00
1107 *FY* 75.00
400.00
624 *FY* 2,250.00
97 REIMB/EXPENSES 77.97
.90457 REIMB/DAMAGED MAILBOX 17.46
243 *FY* 862.00
243 *FY* 1,038.00
243 *FY* 73.000R
1,847.00 *,
100 *FY* 215.00
106 WALLS/CITY HALL 571.76
130 MEMBERSHIP DUES/OLLIE 230.00
138 MEMBERSHIP DUES/JEFF 213.00
1-11
443.00
173
CITY
HALL CLEANING
460.00
173
OEP REG
CLEANING
120.00
173
P WORKS
CLEANING
150.00
730.00 it
175
*FY*
1,331.00
1030
MEMBERSHIP
DUES
00.00
1170
DEP REG
MTC AGREEMENT
007.00
053
PHONE
CHARGES
329.01
053
PHONE
CHARGES
76.76
953
PHONE
CHARGES
151.44
053
PHONE
CHARGES
131.11
953
PHONE
CHARUES
110.00
053
PHONE
CHARGES
50.74
953
PHONE
CHARGES
59.32
053
PHONE
CHARGES
101.02
953
PHONE
CHARGES
40.97
053
PHONE
CHARGES
50.74
1-11
RRC FINANCIAL SYSTEM
f1/22/97 07:45:05
[WARRANT DATE VENDOR
GENERAL CHECKING
41838 01/21/97 TDS TELECOM
41838 01/21/97 TOS TELECOM
41839 01/21/97 VIKING PIPE SERVICES
41839 01/21/97 VIKING PIPE SERVICES
41839 01/21/97 VIKING PIPE SERVICES
41839 01/21/97 VIKING PIPE SERVICES
41840 01/21/97 WOOLHOUSE/MARV
41841 01/21/97 WORD PERFECT
41842 01/21/97 WRIGHT COUNTY AUDITO
41843 01/21/97 WRIGHT-HENNEPIN COOP
41844 01/21/97 ZIEGLER, INC.
GENERAL CHECKING
C
Disbursement Journal
DESCRIPTION AMOUNT
953
PHONE CHARGES
842.48
953
PHONE CHARGES
116.41
2,026.00
214
*98*
300.87
214
x96*
604.18
214
*96*
230.00
214
*96*
187.45
1,322.50
1131 SNOW REMOVAL/CITY HAL 475.00
1016 SUBSCRIPTION/P WORKS 27.97
219 SHERIFFS CONTRACT 26,956.00
512 UTILITIES/BOHANON WHSE 9.54
425 STREET PART REPAIRS 175.72
TOTAL 56,521.39
*1
P•kC FINANCIAL SYSTEM
01/28/97 23:52:08
WARkA NT DATE VENDOR
GENERAL CHECKING
4184 5 01/29/97 MN DEPART OF NATURAL
41846 01/29/97 U.S. POSTMASTER
41846 01/29/97 U.S. POSTMASTER
41847 01/29/97 MN DEPART OF NATURAL
4194 8 01/29/97 A T & T WIRELESS SER
41849 01/29/97 ANDERSON/GARY
41850 01/29/97 ARAMARK
41831 01/29/97 CELLULAR 2000 OF ST
41851 01/29/97 CELLULAR 2000 OF ST
41851 01/29/97 CELLULAR 2000 OF ST
41051 01/29/97 CELLULAR 2000 OF ST
410`,? 01/29/97 CENTRAL MINN INIIIAT
418'-,3 01/29/87 EMERGITEK CORPORATIO
4101,4 01/29/97 FIRE ENGINEERING
41855 01/29/97 FIRE INSTRUCTORS ASS
410`.,6 01/29/07 GIRARD'£ DUSINE;S MA
410`j7 01/29/97 HF.RME5/JERRY
410:0 01/29/07 HOISINGTON KOEGLER G
410`l9 01/29/07 HOLIDAY CREDIT OFFIC
41060 01/20/07 K MART I,TORE
41001 01/23/97 LITTLE FALLO MACHINE
41002 01/29/07 LUKACH/JOHN
410Ci? 01/29/97 1-1I14ACH/JOHN
410(,? 01/20/07 LUKACH/JOHN
41002 01/20/97 LUKA';H/JOHN
( 410,3 01/20/07 MN DEPT OF TRADF. 8 L
Disbursement Journal
DESCRIPT]011 AMOUNT
118
WATER/SNOW/ATV REG
1.130.00
210
*FY*
183.87
210
*FY*
183.87
367.74
118
MATER/SNOW/ATV REG
904.00
15
BLD INSPECTION PHONE
C 51.04
11
TRAVEL REIMB/SEMINAR
6.15
848
CITY HALL SUPPLIES
177.00
794
CAR PHONE CHARGES
63.05
794
CAR PHONE CHARGEE,
3.12
794
CAR PHONE CHARGES
25.95
794
CAR PHONE CHARGES
14.89
107.01
822
CMIF GRANT PYMT
1.100.21
1085
'FY*
111.54
57
SUBSCRIPTION/FIRE DEPT
19.95
365
TRAINING SUP/FIRE OEP
116.47
1133
*FY* CHECK SIGNER/C
1,346.16
81
LIBRARY CLEANING PYMT 227.50
1083
*FV* 14,096.15
05
GAS/FIRE OEP1
02..14
460
FIRE DEPT SUPPLIES
33.44
700
MTC OF VEH/SNOW b 11,009.71
327
MILEAGE RE IMF
15.57
327
MILEAGE REIM13
5.19
327
MILEAGE RE]MD
5.10
327
MILEAGE RE IW
5.10
31.19
390
A!701,I AX SCERG GRANT
2.403.45
Em
P-kC FINANCIAL SYSTEM
�T1/28/97 23:52:08
WARRANT DATE VENDOR
GENERAL CHECKING
41864 01/29/97 MN U.C. FUND
41865 01/29/97 MONTICELLO ANIMAL CO
41866 01/29/97 MONTI,CELLO SENIOR Cl
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41867 01/29/97 NORTHERN STATES POWE
41868 01/29/97 PETERSON GRIMSMO FUN
41069 01/29/97 PITNEY DOWFS
41870 01/29/97 SHUMAN/CATHY
41871 01/29/97 SIMPSON/CYNTHIA
41072 01/29/07 U .r, LINK
41872 01/29/97 U 5 LINK
41072 01/29/97 U S LINK
41072 01/29/97 U S LINK
41872 01/29/97 U 5 LINK
41073 01/20/07 WARNING LITES OF MIN
111073 01/29/97 WARNING LITES OF MIN
41074 01/29/97 WI4IGHT COUNTY AUDITO
GENEkAL CHECKING
Disbursement Journal
DESCRIPTION AMOUNT
130 UC BENEFITS PAID 161.29
185 ANIMAL CONTROL CONT 1.129.70
139 MONTHLY CONTRACT PY 2,833.33
148
UTILITIES
3.333.79
148
UTILITIES
385.92
148
UTILITIES
683.64
146
UTILITIES
74.22
148
UTILITIES
1.240.64
148
UTILITIES
14.27
148
UTILITIES
698.52
148
UTILITIES
502.91
148
UTILITIES
606.75
148
UTILITIES
71C.56
8.257.22
1132
REIMS/70NING REQUEST
250.00
168
POSTAGE MC14 MTC AGRMT 100.00
191
MILEAGE kEIMB
33.04
999
FIRE HALL CLEANING
50.00
950
TELEPHONE CHARGES
10.59
950
TELEPHONE CHARGES
SG.50
950
TELEPHONE CHARGES
1.75
950
TELEPHONE CHARGES
1.48
050
TELEPHONE CHARGES
21.45
09.77
670
REG FEE/WATER DEPT
20.00
670
REG FEE/GEWER DEPT
20.00
40.00
219 jCkRG GRANT PYMT 2.760.51
TOTAL 30.177.05
RRC FINANCIAL SYSTEM
./03/97 19:48:33
WARRANT DATE VENDOR
GENERAL CHECKING
41875 02/03/97 U.S. POSTMASTER
41876 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41676 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41876 02/03/97 AMERICAN PAGING OF M
41877 02/03/97 BARNES/KIM
41878 02/03/97 DEPART OF NATURAL RE
41879 02/03/97 HENRY & ASSOCIATES
41880 02/03/97 HOGLUND BUS COMPANY
41680 02/03/97 HOGLUND BUS COMPANY
41881 02/03/97 J M OIL COMPANY
41882 02/03/97 MN POLLUTION CONTROL
41083 02/03/97 NATIONAL BUSHING PAR
41083 02/03/07 NATIONAL BUSHING PAR
41803 02/03/97 NATIONAL BUSHING PAR
41004 02/03/97 NORTHWEST MINNESOTA
41895 02/03/07 OLSON, USSET,AGAN &
41805 02/03/97 OLSON, USSET.AGAN &
41086 02/03/97 PATCH/FRED
41086 02/03/07 PATCH/FRED
41006 02/03/87 PATCH/FRED
41007 02/03/97 PETERSEN'S MONT FORD
41007 07/03/97 PETERGEN'S MONT FORD
\ ,1000 02/03/07 RIVERSIDE OIL
Disbursement Journal
DESCRIPTION AMOUNT CI'
210 POSTAGE/DEP REG 428.40
951
PAGER CHARGES
18.38
951
PAGER CHARGES
9.19
951
PAGER CHARGES
25.29
951
PAGER CHARGES
9.19
951
PAGER CHARGES
9.19
951
PAGER CHARGES
9.19
951
PAGER CHARGES
9.19
951
PAGER CHARGES
9.19
98.81
864
REIMB/CPR CLASS
30.00
124
*FV*
1,571.64
545
PATCH MATERIAL/STREET
361.04
82
VEH REPAIR PARTS/STREE
98.99
82
SUPPLIES/STREETS
213.00
011.99
95
GAS/STREET DEPT
1,031.40
127
HATER PERMIT/WWTP EXP
240.00
144
SUPPLIES/STREET DEPT
192.24
144
SUPPLIES/FIRE DEPT
1.99
144
EQUIP REPAIR PARTS/SEM
63.23
257.36
156
REG FEE/GARY A
10.00
202
LEGAL FEES
212.50
202
*FY*
340.00
557.50
1130
OLD INPECTION FEES
2.060.40
1130
MILEAGE REIMB
115.84
1130
REIMS/GOOKS/BLD INSPE
130.80
2,313.04
165
VEH REPAIR PARTS/STRE
212.94
165
VEH REPAIRO/STEETS
1,094.36
2.207.30
406 GAS/STREET DEPT 9,129.52
*Cf
rC1
rC1
SCI
*Cl
rC1'
BRC FINANCIAL SYSTEM
if2/03/97 19:48:33
WARRANT DATE VENDOR
GENERAL CHECKING
41869 02/03/97 ROYAL TIRE OF MONTIC
41890 02/03/97 SHARE CORPORATION
41891 02/03/97 SPECTRUM SUPPLY CO.
41891 02/03/97 SPECTRUM SUPPLY CO.
41892 02/03/97 U.S. POSTMASTER
41893 02/03/97 VIKING COCA COLA
GENERAL CHECKING
r
L
C
Disbursement Journal
DESCRIPTION AMOUNT Cl
227 VEH REPAIR PARTS/STRE 364.68
281 SNOW PLOW WAX/SNOW & 547.07
498 TOWELS/TISSUE/STREETS 160.24
496 GLOVES/STREETS 89.38
249.62 •C
210 POSTAGE/CITY HALL 600.00
779 POP/STREET & PARKS DEP 87.33
TOTAL 14,391.70
('.RC FINANCIAL SYSTEM
02/09/97 21:32:19 Disbursement Journal
�4RANT DATE VENDOR DE:CkIPTION AMOUNT CL
GENERAL CHECKING
1,0526 02/10/97 STEARNS COUNTY NATIO 1051 *FY* 100.000.00Ck
40526 02/10/97 STEARNS COUNTY NATIO 1051 *FY* 100.000.00
0.00 *CI'
41894 02/10/97 STANDARD IRON AND WO 1070 TIF -13 REIMB PAYM 32.075.85
41895 02/10/97 H WINDOW DESIGN CENT 841 TIF-1-7 REIMB PAYM 10.000.00
41896 02/10/97 MN DEPART OF NATURAL 118 WATER/SNOW/ATV REG 1.231.00
41897 02/10/97 NORTHWEST COMPUTER S 1086 COMPUTER & PRINTER 2.594.70
41898 02/10/97 KOROPCHAK/OLIVE 97 TRAVEL REIMB 109.65
41899 02/10/97 RUSS OLSON .90459 REIMB/SEWER & WATER 56.78
41900 02/10/97 A.E. MICHAELS 338 WALLPAPER/LIBRARY 572.16
41901 02/10/97 B & D PLUMBING & HEA 600 kEPAIRS/FIkE HALL 536.00
41902 02/10/97 CARLSON/ROGER 1137 REIMB/COUNCIL SEMINAR 38.54 C
1903 02/10/97 COPY DUPLCATING PROD 41 COPY MCH MTC AGRMT/F 114.61
41904 02/10/97 CUI.I.IGAN 753 WATER SOFTNER CHG/RENT 23.86
41905 02/10/87 DOWNTOWN STANDARD 370 GAS/FIRE DEPT 50.67
1,1906 02/10/97 UYNA SYSTEMS 50 NUTS & BOLTS/SHOP & G 550.88
41907 07/10/97 EMERGITEK CORPORAT'IO 1005 EQUIP MTC/FIRE DEPT 165.04
41908 02/10/97 FLLORITE CONTROLS. I 56 MTZ PROF SERVICES/WAT 93.00
41908 02/10/97 FEEDRITE tONTkOIS. 7 SG CHEMICALS/WATER DEP ?,740.44
2,833.44 *CH
414119 07/10/97 FEkkFLLGA6 Oil GA_/WATER DEPT 9.05
41910 0?/10/97 T.V. & APP GO VCR TAP(./CITY HALL 6.34
1,1911 02/10/97 FULL CIkCLE IMAGE 111E k1DI:UNS/COMPIITEk 97.27
41912 02/10/97 (ill?OUX/TOM 61) RIAMh/MATI.BOX OAMAGF 6.97
41013 02/10/97 GL0N2/RAV 1107 GRAVE DIGGINCL/CEMFTE 800.00
41914 02/10/07 HARRY''; AUTO ,IIPPI Y 70 VEH R('.PAIR PART$/'',TRI. 20'>.19
(41914 02/10/97 HARRY"; AUTO CUPPLY 70 EQUIP REPAIR VAk1C/LTR 10.64
, 1914 02/10/97 HAPPY—) Ail Te) IIUPPLV 70 SUVPLII i/ .HOP C GAU 4 .90
41914 02/'0/07 HAkkV'',, AUTO SLIPPIY 70 WkLNCHE'-/[HUPEI GAR 10.10
1tkC FINANCIAL SYSTEM
02/09/97 21:32:19
4r'kAt4T DATE VENDOR
GENERAL CHECKING
41914 02/10/97 HARRY'S AUTO SUPPLY
41915 02/10/97 HERMES/JERRY
41916 02/10/87 HILLSIDE PROPERTIES
t, 1917 02/10/97 HOGLUND COACH LINES
41918 02/10/87 J M OIL COMPANY
41919 02/10/97 JENNIFER HINZ
41920 02/10/97 KEN ANDERSON TRUCKIN
41921 02/10/97 KEN'S 56 SEkVICE
41922 02/10/97 KOT?ENMACHER/GORGINA
41923 02/10/97 KRAEMER/WANDA
41924 02/10/97 WADS FOODS
1924 07/10/97 MADS FOODS
! .1924 02/10/01 MAUS f000S
41924 02/10/97 MAUS F00DS
41024 02/10/97 MAUS FOODS
41924 0?/10/97 MAUS FOODS
41925 02/10/07 MINNEGASCO
411?5 02/10/97 MINNF6A',CO
41925 07/10/97 MINNEGAE�C0
4 19?S 02/10/97 MINNI:GA.`,CO
4 11125 0700/97 MINNLGASCO
41025 02/10/97 MINNEGASCr,
419?5 02/10/07 MINNEGA;.CO
4 19?5 0?/ 10/97 MINNI Wo',0
419?ii 0'1/10/91 M14 AN114AL CONFROL A,
41927 02/10/07 MN COPY �Yf TWt INC
02/10/07 MN RURAL WATER A`;'.A)C
,,WO V2/1V/9/ MN RURAL WATER AC -:,OC
4 1'3!n 0:?/ 10/91 MN RURAL WAYFP A3:;,3C
C
Disbursement Journal
DESCRIPTION AMOUNT CL
78
VEHICLE REPAIR/FIRE DE
22.02
261.01
81
LIBRARY CLEANING CONT 227.50
1135
REFUND/OVERPYMT/SEW BI
13.20
483
HEARTLAND EXPRESS B 5,799.93
95
GAS/FIRE DEP"1
116.91
90460
REIMS/DAMAGED MAILBOX
9.11
697
ANIMAL CONTROL SERVIC
111.63
766
BLD INSPECTOR VAN REPA
40.40
995
REIMS/COMPUTER SEMINAR
30.20
358
REIMS/SUPPLIES/CITV HA
22.04
108
SUPPLIES/CITY HALL
188.11
108
SUPPLIES/FIRE DEPT
23.63
100
SUPPLIES/ANIMAL C ONTRO
19.40
108
SUPPLIES/STREET DEPT
20.18
108
SUPPLIES/PARK MTG
6.27
100
POP/PARKS
55.33
312.92
772
UTILITIES
456.74
772
UTILITIL't1
94.54
772
UTILITIES
123.16
772
UTILITIES
150.00
772
UTILITIES
94.30
772
UTILITIES
096.39
77?
UTILITIF5 3.499.07
772
UTILITY:;
310.6?
5,626.4?
117
M1'MI�ERSHIP DUES/ANIMAL
25.00
'156
COPY MCH MTC/FIRE DEPT
31.0b
120
REt: PEE/MATT T
75.00
1?0
RIG Ff1/RILH C.
79.00
1?0
i.I.G FLIIJOHN
79.00
229.00
*CH
m
BRC FINANCIAL SYSTEM
02/09/97 21:32:19
kRANT DATE VENDOR
G_NERAL CHECKING
41929 02/10/97 MN STATE FIRE CHIEFS
41930 02/10/97 MONTICELLO ANIMAL CO
41931 02/10/97 MONTICELLO PRINTING
41931 02/10/97 MONTICELLO PRINTING
41931 02/10/97 MONTICELLO PRINTING
41931 02/10/97 MONTICELLO PRINTING
41931 02/10/97 MONTICELLO PRINTING
41932 02/10/97 PHOTO T
41932 02/10/97 PHOTO I
41933 02/10/97 PREUSSE'S CLEANING S
41933 02/10/97 PREUSSE'S CLEANING S
41933 02/10/97 PREUSSE'S CLEANING S
41934 02/10/97 PROFESSIONAL SFRVICE
("1935 02/10/97 RED'S MOBIL
41936 02/10/97 RUSSELL'S LOCK & REY
41937 02/10/97 S W WOLD CONT. INC.
41936 02./10/97 SHUMAN/CATHY
41039 07/10/97 WRIGHT COUNTY AUDITO
41939 02/10/97 WRIGHT COUNTY AUDITO
41940 02/10/07 WRIGHT HLNNf.PIN SICU
41940 02/10/97 WRIGHT HENNFPIN GFCU
41941 02/10/97 WRIGHT•HENNEPIN COOP
41042 02/10/97 Y.M.I;.A. 'JF MINNEAPO
6[NEkAL CHFCKING
C
Oisbursement Journal
DESCRIPTION AMOUNT
493 MEMBERSHIP DUES/FIRE D 80.00
185 ANIMAL CONTROL CONT 1,129.70
137 INCIDENT REPORTS/FIFE 42.60
137 LABELS/CITY HALL 52.66
137 RECYCLING LABELS 331.22
137 BUSINESS CARDS/FRED P 39.94
137 BUSINESS CARDS/JEFF 0 39.94
506.36
743 PHOTOS/P WORKS INSPEC 34.78
743 PHOTS/PARKS DEPT 34.93
69.71
173 CLEANING/CITY HALL 460.00
173 CLEANING/OEP REG OFFI 120.00
173 CLEANING/DEP REG OFFI 150.00
730.00
175 WWTP MONTHLY CONTR 33.100.50
324 GAS/STREET DEPT 36.50
1130 REPAIR FIRE DEPT DOOR 542.60
1134 REFUND/OVERPYMT/SEW & W 7.18
191 RF.IMB/SLMINAR 35.65
219 :HERIFF'S CONTRACT 76,956.00
219 ADO'L LANDFILL CHGS 6.301.20
33.257.20
07'1 F.0 ALARM SY'3/DEP REG 19.12
075 SFC' ALARM SYS/PARKS DP 15.00
35.10
512 UTILITIEG 9.00
224 CONTkACT PAYMLNT 9211.00
101AL 134.969.61
CL
*CHI
*CH'
*CH
*CH
*,.11
21
C FINANCIAL SVSTEM
/'12/97 21,,:11:18
WARRANT DATE VENDOR
GENERAL CHECKINd
41943 02/12%97 STATE OF MINN - GPV
41944 02/12/97 MN DEPART OF NATURAL
41945 02/14/97 ADMIRED PROPERTIES
41946 02/14/97 ANDERSON/GARY
41947 02/14/97 BEN FRANKLIN
41948 02/14/97 CENTRAL MN REFRIGERA
41949 02/14/97 FAIR/WILLIAM
41950 02/14/97 FOSTER-FRANZEN-CARLS
41951 02/14/87 G & K SERVICES
41951 02/14/97 G & K SERVICES
41951 02/14/97 G 8 K SERVICES
41951 02/14/97 G & K SERVICES
1901 02/14/9? G F3 K 5ERVICES
41351 02/14/87 G & K SERVICES
41951 02/14/97 G & K SERVICES
41851 02/14/97 G & K SERVICES
41061 02/14/87 G & K SERVICES
41951 02/14/97 G & K SERVIC1111
419`12 01/14/94 HCLLWAN/MARLENI'
41909 02/14/97 INFRATLCH
41954 03/14/97 K MART OTORC
41054 02/14/97 K MART STORE
41056 02/14/97 KENNLDY & GRAVEN
410591 02/14/91 KENNCOY & GRAVFN
6101iF, 02/14/07 RENNEDY & GRAVEN
41-956 02/14/07 KOIIEG --ANfi A (RAVEL
GIO'S 7 02/14/97
LARG1'W" At'f. HA140WAR
h10'.>i 0?/14/0'7
LAkE-(tN'G ACF HAkfiWAR
C41937 0^/14/97
IAAil.ro' ; A� 1. 11AIi0WAR
4061 07/14/97
LA&,%44 f. At f NAFUWAk
41')'>7 0">/14/')7
1 A8 ,ON'; Af;F NAWI,WAS
41957 02/14/97
1AkLCWN , ACE NAF'DWAR
41'1' 7 92/14/97
1. A1C I, -*1'', A,_L HARUWAW
Disbursement Journal
OESCP,,IPTION AMOUNT C
396 REG FEE/STATE PURCH P 350.00
118 WATER/SNOW/ATV REG 1,,14,9.-00
.90461 REFUND/OVERPVMT/SEW-WA 20.80
It REIMB/TRAVEL EXPENSE 24.00
20 SUPPLIES/P WORKS INSPEC 5.31
887 REPAIR FURNACE/SHOP-G 935.74
1141 CONFERENCE EXPENSE 86.56
81 INS PREM/BOILER/WMT 2,531,.00
051
UNIFORM RENTAL
40..86
851
UNIFORM RENTAL
79.16
851
UNIFORM RENTAL
26.80
051
UNIFORM RENTAL
26.00
051
UNIFORM RENTAL
179..11
851
UNIFORM RENTAL
179.12
851
RAGE/SHOP & GAR
17.0,1
05.1
RUGS/DCP REGISTRAR DLO
32.57
051
ENVI'RQNMENTAL CHG
86.60
854
RUGS/SHOP & GARAGE
08.44
707.95 *0I
00
REIMD/MILEAGE/SEMINARS
73.04
1130
GEWGR TELEVISG/KLn N
240.00
460
2 CAM:°.RAO/NCW WWTP
201.00
460
CAMEkA/P WOkKu IN8PEC
140.07
422.90 ytl,
099
LEGAL FCES/DWTWN REOFV
I
39.70
010
LGUAI FF:E9/LAKE TOOL C
40.00 �
9E9
MIGC NRA LEGAL FEES
200.41
369.01 ♦f
092
HAIN SNOW/GAIT MIX I,07S.89
�I
074
'. UVVL IF.;;/:>TRCf:TS
09.70
074
VEHICkE REPAIR PARTE/(�
10.02 f
074
GUPP}, Ilio/P WukK'3 IN'iPCF:
3. 75
874
GUPPLlt(,'/WATFR DEPT
4.07
074
'JIVPLIE.;/VIRE UEPT
1.59
874
)eI>Lf./CITY HALL
3.10
874
TG1)L' /()LU 'N',PI'VTOR
14.09
r'
RC FINANCIAL SYSTEM
1/12/97 21t 1 1 : 108
WARRANT DATE VENDOR
GENERAL CHECKING
41957 02/14/97 LARSON'S ACE H'AROWAR
41957 021/14/97 LARSON'S ACE HARDWAR
41957 02/14/97 LARSON'S ACE HARDWAR
41956 02/14/97 MID CENTRAL, INC.
41958 02/14/97 MIO CENTRAL. INC.
41959 02/14/97 MCNTE CLUB
41060 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
41960 02/14/97 MONTICELLO TIMES
419G1 02/14/97 RICHARD KNUTSON, INC
419G1 02/14/07 RICHARD KNUTSON, INC
419G2 02/14/01 ROYAL PRINTING $ OFF
4190? 02/14/97 ROYAL PRINTING 8 OFF
41962 02/14/97 ROYAL PRINTING @ OFF
419G2 02/14/07 ROYAL PRINTING 0 OFF
410G2 02/14/07 ROYAL PRINTING 8 OFF
419622 02/14/07 ROYAL PRINTING 8 OFF
419G3 02/14/07 5CHLI17f4Dt:R CONSTRUCT
41069 02/14/07 Ct HLUENDER CGNBTRUCT
419G4 02/14/07 LNAP•ON YUOL6 CORPOR
41965 02/14/07 ;UPURIOR 'AkVIGI.5 :I'.
410(.5 112/14/07 SUPERIOR 5ERVICFS•CE
419011 02/14/97 'AP�'RIGR SERVICLU-'Ce
C '
6 tODU 02/14/07 UNI I;.O I AUORAYIIRIL!)
Disbursement Journal
.DESCRIPTION AMOUNT
874 CLEANING SUP/LIBRARY 22.83
874 BOL REP SUP/WATER 39.22
074 SUPPLIES/SEWER COLL $7.95
223.18
113 CLEAN ROO/SENIOR CENT 600.00
113 CA EAN ROOF/LIBRARY 600.00
1,200.00
1140 FOOD/PARTNERSHIP MTG 573.09
140 LEGAL PUBLICATIONS 419.24
140 SNOWPLOWING INFO 70.29
140 SNOWMOBILE INFO 70.2.0
140 BLD PERMIT INFO 93.60
140 PUBLIC HEARING NOTICE 393.18
140 INTERNET CHARGES 247.50
140 CONSTRUCTION AO HELP 77.05
140 PARKS COMM BOARD OPENI 72.10
140 HRA BOARD OPENING AD 60.30
140 ROOF/ICE INFO 115.96
1,690.47
1097 CONS COSTS/RIVER ST 7,070.41
1097 CONS COSTS/B OAKES 38,201.90
4711'82.37
1044 NAME PLATE/FRED PATCH 7.69
1044 OFFICE GURPLICS/P WOR 330.97
1044 OFFICE L,UPPLIES/C MAL 611.07
1044 COPY MCH PAPER/P WORK 135.07
1044 OFFICE jUPPLIES/OEP RE 50.34
1044 COLOR COPI1:13/PATHWAY 102.24
1.256.22
107 JET CrWFR/KLEIN VM:) 120.00
101 •F Y• 1,960.00
1.470.00
105 TOOLS/LHOP A GAR )34.4D
1087 RLCYCLING CHARGL; 9010?.10
1001 GARDAGE CONTRACT P 10,299.00
1007 UALU0 TAX/4.ARI1AGL CCN 062.73
14,;,50.80
634 OIL/ HOP d (iAR 541.00
r�
s,.
*f a
LC FINANCIAL ;.YSTEM
x/12/97 21:11:18 Disbursement Journal
WARRANT DATE VENDOR DESCRIPTION AMOUNT Ci
GENERAL CHECKING
41967 02/14/97 VOSS ELECTRIC SUPPLY
41967 02/14/97 VOSS ELECTRIC SUPPLY
409 LIGHT EULES/SHOP & GAR 96.43
409 LIGHT GULOS/STREET LI 313.11
409.54
41960
02/14/97
WRIGHT COUNTY AUOITO
219
TAXES/GING PROP
PURCH 665.72
41969
02/14/97
WRIGHT COUNTY DEPT 0
275
SAND/SALT MIX/^NOH 4.628.10
41970
02/14/97
WRIGHT COUNTY MAYOR,
220
MAYOR DUES
150.00
41971
02/14/97
ZEP MANUFACTURING CO
907
SUPPLIES/SHOP &
GAR 111.95
GENERAL
CHECKING
TOTAL
82.955.61
k
E:JtC FINANCIAL SYSTEM'
01/23/97
JOHNSON BROS WHOLESA
000022
WINE PURCHASC
/2.3/97
13:17:10
01/23/97
JOHNSON BROS WHOLESA
000022
Disbursement Journal
t)ARRANT
DATE
VENDOR
JOHNSON HR08 WHOLESA
800022
DESCRIPTION
AMOUNT
LIWUOR CHECKING
I
19241
01/01/97
MN DEPT
OF PUBLIC SA
800115
BUYERS LIQUOR CARO
20.00
19259
01/22/97
FRANCOIS
COCKTAIL MI
800170
MIX FOR RESALE
45.20
19260
01/22%97
FIRST NAT BANK OF MO
800014
WIRE TO 4M PLUS F
17$,0'00.90
19201
01/23/97
BELLBOY
CORPORATION
800098
CIGS & CIGARS/RESALE
98.41
19262
01/23/97
GRIGGL',
COOPER & COM
GOOOtO
WINE CREDIT
428.000R
19262
01/23/97
GRIGGS,
COOPER & COM
800018
FREIGHT CHARGES
28.35
19262
01/23/97
GRIGGS,
COOPER & COM
800018
LIQUOR PURCHASE
1,988.76
19162
01/23/97
GRIGGS,
COOPER & COM
800010
MIX FOR RESALE
38.83
U1/2)/97
OUAII)Y WINE 11'.PJkI
000040
LIQUOR PUk01A9E
03.60
1, 328.96 w
19363
01/23/97
JOHNSON BROS WHOLESA
000022
WINE PURCHASC
441.27
19?63
01/23/97
JOHNSON BROS WHOLESA
000022
LIQUOR PURCHASE
2. 148.95
19283
01/23/97
JOHNSON HR08 WHOLESA
800022
FREIGHT rHARGES
39.63
2.:,27.06
19264
01/23/97
I.IEFFRT TRUCKING
000025
PRHIMHT CHARGES
05.90
C9?G5
01/93/97
MN U.0 FUND
000099
UC BENEFITS/T DOLLY.
30.47
19P(i^-)
01/23/97
NATIPWAL CHILD SArrT
000033
AJVcRTISINO
75.80
1926!
01/?3/97
PHILLIPL' WINE 8 fAl k
0001.00
FREIGHT CHARGES
10.27
19287
01/23/97
PHILLIP!; VTNL 8 ;PLR
800100
LTUU(A 01RCHASE
t, 003.31
18267
01/29/87
PHIILIP: WINE 6 f;PIR
DOC) t00,WINF
PURCHASE
445.20
1, 40.70
19260
01/23/07
PINNACLE OIGT41b$)f1N
000')17
CIG b CIGARD/RESALE
101.7b
19269
01/23/91
011ALITY WINE. 8 :�pIRI
800040
LIOUIIR 4IIR(1HASE
344.14
1(I<+69
U1/2)/97
OUAII)Y WINE 11'.PJkI
000040
LIQUOR PUk01A9E
03.60
401.7h
10?10
01/23/g7
CFfi'F.liIIGNF tOUNTY 311
000103
AUVI.RTV-1N6
J0.00
19771
01/?3/'t)
IDf YFLLCOM
00019U
TEIAVHONl 6HAR61.'.1
177.6:)
1
101. TLLILDM
(1001DG
ADVERTI [ANO
01.1'0
3.OG
t t Jll •li i
111.t KINIi
TOTAL, 101
. q40 .1"'
C
BRC FINANCIAL SYSTEM,
/03/S7
03:17:45
DisbursementJOurnel
ARRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
LIQUOR CHECKING
18277
02/05/97
BERNICK'S PEPSI COLA
800001
POP PURCHASE
4.98.85,
19273
02/05/97
CITY OF MONTICELLO
800003
SEWER/MATER BILL
27.85
1.9274
02/05/97
DAHLHEIMER DISTRIBUT
800008
NON ALCOHOLIC BEER 238.50
18274
02/05/97
DAHLHEIMER OISTRIBUT
900009
BEER PURCHASE
14,922.90
1:2. 180.80
19275
02/05/97
BAY DISTRIBUTING COM
800010
BEER PURCHASE
585."
19278
02/05/97
DICK WHOLESALE CO.,
800011BEER
PURCHASE
1.575.00'
19278
02/05/97
DICK WHOLESALE CO.,
800011
SUPPLIES/BAGS
113.43
1.888.63,
19277
02/05/97
EAGLE WINE COMPANY
90001`2
FREIGHT CHARGES
58.70
19277
02/05/97
EAGLE WINE COMPANY
90001:2
WINE PURCHASE
1,820.,72
19277
02/05/97
EAGLE WINE COMPANY
80001.2
MIXES FOR RESALE
11Q.11
1,855.58
19278
02/05/97
ECONOMICS PRESS INC
900188
SUBSCRIPTION'
24.O'�
9279
02/05/97
FLAHERTY'S HAPPY T,YM
000001
MIX FOR RESALE
88.80 1
19280
02/03/97
FOSTER-RRANIEN-CARLS
800015
LIQUOR LIABILITY
IN &.057.00
18281
02/05/97
G & K SERVICE
8001-29
RUGS/MTC OF SLO
59.29
18282
02/05/97
GRIGGS. COOPER a COM
800018
FREIGHT CHARGES
109.20
49282
02/05/87
GRIGGS, COOPER & COM
000018
LIQUOR PURCHASE
8,105.83
8x2/0.,83
18289
02/0$/07
OROSSLEIN BEVERAGE 1800019
BEER PURCHASE
11,881.90
18284
02/05/97
HOME JUICE
800138
JUSCE FOR RESALE
10$,.30
19285
02/05/87
JOHNSON BROS WHOLESA
000022
FREIGHT CHARGES
05.82
19288
02/05/97
JOHNSON BROS WHOLESA
800022
LIQUOR PURHCAS,E
423.05
19285
02/05/97
JOHNSON BROS WHOLESA
800024
WINE PURCHASE
2,242.84
2,751-.S1
19288
02/05/97
L "N" R SERVICES
800028
REPAIR LOCK
40.03
10287
02/05/97
LARSON'S ACE HARDWAR
800144
BDL MTC SUP/FURN
FILTE 19.11
19288
02/05/97
LEHMANN FARMS
800100
FOOD FOR RESALE
28.95
19288
02/05/97
LEHMANN FARMS
000190
FREIGHT CHARGES
3.00
0280
02/05/97
LEHMANN FARMS
000190
SUPPLIED
15.00
41.35
BkC FINANCIAL SYSTEM
2/03/97
03:17:45
Disbursement Journal
WARRANT
DATE
VENDOR
DESCRIPTION
AMOUNT
LIQUOR CHECKING
!I
19289
02/05/97
MONTICELLO TIMES
800032
ADVERTISING
169.85
19290
02/05/97
NORTHERN STATES POWE
800035
UTILITIES
863.19
19291
02/05/97
PAUSTIS & SONS
800103
WINE PURCHASE
1,508.00
19291
02/05/97
PAUSTIS & SONS
800103
FREIGHT CHARGES
32.04
1,540.04
19292
02/05/97
PHILLIPS WINE & SPIR
800180
FREIGHT CHARGES
46.63
19292
02/05/97
PHILLIPS WINE & SPIR
800180
LIQUOR PURCHASE
7,573.04
19292
02/05/97
PHILLIPS WINE & SPIR
600180
WINE PURCHASE
784.70
19792
02/05/97
PHILLIPS WINE & SPIR
800180
MIX FOR RESALE
23.70
3,428.07
19293
02/05/97
PINNACLE DISTRIBUTIN
800217
C1GS/CIGARS FOR RESALE 85.25
19294
02/05/97
QUALITY WINE & SPIRI
800040
LIQUOR PURCHASE
1,012.78
19294
02/05/97
QUALITY WINE & SPIRI
800040
WINE PURCHASE
65.84
1,078.62 0
19795
02/05/97
ST. CLOUD RESTAURANT
800045
MIX FOR RESALE
179.63
19295
02/05/97
ST. CLOUD RESTAURANT
900045
SUPPLIES
144.93
374.56
19296
02/05/97
THE WATSON CO., INC.
800202
CIGS/CIGARS FOR RESAL 325.77
19297
02/05/97
THORPE DISTRIBUTING
800048
BEER PURCHASE
14,510.20
19297
02/05/97
THORPE DISTRIBUTING
800048
NON ALCOHOLIC BEER
156.20
14 ,666.40
19298
07./05/97
U S LINK
000195
TELEPHONE CHARGES
6.30 ;
10299
02/05/97
U S WEST DIRECT
000218
ADVERTISING
30.40
19300
02/05/97
VIKING COCA-COLA BOT
800051
DEC POP DILL
202.65
19300
02/05/97
VIKING COCA-COLA ROT
000051
POP PURCHASE
370.01
501.GU
10301
02/05/97
?EE MEDICAL SERVICE
000054
SUPPLIES
51.08
LIQUOR CHECKING
TOTAL
70,960.70
C
I
R,RG 'FTt4ANCTAL $Y+STEM,
Cm/87 8.1•:34;6(`
03:sbil�sament Jo6Rtru1
WAkRANT DATE
VE?"k
IDE9,CaIPTI;ON
AMOUNT
j
( !
LIOUOR 4i!£CK!•EN5
1930?
02/14/07
PAOSTiS. &' SONS
8x0109
WINE PURCHASE
678. 01D
49302
02'/114/'97
PAUSTIS & SON$
BOO 109
FREIGHT CHARGE'S
13,80
691.60
19303
02/14/97
CONSOLIOATEO COMM 61
806163
ADVERTIS2NC,
48•,50
19304
02/14/97
DAHLHEIMER OISTRIBUT
800009,
NON ALCOHOLIC BER9
76.80
19304
02/14/97
DAHLHEIMER OISTRIBUT
900609
BEER PURCHASF
3,271.90
3,348,70
i
18305
02/14/97
DAY OISTRIBUYING COM
800010
BEER PURCHASE
263.90
19306
02/14/97
DICK WHOLESALE CO.,
800011
GfE-R PURCHASE
958.80
19300
02/14/97
DICK WHOL£SAl.E CO.,
000011
BAC,3/f3UPPLIFS
43.GO
if)306
02/14/97
DICK WHOLESALE CO.,
800011
LIl9UOR STORE SUPPLIES
25.19
14V. 19
x,
18307
02/14/97
EAQtE WINE COMPANY
0000122
FR,EIQHT CHARGES
21.00
19307
01/14/97
EAGLE WINE COMPANY
900012
WINE-- PURCHASE
100.59
721.59
C�
15103
08/1413`31
QRIGG!, COOPER E COM
880010
WIME PURCHASE
08.30
I
1--800
02/14/07
GRIGGS. COOPER A COM 'DODO
10
FIREDGHT CHARGES
09. R5
�.
19' 93
/12/14/07
6RIGGS, COOPi;R 6 COM
000010
IA'QUOR Pilikt"XiT
11090.32
5.055.97
Y
19309
01114/97
GktO.,3ICIN E}1 YCRAG2 1
000010
ZLER PURCHAGE
8.903>f30
IDz110
O2/14/97
JOIINCON EA05 WHOLEGA
0000.22
LI421Ft1R +PURVtASE
7,E l5. t4
10310
02/14/07
JOHN -)DN U90f! WROLEGA
0000x;!
ERLTYfiH'f f NARt,Lfy
i 10.5'0
19910
02/14/01
J@',IN'GN L;R'tit. WHCILEVA
000022
VINL PURCHASE
i.70/,O0
1913'10
02/14/97
JUHN!3BN OR11:, WHNLL'OA
600023
AIX HOR OAt,E
47.00
0.563.00
i
113311
Ol/i4/91
LII?FI RT 'fRUAAING
000026
FRPIGHT 1'14ARGf?5
24,?5
1331?
02/14/07
MINNVGA1,oCO
000150
UIILITIE(,
266«40
19)13
02/14/07
PAIZYY6 & ;3ONr
000103
WENT. POUt.HAIiC
323.06
11);)1:1
0f/14/137
PA`S TIt, F; CON'.;
000100
FRCP(JST CllAFGEC
5.00
I'll
31'U.OU
1!1'.14
0?114/0'!
PHILL %Pt. WItJf A 5Plk
000100
FCElGlli fliAkGLt.
36.07
19 14
02/14/91
F0111 ii'. WlNi• @ ;PIk
000ii)J
LIG110k VlWliA;''
4/11.10
C^'14
0P1147J'!
$11111.:IVt, WIt4E f1 `PIR
000160
WINE PORCFIA:.E
1,1313.?'i
I'i t
0^714/9!
CIUALI tV WINF & ; 1 Y1',�
000040
WINE VVki 1IA1 f
I I",0!^.: J
1') 1'i
13'/14/9;
w'tA1.E : Y :PIN: A ; 91Qt
2UOO!iO
L1,,U-3:2 PUB, lik)i
71.',113
$RC FINAMCIAL SYSTEM
2;/'14/97 O'1:36_SO DtsbLrae(aerit Juu'rhal
WARRANT DATE VENDOR DESCRTPTIUN AKaU,NT
LIQUOR CHE€KING
19316 02/14/97 tHERBURNE COUNiV CrT 800"3 ADVERTISING
19317 02/14/91 TOS TELECOM 800196 AO.VtR1'IS;NG
19917 02/94/917 TOS TELEOOM 000196 TELEPHONE CHARGES
19310 02/14/97 THORPE DISTRIBUTING 800048 BEER PURCHASE
10318 02/14/97 THORPE DISTRIBUTING BOO B NON ALCOHOLIC DCER
19319 02./14/97 THEN CITIES FLAG COU 800049 NEW FLAG
L IQUOR CtAICKING TOTAL
c
30.QO
61.20
172.96
234.14
9,239.20
57.20
9,,296.40
i
130.46
41.550.72 I+
COUNCIL UPDATE
February 21, 1997
This is to let you know that the Monticello Community Partners, along with the
Hospital District and School District, found the 1996 pathway grand opening to be
a wonderful success and is, therefore, making the pathway celebration an annual
event. City staff has been working with various organizations on development of a
program. Last year, the focus of the City's efforts within the project was to develop
and distribute information on availability and proper and safe use of the pathway
system. The City spent approximately $1,200 on printing and other miscellaneous
expenses relating to this important event. Although final planning is not complete,
it is expected that City expenses on this project will amount to approximately
$1,500, which will include an additional $300 for supplies associated with providing
information on dog control.
This item was not specifically placed in the budget for 1997; however, sufficient
fiords aro available in the general park budget to cover the request.
The date for the celebration is set for Saturday, May 31. Mark it on your calendar.
It is an event that you will not want to miss.
C
Council Update - 2/24/97
l'
CAmgtruetion Insoeetor/ObserverA icants. (1.S.)
The closing date for applications for the construction observer for the wastewater
treatment plant project was Febnuuy 14, 1997. We received 58 applications. Rick
Wolfsteller, myself and Tom Bose, are in the process of reviewing the applications to
wJect the top candidates for the interview process. Council Member Stumpf, Bret Weiss
from WSB and Bob Peplin of HDR will be joining us for the interview process.
We expect to begin the interview process by the middle of next week.
By: John E. Simola
Public Works Director
C
Council Update - 2/24/97
Start of Wastewater Treatment Plant Construction Proieet. (1.S.)
The construction boundary for the wastewater treatment plant project has been staked and
marked with yellow construction zone taping as of February 21, 1997. Imperial Developers
(A & P's earth work subcontractor) will move onto the site Monday, February 24, 1997, and
begin clearing of the construction zone. The surveyors will then install the control points
necessary for the excavation to begin, probably around the second week of March.
Also in about this same time period, we are coordinating the relocation ofthe three phase
power lure in front of the Lindberg and Kruse properties, to the south side of Hart Boulevard,
to allow for the future extension of Hart Boulevard and to get the power poles out of the way
of the construction.
In addition, it is our intention to close Han Boulevard just east of the driveway into the
Bondhus Corporate Headquarters near the wastewater treatment plant. We would mark Hart
Boulevard on the west end near Mississippi Shores as not a thru street. The east end of Han
Boulevard up near the Kruse property would be marked with a large sign indicating
"Wastewater Treatment Plant Project Construction Entrance Only", and two new hospital
signs would be placed on County Road 75 in this area directing them to the west entrance off
of 75. The office trailers for the contractor and our inspector and engineer then would be
placed on he south boulevard of Hart Boulevard opposite the wastewater treatment plant.
I have run the closing of Hart Boulevard by Mike Blackstone of the Bondhus Corporation and
Barb Schwiemek, the hospital administrator. Both individuals supported the idea and felt it
would be a safe environment for their own operations. Barb Schwientek did reserve the right
to observe the closing and make additional comments in the future.
One last item involving construction at the wastewater treatment plant concerns the daily
work schedule for A & P and their subcontractors. The project specifications call for the
contractor to confine his operation between the hours of 6 a.m. and 9 p,m., and to not work
Sunday's or holiday's without authorization. The specifications also refer to the contractor
observing all applicable city ordinances, When checking the city ordinance in regard to noise,
we cannot really find a section regarding noise from construction projects. There is a section,
however, which refers to the gathering of people at a pany which generates noise is
prohibited from 10 p.m, to 7 a.m. The ordinance also refers to street noises from radios,
stereos, tape players or other mechanical devices other than an automobile engine on
highways and streets are prohibited after the hours of 7 p in to 7 a.m. I've enclosed a copy
oft he section of the ordinance regarding noise for the council's interpretation You may wish
to comment at Monday evening's meeting regarding your interpretation of this and whether
we should try and negotiate a later sten for the contractor and let him work from 7 am. to
10 p.m.; although 1 have been informed that his preference that their preference is to stick to
6 a m to 9 p.m as stated in the contract documents,
By: John E. Simla
Public Works Director
6-1-9: CURFEW: No minor under the age of eighteen (18) years of age, when not
accompanied by parents or guardian, shall be allowed on the streets,
sidewalks, or any public place in the city of Monticello after the hour of
11:00 p.m. and before 5:00 a.m. the succeeding morning without reasonable
cause. Any parent, guardian, or other adult person having the care and
custody of a minor under the age of eighteen (18) years who shall permit such
minor to violate the aforementioned curfew shall be guilty of a misdemeanor
and upon conviction thereof shall be subject to a fine of not more than
twenty-five dollars ($25.00) plus costs of prosecution.
(11/11/76, g22)
6-1-10: NOISE:
(A) I4aLu. State of Purpose. It is recognized that loud, unpleasant,
raucous, or prolonged noise has a harmful, debilitating, and
detrimental effect upon human beings, adversely affecting their
mental and physical health, safety, and well-being. Such loud,
unpleasant, raucous, or prolonged noise is hereby declared to be a
public nuisance. In an endeavor to provide for the mental and
physical health, safety, and well-being and for peaceful repose of the
citizens and neighborhoods of the city, it is hereby declared to be in the
public interest that loud, unpleasant, raucous, and unnecessary or
prolonged noise be abated.
(B) 1. Activily Prohibited. No person shall, between the hours of
10:00 p.m. and 7:00 a.m. conduct, permit, congregate at,
participate in, or be present at any party or gathering of people
from which noise emanates of such volume as to be plainly
audible at a distance of 50 feet from where such gathering or
party is taking place, or from which noise emanates of a
sufficient volume so as to disturb the peace, quiet, or repose of
persons residing in any residential area.
2. Ahnting nivturbnncea. No persons except the owner, tenant, or
other lawful occupant shall visit, remain, or be present at or
within any residential dwelling unit, adjacent yard, or
structures wherein an activity prohibited by Section (B) of this
ordinance is taking place except persons who have gone there
for the sole purpose of abating the prohibited activity.
3. P fon�ment. A peace officer may order all persons present in
any such group or gathering from which such noise emanates or
other than the owners or tenants of a dwelling unit to
immediately disperse from said party in lieu of being charged
undor this ordinance. Refusal to disperse is a violation of the
Csection.
MONTICELLO CITY ORDINANCE TITLE Vucnpl I/Pape 3
C
4. P nal v. Violation of this subdivision is a misdemeanor
punishable by a fine of not more than $700 and by
imprisonment in the county jail of not more than 90 days.
(C) 1. Stmt Noire. No person between the hours of 7:00 p.m. and
7:00 a.m. shall operate a radio, stereo, tape player, or any other
mechanical device other than an automobile engine on the
highways, streets, parking lots, alleys, sidewalks, or other
public property within the city of Monticello which is audible at
a distance of 25 feet.
Penalty violation of this subdivision is a petty misdemeanor
punishable by a fine of not more than $100.
(10/11/88, #165)
MONTICELLO CITY ORDINANCE TITLE VWJV I/P&QY 4