City Council Agenda Packet 07-14-1997AGENDA
REGULAR MMETING - MONTICELLO CITY COUNCIL
Monday, July 14, 1997 - 7 p.m.
Mayor: Bill Fair
Council Members: Clint Herbst, Brian Stumpf, Roger Carlsson, Bruce Thielen
1. Call to order.
2. Approval of minutes of the special meeting held June 24, 1997.
3. Approval of minutes of the joint special meeting held June 30, 1997.
4. Approval of minutes of the special meeting held July 8,1997.
b. Consideration of adding items to the agenda.
6. Citizens comments/petitions, requests, and complaints.
7. Consent agenda.
A. Consideration of resolution approving renewal of gambling license for
VFW Club.
8. Consideration of renewing Eastwood Knoll listing agreement with Edina
Realty.
9. Consideration of discussing amendments to the urbanization boundary line
with orderly annexation boundary.
10. Consideration of a request by property owner for reconsideration of
annexation request • Art Anderson (Bridgeland Development Company).
11. Consideration of a request to amend the city ordinance relating to utility
service line liability for repairs.
12. Discussion of MCP proposal for reforestation program.
13. Consideration of authorizing contract with Wilson Development Services to
assist the City in resolving property impact issues relating to Cho Highway 25
project.
14. Consideration of resolution accepting feasibility report, calling for public
hearing, npproving plans and specifications, and ordering advertisement for
bids - High School trunk storm sewer, Project 97.07C.
Agenda
Monticello City Council
July 14, 1997
Page 2
lb. Consideration of additional information regarding city hall space needs study
—additional presentation by Architect Al Mjorud.
16. Consideration of bills for the first half of July.
17. Adjournment.
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, July 8, 1897 - 8 am.
Members Present: Bill Fair, Roger Carlson, Bruce Thielen
Members Absent: Clint Herbst, Brian Stumpf
A special meeting of the City Council was held for the purpose of receiving updates
from City stats regarding storm damage and cleanup efforts.
CLEANUP EFFORTS
Public Works Director John Simola reported that he had hired eight contractors to
perform duties such as tree chipping, hauling brush, and stump removal. As of
July 8, the cleanup cost to date was estimated at $57,000, excluding the cost of the
dumpsters brought in by the civil defense department. He noted that without the
help received from the National Guard, the Wright County Parks and Highway
Departments, and the Minnesota Department of Transportation, the cleanup
estimate would have been 3.4 times higher. It was estimated that the total cost
cleanup would be $100,000.
Simola went on to note that contracted services could probably be reduced at this
time. Trees have been chipped at the compost site, as well as hauled to the burn
pile at Schluender's site and to Superior FCR Landfill. Tree trimming will be
performed by NSP via Asplundh using a $5,000 credit the City has with NSP.
Simola estimated that approximately 75-80% of city cleanup has been completed;
however, quite a bit of cleanup remains to be done in residents back yards, behind
the hospital and nursing home, and at the wastewater treatment plant site. He
noted that the public works crews need to be removed from brush pickup duty in
order to begin cleanup and repair of city properties and street signs.
Councilmember Bruce Thielen suggested that the City try to obtain prices and
make it as competitive as possible if contracted help is continued.
ErrUMP REMOVAL
The Public Works Director noted that there aro approximately 131 stumps that
need to be removed Brom boulevards and parks and that all of the stumps should be
removed from Ellison Park in order to facilitate reforestation of the park.
Page 1
Special Council Minutes - 7/9/97
DISASMR ASMTANCE
The City Administrator reported that the Wright County Board of Commissioners
met to consider declaring Wright County/Monticello a disaster area and to request
assistance. If approved by Wright County, the request would be forwarded to the
Governor, who would then forward the request to the federal government. He noted
that the Wright County Civil Defense Director was confident the declaration would
be passed and that Wright County would likely receive 75% reimbursement for
cleanup efforts.
LEVY LIMITA710N8
Mayor Fair requested that City staff research whether it would be possible to
propose separate legislation such as a reforestation program in order to exempt the
City from levy limitations.
DAMAGE ESMKATES
Chief Building Official Fred Patch reported that approximately 565 buildings have
been found to have significant damage, and a total of 156 buildings have been
determined uninhabitable. Approximate value loss of buildings and structures was
estimated to be $16-$20 million. He noted that the Wright County Civil Defense
Director is currently working on estimating the total loss to the community.
BUILDING PERMITS
The Chief Building Official reported that information packets have been distributed
to each local insurance company which describes the permitting process, notes that
fees will be waived on cosmetic repairs, and fees will be deferred for structural and
noncosmetic repairs. A temporary building inspector has been employed to assist
with field inspections, and a temporary clerical employee will be added to help with
storm -related paperwork.
Patch also noted that there will be controversial issues relating to storm damage
such as existing nonconforming uses and nonconforming signs that were damaged
more than 50% of the value of the structure. Because the current ordinance states
that those structures cannot be rebuilt, these properties will need to be dealt with
at future meetings.
Page 2
Special Council Minutes - 7/9/97
CITY PROPERTY DAMAGE
Public Works Director John Simola reported that the motor vehicle office building
lost one-third of its roof during the storm. The carpet and ceiling file need to be
removed and the building dried out. Simola estimated that the building should be
able to be reoccupied within 7-10 days.
The Chief Building Official noted that originally it was not expected that the
building would be repaired so quickly, and Marquette Bank offered a free 30 -day
lease for the motor vehicle department to use the second floor of the bank building
while repairs are made. A longer lease could be arranged if desired until the City
makes a decision on whether to purchase the bank building.
It was the consensus of the Council that the motor vehicle department should move
back into their building as soon as repairs are complete.
Simola also reported that there was damage to the shop doors and roof, and damage
to the roofs of the public works office building, pumphouses N2 and tt3, city hall,
and rental houses owned by the City. The roof at the wastewater treatment plant
has yet to be evaluated.
TREE DAMAGE
Simola requested that the Council consider reforestation of Ellison Park and
authorize a special meeting of the Parks Commission to create a plan for Ellison
Park in order to try and plant 25-50 trees prior to the Riverfest Celebration.
Additional reforestation for other parks and facilities could be discussed at a later
date. He also noted that there was a great deal of damage behind the hospital and
nursing home and that MN/DOT offered to help clean up those areas.
Councilmember Bruce Thielen suggested that staff forward information to the
Monticello 79mes regarding how to straighten and save trees so that residents are
aware that many tipped trees can be saved rather than cut down.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON
TO AUTHORIZE THE PUBLIC WORKS DIRECTOR TO USE HIS DISCRETION TO
REFOREST OR PREPARE ELLISON PARK FOR THE RIVERFEST CELEBRATION BUT
TO KEEP IN MIND THAT BARE ROOT PLANTING IN THE SPRING IS LESS
EXPENSIVE, AND TO DIRECT THE PARKS COMMISSION TO FOCUS ON A
REFORESTATION PLAN FOR ELLISON PARK. Motion carried unanimously.
Councilmember Thielen asked if the City can afford to leave trees on private
property that are considered to be hazardous. The Public Works Director noted
that in the past the City negotiated with the property owner, hired someone to
Page 3 a
Special Council Minutes . 7/9!97
remove the tree, and then assessed the property owner. Chief Building Official
Fred Patch noted that if a tree is considered a public nuisance and conforms to state
statutes (abatement of public nuisance), the cost would be assessable to the
property owner.
TEMPORARY HOUSING
Chief Building Official Patch requested clarification from Council regarding his
flexibility in enforcement of temporary housing in the Cardinal Hills area. He
noted that some residents are living in campers and trailers adjacent to their
damaged homes, and there are trailers parked on streets and right-of-ways which
are used for storage of personal belongings.
It was the consensus of Council to authorize the Chief Building Official to be
flexible in enforcement of temporary housing in order tc avoid adding to residents'
hardships.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRUCE THIELEN
TO ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty
Office Manager
i
r
Page 4 0
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, July 3, 1997 -8 am.
Members Present: Bill Fair, Roger Carlson, Bruce Thielen, Brian Stumpf
Members Absent: Clint Herbst
Others Present: Representatives from various civic organizations
The Mayor reviewed the impact of the storm on the community. He noted
that the clean-up is progressing and wondered if there is a possibility that
Riverfest could be held as planned. He noted that the Lions Club is leaning
toward cancellation. He wanted to have this discussion to allow input on the
decision from other organizations affected by potential cancellation.
Public Works Director John Simola observed that we could direct more of the
effort to park clean-up and temporary power could be installed at the park in
time for the event. Bruce Thielen noted that County crews are working on
Third Street and that it is likely that the parade route will be clear.
Mayor Fair suggested that the City consider assuming a portion of the
financial liability if the event is held and the Lions Club loses money due to
holding the event so soon after the storm.
Roger Belsaas of the Lions Club stated that the potential for financial loss is
a concern, but the bigger concern is the ability of the club to get the
volunteers necessary to run the event. Many of the people that volunteer are
busy at home cleaning up after the storm.
Kitty Baltos of the Chamber noted that the Chamber of Commerce has
already incurred costs that will be lost if the event is cancelled or postponed.
It was noted that it may be days before electricity is restored, and there are
many property owners that aro in the process of recovering. Ken Maus noted
that so many people have immediate needs right now. Perhaps we should be
focusing on getting basic needs addressed first.
After discussion, it was the consensus of the group to postpone Riverfest to
August 9 and 10 due to the storm. The additional time is necessary to allow
the community and volunteers to recover prior to holding the event.
Page I 3
VI
Special Council Minutes - 7/3/97
Public Works Director John Simola noted that thousands, not hundreds, of
trees have been destroyed and need to be removed. Under ordinary
circumstances, property owners are responsible for removing trees in the
boulevard areas. He asked Council how it wants to handle the cost
associated with boulevard tree removal.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY ROGER CARLSON TO MANAGE AND FUND REMOVAL OF
BOULEVARD TREES AND STAMPS. Motion carried unanimously.
Due to the size and maneuvering limitations of equipment, it was determined
that the effectiveness of National Guard troops is maximized if their work is
focused on boulevard clean-up.
O'Neill reported that the city hall staff is continuing to issue press releases
on the latest storm information, and staff is coordinating the dispatch of
volunteers to citizens that have asked for help. The Salvation Army and Red
Cross are busy addressing immediate needs for food, clothing, and shelter to
the victims and are providing meals to clean-up crews and volunteers.
Chief Building Official Fred Patch reported that the preliminary information
shows that 61 buildings have been posted as uninhabitable and 150 have
been identified as having structural damage. The numbers are very
preliminary at this time and are likely to rise. Patch noted that we may need
to bring in help from outside services to keep up with the reconstruction
process, Building permit procedures were discussed. It was the consensus of
Council to waive fees for cosmetic repair of structures and defer payment of
other building permit fees relating to the storm.
Security in Cardinal Hills was discussed. It was determined that road
accesses into Cardinal Hills would be Controlled in an effort to discourage
gawkersor potential looting,
Darrin Lahr of NSP urged everyone to take their time in clearing debris. All
downed power lines should be considered as being live even days alter the
storm. This is because downed lines can be accidently re -energized in the
process of restoring power.
Thera being no further discussion, the meeting was adjourned.
' Jeff O'Neill
Assistant Administrator
Page 2 (i)
MINUTES
SPECIAL MEETING
JOINT MEETING OF THE MONTICELLO CITY COUNCII. AND
ALL CITY BOARIDS AND COMMISSIONS
Monday, June SO, 1897.8 p.m.
Monticello City Hall
Council Members Present: Bill Fair, Bruce Thielen, Roger Carlson, Clint Herbst
Council Members Absent: Brian Stumpf
Commission Members Present:
Planning: Dick Frie, Richard Carlson, Jon Bogart, Rod Dragsten
HRA: Dan Frie, Bob Murray, Bradley Barger, Steve Andrews, Darrin Lahr
EDA: Ron Hoglund, Barb Schwientek, Ken Maus, William Demeules,
Clint Herbst, Roger Carlson
Parks: Fran Fair, Larry Nolan, Earl Smith, Robbie Smith, Rick Traver
Police: David Gerads, Liz DesMarais, Brad Fyle
Library: Duff Davidson, Diane Herbst, Jeanette Lukowski
A special joint meeting of the City Council and all city boards and commissions was
held for the purpose of receiving commissions' comments regarding the proposed
Community Vision & Governing Policies and project priority listing.
Mayor Bill Fair began the meeting by noting that it is important for the City to plan
its vision for what Monticello will become in the future and to determine the
primary issues to which resources should be directed. City staff and Council
drafted the proposed Community Vision & Governing Policies with the goal of
receiving comments from each commission at this joint meeting.
City Administrator Rick Wolfsteller reviewed the Community Vision & Governing
Policies document, which was comprised of the community's vision, the City Council
operational policies, the administrative authority policies - boundaries &
limitations for the City Administrator, and management/governance linkage
policies. In n previous workshop, Council listed desirable attributes for the
community, from which the vision statement was drafted. He also explained the
purpose of the priority listing, whichi will give staff direction as to the projects to
complete within the next 1.10 years. Assistant Administrator Jeff O'Neill added
Page 1 3
Special Council Minutes - 6/30/97
that the project priority listing was ranked by the Council and divided into four
categories. The mandatory priority listing included projects relating to
maintenance of the city's infrastructure that must be completed.
Mayor Fair then requested that each commission review and discuss the
Community Vision & Governing Policies and priority listings and provide comments
by completing the worksheet located at each table.
After each commission was allowed approximately one hour to complete the
worksheet, comments were then summarized for the entire group by a
representative from each commission.
Mayor Fair thanked the commissions for their input and stated that the Council
will continue to review and refine the documents, which will be used during the
1998 budget process. In addition, the City Council will also consider establishing a
6 -year capital improvement plan.
Planning Commission Chair Dick Frie requested that a copy of the final draft of the
Community Vision and Governing Polities be sent to all commission members.
Council then held a short discussion to identify the next steps toward completion of
a final document. It was suggested that a short statement describing the purpose of
the document be added and that the priority listing be condensed and sorted by
department so that each department could select the top five projects.
It was the consensus of Council that a summary be compiled of the commissions'
comments for distribution to the Council on July 14, at which time the Council will
schedule a special workshop to refine the vision statement and governing policies.
A copy of the comment summary is to be sent to each commission member for their
review.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY CLINT HERBST TO
ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty
Office Manager
Page 2
MINUTES
SPECIAL JOINT MEETING
MONTICELLO CITY COUNCU MONTICELLO TOWNSHIP BOARD
Tuesday, June 24, 1997 - 7 p.m.
Monticello City Hall
City Council Committee Members Present: Brian Stumpf, Clint Herbst, Roger
Carlson
Township Board Committee Members Present: Charles Holthaus, Ken Scadden,
Ted Kopff
Also Present: Steve Grittman, City Planner; Rick Wolfsteller, City Administrator
A special joint committee meeting of the City Council and Monticello Township
Board was held for the purpose of discussing the urban service area boundaries and
orderly annexation area (OAA).
City Administrator Rick Wolfsteller explained that the OAA boundaries were
established by the Minnesota Municipal Board in the late 1960's and early 1970's.
In addition, in 1990 an urbanization area agreement was created between the City
and the Township, which designated an urban service area to help with smooth
transition of development of some areas. Although the OAA boundaries haven't
changed in the last 25 years, most of the parcels in the urbanization area have been
developed and annexed with the exception of some property to the west. Wolfsteller
suggested that since most of the urban service area has been developed, perhaps
the urbanization plan is no longer necessary and the City and Township should go
back to using the OAA agreement and boundaries that were originally established.
The City Administrator also noted that development to the west has been limited
because services must be extended across the freeway in order for major
development to occur, which would cost approximately $325,000; however, it was
his view that development will likely occur in this area within the not -too -distant
future. City Planner Steve Crittman added that once the Highway 25 improvement
project is completed, access will be much more convenient and will add to the
interest in developing the property to the west.
Township Board Member Ken Scadden stated that if the city continues W expand to
the south, the arca to the west will never develop. It was his view that there is
plenty of land in the OAA that should be developed before boundary lines are
extended.
Page 1 X
Special Council Minutes - 6/24/97
Council members noted their concern that if the boundaries are not extended at this
time, the City and Township will soon be meeting again to discuss annexation when
the property to the west develops. It was their view that extension of the
boundaries should be discussed now to avoid continued meetings regarding
annexation.
Councilmember Herbst asked the City Planner for his view regarding allowing
development to occur to the south or whether the City should push for development
to the west.
Steve Grittman noted that the main issue is capacity, which is available in the
southeast area. Although it isn't necessary to use all of the capacity in the
southeast area, artificially restricting access to land could depress the market and
raise housing cost. Grittman noted that the city has seen pretty dramatic
development in the last five years with the River Mill and Klein Farms
subdivisions. A common formula used by cities is to maintain a 5.10 year supply of
developable land.
The City Administrator noted that with 327 available lots in Monticello, the City
has only a 3 -year or less supply of developable land. Since the City knows more
now about where development is occurring than it did 25 years ago, he suggested
that the area to the east along the river be removed from the OAA and that amount
of acreage be applied to another area where development is more likely to occur.
Steve Grittman estimated that the OAA probably includes about 1400 acres, with a
total absorption rate of about 100 acres per year, of which about 60 acres per year
is absorbed as residential development. However, not all of the estimated 1400
acres would be developable, as there are existing mobile home parks and
developments already existing within that acreage.
Township Board members noted that a precedent would be set if development is
allowed to occur outside of the OAA. It was also their view that since there was still
approximately 200 acres of undeveloped property in the southwest area of the
urban service area, the City should look at expanding the boundaries only after
that area is developed.
Councilmember Roger Carlson noted that when considering the size of the core city
25 years ago and the large amount of land included in the OAA at that time, the
amount of land being discussed for annexation and development today is
reasonable. He stated that this is an opportunity to plan ahead and avoid
continued annexation meetings between the City and Township.
Ken Scadden asked the Council to show the Township Board members on the map
where they would like to expand the boundaries.
Page 2
Special Council Minutes - 6/24/97
Councilmember Brian Stumpf suggested that the OAA boundary on the east be
moved to coincide with the urban service area boundary and that the urban service
boundary be extended to the south and west to coincide with the OAA boundary. In
addition, he noted that he was opposed to development occurring outside of the
OAA boundary.
It was the consensus of the group that if the urban service lines were re-established
as suggested by Councilmember Brian Stumpf, it was agreed that development
should not be allowed to occur outside of the OAA boundary.
Councilmember Stumpf then requested feedback from the Township Board
members regarding moving the urban service boundary to match the OAA
boundary to the south and west.
Ted Kopff and Ken Scadden stated that it was too much land to include in the
urban service area and asked if the City wanted to develop that fast. The City
Administrator explained that the criteria would remain the same as in the past;
and if property meets the criteria, then it should be acceptable for annexation and
development.
Councilmember Herbst suggested that the Township Board discuss the proposed
change to the urban service boundary lines at their next Board meeting and
forward their decision to the City Council for discussion at their July 14 meeting.
The City Administrator also suggested that the committees may want to find out
who the property owners are at the proposed urban service boundaries to avoid
future situations where farms purchased for development are located half inside
and half outside of the OAA.
There being no further business, the meeting was adjourned.
Karen Doty
Office Manager
Page 3
NIDWTES
SPECIAL JOINT MEETING
MONTICELLO CITY COUNCIL AND
MONTICELLO TOWNSHIP BOARD
Tuesday, July 8, 1887 - 7 p.m.
City Council Committee Members Present: Brian Stumpf, Clint Herbst,
Roger Carlson
Township Board Committee Members Present: Ken Scadden, Ted Kopff,
Charles Holthaus
Staff Present: Rick Wolfsteller, City Administrator
A special joint committee meeting of the Monticello City Council and Monticello
Township Board was held for the purpose of discussing the urban service area
boundaries and orderly annexation area (OAA).
Township Supervisor Ken Scadden explained that the Township Board proposed
the following for urban service boundaries:
1. Agreed with changing the east urban service boundary to coincide with
y the OAA boundary except that they suggested that the urban service
boundary line be straightened to include the areas near the freeway
that are not presently within city limits.
2. Agreed to extend the urban service boundary line to the south to
coincide with the existing OAA boundary.
3. Agreed to extend the urban service boundary line to the west to
coincide with the OAA boundary except they proposed to exclude the
Prairie Acres and The Dunes developments since they are developed
parcels.
4. Proposed to square off the western boundary at Cameron Avenue to
the freeway, which would exclude Osowsld's Orchard and Deveron
Green.
Township Supervisor Charles Holthaus noted that the Board was concerned about
city services being extended across township property in order to roach another
parcel for development. The Supervisors also Questioned the City's method of
assessing for improvements. Councilmember Clint Herbst replied that the
Township had a valid concern and that he also did not want to we city services
Page 1 4
Special Council Minutes - 7/8/97
extended across township parcels in order to reach other parcels proposed for
development. Herbst also noted that township properties would not be assessed
unless city services were extended across a parcel and the parcel was annexed.
Ken Scadden also reported that the Township Board proposed the following
agreement between the City and Township regarding annexation:
1. The City would make prorated tax payments to the Township for 10
years for parcels annexed into the city. For example, the first year a
parcel is annexed into the city, the Township would receive 100% of
the taxes. The second year they would receive 90%, then 80%, etc.
2. If a 10 -year agreement was reached between the City and Township,
the Township would not object to annexations within the OAA area.
3. The City must also agree not to annex parcels outside of the OAA
boundary lines.
4. The City and Township would review the agreement and boundary
lines in b years.
b. The City must limit annexation to only 40 acres at a time.
City Administrator Rick Wolfsteller noted that in the southeast area, the City will
soon need to address providing city services for the Resurrection Church and will
also need to think about whether to oversize those utilities for future extensions.
Councilmember Herbst noted that according to the proposal by the Township, the
City would not annex any parcels outside of the OAA boundaries for 10 years, but
the City could annex after that time if necessary.
It was suggested that the City Administrator and Township Chair could draw up an
agreement for the City Council's reviow at their next regular meeting scheduled for
July 14.
There being no further business, the meeting was adjourned.
Karen Doty
Office Manager
Page 2 4
Council Agenda - 7/14/97
7A Consideration of resolution approving renewal of gambling ice se
for VFW Club_ (R.W.)
A RF.F FRRNCF AND BACKGROUND:
The VFW Club currently operates a pull -tab operation at their club, and the
license will expire on August 1, 1997. In order to apply for a renewal, the
City Council must pass a resolution authorizing the State to reissue the
license for an additional two years.
As the Council has requested in the past, enclosed you will find a copy of the
organization's donations and summary of their gross receipts and operating
expenses that have occurred over the past couple of years. The purpose of the
financial report is to provide the Council with an idea of where the chavitable
donations are being made by the licensee that are located in the city of
Monticello.
R. AIXRR_NATIVE ACTIONS:
1. Accept the report as presented and adopt the resolution approving the
application for renewal of the license for the VFW Club.
2. Do not adopt the resolution.
It has been the Council's past policy not to oppose any gambling license
application renewal. The City staff does not have any mason to recommend
that this renewal application be denied.
1). SUPPORTIN' DATA:
Copy of resolution; Copy of financial surnmary report.
RESOLUTION 97 -
RESOLUTION AUTHORIZING THE ISSUANCE
OF A GAMBLING LICENSE
WHEREAS, the VFW Post 8731 has submitted an application to the City Council of
Monticello for the issuance of a charitable gambling license to conduct gambling at
their facility located in Monticello, Minnesota; and
WHEREAS, upon review of the organization's activities, the Council is not opposed
to the gambling license being issued by the State Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the VFW
Post 8731'8 application for license issuance listed above is hereby approved, and the
State Gambling Control Board is authorized to process the application.
Adopted by the City Council this 14th day of July, 1997.
Mayor
City Administrator
0764
VFW GAMBLING SUMMARY
5195 to 4/97
Operating
Net Expenses
Gross Sales Prizes Recelob Taxes Profits Isatanes. uz0 etc.) Balance
$3.397,398 $2,851,479 $545,919 $197.507 $348,412 $259,471 $88,941
Beginning Cash Balance 5/95
Contributions/Uses of Dollars
Real estate taxes - VFW Club
Building Improvements/repairs
Christian Social Service Center
Monticello Senior Citizen Center
Hospital Auxiliary/Nursing Home
Veteran's organization
Monticello Foodshelf
Uniforms - VFW Auxiliary
Flags
High School Scholarships
Camp Friendship
Basebalft ofiball sponsorships/donations
Garroting audit tees
Vets monument - Ellison Park
Girl/Eloy Scouts
County parks
Boys/GMS youth hockey programa
Youth wrestling
Friendship Ventures
Miss Teen Pagent
Monti Color Guard
Special Olympics/Handicap programs
High school programs
Land O'Lakes Boys Choir
Vets dinners
Children's Healthcare FoundalionMOme
Various Contributions to noedy personns/tannillos
FunCtbnal Industries
Community Education program
Minnesota Public Radio
Leukemia contribution
Uttlo Mountain Riders Club
Shrine Circus tickets for kids
Youth tiroarms safety
Mako A Wish
Big tLake/Montice0o graduation ponies
Ending Cash Balanco 4/97
$32,059
$16,437
$5,900
$300
$4.800
$3,575
$8,457
$1.000
$1,307
$307
$17,100
$800
$12,455
$1,555
$2,663
$1,005
$1,100
$12,825
$200
$1,000
$300
$300
$1,700
$1,887
$1,000
$1,221
$485
$8,885
$1,550
$300
$200
5600
$1,000
$500
$704
5500
$113,318
$7,882 ���
Council Agenda - 7/14/97
Co sideration of rem
F. ina Realty- (R.W.)
The Council is asked to consider whether or not to renew the listing
agreement with Edina Realty as established two years ago. This would be
the second renewal of the listing agreement we have with Dale Florek.
Sales of the lots in this development have slowed down recently, and to date
the City has sold 12 lots. During the first year of the agreement, 8 sales or
purchase agreements were completed, and during the second year 4 sales
have taken place.
In addition to a decision on renewing the agreement, the Council should
discuss whether this is a good time to look at an increase in our lot prices
since the prices have remained the same for the last two years. While you
may wonder if sales are slowing down why we would want to increase the
prices, in comparison to other developments, I do think our pricing could be
increased slightly and still be competitive with the market. Mr. Florek has
indicated the same and did not feel that a 5% increase would hamper any
sales at this time. By and large, Mr. Florek has been doing a good job of
processing the sales transactions, but I am uncertain as to how much outside
advertising Mr. Florek is doing in marketing these lots. The sales are likely
to continue at a slower pace than they did initially, as some of the more
desirable lots have been sold first.
Motion to renew the listing agreement with Edina Realty for the sale
of lots in the Eastwood Knoll subdivision.
The Council should select this alternative if it's comfortable that the.
service being provided by Dale and Edina Realty is satisfactory.
Motion to deny renewing the listing with Edina Realty.
Council could select this alternative if it believes that not enough work
has been done to market the properties or if it is not satisfied with the
realtor's performance to date.
Council Agenda - 7/14/97
STAFF F ,O FNDATION:
By and large, I believe the work being done by Dale Florek and Edina Realty
has been acceptable although the first lots being sold within this
development were the easiest to sell. I think it will become increasingly
important to advertise and market the remaining lots to keep sales occurring.
As far as the pricing is concerned, I would recommend increasing the lot
prices by 5% since it has been two years since the initial pricing of these lots.
Letter from Dale concerning lot prices and Eastwood Knoll activity.
July 8, 1997
Rich Wolfsteller
city Hall
Monticello, Mn.
Dear Rich,
In reviewing the lot pricing for Eastwood Knoll, it is my opinion that
a 5% price increase would not adversely affect lot sales. Lot sales
have been slow but that is mainly due to the strict covenants and the
freeway noise. I occasionally ask prospective clients what they think
of the lot pricing and have not had any negative feedback. Even if
the pricing increases 5% , the remaining lots will be equal to or less
than, in price, to the closest competition and this development is
open to all builders where the other is not.
In regards to the pricing of the lots In the old Meadow Oak Estates, I
feel the lots should be priced from $16,900.00 to 20,000.00. These
prices would be lower than other competing developments and would
enable the city to dictate covenants that would make the homes bunt
be of equal or greater value than those existing. When you think of
selling these lots , keep in mind that they are right on the freeway
and we have had a lot of resistance to living close to it. I feel the
must be priced reasonably.
If you have any more questions about these subjects, please. give
me a call.
Thankyou.
Sincerely
Dale Florek, Edina Realty
IRIP 94
7- -Y t
Ba 14,001Iw e9 00
E
59 MAI
129.67 Me.
7
'43, czo 7
L5
bg
As,
6, j7 2 jC26 C27
1�4
13
A I"!
1.
16
122 as -2
p -W39'
277 —9h 61
9 AK_
.SEL
DETAIrl 1: Q . ee•o le• .A 15 t' ,, J,••
L I
tq
dh
it1 m
i -N
C, I'm m-, .....
DALOT A
00
:277,77 1, 1 1 11; 4, -;�:-
Ar. W, E
Vil "j
E"T%VOOD LANE
T T
l
EDIHA REALTY MONTICELLO OFFICE
Edina ReaAtL
l
L
10.02.1995 11:51 H .10 P. 2
EhSToOM MOM IGT PRICE WEAlW"
I
cJ0
Lot 1 --$26,900.
$28,245..
BUX2c 1 GSH
CJD
J
Iot 1 —$26,900.
$28,245.
$28,245.
2'W5,=-
H27c.35r- SO&O
9—$2fr900.
�.,.,,.,: So LO
� SotO
5---$24;�eCi.
SoLlo
$129,700.
i
Black 2 CASH
CJD
Iot 1 —$25,900.
$27,195.
2 —$27,900.
$29,295.
i33,9f8.
6` ,.96.150►6
.50"10
/
SOLO
7 —$28,900.
$10,345.
v,.,:4t.., 5"o
L.�
9 —$27,900.
$29,295.
10 —$28.900.
$30,345.
' 11 —$26,900.
$28,245.
SOLO
13 —$22,900.
$24,045.
'
$368,700.
1
r
ice.
I. .
;-
m.�FD
K= 3 CASH C/D
Int 1 —$24,900. $26,145.
2 —$22,900. $24,045.
3 --$22,900. $24,045.
4 ---$24,900. $26,145.
5 '--$27,900. $29,298.
6 --$28,900. $30,345.
1 -0 9081n SOLD
$181,300.
BtrOCl( 4 CASH
cJ0
Lot 1 --$26,900.
$28,245..
2 —$27,900.
$29,298.
3
3okb
4 --$26,900.
$28,245.
C
Scoop
L� N Y , M w A4 A,rY Oars am"* _ '
1997 June 18 . 1997
City of Monticello
Re: Eastwood Knoll Development
Dear Sirs,
It is that time agairi6 when we need to evaluate the Eastwood Knoll project . Here is a brief
summary of the sakes activity from 518/96 to 6/1/97.
Five lots closed during this period.
Lot 3 Block 1
Lafromboise
$22,900.
4 1
Brennan
$24,000.
5 1
Posusta
$24.000.
Lot 12 Block 2
Martin
$22.900.
Lot 7 Block 3
$28,900.
Total Sales Volume for the Period
$122,700.
When evaluating the number of lot sales, keep in mind that I tum away an average of 3 under
qualified homes for every 1 that is built in the arca. 1 have someone continually trying to find a
way to get into the development without meeting all the covenants. This is one reason why I
feel I would be best suited to relist the development. We ( meaning the city staff and 1 ) have a
good understanding of how the covenants apply to the development . We also understand the
responsibilities of each other .This understanding asows a smoother sales process for the chy
and for a purchaser.
In the area of advertising , I have mailed 14 booklets to builders, developers, and several
individuals that give information on the lots and about our city and it's services. I have faxed
over 50 copies oftkwcovcnants to various people around the country. Every local Real Estate
company has been sem a copy of the plot. pricing and availability. I have advertised the
development in the Property Source Magazine every month I occasionally advertise the
developmcm in the Star-Tn'b Picture Classifieds, the Drutmrer, and the Monti Shopper. I feel
the magazine is a better place for long term advertising because it seems to stay in the hands of
the consumer longer. I track my ad calls and this is what has been proven to me time and time
again.
In closing, l would Lite to Thank You for allowing me to list Eastwood Knoll. I think the
quality of the homes built in the development is what nmkes this neighborhood a shinning star
for the City of Monticello. I hope I can continue to serve the city by seeing the close to this
development.
THANKS AGAIN
Slnceely, ^ A / �]
Dale Flo fpjl . /aggenitt��!
Edina Wy 295 - 3456 or 271 -0203 direct
EASTWOOD KNOLL LOT SALES
AUGUST 15, 1995 TO MAYS, 1996
LOT BUYER CLOSING DATE
SALE PRICE
NET PROCEEDS
L3 B2 ERLANDSON 8/29/96
530,900
$28,783.70 '•"
L3 B4 R. WHITE 8!22/95
$27,900.
$24,762.00
L8 B2 WALLEN 9/27195
$32,445
$ 4,185.05 ****C/D
L4 B2 WOLFSTELLER 10/17/95
$31,900.
$29,630.00 '•••
L5 B2 R. WHITE 11/10/96
$31,900
$2,894.07 C/D
L2 B1 BICHLER 11/17/95
$25,900.
$23,069.20
L6 B2 HENDRICKSON 2/20/96
$32,445.
S 4,314.10 ****C/D
L 12 B2 MARTIN 5115/96
522.900
PENDING 000*
GROSS SALES
$236,290.
NET PROCEEDS FROM SALES
5114,383.02 + C/D
CONTRACTS FOR DEEDS
WALLEN 3 YEAR C/D 7% INTEREST RATE
$25,956.00
R..WHITE 2 8
525,520.00
HEMUCKSON 2 7.5
525.956.00
TOTAL NET PROCEEDS AND CDs
5191,815.02
PENDING SALE
S 20.400.00
TOTAL PROCEEDS 5212,215.02
••'• MEANS REDUCED COMMISSION SALES
•• ALL FIGURES ARE APPROXIMATE ( UNAUDITED r"
DALE FLOREK
EDINA REALTY
295-3456
Council Agenda - 7/14/97
I to th
( R.W. )
The subcommittee, consisting of Councilmembers Herbst, Stumpf, and Carlson, has
met two times with Monticello Township Supervisors to discuss the urbanization
plan and its relationship to the orderly annexation boundary lines. After the first
meeting two weeks ago, it appeared that a general agreement had been reached
with the subcommittee members that would have extended the urbanization
boundary line to the south to the existing orderly annexation area line and to the
west to the current OAA line, but not presently include areas to the east such as the
Tyler East development and other areas east of this plat at this time. Generally
speaking, I thought it was a general agreement that the conditions that applied to
the urbanization agreement would continue within the expanded area, which would
almost include the entire orderly annexation boundary line except that arca to the
east.
It was also recommended that the Township Board should review whether any
property owners adjacent to the southern annexation line have land that is both
inside and outside the annexation boundary, and possibly this boundary should be
adjusted to avoid splitting a property. This would avoid the problems we have now
with the Ralph Hermes parcel (Orrin Thompson) being half in and half out of the
OAA.
This suggestion was not even discussed as far as I know.
After the Township Supervisors met at their regular meeting June 30, they had
requested an additional meeting with the City subcommittee to clarify a few issues.
It was assumed that there would be some minor proposed amendments to the
urbanization boundary line and that would be it. During the meeting held July 8,
the Township had proposed to further reduce the new urbanization line by deleting
the property of The Dunes and Prairie Acres subdivisions, and also areas on the
western fringe of the OAA line, which would include Osowski's Market and the
Silver Springs Golf Course property. Although these boundary adjustments may
not be critical by themselves, the Township also presented six additional conditions
under which they wanted the new urbanization plan to contain as part of the
agreement on extending the urbanization boundary line. None of these conditions
were previously mentioned at the first subcommittee meeting, and I'm not sure
whether the full subcommittee is aware of the implications some of these conditions
will have on future annexation procedures.
Council Agenda - 7/14/97
In addition to the reduced boundary lines being proposed by the Township, the
following is a list of the conditions the Township wants included in the new
agreement and the advantages/disadvantages these conditions would have on each
jurisdiction.
Adv n agef; for Township
Adv n sees for the Cites
1. The request is to have all
1. ??
taxes prorated over 10 years
after annexation of any
parcel, whether vacant land
or existing buildings.
2. The agreement would be for
2. ??
an additional 10 years with
an allowance for a review
after 5 years.
3. The Township is proposing
to limit annexations to 40 -
acre parcels or less.
4. The City would agree not to
4. ??
propose special assessments
for improvements to
properties that are not yet
developed.
5. The City would not extend
b. ??
sower and water services in
a leapfrog fashion.
6. The City would agree to not
6. ?9
consider any future
annexations outside of the
orderly annexation}
boundary line. L
7. The Dunes and Prain- Acres
7. ??
would be removed from the
orderly annexation
consideration.
5
j
ONTICELL
MO
�:Ti!RNt ORDERLY
' ill
ANNEXATION
`F';` ,. AREA
A
PnOPOSEO POLICY PLANNING DISMICTS l
PRESENT CITY LIMTSO
PRESENT
URBAN SERVICE AREA
EXISTING PLATS- DEVELOPED An EAS:.
Ar.MCVLTunAL AREA C3 A:'
PROPOSED
URBAN SERVICE AREA r r. •Af
•
A
ZZI
Z 1,
Z 4p-
Council Agenda - 7/14/97
As you will note from my summation of the conditions proposed by the Township, I
can find no specific advantage that the City will be receiving from this agreement
other than keeping on good terms with the Township. In my opinion, this
agreement would be taking away many of the rights that the City has by statute
and rights that were granted by the Municipal Board 25 years ago when the
original orderly annexation boundary line was established. For example, in the
negotiating process, if the City were to give up some land to the east and to the west
from future annexation consideration, we should be adding additional areas to the
OAA boundary by moving the line farther south. At least under that proposal, the
City could feel like it got something for giving up other areas.
When reviewing the proposal for prorating taxes over 10 years, the Council should
remember that the City will be providing services to these areas for parks, libraries,
and other city services, and we will be doing a disservice to our present citizens by
allowing the Township to continue to collect some tax revenue for 10 years. Under
state statutes, if the City annexes land by ordinance, the Township is only entitled
to receive taxes over a 5 -year period under a prorated basis. If land is simply
annexed as part of an orderly annexation area, the City is not required to even
prorate taxes for 3-5 years and is allowed to keep all property taxes after 1 year.
With our present tax base being threatened by NSP's attempt to eliminate personal
property tax from our market value, and with the power plant's license due to
expire in 13 years, limiting our potential area for annexation over the next 10 years
could hamper our need to expand our tax base. The condition noted regarding
leapfrog development will undoubtedly be open for debate each time an annexation
proposal comes up, as who gets to establish what is considered leapfrog
development. Normally during the negotiating process, both sides expect to receive
some benefit from the negotiations, and I simply cannot see where the City is
coming out with any advantage under this type of an agreement. I think we've
reached the point where it may be simply much better to abide by state statutes
and the original Municipal Board order that established the OAA area 25 years ago
and handle annexation requests through the Municipal Board. I firmly believe the
Township realizes that any annexations being proposed in the orderly annexation
area that meet the urban conditions would be approved by the Municipal Board if
sent to them for their consideration. While the Township indicates they would not
object to any annexation proposed in the new boundary lines, in reality, I believe
they know they would not be able to stop annexations anyway, and this agreement
simply provides them additional money and more control over the annexation
process.
Another concern 1 would have is if the City agreed to reduce the orderly annexation
boundary line to that being proposed, the property owners who were originally for
25 years within the OAA area have not had an opportunity to he heard in regard to
their property. Would the City be arbitrarily increasing the value of property in the
reduced area at the expense of properties outside of the urbanization line? If the
Council Agenda - 7/14/97
Council is to consider a new line and agreement as outlined, possibly the Planning
Commission should be asked to review the proposal before a formal action is taken
by the City Council. On the other rand, there would be more advantages for the
City by simply indicating a desire to withdraw from the urbanization plan and let
the orderly annexation order of 25 years ago dictate the annexation procedures we
will follow in the future.
B. ALTERNATIVE ACTIONS:
1. Council could accept the subcommittee recommendation to revise the
urbanization boundary lines as proposed and to draft a joint agreement that
includes the provisions proposed by the Township.
2. Council could request that the Planning Commission review and provide a
recommendation on the proposed urbanization bow:dsry line adjustments
and conditions proposed by the Township before formal consideration.
3. Council could inform the Township of its desire to withdraw from the
urbanization plan, as it is no longer necessary, with the intent of letting the
Municipal Board and state statutes guide future annexation requests.
4. Council could propose additional boundary line amendments or language
changes to an agreement and refer the recommendation to the subcommittee
for further review.
As 1 noted at the beginning of this item, 1 thought we were very close to arriving at
an acceptable solution to amending the urbanization plan and was a little surprised
by the Township's boundary adjustments and conditions proposed. After analyzing
the proposal, I cannot find any advantage to the City at this point in continuing the
agreement and would suggest that the boundaries should be expanded farther (i.e.,
to the south) if the City is going to agree to some of these conditions, or simply
indicate a desire to withdraw from the agreement. 1 think the City has shown in
the past that it is not attempting to grab land simply for the sake of taking away
township property, and we aro doing so only at the request of the land owners who
desire to develop their properties. When the City has municipal services available
and land owners want to develop, it would seem to make sense that we should have
Oe abili ty to control our growth and not be hampered by an agreement that is
actually more restrictive than whutt we were allowed to do for the last 25 years.
While 1 firmly believe a good working relationship with the Township is necessary
for expediting annexation requests, l simply can find no advantage for the City in
continuing this agreement as proposed. The City has been planning and has spent
dollars in the post for oversizing utilities to serve the entire OAA area and even
areas outside of the current boundary line, and to not know whether or not parcels
Council Agenda - 7/14/97
could be annexed in the future would hamper our infrastructure planning. My
recommendation would be to either propose an expansion of the orderly annexation
line farther south to make up for areas we would be giving up on the east and west
borders, or simply notify the Township of our desire to let the Municipal Bcard
handle annexations.
Map of proposed urbanization boundary line.
Council Agenda - 7/14/97
A REFIFRFNCF AND BACKGROUND:
A few months ago, the developer of the Art Anderson property had requested
that the urban service boundary lines be amended to allow their property to
be annexed into the city for a housing development. As you may recall, this
request had been tabled until the Township and the City had a chance to
meet and discuss amendments to the urban service boundaries. Assuming
that some type of action has occurred on the previous item, Bridgeland
Development Company is again requesting that their property be considered
for annexation.
If the Council has chosen to enter into a new urbanization agreement with
the Township, the Art Anderson property would be in the amended urban
service boundary and could proceed with annexation if the Council passed a
resolution supporting the same. Likewise, if the Council has decided not to
enter into a new agreement with the Township regarding the urbanization
boundaries but would be withdrawing from the present agreement, the Art
Anderson property could still be annexed by the City passing a resolution
supporting annexation and submitting the request to the Municipal Board
for their consideration. If either of the above actions was taken by the
Council regarding the urban service agreement, Bridgeland Development
requests Council consideration to allow their development to proceed. The
City has the ability to service the property, and the next step would be to
have Bridgeland Development Company prepare a subdivision proposal for
Planning Commission review. If the urbanization plan has been sent back to
the subcommittees for further discussion, the Council may want to hold off on
any decision regarding the Art Anderson property until additional meetings
have been held.
In a related item, Mr. Bill Pritchard of Orrin Thompson Homes has indicated
that they also are anxiously awaiting a decision regarding whether the City
will utilize the Municipal Board for annexation decisions or rely on a
separate agreement with the Township. They have an interest in the Ralph
Hermes property, and I believe they need to make a decision by this fall as to
their plans for the property and whether development can occur on 40 acres
or the entire 80 -acro parcel.
Council Agenda - 7/14/97
R AT.TFRNATrVE ACTION :
1. If a modified urbanization plan boundary has been established,
Council could support annexation of the parcel contingent upon a
development plan being submitted meeting city standards.
Under this option, upon approval of a development plan showing a
need for city utilities, a resolution would be submitted to the Township
Board for approval and submission to the Municipal Board to grant
the annexation.
2. If the City has indicated a desire to withdraw from the urbanization
plan with the Township, the Council could accept a petition for
annexation and forward the same to the Municipal Board for a
decision. 3$ -4 RCi
Under this option, the Municipal Board would be requested to make a
ruling on the annexation request and to determine whether the
property is about to become urban in character and that the City has
utilities available to service the property.
3. If the Council has previously acted to continue discussions with the
Township on the urbanization plan, the request concerning annexation
could be tabled pending outcome of joint meeting discussions.
RTAFF RF .O MF.NDATION:
As previously noted, the City has the ability to service the Art Anderson
and/or Orrin Thompson properties with city utilities and could thus support
annexation of the parcel in question. These parcels do fit in with our
comprehensive plan in that our plan indicates that areas in the southeast
should be allowed to become part of the city to utilize our sewer and water
capacity that is available.
None.
Council Agenda - 7/14197
.� ,
A. REFFRF.NCF AND BACKGROUND:
Mr. Greg Smith is the owner of the residential dwelling located south of his
law office on 209 South Walnut Street. Mr. Smith recently suffered a broken
water service, which according to our ordinance is the property owner's
responsibility to repair.
Mr. Smith, through his legal counsel, Brad Larson, is requesting Council
consideration of amending our ordinance relieving property owners of the
responsibility for repairs to water lines but continuing the liability for sewer
repairs as is. Mr. Smith feels he has no control over how the original water
service was constructed and, therefore, should not be responsible for any
repairs under street right-of-way.
As a little background, the City has made property owners responsible for
repairs to sewer and water line services since 1978. At that time, our
ordinance had always indicated that sewer services were the responsibility of
property owners, and we had experienced a number of frozen water lines that
resulted in the City adopting an ordinance amendment that clarified that it
was the property owner's responsibility for the water line maintenance also.
In 1981, ordinance section 7.2-12 (liability for repairs) was further modified
to clarify that it was the owner's responsibility for any water, sewer, or storm
sewer line connection from the house to the street main, including any street
repairs. We have been operating under this ordinance for almost 20 years
and have required a number of individuals to be responsible for water line
breakages that have occurred.
If the Council feels that our ordinance is in error and that the City should
assume liability for the service connections, an ordinance amendment would
have to be adopted to change section 7.2-12. Mr. Smith has been informed of
our ordinance, and it has been the City's intention to require Mr. Smith to
pay for all repairs, including curb replacement and street patching necessary
to complete his woter lino repair.
R ALTRRNATIVR ACTIONG:
If the Council agrees that the current ordinance should remain as is in
regard to liability for repairs, Mr. Smith would be advised that tho
liability is his responsibility and that tho ordinance will not be
changed.
c 4 65
Council Agenda - 7/14/97
Council could amend the ordinance to accept responsibility for water
line repairs as requested.
C. STAFF RFCOMMRNDATION:
It is the recommendation of the City Administrator and Public Works
Director that the ordinance remain as is and that all property owners be
responsible for repairs to any water, sewer, or storm sewer service
connections. Previous Councils have dealt with this issue a number of times
in the past and have indicated that the City would continue to be responsible
for all water and sewer mains within the right-of-way but that service
connections should be the responsibility of the property owner they service.
Copy of Attorney Brad Larson's letter; Copy of ordinance Section 7.2-12.
Rick Wolfsteller
City Administrator
250 E. Broadway
Monticello, MN 55362
Re: Sewer and Water Ordinance V-2-12
Dear Mr. Wolfsteller:
1 have been retained to represent Gregory V. Smith with regard to the water
service break and repair on a water service located next to his office at 209 South Walnut.
Monticello. Mr. Smith has talked with Matt Theisen with regard to this as well as
discussing this with you at City Hall.
have received a copy of Monticello Ordinances Chapter 2 "Water and Scwcr"
and direct your attention to ordinances number 7-2-12 "Liability for Repairs", When
Chapter 2 dealing with water and sewer is reviewed in its entirety, it is obviously
primarily directed to new installations of sewer and water. However, Ordinance 7-2-12
appears to be inserted and the ordinance would indict that it was passed on June 6, 1981.
The ordinance reads and I quote for case of review as follows: ("After the initial
connection has been made to the curb stop or the sewer lead, the applicant, owner, or the
occupant or user of such premises shall be liable for all repairs required to any water,
sanitary or storm sewer lines necessary for connection of the premises to the street main,
including any necessary street repairs.")
In the instant case, Greg Smith's water leak evidenced itself by %voter gurgling up
within the curb line presumably upon his private property. Upon hiringan approved
bonded contractor to excavate mid repair the Ieak, it was quite apparent that the Irak in
fact was not within the curb line upon his private property but out in the middle of the
street. The excavation and inspection of the line revealed that ciidend y at one point in
Wtcaf, f, Larson & Muth, P. A.
ATTORNEYS AT LAW
30 we" BrDu
P.O. B= 4"
M—tke O Misma m 55362-046
BRADLEY V. UaSON
SNLT B. NELSON
STEVEN). MM
FPJVJrG.,
JAMES � TCALr, orcatouu
July 7, 1997
TUZMIONE
(612)295-3232
rAX
(612) 295.3U2
Rick Wolfsteller
City Administrator
250 E. Broadway
Monticello, MN 55362
Re: Sewer and Water Ordinance V-2-12
Dear Mr. Wolfsteller:
1 have been retained to represent Gregory V. Smith with regard to the water
service break and repair on a water service located next to his office at 209 South Walnut.
Monticello. Mr. Smith has talked with Matt Theisen with regard to this as well as
discussing this with you at City Hall.
have received a copy of Monticello Ordinances Chapter 2 "Water and Scwcr"
and direct your attention to ordinances number 7-2-12 "Liability for Repairs", When
Chapter 2 dealing with water and sewer is reviewed in its entirety, it is obviously
primarily directed to new installations of sewer and water. However, Ordinance 7-2-12
appears to be inserted and the ordinance would indict that it was passed on June 6, 1981.
The ordinance reads and I quote for case of review as follows: ("After the initial
connection has been made to the curb stop or the sewer lead, the applicant, owner, or the
occupant or user of such premises shall be liable for all repairs required to any water,
sanitary or storm sewer lines necessary for connection of the premises to the street main,
including any necessary street repairs.")
In the instant case, Greg Smith's water leak evidenced itself by %voter gurgling up
within the curb line presumably upon his private property. Upon hiringan approved
bonded contractor to excavate mid repair the Ieak, it was quite apparent that the Irak in
fact was not within the curb line upon his private property but out in the middle of the
street. The excavation and inspection of the line revealed that ciidend y at one point in
Rick Wolfsteller
City of Monticello
July 7, 1997
Page 2
in time there had been a prior leak in the street and that the old galvanized water line
where it connected to the new copper leading into Mr. Smith's house had been previously
repaired The galvanized old part of the water line was well within the street right-of-
way. The repair was accomplished and backfilled but the curbing which had to be cut
and the pavement which had to be cut in order to gain access further into the street has
not been repaired. Mr. Smith has been advised that the cost of the curb repair, street
repair and water line report is his responsibility.
Mr. Smith has been advised that it is the City's philosophy that all repairs of sewer
and water lines are bome by the user on the basis that it is primarily user negligence that
necessities the repairs. This is rational and understandable in pan as the ordinance relates
to sewer lines as it is foreseeable and does occur that user negligence causes stoppages
beyond user lot lines in the street right -0f --way which repairs should be home by the
homeowner or user. However, where there are ancient water lines within the street Fight -
of -way, there is no preventive maintenance which can be done by the user and it is not
possible to avert potential water leaks by the user.
I don't believe that it was the intent of the council at the time this ordinance passed
that all homeowners and water users in the City -of Monticello be guarantors for ancient
water lines lying under the street and not within their property lines. In talking to two
prior mayors that was not their understanding of the intent and application of the
ordinance historically. By analogy when routine maintenance and repairs are performed
on street surfaces, such as seal coating and stripping, individual homeowners arc not back
charged or made responsible for those repairs as they we bume out of the general fund
for the benefit of the total public. Likewise, the installed infra -structure in public rights -
of way whether they are historic or new, ought to be the financial obligation of the total
community not necessarily the obligation of an owner or user who is luck enough or
unlucky enough to be hooked up to an older water connection. If a new street is installed
on a new subdivision, once it is accepted by the City, it is the City's responsibility to
maintain.
1 believe it is appropriate that the City Council should revisit this issue and
bifurcate the ordinance so that in effect 7-2-12 is split into two different ordinances, one
dealing with sewer repairs and the other dealing with water line repairs.
n8
Rick Wolfsteller
City of Monticello
July 7, 1997
Page 3
On Mr. Smith's behalf 1 would request that you would put this matter on for
general discussion at your next council meeting 1 would appreciate it if you would
distribute this letter to all council members prior to the meeting so they might have the
benefit of giving this matter some thought prior to discussing it in a public forum. Thank
you for your consideration.
Respectfully,
METCALF, LARSON &, MUTH, P.A.
By:
BrbAey tj,dwn
BVL:ds
cc: Greg Smith
//G
(B) No other person other than the City or its designee shall maintain or
repair any water meter within the city limits. Every water meter
connected to the water system shall be sealed by or under the direction
of the City, and no other person shall break or remove such seal,
provided, however, that a plumber licensed to do business in the state
of Minnesota may break such seal to remove such meter for necessary
repairs. In all cases where a seal is broken or a meter is removed by a
licensed plumber, such plumber shall notify the City of the fact within
twenty-four (24) hours after the seal is broken or the meter is removed.
Whenever any seal attached to a water meter by or under the direction
of the City is found broken, the broken condition of such seal shall be
prima facie evidence that such seal was broken contrary to the terms
and provisions in violation of this chapter.
(C) All water meters connected to the water system shall be accessible to
the City at any reasonable hour of any business day, and the refusal of
admission of any owner or occupant of any premises wherein a water
meter is installed after such owner or occupant has been notified that
admission is desired for the purpose of inspecting a water meter
installed in said premises shall constitute a violation of this chapter.
(D) Said meters shall be repaired from time to time as is necessary to
insure accurate measuring of the flow of water, except that whenever a
meter has been damaged due to negligence on the part of persons other
than the employees of the City, the owner, occupant, or user of the
premises or other such persons desiring the use of the water shall
reimburse the City for the expense of repairing any such meter. Upon
failure to reimburse the City within a reasonable time and upon
demand therefore, the water services and supply to said premises may
be shut off or discontinued as determined to be in the best interest of
the City.
7.2-11: UNLAWFUL TO TAMPER WITH METER: It shall be unlawful for any
person to tamper with, alter, bypass, or in any manner whatsoever interfere
with the proper use and functioning of water meter within the city.
7.2-12: LIABILITY FOR REPAIRS: After the initial connection has been made to
the curb stop or the sewer lead, the applicant, owner, or the occupant or user
of such premises shall be liable for all repairs required to any water, sanitary
or storm sewer lines necessary for connection of the premises to the street
main, including any necessary street repairs.
(6/8/81, #101)
7.2-13: INSTALLATION OF CONNECTIONS: All connections to the water system
and sanitary sewer system shall be performed by a plumber licensed to do
plumbing in the city, except that nothing in this chapter shall be construed
as to prohibit an individual owner from obtaining a permit and installing
/' b
MONTICELLO CITY ORDINANCE TITLE VIVCtV 2/Pago t 1
Council Agenda - 7/14/97
12. Dlacusdon of MCP proMal for reforestation V=grA 1. (R.W.)
Please see the attached letter from the MCP/John Komarek.
13
July 10, 1997
Letter from MCP/John Komarek:
The MCP Board and members would like to offer their services to the City of
Monticello in the implementation of any community reforestation program that
could evolve over the summer/fall.
We would like to suggest a possible co-op funded adopt -a -tree or share -tree program
where home owners would have an opportunity to choose from a selection of hand
or machine -planted trees. Funding for this program would come from a
combination of city/park/disaster relief sources and a determined contribution from
a home owner.
Suggestions: • 50 on a hand -planted tree
'100 on a machine -planted tree
The input by participants could instill a "sense of ownership" similar to previous
dutch elm tree programs.
The MCP and its volunteers could implement such a program by canvassing
neighborhoods, taking orders for trees, and coordinating delivery and scheduling.
These are only suggestions evolving out of meetings of our community members,
and we are open to participating in any efforts that could evolve out of these ideas.
/a A-
Council Agenda - 7/14/97
13. Conpaideration of anthoriziriggeontractmrith WilsonOevelonment
Services to asgiRt the City irik resolving property impact issues
reInting to Highway•Q eM.
A RFFFRFNCE AND BACKGROUND:
As part of the planned Highway 25 improvement project from I-94 to
Kjellbergs Mobile Home Park, a number of road closures, access
realignments, and easements will need to be acquired and negotiated in
order for the project to proceed. Since the City has been tatting the lead on
this project by a joint powers agreement with MN/DOT for doing the design
work, the City will also be entering into a separate joint powers agreement
with MN/DOT covering the City's role in acquiring property for this
improvement. Generally speaking, a number of driveway locations may need
to be relocated; and with the new proposed Chelsea Road realignment being
part of this project, buildings and property will need to be acquired for the
Chelsea Road location. The Chelsea Road intersection is the City's
responsibility to obtain the necessary right-of-way between Sandberg Road
and Highway 25 and Cedar Street and Highway 25. In addition, MN/DOT
would be requiring the City to close Sandberg Road where it intersects
Highway 25 and has also requested that the access of Marvin Road to
Highway 25 be terminated. These acquisitions and closures may result in
the City needing to get agreements and negotiate with a number of property
owners that could be directly and indirectly affected by realignments,
closures, and easements.
In order to keep the acquisition process on schedule, the Council is asked to
allow the City staff to enter into an agreement with Wilson Development
Services of Chaska who specializes in working with cities, counties, and other
jurisdictions in acquiring right-of-way and doing appraisal services for the
same. Dan Wilson, principal owner of the firm, has had over 26 years of
experience in acquiring private property for public agencies. In order to keep
the project on schedule, we feel the City staff does not have the time nor the
expertise to be able to contact nll of the property owners and deal with the
issues that are associated with either acquiring property for the right-of-way
or to adequately prepare estimates of any damages that realignment of
driveways and accesses might cause.
If the City enters into an agreement with Wilson Development Services,
Wilson will likely be dealing with up to 35 or more individual property
owners that could he affected by the Highway 25 project. The majority of
these acquisitions aro likely to be the responsibility of the City of Monticello;
Council Agenda - 7/14/97
and at this time, we do not have a good estimate of the ultimate cost that the
City may be responsible for. In some cases, access points that MN/DOT
would like to see closed on Highway 25 could be the responsibility of
MN/DOT for any compensation, and the largest cost item could be the access
for the Ford dealership as the result of Oakwood Drive being eliminated for
the I-94 loop ramp.
The agreement proposed with Wilson Development Services would provide
for professional services in negotiating right-of-way acquisition and appraisal
services for properties necessary to be acquired. Based on previous
acquisitions, Mr. Wilson estimates that we should use approximately $1,200
as an estimate for each parcel that needs to be acquired. Some will naturally
be more expensive such as negotiating with the RV Center for building and
land acquisition along with relocation costs, while others will be
substantially less. As a result, if $1,200 is used on a per parcel basis, and 35
property owners need to be contacted, the City could be ultimately looking at
a $40,000+ consulting contract. At this time, it is estimated that only a small
portion (10'% or sol of this amount might be reimbursable through MN/DOT,
and the rest will be the responsibility of the City. Before any actual
purchases are done, the negotiated settlements would be brought back to the
City Council for approval so that the City is aware of its full cost in acquiring
our share of any necessary right-of-way and road closure costs. If for some
reason the project costs for acquisition are getting out of hand, we would
likely have to sit down with MN/DOT and renegotiate some additional help
from the State for acquiring land to proceed with the project. Without
completing all the negotiating, we really don't have a handle on the cost to
expect.
1. Council could authorize staff to enter into an agreement with Wilson
Development Services for providing right of --way acquisition and
V ' (y a appraisal services on the Highway 25 improvement project.
At this time, it is estimated the City cost for the services could amount
to $40,000.
Do not authorize utilizing the services of an outside consultant.
Under this alternative, acquisition of right-of-way negotiations would
have to be done by City staff or other personnel we would hire for this
service.
15
Council Agenda - 7/14/97
C. STAFF RFCOMIuI_F.NDATION:
As the City Administrator, I am a little uncertain as to what our ultimate
cost will be for this Highway 25 project, but I do support utilizing Mr. Dan
Wilson for negotiating with property owners so that we can arrive at a figure
for our cost. The City staff does not have the time nor necessarily the
expertise that is needed to deal with all of the property owners on
acquisition, and I believe utilizing outside professionals will be beneficial in
the long run. While I was certainly aware that the acquisition of the RV
Center for the realignment of future Chelsea Road would be the City's
responsibility, I did not think we were going to be responsible for much other
cost associated with any driveway, access, or road closures; but we should be
able to get a better handle on this after Wilson is allowed to negotiate with
all the affected property owners.
D_ SUPPORTING DATA;
Copy of letter from Wilson Development Services; Scope of Services
Agreement.
WILSON DEVELOPMENT SERVICES
'HELPING CITIES AND BUSINESSES GROW
Jane 13, 1997
Jeff O'Neill
Azasumt Administrator $
ty
PO Box 1147
230 E Broadway
Monticello, MN 55362
RE: Proposal for ROW Acquisition and Appraisal Service
HWY. 025 Project
Dear Mr. O'Neill:
The nal estate appraisal finm. Lake State Realty Service, Inc., has joined with Wilson DeMlopmem
Serveces to respond to you mi— for proposal for ROW Aogmsation am Appraisal Services for tin
Hwy. 023 Project. We feel that we am uniquely qualified to acgdm the proposed Right of Way in a
timely, efdm . and cost efficient manner.
Wilson Development S== is a real estate consulting busiarn that Wedaiim to assisting public and
private cation with their community development and real estate develo, needs. Acquisition and
relocation activities constitute a substantial portion of our work. Wilson Development Services is licensed
as a real estate brokerage, that permits is to represent third parties in the acquisition process,
Lake State Realty Services, Inc.. and Wilson Development Savioa have an established working
relationship in several communities. to 1995 we teamed to aogdm 233 ROW pawls in the City of
Buflhlo. The acquisitions woo completed in 90 days and permitted the City to keep an unbelievably tight
time wheduk. We just completed acquiring an additional 55 p noels in Buflhlo. Chisago County hat
hired as as o team to acquire a i2 ROW puma
Professional Suff
Dan Wilson -Principal
Dan Wilson, as owner of the fin0. I have 26 years expuie= acquiring private property for public
agencies. My extensive experience provides rat with the wry practical smawledge, ad mature
perspective to reach Chir and reasonable settlemenu while protecting the good name of the acquiring
1 believe that 1 hAw an andenaarAng of the hmdamrnul intent of the Unilbrm Act, as ga as the current
interpretation of the regulations. 1 have appeared a expert witness in condemnation and relocation
appeals, as well as o training leader. fur the Deportment of Housing and Urban Development seminar,
Setftmployed for sixteen years, t havemy. mnmerom municipalities and public agencies
through an the State of Nfinnsou for loth rave aW and business dlsptexnunn wad acquisitions. t am
the primary contact person for all clients and suVervise the activities of associate
510 Chestnut St., Suite 200, Chaska, MN 55318
Office: 16121448-4630 FAX: 16121440-4676
13#+
Kathy Sohmieg. Associate
Kathy St z=& has had extensive aepereemce m real eater, industry. to addition to being a licensed
realtor, she is also a licensed abstracter. Ka* warted m a rather for 10 yeah and an abstracter for 2
Y— ptla to jokM Wilson Development Smi— . Kathy cow has 2 yeah espaima as a Right of
Way specialist and relocation consultant with Wilson Development Services.
Betty Crimen. Associate
Betty Cnmm has been with Wilson Development Services for 10 yeas mooess Fti completing both
acquisitions and relocations. Betty has gxxMzed in rand properties. Betty came to Wilson
Development Services after a aero mdW taxa as a realmr for 10 years.
We w oh as a team on each pmjen. One of a it always the pdmmy eonMd perste for each property
owner. but we rain temillar with each other riles. The team approach perrniu as to provide
imam d&n respome to pmpeay owner's telepboae calls when one of us is as of the office It alto permits
m to shift wortfoadt ahouW a property owner have a prdereaoe to work wnb one of ter. Ourteam
approach also assures the uninterrupted mmica
Aognisltim and Mocation Approach
It is impmtam to oudernand our cep; 1, to the acquisition and relocation protea We view each
displace, as a pan=paat in she daddaa-makhg process. Very few people will, m tbw lifetime be
displaced by public action and, thadom they ue bced with mating dedsous into unfamiliar area.
They an be vuLmeble and fyequently trotbtd Most problem develop when dirplacees fel they do not
have a voice in the protxss and that they have no optima or choices. We aro nsceesdkd beaux we am
able to meognize the displaces perspective and respond to their meds. We thea provide reliable and
timet' tdornation in an understanding and mTecdM manner, that builds trust and confidence.
Displaaa appreciate our 0000mt6mtlmionel and non -threatening appmacit.
We clearly seprexm the displacing agency. This does not, bowever, mean will = our expertise to take
advamup of a displace Our role n sowdsidw and relocation oarmdtana is to interpret the provisions o
the Ualfbraa Relocation Aa and rime cow4hoc a by all parties. This alloan an to be facilitatm rather
than adversaries. We believe all digdaoas akould roodve their full legal relocrtim bendim white
adhering to a "least cost" approach for the d x;ing agency. We expect Ilett our wort will be audited for
compliance and flat we mat aeeamt for cvay dollar expended
Late Sae Realty Services. Inc.
Lake Sue Realty Services Is a a year old rC2I goat, appraisal and consulting firm oared by Julie Jeffrey -
Schwartz. Ms. Jdkcy-Sehwaru wn ROW gpmdser aad expert wftocss with "DOT for ♦ years pdm to
startiq her own firm.
The goaliEi=oa and experience of Lake Sena Realty Services is attached which inelodes a 4 year
comm with the federal Oweranent GSA Mcg. to reprmW the GSA ahrasghom the Sime of
Mianenta.
Scope d ROW Acquisition and Relocatkm
It is the Inters of this propoml to provide Ri& of Way Ao aWtim and Appmitd Services. All wast
will be done in accordance with the applk=bk MNDOT Rigla of Way Mama, a amended. The
Uniform arid Relecatlon Assistance and Real property Aoglddt m policies Ana or 1970. as amended by
the Surface Transportation and Unitbtm ReJomtioo Assinanoe Act of 1987. T th is the Federal Law
adopted by Mlnnesom Staten 117.32.
/3 6
Following is a ua dewriptive of the swA= we provide andb not oeoessarily liming
Appy
1. Minimum dtmage appraisals (UDA) will be cmup for all ROW easements and
coosuuction or temporary cwzmems in womdanoe with MNDOT appraisal standards.
2. Narrative appraisals will be wropleted for properties ragmring before and after appraisals.
3. Attend start up mmdng with City Staff and Ptgiect Team.
AcqWzM-
1. Attend start tip meeting with City Staff and traject Team to coordinate the work
program and Schedule
2. Disaas wad obtain negotiating pis with City and def3m City Attorney% rale
3. Provide Ownership and Encumbrance Report for all property within ROW.
♦. Attend community meetings to introduce ROW Acquisition prooess to effectod property
owe=
S. Meet with atgimer design team to provide input relative to miniminng oost of ROW
darnas-
6. Prepare Notice of hums to Acquire.
7. Prepare and prams wrttea offbr to pwdwm
S. prepare aD easement foam fhr aooauion
9. Mees with Property Owner's or their teprarallsam to mgalau prndmse
to. Conductall dosings andobtain c=flad ROW docammts including easements
and mortgage rel- wbem neasatry.
11. liccard tarmenn as behalf of the city.
12. Maintain comma with City Staff and provide momNy aorta reports by parol.
13. Maintain fib lbr crch properly with all doarmaus and written owes of all telephone
calls and property owner meetings eta.
14. Assist City Anormy in W emineru domain procuedings
Rdocssloo-Rddes" and f)UIDW
1. Maintain relocation file on crch dpeplaoeo to be tamed aver to elm City
at completion
2. Mat with properly owoen and dieplaoees m expWn ptooe f - program benefits
and respondbilitla under the Uniform Act.
3 /3 C.
3. Determine clightity for alocatioa assistance
4. Prepare preliminary relocation budget after mutat oontacte
S. Prepare General Information Notice for all displaoea
6. Prepare Nodi of Relocation Eligibility.
7. EaablLh comparable bn-drut prepam co respmdtng notice and male site
referrals.
S. Prepare 9O -Day and 3O4)ay Notice to Vacate.
9. Prepare moving andsenna OO ti[iYC bids, who nooesamy.
1O. Prepare all claims and provide proper dri memmon as rogoired by the Uniform
Act.
11. latpea replaoement sites and daermine it Section g Housing Quality SmnQards
bave been met for residential dlsplaesmem<
12. Maintain a log of all comas with pno Mty owners and displecea
13. Certify that the amount ofberse8ss doe at correct, so that payment an be
authorized.
14. Meer with staB/attorney on a timely basisto ma itis' communicationandliciep
City informed of each individual claim
Services Outs" the Scope of Services
1. Title review dell be by County Attorney's office.
2. Preparation of ury wammy doeds
3. Imaprete s, if necessary. shall be provided at am
4. County Recording hes and mortgage relase fns am billed directly to Use City
S. Appraiser expert wit= inicn in condemnation would be provided at $1OOfhr with
a 4/hr minimum
Previoa Wort Experience
Wilton Dnttopmetn Savkes , previously names Wilson Management SVVkx%. has pro+'Ided ncquldtion
and relocation anisiance done I M. Prior to that. Dan Wilson provided acquisition and MIOCdli00
services to the Biles of Wacor" USaem. and hConespolis as a sniff person dating back to 1970.
Our ability to handle largo kale complicated pto}ow beyond the Buffalo ROW Pr*ct. was lhnhn
demmistratted by our handling the ental take oegtildUoa of 34 commercial and reddMi-I properties in
dwittowo Austin. lbr the Armin School District. In a 6 month period we wens able to acquire all prods
with octet the use of eminem domain within the financial budget. Thiswas socompUdsed with an acquiring
agency that had to previous eitpakthoe with ooquWtk a
4 13b
Wilson Demlo, Services was selected by tmeraesWLR Group Corporation, out of Phoenix and
Washington D.C., to represent them as ROW Agent for the proposed Highway 212 Toll Road pmojetz
The ROW Acquisition budget was $45,000,000, for the proposed roll Read.
We are very confident that we can provide the tame timely, eff=M and cost effective assistant to the
City of Monticello. We are known for our expertise in dealing with difficult projecro We recognize that
the cost of our services are only part of the total cost to the County of Chisago for ROW Acquisition We
use our experience and expertise to minimise conflict. We do not just throw money an problems.
The following is a list of current and recent cllcros who have utilized our acquisition and relocation
services:
CLIElNf
MN Dep. of Interior
LIST
City of Forest Lake
Austin School District
City of Grand Rapids
LeCenter School District
City of Hopkins
Moorhead School Diaries
City of Hutchinson
Eden Programs
City of LeSucur
Perspectives Earl
City of Little Canada
Wayside House, Inc.
Cityof Maple Grove
National Handicap musing
City of New Ulm
Institute Inc.
City of Osseo
Chisego County Highway
City of Plymouth
Scott County Highway
Ciryof Rogers
Carver County HRA
City of Robbinsdale
Scott County HRA
City of Rockford
City of Austin
City of Sauk Rapids
City of Buffalo
City of Savage
City of Champlin
City of Waconia
Cityof Chaska
City of Watertown
City of Columbia Heights
City of Wayzata
City of Crystal
City of Wyoming
City of Delano
City of Zimmerman
City of Fridley
Laonatd, Street & Deinard
City of Farmington
Larkin. Hoffman. Daly R
Real Paste Equities
Project Schedule
1. Define Scope of Work
We need to identity which of the 40 parcels ase to be acquired at the time. 1 understand that MNDOT will
be acquiring some of these parcels.
2. Description of Taking
Legal descriptions of the ROW easements or partial ukiry rood to be described.
/3E
3. Appraisals
Appramb will take at lean 2 months to oompkm Timing is dependent upon the mmsI and::tem of
taking. A fldl before and after appaisal will regmm mare time than a marrow strip tasemem.
4. Acquisition
We should be in a postioo to make offal by September 1997. Property owners oomaets would be made
as soon as there is a description of the taking in order to idcw* unique circumvumoes and to give the
displacce as much time to prepare for the diem as possible.
5. Closings
Typically, we close on 1,13 of the parcels in 30 days not requiring relo atiom Ninety parent will be dox
in 60 days. Typically, ks than 10% take 90 days. We an dnelop a priority list to 0000mtrate on
essemial parcels.
Proposal Price
We have received a list from WSB and Associates, Inc., of 40 potential parcels that may be acquired
whole or in part overtime. Ten of the parcels ate owned by the city or State of Minnesw
At this poW in time, we are unable to determine which parcels are minor easements or which will require
acquisition acrd relocation. The mmaba of parcels we an work on at one time also effem the costs, in
terms of the effkmcies we can achieve.
The cost of our service; is highly dependent upon the cooperation we reccive from the displace:. We are
expetienoed in resolving d halt situation and in moving people to closum:. We do use our acpaienoe
and knowledge to resolve differences in ;netting obstmia Rather than trying to sohC problems with mom
money. That is the value we bring to the team
We would propose to undertake the project on a time and materiaLs basis. The followial am cur 1997
charge rata.
Principal S70.00Mr
Assodato 560.00/Hr
Se—M $30.00/Hr
Mileage S .33/Mile
Copia S .101118th
Fax S .SNFach
Typical costs areas follows
Ownership and aunm*mnce report
S 50473.00
Residential RdD=ion
S 750-SI,000
Commercial Relocation
51,20042,000
Simple ROW Acquisition
f 500•S 700
Total Tske AcgWsitioa
51,00041,500
Minimum Damage Appraisal
S 3005 350
Before A Aft Appmial
52,40043,600
/3 F'
Council Agenda - 7/14/97
public hearing- npUroving plans and Rpecificationg-ordprw
advertisempnt for bids - High School trunk stgMZU%Lm=
Project 074)7C.
A. RF.FFRFNCF AND BACKGROUND:
As part of the new Monticello High School construction project, trunk storm
sewer improvements will be needed to connect storm water ponds from
Cardinal Hills to proposed ponds on the high school property and middle
school sites. Part of the trunk storm sewer that will interconnect the ponds
will be upsized to allow for the school storm water needs to be connected to
the trunk to reduce duplication of cost. According to the feasibility report
prepared by Bret Weiss of WSB & Associates, the estimated project cost
would be $420,300 of which approximately $148,300 would be directly
assessable to the High School as part of their lateral storm sewer system.
Additionally, other benefiting properties in the watershed district, which
includes a large portion of the Monticello Industrial Park, Cardinal Hills
development, and other areas extending into Monticello Township, would be
subject to a potential special assessment for storm water improvements, and
a public hearing will be scheduled for our next Council meeting on July 28 in
regard to this improvement.
Funding for the trunk storm sewer construction is intended to be paid from
our storm trunk fund. In theory, the acreage charges that will be
implemented against developed property should generate sufficient funds to
pay for these type of trunk improvements, although at the present time the
fund only contains $13,000. Before commencing with the project, we will
have to determine whether it will be necessary to bond for this improvement
or whether we will have sufficient reserves to cover the cost at this time.
Our consulting engineer, Bret Weiss, will be available at Monday's meeting
to further discuss the need for this improvement and to review the benefiting
property that will be assessed. In order to keep on schedule with the
proposed high school construction project, Council is asked to authorize plans
and specifications and order advertisement for bids in conjunction with
setting the public hearing on the project.
$. ALTERNATIVF ACTIONS:
1. Council could adopt a resolution accepting the feasibility report,
at/ calling for a public hearing, approving plans and specifications, and
S ordering advertisement for bids for the high school trunk storm sewer
h project.
Council Agenda - 7/14/97
Under this option, the Council is comfortable with proceeding with the
project, and the actual amount to be proposed for assessments would
be determined after the July 28 public hearing.
Do not adopt the resolution at this time.
C. STAFF RECOMMENDATION:
With the high school project soon to be starting, trunk storm sewer facilities
will be needed to be constructed in this area. It certainly makes sense to
oversize the trunk storm sewer lines to handle the storm water run-off from
the high school project, and it is the best time to do the construction. It has
yet to be determined how this project will be financed, as I noted earlier that
our storm water trunk fund has minimal funds available to cover this project.
It is likely we will have to bond or use up other reserve funds in anticipation
of receiving acreage fees in the future.
The feasibility study was previously delivered
RESOLUTION 97 -
RESOLUTION RECEIVING FEASIBILITY REPORT,
CALLING FOR A PUBLIC HEARING,
ORDERING PREPARATION OF PLANS AND SPECIFICATIONS,
AND AUTHORIZING ADVERTISEMENT FOR BIDS
ON TRUNK STORM SEWER AND APPURTENANT WORK
FOR HIGH SCHOOL - PROJECT 97-07C
WHEREAS, a report has been prepared by WSB & Associates with reference to the
improvement of trunk storm sewer and appurtenant work for the new Monticello Iligh
School, and this report was received by the City Council on July 14,1997; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; and
WHEREAS, the engineer has prepared plans and specifications for making of such
improvement and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, HE 1T RESOLVED BY THE COUNCIL OF TIIE CITY OF
MONTICELLO, MN:
1. The Council will consider the improvement of trunk storm sewer and appurtenant
work for the new Monticello High School in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement
pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the
improvement of $420,300.
2. A public hearing shall be held on the proposed improvement on July 28, 1997, in the
council chambers of city hall at 7 p.m., and the City Administrator shall give mailed
and published notice of such hearing and improvement as required by law.
3. WSB & Associates is hereby designated as the engineer for this improvement. The
engineer has prepared plans and specifications for the making of such improvement,
which are hereby approved as presented.
4. The City Administrator shall prepare and cause to be inserted in the MonticCllo
Timr.g and The. Cnmtructinn Riallet in an advertisement for bids upon making of such
improvement under such approved plans and specifications. The advertisement shall
be published for three weeks prior to the bid opening on August 8, 1997. No bids will
be considered unless sealed and filed with the City Administrator and accompanied
by a cash deposit, cashiers check, bid bond, or certified check payable to the City for
5% of the amount of such bid.
Adopted by the City Council on the 14th day of July, 1997.
Mayor
City Administrator tq+
Council Meeting - 7-14-97
IS. Consideration of additional information on City Kill space needs — presentation by
consultant architect. Al Miormd.
FIs ; s j 1
The City Council has asked staff to provide additional information and several scenarios
for consideration of space needs. Mr. Mjorud has worked with staff and prepared the
attached information for presentation and discussion.
Three options to provide for space needs have been considered by the study:
Add on to and remodel the existing City hall building;
Purchase and remodel the Marquette Bank building; or,
Build a new city hall building.
Each option and related cost estimates will be presented by Mr. Mjorud.
If the Council chooses to develop a city hall away from its current location, the proceeds
of a We of the existing city hall must he considered into the equation. An "Opinion of
Estimated Value" of the existing city hall property has been determined by the appraisal
firm of R.A. Field Company. A more complete appraisal will be prepared if the Council
determines that the existing building is to be sold.
The Council must also consider peripheral impacts such as the impact its decision will
have on the MCP concept plan for development of s "Civic/Institutional Core" proposed
to support the redevelopment of Walnut Street and downtown.
1=�:lKKs7�l�cl.i]+rlsILw 1T'il_0;Ix Ki
The City Administrator requests that the Council continue to consider information related
to space needs and the opportunities to provide for those space needs. It is recommerded
that the City Council direct staff to take some action certain regarding the purchase of the
Marquette Bank Building,
RINIFTITENT-UPt.
Space Needs Study report prepared by Mjorud Architects.
"Opinion of Estimated Value" of existing city hall property by R.A. Field Company
(Not available for distribution with the agenda and to be provided at meeting.)
MONTICELLO
Three City Hall Sites
CITY OF MONTICELLO
Date: July 14, 1997
Prepared by:
MJorud Architecture
12400 12th Avenue North
Minneapolis, MN 55441
Three City Hall Sites
CITY OF MONTICELLO
Date: July 14,1997
S/7E SCENARIO ONE
oww" EMENEWOM
MONTICELLO
NEW CITY HALL ON NEW SITE ($1.5 MILLION)
Cost of 3 was of land based on Bank property cost_ 130.680 x $4.87 per at m $638,412
Cost of Bulling: 12,000 at x $89.71 per sf = 1,078,520
Cost of parking, sidewalks and landscaping: 120,000
Add contingency of 15% 55,900
Probable cost of a New City Hall on New Site
$1,888,832
Add Motor Vehicle Deputy Registrar's Offices: 1,900 sf at $89.71 per of o 170,449
Probable move costs to new facilities 20,000
Sale of existing City Hell
PROBABLE COST OF NEW DEVELOPMENT
(550,000)
$1,529,281
ADVANTAGES
1) New spaces will fit needs today.
2) Rental Income from existing Motor Vehicle Deputy Registrar's Offices and others
(Motor Vehicle Deputy Registrar's old space 1,130 of x $8.001 of o $9,040)
3) Space can be planned for future growth.
DISADVANTAGES
1► Longost time frame to acquire additional apace (dealing with Burlington Northern
Railroad on purchase; coordinating work with Armory; planning and design
time to prepare construction documents bidding and construction time).
2) May loose upscale Image of existing City Hell.
3) Hlgthoet cost.
Three City Hall Sites
CITY OF MONTICELLO
Date: duly 14,1997
SITE SCENARIO TWO
ownwi
MONTICELLO
ADDITION TO EXISTING CITY HALL ($0.8 MILLION)
Add new City Hall Addition: 4,812 at at $89.71 per sf - $413,743
Remodel portion of existing City Hall: 2,500 at at 541.41 per st - 103,525
Additional parking, sidewalks and landscaping: 10,918 of at $1.35 per at = 14,759
Add contingency of 15% 79,800
Probable cost of providing an addition to the existing City Hall $811,807
Add Motor Vehicle Deputy Registrar's Offices: 1,900 of at $89.71 per of c $170,449
PROBABLE COST OF ADDITION TO CITY HALL $782,266
ADVANTAGES
1) Little or no move costa.
2) Rental Income from existing Motor Vehicle Deputy Registrar's Offices and others
(Motor Vehicle Deputy Registrar's old space 1,130 of x $8.001 of c $9,040)
3) New spaces will fit needs today.
4) Save upscale image of existing City Hall.
b) Lowest cost.
DISADVANTAGES
1) No expansion space. May become land locked for future growth.
2) Lengthy time to design and construct new addition.
3) Disruption of entrance and mese during construction.
OPTIONS
1) Build only to serve needs of City Hall leaving the Motor Vehicle Deputy Registrar's
Office! dither In some location or at other rental space.
2) !.save a AsUng on -grade air conditioning system "as Is", surrounded by e
r. +tcl Ing masonry fence, open to the sky.
r:■
Three City Hall Sites
CITY OF MONTICELLO
Date: July 14, 1997 jammum
MONTICELLO
SITE SCENARIO THREE
MOVE INTO MARQUETTE BANK ($1.2 MILLION)
Purchase price of bank
Probable move costs from existing City Hall
Signage, entry, image, change ticks & minor remodeling
Add contingency
Minimum expenditure to move into Marquette Bank
Sale of existing City Hell
Projected cash outlay for first step
ADVANTAGES
1) Shortest time frame to satisfy space needs.
2) No construction mesa
3) More than adequate space, that closely fife needs today.
4) Maximum flexibility with options for rental and phased Improvements.
S) More than adequate space for future growth.
6) Rental pay backs.
$750,000
20,000
50,000
10,000
$830,000
($50,000)
$260,000
DISADVANTAGES
1) lack of natural light In Lower Level.
2) Older building with assoclated higher maintenance and energy caste.
3) Loss of upscale building.
4) Costs could escalate as Improvements are completed on a phased basis.
OPTIONS
1) Move In with minimum expenditure as noted above and
hold off on Improvements until space needs become more acute.
2) Build only to serve needs of City Hell leaving the Motor Vehicle Deputy Registrar's
Offices elthor In same location or at other rental space.
3) Phasing of work or Improvements.
Three City Hall Sites
CITY OF MONTICELLO
Date: July 14,1997 ommm
MONTICELLO
PROPOSED PHASED DEVELOPMENT
A r MARQI/E"E BANK S/rE
PHASE ONE
PURCHASE BANK
$750,000
PROBABLE MOVE COSTS FROM EXISTING CITY HALL
20,000
SIGNAGE, ENTRY, IMAGE, CHANGE LOCKS AND MINOR REMODELING
50,000
CONTINGENCY
10,000
PHASE ONE COSTS
$630,000
PHASE TWO
SELL EXISTING CRY HALL
($500,000)
PHASE THREE
REMODELING COSTS FOR MOTOR VEHICLE DEPUTY REGISTRAR'S OFFICES:
REMODEL APPROXIMATELY 800 SF 0 $41.41 PER SF -
$33,000
PAY BACK SET UP BASED ON LEASE COST SO NO MONEY OUTLAY IS REQUIRED
PHASE FOUR
REMODEL SECOND FLOOR 3,600 SF 0 $41.41 0
$149,000
ADD TRANSLUCENT SKYLIGHT AND TELEVISION LIGHTING
40,000
NEW COUNCIL FURNISHINGS
60,000
CONTINGENCY
25,000
PHASE FOUR COSTS
5284,000
PHASE FIVE
REMODELING COSTS FOR MARQUETTE BANK RENTAL SUITE:
REMODEL APPROXIMATELY 1,700 SF 0 $41.41 PER SF o
$70,000
PAY BACK SET UP BASED ON LEASE COST SO NO MONEY OUTLAY IS REQUIRED
PHASE SIX
REMODEL PORTION OF MAIN FLOOR 2,000 SF 0 $41.41 0
$83,000
ADD ATRIUM SKYLIGHT, OPEN FLOOR GLAZE ENCASED AREA
90,000
REMODEL PORTION OF LOWER FLOOR 6,040 SF 0 $41.41 0
250,000
PROVIDE AREA WAY AND NEW SIX FOOT DEEP WINDOWS
40,000
CONTINGENCY
50,000
PHASE FOUR COSTS $513.000
PHASE SEVEN
REMODELING COSTS FOR RENTAL SUITES AT LOWER LEVEL
REMODEL APPROXIMATELY 1,600 SF 0 $41.41 PER SF a $66,000
PAY BACK SET UP BASED ON LEASE COST SO NO MONEY OUTLAY IS REQUIRED
Three City Hall Sites
CITY OF MONTICELLO
Date: July 14,1997
=Emmon■
L _
MONTICELLO
PROPOSED PHASED DEVELOPMENT
AT MARavETTE &"x S/TE
(CONTINUED)
RENTAL PAY BACKS:
LEASE ONE
MOTOR VEHICLE DEPUTY REGISTRAR'S OFFICES: 1,900 SF 0 $9/SF = $17,100
$17,100 X 10 YEARS = 171,000
LEASE TWO
MARQUETTE BANK OFFICES: 1,700 SF 0 $9/SF = $15,300
$15,300 X 10 YEARS - 153,000
LEASETHREE
MAIN FLOOR RENTAL UNIT 392 SF 0 $9/SF = $3,528
$3,528 X 10 YEARS= 35,280
LEASE FOUR
LOWER FLOOR RENTAL UNIT 392 SF 0 $9/SF o $3,528
$3,528 X 10 YEARS - 35,280
LEASE FIVE
LOWER FLOOR RENTAL UNIT 1200 SF ® $9/SF o $10,800
$10,800 X 10 YEARS - 108,000
RENTAL GROSS OVER TEN YEARS FULLY OCCUPIED $S02,S6O
INITIAL REMODELING COSTS FOR ALL UNITS $169,000
POTENTIAL GROSS RECEIPT'S
$333,860
STORAGE
—% LEASE AREA: 392 SF — E ` ; -
STOR
CITY HALL WOMEN MEN
VAULT OR
STORAGE
131
MECHANICAL
1r�
MECHANICAL
21-
0 s 10 15 20
SCALE:
Nonh
REMODEL PORT/ON OF LOWER FLOOR FOR CITY MALL
COMMON SPACE SUCH AS TOILETS 8 LUNCHROOM WOULD BE SHARED WITH ALL TENANTS OF THE BUILDING. IN ORDER
TO ACCOMMODATE THE LACK OF DAYLIGHT, THE EXISTING WINDOWS ON THE NORTHEAST SIDE OF THE BUILDING WILL BE
REPLACED WITH SIX FOOT HIGH WINDOWS, MATCHING THE EXISTING WINDOW WIDTH, AN AREA WAY RETAINS THE
EARTH ALLOWING THE LIGHT IN. A PORTION OF THE FLOOR IS OPEN TO AN ATRIUM, SERVING AS A CONFERENCE ROOM
AT THE LOWER LEVEL.
SHEET NUMBER City Holl Remodeling At the LOWER I MJORUD ARCHITECTURE
Marquette Bonk Site FLOOR
12400 121h Avonuo North
q PLAN Minnonpolia, Mlnnosotn 55441
„�,,p City of Monticello Pte: I2 x.571
DATE: JULY B, 1097'
LUNCH
ROOM
(SHARED)
KITCHENETTE -
a
3
a
W
�
r
■
J
J
W
3
LEASE AREA:
1,200 SF
—% LEASE AREA: 392 SF — E ` ; -
STOR
CITY HALL WOMEN MEN
VAULT OR
STORAGE
131
MECHANICAL
1r�
MECHANICAL
21-
0 s 10 15 20
SCALE:
Nonh
REMODEL PORT/ON OF LOWER FLOOR FOR CITY MALL
COMMON SPACE SUCH AS TOILETS 8 LUNCHROOM WOULD BE SHARED WITH ALL TENANTS OF THE BUILDING. IN ORDER
TO ACCOMMODATE THE LACK OF DAYLIGHT, THE EXISTING WINDOWS ON THE NORTHEAST SIDE OF THE BUILDING WILL BE
REPLACED WITH SIX FOOT HIGH WINDOWS, MATCHING THE EXISTING WINDOW WIDTH, AN AREA WAY RETAINS THE
EARTH ALLOWING THE LIGHT IN. A PORTION OF THE FLOOR IS OPEN TO AN ATRIUM, SERVING AS A CONFERENCE ROOM
AT THE LOWER LEVEL.
SHEET NUMBER City Holl Remodeling At the LOWER I MJORUD ARCHITECTURE
Marquette Bonk Site FLOOR
12400 121h Avonuo North
q PLAN Minnonpolia, Mlnnosotn 55441
„�,,p City of Monticello Pte: I2 x.571
DATE: JULY B, 1097'
CJ �� FLEW1E AREA: 392 SF
c .
•COILING PUBLIC \ ~�
CITY HALL
GATE LOBBY ,
OI il' \�4
MEN
WOMEN
C r MOTOR VEHICLE DEPUTY
- REGISTRAR'S OFFICES -
Q I VAULT O
STORAGE
ATRIUM
„
cvv orna �
c CITY HALL LEASE AREA: 1,700 SF
0 8 10 Is 20
SCALE:
NOM
REMODEL PORT/ON of MA/M FLOOR FOR C/TYNALL
PROVIDE RENTAL SPACE FOR: BANK MOTOR VEHICLE DEPUTY REGISTRAR'S OFFICES OR OTHER BUSINESSES.
A LARGER LOBBY AND ADA TOILETS WOULD SERVE THE CITY AND ALL RENTAL SUITES.
GHEETNUMBER Citi' Hall Remodeling at the MAIN MJORUD ARCHITECTURE
Marquette Bank Site FLOOR M12400 12th Avenue North
PLAN Inneapdu, Minnesota 55"1
City of Monticello Pte: 612I
PAC= Mo 17103
! DATE; JULY B, 18V I Pu: GIV5454354
I
9
,
ri^ATRIUM
SKYLIGHT
• I
I
EXISTING ROOF
0 5 10 15 20
North
SCALE:
REMODEL ALL OF UPPER FLOOR FOR C/TIS MALL
THIS SHOWS THE ENTIRE FLOOR IN USE BY CITY HALL ACTIVITIES.
I SHEET NUMBER City Hall Remodeling at the UPPER MJORUO ARCHITECTURE
Marquette Bank Site I FLOOR 12400 12th Avenue No"
4 PLAN Minneapolis, Minnesota 55441
City of Monticello tom: •10447e71
PRO= ko 0"p 1 GATE- JULY 0. 1981' Fen 0,L50 4M
COUNCIL
CHAMBERS
28' x 42' = 1,176 sf
PRE41ANUFACTURED
TRANSLUCVff
SKYLXLKT PYRAMID —�
\ Pea M /
r I \ � � I
l � I
DOWN I DOWN
WOMEN MEN
AAWOR
AN MEDIA LIBRARY
CENTER MAP ROOM
COUNCIL
STORAGE
COUNca
OFFICE
CONFERENCE
POSSIBLE PLAN DEVELOPMENT FOR UPPER FLOOR
MOST PROGRAM AREAS LISTED IN THE SPACE PROGRAM ARE MET INCLUDING THE COUNCIL CHAMBERS. THE EXCEP-
TION WOULD BE THE MAP ROOM/ LIBRARY, WHICH IS CONSIDERABLE SMALLER THAN THE PROGRAM ALLOTMENT, BUT
PERHAPS THIS COMBINATION ROOM COULD BE SPLIT. THE SECOND EXIT FROM THE COUNCIL CHAMBERS WRAPS
AROUND THE TWO SPACES THAT SHOULD HAVE DIRECT ACCESS TO THE COUNCIL CHAMBERS.
SHEET NUMBER City Hall Remodeling at Bank Site
SECOND FLOOR
4 City of Monticello PLAN
Pr"ci xo 0"031' 0 Box 1147, 250Eusl Broadway. Monlicclio, MN 55162.9243
pATE'. JULY 0, 1997
MECHANICAL
MJORUD ARCHITECTURE
12400 12th Avenue North
Minneapolis, Minnesota 55441
Phonal $12/"4- ?l Fes: GIZMM354
F•
BRC FINANCIAL SYSTEM
�.J7/10/97 14:18:40
Report Selection:
CITY OF MONTICELLO
Schedule of Bills GL050S-VO4.30 COVERPAGE
GL540R
RUN GROUP... 00710 COMMENT... GEN JULY 10 A/P
DATA -JE -ID DATA COMMENT
D-07101997-082 7/10 GEN CHECKS
Run Instructions:
Jobq Benner Copies Form Printer Hold Space LPI Lines CPI
J 01 N S 6 066 10
BRC FINANCIAL SYSTEM
07/10/97 14:18:46
Schedule of Bills
VENDOR NAME
DESCRIPTION
kRC0T
ACCOUNT NAME
FUND i ACCOUNT
CLAIM INVOICE POJ
F/P ID LINE
AGASSIZ ENVIRONMENTAL
WELL ABANDONMENT
105.17
NISC OPERATING SUPPLIES
101.42201.2199
082 00001
AAAMARK
CITY HALL - SUPPLIES
122.00
MISC OPERATING SUPPLIES
101.41940.2199
770197
082 00002
BARTON SAND i GRAVEL 00.
RENTAL HOUSE DRIVEWAY
43.92
RENTAL OF PROPERTY
210.36220
2905
082 00003
BERNICK'S PEPSI COLA CON
LIOUOR - POP PURCHASE
365.75
RISC TAXABLE
609.19150.2510
81346. 61515
082 00004
BRAUN INTERTEC CORPORATI
B10SOLIDS-MONTGRING
1,14 6.75
RISC PROFESSIONAL SERVIC
602.19480.3199
082 00006
WNTP-CONSULTING
1,07 3.26
RISC PROFESSIONAL SERVIC
436.19201.3199
082 00007
5,52 0.01
$VENDOR TOTAL
BRAY/NARY
CEMETARY-ADR-JUNE
/5 0.00
MISC PROFESSIONAL SERVIC
651.49010.3199
082 00001
CENTRAL MCGOM, INC.
GARAGE -CUTTING TIP
30.13
MISC OPERATING SUPPLIES
101.43127.2199
Oe. ,4009
WATER -TORCH SET
270.00
SHALL TOOLS i EQUIPMENT
601.19110.2410
082 00010
MATER -BOTTLES
52.11
UTILITY SYSTEM MICE SUPP
601.49110.2270
082 00011
160.31
-VENDOR TOTAL
COR!ERC141. ASPHALT COMPA
STREETS -TACK OIL
93.12
MISC OPERATING SUPPLIES
101,43120.2190
NP 2879
082 00012
COMPUTER PARTS i SERVICE
WATER -COMPUTER REPAIR
210.00
REPAIR i RTC - MACH i EO 601.19110.1011
M5/227
062 00013
D E S TOOLS
STREETS -SHALL TOOLS
184.00
SMALL TOOLS i EQUIPMENT
101.4 3120.2410
082 00020
GAHLHEIMER DISTRIBUTING
BEER
15,07 5,10
BEER
609.49750.2520
062 00014
NON-ALCHDLIC BEER 6 NIX
363.10
RISC TAXABLE
609.19150.2540
012 00015
15,1 3 8.20
-VENDOR TOTAL
DAVIS MATER EOUIPI1ENT
WA1ER-UTILITY SUPPLIES
137.15
UTILITY SYSTEM NICE SUPP 601.19440.2270
81670
082 00016
DAY DISTRIBUTING COMPANY
BEER
1 14,00
BEEN
609.19750.2520
012 00011
MISC TAXABLE
156.15
MISC TAXABLE
609.19150.2140
017 80011
670.75
9VEMDGR TOTAL
DEMARS SIGHS
LIOUOR-NEON SIGN
391.10
RISC OPERATING SUPPLIES
601.49754.2111
2129
012 00011
9RC FINANCIAL SYSTEM
CITY OF MONTICELLO
J7/10/97 14:18:46
Schedule of Bills
GL540R-VOA.30 PAGE 2
VENDOR NAME
DESCRIPTION
MOUNT
ACCOUNT NAME FUND 6 ACCOUNT
CLAIM INVOICE POS F/P ID LINE
DICK WHOLESALE CO., INC.
BEER
2,634.70
BEER 609.49750.2520
082 00021
LIQUOR - SUPPLIES
175.41
LIQUOR STORE SUPPLIES 609.49754.2140
082 00022
2,810.11
-VENDOR TOTAL
DOUBLE D ELECTRIC
BALLFIELD-ICE MACHINE
11.34
SMALL TOOLS 6 EQUIPMENT 101.45201.2410
062 00023
EARL F ANDERSON i ASSOCI
PARKS -MINT SUPPLIES
783.00
REPAIR 8 MTC - BUILDINGS 101 .45201.4010
082 00024
STREETS -MMMT SUPPLIES
57.73
REPAIR 6 MTC - MCH i EQ 101 .43120.4044
087 [0025
840.73
#VENDOR TOTAL
EGGHEAD DISCOUNT SOFTNAR
RIVERSIDE -CD ROTI
90.10
MISC OPERATING SUPPLIES 651.19010.2199
37196532 082 00026
EXECUTRAIN
COUPON PURCHASE
110.00
MISC OPERATING SUPPLIES 436.19201.2199
1012413015 082 00027
COUPON PURCHASE
400.00
CONFERENCE 6 SCHOOLS 101.13110.3320
1012-943065 O02 00029
1,170.00
•VENDDR TOTAL
.-EOERAL EXPRESS
SCANNER DELIVERY
32.91
POSTAGE 101.43230.3220
082 00029
FEEORITE CONTROLS, INC.
NATER -T -POTABLE
48.00
MISC PROFESSIONAL SERVIC 601.19110.3199
082 00030
WATER -CHEMICALS
3,162.53
CHEMICAL PRODUCTS 501.49440.2160
082 00031
3,810.53
$VENDOR TOTAL
FLICKER'S T.V. 6 APPLIAN
PW INSP-BATTERY
2.97
MISC OPERATING SUPPLIES 101.43115.2199
002 00032
PW SHOP -REPAIR
76.32
REPAIR 6 MTC - MACH 1 EO 101.4 3127.4044
082 00033
79.29
-VENDOR TOTAL
GLEASON PRINTING, INC.
BLD INSP-FORMS
10.00
MISC PRINTING 101.42401.3599
O02 00034
GLUN2/RAY
KOTILINEK
355.00
PROF SPV - EXCAVATION 651.4 9010.3115
O02 00035
DOWLING
325.00
PROF SRV - EXCAVATION 651.49010.3115
082 00036
NORTH
325.00
PROF SRV - EXCAVATION 651.4 9010.3115
O02 00037
BIRDELLA
355.00
PROF SRV - EXCAVATION 651.19010.3115
082 00031
1,360.00
$VENDOR TOTAL
GRIGGS, COOPER 6 COMPANY
FREIGHT
212.00
FREIGHT 600.19150.3310
012 00019
LIQUOR
6,241.29
LIQUOR 609.49750.2510
082 00040
NINE
3,111.04
NINE 609.19150.2530
O02 00041
MISC TAXABLE
191.52
MISC TAXABLE 609.49750.2540
012 00042
10,160.15
$VENDOR TOTAL
BRC FINANCIAL SYSTEM
07/10/97 14:18:46
Schedule of B1116
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND 6 ACCOUNT
GROSSLEIN BEVERAGE INC.
BEER
19,028.75
BEER
609.49750.2520
RISC TAXABLE
171.30
RISC TAXABLE
609.49750.
2540
19.200.05
*VENDOR IOLAL
HDR ENGINEERING, INC.
WWTPO-PROF SERV APRIL
49,119.56
PROF SRV - ENGINEERING F
136.19201.3030
WWTP-PROF SERV -MAY
42,111.33
PROF SRV - ENGINEERING F
436.49201.3030
91,323.99
-VENDOR TOTAL
HERMES/JERRY
LIBRARY - CLEANING
227.50
PROF SRV - CUSTODIAL
211.45501
.3110
HOGLUND BUS COMPANY
FIRE -REPAIR i MIN-VEH
42.55
REPAIR 6 MTC - VEHICLES
101.42201.4050
HOGLUND COACH LINES LTD
JUNE CONTRACT
5.568.31
PROF SVR - HEARTLAND BUS
610.19801.3060
HOLIDAY CREDIT OFFICE
FIRE -MOTOR FUELS
76.91
MOTOR FUELS
101.42201.2120
JOHNSON BROS WHOLESALE L
FREIGHT
211.93
FREIGHT
609.49750.3330
LIOUOR
4,975.69
LIOUOR
609.49750.
2510
NINE
4,966.16
MINE
509.41750.
2530
10,131.01
$VENDOR TOTAL
LARSON'S ACE HARDWARE
LIBRARY -NUGGETS
4.04
MISC OTHER EXPENSE
211.15501.6399
LIBRARY-CLNING SUPPLIES
10.63
CLEAVING SUPPLIES
211.45501.2110
NATER -OP SUPPLIES
21.51
MISC OPERATING SUPPLIES
601.19160.2199
LIOUOR-MISC SUPPLIES
45.22
MISC REPAIR i MTC SUPPLI
609.49754
.2229
W17ER-UIILITY SUPPLIES
63.71
UTILITY SYSTEM MICE SUPP
601.11110.2270
SEWER -RISC OP
21.01
MISC OPERATING SUPPLIES
602.10190.2199
WWTP-FARM
101.10
BIOSOLIDS FARM EAPENSES
602AN10.6385
PW - SMALL TOOLS
39.55
SMALL TOOLS 6 EQUIPMENT
101.43127.
2410
STREETS -OP SUPPLIES
128.24
RISC OPERATING SUPPLIES
101.43120.
2199
SHOP 6 GARAGE -SUPPLIES
63.61
BUILDING REPAIR SUPPLIES
10.13127
.2230
PARKS i REC-SUPPLIES
0.70
BUILDING REPAIR SUPPLIES
101.45201
.2230
PARKS 6 REC-SMALL TOOLS
85.15
SKULL TOOLS 6 EOUIP11ENT
101.45201
.2410
PARKS i REC-OP SUPPLIES
224.76
RISC OPERATING SUPPLIES
101.45201.2199
795.10
-VENDOR TOTAL
LEHMANN FARMS
LIQUOR-MISC TAXABLE
61.40
RISC NOW TAXABLE
609.19150.2550
WELCHER/ALVIN B
LIQUOR -BUILT CABINET
70.00
FURNITURE i FIXTURES
601.11151.5601
CITY OF IMCINT"'110
GL510R-V01.30 PR 3
CLAIM INVOICE POS F/P ID LINE
7-1 TO 7-15
012 00043
012 00044
012 00045
012 00046
012 00047
012 00048
012 00049
a
01' '050
012 00051
012 00052
012 00053
012 00054
012 00055
012 00056
012 00057
012 00058
012 00059
012 00060
012 00061
C12 00062
012 00061
C12 OD064
012 00065
012 00066
012 ^0067
012 00068
aRC FINANCIAL SYSTEM
CITY
OF MONTICELLO
,7/10/97 11:18:16
Schedule of Bills
GL510R-V01.30
PAGE
1
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FOND
6 ACCOUNT
CLAIM INVOICE POB
F/P 10
LINE
MLC BLOING 6 REMODELING
BLDG INSP-S7AMP RACK
310.00
SMALL TOOLS 6 EOUIPMENT
101.12101.2110
/3
082
00069
MN DEPARTMENT OF HEALTH
2ND OTR -MATER CONN FEE
2,192.00
MATER SERVICE CONNECTION
601.19110.1375
082
00070
MN DEPT OF TRADE 6 ECOM
SCERG GRANT REIN
2.183.15
GRANT REIMB - ARDPLAK
222.16501.6502
AROPLEK
082
00071
MONTICELLO CHAMBER OF CO
PRIZE -NAME THAT PARK
25.00
PRIZES
101.15201.1390
082
00072
MONTICELLO ROTARY
OLLIE-MEMBERSHIP DUES
225.00
DUES, MEMBERSHIP 6 SUBSC
101.16501.1330
082
00071
MONTICELLO SENIOR CITIZE
MONTHLY CONTRACT
2,833.33
SENIOR CENTER CONTRIBUTI
101.15175.3136
JULY
082
00075
MONTICELLO TIMES
LIOUOR-TINES SUB
29.00
DUES, MEMBERSHIP 6 SUBSC
609.19751.1330
082
00076
ANIICELLO/CITY OF
CITY HALL -INCREASE CHNGE
100.00
CHANGE FUND
101.10301
082
00073
NORTHERN POWER PRODUCTS
PARKS 6 REC-VEH PARTS
21.79
VEHICLE REPAIR PARTS
101.15201.2211
306829
082
00077
NORTHERN STATES POWER CO
WATER
3.132.77
ELECTRIC
601.19110.3110
002
00078
SEVER COLLECTION
15!.96
ELECTRIC
602.19190.3110
082
00079
STREET LIGHTS
517.80
ELECTRIC
101
.43160.3010
082
00080
DED REG
90.18
ELECTRIC
101.41220.1010
002
00081
PARKS
1,250.10
ELECTRIC
101.15201.3810
082
00082
CIVIL OFFENSE
11.27
ELECTRIC
101.12501.3810
082
00083
SHOP/GARAGE
673.10
ELECTRIC
101.13127.3810
002
00081
FIRE DEPT
211.62
ELECTRIC
101
.42201.3810
082
00085
LIBRARY
636.01
ELECTRIC
211.15501.3810
082
00086
CITY HALL
975.70
ELECTRIC
101
.41940.3110
002
00081
LIQUOR STORE
1,311.35
ELECTRIC
609.19751.3110
062
00088
9,031.19
sVENOOR TOTAL
NORTHWEST ASSOC CONSUITA
PROF SERVICES
1,091.95
RISC PROFESSIONAL SERVIC
101.11910.1199
082
00090
MEETINGS
300.00
MISC PROFESSIONAL SERVIC
101.11110.3199
082
00091
PROF SERVICES
2,178.00
RISC PROFESSIONAL SERVIC
101.11910.1111
7002,7003,7001
082
00009
1,259.95
'VENDOR TOTAL
OLSON 6 SONS ELECTRIC, 1
NATER -EQUIP REPAIRS
206.09
EQUIPIIEWT REPAIR PARTS
601.19110.2210
082
00092
LIGHTS -REPAIR 6 RAINY
1,211.60
REPAIR 6 MTC - MACH 6 EO
101.11160.1011
082
00093
WALK A THON-TEMP POWER
511.11
MISC OPERATING SUPPLIES
101.15201.2191
002
00094
BRC FINANCIAL SYSTEM
CITY OF MONT"rLLO
07/10/97 14:18:46
Schedule of Bills
GL540R-V01.30 PA 5
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND It ACCOUNT
CLAIM INVOICE POI F/P ID LINE
OLSON i SONS ELECTRIC, 1
MATER -6E MOTOR
3,940.50
IMPROVEMENTS
255.492D1.5301
082 00095
PARKS -BOLD REPAIR PARTS
157.50
BUILDING REPAIR SUPPLIES
101.45201.2230
082 00096
1,034.40
-VENDOR TOTAL
OUTSIDE MAGAZINE
PM ADMIN-IA6IIINE
30.00
DUES, MEMBERSHIP 6 SUBSC
101.4 3110.4330
D82 00097
PATCH/FRED
CELLULAR PHONE
21.01
TELEPHONE
101.4 2401.3210
082 00140
ST BOARD CONFERENCE
115.31
CONFERENCE i SCHOOLS
101.42401 .3320
082 00141
BLDG INSP - CAMERA
239.55
SMALL TOOLS i EOUIPNENT
101.42401.2410
082 00142
376.01
*VENDOR TOTAL
PAUSTIS i SONS
MINE
434.22
MINE
609.49750.2530
082 00098
FREIGHT
6.30
FREIGHT
609.4 9750.3330
082 00099
140.52
*VENDOR TOTAL
PHILLIPS MINE 6 SPIRITS
FREIGHT
114.75
FREIGHT
609.19750.3330
OP. '0100
LIQUOR
7,807.15
LIQUOR
609.19150.2510
0. J101
MINE
879.50
MINE
609.49750.2530
082 00102
1,002.10
$VEJNDOR TOTAL
PINNACLE DISTRIBUTING
FREIGHT
13.22
FREIGHT
609.19750.3330
082 00103
TAXABLE MISC
801.10
RISC TAXABLE
609.19150.2540
082 001D4
814.32
sVENDDR TOTAL
PROFESSIONAL SERVICES OR
NNTP CONTRACT
34,259.00
PROF SRV - PSG. INC
602.4 9480.3080
AUGUST 002 00105
PURCELL'S PLUNBERY
CITY HALL -LADIES RR
108.51
RISC REPAIR i RTC SUPPLI
101.41940.2291
002 00106
PARKS -REPAIR PARTS
51.13
RISC OPERATING SUPPLIES
101.45201.2199
082 00107
NATER -REPAIR PARTS
153.17
UTILITY SYSTEM MTCE SUPP 601.49440.2270
082 00108
314.27
*VENDOR TOTAL
QUALITY MINE 6 SPIRITS C
1I000R
2,261.61
LIQUOR
609.10750.2510
062 00109
MINE
391.25
MINE
609.19750.1530
081 00110
2,653.11
$VENDOR TOTAL
R A FIELD 6 ASSOCIATES
BLDGS-CITY HALL APPRAISL
700.00
BUILDINGS
24 0.41201.5201
M 10111
RELIABLE CORPORATION/THE
FINANCE -FILE SHUTTLE
41.11
OFFICE EQUIPMENT
101.41520.5701
082 00112
DATA PROC-RIBBONS
71.05
MISC OFFICE SUPPLIES
101.41110.1091
012 001 1 3
DATA PROC-CTG3
77.01
MISC OFFICE SUPPLIES
101.41920.2099
062 00114
'RC FINANCIAL SYSTEM
CITY OF MONTICELLO
.7/10/97 14:18:46
Schedule of Bills
61.540R404.30 PAGE
6
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND 6 ACCOUNT
CLAIM INVOICE POI F/P 10
LINE
RELIABLE CORPORATION/THE
199.00
$VENDOR TOTAL
RIVERSIDE OIL
STREETS-FUEL
2.850.40
MOTOR FUELS
101.43120.2120
082
00115
GENERATOR 6 DIESEL
293.69
1997 STORM DAMAGE EXPENS
101.42501.1101
082
00113
3,114.09
$VENDOR TOTAL
SAGES MELDING 6 REPAIR
STREETS-VEN MAINTENANCE
60.00
REPAIR i MTC - VEHICLES
101.43120./050
082
00116
SENSIBLE LAND USE COALIT
JEFF-SEMINAR JULY 23
35.00
CONFERENCE 6 SCHOOLS
101.41301.3320
082
00117
SHERBURNE COUNTY CITIIEN
LIOUOR-ADVERTISING
30.00
ADVERTISING
609.19754.3499
O02
00118
ST. CLOUD RESTAURANT SUP
RISC TAXABLE
120.65
RISC TAXABLE
609.49750.2540
082
00119
MISC OP SUPPLIES
191.24
RISC OPERATING SUPPLIES
609.49754.2199
082
00120
311.89
-VENDOR TOTAL
THORPE DISTRIBUTING COMP
BEER
35,322.70
BEER
609.49750.2520
012
00121
MISC TAXABLE
272.45
RISC TAABLE
609.19750.2540
082
00122
35,595.15
-VENDOR IOIAL
TRUEMAN-WELTERS, INC.
STREETS-ROLLER TRAILER
26.57
EOUIPMENT REPAIR PARTS
iD1.43120.2210
002
00123
U S LINK
DED REG
2.76
TELEPHONE
101.41990.3210
012
00126
FIRE DEPT
0.94
TELEPHONE
101.42201.3210
082
00127
LIQUOR STORE
13.02
TELEPHONE
609.49754.3210
082
00120
ANIMAL SHELTER
3.41
TELEPHONE
101.42701.3210
O92
00129
PN-MAINT
30.24
TELEPHONE
101_43110.3210
082
00130
CITY HALL
10.67
TELEPHONE
101.41301.3210
082
00131
61.91
$VENDOR TOTAL
US FILTER-IATERPRO
MATER-METERS FOR RESALE
1,106.52
METERS 6 VALVES FOR RESA
601.401/0.2271
012
00124
WATER-REPAIR 6 MAINT
166.04CR
REPAIR 6 MTC - MACH 6 EO
601.49440.4044
082
00125
1,730.41
-VENDOR TOTAL
VIKING COCA-COLA BOTTLIN
TAX MI SC
269.05
RISC TAXABLE
609.49750.2540
012
00132
VOSS ELECTRIC SUPPLY Cpl
ST LIGNTINO-0P SUPPLIES
313.11
RISC OPERATING SUPPLIES
101.43160.2199
012
00133
STREETS-OP SUPPLIES
113.10
RISC OPERATING SUPPLIES
101.43120.2199
012
00131
426.21
-VENDOR TOTAL
BRC FINANCIAL SYSTEM
CITY OF MONT "RLO
07/10/97 11:18:16
Schedule of Bills
GL5/0R-V01.30 PA 7
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME FUND 6 ACCOUNT
CUIM INVOICE POI F/P ID LINE
WATSON COMPANY, IML/THE
LIOUOR-GEN OP
331.12
RISC OPERATING SUPPLIES 609.19751.2199
012 00135
TAX RISC
322.53
MISC TAXABLE 609.4 9750.2540
012 00136
FREIGHT
1.05
FREIGHT 509.19750.3330
012 00137
651.70
•VENDOR TCTAL
WRIGHT COUNTY AUDITOR -TR
SHERIFF PATROL
26,956.00
PROF SRV - LAM ENFORCEME 101.12101.3050
JULY 012 00138
NRIGHT-HENNEPIN COOP ELE
UTILITIES-BOHAMON FAFM
12.30
NISC OTHER EXPENSE 136.19201.1399
012 00139
1
J
IRC FINANCIAL SYSTEM
,7/10/97 14:10:46 Schedule of Bills
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND 6 ACCOUNT
REPORT TOTALS: 318,470.95
RECORDS PRINTED - 000142
CITY OF MONTICELLO
GL540R-VOA.30 PAGE 8
CLAIM INVOICE POA F/P ID LINE
BRC FINANCIAL SYSTEM CITY OF VONT-" FLLO
07/10/97 14:19:42 Schedule Of 81114 GL06 OS -Y04.30 RE GE
GL54OR
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
101 GENERAL FUND
46,238.11
211 LIBRARY FUND
878.21
222 SCERG (ECON RECOVERY GRANT)
2,483.45
240 CAPITAL PROJECT REVOLVING FO
143.92
265 NATER ACCESS FUND
3,940.50
435 93-14C MPTP EXPANSION PRJ
96,179.45
601 MATER FUND
12,261.06
602 SEWER FUND
35,988.12
609 MUNICIPAL LIOUDR FUND
110,288.24
510 TRANSPORTATION FUND
5,568.31
651 RIVERSIDE CEMETERY
1,900.11
TOTAL ALL FUNDS 318,470.95
BANK RECAP:
i
BANK MANE DISBURSEMENTS
GENL GENERAL CHECKING 201,162.11
LIOR LICIM CHECKING 110,268.24
TOTAL ALL BATIKS 318,470.15
THE PRECEDING LIST OF BILLS PAYABLE MAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............ APPROVED BY .................................
J
0
INFORMATIONAL ITEM
July 10, 1897
(R.WJ
I recently had a conversation with representatives of the Land O'Lakes Boys Choir
gambling organization that conducts gambling at J.P.'s Restaurant and Bar. The
discussion concerned their interest in possibly donating some funds to the City that
could be used to help victims of the recent storm. Charitable gambling laws do not
allow such organizations to make direct contributions to individuals, and the funds
would have to be funneled through another organization or through the City. If
any contributions were intended to he used only for the needy who suffered losses,
the concern I would have if the City was involved is that administratively it may be
difficult for the City to pick and choose who is eligible or needy of receiving funds.
At this point, it appears if the City was willing to administer the program or set up
a board that could administer the funding, the Land O'Lakes Boys Choir would
likely contribute up to $5,000 over the next couple of months for this purpose. One
other thought that came from the discussion was that they may also be interested
in simplifying the process by donating funds to the City that could be used for
reforestation of our city parks. This would eliminate the need to go through an
application process for distributing the funds and would simply allow the City to
use the contribution for planting trees in Ellison Park, etc.
At Monday night's meeting, the Council may want to briefly discuss these options
as to whether the City should be involved in receiving contributions and, if so, the
method for distributing the funds to the needy or for a city program.