City Council Agenda Packet 10-14-1997 SpecialAGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
BUDGET WORKSHOP
Tuesday, October 14, 1897 - B p.m.
Mayor: Bill Fair
Council Members: Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen
Call to order.
Discuss proposed 1998 municipal budget.
Adjournment.
C
TAX LEVY SUMMARY
1998 BUDGET
ALL FUNDS
Net Payable Net Payable
1997 Adjusted Levy Before 1998 Adjusted
Levy After RACA Adj. Levy After
hnrluctiny BAC'A Payable 1998 HACA Deduct-n_e,HA .A
General
$1,967,526
$2,456,950
$259,157
$2,197,793
Library
31,095
31,095
0
31,095
Transportation
14,604
16,612
0
16,612
Shade Tree
0
0
0
0
OAA
977
2,175
0
2,175
HRA
12,966
14,795
0
14,795
Debt Service
557,575
1,232,807
0
1,232,807
Capital Imp. Revolving
475.137
521.736
0
5213,16
TOTAL
$3,059,880
$4,276,170
$259,157
$4,017,013
Net Levy Increase to Cover Debt - $627,785
Net Levy Increase for Non -debt Portion of Budget - 329-348
Net Certified Levy Increase - $957,133
Payable 1989 Tax Capacity Rate .....
14.283
Payable 1990 Tax Capacity Rate.
16.187
Payable 1991 Tax Capacity Rate.
15.511
Payable 1992 Tax Capacity Rate.
16.492
Payable 1993 Tax Capacity Rate .....
16.313
Payable 1994 Tax Capacity Rate .....
17.527
Payable 1995 Tax Capacity Rate.
18.228
Payable 1996 Tax Capacity Rate.
18.509
Payable 1997 Tax Capacity Rate .....
19.136
Est, Payable 1998 Tax Capacity Kate.
27.771
Tax Tax
'88/Payable 1989
$ 15,405,139
14.283
$2,198,008
'89/Payable 1990
15,873,242
16.187
2,568,106
'90/Paynble 1991
16,161,043
15.511
2,506,132
'91/Payable 1992
15,613,574
16.492
2,558,554
'92/Paynble 1993
15,490,500
16.308
2,526,216
'93/Payable 1994
16,154,786
17.527
2,652,527
'94/Payable 1995
15,686,930
18.228
2,841,185
'95/Paynblo 1996
15,792,922
18.509
2,922,800
'96/1'ayable 1997
15,993,989
19.136
3,059,880
'97/Payable 1998 (est.)
14,465,000
27.771
4,017,013
GENERAL FUND SUMMARY
1998 BUDGET
Taxes
124.8
1322
Current Ad Valorem
$2,456,950
$2,137,625
Penalty/Interest
1,000
100
Tax Increments --Kmart
84.300
86.050
Li naps Pprmit.A Business
$2,542,250
$2,223,775
and -
Liquor
24,900
24,900
Beer
1,025
1,030
Set Ups
300
325
Licena Permits Non-BuRin
$ 26,225
$ 26,255
s and - ss
Building Permits
152,000
150,000
Variances/Conditional Uses
2,000
2,500
Dog Licenses
125
125
Others
5.100
5.050
Inter-Gm+orn_mental
$ 159,225
$ 157,675
Fire Department Aid
45,000
34,900
Police Department Aid
22,000
25,000
State Highway Aid
41.000
41.000
Charges
$ 108,000
$ 100,900
for
General Government
1,000
1,000
Public Safety (Township Contract)
65,360
60,970
Streets - C.S.A.H. Mtnc.
7,700
6,600
Deputy Registrar
110,000
105,000
Other
675
650
Subdivision Fees
7,500
5,000
Special Processing Fee (Garbage)
15,000
15,000
Recycling Incentive
12,000
12,000
Inspection Fees
25,000
5,000
Garbage Cart Rental
$,000
6.000
$ 252,235
$ 217,220
Ei=
Animn) Impoundment
15.000
18.000
Miace Inneo Revenue
$ 15,000
$ 18,000
.a
Interest on Investments
121,435
103,525
Sale of Property
325
350
Other & Rental of Property
0,$00
13-50
Ref
$ 131,060
d 117,375
mda nod Redmhumements
Other Reimbursements
15.000
15.000
$ 15,000
$ 15,000
TOTAL GENERAL FUND REVENUE
$3,248,995
$2,878,200
(WNFUNIIR.NUM: MW
F
Special Council Agenda - 10/14/97
2. Discuss proposed 1998 municipal budget. (R.W.)
A R_F.FFRF.NCF AND BACKGROUND:
As you will recall, the 1998 proposed budget and preliminary tax levy was set
by the Council on September 8 that included a proposed maximum tax levy of
$4,017,013. This amount was the maximum allowed by the State and
included $1,232,807 for debt payments. The purpose of this workshop is to
continue review and discussion of the proposed budget in preparation for the
public hearing for final adoption in early December.
Since the preliminary budget was adopted, a few minor changes have been
made to the budget document based on additional information received from
the State regarding homestead credit aid. The overall budget was reduced by
$57,351 to account for a reduction in homestead credit aid expected. This
reduction was taken from the capital improvement revolving fund at this
time.
In addition to the summary worksheets enclosed with the agenda, you have
else been provided with a more detailed report of our revenue and
expenditure worksheets for the major funds and departments of the City.
These worksheets may be beneficial to Council if you like to review line items
within funds or departments for additional information.
In addition to the reduction in the budget because of the lower HACA aid
expected, other changes made since the preliminary adoption are:
$4,000 added to the fire department budget for additional
clothing replacements based on the Joint Fire Board meeting.
$1,850 added to the animal control budget for additional
building maintenance cost associated with the new facility.
These changes totaling $5,850 were taken from the capital outlay fund by
eliminating the balance of remodeling funds that were originally earmarked
for remodeling the Marquette Bonk facility and by eliminating the domestic
violence group funding request of $5,000.
As you will note, the proposed budget within the general fund, the major
fund of the City, is up $386,000. Some of the notable differences between
departments for 1998 are as follows:
Special Council Agenda - 10/14/97
A mi ig ra ion --up $70,575:
• $10,500 additional for second part-time Receptionist position.
• $5,830 additional for contract microfilming.
• $10,000 additional for phones (assumed we were relocating to a
new building).
• $26,000 for various office equipment and furniture, including
$14,000 for microfilm reader/printer.
I,W.W--up $19,500:
• Additional $4,000 for legal publication costs.
• Additional $15,000 for Coalition of Utility Cities membership
dues --lobbying expense.
planning and ZoninE•--up $56,200:
I
• Additional planning department clerical staff, $32,650 with
benefits.
f
• $19,000 additional for professional services, i.e., use of�0
consulting planner for annexation consulting and parks 1
planning study, etc.
Building I nspection--down $10,000 mainly due to lower capital outlay
budget (vehicle purchased in 1997).
1 Mtat Proce eine--up $40,000:
• Professional services up $18,000 to account for leasing new
main frame computer.
• Additional $22,000 for various computer equipment purchases
(PCs and printers for all departments).
Fero t) U+ n --up $31,000:
• Additional $9,000 for increased fire call salaries.
• Additional $5,000 for capital outlay equipment.
2
Special Council Agenda - 10/14/97
Additional $10,000 for fire relief pension (off set by additional
state aid revenue).
tnspe io c --up $47,000 mainly due to addition of second full-time
inspector, including benefits. This additional expense is currently
being funded by the wastewater treatment plant project through
engineering fee savings.
Snow and Ice --down $37,000:
Lower capital outlay by $65,000 (snow blower purchased in
1997.
Additional $20,000 for salaries to more accurately reflect snow
removal cost. Previously, the snow and ice department only
budgeted for overtime salaries rather than including all regular
wages.
Refuse Collection --down $58,000 due to lower collection contract and
lower tipping fees at landfill compared to compost facility.
Parka Department --up $135,000:
• Includes additional parks department employee and possible
creation of separate department with a parks supervisor --
$41,500 with benefits.
With the addition of a supervisor position and addition of one
full-time employee, part-time summer help budget was reduced
by $20,000.
Additional capital outlay for equipment and park
improvements --$107,000. Equipment purchases included
additional pickup truck and 1 -ton truck along with an
additional mower to accommodate separating the departments.
Street--up$17,000:
Additional full-time employee for street department at $37,000
with benefits included for 1998, but $20,000 in salaries from
street department were transferred to snow and ice to more
accurate reflect snow removal cost.
Although there may be changes within other departments in the general
fund, the above summaries outline the major components of the $386,000
proposed increase in the general fund budget.
Special Council Agenda - 10/14/97
The preliminary levy as proposed at $4,017,013 would be $957,000 more than
last year. As I previously noted, $627,000 of this increase is related to
additional debt requirements, while approximately $329,000 is nondebt
related increase in dollars. This would be a 13% increase over last year's
nondebt levy, but the Council should remember that an increase in dollars
levied does not directly indicate that it results in an increase in taxes to
homeowners and businesses. With our typical growth pattern we are
experiencing, additional residential properties and commercial1industrial
development usually increases our tax capacity values and reduces the
impact of additional dollars needed to operate the city. Unfortunately, at this
time, the County Assessor has not been able to give final calculations on
what our tax capacity values will be for next year due to the legislative
changes in how all classes of property are valued. The County is working on
revising all of their computer programs to accommodate the changes; but
because the City of Monticello has a large portion of its valuation tied to
commercial/industrial properties, I am assuming that we could see up to a
10`k reduction in our overall tax capacity value. What makes this difficult
for the Cou,icil in evaluating a maximum tax levy is not knowing what our
values will finally be and what effect it will have on the overall taxes paid by
property owners. It is possible that because of the restructuring in how
properties are valued, the School District may be eligible for additional state
aids and thus be able to lower their overall tax rate.
With the Council using this workshop session as an opportunity to review the
entire budget and to determine whether it specific dollar amount or targeted
percentage increase is acceptable, 1 have attempted to take the project
priority listing that the Council has previously reviewed and note which
projects or tasks may have been included in the 1998 budget document.
While some of the projects or tasks that have been ranked may not have an
easily -definable dollar cost associated with it, some were easier to identify
and are noted in the 1998 budget column. This listing should help the
Council in getting a feel for what project task may be included in the budget.
In other words, if a decision was made not to budget sufficient funds for
adding additional staff in certain departments, the Council could get an idea
of the certain tasks or projects that may not he able to be accomplished
without sufficient funds in the budget. In some cases, our basic baseline
budget for each department may have funding included to address some of
the items ranked from the priority listing, but many of the non -dollar related
items may not be accomplished without additional stiff or resources in that
time is not available when considering the mandatory tasks that are required
of various individuals.
For the 1998 budget year, I am assuming that performance measurements
for evaluating how we're doing in meeting the budget goals and priority
listings will likely be compiled and presented in it quarterly, semi-annual, or
annual report format and will utilize statistical data to show what various
Special Council Agenda - 10/14/97
departments have accomplished and how it relates to the overall expectations
of the Council. As we are able to refine our form of measurement, we should
also be able to measure how our budget and tasks are meeting the Council's
goals and objectives of our vision statement and how we're meeting our long-
term strategic planning.
If the objective of the Council is to target a certain dollar reduction in our
proposed tax levy, there are naturally a number of ways to reduce the overall
budget and tax levy requirements. Typically, the easiest way is to focus on
the capital improvement revolving fund, which accounts for larger, big-ticket
items and can have the most impact on a tax levy by eliminating specific
projects or equipment purchases. Likewise, various savings can be proposed
within other funds or departments such as eliminating additional staff
additions being proposed, but the Council needs to recognize that choosing
this alternative is likely to mean that some of the projects or tasks noted on
the priority listing will not be able to be accomplished without sufficient
personnel and resources to do them. Until I have a better idea of where you'd
like to see the final tax levy, I have not attempted at this time to recommend
specific items or projects that could be eliminated from the budget to reach
your goal. If a target is established at this workshop and recommendations
are needed t.o reach that goal, 1 can then prepare a revised budget
recommendation to meet that objective.
As additional background, you may want to review the Council agenda of
September 8, 1997, that highlighted specific items within the proposed
budget that 1 may not have repeated in this agenda supplement.
Review and establish a proposed final budget and tax levy that will be
presented at the public hearing on December 3.
Continue discussions and establish an additional workshop session to
prepare a final budget.
C STAFF RECOMMENDATION:
None at this time.
D SUPPORTING DATA:
Budget summary sheets; Computer budget worksheets; Project priority
listing; Agenda background from September 8 Council meeting.
CAPITAL OUTLAY ITEMS
1988 BUDGET
FUND/
DD .PA�RTMR_NT
ITEM
AMOUNT
FUNDING
SOI TRCR
Administration:
File cabinets:
(2)basement
(1) administration
(1) utility billing
(1) assessing
$ 9,000
General Fund
Microfilm reader/printer
14,000
General Fund
Plan holder
_3.240
General Fund
$ 26,200
Deputy
Registrar:
Typewriter table
$ 150
General Fund
Parka:
Klein Farms Park improvements
$ 40,000
Capital Outlay
Pathway - Ellison Park to Miss. Dr.
15,000
Capital Outlay
Prairie Creek Park improvements
3,500
General Fund
Cardinal Hills tot lot
20,000
Capital Outlay
Add9 ballfields (3) - NSP Park
70,000
Capital Outlay
Freeway Park - parking lot (2nd half)
13,000
General Fund
River/Bridge Park enhancements -
MCP initiatives
60,000
Capital Outlay
Hillside Cemetery wrought iron
fence ($38,500 less '94 budgeted
amount of $9,500)
29,000
General Fund
Picnic tables
4,000
General Fund
Mowers (2) - (1) replacement
(1) new
25,790
General Fund
Pickup, 2 -wheel drive
16,000
General Fund
Dump truck with plow, 1 ton, 4x4
38,000
General Fund
Hard surface 4th St. ice rink
(skate boarders) & play structure
improvements
40,000
Capital Outlay
Adopt -a -park seed $ for volunteers
5.000
Capital Outlay
$384,290
Liquor:
Carpet replacement
$ 7,000
Liquor Fund
Intercom headphones
300
Liquor Fund
Enlarge refuse/cardboard storage
(outside)
1.000
Liquor Fund
$ 8,300
Library:
Unallocated
$ 1,000
Library Fund
CAPITAL OUTLAY ITEMS
1998 BUDGET
FUND/
FUNDING
DEPARTMENT
)TEM
AMOUNT
SOURCE
HRA:
Downtown Revitalization Study
(final payment)
8 30,000
HRA Fund
Future industrial park land
acquisition - Reserve (2nd yr)
(contingent upon City matching funds)
75"000
HRA Fund
$105,000
Fire Dept.:
Unallocated - unspecified
$ 10,000
General Fund
Shade Tree:
Boulevard tree planting program
($1,800 ® $25 each)
$ 45,000
Capital Outlay
General reforestation - matching
grant assistance
25.000
Capital Outlay
$ 70,000
Data Processing:
Main frame computer - updating
AS1400 lease (annual)
$ 28,000
General Fund
PC - motor vehicle
2,500
General Fund
PC's (4) - city hall
10,000
General Fund
PC - public works
2,500
General Fund
PC - microfilm
3,500
General Fund
Cash register - motor vehicle
1,000
General Fund
Printers (2) - city hall
2,600
General Fund
Network - city hall
3.000
General Fund
$ 53,100
City Hall:
New city hall
$810,000
tease/Purchase
Bond/Reserves?
(NOTE: Tentatively allocated
44 799
Capital Outlay
$44,799 of capital outlay fond
$854,799
revenue for 1998 toward payment
of a now city hall.)
Economic
Development:
MCP contribution
8 35,000
Capital Outlay?
Future industrial park land
acquisition - 2nd yr - reserve
(matching contrib. of HRA)
75.000
Capital Outlay
$110,000
CAPITAL OUTLAY ITEMS
1998 BUDGET
FUND/ FUNDING
DEPART FNT ITEM AMOUNT SOURCE
Public Works
Administration: File cabinets (2) $ 800 General Fund
Postage machine rental and
electronic scale 600 General Fund
$ 1,400
Public Works
Inspections:
Desk and filing cabinet
$ 1,500
General Fund
Street Dept.:
4" Trash pump
S 3,200
General Fund
Radios ® $550 ea (4)
2,200
General Fund
Tamper
1,000
General Fund
Jackhammer
1,000
General Fund
5000 watt generators (2) (signal lights)
8,000
General Fund
Sealcoating program
27,500
General Fund
Bobcat
27,000
General Fund
1/3 of cold planer
6,000
General Fund
S 75,900
Snow/Ice:
Snowplows (2)
$ 10,000
General Fund
Refuse:
Rental garbage carts (2501
S 15,000
General Fund
WWTP:
Radio
$ 550
Sewer Fund
Administration big. furniture
and fixtures
7,500
WWTP Const.
$ 8,050
Fund
Sewer Dept.:
1/3 of now jet rodder/vac • reserve
(1/6 budgeted in 1997)
$ 50,000
Capital Outlay
Jetting nozzle
2,200
Sewer Fund
Rebuild jet rodder
2,500
Sewer Fund
Sewer line TV camera
10"000
Sewer Fund
$ 64,700
Cemetery:
Cemetery management software
$ 600
Cemetery Fund
Water Dept.:
Equipment storage building
Purchase or building reserve
$ 65,000
Capital Outlay
41
IIIND
General
Library
Transportation
Shade Tree
UDAG
OAA
HRA
EDA
SCERG
CMIF
Debt Service
Liquor
Water
Sewer
Cemetery
Capital Imp.
Water Access
Storm Sewer Access
Sewer Access
TOTAL
REVENUE AND EXPENDITURE SUMMARY
1998 BUDGET
au
REVENITE
$2,876,200
$2,876,200
32,295
32,295
69,635
69,635
6,900
20,725
12,840
59,000
1,600
1,600
515,960
596,000
215,740
2,120
5,555
124,000
120
0
1,499,090
1,688,973
1,828,650
1,64 3,350
218,305
418,740•`
563,800
969,435•
0
0
579,948
579,950
74,900
10,000
25,000
0
$8,728,958 $9,092,023
• includes $619,450 Depreciation --contributed assets sewer
-includes $201,700 Depreciation --contributed assets water
1388
REVENITR FXPENDI TRES
$3,248,995 $3,248,995
32,295 32,295
72,030 72,030
8,550 23,930
4,690 0
2,900 2,900
438,800 402,555
35,880 2,120
5,740 0
120 0
2,000,685 1,816,042
2,017,450 1,758,175
246,900 425,325
622,020 1,203,355
24,200 31,550
602,676 603,799
80,720 0
80,560 0
$9,849,651 $9,623,071
0
U-11
GENERAL FUND SUMMARY
1988 BUDGET
EXPENDITURES
Im
1997
Mayor and Council
$ 32,450
$ 30,425
Administration
306,575
236,000
Finance
102,080
100,990
Insurance
63,915
63,470
Audit
13,500
13,500
Legal
47,500
28,000
Planning & Zoning
166,085
109,885
Inspections -Bldg. Official
153,415
163,905
Assessing
16,550
15,900
Deputy Registrar
108,820
98,665
City Hall
44,185
34,980
Computer
76,575
35,260
Elections
5.600
0
TOTAL GENERAL GOVERNMENT
$1,136,250
$ 930,980
Law Enforcement
$ 333,325
$ 323,475
Fire
172,210
140,565
Civil Defense
9,345
8,710
Animal Control
:19 050
34.100
TOTAL PUBLIC SAFETY
$ 552,930
$ 506,850
Inspection
$ 90,775
$ 43,540
Admin. & Engineering
133,140
126,090
Streets & Alleys
325,550
308,325
Snow & Ice
60,720
97,710
Street Lighting & Parking Lots
67,700
62,750
Shop & Garage
37,860
37,060
Refuse Collection
263.100
321.666
TOTAL PUBLIC WORKS
$ 978,836
$ 997,020
Senior Citizens Center
$ 37,000
$ 37,000
YMCA/Community Ed.
25,000
25,000
Information Center(Museum
1.696
1.69n
TOTAL HEALTH & WELFARE
$ 63,695
8 63,690
Parke & RecJCemetory
A 377240
! 242.410
TOTAL PARKS & RECREATION
$ 377,240
$ 242,410
Community Development
S 129.045
A 194 9SQ
TOTAL COMMUNITY DEVELOPMENT
$ 129,045
$ 124,250
Misc.--Severence Benefits
S 1]_000
E 11.000
TOTAL MISCELLANEOUS
6 11,000
$ 11,000
TOTAL GENERAL FUND EXPENDITURES $3,248,995 $2.876,200
1 ENFUNI ESUM: Ilvatll G
SUMMARY
DEBT SERVICE FUNDS
1998 BUDGET FORECAST
REVENUE
jggyc1M
Current ad valorem:
605,022
1,232,807
Interest:
91,780
95,255
Special asmt--county:
506,788
389,638
Transfer in --tax increment:
295.500
282.985
TOTAL REVENUE.
rrrprprrrr►rrrr■•rr►♦r rrasrrrsrgrrrrrrgrrrrrrrrrr rrrrrrrr■rrrrrrrrrrrrrr rrr►rrrrr♦
EXPENDITURES
Principal: 1,180,000 1,375,000
Interest: 486,291 415,966
Paying agent fees: 8,182 7,326
Interest exp.: 14500 17.750
TOTAL EXPENDITURES ALIN= $yam
14
SUMMARY OF PROJECTED REVENUES, EXPENDITURES
AND FUND BALANCES (CASH & INVESTMENTS)
PROJREV: 10/09187 rim
PROJECTED
1998
1998
PROJECTED
BALANCE
PROJECTED
PROJECTED
BALANCE
FUND
12/31/97
REVENUE
EXPENDITURES
12/31198
General
$2,558,725
$3,248.995
$3,248.995
$2,558,725
Library
$7,975
$32,295
$32,295
$7,975
Tree
$127,845
$8.550
$23,930
$112,465
OAA
$10.530
$2,900
$2,900
$10.530
Water
$148,320
$246,900
$224,225
$170.995
Water Access
$341,515
$80,720
$0
$422,235
Sewer
$124,875
$622,020
$563,905
$162,990
Sewer Access
$544,875
$324,440
$0
$869,315
Transportation
$1,100
$72,030
$72,030
$1.100
Liquor
$396,200
$2,017,450
$1,758,175
$655.475
Capital Outlay Revolving
$533,368
$602,676
$603,799
$532,245
HRA
$42,635
$438.800
$402,555
$78,880
UDAG
$112,460
$4,690
$0
$117.150
EDA
$150,820
$35.880
$2,120
$184,580
SCERG
$3,095
$5,740
$0
$8,835
CMIF
$420
$120
$0
$540
Storm Sewer Access
$25,000
$80.560
$0
$105.58n
Cemetery
S)Q'Rnn
524 20➢
531.550
S22 45D
SUBTOTALS
$5.159.558
$7,848,966
$6.986.479
$6.022,045
Debt Service
General Obligation Bonds
$721,205
$828.904
$230,700
$1,319.409
Special Assessment Bonds
$2,188,309
$869,646
$1,268,380
$1,789,575
Tax Increment Bonds
Sit .716
S28C365
5299212
l 3 1111
SUBTOTALS
$2,921,230
$1,982,935
$1,798,292
$3,105.873
TOTALS
$8.080.788
$9.831,901
$8,784,771
$9,127,918
PROJREV: 10/09187 rim
Mq
LEVY LIMIT COMPARISONS
1997 vs. 1898
LOM 1338 Inccesee•
Non -debt Related Levy $2,454,858 $2,784,206 $329,348
• This amounts to a 13'% increase in dollars to be collected to fund normal increases
and for additional programs or services proposed.
IEVYUMT.00M 10"7
19E
1338
General Levy (Limit)
$2,769,607
$3,100,714
Add: Debt Levy
+ 605,022
+1,232,807
Subtract: State Aids (HACA)
. 314,749
• 316,508
NET LEVY (LIMIT)
$3,059,880
$4,017,013
LOM 1338 Inccesee•
Non -debt Related Levy $2,454,858 $2,784,206 $329,348
• This amounts to a 13'% increase in dollars to be collected to fund normal increases
and for additional programs or services proposed.
IEVYUMT.00M 10"7
CITY L_iONTICELLO
TAX LEVIES TO RETIRE BONDED INDEBTEDNESS
December 31, 1997
BONDDEBT.WK4
Cer and
Gerwrell
GG,
Gerwrel
Genww
G O
OblgabonOalgona^
General
Save,
OEtW—
Oalgaaon
wpwpm~4rgewemwu
Oalpesan Inmrcepo Water STatern Water Systwn
Vein of
Impr einem
Impwemant
Retied%
Bone SeAea
Bond Sorws
Loy Co9ectlon
Bane of 1977 Bona 19960
198BB I,
19898
1996
1997(9,680
low
1997 TOTALS
:117,100
$126,7431
$22,400
1 1997
1998 I
{8,655
$1S,e00
$118,100
6126,7171
$26,311
1 1998
1998 1
s0$118001
$22,181
$12,4141(138.5441
(126,2551
624,813
1 19991
2000 1
601
5119.900
:130,$97
s0
1 20001
f77,0DDl
2001 1
w1
6123wo
f1z9,e64
s0
1 2001
67!,668
2002
$01
$01
$126,712
$0
1 2002
s8.9021
2003
$0
:1,082.293! {1,516.3051
$01
$129.384
fol
1 2003
$168,3551
2004
w
s0
Sol
fol
10
I 20D4
{18.600
2005
$0
fol
501
fol
w
1 2005
601
2006
so
$1.002.2931 $1,105.9931
So
fol
w
2006
w
2007
w
so
w
so
w
2007
$o
2'008
w
s0
f0�
w
w
l 2006!
Sol
2009
wl
w
so
so
l m2010
I
fol
so
so
Sol
1 2010
2011 I
Sol
w1
so
w
1 201,
2012 !
So
$1.092.2931 f10e2.2931
Sol
so
w
I 2012
201 I
w
Sol
Sol
Sol
Sol.
1 2013
2014
w
so
Sol
s0
Sol
1 2014
2015
Sol
w
so
So
2015
2018
w1
w
fol
w
$541,1471 {541,147'
2017
iso
s0�
fOl
{OI
Lp18
Zoll
?016
w
w
sol—
_ W
$21M5.0611526.0079331
1 TOTAL
1
$17.2351
$596,4001
fe952721
$736241
BONDDEBT.WK4
Cer and
Gerwrell
General
General
Goleral
G O
OblgabonOalgona^
Oblgatwn
ObW; -
Ob4abon
wpwpm~4rgewemwu
lmpwemerlt
R1AUW1g
Impr einem
WWTP
a ReLrcWg
BorW Sones
Bw Sones Borer Sones
Bond Senes
Nom Servs GRAND
Batas 1996A
19900
1992A
1994A
low
1997 TOTALS
$1S,e00
$23,160
111,8451
$131,155
6148,2391
fol $605.0221
{75,000
$22,181
$12,4141(138.5441
$163.638
$541,101 $1,232,8071
673,6001
$26,425
$7,5761
:134,7921
{159,172
$1,002.2931 $1,753,4261
f77,0DDl
925,054
s8,14al
$130.9161
61S9,6NI
$1,082.2931 $1,7324&91
95001
67!,668
$8,59311132,036
.... 11
61002,2931 $1,664,7061
$6,7001
so
s8.9021
:127,490
{181,2001
:1,082.293! {1,516.3051
$12,7001
s0
601
6127,998_
$168,3551
:1,082,2931 $1,518,7301
13.000
s0
601
Sol
60.593
$1,062,2931 $1,255,686!
{18.600
so
601
fol
:165,206
$1.002.2831 :1.266.0991
$23,700
so
601
Sol
so
$1.002.2931 $1,105.9931
w
so
sosol
w
!1092.2971 $1 082.2931
w
so
w
60
60
$1,002,2931 $1,062.2931
$o
s0
Sol
s0
so
61M.2931 $1,$782,2931
w
so
Sol
so
$0
$1.092,2931 $1.0022991
Sol
Sol
so'
Sol
so
s1,062,297! :1.082,2931
Sol
601
wl
$0
w1
S1,092.293' $1082.293.
wl
so
Soll
w
$01
$1.092.2931 f10e2.2931
wi
60
so
w
w
61.092.2931 $1082.293
Sol
so
60
- —
w
$01
$1002,293 $1,062,:9
Sol
so
w�
$01$1092
2931 $1.0e2 293
w
w
$0
$1082,2931 $1,062,203'
----:ol
soy__
_ 60
--$01--
— so(--
_{01
_ :o__
---
$541,1471 {541,147'
1
$116,9001
$126,488
$57,4701
$922,931
$1,52,052)
$21M5.0611526.0079331
J
CITY OF MONTICM AD
COMBINED STATEMENT OF INDEBTEDNESS
(PROJECTED) 12-31-98
a
INDEBT: 10/09r97
Principal
Interest
Principal
Interest
Auth. and
Outstanding
Paid in
Paid in
Due in
Due in
Outstanding
Bonded I debtedness
Issued
Resited
12[3]/92
1992
1992
1998
1498
1MUSI8
General Obligation Bonds
$4,490,000
53.330,000
$1,160,000
$260.000
$77,272
$165,000
$64,655
$995.000
Special Assessment Bonds
$20.368,000
$13,998.000
$6.370,000
$690.000
5326,473
$980,000
$284,163
$5.390.000
General Obligation Tax
$32,000
$32,000
$0
$0
50
$0
$0
$0
Increment Note
General Obligation Tax
$2,795,000
$1,740.000
$1,055.000
$230,000
$82.546
$230.000
$67,148
$825.000
Increment Bonds
General Obligation Note--
314.M000
W.7.00.00
WWTP
$42,385.000
$19.100,000
$23,285,000
$1,180,000
$486,291
$1,375,000
$415.966
$21.910.000
a
INDEBT: 10/09r97
COPY
Council Agenda • 9/8/97
v 10. Consideration of 11198 proposed budget and resolution setting the
oreiminnry tax levy (R.W.)
Enclosed you will find summary worksheets outlining the proposed 1998 City
budget. The worksheets are summarized at this point for Council review,
with the exception of the general fund, which has more detailed breakdowns
by department. Along with the general summaries by funds, a summary was
prepared which outlines some of the capital outlay expenditures that the
staff is proposing for 1998. The budget documents and resulting capital
outlay expenditures were prepared under the alternative of using the
maximum levy allowed by the Department of Revenue.
While the attached summaries are intended to only give you an overview of
the general expenditures and revenues by major categories, funds, and
departments, additional detail is available on a line item basis in a computer-
generated workslieet, which is available at city hall if anyone would like a
copy. In the past years, the Council has focused more on the summary for
establishing the preliminary budget, and it is assumed that additional
discussion will occur in future workshop sessions that can be held prior to the
final budget being adopted in early December.
As you are aware, the state legislators have again established levy limits for
cities, as they feel they are wiser in determining the amount of money we
need locally than local officials are. For 1998, after deduction of state aids
(HACA), our overall levy limitation is $2,784,206. To this amount we are
allowed to add any tax levies needed to cover our debt service payments,
which for 1998 amount to $1,232,807. This debt service levy is $627,785
higher than the amount levied for 1997 and is primarily due to over $641,000
of this amount being necessary for our first levy on the wastewater treatment
plant project. The total overall levy, if the maximum amount is levied as
allowed by the State, would be $4,017,01:1. In dollars, this is $967,133 more
than the levy we adopted last year. As I noted, $627,000 of the $957,000 is
the result of debt service requirements, while the balance would be the
additional levy Clint's allowed because of our population and household
growth Clint has occurred since bast year.
The proposed tax levy presented at this time assumes the Council will simply
adopt a resolution using the maximum tax levy allowed at the $4,017,01:1
amount. While I realize Clint this is over it 30% increase over Inst year's
dollars collected, debt service requirements account for two-thirds of the
increase proposed. When our final levy and budget is adopted in December,
the Council will always have the option of lowering the tax levy as you
choose, but you would not he allowed to go higher than the amount you
10 Al
Council Agenda - 9/8/97
established Monday night. As a result, that is why the recommendation will
be t.o levy the maximum allowed at this point and continue discussions of the
budget at future workshops prior to final adoption. As you may also be
aware, property taxes will be shifting slightly from commercial and
industrial properties to residential starting in 1998. Commercial and
industrial properties will be receiving about a 13% reduction in their tax
capacity values, which determines the amount of taxes they pay. The Wright
County Assessors office does not currently have the new tax capacity value
information available, but it is estimated that with the 13% reduction in
comm3rcial and industrial values, the City of Monticello will likely see its
overall tax capacity value drop by 10%, even when calculating in all new
construction that has occurred. The reason for this large of a drop is that
over 80% of our tax capacity value has to do with commercial and industrial
property when you add in NSP parcels. Because of these properties being
reduced by 13%, our overall value will likely still drop by at least 10%. The
result is that our tax capacity rate is estimated to increase from 19.136 in
1997 to 27.77 in 1998.
Some areas within the budget that should be highlighted or are noteworthy
include the following:
• The orderly annexation fund includes $20,000 for legal/
professional services to deal with potential annexation issues
in 1998.
• The legal department budget includes an additional $15,000 as
our share of the Coalition of Utility Cities organization funding
to deal with potential adverse legislation regarding the loss of
personal property tax revenue from utility property.
• I aw enforcement hourly rale for coverage increased to $16.56
per hour from $34.60 in 1997, resulting in it $10,000 increase.
• The street and parks department budgets include funds for
hiring two additional full-time employees and additional
equipment to allow for the splitting of these departments
through a reorganization plan being considered.
• The refuse 1998 budget amounts are lower because of favorable
bids received last year from Superior for the pickup services and
the lower tipping fees at the Elk River Landfill in comparison to
the compost facility charges.
L—J
Council Agenda - 9/8/97
• Klein Farms park improvements
$40,000
• Pathway - Ellison Park to Mississippi Ur.
$15,000
• Cardinal Hills tot lot
$20,000
• Three additional ballfields at NSP Park
$75,000
• River/Bridge Park enhancements - MCP initiatives
$60,000
■ Play structure improvements & hard surfacing
of 4th Street ice rink for skateboarders
$40,000
• Boulevard tree planting program
$45,000
■ General reforestation - matching grant
assistance to private property
$25,000
• Partial remodeling of Marquette Bank building
if relocation occurs
$62,000
• Annual installment payment for purchase of
new city hall
$50,000
• MCP contribution (matching grant program)
$35,000
• Future industrial park land acquisition -
2nd year reserve
$75,000
• Half of new jetrodder/vacuum
$60,0011
• Equipment storage building for water dept. -
purchase or building reserve fund
$651,000
■ Domestic Violence Group donation
$5,000
In regard to the Domestic Violence Group donation, this organization had
approached the Council it few months ago seeking contributions from the
City as part of our 1998 budget. I've tentatively included the $5,000 amount
in the capital outlay revolving fund, but I do suggest the Council seriously
consider whether the City should be funding these types of organizations, as
it could open the door for many legitimate community organizations to
request similar funding in the future. It should be noted that while this
Rivers of Hope organization dues service a large area of Sherburne and
Wright Counties, their sources of income include the United Way, Social and
Human Services Departments of Isath Sherburne and Wright Counties, :lung
with the Minnesota Department of Corrections and other community
organizations and churches, etc. No other cities are currently contributing
funds to this organization, and it would appear more appropriate for this
organization to simply continue to seek funding through the counties they
work with through their Human Services Departments.
In addition W setting the maximum preliminary tax levy, the Council also
has to select it date for the initial public hearing on the budget and the
continuation date, if necessary. The public hearing needs to be held
somewhere between November 29 and December 20 but. cannot he held on
Monday, December 1, which is the dale selected by I,he School District. The
initial public hearing could be held at our regular meeting December 8,
although it final tax levy cannot be adopted at the initial hearing date, and
13 r
Council Agenda - 9/8/97
s • Public works inspection department budget is substantially
higher because of the addition of the second full-time inspector
that was hired in 1997 for the wastewater treatment plant
project. The funding for this position is shown in the inspection
department, but as you may recall, the City is saving consulting
engineering inspection fees on the wastewater treatment plant
project in excess of $100,000 because of this position being on
the City payroll.
From a personnel standpoint, the 1998 budget includes at this time funding
for the following:
1. One additional clerical staff personnel for planning/building
department.
2. Planner technician position.
3. Two new public works department employees to accommodate a
potential separation of the street and parks department.
4. Continuation of two part-time secretary/receptionist positions.
Items that are not specifically included or funded in the budget document so
far are:
1. City share of upcoming Highway 26 imp.
project south of 1-94 lincl. land acquisition) ? $750,000
2. MCP initiatives for downtown redevelopment Unknown cost
3. Pot.entittl assistance in relocation of bulk oil
tanks along railroad right-of-way (6th St.) $75,000
4. BN Railroad right-of-way acquisition Mth St.) $160,000
Generally speaking, the capital outlay revolving fund has the most flexibility
in adding or deleting projects that the Council would like to have included in
a budget document. In targeting a final levy amount, the capital outlay fund
levy is usually adjusted up or down after other general fund needs are
determined. At this time, the capital outlay fund has the following
expenditures or uses of funds proposed for 1998:
12 0
Council Agenda - 9/8/97
there has to be another meeting for that purpose. In the past, we have not
had the opportunity to have the budget hearing at a regularly -scheduled
Council meeting, as it usually conflicted with the School District's public
hearing date. As 1 noted, even if we do schedule it for our regular meeting
December 8, we will still have to pick another date at which the Council
could formally adopt the tax levy. During the past few years, the Council has
held the initial budget hearing at 5 p.m. on a date prior to our first regular
December Council meeting. This gave the Council the opportuni.y to adopt
the final tax levy at its regularly -scheduled meeting. Since I have to notify
the County by September 15 of our public hearing date, the Council will need
to select an initial and continuation date, if necessary, Monday night.
Adopt a resolution setting the 1998 preliminary budget and resulting
tax levy of $4,017,013.
Adopt a proposed maximum tax levy that is less than the maximum
allowed.
In addition to the resolution adopting a tax levy, the Council should select an
initial public hearing date and a continuation date.
C STAFF 1 WOMMF:NDATION:
Since we will not be allowed to increase our tax levy after September 15, it is
recommended that the Council adopt the maximum tax levy allowed at the
$4,017,013 amount. Aller the budget workshops, if the Council determines
the maximum tax levy is not required, the final budget and tax levy can be
proposed at a lower amount in December.
Il Q11131 IUTIPIP IIATA•
Budget summary sheets.
9
THE PRIORITIZATION LISTING - WITH BUDGET UPDATES - DID NOT
GET COMPLETED IN TIME FOR PLACEMENT IN THEAGENDA.
1 WILL PROVIDE IT TO YOU AT THE COUNCIL MEETING ON MONDAY.
THANKS.
JEFF
S
Capital Imrovement Items - Monticello trail and park system
Augwu 15, 19% Funding Sources
'PARK/GENERAL
ACTIVITY
'yr Five year ISTEA Street 'Pathway
Perk Budget
'Cant Coat Budeat Maw fund
1997 1998 1999 2000
2001
I 1,AtMpl A Perk
,Seed Moray la cammumty Pork
I 19881 $20,000
1
$5' 0110' $5' (100' $5,000
f5,000,
2 River/Bndge Park•
River Park EnhancemerVs - MCP mpknnt
19971 $120.000
$60,0(10 $20.000' $20000'
$200001
3Play t,buctufe maw
Sofay and ADA anprovements to e.rsing
1997'$170,01))
$10,000
$40,0110' $40'30 $40,000'
$40 000!
IncWdea pa -9 a 4th street park
1
I:Vathway
River Walk- Cavwa ElLoon to Mus Or
1997 375000 ;115000.
$30000
$15 000 $150101
1
SMawaronco
'Improved Weed- Contract aprayag
'Pmkmg
1997; $75,000 I
$5.000'
$50[01 $5,070: $5,OW.
$50001
6Mosdow Oak Owla A
lot
II 1998 i $26.000
$13,000
113,0(10.
7:Meadow, Oak Palk
I
'Baakolbo7 Coun neer play etruO."
'Snow
1 1997 $2 000
$2000*
6'PalMrsy mase
R.n l Eqwp - Pothwoy/Oth r
IStorooncesaon
I 1997 365 000 $32.500' $32,500
I
I 8'Msadow Oak Oulld A
' 10'Corrvnunny Celewat s
building
'Mw arida for Community Gathmegakolbr
4 18971 $12.000
19981 120,000
$12,0001
$50(10 $S 010 $5000.
$5,000
11 Cordaul NLb Td Lot
'Ploywructwelgrodvg landacaping
19981 120 000 '
120,0(10
12INSP Bell Hold
'Three now fields at the ornamg park
{ 1998' $75000
.
$75000'
13,Preun Crook Perk
.Oeneral dovelopmem arponsoa
' 19981 $3500 1
$35(10, '
t e.Pmk Land Acgwsaron Furor Purchase portion Emmerich Sadh 20Acres
1998' $90 000
: $30 070 130 ODD'
(30 000'
X 15 Klan Farms Pad.
'Pioncer Pak
' 1998' $52000
112000
$40000 '
16'Pnlh—y
Meadow Oaks to the Mddb School
19991 $30.000$20000'$10000*
.
17 Pathway
'Rrvor Road Plato to Mdd dlo School
1999' $60 000 $35 000,$10 000
'
$15 t00
18Rivor Mi!l Park
'PlaygroundfBell F"a and parking
1999, $80,000
i
,
1 $80 010;
Tad
$55.000 387 500- $37 500
58A.000
1281,5(101 5215 000' $105000
$105 000'
r—
Gc S
City of Monticello M'pA�cP,T
h�
Project Priority Listing - 1998 budget request
Key
- - -- --
-• - i
- -
o
A - Urgent,
B - Very High Priority, C - Priority, D - Mild Priority
L V_11)F:RSInP
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10113197
Page 3
m Ck A d 4L, b
City of Monticello
Project Priority Listing -1998 budget request
Key
�k - Urgent,
B - Very High Prionty. C - Priority, D - Mild Priority
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v^1997x.wk4
10/13191
Page 4
City of Monticello
Project Priority Listing -1998 budget request
Key J
IA -Urgent, B •Very High Priority, C - Priority, D -Mild Priority
tCATRf.ON
I
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vA199hLvA4: 10/13197 Page 5
City of Monticello
Project Priority Listing - 1998 budget request
'Key
IA - Urgent. B - Very High Pnorlty, C - Pr orlty, D - M ld Priority
LF\DlRl7W
Ruk LkT
I
CATEGORY
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wk 1997x wk4 10/13197 Page 2
City of Monticello
Project Priority Listing - 1998 budget request
Key
A - Urgent. B - VeryHiph PnorRy. C _Pnorrtv. D - Mid Pnorlty
L KAUFRSIIIP I Rak
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—
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575,000 575,000 OK
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wh1997twk4: 10113/97 Page t
City of Monticello
Project Priority Listing -1998 budget request
Key
A - Urgent, 8 - Very High Priority. C - Priority, D - VaId Priority
ICATEGORY
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