Parks Commission Minutes 12-15-1993MINUTES '
REGULAR MEETING - MONTICELLO PARKS COMMISSION
Wednesday, December 15, 1893 -4:30 p.m.
Memfwrc present: Hick Frie, Fran Fair, Bruce Thielen, Reger Carlson, Larry
Nolan
Members Absent: None
Staff Present: Roger Mack, Jeff O'Neill
Others Present: Roger Pribyl, Tom Holthaus, Matt Holker
2. Consideration of adootine aeenda.
Jeff O'Neill requested that the group discuss the results of the 1993
Business Expo survey.
Fran Fair requested that the group discuss progress on the tree planting
program. 0
After discussion, a motion was made by Larry Nolan and seconded by Roger
L Carlson to adopt the agenda with the additions as submitted. Motion
carried unanimously.
3. Consideration of minutes of the reeular meetine held November 17. 1993.
After discussion, a motion was made by Bruce Thielen and seconded by
Roger Carlson to approve the meeting minutes as submitted. Voting in
favor: Dick Frie, Roger Carlson, Bruce Thielen, Larry Nolan. Abstaining:
Fran Fair, its she was not present at the November 17, 1993, meeting.
4. Review nark plan for Cardinal Hills subdivision. phase IV.
Assistant Administrator O'Neill reviewed the design of the fourth phase of
the Cardinal Hills subdivision. He noted that an area approximately 3
acres in size is designated as a storm water detention pond. At a previous
meeting of the Parks Commission, the Commission indicated that this area
should be accessible to the public and that perhaps at some point in the
future it could be pari of a larger park area that would encompass
additional land adjacent to the pond. This adjacent area is located in the
township. O'Neill outlined various alternatives with regard to providing
access to this area from the Cardinal Hills subdivision.
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After discussion, a motion was made by Bruce Thiclen and seconded by
Fran Fair to request that the preliminary plat be amended as follows:
I. The area encompassed by the storm water retention area
should be designated as an outlot with the intent of conveying
the outlot to the City as part of the platting process.
2. The grading plan associated with the drainage pond area
should be designed in a manner that would allow public access
to the outlot from the development to the north via a trail
extending between Lots 11 and 10, Block 2.
3. The Parks Commission requests that the City Engineer review
the grading plan with the Commission prior to finalization of
grading plans and specifications.
4. It is anticipated that the outlot will become part of a larger
park complex when the properly to the south of Cardinal Hills
is developed. For the short-term, it is the intent of the Parks
Commission to develop the area as a passive area with
minimal/or no access to the site by the public.
5. The comprehensive plan update for the City should be
amended to show a park at the location or the outlot.
6. The Cardinal Hills subdivision does not include a facility for
winter recreation. It is proposed that this park will someday
become the location for such a facility. The winter recreation
component will be developed at such time that the property
south of the Cardinal Hills subdivision is developed.
Motion carried unanimously.
The Parks Commission also reviewed the plan for development of a small
park with phase V of the Cardinal Hills subdivision. O'Neill noted that if
the City Council has not provided a final decision with regard to the park
dedication requirement for the balance of the development, he requested
that the Parks Commission review the overall park development plan for
the Cardinal Hills area and provide any further direction or make any
changes to the original recommendation. He reviewed the original
recommendation by the Parks Commission, which was to accept the 2.8 -acre
park on the northwest side of the development and accept a 3/4 -acre park
with phase V of the development. The remaining portion of the park
dedication was to be provided to the City in the form of cash. The total
park area requirement with the site is approximately I1 acres. The amount
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C.
of land actually provided to the City is closer to 3.5 acres, which does not
include the 3 -acre storm water detention area that the developer has agreed
to provide to the Citv. This land area is not included as part of the park
dedication requirement because it has minimal value as park land.
It was the consensus of the Parks Commission to reaffirm the previous
position on the matter; however, the Parks Commission did indicate that
perhaps the actual location of the small park area may need to be relocated
to another position due to potential problems with steep slopes.
Tom Holthaus indicated that he did not mind changing the position of the
park. He did note that such a change should not include a realignment of
the roads or an alteration of the preliminary plat itself.
5. Review Citv Council action with regard to 1994 Darks budget. AND
6. Obtain an update on NSP baseball complex planning.
Dick Frie indicated that he met with representatives from the Baseball and
Softball Association along with Bruce Thielen and Roger Mack to discuss
C the operation of the NSP ballfield and to identify necessary ballpark
improvements that need to be made in the near future. Frie went on to
review the proposed improvements and associated plan for funding the
improvements as noted below.
BALLPARK IMPROVEMENTS
1. Shelter $5,000
2. Bleachers (2 sets) 4,000
3. Dugouts - 6 chain link 3,000
Dugouts - 2 block or wood 1,000
4.. Safety netting 1,000
5. Scoreboards - installation in field #4 500
Additional scoreboard for field #1 1,250
6. Playground - sandbox 0
7. Field lights for fields 112 and N3 100.000
TOTAL IMPROVEMENTS $115,750
Proposed Donations:
$2,500 from Monticello Baseball Assoc.
$2,500 from Monticello Slowpitch Softball Assoc.
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Frie requested that the Parks Commission consider presenting the items
above to the City Council for approval minus item #t7, which should be
reviewed at a future date.
The Parks Commission reviewed recent action by the City Council to the
1994 Parks Commission budget with a cap on spending at $20,000. It was
noted that the original items listed by the Parks Commission amounted to
$47,000; therefore, $27,000 was removed from the Parks Commission
budget. Council gave the Parks Commission the latitude to spend the
$20,000 as the Parks Commission saw fit.
Discussion at this point revolved around how to obtain funding necessary to
make the ballpark improvements as identified. It was the consensus of the
Parks Commission that the 1994 budget would be limited at $20,000 and
that it would he fruitless to ask the City Council to reinstate funds that
were cut from the budget or to request that additional funds he provided
from the capital operating budget.
It was, therefore, the consensus of the Parks Commission to utilize the
funds available for 1994 ($20,000) to fund the City's share of the ballpark
improvements as identified in the ballpark improvement plan.
After discussion, a motion was made by Fran Fair and seconded by Larry
Nolan to recommend installation of items 1-5 of the listed ballpark
improvements to be funded via the park budget for 1994, with the funds
remaining after this expenditure to be utilized to fund a portion of the items
listed in the formal budget request made for 1994. Motion carried
unanimously.
Other items.
A. 1993 Business F.xoo Survev. Assistant Administrator O Neill
provided the Parks Commission with results from the citizen survey
conducted at the Business Expo. He requested that they review the
information and underline any ideas that would be worth pursuing
further.
There being no further discussion, a motion was made by Bruce Thielen and
seconded by Fran Fair to adjourn. Motion carried unanimously.
Jeff 6 ill
Assistant Administrator
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