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Parks Commission Minutes 12-15-1993MINUTES ' REGULAR MEETING - MONTICELLO PARKS COMMISSION Wednesday, December 15, 1893 -4:30 p.m. Memfwrc present: Hick Frie, Fran Fair, Bruce Thielen, Reger Carlson, Larry Nolan Members Absent: None Staff Present: Roger Mack, Jeff O'Neill Others Present: Roger Pribyl, Tom Holthaus, Matt Holker 2. Consideration of adootine aeenda. Jeff O'Neill requested that the group discuss the results of the 1993 Business Expo survey. Fran Fair requested that the group discuss progress on the tree planting program. 0 After discussion, a motion was made by Larry Nolan and seconded by Roger L Carlson to adopt the agenda with the additions as submitted. Motion carried unanimously. 3. Consideration of minutes of the reeular meetine held November 17. 1993. After discussion, a motion was made by Bruce Thielen and seconded by Roger Carlson to approve the meeting minutes as submitted. Voting in favor: Dick Frie, Roger Carlson, Bruce Thielen, Larry Nolan. Abstaining: Fran Fair, its she was not present at the November 17, 1993, meeting. 4. Review nark plan for Cardinal Hills subdivision. phase IV. Assistant Administrator O'Neill reviewed the design of the fourth phase of the Cardinal Hills subdivision. He noted that an area approximately 3 acres in size is designated as a storm water detention pond. At a previous meeting of the Parks Commission, the Commission indicated that this area should be accessible to the public and that perhaps at some point in the future it could be pari of a larger park area that would encompass additional land adjacent to the pond. This adjacent area is located in the township. O'Neill outlined various alternatives with regard to providing access to this area from the Cardinal Hills subdivision. Page 1 c Parks Commission Minutes - 12/15/93 After discussion, a motion was made by Bruce Thiclen and seconded by Fran Fair to request that the preliminary plat be amended as follows: I. The area encompassed by the storm water retention area should be designated as an outlot with the intent of conveying the outlot to the City as part of the platting process. 2. The grading plan associated with the drainage pond area should be designed in a manner that would allow public access to the outlot from the development to the north via a trail extending between Lots 11 and 10, Block 2. 3. The Parks Commission requests that the City Engineer review the grading plan with the Commission prior to finalization of grading plans and specifications. 4. It is anticipated that the outlot will become part of a larger park complex when the properly to the south of Cardinal Hills is developed. For the short-term, it is the intent of the Parks Commission to develop the area as a passive area with minimal/or no access to the site by the public. 5. The comprehensive plan update for the City should be amended to show a park at the location or the outlot. 6. The Cardinal Hills subdivision does not include a facility for winter recreation. It is proposed that this park will someday become the location for such a facility. The winter recreation component will be developed at such time that the property south of the Cardinal Hills subdivision is developed. Motion carried unanimously. The Parks Commission also reviewed the plan for development of a small park with phase V of the Cardinal Hills subdivision. O'Neill noted that if the City Council has not provided a final decision with regard to the park dedication requirement for the balance of the development, he requested that the Parks Commission review the overall park development plan for the Cardinal Hills area and provide any further direction or make any changes to the original recommendation. He reviewed the original recommendation by the Parks Commission, which was to accept the 2.8 -acre park on the northwest side of the development and accept a 3/4 -acre park with phase V of the development. The remaining portion of the park dedication was to be provided to the City in the form of cash. The total park area requirement with the site is approximately I1 acres. The amount Page 2 Parks Commission Minutes - 12/15/93 C. of land actually provided to the City is closer to 3.5 acres, which does not include the 3 -acre storm water detention area that the developer has agreed to provide to the Citv. This land area is not included as part of the park dedication requirement because it has minimal value as park land. It was the consensus of the Parks Commission to reaffirm the previous position on the matter; however, the Parks Commission did indicate that perhaps the actual location of the small park area may need to be relocated to another position due to potential problems with steep slopes. Tom Holthaus indicated that he did not mind changing the position of the park. He did note that such a change should not include a realignment of the roads or an alteration of the preliminary plat itself. 5. Review Citv Council action with regard to 1994 Darks budget. AND 6. Obtain an update on NSP baseball complex planning. Dick Frie indicated that he met with representatives from the Baseball and Softball Association along with Bruce Thielen and Roger Mack to discuss C the operation of the NSP ballfield and to identify necessary ballpark improvements that need to be made in the near future. Frie went on to review the proposed improvements and associated plan for funding the improvements as noted below. BALLPARK IMPROVEMENTS 1. Shelter $5,000 2. Bleachers (2 sets) 4,000 3. Dugouts - 6 chain link 3,000 Dugouts - 2 block or wood 1,000 4.. Safety netting 1,000 5. Scoreboards - installation in field #4 500 Additional scoreboard for field #1 1,250 6. Playground - sandbox 0 7. Field lights for fields 112 and N3 100.000 TOTAL IMPROVEMENTS $115,750 Proposed Donations: $2,500 from Monticello Baseball Assoc. $2,500 from Monticello Slowpitch Softball Assoc. Page 3 c Parks Commission Minutes - 12/15/93 Frie requested that the Parks Commission consider presenting the items above to the City Council for approval minus item #t7, which should be reviewed at a future date. The Parks Commission reviewed recent action by the City Council to the 1994 Parks Commission budget with a cap on spending at $20,000. It was noted that the original items listed by the Parks Commission amounted to $47,000; therefore, $27,000 was removed from the Parks Commission budget. Council gave the Parks Commission the latitude to spend the $20,000 as the Parks Commission saw fit. Discussion at this point revolved around how to obtain funding necessary to make the ballpark improvements as identified. It was the consensus of the Parks Commission that the 1994 budget would be limited at $20,000 and that it would he fruitless to ask the City Council to reinstate funds that were cut from the budget or to request that additional funds he provided from the capital operating budget. It was, therefore, the consensus of the Parks Commission to utilize the funds available for 1994 ($20,000) to fund the City's share of the ballpark improvements as identified in the ballpark improvement plan. After discussion, a motion was made by Fran Fair and seconded by Larry Nolan to recommend installation of items 1-5 of the listed ballpark improvements to be funded via the park budget for 1994, with the funds remaining after this expenditure to be utilized to fund a portion of the items listed in the formal budget request made for 1994. Motion carried unanimously. Other items. A. 1993 Business F.xoo Survev. Assistant Administrator O Neill provided the Parks Commission with results from the citizen survey conducted at the Business Expo. He requested that they review the information and underline any ideas that would be worth pursuing further. There being no further discussion, a motion was made by Bruce Thielen and seconded by Fran Fair to adjourn. Motion carried unanimously. Jeff 6 ill Assistant Administrator Page 4