City Council Agenda Packet 12-08-1999 Special
AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, December 8, 1999 - 5:00 p.m.
Mayor: Roger Belsaas
Council Members: Roger Carlson, Clint Herbst, Brian Stumpf, Bruce Thielen
1. Call to Order.
2. Public Hearing on year 2000 budget and tax levy.
3. Adjourn
Council Agenda - '12/8/99
2. The Year 200n Truth in Taxation Budget Hearing (R W)
A. REFERENCE AND BACKGROUND:
The purpose of this special meeting is to allow for public comment regarding the proposed 2000 city
budget and resulting tax levy. After receiving any public comments. the Council will need to recommend
a final budget and tax levy amount that will be considered for adoption at our regular Council meeting on
December 13th.
The budget summary worksheets that are enclosed for your review are a culmination of the modifications
and changes that have occurred during our past three budget workshop sessions. At our initial budget
workshop, the Council adopted a preliminary tax levy that allowed for a 5% increase in dollars over last
year's levy to a total of$4,848,6I1. This amounted to a $230,886 increase, if the maximum levy was
adopted. In workshop sessions that followed, the Council considered additional budget modifications
that result in the levy being proposed for the public hearing at only a 2% increase or a total of$4,714,325.
This is an increase of $91,208 over the amount levied for the year 1999.
Based on the Council's direction after our last workshop, the following is a summary of the budget
adjustments that were made to arrive at our proposed levy of$4,714,325.
Budget Adjustments from Last Workshop
.
Eliminate Community Ed funding
Eliminate YMCA Detached Worker funding
Reduce Riverfest contributions from Liquor Fund
(This $2,000 will be transferred to Community Center operations)
Eliminate Central Minnesota Initiative funding request
Reduce MCP funding from $35,000 to $25,000
SUB-TOTAL
$17,500
7,500
.
.
.
2,000
6,500
10.000
- $43,500
.
.
Additional dollars for fitness equipment lease payment
Additional dollars for marketing & advertising community events
NET REDUCTIONS
$ 7,600
2.500
$33,400
.
Preliminary 5% levy increase amount
+ Net savings from above
$230,886
33.400
$264,286
Council approved levy for upcoming 2000 G.O. Bond issue
-130,000
NET TAX LEVY REDUCTION
$134,286
Preliminary levy with 5% increase
Less: Net Tax levy Reduction
2000 Levy Proposal
$4,484,611
- 134.286
$4,714,325
Council Agenda - 12/8/99
As you will note, even with the addition of $130,000 to be used towards the debt service payment on a
new upcoming general obligation bond issue, the actual increase in the levy over last years would only be
$91,208. It is very likely that the Council may receive requests from some of these organizations such as
the YMCA requesting that the Council reconsider the elimination of their funding request. In addition,
the Monticello Police Commission met Wednesday, December I, 1999 to review the proposed police
department budget and would also like to recommend that the Council reconsider adding back the funding
to add the additional four hours per day coverage they had recommended being started next year. This
additional four hours would cost approximately $56,000, but the Commission members felt the long range
plan was to add four hours per year to our contract level to account for the population growth increases
and the additional territory that needs to be covered by the deputies. As an alternative to adding the entire
$56,000 for next year, the Police Commission and Sheriff's Department would be comfortable with
starting the additional four hours in April which would cut $14,000 from the funding down to $42,000.
If the Counei I added this to the budget, this would amount to less than a 1 % increase above the 2%
proposed at this time.
Based on the information provided by the County Assessor, the tax capacity valuations for the City next
year is $13,066,057. This results in a tax capacity rate of 36.081 compared to 35.186 last year. In
comparing what this tax rate means to an average homeowner, I have prepared some examples showing
what various valued homes would have paid in 1999 -vs- what they would pay next year. In most cases,
the property taxes for the City portion of their tax bill is almost identical from 1999 to next year, if their
valuation stayed the same. The chart also includes a comparison of home values if we assume their values
increased 5% and shows what their City portion of the taxes would be next year under those situations.
For example, a $115,000 home is proposed to have a tax bill of $506 for the City portion of the taxes next
year and if their valuation had increased 5%, their City tax would be $540. This compares to $503 in
1999.
I have also provided additional comparisons that show what a particular home or business would have
paid in 1999 and is proposed to be paying in the year 2000 based on the maximum levies proposed by all
taxing jurisdictions. As you will note, many property owners will actually be paying less than they did in
1999, even under the assumption that all jurisdictions levy the maximum allowed, and most homeowners
even with a 5% increase in valuation would only see a slight increase in their overall tax bill. For most
homeowners, this is the result of changes in how their tax capacity value is calculated for tax purposes and
also because of additional state aids received by the school district which enables their levy to remain at or
lower than last year.
Over the past few years, the City has seen its tax capacity valuation drop from over $15,000,000 to
$13,000,000, because of the change in the tax rates assigned to commercial and residential property. The
primary reason for this reduction was because of a 12% drop in valuations for commercial properties the
last two years. For 1999, payable 2000 taxes, the drop has been much smaller but it has been hard for the
City of Monticello to see its tax capacity valuation increase much even with substantial increases in
overall market value. As I have mentioned before, the City had $21,000,000 in new construction and
another $10,000,000 in added valuation to our overall market value, but we still saw our tax capacity
valuation drop by $57,000. Hopefully our continued growth in new homes and businesses will allow us to
Council Agenda - 12/8/99
see oLlr tax capacity value increase in future years to help offset the additional dollars we might need to
operate the city.
After the public comments are received, the Council should close the public hearing and determine
whether any additional modifications to the final budget and/or tax levy are necessary. While the final
budget and tax levy can be agreed to at this meeting, the Council cannot officially adopt the resolution
Wednesday night but must do so at a future meeting. It is scheduled to be placed on the December 13th
council agenda for final approval.
B. AL TERNA TIVE ACTIONS:
1. Accept the proposed 2000 budget tax levy as presented.
2. Council could make adjustments to the budget and or tax levy based on public comments
or other factors presented Wednesday night.
C. STAFF RECOMMENDATION:
The budget and tax levy as proposed is actually $494,878 less than the maximum allowed by the
Department of Revenue. Based on discussions from our workshops, the actual levy being proposed in the
worksheets amounts to approximately a 2% increase over last year or $91,208 higher than the 1999 levy.
Based on the recommendation of the Police Commission, I would like the Council to consider adding
funds for starting the additional four hours per day coverage sometime during the year so that the police
department can keep up with the calls for service and the population growth of our community. Based on
the Police Commission recommendation, starting the additional coverage in April would require an
additional $42,000 levy. This would add approximately $5 per year to a $115,000 house tax bill. Either
way, I believe the budget as proposed is very reasonable considering the growth and increased demands
we are experiencing for our dollars. The actual dIect of this budget and tax levy on a typical taxpayer
should be very minimal and in many cases, the actual taxes they pay will be very similar to the 1999 tax
bill.
D. SUPPORTING DATA:
Budget summary documents.
TAX LEVY SUMMARY
2000 BUDGET
ALL FUNDS
Parks
General
Library
Transportation
Shade Tree
OM
HRA
Debt Service
Capital Imp. Revolving
Community Center
mOTAL
fore
;<<AdJllsted
Pay.l:t)le:'i:i'~t1t1t1!
$458,171
$2,536,678
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$244,886
$540,053
$270,039
Net Levy Increase to Cover Debt
Net Levy Increase for Non-debt Portion of Budget
Net Certified Levy Decrease/lncrease
Maximum Levy Allowed
Remaining Levy Authority Available
$91,208
$5,392
$96,600
$5,209,203
$494,878
Payable 1995 Tax Capacity Rate
Payable 1996 Tax Capacity Rate
Payable 1997 Tax Capacity Rate
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
94/Payable 1995
95/payable 1996
96/Payable 1997
97/Payable 1998
98/Payable 1999
99/Payable 2000
$15,586,930
$15,792,922
$15,993,989
$14,413,597
$13,123,681
$13,066,057
COMMENTS: *Community Center budget levy includes $562,750 for debt service and
$184,903 for operations with a transfer from Liquor Fund of $202,000
(Net Levy Required = $545,653)
2000 Budget.xls:Tax Levy Summary:11/22/1999
1
Revised-#6
$458,171
$2,241,639
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$130,000
$545,653
$4;714,325
18.228
18.509
19.136
27.001
35.186
36.081
$2,841,185
$2,922,800
$3,059,880
$3,883,013
$4,617,725
$4,714,325
Liquor Sales
17.9%
Misc
2%
Interest
3%
Transfers
9.9% Fines
0.1%
Taxes
Taxes - TIF
Inter-Gov't (State Aids)
Licenses & Permits
Charges for Services
Fines/Charges
Transfers
Interest
Misc.
Liquor Sales
Refunds & Reimb.
Special Assessments
TOTAL
REVENUE SOURCES
All Funds, 2000 Budget
Refunds
0.1%
Special Asmts
4%
Taxes
33%
Charges
20%
Lic&Permits
2%
$4,714,325
$705,850
$463,909
$318,925
$2,775,892
$22,500
$1,368,622
$417,320
$245,050
$2,522,650
$45,000
$576,713
$14,176,756
DAWN/BUDGET/CIPADDNS:Chart-Rev Sources: 11/15/1999
2
EXPENDITURES BY ACTIVITY
All Funds 2000 Budget
Liquor
Personal Services
18%
Supplies
3%
Transfers
10%
Debt Service
29%
Capital Outlay
3%
Other Services
23%
Salaries & Benefits
Supplies
Other Services
Capital Outlay
Debt Service
Transfers
Liquor Products
TOTAL
$2,466,692
$354,225
$3,152,152
$372,775
$3,982,318 ..
$1,368,622
$1,878,075
$13,574,859
** Includes additional $130,000 that was added to levy for estimated debt payment
on new G.O. Bond to be issued in Jan. 2000.
DAWN/BUDGET.CIPADDNS:CHART-EXP BY ACT:11/15/1999
3
REVISED - #6
REVENUE AND EXPENDITURE SUMMARY
2000 BUDGET
G..:neral $3,312,425 $3,324,425 $3,490,770 $3,490,770
Parks $670,680 $670,680 $468,171 $468, I 71
Library $32,295 $32,295 $34,290 $34,290
Transportation $74,90D $74,900 $89,300 $89,300
Shad..: Tree $8,160 $67,735 $3,665 $43.120
Community C<:ntcr $5] 6,650 $516,650 $1,216,710 $1,2 16,710
[JDAG $8,370 $0 $10,130 $0
OAA $8,200 $8,200 $5,700 $5,700
!-IRA $419,795 $395,755 $732,480 $411,630
EDA $41,540 $7,120 $37,960 $7,000
SCERG $6,180 $0 $6,805 $0
CMIF $140 $0 $145 $0
Debt S<:rvicc $3,506,759 $3,50 I ,331 $3,222,970 $3,852,318
Liquor $2,080,675 $1,998,570 $2,53 I ,225 $2,345,440
Water $279,500 $464,380 $306,875 $539,935 *
S..:wer $696,115 $1,860,765 $737.080 $1,804,475 **
Cemetery $23,975 $37,050 $23 ,09D $31,290
Capital Improvements $82,180 $82,000 $242,(J30 $130,D()()
Water Acc<:ss $104,400 $0 $146,000 $25,000
Storm Sewer Access $181,450 $0 $] 74,760 $0
Sanitary Sewer Al.:l.:cSS $405,780 $745,800 $698,100 $535,000
COMMENTS:
* I ndudcs $] ,088, 1 85 [kpreciation - contrihuted assets sewer
**lncludes $235,605 D..:preciation - contribut<:d assets water
2000 Budget.xlsRevnue & Exp. Sum:11/15/1999 4
REVISED #6
SUMMARY OF PROJECTED REVENUES
EXPENDITURES AND FUND BALANCES
(Cash and Investments)
Parks Fund $100 $468,171 $100
General $2,94\,900 $3,490,770 $2,941,900
Library $2,475 $34,290 $2,475
Tree $47,980 $3,665 $8,525
OAA $\ 0,530 $5,700 $10,530
Water $271,865 $306,875 $304,330 $274,410
Water Access $567,685 $146,000 $25,000 $688,685
Sewer $357,280 $737,080 $716,290 $378,070
Sewer Access $1,450,480 $698, I 00 $535,000 $\,613,580
Transportation $100 $89,300 $89,300 $\00
Liquor $2\4,480 $2,53 t ,225 $2,345,440 $400,265
Capital Outlay Revolving $877,480 $242,030 $130,000 $989,510
HRA $139,040 $732,480 $411,630 $459,890
UDAG $196,370 $10,130 $0 $206,500
EDA $419,420 $37,960 $7,000 $450,380
SCERG $] 57,830 $6,805 $0 $ t 64,635
CMIF $540 $145 $0 $685
Storm Sewer Access $333,100 $\74,760 $0 $507,860
Cemetery $2,250 $23,090 $3 1,290 -$5,950
Community Center Fund $0 $1,216,710 $\,216,710 $0
TOTALS
$]3,037,486
$14,]78,256
$13,706,359
$13,509,383
2000 Budget.xls:Cash&lnvestments: 11 /15/1999
5
REVISED - #6
(;ENERAL FlIND Sl.:MMARY
2000 BlInGET
REVENUE 1999 2000
TAXES
Current Ad Valorem $2, I 0(U3 X $2.241,639
Penalty/Interest $1.000 $1,500
Tax Inerements--Kmart $77,900 $0
TOTAL TAXES $2,179,138 , $2,24~,13.9
LICENSES & PERMITS - BlISINESS
Liquor $25,100 $21Ul50
Beer $1.025 $77)
Setups $300 $50
TOTA:t:tlc:ENSES..&i;..,I?ER!rYlITS.....~....BUSI1>lESS ... . "'.,. ...... '..,.,.,.. $26,425 ,. . $29';S75
LICENSES & I)ERMITS - NON-BlJSINESS
Building Permits $210,000 $280.000
Variances/Conditional lJ ses $2.100 $3,000
Dog Licenses $250 $250
Others $5,800 $6,000
m01rAL. CICENSES.&lJEItNillTS.. ..",......,..,.... $289,250
INTER-GOVERNMENIAL
Fire Department Aid $46,400 $47,450
Police Department Aid $18,)00 $20,000
State Highway Aid $43,000 $57,000
State Aids - Other (PERA) $6,740 $6.740
State Aids - HACA $266.562 $270.039
State Aids - LGA $8,162
I ~ I.'.. . .'" $409,391
CHARGES FOR SERVICES
General Government $1.500 $2,500
Public Safety (Township Contract) $67,355 $71,645
Streets - CSAII maintenance $9,000 $&,700
Deputy Registrar $115.000 $120,000
Other $500 $300
Subdivision Fees $7.500 $7,000
Special Processing Fee (Garbage) $50.000 $60,000
Recycling Incentive $7,l)00 $7,000
Inspection fees $35,llOO $35.000
Garbage Cart Rental $11.000 $28,000
. .,',.';.". ..'.....' I... ~
FINES
Animal Impoundment $15,000 I $19,000
'I01rAL;FINES ,.',. I " .... $19,000
MISCELLANEOlJS REVENUE
Interest on Investments $128.880 $102,370
Sale of Property $475 $500
Other & Rental & Property $14.300 $12,300
TOT AI $143,655
REFUNns & REIMBURSEMENTS
Other Reimbursements $45,000 $45,000
TOTAbREli'lJNDS ,.....,...... (\(\(\ L . ...., ..........
l.mO\!i~j~:1lil~1'JEg.I!I.;;.;~I~jJ)R13ViENlJE
..' $3.j~1~;425'.:lrji:ii:
..i.ii~~.!~.9dl'4;70....1
2000 Budget.xlsGeneral Fund Summary-Rev:11/15/1999
6
REVISED - #6
GENERAL FUND SUMMARY
2000 BUDGET
IEXPENDITURES
1999
20001
GENERAL GOVERNMENT
Mayor and Council $34,550 $34,065
Administration $300,750 $312,510
Finance $150,805 $157,045
Insurance $67,390 $74,650
Audit $13,500 $13,750
Legal $51,675 $60,425
Planning & Zoning $213,750 $275,840
Inspections--Building Official $190,470 $169,540
Assessing $19,700 $23,475
Deputy Registrar $118,380 $119,870
City Hall $37,025 $35,890
Computer $86,100 $87,555
Elections $0 $8,325
..... ~ $1,3'712;9"!1'0
PUBLIC SAFETY
Law Enforcement $390,875 $406,830
Fire $185,120 $191,000
Civil Defense $9,620 $8,960
Animal Control $40,675 $41,075
TO"FAL PUBt!!!(D,S.t/iFi:ElY ." .... ...... .....$647,865
PUBLIC WORKS
Inspection $103,965 $119,225
Public Works Administration $128,480 $132,245
Streets & Alleys $320,940 $291,420
Snow & Ice $56,210 $118,890
Parking Lots $4,500 $5,300
Street Lighting $81,600 $94,500
Shop & Garage $127,200 $108,500
Refuse Collection $282,960 $374,565
Engineering $70,000 ~ $100,000
TOTAL PUBEle'\Il.I'OIRI<.$ .. ............................ I I :1;ts:):::!.... 'I:
HEAL TH & WELFARE
Senior Citizens Center $37,000 $37,500
YMCA/Community Education $25,000 $0
Information Center/Museum $1,695 $1,695
~/Fr i=ARF' ...~
...
PARKS & RECREATION
Parks & Recreation/Cemetery (now separate fund)
TOTAL PARKS & RECREATION $0 $0
COMMUNITY DEVELOPMENT
Community Development $164,490 ~ $73,625
]i,lQ]i6\,I4"G:Ofv1M U II!FF"f'ID l!!~I$l!:CD Pfv1!;II!\F ........~ .<t7'lc A?I';
MISCELLANEOUS
Miscellaneous--Severance Benefits .....~ $1o,00~ $12,500
TOTAL MISCELLlXII!e;.O!;J$i,i'.'i '",i' .'. .... $121500
'V,vv
1'lii01flAl4liii'i@.F~E~AL FUND EXI?EIQ'LlI1fl!;J~p$
H}\/(::::':(':'
$'P';p~~;,i!?!51
$i:~';i~@';"ili"~pl
2000 Budget.xls:General Fund Sum-Exp: 11 /15/1999
7
PARK FUND SUMMARY
2000 BUDGET
EXPENDITURES
Salaries
Benefits
Supplies - Operating
Bldg/EquipNeh Repair Supplies
Pathway Maint. Fund
Misc. Professional Services
Telephone
Travel/Co nf/Sch ools/Dues
Public Info/Advertising
Utilities
Repair & Maint - Bldg & Equip
Uniform Rental
Misc. & Community Celebrations
Capital Outlay - Equipment
Capital Outlay - Improvements
1999
$176,280
$42,200
$20,950
$6,100
$20,000
$5,700
$4,000
$1,250
$1,500
$10,800
$7,500
$1 ,000
$900
$26,500
$316,000
REVISED - #6
2000
$195,355
$44,080
$27,500
$8,000
$20,000
$5,500
$4,000
$1 ,400
$1,500
$10,800
$7,000
$2,300
$6,350
$49,000
$85,386
TOTAL PARK FUND
$468,171
$640,680
REVENUE
Ad Valorem Taxes
Park Dedication Fees
2000 Budget.xls: Park Fund Summary: 11/22/1999
8
$458,171
$10,000
$468,171
2000 Community Center Budtlet - Proposed
REVENUES:
User fees 148,357
Membership Fees 214,100
Room/Space Rental 30,000
Concessions 42,000
Other Service Revenue 3,000
Gift Certificate Sales
Vending Machine Revenue 6,000
Program Revenue 10,000
Childcare Revenue 15,000
National Guard Revenue 600
Cash over
Grant Aoorooriations
TOTAL REVENUE 469,057
EXPENSES:
Salaries ~ Fulltime 144,440
Salaries - Parttime 168,234
Salaries ~ T emoorarv
Pera Contributions 12,773
FICA Contributions 19,386
Medicare Contributions 4,534
HealthlDental/Life Insurance 27,810
U.C. Benefit Payments 500
Worker's Comp Benefit omt
Proaram operatina costs 2,500
Mise Office supplies 2,000
Cleaning Supplies 12,000
Chemical Products 10,000
Prof Services - Custodial 5,000
Maintenance aareements
Misc Professional Services 1,600
Telephone 8,500
Travel Exoense 500
Conference & Schools 1,500
Freight
Advertisina 11,000
General Public Information
Brochures 4,000
PropertY Insurance 14,083
Electric 60,000
Gas 66,000
Repair & Mtc ~ Building 2,000
Repair & Mtc ~ Mach & Equip 2,000
Equipment Rental 9,600
Uniform Rental 4,000
Dues, Mbrshios, subserio 500
Prizes 1,000
Prof Serv - Website/email 0
Prof Serv - Lawn Services 0
Prof Serv ~ Newsletter 500
Postage 4,000
Credit Card % 5,000
Bad Debt
Prof Services - laundrv 15,000
Concessions prOduct/supplies 31,500
Opening Exoenses 2,500
TOTAL EXPENSES
NET
Revenues as % of Expenses
653,960
-184,903
72%
9
SUMMARY
DEBT SERVICE FUNDS
2000 BUDGET FORECAST
REVENUE
1999
2000
Current ad valorem:
Interest:
Special assmt. - County:
Transfer in - Tax Increment
Transfer in - Liquor Fund (Community Ctr. Bond)
Transfer in - Community Center Fund
Transfer in - Sewer access fund (WWTP Note)
Transfer in - 93 Fire Hall Refundng Bond
$1,302,927
$106,225
$835,802
$249,850
$200,000
$361,925
$450,000
$0
$1,264,135
$134,355
$457,858
$103,150
$0
$562,750
$500,000
$200,722
~ ~
",,':' ."..-:,:::'>.'
TOTALREVENUEi~~~.
EXPENDITURES
1999
2000
Principal
Interest
Paying agent fees
Interest Expense
$2,042,455
$1,430,471
$8,730
$19,675
$2,407,546
$1,433,598
$7,974
$3,200
2000 Budget.xls:Debt Service Fund Forecast: 11/04/1999
- 10
CAPITAL OUTLAY INCLUDED UNDER OPTION #5
liTEM
COSTI
FUND
Administration
Typewriter
Commercial Shredder
Dictaphone (Portable)
$1,200
$2,500
$325
$4,025
General
Data Processing
2000 Sheet Tray for Laser Printer
Deskjet Color Printer
AS 400 Printer (In place of forms burster)
Four (4) P.C.'s
$1,300
$400
$4,000
$10,000
$15,700
General
PW Inspections
Large CADD Printer
$6,000 General
$6,000 General
$4,500
$10,500
$62,000 General
$10,000
$72,000
$8,000 General
$20,000
$28,000
$68,000
$4,350 Library
$7,600 General
$8,100
$15,700
$25,000 General
$4,000
$29,000
ShQJ2
Replacement pressure washer
Replacement air compressor
Refuse
(1000) Garbage carts
(450) Sets recycling bins
s.trn.et
New crack router
Overlay 3rd Street Parking Lot
Snowllce
Second 1/2 of new plow truck (Original Budget $47,500)
Library
Shelving - Bookcases(Original budget had $12000 for ADA Imp.)
Fire Deoartment
(5) Airpacks
Balance of video imaging camera
Economic Development
MCP Contributions
Banners
11
2000 Budget.xls:Capital Outlay Items: 11/03/1999
Parks
Broom Attachment Toro Mower
Riverfest Celebration
Replacement 1-ton truck with dump
Bleacher Retrofitting
Snow Blower attachment for John Deer 935
Blower Attachment - Ford Tractor
Lighting (2) Fields @ NSP Park
Cardinal Hills Tot Lot Playstructure & Landscaping
Prairie/Otter Creek
Play Structures - 4th Street Park & Parwest Park
TOTAL - ALL DEPARTMENTS
2000 Budget.xls:Capital Outlay Items: 11/22/1999
$3,500
$5,000
$35,000
$10,000
$4,500
$6,000
$35,000
$10,000
$2,000
$28,386
$139,386
$392,661
12
Park
2000 Budget
Comparison of Statistical Data
% of total proposed budget representing
total compensation for employees
(wages, salaries, benefits, etc.)
Total budget -- all funds
Total budgeted salaries/benefits
(a)
17.03%
$8,728,958
$1,486,670
17.61%
$9,849,651
$1,735,060
14.09%
$13,787,656
$1,942,755
16.52%
$14,930,049
$2,466,692
(b)
Number of Employees - FT (Gen)* 25 29 31 35
Number of Employees - PT (Gen) 4 5 7 19
Number of Employees - FT (Liq) 3 3 3 3
Number of Employees - PT (Liq) 6 6 6 6
'Classification
- Administration
- Finance
- Deputy Registrar
- Inspections
- Public Works Admin.
- Streets
- Economic Development
- Water
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6
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(c) Budget data on independent contractors and consultants.
City Attorney - Dennis Dalen $11,000 $11,000 $11,000 $13,000
Planner - Northwest Consultants $6,000 $25,000 $35,000 $80,000
Engineer (non-project) - WSB $10,000 $10,000 $70,000 $100,000
Police - Wright County Sheriff $323,475 $333,325 $390,875 $406,830
WWTP Operations - PSG Inc. $427,000 $440,000 $484,000 $528,145
Animal Control - Patty Salzwedel $27,725 $28,475 $29,450 $30,350
City Hall Cleaning $6,500 $10,000 $5,520 $7,200
Garbage - Superior Services $132,500 $105,000 $110,000 $125,000
Recycling - Superior Services $46,000 $56,000 $54,000 $63,000
Assessor - Wright County $15,600 $16,250 $19,550 $23,475
2000BUDGET.XLS:Comparison-slatislical data:11/03/1999
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CAPIT AL OUTLAY FUND
ITEMS BUDGETED FOR OR COMMITTED
BUT NOT SPENT YET
I Year
I Item
I Dollar Amount
1999 Library Building/Window Repairs $58,000
MCP Contributions - Matching $35,000
Future Industrial Park Land Acquisition (yd year) $25,000
Central Minnesota Initiative Fund Request $2,000
1998 Funding for land acquisition along river $35,000
Future industrial park land acquisition (2nd year) $75,000
Klein Farms Park $36,000
Additional ball tie Ids - NSP Park $40,000
River Park enhancements $60,000
1997 River Park enhancements $20,000
Pathways - River Road to Middle School $15,000
Pathways - Ellison Park to Mississippi Drive $30,000
Concession Building - Meadow Oak Park $12,000
Future industrial park land acquisition (1 st year) $75,000
1996 Pathway - Meadow Oak (Y2) $15,000
County Road 118 pathway $15,000
Parking lot - Meadow Oak (1/3) $13,000
1996 Sewer interceptor reserve $80,000
1995 Sewer interceptor reserve $60,000
1994 Sewer interceptor reserve $60,000
1993 Sewer interceptor reserve $100,000
Total interceotor reserve $300,000
I I
II TOTAL COMMITTED FUNDS
I
I $861,000
I
II
DA WNfWORDPROC/BUDGET: 8/13/99
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Average Proposed Monticello Property Tax Bill
Where the Tax Dollars Go--Pay 2000
Special
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DAWN/BUDGET/xls:2000 Property Tax Bill 12/02/1999
21
POLICE DEPARTMENT BUDGET COMPARISONS
City 2000 Budeet Population Per Capita
Annandale $278,000 2,425 $115
Buffalo $910,000 9,675 $ 94
Cokato $167,994 2,500 $ 67
Monticello $406,827 7,079 $ 57
w/4 add. hours $462,672 7,079 $ 65
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2000 Community Center Budget - Proposed
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REVENUES: Original OPTION 2 OPTION 3
User fees 141,000 148,357 148,3S7
Membership Fees 213,000 214.100 214,100
Room/Space Rental 30,000 30,000 30,000
Concessions 42,000 42,000 42,000
Other Service Revenue 3,000 3,000 3,000
Gift Certificate Sales
Vending Machine Revenue 6,000 6,000 6,000
Program Revenue 10,000 10,000 10,000
Childcare Revenue 10,000 15,000 1S,OOO
National Guard Revenue 600 600 600
Cash over
Grant Appropriations
TOTOAL REVENUE 455,600 469,057 469,057
EXPENSES:
Salaries - Fulltime 171,000 144,440 144,440
Salaries - Parttime 296,000 194,812 168,234
Salaries - T emparary
Pera Contributions 19,080 13,8S9 12,773
FICA Contributions 28,950 21,034 19,386
Medicare Contributions 6,770 4,919 4,S34
Health/Dental/Life Insurance 33,370 27,810 27,810
U.C. Benefit Payments SOO SOO SOO
Worker's Comp Benefit pmt
Program operating costs 2,SOO 2,SOO 2,SOO
Mise Office supplies 2,000 2,000 2,000
Cleaning Supplies 12,000 12,000 12,000
Chemical Products 10,000 10,000 10,000
Mise Operating Supplies
Landscaping Materials
Prof Services - Custodial 71,000 S,OOO S,OOO
Maintenance agreements
Mise Professional Services 6,000 1,600 1,600
Telephone 8.S00 8,SOO 8,SOO
Travel Expense SOO SOO SOO
Conference & Schools 1,SOO 1,SOO 1,500
Freight
Advertising 11,000 11,000 11,000
General Public Information
Brochures 4,000 4,000 4.000
Property Insurance 10,000 14,083 14,083
Electric 60,000 60,000 60,000
Gas 66,000 66,000 66,000
Repair & Mtc - Building 2.000 2,000 2,000
Rl~'pair & Mtc - Mach & Equip 2.000 2,000 2,000
I;guipment Rental SO. 000 2,000 2,000
Uniform Rental S,200 4,000 4,000
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Dues, Mbrships, subserip 500 500 500
Improvements
Furniture & Fixtures
Office Equipment
Other Equipment
Lease Pmt to HRA - Prine
Lease Pmt to HRA -Interest
Prizes 1,000 1,000 1,000
Prof Serv - Websitelemail 1,200 0 0
Prof Serv - Lawn Services 850 0 0
Prof Serv - Newsletter 500 500 500
Postage 4,000 4,000 4,000
Radio Units 2,000 0 0
Mise PrintinQ
General Liabilitv Insurance
Cash Short
Uncollectible Checks
Riverfest
Walk & Roll
Computer Equipment
Credit Card % 5,000 5,000 5,000
Bad Debt
Prof Services - laundry 15,000 15,000 15,000
Concessions product/supplies 31,500 31,500 31,500
Opening Expenses 2,500 2,500 2,500
TOTAL EXPENSES
676,057
646,360
943,920
NET
Revenues as % of Expenses
177 ,303
73%
488,320
50%
207,000
70%
BUDGET WORKSHEET: Revenues for 2000
Rl: User Fees - includes daily pass rate, climbing wall, indoor play area, wheel park and aerobic
passes.
Daily 10 families/day x 360 days/year
5 adults/day x 360 days/year ($4.50 avg)
10 Ir/Sr/day x 360 days/year ($3.50 avg)
Pool Passes 1,000/year
Climbing Wall: 30/day @$3 x 360
Indoor Play area: 10 visits/day x $2 x 360 days
Wheel Park: Season passes 200 @ $30
Daily use 1 ,OOO/season x $7
Aerobic Passes - 150 passes
Less sales tax
Net Daily user fees
R2: Membership Fees
400 fumily memberships @$330 avg
200 single memberships @$270 avg
200 JR/SR memberships @$21 0 avg
Total
Less Sales tax
Net Memberships
R3: Room/Space Rental
Banquet Hall - 2.5 rentals/month x 12 mo
Kitchen fees - 2.5 per month x 12 mo
Banquet Hall Partial room: 12 times/year @ $145 avg
Weight Watchers - weekly room rental
Meeting Rooms:
3x/week @$15 rate x 52 weeks
2x/month @50 rate x 12 months
Party Room
50 parties/year @ $50 avg rate
50 parties/1O kids each - pool use $1.50/kid
Gym Rental:
10 organizations @ $75 special rate
8 times/year @ $400 avg
Budget Income
Becker budget for 1999 and 1998 $30,000
54,000
8,100
12,600
25,000
32,400
7,200
6,000
7,000
5.700
158,000
9.643
$148,357
132,000
54,000
42.000
228,000
13.916
214,100
12,000
2,300
2,000
3,100
2,500
1,200
2,500
750
750
3,200
30,000
R4: Concessions Income
Pop (using Bernick's estimate)
Snacks:
Nachos 5/day @ $2 x 360 days
Hotdogs 5/day @ $1 x 360 days
Popcorn 5/day @ $1 x 360 days
Misc:
Coffee, Huggies diapers, chalk balls, etc $250/m
Total Concessions
R5: Other Service Revenue
Towel Rental @ .50 each x 75/week x 52 weeks
Permanent Lockers @ $2/m (25 mens/25 womens) x 12
Total for budget
R7: Vending Machine Revenue
25 cases pop/month - 10% commission on $1
Ice cream @ $2 each
Candy
Total
R8: Program Revenue
Swim Lessons, Special Classes and events
Estimate $800/month
R9: Childcare Revenue
Assume selling 500- 30 hour passes
RIO: National Guard Revenue
Coffee use and Building use during drill weekends
Assume $50/month
32,000
3,600
1,800
1,800
3.000
42,000
2,000
1.200
3,000
1,000
2,400
2.400
6,000
10,000
15,000
600
. .
BUDGET WORKSHEET: Expenses for 2000
El and E2: Salaries-Full Time and Salaries-Part Time
See options 2 and 3 below
Director: Full time
Assistant Director: (Level 6 - Used $14/hour) Full Time
Check-In Desk:
2 full time: (level 2 - Used $lO/hour)
Part time 112 hours/week @ $6.50/hour
Building Maintenance (custodians)
2 full time (level 6 - Used $14/hour)
Part time (24 hours/week) Used $11/hour
Life Guards - Part time - used $9/hour (4 guards/shift)
Childcare Providers - Part time - used $7/hour
Climbing Wall attendants 2 part time - used $9/hour
Weight Room Attendant - Part time - used $10/hour
Fitness Instructors - Part time - used $14/hour
Skate Park Attendant - Part time, seasonal- used $6.50/hour
Total Salaries - Full and Part time
Full time - $170,811
Part time - $296,161
42,000
29,120
41,600
37,856
58,240
13,750
113,976
26,026
52,552
16,640
16,016
11,681
466,972
E14: Chemical Products
Pool chemicals - estimate from LFC .14t per square foot per month - pool temp 820 to 830
MCC pool at 860 chemicals figured at .20t per square foot (4004 ft)
E17: Professional Services - Custodial
Building Cleaning - Bid from ShipShape Building Services $170/night (13 hours @ $13/hour)
for 361 nights = $61,370
Window Cleaning - approximate bid $aOO/month or $IO,OOO/year
OPTIONS 2 & 3 - Deleted cleaning service $61,370 and projected window cleaning for once per
quarter - added carpet cleaning at $ t 700/time
E19: Mist Professional Serviees
The difference between using LFC fitness instructors and hiring our own.
E29: Gas
Brian Petricka, Minnegasco - 321-430)
Estimates Pool hf'ating approx - $50~OOO/year
Building heating . $16,OOO/yeat (not including city hall, senior certter, Nat'l Guard)
E32: Equiptneft't lt~lWtar
Fitness Equipment - 0% financing for 12 months from Stainnastet - $3,900/month
Additional $2,006 would be the need for maintenance equipmertt quarterly
MONTICELLO COMMUNITY EDUCATION
302 Washington Street
Monticello, MN 55362
Telephone (612) 271-0320
Fax (612) 271-0313
MEMO
To:
Members of the Monticello City Council
From:
Patrice Bogart, Community Ed. Advisory Council Chairperson
Duane Gates, Community Education Director
Subject:
Elimination of $17,500 to the Summer Recreation Program
Date:
Dec. 8, 1999
The purpose of this memo is to request that you reconsider your recent action to
eliminate the city's contribution of $17,500 to the Summer Recreation Program for
2000, especially since there was no prior warning or notification that this action was
being considered.
We are making this request for several reasons.
1. We believe you owe it to the children of this community to carefully
consider ramifications of this action. Last summer over 3400 registrations
for recreation activities and swimming lessons were received. In addition,
participation in scheduled open gym and open swim was over 3700. This does not
include individuals who participated in special events such as Wednesdays in the
Park held at Ellison Park and Traveling Trunk Art which was held at six different
park locations in Monticello.
2. This action would eliminate the long-standing Joint Powers
Agreement for the Summer Recreation Program between the City of
Monticello and the Monticello School Board. This agreement has been in
effect, from my understanding, for almost 20 years. During that time, the summer
recreation program, funded cooperatively with the school district, has provided a
variety of constructive educational and recreational activities for the young people
of our community.
3. This action would seem to hamper city involvement with and
commitment to new initiatives that would benefit the youth of
Monticello. The Healthy Youth/Healthy Community Initiative and the activities of
the Monticello Community Connection Task Force are two that come to mind.
Recently a member of the city staff, Wanda Kraemer, was elected chairperson of
this task force.
4. This action could also be construed by outside funding sources, like
the Wright County Family Service Collaborative, as a lack of
commitment to continue cooperative efforts between governmental
units. The end result could be the loss of the opportunity to generate revenue
from outside funding sources to both the city and the school.
5. When our two governmental bodies work together, think of the sense
of community, spirit of cooperation and positive energy that is created
in our community. Two examples that come to mind are the Pinewood
Playground project and the July 1, 1997, storm cleanup.
In conclusion, we would like to start the new millennium in Monticello by building
upon existing cooperative efforts, like the Summer Recreation Program, to create a
positive framework and spirit of cooperation between governmental units. We believe
this spirit will benefit not only the youth in Monticello, but all members of our
community.
The decision you make today will be the legacy of tomorrow.
1999 Summer Recreation Preliminary
Financial Summary
Expenses:
Recreation Expense Printout. . . . . . . . . .. . . . . . . . .. . . . .. . . .. . . . . . . . . $62, 111
Pool-chemicals, custodian, heat. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . .8,010
Facility/other custodian.... ........... ...... ....... .... ... ........ ...6,803
Office Staff............................................................ 3.840
Total ....... ....... ... .... ..... ..... ... ... ...... ........ .$80,764
Net mcome:
Summer Recreation.. ... ........................... .............. .$41.198
Expenses less income.. ....... ........................ ....... ..... ........ .$39.566
Less City of Monticello' s contribution. . . . . .. .. ... . .. . . . .... ... . . .. .. .. . $17,500
Monticello School District contribution. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . $22,066*
*Please note: This amount does not include program development and administration by
community education assistant director and director.
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2000 Community Center Budget. Proposed
REVENUES:
User fees 148,357
Membership Fees 214,100
Room/Space Rental 30,000
Concessions 42,000
Other Service Revenue 3,000
Gift Certificate Sales
Vending Machine Revenue 6,000
prooram Revenue 10,000
Childcare Revenue 15,000
National Guard Revenue 600
Cash over
Grant Appropriations
TOTAL REVENUE 469,057
EXPENSES;
Salaries - Fulltime 144,440
Salaries - Parttime 168,234
Salaries - Temporary
Pera Contributions 12,773
FICA Contributions 19,386
Medicare Contributions 4,534
Health/Dental/Life Insurance 27,810
U.C. Benefit Payments 500
Worker's Comp Benefit pmt
Prooram operatinQ costs 2,500
Mise Office supplies 2,000
CleaninQ Supplies 12,000
Chemical Products 10,000
Mise Operating Supplies
LandscapinQ Materials
Prof Services - Custodial 5,000
Maintenance aQreements
Mise Professional Services 1,600
Telephone 8,500
Travel Expense 500
Conference & Schools 1,500
Freight
Advertising 11,000
General Public Information
Brochures 4,000
Property Insurance 14,083
Electric 60,000
Gas 66,000
Repair & Mtc - Building 2,000
Repair & Mtc - Mach & Equip 2,000
EQuipment Rental 9,600
Uniform Rental 4,000
Dues, Mbrships, subserip 500
Improvements
Furniture & Fixtures
Office EQuipment
Other Equipment
Lease Pmt to HRA - Princ
Lease Pmt to HRA -Interest
Prizes 1,000
Prof Serv - Websitelemail 0
Prof Serv - Lawn Services 0
Prof Serv - Newsletter 500
Postage 4,000
Radio Units 0
Mise Printing
,,",~~~~~I I =~l...=I=..t..._ I~________
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