City Council Agenda Packet 12-13-1999
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
MONDAY, December 13, 1999- 7 P.M.
Mayor:
Roger Belsaas
Council Members:
Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen
1. Call to order.
2.A. Approval of minutes of the regular meeting held on November 22,1999.
B. Approval of minutes of special meeting held on December 8, 1999.
3.
Cons~deration of adding items to theiagenda.
A. //1 I fl' tU, T ',j/ ~T .'r_' r,.. /", II - \.
B.
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4. Citizens comments/petitions, requests and complaints.
5. Consent agenda.
A. Consideration of Fund Transfers for 1999.
B. Consideration of resolution calling for Redemption of Outstanding G.O. Bonds,
Series 1990C, Dated 11-1-90.
C. Consideration of Approving final payment on 1998 County Road 118 Utility
Improvements - Project 98-23C.
D. Consideration of authorizing purchase of wheel park fixtures - ramps, jumps, etc.
E Review of proposals for emergency generator for Bridge Park Lift Station.-
f. Consideration of a request for an amendment to a planned unit development
within the B-3 Zoning District to allow for an off-site auto sales/storage lot.
Applicant: Dave Peterson's Monticello Ford.
G. Consideration of granting a special home occupation permit that requires
equipment other than customarily found in the home. Applicant: Wayne Weber
dba N & W Assembly.
H. Consideration of renewing contract with Hoglund Transportation as Monticello
Heartland Express service provider.
Agenda
December 13, 1999
Page Two
1. Consideration of an amendment to the R-I and R-2 side yard setbacks to permit a
six foot setback on the garage side. Applicant: Harold Shermer.
J. Consideration of a request for an amended plat for Parkside to allow the
elimination of a pathway in the side yard. Applicant: Harold Shermer.
6. Consideration of items removed from the consent agenda for discussion.
7. Adoption Hearing - Consideration of resolution adopting 2000 budget and tax levy.
8. Consideration of amendments to employee benefits policy regarding vacation schedules..
9. Consideration of salary schedule adjustments for 2000.
10. Consideration of adopting a membership benefit package for community center
employees.
11. Consideration of adopting an agreement between the City and Ocello, LLC regarding
mitigation pond and land exchange.
12. Consideration of bills for the month of December, 1999.
13. Adjourn
MIN UTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, November 22, 1999 - 7 p.m.
Members Present:
Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen.
Members Absent:
Roger Belsaas
Acting Mayor Clint Herbst called the meeting to order at 7 p.m. and declared a quorum present.
2A. Approval of minutes of the special meetin2: held November 8. 1999.
BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF nlE NOVEMBER 8, 1999
SPECIAL MEETING AS PRESENTED. ROGER CARLSON SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
2B. Approval of the minutes of the regular meetine: held November 8. 1999.
BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 8. 1999
REGULAR MEETING AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
2C. Summary of closed meetine: held November 8. 1999.
The City Council met in closed session November 8, 1999 with George HafT and Kim Kozar, legal
counsel for the City. The Council was briefed on the two lawsuits the City is currently involved
in. Courses of action were reviewed and discussed.
3. Consideration of adding: items to the aeenda.
Brian Stumpf requested that Item # 1 0 (Stop signs at 6th and Walnut) be included on the consent
agenda. leffO'Neill asked that Item #12 (Extension of utilities to Community Methodist Church)
also be included on the consent agenda. Clint Herbst asked that Ollie Koropchak provide some
clarification on tax increment financing appearing as a line item on a tax statement.
BRUCE THIELEN MOVED TO ADD ITEMS #10 AND #12 TO THE CONSENT AGENDA AS
ITEMS SE AND SF. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSI, Y.
4. Citizens comments/petitions. requests and complaints.
None
Council Minutes - 11/22/99
5. Consent Agenda
A. Consideration of approving request for charitable gambling license - Knights of Columbus
River City Lanes. Recommendation: Adopt resolution approving charitable gambling
license for February 20, 2000. RES. NO. 99-67.
B. Consideration of Change Orders #9-#11 on 1'1-125 Project No. 96-04C.
Recommendation: Approve Change Orders #9-#11 for TH 25 Project No. 96-04C in the
amount of$112,387.94.
C. Consideration of Change Order # I on the SE Booster Station Project No. 98-24C.
Recommendation: Approve Change Order #1 f(lr the SE Booster Station
Project No. 98-24C in the amount of $4,814.
D. Consideration of ordinance amendment modifying Planning Commission compensation.
Recommendation: Approve an ordinance amendment modifying Planning Commission
compensation to specify that Planning Commission members who attend special meetings
requested by applicants who pay a special meeting fee to be compensated at the rate of
$50/month and the that the fee for special meetings shall be increased to $350 to cover
the additional cost. ORD. AMD. NO. 336
E Review of 4-way stop at the intersection of 6th Street West and Walnut Street.
Recommendation: Leave the stop signs on Walnut Street and 6th Street West but
replace them with larger permanent stop signs.
F. Consideration of accepting petition and waiver of public hearing requirement and
authorizing completion of the project - Extension of waterline to Community Methodist
Church. Recommendation: Accept the petition, approve plans and specifications and
authorize completion of the watermain extension. RES. NO. 99-69
BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA WITH THE
ADDITION OF ITEMS SE AND SF. ROGER CARLSON SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for discussion.
None
2
Council Minutes - 11/22/99
7. Public hearing - Acquisition and construction of storm sewer improvements - Hart
Boulevard Storm Drainaee District.
The purpose of the publ ic hearing was to consider the acquisition ofland for and the construction
of a retention pond within the Hart Boulevard drainage district. The storm sewer study for this
area was done several years ago and several improvement projects have been done within the
storm drainage district including the storm sewer line between the clinic and Mississippi shores
and storm sewer improvements done as part of the CSAH 75 Improvement Project. Construction
of this retention pond will mark the completion of the major components of the storm drainage
system for the Hart Boulevard drainage district. The City will, in the near future, assess those
benefitting properties for the cost of these improvements.
Bret Weiss, City Engineer, reviewed the boundaries of the drainage district and the location of the
proposed retention pond which lies east of the Monticello Middle School. The pond shape may be
adjusted to work around existing trees and the City is still working with school on the pond
contour. [t was noted that a portion of the pond will be a "wet pond" retaining water at all times
and the balance of the pond capacity would be for water storage. The pond depth would be from
2' up to 4' at its deepest point. The difference in pond levels would allow for different types of
vegetation and wildlife which would enhance the pond's value as a natural habitat study area.
John Simola, Public Works Director, asked how the interceptor sewer line and manholes would
be affected. Bret Weiss indicated that this would be incorporated into the final design for the
project. The engineer explained that the proposed project cost is $133,000 and the affected
drainage area is made up of 544 acres which works out to a cost of $.14/sq. ft. for the properties
involved. Bret Weiss explained that under the City's storm sewer policy only developed area
will be assessed for the improvements. Trunk charges will be imposed on undeveloped land at the
time the property develops.
Acting Mayor Clint Herbst opened the public hearing. Eric Bondhus asked what would be the
impact if the retention pond was not constructed? Bret Weiss stated that in doing the study the
improvements were designed with the ultimate development of the area in mind. Without this
retention pond which is 23 acre feet, the City would have to have bigger outlet pipes than the 36"
pipe that is currently in place. However, regulations governing storm water runoff dictate the rate
of discharge which requires that storm water be held a certain length of time so that the rate of
discharge can be controlled. The City must control the rate of How as well as the volume of flow.
Tom Holthaus questioned the retention pond and the area it serviced. He felt that
areas upstream that had retention ponds that held the runoff from that area would not receive any
benefit from the construction of this retention pond. Bret Weiss explained that many of the
properties that drain into this area do not have retention ponds and currently the ditches, especially
in the industrial park, are used for water storage. The industrial park is not fully developed at this
time and as it develops the need for these improvements will be greater. Eric Bondhus asked if
the storm sewer pipe in the industrial park is adequately sized. The City Engineer indicated that
3
Council Minutes - ] 1/22/99
the pipe may have to be upgraded. Dan Goeman asked about a particular area and whether that
was proposed to be assessed. Eret Weiss indicated that it would be assessed. Acting Mayor Clint
Hcrbst then closed thc public hearing.
BRUCE THIELEN MOVED TO AUrHORIZE ACQUISITION OF THE POND AREA AND
APPROVE PLANS FOR THE CONSTRUCTION OF THE STORM SEWER
IMPROVEMENTS FOR THE I-IART BOULEVARD STORM DRAINAGE DISTRICT
CONTINGENT ON APPROVAL OF TI-IE POND GRADING PLAN BY THE SCIIOOL
DISTRICT. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
8. Consideration of an offer for purchase of Senior Citizens Building.
The Council reviewed the proposal from Dennis Anderson to purchase the Senior Citizens
Building. The offer was for $120,000 under a contract for decd with the building proposed to be used
for oHices. The City had appraisals done on the property and one of the concerns
of the Council was that $120,000 offcr was below the asking price and approximately $40,000
lower than the lowest appraised value.
The available parking for the site was also brought up. Sinee the parking is limited, the proposed
use of the building should be such that it would not gencrate more traffic than its current use.
The Council also questioned the contract for deed and felt that the City should not be providing
the financing for the sale of this property.
Dennis Anderson stated that he would be willing to add $10,000 to his offer making it $130,000
and he noted that the Council should not only look at what they were getting for the property but
what the City would ultimately end up with on the site. I-Ie stated he would be willing to draft a
written guarantee of the work that is to be done. Rick Wolfsteller added that the City Attorney
had suggested that the City could possibly consider some type of development agrecment. The
Council briefly discussed these options.
BRIAN STUMPF MOVED TO ACCEPT THE COUNTER OFFER FOR THE SENIOR
CITIZEN BUILDING FROM DENNIS ANDERSON OF $130,000 WITH NO CONTRACT
FOR DEED WITH ANY PROPOSED AGREEMENT ON THE DEVELOPMENT OF nIE
PROPERTY REVIEWED BY THE STAFF AND SINCE THE PROPERTY LIES WITHIN THE
CCD DISTRICT ALSO REVIEWED BY THE DESIGN ADVISORY TEAM. ROGER
CARLSON SECONDED THE MOTION. MOTION CARRIED WITH BRUCE THIELEN
VOTING OPPOSITION.
4
9. Consideration of request to modify terms of option contract - Lal{e Tool.
Rick Wolfsteller explained the option agreement that was originally drawn up with Lake Tool.
The option agreement expired in September of 1999 and only recently Lake Tool inquired about
an extension of the option. This matter was being brought back to the Council for direction on
whether to extend the option. Eric Bondhus, representing Lake Tool. indicated that it was
negligence on their part that the option agreement was allowed to expire. The firm still has an
interest in the property and they would like a one year extension of the option agreement. Bruce
Thielen questioned why a one year extension was required. Mr. Bondhus indicated that it would
take at least 2-3 months to get the financing in place.
BRUCE THIELEN MOVED TO EXTEND THE OPTION AGREEMENT FOR 90 DAYS WITH
1 1/2% OF THE PURCIIASE PRICE FOR THE OPTION PRICE WITH THE PURCHASE
PRICE OF 'THE PROPERTY TO REMAIN AT $27,232 FOR THE 90 DA Y OPTION PERIOD
WHICH BEGINS NOVEMBER 22, 1999. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
10. Consideration of authorizing: permanent 4-wav stop si~ns at 6th and Walnut Avenue.
Placcd on the consent agenda as Item #5E.
11. Consideration of aoproviD!! resolution acceptin~ petition for extension of Chelsea Road and
and utilities from Sandberg: Road to 9Wh Street.
Bret Weiss provided an explanation of the proposed project. The proposed study will deal with
the alignment of Chelsea Road trom Sandberg Road to 90th Street and also look at the construction
of utilities. Bret Weiss noted there has been discussions with the County regarding acquisition of
right-of-way from the County for the proposed road. Improvements to the first and second phase
of the Groveland development would also be incorporated into the report. Bret Weiss stated the
the project needs to be done but the City needs to secure costs figures first.
Milton Olson spoke about the project and proposed access to his property. He noted his concern
about not being notified of Council action that had taken place previously. Warren Olson stated
that they want to make sure that they have the opportunity to be involved in the proceedings and a
chance to debate the issues. The Council stated that at this point the City was only authorizing the
City Engineer to do a feasibility report to determine what options are available, whether they are
feasible and the cost of each.
BRUCE THIELEN MOVED TO ACCEPT THE PETITION AND AUTHORIZE WSB &
ASSOCIATES TO PREPARE A FEASfBILrry STUDY AS PROPOSED WITH THE
DEVELOPER PROVIDING A DEPOSIT IN AN AMOUNT EQUAL TO THE COST OF THE
FEASIBILITY STUDY. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y. RES. NO. 99-68
Bret Weiss indicated that they hoped to have the feasibility study done in January and would be
meeting with the property owners at that point.
5
Council Minutes - 11/22/99
12. Consideration of accentine netition and waiver of puhlic hearine requirement and
authorizing feasihility report/plans for extension of water line to Community Methodist
Church.
Added to the consent agenda as Item #5F,
Acting Mayor Clint Herhst stated that he had received a call from a property owner who indicated that on his
tax statement there was a line item for TIF, Ollie Koropchak replied that she had talked with the property
owner, whose land is in the TIF District 1-22 which is the Downtown Redevelopment District. She noted
that there is a 4 year "knockdown" rule which means if there is no huilding or development within that time
frame the parcel is knocked out of the tax increment district. Ollie Koropchak stated the line item for TlF
was not a charge hut a means of identifying the parcels in the district.
13. Approve payment of bills for November.
BRUCE Tl-IIELEN MOVED TO APPROVE PA YMENT 0 THE BILLS, ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY
BRIAN STUMPF MOVED TO ADJOURN AT 8:15 P,M BRUCE THIELEN SECONDED TILE
MOTION, MOTION CARRIED UNANIMOUSLY
Recording Secretary
6
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Wednesday, December 8, 1999 - 5 p.m.
Members Present:
Roger Belsaas, Roger Carlson, Clint Herbst and Bruce Thielen.
Members Absent:
Brian Stumpf
Mayor Belsaas called the meeting to order at 5: 10 p.m. City Administrator, Rick W olfsteller explained
the purpose of the special meeting which is to discuss the City's proposed budget and tax levy for the
year 2000. The public hearing provides residents an opportunity to comment on the City's budget.
Rick Wolfsteller reviewed the process that was used to determine the 2000 budget. Initially the budget
had been prepared using a 5% increase over the 1999 levy which provided a total levy of $4,848,611. At
the last budget workshop the Council made some cuts to the proposed budget in order to keep the 2000
budget more in line with what was approved for 1999. The cuts resulted in a budget increase ot..over
1999 of about 2% or approximately $91,000. Rick Wolfsteller reviewed the sources of revenue for the
City and provided information on the impact the proposed 2000 levy would have on the taxes paid by
city homeowners.
Mayor Belsaas then opened the public hearing on the 2000 proposed budget and tax levy.
Bret Gemlich from the YMCA spoke to the Council regarding the City's contribution to the YMCA. He
stated that the City's contribution to the YMCA is used for youth development. Without this funding
the youth programs such as the after school program, youth counseling, and recreational therapy could
be jeopardized. The area youth would lose a valuable resource if these programs are cut. Jason Bell
spoke about his involvement in the YMCA program and how it benefitted him. Scott Peterson spoke of
the value of the YMCA programs and urged continued funding for the programs. Tom McKinney,
Executive Director of the Northwest Branch of the YMCA stated that the City's contribution to this
program is a valuable investment for the youth of the area and lack of this type of programming may
lead to less desirable youth activity and increased crime. Sharon Backstrom also spoke on the value of
the programs offered by the YMCA as did Jim Lindberg from the Monticello School District.
Bruce Thielen asked what other entities such as the township and county contributed to the program.
Mr. Gemlich indicated there was little in the way of financial contributions from other entities. Roger
Belsaas noted that the program benefitted people outside the city limits but was only supported
financially by the city.
Bruce Thielen explained that the City is taking a leadership role with the youth by providing the
Community Center and its programs as well as providing an extensive park and trail system all of
which provides activities for the area youth. Although the City cut their contribution to the YMCA and
Community Education it did not mean that these programs did not have merit. Roger Belsaas added that
he did not feel by making these budget cuts that the city was turning its back on the youth of the
community.
Council Minutes - 12/8/99
Duane Gates, Community Education Director and Patrice Bogart, Community Education Advisor spoke
to the Council about the proposed cut in Community Education funding and submitted a memo to the
City Council which outlined five areas impacted by the proposed cut. Roger Belsaas stated that he
felt there was an aspect of unfairness in the City being asked to fund programs and acti vities of the
school district which benefit the entire school district but arc not supported by any other entities
comprising the school district. Bruce Thielen stated that when the City first made the contribution to the
school district it was because at that time there was no park system or recreation program in place.
Now, however, the City has a park and trail system and a Community Center that will provide
opportunities for the youth and the City is shifting the focus of its support.
It was suggested by Clint Herbst that because of the short notice of the City's intention to eliminate
funding, the City may want consider reinstating the funding lor the YMCA and Community Education
for the year 2000 with it being noted that the funding for these programs would not extend beyond the
year 2000.
The Council heard other comments of support lor the YMCA programs including those of Jason
Zachman who invited the Council to attend the after school sessions held at the YMCA facility on
Tuesday, Wednesday and Thursday. He felt this would be a good opportunity for the Council to see
first hand the value of the program. Jim Lindberg added that it is important to provide opportunities for
youth but it is also important to seek their input on issues.
Mayor Belsaas closed the public hearing.
BRUCE THIELEN MOVED TO APPROVE THE 2000 BUDGET AND THE TAX LEVY WITH THE
CHANGES DISCUSSED BY THE COUNCIL WHICH INCLUDE REINSTATING 'fHE $7,500
CONTRIBUTION TO THE YMCA AND THE $17,500 CONTRIBUTION TO COMMUNITY
EDUCA TION WITH THE NOTA TION THAT THE FUNDING IS FOR THE YEAR 2000 ONL Y
AND THE CITY WOULD EVALUATE AND ASSESS ANY REQUESTS FOR FUTURE
FUNDING. CLrNT IIERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y
WITH THE FINAL COUNCIL VOTE ON THE 2000 BUDGET AND TAX LEVY TO TAKE PLACE
ON AT THE DECEMBER 13, 1999 REGULAR MEETING.
BRUCE THIELEN MOVED TO ADJOURN AT 6: I 5 P.M.. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
2
Council Agenda - 12/13/99
SA. Consideration of fund transfers for 1999. (R W)
A. REFERENCE AND BACKGROUND:
Since this is likely to be the last meeting of the year for the City Council, this housekeeping item
should be approved by the Council concerning fund transfers to cover deficiencies in various
construction funds. transfers of balances remaining from various construction funds to debt service
funds that finance the projects, along with miscellaneous transfers to correspond with our budget.
One of the transfers proposed covers the 1999 budget item where we indicated we would be using
liquor funds revenue to pay for $200,000 of the Community Center budget for debt service payments.
Most of the transfers are self-explanatory and are necessary to eliminate deficiencies in construction
funds or temporarily provide financing until a future G.O. bond can be issued. Other major transfers
from sewer access funds or water tlmds are to cover the City's share of various projects that we
planned on paying for by using trunk fees.
Please review the proposed summary that is included with the agenda that outlines each proposed
transfer, dollar amount and purpose of transfer.
B. ALTERNATIVE ACTIONS:
1. Approve the transfers as recommended.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that for accounting purposes, the above transfers be
approved prior to the end of 1999.
D. SUPPORTING DATA:
List of proposed transfers.
1999
RECOMMENDED FUND TRANSFERS
...............................ii..........~ROM.... .. ....... . ,'.> .ii<. ... .......'....
..... F ......
. TO ... ..... $ .' i>.., PURPose
General Fund Debt Service Fund - 96(B) $87,525.00 To transfer Kmart TIF revenue to bond fund.
Various Debt To transfer TIF revenue from HRA to
HRA Service Funds $151,075.00 debt service funds for bond payments.
Debt Service Fund #362 To transfer funds for partial payment
Liquor '98 Temp. Bond $200,000.00 of Community Center debt.
Debt Service #362 To transfer funds for partial payment
Community Center Fund '98 Temp. Bond $361,925.00 of Community Center debt.
1992 G.O. Refunding Bond 1996 (C) G.O. Refunding Bone To transfer baiance of Fire Hall bonds to simiiar Refunding Bond
Fire Hall #355 #360 $200,722.24 Issue
To transfer remaining spec. asmts. receivable & fund balance to
1977-1 G.O. Bond #314 Consolidated Bond Fund #357 $599,11711 consolidated fund - Bond is paid off
1990 (B) G.O. Bond #324 1996A GO. Bond #330 $181,96865 To close out 90(b) bond that was refunded by 96A issue
1986-1 G.O. Bond #321 1996(C) GO. Bond #360 $53,047.44 To close out 86-1 bond to 96C that refunded it.
1988.1 G.O. Bond #322 1994(A) GO. Bond #328 $15,932.16 To close out balance in 88-1 bond to 94A issue that refinanced i
To transfer funds from 98(B) bond that refinanced 88 Water Bon
1988 Water Bond #354 1998(B) Bond #361 '$342,51428 to cover deficit
To transfer funds from Sewer Access for partial payment on deb
Sewer Access Fund WVVTP Note $450,000.00 per 1999 budget
96-06C Construction Fund
Sewer ACCess Fund (River St Sewer) $4.32 To eliminate deficit in construction fund.
98-01 C Canst. Fund To eliminate deficit in Canst. Fund for City share of sewer
Sewer ACcess Fund (Resurrection Church SSW) $9,430.84 oversizing
98-16C Canst. Fund
Sewer Access Fund (Bridge ParklWalnut St.) $4,307.00 To eliminate deficit in preliminary Canst. Fund
98-15C Canst. Fund
Sewer Access Fund (Bridge Park Lift Station) $325,000.00 To cover estimated cost of improvement from Trunk Fund
99-01 C Canst. Fund
Sewer Access Fund (Kjellberg West Sewer Ext.) $30,000.00 To cover deficiency in Canst. Fund until bonds are issued
96.04C Canst. Fund
Sewer Access Fund (Highway 25 Project) $16,300.00 To cover part of City costs for sewer line extensions
96-04C Canst. Fund
Water Access Fund (Highway 25 Project) $16,300.00 To cover partial costs for water line extensions
96-04C Canst. Fund
Storm Sewer Access Fund (Highway 25 Project) $100,000.00 To cover part of City storm sewer costs
98-23C Canst. Fund
Sewer Access Fund (WildWood Ridge Utilities) $23,500.00 To cover cost of City share of sewer oversizing
98-23 Canst. Fd.
Water Access FUnd (Wildwood Ridge Utilities) $23,500.00 To cover cost of City share of water oversizing
98-24C Canst. Fund
(WildWood Ridge Booster
Water Access Fund Pump) $120,00000 To cover cost of City share of project through Trunk Funds
98.12C Canst. Fund
Water Access Fund (7th Street Extension) $9,000.00 To cover cost of City watermain oversizing
96-02C Canst. Fund
Capital Outlay Fund (Briar Oaks 2nd) $3,927.19 To close out fund deficit
97-01C Canst. Fund To close out Const. Fd. & transfer excess funds to C/O Which
(Cardinal Hills 6th) Capital Outlay Fund $4,587.33 financed it
93-08C Const. Fund 97.08C Canst. Fund To transfer balance & close out Canst. Fd. to Similar project
(ISTEA Pathway) (1-94/Cty 18 Pathway) $3,939.64 fund
94-02C Canst. Fund
(Eastwood Knoll) 1995A G.O. Bond #329 $577,915.33 To close out balance to bond fund
93.12C Canst. Fund
(Meadow Oak Storm Sewer) 1995A G.O. Bond $40,522.17 To close out balance to bond fund
EXCEL.RICK:1999 FUND TRANSFERS:12/01/1999
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1999
RECOMMENDED FUND TRANSFERS
.;';;';,;';'. ....;,; '. ...;,;..... ............ \ .... .'". i~'i'..i.f;,;...>...~~.i.i ..,.iii.i;,;;,;ii....~.iil,iiii~i~~.i,...i.~.I~~..~a..~~ · ;,; ~ · . · · ~ ' i.'. .. .. . ..
.'. . '. .' ..' ." . f
;,; ;';'.;';'. ......."",,"'... ....... ,......$,.';,;
.."..... TO\... .....,...
General Fund Debt Service Fund - 96(8) $87,525.00 To transfer Kmart TIF revenue to bond fund,
Various Debt To transfer TIF revenue from HRA to
HRA Service Funds $151,075,00 debt service funds for bond payments,
Debt Service Fund #362 To transfer funds for partial payment
Liquor '98 Temp. Bond $200,00000 of Community Center debt.
Debt Service #362 To transfer funds for partial payment
Community Center Fund '98 Temp. Bond $361,92500 of Community Center debt.
1992 G,O. Refunding Bond 1996 (C) G.O. Refunding Bone To transfer balance of Fire Hall bonds to similar Refunding
Fire Hall #355 #360 $200,722.24 Bond Issue
To transfer remaining spec. asmts. receivable & fund balanc
1977-1 G.o. Bond #314 Consolidated Bond Fund #357 $599,11711 to consolidated fund - Bond is paid off
1990 (B) G.O, Bond #324 1996A G,O, Bond #330 $181,968.65 To close out 90(b) bond that was refunded by 96A issue
1986-1 G.O. Bond #321 1996(C) GO Bond #360 $53,04744 To close out 86-1 bond to 96C that refunded it.
To close out balance in 88-1 bond to 94A issue that refinancE d
1988-1 G.O. Bond #322 1994(A) GO Bond #328 $15,93216 it
To transfer funds from 98(B) bond that refinanced 88 Water
1988 Water Bond #354 1998(B) Bond #361 -$342,514,28 Bond to cover deficit
To transfer funds from Sewer Access for partial payment on
Sewer Access Fund VVWfP Note $450,00000 debt per 1999 budget
96-06C Construction Fund
Sewer Access Fund (River St Sewer) $4,32 To eliminate deficit in construction fund,
98-01 C Canst. Fund To eliminate deficit in Canst. Fund for City share of sewer
Sewer Access Fund (Resurrection Church SSW) $9.43084 oversizing
98-16C Canst. Fund
Sewer Access Fund (Bridge ParkIWalnut St,) $4,30700 To eliminate deficit in preliminary Canst. Fund
98-15C Canst. Fund
Sewer Access Fund (Bridge Park Lift Station) $325,000,00 To cover estimated cost of improvement from Trunk Fund
99-01 C Canst. Fund
Sewer Access Fund (Kjellberg West Sewer Ext) $30,000.00 To cover deficiency in Canst, Fund until bonds are issued
96-04C Canst. Fund
Sewer Access Fund (Highway 25 Project) $16,300,00 To cover part of City costs for sewer line extensions
96-04C Canst. Fund
Water Access Fund (Highway 25 Project) $16,300,00 To cover partial costs for water line extensions
96-04C Canst. Fund
Storm Sewer Access Fund (Highway 25 Project) $100,000.00 To cover part of City storm sewer costs
98-23C Canst. Fund
Sewer Access Fund (Wildwood Ridge Utilities) $23,500,00 To cover cost of City share of sewer oversizing
98-23 Canst. Fd,
Water Access Fund (Wildwood Ridge Utilities) $23,500.00 To cover cost of City share of water oversizing
98-24C Canst. Fund
(Wildwood Ridge Booster
Water Access Fund Pump) $120,000,00 To cover cost of City share of project through Trunk Funds
98-12C Canst. Fund
Water Access Fund (7th Street Extension) $9,000,00 To cover cost of City watermain oversizing
96-02C Canst. Fund
Capital Outlay Fund (Briar Oaks 2nd) $3,927,19 To close out fund deficit
97-01 C Canst. Fund To close out Const. Fd. & transfer excess funds to C/O whic
(Cardinal Hills 6th) Capital Outlay Fund $4,587.33 financed it
93-08C Canst. Fd. (ISTE 97-08C Canst. Fund To transfer balance S close out Canst. Fd. To similar projec
Pathway) (1-94/Cty 18 Pathway) $3,939.64 fund
94-02C Canst. Fd. (Eastwoo
Knoll) 1995A G,O. Bond #329 $577,91533 To close out balance to bond fund
93-12C Canst. Fund
(Meadow Oak Storm Sewer) 1995A G,O Bond $40,522.17 To close out balance to bond fund
EXCEL.RICK:1999 FUND TRANSFERS:12/01/1999
Council Agenda - 12/13/99
SB. Consideration of resolution calling for redemotion of outstanding G.O. Bonds.
Series 1990C.as of February 1. 200(), (RW)
A. REFERENCE AND BACKGROVND:
Upon reviewing the status of our current debt service funds by comparing present balances in the
funds along with the existing debt payments that are due in the future, the 1990C G.O. Bond
appears to be a good candidate for pre-payment. The bond fund currently has sufficient cash to
pay off the remaining $60,000 in debt and the City will save interest costs by eliminating interest
rates between 6.65% to 6.85% on the remaining debt.
Mark RufT of I;;hlers and Associates, our bond consultants, is in agreement with the prepayment
option that is available on this bond and also recommends adoption of the resolution. Ehlers and
Associates has prepared the resolution and a notice of redemption that will be published if
approved by the Council.
B. AL TERNA TIVE ACTIONS:
1. Adopt the resolution calling for the redemption of the outstanding G.O.
Improvement Bonds, Series 1990C.
C. STAFF RECOMMENDATION:
The recommendation of the City Administrator and our bond consultant is that this bond issue be
prepaid as outlined above. The bond fund has accumulated sufficient funds to payoff the
remaining debt and the City will save on interest costs.
D. SUPPORTING DATA:
· Copy of resolution
· Notice of redemption
EXTRACT OF MINUTES OF MEETING
CITY COUNCIL OF THE
CITY OF MONTICELLO, MINNESOTA
Pursuant to due call and notice thereof, a
meeting of the City Council of the City of
Monticello, Minnesota, was duly called and held at
in Monticello,
Minnesota, on Monday, December 13, 1999.
The following members were present:
and the following members were absent:
Member
introduced the following resolution and moved its adoption:
RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 1990C, DATED NOVEMBER 1, 1990
WHEREAS, the City Council of the City of Monticello, Minnesota (the "City"), issued on behalf
of the City $250,000 General Obligation Improvement Bonds, Series 1990C, dated November 1, 1990 (the
"Series 1990C Bonds"), of which $90,000 still remain outstanding; and
WHEREAS, all of the Series 1990C Bonds maturing in the years 1999 and thereafter, are subject
to redemption and prepayment at the option of the City in inverse order, on February 1, 1998 and on any
interest payment date thereafter at par, plus accrued interest, all as provided in the resolution adopted by the
City Council on September 18, 1990, authorizing the issuance of the Series 1990C Bonds (the "1990
Resolution"); and
WHEREAS, the City Council deems it desirable and in the best interests of the City to call those
bonds maturing in the years 2001 through 2002, both inclusive, totaling $60,000 in principal amount, on
February 1, 2000, in accordance with the 1990 Resolution; and.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota,
as follows:
(1) All of the Series 1990C Bonds maturing in the years 2001 through 2002, both inclusive,
totaling $60,000 in principal amount shall be redeemed and prepaid on February 1, 2000,
at par, plus accrued interest.
56
(2) The City Administrator is hereby authorized and directed to give mailed notice of call, prior
to February 1, 2000, for the Series 1990C Bonds, to the Bond Registrar/Paying Agent,
Firstar Bank, N.A., in Milwaukee, Wisconsin, (f/k/a Firstar Trust Company), as agent for
Firstar Bank, N.A., in St. Paul, Minnesota, successor to American Bank National
Association, St. Paul, Minnesota (formerly, American National Bank & Trust Company) and
to all holders of the Bonds. Said notice shall be substantially in the form shown as Exhibit
A.
(3) The City Administrator shalJ publish said Notice in a financial newspaper, Finance and
Commerce, published daily in Minneapolis, Minnesota, such publication being at least 30
days prior to the call date of February I, 2000.
(4) The City Administrator is hereby authorized and directed to deposit with the Bond
Registrar/Paying Agent of the Series 1990C Bonds, Firstar Bank, N.A., in Milwaukee,
Wisconsin, (f/k/a Firstar Trust Company), as agent for Firstar Bank, N.A., in S1. Paul,
Minnesota, Successor to American Bank, National Association, S1. Paul, Minnesota
(formerly, American National Bank & Trust Company) , prior to the call date of February
I, 2000, sufficient funds to pay all principal and interest due on the Series 1990C Bonds as
of the call date.
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
S~
EXHIBIT A
NOTICE OF REDEMPTION
General Obligation Improvement Bonds, Series 1990C
Dated November I, 1990
City of Monticello, Minnesota
NOTICE IS HEREB Y GIVEN that by order of the City Council of the City of Monticello, Minnesota, there
have been called for redemption and prepayment on
February I, 2000
the following outstanding bonds of the City designated as General Obligation Improvement Bonds, Series
I 990C, dated November I, 1990:
Maturitv Date
February I, 2001
February I, 2002
Principal Amount
$30,000
$ 30,000
Interest Rate
6.75%
6.85%
CUSIP Number
614468 QG4*
614468 QH2*
The bonds are being called at a price of 100% of their principal amount plus accrued interest to February 1,
2000, on which date they will cease to bear interest. Holders of such bonds hereby called for redemption
should present their Bonds for payment to Firstar Bank, N.A., Milwaukee, Wisconsin, (f/kla Firstar Trust
Company), successor to American Bank National Association, St. Paul, Minnesota (formerly, American
National Bank and Trust Company), at the address below, on or before February 1,2000.
It is recommended that you mail your bonds registered or certified mail to guard against loss.
Firstar Bank, N.A.
Attention: Corporate Trust Services
1555 North RiverCenter Drive, Suite 301
Mil waukee, Wisconsin 53212
BY ORDER OF THE CITY COUNCIL
CITY OF MONTICELLO, MINNESOTA
/s/ City Administrator
Dated: December 13, 1999
Important Notice: In compliance with the Interest and Dividend Compliance Act of 1983 and Broker
Reporting Requirements, the redeeming institutions are required to withhold 31 % of the principal amount
of your holdings redeemed unless they are provided with your social security number or federal employer
identification number, properly certified. This requirement is fulfilled through the submitting of a W-9 Form,
which may be obtained at a bank or other financial institution.
*Neither the City nor the Bond RegistrarlPaying Agent shall be responsible for the selection of or use of the
CUSIP number, and no representation is made as to its correctness indicated in the Notice of Redemption.
CUSIP numbers are included solely for the convenience of the Holders.
I;K
Council Agenda - 12/13/99
sc. Consideration ofapnrovine final payment on 1998 County Road 118 Utility
Improvements - Proiect 98-23C. (R W)
A. REFERENCE AND BACKGROUND:
The 1998 County Road 118 Utility Project which brought watcrmain and storm sewer improvements
along County Road 118 to service the Wildwood Ridge development has been recently completed and
our City Engineer. Bret Weiss, has recommended final payment be made to C. W. Houle Inc. in the
amount of $9, 194.50.
B. ALTERNATIVE ACTIONS:
1. Approve the final payment for Project 98~23C in the amount of $9, 194.50 to C. W. Houle
Inc.
2. Do not approve final payment.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer, Bret Weiss, and City Administrator that the project be
accepted and 6nal payment be made.
D. SlJPPORTING DATA:
A copy of final pay voucher # 2.
...
WSB
~
& Associates, Inc.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
612~541-4800
FAX 541-1700
BA. Mittelsteadt, P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring. P.E.
Donald W. Sterna, P.E.
Ronald B. Bray, P.E.
November 22, 1999
Honorable Mayor and City Council
City of Monticello
P.O. Box 1147
Monticello, MN 55362
Re: Construction Pay Voucher No.2 (Final)
1998 County Road 118 Utility Improvements & Appurtenant Work
City of Monticello Project No. 98-23C
WSB Project No. 1134.00
Dear Mayor and Council Members:
Enclosed are three (3) copies of final Construction Pay Voucher No.2 for the referenced
project in the amount of$9,194.50. The reflects elimination of the 5% retainage.
Please make payment in this amount to C. W. Houle, Inc. at your earliest convenience.
Sincerely,
WSB & Associates, Inc.
~t~~
Bret A. Weiss, P .E.
City Engineer
Enclosures
c: Rick Wolfsteller, City of Monticello
Tom Bose, City of Monticello
C. W. Houle, Inc.
nm
F:lwpwrMr f34.0/\w-:.Ilr_wpd
Minneapolis · St. Cloud
Tnfrastru.cture Enuineers Planners
1;('.
ESTIMATE VOUCHER NUMBER:
WSB PROJECT NUMBER:
2
CONSTRUCTION',PAY VOUCHER
DATE
October 18, 1999
1134.00
PERIOD ENDING:
October 1 5, 1999
. . . ::';,~, ",:',/"'.\ :,;,.,!/):.<," i:'.:.~ . ,:'(" :~:~
PROJECT:
1998 COUNTY ROAD 118 UTILITY IMPROVEMENTS & APPURTENANT WORK
CITY OF MONTICELLO PROJECT NO. 98-23C
C W HOULE INC
1300 WEST COUNTY ROAD I
SHOREVIEW MN 55126
CONTRACTOR:
CONTRACT DATE:
COMPLETION DATE:
OCTOBER 13, 1998
WORK STARTED:
WORK COMPLETED:
ORIGINAL CONTRACT AMOUNT
TOTAL ADDITIONS
TOTAL DEDUCTIONS
$111,899.00
$0.00
$0.00
$111,899.00
TOTAL FUNDS ENCUMBERED
TOTAL WORK CERTIFIED TO DATE
LESS RETAINED PERCENTAGE
LESS PREVIOUS PAYMENTS
TOTAL PAYMENTS INCL. THIS VOUCHER
BALANCE CARRIED FORWARD
APPROVED FOR PAYMENT THIS VOUCHER
0.00%
$98,603.83
$0.00
$89,409.33
$98.603.83
$13,295.17
$9,194.50
APPROVALS
WSB & ASSOCIATES. INC.
In accordance with field observation, as performed in accordance with industry standards, and based on our professional opinion. the materials installed
are satisfactory and the work properly performed in accordance with the plans and speCifi2J:t . The total wor is estimated to be 100% completed
as of October 15, 1999. We hereby recommend payment of this voucher. J I.
Signed: Signed: ;q..
Construction Observer Project Manager/Engineer
C. W. HOULE, INC.
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work certified herein is a fair approximate estimate
for the period covered by this voucher.
Contractor:
C w }-\a ",,-1 <. T '""
/, J:J. J }1'1
,. .
Signed:
Title:
~~AW N-~
Date:
CITY OF MONTICELLO
Checked by:
ApprOVed for payment:
Date:
Authorized Representative
Date:
F;\WPWlNII134.0IIVO_Z.wpd
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City Council Agenda -12/13/99
5U. Consideration of authorizine: purchase of wheel park fixtures - ramps. iumps. etc.
A. REFERENCE AND BACKGROUND:
City Council is asked to consider the purchase of wheel park fixtures from True Ride Inc.
from Duluth, MN, in the amount of $24,926.95 which, when purchased and installed, will
complete the wheel park facility. The quote provided by True Ride was the second lowest
amount among quotes obtained by City staff from other providers. True Ride has done work
for a number of local cities including Coon Rapids, Shoreview, Maple Grove and
Chanhassen. They come well recommended. The lowest quote was provided by Big Daddy
Inc. of I-Iuntington Beach, Caliic)rnia which came in at $19,573. Selection of this company
is not being recommended because the quote included used equipment. Also, staff is
concerned that the firm has little experience in developing fixtures for use in a Minnesota
climate.
The amount associated with this expenditure comes as a surprise. We did not expect to see
a significant cost to complete the park. It was our understanding that the original contract
covered construction of ramps and jumps, or that any added cost to complete the wheel park
would be small. The good news is that overall, the project remains on budget. Funds are
available in the contingency fund at this time to cover this cost. For your information I have
included the latest listing of project costs and change orders. As you will see, after purchase
of the wheel park fixtures, there remains approximately $66,255 in the budget to pay for
other unforseen costs as the project wraps up.
B. ALTERNATIVE ACTIONS
1. Motion to accept quotes and award contract to True Ride Inc. from Duluth,
Minnesota in the amount 01'$24,926.95 for the purpose ofconstructing and installing
wheel park fixtures.
Selection of this alternative will allow the fixtures to bc constructed and installed in
time for usage early in the spring of2000.
2. Motion to reduce cost by modifying fixtures provided at the wheel park.
Council could remove a few of the fixtures to reduce the cost, however doing so
could be self defeating.
3. Motion to deny acceptance of quotes and deny granting contract.
4. Motion to accept quote and award contract to Big Daddy, Inc. in the amount of
$19,573.
City Council Agenda -12/13/99
c. STAfr: RECOMMENDATION
Staff recommends alternative I. It is frustrating to discover this significant added cost late
in the project, however there's not much that can be done about it except to abandon the
development of the wheel park. It is not recommended that the design be altered to reduce
costs as the mix of fixtures represents the minimum necessary to make it a fun, attractive
facility. Fortunately, funds sufficient to cover this cost currently remain in the contingency
fund. Despite this glitch, it appears that we are on track to hring the project in on budget
(including full use of contingency).
D. SUPPORTING DATA
Project Budget Report
Quote and design from True Ride, client and reference list, and other quotes.
1 COMMUNITY CENTER BID BUDGET ANALYSIS
2
3 COUNCIL ACTION -- BASE PROJECT AND ALTERNATES
4
5
6 Modified option 2 - adds moveable partition
7
8
9
10 Component
11
12
13 Base Bid
14
15 Alternate A 1 . Terrazzo
16 Alternate A2 - Pool Ceramic Tile
17 Alternate A3 - 0 arable Partition
18 Alternate A4 - Sheet Floorin in G m
19 Alternate A5 - Wheel Park
20 Alternate A6 - Fencing
21 Alternate A7 - Guard Storage Shelvin
22 Alternate A8 - Millwork
23 Alternate SP1 Pool Finish
24 Alternate SP2 Raindro sand Lem Drps
25 Alternate SP3 Water Pia Structure
26 Alternate SP4 Rain/Lemon Pump
27 Alternate SP5 Lily Pad Walk
28 Alternate SP6 Water Slide
29 Alternate SP7 Spa Pools
30 M1 Electronic Controls
31 E1 ,Light Fixture in Gallery
32
33 Subtotal
34
35 BASE BID INCLUDING SUBTRACTIONS
36
37 BASE PLUS ADDITIONS AND SUBS
38
39
40 Value Engineering
41 Arch and engineering fees
42 Site Acquisition and Relocation
43 Soils Correction
44 Spur Removal
45 FFE Interior design
46 FFE ($325,000-climbing wall/play area/fee removed)
47 Climbing Wall
48 Child Play Area (added back in after survey)
49 Rerouting utilities
50 Landscaping
51 Fees and Insurance
52 Inspections and Printing
53 Builders Risk Insurance
54 Audio Visual equipment
55
56 Sub total
57~1:
58:;
59 GRAND TOTAL
60
61 Grant Funds
62
63 Original Contingency plus grant
65
Donlar Contractors
Subract AIts Add AIts
$50,000
$68,600
$23,000
OUT
$70,100
$29,600
OUT
IN
IN
$6,700
IN
NA
$30,000
IN
IN
$18,200
IN
$36,700 $259,500
$7,995,300
($200,000
$660,384
$410,000
$15,000
$2,500
$17,000
$183,000
$75,000
$50,000 Council addition
$265,440
$30,000
$73,500
$30,000
$5,000
$50,000
$1,816,824
$10,071,624
$387,000
$537,000
---,
~\)
66 Contingency adj ustments
67
68 Added Arch Fees
Reimbursable expenses -
69 Added tank demolition estimate
70 Antenna Structure
71 Drop box
72 AVequipment
73 Guard Shelving
74 Genie Lift
75 Added land and relocation
76 Reduction in driveway expense - value engineering
77 Signage outside
78 TIF site development subsidy (if approved)
79 Pool Filter upgrage
80 Value Eng goal minus value eng change order ($200K-$103,872)
81 Change order #2 - Revise insulation in panels, removal cables
82 Change order # 3 ~ Terrazzo
83 Change order #4 ~ Floor drains, ductwork, pluming
84 Change order #5 - Air supply duct, var freq drives, heat pmps
85 Change order #6 - Steel lintels, duct in ma60nry, fire ext
86 Change order #7 - Add boiler controls - provided
87 Change order #8 - Mechanical West entry, relocate piping
88 Change order # 9- Pool
89 Change order#10 - Electrical
90 Change order # 11 - revised #7 - sump pump, Revised #9
91 Change order #12 - Pr 11,13,14
92 Change order #12 credit from National Guard for improvements made with C012
92 Change order #13 - Watermain, Fittings,valves hydrant, hoist beam
93 Change order #14 - Mechanical, . hks Credit, mise mess
94 Change order #15 - Blocking - window - some credits
95 Change order #16 - Blocking - window - other
96 Change order # 17 - Blocking - steel studs - windows
97 Change order # 18 - Kithchen hood vent, door, struct changes, locker base
98 Change order # 19 - window sills, jams, head cond, louvers
99 Change order # 20 - Kitchen hood - mechanical code
100 Change order # 21 - Wastelvent changes - pipe bypass play area
101 Change order # 22 - pipe realignment-teen center doors - Aerobic floor
102 Change order # 23 - Est - Column covers -
103 Change order # 24 - Fireplace room mods - air ducts
104 Change order # 25 - Fire/smoke dampers
105 Change order # 26- Wood. LQuvers at the doors/register - A!um Covers radiation
1 06 Change order # 27 - Light, ceiling in Sr Center
109 Wheel Park Fixtures - Ramps and Jumps
110 Additional shelving in storage room - not in original bid
111 Mise Furniture unaccounted in original FFE - Reception, Council Rm, Conf Rm
Additional site grading - berm etc- Work authorjzed by John Simola
112 Deduct on change order 18 for duplication of locker bases
115 Change order outlets for hair dryers! est electricaL.
116 Climbing wall
117 Auto Belay - Pepsi funds
119 Speaker upgrades
120 Aerobic Floor upgrade ~ credit against change order #22 - Pepsi Money
121 Climbing wall - tarp protection - projected cost
123 Vehicle impound area
Sidewalk - Front Door
124 Patio on West End
125
126 Total
127
128 Remaining Contingency
Dates cha ged
$10,000
$5,000 7/30
$1,500 4/23
$0 4/23
$10,000
$8,000 12/5/99
$0 9/07
$14,000
($18,250)
$5,000
$0 9/07 ""-1..;, ;1I....1.u~ ~ .q
$0 10R I +
$96,128 IP 7,000 ~gti\J1i+~<l"'\
$3,100 L
$56,000 4/23 .fOIt. .f~',lu ~t. To
$8,718 I JjJ " <:,,,,,,,
$6, 756 ~... t f 00 Co! of",,-
$6,632 . lI.
$5,700 ;/A.A..e ~ IP J- 7/0(')0
$7,023 ...... V RDp Ie :se." f.r t \..Q.
$63,000 ~ "'I I'
$6,741 Ov.4..1l. fi"""<'I67 1C>//7
$7,890
$9,621 Ot tVJ 1/ ?q,(J()()
($4,273)
$9,324 leol (kfo."" ,h4U.(.
$7,177 V 0/
$9,354
$9,097
$9,810
$8,836
$9,907
$17,098
$7,682
$9,253
$2,397
$2,173
$6,685
$3,498
$8,204
$25,000
$2,500
$11,400
$2,060
($5,400)
$500
$1,204
$0
$2,200
($3,500)
$1,000
$5,000
$0
$470,745
*' $66,255"
llldllf r OA1; :Jsio.A S
... 7t.~ 4"...0.......,.. e;li)e.s J1., t "/Ic..l.ucl...t.. ;4.,'0 LltJ:t-s (I'l
t4S'oc.;a-/f..cI w:tL, SOMe t1.f flA CAAAjt' 01(:/.<<'4') 0 I,dc.>t'. /J~ f~.
P (0 j 0. cJ c.. {c'S e S 0 v.X1 W l W j L I k-e.. re 0; e.wi (\ 1'41 I" le-"1 '1io. / c.1tcl. /s
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~_..^ 1..~ ...~_ ..J.; ..f_1
s.\)
TrueRide Inc. Skate Park Bid for the City of Monticello
1. One 5' Tall x 18' Wide Mini Ramp with Bank
2. One 5' Tall x 4' Wide Wedge
$13,146.78
$ 1,210.05
3. One 4' Tall x 12' Wide Quarter Pipe
$ 2,629.41
4. One 16" Tall x 12' Long Grind Rail
$ 269.50
5. One 2'6" Tall x 8' Wide Fun Box
$ 3,364.66
$ 1,506.55
6. One 3' Tall x 12' Wide Street Spine
Delivery and Installation
$ 2,800.00
Total: $24,926.95
Project Phasing can be done relatively easy if you decide to incorporate additional
equipment to this Skate Park design in the future.
Please contact me if you have any questions.
Sincerely,
1J~f'~
David 1. Benson
CFO
TrueRide Inc.
T1'IleRide Inc. is dedicated to building safe solid ramps that are true to ride!
~\)
· Skate Park Design & Construction
· Worldwide Events
December 2, 1999
Wanda Kraemer
City of Monticello
250 East Broadway
Monticello, rvtN 55363
Dear Wanda,
Thank you for giving TrueRide Inc the opportunity to work with you and the City of
Monticello on your Skate Park project. Working off the budget that we discussed, I have
put together a proposal for TrueRide to build you a high quality outdoor Skate Park. This
bid includes delivery and installation of the equipment to your site. I have included a 3D
AutoCAD drawing of the Skate Park layout along with individual equipment drawings. I
have also included a Master Layout for future project phasing.
Design:
TrueRide is dedicated to building state of the art skate park equipment that is safe,
durable, and fun to ride. Our equipment is over-built to eliminate failure and ensure
safety. We build our ramps in 6' sections using only high quality materials to increase the
overall longevity of each attraction. Final skating surface, Skate lite Pro.
Warranty:
TrueRide Inc. offers a one-year warranty on all products from the date of completion.
Insurance:
TrueRide Inc. carries pr,duct liability insurance of 1 million dollars.
Terms: )
TrueRide Inc. requires. 50% down payment to begin construction of equipment.
Remainder due within 15 days from the date of completion.
Delivery:
TrueRide Inc. will deliver and install all equipment at your skate park location.
sD
TrueRide rne. · 5781 Berquist Rd. · Duluth, MN 55804. 218-525-2625 · fax 218-525-2850. www.trueride.com
TrueRide Inc. Skate Park Bid for the City of Monticello
1. One 5' Tall x 18' Wide Mini Ramp with Bank
2. One 5' Tall x 4' Wide Wedge
$13,146.78
$ 1,210.05
$ 2,629.41
$ 269.50
3. One 4' Tall x 12' Wide Quarter Pipe
4. One 16" Tall x 12' Long Grind Rail
5. One 2'6" Tall x 8' Wide Fun Box
$ 3,364.66
$ 1,506.55
6. One 3' Tall x 12' Wide Street Spine
Delivery and Installation
$ 2,800.00
-* Total: $24,926.95 )(
Project Phasing can be done relatively easy if you decide to incorporate additional
equipment to this Skate Park design in the future.
Please contact me if you have any questions.
Sincerely,
/)~f~
David J. Benson
CFO
TrueRide Inc.
T1'IleRide Inc. is dedicated to building safe solid ramps that are true to ride!
~
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11/17/99 WED 18: 29 FAX 612 645 0213 ANKENY KELL ARClTECTS PA ~ 006
~ROM : TRUERlDE PHONE NO. : 512 47B 3179 Nov. 17 1999 06:25PM P5
TrueRide Ine.. ClieDtslRelerences
SD
11/17/99 WED 18: 30 FAX 612 645 0213 ANKENY KELL ARClTECTS PA
FROM : 'TRUER IDE PHONE NO. : 612 478 31?3
IaI 008
Nov. 17 1999 e6:24PMP4
TrueRide IDe.. EQuiDment Construction Resume
-
City of Chanhassen - Cha:nhass~ Minnesota
Tier One Slazte Park Design. COMtnlction and /TlSta/laUon
City ofBof;a Raton - Boca Raton, Florida
Qumte7' Pip" DSJ/;gn. COIUt7'Vction fJ1It/ /MtQ/ltltion
Club Mcd - Port St. Lucie) Florida
12 ' Half Pipe Design. Construction Qnd Imral/ation
City of Waverly - Waverly, Iowa
Skate PtD'l; Desip. COTlSt1'Jd:t;Oll and installation
Village of OraysLake - Grayslake, illinois
, Skak Park Design. ConstruClion ahd InstalrMon
City of Cloquet - Cloquet, Minnesota
, Tier On.e Skate Pa,1c Desitpl. Comtnetion tmd Instal/a/ion
Village of Lake In The: Hills - Lake In the Hills, nIinois
Skate ParK Design, Constructten. andlnstallation
Sun and Ski Sports - San Antonio, Texas
4 · Half Pipe and Hot Box - Design., Construction and Imlal/ation
City of Maple Grove - Maple Grove:> Minnesota
TrusRide Mobile Sktzte PtzI'k - De.'tign, C01lStf'kCti(m. Instal'alion awl Operario"
City of Shot'Cview - Shoreview, Minnesota
Tier One Skote Park Duign. C01Utrwct;r1n and iNlal/ation
Town of Seymour ... Seymour, COImediwt
Skatd Pa,.k Datgn. C01l$trucllon and 111$ltzllaJio1l
ESPN Xtrials - Louisville, Kentucky & Richmond, Virginia
1999 Smteboard SmlB1 Cows- Daip. CanstnJctio" and Ins/Q./kztlo1l
;".\
Club Med - Port St. Lucie, Florida
Skme Park Duign, Construction wid J1IItalJation
c.\\
11/17/99 WED 16:58 FAX 612 645 0213
-.
Wi ~il1l.l.ZS.f
Skatepark Estimate
NAME/ADORESS
Ankc:ny Kc:ll AldJitects
Michael Matthys X \
821 Raymond Ave. -4-\'
Suite 400
St. PIW1. MN 55114
ANKE..'n" KELL AReITEeTS PA
I4l 005
Ramptech, Inc.
14855 Persistence Drive
Woodbridge, VA 22191
Phone: 703-492-2378 Fax: 703.492.1023
www.ramptech.com
oeSCRIPTION
SOOAt up SO% due... 11/1611999
QTY
-- .'
REP Proposal # DATE
'. .. .. ....
BIM 484 1111611999
..
RATE TOTAL
1 1.3.640.00 13,640.00
1 2,on.DO 2,011.00
2 1,954.00 3,908.00
2 3.160.00 6.320.00
1 641.00 641.00
.-.-..
TOTAL $26,520.00
TERMS DUe OATE
.
4' HaliPipe - 4'H x 24'W x 34'L [Exterior]
5' Quartctpipe - 5'H X S'W x 10'L (Exterior')
4' Quartczpi.pc - 4'}{ x S'W x 9'L (Exterior)
Fly Box With Ledge-Ends Only - 2'H x 4'W ~ 221.. (Exterior)
FI.''' ~"I'ind Box - 18~ H x 4'W x 8'1. (~or)
PRJ:..fABRICAlED RAMPS
~. :tcrior equipment is constructed ofpre:ssurc>trcatcd lumber and plywoods, exterior
lldhcsives. plvanlad hardware, 5tcc1 coping. IIld skate-lite SW"f3clns with 1 Ip. '*1
plal:iDa. All rails arc solid steel. primed with exterior enamel IXlIIIiDa and rubberized
boaoms. ___.. ,.. . _._
ESTIMATE DOES NOT INCLUDE DELIVERY ~ JNSTA1.1.ATION
rr\
~004
11/17/99 WED 18:04 FAX 612 645 0213
. . I
ANKENY KELL ARClTECTS PA
Hgv, 17 1999 ~1:15PM P2
~ : EIG DADDY
Fj:l)( NO. : 714 S'3:3 5631
)
BIG DADD~.. INt
54450CEAN~Dl1f"lH
\\UlmttGfOH WOi. CA ml9
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lID It:
MIOIAEL MATTH'lS :,
ANKENY ICELL ARCHlTEcrs
82111A'YMOND AVE. '
sum 400 I
ST. PAUL. MN 55114 USA
1tasc; 1
Proposal
tbrCIer; En 0
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Ship III
MlCHAE.L MATI'ln'S
ANKENY IrnL ARCH11'EC1"S
821 RA~OND AVE.
sum 400
ST. PAUL. MN S51 14 USA
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4' HAUfwE.. NEW (X -4' \VII)E)
SAF.'E~RAIL
SHIPPING
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NOV-17-99 WED 02:18 AM 714 893 5831
,
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7.00 6sa.'0 ",~9.s0
2.00 4%7.00 &54.00
2.00 400.00 800.00
3.00 600.00 1,800.00
:1.00 72.5.00 725.00
1.00 (1,531S'$) (1,532.95)
5.00 1,"9.50 8.341.50
4.00 12$.00 500.00
1.00 1.470.00 1.470.00
1.00 2.000.00 2,000.00
P. 02
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11/17/99 WED 18:05 FAX ~12 645 0213
FROM : BIG DADDY
~
BIG DADD1, IN(
S445 OCEANIJS DR. fill 4
"UNll~ W, C.l92649
Plfotf (714) 893..5&21
811 Te: FAX (714) ~S&31
MIOiAEt MAT'IH'iS ,
ANICENY kGLL ARCiITEcrs
121 RAYMOND AVE.
SUm: 400
ST. PAUL. MN 55124 ~
ANKENY KELL ARClTECTS PA
FRX /ID. : 714 e93 5631
IaJ 005
Nov. 17 1999 a1:1~ PJ
Proposal
1bJiJer: m Q
Oalll; IIM11k, 11. 1999
Sit, Tt:
MICH.AE.L MATnm
ANnNY XEI.l. AkCHITECIS
821 RAYMOND AVE.
sum: 400
ST. PA~ MN 55114 USA
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~ tII!RI! lS1IfI MOPOI... "'llIE JEIIIIONS WE T.IUCB) AI/I:JVr. RlCHMDWLL........... A JEW aD t.AVOUTWlTN 1'NI
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Council Meeting - 12/13/99
5E. Review of proposals for purchase of emergency generator for the new West Bridge
Park lift station. City Proiect No. 98-15C~ and consideration of award of purchase
contract. (.I.S.)
A. REFERENCE AND BACKGROUND:
The Public Works Department has completed the specifications fortbe emergency generator
to be located at the sitc of thc new West Bridge Park lift station at the intersection or Front
and Walnut Streets. Specifications wcre sent to three local suppliers of generators in the twin
cities area and advertised in the local paper. 'rhe proposals are due Monday, December 13,
1999, at 10 a.m.
The estimated cost of the new gencrator is in the area of $25,000. Further information in
regard to thc proposals received will be handed out at Monday evening's meeting.
Council Meeting - 12/13/99
SE. Council Update: Additional information on 2enerator proposals for the Brid2e Park
Lift Station. City Project No. 98-1SC. (I.S.)
Two proposals were received on Monday morning, December 13, 1999, at 10 a.m. The
following is a tabulation of the proposals received:
VENDOR
PRICE
ZIEGLER POWER SYSTEMS
8050 State Highway 101
Shakopee, Minnesota
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27,421.00
(price excludes sales tax)
INTERSTATE DETROIT DIESEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $34,960.00
2501 East 80th Street (price excludes sales tax)
Minneapolis, Minnesota
Based upon the two proposals received, it is the recommendation of the City Administrator,
Public Works Director and Sewer & Water Superintendent that the City Council authorize
the purchase of the new generator from Ziegler Power Systems of Shakopee, Minnesota in
the amount of$27,421.00. With tax, the total would come to $29,203.37. The generator is
part of the overall lift station replacement project in West Bridge Park, and is expected to be
completed on April 1, 2000. The project is funded by the Sewer Access Fund. This fund has
adequate funds to complete this project.
Copies of the two proposal sheets are included for your review.
ATTACHMENT A
PROPOSAL FORM
FROM
ZIEGLER POWER SYSTEMS
l)Cv~ 1rl:ll:l llUl'l 1 U' 10 !in Llt.lrLt.l\
rH^ NU, bl~~~(4o~~
p, U~
PROPOSAL FORM
FOR
ONE (1) NEW 100 KW PORTABLE PAD MOUNTED GENERATOR
AND DISTRIBUTION EQUIPMENT
FOR THE
CITY OF MONTICELLO, MINNESOTA
Puulic Works Director
MONTICELLO PUBLIC WORKS
909 Golf Course Road
Monticello, MN 55362
The undersigned, having carefully read the foregoing specifications and conditions relating to the
subject equipment, hereby proposes to furnish and install the following equipment at the price
indicated, all in accordance with said specifications and conditions.
I'tJ~Ml.
One (1) new 100 KW pad mounted power generator and distribution equipment.
$ 27. 42\'l> 00
1
Generator Make and Mod'el: CA-ta.f'l !..LA! / QL~ rf\ -Pi. ~W 0 I GO P '_
...1""
JTEM 2.
Delivery:
Calendar days after receipt of purchase order:--Lr 2...
The City further reserves the right to reject any or all proposals or award the purchase based upon
pric.e. dcIiver.:l...-1.ervice. and model features, or other items in the best interest of the City. The
proposals may not be withdrawn for a period of30 days from the opening.
\L,-\~,~~
Date
'."'\'.
Company: t:.\l-:6lt.::.1L v?6\fJcR S\.j5Tr:.m~
Address: ?i056 S\:mE. \.\lbl~WQ~ LQ...L
Cily/State: C;U MCo~l:. G:::> Ii\vJ
Zip 5537 '1
DEC-13-99 MON 10:18 AM ZIEGLER
Date: 12/]3/1999
FAX NO. 6128874522
P. 03
1'0
Proposal by
Proposal No. OLY99856
I ZIEGLER I rEI
8050 St,ne Hwy. 101
Shakopce, MN 55379
Ph. 612.445A292, Fax 612.887-4522
City of Monticello
Montic~l1o, MN
e
Emergency Sta.ndby Generator
WE PROPOSF. TO FURN1SrlIN ACCORDANCf.' If/ll1 TilE fOLLOWING speCIFlCA TIO(V,~~ TERMS AN/) CONDl1'lOfo/S
QUaInt l y
Model
Rntil1L!
Volta~~
Frt~q ll9.119Y
Swi (chl~g,nr
In::; Lnll il ti QJl
One (1) Ni.':w Emergency Standby Generator Set
f) I 00 P 1
100 kW standby, 125 kVA
480 voll, 3 phase, 4 win~
60 1-Iz
None provided
Olhers
*PlcHSC refer to the attached Bill oCMatcrial.
TOTAL EQUIPMENT PRICE
~lA21.00*
'" Price cloes not include sl~tc or local sales and/or use taxes.
APl'RO.\'fUlJTE S/l/PNNG /JATE
TERMS:
----..../-........, -.
.1 (. '( 'la'TH():
11)'
Its
16 weeks
Net
J.:O.B
lobsitc on Pad
TillS /'RO/'OSA/. SllRJECT TO ALL P/lOVIS/ONS OF Tl/E CONTNAC.T AND WARRANTY ON REVE.RSe ,W)f-:
^ I'IIHCJVI!D:
ny
DEC-13~89 MON 10:18 AM ZIEGLER
FAX NO, 6128874522
p, 05
BILL OF MATERIAL
OLY99856
-2M
GENERATOR SPECIFICATIONS. Continued
Three (3) ~Lttempt stilrt timer
I~'1l11p test pushbutton
AC instrumentation ror volts. amps, frequency
Seven (7) position voltmeter phase selector switch
Four (4) position llmmetcr phase sclcctur switch
Red lockdoWll stop pushbutton
Voltage adjustment pot
ICNGI NE INSTRUM ~NT A l'ION
VoHmetcr
Anunctcr
Combined frequency nnd tachometer
Hours 1'UI1 counter
Coolant temperature gauge
Lube oil pressure gauge
Battery condition voltmeter
ANCILLARY F.QUIPMENl'
I3attcry chnrger, 10 Dmperc. 110at type mounled inside enclosure
Battery
Dattery rack and cnbJes
Exhaust :;ikncer, critical grade mounted inside enclosure
Exlnl1.1st flex connector
Wcatbcrprotcetivc / SOLmd Attenuated. Enclosure
Insulated with motorized air intake dampers and gravity exh~l1st dampers
15 degree snow hoods with bird scrccn5
Enclosure color to be selected by the Owner
24 hour UL Double walled Sub-base fuel tank with nlptuTc basin and low level alarm
fuel tank will be provided with 14 full tank (Winter blend)
(2) 20 amp C/B's with dual Ot1tIct ()FI's provided inside enclosure
(1) 120 V AC power distribution circuit provided for Battery Charger, Coolant 11catcr
Encloslll'\J light with timer
(2) sels of car protection
PROJECT MANAGEMF.NT SJ~RVICES
Submlltal drawings
. Dimensional dl'nwings
. Electrical schcmatics
ATTACHMENT B
PROPOSAL FORM
FROM
INTERSTATE DETROIT DIESEL
PROPOSAL FORM
FOR
ONE (1) NEW 100 KW PORTABLE PAD MOUNTED GENERATOR
AND DISTRIBUTION EQUIPMENT
FOR THE
CITY OF MONTICELLO, MINNESOTA
Public Works Director
MONTICELLO PUBLIC WORKS
909 Golf Course Road
Monticello, :MN 55362
The undersigned, having carefully read the foregoing specifications and conditions relating to the
subject equipment, hereby proposes to furnish and install the following equipment at the price
indicated, all in accordance with said specifications and conditions.
ITEM 1.
One (1) new 100 KW pad mounted power generator and distribution equipment.
$ 34,960.00 (TAX NOT INCLUDED)
Generator Make and Model:
KOHLER - 100 ROZJ
ITEM 2. Delivery: Calendar days after receipt of purchase order: JUN E 30, 2000
RENTAL GENERATOR INCLUDED AT NO CHARGE UNTIL NEW SET
IS INSTALLED
The City further reserves the right to reject any or all proposals or award the purchase based upon
price, delivery, service, and model features, or other items in the best interest of the City. The
proposals may not be withdrawn for a period of30 days from the opening.
12 - 13 - 1999
Date
Company:
INTERSTATE DETROIT DIESEL
Address:
2501 EAST 80th STREET
'\.
City/State:
MPLS, MN
Zip
55425
FAX:
(612) 854-5511
(612) 854~2999
INTIiRSTI=ITIi
~aWER SYSTEMS
P~ER
ON DEMAND™
2501 East 80th Street. Minneapolis, Minnesota 55425. 612-854-5511
TO: CITY OF MONTICEllO
250 EAST BROADWAY
MONTICEllO, MN
QUOTE#:
K - 7594
DATE:
DECEMBER 10, 1999
NEW 100 KW GENERATOR
ATTN:
JOB:
GENERATOR
(1) KOHLER MODEL 100ROZJ LIQUID COOLED DIESEL ENGINE GENERATOR SET MOUNTED ON A
STEEL BASE.
STANDBY RATED: 105 KW, 131 KVA, 277/480 VOLT, 3 PHASE, 4 WIRE, 60 HZ
158 AMPS @ 0.8 PF
SUPPLIED WITH THE FOllOWING OPTIONS:
. Oil AND ANTIFREEZE - INSTAllED
. Oil DRAIN EXTENSION KIT - INSTAllED
. MOLDED CASE LINE CIRCUIT BREAKER, 225 AMPS - INSTAllED
. DEC 11116 LIGHT CONTROllER -INSTAllED
. RUN RELAY -INSTAllED
. ISOCHRONOUS GOVERNOR - It~STAllED
OVERVOl TAGE PROTECTION -INSTAllED
. UNIT MOUNTED RADIATOR -INSTAllED
. BLOCK HEATER WITH THERMOSTAT -INSTAllED
. FLEX FUEL LINES -INSTAllED
. CRITICAL SilENCER -INSTAllED
. FLEXIBLE EXHAUST CONNECTOR. STAINLESS STEEL - INSTAllED
. SILENCER MOUNTING FOR HOUSING - INSTAllED
. TAil PIPE AND RAIN CAP -INSTAllED
. BATTERY, - INSTAllED
. BATTERY RACK AND CABLES - INSTAllED
. BATTERY CHARGER, AUTOMATIC EQUALIZE / FLOAT WITH ALARMS -INSTAllED
. 0 & M MANUAL, QTY.
. TWO (2) YEAR OR 1,500 HOURS WARRANTY (PARTS AND lABOR)
BASE:
SKIDBASE HOUSING & Ul liSTED 24 HOUR TANK
45" WIDE, 122" LONG, 114" HIGH
ELECTRIC ARE WELDED & BOLTED
6" - 8" TAPERED WITH 12 GAUGE CROSSMEMBERS AND 16 GAUGE ROOF
PANELS
1 }i" DEEP FABRICATED 14 GAUGE PANELS WITH FIBERGLASS
INSULATION & PERFORATED GALVANIZED LINER
18" HIGH 200 GAllON Ul LISTED DOUBlEWAll TANK WITH CONDUIT
STUB-UP ,L\REA. DRY ALARM CONTACTS FOR lOW FUEL & lEAK
DETECTION, MECHANICAL GAUGE, DRAIN, SUPPLY & RETURN PORTS,
SPARE SPORT, Fill IN SPill BOX, & VENTS FOR THE MAIN TANK,
RUPTURE BASIN, & EMERGENCY RELIEF.
RE:
SIZE:
CONSTRUCTION;
ROOF SECTION:
WAll SECTION:
BRANCH LOCATIONS
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7'3" X 28' cabinet with 2 lines of 36" tall characters
&f/!" "~-". ..... BOX 861 WWA'I: .
.'~" -' ..._"..... , .. SAU-ll' CI.OUO JOHN DEZl
: ~ 'CRIC MINtlesoo. 56302 FilE:
". ,$/ak t7QR.P, 132~1252.9400 MONTFORC
5 P
FILE COpy
9 Cj -0 / Z---
MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
TUESDA Y, MAY 4, 1999
Members:
Rod Dragsten, Dick Frie, Roy Popilek and Robbie Smith
Staff:
Steve Grittman, Jeff O'Neill and Fred Patch
Absent:
Richard Carlson and Council Liaison Clint Herbst
1. Chair Frie called the meeting to order at 7:00 p.m. and declared a quorum present.
2. Consideration of approval of the minutes of the April 6. 1999 regular meeting and the
April 26. 1999 special meeting.
ROD DRAGS TEN MOVED TO APPROVE THE MINUTES OF THE APRIL 6, 1999
REGULAR MEETING. ROY POPILEK SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSL Y.
ROO DRAGSTEN MOVED TO APPROVE THE MINUTES OF THE APRIL 26, 1999
SPECIAL MEETING. ROBBIE SMITH SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSL Y.
3. Consideration of adding items to the agenda.
No items were added to the agenda.
4. Citizen Comment.
There was no one present under citizen comment.
5. Public Hearillll - Consideration of a request for a Conditional Use Permit for a Planned
Unit Development within the B-3 Zoning district and a Preliminarv Plat to allow outdoor
vehicle sales and associated automotive service uses and variances to the City's Sign
Ordinance. Apolicant: Monticello Ford.
Steve Grittman presented the staff report on this item. The property is located at the
southwest quadrant ofT.H. 25 and 1-94 and is affected by a project that would eliminate
their property access from Oakwood Drive. The site currently contains a Ford dealership
and it is proposed to add other services such as car rental, quick lube service and repair
services. A conditional use permit is required for any Planned Unit Development and
because the applicant is combining a number of pieces of land into one parcel a plat is
required. The applicant is also requesting variances to the City's sign ordinance. Steve
-1-
5 L.
.
Grittman reviewed the variances requested noting that the variances were significantly
Over what the ordinance allows.
· Number of signs - The sign ordinance allows one free standing sign. The
applicant is proposing four pylon signs in addition to building and entrance signs.
Sign area - The square footage of the signs proposed by the applicant is 600
square feet while the ordinance allows 300 square feet of area.
Setback - The applicant shows the setbacks at 5 and 7 feet while the ordinance
requires IS feet.
Prohibited sign - One of the signs the applicant is proposing is an electronic
message board. The City ordinance does not allow electronic message boards in
any zoning district.
Planning Commission Minutes _ 5/4/99
.
.
The staff recommended approval of the conditional use permit for the Planned Unit
Development and of the preliminary plat. However, the staff did not recommend
approval of the variances to the sign ordinance. Steve Grittman suggested that if the
PlaIUling Commission felt the sign plan should be approved it may be prudent to look at
doing it as an amendment to the ordinance. In granting a variance the PlaMing
Commission must find that requirements of the ordinance denied the property Owner
reasonable use of the property or created a physical hardship.
Robbie Smith asked about the landscaping requirements tor the proposal. Steve Grittman
explained how the number of trees and plantings were determined.
Chair Frie opened the public hearing. Dave Peterson, 13 12 Prairie Creek Lane, stated
that the number of signs requested is not excessive considering the amount of land area of
the parcel. If the property was not being combined into one parcel but remained
individual parcels each parcel would be entitled to one free standing sign. He felt the
number of uses proposed for the sit,e justified the number of signs that were being
requested. Mr. Peterson also stated that plans to change T.H. 25 impacted his business as
the state would not grant a right-in offT.H. 25 and added that signage is critical to his
business. In this case since the business cannot be seen from the freeway, the signage is
very important, especially the electronic message board. Mr. Peterson noted that
currently the business has two free standing signs.
In response to the landscaping soncems, Mr. Peterson stated that a Portion of the area is a
display lot and not a parking lot. He believes it is better not to have a lot of trees or
plantings in the display area. Chair Frie closed the public hearing.
Robbie Smith noted that the request for additional signs was, in part, because of the
change in access and asked if the applicant could meet the 15' setback requirements. The
applicant stated he could comply with that requirement. The PlaIUling Commission
-2-
5f:
Planning Commission Minutes - 5/4/99
reviewed the proposal for compliance with parking requirements and pointed out that the
parking lot area would need to be paved and curbed.
The Planning Commission discussed the variances from the sign ordinance. Previously
the Planning commission had discussed whether electronic message boards should be
allowed and how they should be handled within the ordinance. The staff indicated that
the sign ordinance needs some extensive work and they were not at a point to propose any
amendment to the sign ordinance dealing with electronic signs. The applicant
commented that combining the parcels into one severely restricted the amount of signage
he could have for the business. He felt the way the sign ordinance was written was
discriminatory towards large land parcels. Chair Frie responded that the City is required
to apply the ordinance equally against all the parcels in the same zoning district. LEobbie
Smith commented that the electronic message board could flash multiple messages and
thus reduce the number of signs needed. Dave Peterson concurred that this approach had
merit and the Planning Commission discussed reasonable restrictions that could be placed
on the use of an electronic message board. These included: I) That it not be a flashing
sign; 2) A time limit be placed on how often the message could change; and 3) That it not
be a motion sign. SteveJ:jrittman added that any amendm~nt to the sign ordinance would
require a public hearinv
ROY POPILEK MOVED TO RECOMMEND APPROVAL OF THE CONDITIONAL
USE PERMITS FOR A PUD AND FOR OUTDOOR SALES BASED ON A FINDING
THAT THE SITE PLAN MEETS THE INTENT OF THE ZONING DISTRICT AND
ALL PERFORMANCE STANDARDS OF THE ORDINANCE ARE COMPLIED
WITH. ROD DRAGSTEN SECONDED THE MOTION.
ROY POPILEK AMENDED THE MOTION TO INCLUDE APPROVAL OF THE
PLANS BY THE CITY ENGINEER. ROD DRAGSTEN SECONDED THE
AMENDED MOTION. MOTION CARRlED UNANIMOUSLY.
ROBBIE SMITH MOVED TO RECOMMEND APPROVAL OF THE PRELIMINARY
PLAT BASED ON THE FINDING THAT THE PROPOSAL IS CONSISTENT WITH
DIMENSIONAL REQUIREMENTS OF THE B-3 ZONING DISTRICT. ROY
POPILEK SECONDED THE MOTION. MOTION CARRlED UNANIMOUSL Y.
DICK FRIE MOVED TO APPROVE A MODIFIED SIGN PLAN AND V ARlANCES
BASED ON THE FINDINGS MADE AT THE HEARING INCLUDING
UNIQUENESS OF THE NEEDS OF THE BUSINESS AND THE IMPACT OF THE
ROAD PROJECT ON THE BUSINESS OPERATION.
In further discussion Dick Frie explained that rather than use the amendment approach,
...
-,)-
SF
the variance route would provide a quicker result for the applicant. He noted that the
Planning Commission could approve the request based on an anticipated amendment to
the ordinance but there is the possibility that an ordinance amendment might fail to pass.
The sign plan proposed for approval would include the two existing signs which are
grand fathered in and the Use of one electronic message board for a total of three signs.
Dick Frie stated that the restrictions on the property access was the basis for the finding to
grant a variance. Since there was no second to the motion, Dick Frie rescinded his
motion. There was additional discussion on the signage for the building and the free
standing signs.
Planning Commission Minutes - 5/4/99
ROBBIE SMITH MOVED TO APPROVE THE SIGN VARIANCES AND A
MODIFIED SIGN PLAN WHICH INCLUDES BUILDING SIGNS AS PROPOSED,
TWO PYLON SIGNS AND ONE ELECTRONIC MESSAGE BOARD BASED ON
THE FINDINGS MADE AT THE HEARING INCLUDING THE SIZE OF
THE PROPERTY RELATIVE TO THE NUMBER OF SIGNS AND THE
NUMBER OF DISTINCT AND INDEPENDENT BUSINESS OPERA nONS AND
THE IMPACT OF THE ROAD PROJECT ON THE BUSINESS OPERATIONS AND
SUBJECT TO THE FOLLOWING CONDITIONS FOR THE USE OF THE
ELECTRONIC MESSAGE BOARD: I) MESSAGE DISPLA YED FOR A LIMITED
DURATION; 2) NO FLASHING SIGN AND J) NO MOYlaN IN THE ELECTRONIC
SIGN 4) THREE SECOND PAUSE BETWEEN MESSAGES REQUIRED. LED
DISPLA Y REQUIRED. DICK FRlE SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSL Y.
Rod Dragsten suggested that the City staff look a revising the sign ordinance.
,
.
51=
Planning Commission Agenda - 12/07/99
5. Consideration of a reQuest for an amendment to a P{J)) within the B3 zoning district to
allow for an off-site auto sales/storage lot. Applicant: Dave Peterson's Monticello Ford
A. REFERENCE AND BACKGROUND:
At the previous meeting of the Planning Commission, the Planning Commission acted to table
action on approval of the proposed amendment pending presentation of additional site data and
also pending additional information regarding proposed changes to the sign system. Subsequent
to the Plmming Commission meeting, the applicant has been able to obtain additional information
regarding the sign system, however the data relating to the balance of the amendment has not
been provided, therefore Planning Commission is asked at this time to consider an amendment
to the PUD that applies only to the sign system.
As you recall at the previous meeting, the applicant requested that the sign area for the reader
board be increased from 26 sq. ft. to 70 sq. ft. The applicant made this request based on new
information that he obtained regarding electronic reader boards that essentially indicated that the
sign area needed to be larger in order to have the desired efrect. The Planning Commission tabled
this item pending additional information regarding sign size and requested staff to research this
item further. Following is additional information on the topic as part of our research and
discussions with the applicant, it was found that the sign as proposed, according to the sign
company, has a viewing range of approximately 600 ft. which is approximately equal to the front
footage ofthe Peterson Ford parcel. Therefore, the sign will not be readily readable by motorists
until they travel to the Peterson property, thus the sign will not overwhelm the other signs in the
vicinity.
In our discussions with the applicant we have found that he is willing to reduce the total sign area
of the entire sign system in an amount equal to or greater than the added sign area requestcd with
the reader board. Therefore, approving the amendment to the CUP relating to increasing the sign
of reader board will not result in an increase of the total sign area proposed. On a related point,
the sign ordinance that the Planning Commission recently approved allows installation of reader
boards up to 100 sq. ft. However, it should be noted that the 100 sq. ft. electronic reader board
square footage would need to be drawn from the overall sign area proposed. Similarly, with
regard to the Peterson Ford reader board, approximately 44 sq. feet has been removed from the
system sign area already approved by the Planning Commission. Thus, if the Planning
Commission felt comfortable that the total sign area approved previously represents the base level
allowable under code for the site, then it should follow that if the applicant wishes to shift some
of his sign area to the reader board and away from other signs, he should be allowed to do so.
For additional perspective with regard to this sign, the 38 x 20 cabinet will have two lines 12" tall.
The size of this sign is 1/3 of the size of the sign of the Miller Auto Sign in Rogcrs and the Miller
Auto sign in St. Cloud. In addition, the sign proposed for Dave Pcterson Ford is equal to a bank
sign located on 371 in Brainerd, unfortunately I was unable to visit this site to take a look at this
sign. Steve Johnson indicated that he will be providing pictures of a reader board similar to the
reader board proposed.
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Planning Commission Agenda - 12/07/99
B. ALTERNATIVE ACTIONS
1. Motion to approve ,m amendment to the sign system portion of the PUD. Amendment
approved calls for expanding the reader board area from 26 square feet to 70 square feet,
along with a reduction in other sign area square footage by 44 square feet.
Motion based on the finding that the amendment to the sign portion of the CUP is
justified based on consistency with the comprehensive plan. The amendment proposed
will not result in a sign system that will undermine the intent of regulations governing
signage in the Highway 25 corridor. All other requirements of the PUD approval granted
in May 1999 must be met.
2. Motion to deny approval of amendment to the sign system portion of the PUD.
Motion based on the finding that the sign system as proposed is not consistent with the
intent of the sign regulations in the area and thus inconsistent with the comprehensive
plan and should therefore be denied.
The Planning Commission could take the view that the exchange of wall or pylon sign
area for additional reader board is not a fair one-to-one exchange because the intensity of
signage on a wall sign is less than the intensity of a reader board.
c. STAFF RECOMMENDATION:
It is the recommendation of City Staff that the sign system amendment be approved. The
main reason supporting this approval is the fact that proposed ordinance amendment
previously adopted by the Planning Commission would allow this type of sign on
Highway 25. If the Planning Commission feels that the sign as proposed at 70 sq. n. is
in excess of what is desirable along Highway 25, then we should go back and consider
adjusting the current recommendation to the City Council on electronic reader board
development in the B-3 district and take a look at our code to see if perhaps the
amendment should be changed.
D. SUPPORTING DATA:
Exhibit A - Copy of the graphics showing dimensions of the proposed sign next to
dimension of the Miller Auto sign in Rogers in St. Cloud.
Exhibit B - Information from sign company regarding viewing ranges for a line featuring
12" lettering.
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City Council Agenda -12/13/99
Consideration of a request for a Special Home Occupation Permit within the R-l
Zonin!! District. Aoplicant: Wayne Weber. (JO)
A. REFERENCE AND BACKGROUND:
Mr. Wayne Weber has requested the approval of a home occupation permit to operate a
business from his property at 1210 W. River Street. The business involves the receipt of
industrial parts which are then repackaged for distribution to other business locations. Mr.
Weber utilizes a 1,200 square foot detached garage for the storage of materials for his
business, and a forklift to unload delivered materials. These aspects of the business require
that the applicant request a Special Home Occupation Permit, which is a license to operate
an accessory commercial use on the applicant's residential property.
Most ofthe essential aspects ofthe Home Occupation ordinance, Section 3.11 of the Zoning
Ordinance, would appear to be met (attached as Exhibit A to this report). Staff is unaware
of any neighborhood complaints regarding the operation. The need for the permit became
apparent when the applicant was requesting a building permit which would have allowed an
expansion ofthe attached garage. The garage was already larger than allowed by ordinance
(over 1,000 square feet) so expanding the garage is not possible. There is some concern
that vehicles might be used in place of an expanded garage for storage space. The one issue
raised by the ordinance would be the issue of exterior storage. Section 3-11 rDJ I.e.
prohibits the exterior storage of equipment or materials with the exception of personal
automobiles. In the past few weeks it has been observed that the applicant has utilized the
driveway for the parking of commercial vehicles (one large truck and one small truck), a
violation of the section cited above. This aspect is a requirement of all Home Occupation
Permits, and should be addressed by the applicant as a part of the issuance of this permit.
A Home Occupation Permit is issued for one year, then may be renewed for up to three years
increments thereafter. The Ordinance specifies that City Staff shall review the renewal
request, and forward the request to the Planning Commission if warranted.
The Planning Commission conducted the public hearing and heard comments from Dan
Goeman in support of allowing the special home occupation permit. Rod Dragsten noted the
neatness of the site, but expressed concern about allowing trucks to be used. Dick Frie
indicated that citizens that contacted him were also concerned about truck parking.
After discussion, the Planning Commission voted to recommend approval as noted under
alternative 1 below.
B.
ALTERNATIVE ACTIONS
1. Motion to recommend approval of the Special Home Occupation Permit, subject to
the removal of any exterior storage of commercial vehicles or other materials and
City Council Agenda -12/13/99
.
equipment from the site. Interior storage IS allowed under a Special Home
Occupation Penuit.
C. STAFF RECOMMENDA T10N
Staff recommends approval of the Permit as recommended by the Planning Commission.
As noted, there has been no record of neighborhood complaints due to the business
operation, and it was only due to the applicant's building permit request that the operation
became known to City Staff. Subject to compliance with the provisions of the Ordinance,
including the prohibition of exterior storage, this application should be appropriate for
approval.
D. SUPPORTING DATA
Exhibit A - 110me Occupation Ordinance
.
.
6.
Adult use/accessory activities shall be prohibited at any public show, movie,
caravan, circus, carnival, theatrical, or other performance or exhibition
presented to the general public where minors are admitted.
(01/13/92, #217)
.
3-11: HOME OCCUPATIONS:
[A] puroose. The purpose of this section is to prevent competition with business
districts and to provide a means through the establishment of specific standards and
procedures by which home occupations can be conducted in residential
neighborhoods without jeopardizing the health, safety, and general welfare of the
surrounding neighborhood. In addition, this section is intended to provide a
mechanism enabling the distinction between permitted home occupations and
special or customarily "more sensitive" home occupations so that permitted home
occupations may be allowed through an administrative process rather than a
legislative hearing process.
[B] Aoolication. Subject to the non-conforming use provision of this section, all
occupations conducted in the home shall comply with the provisions of this section.
This section shall not be construed, however, to apply to home occupations
accessory to farming.
[C] Procedures and Permits.
1.
Permitted Home Occupation. Any permitted home occupation as defined in
this section shall require a "permitted home occupation permit." Such
permits shall be issued subject to the conditions of this section, other
applicable city code provisions, and state law. This permit may be issued by
the Zoning Administrator or his agent based upon proof of compliance with
the provisions of this section.
.
Application for the permitted home occupation permit shall be accompanied
by a fee as adopted by the Council.
If the Administrator denies a permitted home occupation permit to an
applicant, the applicant may appeal the decision to the City Council acting as
the Board of Adjustment and Appeals, which shall make the final decision.
The permit shall remain in force and effect until such time as there has been a
change in conditions or until such time as the provisions of this section have
been reached. At such time as the City has reason to believe that either event
has taken place, a public hearing shall be held before the planning
Commission. The Council shall make a final decision on whether or not the
permit holder is entitled to the permit.
2.
Special Home Occupation. Any home occupation which does not meet the
specific requirements for a permitted home occupation as defined in this
section shall require a "special home occupation permit" which shall be
applied for, reviewed, and disposed of in accordance with the provisions of
Chapter 22 of the zoning ordinance.
.
MONTICELLO ZONING ORDINANCE
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3/56
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[D]
.
3. Declaration of Conditions. The Planning Commission and the Council may
impose such conditions of the granting of a "special home occupation permit
as may be necessary to carry out the purpose and provisions of this section.
4.
Effect of Permit. A "special home occupation permit" may be issued fOf a
period of one (I) year after which the permit may be reissued for periods of
up to three (3) years each. Each application for permit renewal will be
reviewed by City staff. City staffwill determine whether or not it is
necessary to process permit renewal in accordance with the procedural
requirements of the initial special home occupation permit. Staff
determination will be made based upon the manner of operation observed by
staff and based upon the level of complaints made about the home
occupation.
5. Transferability. Permits shall not run with the land and shall not be
transferable.
6.
Lapse of Special Horne Occupation Permit by Non-Use. Vlhenever within
one (1) year after granting a permit the use as permitted by the permit shall
not have been initiated, then such permit shall become null and void unless
a petition for extension of time in which to complete the work has been
granted by the Council. Such extension shall be requested in writing and
filed with the Zoning Administrator at least thirty (30) days before the
expiration of the original permit. There shall be no charge for the filing of
such petition. The request for extension shall state facts showing a good c.;th
attempt to initiate the use. Such petition shall be presented to the Planni_
Commission for a recommendation and to the Council for a decision.
7. Reconsideration. Vlhenever an application for a permit has been considered
and denied by the Council, a similar application for a permit affecting
substantially the same property shall not be considered again by the Planning
Commission or Council for at least six (6) months from the date of its denial
unless a decision to reconsider such matter is made by not less than four-
fifths (4/5) vote of the full Council.
8. Renewal of Permits. An applicant shall not have a vested right to a permit
renewal by reason of having obtained a previous permit. In applying for and
accepting a permit, the permit holder agrees that his monetary investment in
the home occupation will be fully amortized over the life of the permit and
that a permit renewal will not be needed to amortize the investment. Each
application for the renewal of a permit will be reviewed without taking into
consideration that a previous permit has been granted. The previous granting
or renewal of a permit shall not constitute a precedent or basis for the renewal
of a permit.
Requirements: General Provisions. All home occupations shall comply with the
following general provisions and, according to definition, the applicable
requirement provisions.
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3/57
MONTICELLO ZONING ORDINANCE
1. General Provisions.
a.
No home occupation shall produce light glare, noise, odor, or
vibration that will in any way have an objectionable effect upon
adjacent or nearby property.
.
b. No equipment shall be used in the home occupation which will create
electrical interference to surrounding properties.
c. Any home occupation shall be clearly incidental and secondary to the
residential use of the premises, should not change the residential
character thereof and shall result in no incompatibility or disrurbance
to the surrounding residential uses.
d. No home occupation shall require internal or external alterations or
involve construction features not customarily found in dwellings
except where required to comply with local and state fire and police
recommendations.
e. There shall be no exterior storage of equipment or materials used in
the home occupation, except personal automobiles used in the home
occupation may be parked on the site.
f.
The home occupation shall meet all applicable fire and building
codes.
.
g. There shall be no exterior display or exterior signs or interior display
or interior signs which are visible from outside the dwelling with the
exception of an identification sign which is limited to identifying the
name of the resident only-
h. All home occupations shall comply with the provisions of the city
code.
i. No home occupation shall be conducted between the hours of 10 p.m.
and 7 a.m. unless said occupation is contained entirely within the
principal building and will not require anyon-street parking facilities.
J. No home occupation shall be permitted which results in or generates
more traffic than one (1) car for off-street parking at any given point
in time.
[E] Reauirements: Pennitted Home Occuoatioos.
1.
No person other than those who customarily reside 00 the premises shall be
employed.
.
2.
All permitted home occupations shall be conducted entirely within the
principal building and may not be conducted in an accessory building.
3/58
MONTICELLO ZONING ORDINANCE
5G>
3. Permitted home occupations shall not create a parking demand in excess of
that which can be accommodated as defined in Section 3-5 [F] 6, where no
vehicle is parked closer than fifteen (15) feet from the curb line.
.
4.
Permitted home occupations include and are not limited to: art studio,
dressmaking, secretarial services, foster care, professional offices and
teaching with musical, dancing, and other instructions which consist of no
more than one pupil at a time and similar uses.
5. The home occupation shall not involve any of the following: repair service or
manufacturing which requires equipment other than found in a dwelling;
teaching which customarily consists of more than one pupil at a time; over-
the-counter sale of merchandise produced off the premises, except for those
brand name products that are not marketed and sold in a wholesale or retail
outlet.
[F] Requirements: Special Horne Occuoations.
1. No person other than a resident shall conduct the home occupation, except
where the applicant can satisfactorily prove unusual or unique conditions or
need for non-resident assistance and that this exception would not
compromise the intent of this chapter.
2.
Examples of special home occupations include: barber and beauty services,
photography studio, group lessons, saw sharpening, skate sharpening, small
appliances and small engine repair and the like.
.
3. The special home occupation may involve any of the following: stock-in-
trade incidental to the performance of the service, repair service or
manufacturing which requires equipment other than customarily found in a
home, the teaching with musical, dancing, and other instruction of more than
one pupil at a time.
4. Non-Conforming Use. Existing home occupations lawfully existing on the
effective date of this section may continue as non-conforming uses. They
shall, however, be required to obtain permits for their continued operation.
Any existing home occupation that is discontinued for a period of more than
180 days, or is in violation of the provisions of this chapter under which it
was initially established, shall be brought into conformity with the provisions
of this section.
5. Inspection. The City hereby reserves the right upon issuing any home
occupation permit to inspect the premises in which the occupation is being
conducted to ensure compliance with the provisions of this section or any
conditions additionally imposed.
.
(8/10/92, #232)
MONTICELLO ZONING ORDINANCE
3/59
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SR.
Council Agenda - 12/13/99
Approval of contract with Hoglund Transportation for Heartland Express Bus
Service for year 2000. (C.S., .1.0.)
A. REFERENCE AND BACKGROUND:
The City of Monticello contracts with Hoglund Transportation to provide service for the
Heartland Express Bus. The current contract was originally executed for the years 1997
and 1998 with extensions allowed for 1999 and 2000 provided the rates did not increase
more than 4 percent.
The rate proposed for 2000 is $29.11 per hour which would be a 4% increase. This is
within the provisions of the contract extension agreement, thus allowing for approval
without renegotiating the contract. As of December 31, 2000, the contract expires and
the City will have to got out for bids for a new contract beginning in 2001.
B. AL TERNA TIVE ACTIONS:
1. Approve the extension of the contract for Heartland Express bus service with
Hoglund Transportation at $29.11 per hour for the year 2000.
2.
Deny approval of the contract and halt bus service for the year 2000.
C. STAFF RECOMMENDATION:
Staff recommends that Council approve the last year of the existing contract with
Hoglund Transportation. The City Administrator believes a 4% increase is acceptable.
We have been informed that most of the increase will go towards the bus driver's salary.
This is probably necessary given the tight labor market and the need to keep good
drivers.
D. SUPPORTING DATA:
Copy of proposed contract.
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CITY OF MONTICELLO
PUBLIC TRANSIT PROGRAM CONTRACT
This contract is made by and between the City of Monticello (hereinafter referred to as "City")
and Hoglund Coach Lines, Ltd., (hereinafter referred to as "Operator").
WITNESSETH THAT:
WHEREAS, the City desires to develop and maintain a public transportation system, and;
WHEREAS, the City desires to contract for operation of the vehicles and related services;
WHEREAS, the City has completed a competitive bidding process in selecting the service
provider.
NOW, THEREFORE, in consideration of the mutual covenants and agreements as hereinafter
set forth, the parties to this contract mutually agree as follows:
TERMS OF AGREEMENT
Both parties agree that this contract shall be effective from January 1,2000, through
December 31,2000.
TRANSPORTATION SERVICE LEVEL
1. Bus Service Level
Operator agrees to provide an estimated 2,300 hours of transportation service utilizing an
operator-owned bus. City agrees to contract for a minimum of 2,000 hours annually.
It is understood that the bus is the primary transportation vehicle and that transportation
should be provided exclusively by this vehicle if possible. It is recognized that from time
to time service demand will exceed the capacity of a single bus. During peak demand
periods, the Operator agrees to operate a supplemental vehicle. City agrees to contract
for supplemental hours up to 110 hours from January 1, 2000 through June 2, 2000, at an
average of 5 hours per week. After that time, supplemental hours will be contingent
upon available funding.
Operator has the latitude to provide supplemental vehicle service when service demand
exceeds the capacity of the primary bus. However, Operator-directed supplemental
vehicle use must be reported to the City on a monthly basis to assist the City in
determining further availability in funding.
Cntrct2000.bus: 12/8/99
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2.
Type of Service to be Operated
The service provider will operate "dial-a-ride," demand responsive curb-to~curb
transportation service. The system is open to the general public and is handicapped
accessible.
3.
Days of Operation
The service operates Monday through Friday except for certain holidays.
4. Contract Hours
The City wilI contract for 2,300 hours of service but reserves the right to reduce total
hours below 2,300. The City will not reduce hours less than 2,000.
In addition, if additional revenue becomes available, such funds could be used to expand
transportation hours.
5. Hours of Operation
Hours of operation shalI be as folIows: 8: 15 a.m. to 5 p.m., plus .25 hours/day prep time,
which equals 9 hours/day.
FARES
The proposed fare structure calIs for a base fare of $1.00 per one-way ride. This fare will apply
to alI city of MonticelIo riders, including elderly, chi Idren over the age of 6, and adults.
Children under 6 years of age may ride free with a parent or guardian. Reduced fares will be
available to all potential users of the system through the purchase of ticket books. Reduced fares
can be obtained when tickets are purchased in bulk through ticket books per the folIowing table:
Base rate:
$ 1.00
40-ride ticket book
$25.00 ($.625 ride)
Bus drivers will selI ticket books on the bus but will not make change for individuals paying the
base fare.
Ticket books wilI be sold on the bus, at city hall, and at the school district offices. The City
Finance Department will be responsible for coordinating ticket printing, distributing ticket
books, and collecting ticket book revenue.
The process for depositing fare revenue requires that every morning prior to beginning of
service, the bus driver shall deliver the previous day's fares and ridership report to the City. The
City is responsible for balancing the fares/tickets collected against the ridership report.
Cntrct2000.bus 12/8/99
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The cost per ride directly to individual mobile home units within Kjellberg's West Park costs $2
per ride. This service will require a fare of $2 per one-way trip, or 3 tickets.
COLLECTION. BILLINGS. AND REPORTS
The driver shall sell and collect passenger tickets, collect fares under the fare schedules and
contracts of the City, and account for riders and fares daily. Drivers shall make change for ticket
book transactions but not fare-related transactions. Driver accounting of ridership ticket book
sales and fares shall be accounted for and verified by a City employee.
Drivers shall complete daily forms provided by the Operator indicating total number of
passengers, number of elderly, wheelchair passengers (disabled), children/student, adult
passengers, and free rides for children and adults. From time to time, the driver may be asked to
record additional information regarding bus usage. Bills shall be submitted monthly to the City
no later than the 5th day following the report, including documentation required by MN/DOT.
Monthly bills shall be based on hours of service provided that month at the agreed upon hourly
rate plus actual fuel expense.
"rhe Operator shall complete a monthly report for each bus and submit it with their bill,
including the following information:
OPERATOR-OWNED BUS:
Costs:
1. Miles and hours per vehicle.
2. Fuel gallons and taxes.
3. Other costs.
MARKETING
1. The City stafT working with MTRAC (Monticello Transportation Advisory Committee)
shall provide program publicity, and the City shall pay for publicity costs. The Operator
agrees to cooperate with transit system publicity. This may include, but is not limited to,
vehicle markings, ads on the inside or outside of the vehicles, employee badges, and
distributing flyers at regular stop sites and to passengers.
2.
The City of Monticello will strive toward development of a clean and efficient
transportation service which contributes to positive word-of-mouth advertising. The
service provider will cooperate with this effort by maintaining a clean and attractive bus.
Service image will focus on providing "coach" service rather than bus service.
Cntrct2000. bus: 12/8/99
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COORDINATION WITH EXISTING TRANSIT OPERATIONS
The degree in which this program is eoordi nated with the Annan dale Heartland Express and the
Sherburne and Wright County River Rider has been limited. On occasion a Monticello rider will
be transferred to a Sherburne or Wright County system vehicle few transport to points in either
county. Likewise, on occasion a Sherburne County rider is transported to a drop-off point in the
Monticello transit area, with the Monticello system then transporting the individual to a specific
point in the city. A study has been completed by the Minnesota Department of Transportation
which has revealed the need to coordinate local systems. The provider will be expected to
facilitate and integrate service delivery of the Monticello Heartland Express with other local bus
systems.
OFFICE AND DISPATCHING
The Operator shall provide necessary office space for routine business and dispatching activities.
Telephone line(s) for rider information and reservations shall be manned during regular service
hours. The Operator shall provide a telephone answering machine for after-hours messages to
riders.
Rides are currently reserved as follows:
1.
Individuals with a consistent need for transportation are allowed to make "standing
reservations" far in advance.
2. Calling in advance to reserve a ride (less than 48 hours) is encouraged. The bus driver is
responsible for resolving scheduling conflicts with standing reservations. The goal is to
keep standing reservations without alienating or discouraging other riders.
3. Calls f()f immediate service are common. The goal is to take as many as possible by
working them into the schedule.
DRIVER UNIFORMS
The Operator shall provide or require employees to provide and wear clean, seasonably
appropriate clothing. This may include, but is not limited to, shirts of a standard color and dark-
colored long pants. Any public transit badges or further uniforms required by the City shall be
provided by the City.
DRIVERS
The Operator shall employ qualified drivers sufficient in number to operate the service for the
hours contracted. Drivers shall be trained by the Operator to ensure proper attitude, courtesy,
and safety in transporting passengers. Drivers shall be trained in defensive driving, use of lift
and assisting passengers with disabilities, and emergency procedures. Drivers shall be provided
training as follows: I hour emergency procedures, 4 hours defensive driving, 6 hours passenger
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Cntrct2000.bus: 12/8/99
assistance. The provider must comply with driver drug testing requirements as defined by the
Federal Transit Administration. The Operator shall submit reports in a timely manner as
. required by the MN Department of Transportation and Federal Drug and Alcohol regulations.
Drivers shall be familiar with the geographic area served. Drivers must maintain at least a class
"B" license. Drivers must provide proof of a physical exam as required by state statute.
All drivers must be screened by the City and Operator for accident history and driving
violations. To the extent possible, drivers shall be screened for criminal history and
investigations of reported abuse or neglect involving minors or vulnerable adults.
Drivers must meet all federal and state laws and rules and regulations pertaining to the operation
of a public transit vehicle as specified.
OTHER PERSONNEL
The Operator agrees to employ other needed support personnel including, but not limited to,
administrative, clerical, and dispatch as good business judgment may deem necessary to comply
with this agreement. Training shall be provided by the Operator.
PERSONNEL EV ALVA TION
.
The Operator agrees to discuss expectations and performance frequently with employees. In the
event of public complaints to the City regarding Operator employees, the City shall provide the
Operator a written summary of complaints received. The City shall require the Operator to
discuss performance expectations and any unsatisfactory pert()fmance with employees and to
sign and have employees sign to document these discussions.
VEHICLES
The Operator shall provide:
1. One 1999 21-foot bus with wheelchair lift and secured seating for two passengers
in a wheelchair. Bus shall have a minimum seating capacity of 19 passengers,
including wheelchair passengers. The bus shall have retractable seat belts
installed with every seat. All specifics of vehicles must meet all fcderal and state
laws, rulcs, and regulations for operation and must mcet all ADA requirements.
Operator shall finance and coordinate application of paint and stylized markings
identifying the bus. Paint and marking design shall be established and approved
by the City.
.
Detailed bus specifications shall be reviewed by the Monticello Transportation
Advisory Committee.
Cntrct2000,bus: 12/8/99
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In order to maintain program and bus identity, the transit program bus shall not
be used for private purposes without prior approval from City statIo
2.
Operator shall provide one handicapped accessible vehicle intended to
supplement bus service. Special painting of the supplemental vehicle as a public
transit vehicle is not required; however, a magnetic identification strip placed on
the vehicle while in operation as a transportation vehicle is required.
RADIO COMMUNICATION EQUIPMENT AND LICENSE
The Provider will provide and maintain a mobile phone for use in the bus as the primary means
for dispatching. The hourly service charge under bus service includes ongoing communication
cost to operate the mobile phone, including all toll calls.
The Operator will also provide vehicle and office radios. Radio equipment purchases, licensing,
maintenance, ongoing costs, and toll calls for Operator-owned vehicles shall be the Operator's
responsibility. The primary purpose for the radio is to provide backup communications to the
mobile phone.
The Operator agrees to apply for and maintain required communication licenses for the
Monticello Heartland Express. Both parties agree to comply with applicable laws and policies
and to cooperate in submitting required licensing, documents, and reports.
MAINTENANCE. FUEL AND LUBRICANTS. REPAIRS
The Operator agrees to provide for all routine maintenance of vehicles, including lubricants,
supplies, and tools. Vehicle maintenance shall be done following the manufacturer's suggested
guidelines provided with each vehicle and must be verified by signed reports and given to the
City monthly. Drivers shall complete daily inspection forms and vehicle defect forms. The
Operator agrees to maintain a clean interior and exterior vehicle appearance as determined
reasonable by City staff.
The Operator shall be responsible for making or arranging for needed repairs to City and
Operator owned equipment, including warranty work, parts replacement, and tires. A monthly
report shall be provided which shows maintenance completed during the year.
Mileage/maintenance expenses shall be incorporated into the hourly charge.
Fuel and lubricant related expenses shall reflect the actual cost of said expenses to be paid on a
monthly basis by the City. The City reserves the right to select the fuel point of purchase.
EMPLOYEES OF OPERATOR
No employees retained by the Operator shall be considered employees of the City.
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Cntrct2000bus 12/8/99
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MONTICELLO TRANSPORTATION ADVISORY COMMITTEE (MTRAC)
The Operator and the City's staff shall meet regularly with MTRAC appointed by the City
Council to serve as an advisory group to the transit service. The City Council shall defIne the
roles and authority of the committee regarding major policies, contracts, and changes.
REVENUE CONTRACTS
The City will retain sole authority to contract with private and public organizations to secure
additional transit revenues.
INSURANCE
Whether or not the Operator owns the bus, the Operator shall provide liability insurance as stated
in this agreement under "Compliance Requirements." The Operator currently provides
insurance at the limits as stated on page 9, Section "Insurance."
The City and MN/DOT shall be included as an additional named insured on the Operator's
insurance. Operator shall not commence operation until it furnishes the City and MN
Department of Transporation with certification of insurance.
TERMS OF AGREEMENT
The bid specification calls for a contract period extending from January 1, 1997, and may be
extended annually through December 31, 1998, with the agreement of both parties. Contract
agreements will be contingent on availability of federal, state, and local funds, and ongoing
demands for service. Contract amendments may be made at any time with the agreement of both
parties. All contracts and amendments are subject to approval by MN/DOT.
The City may choose to negotiate to extend the contract in one year increments in addition to the
contract period for 1/1/99 through 12/31/99 and/or 1/ 1/2000 through 12/31/2000 providing the
annual cost to extend the contract does not exceed 4% of the previous contract year's amount.
Contract rates:
$26.45 per hour
$27.17 per hour
$27.99 per hour
$29.11 per hour
January I, 1997, to December 31, 1997
January 1, 1998, to December 31, 1998
January 1, 1999, to Decem ber 31, 1999
January 1, 2000, to December 31, 2000
TERMINATION OF AGREEMENT
In the event the Operator breaches the terms or violates the conditions of the bid
specification/contract and does not, within thirty (30) days thereafter, cure such breach or
violation, the City may terminate the contract immediately. In the event the City breaches the
terms or violates the conditions of the contract and docs not, within thirty (30) days thereafter,
cure such breach or violation, the Operator may terminate the contract immediately.
Cntrct2000.bus: 12/8/99
51-1
Page 7
COMPLIANCE REQUIREMENTS
.
The Operator will agree to comply with all applicable federal, state, and county laws,
regulations, and policies, including Llir labor laws, civil rights laws, workers' compensation,
unemployment compensation, sexual harrassment, affirmative action, and special Chapter 13C
warranty protecting individual employees against a worsening of their positions.
The Operator will agree to cooperate with any monitoring or audit visits of the city, state, or
federal govcrnment, including em-site inspections, disclosure ofrecords, and surveys of
passengers. The Operator will agree to maintain financial books and records in accordance with
generally accepted auditing standards.
Violations of Public Contracts: The Operator must certify that they are not included on the
United States Comptroller General's list of persons or firms currently debarred for violations of
various public contracts incorporating labor standard provisions.
Price Collusion. Disclosure: The Operator will be required to certify that the prices in this
contract have been arrived at independently without collusion or consultation for the purpose of
restricting competition, prices have not knowingly been disclosed to any competitor, and no
attempt has been made or will be made to induce others to submit or not to submit a bid in the
future for the purpose of restricting competition.
.
Conflict of Interest: The Operator will agree to certify that he presently has no interest and
shall not acquire any interest, direct or indirect, which would conflict in any manner with the
performance of services required in this agreement and agrees that no person having such
interest shall be employed.
Eaual Employment Opportunity: In connection with the operation of the Monticello
Heartland Express, the Operator will agree that it shall not discriminate against any employee or
applicant for employment because of race, color, sex, or national origin. Operator will take
affirmative actions to ensure that applicants are employed and that employees are treated during
employment without regard to race, color, sex, or national origin. Such actions shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment
or recruitment advertising, layotlor termination, rates of payor other forms of compensation,
and selections for training, including apprenticeship.
Services: Services performed by thc Operator under this contract shall be performed in a
diligent and competent manner, and their performance shall be subject to review and inspection
by MN/DOT through its designated agents at all reasonable times.
Insurance: The Operator shall be required to provide the following insurance policies with
minimum covcrage set at the liability limits for thc Statc, as set forth in Minnesota Statutes,
Section 3.736, subd. 4:
.
(a)
Workers' Compensation Insurance: In accordance with statutory requirements
and including coverage B, Employers Liability, at limits not less than $100,000
bodily injury by disease per employee; $500,000 bodily injury by disease
aggregate; and $100,000 bodily injury by accident.
Cntrct2000.bus: 12/8/99
5U
Page 8
(b)
Commercial General Liability: Including coverage for bodily injury, sickness or
discasc, death, and for care and loss of services as well as from claims for
property damage including loss of use which may arise from operations under this
Agreement. Minimum insurance amounts are $1,000,000 per occurrence and
$2,000,000 annual aggregate. In addition, the following coverages should be
included: Bodily Injury and Property Damage, Products and completed
Operations Liability, and Blanket Contractual Liability. The State of Minnesota
must be named as an additional insured.
.
(c) Commercial Automobile Liability: Including coverage for claims for damages
for bodily injury, sickness or disease, death, and for care and loss of services as
well as from claims for property damagc including loss of use which may arise
from opcrations under this Agreement. Minimum insurance amounts are
$ 1,000,000 per occurrcnce Combined Single Limit for Bodily Injury and Property
Damagc. In addition, the following coverages should be included: Owned, Hired
and non-owned. The State of Minnesota must be named as an additional insured.
(d) Insurance policies must be obtained from an insurance company having an "AM
BEST" rating of A-VIII or better.
.
Indcmnity: The Operator agrees to indemnify and hold harmless the City, its agencies, agents,
and employees, and MN/DOT from and against all claims or demands, including reasonable
attorneys fees in defense thereof~ of every nature on account of inj ury to or death of persons, or
damage to or loss of property, caused by or resulting in any manner from any acts or omissions
of the Operator, its subcontractors, or its agents or employees in performing or failing to perflJrm
any of the service, duties, or operations to be performed by the contractor and its subcontractor
under this contact.
It will be understood and agreed that any and all employees of the Operator and all other persons
employed by the Operator in the performance of any of the services required or provided for
under this contract shall not be considered employees of either the City or the Statc and that any
and all claims that may arise under the Worker's Compensation Act of the State of Minnesota on
behalf of said employees while so engaged and any and all claims by and third parties as a
consequence of any act or omission on the part of said Operator's employees while so engaged in
any of the services to be rendered under this contract by the recipient shall in no way be the
obligation or responsibility of the City or the State.
Non-Waiver: The failure ofMN/DOT or the City at any time to insist upon a strict
performance of any of the terms, conditions, and covenants herein shall not be deemed a waiver
of any subsequent breach or default in the terms, conditions, and covenants herein contained.
Transportation Rc!!:ulation Board: Under circumstances and conditions where regulations
apply, the furnishing of all serviccs and the charges to be made to passengers in connection
therewith are expressly subject to the approval, certification, and licensing of the Transportation
. Regulation Board or its jurisdiction over any of such matters.
5~
age 9
CnlrcI2000.bus: 12/8/99
.
.
.
PUBLICITY
The City staff working MTRAC shall provide program publicity and the City shall pay for
publicity costs. The Operator agrees to cooperate with transit system publicity. This may
include, but is not limited to, vehicle markings, ads on the inside or outside of the vehicles,
employee badges, and distributing t1yers at regular stop sites and to passengers.
REVENUE CONTRACTS
The City retains sole authority to contract with private and public organizations to secure
additional transit revenues.
CITY OF MONTICELLO
HOGLUND COACH LINES L TD
Title
Title
Date
Date
Cntrct2000.bus: 12/8/99
SYl
Page 10
.
.
.
City Council Agenda -12/13/99
Si.
Consideration of a request for an amendmcnt to the R-l and R-2 side yard setbacks to
permit a six foot setback on the 2ara2C sidc. Applicant: Harold Shermer. (JO)
A. REFERENCE AND BACKGROUND:
Harold Shermer has requested that the City amend its side yard setback requirements in R-I
and R-2 Zoning Districts from ten feet to six feet on the garage side. Current setback
requirements arc ten feet on each side of the house and/or attached garage. The request
would increase the buildable area ofa property from 60 feet to 64 feet on a minimum 80 foot
wide lot.
Side yard setbacks affect the look of a residential subdivision. Some communities allow
narrower side yards on the garage side, but these allowances tend to occur in small lot single
family districts, such as an R-2, or where wider lots are required in which case the standard
setback is usually wider than ten feet. In a quiek check of other communities in the
Monticello area - BufTalo, Delano, Rockford, Otsego, Albertville, and Big Lake - the
setbacks are most often ten feet on both sides for lots of75-80 feet in width. A few require
wider lots. Buffalo is 5 and 15 feet on 85 foot wide lots, and Rockford is 10 and 15 feet on
90 foot wide lots. Many of these communities had small lot single family districts which
allowed narrower setbacks, but most of the platting appears to be occurring in the larger lot
districts.
In the original plat area of Monticello, most of the lots are just 66 feet in width. In these
areas, a narrower side yard setback would seem to be appropriate. The City has granted
variances in the past to accommodate garage construction on these narrower lots. A 6 and
10 foot setback requirement (6 feet on the garage side) would seem to be appropriate in these
areas, most of which are zoned R-2. While the City has stated that larger single family
development is an important housing goal, a reduction of the side yard setbacks in the current
R-l District would reduce the spaciousness ofthe subdivision in exchange for the potentially
larger house size. Developers always have the option of platting lots which are wider than
the minimum if they wish to construct houses which cannot fit within the 60 foot wide
buildable area now in place.
Planning Commission reviewed the request for the amendment to the sideyard setback
standards and recommended alternative #3 (denial). It was their view that the current
ordinance should stand and should not be altered because the developer did not complete his
homework on City standards when developing his plat design. However, the Planning
Commission had some sympathy for Shermer's situation after hearing a detailed description
of the sideyard setback problem faced by Shermer on the lots adjacent to the gas line
easement.
.
City Council Agenda -12/13/99
After discussion, it was determined that Shermer would take a look at his plat layout and
possibly re-subdivide certain lots or submit a request for a planned unit development that
would apply to the few lots affected by the gas line easement.
B. ALTERNATIVE ACTIONS
1. Motion to approve the request to amend the side yard setbacks in the R-l and R-2
Zoning Districts to allow a six foot side yard setback on the garage side.
2. Motion to approve an amendment to the side yard setbacks in the R-2 District only
to allow a six foot side yard setback on the garage side.
3. Motion to recommend no changes to the sidc yard setbacks in the R-l and R-2
Districts.
4. Motion to table action, subject to additional infi.mnation.
C. STAFF RECOMMENDATION
.
StafTrecommended to the Planning Commission that side yard setbacks be reduced only in
the R-2 District. The Planning Commission was more comfortable in leaving the code as is
and handle sideyard setback problems in the R-2 zone on a case-by-case basis via variance
process. Staff is comfortable with the recommendation made by the Planning Commission.
D. SUPPORTING DATA
Exhibit A - Memo of 11/3/99 development meeting with Harold & Darlene Shermer
.
.
Park Side at the Meadows ~ Development Meeting.
November 3, 1999
Attendance: Harold & Darlene Shermer, John Simola, Jeff O'Neill and Clint Herbst
The following summarizes the discussion between the parties above regarding the items below. Please review
this document and call me if you have questions.
I. Credit for increasing pathway width from 8' to 10'.
It had previously been noted to Shermer that the City will pay for the additional two feet of path width
due to the fact that City standards changed after the project had been approved. O'Neill noted that he
received an estimated price of $1.50 per square foot for purpose of calculating credit. Shermer noted
that the credit should take into account the difficult terrain. Jeff will check with the City Engineer and
see if a larger credit is appropriate due to grades, etc. Is a $1.50 per square foot fair in this case.
2. Setback Amendment.
O'Neill noted that Shermer can apply for an amendment if he so desires. Shermer said if he was aware
of the 10' setback on both sides, his lots would be bigger. Shermer noted that he would like to apply
for the setback amendment. O'Neill informed him that he needed to submit a formal application and
the cost would be $250.
3.
Road Width.
.
The road width was defined by Shermer's engineer as back of curb to back of curb. This was a mistake
as the plans should have shown road width as measured at curb face. The City Engineer approved the
plans but before the curb was set, the City inspector saw the problem and required that the road be built
to standard. Shermer noted that the standard width cost was an additional $26,000.
Clint noted that the City should be responsible for funding any added or extraordinary costs associated
with adding the additional width. For example, if curb needed to be replaced for the widened road, the
City should pay such and additional cost. Shermer was asked to identify added costs associated with
increasing the road width after it had already been cut in.
Shermer noted that he might not have gone forward with the project had he known that the road was
going to cost an additional $26,000. Getting this information after the utilities were in pushed him into
a position where he was forced to complete the project.
John noted that we should check with the City Attorney to see what responsibilities the City or engineer
have to with respect to paying for added costs associated with widening the road width after original
plan approval.
Shermer also noted that there was late information on the need for Chimney seals. Also, drain tile was
not noted on the original plans. O'Neill noted that Shermer should document his added costs
associated with adding these items late in the project.
4.
Annexation.
,
It was noted that annexation process from 1997~ 1999 was delayed due to City/Township discussions.
Ultimately, MOAA approved entire first phase for annexation - City approved 13 acres in first phase.
Township wanted to follow MOAA recommendation. This was one cause of the hang-up. Other
delays were caused by problems with the legal description.
.~~
5. Grading Fee.
Harold noted that the grading fee of $1 ,800 was agreed to earlier. Harold said it was an unreasonable .
amount, but he agreed to pay it so he will. Also, project was given authorization once both the City
and Township agreed to annexation but before State Planning Agency ratification. This was done to
accommodate schedule. Shermer recognized that the City tried to work with him on this. O'Neill
noted that grading permits would no longer be granted until the State Planning Agency ratifies City and
Township annexation approvals.
6. Development Agreement.
City allowed his corporation to act as disbursing agent.
7. Power Pole.
The preliminary plat design required that the pole be moved. This was a pre-existing condition on the
land. Emmerich said that he would move it when he did the next phase. Emmerich never bought the
land so he never moved the pole. Shermer felt moving the pole was the City's responsibility. Clint
noted that the value of the land purchased by Shermer should have reflected the added cost of moving
the pole.
8. As-Builts.
As of one week ago, the project is completed sufficiently to allow the City to record as-built
information. This information will be collected as soon as possible. This information is necessary in
order for Shermer to begin plan work on next phase.
9.
Road Curve.
.
Road curved tighter to residential side to preserve park area. This created added cost associated with
building retaining wall. It was noted that the road was later shifted back slightly to save trees and
reduce height of retaining wall.
10. Park Parking.
Simola noted that the entrance road was allowed to be extended through a City park. The parking lot
was required to be rebuilt as part of the project. Shermer noted that he did extra grading of the park
area that was not necessarily required. John noted that perhaps it would be appropriate to grant a credit
for the grading of the park area.
11 . Pathway between lots.
It was agreed to take a look at eliminating the pathway connection and bring it up at the next Planning
Commission and Parks meetings. Parks Commission. Parks is on the 18th of November @ 4:30. This
based on Shermer's request and recent Planning Commission action to eliminate a similar pathway
associated with Klein Farm VI.
Other Items:
Shermer noted that he had good control of the project. He new every dime that went in there. He saved
money by doing more of it himself. He believes that utilities installed privately cost less for the
developer.
Shermer requested that the City get a price on sign installation.
.
.
.
.
John said we can ask the City Attorney if the City Engineer can be held liable for the road width
mistake? Shermer noted that he doesn't want to get into litigation but he does feel that the mistake in
the review cost him $ and forced him to complete the project.
O'Neill asked if the questions regarding the final name of the road had been answered. John reviewed
the documentation on the street name and said he would check with Gary and Roger on the final name.
He would also call 421~9126, Jim Cairo, to determine if the streets have been properly labeled on the
plat.
Shermer noted that the County is requiring a document number for the gas line easement. He had to
have a blanket easement converted to a specific area adjacent to the gas line. It has taken since August
to figure get this resolved.
Discussions regarding City expenses - Shermer requested that the City reduce its fee in an amount equal
to the City Engineers share of City soft costs. O'Neill noted that he would review the matter with the
City Attorney and the City Engineer
Harold noted that he paid directly for overages so we need to pay him back for the costs out of the
$14,000 deposit he provided. At the end of the meeting, Shermer prov ided 1;2 of the city's fees as partial
payment ($12,000). Full payment to occur in conjunction with resolution of road width.
Shermer noted that he had an unexpected land expense ($5,000) when he was stuck with buying a
sliver of land necessary to make a road connected from the Meadow Oaks plat to his property.
Shermer noted that this had been a difficult project for him and his family. He recognized that many of
the problems resulted from circumstances beyond the City's control. City officials stressed that they
would do what they could to make sure that the second phase goes better than the first.
CC:
Planning Commission
Mayor and City Council
City Engineer
City Attorney
City Administrator
51
.
.
.
Sj.
City Council Agenda -12/13/99
Consideration of a reQuest for an amended plat for Parks ide to allow the elimination
of a pathway in the side yard. Applicant: Harold Shermer. (JO)
A. REFERENCE AND BACKGROUND:
Harold Shermer has requested that the City allow a revised plat for his Parkside subdivision.
This subdivision was designed with a cul.de-sac, from which a pathway route was reserved
to allow a pedestrian connection from the cul-de-sac to the next street. Recently, stalThas
reconsidered such pathways in light of concerns over their eompatibil ity with residential side
yards, as well as ditIiculty in constructing and maintaining such pathways in limited areas.
Staff's discussion has centered around a more thorough review ofwhere such pathways may
be needed. In the case of Parks ide (as with Klein Farms 6th Addition), it is believed that the
short additional distance from the cui-de-sac to the street and principal sidewalk does not
necessitate a pathway through the side yards as previously planned.
There may be situations where such pathway connections are still appropriate. In these
cases, stalTwilllikely be recommending a wider pathway right-of-way (forty feet or more),
and potentially wider lots adjacent to avoid both the crowding issue and the maintenance
problems encountered with the previous design.
Both the Planning Commission and the Parks Commission recommended alternative 1.
B. ALTERNATIVE ACTIONS
1. Motion to approve the plat amendment for Parkside, eliminating the pathway in the
side yard, based on a finding that the benefits ofthe pathway in this location do not
outweigh the problems associated with narrow side yard pathways as previously
designed.
2. Motion to deny the plat amendment, based on a finding that the pathway serves an
important public purpose in the currently approved location.
3. Motion to table action on the amendment, subject to additional information.
C. ST AFF RECOMMENDATION
Statfrecommendsapproval of the plat amendment as outlined in Alternative 1. As noted in
the text, such pathways can present problems for the City, the neighbors, and the users. Staff
will recommend such side yard pathways where a wider right-of-way can be obtained, and
where there is a greater need for direct pedestrian access.
D. SUPPORTING DATA
Exhibit A - Preliminary Plat Drawing
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Kenneth Shultz
S3
Council Agenda - 12/13/99
. 7.
Adoption Hearing - Consideration of resolution adoptim! 200 budget and tax levv. (RW)
A. REFERENCE AND BACKGROUND:
As part of the Truth in Taxation requirements, the City Council is required to hold this second adoption
hearing on the adoption of the 2000 budget and the resulting tax levy. While this second meeting will
technically be another public hearing, the purpose of the new requirement dclaying the actual adoption
of the budget and tax levy until this meeting is to provide the Council and the public with sufficient time
to digest the budget requirements proposed at our last Wednesday night meeting in case additional
changes were warranted.
At the initial public hearing Wednesday night, the Council action was to add additional $25,000 to the
budget for the Community Education funding and YMCA funding that would increase our tax levy from
the proposed $4,714,325 to a new total of$4,739,325. This will result in our tax levy going up by 2.6%
or $121,600 over the amount levied in 1999. Our tax capacity rate for next year would increase to
36.272 from 35.186 in 1999. In addition to the Community Education and YMCA funding, this budget
would also have funds available for the first year of debt payment on the upcoming general obligation
bond we will be selling and also covers the anticipated cost of operating the Community Center for the
first year.
.
Although we are not sure what the final tax levies are from other taxing jurisdictions such as Wright
County or the school district, it is very likely that an average homeowner will still see their property
taxes change very little trom what they paid in 1999. That would be the case even if their property
values had increased an average of 5%.
The Council should open the public hearing for any additional comments the public may have regarding
the proposed budget and tax levy.
Please refer to the agenda packet summary provided for last Wednesday night meeting for additional
details on the proposed budget.
B. AL TERNA TIVE ACTIONS:
1. After the close of the adoption hearing, the Counci I could adopt a resolution setting the tax levy
requirements for next year at the proposed amount of $4,739,325, which is the amount discussed
at our last public hearing Wednesday night.
2. The Council could adopt a final levy amount that is less than or more than the amount proposed
but not more than $4,848,611, the maximum allowed.
C. STAFF RECOMMENDATION:
. It is recommended that the resolution be adopted as proposed and modified at our last public hearing at
$4,739,325.
Council Agenda - 12/13/99
. D.
SUPPORTING DATA:
· Copy of resolution.
· Tax Levy Summary Sheet & Property Tax Comparison Sheet
.
.
RESOLUTION NO. 99-
.
RESOLUTION ADOPTING THE 2000 BUDGET AND
SETTING THE TAX LEVY
WHEREAS, the City Administrator has prepared and submitted to the City Council a budget setting forth
therein his estimated needsofthe City of Monticello for all operation and the debt service for the fiscal
year commencing January 1, 2000; and
WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be
in the best interest of the City of Monticello;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO that
the budget so submitted by the City Administrator, together with the changes made therein by the City
Council, be and same hereby is adopted as a budget for the fiscal year commencing January 1, 2000; and
BE IT FURTHER RESOLVED by the Council of the City of Monticello that there be and hereby is
levied for the fiscal year commencing January I, 2000, the following sums for the respective purposes
indicated therein upon the taxable property of the City of Monticello, to wit:
I REVENUE
.
I LEVY
I HACA
I NET CERTIFIED LEVY
General $2,536,678 $270,039 $2,266,639
Community Center $545,653 $545,653
Parks $458,171 $458,171
Library $32,790 $32,790
Transportation $21,722 $21,722
HRA $15,790 $15,790
OAA $4,425 $4,425
DEBT RETIREMENT
Debt Service Fund $1,264,135 $1,264,135
CAPITAL IMPROVEMENTS
Capital Improvement Revolving $130,000 $130,000
TOTAL TAX LEVY $5,009,364 $270,039 $4,739,325
The above resolution was introduce by Councilmember , was duly seconded by
"Coun~i~member with the f()llowing voting in favor thcreof. The following votcd in
OpposItIOn:
1
.
The City Administrator is hereby instructed to transmit a certified copy of this resolution to the County
Auditor of Wright County, Minnesota.
Adopted this 13th day of December, 1999.
ATTEST:
Roger Belsaas, Mayor
-.
Rick Wolfsteller, City Administrator
.
.
Revised-#8
.
TAX LEVY SUMMARY
2000 BUDGET
ALL FUNDS
Parks
General
library
Transportation
Shade Tree
OM
HRA
Debt Service
Capital Imp. Revolving
Community Center
TOTAl:..
Net PaMa~le 1999
Adjus:te~; LeV}'
After [i)eciucting
HACA
$660,680
$2,100,238
$31,095
$17,460
$0
$7,000
$15,295
$1,302,927
$10,480
$472,550
$4,6t7:',7:'25
U!VMBef~~~
,.,.',HACA~djUS~!d
PaMa~le 20,90
$458,171
$2,539,416
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$130,000
$545,653
$5;Q1;;2, t02
$272,777
Net..,~~ya~lei.~~OO
A~~~sted~evy
~fte,r D!~1~~~ing
<<'HACA
$458,171
$2,266,639
$32,790
$21,722
$0
$4,425
$15,790
$1,264,135
$130,000
$545,653
$;.1;]39,325
'$272,777:'
Net Levy Increase to Cover Debt
Net Levy Increase for Non-debt Portion of Budget
Net Certified Levy Decrease/Increase
Maximum Levy Allowed
Remaining Levy Authority Available
$91,208
$30,392
$121,600
$5,209,203
$469,878
.
Payable 1995 Tax Capacity Rate
Payable 1996 Tax Capacity Rate
Payable 1997 Tax Capacity Rate
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
18.228
18.509
19.136
27.001
35.186
36.272
94/Payable 1995
95/payable 1996
96/Payable 1997
97/Payable 1998
98/Payable 1999
99/Payable 2000
$15,586,930
$15,792,922
$15,993,989
$14,413,597
$13,123,681
$13,066,057
$2,841,185
$2,922,800
$3,059,880
$3,883,013
$4,617,725
$4,739,325
COMMENTS: *Community Center budget levy includes $562,750 for debt service and
$184,903 for operations with a transfer from liquor Fund of $202,000
(Net Levy Required = $545,653)
.
2000 Budget.xls:Tax Levy Summary:12/16/1999
.
.
.
Liquor Sales
17.9%
Misc
2%
Interest
3%
Transfers
9.9% Fines
0.1%
Taxes
Taxes - TIF
Inter-Gov't (State Aids)
Licenses & Permits
Charges for Services
Fines/Charges
Transfers
Interest
Misc.
Liquor Sales
Refunds & Reimb.
Special Assessments
TOTAL
REVENUE SOURCES
All Funds, 2000 Budget
Refunds
0.1%
Special Asmts
4%
Taxes
33%
Charges
20%
Lic&Permits
2%
$4,739,325
$705,850
$463,909
$318.925
$2,775,892
$22,500
$1,368,622
$417,320
$245,050
$2,522,650
$45,000
$576,713
$14,201,756
DAWN/BUDGET/CIPADDNS:Chart-Rev Sources: 12/09/1999
-,
.
EXPENDITURES BY ACTIVITY
All Funds 2000 Budget
liquor
Personal Services
18%
Supplies
3%
Transfers
10%
Debt Service
29%
Capital Outlay
3%
Other Services
23%
.
Salaries & Benefits
Supplies
Other Services
Capital Outlay
Debt Service
Transfers
Liquor Products
TOTAL
$2,466,692
$354,225
$3,177,152
$372,775
$3,982,318 ..
$1,368,622
$1,878,075
$13,599,859
** Includes additional $130,000 that was added to levy for estimated debt payment
on new G.O. Bond to be issued in Jan. 2000.
.
DAWN/BUDGET.CIPADDNS:CHART~EXP BY ACT:12/09/1999
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1
REVISED - #7
.
REVENUE AND EXPENDITURE SUMMARY
2000 BUDGET
.
General $3,312,425 $3.324,425 $3,518,508 $3,515,770
Parks $670,680 $670,680 $468,171 $468,171
Library $32,295 $32.295 $34,290 $34,290
Transportation $74,900 $74,900 $89,300 $89,300
Shadc Trec $8,160 $67,735 $3,665 $43.120
Community Ccntcr $516.650 $516,650 $1,216,710 $1,216,710
UDAG $8,370 $0 $10,130 $0
OAA $8,200 $8,200 $5,700 $5,700
HRA $419,795 $395.755 $732,480 $411,630
EDA $41,540 $7,120 $37,960 $7.000
SCERG $6,180 $0 $6,805 $0
CMIF $140 $0 $145 $0
Debt Service $3,506,759 $3,501,33\ $3.222,970 $3,852,318
Liquor $2,080,675 $1,998,570 $2,531,225 $2.345,440
Water $279,500 $464,380 $306,875 $539.935
Sewer $696,115 $1,860,765 $737,080 $1,804,475
Cemetery $23,975 $37,050 $23,090 $31.290
Capital Improvements $82,1 80 $82,000 $242,030 $130,000
Watcr Access $104,400 $0 $146,000 $25.000
Storm Sewer Access $181,450 $0 $174,760 $0
Sanitary Sewer Access $405,780 $745,800 $698,100 $535.000
tr~~A~ --:,--s<;'; 01~,j;f~'(-; -, ',';;; ...,.,....."...' :. ~,. I,;..," . . ..C' .:i
,,'." , $'12,1160,)69 '.. "",;.,..,' $1J.'~787,656 $14,205,994 S15~055,149
'"
..'"
COMMENTS:
"'Includes $1,088,185 Depreciation - contributed assets sewer
"""Includes $235,605 Depreciation - contributed assets water
.
2000 Budget.xls.Revenue & Exp Sum:12/16/1999
REVISED - #7
.
GENERAL HIND SliMMARY
2000 BUDGET
.
REVE~TE 1999 2000
TAXES
Current Ad Valorem $2.100.238 $2,266,639
Penalty/Interest $ 1.000 $1,500
Tax IncrementsnKmart $77. 900 $0
TOTAL TAXES ",' "".'.'"',,,,;<.," ""'.',,' , ::' $2,179,138 ", ,', $2,268,139
LICENSES & PERiVIITS - BlJSINESS
Liquor $25.100 $28.850
Beer $UJ25 $775
Setups $300 $50
:FOT ALLICENSES & PERMITS,.. BUSR9ESS ",,'......../" T $26,425 '/", $29,675
LICENSES & PERMITS - NON-BtiSINESS
Building Permits $210.000 $280.000
Variances/Conditional Uses $2.100 $3,000
Dog Licenses $250 $250
Others $5.800 $6.000
TOTAL LICENSES &,PERMITS"NON-BlilSI ,."...:,"" ,)$218,150 ,) " ,.. ,,",,' $289;250
INTER-GOVERNMENTAL
Fire Department Aid $46.400 $47,450
Police Department Aid $18.500 $20.000
State Highway Aid $43.000 $57.000
State Aids - Other (PERA) $6.740 $6.740
State Aids - HACA $266.562 $272.777
State Aids - LGA $8.162
WOrrALINTER-GOVI;.RNMEN;;ll~1Z ,....:!" ,':"':....'...' .$381,202 k "','::":", $4.l2,129
CHARGES FOR SERVICES
General Government $1.500 $2.500
Public Safety (Township Contract) $67.355 $71.645
Streets - CSAlI maintenance $9.000 $l!.700
Deputy Registrar $115.000 $120.000
Other $500 $300
Subdivision Fees $7.500 $7.000
Special Processing Fee (Garbage) $50.000 $60.000
Recycling Incentive $7.000 $7.000
Inspection Fees $35.000 $35,000
Garbage Cart Rental $11,000 $2l!.000
froT AI. CHARGES. FOR SERVICES ,::..... ./.":.,, ,.':X $303;,855 ::,:,,' ,,' $340.145
FINES
Animal Impoundment $15.000 $19,000
i'):OTAIZFINES ~.' ",., ".:< T':.: I:', ' ""':.'" $15,000 I:':" ',',': $ 19;000
MISCELLANEOUS REVENUE
Interest on Investments $128,880 $102.370
Sale of Property $475 $500
Other & Rental & Property $14,300 $12.300
tfOTAL,MISCELLANEOUS'REYENlJE ,"",' .i",.,..., ":.".'" $143.655 ',: ,""$\,15.17()
REFliNDS & REIMBliRSDIENTS
Other Reimbursements $45.000 I $45,000
TOTAL REFUNDS & REIMBURSEMENTS """""""'" "",.: " $45,000" I ....",' $45,000
.
ITOTALGENERAL.FIJNDREVENlJE
xl
$3;312,4251
:.$3,5Ig,50SI
2000 Budget.xlsGeneral Fund Summary-Rev: 12/16/1999
.
REVISED #8
SUMMARY OF PROJECTED REVENUES
EXPENDITURES AND FUND BALANCES
(Cash and Investments)
.
I:>~ ':',"':, ',', Projected "',' { Z,~~O I 2000 I .Pr~Jected
I
',', Balance p~?j~~te~ " Projected Balance
"'.."..,,',"':, ",,', ",
lund ':',,' "'., 11.131/1999 [ Revenue' , Expenditures ,', 1!2/31J2000
Parks Fund $100 $468,171 $468, 1 71 $100
General $2,941,900 $3,518,508 $3,515,770 $2,944,638
Library $2,475 $34,290 $34,290 $2,475
Tree $47,980 $3,665 $43,120 $8,525
OAA $10,530 $5,700 $5,700 $10,530
Water $271,865 $306,875 $304,330 $274,410
Water Access $567,685 $146,000 $25,000 $688,685
Sewer $357,280 $737,080 $716,290 $378,070
Sewer Access $1,450,480 $698,100 $535,000 $1,613,580
Transportation $100 $89,300 $89,300 $100
Liquor $214,480 $2,53 \,225 $2,345,440 $400,265
Capital Outlay Revolving $877,480 $242,030 $130,000 $989,510
HRA $139,040 $732,480 $41 1,630 $459,890
UDAG $196,370 $10,130 $0 $206,500
EDA $419,420 $37,960 $7,000 $450,380
SCERG $157,830 $6,805 $0 $164,635
CMIF $540 $145 $0 $685
Stonn Sewer Access $333,100 $174,760 $0 $507,860
Cemetery $2,250 $23,090 $3 I ,290 -$5,950
Community Center Fund $0 $1,216,710 $1,216,710 $0
I>> ,",' '",,':':'>. """,-", ,,'" 1$;,9~0.905 II::: ':.:;"':~~If;r t1~A, ,:'.;: , ii:Jt _2 ^~,' T
.,i;'" ..,1' '.':.,. '.,> .'.;
SUBTOT AJ.,s .', $~,O94.888
Debt Service
General Obligation Bonds $1,151,421 $2,001,765 $1,877,393 $1,275,793
Special Assessment Bonds $3,620,072 $1,127,180 $1,738,200 $3,009,052
Tax Increment Bonds $275,088 $94,025 $236,725 $132,388
'I;i . .......". ":\,)"';!..,:",. .1",:;",,,, 'i;,.,"i ",:>"!",,).,,, ':;)" """,."'" I':!i.;!:",:'~~~!~:~~'n
OF;BTSERVICETOTALS '$5,046,581 .: "ii:"''''':'''''' 1:$3~8~2,318
TOT ALS
$13,037,486
$14,205,994
$13,731,359
$13,512,121
.
2000 Budgetxls:Cash&1 nvestments: 12/16/1999
-----...- --
.
Council Agenda - 12/13/99
8.
Consideration of amendments to employee benefits policy regarding yaeation schedules. (RW)
A. REFERENCE AND BACKGROUND:
The purpose of this agenda item is for Council consideration of possible amendments to our vacation
schedule policy for full-time employees. From what I can determine, our current schedule for vacation
accumulation has not been changed in 20 plus years.
The area of most concern relates to our vacation schedule [or the first year of employment. Our policy
indicates that during the first year, one week of vacation is earned. Weare finding that this has been an
area of concern in the hiring of new employees, especially if anyone has had previous experience. Most
people when changing jobs have a diflicult time in reverting back to only one week of vacation accrual
when they may have been used to two or three weeks at their former position.
.
In order to see how our vacation schedule compared to surrounding communities, we surveyed the
communities of Becker, Elk River, Buffalo, Big Lake, Maple Grove and Plymouth to see what their
policies contained. As you will note, all of the surveyed communities provide more than five days vacation
for the first year of employment with most of them providing two weeks. The only exception was the City
of Buffalo which had six days accumulation [or the first year. In BufTalo' s case, you wi II note that they
have a higher accumulation [or the second through the fifth year along with other differences depending on
length of employment. As a result of the survey information, it is also possible that the Council should
consider other changes to our vacation policy in addition to the first year by possibly adding additional days
for employees who may have 20 or 25 years of service. A suggestion might be that at 20 or 25 years an
additional 3 Y2 hours per month could be added which would add five days per year to the top end of the
scale. The primary concern though still exists with the first year of employment which I feel should be
simply adjusted to ten days of vacation for 0-5 years rather than five days for the first year.
Exceptions in the past have been made to this policy in filling a few key positions. As a negotiating point, I
have found it necessary to grant additional vacation accumulation for the first year to positions including
the Chief Bui Idi ng Official and Park Superintendent. 'fhere has recently been a concern expressed by even
applicants for various Community Center positions reluctant to consider employment with the City unless
additional vacation could be arranged. I believe the adjustment to our first year accumulation is a long
overdue change that needs to be made to make ourselves more competitive in the employment market
today. On an annual basis, this becomes a small percentage of the total employment package but it could
go a long ways towards attracting good candidates. Even additional accumulation for other years of service
such as adding days after 20 or 25 years does not become a big expense to the City in that no additional
funding may be necessary to incorporate this into the benefit package for all employees unless it is for a
position that would require somebody to be brought in to cover in that person's absence. That is not the
case in most vacation usage and therefore adding this type of benefit docs not really increase the City's
budget costs other than the lack of that person's productivity for that time period.
.
1
.
.
.
Council Agenda - 12/13/99
B.
ALTERNATIVE ACTIONS:
1. Amend the personnel policy regarding vacation schedule by increasing the first year
vacation schedule to ten days.
This would be in line with most communities we surveyed.
2. Council could amend the first year accumulation to ten days and also add an additional step
after 20 years by adding 3 'is hours per month (25 days a year).
This alternative would bring the beginning accumulation in line with surrounding
communities and also adjust the top end to correspond with higher vacation allowances
found in other communities.
3. The Council could determine that no additional adjustments are warranted.
C. STAFF RECOMMENDATION:
My initial recommendation is that the Council consider amendments to at least the first year of employment
by adding five days to the vacation schedule. I believe the survey is a good indication that our present
policy may be out of date and puts us at a disadvantage when trying to be competitive with surrounding
communities. Since the entire schedule has not been amended in over 20 years, I would also recommend
that the Council consider adding the additional five days to the schedule for employees with 20 years or
more of service. These changes would not affect our 2000 budget in that additional funds would not need
to be budgeted at this time as a result of these changes.
D. SUPPORTING DATA:
Surrounding communities vacation policy.
2
Council Agenda - 12/13/99
9. Consideration of salary schedule adjustments for 2000. (R W)
.
A.
REFERENCE AND BACKGROUND:
As part of the ongoing maintenance of our current salary system in use for all non-union employees, the
City Council should annually review the salary schedule and make adjustments in order to retain the
City's pay relationship to the market. With Monday's meeting being the last scheduled meeting before
2000, adjustments to the salary schedule should be adopted by the Council at this meeting in order to
allow for implementation of the new schedule by the first payroll in January.
As part of the 2000 budget process I again included an additional 5% in the salary budget for potential
cost of living adjustments, step increases and any other position adjustments or revisions that may be
necessary due to various job changes. This amount should be sufficient to cover any increases that are
being considered, but it docs not mean the Council is obligated to a 5% increase. As we have done in
the past, it is recommended that the increase be reilective of the cost of living increases that are
occurring that other employers have granted or are considering and also be comparable to increases other
communities may have used to keep us competitive with the market in surrounding communities. This
last factor is becoming more important as I feel our current pay structure may be falling behind current
market conditions, not only within other cities but also the general employment market that exists today.
.
As you may recall, our present comparable worth base system was adopted by the City Council in 1991
in order to comply with the new comparable pay worth law that was in effect at that time. The City used
the services of the League of Minnesota Cities personnel department to modify our job descriptions,
create a grade and step system and develop a pay scale based on market conditions at that time. Our
present program includes 22 grades with 6 potential steps within each grade that all City employees
could fall within. Initially the consultant had recommended a seven step system, but the Council choose
to eliminate the seventh step at the time the original program was adopted. This ineHect immediately
cut approxii1mtcly 4.2% fmm the top pay for each grade. In effect, this put our pay system 4.2% behind
the current market con~~d on the league study.
.
Since our current pay system allowed for step increases by employees who may not have reached the
maximum step of their grade, the Council does not necessarily have to be concerned with individual
~erit/perf~rma adjustmenfs, ~ut really needs to address .,:hat percentage increase woul~ be appropriate.
lor the entIre salary schedule 111 generaL Most commumhes we have surveyed make adjustments to theIr
salary schedule in a like manner by adjusting the entire schedule by a certain percentage annually. This
attempts to keep the pay structure in line with cost ofliving adjustments and hopefully helps to keep up
with current market conditions. With the current economy being in good shape and with unemployment
at the lowest level in recent years, we are finding that it is more difficult to retain and/or hire new
employees when openings occur. For example, the I iquor store has had difficulty for a number of years
in attracting qualified applicants for part-time clerk positions and we have had to make adjustments to
their part-time pay system to get qualified candidates. In the past year or so, we have also experienced a
similar drop in interest for job openings even within City Hall for part-time and full-time positions. We
currently have an opening in our Sewer and Water Department to replace John Middendorf who recently
resigned. When John was hired a few years ago, we had 30 or 40 applications for that position whereas
now we had only received 5 or 6. The first choice for that position turned down the job offer because
we weren't able to pay him a high enough starting wage. We are readvertising lex this position in a
Council Agenda - 12/13/99
.
wider area hoping to get more qualified candidates. A similar pattern had occurred within the Street
Department when we recently hired an additional employee. In the past when openings had occurred in
our Parks or Street Department we would get a 100-125 applications. This last time, we only received
25. I think this is a sign of the good economic conditions and also it reflects on our current pay system
which may not have kept up with what other employers have to pay to keep qualified and attract good
employees.
I n the past, the Council has used the Minneapolis/St. Paul consumer price indexes as the current
inflationary rate for the metro area. The current CPIU, Consumer Price Index for Urban consumers, IS
at 2.6% on an annual basis. The Minneapolis/St. Paul indexes are only calculated twice a year for
annual purposes, and this 2.6% increase covers the time period from June 1998 to June 1999. Likewise,
the US CPIU as of October 1999 is also between 2.6% or 2.7% on an annual basis. In addition the CPI
information, we also have conducted a brief survey again of various surrounding communities, including
the cities of Big Lake, Bullalo, Elk River, Maple Grove and Plymouth. These are the same communities
we have surveyed in the past, and this information can be helpful for the Council to see what is
happening in other communities around us. At the time of the survey, some communities had not
established salary adjustments for next year and you may note that most are proposing or have received
around 3%. As additional information, I have also enclosed a history of recent years salary adjustments
adopted by the Council compared to the reported CIP increases for those particular years.
.
Any adjustments to the current salary schedule adopted by the Council will only affect non-union
employees as of 1-1-2000. Language that has been included in our last three or four union contract
renewals indicate that adjustments to the union's pay scale is based on the same percentage increase as
granted to non-union employees, except that the union is granted a minimum of lh % annually. Any
adjustment would not take place until the annual renewal date of their contract which is April 1 st of each
year. This concept has been beneficial in one respect in that it allows us to make sure that the
comparable worth law is not violated by ensuring one bargaining group doesn't receive increases that
may put the comparable worth plan out of compliance.
The following factors, which I have noted in previous years, are important items for the Council to
remember when considering pay scale adjustments. I may have even mentioncd some ofthesc issues
earlier in this agenda item.
1.
The comparable worth study adopted in 1991 had originally recommended each grade
consist of seven steps from the bottom to the top of the wage scale. The seven step
system was recommended by the league personnel consultant and was based on the
average metro/rural steps used by other communities with similar pay systems. At the
time of adoption of the new pay system, the Council had made the decision to drop the
seventh step, which in effect reduced the potential salary structure of the city by a little
over 4%. Since the original recommendation and purpose of the comparable worth study
was to keep us consistent with the market for our area, the Council had in effect,
immediately made a reduction in our market study by 4%. While this may not be a lot, I
believe we are seeing some effects from this reduction in todays market in our difficulty
in getting sufficient applications for hiring to fill positions within the City. If the Council
wanted to keep our system at six steps, I would recommend that the first step simply be
eliminated and the new step at the top of the scale be added that would in effect be
.
2
.
. B.
Council Agenda - 12/13/99
approximately 4.2% higher. Just simply adding the seventh step back at approximately
4.2% more than step six would also be beneficial, ifthere is f1exibility in allowing a
starting position to be adjusted depending on the qualifications of an individual.
2.
[n order to keep our comparable worth pay scale in line with the market conditions of
surrounding cities, it appears that adjustments in the area of 3% are going to be the norm.
3.
As more and more employees reach the top of their steps within the present grade after
five years or so, these employees are relying on the cost of living adjustments as the only
increase in their salary unless their job descriptions or duties change sufficiently to
warrant a move to a different step or grade.
4.
The consumer price index may not be a perfect method of determining inflationary
trends, it is a basis that has been used by the Council in the past in an attempt to keep our
pay system in line with inflation.
5.
Since our initial comparable worth study and market analysis was performed nine years
ago, it may be beneficial to conduct or hire a consultant to do another market study to see
how our positions rate in comparison to the pay systems of other communities. While
maybe everybody is experiencing problems today in attracting and keeping good
employees, we have lost some employees to better paying jobs and we have noticed a
drop in applicants and interest in city positions recently.
ALTERNATIVE ACTIONS:
1. The Council could establish a cost of living adjustment for the pay scale that would
apply to the entire non-union pay system that is in line with the Minneapolis/St. Paul CIP.
According to my current information, this would be in the range of2.6% to 2.7%. In
addition, the Council could add the seventh step to the pay system for each grade which
would increase the top pay within each grade by an additional 4.2%.
2. The Council could establish a cost of living adjustment for the pay scale in accordance
with the Minneapolis/St. Paul CPI at approximately 3% and add back to the pay system
the seventh step that is implemented in two phases over the next two years for any
employee who is already at the top of their grade. This would establish the additional
grade in line with the recommendations back in 1991 but allows the city to stay within
our proposed 2000 budget limits with the 5% allowance I had included in the budget
proposal.
3. The Council could adjust cost of living based on some other factor in addition to the CPI
index.
C. STAFF RECOMMENDATION:
.
After reviewing the survey information of surrounding communities regarding proposed or actual salary
adjustments being scheduled for 2000, and based on the CPI information that is available, it would be
3
Council Agenda - 12/13/99
. my recommendation that the Council adjust the salary pay system by an additional 3%. In addition, r
believe it is becoming more important to also add thc seventh step back to our pay system which might
make it easier to attract and/or retain employees because of market conditions. It is the recommendation
of the City Administrator that the Council consider alternative #2 which allows the City to stay within
its budget.
D. SUPPORTING DATA:
· Salary survey of surrounding communities.
· Prior years salary schedule adjustment.
.
.
4
.
SURVEY OF SURROUNDING CITIES
2000 PROPOSED SALARY ADJUSTMENTS
Big Lake 1999: 3%
2000: 3%
Buffalo 1999: 1.3%
2000: 4.7%
Elk River 1999: 3%
2000: 3% - May increase benefits
Maple Grove 1999: 3%
2000: 3%
Plymouth 1999: 3%
2000: 3%
.
.
WORD/DA WN/SALARY.SUR: 11/22/99
q
.
.
.
I)REVIOVS YEARS' SALARY SCHEDULE
ADJUSTMENTS
For Year: Reported CPI Increase Council Adjustments
1993 3.2% 2.5%
1994 3.7 to 3.8% 3.5%
1995 2.9 to 3.1% 2.5%
1996 2.7% 2.7%
1997 3.1 to 3.3% 3.1%
1998 2.7% 3%
1999 1.5% 2.5%
2000 2.6% to 2.7% ? 3,0 {~
KARENIOFFICEIRICKIPRIORYRADJ: 12/8/98
(1
Council Agenda - 12/13/99
10. Consideration of adoptin2 a membership benefit packa2e for community center employees.
(KB)
.
A. REFERENCE AND BACKGROUND:
City Council is being asked to consider a membership benefit package for the employees of the community
center. I believe that such a package will be a benefit not only to the employees of the community center but
also be beneficial to the community center and its effective operation.
1. An employee membership benefit provides an attractive incentive as we are recruiting eligible
candidates. It will also be a useful tool in retaining quality employees.
2. An employee membership benefit provides employees, especially new ones, a hands-on training
opportunity for the facility and what it has to offer. Employees will be more knowledgeable and
enthusiastic in their dealings with visitors and members requesting information or in membership sales.
3. An employee membership benefit provides the community center with more "eyes" in the facility.
Allowing the employees to use the facility will help us with security ofirnproper use of the facility,
offer insight into what our members and guests like and don't like and may alert the staff to a potential
problem (maintenance, cleaning, etc) before it actually becomes a problem.
This package was discussed extensively by the Small Group. The benefits were clear and the group was
definitely in agreement that this benefit should be available to community center employees. The next step
was to try to put together a package that would be attractive and yet equitable. The following package is
what the Small Group agreed to bring to the City Council for consideration:
.1.
Full-time Community Center employees:
a. Free individual three (3) month pass.
b. To upgrade to family pass, the employee would pay the difference between an individual and a
family rate for the 3 month pass.
c. This benefit is renewable every three months.
d. The membership benefit would be terminated if the employee leaves the community center.
2. Part-time Community Center employees:
a. Benefit would only be available to employees scheduled at least 20 hours or more per month.
b. Eligible employees can purchase an individual three (3) month pass at a 50% discount.
c. To upgrade to a family pass, the employee would pay the difference between an individual
and a family rate for a 3 month pass.
d. This benefit is renewable every three months as long as the criterion is met.
e. The membership benefit would be terminated if the employee leaves the community center.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to approve the Community Center employee membership benefit
package as written.
2.
The second alternative would be not approve the Community Center employee membership benefit
package and send it back to the Small Group with recommendations or alternatives.
.
C. STAFF RECOMMENDATIONS:
. The City Administrator recommends alternative number 1.
D. SUPPORTING DATA:
None
.
.
----= ~:......-:...
.
.
.
11.
City Council Agenda -12/13/99
Consideration of adopting an agreement between the City and Ocello. LLC regarding
mitieation pond and land exchanee.
A. REFERENCE AND BACKGROUND:
City Council is asked to consider adopting an agreement with Ocello, LLC (Groveland land
holders) outlining terms associated with exchanging land areas and shifting pond locations
in conjunction with the Highway 25 project and in conjunction with preparation of
commercial land for development on Chelsea west. The concepts supporting this agreement
were reviewed by the City Council some months ago at which time City staff was directed
to prepare details regarding the exchange. Attached you will find the agreement which spells
out terms, along with attachments that articulate the land exchange.
In summary, the City Council is asked to swap land it owns adjacent to the future Chelsea
right-of-way in upland areas for land that the City would otherwise need to purchase as
ponding/wetland mitigation area in conj unction with the Highway 25 project. As part of this
arrangement, the land adjacent to Chelsea would be owned by Emmerich who would pay the
front footage cost for street development. [f the City were to retain this parcel, the cost for
the adjacent roadway would be paid by the City. As part of the deal, Ocello agrees to
complete pond/wetland mitigation activity at a cost of $40,000, which is a cost the City
would otherwise be required to pay under the Highway 25 project. The material excavated
for the pond will be used to raise the level of the commercial site. This arrangement also
results in efficient filling of the land that will then be useable for commercial development.
Please see the attached agreement and map data for detail.
B. ALTERNATIVE ACTIONS
1. Motion to adopt agreement regarding mitigation pond and land exchange between
the City of Monticello and Ocello, LLC, contingent on completion of agreement
exhibits and contingent on final review by the city Attorney, City Engineer and stafr.
Under this alternative, City staff and consultants will review the proposal for possible
additions, details, etc. If there are no substantive changes needed as determined by
staff, the agreement will be executed. In the event there are elements in the
arrangementthat need further discussion, the item will be brought back to Council.
2. Motion to deny or table adoption of this agreement.
City Council Agenda -12/13/99
.
c.
STAFF RECOMMENDATION
It is the view of the City Administrator that the basic elements of the agreement are clearly
spelled out and addressed in the agreement, therefore it is appropriate to approve it at this
time. However, for added comfort, sta1T would like to review the agreement prior to
execution. Ifchangesare needed, the item will be brought back to Council at the first regular
meeting in January.
D. SUPPORTING DATA
Copy of agreement (please note that the exhibits are not available at this time).
Area map describing exchange.
.
.
DEC-10-1999 08:07
.
WSB & ASSOCIATES INC.
6125411700 P.03/06
.7'
,
.
.
.
AGJ.BEKBlft RIGUDIBG
KITIGATXOH POND AND LAllI) SWAP
AGREEKDIT, made this day of November, 1999, DY and between
the City of HODticel1o, herein, ("City") and ocello, LLC, a
Minnesota limited liability coapany, herein, ("00el10").
111S"
llBCI'tALSz
(al) OCBllo owns certain real property located in the city of
Monticello, Minnesota, d..cribed in Exhibit -A" hereto,
herein .ocello's Property".
(a2) Part of the City's comprehensive plan involves the
extension of a city street, known as, Chelsea Road, to
extend westerly through Ooello's Property and that
approximately 350 teat of the land southerly of the
Chelsea Road to be constructed be zoned commercial,
including part of Ocello's Property.
(ll3) The city is currently required to mitigate the wetland
tmpaots of Trunk Hiqhway 25 located in the city as per a
cooperative Agreement with the Minnesota Department of
Transportation, which agreement includes a portion of
Ocello's property. .
(a4) Under the cooperative Agreement, the city can eliminate
the work from the Trunk Highway 25 Contracts, known as,
S.P. 8605-40 (Trunk Highway 25) and city project No. 96-
04C.
(as) Ocello's property and certain adjacent property owned ~y
the City can accommodate relocation at the mitiqation on
property currently held by oeello immediately southerly
and westerly of the city's Property.
(a6) Ocello desires to fill certain wetland and raise the
elevation of part of the ocello property above the
proposed high water mark (944.0 feet) for the Monticello
Comprehensive Water Source plan.
(ll1) The city and Ocello desire to agree in regard to the
wetland mitigation and certain work and other matters
related to the Highway 25 Project and the Chelsea Road
project.
\ \
;?
..
.
.
.
DEC-10-1999 08:07
WSB & RSSOCIATES INC.
6125411700 P.04/06
(aa) The City and Ocello agree to exchange land by deed so
that the city and oce110 will own the land as identified
on Exhibit ~ attached hereto.
WBDUORS, based on the mutual &greaments contained herein and
other good and valua":ale consideration, the parties agree as
follows:
1. The City will eliminate the work currently included in
the contract for S.P. 8605z-40 (Trunk Highway 25) and
city project No. 96-04C resulting in a savings to the
City of approximatelY $40,000.00. The city will
accomplish it. required mitigation relating to Trunk
Hiqhway 25 by means of a contract with Ocello in
accordance with the terms of this Agreement below.
2 . ocello agrees to perform the work shown and deser ibed in
the Plans and specifications attached hereto as Exhibit
B, herein the -Mitigation Plans and specifications".
Ocello further aqrees as follows:
a) At the time the city provides a deed to OeellO,
Ooello ~hall exeoute a deea in favor of the city
for a part of the ocello property so that the city
has ownership in accordance with Exhibit 11-
attache(] hereto.
Ocello ~ill complete the work as described in the
Plans and speci.fications no later than September 1,
2000.
b)
c) Ocello shall be responsible to contract for t.he
ser\.ices of excavation, engina.ring, fill and turf
esti"blishment in accord.ance wi th the Hi tigation
Plans and specifications and in accordance with the
revised permits to be applied for by Ocello and
qranted by the city.
d) Ocello will ba responsible for construction staking
and grading of the mitigation storage and
replacement along with the wetland fill.
e) Ocello ~ill provide drainage and utility easements
to the city in accordance with the Plans attached
hereto as Exhibit c. C f1ltf(c)vj~ I e I)
f) 008110 will be responsible for applyinq for the
permits for the grading of the area identified in
Exhibit
2
J11m
, ,
DEC-10-1999 08:07
.'
WSB & RSSOCIRTES INC.
6125411700 P.05/06
:?'
-.
.
9)
As part of its work, ocello shall provide a
maintenance shelf adjacent to the pondinq area in
accordance with the plans attached hereto as
Exhibit
.
3. The City agrees as follows:
a) On or before December 31, 1999, the city will
provide the legal descriptions for the exchange of
land between the City and Ocello as identitied in
Exhibit , and the City agrees to execute a deed
in tavor-of Oce110 for a part of the property so
that the Ocello has ownership in accordance with
Exhibit attached hereto.
b) The city shall pay Ocello $40,000.00 as and for
Oce110 performing the work identified in the
Mitigation Plans and Specifications. Said payment
shall be made at the time of execution of this
Agreement into an interest bearing account to be
paid over to Ocello uponOcello completing the work
identified in Exhibit B attached hereto and the
other requirements under this Agreement.
The city shall revise and grant the permits needed
by Ocello to relocate the mitigation and to fill
the existing wetlands in accordance with the
EXhi,bits attached herato.
c)
d) The city will approve a revision to the preliminary
Plat in regard to Ocello's Property to increase the
back yard area of lots adjacent to the mitigation
pondS in accordance with Exhibit attached
hereto.
The city will qrant the permits needed by ooel10 in
reqard to the mitigation and wetland at no cost to
Ocello.
4. Further requirements:
a) It is the City's obligation to provide revised
permits in regard to mitigation and fillinq the
wetland and to provide the legal descriptions and
deeds in regard to the exchange as identified in
Paragraph 3a above shall be completed on or ~efore
March 1, 2000.
b) The City in conjunction with ocello's Engineer will
approve the revisions to the Preliminary Plat in
.
Trl~Tt
3
.'
..~
.
.
.
DEC-10-1999 08:07
WSB & RSSOCIRTES INC.
6125411700 P.06/06
5.
regard to increasing the back yard 5pace of
ocel~o's Property adjacent to the mitigation pond.
Miscellaneous.
a) This Agreement is made in the State of Minnesota
and shall be interpreted in accordance with the
laws of said State.
b) If any provision of this Agreement is adjudicated
to be invalid, illegal or unenforceable, in whole
or in part, it will be deemed omitted to that
extent and all other provisions of this Agreement
will remain in full force and effect.
c) This Agregment is binding upon the parties hereto,
their heirs, successors and assigns.
d) This A~reement may be made in two or more
counterparts, each of which shall be deemed an
oriqinal.
IN WITNESS WlZREOF, the parties' have executed ~his Agreement
this ___ day of , 1999.
CITY OF MONTICELLO
OCELLO, LLC
By:
Its:
. By:
Its:
4
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111599
TOTAL P.06
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SRC FINANCIAL SYSTEM
12/09/1999 14:44:52
Payments for PUblication
Report Selection:
Approval Date.............. ........ 12/13/1999
Payments Through Date....... ....... 12/09/1999
Cutoff Amount to be Used. ..........
RUN GROUP... 01209
COMMENT... 12/09 CKS
DATA-JE-ID DATA COMMENT
-------------- -----~-----------------...
0-12091999-190 12/09 CKS
Run Instructions:
Joba Banner COPies Form Printer Hold Soace LPI
J 01 N S 6
CITY OF MONTICELI
GL050S-V06.00 COVERPAG
GL335R
Lines CPI
066 10
8RC FINANCIAL SYSTEM
12/09/1999 14:44:53
Payments for Publication
CITY OF MONTICELL
GL335R-V06.00 PAGE
Vendor Name
Approved on 12/13/1999 tor Payments Throuqh 12/09/1999
AAA STRIPING SERVICE COMPANY
ACS
ANCOM TECHNICAL CENTER
BENCHMARK OUTDOOR PRODUCTS INC
BERNICK'S PEPSI COLA COMPANY
BERTELSON OFFICE SUPPLIES
BLUMENTALS ARCHITECTURE, INC
BRAUN INTERTEC CORPORATION
BUFFALO BITUMINOUS, INC.
C.W. HOULE. INC
CENTURY FENCE COMPANY
CUB FOODS - MONTICELLO
0.- TAl L - I T
DAHLHEIMER DISTRIBUTING CO
DAVE PETERSON'S FORD-MERCURY
DAY DISTRIBUTING COMPANY
DYNA SYSTEMS
ECONOMIC DEVELOPMENT ASSOC-MN
FIREMENS' RELIEF ASSOCIATION
FLICKER'S T.V. & APPLIANCE
FOSTER-FRANZ EN-CARLSON AGENCY
G & K SERVICES
GEYER SIGNAL INC
GLEN'S TRUCK CENTER
GRESSCO LTD
GRIGGS. COOPER & COMPANY
GRQSSLEIN BEVERAGE INC.
GULLINGS. WAYNE
HARRY'S AUTO SUPPLY
HOLIDAY CREDIT OFFICE
J & L WOOD DESIGNS
JOHNSON BROS WHOLESALE LIQUOR
KENNEDY & GRAVEN, CHARTERED
LAKE STATE REALTY SERVICES INC
LANDMARK
LARSON'S ACE HARDWARE
LITTLE MOUNTAIN FLOWERS
MAUS FOODS
MID-CENTRAL RESTAURANT SUPPLY
MN DEPART OF NATURAL RESOURCES
MONTICELLO TIMES
MOON MOTOR SALES. INC.
MOORES EXCAVATING
MOORHEAD CONSTRUCTION CO.. INC
NATIONAL BUSHING PARTS & CO.
O'NEILL/JEFF
OLSON & SONS ELECTRIC, INC.
PERSIAN'S BUSINESS EOUIPMENT
DescriPtion
TRAFFIC MARKING PAINT
CASH REG TERMINAL
REPAIR I~AOIO
PIPE
LIQUOR STORE
RIBBON
CH SPACE STUDY
GROUNDWATER MONITORING
7 FT CHAIN LINK
DETAIL VAN
LIQUOR STORE
ARM REST
DRILL BITS.WASHERS,PLUG
OLLIE
FIREMENS' RELIEF
REPAIR VCR
NAME SCHEDULE
STREETS
48" SIGNS
FILTERS
TABLES & CHAIRS
LIQUOR STORE
LIQUOR STORE
SCRAPER, DOZER. BOBCAT
BENCHS
LIOUOR STORE
MIDWEST GRAPHICS
ACO APPRAISAL
REMOVE 2 OAK TREES
BALLOONS
RACKS
OIL & SHARPEN
DIG OUT FQR HOIST
CELL PHONE REIMB
EXTENT EXISTING CONDUIT
Amount
1.865.28
944.43
116.84
2.894.56
634.90
96.16
2.454.00
1.574.75
309.955.75
9.194.50
7.831.00
3.09
165.07
4,125.87
43.59
798.15
736.02
175.00
44.927.00
66.34
50.00
946.02
888.00
51.43
2.461.20
6.751.99
5.124.95
2,060.00
683.42
84.92
1.615.59
3.784.05
1.772.56
1.750.00
375.00
802.73
13.85
31.48
983.99
1,664.00
174.40
17.52
380.00
5.338.55
71 .87
139.80
1.297.34
62.83
BRC FINANCIAL SYSTEM
12/09/1999 14:44:53
Payments for Publication
CITY OF MONTICELI
GL335R-VQ6.QQ PAGE
Vendor Name
Approved on 12/13/1999 for Payments Through 12/09/1999
PHILLIPS WINE & SPIRITS CO
PHOTO I
PRYOR RESOURCES. INC
QUALITY WINE & SPIRITS CO
QUANTUM STORAGE SYSTEMS
RIVERSIDE OIL
RL LARSON EXCAVATING. INC
RON'S GOURMET ICE
ROYAL PRINTING & OFFICE PROD
ROYAL TIRE OF MONTICELLO
SIMONSON LUMBER COMPANY
ST. CLOUD RESTAURANT SUPPLY
~::n AR TR I BUNE
THORPE DISTRIBUTING COMPANY
TRI-CO TREE MOVERS
UPBEAT. INC
US WEST DIRECTORY ADVERTISING
VIKING COCA COLA
WATER LABORATORIES, INC
WATSON COMPANY, INC/THE
WINE MERCHANTS. INC
WRIGHT HENNEPIN SECURITY SYSTM
WSB & ASSOCIATES. INC.
**
Description
LIOUOR STORE
GREG ENGLE
LIOUOR STORE
RECYLING BINS
TIRE TUBE
LIOUOR STORE
LIOUOR STORE
TRANSPLANTED 1 TREE
LIQUOR STORE
WATER TESTS
LIQUOR STORE
CHELSEA ROAD E
Amount
5.567.12
81.29
297.00
1.864.06
6.664.25
1,150.00
690.589.43
70.56
49.06
28.25
273.72
79.85
290.00
11 . 123.85
120.00
2,603.11
23.60
149.44
20.00
189.09
248.74
56.35
22.581.67
Final Totals...
1,172.100.23
BRC FINANCIAL SYSTEM
12/09/1999 14:44:53
Payments for Publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
TOTAL NUMBER OF RECORDS PRINTED
194
8RC FINANCIAL SYSTEM
12/09/1999 14:44:54
Payments for Publicatioi
FUND RECAP:
FUND DESCRIPTION
'101
211
213
224
225
226
265
362
436
450
461
462
464
465
466
467
468
470
601
602
609
DIS8URSEMENTS
--------------~-------~-----
GENERAL FUND
LIBRARY FUND
HRA FUND
SHADE TREE FUND
PARK FUND
COMMUNITY CENTER
WATER ACCESS FUND
1998 TEMP REV 8D/COMM CENTER
93-14C WWTP EXPANSION PRJ
96-04C HWY25/MNDOT IMPR
98-03C COMMUNITY CENTER
98-12C 7TH STREET EXTENSION
98-24C BOOSTER PUMP/WW RIDGE
98-23C UTIL/CR118-WILDWOOD
99-01C KJELLBERG WEST SAN S
98-17C CSAH 75/E 8RDW IMPR
98-08C CHELSEA ROAD EAST
WALNUT ST ELEV/IMPR
WATER FUND
SEWER FUND
MUNICIPAL LIQUOR FUND
74,270.59
34.68
1,300.06
585.69
6.853.80
25.69
8,211.00
192.00
30. 11
2,168.50
8,111.64
1.024.50
5,338.55
9,194.50
1,698.50
690,599.60
211.323.07
108,172.10
418.41
1,710.09
40,837.15
TOTAL ALL FUNDS
1.172,100.23
BAN 1\ RECAP;
BANK NAME
DIS8URSEMENTS
-----~----------------------
GENL GENERAL CHECKING
LIOR LIQUOR CHECKING
1,131.263.08
40.837.15
TOTAL ALL 8ANKS
1.172,100.23
---.-..'~-. ......--
BRC FINANCIAL SYSTEM
12/02/1999 15:07:53
Payments for Publication
CITY OF MONTICELLl
GL050S-V06.00 COVERPAG[
GL335R
Report Selection:
Aoproval Date. ....... ..... ......... 12/13/1999
Payments Through Date.............. 11/30/1999
Cutoff Amount to be Used...........
RUN GROUP... Ml130D
COMMENT... 11/30 MANUAL CHECKS
OATA-JE-ID DATA COMMENT
-~---~-------- -~--------~-------------
M-11301999-165 11/30 MANUAL CHECKS
Run Instructions:
Jobc Banner Copies Form Printer Hold Space LPI Lines CPI
J 01 Y S 6 066 10
--. - .- .- - - - -
8RC FINANCIAL SYSTEM
12/02/1999 15:07:54
Payments for publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
Approved on 12/13/1999 for Payments Throuqh 11/30/1999
Vendor Name
BROWNING-FERRIS INDUSTRIES
BUFFALO BITUMINOUS, INC.
DOMINO'S PIZZA
DONLAR CONSTRUCTION COMPANY
ENGLE/GREG
GREGORY V SMITH & ASSOC TRUST
HIGH TECH ROOFING
J & L WOOD DESIGNS
MENARD. INC
MID AMERICA BUSINESS SYSTEMS
MID-CENTRAL RESTAURANT SUPPLY
MN BUILDING OFFICIAL ASSOC
MN DEPART OF NATURAL RESOURCES
MONTICELLO DEPUTY REG #002
MONTICELLO TIMES
RAND HOUSE/THE
RELIABLE CORPORATION/THE
ROYAL TIRE Of MONTICELLO
U S POSTMASTER
WARD/DEBRA
"""*
Descriotion
HWY 25
BUDGET MEETING
COMM CENTER
7 MATS
SANDBERG S LAND ACQ
LIBRARY-REROOF
TABLES
PIONEER PARK
BLDG PERMITS MICRO
RECORD ROOM SHELVES
GARY A-aI-MONTHLY MEET
DEP REG
TO SHADE TREE
COMM GUIDE
CERT FOR EXPO
OfFICE SUPPLIES
COMM CENTER
GARY A-JACKET & BIBS
Fina"\ Tota1s...
Amount
40.075.33
1.315.118.83
38.00
566.891.60
283.22
87.104.50
0.00
1.564.00
0.00
0.00
2.424.96
15.00
1.613.00
0.00
953. 19
100.00
0.00
0.00
984.30
314.42
1.972.812.56
BRC FINANCIAL SYSTEM
12/02/1999 15:07:54
Payments for publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
TOTAL NUMBER OF RECORDS PRINTED
63
. ..
aRC FINANCIAL SYSTEM
12/02/1999 15:07:55
Payments for Publication
FUND RECAP:
DISBURSEMENTS
FUND DESCRIPTION
'101
211
213
224
225
226
240
250
362
450
461
464
601
GENERAL FUND
LIBRARY FUND
HRA FUND
SHADE TREE FUND
PARK FUND
COMMUNITY CENTER
CAPITAL PROJECT REVOLVING FD
ECONOMIC DEVELOPMENT AUTH FD
1998 TEMP REV BD/COMM CENTER
96-04C HWY25/MNDOT IMPR
98-03C COMMUNITY CENTER
98-24C BOOSTER PUMP/WW RIDGE
WATER FUND
87,043.94
28.800.00 CR
938.53 CR
9.00
183.92 CR
127.80 CR
28,800.00
112.70 CR
192.00 CR
1.315,118.83
572,077.56
118.18
TOTAL ALL FUNDS
1,972.812.56
BANK RECAP:
DISBURSEMENTS
BANK NAME
1.972.812.56
GENL GENERAL CHECKING
1,972.812.56
TOTAL ALL BANKS
--.-- -----------.---. .----
t.
..
8RC FINANCIAL SYSTEM
~2/02/1999 12:13:11
Payments tor publication
Reoort Selection:
Approva'l Date...................... 12/13/1999
Payments Through Date.............. 12/02/1999
Cutoff Amount to be Used. ..........
RUN GROUP... 01202
COMMEN T . "
12/02 CKS
DATA-JE-ID DATA COMMENT
-------------- ------------------------
0-12021999-182 12/02 CKS
Run Instructions:
Joba Banner Copies Form Printer Ho'ld Soace LPI
J 01 N S 6
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL335R
Lines CPI
066 10
BRC FINANCIAL SYSTEM
12/02/1999 12:13:12
Payments for Publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
Approved on 12/13/1999 tor Payments fhrough 12/02/1999
Vendor Name
A T & T WIRELESS SERVICE
ASSOCIATED VETERINARY CLINIC
BITZER GARAGE DOORS
BLUE CHIP DEVELOPMENT COMPANY
CEDAR ST. GARDEN CENTER
CELLULAR 2000 OF ST CLOUD
DISCOUNT PAPER PRODUCTS. INC.
FAEGRE & BENSON LLP
GROSSINGER. DAWN
HERMES/GERALD T
HOGLUND TRANSPORTATION
KOROPCHAK/OLIVE
KOVICH/PATRICIA KAY
L & B CONTRACT INDUSTRIES
MONTICELLO SENIOR CITIZENS CTR
MOORHEAD CONSTRUCTION CO.. INC
NEXTEL COMMUNICATIONS
NORTHERN STATES POWER COMPANY
NORTHWEST MINNESOTA CHAPTER
OHNSTAD/ELMER
RELIANT ENERGY
RIVERSIDE OIL
SALZWEDEL/PATRICIA A.
SIMPSON/CYNTHIA R
U SLINK
U S POSTMASTER
UNIVERSITY OF MINNESOTA
WRIGHT-HENNEPIN COOP ELEC ASSO
WSB & ASSOCIATES, INC.
**
Description
AN SHEL'lER
AN SHELTER
RENTAL HOUSE
REIMB OF DEP LESS COSTS
TREE & TOPPER
GARY A
PAPER & RIBBON
COMM CENTER
LIBRARY
BUS CONTRACT
CH CLEANING
DONATION AM LEGION
TOM B
WATER
GARY & DEB
COMM CENTER
AN SHELTER CONTRACT
FIRE HALL CLEANING
CH
NEWSLETTER MAILING
GARY A
6598 OSPREY CIRCLE
CHELSEA ROAD E
Final Tota'ls...
Amount
199.43
120.82
69.20
1.784.16
55.37
458.89
87.86
32.50
49.84
227.50
6.383.90
60.87
225.00
301.80
300.00
390.98
718.56
7.846.33
30.00
67.48
2,815.23
1,086.86
1,227.43
50.00
217.03
253.24
180.00
190.77
25.884.03
51.321.08
8RC FINANCIAL SYSTEM
12/02/1999 12:13:12
Payments for Publication
CITY OF MONTICELLO
GL335R-V06.00 PAGE
TOTAL NUMBER OF RECORDS PRINTED
96
BRC FINANCIAL SYSTEM
12/02/1999 12:13:13
Payments for Publication
FUND RECAP:
DISBURSEMENTS
FUND DESCRIPTION
'! 01
211
213
225
226
240
250
262
436
450
461
464
466
468
601
602
609
610
-----------------~----------
GENERAL FUND
LIBRARY FUND
HRA FUND
PARK FUND
COMMUNITY CENTER
CAPITAL PROJECT REVOLVING FD
ECONOMIC DEVELOPMENT AUTH FD
SANITARY SEWER ACCESS FUND
93-14C WWTP EXPANSION PRJ
96-04C HWY25/MNDOT IMPR
98-03C COMMUNITY CENTER
98-24C BOOSTER PUMP/WW RIDGE
99-01C KJELLBERG WEST SAN S
98-08C CHELSEA ROAD EAST
WATER FUND
SEWER FUND
MUNICIPAL LIQUOR FUND
TRANSPORTATION FUND
13.012.20
576.19
1.784.16
529.49
10.00
77.46
28.66
3.644.75
32.50
2.645.50
3.433.97
1.272.48
949.75
11.901.28
3.670.37
279.88
1.088.54
6.383.90
TOTAL ALL FUNDS
51.321.08
BANK RECAP:
DISBURSEMENTS
BANK NAME
----------~-----~-----------
GENL GENERAL CHECKING
LIQR LIQUOR CHECKING
50.232.54
1.088.54
TOTAL ALL BANKS
51.321.08
,._-,~
8RC FINANCIAL SYSTEM
11/30/1999 15:16:46
Payments for Publication
ReDort Selection:
&'ooroval Date...................... ;2/13/1999
Payments Throuqh Date.............. 11/30/1999
Cutoff Amount to be Used...........
RUN GROUP... D1130L
COMMENT. . .
11/30 LIO
OATA-JE-ID DATA COMMENT
-------------- ------------------------
0-11301999-181 11/30 LIO
Run Instructions:
Joba Banner CODies Form Printer Hold Soace LPI
J 01 N S 6
CITY OF MONTICELLO
GL050S-V06.00 COVERPAGE
GL335R
Lines CPI
066 10
aRC FINANCIAL SYSTEM
11/30/1999 15:16:47
Payments tor Publication
Vendor~ Name
Aooroved on 12/13/1999 tor Payments Throuah 11/30/1999
CITY OF MONTICE
GL335R-V06.00 PAGE
BELLBOY CORPORATION BAR SUPPLY
BERNICK'S PEPSI COLA COMPANY
DAHLHEIMER DISTRIBUTING CO
DAY DISTRIBUTING COMPANY
FLAHERTY'S HAPPY TIME COMPANY
FLESCH'S PAPER SERVICES. INC
G & f\ SERVICES
GRIGGS. COOPER & COMPANY
GROSSLEIN BEVERAGE INC.
JOHNSON BROS WHOLESALE LIQUOR
MONTICELLO/CITY OF
PAUSTIS & SONS
PERSIAN'S BUSINESS EOUIPMENT
PHILLIPS WINE & SPIRITS CO
RON'S GOURMET ICE
THORPE DISTRIBUTING COMPANY
TWIN CITIES FLAG SOURCE
VIKING COCA COLA
WATSON COMPANY. INC/THE
WINE MERCHANTS. INC
"**
Descriotion
LIOUOR STORE
LIOUOR STORE
LI OUOR STORE
LIOUOR STORE
LIOUOR STORE
LI OUOR STORE
:...IOIJOR STORE
LIQUOR STORt:
LIOUOR STORE
LIOUOR STORE
TRANS TO COMM CENTER
LIOUOR STORE
LIOUOR STORE
LIOUOR STOR,:;
LIOUOR STORE
L IOUOR STORE:
LI OUOR STORE
LIOUOR STORt::
LIOUOR STORE
LIOUOR STORE
Final Totals...
,.....mount
2,065.86
745.71
7.684.00
2,627.85
115.20
79.28
72.97
1,634.89
"10,883.70
1,852.05
200,000.00
911 .84
27.26
5,234.38
145.68
15,414.85
42.00
376.41
411.42
355.40
250.680.75
--'
8RC FINANCIAL SYSTEM
11/30/1999 15:16:47
Pavments for Publication
CITY OF MONTICELI
GL335R-V06.00 PAGE
TOTAL NUMBER OF RECORDS PRINTED
69
-'
aRC FINANCIAL SYSTEM
11/30/1999 15:16:48
Payments for Publication
FUND RECAP:
=UND DESCRIPTION
DISBURSEMENTS
, 01
609
GENERAL FUND
MUNICIPAL LIQUOR FUND
23.16
250.657.59
!'OT,I\L ALL FUNDS
250,680.75
BANK RECAP:
DA.N 1\ Nil.ME
DISBURSEMENTS
GENL GENERAL CHECKING
LIOR LIOUOR CHECKING
23. 16
250,657.59
IOT/I.L ALL BANI'\S
250.680.75
Informational Item
by Jeff O'Neill, Deputy City Administrator
Decem ber 13, 1 999
This is an update on the status of the search for a site for a soccer field complex. Some months
ago the City Council reviewed a request by the Parks Commission to dedicate outlot A of
Country Club Manor for a soccer complex. The City Council acknowledged the need for field
space but directed staff to seek an alternative location.
During recent months, City staiThas been exploring ideas for cooperating with NSP and Wright
County at a site near Montissippi Park as one option. We have also had discussions with the
School District Administration regarding development of field space in areas at and adjacent to
the school campus.
Based on various factors reviewed by the Parks Commission, the focus has moved toward
working with the School District on development offield space. Factors pointing toward a
School/City cooperative effort include the following:
I. Cost
An adequate amount of field spaee is available already purchased and served with
utilities. Some parking is available. Field development will not require huge
investments in site grading or utility extensions.
2. Dual use/Efficient use of field Space
Cooperating with the School in development of additional soccer fields for use by
soccer in the summer wi II also yield addition soccer/football practice space for use
by the school in the fall.
3. Field proximity, centralization of fields.
The School District campus along with the East side freeway fields could support
up to 5 fields for soccer use in the summer time. There are also 4 softbal1!baseball
fields that could be used as soccer fields (2 fields) when needed for tournament
play.
The School District has acted to approve in concept an expenditure of $30,000+ for field
development contingent on the City kicking in its 1999 budget amount of $30,000.
-1-
INFORMATIONAL ITEM
DECEMBER 13,1999
By Ollie Koropchak, Economic Development Director
~
Twin City Die Castings - As you may have noticed, grading has not commenced on this
industrial project. On November 19, staffmet with Jay Eller, the general contractor, and architect
to review the state ofthe project. The group discussed how to comply with the Uniform
Building Code for Flammable Solids and yet meet the desires of the company while ensuring the
ability to expand in the future. Through determination of the process and flow of production for
the magnesium die casting and machining areas, a fire protection engineer will develop a Fire
Protection Program for compliance of the Uniform Building Code. The company has been
fiustrated with the process of finding a qualified consultant. The owners want to do the project
right; however, they elect not to commence grading until a Program has been developed and
accepted by both the City and Twin City Die Castings. It is hoped, construction will commence
yet in December. The company has purchased the land.
The Minnesota Investment Fund application from the City of Monticello requesting $460,000 was
submitted to the Office of the Minnesota Trade and Economic Development on November 24.
In recent conversation with Carol Pressley-Olson, the State is reviewing the application which
was based on the job and wage goals outlined by Twin City Die Castings. Because the State
recently amended their criteria for the amount of dollars available per each job and wage goal
outlined, our application request was increased to $500,000. The interest rate ofthe loan from
the City to Twin City Die was determined to be 4%. Also, the State is in the process of
reviewing the Industrial Revenue Bond application.
Aroplax Corporation - The EDA-GMEF Loan of$100,000 approved for the Aroplax expansion
closed on December 6 at Steams Bank in St. Cloud. The tip-up panels for the 14,000 sq ft
expansion are in place.
Tire Service Equipment Manufacturing - The steel walls ofthis 12,000 sq ft expansion are in
place.
Sunny Fresh Foods - DAT met with company representatives relative to Design Guidelines in
the CCD and the proposed 17,000 sq ft expansion to the south side of their production facility.
Staffhas had preliminary discussions relative to the proposed expansion.
MEMO TO:
City Council
FROM:
Kitty Baltos, Community Center Director
DATE:
December 10, 1999
RE:
Community Center Hiring
I am happy to inform you that we have hired our three full-time employees for the community center. Our
Lead Building Custodian is James Hanawalt from Monticello, our Lead Guest Services Associate is Karin
Meyer from Monticello and our Building Custodian is Kenneth Prihulla from Big Lake. Each of them come
to us with great experience and references. I believe that we now have an excellent foundation for our team
at the community center.
We're now faced with the awesome task of filling the part-time positions. We have had a lot of interest from
the public in these positions and I believe that we could see 100 or more applicants for the positions we have
available. To make this process less time consuming and more efficient, I have recommend to the Small
Group and have gotten their approval, that we set up a Job Fair. Individuals interested in employment can
come in and fill out an application. They will then have a short interview with one person from a panel of
interviewees. After the Job Fair is done, we will pull out the best applications and hire those individuals. Cub
Foods hires their employees in this fashion and have found it to be very successful. I have also gotten
valuable assistance from Joe Sass, the Cub Foods store manager, as I make arrangements.
The Job Fair will take place on Tuesday and Wednesday, December 28th and 29th from 4:00 p.m. to 8:00 p.m.
in the Mississippi Room (banquet room) at the community center. The interview panel will be made up from
city staff, the Small Group and two of our new employees. If any of the Council is interested in participating
in the panel, please let me know at 271-3268. I would welcome your support and input.