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City Council Agenda Packet 09-07-1999 Special . . . ...-"""... .- AGENDA SPECIAL MEETING - MONTICELLO CITY COUNCIL Tuesday, September 7,1999 - 5:30 p.m. Mayor: Roger Belsaas Council Members: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen 1. Call to order. 2. Workshop and discussion regarding 2000 municipal budget. 3. Adjourn. i I I ,./ / I I --- -- MEMO MONTICELLO TO: Mayor and Council Members FROM: Rick Wolfsteller, City Administrator DATE: September 1, 1999 RE: Second Budget Workshop - September 7, 1999 - 5:30 p.m. Review of 2000 Proposed Preliminary Budget Based on the Council's direction from our first workshop session, I tried to put together a new budget and tax levy that did not exceed the amount oflevy we had for 1999. Department heads and staff were asked to take another look at their specific budgets to see if we could find areas that could be cut or delayed to accomplished your objective. To accomplish this goal, it initially appeared that we had very little funds to work with in regards to capital outlay for equipment and projects if we were going to keep the budget at no . increase. Modifications and alterations to the original budget proposal have been accomplished that may allow us to keep the levy at the same level but many projects and improvements will have to be delayed until future years to accomplish this goal. After further reviewing our existing bond debt funds, it appears that we will be able to lower our bond levy by $143,654 by eliminating the levy in two bond issues for next year. Our 1990C G.O. Bond was scheduled to have a levy requirement of $25,054, but it appears that there are sufficient funds in this account to meet our debt obligations without continuing the levy next year. During my review of the bond funds, I also found that our 1993 Fire Hall Bond, which has recently been paid off, will have surplus funds available that can be transferred to the 1996C Interceptor Sewer Bond to cover that levy of $118,800 that was scheduled for next year. Elimination of these two levy requirements will actually result in our total bond levy for next year being $38,792 less than the 1999 levy. The revised budget worksheets, enclosed, arrive at a required tax levy of $4,61 7,725. A number of changes were made in the general fund budget to accomplish this goal, some of which are summarized below: . The new finance position was reduced to halftime resulting in a $15,000 savings. . Professional services fees under Planning and Zoning were cut by an additional $15,000. . Janitorial services for cleaning of city hall was cut by $2400. . . Equipment purchases for administration and data processing were added for $19,725. . Police contract does not have any increase in hours of coverage, only the hourly rate increase from $36.50 to $38.25 per hour. Monticello City Hall, 250 E. Broadway, PO Rox 1147, Monticello, MN 55362-9245 · (612) 295-2711 . Fax: (612) 295-4404 Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 . (612) 295-3170 . Fax: (612) 271-3272 . Mayor and Council September 1, 1999 Page Two . Fire Department budgct was cut by $6,000 for building repairs while an additional $15,700 was included for capital equipment expenditures. . A ncw pickup was deleted from the inspection department budget while a CADD printer was added to the budget. . Two-thirds ofthe cost of a new Public Works Street employee was deleted resulting in a $24,000 savings by assuming a new person would not start until fall 2000. . Shop and garage budget included the addition of a replacement pressure washer and air compressor for $10,500. . An additional $8,000 was added to the refuse collection budget to account for additional recycling bins and recycling costs associated with the West Kjellberg's Mobile Horne Park. These costs were not included in the original budget. ., ,,' I ~\ /_' 'o.j \,P I. . \ 0'(' . ).. Community development department included funding for the Central Minnesota Initiative Fund of~~and continuation of the MCP contribution of $35,000. . . . The annual sealcoating allocation of $27,500 was deleted and replaced with funding for overlaying the Third Street parking lot (Behind Flicker's). The above modifications to the general fund budget required an additional levy of $87,490 over the original proposed base budget that had no capital outlays included. Other funds that have also been modified include the library budget which required an increase of $4,350 for shelving and bookcase improvements. The proposed budget for the community center levy also assumes the option requiring $177,300 deficiency for the operating budget which is proposed to be covered by the $200,000 transfer from the liquor fund. The balance of the community center budget relates to debt service requirements estimated at $562,750. The last component of the revised budget relates to the park fund. The Park Commission members met Tuesday evening to review the capital equipment and projects in an attempt to prioritize the projects. In order to meet the Council objective of no increase in the levy, there still remained $134,386 that could be used by various departments including the park fund. The Park Commission put together a list of projects they felt were important for the City that included $53,000 in equipment purchases and $291,000 in various park improvement projects. The funds requested by the Park Commission exceed the amount of money available by more than $209,000. This is also assuming that no other improvements or unfunded requests .are included in the budget and that all of the remaining funds to reach the maximum levy of$4,617,000 were utilized by the park fund. . Mayor and Council September 1, 1999 Page Three As you will note from the list included, there are many capital outlay projects and items that still remain unfunded. As the community continues to grow by adding 200 homes a year, our operating budgets are increasing simply to keep pace with the growth. There are additional miles of street to plow and sweep, additional sewer and water lines to maintain along with additional parks being developed. All of these require an increasing demand on our resources and when you add to this the City's share of various street projects such as County Road 75, County Road 118, Dundas Road, Chelsea Road extension, and Highway 25, it becomes very difficult to not expect our budget needs to increase. The Council will be faced with some tough decisions on whether the level of service needs to be reduced or whether some type of increase in taxes is necessary to maintain the current level of services. The City will be facing a number of major improvements that will need to be addressed in coming years including an additional water tower and wells, reconstruction of the core city streets, West River Street improvements including curb and gutter and storm sewer, street light replacement along Broadway in the business district, and numerous park development projects. All ofthese items will put a strain on our future budgets and will likely make it difficult in the future to avoid increasing the levy unless we have substantial . growth in our market values. In regards to market value and tax capacity values, I have still not received any information from the County Assessor that would tell us exactly what our tax capacity value will be for next year. I am hopeful that I will have this information for the Council by Tuesday night as the assessor indicated a preliminary number may be available by then. In the meantime, all of my worksheets assume that our tax capacity value is the same as it was last year at $13,123,000. Although the City has $21,000,000 in new construction and $10,000,000 in increased valuation because of inflation, it is unlikely that this would amount to more than a 3% increase in our overall tax capacity value. Subtracted from this potential 3% increase is the reduction in commercial, industrial and residential tax capacity rates. For example, commercial and industrial properties will see a 2%-2.8% reduction in their tax capacity value next year compared to 1999. Likewise, residential tax capacity values will also see a reduction of 1 %-1.8%, depending on the market value ofthe property. These changes have been made to the class rate schedule by the state legislature and will likely result in the City not realizing a true gain in its tax capacity value. In addition, I also assume that the NSP property value may also see a slight decrease due to depreciation and they will also receive the 2.8% reduction as I noted above. The bottom line is, I don't expect our overall tax capacity value to increase to help offset any additional budget needs. As I mentioned at our last workshop, the Council will be asked to look at issuing a general improvement bond later this fall for funding all of the City's share of various projects we now have in progress. It is anticipated this bond issue will be about $1,250,000 to $1,500,000 and will require future tax levies to pay . back about half of the loan. As you may have noticed, no funds have been included in the budget levy at this time to cover the City's share of the ISTEA pathway bridge project on County Road 1 18. The ISTEA grant project needs to be completed next year if we are to receive the funds and will require a local contribution of between $125,000 to $175,000 including engineering costs. The City has accumulated budget reserves in the capital outlay fund totaling approximately $75,000 for various pathway segments associated with this ISTEA . Mayor and Counci I September 1, 1999 Page Four grant and if the project is to be financed next year, it will likely have to be included in the bond sale. lfnot, financed by a bond, it would have to corne from cuts in other general or park fund budgets if the Council keeps the levy the same without allowing any increase. As a reminder, a preliminary budget and tax levy will need to be adopted by the Council by September 15th. It is recommended that the City also adopt a resolution notifying the County Auditor that the City may have a tax rate that is higher than last years. This resolution does not prohibit the City from adopting a final levy that results in no tax increase or even a tax rate decrease, but without the resolution being adopted, the City would be restricting its ability to raise the tax rate in the future. A public hearing is necessary before this resolution can be adopted and it is expected to be on our council agenda September 13th. Finally, the Council must select a date for the initial budget and levy hearing and it is recommended that the Council consider having this hearing on Wednesday, December gth prior to our first meeting in December. In addition to the public hearing meeting, a final budget and levy cannot be adopted until a subsequent meeting anticipated for December 13th. . . . . . Revised-#3 TAX LEVY SUMMARY 2000 BUDGET ALL FUNDS Parks General Library Transportation Shade Tree OAA HRA Debt Service Capital Imp. Revolving Community Center $660,680 $2,100,238 $31,095 $17,460 $0 $7,000 $15,295 $1,302,927 $10,480 $472,550 $458,171 $2,550,678 $32,790 $21,722 $0 $4,425 $15,790 $1,264,135 $0 $540,053 $458,171 $2,280,639 $32,790 $21,722 $0 $4,425 $15,790 $1,264,135 $0 $540,053 $270,039 Net Levy Decrease to Cover Debt Net Levy Increase for Non-debt Portion of Budget Net Certified Levy Decrease/Increase Maximum Levy Allowed Remaining Levy Authority Available -$38,792 $38,792 $0 $5,209,203 $591,478 Payable 1995 Tax Capacity Rate Payable 1996 Tax Capacity Rate Payable 1997 Tax Capacity Rate Payable 1998 Tax Capacity Rate Payable 1999 Tax Capacity Rate Payable 2000 Tax Capacity Rate 18.228 18.509 19.136 27.001 35.186 35.186 94/Payable 1995 $15,586,930 28.228 $2,841,185 95/payable 1996 $15,792,922 18.509 $2,922,800 96/Payable 1997 $15,993,989 19.136 $3,059,880 97/Payable 1998 $14,413,597 27.001 $3,883,013 98/Payable 1999 $13,123,681 35.186 $4,617,725 99/Payable 2000 $13,123,681 35.186 $4,617,725 COMMENTS: *Community Center budget levy includes $562,750 for debt service and $177,303 for operations with a transfer from Liquor Fund of $200,000 (Net Levy Required = $540,053) 2000 Budget.xls:Tax Levy Summary:09/02/1999 -1- . PARKS & RECREATION Parks & Recreation/Cemetery TOTAL PARKS & RECREATION COMMUNITY DEVELOPMENT Community Development $0 2000 Budget.xls:General Fund Sum-Exp:9/1/99 -2- . REVISED - #3 GENERAL FUND SUMMARY 2000 RUDGET REVENUE 1999 2000 TAXES Current Ad Valorem Penalty/Interest Tax IncrementsnKmart $2, 100,238 $1,000 $77,900 $2,280,639 $1,500 $0 LICENSES & PERMITS - NON-ROSINESS Building Permits $210,000 $280,000 Variances/Conditional Uses $2,100 $3,000 Dog Licenses $250 $250 Others $5,800 $6,000 INTER-GOVERNMENTAL Fire Department Aid $46,400 $47,450 Police Department Aid $18,500 $20,000 . State lIighway Aid $43,000 $57,000 State Aids - Other (PERA) $6,740 $6,740 State Aids - HACA $266,562 $270,039 State Aids - LGA $8,162 CHARGES FOR SERVICES General Government $1,500 $2,500 Public Safety (Township Contract) $67,355 $71,645 Streets - CSAH maintenance $9,000 $8,700 Deputy Registrar $115,000 $120,000 Other $500 $300 Subdivision Fees $7,500 $7,000 Special Processing Fee (Garbage) $50,000 $60,000 Recycling Incentive $7,000 $7,000 Inspection Fees $35,000 $35,000 Garbage Cart Rental $11,000 $28,000 . 2000 Budget.xlsGeneral Fund Summary:9/1/99 -3- . REVISED - #3 PARK FUND SUMMARY 2000 BUDGET EXPENDITURES 1999 2000 Salaries $176,280 $195,355 Benefits $42,200 $44,080 Supplies - Operating $20,950 $27,500 Bldg/EquipNeh Repair Supplies $6,100 $8,000 Pathway Maint. Fund $20,000 $20,000 Misc. Professional Services $5,700 $5,500 Telephone $4,000 $4,000 Travel/Conf/Schools/Dues $1,250 $1 ,400 Public Info/Advertising $1,500 $1,500 Utilities $10,800 $10,800 Repair & Maint - Bldg & Equip $7,500 $7,000 Uniform Rental $1,000 $2,300 Misc. & Community Celebrations $900 $6,350 Capital Outlay - Equipment $26,500 $53,000 Capital Outlay -Improvements $316,000 $81,386 TOTAL PARK FUND $640,680 $468,171 . REVENUE Ad Valorem Taxes $458,171 Park Dedication Fees $10,000 $468,171 . 2000 Budget.xls:Park Fund Summary:09/02/1999 - 4 - . E1 E2 E3 E4 E5 E6 .~ E9 E10 E11 E12 E13 E14 E15 E16 E17 E18 E19 E20 E21 E22 E23 E24 E25 E26 E27 E28 E29 E30 eE31 E32 E33 2000 Community Center Budget.. Proposed REVENUES: Original OPTION 2 OPTION 3 User tees 141,000 148.357 148,357 Membership Fees 213.000 214,100 214,100 Room/Space Rental 30,000 30.000 30.000 Concessions 42.000 42.000 42.000 Other Service Revenue 3.000 3.000 3.000 Gift Certificate Sales Vendina Machine Revenue 6.000 6.000 6.000 ProeJram Revenue 10.000 10.000 10.000 Childcare Revenue 10.000 15,000 15,000 National Guard Revenue 600 600 600 Cash over Grant Appropriations TOTOAL REVENUE 455,600 469,057 469,057 EXPENSES: Salaries - Fulltime 171,000 144,440 144,440 Salaries - Parttime 296,000 194,812 168.234 Salaries - T emparary Pera Contributions 19.080 13.859 12.773 FICA Contributions 28.950 21,034 19.386 Medicare Contributions 6.770 4,919 4.534 Health/Dental/Ute Insurance 33.370 27,810 27.810 U.C. Benefit Payments 500 500 500 Worker's Comp Benefit pmt Program ocerating costs 2.500 2.500 2.500 Mise Office supplies 2.000 2,000 2.000 Cleaning Supplies 12.000 12.000 12.000 Chemical Products 10.000 10.000 10,000 Mise Oceratino Supplies Landscaoina Materials Prof Services - Custodial 71.000 5.000 5,000 Maintenance aareements Mise Professional Services 6.000 1.600 1.600 Telephone 8.500 8.500 8.500 Travel Expense 500 500 500 Conference & Schools 1.500 1.500 1.500 Freight AdvertisinQ 11.000 11.000 11,000 General Public Information Brochures 4.000 4.000 4.000 Property Insurance 10.000 14,083 14.083 Electric eo. 000 60.000 60.000 Gas 66.000 66.000 66,000 Repair & Mtc - Building 2.000 2.000 2.000 Repair & Mtc - Mach & Equip 2.000 2.000 2,000 Equipment Rental so. 000 2.000 2,000 Uniform Rental 5,200 4,000 4,000 R1 R2 R3 R4 R5 R6 R7 R8 R9 R10 R11 R12 - 5- . . . Dues, Mbrshics, subscrip 500 500 500 Imcrovements Furniture & Fixtures Office Eauioment Other Eauioment Lease Pmt to HRA - Prine Lease Pmt to HRA - Interest Prizes 1,000 1,000 1,000 Prof Serv ~ Websitelemail 1,200 0 0 Prof Serv - Lawn Services 850 0 0 Prof Serv - Newsletter 500 500 500 PostaQe 4,000 4,000 4,000 Radio Units 2,000 0 0 Mise Printina General UabilltV Insurance Cash Short Uncollectible Checks Riverfest Walk & Roll Comouter Eauioment Credit Card % 5,000 5,000 5,000 Bad Debt Prof Services - laundry 15,000 15,000 15.000 Concessions oroduct/supplies 31,500 31,500 31,500 OoeninQ Excenses 2,500 2,500 2,500 E34 E35 E36 E37 E3S E39 E40 E41 E42 E43 E44 E45 E46 E47 E48 E49 E50 E51 E52 E53 E54 E55 Ese E57 E58 TOTAL EXPENSES 943.920 676.057 207,000 70% 646.360 NET Revenues as % of Expenses 488.320 50% 177 ,303 73% - 6 - . Revised ~ #3 SUMMARY DEBT SERVICE FUNDS 2000 BUDGET FORECAST REVENUE 1999 2000 Current ad valorem: Interest: Special assmt. ~ County: Transfer in ~ Tax Increment Transfer in ~ Liquor Fund (Community Ctr. Bond) Transfer in ~ Community Center Fund Transfer in ~ Sewer access fund (VWVTP Note) Transfer in ~ 93 Fire Hall Refundng Bond $1,302,927 $106,225 $835,802 $249,850 $200,000 $361,925 $450,000 $0 $1,264,135 $134,355 $457,858 $103,150 $0 $562,750 $500,000 $200,722 . EXPENDITURES 1999 2000 Principal $2,042,455 $2,407,546 Interest $1,430,471 $1,433,598 Paying agent fees $8,730 $7,974 I nterest Expense $19,675 $3,200 . 2000 Budget.xls:Debt Service Fund Forecast:8/31/99 - 7 - CAPITAL OUTLAY INCLUDED UNDER OPTION #3 . liTEM COSTI FUND Administration Typewriter $1,200 General Commercial Shredder $2,500 Dictaphone (Portable) $325 $4,025 Data Processin9 2000 Sheet Tray for Laser Printer $1,300 General Deskjet Color Printer $400 AS 400 Printer (In place of forms burster) $4,000 Four (4) P.C.'s $10,000 $15,700 PW Inspections Large CADD Printer $6,000 General Sh2p Replacement pressure washer $6,000 General Replacement air compressor $4,500 $10,500 Refuse (1000) Garbage carts $62,000 General . (450) Sets recycling bins $10,000 $72,000 .s.tmet New crack router $8,000 General Overlay 3rd Street Parking Lot $20,000 $28,000 Snow/Ice Second 1/2 of new plow truck (Original Budget $47,500) $68,000 Libra'Y Shelving - Bookcases(Original budget had $12000 for ADA Imp.) $4,350 Library Fire Department (5) Airpacks $7,600 General Balance of video imaging camera $8,100 $15,700 Economic Development MCP Contributions $35,000 General Central Mn. Initiative Fund Request $6,500 $41,500 . 2000 Budget.xls:Capital Outlay Items:9/1/99 -8- . farM Broom Attachment Taro Mower Adopt-a-Park Program Riverfest Celebration Replacement 1-ton truck with dump Bleacher Retrofitting Snow Blower attachment for John Deer 935 Various Park Improvements** -~. $3,500 $5,000 $5,000 $35,000 $10,000 '-. $4,500 $B~~J86 ** $144,386 General TOTAL.ALLDEPARTMENTS $410,161 "Specific Park improvements could be taken from the following revised list of projects recommended by the Parks Commisison: VPlay Structures - 4th Street Park & Parwest Park lC"Prairie/Otter Creek ic~Cardinal Hills Tot Lot Paystructure & Landscaping vPioneer Park - Shelter & Pathway ,/ River Mill Parking Lot v Playground - West Bridge Park /Lighting (2) Fields @ NSP Park v Soccer Field Development v' Adopt-a-Park Seed Money $30,000 $2,000 $10,000 $94,000 $50,000 $35,000 $35,000 $30,000 $5,000 . . 2000 Budget.xls:Capital Outlay Items:9/1/99 -9- . . . CAPITAL OUTLA Y ITEMS Requested but not Funded Yet in Budget Proposals ITEM North Anchor Land Acquisition Funding I- ,1J1/ tJ ;1. c-rg t.{ i( ,,iy ",J - t; -r}. '11L. Funding for "IS"TEA" Pathway Bridge - County Road I J 8 AMOUNT $200,000 75: eJu 0 $175,000 Increase in Police contract hours (4 hrs per dayl1460 year) $55,845 Partial Funding (1/3) for future new fire truck - City share 2/3 of $200,000 $45,000 Housing Study - HRA $20,000 Sidewalk Connection - Broadway to Parking Lot (Grassl Parcel) $20,000 City share of local match for TIF Projects to avoid penalties of LGA & HACA $100,000 Fire Department - (6) Replacement Pagers - (1) Air Packs $2,400 $ I ,900 Data Processing - (1) PC Computers $2,500 Administration - (1) Portable Dictaphones $325 Annual Sealcoating Projects $27,500 Shop - Waste oil furnace $7,000 Street Lighting - Replace (22) lights on Broadway $130,000 Rebuild Fallon A venue - Chelsea Road to south city limits $500,000 Street lights for South Highway 25 Project $150,000 Street Replacement & Storm Sewer - West River Street - 7th Street Overlay $500,000 $60,000 Additional I-Ton Dump Truck (Street Dept) $30,000 Library Addition Library landscaping and fixtures $600,000 $60,000 Various Park Improvements from previous list ($291,000-$81,386 $209,614 BudgetWorkshop-2:Unfunded Capital Outlays:9/1/99 -10- . . . CAPITAL OUTLAY FUND ITEMS BUDGETED FOR OR COMMITTED BUT NOT SPENT YET Year Item Dollar Amount 1999 Library Building/Window Repairs $58,000 MCP Contributions - Matching $35,000 Future Industrial Park Land Acquisition (3rd year) $25,000 Central Minnesota Initiative Fund Request $2,000 1998 Funding for land acquisition along river $35,000 Future industrial park land acquisition (2nd- year) $75,000 Klein Farms Park $36,000 Additional ballfields - NSP Park $40,000 River Park enhancements $60,000 1997 River Park enhancements $20,000 Pathways - River Road to Middle School $15,000 Pathways - Ellison Park to Mississippi Drive $30,000 Concession Building - Meadow Oak Park $12,000 Future industrial park land acquisition (1 st year) $75,000 " 1996 Pathway - Meadow Oak (Yz) $15,000 County Road 118 pathway $15,000 Parking lot - Meadow Oak (113) $13,000 """ /', 1996 Sewer interceptor reserve $80,000 1995 Sewer interceptor reserve $60,000 1994 Sewer interceptor reserve $60,000 1993 Sewer interceptor reserve $100,000 Total intercelJtor reserve $300,000 ! 1 ~~ALCOMMITrED FUNDs ~ l $861,000 I f DA WNIWORDPROCIBUDGET: 8113/99 -11- . REV1SED - #3 REVENUE AND EXPENDlTURE SUMMARY 2000 BUDGET General $3,312,425 $3,324,425 $3,529,770 $3,529,770 Parks $670,680 $670,680 $468,171 $468,171 Library $32,295 $32,295 $32,790 $32,790 Transportation $74,900 $74,900 $89,300 $89,300 Shade Tree $8,160 $67,735 $3,665 $43,120 Community Center $516,650 $516,650 $1,209,110 $1,209,110 UDAG $8,370 $0 $10,130 $0 OAA $8,200 $8,200 $5,700 $5,700 11RA $419,795 $395,755 $752,480 $411,630 EDA $41,540 $7,120 $37,960 $7,000 SCERG $6,180 $0 $6,805 $0 CMIF $140 $0 $145 $0 Debt Service $3,506,759 $3,501,331 $3,222,970 $3,852,318 Liquor $2,080,675 $1,998,570 $2,531,225 $2,345,440 Water $279,500 $464,380 $306,875 $539,935 * Sewer $696,115 $1,860,765 $737,080 $1,804,475 ** . Cemetery $23,975 $37,050 $23,090 $31,290 Capital Improvements $82,180 $82,000 $112,030 $0 Water Access $104,400 $0 $146,000 $25,000 Storm Sewer Access $181,450 $0 $174,760 $0 Sanitary Sewer Access $405,780 $745,800 $698, I 00 $535,000 COMMENTS: * Includes $1,088,185 Depreciation ~ contributed assets sewer **Includes $235,605 Depreciation - contributed assets water . 2000 Budget.xls.Revnue & Exp. Sum:9/1/99 -12- . REVISED #3 SUMMARY OF PROJECTED REVENUES EXPENDITURES AND FUND BALANCES (Cash and Investments) Parks Fund $100 $468,171 $468,171 $100 General $2,941,900 $3,529,770 $3,529,770 $2,941,900 Library $2,4 75 $34,290 $34,290 $2,475 Tree $47,980 $3,665 $43,120 $8,525 OAA $10,530 $5,700 $5,700 $10,530 Water $271,865 $306,875 $304,330 $274,410 Water Access $567,685 $146,000 $396,000 $317,685 Sewer $357,280 $737,080 $716,290 $378,070 Sewer Access $1,450,480 $698,100 $535,000 $1,613,580 Transportation $100 $89,300 $89,300 $100 Liquor $214,480 $2,531,225 $2,345,440 $400,265 Capital Outlay Revolving $877,480 $112,030 $0 $989,510 HRA $139,040 $752,480 $431,630 $459,890 . UOAG $196,370 $10,130 $0 $206,500 EOA $419,420 $37,960 $7,000 $450,380 SCERG $157,830 $6,805 $0 $164,635 CMIF $540 $145 $0 $685 Storm Sewer Access $333,100 $174,760 $712,850 -$204,990 Cemetery $2,250 $23,090 $31,290 -$5,950 Community Center Fund $0 $1,209,110 $1,209,110 $0 ITOT ALS $13,037,4861 $14,096,2561 $14,909,1311 $12,224,6111 . 2000 Budget.xls: Cash&1 nvestments:9/1 /99 -13- . . . "Bi.so ! CD 0 CD ~ 0 :EON 'i5 c: Q, - 0 "0 CD 0 c: ~ 0 ~ON en en w Z o W ~ me owe ...JOe ...JZc-:' W-~ Uu.C? ~O~ Zf-_ OZO :Eww u.:Et) O~w ~~a -en 0::: Uoe:. w Z - m :e o U C;; .E O'J ~'CO) CD'i5CD Eo...... 'i5 c: Q,-CD .13 'C CD c: .- 0) .C: I'll .... 0..0.. Cl .s CD 'CCD c: - I'll.... -~ ~N ~.... o 'C CD .l:: 1il 0:: 'C c:'C < CD .= ~ ~.!? 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'" 1999 Operating BUdget - Monticello Community Center Income Expense Membershio/Daily Passes 8,500 Full time Salaries 28,700 Part time Salaries 8,500 Employer's Contributions 9,100 PERA, FICA, Health, etc Misc Equip Purchases 21,000 Fitness Equipment 30,000 Software/Hardware EQuipment 26,100 Pool Chemicals 800 CleaninQ Supplies 1,000 Misc Office Supplies 2,300 Telephone 700 Conference & Schools 700 General Public Information 800 AdvertisinQ 4,800 Insurance (1 month) 1,200 Electric 5,000 Gas 5,500 Uniforms 300 Laundry Services 1,300 Concessions Supplies 2,000 Prof Services - Bathrooms 1,100 Prizes - ODenine 1,000 Total 8,500 151 ,900 Net Income -143,400 1999 Budget -110,625 Over Budget 32,775 ,- . 1999 Budget Worksheet Full.time Salaries: Director All other Full time for 3 weeks Part-time for 2 weeks 22,500 6,200 8,500 Employer's Contributions: PERA, FICA, Medicare, UC Benefit, HealthlDental Kitty Baltos 8,100 Others 1,000 Misc. Start-Up Equipment: Janitorial Supplies (cleaning cart, vacuum, floor buffer brooms, buckets, mops, garbage cans) 6,200 Kitchen Supplies: (dishes, bus carts, utensils, airpots) 5,000 Activity Equipment: (gym balls and cart, teen center equipment, climbing shoes, helmets and pads, pool toys childcare toys, fitness stereo, exercise mats Wrist bands for security, etc) 9.800 Total Misc. Start Up Equipment 21,000 . Fitness Equipment: Bid from StairMaster 30,000 8 pieces of resistence equipment and 3 pieces of cardio equipment Software and Hardware Equipment: CSI Software and necessary hardware (Bar code reader, receipt printer, etc) 3 PC's, 1 laser printer - Check-in desk 1 Year maintenance agreement Sales tax (approximate) 15,725 7,500 1,800 1.075 Total Software/Hardware 26,100 . Territory Manager. Tim Block Salea Coordinator. Geri Pa h 9902228 CITY OF MONTICEllO AlTN: ACCOUNTS PA YAalE PO SOX 1147 206-823-7151 STAIRMASTAR SPORTS 4121121 Pla5 ~ ~]EqUIPment Proposal Commercial Sales Division .mmerelal Sales Direct: (800) 777-4348 orate Main Office: 800 635-2936 Ship to: 9902228 CITY OF MONTICEllO ATTN: KITTY BAt TOS 250 E BROADWAY Commercial Fax: (800) 784-7381 Bill to: MONTICELLO MN 55382 Tel: 612-271-3288 MONTICELLO MN 55362 Tel: 812-295-2700 Fu 612.295-4404 TIImJ. Qf "."".Ift: Net 30 DMorf~on 8b1~Ii"'banl Freeclimber 4eOO CL exercise Syltem .l!iladc wlCHR (HR " Cardlo Theatnt ready) r.rm. of --.: FOe Orii1n RUG 30 '99 15:18 Proposal #: 1883 Date: 3D-Aug-S9 Page 1 of 2 Ext: 7630 Ext: 7327 11"/1J --: GlQunc:f '/lIp VI,: Allied Modtl , Qry Unh "rl" IXWnded 18000s.NF ($2,56$,00) ($2.56!.OO) 7OQ....4.4s-001 1 ($700.00) ($700.00) TA3aOO 1 ($300.00) (S300.00) Subtotal: $24,978.00 ~~ Shipping Charge; $3.125.00 ~ c.. Shipping Discount: $0.00 1) , "'" Crating: $0.00 <\>\\0 t: Volume DlKoum: $0.00 Subtotal belcre Tax: $28.103.00 Tax: $0.00 Total: 180003 Emreiae S1k8l!l ShIla 3900 RC. Black StrengJtI Unear Glutes Total AIeL/ate Seated Tricep AtclJate BIcep Curl Arcuate !.at Pulldown .ear FlylReAr Deltoids uare Cheat Pre.. Unear Seated LAg Curl un..r LII9 Extension 393003 NGTPRWWFB 1 ATPPRWWFB ABCPRWWFB 1 AI.. TPAWWFB 1 NFOPRWWFS 1 ACPPAWWFB 1 NSLPRWWFS NI.EPFlWWFS Quintan Tr&admilla QUinton TRladmil/ C1ubTrack 510 115VT 00448..001 nt~IJtIt.. ~n.u.. Tftlrta..Jrw~ FMA ItA"":"" FrMdlmb.r 4600 CL ElcMcIee System - Sl*ial FaireS OIlCOunt C1ubtrack 510 115 VT - Discount Trado In 3800 Total Savings before tax for thl. order ia ($3,565.00) With the purchase of 10 machines, your volume dfcount i.: 0.00% 12.58$.00 Si.56e,OO $2.025.00 52.025.00 $2.156,00 $2,158.00 $2,336.00 $2,338.00 $2.516.00 $2,516.00 $2,606.00 $2,606.00 $2,166.00 $2,156.00 $2.606.00 $2.ece.oo $2,336.00 f2.336.00 $2,246.00 $2.246.00 $4,995.00 $4,99$.00 . \ 'b Zfo .,,0 . 2-" ,G'f'Z"q. '10 PfOpOIMl cont/nuee on folloWIng ~ $28,103.00 41 "\I-~ . J....q" CSI Software Trey Jernigan 24 Greenway Plaza . Suite 606 Houston, TX 77045-2470 1-800-247-3431 Ext. 241 First two users: 4,495 Club Management Systems Member Management Front Desk Mgmt/ Attendance/Guest Accts Receivable. includes Mbr Billing Point of Sale Inventory 2 extra concurrent users @ $895/seat 1,790 Clu b Management System Total 6,285 Software Options: Scheduling 895 Employee Management 495 Series Sales 695 Class Registration 795 Contract 595 Total Software Options: 3,475 . Hardware: 1 Bar Code Reader 595 2 Receipt Printers @ 550 each 1.100 2 Cash Drawer @ 220 each 440 2 Magnetic Card Readers @245/ 490 Total Hardware 2,625 Miscellaneous: 2500 Key Cards @.40 each 1,000 Utility Programs: PC Charge for Windows (on-line credit card) 495 PC Anywhere (EFT support) 145 640 Training: On-Site, two days plus expenses @650/day 1,300 Maintenance Agreement: 1.5% of Software Total ($150/month) 1,800 Total Payment to CSI 17,125 Additional Hardware (3 PC's and Laser Printer) 7 .500 . 24,625 Add Sales Tax and Shipping and Handling Requires 75% down payment with order - 25% due upon delivery . . . I , Monticello Community Partners 2000 Budget Request to the Monticello City Council Summary MCP is requesting a matching grant in an amount of (up to) $35,000 from the City of Monticello for the year 2000. The city has provided MCP with a matching grant of $35,000 in 1997, 1998 and 1999 based on matching donations raised by MCP from businesses and individuals. We anticipate that we will have adequate support to again request the full grant of $35,000 for 2000. A summary of MCP accomplishments in 1999 is attached. Objectives and New Initiatives for the year 2000 Monticello Community Partners will begin the year 2000 with a focus on bringing new businesses to the greater Monticello area. We have recently completed a market survey listing numerous 'holes' that we believe would prove successful in our market area. Armed with this survey and detailed reports of market conditions in Monticello, we will be extending an invitation to various businesses to 'come take a look' at what Monticello has to offer. There is a renewed sense of urgency in maintaining the downtown area as we approach this new year. While major growth lies knocking just down the road in the form of an outlet mall, opportunity to 'piggy-back' on their success awaits us here in Monticello. Changing times and marketing strategies can bring business into Monticello as never before. Retaining our current businesses is also very important to MCP as competition looms around the corner. We have currently, under production, a project (shopping directory) that will enable current businesses and clients to better understand what is available in Monticello and to utilize those services. One of the marketing survey results indicated that the public is not aware of all the services available right here in town. MCP also believes in 'dress for success'. By continuing our work on facade renovations, we can assist our downtown business owners in achieving the look of success. MCP has compiled, and is still expanding, sources and directories to make facade renovations affordable and exciting. While providing administrative support for the Design Advisory Team, MCP continues to expand its photo montages of the downtown, collect historical data, and research the cultural and social history of Monticello. To date, eight buildings have proceeded through the City of Monticello's matching grant facade renovation program. As of September first, five additional building owners have expressed interest and the DA T team is working on bringing to them their initial sketches and ideas. Another new focus for the year 2000 will be encouraging the public to utilize the parking facilities that are offered downtown. As businesses become more aware of the value of having parking at their rear entrances, fixing up rear facades will become more important to these owners. Again DAT will begin their work of sketching, promoting and analyzing the possibilities . 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This test space has proven that pedestrians will use benches in the downtown area if provided. Great Beginnings & MCP formally recognized 20 businesses/building owners for completed & DMFR Program making major improvements to their buildings. A public slide show showing before and after photos and presented plaques to each participant commemorated these 20 improvements. The positive public response to the degree of progress was overwhelming. Design Advisory OAT continues to provide project review and research services ongoing Team (OAT) for projects that impact the aesthetic complexion of Monticello. MCP provides the administrative support for the OAT. Revitalization MCP sponsored speaker Jerry Kimball, past city planner for completed . Know-how Duluth to speak on Duluth's revitalization efforts, challenges and successes. Jerry's experiences were very encouraging and was asked to return to kick off the North Anchor Project. North Anchor MCP worked with Parks, HRA and Planning to help organize the completed North Anchor committee. OAT participated at the actual planning meetings. Marketing Survey Intern Amanda Gaetz designed a comprehensive phone survey completed to determine the shopping habits of Monticello. 300 area residents were surveyed by MCP volunteers. TDS donated the phone bank. This professional study, with an error rate of 2.5%, indicates the new businesses that Monticello and area consumers will support. It is a valuable tool in recruiting new businesses to downtown. Shopping Directory The creation of a local shopping directory that extols the unique December goods and services that downtown businesses offer. This project is aimed a getting residents to spend more of their shopping dollars in Monticello. New Business A major MCP focus in 2000 is to recruit new businesses to December Recruitment Package downtown. This package of materials will be targeted at businesses we think Monticello and area residents will support. . Page 2 . . . Events, Economic Revitalization, and Special Projects (cont.) Projects CSAH 75 Web Site East Bridge Park Descriptions Status An MCP representative worked on the CSAH 75 task force, researching open issues and making recommendations comparing costs to long term safety and aesthetic benefits. completed MCP initiated its web site in 1998 with basic organizational information and meeting info. This year work began to make the site a resource tool that includes our resource library, links with local and urban affairs, design guidelines, and revitalization status reports. ongoing MCP continues to maintain East Bridge Park, the park we have adopted. The hard work of MCP volunteers and the Parks Department has paid off. Most say the park has never looked better! ongoing Page 3 Main -Street making inroads in the 'burbs Many suburbs - .lriving to create the . feel of an old- fashioned downtown - are plamting and rebuilding with a focus on pedestrian traffic, green space and a sense of corrununity. ....~. ~ ~~ ~ just meant to get away from what is increasingly thought by plan- ners to be a mistake in relying on privately owned shopping malls, surrounded by acres of asphalt, as de facto community centers. Although most of the plans result from "visioning" sessions, in which citizens help imagine a more satisfying community, the concepts have critics. By David Peterson . Star Tribune Staff Writer Maple Grove is about to make one out of a gravel pit. Coon Rapids has dreamed of one for 30 years, and it's finally beginning to happen. Champlin's trying to bring one back that it had and lost. Burnsville's in the midst of a community squabble over wheth- er to create one out of a drooping retail strip. Main Street is coming back, and in the unlikeliest of places: suburbia. Suburbs all around the Twin Cities are planning to develop and redevelop in ways that turn away from the "suburban" model in favor of 19th-century village greens, sidewalks, narrow tree. lined streets and park benches. Often the giveaway is the word "commons." Goodbye strip cen- ters and malls, welcome to Mis- sissippi Commons, Nicollet Com- mons or Park Commons. Some are meant to be a suburb's new "downtown,. but not all. Some are tt'W '~ C"!!" ~ ~.:r ~ .i ~ .;:; ALSO IN! MAIN StREET contnIM on B4: - Several communities looking for new civic spaces: )0 A look . . ~.~.. ~-:'..~'ov,~ r,=,') ;: ~: . ~i.: ~ '.. ~~ .;: .." ",: . ..... :..~ : ~ ~ . I, ..~.. <.....~ :~,;.. '-::.: ~. I _ _:../.:.:\~ ~ -w~w:~ :~A. f".~tp' ') ~.~ ;,2~J~~- t ~'f., ~~;~'~ Walk till you shop So"era! Twin Citits....,... o:ommunitits .... considering d...lopment ideas thaI =urage walling along ~Iin<d poths. Such concep.s tond to .hun d"""loPlT""'I pottem5 thaI ",t.". to can and instead r..lUre vilJa<<e COIII/IlOIlS with indoor porl<.<. stonotronu, housing, pelformin8 aN'poc:ca. ~ tucllM ....y and lI'InSit access. ClIonl\.lpids "'~Ott'Rw"dLIIIN~ ~ 'Mwt ~ "... "~~"'~~'*'Ui'-ttuorc~wltl'l~"bCf)(Ia.r'eQlllbut _ ~ 1'mWtIJ..... ~. ""*",",,... ~p[rd,nj ~frwKIr M,w,~. st'r'l'~~bH'tto~~...hi. "_lidIr~ . 1I\oIMIIdb,~.,MIn.~ -...- Maple Grove .. WIww: SWf't fA VMt\IIW I..R "*f. _d....... ~ 94- . ..WMtNt:/l:1lUMI. ............. ~McIrI -......--....- autll;l~nrnoM_,.1'tGCMfl. .....,......,..,--.""*- md"C' rew Qy HII ~~. iI -...,,-- .-.:I~MIII&~. ._tlrdBr~ WoodbW1' ..~ScIutf1MSt~dC/t';'~.iII: _CnloO<...",,_Oo_ J--WW:Cd'aII~~ ........~~itdoot_..two --................-- -....--.........- ...,.,..., ...._............... >MeA. ..-- PiwdBdt.,d'w:~rA~ ~1JI;1J'III~r:J~l..maPirll. ul P'IuraIdbli~~...su..rc.~ Sl Louis Park. .~NMm1f1~~~~N51dHwy.1OO. .WhK~~ .~~~l!sim'CaIIIInIWD.!U;1t...Plwtl Nio*t~c....rm~.tMt'lNl~~ 1nIII&.~.IMIk~fJM\l'Qdi'c,two-.~.o$tCW'y ~wid'l~...snetle'i<<d\'i:It!pDt.llwlItI~ ~~~. ~ ~~ OM cal5truI::bon b!gm f'III!.t yellf. Bumsville ~ Wt...:.,., ~ NIet*i ~twtI'I ot &.n1svtIe Patk1d'f- ~~NiII.tolhCIf)i, ~ o--ts~Rirt....Qt/'I;ft..mAt~ ~dfId~fQm-irC art!.0Mt1!t ~ IIIlt1'l'ildlrR'_$.~t.~'*tM.~~..ttl!iIJM'I..:~llICiIediM'~""~. Neat IT'iIPf R1$III"I,(I ~~CItyCw-d!il!t:towm~. MAIN stREET trOll\ 81 LI~I.a nUl f~!\ the rl'~;lln,I' lr.II1" Iht' 1lldll'.I.11l ill ~lll'l~' I'rtIl{'I'I.. 1,1 . 50th and France: a model Main Street? An often-conSidered rnoClel tOf suburbs that .-e tJ\irMJng of bUllOlng 0< rellUlloing 'downlown' ...eas is tne _g 50UI and France area in Edina. The elementS other s.ubt.rbs I", include: -, - '-, ,4!( .~~~:~-i'~~ ~ """'-~~f'~::~' ~ "':".-":i .~~ "'r' - :.. _. ~~ ~-~ --.;' -'';'--~:'?'':' ' '-,,;, ~, YJ '" r- ;:; .:, V - '. n . ,- "~~}j,1..., /,;;/ t: J -~1. - .'fY/~ ~l/, /~~//~,~-,~, · ) , J ,<;.,,,_ ;."'"'j__ --,~.~"",--'I, I .~;-r,/~, ._ / 4c/ ,~.; . , I; - - ....-, Fmd oot fU'>t C...I..':..TloII.II'...."'....JII\t.cn .~.iIt'iwl'r__..,..,... ~~ ~~ """"- " ........... -..... !OM<<I, tudt.- \:I"IeMnew~ ...... I=, 1_- .......~ 1- -- -- en4 y.~ ..... l Uppor-- .. tttal g. letlllow ,... ............. -.. ..~..... -..... s...... 5lMTttuIit_ ~ o~..... Yeeded: IllelIlUJd \fom~D OIH;U:~ Iii -f -< " ~ Status: Phase One construction beginS next year. .MAlN STREET from 81 [A1anysuburbshaveprojec~ started or on drawing board , , " ': ': Some fear a "Disneyfied,~ one- .: size-fits-alI urban~planning , nightmare that forgets how con- venient the strip mall really is. Among the plans underway: ~ Burn.vllle is close to decid- ing whether to transform an ag- ing commercial strip around Nic. , oUet Avenue north of Burnsville .; Parkway that lost its oomph when Bumsville Center moved in , not far away. The proposed , "Heart of the City" looks more . like Minneapolis' trendy Uptown . - neighborhood than anything . you'd expect to see in a suburb. ~ Planners envision a mix of retail, offices, multifamily housing and . a pedonning arts center linked ;: with sidewalks, parks and plazas. : Buildings - not parking lots - ;. would line streets; and parking :: would be tucked away in ramps. :: An opposition flier warns that the .; city is trying to "destroy the sub- ." urban aspect of Bumsville. " ~ Maple Grove plans what , " may come closest to a true small- .: town downtown, with a walkable Main Street reminiscent of Edi- .. na's 50th and France retail dis- . trict. One thing Edina doesn't " have that Maple Grove would: a significant public presence in its downtown, including perhaps a major new regional library. What Maple Grove has in mind, jokes planner Randy Groves, is tradi- tional enough that, "Who knows, someday we may have a statue of some guy on a horse!" . ~ Chanhallen is promoting : Village on the Ponds, "inspired by : the best qualities of turn-of-the .; century European and American ;. villages." It will include several ;: types of housing along with retail , in a Main Street configuration, : offices, a church, a school. a mo- , tel and other features amid lakes, : woods, creeks, trails and parks. .: ~ Coon Rapids is about to '. have a retail center similar to Edi- . na's pioneering Centennial akes project, in that it will get folks out . of their cars and lure them into a setting that includes a pond, landscaping, benches and trails. ~ Champlin is thinking about closing some roads in an area that used to be its downtown and creating a new riverfront commu- nity gathering place that includes an old-fashioned bandshell. More pUblic places "Almost every community wants a sense of place: said John Kari, of the Metropolitan Council, who often works with local offi- cials on their plans. ~More and more they are looking to civic spaces that are more than just malls, more than just consumer. ism - that are more 'public' places. Retail is a part of it, as it was of the old Main Street, but not the only part. .. Maple Grove, for instance, plans a new City Hall in connec. tion with its Main Street, giving it the feel of the old small-town square with its county court. house. A redevelopment zone in an area of St. ouis Park that gradually declined and now houses pawn shops will incorpo- rate a public park and recreation- al center. Burnsville wants to in- clude a new theater and arts cen- ter as a centerpiece of its plans, looking out over a park as the Ordway Music Theatre does in downtown St. Paul. Some of the plans include mul. tifamily housing that will help sop up the area's rapidly growing pop' ulation while allowing residents to do multiple errands without using their cars. And for that, some say, we should all be grateful. "We're talking about adding 650,000 people over the next 20 years and not expanding the roadway system, " said Brad Scheib, an urban planner with the Hoisington Koegler Group Inc., Minneapolis. "So creating these downtowns is a favor to the region: It's that many fewer trips taken out on the regional trans- portation system." Critics' fears The suburban city councils are considering ideas backed by "New Urbanists,~ city designers who oppose development pat- terns that cater to cars and favor development that encourages walking, narrow streets to dis- courage speeding, convenient ac- cess to transit and the use of common meeting places, such as village greens. In the process, however, the city leaders some- times find themselves caught be- tween their hip design teams from Minneapolis' Warehouse District and their own constitu- ents, many of whom like the way they're living. Burnsville's plan, like some of the others, uses 50th-and-France- style multi-story parking ramps tucked away out of sight as the answer to what to do with peo- ple's cars. And Mike Moore, own- er of Red ion iquors, at the heart of what is to be Bumsville's new Heart of the City, warns against Utopian visions of a pe- destrian paradise here on the blizzard-prone tundra. "I keep telling these people, 'This is not Phoenix, Arizona,' " he said. "We don't have 350 days of sunshine. People gotta walk in January and February from these parking ramps out to the exclu- sive little shops they want. ~ He and his allies have gath- ered hundreds of signatures on petitions opposing the project, which the council wiU act on on Wednesday. Cities wanting to create down- towns, especially in built-up ar. eas, can find themselves with op- position from everywhere. In try- ing to establish a critical mass in one part of town, using major public investment, they can look as though they're trying to lure folks away from tax-paying busi- nesses in other parts. But the businesses in the area they're try. ing to redevelop may be no more enthusiastic for other reasons, in- cluding the cost of special as- sessments. Another sore spot for some is the inclusion in some projects of high-density housing, including that intended for poor people. That's a major goal for state and Met Council officials, but a source of resistance for some suburbanites already sensing ra. cial and social class changes. Woodbury, Maple Grove, and other suburbs are being praised these days by Met Council offi. cials for their success recently in approving hundreds of affordable units. some of them in or near quasi-downtown developments. Another frequenrcomplaint is that suburbs are trading one numbingly-familiar style of de- velopment for another that's newer but will turn out to be just as repetitive. A flier circulating in Burnsville speaks of "high-priced city planning consultants. . . that apparently use the same pitch and basic plans for each of the cities requesting their assistance. ~ Ed Delmoro, a citizen leading the charge for the project, dis- agrees. NicoUetAvenue in Burns. ville right now looks just like any other suburban retail artery, he said. "It's like, 'Blink your eyes and now where are you?' ~ What will replace it, he said, is distinc- tive. " "Our planners sometimes mention 50th and France, or Grand Avenue or Rice Park in 5t. Paul, when they talk about what we have in mind," he said. "But we're not trying to copy any of them. We want a pedestrian- friendly gathering place, like they are, but we'd like to see Bums- ville's be unique. ~ Where Moore of Red ion iq- uors foresees hapless consumers fighting blizzard-force winds, Delmoro sees himself someday sipping a drink on a plaza along one of the area's premier thor- oughfares, on a street that climbs the Minnesota River Valley to overlook the whole of the Twin Cities area, with the Minneapolis slcyline gleaming in the distance. "People think we're trying to turn Burnsville into Boston," he said. "That's not it at all. We're taking a small parcel showing signs of blight and trying to turn it into a little jewel."