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City Council Minutes 06-26-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, June 26, 2017 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Special Meeting Minutes from June 12, 2017 Councilmember Gabler moved approval of the June 12, 2017 special City Council meeting minutes. Councilmember Hilgart seconded the motion. Motion carried unanimously. Regular Meeting Minutes from June 12, 2017 Councilmember Gabler moved approval of the June 12, 2017 regular City Council meeting minutes. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Councilmember Hilgart added discussion on Sunday liquor sales. D. Citizen Comments • Shawn Cornelius and Colleen Schnappauf, 9644 Park Place Dr., and Richard and Janel Leiding, 9662 Park Place Dr., addressed the City Council with a request to expand their driveways beyond the 24 feet allowed by ordinance. Mayor Stumpf would like staff to review the ordinance and advised that the property owners work with staff to resolve the issue. E. Public Service Announcements • Shibani Bisson, WSB/City Engineer, provided an update on: 1) TH 25/711' Street Intersection project which is scheduled to be completed by July 10; and 2) 2017 Street Reconstruction project which has commenced on Gillard Avenue. City Council Minutes — June 26, 2017 Page 1 1 9 F. Council Liaison Updates • Library Board — Councilmember Gabler gave an update and noted that there has been no water leakage in the building since the repairs were made. • EDA — Councilmember Davidson provided an update and noted that they discussed the following: the Downtown Small Area Study (which was tabled); the GMEF loan program guidelines; and the appointment of an additional member to the Ellison Committee. • MOAA — Councilmember Hilgart commented that the board reviewed one property item. • WCAT — Councilmember Hilgart noted that this was a joint meeting and gave a brief update. G. Department Updates • Jeff O'Neill, City Administrator, provided an update on the following: 1. The closing on the Ellison House will be the week of June 26, 2017. The committee on the Ellison House has been established and will be scheduled to meet. 2. The Coalition of Utility Cities annual meeting is on Wednesday, June 28, 2017. 3. The City/County emergency response table top meeting is scheduled for Thursday, June 29, 2017. • Stacy Morse, 6"' District Director, provided a congressional update on: 1) Senate Health Bill; Home Mortgage Disclosure Adjustment Act; Flood Insurance Reauthorization and Reform; Expo 2023; and support transportation projects in the 6"' District. 2. Consent Agenda Councilmember Fair moved approval of the consent agenda excluding items J, M, O, P, and Q. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $743,600.36. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and Parks and departures for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. City Council Minutes —June 26, 2017 Page 2 19 D. Consideration of shifting to paperless agendas beginning the first City Council meeting in July 2017. Recommendation: Approved the transition to paperless agendas beginning the City Council meeting on July 10, 2017. E. Consideration of approving an application for a temporary on -sale liquor- license for the Monticello Lions Club for their Brewfest event on August 19, 2017. Recommendation: Approved the application for a temporary liquor license for the Monticello Lions Brewfest event on August 19, 2017 at West Bridge Park. F. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event on August 19, 2017. Recommendation: Approved the special event permit allowing temporary use of West Bridge Park for the Monticello Lions Brewfest event from 7 a.m. to 10 a.m. on Saturday, August 19, 2017, including City assistance, use of municipal parking lots, and street closures. Approved contingent on: 1) continued site plan and parking use coordination with the Street Superintendent and Park Superintendent; appropriate signage and fencing in coordination with the Street and Park Superintendents; continued coordination with the Chief Building Official on an tent permits; verification of trash and portable bathroom services for the event; verification of notification of affected local businesses and residents with a 2 -block radius of the Park by permit holder, no later than two weeks prior to event; and event coordination with Wright County Sheriffs Office. G. Consideration of approving a Special Event Permit for outdoor entertainment at Chatter's Bar & Grill on July 14 and 15, 2017. Recommendation: Approved the special event permit for outdoor entertainment at Chatter's restaurant Bar & Grill for July 14 and 15, 2017, including: 1) exemption from the noise ordinance; and pending approval of Chief Building Official on tent permit. H. Consideration of approving annual liquor license renewals for 2017-2018. Recommendation: Approved the liquor license renewal for 2017-2018 effective July 1, 2017 to June 30, 2018. I. Consideration of approving the Finance Manager to attend 2017 Accela Finance and Administration National Training in Portland, OR on 7/19/17 through 7/20/17 at an estimated cost of $1,750. Recommendation: Approved the Finance Manager to attend the 2017 Accela Finance and Administration National Training in Portland, OR on 7/19/17 through 7/201/17 at an estimated cost of $1,750. Consideration to approving the Community Center Director to attend the 2017 National Recreation and Parks Association Conference in New Orleans, LA on 9/25/17 through 9/28/17 at an estimated cost of $1,537. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes —June 26, 2017 Page 3 1 9 K. Consideration of approving a request for Development Stage Planned Unit Development and Preliminary Plat for Spaeth Industrial Park for a multi -lot industrial development in an I-2 (Heavy Industrial) District. Applicant: Spaeth, Ken. Recommendation: Approved the proposed Development Stage PUD for the Spaeth Industrial Park, based on the findings in Resolution No. PC -2017- 012, and subject to the conditions of Exhibit Z of the staff report. L. Consideration of approving Summary Ordinance No. 671 A for amendment to the Monticello Zoning Ordinance Chapter 4, Section 3 — Fences and Walls; Chapter 4, Section 5 for regulations for multi -tenant building signage, Chapter 5, Section 3 for regulations on Accessory Use Dwellings, and Chapter 5, Section 4 for regulations for Temporary Uses — Food Trucks. Recommendation: Adopted Summary Ordinance 671A amending the Monticello Zoning Ordinance Chapter 4, Section 3 — Fences and Walls; Chapter 4, Section 5 for regulations for multi -tenant building signage, Chapter 5, Section 3 for regulations on Accessory Use Dwellings, and Chapter 5, Section 4 for regulations for Temporary Uses — Food Trucks. M. Consideration of calling for a public hearing on `date' by the Monticello Planning Commission on the amendment to the Monticello Comprehensive Plan for adopting of the Downtown Small Area Study. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. N. Consideration of approving installation of new electrical service at Well House #2 by Olson & Sons Electric (OSE) for $12,259 and Xcel Energy for $12,912.85 (total of $25,171.85). Recommendation: Approved the installation of a new electrical service for Well House #2 for the total of $25,171.85, including the new pole from Xcel Energy and underground service installed by Olson & Sons Electric. O. Consideration of approving an outside cleaning service to clean city buildings at a cost of $53,100 annually. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. P. Consideration of approving the replacement of Community Center aquatic play structure by Recreation by Lemmie Jones for $99,765. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. Q. Consideration of approving the plaster resurfacing of the pool vessel at the Community center by Northern Pool Restoration at a cost of $79,653.29. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. R. Consideration of approving payment of sick time balances, estimated at $81,760, into the MN State Healthcare Savings Plan for union employees transitioning to City Council Minutes —June 26, 2017 Page 4 1 9 the city's PTO plan. Recommendation: Approved payment of sick time balances, estimated at $81,760, into the MN State Healthcare Savings Plan for union employees transitioning to the city's PTO plan. 2A. Consideration of items removed from the Consent Agenda for discussion. J. Consideration of approving the Community Center Director to attend the 2017 National Recreation and Parks Association Conference in New Orleans, LA on 9125117 through 9128/17 at an estimated cost of $1,53 7. Councilmember Gabler removed the item and questioned the Parks Superintendents attendance at this conference. Tom Pawelk responded that he is interested in attending, but a decision won't be made until closer to the date. Councilmember Gabler moved approval for the Community Center Director to attend the 2017 National Recreation and Parks Conference in New Orleans, LA on 9/25/17 through 9/28/17 at an estimated cost of $1,537. Councilmember Fair seconded the motion. Motion carried unanimously. M. Consideration to call for a public hearing on July 11, 2017 by the Monticello Planning Commission on the amendment to the Monticello Comprehensive Plan for adoption of the Downtown Small Area Plan. Applicant: City of Monticello. Councilmember Gabler- removed the item and questioned why the public hearing was being set when the EDA tabled the item. Angela Schumann, Community Development Director, responded that staff is proceeding with caution in setting the public hearing. If it warrants, the item will be tabled. Councilmember Gabler moved to call for a public hearing by the Monticello Planning Commission on July 11, 2017, to consider amendments to the Monticello Comprehensive Plan for adoption of the Downtown Small Area Plan. Councilmember Hilgart seconded the motion. Motion carried unanimously. O. Consideration of approving an outside cleaning service to clean cit} buildings for $53,100 annually. Councilmember Davidson removed the itern and questioned the origin of the savings. Ann Mosack, MCC Director, responded that that the actual costs were from moving to cleaning service versus using part time employees. Mayor Stumpf questioned whether background checks were completed on the cleaning service. Ms. Mosack confirmed that background checks are required, as is liability insurance. City Council Minutes —June 26, 2017 Page 5 1 9 Councilmember Davidson moved approval of a commercial cleaning service for $53,100 annually by the Carefree Cleaning. Councilmember Fair seconded the motion. Motion carried unanimously. P. Consideration of approving the replacement of Community Center aquatic play structure by Recreation by Lemmie Jones for $99,765. Jeff O"Neill provided some background on the item and noted that Ann Mosack has included a list of future projects that the Community Center is planning for. Ms. Mosack stated that the decision to move forward with the play structure is to coincide with the resurfacing of the pool, which is also on the current agenda for approval. Wayne Oberg, Finance Director, commented on the budget process and the need to manage resources. He recommended that this be a budgeted item. Councilmember Davidson questioned waiting on approval and budgeting for the item in a future budget cycle. Mayor Stumpf expressed his support to complete the project. Councilmember Gabler moved approval of replacement of Community Center's aquatic play structure for $99,765 by Recreation by Lemmie Jones. Councilmember Fair seconded the motion. Motion carried 4-1; Councilmember Davidson voted against. Q. Consideration of approving the plaster resin, facing at the pool vessel at the Community Center by Northern Pool Restoration at a cost of $79,653.29. This item was removed with Item P. Mayor Stumpf moved approval of plaster resurfacing of the pool vessel for $79,653.29 by Northern Pool Restoration. Councilmember Gabler seconded the motion. Motion carried unanimously. 3. Public Hearin A. PUBLIC HEARING — Consideration of adopting Resolution 2017-29 approvin property tax abatement related to infrastructure improvements in the City of Monticello. Wayne Oberg introduced the item. There were some questions on the term tax abatement. Tammy Omdal, Northland Securities, explained that the tenn is actually in state statute and is the process of which allows cities to levy a property tax. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved to adopt Resolution 2017-29 approving property tax abatement related to infrastructure improvements in the City of City Council Minutes —June 26, 2017 Page 6 1 9 Monticello. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of approving acceptance of the 2016 Audit Report. Jim Eichten, MMKR, presented a summary of MMKR's findings and summarized the highlights of the city's audit. Mr. Eichten stated that the purpose of the audit is to test internal controls over financing reporting and compliance with laws and regulations. There were two findings under Single Audit of Federal Awards. These were: federal grant procurement requirements and documented written controls. Most cities that go through single audit for the first time are surprised about the federal grant procurement rule because it is so new. The City has written a corrective action plan and will be completed by the end of the year. Wayne Oberg added that the City Council already passed a policy regarding the federal grant procurement requirement. Councilmember Fair moved to accept the 2016 Audit Report. Councilmember Hilgart seconded the motion. Motion carried unanimously. B. Consideration of a request for Comprehensive Plan Amendment reguiding Outlots C & D, Otter Creek Crossing from `Places to Shop' to `Places to Work' and a request for rezoning the subject parcels from a B-4 (Regional Business) District to a I-1 (Light Industrial) District. Applicant: Jim Bowers and John Chadwick. The applicants requested that the item be tabled. Councilmember Gabler moved to table the time. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Consideration of approving a Development Stage Planned Unit Development and Preliminary Plat for Chelsea Corner for Office, Service, and Warehouse uses in the Red Rooster Planned Unit Development. Applicant: Red Rooster Properties, Inc. Steve Grittman, NAC, gave a brief overview. The request is to subdivide an existing parcel with multiple buildings to accommodate a new user. The Planning Commission recommended approval of staff's recommendation on a 3-1 vote. The dissenting vote had a preference for enhanced building materials for the proposed office building. Councilmember Fair moved approval of Alternative 1 — approval of Preliminary Plat for Chelsea Corner and Development Stage Planned Unit Development for Red Rooster, based on the findings in said resolution, and incorporating the conditions listed in Exhibit Z as recommended by the City Council Minutes —June 26, 2017 Page 7 19 Planning Commission, allowing for a chip seal or surfacing alternative acceptable to the City Engineer in lieu of pavement for extension to the rear of the proposed office building and accessory building. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Consideration of adopting Resolution 2017-27 accepting_ grant and committing to local matching funds for the 2017 MnDOT Stand -Alone Noise Barrier program. Arldpd itemc Shibani Bisson provided a brief overview and noted that a neighborhood meeting was held on June 7, 2017. Approximately 15 residents attended and were supportive. At the meeting, residents were made aware that the City Council is considering special assessments as a funding option. A few residents spoke out that they were not in favor of being assessed. Discussion ensued among council members and it was a consensus to not assess the property owners. Councilmember Fair moved to adopt Resolution 2017-27 accepting the grant and committing to local matching funds for the 2017 MnDOT Stand -Alone Noise Barrier Program and not pursuing special assessments. Councilmember Davidson seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to open discussion on previous Council decision in regard to Sunday Sales. Councilmember Davidson seconded the motion. Motion carried unanimously. The previous decision by City Council was to open the municipal liquor store on two Sundays — Christmas Eve and New Year's Eve in 2017. Councilmember Hilgart requested to revisit the item due to potential benefits to other local businesses if Monticello continues to attract regional shoppers because of its retail options and convenience. However, Mr. Hilgart still believes there is limited opportunity for additional project at HI -Way Liquors by opening on Sundays. Mayor Stumpf stated that it should be all or nothing, and would like to see a six month trial. Councilmember Davidson commented that the Council should have spent time studying and preparing and that he trusts staff's recommendation. Councilmember Fair stated that the city should wait and observe sales. Councilmember Gabler- expressed her opinion that the city should at least try Sunday sales. Councilmember Hilgart made a motion to reconsider the decision. Councilmember Gabler seconded the motion. Motion carried 3-2; Councilmembers Davidson and Fair voted against. Councilmember Hilgart moved to allow Sunday liquor sales at Hi -Way Liquors. This includes reviewing monthly sales and revisiting the impact of the additional day when City Council Minutes — June 26, 2017 Page 8 1 9 hours are established for 2018. Councilmember Gabler seconded the motion. Motion carried 3-2; Councilmembers Davidson and Fair voted against. By consensus the meeting was adjourned at 8:34 p.m. Recorder: Jennifer Schreibe Approved: Attest: LVIAI�a City Administrator City Council Minutes —June 26, 2017 Page 9 19