City Council Minutes 06-26-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 26, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from June 12, 2017
Councilmember Gabler moved approval of the June 12, 2017 special City
Council meeting minutes. Councilmember Hilgart seconded the motion.
Motion carried unanimously.
Regular Meeting Minutes from June 12, 2017
Councilmember Gabler moved approval of the June 12, 2017 regular City
Council meeting minutes. Councilmember Fair seconded the motion.
Motion carried unanimously.
C. Consideration of Adding Items to the Agenda
• Councilmember Hilgart added discussion on Sunday liquor sales.
D. Citizen Comments
• Shawn Cornelius and Colleen Schnappauf, 9644 Park Place Dr., and Richard
and Janel Leiding, 9662 Park Place Dr., addressed the City Council with a
request to expand their driveways beyond the 24 feet allowed by ordinance.
Mayor Stumpf would like staff to review the ordinance and advised that the
property owners work with staff to resolve the issue.
E. Public Service Announcements
• Shibani Bisson, WSB/City Engineer, provided an update on: 1) TH 25/711'
Street Intersection project which is scheduled to be completed by July 10; and
2) 2017 Street Reconstruction project which has commenced on Gillard
Avenue.
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F. Council Liaison Updates
• Library Board — Councilmember Gabler gave an update and noted that
there has been no water leakage in the building since the repairs were
made.
• EDA — Councilmember Davidson provided an update and noted that they
discussed the following: the Downtown Small Area Study (which was
tabled); the GMEF loan program guidelines; and the appointment of an
additional member to the Ellison Committee.
• MOAA — Councilmember Hilgart commented that the board reviewed one
property item.
• WCAT — Councilmember Hilgart noted that this was a joint meeting and
gave a brief update.
G. Department Updates
• Jeff O'Neill, City Administrator, provided an update on the following:
1. The closing on the Ellison House will be the week of June 26, 2017.
The committee on the Ellison House has been established and will be
scheduled to meet.
2. The Coalition of Utility Cities annual meeting is on Wednesday,
June 28, 2017.
3. The City/County emergency response table top meeting is scheduled
for Thursday, June 29, 2017.
• Stacy Morse, 6"' District Director, provided a congressional update on: 1)
Senate Health Bill; Home Mortgage Disclosure Adjustment Act; Flood
Insurance Reauthorization and Reform; Expo 2023; and support transportation
projects in the 6"' District.
2. Consent Agenda
Councilmember Fair moved approval of the consent agenda excluding items J, M,
O, P, and Q. Councilmember Davidson seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $743,600.36.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and Parks and departures for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
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D. Consideration of shifting to paperless agendas beginning the first City Council
meeting in July 2017. Recommendation: Approved the transition to paperless
agendas beginning the City Council meeting on July 10, 2017.
E. Consideration of approving an application for a temporary on -sale liquor- license
for the Monticello Lions Club for their Brewfest event on August 19, 2017.
Recommendation: Approved the application for a temporary liquor license
for the Monticello Lions Brewfest event on August 19, 2017 at West Bridge
Park.
F. Consideration of approving a Special Event Permit allowing exclusive use of
West Bridge Park and related assistance in conjunction with the Brewfest event
on August 19, 2017. Recommendation: Approved the special event permit
allowing temporary use of West Bridge Park for the Monticello Lions
Brewfest event from 7 a.m. to 10 a.m. on Saturday, August 19, 2017,
including City assistance, use of municipal parking lots, and street closures.
Approved contingent on: 1) continued site plan and parking use coordination
with the Street Superintendent and Park Superintendent; appropriate
signage and fencing in coordination with the Street and Park
Superintendents; continued coordination with the Chief Building Official on
an tent permits; verification of trash and portable bathroom services for the
event; verification of notification of affected local businesses and residents
with a 2 -block radius of the Park by permit holder, no later than two weeks
prior to event; and event coordination with Wright County Sheriffs Office.
G. Consideration of approving a Special Event Permit for outdoor entertainment at
Chatter's Bar & Grill on July 14 and 15, 2017. Recommendation: Approved the
special event permit for outdoor entertainment at Chatter's restaurant Bar
& Grill for July 14 and 15, 2017, including: 1) exemption from the noise
ordinance; and pending approval of Chief Building Official on tent permit.
H. Consideration of approving annual liquor license renewals for 2017-2018.
Recommendation: Approved the liquor license renewal for 2017-2018
effective July 1, 2017 to June 30, 2018.
I. Consideration of approving the Finance Manager to attend 2017 Accela Finance
and Administration National Training in Portland, OR on 7/19/17 through 7/20/17
at an estimated cost of $1,750. Recommendation: Approved the Finance
Manager to attend the 2017 Accela Finance and Administration National
Training in Portland, OR on 7/19/17 through 7/201/17 at an estimated cost of
$1,750.
Consideration to approving the Community Center Director to attend the 2017
National Recreation and Parks Association Conference in New Orleans, LA on
9/25/17 through 9/28/17 at an estimated cost of $1,537. Recommendation:
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
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K. Consideration of approving a request for Development Stage Planned Unit
Development and Preliminary Plat for Spaeth Industrial Park for a multi -lot
industrial development in an I-2 (Heavy Industrial) District. Applicant: Spaeth,
Ken. Recommendation: Approved the proposed Development Stage PUD for
the Spaeth Industrial Park, based on the findings in Resolution No. PC -2017-
012, and subject to the conditions of Exhibit Z of the staff report.
L. Consideration of approving Summary Ordinance No. 671 A for amendment to the
Monticello Zoning Ordinance Chapter 4, Section 3 — Fences and Walls; Chapter
4, Section 5 for regulations for multi -tenant building signage, Chapter 5, Section 3
for regulations on Accessory Use Dwellings, and Chapter 5, Section 4 for
regulations for Temporary Uses — Food Trucks. Recommendation: Adopted
Summary Ordinance 671A amending the Monticello Zoning Ordinance
Chapter 4, Section 3 — Fences and Walls; Chapter 4, Section 5 for regulations
for multi -tenant building signage, Chapter 5, Section 3 for regulations on
Accessory Use Dwellings, and Chapter 5, Section 4 for regulations for
Temporary Uses — Food Trucks.
M. Consideration of calling for a public hearing on `date' by the Monticello Planning
Commission on the amendment to the Monticello Comprehensive Plan for
adopting of the Downtown Small Area Study. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
N. Consideration of approving installation of new electrical service at Well House #2
by Olson & Sons Electric (OSE) for $12,259 and Xcel Energy for $12,912.85
(total of $25,171.85). Recommendation: Approved the installation of a new
electrical service for Well House #2 for the total of $25,171.85, including the
new pole from Xcel Energy and underground service installed by Olson &
Sons Electric.
O. Consideration of approving an outside cleaning service to clean city buildings at a
cost of $53,100 annually. Recommendation: ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
P. Consideration of approving the replacement of Community Center aquatic play
structure by Recreation by Lemmie Jones for $99,765. Recommendation:
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
Q. Consideration of approving the plaster resurfacing of the pool vessel at the
Community center by Northern Pool Restoration at a cost of $79,653.29.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
R. Consideration of approving payment of sick time balances, estimated at $81,760,
into the MN State Healthcare Savings Plan for union employees transitioning to
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the city's PTO plan. Recommendation: Approved payment of sick time
balances, estimated at $81,760, into the MN State Healthcare Savings Plan
for union employees transitioning to the city's PTO plan.
2A. Consideration of items removed from the Consent Agenda for discussion.
J. Consideration of approving the Community Center Director to attend the 2017
National Recreation and Parks Association Conference in New Orleans, LA on
9125117 through 9128/17 at an estimated cost of $1,53 7.
Councilmember Gabler removed the item and questioned the Parks
Superintendents attendance at this conference. Tom Pawelk responded that he is
interested in attending, but a decision won't be made until closer to the date.
Councilmember Gabler moved approval for the Community Center Director
to attend the 2017 National Recreation and Parks Conference in New
Orleans, LA on 9/25/17 through 9/28/17 at an estimated cost of $1,537.
Councilmember Fair seconded the motion. Motion carried unanimously.
M. Consideration to call for a public hearing on July 11, 2017 by the Monticello
Planning Commission on the amendment to the Monticello Comprehensive Plan
for adoption of the Downtown Small Area Plan. Applicant: City of Monticello.
Councilmember Gabler- removed the item and questioned why the public hearing
was being set when the EDA tabled the item. Angela Schumann, Community
Development Director, responded that staff is proceeding with caution in setting
the public hearing. If it warrants, the item will be tabled.
Councilmember Gabler moved to call for a public hearing by the Monticello
Planning Commission on July 11, 2017, to consider amendments to the
Monticello Comprehensive Plan for adoption of the Downtown Small Area
Plan. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
O. Consideration of approving an outside cleaning service to clean cit} buildings for
$53,100 annually.
Councilmember Davidson removed the itern and questioned the origin of the
savings. Ann Mosack, MCC Director, responded that that the actual costs were
from moving to cleaning service versus using part time employees. Mayor
Stumpf questioned whether background checks were completed on the cleaning
service. Ms. Mosack confirmed that background checks are required, as is
liability insurance.
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Councilmember Davidson moved approval of a commercial cleaning service
for $53,100 annually by the Carefree Cleaning. Councilmember Fair
seconded the motion. Motion carried unanimously.
P. Consideration of approving the replacement of Community Center aquatic play
structure by Recreation by Lemmie Jones for $99,765.
Jeff O"Neill provided some background on the item and noted that Ann Mosack
has included a list of future projects that the Community Center is planning for.
Ms. Mosack stated that the decision to move forward with the play structure is to
coincide with the resurfacing of the pool, which is also on the current agenda for
approval. Wayne Oberg, Finance Director, commented on the budget process and
the need to manage resources. He recommended that this be a budgeted item.
Councilmember Davidson questioned waiting on approval and budgeting for the
item in a future budget cycle. Mayor Stumpf expressed his support to complete
the project.
Councilmember Gabler moved approval of replacement of Community
Center's aquatic play structure for $99,765 by Recreation by Lemmie Jones.
Councilmember Fair seconded the motion. Motion carried 4-1;
Councilmember Davidson voted against.
Q. Consideration of approving the plaster resin, facing at the pool vessel at the
Community Center by Northern Pool Restoration at a cost of $79,653.29.
This item was removed with Item P.
Mayor Stumpf moved approval of plaster resurfacing of the pool vessel for
$79,653.29 by Northern Pool Restoration. Councilmember Gabler seconded
the motion. Motion carried unanimously.
3. Public Hearin
A. PUBLIC HEARING — Consideration of adopting Resolution 2017-29 approvin
property tax abatement related to infrastructure improvements in the City of
Monticello.
Wayne Oberg introduced the item. There were some questions on the term tax
abatement. Tammy Omdal, Northland Securities, explained that the tenn is
actually in state statute and is the process of which allows cities to levy a property
tax. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf
closed the public hearing.
Councilmember Hilgart moved to adopt Resolution 2017-29 approving
property tax abatement related to infrastructure improvements in the City of
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Monticello. Councilmember Fair seconded the motion. Motion carried
unanimously.
4. Regular Agenda
A. Consideration of approving acceptance of the 2016 Audit Report.
Jim Eichten, MMKR, presented a summary of MMKR's findings and summarized
the highlights of the city's audit. Mr. Eichten stated that the purpose of the audit
is to test internal controls over financing reporting and compliance with laws and
regulations. There were two findings under Single Audit of Federal Awards.
These were: federal grant procurement requirements and documented written
controls. Most cities that go through single audit for the first time are surprised
about the federal grant procurement rule because it is so new. The City has
written a corrective action plan and will be completed by the end of the year.
Wayne Oberg added that the City Council already passed a policy regarding the
federal grant procurement requirement.
Councilmember Fair moved to accept the 2016 Audit Report.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
B. Consideration of a request for Comprehensive Plan Amendment reguiding Outlots
C & D, Otter Creek Crossing from `Places to Shop' to `Places to Work' and a
request for rezoning the subject parcels from a B-4 (Regional Business) District to
a I-1 (Light Industrial) District. Applicant: Jim Bowers and John Chadwick.
The applicants requested that the item be tabled.
Councilmember Gabler moved to table the time. Councilmember Hilgart
seconded the motion. Motion carried unanimously.
C. Consideration of approving a Development Stage Planned Unit Development and
Preliminary Plat for Chelsea Corner for Office, Service, and Warehouse uses in
the Red Rooster Planned Unit Development. Applicant: Red Rooster Properties,
Inc.
Steve Grittman, NAC, gave a brief overview. The request is to subdivide an
existing parcel with multiple buildings to accommodate a new user. The Planning
Commission recommended approval of staff's recommendation on a 3-1 vote.
The dissenting vote had a preference for enhanced building materials for the
proposed office building.
Councilmember Fair moved approval of Alternative 1 — approval of
Preliminary Plat for Chelsea Corner and Development Stage Planned Unit
Development for Red Rooster, based on the findings in said resolution, and
incorporating the conditions listed in Exhibit Z as recommended by the
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Planning Commission, allowing for a chip seal or surfacing alternative
acceptable to the City Engineer in lieu of pavement for extension to the rear
of the proposed office building and accessory building. Councilmember
Hilgart seconded the motion. Motion carried unanimously.
D. Consideration of adopting Resolution 2017-27 accepting_ grant and committing to
local matching funds for the 2017 MnDOT Stand -Alone Noise Barrier program.
Arldpd itemc
Shibani Bisson provided a brief overview and noted that a neighborhood meeting
was held on June 7, 2017. Approximately 15 residents attended and were
supportive. At the meeting, residents were made aware that the City Council is
considering special assessments as a funding option. A few residents spoke out
that they were not in favor of being assessed. Discussion ensued among council
members and it was a consensus to not assess the property owners.
Councilmember Fair moved to adopt Resolution 2017-27 accepting the grant
and committing to local matching funds for the 2017 MnDOT Stand -Alone
Noise Barrier Program and not pursuing special assessments.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
Councilmember Hilgart moved to open discussion on previous Council
decision in regard to Sunday Sales. Councilmember Davidson seconded the
motion. Motion carried unanimously.
The previous decision by City Council was to open the municipal liquor store on
two Sundays — Christmas Eve and New Year's Eve in 2017. Councilmember
Hilgart requested to revisit the item due to potential benefits to other local
businesses if Monticello continues to attract regional shoppers because of its retail
options and convenience. However, Mr. Hilgart still believes there is limited
opportunity for additional project at HI -Way Liquors by opening on Sundays.
Mayor Stumpf stated that it should be all or nothing, and would like to see a six
month trial. Councilmember Davidson commented that the Council should have
spent time studying and preparing and that he trusts staff's recommendation.
Councilmember Fair stated that the city should wait and observe sales.
Councilmember Gabler- expressed her opinion that the city should at least try
Sunday sales.
Councilmember Hilgart made a motion to reconsider the decision.
Councilmember Gabler seconded the motion. Motion carried 3-2;
Councilmembers Davidson and Fair voted against. Councilmember Hilgart
moved to allow Sunday liquor sales at Hi -Way Liquors. This includes
reviewing monthly sales and revisiting the impact of the additional day when
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hours are established for 2018. Councilmember Gabler seconded the motion.
Motion carried 3-2; Councilmembers Davidson and Fair voted against.
By consensus the meeting was adjourned at 8:34 p.m.
Recorder: Jennifer Schreibe
Approved:
Attest: LVIAI�a
City Administrator
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