City Council Minutes 07-10-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 10, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from June 26, 2017
Councilmember Gabler moved approval of the June 26, 2017, special city
council meeting minutes. Councilmember Fair seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from June 26, 2017
Councilmember Gabler moved approval of the June 26, 2017, regular city
council meeting minutes. Councilmember Fair seconded the motion. Motion
carried unanimously.
C. Consideration of Adding Items to the Agenda
• None.
D. Citizen Comments
• Sue Anderson, Monticello Soccer Club, acknowledges City Council and city
staff for their efforts in the development of the BCOL Athletic Complex.
E. Public Service Announcements
• Anna Bohanon, Wright County, provided an update on: Live Wright;
Regional Active Living; community health survey; and Regional Active
Transportation.
• Riverfest celebration is July 13-16, 2017.
• The following movie in the park events are scheduled: Moana will be played
on July 29 and is sponsored by Fibernet; and Sing! was rescheduled for
August 11 and is hosted by Camping World and All Elements, Inc.
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• Bertram Blast is looking for volunteers for the race.
• Construction Update: Shibani Bisson, WSB/City Engineer, commented on TH
25/7"' Street Intersection project which will be complete by end of the week.
She added that the city is receiving positive feedback from the community in
regard to the new monument on the corner of TH 25 and 7"' Street.
F. Council Liaison Updates
• Highway 25 Coalition — Mayor Stumpf updated on the following items:
1) Distribution of Highway 25 Coalition Flyer; 2) Coalition's work plan
for 2018; 3) Update on Monticello Downtown Area Study; 4) Coalition's
budget for 2018; and 5) Updates from MnDOT and Tom Emmer's office.
• BCOL — meeting was rescheduled for July 14, 2017.
G. Department Updates
• Jeff O'Neill, City Administrator, provided updates on the following:
1. The city has been contacted by Hillside Fan -ns neighborhood in
regard to information on installation of a trail. Mr. O'Neill will
contact Wright County to find out timeline on roadway and will
report back.
2. At a special City Council meeting on July 24, 2017, the Wright
County Sheriff's Office will present a request for additional hours.
Their quarterly update will be presented at the regular meeting.
3. City phones are in the process of being updated. Mr. O'Neill
thanked staff, specifically Rachel Leonard, and Arvig for
implementation.
4. A closed meeting is being scheduled for July 24, 2017 following the
regular City Council meeting. The meeting is in regard to the sale of
biosolids site.
2. Consent Agenda
Councilmember Fair moved to remove item 4A and list under the Consent Agenda
as item M. Councilmember Gabler seconded the motion. Motion carried
unanimously. Councilmember Gabler- moved approval of the Consent Agenda
excluding items I and J. Councilmember Davidson seconded the motion. Motion
carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,382,001.50.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC, Liquor Store, and Engineering.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
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D. Consideration of adopting Resolution 2017-30 accepting a donation from the
Ellison family of property located at 707 West Broadway with an estimated
market value of $169,600. Recommendation: Adopted Resolution 2017-30
accepting a donation from the Ellison family of property located at 707 West
Broadway.
E. Consideration of approving individual pension contribution amounts for
Volunteer Firefighter Relief Association members. Recommendation:
Approved setting the 2017 pension benefit level at $3,900 for current Fire
Relief Association members and the deferral rate at 2.5% for past members
with acknowledgement that future benefit levels shall be adjusted to
maintain healthy surpluses and avoid deficits.
F. Consideration of adopting Resolution 2017-39 approving the release of temporary
easement located in Lot 6, Auditor's Subdivision No. 1. Recommendation:
Adopted Resolution 2017-39 approving the release of temporary easement
located in Lot 6, Auditor's Subdivision No. 1.
G. Consideration of adopting Resolution 2017-31 calling for a public hearing on
August 14, 2017, for vacation of a portion of drainage and utility easements as
legally described for Monticello Big Lake Community Hospital District Second
Addition. Recommendation: Adopted Resolution 2017-31 accepting the
petition and calling for a public hearing on Monday, August 14, 2017, to
consider the vacation of a portion of drainage and utility easements over and
across Lot 1, Block 1, Monticello Big Lake Community Hospital District
Campus Second Addition.
H. Consideration of approving amendment to Conditional Use Permit for Final Stage
Planned Unit Development for entrance and building additions in a B-2 (Limited
Business) District and an encroachment agreement for building entrance.
Applicant: Lemke, Lenore — CentraCare Health Monticello. Recommendation:
Adopted Resolution 2017-36 approving an amendment to Conditional Use
Permit for Development Stage Planned Unit Development for CentraCare
Health Monticello, contingent on compliance with the findings in resolution
and conditions specified in Exhibit Z and approved the encroachment
agreement for entrance canopy and drive area for CentraCare Health
Monticello.
I. Consideration of adopting Resolution 2017-32 authorizing preparation of a
feasibility report for improvements to Chelsea Road (between TH 25 and Fallon
Avenue) (estimated cost of $85,000). Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
J. Consideration to adopting Resolution 2017-33 authorizing preparation of a
feasibility report for improvements to 7"' Street (Cedar Street to west of
Washington Street) and Cedar Street (south of 7`" Street) (estimated cost of
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$35,000). Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
K. Consideration of adopting Resolution 2017-35 declaring the official intent of the
City of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the city for Chelsea Road (west of Fallon Avenue to TH 25) utility
and street improvements and 7t" Street (Cedar Street to west of Washington Street
and Cedar Street (south of 7"' Street) street improvements. Recommendation:
Approved Resolution 2017-35 declaring the official intent of the City of
Monticello to reimburse certain expenditures from the proceeds of bonds to
be issued by the city for the Chelsea Road (west of Fallon Avenue to TH 25)
utility and street improvements and 7111 Street (Cedar Street to west of
Washington Street) and Cedar Street (south of 7111 Street) street
improvements.
L. Consideration of adopting Resolution 2017-37 accepting the bid and awarding a
contract for the 2017 stoplight painting project to Pole Painting Plus of Albertville
in the amount of $33,800. Recommendation: Adopted Resolution 2017-37
accepting the bid and awarding contract to Pole Painting Plus of Albertville,
MN based on their bid of $33,800.
M. Consideration of a request for Comprehensive Plan Amendment requiding Outlots
C & D, Otter Creek Crossing from `Places to Shop' to `Places to Work' and a
request for rezoning the subject parcels from a B-4 (Regional Business) District to
a I-1 (Light Industrial) District. Applicant: Jim Bowers and John Chadwick.
Recommendation: Item was tabled.
2A. Consideration of items removed from the Consent Agenda for discussion.
I. Consideration of adopting Resolution 2017-32 authorizing preparation of a
Feasibility Report for improvements to Chelsea Road (between TH 25 and Fallon
Avenue) (estimated cost of $85, 000).
Councilmember Gabler questioned the higher cost for the Chelsea Road
feasibility report versus the feasibility report for 7"' Street/Cedar Street. Shibam
Bisson explained that the feasibility report for Chelsea Road is a more extensive
report and the information is provided in the staff report.
Councilmember Gabler moved to adopt Resolution 2017-32 authorizing
preparation of a Feasibility Report for improvements to Chelsea Road
(between TH 25 and Fallon Avenue). Councilmember Fair seconded the
motion. Motion carried unanimously.
J. Consideration of adopting Resolution 2017-33 authorizing preparation of a
feasibility report for iniprovements to 71h Street (Cedar Street to west of
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Washington Street) and Cedar Street (south of 7 I Street) (estimated cost of
$35,000).
Councilmember Gabler moved to adopt Resolution 2017-33 authorizing
preparation of a Feasibility Report for improvements to 7111 Street (Cedar
Street to west of Washington Street) and Cedar Street (south of Vii Street).
Councilmember Davidson seconded the motion. Motion carried
unanimously.
3. Public Hearing
A. PUBLIC HEARING — Consideration of adopting Resolution 2017-34 approving
the vacation of a portion of the drainage and utility easements for Lot 2 and Lot 3,
Block 1 of Monticello Commerce Center Fifth Addition. Applicant: Laurentian
Properties, LLC.
Angela Schumann provided background information and noted that the proposed
vacation is requested to allow the current owner to improve the two properties in
accordance with a conditional use pen -nit granted in 2016. Mayor Stumpf opened
the public hearing. No one testified. Mayor Stumpf closed the public hearing.
Councilmember Hilgart moved Alternative 1 - to adopt Resolution 2017-34
approving the vacation of drainage and utility easements for Lot 2 and Lot 3,
Block 1 of Monticello Commerce Center Fifth Addition. Councilmember
Gabler seconded the motion. Motion carried unanimously.
B. PUBLIC HEARING — Consideration of adopting Resolution 2017-38 authorizing
the issuance of conduit revenue bonds for the benefit of the SRCS Building
Company.
Wayne Oberg presented the item and noted that the SRCS Building Company is
issuing the bonds to refinance school facilities, finance certain capital
improvement, and to pay the costs of issuance. There is no general or moral
obligation of the City. Mayor Stumpf opened the public hearing. No one
testified. Mayor Stumpf closed the public hearing.
Councilmember Gabler moved Alternative 1 — to adopt Resolution 2017-38
authorizing the issuance, sale and delivery of revenue Notes and approving
the form of and authorizing the execution and delivery of the Notes and
related documents for the SRCS Building Company (Swan River Montessori
Charter School). Councilmember Fair seconded the motion. Motion carried
unanimously.
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Added Items
• Mayor Stumpf commented on Riverfest and reminded the City Councilmembers
of the Open Meeting Law and to refrain from conducting any city business.
• Mayor Stumpf announced that Tim Hennagir is leaving the Monticello Times and
acknowledged him for his years of work. Mr. Hennagir addressed the City
Council.
By consensus the meeting was adjourned at 7:22 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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