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HRA Agenda 11-02-1988AGENDA MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, November 2, 1988 - 7:00 P.M. City Hall MEMBERS: Chairperson Ken Maus, Lovell Schrupp, Ben Smith, Al Larson, and Everette Ellison. City Staff: Rick Wolfsteller, Jeff O'Neill, and 011ie Koropchak. 1. CALL TO ORDER. 2. APPROVAL OF THE OCTOBER 5, 1988 HRA MINUTES. 3. CONSIDERATION OF BUSINESS DEVELOPMENT SERVICES, INC. UPDATE AND EXECUTION OF THE AGREEMENT BETWEEN BDS AND THE MONTICELLO HRA. b. CONSIDERATION OF APPROVAL OF THE CERTIFICATE OF COMPLETION AND RELEASE OF FORFEITURE OF THE CONSTRUCTION FIVE DEVELOPMENT AGREEMENT. 5. CONSIDERATION OF CONCEPT FOR A TAX INCREMENT FINANCE PLAN PROPOSAL FOR NORTHERN STATES POWER. 6. CONSIDERATION OF CONCEPT FOR MODIFICATION PLAN 02 OF TIF PLAN FOR REDEVELOPMENT DISTRICT 05. i Li 7. CONSIDERATION OF CONCEPT TIF PROPOSAL FOR A FOOD PROCESSING PLANT. 8. CONSIDERATION OF USE OF TIF FOR MARTIE FARM SERVICES. 9. CONSIDERATION OF TIF DISTRICT 02 UPDATE. 10. CONSIDERATION FOR DISCUSSION OF TWO PRELIMINARY PROJECTIONS OF FLOYD MARXLING AND JIM METCALF. 11. OTHER BUSINESS. 12. ADJOURNMENT. V MINUTES MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY Wednesday, October 5, 1988 - 7:OOAM City Hall MEMBERS PRESENT: Chairperson Ken Maus; Lowell Schrupp; Ben Smith; Al Larson; Everette Ellison; and 011ie Koropchak, BRA Director. CITY STAFF PRESENT: Rick Wolfateller and Jeff O'Neill. GUEST: Pat Pelstring and Deborah Grams, Business Development Services, Inc. 1. CALL TO ORDER. Chairperson Ken Maus called the HRA meeting to order at 7:10 AM. 2. APPROVAL OF THE SEPTEMBER 7 AND 16, 1988 HRA MINUTES. Everette Ellison made a motion to approve the September 7 and September 16, 1988 HRA minutes, seconded by Al Larson. With no further discussion, the minutes stand approved 5-0. 3. CONSIDERATION OF TAR INCREMENT FINANCING PROPOSAL TO ASSIST THE CITY OF MONTICELLO HOUISNG AND REDEVELOPMENT AUTHORITY. Jeff O'Neill summarized that the direction of the HRA was �. for staff to research and contact firms for a request for proposals to 1) combine the current seven districts into one district, 2) expand the Central Monticello Redevelopment Project/ Plan boundaries, 3) analyize and summarize what funds can be used for, and 4) research and inform of any greater potential use for tax increment finance. Jeff explained the consideration to hire experts in TIF would allow expanded uses of TIF, allow input for the staff and HRA, and be a training for staff members. Mr. Pat Palstring of Business Development Services, Inc. (BDS) informed the HRA of BDS expertise areae, communities of which they have contracts, and a general background of the company. He continued to outline the scope of services as presented in the written RFP. One, to assist the City/HRA in a TIF projects from the beginning including working with the developer through bonding process. Mr. Palstring approach is for the HRA to be an calf -supporting enterprise. Using Vadnais Heights as an example: Increment was sufficient to allow a $100,000 bond issue, however, proposed upfront project was $75.000 grant and a $25,000 low interst loan. Second, scope of services was the combining of the current seven TIF Districts into one Development District and expansion of the Project/Plan boundaries. Mr. Poletring felt quite confident in tho ability to establish one Development District. Next, Mr. Palstring outlined the face associated with the above servlres: one, establishing of TIF Projects $3,850.00 plus $850 for documents. Second, ongoing consulation services for Development District Combination and expanded boundaries of the Project/Plan at a rate of $75.00 per hour estimated at 35-45 hours to include workshops, feedback, and analysis of potential use of TIP. Mr. Palstring informed HRA Minutes - 10/5/88 3. CONTINUED. the HRA members that the fees didn't include any legal or bond counsel coats which would be billed separately by Holmes and Craven. Travel time allowed is one-half to one hour depending on location of departure. A motion by Ban Smith was to contract Business Development Services for the combining of the current seven TIP Districts into one Development District and the expansion of the Central Monticello Redevelopment Project/Plan boundaries or Phase I at $75.00 per hour. Seconded by Lowell Schrupp, further discussion was the BRA would consider Phase II, Establishment of TIP Projects, of the RFP after the completion of Phase I. The motion passed 5-0. 6. UPDATE ON TAX INCREMENT REDEVELOPMENT DISTRICT /2 PROJECT. The HRA reviewed the final Modification Plan /3 for Tax Increment Redevelopment District /2. Ken Maus made a suggestion that if the City Mils projected to increase 5 mills or more that the HRA allow th ift alternative to withdraw their 1/2 mill request for Budget'BS based on an agreement if the HRA is in need of the :65,000 gap for the Modification Plan 3/ Project, the City will loan the monies. Motion was seconded by Al Larson, with no further discussion, the motion passed 5-0. S. OTHER BUSINESS. Based on the information that the Topel's were not interested in the upgrade of Block 51 alley and were not opposed to the closing of the alley by Metcalf and Larson the HRA withdrew from any further negotiations with Block 51 property owners. 6. ADJOURNMENT. Al Larson made a motion to adjourn the HRA meeting, seconded by Lowell Schrupp, the HRA meeting adjourned. 011io Koropchak HRA Executive Secretary C HRA AGENDA - 11/2/89 3. CONSIDERATION OF BUSINESS DEVELOPMENT SERVICES, INC. UPDATE AND EXECUTION OF THE AGREEMENT BETWEEN BDS AND THE MONTICELLO HRA. A. REFERENCE AND BACKGROUND. At the last HRA meeting, a motion was made to enter into an agreement with BDS for the combining of the current seven TIF Districts into one Development District and the expansion of the Central Monticello Redevelopment Project/Plan boundaries. Pat Pelstring, Rick Wolfsteller, Jeff O'Neill and 011ie Koropchak met on October 26th and reviewed the revised agreement between the BRA and BDS for the proposed BDS services. A copy of the revised agreement will be presented for execution at the HRA meeting. Please note the estimated increase in hours, not to exceed 65, compared to the verbal estimated hours of 35-45 hours ($3.375 to $4,875). Scheduled time frame: Wednesday, December 7, 1988, 7:OOPM HRA Workshop, approval of modification, request for public hearing; Monday, December 12, 1988, Council sets.public hearing date for January 9, 1989; Tuesday, January 3, 1989, Planning Commission approval of modification; and January 9, 1989, Public Hearing held for modification of the Monticello Development Districts TIP Plan. 4. CONSIDERATION OF APPROVAL OF THE CERTIFICATE OF COMPLETION AND RELEASE OF FORFEITURE OF THE CONSTRUCTION FIVE DEVELOPMENT AGREEMENT. A. REFERENCE AND BACKGROUND. Since Construction Five has completed the two apartment complexs (24 unit and 30 unit) as written in the Development Agreement and since Gary Anderson has issued an occupany permit. I suggest the HRA adopt a resolution for the approval and execution of the Certificate of Completion and Release of Forfeiture. C: ► 9iafnen Development SeMces Inc. AGREEMENT BY AND BETWEEN BUSINESS DEVELOPMENT SERVICES INC. and the CITY OF MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY This Agreement made and entered into on the _ day of October, 1988, by and between the Housing and Redevelopment Authority of the City of Monticello, a Minnesota Municipality, (hereinafter referred to as "RRA"), and Business Development Services, Inc., a Minnesota corporation (hereinafter referred to as "BDS"). WHEREAS, the City of Monticello believes that communities are dynamic in the sense that they are constantly changing) and WHEREAS, the City of Monticello believes that the economy of its community is shaped by its active economic development programs and WHEREAS, the City has initiated its economic development program through its Housing and Redevelopment Authority and utilises Tax Increment Financing as a key component of its economic development programs and WHEREAS, BOB seeks to assist the continued growth of the City of Monticello to provide economic development services and technical, professional assistance for its Housing and Redevelopment Authority and its Tax Increment Financing program. 9090 WRU1 &V= OM • SIM 230 • W0181POIIf, MN SM 0 MM 61V7868131 NOW, THEREFORE, BASED UPON THE MUTUAL PROMISES AND CONSIDERATIONS CONTAINED HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: I. SCOPE OF SERVICES Business Development Services will modify the Housing and Redevelopment Authority's existing Development District Plan and Tax Increment Financing Districts to provide the opportunity for the sharing of revenues from District to District. In addition, the modifications will include additional property which the HRA seeks to include in its Development District. BDS agrees that as a part of this process it shall perform e the following functions: A. Initiate the technical modifications of existing documentation to meet the above-refererenced specifications. B. Conduct one or more workshops with the existing HRA personnel to determine their preferences and policies for the use of Tax Increment Financing. C. To complete the development of overall policies and procedures for the HRA's intended use for Tax Increment Financing. -2- D. To analyze the existing TIF bond documents and r financial commitments to determine the financial options for the BRA. E. To coordinate these activities in conjunction with the City's bond counsel and fiscal consultant as necessary. F. To complete the modications of existing Tax Increment Financing Plans based upon the projects currently in process. G. To provide ongoing reporting to the appropriate HRA personnel and City Council as required. II. PAYMENT FOR SERVICES A. The HRA agrees to compensate BDS at a rate of $75.00 m per hour, plus direct expenses for professional staff time devoted to acitivies as described in Section I. BDS hereby agrees that the hourly commitment to meet the services as described in Section I shall not exceed 65 hours ($4,875). B. Payment for consultation services shall be billed on a periodic basis and due within 30 days of receipt. III. ADDITIONAL PROVISIONS A. The HRA and BDS reserve the right to terminate this Agreement upon 30 days written notice. -3- B. BDS will endeavor to complete the services as out- lined in this contract according to the following schedule: Preparation of Draft Development Program/TIF Plan 12/02/88 Presentation of Plan and Review with HRA 12/07/88 Submittal of Plan to County and School Districts 12/09/88 Review with City Council and call for Public Hearing 12/12/88 Public Bearing and Plan Approval 01/09/89 Final Report and Policy recommendations 01/25/88 C. Each party to this Agreement binds himself and his partners, successors, executors, administrators, and `b assigns to the other party of this Agreement and to the partners, successors, executors, administrators, and assigns of such other party, in respect to all covenants of this agreement. Except as above, neither party shall aseign, sublet, or transfer his interest in this agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the parties to this Agreement. -4- E IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY BUSINESS DEVELOPMENT SERVICES INC. BY BY ITS Michael J. Mulrooney, President ATTEST BY ITS Patrick W. Pelstring, Vice President .5- TAX CAPACITY FINANCE PROPOSAL CITY OF MONTICELLO on behalf of voRTHERN STATES POWER ASSUMPTIONS: 1. A 5,460 square foot facility will be erected and completed by December 31, 1989. a. 1,260 sq. ft, office (42 x 30) b. 4,200 sq. ft. metal heated storage (42 x 100) 2. SITE: Westerly 3.22 acres of Lot 4, Block 3, Oakwood Industrial Park, City of Monticello, Wright County (218 x 645) 140,610 sq. ft. 3. Tax Capacity District is certified in February of 1989. 4. Tax Capacity Bonds issued in March, 1989. COST PROJECTIONS: LAND ACQUISITION WITH IMPROVEMENTS $ 26,400 ($8,198.75 per acre) PLAN/DEVELOPMENT 3,500 ADMINISTRATION 500 CAPITALIZED INTEREST (24 mos) 4,800 TOTAL COST PROJECTION $ 35,200 LESS WRITE DOWN (TAX CAPACITY) 30,000 89 over 8 yearn GAP $ 5,200 +►►►►•►sr►►r►•►su ► u•••aa sa ►►•as►a ►►►►►ansa►♦•aaa►a•ss►•aa►►ar•►►►uuas►+•++• TAX CAPACITY PROJECTIONS: A. ESTIMATED MARKET VALUE $183,613.00 B. CURRENT TVI CAPACITY $ 7,647.87 C. BASE TAX CAPACITY $ 734.54 D. TAX CAPAC?TY PERCENTAGE 90.39558 E. TAX CAPACITY $ 6,766.49 P. ANNUAL ADJUSTED TAX CAPACITY $ 5,361.78 G. ANNUAL DEBT SERVICE $ 5,220.60 C0I3CLUSION: With the Annual Adjusted Tax Capacity, based upon the assumed project would allow consideration by the Monticollo Housing and Redevelopment Authority (HRA) to tranofor land for $5,200. ���• /may City o/ montiAo MONTICELLO, MN 55362.9248 v Fens (612) 2912711 October 25, 1988 Metro (812) 233-SM Ae1o: Mr. Ernie Hiatt Aral Gyms 10 Northern States Power Nry Councu: Box 808 Dan Fran Four St. Cloud, MN 56302 WdUm Fair Ween srmtn Dear Mr. Hiatt: This letter follows the meeting held October 12, 1988 between City Admit Staff and NSP representatives, at which time elements of a proposal Rick W01100 r to relocate the NSP service center to the Oakwood Industrial Park Aeaietem Admini°f6t l Ptamm�g a Zwft: area were discussed. As a result of the discussion and subsequent to Jeff O'Neill additional staff research, the City of Monticello Staff has developed pubpc Works; a refined proposal which outlines a proposed agreement pertaining to JohnS+nwn city acquisition of the existing NSP facility and city participation BuildingOmew: in development of a new NSP service center located on the westerly Gary An°e/0n portion of Lot 4, Block 3 in the Oakwood Industrial Park area. Economic DwooloPAem: Please be reminded that this is a staff proposal only and that 04114 Koropcna4 decisions regarding this matter will be made by the appropriate governing bodies at a later date. Existing NSP Facility Purchase Price The City proposes to purchase the existing NSP facility for an amount equal to the appraised value of the property and structure. A recent appraisal conducted by Maxwell Realty indicated that the appraised value of the existing NSP facility and property is 875,000. Proposed Site for NSP Relocation It is proposed that NSP develop a parcel created with the proposed subdivision of Lot 4, Block 3 of the Oakwood Industrial Park area. The suitable parcel created would have an area of 3.2 acres, a lot frontage of 218 feet and a lot length of 645 feet. Application of TIP/Ponding Gap Remains The proposed price of this portion of Lot 4, Block 3 in addition to administrative costa associated with tax increment financing amounts to 835,200. The city proposes to apply the maximum amount of TIP funds created by the project toward the purchase of the property and payment of administrative costs. Unfortunately, it will be very difficult to write the coat of even 3.2 acres down to $1 as you had desired. However, by reducing the size and cost of the property and 250 Esu 810eewey nnoo _onaeemi ei•o24e October 25, 1988 r !!r. Ernie Hiatt Northern States Power PAGE 2 by reworking the numbers based on the expected tax capacity of the proposed improvements, we are able to cane close to closing the funding gap. The TIP funds generated by the project will equal $30,000 over eight years which results in a funding gap of $5,200. It is proposed that NSP fund this gap. In addition, NSP will be asked to enter into an agreement with the City that fixes taxes associated with the development at a level that will assure the City that sufficient funds will be generated on an annual basis to retire the $30,000 debt. Site Restrictions Associated with Lot 4, Block 3 An you can a" on the attached map, a natural gas pipeline easement passes through a portion of the property, therefore all restrictions associated with natural gas pipeline wuuld apply to this property. In addition, State statutes require that hazardous materials cannot be stored within 150 feet of the city well. Finally, the City must own and control property within 50 feet of the observation and municipal well. The possibility of providing additional width is possible but, it would mean abandoning of an observation well value at 05,000. Again, please see the attached map for a graphic description of the encumbrances associated with Lot 4, Block 3. Summary The City has worked hard to develop a proposal that will both meet your present and future need for space while being sensitive to your budgetary constraints. It is our view that this proposal moves us toward the objectives of both organizations and establishes a base for further discussion and decision making. Staff hopes that you concur with this easesament. I along with the rest of City Staff look forward to your comments. As always, if you should have any questions, please call. Youre Truly, Jeff O'Neill, Assistant Adminietrator JO/vb Enclosure n October 27, 1988 V Nm tnem States Power Company 41NSI Liao M�nneaPWD". NmrW$= 55e0t TeWohwe 16121770.5500 Mr. Jeff O'Neill Assistant Administrator, City of Monticello Monticello, Minnesota 55362 Dear Mr. O'Neill: This is in response to your letter of October 25, 1988, and confirms our discussion to your office on October 26, 1988. Most of the terms and conditions outlined in your letter are correct and accurate with the following exceptions: 1) Paragraph 2 entitled "Existing NSP Facility Purchase Price" must be amended to include the following language. The conveyance of the property by NSP is subject to the approval of NSP's Board of Directors which approval will be secured within 30 days of NSP's and the City's mutual acceptance of the terms herein. The NSP property is subject to a Trust Indenture and several Supplemental Trust Indentures between NSP and Harris Trust and Savings Bank. NSP's agreement to convey the property to the City is subject to that indenture which NSP agrees to have released within 90 days after the delivery of a"Warranty Deed to the City. 2) Paragraph 4 entitled "Application of TIF/Funding Gap Remains" must be amended to reflect a payment of $1.00 by NSP for the proposed portion of Lot 4. It is my opinion, and the opinion of representatives 1n NSP's real estate area, that the West one-half of Lot 4 is severely encumbered by the pipeline easement and other restrictions, thereby reducing the use and value of the parcel. Therefore, under the circumstances, there should be only the $1.00 consideration. I f these changes are acceptable to the City Staff, please amend your letter to include the above chances. I further suggest you include a signature block for my signature which would indicate NSP's agreement to the terms of the letter. I will then sign and return a copy of the letter to you. While NSP is aware of the pipeline easement and the encumbrance due to the wells, we will reouire an updated Abstract of Title and our final acceptance will be subject to Marketable Title. The DJF102788JI L"I j Mr. Jeff O'Neill im"M StetesPower Company October 27, 1988 Page 2 same condition will naturally apply in reverse to the NSP property. In regard to real estate taxes and special assessments, each party will pay the 1988 (payable) real estate taxes and the entire balance of special assessments on the presently owned parcels prior to closing. Yours truly, i W. E Hiatt DJF102788JI TAX CAPACITY FINANCE PROPOSAL 1 CITY OF MONTICELLO on behalf of CONSTRUCTION FIVE MODIFICATION 02 PHASE I - 1989 18,180 sq ft Office/warehouse (9 -bays) @ $25.00 $454,500 PHASE II - 1990 13.900 sq ft Office/warehouse (7 bays) @ $25.00 $347,500 5.600 sq ft Mini storage (block) @ $20.00 $112,000 8,400 sq ft Mini storage (block) @ $20.00 $168,000 TOTAL EMV BUILDINGS $1,082.000 SITE: 3.17 acres or 138,400 sq ft @.61 $ 92,728 TOTAL EMV BUILDING AND LAND $1,174,728 A. ESTIMATED MARKET VALUE $1.174,728.00 B. CURRENT TAX CAPACITY 59,185.85 C. BASE TAX CAPACITY 1,003.00 D. TAX CAPACITY 58,182.85 E. TAX CAPACITY RATE .97876 F ANNUAL TAX CAPACTIY $ 56,947.04 G. ANNUAL DEBT SERVICE 39,570.75 $215.000 BOND ISSUANCE @ 9.58 8 years (184.05) $300,000 BOND ISSUANCE @ 9.52 8 years D/S $55,215 AARAAAAAAAAAAAARAAAAAAAAAAAAAAAAAA•AAAAARAAAAAAAAAAAAAAAAAAAAAAAAAIIAA PROJECT COST LARCE STORM SEWER $130.00 x 516.61 + 20 ft $ 69,750.00 (Curb, guttor $8.00 per ft x 411.53 ft 3.290.00 storm sower $40.00 x 411.53 ft 16,500.00 (,Small Over -lay $6.40 par ft per in. x 2 x 411.53 ft 5,270.00 Excavating 30,000.00 Landscaping 20,000.00 Plan/Devolopmont 5,000.00 Bond Discount 7,500.00 Bond Issuance 10,000.00 Administration 32 6,840.00 Ak Capitalized Interest (24 mos) 40,-850.00 TOTAL PROJECT COST $215,000.00 LAND ACQUISITION 67,695.1 or 1.55 acres @ .67 45,355.71 POSSIBLE INCREASE IN EXCAVATING AND LANDSCAPE COST •;� L�{N� - ,� •. ;.: � ._,,,��•°'�.�',.."'�,-"t.�,,• '.; ";;� � 111 ''� /�•�,r� •"•� �/ / ;r�.�+'T., ,»_ ++ .? .y..y,, :` _J . o h fi`'"``^.,�,� •/, f i 1.ti f)`-' _ ,-, 1. "{' °y �' �.: art: '4•.'l.tr��f •� J �.:.,•.• J � r�';C ! l L_-...— r HL 4 t 11 f ^ Ef:R O ^•:gam , �,, i J` . / a'' Dano` /•' �4 �;• s a, F ..j9 �� ua Q ,., ••fir. 7 70 ij 'tl,•41i"`r~T �SPA� „'PARK•_— ty � R¢SrHvO,� F ..j9 �� ua Q TAX CAPACITY FINANCE PROPOSAL CITY OF MONTICELLO on behalf of FOOD PROCESSING COMPANY ASSUMPTIONS: 1. Total 75,000 square foot tip -up concrete building 35,000 sq ft dry Warehouse x $25.00 $ 875,000.00 35,000 sq ft refrigeration x $37.50 $1,312,500.00 5,000 sq ft 2nd floor office x $40.00 $ 200,000.00 Total 3.800 square foot service garage x $25.00 $ 95,000.00 Parking Improvements $ 10,000.00 2. SITE: 24.419 acres of Boyle's Property x .35 per sq ft (1,063,700 sq ft) $ 372,295.00 3. Tax Capacity District is certified in March. 1989. COST PROJECTIONS: LAND ACQUISITION $366,300 ($15,000 per acre) FINDER'S FEE 15,000 ' (4%) CURB, LANDSCAPING, STORM SEWER 50,000 ADMINISTRATION 25.000 (5%) IP ROADS A\:.-::wiu+r eR 125.700 BOND ISSUANCE 13,000 BOND DISCOUNT 7,500 PLAN/DEVELOPMENT 5,000 CAP INT (24 mos) 142,500 TOTAL COST PROJECTIONS $750.00n LESS BOND ISSUANCE $750.001, 9.5% over 8 yenrs (184.05) GAP -0- AAAA#AAAARRRAAAAAAAAAAARRARAAA##AAAAAAAAAAARAAAA#AA#RAAA#RRRRAA TAX CAPACITY PROJECTIONS: A. ESTIMATED MARKET VALUE $2,864.795.00 B. CURRENT TAX CAPACITY $ 147.069.34 C. BASE TAX CAPACITY $ 1,381.28 D. TAX CAPACITY PERCENTAGE 99.06082 E. TAX CAPACITY $ 145,688.06 PAYABLE 1991 i Zw 0.k, .993. k.'A F. ANNUAL ADJUSTED TAX CAPACITY NONE G. ANNUAL DEBT SERVICE ($750.000) $ 138.037.50 * ADJUSTABLES •`)��� �,;J �l ('. ••q'._,v f.vvtt �j �j'• 'i). •' y tt\ .i � ..1 (! �6 1 --..a .f• .11 � � .'s�"``_..y�y 1'':� .,b .���""��\r• rI.,:'N)��fo . 'SC!'i0t1 t.�'•, , • r.,1 �+�".,^. 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