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Planning Commission Minutes 07-11-2017 (Joint Meeting)MINUTES SPECIAL/JOINT MEETING - MONTICELLO PLANNING COMMISSION AND CITY COUNCIL Tuesday, July 11th, 2017 - 5:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: John Alstad, Brad Fyle, Sam Murdoff, Marc Simpson Commissioners Absent: Lucas Wynne City Council Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart Staff Present: Angela Schumann, Steve Grittman (NAC), John Rued, Jeff O'Neill 1. Call to Order Brad Fyle called the Special/Joint Meeting of the Monticello Planning Commission and City Council to order at 5 p.m. 2. Concept Proposal for amendment to Planned Unit Development for detached single family lots in an R-3 (Medium Density Residential) District at Autumn Ridge 311 Addition. Applicant: SW Wold Steve Grittman explained that the original project was conceived to be 169 townhoime units, with 79 lots that do not have townhomes built on them at present. The applicant would like to reconsider that plat and replace the 79 lots with a proposed 41 detached single family (townhome) lots. These units would still be included in an association agreement and management and a common area agreements. All the streets, utilities, and parking bays were constructed with the original project, with a trail throughout the site. Grittinan noted that twelve attached townhomes were built along School Boulevard. The applicant is proposing to create a separate association from the prior development. Grittman explained that the base zoning is R-3. The bulk of the driveway depth is 25 feet, with a couple areas where that number is smaller. The back spacing is around 40 feet, with narrowing at certain areas. Grittman stated that the original approval had tighter rear yard separations as newly proposed. Grittman stated that staff reviewed the concept proposal and provided recommendations on driveway orientation and sizing, and requested the boards give direction to the applicant. Grittman explained a conflict between what City Staff and the applicant preferred for treatment utilities for connections and abandomnent. There are 79 utility lots with 41 only needed to be used. Grittman explained the purpose of the concept stage submittal was to provide the applicant with direction for moving towards development stage plans. Brad Fyle introduced Matt Theisen to explain his concerns with the utility system. Theisen indicated he marked each of the utility connections and that the property owner owns the service to the main. He mentioned concerns with leaking at the corps, the main, or by the curb. Theisen stated there was two alternatives for the existing service by either removing it at the current site and moving it back from 5 feet from the curb, shutting it off and plugging it or they could remove it all together and plug it. Brian Stumpf clarified that the homeowner or the association would pay for any charges for leaking systems. Lloyd Hilgart indicated that he preferred the association to pay for any problems with the system. Fyle indicated that City services would stay where they are at. Theisen indicated the curb box would likely stay in its place, but standpipes would likely move locations. Fyle asked if in the association could write up all the conditions including possible utility repair and replacement. Jeff O'Neill indicated that all obligations would need to be nailed down in the association documents. Angela Schumann indicated that a clause in the development agreement would be included and the City Attorney would verify. Hilgart asked for the concern of shorter driveways and if sidewalk would be placed in these areas. Grittman explained no sidewalk was proposed at this time. Jim Davidson stated that he would rather see a porch than a longer driveway. Shawn Weinand indicated that those concerns were revised on the plan and they shortened up the porch where the driveways were tight. Charlotte Gabler asked if one of the units could be removed to better accommodate the concerns. Weinand cited economic concerns. Stumpf asked how many different elevation styles would be demonstrated. Weinand indicated that two different styles would be proposed. Weinand indicated that the homes would be a slab on grade with a crawl space. He stated that these homes would be for those who are looking to upgrade from their current townhouse, empty nesters, or single parents. He stated they would be selling at $230,000 to $300,000 range. He stated the current townhomes are selling at $145,0004150,000. He stated that 25 percent of the units could be over 3,000 square feet, with the balance of the units closer to 1,500 to 1,600 square feet. Fyle asked if the total value of the buildings would be similar to single family homes. Weinand stated that it would be very close and pull up the price of the other units in the area. He estimated that it would be a two to three year build out. He stated units like these have sold well in other towns. Very little grading would need to occur and swales between the homes would exist. Angela Schumann stated that a public hearing is not required during the concept stage submittal, but that meeting notice went out to residents within 350 feet of the property. She also asked for the applicant to discuss the proposed association documents. Weinand stated that the house and the exterior of the house would be the responsibility of the homeowner to maintain. The exterior maintenance (including mowing, shrub clipping, streets, and snow removal) would be included in the association fees. Fyle asked for clarification on street maintenance. Weinand indicated that the streets are private and maintenance would be covered through the association fees. W Brad Fyle allowed the public to comment Matt Theisen asked if the crawl spaces would be concrete. Weinand confirmed. Theisen asked if the water services coming through the floor. Weinand confirmed. Shelby Ferguson, an owner of one of the townhomes in Autumn Ridge, expressed concerns with the current association. She stated that association is difficult to work with and that work is not completed. Weinand stated that the association was turned over to the homeowners, but that none of the homeowners have stepped up to be on the board. Ferguson commented that financial reports are not received any more and mentioned concerns with Personal Touch (the management company). Weinand recommended forming their own board and hiring a new management company. Stumpf asked for clarification if the renters could be represented on the association board Weinand declined stating that the property owner only could be on the board. John Rued indicated that a rental license requirement is in place through the City and that several rentals exist in this neighborhood. It was noted that association documents are private agreements between property owners and not the responsibility of the City. Debra Peterson, a property owner of a townhome in Autumn Ridge, indicated she had no issues with the association, until hail damage was received to her property. She echoed difficulties with dealing with Personal Touch management and appearance of their neighborhood. She asked if the City could help with locating the information of the property owners. Bill Fair indicated that information is publicly available through the County Recorder's Office. Fyle stated that most of the issues had to do with the association and that the residents may needwith guidance on reorganizing the association. Shannon Willing, a resident at Autumn Ridge, indicated that the current roads are narrow and encouraged the driveways to be 25 feet long to avoid parking on the street. She cited concerns especially in the winter with snow/ice removal. She recommended a playground in the area as many of the kids are playing in the street. Allison Janitor, a homeowner in the Autumn Ridge, asked for clarification of the association. Weinand indicated that separate associations would exist and that common crossing access agreements would exist. She asked about snow removal. Grittman stated that they could hire different contractors to complete such work, but often times the associations will work together. Sam Murdoff asked how large the lots were proposed. It was noted that the lots would vary, but they an average of 47 feet wide by 74 feet deep or around 2,800 square feet. Grittman stated the design shows ten feet between units. Fyle indicated from the conversations that the development agreement should be properly laid out to understand the association. Hilgart indicated he would not approve something without a proper association in place Jim Davidson noted the importance and need for this type of housing in the community, 3 3. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 5:53 PM. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 9-0. Recorder: Jacob Thunander Approved: August 1, 2017 Attest: Angela Sch4min, Cpmmunity DeveYopment Director Cl