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Parks Commission Minutes 03-23-2017PARKS COMMISSION MINUTES I MARCH 23, 2017 MINUTES PARKS COMMISSION MEETING THURSDAY MARCH 23, 2017 - 9:15 A.M. "To enhance community pride through developing and maintaining City parks with a high standard of quality. " Members Present: Larry Nolan, Nancy McCaffrey, Jack Gregor Members Absent: Bill Fair, Brian Stoll, Tim Stalpes Staff Present: Tom Pawelk, Beth Green, Ann Mosack 1. Call to Order. Chair Larry Nolan called the meeting to order at 9:15 a.m. and declared a quorum present. 2. Approve Minutes of Regular Parks Commission Meeting January 26, 2017. NANCY MCCAFFREY MOVED TO APPROVE MINUTES OF THE JANUARY 26, 2017 REGULAR PARKS COMMISSION MEETING. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 3-0. 3. Consideration of adding items to the agenda. A. Downtown Band Shell. B. Ellison Family Donation. C. Spring Park Tour. D. Parks Commission/MCC Board Merger. JACK GREGOR MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEMS. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 3-0. 4. Citizens requests and comments. Larry Nolan said that he received a comment from a resident who plays pickle ball at MCC and they inquired about outdoor pickle ball courts in Monticello. Tom Pawelk said that the bituminous surface (hockey rink) at 4th Street Park will be upgraded to include a basketball court this summer and he will look into potentially including a pickleball court on the surface as well. Page 1 of 5 PARKS COMMISSION MINUTES I MARCH 23, 2017 5. Motion to approve 2017 plavground improvements for Rolling Woods, Cardinal Hills Tot Lot, and West Bridge Park. Tom Pawelk reviewed the proposed park improvements with the commission for Rolling Woods and Cardinal Hills. Both parks will include new play structures for ages 2-5 and for ages 5-12, as well as a new open air shelter to be constructed at Rolling Woods. The proposal is to purchase the playground equipment from Webber Recreation (Miracle) on the state bid, plus the open-air shelter materials at a total cost of $70,000+. Pawelk noted that the musical instruments, previously approved, have been ordered for West Bridge Park and will be installed this summer. NANCY MCCAFFREY MOVED TO RECOMMEND THE PARK IMPROVEMENTS TO THE MONTICELLO CITY COUNCIL FOR APPROVAL. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 3-0. 6. Motion to approve light fixtures for Hillside Cemetery Landscape. Tom Pawelk said that lighting at Hillside Cemetery is being planned with the new landscaping in conjunction with the 7th Street Improvement Project at TH 25. When completed, the corridor will be an open, welcoming and pedestrian friendly entrance to the City with wayfinding signs and lighting. Six lights will be purchased for the landscaping area at the cemetery at a cost of approximately $1,000. NANCY MCCAFFREY MOVED TO RECOMMEND THE LIGHTING FIXTURES AT HILLSIDE CEMETERY TO THE MONTICELLO CITY COUNCIL FOR APPROVAL IN CONJUNCTION WITH THE 7TH STREET & HIGHWAY 25 IMPROVEMENT PROJECT. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 3-0. 7. Motion to approve holidav decorations for Hillside Cemetery Wall Improvements. Item removed from the agenda. 8. Update vathwav/sidewalk future and existing connection map new plan process. Tom Pawelk presented the map on future sidewalk and pathway connections. He said staff is taking a step back and going to design a plan that that indicates short-term connections of 1-5 years needed and long term connections of 5-10 years. Pawelk said that he will come up with a base map of the proposals for review. Parks Commission members are asked to provide input on prioritizing short term and long term trail connections before the next meeting. Page 2 of 5 PARKS COMMISSION MINUTES I MARCH 23, 2017 9. Review and motion to approve updated Parks & Pathways Guide. Tom Pawelk said that the Parks & Pathways guide is being updated and will be printed and ready to hand out at the Walk & Roll event on June 10th. Parks Commission input is requested to review the new guide prior to printing. JACK GREGOR MOVED TO APPROVE THE NEW PARKS & PATHWAYS GUIDE FOR PRINT AFTER REVIEW FROM THE PARKS COMMISSION MEMBERS. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 3-0. 10. Review and motion to approve Facilitv Use Request for park reservations. Tom Pawelk reviewed the Facility Use Request form with the commission. Suggested changes will be emailed to commission members. NANCY MCCAFFREY MOVED TO APPROVE THE NEW FACILITY USE REQUEST FORM WITH THE CHANGES AS REQUESTED FOR PARK AND FIELD RESERVATIONS. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 3-0. 11. General Park Updates: A. Ellison Park Shelter: Quotes have been requested for the shelter materials and staff is waiting to receive those. The below ground work is complete for the new shelter. The remaining work will be finished up in the spring with the goal to have the shelter open by Riverfest. Due to their large donation, the Monticello Lion's will be given naming rights to the shelter. Pawelk also noted that the Ellison family has expressed interest in giving a donation to Ellison Park. B. MCC Maintenance: Staff has completed most of the maintenance requested at the MCC, including updates to the fitness area, warehouse and a new conference and filing room in city hall. The City is in the process of hiring a new maintenance manager and then Parks Department staff won't be needed there as frequently. C. Riverside Cemetery: Staff has been busy trimming trees for the past 2 1/2weeks. D. BCOL Agreements: The farm agreements are all signed for the season and staff will begin laying out the soccer and lacrosse fields next week. E. Montiview Park: Volunteer shirts have been given out to the Dirtwirx crew so they will be recognizable when working at the park. A tool storage box will be kept in the secured area at the water tower. Pawelk said there are eight trail bosses who work on the layouts and then additional workers develop those Page 3 of 5 PARKS COMMISSION MINUTES I MARCH 23, 2017 trails. Potentially there will be more than two miles of trails. Tuesdays will be trail work nights at the park. F. East Bridge Gardeners: Nancy McCaffrey said the gardeners are planning to recognize the 100th anniversary of WWI and plant an area of red poppies with an American flag. G. Dog Park: Things are going very well at the dog park and there has been a lot of communication going on the FB page for doggie play dates. Nancy McCaffrey said that the group has met with Mike from Monticello Monuments and decided on a monument rock for the Sabre memorial (the fallen Wright County K-9). The rock has been placed at the park and will include a picture of Sabre with a written dedication. The memorial will be unveiled at the Wag & Walk Festival in the fall. H. MCC: Ann Mosack said that staff is researching improvements to the kid's pool area. The play structure was repainted last fall but the inside is rusting and will eventually need to be replaced within the next couple years. The structure sits on the vessel (which needs replacement) so it will be the most cost effective to do the replacement of the play structure and vessel at the same time. Mosack is meeting with a company who has quoted $89,000 for the replacement. 13. Discussion of added items. A. Downtown Band Shell: Jack Gregor said he would like to form an exploratory committee and include Bill Fair to bring back a band shell in one of the Bridge Parks. Gregor said he would like to see it privately funded and privately built. The vision is to work with the school and have them build it and have it be part of their curriculum. It was suggested to contact Wright Technical Center in Buffalo for a building project for students. B. Ellison Family Donation: Pawelk said the City has received a $13,000 donation from the Ellison Family. $10,000 is dedicated to the new park shelter at Ellison and $3,000 to the downtown art project, which will be a metal sculpture of a pair of swans created by artist Sue Seeger. Both projects will be completed in the summer. C. Spring Park Tour: Email dates for spring park tour in April. D. Parks Commission/MCC Board Merger. Pawelk said staff had been previously to look at merging the MCC and Parks Commissions. Ann Mosack noted that the MCC Board has just recently dissolved so from the MCC side it will be more sharing information as she will provide monthly and quarterly statistical updates to the City Council. The new commission could review MCC items and make recommendations to the City Council as they currently do with park projects. Pawelk said he feels that the timing is right to gap the bridge and Page 4 of 5 PARKS COMMISSION MINUTES I MARCH 23, 2017 move to the creation of a Parks & Recreation Commission. While the Parks Commission is currently a 5 -member board for voting members, the new commission could include 2 additional council appointed members. NANCY MCCAFFREY MOVED TO RECOMMEND THE MERGER OF THE PARKS COMMISSION INTO A PARKS & RECREATION COMMISSION WITH A 7 -MEMBER COUNCIL APPOINTED BOARD WITH ONE COUNCIL LIAISON. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 3-0. 14. Next regular meeting scheduled for Mav 25, 2017. The next regular Parks Commission Meeting is scheduled for May 25, 2017, at 9:15 a.m. in the Public Works Conference Room. 15. Motion to adiourn. Meeting adjourned at 10:55 a.m. RECORDED BY: teeth &rceli DATE APPROVED: 5/25/17 ATTEST: Page 5 of 5