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FiberNet Advisory Board Agenda Packet 05-12-2015AGENDA FIBERNET MONTICELLO ADVISORY BOARD MEETING Tuesday, May 12, 2015 — 6:30 p.m. Boom Island Room, Monticello Community Center Members: Brian Stumpf, Charlotte Gabler, Jon Morphew, Dennis Sullivan, Jacob Kramer Others: Jeff O'Neill, Dan Olsen, Rachel Leonard, Bryan Rabe 1. Call to Order 2. Additions to Agenda 3. Approval of April Meeting Minutes 4. Network update. • E7 Migration • 10 Gig Ring Conversion • Golden West • Meta Switch 5. Business Office Update • Latest Subscriber Data 6. Discussion of video services offered through CSI Digital subsidiary 7. Consideration of charging service fees for changes to subscriber accounts 8. Consideration of updating ordinance language from General Manager to Business Manager 9. Next Meeting — Tuesday, June 9th, 2015 10. Adjourn Residential & Business Subscribers Service Jan Feb Mar Apr May Phone Only 38 36 34 33 33 Internet Only 517 531 546 547 567 Television Only 89 85 82 81 75 Phone & Internet 171 167 163 167 173 Phone & Television 52 51 51 48 51 Internet & Television 351 345 343 339 331 Triple Play 321 317 312 309 298 Total Subscribers 1539 1532 1531 1524 1528 Total Phone Total Internet Total Television 582 571 560 557 555 1360 1360 1364 1362 1369 813 798 788 777 755 Residential Subscribers Service Jan Phone Only 30 Internet Only 490 Television Only 86 Phone & Internet 93 Phone & Television 51 Internet & Television 346 Triple Play 305 Total Subscribers 1401 Total Phone Total Internet Total Television Feb Mar Apr May 28 26 25 24 499 511 517 534 82 78 77 72 89 91 92 98 50 50 47 50 340 337 334 329 301 298 295 284 1389 1391 1387 1391 479 468 465 459 456 1234 1229 1237 1238 1245 788 773 763 753 735 Business Subscribers Service Jan Phone Only 8 Internet Only 27 Television Only 3 Phone & Internet 78 Phone & Television 1 Internet & Television 5 Triple Play 16 Total Subscribers 138 Feb Mar Apr May 8 8 8 9 32 35 30 33 3 4 4 3 78 72 75 75 1 1 1 1 5 6 5 2 16 14 14 14 143 140 137 137 Total Phone 103 Total Internet 126 Total Television 25 103 95 98 99 131 127 124 124 25 25 24 20 CHAPTER 9 TELECOMMUNICATIONS PUBLIC SERVICE ENTERPRISE FIBERNET MONTICELLO SECTION: 2-9-1: Findings and Purpose 2-9-2: Creation, Advisory Board Established 2-9-3: Officers and Meetings 2-9-4: Functions, Powers and Duties 2-9-5: General Manager 2-9-6: Reservation of Power Minnesota Statutes § 237.19 authorizes the City to own and operate a telephone exchange and to provide municipal telecommunications services following a referendum within the City. The City conducted the required referendum and more than the statutorily prescribed 65 percent of those voting thereon voted in favor of proceeding. Based on all information to date, the City Council hereby finds that the establishment of FiberNet Monticello is in the best interests of the City. The City Council further finds that it is in the best interests of the City to create an advisory board to guide the management of FiberNet Monticello. 2-9-2. CREATION, ADVISORY BOARD ESTABLISHED: (A) A municipal telecommunications services enterprise to be known as FiberNet Monticello is hereby created and established. FiberNet Monticello shall have an Advisory Board composed of five (5) voting members to be appointed by the Mayor and the City Council. (B) Two of the voting members shall be members of the City Council (one of which could be the Mayor). The terms of appointment shall coincide with their elected terms of office and appointments to replace any member whose term is expiring or otherwise vacant may be made from any member of the Council. (C) The remaining three (3) voting members shall be appointed and shall serve staggered terms. Those initially appointed shall serve for two years, three years and four years respectively. Thereafter, all members shall be appointed for five year terms, except for any person appointed to fill a vacancy occurring prior to the expiration of the term to which his/her predecessor had been appointed shall be appointed only for the remainder of such term. (D) All voting members shall serve at the pleasure of the City Council. Vacancies shall be filled by appointment by the Mayor and the City Council. Upon the expiration of his/her term of office, the member shall continue to serve until his/her successor is appointed and qualified. MONTICELLO CITY ORDINANCE TITLE II/Chapt 9/Page (E) The City Administrator of the City of Monticello and the General Manager of FiberNet Monticello shall be non-voting members of the Advisory Board. 2-9-3: OFFICERS AND MEETINGS (A) The Advisory Board shall have the offices of President and Vice President. The President shall be the Mayor, or if the Mayor is not serving, the President shall be a member of the City Council and designated by appointment of the Mayor and the City Council. The Vice President shall be elected by the members from the remaining members. (B) The Advisory Board shall adopt bylaws with rules and procedures not inconsistent with the provisions of this ordinance as may be necessary for the proper execution and conduct of its business. (C) The Advisory Board shall meet at least monthly. Special meetings may be called by the President as needed. 2-9-4: FUNCTIONS, POWERS AND DUTIES (A) The Advisory Board shall have the powers granted to it by the City Council under this Ordinance and as otherwise delegated by action of the City Council. (B) The Advisory Board shall have the authority to provide general oversight and strategic management for the FiberNet Monticello Enterprise Fund (the Fund). The Advisory Board shall insure that the Fund meets City requirements and Minnesota Statutory requirements for financial management and reporting. (C) The Advisory Board shall have the authority to govern FiberNet Monticello within the boundaries established in the annual budget as approved by the City Council. The Advisory Board shall make an annual budget recommendation to the City Council. (D) The City Council shall make available to the Advisory Board such appropriations as it deems fit for salaries, fees, and expenses necessary in the conduct of its work. The Advisory Board shall have the authority to approve and direct the expenditure of all budgeted sums as appropriated and consistent with state law, in particular M.S. Section 412.271, Subd. 8. 2-9-5: GENERAL MANAGER (A) The City Council shall appoint a General Manager for FiberNet Monticello, and hire or assign such staff or consultants or contractors as it deems necessary for the efficient operations of FiberNet Monticello and the City. (B) The General Manager shall be responsible for the administration and management of FiberNet Monticello. MONTICELLO CITY ORDINANCE TITLE II/Chapt 9/Page 2 (C) The General Manager shall provide reports to the Advisory Board at its regular meetings and an annual report to the City Council accurately describing the activities and financial condition of FiberNet Monticello. (D) The General Manager shall maintain contact with the City Administrator as necessary to coordinate activities. 2-9-6: RESERVATION OF POWERS (A) Except as delegated by this Ordinance, and subject to amendment of this Ordinance, the City Council reserves its rights and powers regarding FiberNet Monticello, including but not limited to the power to (1) adopt the annual budget, (2) approve capital improvements, (3) review rates and fees, (4) approve potential expansions of the service area of FiberNet Monticello, and (5) ratify hiring and firing. (4/14/08, #480) MONTICELLO CITY ORDINANCE TITLE II/Chapt 9/Page Fiber Net Schedule of Revenue and Expenses 4/30/2015 Account Number Description REVENUE 656-00000-341180 PEG Access Fee 656-00000-341190 USF Fee 656-00000-362400 Sale of City Property 656-00000-362900 Refunds and Reimbursements 656-00000-362920 Services - Misc 656-00000-362990 Other Miscellaneous Revenue 656-00000-380510 Television Services 656-00000-380520 Internet Services 656-00000-380522 Equipment Rental/Purch 656-00000-380530 Phone Services 656-00000-380540 CABS Revenue 656-00000-380542 Late Fees 656-00000-380545 Discounts Offered -Taxable 656-00000-380546 Discounts Offered -Non Taxable 656-00000-380557 Miscellaneous Charges 656-00000-380558 Misc Charges -Non Taxable 656-00000-392000 Operating Transfer In REVENUE Totals: EXPENSE Dept 49870 656-49870-410100 656-49870-410200 656-49870-410300 656-49870-410310 656-49870-410400 656-49870-412100 656-49870-412200 656-49870-412300 656-49870-413100 656-49870-413300 656-49870-413400 656-49870-414200 656-49870-420300 656-49870-420990 656-49870-421990 656-49870-422100 656-49870-422110 656-49870-430100 Budget Beg Balance Debit Credit Balance Ytd% $ (10,000) $ (1,942) $ - $ 635 $ (2,577) (10,000) (2,028) - 697 (2,725) Salaries Full -Time OT (1,300) - 2,400 (3,700) Salaries Part -Time Reg (222) - - (222) Salaries Part -Time. OT (4,532) - 1,489 (6,021) Salaries Temporary -Reg (223) - 8 (231) (565,284) (146,113) - 49,778 (195,891) (554,256) (143,618) - 48,396 (192,014) (127,044) (33,031) - 10,878 (43,909) (315,000) (68,125) - 25,458 (93,583) (57,600) 2,810 776 1,558 2,028 Disability Ins Contributions (4,230) - 1,350 (5,580) UC Benefit Payments 6,524 2,128 - 8,652 Printed Forms And Paper 11,423 3,606 - 15,029 (12,400) (2,076) - 1,574 (3,650) Gen Operating Supplies (346) 5,267 602 (948) (450,000) (112,500) - 37,500 (150,000) (2,101,584) (499,528) 6,510 182,323 (675,341) General & Administration Salaries Full -Time Reg 89,749 18,768 9,773 28,541 Salaries Full -Time OT 4,500 89 14 103 Salaries Part -Time Reg 30,101 9,255 1,350 10,605 Salaries Part -Time. OT 500 - - - Salaries Temporary -Reg 5,000 425 - 425 Pera Contributions 9,364 2,847 835 3,682 Fica Contributions 8,051 2,309 664 2,973 Medicare Contributions 1,883 540 155 695 Health Insurance Contributions 47,508 7,351 3,657 11,008 Life Insurance Contributions - 46 22 68 Disability Ins Contributions 73 35 108 UC Benefit Payments - - - Printed Forms And Paper 337 - 337 Office Supplies - 179 195 374 Gen Operating Supplies 14,500 5,267 4,756 10,023 Equipment Repair Parts - - - - Vehicle Repair Parts - 27 27 Professional Services -Audit 5,350 - - 25.8% 27.2% 34.7% 34.6% 34.6% 29.7% -3.5% 29.4% 33.3% 32.1% 31.8% 2.3% 35.2% 0.0% 8.5% 39.3% 36.9% 36.9% 23.2% 69.1% 0.0% Account Number Description Budget Beg Balance Debit Credit Balance Ytd% 656-49870-430400 Legal Fees - 12,015 525 12,540 --- 656-49870-430700 Management Services (GM) 100,000 6,235 1,885 8,120 8.1% 656-49870-431970 Regulatory Professional Svcs 20,000 1,317 - 1,317 6.6% 656-49870-431990 Miscellaneous Prof Services 24,000 6,113 9,295 15,408 64.2% 656-49870-432100 Telephone/Internet 2,640 306 306 612 23.2% 656-49870-432150 Internal IT Services 24,291 6,073 2,024 8,097 33.3% 656-49870-432200 Mail & Delivery Services - 1,857 623 2,480 --- 656-49870-432500 Cable/Network Services 128 2,024 2,152 --- 656-49870-433200 Training/Conferences - 12 - 12 --- 656-49870-434600 Marketing 1,500 - 220 220 14.7% 656-49870-436100 LPV Insurance 9,514 6,730 - 6,730 70.7% 656-49870-440100 Repair and Maint-Buildings - 1,502 - 1,502 --- 656-49870-441200 Building/Room Rental 16,980 4,245 1,415 - 5,660 33.3% 656-49870-443200 Write Offs 11,000 4,037 3,615 122 7,530 68.5% 656-49870-443300 Dues Membership and Subscrip 1,500 400 - - 400 26.7% 656-49870-443700 Licenses And Permits 1,500 139 - 139 9.3% 656-49870-443980 Bank Charges 15,000 3,020 1,301 4,321 28.8% 656-49870-443990 Miscellaneous Other Exp 6,000 219 5 225 3.7% 656-49870-472030 Operating Transfer Out - - - - - --- 656-49870 EXPENSE TotalS: 450.431 101.861 44.695 122 146.433 32.5% Dept 49870 Field Operations 656-49877-410100 Salaries Full -Time Reg 165,118 48,731 17,201 65,932 39.9% 656-49877-410200 Salaries Full -Time OT 10,000 3,602 755 4,357 43.6% 656-49877-410300 Salaries Part -Time Reg 10,000 - - 0.0% 656-49877-410310 Salaries Part -Time OT --- 656-49877-410400 Salaries Temporary -Reg 10,000 - - 0.0% 656-49877-412100 Pera Contributions 13,884 3,925 1,347 5,272 38.0% 65649877-412200 Fica Contributions 12,097 3,157 1,077 4,234 35.0% 65649877-412300 Medicare Contributions 2,829 738 252 990 35.0% 656-49877413100 Health Insurance Contributions 45,882 10,645 5,440 16,085 35.1% 656-49877-413300 Life Insurance Contributions 65 33 98 --- 656-49877-413400 Disability Ins Contributions 115 57 172 --- 656-49877-414200 UC Benefit Payments 5,000 - - 0.0% 656-49877-415100 Work Comp Ins Premiums 13,000 3,792 - 3,792 29.2% 656-49877-421110 Clothing Supplies 5,000 - - - 0.0% 656-49877-421200 Motor Fuels 10,000 406 126 532 5.3% 656-49877-421800 Fiber Optic Supplies 85,000 14,254 328 14,582 17.2% 656-49877-421820 Telcom/Phone Supplies 10,000 - - 0.0% 656-49877-421830 Video/Digital TV Supplies 30,000 0.0% 656-49877-421840 Data/Intemet Supplies 20,000 0.0% 656-49877-421990 Gen Operating Supplies 35,000 523 4,735 5,258 15.0% Account Number Description Budget Beg Balance Debit Credit Balance Ytd% 656-49877-422500 Landscaping Materials 5,000 - - 0.0% 656-49877-422990 Misc Repair and Maint Supplies 2,160 121 121 5.6% 656-49877-424100 Small Tools ($500-$9999) 25,000 - - - 0.0% 656-49877-431900 Maintenance Agreements 110,000 63,536 2,077 65,613 59.6% 656-49877-431990 Miscellaneous Prof Services 15,000 1,512 91 1,603 10.7% 656-49877-432770 Gopher State Locates 5,000 101 71 172 3.4% 656-49877-433100 Travel Expense 2,000 - - - 0.0% 656-49877-433200 Training/Conferences 5,000 - - - 0.0% 656-49877-438100 Electric 27,500 4,397 4,424 8,821 32.1% 656-49877-438200 Water/Sewer 2,000 - - - 0.0% 656-49877-438400 Refuse/Recycling Services 500 137 137 274 54.9% 656-49877-440100 Repair and Maint-Buildings 10,000 - - - 0.0% 656-49877-440440 Repair & Maint-Mach & Equip 5,000 0.0% 656-49877-440500 Repair and Maint-Vehicles 5,000 0.0% 656-49877-443990 Miscellaneous Other Exp 6,255 25 25 0.4% 656-49877-458010 Other Equipment 120,000 - - 0.0% 656-49877-472030 Operating Transfer Out - 750 750 --- 656-49877 EXPENSE Totals: 828,225 159,635 39,047 198,682 24.0% Dept 49879 Cost of Goods Sold 656-49879-430910 Voice -Technical Services 76,000 12,574 10,158 22,732 29.9% 656-49879-430920 Video -Technical Services 576,000 100,764 59,811 160,575 27.9% 656-49879-430930 Data -Technical Services 170,000 42,746 14,249 56,995 33.5% 656-49879-443720 Video -Licenses and Permits 67 - 67 --- 656-49879 EXPENSE Totals: 822,000 156,151 84,218 - 240,369 29.2% EXPENSE Totals: 2,100,656 417,647 167,960 122 585,484 27.9% Net 928 81,881 (174,470) (182,445) 89,857 Average loss per month (15,036) Months Year % 4 12 33.3%