FiberNet Advisory Board Agenda Packet 01-12-2016AGENDA
FIBERNET MONTICELLO ADVISORY BOARD MEETING
Tuesday, January 12, 2016 — 6:30 p.m.
Boom Island Room, Monticello Community Center
Members: Brian Stumpf, Charlotte Gabler, Jon Morphew, Dennis Sullivan, Jacob Kramer
Others: Jeff O'Neill, Rachel Leonard, Bryan Rabe
1. Call to Order
2. Additions to Agenda
3. Approval of December Meeting Minutes
4. Network update
5. Business Office Update
6. Financial Update
7. Review 3rd Party Management Service Interviews
8. Update on MN Public Broadband Alliance members use of NEO
9. Next Meeting — Tuesday, February 9, 2016
10. Adjourn
MINUTES
REGULAR MEETING — FIBERNET MONTICELLO ADVISORY BOARD
Tuesday, December 811, 2015
Boom Island Room, Monticello Community Center
Present: Brian Stumpf, Charlotte Gabler, Dennis Sullivan, Jon Morphew
Absent: Jacob Kramer
Others: Jeff O'Neill, Rachel Leonard, Bryan Rabe, Wayne Oberg, JoAnne Johnson, Tim
Hennagir
1. Call to Order
Brian Stumpf called the meeting to order at 6:30 PM.
2. Additions to Agenda
No additions to the agenda.
3. Approval of October Meeting Minutes
CHARLOTTE GABLER MOVED TO APPROVE THE NOVEMBER 10TH, 2015
REGULAR MEETING MINUTES. DENNIS SULLIVAN SECONDED THE MOTION.
MOTION CARRIED 4-0.
4. Approval of March 2014 Meeting Minutes
Charlotte Gabler requested additional text be added to clarify the sequence of events
between the resignation of Mark Pultusker in February 2014 and Mr. Pultusker's
presentation at a City Council workshop on March 10, 2014.
CHARLOTTE GABLER MOVED TO APPROVE THE MARCH 11TH, 2014
REGULAR MEETING MINUTES WITH THE ADDITION OF CLARIFYING TEXT.
JON MORPHEW SECONDED THE MOTION. MOTION CARRIED 4-0.
5. Network Update
• Bryan Rabe updated the board on the number of GigaCenters in the field. Wayne
Oberg asked how Mr. Rabe determines when to purchase additional inventory of the
equipment. Mr. Rabe responded it's based on the number of installs. When the stock
gets to a certain point, he re -orders. Mayor Stumpf asked about the slowness of his
internet with the GigaCenter. Mr. Rabe responded the equipment, applications, and
software being used all have an impact on speeds, and technical support is available if
necessary.
6. Business Office Update
• Rachel Leonard provided the latest subscriber data.
• Rachel Leonard informed the board that long distance information was included in
the December bills at zero cost. The bills show how many minutes of long distance
were used and a bill message states the costs will begin in February 2016. The same
format will be used for January's bills.
7. Financial Update
FiberNet Advisory Board Minutes: 12/08/15
• Wayne Oberg provided an update on financial reports ending 11/30/2015.
8. Management Update
Jeff O'Neill summarized the Request for Qualifications (RFQ) process to date: The City
Council approved the document at the November 23, 2015 regular meeting. After
approval, the RFQ for management services was posted on the city's website and sent
directly to several industry contacts. The due date was December 81h at noon; the city
received 4 responses. The responses came from Arvig, Consolidated
Telecommunications Company, FiberConnect, and MidAtlantic Broadband.
As part of the assistance in the RFQ process from JoAnne Johnson of the Minnesota
Public Broadband Alliance, Ms. Johnson selected criteria to use to score the various
responses. Staff was able to provide input on the criteria, but the scoring itself was done
by Ms. Johnson. She presented the final evaluation criteria as well as a summary of her
scoring to the advisory board.
The highest score possible was 100 points and, based on that, Ms. Johnson determined
that anything over 70 points would pass. Two companies scored above 70 points and two
companies scored below 70 points. Jon Morphew expressed his satisfaction that this
process has been more analytical and methodical than past selection processes.
Jeff O'Neill informed the board they could make a recommendation to City Council
about the next step in the selection process. During the discussion the board expressed
interest in interviewing the respondents with the top two scores. Dennis Sullivan
requested the third place respondent be kept as an alternate to be interviewed if neither of
the top two were selected.
Jeff O'Neill asked if the board would like to be included in the interview process if it is
approved. Mayor Stumpf stated he would like board members participate in the
interviews.
DENNIS SULLIVAN MADE A MOTION TO INTERVIEW THE TOP TWO
SCORING RESPONDENTS AND TO RESERVE THE THIRD PLACE
RESPONDENT AS AN ALTERNATE IF NEITHER OF THE TOP TWO ARE
SELECTED. CHARLOTTE GABLER SECONDED THE MOTION. MOTION
CARRIED 4-0.
9. Consideration of recommending FiberNet budget to Citv Council for approval
JON MORPHEW MADE A MOTION TO RECOMMEND THE BUDGET TO CITY
COUNCIL FOR APPROVAL. DENNIS SULLIVAN SECONDED THE MOTION.
MOTION PASSED 4-0.
10. Consideration of amending equipment prices for 2016
• Rachel Leonard brought forth two options for lowering equipment prices in 2016.
One based on a lower purchasing cost for FiberNet and the other to help off -set an
upcoming increase in television prices. Mayor Stumpf expressed his reluctance to
make any changes to the equipment prices before a manager is selected. By consensus
the board opted to keep equipment prices the same in 2016.
FiberNet Advisory Board Minutes: 12/08/15
11. Next Meeting
The next meeting of the FiberNet Advisory Board is scheduled for January 12, 2016 at
6:30pm in the Boom Island Room at the Monticello Community Center.
12. Adiournment
DENNIS SULLIVAN MOVED TO ADJOURN THE MEETING. JON MORPHEW
SECONDED THE MOTION. MOTION CARRIED 4-0 AND MEETING ADJOURNED
AT 7:55PM.
Recorder: Rachel Leonard
Approved:
Attest:
Jeff O'Neill, City Administrator
Residential & Business Subscribers (Customer Counts)
Service
Dec15
Jan Feb Mar Apr May
Phone Only
31
32 --- --- --- ---
Internet Only
646
664 --- --- --- ---
Television Only
77
74 --- --- --- ---
Phone & Internet
169
164 --- --- --- ---
Phone & Television
45
44 --- --- --- ---
Internet & Television
323
318 --- --- --- ---
Triple Play
278
278 --- --- --- ---
Total Subscribers
1569
1574 0 0 0 0
Total Phone
523
518 --- --- --- ---
Total Internet
1416
1424 --- --- --- ---
Total Television
723
714 --- --- --- ---
Total Services
2662
2656 --- --- --- ---
Jun Jul Aug Sep
Oct Nov Dec YTD I
CHG %
--- --- --- ---
-- --- 1
3.2%
-- --- ---
--- --- --- 18
2.8%
--- --- --- ---
--- --- --- -3
-3.9%
--- --- --- ---
--- --- --- -5
-3.0%
--- --- --- ---
--- --- --- -1
-2.2%
--- --- --- ---
--- --- --- -5
-1.5%
--- --- --- ---
--- --- --- 0
0.0%
�Mmm! 0
0 0 0 5
0.3%
--- --- --- ---
--- --- --- -5
-1.0%
--- --- --- ---
--- --- --- 8
0.6%
--- --- --- ---
--- --- --- -9
-1.2%
--- --- --- ---
--- --- --- -6
-0.2%
Residential & Business Subscribers (Percentage of Customers)
Service
Dec15
Jan Feb Mar Apr May Jun
Phone Only
2.0%
2.0% --- --- --- --- ---
Internet Only
41.2%
42.2% --- --- --- --- ---
Television Only
4.9%
4.7% --- --- --- --- ---
Phone & Internet
10.8%
10.4% --- --- --- --- ---
Phone & Television
2.9%
2.8% --- --- --- --- ---
Internet & Television
20.6%
20.2% --- --- --- --- ---
Triple Play
17.7%
17.7% --- --- --- --- ---
Total Subscribers
100.0%
100.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Total Phone
19.6%
19.5% --- --- --- --- ---
Total Internet
53.2%
53.6% --- --- --- --- ---
Total Television
27.2%
26.9% --- --- --- --- ---
Total Services
100.0%
100.0% --- --- --- --- ---
Jul
---
---
---
Aug
---
---
---
Sep
---
---
---
Oct
---
---
---
Nov
---
---
---
Dec
---
---
---
---
---
---
---
0.0%
---
---
---
---
---
---
---
---
0.0%
---
---
---
---
---
---
---
---
0.0%
---
---
---
---
---
---
---
---
0.0%
---
---
---
---
---
---
---
---
0.0%
---
---
---
---
---
---
---
---
0.0%
---
---
---
---
Residential and Business Service Participation (Percentage of Customers)
Service I Dec15 j Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec I YTD I CHG %
Phone 33% 33% 0% -1%
TV 46% 45% -1% -2%
Internet 90% 90% 0% 0%
Residential Subscribers (Customer Counts)
Service
Dec15
Jan 16
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD I
CHG
Phone Only
21
22
1
4.8%
Internet Only
612
627
15
2.5%
Television Only
76
73
-3
-3.9%
Phone &Internet
97
94
-3
-3.1%
Phone & Television
44
43
-1
-2.3%
Internet & Television
317
315
-2
-0.6%
Triple Play
264
263
-1
-0.4%
Total Subscribers
1431
1437
0
0
0
0
0
0
0
0
0
0
0
6
0.4%
Total Phone
426
422
0
0
0
0
0
0
0
0
0
0
0
-4
-0.9%
Total Internet
1290
1299
0
0
0
0
0
0
0
0
0
0
0
9
0.7%
Total Television
701
694
0
0
0
0
0
0
0
0
0
0
0
-7
-1.0%
Total Services
2417
2415
0 0
0
0
0
0
0
0
0
0
0
-2
-0.1%
Residential (Percentage of Customers)
Service
Dec15
Jan 16
Feb Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Phone Only
1.5%
1.5%
--- ---
---
---
---
---
---
---
---
---
---
Internet Only
42.8%
43.6%
--- ---
---
---
---
---
---
---
---
---
---
Television Only
5.3%
5.1%
--- ---
---
---
---
---
---
---
---
---
---
Phone & Internet
6.8%
6.5%
--- ---
---
---
---
---
---
---
---
---
---
Phone & Television
3.1%
3.0%
--- ---
---
---
---
---
---
---
---
---
---
Internet & Television
22.2%
21.9%
--- ---
---
---
---
---
---
---
---
---
---
Triple Play
18.4%
18.3%
---
---
---
---
---
---
---
---
---
Total Subscribers
100.0%
100.0%
0.0% 0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Total Phone
17.6%
17.5%
---
---
---
---
---
---
---
---
---
Total Internet
53.4%
53.8%
---
---
---
---
---
---
---
---
---
---
---
Total Television
29.0%
28.7%
---
---
---
---
---
---
---
---
---
---
---
Total Services
100.0%
100.0%
--- ---
---
---
---
---
---
---
---
---
---
Residential Service Participation
(Percentage
of Customers)
Service
Dec15 I
Jan I
Feb I Mar
I Apr
I May I
Jun
I Jul
I Aug I
Sep I
Oct
I Nov I
Dec I
YTD I
CHG%
Phone
30%
29%
0%
-1%
TV
49%
48%
-1%
-1%
Internet
90%
90%
0%
0%
Business Subcribers (Customer Counts)
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD I
CHG %
Phone Only
10
10
0
0.0%
Internet Only
34
37
I 3
8.8%
Television Only
1
1
I 0
0.0%
Phone & Internet
72
70
I -2
-2.8%
Phone & Television
1
1
I 0
0.0%
Internet & Television
6
3
I -3
-50.0%
Triple Play
14
15
1
7.1%
Total Subscribers
138
137
0
0
0
0
0
0
0
0
0
0
0
-1
-0.7%
Total Phone
97
96
0
0
0
0
0
0
0
0
0
0
0
-1
-1.0%
Total Internet
126
125
0
0
0
0
0
0
0
0
0
0
0
I -1
-0.8%
Total Television
22
20
0
0
0
0
0
0
0
0
0
0
0
-2
-9.1%
Total Services
245
241
0
0
0
0
0
0
0
0
0
0
0
-4
-1.6%
Business Subscribers
(Percentage of
Customers)
Service
Dec15
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Phone Only
7.2%
7.3%
---
---
---
---
---
---
---
---
---
---
---
Internet Only
24.6%
27.0%
---
---
---
---
---
---
---
---
---
---
---
Television Only
0.7%
0.7%
---
---
---
---
---
---
---
---
---
---
---
Phone & Internet
52.2%
51.1%
---
---
---
---
---
---
---
---
---
---
---
Phone & Television
0.7%
0.7%
---
---
---
---
---
---
---
---
---
---
---
Internet & Television
4.3%
2.2%
---
---
---
---
---
---
---
---
---
---
---
Triple Play
10.1%
10.9%
---
---
---
---
---
---
---
---
---
---
---
Total Subscribers
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Total Phone
39.6%
39.8%
---
---
---
---
---
---
---
---
---
---
---
Total Internet
51.4%
51.9%
---
---
---
---
---
---
---
---
---
---
---
Total Television
9.0%
8.3%
---
---
---
---
---
---
---
---
---
---
---
Total Services
100.0%
100.0%
---
---
---
---
---
---
---
---
---
---
---
Business Service Participation (Percentage of Customers)
Service Dec15 I Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec I YTD I CHG %
Phone 70% 70% 0% 0%
TV 16% 15% -1% -8%
Internet 91% 91% 0% 0%