City Council Minutes 07-24-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 24, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from July 10, 2017
Councilmember Gabler moved approval of the July 10, 2017 special meeting
minutes. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from July 10, 2017
Councilmember Fair moved approval of the July 10, 2017 regular meeting
minutes. Councilmember Gabler seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
• Councilmember Hilgart added discussion regarding the field at BOOL.
• Mayor Stumpf requested to comment on Riverfest.
D. Citizen Comments
• None.
E. Public Service Announcements
• 2017-2018 Monticello Royalty Introductions — Miss Monticello Samantha
Ziwicki, Princess Morgan Baxter -Knutson, and Princess and Miss
Congeniality Lauren Brion.
• Community Partnership Grant Presentation — Steve Olinger from CenterPoint
Energy presented a check of $2,150 to the city for four gas monitors.
• Movie in the Park — there are movies scheduled for July 29 and August 11.
• Construction Update — Shibani Bisson provided the following updates:
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1) Timing of the signal lights at TH 25 and 7"' street intersection is being
updated and corrected;
2) The monument on the corner is being painted Thursday, July 27;
3) Gillard Avenue is being completed for the 2017 Street Reconstruction
project. The next are is Mississippi Drive followed by Hart Blvd. and
Sandberg Road. There is an anticipated completion date of September 1.
F. Council Liaison Updates
• BCOL — Councilmember Fair provided the following updates:
1) Reviewed the collaboration between the City and the County and the
construction that is taking place at the facility;
2) The picnic shelter has been completed;
3) Beach house design has been completed and will go out for bids in
near future;
4) Discussion about installing information signs; and
5) Discussion about use of fields.
• Planning Commission — Councilmember Gabler commented that four
public hearings, of which two were tabled and two are on the City Council
agenda. She also noted that a Planning Commission member resigned so
they are looking for another member.
• EDA — Councilmember Davidson noted that the EDA recommended to
modify the GMEF loan guidelines which is being reviewed on this City
Council agenda. He also mentioned that a brewery is looking at opening
up in town.
G. Department Updates
• Jeff O'Neill, City Administrator, provided updates on the following:
1. Gave an update on the Ellison property. The first meeting was held
on Thursday, July 20 to discuss the city's goals and to determine
potential uses of property and costs. The group set up a monthly
meeting to be held the third Thursday of each month at 7 a.m. at City
Hall.
• Wright County Sheriff Quarterly Update — Lieutenant Eric Kunkel presented
the quarterly updated which was included in the agenda packet.
• FiberNet Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet
quarterly update which was included in the agenda packet.
2. Consent Agenda
Councilmember Fair moved approval of the Consent Agenda excluding H and K.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $820,297.24.
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B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for Liquor Store and MCC and terminations for the MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2017-40 accepting donations for Fanners
Market, Summer Movie in the Park, and 2017 Mississippi Rampage Tournament
for total of $1,095. Recommendation: Adopted Resolution 2017-40 accepting
donations for the Farmer's Market, Summer Movie in the Park, and 2017
Mississippi Rampage Tournament for total of $1,095.
E. Consideration of adopting Resolution 2017-44 approving the issuance of General
Obligation Bonds, Series 2017A. Recommendation: Adopted Resolution 2017-
44 approving the issuance of general obligation bonds, Series 2017A.
F. Consideration of approving an amendment to a Conditional Use Pen -nit for
Planned Unit Development and Development State PUD Review for multi -tenant
commercial building in a B-3, Highway Business District. Applicant: Larson,
Andy/Crown Bay. Recommendation: Approved an amendment to
Conditional Use Permit for Development PUD, based on the findings in
Resolution No. PC -2017-017, and contingent on compliance with the
conditions listed in Exhibit Z.
G. Consideration of adopting Ordinance 667 and Summary Ordinance 667A for
amendments to Monticello Zoning Ordinance Chapter 5, Section 3 for regulations
for accessory use outdoor storage in industrial districts. Applicant: City of
Monticello. Recommendation: Adopted Ordinance 667 for amendments to
Monticello Zoning Ordinance Chapter 5, Section 3 for regulations for
accessory use outdoor storage in industrial districts, based on findings in
Resolution PC -2017-014 and adopted Summary Ordinance No. 667A for
publication.
H. Consideration of adopting Ordinance 672 and Summary Ordinance 672A
amending the Monticello Zoning Ordinance and amending the official zoning
map for rezoning from I-2 (Heavy Industrial) to Planned Unit Development for
Spaeth Industrial Park, to approve a Final Stage PUD, a Final Plat for the Spaeth
Industrial Park, and Development Contract for the Spaeth Industrial Park.
Applicant: Spaeth, Kenneth. Recommendation: ITEM WAS WITHDRAWN
FROM CONSENT AGENDA.
L Consideration of authorizing a payment to Coalition of Utility Cities for city share
of CUC membership dues in the amount of $26,419. Recommendation:
Approved a payment to Coalition of Utility Cities for city share of CUC
membership dues in the amount of $26,418.
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J. Consideration to approving lighting upgrades by Wes Olson for the Community
Center gym for $9,750, Community Center indoor playground for $3,100, and Hi -
Way Liquors for $10,055.58 (total of $22,815.58). Recommendation:
Approved lighting upgrades by Wes Olson for the Community Center gym,
Community Center indoor playground, and Hi -Way Liquors for a total cost
of $22,815.58.
K. Consideration of approving UHL recommissioning proposal for cost of $26,900.
Recommendation: ITEM WAS WITHDRAWN FROM CONSENT
AGENDA.
L. Consideration of approving modification of Greater Monticello Enterprise Fund
(GMEF) Guidelines reducing equity contribution and adjusting minimum interest
rate. Recommendation: Approved the modification of the GMEF Loan
guidelines as presented.
M. Consideration of approving an additional perfonnance bond fee of $3,825 to the
original quote submitted by Recreation by Lemmie Jones, LLC for aquatic play
structure. Recommendation: Approved an additional feel for a performance
bond to the original quote from Recreation by Lemmie Jones, LLC for a
total of $3,825.00.
2A. Consideration of items removed from the Consent Agenda for discussion.
H. Consideration to approve Ordinance No. 672 and Summary Ordinance 672A for
amendment to the Monticello Zoning Ordinance and amendment to the Oficial
Zoning Map for rezoning from I-2 (Heavy Industrial) to Planned Unit
Development for the Spaeth Industrial Park, to approve a Final Stage PUD, a
Final Plat for the Spaeth Industrial Park, and Development Contract for the
Spaeth Industrial Park. Applicant: Spaeth, Kenneth.
Angela Schumann removed the item to note changes to the finance plan as
requested by the applicant.
Councilmember Fair moved to adopt Ordinance No. 672 approving a
rezoning to PUD for the Spaeth Industrial Park PUD District, and to adopt
Resolution 2017-41 approving a Final Stage Planned Unit Development for
Spaeth Industrial Park, based on the findings in said resolution, and the
conditions attached to this staff report as Exhibit Z and adopted Resolution
2017-42 approving a Final Plan and Development Contract, based on finding
is said resolution, and the conditions attached as Exhibit Z and with changes
as noted by the Community Development Director, and adopted Summary
Ordinance No. 672A for publication.
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K. Consideration of approving UHL Recommissioning Proposal for cost of $26,900.
Councilmember Gabler removed the item and questioned the initiation of the
proposal and whether it was UHL. Ann Mosack noted that both the city and UHL
discussed recommissioning.
Councilmember Gabler moved to approve the UHL Recommissioning
proposal for a total of $26,900. Councilmember Davidson seconded the
motion. Motion carried unanimously.
3. Public Hearing
4. Regular Agenda
A. Consideration of adopting Ordinance 673 and Summary Ordinance 673A
amending the PUD, Final Stage Planned Unit Development and Final Plat for
Chelsea Corner for Office, Service, and Warehouse Uses in the Red Rooster
Planned Unit Development. Applicant: Red Rooster Properties
Steve Grittman, NAC, presented the item and noted that the item would have been
listed on the Consent Agenda, however, the applicant requested feedback on
building materials. Tom Holthaus, the applicant, addressed the City Council and
displayed two building fagade designs for Council's input. Discussion ensued
among the City Council, however, they didn't really have a preference and there
was consensus to let the applicant decide.
Councilmember Fair moved to approve: 1) Ordinance 673 approving
amendment to PUD, based on findings in Resolution 2017-45, and subject to
conditions in Exhibit Z, with building design determined by the property
owner; 2) Resolution 2017-46 approving a Final Plat and Development
Contract for Chelsea Corner, based on findings in said resolution, and the
conditions in Exhibit Z; and 3) Adopt Summary Ordinance 673A for
publication. Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. Consideration of approving a request for Comprehensive Plan Amendment
reguiding Outlot C, Otter Creek Crossing from `Places to Shop' to Places to
Work' and adopting Ordinance 669 amending the official Monticello zoning map
for rezoning the subject parcel from B-4 (Regional Business) District to I-1 (Light
Industrial) District. Applicant: Jim Bowers/JX Bowers LLC; Applicant John
Chadwick/John Chadwick Farms, LLC has withdrawn his application.
Steve Grittman, NAC, provided a brief overview and noted that the decisions
need to be voted on separately due to the fact that the Comprehensive Plan
Amendment requires a supermajority vote of the City Council. There was some
discussion of City Councilmembers. Wayne Elam, representing Jim Bowers,
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addressed the City Council on what drove this request, which is the need for
industrial land.
Councilmember Gabler moved approval of Decision 1 as recommended by
the Planning Commission to adopt Resolution 2017-43 approving a
Comprehensive Plan amendment reguiding the subject parcel to "Places to
Work", based on findings in said resolution. Councilmember Hilgart
seconded the motion. Motion carried unanimously.
Councilmember Gabler moved approval of Decision 2 as recommended by
Planning Commission to adopt Ordinance No. 669 for rezoning of the subject
parcel from B-4 (Regional Business) District to IBC (Light Industrial
Business) as recommended by staff and based on findings of the Planning
Commission per resolution 2017 -PC -008. Councilmember Fair seconded the
motion. Motion carried unanimously.
C. Consideration of approving quest for Development Stage Planned Unit
Development for Vehicle Sales and Rental, Auto Repair — Minor, and Accessory
Office and Retail Uses in a B-3 (Highway Business) District, including allowance
for 130' flag pole height. Applicant: FRHP Lincolnshire, LLC
Steve Grittman, NAC, presented the request and noted that there are different
recommendations of staff and Planning Commission. The Planning Commission
had some changes to Exhibit Z as recommended by staff so some of the staff
comments were not included. These changes were presented. There was
significant discussion about the Planning Commission's recommended Exhibit Z,
item #9. The applicant questioned the need for both 9b — Upgrade the existing
buildings with exterior architectural treatments to meet/exceed the requirements
for commercial building and 9c — Construct a fence or wall around the east and
south boundaries of the east parcel with landscaping on east and south sides to
create an attractive visual screen, and whichfocuses traffic and attention to the
main property. The Council discussed this issue and there was consensus that one
of these items would suffice.
Mayor Stumpf moved approval of Development Stage Planned Unit
Development for Camping World, based on the findings in Resolution No.
PC -2017-016 with the conditions identified in Exhibit Z as recommended by
the Planning Commission amended to remove 9c from Exhibit Z (for a
period of one year to complete) and with the additional condition that the
applicant address all comments of the City Engineer and Water & Sewer
Superintendent as related to the proposed RV dump station.
Councilmember Fair seconded the motion. Motion carried unanimously.
D. Consideration of authorizing members of the City Council to participate in the
upcoming I-94 Coalition lobbying effort (September 12 and 13) in Washington
D.C. at an estimated cost of $1,000 per participant.
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Councilmember Fair moved to authorize Councilmember Gabler, and
another possible member, to attend the I-94 Coalition lobbying effort
(September 12 and September 13) in Washington D.C. at an estimated cost of
$1,000 per participant. Councilmember Davidson seconded the motion.
Motion carried unanimously.
Added Items
Councilmember Hilgart requested discussion on the interim improvements — soccer fields
— at BOOL. He noted that the fields are in bad shape and being used quite often. He
questioned whether there is the possibility of irrigation. Angela Schumann noted that
these are interim improvements to satisfy the grant requirement. Because of changes at
the school there is a greater need to use this space and staff is researching interim and
long tenn solutions for the park.
• Mayor Stumpf thanked all those that worked on and volunteered for Riverfest.
At 7:53 p.m., Mayor Stumpf announced that the City Council was going into a closed meeting to
discuss the sale of a portion of City -owned parcel: 213-100-081400 (former city bio -solids site —
1645 County Road 38 NE).
Following adjournment of the closed meeting, by consensus the regular meeting was adjourned.
Recorder: Jennifer Schreiber 16
Approved:
Attest: ;"` �
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City Administrator
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