City Council Minutes 08-14-2017REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 14, 2017 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers
were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from July 24, 2017
Councilmember Fair moved approval of the special meeting minutes of July
24, 2017. Councilmember Davidson seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from July 24, 2017
Councilmember Gabler moved approval of the regular meeting minutes of
July 24, 2017. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
C. Consideration of Adding Items to the Agenda
• Councilmember Gabler added a note about the Monticello VFW Baseball
State Championship.
D. Citizen Comments
• None.
E. Public Service Announcements
• Movie in the Park — Scheduled for August 19
• The Monticello Soccer Club — River Eagles will be hosting a fundraiser in
October to raise funds for irrigation of the fields at BCOL.
F. Council Liaison Updates
• Highway 25 Coalition — Mayor Stumpf noted that the group approved
their 2018 Work Plan.
City Council Minutes — August 14, 2017 Page 1 17
• Planning Commission — Councilmember Gabler noted that the Planning
Commission held six public hearings on August 1.
• IEDC — Mayor Stumpf provided a general update.
• Parks & Recreation Commission — Councilmember Fair noted the
following: selection of a new commission member; update on the
Downtown Small Area Study; Ellison House update; and an update on the
proposed 2018 budget.
• EDA — Councilmember Davidson noted that the EDA approved the
Downtown Small Area Study and their 2018 budget.
• MOAA — Mayor Stumpf commented that the MOAA board approved a
text amendment that allows for a food shelf in the MOAA area.
G. Department Updates
• Parks Department Update — Tom Pawelk gave an update on Rolling Woods
Park.
• Jeff O'Neill, City Administrator, provided updates on the following:
1. Update was covered in agenda.
• Construction Project Update — Shibani Bisson stated that the 2017 Street
Reconstruction project is delayed and the contractor is in liquidated damages.
2. Consent Agenda
Councilmember Davidson moved approval of the Consent Agenda excluding items
M, N, P, and U. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,164,305.93.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved surplus property lists as presented.
D. Consideration of adopting Resolution 2017-47 accepting various donations for a
total contribution of $3,350. Recommendation: Adopted Resolution 2017-47
accepting various donations for a total contribution of $3,350.
E. Consideration of approving an application for a charitable gambling pen -nit for a
raffle to be conducted by Wright County/West Metro Whitetails on September 9,
2017. Recommendation: Approved the application for a charitable gambling
permit for a raffle to be conducted by Wright County/West Metro Whitetails
on September 9, 2017.
City Council Minutes —August 14, 2017 Page 2 1 7
F. Consideration of approving a Special Event Pen -nit allowing use of Yd Street
parking lot, closure of Walnut Street and related assistance in conjunction with
the Rotary `Taste of the Towns' event on September 14, 2017. Applicant:
Monticello Rotary Club. Recommendation: Approved the Special Event
Permit for Taste of the Towns allowing temporary use and closure of the 3rd
Street parking lot for set-up beginning at 7 a.m. on Wednesday, September
13, through 10 p.m. on Thursday, September 14, 2017, and closure of Walnut
Street on Thursday, September 14, 2017 from 4-9 p.m., contingent on: a)
continued site plan coordination with the Street Superintendent, including
parking lost closure and signage; b) coordination of tent placement with
Street Department; c) coordination on tent permits with the Chief Building
Official; d) verification of parking agreements with surrounding property
owners; e) notification regarding the event to surrounding property owners
within a 2 block area west of TH 25; and f) notification and event
coordination with Wright County Sheriffs Office.
G. Consideration of approving an application for one -day temporary on -sale liquor
license for Monticello Rotary Club for `Taste of the Towns' event.
Recommendation: Approved an application for one -day temporary on -sale
liquor license.
H. Consideration of approving a Special Event Pen -nit for outdoor entertainment
exemption from the noise ordinance, and use of city resources at American
Legion Post 260 on Saturday, September 9, 2017. Recommendation: Approved
the Special Event Permit for the American Legion for outdoor entertainment
and partial closure of 3rd Street for September 9, 2017, as described in
application and subject to: a) closure of 3rd Street West shall be permitted
from 12 p.m. (noon) until 12 a.m. (midnight); b) compliance with the
recommendations of the Street Superintendent regarding the application;
and c) notification of residential properties within 350 feet of the Legion
property regarding the event.
Consideration of approving an application for a one -day temporary on -sale liquor
license for a special event at the American Legion Post 260 on September 17,
2017. Recommendation: Approved the one -day temporary on -sale liquor
license for the American Legion.
J. Consideration of approving a transfer of an on -sale intoxicating liquor license for
Cornerstone Cafe — 154 W. Broadway. Recommendation: Approved the
transfer of on -sale intoxicating liquor license for Cornerstone Cafe pending
receipt of certificate of liability insurance, licensee name, and approval by
the State.
K. Consideration of appointing Katie Peterson to the Planning Commission for a
teen to commence immediately and expire December 31, 2018.
City Council Minutes — August 14, 2017 Page 3 1 7
Recommendation: Approved the appointment of Katie Peterson to the
Monticello Planning Commission with the term ending December 31, 2018.
L. Consideration of approving an amendment to the official Monticello Zoning Map
for rezoning from A -O (Agriculture — Open Space) District to R-1 (Single Family
Residence) District, Final Stage PUD, Preliminary Plat, Final Plat and
Development Agreement for Featherstone 3rd Addition for detached single family
lots. Applicant: Graser, Horst. Recommendation: Adopted the following: 1)
Resolution 2017-52, approving the Preliminary Plat for Featherstone Yd
Addition, subject to the Conditions listed in Exhibit Z of the staff report, and
based on the findings in said resolution; 2) Resolution 2017-53, approving the
Final Plat and Development Contract for Featherstone 3rd Addition, subject
to the Conditions listed in Exhibit Z of the staff report, and based on the
findings in said resolution; and 3) Ordinance No. 675, approving the
rezoning from A -O, Agricultural Open Space to R-1, Single Family
Residence District for the 24 dingle -family lots to be platted as Featherstone
3rd Addition, based on the findings in Resolution PC -2017-022, and to
approve the Final Stage PUD for Featherstone 3rd Addition.
M. Consideration of approving a request for Conditional Use Pen -nit for Micro-
Brewery/Taproom in CCD (Central Community District). Recommendation:
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
N. Consideration of a Development Stage Planned Unit Development for Self -
Storage Facility in a B-3 (Highway Business) District. Applicant: KB Properties,
LLC. Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
O. Consideration of approving a request for Rezoning to Planned Unit Development,
a request for Final Stage Planned Unit Development for Vehicle Sales and Rental,
Auto Repair — Minor, and Accessory Office and Retail uses in a B-3 (Highway
Business) District, including allowance for 130' flag pole height, amendment to
Development Agreement for Camping World First Addition and License
Agreement for sign encroachment. Applicant: FRHP Lincolnshire, LLP.
Recommendation: Adopted Resolution 2017-54 approving Final Stage
Planned Unit Development and Ordinance 663 rezoning to Planned Unit
Development for Lot 1, Block 1, Camping World First Addition and Lot 1,
Block 1, Maas Addition.
P. Consideration of approving a license agreement for use of Hennepin Street right
of way for existing single-family driveway access for 625 River Street East.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
Q. Consideration of appointing Lisa Durant to the Parks & Recreation Commission
for a two-year tenn to commence immediately and expire December 31, 2018.
City Council Minutes — August 14, 2017 Page 4 1 7
Recommendation: Appointed Lisa Durant to the Monticello Parks and
Recreation Commission with a term ending December 31, 2018.
R. Consideration of adopting the Water Supply Plan as approved by the Minnesota
Department of Natural Resources. Recommendation: Approved the Water
Supply Plan as approved by the Minnesota Department of Natural
Resources.
S. Consideration of adopting Resolution 2017-48 declaring costs to be assessed,
ordering preparation of assessment roll and calling for an Assessment Hearing on
September 11, 2017, to adopt assessments for the TH 25/7`x' Street Intersection
Improvements, City Project No. 15C004. Recommendation: Adopted
Resolution 2017-48 declaring costs to be assessed, ordering preparation of
assessment roll, and calling for the assessment hearing for September 11,
2017, for the TH 25/711' Street Intersection Improvements, City Project No.
15C004.
T. Consideration of authorizing the City Administrator to attend International City
Manager Conference from October 22-25, 2017, in San Antonio, Texas at an
estimated cost of $1,900. Recommendation: Approved the City
Administrator's attendance at the 2017 International City Manager
Conference in San Antonio, Texas.
U. Consideration of approving contract with Wright County Sheriff's Office for
2018-2019. Recommendation: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
V. Consideration of adopting Resolution 2017-55 calling for a public hearing on
September 11, 2017, for vacation of a portion of drainage and utility easements as
legally described for Autumn Ridge 3rd Addition. Recommendation: Adopted
Resolution 2017-55 accepting the petition and calling for a public hearing on
Monday, September 11, 2017, to consider the vacation drainage and utility
easements over and across Autumn Ridge 311 Addition as described in the
petition.
2A. Consideration of items removed from the Consent Agenda for discussion.
M. Consideration of approving a request for Conditional Use Permit for Micro-
Brewery/Taproorn in CCD (Central Community District). Applicant: Burt, Bill
and Penny
Angela Schumann, Community Development Director, removed the item to
provide clarification on parking.
Councilmember Hilgart moved approval of a Conditional Use Permit for a
Brewery/Taproom at 213 Pine Street, subject to the conditions included in
City Council Minutes — August 14, 2017 Page 5 1 7
Exhibit Z as recommended by the Planning Commission, based on findings
in Resolution No. PC -2017-023. Councilmember Davidson seconded the
motion. Motion carried unanimously.
N. Consideration of approving a Development Stage Planned Unit Development for
Self -Storage Facility in a B-3 (Highway Business) District. Applicant: KB
Properties.
The item was removed to discuss the applicant's request for delaying paving until
next spring. The applicant, Keith Burnham, noted that is final paving is required,
he won't be able to open this year. He added that if he could pave the first 80 feet
and then do a class 5 for the remainder next spring.
Councilmember Hilgart moved approval of the Development Stage Planned
Unit Development for KB Properties, Lot 11, Block 4, Groveland Addition,
based on the findings in Resolution No. PC -2017-018, and contingent upon
compliance with the conditions listed in Exhibit Z, including additions per
the August 1, 2017 Planning Commission recommendation, and with the
condition to allow the applicant to use an alternate surface with final paving
to be completed in spring 2018. Councilmember Fair seconded the motion.
Motion carried unanimously.
P. Consideration of approving a license agreement for use of Hennepin Street right
Q f way for existing single- driveway access for existing single family
driveway access for 625 River Street East.
Angela Schumann removed the item to note a change on page 1, #1 — strike the
term non -transferable from the agreement.
Councilmember Fair approval of the license agreement, with amendment
noted by staff, for residential driveway access to 625 River Street East,
subject to final comments of the City Attorney, preparation of required
exhibits and recording pending sale transaction. Council Davidson seconded
the motion. Motion carried unanimously.
U. Consideration of approving 2018-2019 law enforcement contract with. Wright
County .S11er1 ff 's Qff ce.
Councilmember Gabler removed the item for discussion on addition of four hours.
Discussion ensued amongst the City Council. Wayne Oberg, Finance Director,
noted that the additional four hours should be discussed with the budget and it
would need to be included in the preliminary levy in order to approve it in final
levy. In addition, the levy would need to be raised to add the four hours.
Councilmember Fair moved approval of the 2018-2019 law enforcement
contract with Wright County for law enforcement services at 48 hours per
City Council Minutes — August 14, 2017 Page 6 1 7
day for $72.00 per hour in 2018 and $74.50 per hour in 2019, with additional
hours being discussed with the preliminary levy approval. Councilmember
Davidson seconded the motion. Motion carried unanimously.
3. Public Hearing
A. PUBLIC HEARING — Consideration of adopting Resolution 2017-49 approving
the vacation of a portion of drainage and utility easement for Lot 1, Block 1,
Monticello Big Lake Community Hospital District Campus Second Addition.
Added Items
Angela Schumann presented the item. Mayor Stumpf opened the public hearing.
No one testified. Mayor Stumpf closed the public hearing. There was minimal
discussion on the item.
Councilmember Hilgart moved to adopt Resolution 2017-49 approving a
vacation of a portion of drainage and utility easements over and across Lot 1,
Block 1, Monticello Big Lake Community Hospital District Campus Second
Addition as described, subject to submission of an updated survey
illustrating the vacation and proposed improvements. Councilmember
Gabler seconded the motion. Motion carried unanimously.
Councilmember Gabler commented on the 16U VFW Monticello baseball team
and winning the state title. She also mentioned having a banner or some type of
recognition be displayed for such items.
At 7:16 p.in., Mayor Stumpf announced that the City Council was going into a
closed meeting to review offers for property (right of way) acquisition for Fallon
Avenue Improvement project. Property to include:
1. PID 155-015-042010 Address: 511 Washington Street
2. PID 155-050-000020 Address: 7"' Street East
3. PID 155-050-001010, 155-050-001020, 155-050-001030, 155-050-001040,
155-010-001050 Address: 714 7"' Street East
4. PID 155-050-002010
5. PID 155-066-001010
6. PID 155-018-002050
7. PID 155-075-001010
Address: 707 7t" Street East
Address: 213 Chelsea Road
Address: 218 Chelsea Road
Address: 301 Chelsea Road
Following adjournment of the closed meeting, by consensus the regular meeting was adjourned
at 7:36 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
City Council Minutes — August 14, 2017 Page 7 17