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EDA Minutes 08-09-2017MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, August 9th, 2017 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Bill Demeules, Bill Tapper, Steve Johnson, Tracy Hinz, Jon Morphew, Jim Davidson, and Lloyd Hilgart Staff Present: Jim Thares, Angela Schumann, and Jacob Thunander 1. Call to Order Bill Demeules called the regular meeting of the EDA to order at 6:00 p.m. 2. Roll Call 3. Consideration of additional agenda items None. 4. Consent Agenda BILL TAPPER MOVED TO APPROVE THE CONSENT AGENDA. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED, 7-0. a. Consideration of approving Regular Meeting Minutes — July 1211, 2017 Recommendation: Approved the Regular Meeting Minutes — July 12th, 2017. b. Consideration of aMrovinLy Joint/Snecial Meeting Minutes — iniv 1211 Recommendation: Approved the Joint/Special Meeting Minutes — July 12th, 2017. c. Consideration of approving payment of bills Recommendation: Approved the payment of bills through July, 2017. d. Consideration of approving 2018 contribution to Initiative Foundation Recommendation: Approved $2,390 allocation to the Initiative Foundation. e. Consideration of approving payment to Cuningham Group Recommendation: Approved payment for $2,500. Regular Agenda 5. Consideration of Approval of Small Area Study Plan Angela Schumann stated that a joint workshop was recently held with the City Council. In response from the meeting, changes were made to the draft Small Area Study plan. Schumann stated if recommended for approval by the EDA, the plan would move to the Planning Commission with a Public Hearing to be held and then final decision could be made by the City Council. Andrew Dresdner, Cuningham Group, provided a brief history on the evolution of the Small Area Study and the purpose of the plan. Dresdner also reviewed the goals identified in the plan and provided specific information on how the plan differed from the Embracing Downtown Plan (2010). Dresdner also provided the primary recommendations that were developed from the plan including: connecting the grid and connecting to the river, maintaining the storefront/Main Street District on Broadway, maintaining Pine Street as a regional avenue, including more housing in the core, and renovating/rehabbing new riverfront parks. Dresdner explained some of the changes that were made from the previous draft including an updated parking section, modifications to the guidelines to increase flexibility, and greater attention to incrementalism and the partners required to implement the plan. Dresdner explained in further detail the incrementalism and implementation. He provided a layout of all of the proposed Small Area Study investments with an illustration showing focus areas the City could start with. Dresdner stated many parties would need to be involved to have a successful plan. He also added that the plan did not compel existing businesses to do anything and that they could maintain their business. Dresdner stated if they are a successful business, they are important in the downtown and that the plan could be used if market conditions or property ownership changed. Dresdner explained a parking concept for the core blocks of downtown (Blocks 35, 36, 51, and 52) that shares parking at midblock and on -street. Dresdner described that the plan recommends maximizing the existing parking, improving the environment and accessing parking and storefronts, investing in mobility options and wayfinding, and making small changes with monitoring. Dresdner also showed a graph from the Embracing Downtown Plan (2010) that demonstrated the total parking stalls and the number available throughout the day on Blocks 35, 36, 51, and 52. All of those areas had ample parking spaces available at the times surveyed. Dresdner pointed out that the Embracing Downtown plan stated that the utilization of public parking that supports uses along Broadway in Blocks 34-36 and 51-53 is a strong indication that lack of available parking is not a significant component contributing to lack of vitality. Specific parking improvements were updated to the plan on the core downtown blocks. Discussion about the ability to construct a ramp, if needed, pursued. Dresdner closed his presentation with explaining the importance of the downtown and the goals of the plan. 2 Tracy Hinz thanked the consultant for incorporating the feedback, especially regarding parking, into the revised plan. Bill Tapper questioned the proposed parking for Block 52. Dresdner offered assurance that the 250 foot length along Block 52 would provide 25 parking spaces per row (10 feet per parking space). Tapper also mentioned that page 30 was missing text. Dresdner stated that he would update that. Dresdner also stated that on page 30, Block 51 would be updated to: "provide short term on -street parking on Locust Street" and Block 36 would include "provide short term on -street parking on Yd Street". Tapper also suggested changing words such as "required" to "suggested" to keep the plan flexible. Dresdner asked that if there were any areas of the plan that should say "required" to note them. Tapper also mentioned concerns with the quarter block strategy especially as it relates to underground parking for residential. Dresdner explained the potential of developing underground parking on a quarter block. He further stated it would likely occur on a larger scale. Dresdner did not intend for the plan to discourage half block underground parking development. Tapper explained his appreciation for the consultants work on the project. BILL TAPPER MOVED TO ACCEPT THE WORK PRODUCT OF THE DOWNTOWN SMALL AREA STUDY AND RECOMMEND ADOPTION OF THE PLAN TO THE CITY COUNCIL WITH MODIFICATIONS PER THE COMMENTS MADE DURING THE AUGUST 9TH EDA MEETING. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED, 6-0-1 WITH STEVE JOHNSON ABSTAINING. 6. Consideration of Adopting 2018 Property Tax Lew and Approving 2018 Budget Jim Thares explained that in July a recommendation was made by the EDA to bring forward the maximum amount for the EDA levy of $323,000 which is an increase $43,000 from the 2017 proposal. The proposal would include $195,000 for operating activities and $144,000 for redevelopment activities which is an increase of $52,400 from 2017. An increase in marketing activities was also proposed from $5,000 (2017) to $22,000 (2018). Thares expressed that he would like a subcommittee of EDA members to direct staff on marketing activities. Miscellaneous professional services was proposed for $20,000, which was decrease from 2017 because of the completion of the Small Area Study. Thares also mentioned the proposed continuation of the Economic Development Assistance contract with WSB is budgeted for a slight increase. Lloyd Hilgart asked how much of the budget would carry over. Thares stated that a best guess is that about $100,000 would likely carry over from 2017 into 2018. He can gather that information to provide to the EDA. STEVE JOHNSON MOVED TO ADOPT RESOLUTION EDA — 2017-003 APPROVING THE 2018 EDA BUDGET AND HRA PROPERTY TAX LEVY. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED, 7-0. 6.5. _Consideration to approve funding for 2017 Industry of the Year/MN Manufacturer's Week activities BILL TAPPER MOVED TO APPROVE FUNDING FOR THE 2017 INDUSTRY OF THE YEAR EVENT. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED, 7-0. 7. Director's Report Jim Thares provided the Director's Report. He pointed out that staff would be meeting with the Chamber of Commerce and Minnesota Workforce Center to replicate a model that was presented at the Skills Gap Summit. Thares stated a marketing plan would be presented to the EDA at the September or October meeting. Bill Demueles and Bill Tapper volunteered to sit on the committee to further discuss. Thares also mentioned the importance of submitting a statement during times of conflict of interest. Demeules added that conflicts of interest only affects the Commissioner and not the EDA or the City of Monticello. Thares also stated he has a site visit in North Branch at a bio -agriculture company in the following week. He invited EDA members to also attend. Thares explained that Shred -n -Go would like the City of Monticello to reconsider the one dollar lot purchase price and stated a closed meeting could be held to further discuss. The EDA agreed to a closed meeting. 8. Closed Session — Consideration of recessing to closed session to develop or consider offers or counter-offers for the purchase or sale of real or personal property pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3). PID # 155010052110, 155010052120,155010052102,155194000020,155010050011,155010067100,and 155040002101 The closed meeting was held. rd 9. Adiouurn BILL TAPPER MOVED TO ADJOURN THE MEETING AT 7:12 P.M. TRACY HINZ SECONDED THE MOTION. MOTION CARRIED, 7-0. Recorder: Jacob Thunander� Approved: September 13'', 2017 N Attest: J hares, Economic Development Director 5