Loading...
City Council Minutes 08-28-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, August 28, 2017 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Special Meeting Minutes from August 14, 2017 Councilmember Gabler moved approval of the August 14, 2017, special meeting minutes. Councilmember Fair seconded the motion. Motion carried unanimously. Regular Meeting Minutes from August 14, 2017 Councilmember Fair moved approval of the August 14, 2017, regular meeting minutes. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda • Mayor Stumpf requested an update on possible means of recognition of VFW baseball and other notable achievements. D. Citizen Comments • Councilmember Fair read a letter from Ann Burns speaking out against hatred. The City Council concurred with the letter. E. Public Service Announcements Rachel Leonard, Communications Coordinator, gave an overview of the following: • Labor Day Hours MCC Facility Hours — On September 5, 2017, the MCC will resort back to its regular business hours. Blazin' Thru Bertram is on September 16, 2017. City Council Minutes — August 28, 2017 Page 1 1 6 • Upcoming MCC Pool Closure — Set to close September 25, 2017 for six weeks. F. Council Liaison Updates • None. G. Department Updates • Jeff O'Neill, City Administrator, provided updates on the following: 1. Mr. O'Neill's updates were mentioned within agenda items. 2. Consent Agenda Councilmember Fair moved approval of the Consent Agenda excluding items H and I. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,135,040.21. B. Consideration of approving new hires/departures. Recommendation: Approved the hire for MCC and departures for the MCC and Liquor Store. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as presented. D. Consideration of approving a Special Event Pen -nit for use of City Resources on Sunday, September 24, 2017, for the Wag and Walk Festival. Applicant: Monticello Paws for Parks. Recommendation: Approved the Special Event Permit for the Wag & Walk Festival by the Monticello Paws for Parks Committee on September 24, 2017, including waiving of the Special Permit fee, allowance for vendors in Meadow Oak Park, and use of city resources as described in the staff report, subject to the following conditions: 1) all dogs must be leashed throughout the event in accordance with city ordinance, Title 6, Chapter 2 — Dogs and Other Domestic Animals; and 2) continued coordination with Parks Superintendent and compliance with the recommendations of the Parks Superintendent regarding the event. E. Consideration of authorizing a contract with Commercial Realty Solutions for broker/listing service for city owned bio -solids site. Recommendation: Authorized the city to enter into a Broker Marketing -Listing contract with Commercial Realty Solutions (CRS) for sale of the bio -solids site. F. Consideration of approving nighttime working hours (7 p.m. — 7 a.m.) along Hart Boulevard West for the 2017 Street and Utility Improvement Project, City Project No. 16C003. Recommendation: Approved night time working hours along Hart Boulevard from 7 p.m. to 7 a.m. with watermain shutdowns between 11 p.m. and 7 a.m., for one night, between September 5 and 13. City Council Minutes — August 28, 2017 Page 2 1 6 G. Consideration of adopting Resolution m2017-50 authorizing presentation of offers for property acquisition as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Adopted Resolution 2017-50 authorizing presentation of offers for property acquisition as related to the Fallon Avenue Overpass Project City Project No. 16C006. H. Consideration of approving Ordinance 676 amending the official Monticello Zoning Map rezoning from B-4 (Regional Business) to B-3 (Highway Business) District and Ordinance 677 approving text amendment to the Monticello Zoning Ordinance Section 5.2 Use -Specific Standards. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. I. Consideration of approving lighting upgrades in the community center pool area for a total cost of $15,650. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. Consideration of adopting a letter of understanding between the City of Monticello and the City of Becker that identifies the ten -ns for the sharing of aquatic facilities and services during an approved closure. Recommendation: Adopted the letter of understanding between the City of Monticello and the City of Becker for the reciprocal usage of aquatic facilities and services during approved closures. K. Consideration of adopting agreement between the City of Monticello, the Economic Development Authority, Swan River School, Swan River Building Company, and Sherburne State Bank. Recommendation: Adopted agreement between the City of Monticello, the Economic Development Authority, Swan River School, Swan River Building Company and Sherburne State Bank pertaining to previous agreement termination (with exception), and establishing revised First Option and right of First Refusal terms. 2A. Consideration of items removed from the Consent Agenda for discussion. H. Consideration of approving 676 amending the official Monticello Zoning Map rezoning from B-4 (Regional Business) to B-3 (Highway Business) District and Ordinance 677 approving text amendment to the Monticello Zoning Ordinance Section 5.2 Use -Specific Standards. Councilmember Hilgart removed the item and questioned the process in regard to the rezoning taking place before the receipt of an application. Steve Grittman, NAC, responded that the applicant has indicated his plans, however, did not want to submit an application until it was certain that the rezoning would be approved. Councilmember Hilgart moved approval of Decision 1/Alternative 1 — to adopt Ordinance 676, rezoning the subject property from B-4, Regional City Council Minutes — August 28, 2017 Page 3 16 Business to B-3, Highway Business, based on findings in Resolution No. PC - 2017 -024. Councilmember Gabler seconded the motion. Motion carried unanimously. Councilmember Hilgart moved approval of Decision 2/Alternative 1 — to adopt Ordinance 677, amending the building size ratio for vehicle sales/rental uses, based on findings in Resolution No. PC -2017- 025. Councilmember Davidson seconded the motion. Motion carried unanimously. 1. Consideration of approving lighting upgrades in the community center pool area for a total cost of $15,650. Councilmember Davidson removed the item and questioned whether or not the upgrades could be budgeted and completed next year. Ann Mosack, Community Center Director, responded that it could wait until next year, however, she preferred that it be completed during the shutdown of the pool this year. Councilmember Davidson moved approval of the lighting upgrade in the community center pool area for a total cost of $15,650 by Wes Olson. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of approving Ordinance 678 amending the Monticello Zoning Ordinance for driveway width for single family parcels. Angela Schumann, Community Development Director, gave an overview of the ordinance amendment. She noted that the Planning Commission held a public hearing on August 1, 2017 and recommended that the width should remain at 24' at the street with a width of 30' at property line. It is the recommendation of staff that no action be taken and the ordinance remain at 24' maximum driveway width. The item was discussed briefly and included conversation on enforcement, which could be difficult. The Council requested that information be provided on the new ordinance, for example, in the newsletter. Mayor Stumpf moved to adopt Ordinance 678 approving an amendment to the Monticello Zoning Ordinance to allow additional driveway width between the property line and public street for single-family properties in the R-1, R-2 and R -A zoning districts, at a maximum of 30' at the property line, maintaining 28' maximum width at the public street with permit. Councilmember Hilgart seconded the motion. Motion carried 3-2; Councilmembers Fair and Gabler voted against. B. Consideration of approving a request for Development Stage Planned Unit Development and Preliminary Plat for Autumn Ridge Villas for detached single family lots in an R-3 (Medium Density Residential) District at Autumn Ridgy Addition. Annlicant: SW Wold Construction/Ocello. LLC City Council Minutes — August 28, 2017 Page 4 16 Steve Grittman, NAC, gave an overview on the request and noted that the Planning Commission held a public hearing and recommended 3-1 to approve the rezoning to PUD, development stage PUD and preliminary plat. The dissenting vote had a concern in regard to the separation between buildings. The City Council won't consider the rezoning until there is consideration of the final plat. In addition, the property owner has petitioned for vacation of easement for portion of Autumn Ridge 3rd addition to be replatted, and this public hearing is being conducted September 11, 2017. Councilmember Fair moved Decision 1/Alternative 1 — adoption of Resolution 2017-56 approving the preliminary plat for Autumn Ridge Villas, based on the findings in said resolution and contingent on the conditions noted in Exhibit Z. Councilmember Hilgart seconded the motion. Motion carried unanimously. Councilmember Fair moved Decision 2/Alternative 1 — to approve the Development Stage Planned Unit Development, based on the findings in Resolution No. PC -2.17-019 and contingent on the conditions noted in Exhibit Z. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Consideration of funding the proposed WCAT local share in an amount of $3,190.55 for transportation services to Monticello residents for period prior to WCAT membership Added Ttemc Jeff O'Neill, City Administrator, presented the item. The City Council is being asked to consider a pro rate share of transportation costs based on Monticello ridership, for a time before Monticello's participation in the organization. There was some discussion of City Council with the Mayor and Councilinember Gabler expressing concern about paying for something that took place before they were members. Councilmember Hilgart moved to fund the proposed WCAT local share in an amount of $3,190.55 for pro rata share of costs incurred prior to formal involvement in the organization. Councilmember Davidson seconded the motion. Motion carried 3-2; Mayor Stumpf and Councilmember Gabler voted against. Mayor Stumpf requested an update on recognition of organizations. Rachel Leonard provided an update, noting that the City puts information on the Hi - Way Liquors sign and online. By consensus the regular meeting was adjourned at 7:17 p.m. Recorder: Jennifer Schreiber A4 City Council Minutes — August 28, 2017 Page 5 1 6 Approved: Attest: City Administrator City Council Minutes — August 28, 2017 Page 6 1 6