City Council Agenda Packet 06-21-2004 Special
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AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday June 21, 2004 - Sp.rn.
Mayor:
Bruce Thielen
Council Members:
Roger Carlson, Glen Posusta, Robbie Smith and Brian Stumpf
1. Call the special meeting to order.
2. Consideration of approving joint resolution for orderly annexation.
3. Workshop with MYHA for additional funding request for arena project.
4. Adjourn
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Counci I Agenda - 6/21/04
2.
Consideration of approving joint resolution for orderlv annexation.
A. REFERENCE ANn BACKGROUND:
The City Council is being asked to consider adopting ajoint resolution with Monticello
Township for establishment of an orderly annexation area and procedures for future
annexations. The proposed annexation agreement and supporting exhibits have been
provided to the Council under separate cover.
Attorney, Chris Hood will be present at the Council meeting to review the proposed resolution
that will also be considered by Monticello Township oHicials at their meeting Monday night.
After review and discussion of the joint resolution, I believe it will be the recommendation of
Mr. Hood and the mediation committee that ajoint resolution be adopted.
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Council Agenda - 6/21/04
3.
Workshop with MYRA for additional fu"dim! request for arena project.
A. REFERENCE AND BACKGROUND:
As you may have heard, the MYHA arena project has reached the point where the construction
costs for the arena have exceeded the budget projections, resulting in a shortfall of
approximately $285,000 to get the project commenced. It is my understanding that some of the
cost increase has come from construction material increases, primarily related to steel price
increases. The bottom line is, it appears the hockey group is still short another $285,000,
which I believe they arc seeking from the City in addition to the $400,000 we have already
committed.
1 have enclosed background information showing the revenue and expenditures the hockey
group expects from the ice arena operations and a fact sheet outlining some details on the
project and their financing sources to date. It is interesting to note that when this project was
proposed to the City Council a few years ago, $1,000,000 was expected to be raised by the
hockey group for an arena project. From the fact sheet information, it indicates $212,865 has
been received in donations to date. Additional revenues are expected from advertising from
$107,000, contribution from coca-cola for cxclusive rights to sell their products for $115,000
and of course, the City of Monticello's $400,000 contribution (discounted to $325,000 for loan
purposes).
Although the school district has provided the land for this project, I believe their contribution to
the project is simply to rent ice time for their varsity program. As you will note in the revenue
categories, the Monticello High School will be paying $30,000 annually for 200 hours of ice
time while the City of Monticello would currently be receiving 100 hours of community ice
time for its $40,000 annual contribution. Ifwe increase the contribution to $75,000 per year,
I'm not sure if there arc additional hours available for the City to receive for community use
and I believe the hockey association is proposing simply agreeing to give the community hours
annually for 20 years instead of 10 years.
Based on the latest request for additional funding, the City's contribution to this arena project
proposed at $750,000 over tcn years would equal over 25% of the estimated construction cost.
It is anticipated that the $40,000 annual contribution would be includcd in our annual parks
department budget, and any additional funding added to this would also have to be included in
future years budgets. After reviewing the information and presentation of the Monticello
Youth Hockey Association, Council will be asked to consider what additional funding, if any,
can be provided by the City.
B.
SUPPORTING DATA:
Copy of the MYHA Construction Cost Summary
Fact Sheet
Revenue and Expense Pert()rma
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COMMUNITY ICE ARENA
Revised 01-22-04
SKATING REVENUE:
Regular Season Contracted Ice Time - 950 hours
MYHA, Rogers, Big Lake, St. Michael
Nov. 1st to March 1 st
(These hours are based on time after school on weekdays and from
8AM- J I PM on weekends.
Regular Season Contracted Ice Time - Reduced Cost - 128 Hours
Early morning before 8:00am x $ 100
Monticello High School
N ov - March
200 hours
Off Season Contracted Ice Time - 43 Hours
MYHA - Preseason Clinic & Tryouts
Mid October
Off Season Camps
Denardo camps - 100 hours
Provo 20 hours
June
120 Hours
Fall Leagues
Sept. thru Mid Oct.
5 levels w/4 teams ea. / 3 outside teams & 1 MYHA team
$70 x 12 players per team = $840
10 game schedule + 1 practice = 120 hours
(Elk River fee is $80 per)
Potential to double the number of teams - adding $16,800
Spring Leagues
Mid March to Mid April
5 levels w/4 teams ea.
$50 x 12 players = $600
8 game schedule + 1 practice = 100 hours
(Elk River does 10 games for $80 per)
Potential to double the number of teams - adding $12,000
Tournaments Fees
1 for each level (Bantam, PeeWee, Squirts, Mites, Termites)
5 levels x 8 teams = 40 teams
35 Teams X $375 (MYHA teams nlc)
Potential to double the number of tournaments - adding $13,000
Tournament Gate Receipts
40 teams = 520 skaters w/1 fan per player
520 x 2 days = 1040
Potential to double attendance - adding $5,200
(Or add $15.00 per player to entry fee for 1 tournament pass - $7,800)
NON-SKATING REVENUES
$142,500
$ 12,800
$ 30,000
$ 6,450
$ 18,000
$ 16,800
$ 12,000
$ 13,125
$ 5,200
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Regular Season Gate Receipts
8 H.S. Games w/300 fans @ $5.00
Polar - $27,900 (00-01 = $39,000)
$ 12,000
Concessions $ 15,000
Tartan -$14,000 profit (run by Assn)
Cambridge - $21,000 profit (Budgeted $18,000) (volunteer weekdays)
St Michael- $7,400 profit - 6 Yz Months - paid staff
Sartell- $22,800 projected profit (180 days x 130 youth x $2.00, 100% markup)
(Determined by feasibility study from outside firm)
Princeton - Contracts out @ $7,500 + utilities
Advertising - New Sales $ 10,000
Spots available @ $500 - 1333 per year
2 currently sold on annual bases
VideoNending
$ 3,000
$ 3,500
$ 4,500
$ 15,000
$ ?????
$319,875
Skate Shamening
300 skates x 4 x $3.00
Pro Shop Sales
MYHA Contribution
Calendar sales & Gambling
Dry Floor Revenue
TOTAL REVENUE
. COMMUNITY ICE ARENA
EXPENSES:
Salaries:
Manager $45,000
Asst Manager 20,000
Custodian 2,800
Drivers 17,000
Other 12,000
Total $104,000
Payroll Related $ 15,000
Utilities:
Electric $35,000
Water-Sewer 4,000
Fuel - Bldg 15,000
Propane 4,000
Other 2,000
. Total $ 60,000
Supplies:
Custodian $ 1,500
Office 200
General 500
Total $ 2,200
Other:
Advertising $ 1,000
Dues 100
Repairs & Maintenance 15,000
Liability ~ Add. Cost 2,500
Misc 8,000
Reserve ~ Equipment 10,000
Total $ 36.600
Total Expenses $217,800
. Net Profit $102,075
Fact Sheet for the Community Ice Arena
Currently the project needs an additional $285,000 of financing to be able to achieve bank mortgage
.approval. Our most viable option to date is requesting the city to increase their support to provide $285,000.
· This project has received broad local support with support for 33 advertisements from local
businesses and 221 donations from local individuals and businesses. Plus at least 10 construction
businesses donating materials and/or labor.
· The Ice Arena can start construction within days of obtaining $75,000 per year offinancial
support from the city for a period of 1 0 years. This investment will provide a $2.45 million facility
that will draw 50,000 people per year to the community.
· An Ice Arena is an asset that a community of Monticello's size should have. Our new conference
will include Buffalo, Cambridge, Princeton and St. Michael/Albertville that have ice arenas.
Owner - Monticello Youth Program d/b/a Stars Youth Hockey
Operator - Monticello School District
Lease - Monticello School District will lease the building for 20 years. At the end of the lease period the
loan on the building will be paid and the building will be donated to the school by the Youth Hockey
Association.
Size of Building: 224 feet by 132 feet with seating for 600
Size of ice sheet - regulation size
Location - south east comer ofthe middle school, between the track and the football field.
Schedule - Loan approval can happen within 4 days of receiving funds needed to insure completion of
construction
General Contractor ~ Nelson Building & Dev Inc
.Architects - Abendroth Rego & Youngquist
Cost - $2.45 million
Financing
· Bremer Bank - $1.2 million
· Short term line of credit - $275,000
· Advertising - $107,199 to date from 33 advertisements
· Donations - $212,865 to date from 221 donations
· City of Monticello ice rental - $325,000
· Coca Cola - $115,000
Significant User's:
· Monticello! Annandale!Maple Lake varsity and junior varsity boy's hockey teams
· Varsity girl's hockey will start in the 2005!6 season
· Monticello! AnnandalelMaple Lake youth hockey program with teams for:
~ Initiation Level Teams - 5,6, 7, and 8 years old before July 1 S\ programs exist for learn to skate,
termites and mites.
~ Squirt Level Teams - 9, 10 and 11 year olds born after July 1st
~ Pee Wee Level Teams - 11, 12 and 13 year olds born after July 1 st
~ Bantam Level Teams - 13, 14 and 15 year olds born after July 1 st
~ Girl's Teams for IOU - 9, 10 and 11 year olds born after July 1 st
~ Girl's Teams for 12U - 11, 12 and 13 year olds born after July 1 st
~ Girl's Teams for 14U - 13, 14 and 15 year olds born after July 1st
.. City of Monticello rental of hours for community use
· Becker/Big Lake hockey programs
· Roger's hockey programs
· Available for rental use by anyone with an appropriate need. Ice will be on the rink for about 9 months a
year. Non-ice uses will also be available for the public.