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City Council Minutes 11-13-2001MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Tuesday, November 13, 2001 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of October 22, 2001 regular Council meeting. CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE OCTOBER 22, 2001 COUNCIL MEETING AS PRESENTED. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Clint Herbst asked that Dundas Road by Amax Storage be added to the agenda. 4. Citizens comments, petitions, requests and complaints. Charles Dukowitz representing Cinco Corporation, owners of the post office building, addressed the City Council on the proposed improvements to CSAH 75 that would limit the access on Linn Street. He did not feel closing Linn Street was in the best interest of the people. He noted that initially they had made changes in order to get the post office traffic off of Broadway and on to Linn Street and this proposal for CSAH 75 would be taking the traffic off Linn Street and putting it back onto CSAR 75. Mr. Dukowitz also stated that they were not notified of the public meetings regarding this project and also questioned the traffic count information that was presented. He indicated that there were 500 cars daily turning left on to Linn Street and by closing off Linn Street this traffic would have to be directed somewhere else. He also questioned whether the City would be able to obtain two way access by the law office. 5. Consent Agenda. A. Consideration of ratify new hires for Monticello Community Center and City Hall. Recommendation: Ratify the hiring of new employees as identified. B. Consideration of a resolution extending the term of the cable franchise held by CC VIII Operating Company, LLC dba Charter Communications - Recommendation: Adopt resolution extending the term of the cable franchise agreement with Charter Communications until December 31, 2002. Res. No. 2001-77. Council Minutes - 11/13/01 C. Consideration of final plat approval for Elm Street Crossing Townhomes 2"' Addition. Recommendation: Adopt resolution approving final plat for Elm Street Crossing Townhomes 2"' Addition. Res. No. 2001-78. D. Consideration of a development stage Planned Unit Development and preliminary plat for an eight unit townhouse project in an R-2 Zoning District. Applicant: Scott Dahlke. Recommendation: 1) Move to approve development stage PUD based on the finding that the proposal is consistent with Comprehensive Plan, is compatible with existing land uses in the area, satisfies the provisions of the Zoning Ordinance and is consistent with the City's use of Planned Unit Development with appropriate landscaping and architectural design and is subject to the following: A. The trail south of the site be constructed in conjunction with the private drive and at the developer's expense. B. To improve the visual appearance of the rear elevations, the following modifications are undertaken: 1. The optional "clipped gables" are utilized (to reduce the visual scale). 2. Varying finish materials (i.e. a brick veneer base) similar to those utilized on the front elevation are provided. 3. Window treatments similar- to those used on the front elevation are provided. 4. The gabled elements of the facade are articulated (to avoid the appearance of a long, uninterrupted expanse of wall). 5. Decorative features are provided around the rear patios (i.e. picket fencing) to both define the space and visually enhance the rear facades of the buildings. C. The City Engineer provide comment and recommendation in regard to the private driveway licensing requirement. D. A hard surface pad (concrete or bituminous) be provided along Elm Street of a size suitable to accommodate eight trash cans. 2) Motion to approve the preliminary plat (Morning Glory) subject to the following conditions: A. The City approves the development stage PUD. B. The City Engineer provide comment and recommendation in regard to drainage and utility issues. C. If covenants are to be utilized, they shall be subject to review by the City Attorney. D. The applicant provide an appropriate cash contribution for park and trail dedication and trunk fees consistent with City policy. E. Consideration of a request for an amendment to the zoning ordinance that would exempt a governmental agency from the prohibition against barbed wire fencing or other provisions of the fence ordinance to protect public safety. Applicant: City of Monticello. Recommendation: Approve the ordinance amendment based on the finding that the ordinance amendment is necessary to help assure that important public facilities remain secure. Ord. Amd. No. 368. 2 Council Minutes - 11/13/01 F. Consideration of layout approval of County State Aid Highway No. 75 improvements specifically with limited access at Linn Street. Recommendation: Approve the CSAH 75 layout as illustrated with limited access at Linn Street and authorize Wright County and WSB & Associates, Inc. to proceed with the final design. G. Consideration of Change Order No. 3 to Project No. 99-01C, Kjellberg Sanitary Sewer Extension. Recommendation: Approve Change Order No. 3 to Project No. 99-01C in a total additional amount of $9,939.45 to the contract with R. L. Larson Excavating, Inc. H. Consideration of a conditional use permit and simple subdivision for a new automobile dealership in a B-3 Zoning District. Applicant: Gould Brothers Chevrolet. Recommendation: Move to approve: 1) Conditional use permit to allow outdoor sales, display and storage of automobiles and light trucks within a B-3 Zoning District based on the finding that the proposal is consistent with the Comprehensive Plan, is compatible with existing land uses in the area, will not have any adverse impacts as outlined in the conditional use permit section of the Zoning Ordinance and the proposed project will not impose any undue burden upon any public facilities and services and subject to the following conditions: 1. Plan submissions are revised to meet the minimum lot cover requirement of 15% via increase in building size or a decrease in buildable area.. 2. No auto body repair activities shall occur on site. 3. The existing building on the property shall be removed no later than June 15, 2003, after the issuance of the occupancy permit for the new building. 4. An adequate off-street parking supply shall be demonstrated by the applicant. 5. Not less than 53 trees meeting the minimum size requirements of the ordinance are planted on site. 6. Trees shall be planted along the subject property's east and west side lot lines. 7. The elevated display ramps along the site's northern boundary shall be no higher than three feet. 8. Access point locations shall be subject to comment and recommendation by the City Engineer. 9. The lighting plan shall be subject to review and approval by the Building Official who will certify that lights have been installed and perform according to the submitted lighting plan. Such ce►tification shall occur prior to a certificate of occupancy being issued for the proposed dealership building. 10. The trash enclosure shall be relocated to a location less visible from adjacent rights-of-way as shown on Exhibit K. 11. All automobile sales, display and storage areas shall be hard surfaced and provided a perimeter concrete curb. 12. Debris within the wetland (resulting from previous site construction work) shall be removed. 13. The City Engineer provides a review and comment in regard to grading, drainage and utility issues. 14. A maximum of two pylon signs meeting ordinance requirements are erected on site. 15. All site signage comply with applicable ordinance requirements. 2) Approve the preliminary plat consolidating the five parcels which underlie the subject property into a dealership lot and outlot reserved for future commercial development based on the findings that the proposal meets the land use guidelines of the Council Minutes - 11 / 13/01 Comprehensive Plan and the project will minimize impacts on the public services and utilities serving the site and subject to the following conditions: 1. A plat is submitted illustrating a dealership lot and outlot (reserved for future commercial development) both of which meet the minimum area and width requirements of the ordinance. 2. A 20 foot wide easement is provided along Chelsea Road West to accommodate a future sanitary sewer force main. 3. The City Engineer provide comment as to whether the site's wetland should be protected via drainage easement or outlot designation. Brian Stumpf asked that agenda items #5F and 5H be removed from the consent agenda. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA AS AMENDED. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. 5F - Brian Stumpf stated he is opposed to closing off any side streets in the City of Monticello. He felt such an action would push too much traffic on to the other streets and there is no benefit to anybody by having these streets closed. He felt the intersection of TH 25/CSAH 75 needed to be looked at. Clint Herbst stated that the City had to look at safety issues and bettering the traffic flow as a whole. He noted that there were discussions with the post office and they were not opposed to the project once they were assured that their access to Linn Street would remain open. Becky Hauschild added that they had contacted the owners of the post office building in October to try to schedule a meeting with him to discuss the project and they had sent information on the proposed project but did not hear back from him until today. Roger Belsaas directed staff to check on where the notice for the post office property was sent and whether it had gone to the tenant rather than the owner of the property. He suggested that in those cases a dual notice be sent, one to the owner and one to the tenant. Bruce Thielen stated that the City had discussed this item extensively and it is necessary in order to improve the safety for traffic on CSAH 75 that there be limited accesses. As much as the City may dislike limiting access on certain streets, it had to be done. Roger Carlson reiterated that these closures had to be done for the overall betterment of the community by making traffic flow through the City on CSAH 75 safer. Becky Hauschild stated that the owner of the post office property had offered to remove the parking on CSAH 75 in lieu of closing Linn Street. The Council felt that it was important that parking remained on that portion of CSAH 75. Brian Stumpf reiterated his concern about the traffic being dumped onto residential streets such as River Street . He questioned whether the traffic problems was more with the intersections of TH 25/CSAH 75 and TH 25/River Street than it was with CSAH 75. Rory Zitur spoke emphasizing his concern about the lack of participation in the process by the people most directly affected, business owners and residents along CSAH 75. He felt that most of the traffic issues dealt with a two block radius east and west of the intersection of TH 25/CSAH 75 and that the proposals to limit access to CSAH 75 from certain side streets Council Minutes - 11/13/01 would only exacerbate the problem. He stated that no traffic counts were made on Linn Street prior to design of this project. He felt that with a project of this magnitude those traffic counts should have been in place before any discussion began. He questioned why other streets such as Walnut Street were not being closed. His belief was that the project was being forced through. Becky Hauschild responded that traffic counts were done in June and noted that intersection could potentially be signalized in the future. The four block area Mr. Zitur referred to would be looked at a future date. She emphasized that even with 7'' Street and Fallon Avenue in place CSAH 75 would be at level F of service if the improvements proposed, including the closures of some side streets, are not put in place. BRUCE THIELEN MOVED TO APPROVE THE CSAH 75 LAYOUT AS PRESENTED WITH LIMITED ACCESS AT LINN STREET AND AUTHORIZE WRIGHT COUNTY AND WSB & ASSOCIATES TO PROCEED WITH THE FINAL DESIGN. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF VOTING IN OPPOSITION. 5H - Brian Stumpf questioned whether the conditional use permit for Gould Brothers contained any provision prohibiting outside storage of wrecked or impounded vehicles. Jeff O'Neill stated that auto body work would not be allowed at this site. There is no impound or storage area at this location. Roger Belsaas felt that a contingency should be added that if the current site is cluttered there is some provision for screening. Jeff O'Neill stated that since there was no outside storage proposed for the site, there was no need to put in a provision for screening. Jeff O'Neill stated that staff could send the applicant a letter stating that no outside storage is included in this site and if any outside storage is proposed it would require a conditional use permit. Brian Stumpf felt that no outside storage should be added to the list of contingencies. Clint Herbst asked about the lot cover requirement. Jeff O'Neill reviewed the factors and how they came up with 12%-15% lot cover requirement. Clint Herbst noted they are building right to the property line and he questioned how they could expand the building. Jeff O'Neill stated that they could expand on the north building wall. BRIAN STUMPF MOVED TO APPROVE THE PRELIMINARY PLAT FOR GOULD BROTHERS AND THE CONDITIONAL USE PERMIT TO ALLOW OUTDOOR SALES, DISPLAY AND STORAGE OF AUTOMOBILES AND LIGHT TRUCKS WITHIN A B-3 ZONING DISTRICT SUBJECT TO THE CONDITIONS NOTED AND ADDING # 16 STATING THAT NO OUTSIDE STORAGE OR STORAGE OF WRECKED OR IMPOUNDED VEHICLES BE ALLOWED. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing - Consideration of adoption of proposed assessment roll for delinquent accounts receivables and certification of assessment roll to County Auditor. City Administrator, Rick Wolfsteller, stated that the proposed assessment roll covered delinquent 5 Council Minutes - 11/13/01 accounts receivables. The affected parties have been notified of the proposed assessment. While there is no service charge, interest will be charged on the delinquent amounts. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed assessment. Mayor Belsaas then closed the public hearing. CLINT HERBST MOVED TO ADOPT THE RESOLUTION FOR THE DELINQUENT CHARGES AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Res. No. 2006-76. 8. Consideration of reaffirming the use of the Meadow Oak Park parking lot for a commuter parking lot and minor amendments to the Snow Plowing/Removal Policy. The Council discussed the plowing of the Meadow Oak Park parking lot and its use for commuter parking. Public Works Director, John Simola, stated the area should be signed so that vehicles are limited to the amount of time they can park. He indicated that normally they try to plow the lot by 4:00 a.m.- 4:30 a.m. and usually there is no problem with vehicles in the lot at that time. Clint Herbst asked about snow plowing the alley by the City's parking lot and Flickers. The City ( j is going to plow the alley and try to have the plowing done by 8:00 a.m. There are no easements of record for the alley. BRUCE THIELEN MOVED TO CONTINUE THE USE OF THE MEADOW OAK PARK PARKING LOT AS A COMMUTER PARKING LOT BUT PROHIBIT PARKING BEYOND 18 HOURS AND SIGN IT ACCORDINGLY AND ADDITIONALLY MAKE MINOR CHANGES TO THE SNOW PLOWING/SNOW REMOVAL POLICY AS NOTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of third quarter financial report for the Monticello Communitv Center. Kitty Baltos, Community Center Director, reviewed the third quarter financial report for the Community Center with the Council. She noted that the third quarter is a slower time for the Community Center. Brian Stumpf questioned the jump in the utility bills. It was thought that the air conditioning of the building accounted for that. Labor costs were high because of the skate park being manned and the pool being open 12+ hours a day. Kitty Baltos reported that they are doing a marketing campaign and the MCC Advisory Board is looking at other things that can be done to generate revenue. The Council noted that the Community Center is being used and that they are committed to keeping it going. BRIAN STUMPF MOVED TO ACCEPT THE FINANCIAL, FACILITY USE AND PASS INFORMATION FOR THIRD QUARTER 2001 FOR THE COMMUNITY CENTER. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 0 Council Minutes - 11/13/01 10. Consideration of establishing comparison price of City sale of Vine and 7"' Street right-of-way. At a previous meeting, the City Council vacated a portion of the right-of-way of Vine Street and 7t1i Street as part of a PUD for a townhome development. The Council did not at that time set a price for the sale of the vacated right-of-way. Prior practice has been for the City to sell the vacated property at fair market value. The HRA will be considering a request for TIF assistance for this project at their November 14t1i meeting. The developer wants to know if there is a cost for the property and if so what is the amount. Based on cost information supplied, sale of property in the area ranged from $1.75 to $4.00/sq ft. It was noted that the price of the units was $165,900 which was less than the $169,00 that was used in the HRA's initial approval of the concept plan. 011ie Koropchak, Economic Development Director indicated that the HRA had allowed $105,000 to cover acquisition of the property with the house, demolition of the house and a reduction of $5,500 deposit. The Council discussed whether the land cost for the right-of-way could be included in the TIF assistance. 011ie Koropchak indicated that this land cost could be included but it would mean more units would be in the TIF district. The level of TIF assistance the HRA would provide would be determined at their November 14t1i meeting. Mike Cyr, developer, stated the development would create a tax base of $35,000 when fully developed. The developer was asked if the marketability of the units would be affected by its location to an auto body site. Mike Cyr noted there would be screening and vegetation planted to buffer the area and none of the units are facing in the direction of the auto body site. CLINT HERBST MOVED TO SET A PRICE OF $2.00/SQ FT FOR THE RIGHT OF WAY OF VINE AND 7TH STREET THAT WAS VACATED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Addie d Itonic- Clint Herbst indicated that he traveled on Dundas Road in the area of Amax Storage and thought the condition of the road was bad. He asked if that could be looked at. This is one of two areas in the City limits that is not blacktopped. It was noted that usually improvements to the road are driven by development. The use of calcium chloride was discussed as well as other methods of reducing the wash board effect. It was suggested that maybe this could be looked at when 7" Street is put in. Clint Herbst requested that a cost study be done and brought back to the Council. He also brought up the fact that there is some debris on City owned land across from the Goodyear site that should be cleaned up. Brian Stumpf indicated that he will be serving on the Landscape Committee for the CSAH75 project and the first meeting is schedule for November 28th at 3 p.m. 7 Council Minutes - 11/13/01 11. Approve payment of bills for November. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR NOVEMBER. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Adjourn. ROGER CARLSON MOVED TO ADJOURN AT 8:25 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. �) 0-t tJ � S Recording Secretary