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City Council Minutes 10-09-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 9, 2017 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Special Meeting Minutes from September 25, 2017 Councilmember Gabler moved approval of the special meeting minutes for September 25, 2017. Councilmember Hilgart seconded the motion. Motion carried unanimously. Regular Meeting Minutes from September 25, 2017 Councilmember Gabler moved approval of the regular meeting minutes for September 25, 2017. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda None. D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications Coordinator, stated the following announcements: - Riverside Cemetery Clean Up begins the week of October 23. Items should be removed before clean up begins. Anything that is removed by the city will be stored at Public Works for two weeks. - Hi -Way Liquors is hosting a wine tasting and costume party on Friday, October 27 from 7-9 p.m. at the MCC. - Fall Leaf Pick -Up is Saturday, October 28. City Council Minutes — October 9, 2017 Page 1 16 - Fall family events which include Monticello Chamber/MCC hosting a downtown trick -or -treat event on Thursday, October 26 from 4 — 6:30 p.m. and color -me -fall event at BCOL on Saturday, October 28 from 10 a.m. — 2 p.m. sponsored by Wright County Parks, MCC, Friends of Bertram and YMCA Camp Monitou. F. Council Liaison Updates • Parks Commission — Councilmember Fair noted that the commission reviewed the Lions Club proposal for a splash pad at Pioneer Park and voted to accept the proposal. This still needs further negotiation with the city. The commission also discussed improvements at Featherstone Park and basketball court improvements at Sunset Ponds. • IEDC — Mayor Stumpf stated that the group discussed: an interested microbrewery; a DEED prospect project (eligible for funding) which would consist of a 100 square foot building and provide for 80 jobs; a downtown party; and a potential concept for the Rand property. • Planning Commission — Councilmember Gabler commented that the commission held public hearings on: request for preliminary and final plat for Otter Creek 5th Addition; microbrewery CUP and text amendment; and Small Cell Wireless. The commission also discussed forming a group to study the B3 and B4 zoning districts. • BCOL — Mayor Stumpf noted that a grant was received, in the amount of $54,000, to fund an expansion of the mountain bike trail. The board also discussed plans for the campground, golf carts, invasive species and the beach house — which will be completed by winter. G. Department Updates • Jeff O'Neill, City Administrator, provided updates on the following: 1. Ellison House — Mr. O'Neill commented on the procedure that is going to be implemented in the disposing of items in the house. Tom Pawelk and Jennifer Schreiber are coordinating this. • Angela Schumann, Community Development Director, announced the applicant for Carlisle Village (item discussed at the September 25 meeting) has withdrawn their application. 2. Consent Agenda Councilmember Hilgart moved approval of the Consent Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $707,465.36. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and Liquor Store and the terminations for the MCC and Liquor Store. City Council Minutes — October 9, 2017 Page 2 16 C. Consideration of approving the sale/disposal of surplus city property. Recommendation: Approved as presented. D. Consideration of adopting Resolution 2017-73 accepting a donation for the Fire Department from Buffalo Wild Wings in the amount of $98.02. Recommendation: Adopted Resolution 2017-73 accepting a donation from Buffalo Wild Wings in the amount of $98.02. E. Consideration of appointing representatives Christopher Church and Joe Hammer to the Industrial Economic Development Committee (IEDC). Recommendation: Approved the appointments of Christopher Church and Joe Hammer to the Industrial Economic Development Committee. F. Consideration of approving an application for a charitable gambling permit for fundraising activity to be conducted by the American Legion Riders Post 560 on December 9, 2017 at the Monticello American Legion Post 260, 304 Elm Street. Recommendation: Approved the charitable gambling permit for the American Legion Post 560 for activity on December 9, 2017 at the Monticello American Legion Post 260, 304 Elm Street. G. Consideration of approving caterers/liquor providers for the Monticello Community Center for 2018-2019. Recommendation: Approved the caterers/liquor providers for the Monticello Community Center for 2018- 2019. H. Consideration of approving a request on an extension of final plat approval for Spaeth. Recommendation: Approved a 9 -month extension for required recording of the approved final plat of Spaeth Industrial Park with the final plat to be recorded on or before July 9, 2018. I. Consideration of approving Memo of Understanding with Wright County and authorizing final design and preparation of plans and specifications for turn lane improvements at the intersection of Gillard Avenue and CSAH 39 at an estimated cost of $35,000. Recommendation: Approved the Memo of Understanding with Wright County and authorizing final design and preparation of plans and specifications for turn lane improvements at the intersection of Gillard Avenue and CSAH 39 at an estimated cost of $35,000. Consideration of adopting Resolution 2017-74 authorizing submittal of Local Road Improvement Program grant application for intersection improvements at Gillard Avenue and CSAH 39. Recommendation: Adopted Resolution 2017-74 authorizing submittal of Local Road Improvement Program grant application for intersection improvements at Gillard Avenue and CSAH 39. City Council Minutes — October 9, 2017 Page 3 16 K. Consideration of adopting Resolution 2017-75 accepting public improvements for the Mills Fleet Fann site. Recommendation: Adopted Resolution 2017-75 accepting public improvements for the Mills Fleet Farm site. L. Consideration of approving purchase of playground equipment ($49,606.28) and shelter ($12,160.50) for Featherstone Park from Webber Recreation with construction costs ($8,500) for a total cost of $70,266.78 and approving a 2017 transfer of $80,000 from the Closed Bond Fund to the Park & Pathway Fund for stated costs and anticipated sidewalk improvement. Recommendation: Approved the purchase of playground equipment ($49,606.28) and shelter ($12,160.50) for Featherstone Park from Webber Recreation with construction costs ($8,500) for a total of $70,266.78 and approved the 2017 transfer of $80,000 from the Closed Bond Fund to the Park & Pathway Fund for state costs and anticipated sidewalk improvements. M. Consideration of approving Parks Department purchase of Kioti NX60103 tractor for $45,452 from A & C Farm Service through the Central Equipment Fund. Recommendation: Approved the purchase of the 2018 Kioti NX60103 4x4 tractor with cab, loader, and snow blower for the Parks Department for $45,452 through the Central Equipment Fund. 2A. Consideration of items removed from the Consent Agenda for discussion. 3. Public Hearings A. PUBLIC HEARING — Consideration of adopting Resolution 2017-76 approving assessments for the 2017 Street Reconstruction and Utility Improvement Project, City Project No. 16C003, for Gillard Avenue, 95th Street, Haug Avenue, 90th Street and Mississippi Drive. Shibani Bisson, WSB/City Engineer, gave a presentation on the 2017 street project for Gillard Avenue, 95th Street, Haug Avenue, 90th Street, and Mississippi Drive. Ms. Bisson began by acknowledging the project and the fact that it has been irregular and delayed. There have been issues with the contractor which have delayed the project and it has been an inconvenience both for staff and the residents. The project is not complete, but substantially complete. Ms. Bisson reviewed the project location; before and after pictures; remaining work; project costs and funding; assessments; and payment teens. The project won't be finalized until next year when the sod is established and the punch list items are complete. Ms. Bisson noted the assessment rates which were set at $4,600 residential rate and 100% frontage along property line for undeveloped property. The City Clerk received two objections to the assessment — from 200 Mississippi Drive and 212 Mississippi Drive. The assessment, if levied to property tax, is for 10 years at 4.5% interest, or the assessment can be paid in full without interest until November 27, 2017. Ms. Bisson addressed the assessments City Council Minutes — October 9, 2017 Page 4 16 and the objections and noted that the assessments are not related to the liquidated damages. She acknowledged that this project has been an inconvenience to the property owners and that the contractor will not be issued final payment until all of the work and punch lists are complete. Mayor Stumpf opened the public hearing. The following individual spoke: Shannon and Stephen Symalla, 212 Mississippi Drive. Ms. Symalla spoke in opposition to the assessment. The work has taken much longer than noted and has been a great inconvenience. In her opinion, since the city is acquiring liquidated damages from the contractor, they should be distributed to residents for their inconvenience. The property owner's don't want to be assessed for a project that isn't complete nor will be complete until next year. They feel that the assessments should be levied after completion since the contractor is so unreliable. There is also the concern that their property won't be restored to its original state. Mayor Stumpf responded that it is common for the final items of a project be completed the following year. Ms. Bisson noted that the liquidated damages are collected to cover costs that are being accumulated with the additional work. She also noted that the project will be completed and the contractor won't receive final payment until completion. Mayor Stumpf closed the public hearing. Discussion ensued. Councilmember Gabler requested that the Council receive information of residents' concerns with the project and how it was addressed with the contractor. Wayne Oberg, Finance Director, added that because the city sold bonds, they are required to assess the assessable portion in a timely fashion. The only item that can be challenged would be the amount of the assessment, which is only a third of the project's cost. Councilmember Hilgart moved to adopt Resolution 2017-76 approving the assessments for the 2017 Street Reconstruction and Utility Improvement Project, City Project No. 16C003, for Gillard Avenue, 95" Street, Haug Avenue, 90' Street and Mississippi Drive. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of authorizingand nd appointment a City Council member to serve on the Downtown Zoning Ordinance Work Group. Angela Schumann gave a brief overview. There was minimal discussion. Councilmember Gabler moved to nominate Councilmembers Davidson and Fair to serve on the Downtown Zoning Ordinance Work Group. Councilmember Hilgart seconded the motion. Motion carried unanimously. City Council Minutes — October 9, 2017 Page 5 16 B. Consideration of authorizing Michels Corporation to install FiberNet Facilities at the Featherstone 3' Addition Development in the amount up to $48,437.93. Jeff O'Neill presented a brief overview of the item. Councilmember Fair moved to authorize Michels Corporation to install FiberNet Facilities at the Featherstone Yd Addition Development in the amount of $48,437.93. Councilmember Davidson seconded the motion. Motion carried unanimously. 6. Adiournment By consensus, the meeting was adjourned at 7:50 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — October 9, 2017 Page 6 1 6