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City Council Minutes 10-23-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 23, 2017 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Special Meeting Minutes from October 9, 2017 Councilmember Gabler moved approval of the special meeting minutes of October 9, 2017. Councilmember Davidson seconded the motion. Motion carried unanimously. Regular Meeting Minutes from October 9, 2017 Councilmember Fair moved approval of the regular meeting minutes of October 9, 2017. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda A continuation of the special meeting in regard to Bertram Athletic Fields will be discussed at the end of the meeting. D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications Coordinator, stated the following announcements: - Fall Leaf Pick -Up is Saturday, October 28. Mayor Stumpf commented that the date may be too early and that it be noted to look at a later date next year. - Fall family events which include Monticello Chamber/MCC hosting a downtown trick -or -treat event on Thursday, October 26 from 4 — 6:30 p.m. and color -me -fall event at BCOL on Saturday, October 28 from 10 a.m. — City Council Minutes — October 23, 2017 Page 1 17 2 p.m. sponsored by Wright County Parks, MCC, Friends of Bertram and YMCA Camp Monitou. Veterans Day Hours — City Hall and Public Works will be closed November 10. Angela Schumann, Community Development Director, gave a brief update on a temporary demonstration of curb extensions which will take place at the down trick -or -treat event. F. Council Liaison Updates • EDA — Councilmember Davidson noted the following updates: 1) approved a one year extension for Masters Fifth Avenue; 2) approved WSB for relocation consulting services; and 3) approved guidelines for TIF projects. • MOAA — Mayor Stumpf stated that there was a request for amendment to solar language. Request was denied. • I-94 Coalition — Councilmember Gabler commented that there was discussion on the Washington D.C. trip and waiting for Legislature decisions on funding. G. Department Updates • Update on Pool Construction — Ann Mosack, Community Center Director, gave an update on the pool upgrades/construction. There have been some delays due to weather issues across the states. The pool is set to reopen on November 22. • Wright County Sheriff Quarterly Update — Lieutenant Eric Kunkel presented the quarterly update which was included in the agenda packet. • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the packet. 2. Consent Agenda Councilmember Hilgart moved approval of the consent agenda excluding item K. Councilmember Fair seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $782,342.13. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for MCC and DMV and the termination for MCC. C. Consideration of approving the of surplus FiberNet equipment to Relay Networks for $4,200. Recommendation: Approved the sale of surplus FiberNet equipment to Relay Networks for $4,200. D. Consideration of adopting Resolution 2017-77 accepting a donation from the Fire Relief Association General Fund to Fire Department in the amount of $8,985. City Council Minutes — October 23, 2017 Page 2 1 7 Recommendation: Approved Resolution 2017-77 accepting a donation from the Fire Relief Association General Fund. E. Consideration of approving an application for a charitable gambling premises pen -nit for fundraising activity to be conducted at the Chamber of Commerce for the annual banquet on December 1, 2017, at the Monticello Community Center. Recommendation: Approved a charitable gambling premises permit for the Chamber of Commerce annual banquet. F. Consideration of approving adjustments to the Monticello Community center part-time pay schedule to meet minimum wage requirements. Recommendation: Approved adjustments to the Monticello Community Center part-time pay schedule. G. Consideration of approving a new outside cleaning service to clean city building for $751756 annually. Recommendation: Approved commercial cleaning service of ServiceMaster for $75,756 annually for the Community Center, Library, City Hall, Senior Center, Prairie Center, and Head End Building. H. Consideration of approving a Cash Management and Investment Policy. Recommendation: Approved the Cash Management and Investment Policy as presented. Consideration of approving the annual Snowplowing and Ice Removal Policy for 2017-2018 Snow Season. Recommendation: Approved the annual Snowplowing and Ice Removal Policy for 2017-2018 Snow Season. J. Consideration of adopting Resolution 2017-74 authorizing submittal of Local Road Improvement Program grant application for intersection improvements at Gillard Avenue and CSAH 39. Recommendation: Approved Resolution 2017- 74 authorizing submittal of Local Road Improvement Program grant application for intersection improvements at Gillard Avenue and CSAH 39. K. Consideration of approving a request for Conditional Use Permit for Micro- Brewery/Taproom in CCD (Central Community District), Ordinance 683 for Amendment to Monticello Zoning Ordinance, Section 5.2 and 5.3 to allow outdoor seating for Production Breweries and Micro -Distilleries (and similar uses), Summary Ordinance 683A, and Conditional Use Permit for outdoor seating for Production Breweries and Micro -Distilleries. Applicant: Zach Barthel/Sina Nyland, Nordic Brewery. Recommendation: ITEM WAS REMOVED FREOM THE CONSENT AGENDA. L. Consideration of adopting Resolution 2017-80 authorizing Condemnation of land for the Fallon Avenue Overpass project, City Project No. 16C006. Recommendation: Approved Resolution 2017-80 authorizing Condemnation of Land for the Fallon Avenue Overpass project, City Project No. 16C006. City Council Minutes — October 23, 2017 Page 3 1 7 M. Consideration of approving a Preliminary and Final Plat and Development Agreement for Otter Creek Crossings 5"' Addition, a portion of Outlot D of Otter Creek Crossing; PID: 151-171-000040. Applicant: Chadwick, John/John Chadwick Farms, LLC. Recommendation: Approved Resolution 2017-81 approving the preliminary and final plat and development contract for Otter Creek Crossing 5111 Addition, contingent on compliance with those conditions specified in Exhibit Z and based on finding in said resolution. N. Consideration of approving an amendment to Assessment Agreement with John Chadwick Farm, LLC, for a portion of Outlot D, Otter Creek Crossing, to be platted as Otter Creek Crossing 5`i' Addition. Recommendation: Approved the amended Assessment Agreement for the land to be platted as Otter Creek Stn Addition. 2A. Consideration of items removed from the Consent Agenda for discussion. A. Consideration of approving a request for Conditional Use Permit for Micro- Brewef�y/Taproom in CCD (Central Community District), Ordinance 683 for Amendment to Monticello Zoning Ordinance, Section 5.2 and 5.3 to allow outdoor seating for Production Breweries and Micro -Distilleries (and similar uses), Summary Ordinance 683A, and Conditional Use Permit for outdoor seating for Production Breweries and Micro -Distilleries. Applicant: Zach Barthel/Siva Nyland, Nordic Brewery. Councilmember Hilgart removed the item to allow the applicant to address the city council. Applicants Zach Barthel and Sina Nyland introduced themselves to the council. Councilmember Fair moved approval of: Decision 1 — Approve Conditional Use Permit for a Proposed Production Brewery with Taproom, subject to the conditions in Exhibit Z, and based on findings in Resolution No. PC -2017-20; and Decision 2 — Adopt Ordinance No. 683 for the proposed text amendment, based on findings in Resolution PC -2017-30; Decision 3 — Approve the Conditional Use Permit for a proposed accessory outdoor seating for a Production Brewery with Taproom within 300 feet of residential property, subject to the conditions in Exhibit Z, and based on findings in Resolution No. PC -2017-31; and Decision 4 — Adopt Summary Ordinance 683A for publication. Councilmember Hilgart seconded the motion. Motion carried unanimously. 3. Public Hearings A. PUBLIC HEARING — Consideration of adopting Resolution 2017-78 approving assessments for the 2017 Street Reconstruction and Utility Improvement Project, City Project No. 16C003, for Hart Boulevard and Sandberg Road. City Council Minutes — October 23, 2017 Page 4 1 7 Shibani Bisson, City Engineer/WSB, gave a presentation of the street assessments for Hart Boulevard and Sandberg Road. Ms. Bisson noted that two objection letters were received, 41201 Highway 25 South, 1349 Hart Boulevard, and 1219 Hart Boulevard. Also mentioned was a letter that was submitted from 220 Sandberg road. The presentation included: project location; before and after pictures; remaining work; projects costs and funding; assessments; and payment terms. The total Hart Boulevard East project cost is $146,621 with assessments equaling $121,463. The Hart Boulevard West total cost is $142,723 with $4,320 being assessed. The total Sandberg Road project cost is $94,427 with 100% of the cost being assessed. Mayor Stumpf opened the public hearing. The following individuals testified: Mary K. Bondhus, 7336, Alladin Ave. NW, Buffalo. Ms. Bondhus had submitted an objection letter to the proposed assessment. Ms. Bondhus is concerned that the assessment amount is excessive and would like the city to reevaluate the assessment after including the water treatment plant, hospital, clinic, and senior housing. Ms. Bondhus believes her assessment will be lower after including these institutions mentioned. Aaron Purcell, 220 Sandberg Road. Mr. Purcell had submitted a letter in regard to parking and the fact that his customers and employees have nowhere to park. He requested that the city assist with parking on the street for his business. Jay Morrell, 1401 Fallon Avenue. Mr. Morrell spoke against the assessment and that businesses are not assessed in a fair manner. In his opinion, the city should pay some of the assessment cost, as they do for residential properties. Mayor Stumpf closed the public hearing. There was some discussion of parking near 220 Sandberg Road. Mayor Stumpf commented that staff will look at the area in regard to parking. Councilmember Gabler stated her concerns of public improvement in areas that may not need them due to previous projects near/at the current projects even though the maintenance schedule calls for the improvement. She is concerned specifically about the Sandberg Road area. In addition, Ms. Gabler believes the assessment policy itself should be reviewed. Councilmember Hilgart moved approval of adopting Resolution 2017-78 as presented approving assessments for the 2017 Street Reconstruction and Utility Improvement Project, City Project No. 16C003, for Hart Boulevard and Sandberg Road. Councilmember Fair seconded the motion. Motion carried 4-1; Councilmember Gabler voted against for reason listed previously. City Council Minutes — October 23, 2017 Page 5 1 7 B. PUBLIC HEARING — Consideration of adopting Resolution 2017-79 approving an assessment roll for delinquent utility billing accounts to be certified to the County Auditor for 2018 payable tax year. Wayne Oberg, Finance Director, presented the assessment roll. Mr. Oberg commented on the history of delinquency of accounts. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Fair moved to adopt Resolution 2017-79 approving an assessment roll for delinquent utility billing accounts to be certified to the County Auditor for 2018 payable tax year. Councilmember Hilgart seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of approving Ordinance 684 and Summary Ordinance 684A for an amendment to Monticello Zoning Code, Chapter 4, Section 13 — Telecommunications Towers and Antennas and related Sections as related to Small Cell and Wireless Telecommunication standards. Applicant: City of Monticello. Steve Grittman, NAC, presented the ordinance amendment which follows the recent adoption of the Right -of -Way Ordinance. This amendment addresses the legislation specific to zoning aspects of residential district CUP and height. For all other aspects, the city's Right -of -Way ordinance will provide the regulatory requirements. Councilmember Fair moved approval of Decision 1/Alternative 1 and Decision 2/Alternative 1 to adopt Ordinance No. 684 approving an amendment relating to Small Cell wireless facilities, based on the findings in Resolution No. PC -2017-033 and Summary Ordinance 684A for publication. Councilmember Hilgart seconded the motion. Motion carried unanimously. B. Consideration of establishing a negotiations team supporting contract discussion with Veolia. Mayor Stumpf gave a brief overview. There was minimal discussion on possible appointing a councilmember to serve on a team for negotiations with Veolia. It was decided that the Finance Director would be best to negotiate the contract. The contract, additionally, will need to be approved by council. Councilmember Gabler believes that having a councilmember present at negotiations would be beneficial. Councilmember Fair moved to authorize the Finance Director to negotiate with Veolia and bring back to the City Council for approval. Councilmember City Council Minutes — October 23, 2017 Page 6 1 7 Davidson seconded the motion. Motion carried 4-1; Councilmember Gabler voted against. 5. Added Items • A schedule of special meetings was distributed in the packet to the council. Councilmember Fair moved to adopt the meeting/workshop schedule for the city council. Councilmember Davidson seconded the motion. Motion carried unanimously. • The council continued discussion, from the earlier special meeting, on the Bertram Chain of Lakes proposed revised plan. Angela Schumann reviewed funding options which included liquor store revenues. Wayne Oberg, Finance Director, touched on funds available for the project. There was discussion in regard to participation by the County and perhaps the YMCA. The County had mentioned they could possible provide engineering services with the improvements on Briarwood. There was further discussion on grants and partnerships with organizations. Brian Anderson, President of Monticello Soccer Club, addressed the city council and noted that the group has raised $4,500 - $5,000 in donations and would be willing to donate $12,000 for an above ground sprinkler if a water source was made available. Councilmember Fair moved approval of funding the revised Phase 1 plans for the Bertram Chain of Lakes Athletic Complex and authorized $2.5 million over three years (2017-2019) for permits, development of plans and specs, and infrastructure improvements with funding from the liquor store fund, with the understanding that additional funding sources will also be used. Councilmember Davidson seconded the motion. Motion carried unanimously. 6. Adjournment By consensus, the meeting was adjourned at 8:56 p.m. Recorder: Jennifer Schreiber >(-2 Approved: Attest: City Administrator City Council Minutes — October 23, 2017 Page 7 17