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City Council Minutes 10-08-2001MINUTES REGULAR MEETING- MONTICELLO CITY COUNCIL Monday, October 8, 2001 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf, Bruce Thielen Members Absent: None 1. Call to Order. Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2. Approve minutes of September 24, 2001 regular Council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 24, 2001 REGULAR COUNCIL MEETING. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Mayor Belsaas added the upcoming regional League of Minnesota Cities meeting to the agenda. 4. Citizens comments/petitions, requests and complaints. Mr. John Erlandson came before the Council concerning the requirements for expansion of his parking lot. Mr. Erlandson is expanding is parking area by an additional 800 square feet. It was his intent that the runoff from the expanded parking area would be directed to the street and picked up there by a catch basin. His options in order to accomplish this were to have the elevation of the expanded area at a level where the surface water would all run towards the street or have a gutter system put in that would bring the runoff to the catch basin in the street. The City Engineer and staff felt that the runoff should not be directed towards the streets since it was questionable that the existing catch basin had sufficient capacity to handle the additional runoff. The City was recommending that Mr. Erlandson install a catch basin and then pipe the runoff flow to the holding pond area. Mr. Erlandson stated this proposal would add approximately $2,100 or 40% to his total cost. Fred Patch informed the Council that the parking lot expansion was begun without the City being notified and the expansion encroached into the required set backs. At the point the City became aware of the expansion the issue of the runoff from the expansion area and how it could best be handled was addressed. Mr. Erlandson stated that he had not talked directly to the City Engineer but his contractor had. Mr. Erlandson questioned why he could not direct his runoff to the street where there were existing catch basins to pick it up. Since, City Engineer, Bret Weiss was not present at the meeting, the Council directed Mr. Erlandson to meet with the City Engineer and other city staff to resolve this issue. 5. Consent Agenda A. Consideration of ratifying new hires for Monticello Community Center. Recommendation: Ratify the hiring of employees for the Monticello Community Center as identified. B. Authorizing the hiring of John Glomski as Planner Technician. Recommendation: Move to award the position of Planner Technician to John Glomski officially assuming full-time status as of the next payroll period. C. Consideration of Change Order No. 1 - 7t" Street Reconstruction Project No. 2001-7C and Cedar Street Reconstruction Project No. 2000-18C. Recommendation: Approve Change Order No. 1 in the amount of $19,752.70 to the 7t" Street Reconstruction Project No. 2001-7C and the Cedar Street Reconstruction Project No. 2000-18C making a revised contract amount of $571,831.50. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent aLyenda for discussion. None. 7. Public Hearing - Supplemental Hearing for Project No. 99-01C, Kjellberg's Sanitary Sewer Extension. City Administrator, Rick Wolfsteller, explained the purpose of the supplemental hearing noting that since the project was initiated, a new parcel had been created and the plans were revised to provide service for this parcel. Since the new parcel was deriving benefit from this project it was felt that a hearing should be conducted so that the parcel could be assessed for the cost of the improvement. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed improvement. Mayor Belsaas then closed the public hearing. CLINT HERBST MOVED TO ORDER THE CONTINUATION OF THE KJELLBERG SANITARY SEWER EXTENSION PROJECT NO. 99-01 C AS REVISED TO PROVIDE SERVICE TO THE NEWLY CREATED PARCEL. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Res. No. 2001-65. 8. Consideration of balance of lighting contract for the Walnut Street Improvement Project Mayor Belsaas stated that the Council had received a memo from the Design Advisory Team outlining their approval of the light fixture for the Walnut Street Project and to urge the Council not to do this project in phases. Public Works Director, John Simola, indicated that the Towne Centre developers are considering using the same fixture but have not yet gotten a firm cost estimate. The Council reviewed the cost information from Xcel Energy for the proposed lights. Council Minutes - 10/8/01 CLINT HERBST MOVED TO AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO CONTINUE WORKING WITH XCEL ENERGY TO SUPPLY THE POLES AND FIXTURES (LUMEC) AT A COST NOT TO EXCEED $104,200. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Added Items: Mayor Belsaas noted there is a regional meeting of the League of Minnesota Cities scheduled for Thursday, October 25, 2001 at Kimball and asked that anyone interested in attending to let the City Administrator know. Clint Herbst asked that the Council look at operating hours for contractors. John Simola stated that on most city contracts the hours of operation are from 7 a.m. to 7 p.m. Apparently some builders are working much later into the evening which is generating complaints about the noise. 9. Approve payment of bills for October. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR OCTOBER. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Adjourn. BRUCE THIELEN MOVED TO ADJOURN AT 7:30 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary