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IEDC Agenda 12-05-2017AGENDA INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC) Tuesday, December 5th, 2017 — 7:00 a.m. North Mississippi Room, Monticello Community Center Members: Darek Vetsch, Steve Johnson, Joni Pawelk, Wayne Elam, Luke Dahlheimer, Dick Van Allen, Jim Johnson, Don Roberts, 011ie Koropchak-White, Jason Kisner, Andrew Tapper, Kevin Steffensmeier, Mike Carr, Christopher Church, Joe Hammer Liaisons: Mayor Brian Stumpf, Jeff O'Neill, Angela Schumann, Jim Thares, Jacob Thunander, Marcy Anderson, Dave Tombers, Jenn Russell 1. Call to Order 2. Approve Minutes: a. November 7th, 2017 3. Consideration of Adding Items to the Agenda 4. Reports (Verbal Reports): a. Economic Development b. Planning Commission Agenda (attached) c. City Council d. Chamber of Commerce 5. Consideration of appointing 2018 IEDC Members 6. Consideration of 2018 Work -Plan Goal/Action Statements 7. Adjournment (8:00am) MINUTES INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC) Tuesday, November 71, 2017 — 7:00 a.m. Boom Island Room, Monticello Community Center Members Present: Steve Johnson, Joni Pawelk, Wayne Elam, Dick Van Allen, Don Roberts, 011ie Koropchak-White, Jason Kisner, Andrew Tapper, Kevin Steffensmeier, Mike Carr, Joe Hammer Members Absent: Darek Vetsch, Luke Dahlheimer, Christopher Church Liaisons Present: Jeff O'Neill, Jim Thares, Jacob Thunander, Marcy Anderson, Dave Tombers 1. Call to Order Joni Pawelk called the meeting of the IEDC to order at 7:00 a.m. 2. Approve Minutes: a. September 26tb, 2017 JASON KISNER MOVED TO APPROVE THE IEDC MINUTES FROM SEPTEMBER 26Tn, 2017. STEVE JOHNSON SECONDED THE MOTION. MOTION CARRIED, 11-0. 3. Consideration of Addine Items to the Agenda None. 4. Reports (Verbal Reports): a. Economic Development Jim Thares provided the Economic Development Report. He stated that the City is working with five to six industrial prospects that were introduced at the previous IEDC meetings. One new prospect, Project Shepherd, has been added to the list. Thares also commented that the City Council adopted the Small Area Study on September 25th, 2017 and the City is now working on implementation steps. A Zoning Ordinance Committee has been created and planned for November 9th. On November 16th, an implementation meeting of the EDA, City Council, Planning Commission, and Parks Commission will be held to understand the goals and tasks they need to complete to ensure effective implementation of the plan. Thares added that he was meeting with a prospect interested in redeveloping an area in the downtown. Thares stated that Barry Fluth's Master's Fifth Avenue Project received a recent EDA approval to extend the project timeline for one additional year. The project consists of the construction of a 23 unit apartment complex. Thares stated that staff is still working with the Pioneer Village owners to move the Fred's Building to Hastings. Lastly, Thares provided an update from the Central Minnesota Jobs and Training Services. The CEDS Report was submitted to the U.S. EDA and is waiting feedback and approval. The next step is to apply for regional and economic development designation, which will allow communities to apply for U.S. grant funding. Thares suggested at a later date discussing possible projects that grant funds could be used for. b. Planning Commission Agenda (attached) Jacob Thunander provided a summary of the Planning Commission Meeting that was held the day prior, Monday November 6th. He stated that five public hearings were brought forward to the committee. The first public hearing included a Conditional Use Permit (CUP) proposal by Bob Ryan (Ryan Motors) for a car dealership in the B-3 District directly west of Moon Motorsports. Another proposal for a CUP was heard to allow an accessory structure — major in the R-1 District. Both CUPS were recommended for approval to the City Council on November 27th Three additional public hearings included zoning ordinance amendments, with one of the sets of amendments being tabled for further staff research and discussion. The regular agenda included an update regarding the 2017 workplan and 2018 workplan development, and the Director's Report. c. City Council Jeff O'Neill provided an update on behalf of the City Council. He stated that the City Council has decided to stay with Veolia for the management of the wastewater treatment plant for 2018. He added that Xcel Energy is working on their integrated resource plan. The study is expected to be completed the end of 2018. O'Neill stated that in preliminary results indicate the power plant is expected to continue running at least until 2030. Relicensing is unknown at this point, but would be documented in the plan. O'Neill stated the IEDC may be asked to engage in the process to make comments to the Public Utilities Commission to continue supporting the nuclear power plant past 2030. O'Neill stated that a substantial housing developer has showed interest in Monticello. He believed that the location would be well suited for residential. Bertram Park Athletic Fields were approved in a workshop by the City Council 2 for a 2.5 million dollar improvement project. The Council will be asked to authorize preparation of plans and specifications for a fire hall expansion. The plan development would start early 2018. The Fallon Avenue overpass is moving along with City Council authorizing the procedures necessary for land for right-of-way. O'Neill lastly mentioned that Darek Vetsch is working on transportation needs for the county. Jim Thares added an update on the number of housing permits. He said that 47 single family home permits and 12 townhome permits have been issued for 2017. d. Chamber of Commerce Marcy Anderson explained that the Chamber is gearing up for their annual banquet. It will be held on Friday, December I` from 6 to 10 pm. The theme this year is "Tailgating and Touchdowns". 5. Table Tonic — 2017 Housine Demand Report, WSB & Associates (JaT) Kurt Bearinger and Jim Gromberg reviewed the 2017 Housing Study. Bearinger explained the housing life cycle and encouraged the city to maintain a wide variety of housing options. He then identified statistics on population projections, single family housing values, household costs, rental costs, housing types, and housing occupants. Six key recommendations were provided which included: monitoring rental vacancy rates and availability, converting vacant units to rental properties, maintaining low housing costs for home owners, increasing affordable rental housing, maintaining adequate amount of higher -end rental units and to promote housing development in the downtown. Questions and discussion followed regarding the plan and housing needs of Monticello. 6. Adiournment OLLIE KOROPCHAK-WHITE MOVED TO ADJOURN THE MEETING AT 8:03 AM. DON ROBERTS SECONDED THE MOTION. MOTION CARRIED, 11-0. Recorder: Jacob Thunander Approved: December 5th, 2017 Attest: Jim Thares, Economic Development Director AGENDA REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday December 5th, 2017 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners: John Alstad, Brad Fyle, Sam Murdoff, Marc Simpson, Katie Peterson Council Liaison: Charlotte Gabler Staff: Angela Schumann, Steve Grittman (NAC), Jacob Thunander, John Rued 1. General Business A. Call to Order B. Consideration of approving minutes a. Regular Meeting Minutes — November 6 h, 2017 C. Citizen Comments D. Consideration of adding items to the agenda 2. Public Hearings A. Continued Public Hearing — Consideration of a request to amend the Monticello Zoning Ordinance Chapter 5, Section 1, Table 5-1 Uses by District, Chapter 5, Section 2 — Use Specific Standards and Chapter 5, Section 3 — Accessory Use Standards for allowable principal and accessory uses in Commercial/Business zoning districts Applicant: City of Monticello B. Public Hearing — Consideration of a request for Comprehensive Plan Amendment to re -guide subject parcels from "Places to Shop" to "Places to Live", Amendment to the Official Monticello Zoning Map for Rezoning from B-2 (Limited Business) District and B-3 (Highway Business) District to Planned Unit Development, Development Stage Planned Unit Development, and Preliminary Plat for Erickell Townhomes for a nine unit townhome development Applicant: Scott Builders, Inc. C. Public Hearing — Consideration to review for adoption the 2018 Monticello Official Zoning Map Applicant: City of Monticello 3. Regular Agenda A. Consideration of a recommendation for 2018 Planning Commission appointments and 2018 Planning Commission Officers B. Consideration of 2018 Workplan Development and Adoption C. Consideration of the Community Development Directors Report 4. Added Items 5. Adjournment IEDC Agenda — 12/05/17 5. A. Consideration of amointine 2018 IEDC members. (AS) REFERENCE AND BACKGROUND: The IEDC is asked to review for recommendation the schedule of 2018 Industrial & Economic Development Committee appointments. IEDC members are appointed by the City Council for three year terms. The City Clerk's records indicate the IEDC's current member terms as follows: IEDC: (3-year staggered terms) 011ie Koropchk 3 yr 12/2018 Dick Van Allen 3 yr 12/2018 Darek Vetsch 3 yr 12/2018 Luke Dahlheimer 3 yr 12/2018 Joe Hammer 3 yr 12/2018 Joni Pawelk 3 yr 12/2019 Wayne Elam 3 yr 12/2019 Don Roberts 3 yr 12/2019 Kevin Steffensmeier 3 yr 12/2019 Steve Johnson 3 yr 12/2019 Andrew Tapper 3 yr 1212020 Mike Carr 3 yr 1212020 Christopher Church 3 yr 1212020 Brian Stumpf Council liaison Jason Kisner Chamber Rep 2018 Chamber Director ex-officio Please note that members Tapper, Carr and Church have are up for renewals of another 3 year term. Two of them, Carr and Church, are recent appointees to the IEDC, Pilling vacated seats. The IEDC's Organizational and Membership Guidelines indicate that while the committee has no set size requirement, the group shall generally consist of 16-18 members. As such, IEDC members are welcome to recommend additional business candidates for representatives. The IEDC's make-up also includes two non -voting representatives from the City Council and one voting representative from the Monticello Chamber of Commerce. The City Council will formally ratify appointments as recommended by the IEDC in January 2018. The IEDC will elect officers in January, 2018. IEDC Agenda — 12/05/17 B. ALTERNATIVE ACTIONS: Motion to recommend to the City Council the appointment of IEDC Committee members to a new 3-year term on the IEDC. 2. Motion of no action. C. STAFF RECOMMENDATION: Staff would recommend that the IEDC appoint those members who have agreed to serve an additional three year term at this time. D. SUPPORTING DATA: A. IEDC Organizational and Membership Guidelines MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC) ORGANIZATIONAL AND MEMBERSHIP GUIDELINES I. Meeting Time and Place: Regular meetings are held the first Tuesday of each month at 7:00 a.m. at the Monticello Community Center. Special meetings may be called by the Chair. II. Mission Statement and Objectives: As written and adopted by the Monticello IEDC in the Annual Action Statement. III. Committee Size: While there is no set or definite size established, it is generally understood that the committee will not exceed 16-18 members. IV. Make-up of the Committee: Committee members must either work or reside in the community of greater Monticello. Individuals who are involved in an occupation or profession that provides services to the community of Monticello but is not headquartered within the community may also serve as members of the committee. Standing Committee Members: The City Council shall appoint a representative of either the Mayor or e.%d a Council Member to the IEDC as a non -voting members. The Board of Directors of the Monticello Chamber of Commerce & Industry shall appoint a voting member to the IEDC. These members shall be considered in committee size. Citv Staff Members: Non -voting Administrator of the City of Monticello Economic Development Manager of the City of Monticello (serves as the EDA Executive Director) Community Development Director of the City of Monticello (in the absence of the Economic Development Manager) V. Officers: The Chair, the Vice Chair, and the Secretary shall be appointed annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence is the responsibility of the Economic Development Manager. VI. Length of Membership Term: Members shall serve for three year terms on a three year rotating basis so that approximately one-third of the membership expires each year. Individuals wishing to continue serving on the committee may so indicate prior to the expiration of their term. Any member wishing to relinquish his/her position on the IEDC may do so by submitting a letter of resignation. 20161EDCORG&GUIDELINES IEDC ORGANIZATIONAL/MEMBERSHIP GUIDELINES PAGE 2 VII. Filling a Vacant Position: A list of potential committee members shall be kept by the Executive Director. The IEDC must recommend approval of new members by a majority vote. The City Council must ratify the appointment of new members to the IEDC. VIII. Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75% of the meetings in any given year. A year is defined as beginning on the 1 st of January and ending the 31th of December. Amended: 01/05/16, 12/06/2016 20161EDCORG&GUDELINES IEDC Agenda: 12/05/17 6. Consideration to review 2017 Workolan and setting of oreliminary 2018 Action Statement obiectives. A. REFERENCE AND BACKGROUND In January of 2017, the IEDC adopted a workplan which outlined goals and objectives for the committee and staff for the year. The IEDC Membership & Organization Guidelines require that the IEDC adopt such a plan, terming the document an "Action Statement". Staff would therefore like to review with the IEDC its 2017 activities as related to the adopted workplan, and then open the floor for discussion on 2018 Action Statement goals and objectives. A copy of the IEDC's 2017 workplan is included for reference. Staff update status of various goals as of November 2017 and as they related to goals for 2015. Staff will also meet with the out -going and incoming IEDC chairpersons in January to further refine the 20185 Action Statement prior to formal adoption. B. ALTERNATIVE ACTIONS No action necessary at this time. Staff is seeking feedback and direction from IEDC members in preliminary form for the 2018 Action Statement. C. STAFF RECOMMENDATION None at this time. D. SUPPORTING DATA 2017 Work -Plan, Action Summary INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE 2017 ACTION STATEMENT WORKSHEET Mission Statement: The Monticello IEDC will advocate industrial and economic growth within the City of Monticello by promoting awareness and communication efforts on behalf of the business community. Goal: The IEDC is dedicated to being pro -active in following the objectives and policies established in the Monticello Comprehensive Plan. It is the intention of the IEDC to work within the areas identified below as supporting objectives and actions. Objective: Retaining Jobs 1. Encourage business retention within Monticello. a. Business retention visits by IEDC members to long standing business in the community to help grow stronger relationships between our businesses and City Hall. b. Discuss the needs of businesses for development of a Retention Action Plan. c. Market and present various programs available via the city and EDA. 2. Recognize the contributions of Monticello manufacturers through organization of and participation in industry -related events. a. Continue Industry of the Year Breakfast. b. Assist in development and promotion of a tour of Monticello Industrial Businesses. c. Focus on Manufacturing week 2017 and tour. 3. Enhance Workforce Development through partnerships with local educators, businesses, organizations and agencies. a. Stronger participation with the Monticello School District in growing their initiative to bring businesses into the classrooms. b. Based on the need of the businesses, partner with key leaders of our local businesses, educators and others to develop and execute a Workforce Development Plan. c. Explore ways business can bring relevance to educational classes & programs. 4. Promote communications & engagement with Monticello businesses and prospects a. Create and host a Monticello business round table event which will offer businesses a platform for discussion. b. Facilitate "Industrial Round Tables". Objective: Creating Jobs & Expanding the Tax Base 1. Support the recruitment of business which further the goals and objectives for the community as guided by the Comprehensive Plan. a. Assess the current marketing materials and plan. b. Assist in execution or development of a new Marketing Plan. c. Respond in a timely manner to inbound communications. 2. Continue to lead the City in moving forward key transportation projects which support economic development. a. Participate in the Transportation Day through the Minnesota Chamber and lobby on behalf of the Monticello community to help city staff bring attention to our local transportation needs. b. Develop a needs based transportation priority statement for lobbying/support purposes. c. Encourage key transportation projects which improve product delivery for businesses, such as interchange, freeway, and bridge crossing projects. d. Identify specific benefits of a 3rd interchange to businesses and/or community. 3. Evaluate and provide recommendations to the City regarding industrial land supply and availability. a. More frequently evaluate current property inventory and uses for these properties as a group with the objective to better market these properties. b. Assess Industrial Land availability for jobs with income levels to support families; 1. Total acreage with developed infrastructure, zoned, and available to purchase and the maximum acreage of a contiguous, buildable lot. 2. Total acreage with undeveloped infrastructure, zoned, and available to purchase. Owner contact information. 3. Total acreage preserved in Land Use Plan for future development. c. Assess accessibility to Interstate 94 and State Highway 25 and utility capabilities 4. Support community quality of life initiatives which enhance Monticello's objectives for high quality development across the land use spectrum, including residential, commercial, industrial and civic uses. a. Support and encourage the development of the Bertram Chain of Lakes Regional Park and recommend the development of a pathway connection to Monticello Businesses. b. Promote CentraCare Health Monticello to industrial businesses. c. Develop a visioning worksheet to get IEDC members views on residential, commercial and industrial needs and challenges to bring to light needed future planning and ordinance changes. d. Identify needed priorities such as hotels and restaurants. e. Review and coordinate public and private actions with parks and trails. 5. Continue to provide recommendations in an advisory capacity on land use matters relating to industrial and economic development. a. Provide comments on the NW Monticello Interchange Land Use Study. b. Keep informed on the status of the Monticello Nuclear Plant as it relates to the NW Interchange Land Use Study. c. Think outside the box on current plan. d. Sponsor networking individually and in small groups for input. 6. Facilitate regional development initiatives.