City Council Agenda Packet 02-14-2000
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Mayor:
AGENDA
REGIJLAR MEETING - MONTICELLO CITY COlJNCIL
Monday, February 14, 2000 - 7 p.m.
Roger Belsaas
Council Members:
1.
2A
B.
C.
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4.
5.
A.
B.
C.
. D.
E.
Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen
Call to Order
Approval of minutcs of January 24, 2000 special Council meeting. ../
Approval of minutes of January 24, 2000 regular Councilmceting.
Approval of minutes of February 2, 2000 special Council meeting.
Considcration of adding items to the agenda. - ('fo.:t-f r;ct~ r(J-nC e
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Citizen comments/petitions, request and complaints.
Consent agenda.
Consideration of approving renewal of Men's Softball Association - Beer License.
Consideration of final payment for community center sanitary sewer, Project 98-1 OC
Consideration of final payment for Klein Farms 41h Improvements Project 97-04C.
Consideration of ordinance amendment allowing acccssory storage buildings as a
conditional use in a mobilc home park.
Consideration of approving a conditional use permit allowing an accessory
storage building in a mobile home park. - Kjellberg's Mobile Home Park
F. Consideration of amendmcnt to subdivision ordinance by accepting accurately drawn
sitc plan data with each simple subdivision application.
O. Consideration of Change Order No.2 to Projcct No. 99-01C Kjellberg West
Sanitary Sewer Extension
H. Consideration of approving the date for annual Board of Revicw.
1. Consideration of adopting a joint resolution supporting annexation of the second half
of Phase I of Grove land Subdivision and adjacent 7 acrc area owned by Stuart
IIoglund.
.T.
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L.
M.
Consideration of approving a minor modification to the NPDES Permit for WWTP.
Consideration of adopting a rcsolution for decertification of City Tl F District # I-I.
Consideration of appointments to OAT.
Consideration of renewal of contract with Carefree Lawn Service
Agenda
Monticello City Council
February 14,2000
. Page Two
6. Consideration of items removed from the consent agenda f()r discussion.
7. Consideration of review of 3rd quarter and year end liquor store financial report.
8. Consideration ofresolution receiving report and setting date few public hearing for
Chelsea Road West (90th Street/Sandberg Road) Project 98-25C and Phase I of the Grove\and
Subdivision.
9. Consideration of agreement with Sunny Fresh Foods for interim wastewater discharge
permit increase.
10. Consideration of deleting Change Order # 11 and approval of supplemental agreement
#1 and Change Order #13 and 14 for Hwy 25 Project 96-04C.
II. Consideration of Capital Improvement Budget
12. Consideration of authorizing staff to obtain appraisal for property located at 407 6th Street W..
13. Consideration of payment of bills for February.
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14.
Adjourn.
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, .January 24, 2000 - 5:30 p.m.
Members Present:
Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen.
Members Abscnt:
None.
Mayor Belsaas called the meeting to order at 5:30 p.m. and declared a quorum prescnt. The purpose of
the special meeting was to discuss personal property tax reform for utility companies. Representatives
from Northern States Power Company and Tim Flaherty from the Coalition of Utility Cities were present.
Todd Rapp from NSP submitted a summary of NSP's position on the property tax issue. lie indicated
that NSP is working with the Coalition of Utility Cities to come up with a proposal that will provide tax
rei ief for the uti lity and negate the impact any tax change would have on the communities where util ity
plants are locatcd. It is the belief ofNSP that once deregulation takes effect it will be difficult for
investor owned utilities to be competitive. He noted that all businesses are exempt from personal property
tax except investor owned utilities. In his presentation he pointed out that any new power plants that are
being built in Minnesota arc being given a tax exemption.
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Bruce Thielen stated the nuclear power plant within the City of Monticello was taken on with the
understanding that there would be some revenue generated off that for perpetuity and that because it is a
nuclear power plant there is a measure of risk to the City by having the plant sited here. Todd Rapp indicated
that NSP's position has evolved since the issue was initiated. NSP now feels the utility cities should retain the
revenue level but that the revenue should not be generated by personal property tax on the utility companies.
Several options were reviewed including:
1. Creating a special government aid program to replace the utility property tax.
2. Payment to each host community funded by a charge to the utility customer.
The positives and negatives of each proposal was discussed. The timing of the legislation was also
discussed. Does the legislation take efTect prior to deregulation or when restructuring shows utilities are
not competitive. At this point it is not certain when deregulation will be in effect.
It is the intent of the NSP and the Coalition of Utility Cities to reach a consensus on a proposal to submit to
the legislature. Because the issue is complex it will take time to work out all the details once a consensus is
reached. Although they have looked at what other states have done, they noted it may be difIieult to apply
what happened there to Minnesota because of differences in tax structure, etc.
It was suggested that the Council be updated again on this issue and any progress that may have been made
on it after the next legislative session has ended.
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The special meeting was adjourned at 6:40 p.m
Recording Secretary
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 24, 2000 - 7 p.m.
Members Present:
Roger Bclsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen.
Members Absent:
None.
Mayor Be1saas called the meeting to order at 7 p.m. and declared a quorum present.
2A. Approval of minutes of the special meetin2 held Januarv 10.2000.
BRUCE THIELEN MOVED TO APPROVE THE MINUTES OF THE SPECIAL MEETING
HELD ON JANUARY 10,2000. CLINT HERBST SECONDED THE MOTION. MOTION
CARRIED WITH ROGER BELSAAS ABSTAINING.
28. Approval of minutes of the re2ular meetin2 held January 10,2000.
ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE REGULAR COUNCIL
MEETING HELD ON JANUARY 10,2000. BRIAN STUMPF SECONDED THE MOTION.
MOTION CARRIED WITH ROGER BELSAAS ABSTAINING.
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3.
Consideration of addin2 items to the a2enda.
John Simola, Public Works Director, requested that final payments for Project 98-09C, Fire Hall
Parking Lot Construction and Project 98-21 C, Downtown Parking Lot Overlay and Freeway
Parking Lot Construction be included in the consent agenda. John Simola also requested that
items 5B, Signal Agreement with Wright County for the County 75 signal and item 5G, Annual
Maintenance Agreement with Wright County be pulled from the consent agenda for discllssion.
4. Citizens comments/petitions, reauests and complaints.
None
5. Consent A2enda
A. Consideration of setting a special meeting for awarding bond sale. Recommendation:
Set a special meeting for 6:45 p.m. on February 2,2000 to consider awarding the sale of
general obligation bonds and amending the lease agreement with the fIRA.
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B. Consideration of approving signal agreement for signal at County Road 75 and Hospital
with Wright COllnty. Recommendation: Approve the tramc signal agreement as drafted.
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Council Minutes - 1/24/00
C.
Consideration of approving charitable gambling license renewal - Land of Lakes
Choirboys. Recommendation: Adopt resolution authorizing the State Gambling Control
Board to issue a pull-tab license for the Land of Lakes Choirboys at J.P.'s Annex.
RES. #2000-3
D. Consideration of approval of preliminary plat of Klein Farms VI Residential Subdivision.
Recommendation: To approve the preliminary platofKlcin Farms VI with the conditions
noted by the Planning Commission.
E. Consideration of an amendment to the zoning ordinance to allow for a deferral of parking
lot paving and/or curb requirements in the Business Districts. Recommendation: Adopt
the ordinance amendment based on the findings and recommendation of the Planning
Commission.
F. Consideration of resolutions establishing agreements with Marquette Bank to utilize
software for automated transactions and account access and reporting. Recommendation:
Approve the resolutions authorizing the City to execute agreements to utilize the Marquette
Bank automated software. RES. #2000-5 AND #2000-6.
G. Consideration of annual highway maintenance agreement with Wright County.
Recommendation: Approve the 2000 Maintenance Agreement with Wright County.
BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION
OF THE FINAL PAYMENTS FOR PROJECTS 98-09C AND 98-21C AND THE REMOVAL or
ITEMS 58 AND 5G. CLINT HERBST SECONDED THE MOTION. MO"rION CARRIED
UNANIMOUSL Y.
6.
Consideration of items removed from the consent ae:enda for discussion.
Item 58: John Simola reported that he had discussed with the Wright County Highway Department
the signal agreement t()f the light on County Road 75 by the hospital, specifically regarding the EVP
section of the agreement. lJ nder the agreement the City would be responsible for the maintenance
and cost of the EVP. The County has agreed to modify the agreement to state that they will take care
of the maintenance on the EVP and wi II the bill the City for the cost of the maintenance. There was
a bricf discussion on liability under the modified arrangement.
BRUCE THIELEN MOVED TO ACCEPT TIlE TRAFFIC SIGNAL AGREEMENT WITII
WRIGHT COUNTY FOR TIlE SIGNAL ON COUNTY ROAD 75 BY THE HOSPITAL WITI-{
'THE CHANGE TO #4 OF ARTICLE 3 OF THE AGREEMENT TO REFLECT THAT THE
COUNTY WILL MAINTAIN AND OPERA'fE THE EVP SYSTEM AND THE CITY WILL
REIMBURSE THE COUNTY FOR TIlE MAINTENANCE. CLINT HERBST SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSL Y.
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9.
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Council Minutes - 1/24/00
Item 5G: John Simola explained that the annual maintenance agreement with Wright County did not
include the four lane portion on the east end of the city. Wright County Highway Engineer is in
agreement to making the change adding the additional mileage (Increasing CSAH 75 from 3.10
miles to 3.60 miles)
CLINT I IERBS'}' MOVED TO APPROVE THE MODIFIED MAINTENANCE AGREEMENT
WITH WRIGHT COUNTY FOR THE YEAR 2000. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
7. Public Hearinl! - Consideration of a resolution adopting a proposed assessment roll for
delinquent utility bills and certification of assessment roll to County Auditor.
City Administrator, Rick Wolfsteller, explained the purpose of the public hearing which is to
certify utility accounts which are more than 60 days delinquent to the County Auditor's office
for collection with the real estate taxes. Mayor Belsaas opened the public hearing. There
was no one present to speak on this item. Mayor Belsaas then closed the public hearing.
BRIAN STUMPF MOVED TO PASS A RESOLUTION ADOPTING THE ASSESSMENT ROLL
FOR THE DELINQUENT UTILITY CHARGES. CLINT HERBST SECONDED TIlE MOTION.
MOTION CARRIED UNANIMOUSLY. RES. #2004
8.
Consideration of approvinl! concept plan for exchanl!ing City owned 60 acre commercial parcel
for 140 acre industrial site.
City Administrator, Rick Wolf"teller, provided background on this item noting that parcel in question
was located on the south side of 1-94 between 90th Street and County Road 39. It is proposed, if the
Council agrees, to pursue the exchange of the 64 acre city owned parcel !()r the 120 acre parcel owned
by Otter Creek, LLC. with the option of purchasing an additional 20 acres after the gravel mining
operations on that 20 acres is completed. Rick Wolfsteller indicated that the land exchange also
provided other positive benefits in that it did not require a cash outlay by the City, it would allow the
City to collect assessments on the Remmle property (city owned parcel) for TlI 25 project and it
would being this property back on the tax roll. He noted that details have not been worked out and
any proposal would come before the Council. Brian Stumpf asked how the IDC felt about the area
for a proposed industrial area and was informed that the IDC was favorable to the proposal.
BRIAN S'fUMPF MOVED TO APPROVE THE CONCEPT PLAN OUTLINING THE
EXCHANGE OF THE CITY OWNED REMMLE SITE FOR THE OTTER CREEK LLC
INDUSTRIAL SITE. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
Consideration of discussing potential interest in industrial park land acquisition. Gold NUl!get
Property.
Rick WolfsteIIer provided background information on this item explaining that the area is in limbo
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Council Minutes - 1/24/00
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because the MOAA has designated the area as industrial but the City's Comprehensive Plan
designates it as residential. If the Council had an interest in pursuing the acquisition of the property
it would necessitate changing the City's Comprehensive Plan which would require a four-fifths vote
of the Council.
BRIAN S'I'UMPF MOVED TO NOT TAKE ANY ACTION ON THE GOLD NUGGET PARCEL.
BRUCE TIIIELEN SECONDED THE MOTION. MOTION CARRIED WITH ROGER BELSAAS
AND CLINT IIERBST VOTING IN OPPOSITION.
10. Approve payment of bills for Januarv.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR JANUARY. BRUCE
THIELEN SECONDED TilE MOTION. MOTION CARRIED UNANIMOUSLY.
Brian Stumpf asked for an update on the business on West River Street. Fred Patch reported that they had
checked on the site but did not note any violations. It was suggested that a letter be sent to the property
owner expressing the City's concern about possible violations of the terms of the conditional use permit.
Susie Wojchouski reported on the Pinewood Elementary School project which has collected enough pennies
to purchase approximately 10-12 pictures for the Community Center.
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Fred Patch and Jeff O'Neill provided an update on the construction progress on the Community Center
specifically addressing the progress in the pool area and a problem with the showers in the family locker
room. Jeff 0' Neill raised the issue of benefits to the Community Center employees such as being able to
use the Community Center. He noted that since these employees would be teaching others on the use of the
facilities, they should be well versed in its use. The Council was not opposed to the employees using the
facilities for training purposes.
BRUCE THIELEN MOVED TO ADJOURN AT 7:40 P.M. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
February 2,2000 - 6:45 p.m.
Members Present:
Roger Belsaas. Roger Carlson and Bruce Thielen.
Members Absent:
Clint Herbst and Brian Stumpf
Mayor Belsaas called the meeting to order at 6:45 p.m. and declared a quorum present.
2. Consideration of resolution aeeeptin2: bid and authorizin2: the sale of $2.015.000 in GO
Improvement Bonds. Series 2000A
Mr. Mark Ruff of Ehlers and Associates, the City's bond consultant, reviewed with the Council
four bids that were received for the general obligation bond that ranged in interest costs from
5.3826% to 5.5227%. The low bidder for the bonds was Miller, Johnson & Kuehn and
John G. Kinnard & Company.
BRUCE THIELEN MOVED TO ADOPT THE RESOLUTION A WARDING TI IE SALE OF
THE GO IMPROVEMENT BOND SERIES 2000A TO THE LOW BIDDER, MILLER,
JOHNSON & KUEHN AND .JOliN G. KINNARD & COMPANY. ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
3.
Consideration of resolution authorizin2: the execution and delivery of a ground lease and
a lease purchase agreement and approving and authorizin2: the issuance of public proiect
revenue bonds and execution of related documents.
Mark Ruff of Ehlers and Associates reviewed with the Council one bid that had been received on
the $7,555,000 Public Project Revenue Bond Series 2000A, the proceeds of which will be used
to refinance the temporary community center financing. The net interest rate from the low bidder
was 6.2680% for the 15 year bond. The low bidder was a group of consisting of US Bancorp
Piper Jaffray, Norwest Investment Services, Dain Rauscher, Inc., along with Bernardi Securities.
BRUCE THIELEN MOVED TO ADOPT THE RESOLUTION AUTHORIZING THE
EXECUTION AND DELIVERY OF A GROUND LEASE AND A LEASE PURCHASE
AGREEMENT AND ALSO APPROVING AND AUTHORIZING THE ISSUANCE OF
PUBLIC PROJECT REVENUE BONDS TO TIlE LOW BIDDER, US BANCORP PIPER
JAFFRA Y AND GROUP AT A NET INTEREST COST OF 6.2680%. ROGER CARLSON
SECONDED THE MOT'ION. MaTTON CARRIED UNANIMOUSL Y.
Meeting was adjourned.
L~ {J/f~
Recording Secretary I .
;)C
SA. Consideration of approvine: renewal of Men's Softball Association Beer License (R W)
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A.
REFERENCE AND BACKGROUND:
The Monticello Softhall Association is requesting approval of their annual beer license to sell at the NSP
sol1hall ficld concession stand. The Association will be required to obtain dram shop liquor liability
insurance upon approval of the City issuing the license and the Council can approve the issuance
contingent upon receipt of a certificate of insurance for liquor liahility and the appropriate fee of
$137.50.
Also enclosed f()r Council's review is a copy of the 1999 Softball Association's income statement
summarizing their income and expenditures including concession stand revenues and expenses. The
Association has again paid all their fees to date for 1999, including the annual $500 contribution for
installation of the lighting at the softhall field complex and also the electrical cost for the lighting during
the softball season.
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In the past, the Council has requested an income report to determine the revenues and expenditures and
whether the association should bc charged any additional fees to help defray the cost of the lighting and
maintenance at the ball fields. As you can see from the report, a net income of only $593 seems to he
available after all their expenses have heen paid. The Public Works Department is currently in the
process of preparing specifications for the installation of additional lighting at the softball complex that
would allow the association to have additional teams join the league. Our budget includes a total of
$90,000 over the past three years for eventual expansion or lighting of the baIlfields. When the original
lighting was installed, the sol1ball association agreed to provide $500/per year funding for ten years to
help defray part of the cost of the lighting and the baseball association agreed to contribute $1,000 per
year for ten years. While these contributions did not cover the cost of the installation, they did show a
commitment to providing some funds for these improvements that primarily benefit the sol1ball and
baseball association leagues. It appears from the financial report that the softball association would have
to have additional teams join the league or the league fees would need to be increased above the $400
current fee if the City was to require additional contributions for the lighting being proposed.
The issue regarding the installation of additional lighting at the softball complex can be addressed at a
later date as the request for Council at this point is simply allowing the association to renew their beer
license.
B. ALTERNATIVE ACTIONS:
1. Grant the license contingent upon receipt of the necessary insurance documents and appropriate
fees.
2. Deny the license.
C. STAFF RECOMMENDATION:
. It is the recommendation of the stair that the license be granted contingent upon proper insurance being
provided. The City is not aware of any problems with this I icense in the past and can see no reason why
the association should not be granted a license for the 2000 season.
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Council Agenda - 2/14/00
D. SUPPORTING DATA:
Copy of 1999 income statement provided by League Director, Mark Banyai
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Council Agenda - I I 10100
8.
Consideration to adopt a resolution providing for the sale of 1!eneral obligation
improvement bonds. series 2000B. (R W)
A. REFERENCE AND BACKGROlJND:
The Council is asked to consider adopting a resolution authorizing the sale of general obligation
improvement bonds to finance the various City projects the City has constructed over the past year.
It seemed appropriate to try to sell these general obligation bonds to pay back funds the City has already
expended for these improvements in conjunction with the Community Center bond refinancing.
Enclosed you will find a bond sale summary outlining the various projects the City has financed with
temporary use of City funds that should now be reimbursed through the sale of a G.O. bond. The
projects include the City's share of the Country Road 75 Improvement, the addition of the Dundas Road
paving to the Highway 25 Project, the Chelsea Road East Improvement for the new road between Cedar
Street and Oakwood Drive along with the funding for the Kjellberg West sewer extension and an
additional $700,000 to fund the extra costs incurred by the City on the Highway 25 Improvement
Project. Mark Ruff andlor Rusty Fifefield of Ehlers and Associates, the City's bond consultant for this
issue is preparing a recommendation for the Council to consider. It is estimated that the total bond issue
will be around $1,900,000. I believe Ehlers will be preparing a summary that compares the bond being
sold over 10 years and 15 years. It is recommended that the 15 year term be considered as it will allow
us more f1exibility to add additional debt in the future for other improvements as they come on line.
B. ALTERNATIVE ACTIONS:
1. Adopt a resolution authorizing the sale of approximately $1,900,000 in general obligation
improvement bonds.
2. Do not authorize sale at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the Council authorize the sale of these general
obligation bonds to repay our reserve funds f()f the project costs the City has incurred this past year.
C. SUPPORTING DATA:
. Copy of bond sale summary
· Recommendations from Ehlers & Associates (If not with the agenda packet it will be provided
Monday night)
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JRN 07 '00 01:08PM EHLERS & RSSOCIRTES
P.2/11
Resolution No.
Resolution Providing for the Sale of
$2,015,000 G.O. Improvement Bonds, Series ZOOOA
WHEREAS. the City Council of the City of Monticello. Minnesota, has heretofore determined
that it is necessary and expedient to issue the City's $2,015,000 G.O. hnprovement Bonds, Series 2000A
(the "Bonds"), to finance public improvements to be undertaken by the City; and
WHEREAS, the City has designated Ehlers & Associates. Inc., in Roseville. Minnesota
("Ehlers"), as its independent financial advisor and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60. Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Monticello, Minnesota.
as follows:
1. Ap.thorization: Findinlls. The City Council hereby authorizes Ehlers to solicit proposals for the
sale of the Bonds.
2. Meetin8: Proposal ODe"in2. The City Council shall meet at the time and place to be specified in
the TerrrVi of Proposal fOf the purpose of considering sealed proposals for, and awarding the sale
of the Bond~;. The City Clerk. or designee. shall open proposals at the time and place to be
specified in such Tenns of Proposal.
3.
Term~ of Prooo~aL The terms and conditions of the Bonds and the sale thereof are fully set forth
in the Bond Sale Report and are hereby approved and made a pan hereof.
4. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for
the Bonds and to execute and deliver it on behalf of the City upon its completion.
Dated: January 10,2000
ATTEST
Mayor
City Clerk
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JAN 07 '00 01:09PM EHLERS & ASSOCIATES
P.3/11
BOND SALE REPORT
$2,015,000
G.O. Improvement Bonds, Series2000A
City of Monticello, Minnesota
January 10, 2000
e
EHLERS
&. 1\1ISot/ATfll INt
t
~UIHIlIIN '1l'~IC n~ANC'
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JAN 07 '00 01:09PM EHLERS & ASSOCIATES
Bond SaLt! Report
OVERVIEW
P.4/11
This report describes the proposed plan for the City of Monticello to issue $2,015,000 0.0.
Improvement Bonds, Series 2000A. This report has been prepared by Ehlers & Associates, in
consultation with City Staff and bond counsel. This report deals with:
. Purpose and components of bond issue.
. Structure.
. Other considerations in issuing bonds.
. Market conditions.
. Issuing process.
PURPOSE
The $2,015,000 G.O. Improvement Bonds. Series 2000A (the "Bonds") are being issued pursuant
to Minnesota Statutes, Chapters 475 and 429. The Bonds are being issued to finance a portion of
the costs of the following public improvement projccts:
. County Road 7S
. Highway 25 Storm Sewer
· Dundas Road
. Chelsea Road East
· Kjellberg West Sewer
financing these projects requires a bond issue in the amount of $2,015,000. The proposed
finance plan consists of the following sources and uses of funds:
SOURCES
Par Amount of Bonds
Up.Front Revenue
$2,015,000
o
ToW Sources
$2,015,000
Page I
USES
Project Costs
Costs of Issuance
Discounl
Capitalized Interest
Total Uses
$1,863,]00
21,500
33,600
96,800
$2,015,000
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JAN 07 '00 01:09PM EHLERS & ASSOCIATES
P.5/11
HDnd St/lq Rtl'o"
STRUCTURE AND REPAYMENT
The Dond'l are general obligations of the G.O. Improvement Bonds. Series 2000A aod as such
arc secured by a plcd,2'c of the City's full faith. credit, and ta^ing powers. It is the intent of the
City to pay the principal and jntcrt~t from a combination of special asscssments and gcncrol
pl'operty taxes. The analysis in this report assumes that the City wiIIlevy assessments of
a.pproximately $695.500. The assc~sments will be levied in 2000 for initial collection in 2001.
The assessments will be payable Over tell years in equal annual jnslallmeDt'l of principal with
intcrc.'It paid on the outo;tanding halance. The remainint revenues will come from a property t8X
levy, TIw Bonds have b=ll ,stllJ'tul-cd to produce a level annl.laltax levy.
The prelhuinuy projection of debt .service and nWcnlitS for the Dend, appears in Attachment 1.
The DODd:; will be: ,sold [-ebl11ary 2, 2000 and be dated March 1. 2000. The tirst interest pa.yment
on the Donds ""ill be August 1. 2000. and .semiannually thereafter on Fcbroary land August 1.
Principal on tho Donds will be due on Pebn.1ary 1 in the years 2002 through 2016.. We
recommend that Bonds maturing in the years 2009 through 2016 be subject to prepQyment at th.e
discrction of the City on Pebruary 1. 2008 and any date thereafter.
OTHER CONSIDERATIONS
Bank Qualified Bands
W~ iillticipate that the City (in combinatioll with any subordinate taxing jurisdictions or debt
jl\l\ucd in the City'1\ nanle: by 50 I (e)3 c01l'ol"ations) will not issue mOrt than a total of $10,000.000
in tax-CXtlUpt debt dU!.iL~ this ealcndat' year, Thill will allow tbc Donds to be desienatcd lLS bank.
lJUt'llifitd. nank qualified ,~tatl1~ broaden.~ the market and achieves lower inteL'cst rtl.tel$.
Arbitrace
Since the cOlubillation of the applicable portion of the lIRA Bonds for the Community Center.
the 2000A G.O. Tmprnvement n()nd~. and other bonds issued in 2000 docs not exceed the
$5.000.000 calenda.r yea!" l.i1uitation. this illliUC qualifies for the ~maU issuer exemption trom
amitrage rehatc.
Thil\ exemption fmm rehate does not eliminate the need to comply with other arbitrage
regulations ~OVef.l1iJl& tbe investment of bond proceeds and debt service funds. These
requirement!> will be explained in [he bond record book received following closing.
Global Book Entry
The 80mls will Ill: gl()bul book eflll}. As "paper less" bonds. you will avoid the costs of bond
fll'illtille Illl'" 1I1l11l11l11"r.t:j~t.rar c.!tareQli. The C':ity will designate a Pa.ying Agent for tbe iS5ue. The
Pllyine A~nl wiIJ invnim~ rnll for Ihe itllt::ll~'il SC:lIli~allnlJa"y aULI (JUa.LI annuaJ b~is tOl. the
pJ'im:ipCil l,;o.wiug UlIC. Y Oll willllC: thaI gc-.d c:.nly ff'lr l'llJyine AeI':nrJr.rAl'Mfcr agent senice.~
pmvjcJp,(/ by Ihp, bunk,
l"atc2
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JAN 07 '00 01:10PM EHLERS & ASSOCIATES
RnNi StzlP. Rl!fJf1rt
Rating
Moody's Investors Service will be asked to rate this issue. The City cwrently has a. rating of
"AJ" on its outstandinj:l; general obliJ,tation bonds. In 15198, Moody's rated the proposed long-
term bond$ for the Community Center at "Baal ". This ratins did not apply after the issue was
con verted to temporary bonds. We wiU work with S tafl to make effective presentations to rating
analysts and to maintain these ratings.
We will Blso seek to quality rhe BondA tor bond insurance that can be purchased at the oprJon of
the bidder/investor.
Continuing Disclosure
Kegulal10ns ot'the SecurIties and .bxchan~e Commission on the continuin,:; disclosure of
municiplll securities apply to lon~ term securities With an assrcsate principal amount of
$1,000,000 or more.
Since the ap;Afe~ate amount of eacb of the issues for the Improvement Bonds and the Revenue
Bonds is over $1,000,000 and the City has more than $10,000,000 in total municipal obligations
ou~tanding. you will be obligated to comply with Full Continuing Disclosure requirem.e,nt$ for
each issue as rcquill'd by paragraph (b)(S) of Rule 15c2-1'2 promulgated by the Securities and
Ex.change Commi~!>ion under the Securities Exchange Act of 1934. You will be required to
provide cenain financial infonnation and operaLing data relating to the City annually ancl to
proviae notices of the occurrence of cenaln material eventl!. The specific nature of the
Undenaklns~ as well as the information to be contained in the notJces of materIal evenu will be
set forth in the Continuing Disclosure Cenificate tblU you will enter intO at tht time of closing for
each issue.
You are responsible for reponing any of tbe material event~ listed below l:IDU in lht: UurJemwllg.
1. Principal and interest payment deUnquencies;
2. Non.payment related defaultS;
3. Unscbeduled draws on debt service reserves reflecting financial difflCUlLic:.;
4. UnScheduled drawion credJt enhancements reflecting fmancial difficl.Ilries;
S. Substitution of credit of liquidity providers. or their fllilure to perfurm;
6. Adverse tax opinloD$ or event~ atte.cting the tax.e.xempt status oftht. Sf'OlritiP.l,:;
7. Modification to rights of holders of the Securities;
8. Se(:urities calls~
9. Defeasancl:s;
10. Release, llubstirution or sale ofpropeny securing repayment OfIbe Sf'curiTies;
11. Rating changes;
12. Failure 10 provide annual (mancial iDfonnation as required; and
13. Other material evel3tS.
l'ase~
P. 6/11
<6
JAN 07 '00 01:10PM EHLERS & ASSOCIATES
P.7/11
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.:
Bond Sale Rf!pOrl
MARKET CONDITIONS
~i 1999 was a year of change in the tax-exempt bond market. In February, the Bond Buyer's 20-
Year 0.0. Index (BBI) dipped below 5.00%. From that point, rates began a steady climb. The
BBI ended 1999 at 6.00%.
20-Year G.O. Bond Buyer's Index
8. 50% ...~":"'..;-:'.-..':'- "":'-1:'.".:'. ':.:_,"., .',\':.::':':~:':'::_'. ...~I_:U,:,"",\,,\.,.:.\,'t~I.:.:..I~""I::"U'''''''''':.:.t.a,Q:i.:i:'';:::''.\.:,\,,~':~olo'~U;~\~rro~IN'..~lo';;'~~r-'
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The prospects for 2000 are unclear at this point. The bond market has been inactive in recent
weeks due to year-end and Y2K factors. Without bond sales, it is difficult to assess rate trends.
Typically, market demand for bonds drives down interest rates. The extent and duration of this
effect in 2000 remains to be seen. The potential for additional interest rates increases by the
Federal Reserve remains on the horizon.
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Page 4
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JAN 07 '00 01:10PM EHLERS & ASSOCIATES
P.8/11
Brmd 501e Report
ISSUING PROCESS
Following is a tentative schedule for the steps in the issuing process.
January 10, 2000
City Council adopts resolution calling for the sale
of the Bonds
Submit draft Official Statement and rating
materials to Moody's Investors Service for credit
rating
Distribute Official Statement
Receive credit rating
Bond sale
Bond closing (estimated)
Week of January 17
January 21
Week of February 24
February 2, 2000
March 1, 2000
N :\Minn'llla\Momicc:lIo\2000 Bond.\P1'~lIlIl.:1MP .wpd
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Page 5
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JAN 07 '00 01:11PM EHLERS & ASSOCIATES
P. 10/11
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Bond So.lt: Rl!p()T[
ATTACHMENT 2
TERMS AND CONDITIONS OF ISSUE
$2,015,000 G.O. Improvement Bonds, Series 2000A
DA TE:
ISSUER:
BOND NAME:
BOND ATTORNEY;
PURPOSE:
January 10,2000
City of Monticello, Minnesota
$2,015,000 0.0. Improvement Bonds, Series 2000A
Kennedy & Graven - Steve Bubul
Finance a portion of public improvements to be undertaken by the
City
.
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JAN 07 '00 01:11PM EHLERS & ASSOCIATES
Minimum. Proposal:
Good Faith:
Record Date:
CUSIP Numbers:
Paying Agent:
Book Entry:
Financial Advisor:
# OIS to Purchaser:
Rating Requested:
Qualified Tax-Exempt
Obligations:
Continuing Disclosure:
N :\MinnSOlaIMolllieello\2000 Bonds\Presalc1MP. "'pd
P.1U11
Bond Sale Repon
$1,981,400
$40.300. payable to the Issuer (Cashiers or Certified
Good Faith Check m: wire transfer of funds to Ehlers
Good Faith Escrow .m: financial surety bond.
Close of business on the 15th day (whether or not a
business day) of the immediately preceding month.
The Issuer will assume no obligation for the assignment
or printing of CUSIP numbers on the Bonds or for the
correctness of any numbers printed thereon, but will
permit such numbers to be printed at the expense of the
purchaser, jf the purchaser waives any delay in delivery
occasioned thereby.
To be named by the Issuer.
This offering will be issued as fully registered Bonds
and, when issued, will be registered in the name of Cede
& Co., as nominee of The Depository Trust Company,
New York, New York.
Ehlers & Associates, Inc. - Mark RufflRusty Fifield
_ copIes.
Moody's Investors Service.
These Bonds WILL be designated as qualified tax-
exempt obligations.
Full Undertaking
<b
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Counci I Agenda - 1/10/00
9.
Consideration of annual appointments for 2000 and adoption of ordinance amendment
establishiO!! stae:e:ered terms for Plannin1! Commission members. (R. W.)
A. REFERENCE AND BACKGROUND:
Minnesota Statutes require that at the first meeting of each year, certain appointments be
made. Attached you will find a list of the required appointments that may be approved in one
single motion unless the Council chooses to consider some appointments separately.
a. City Depositories. In 1999 the City decided to go with one bank to provide
banking services for the City. This was Marquette Bank of Monticello, In
addition, under Minnesota Statutes 239, the Chief Financial Officer has also
been designated the authority to name other otlieial depositories for the
purpose of investments. The motion includes the authorization for the Chief
Financial Officer to designate other depositories when necessary for
investment purposes only.
b. Official Newspaper. Monticello Times.
c.
Ilcalth OtTicer. In the past, the City has automatically appointed Dr. Maus
as the City Health 01Ticer. Dr. Maus may not even be aware that he is the
appointed health officer and it is suggested that we simply appoint the
River Place Physician Clinic as the health olIicer position since the City has
used this clinic for new employee physicals and also it is the clinic used for
our drug testing program.
d.
Acting Mavor. Past practice has been to choose the senior Councilmember to
fill in as the Acting Mayor when needed. Clint Herbst has been appointed to
this position for the past several years.
e.
Representatives to Other Multi-Jurisdictional Bodies. Three appointments
arc necessary for selecting the City representatives to serve on each of the
following bodies: Community Education Advisory Board, Joint Fire Board,
and the MOAA Board. The joint resolution establishing the new makeup of
the MOAA Board indicated that one individual would serve a one-year term,
and the second City representative would be a two-year term. Roger Belsaas
and Clint Ilerbst were appointed to the MOAA Board in 1999.
In regard to the Joint Fire Board, Council member Brian Stumpf and the City
Administrator were the two City representatives on this board. The other
members of the Joint fire Board include two fire department representatives
and two Township supervisors, those currently being Ken Scadden and Ted
Holker.
Council Agenda - ] /1 0/00
.
f.
Housine: and Redevelopment Authority. Annually, one appointment is
required for the Housing and Redevelopment Authority. The term currently
occupied by Mr. Brad Barger is the one that expired December 31. The
H.R.A. committee has recommended that Mr. Barger be reappointed by the
Council to an additional 5-year term.
g. Planning Commission. The Planning Commission is made up of five
members serving one-year appointments. In 1999 the Council looked at
establishing three year staggered terms. Although the Planning Commission
members agreed to this, an amendment to the ordinance was never prepared
making the change to three year terms.
Since the ordinance was never adopted by the Council, it is suggested that the
Council now adopt the ordinance creating three year staggered terms efTective
1/1/2000. 'I"he individual Planning Commission member terms would be as
noted on the attached listing of commission members. This would extend
each individual's term by one year which the Planning Commission members
were agreeable to.
h.
Library Board. The Library Board by ordinance requires a Mayoral
appointment with Council ratification. The terms of'fom Parker and
Jeanette Lukowski expired in 1999 and I believe these individuals are
willing to serve an additional term if appointed.
.
1. Recycling Committee. Currently, Councilmember Bruce Thielen has been the
Council representative on this committee.
J. Economic Development Authority. The Economic Development Authority is
composed currently of seven members appointed by the Mayor and confirmed
by the City Council. According to our ordinance that established the EDA,
two members of the committee shall be members of the City Council, and
those two positions are currently held by Councilmembers Roger Carlson and
Clint Herbst. As far as the non-Council membership is concerned, the
position currently held by Bill DeMeules expired December 31, 1999.
k. Police Advisorv Commission C3-year staggered terms). The Police Advisory
Commission is composed of five members appointed by the Mayor and
confirmed by the City Council, one of which is a Council member. For the
past few years, Councilmember Brian Stumpf has served in that capacity. The
position currently held by Liz DeMarais expired December 31, 1999.
.
I.
Parks Commission. The positions currently held by Mr. Larry Nolan and
Ms. Nancy McCaffrey (who was appointed to complete Jennifer Fearing's
term) expired December 1999.
.
Council Agenda - 1/10/00
The following appointments are not required to be made annually by statute, but each of them
performs services on an as-needed basis for the City. The consulting services and/or
individuals are listed as follows and can be individually discussed by the Council if desired.
.
4.
.
1. Citv Attorney. For the past nine years, the firm of Olson, Usset, &
Weingarden has served as our official City Attorney. During the past few
years, Mr. Dennis Dalen of this firm has assumed the primary role as City
Attorney. I believe the City's relationship with Mr. Dalen has worked fairly
well in the past, and it is recommended that we continue this arrangement
utilizing Mr. Dalen as the primary City Attorney with the ability to use other
associates of the firm such as Mr. Paul Weingarden or Mr. Dave Usset,
depending on the legal issue involved.
2. City Auditor. Historically, Gruys, Borden, Carlson & Associates has been the
City's auditor. As they have become very familiar with our accounting
practices, I do not have any problem with the City continuing our relationship
with this firm as our official auditor.
3.
Consulting Engineer. Currently, the consulting engineering firm of WSB &
Associates and, in particular, Mr. Bret Weiss, has been appointed as the City's
primary City Engineer. For general engineering services, it is recommended
that we continLle our arrangement with Mr. Bret Weiss as the primary City
Engineer with the firm of WSB & Associates, but also look at adding another
engineering linn as the secondary engineer that could be utilized by the City
for various services and projects. As the City continues to grow, there appears
to be merit in having an additional full service engineering firm available that
could be uti lized when necessary to relieve WSB of some of the work load
when it becomes excessive and it would also allow the City to have available
a firm that may have additional areas of expertise that WSB is not currently
staf1ed to handle. A second engineering firm would also allow the City the
ability to offer developers a choice of engineering firms if a preference is
noted and also would allow one of the consultants to prepare reports such as
EA W's on developments without being in conflict with reviewing their own
work.
With Council authorization, thc staff would proceed with a recommendation
for Council consideration in the near future.
City Planner. For the past number of years, Mr. Steve Grittman of Northwest
Associated Consultants has been the City Planner. It is recommended that our
relationship with Mr. Grittman and Northwest Associated Consultants
continue on an as-needed basis.
.
.
Council Agenda - 1/ 10/00
5.
Financial Consultants. For a number of years, the City had utilized the
services of Springs ted, Inc., as the City's financial advisor for preparing
documents relating to bond sales and other financial matters of the City.
During the past few years, the H.R.A. and also the City have utilized the
services of Ehlers & Associates to likewise provide financial consultation
relating to establishment of tax increment financing districts, along with bond
sales for both the H.R.A. 's financing needs and the City's financing. While
the City had utilized Springsted's services for approximately 20 years, Ehlers
& Associates has more recently been used on some of our newest bond sales.
While the City Council doesn't have to appoint a specific financial advisor at
the beginning of each year, I wanted to make the Council aware that the City
has utilized the services of both firms, and this arrangement can continue in a
similar fashion in the future if the Counci I desired, or we could simply try to
use one firm exclusively.
One downfall to constantly changing iinancial advisors for different bond
sales is that you have to continually keep both firms up to date on specific
iinancial conditions of the City and this results in duplication of cHarts not
only by our staff but also by each consultant. As a result, I would prefer that
the City utilize one financial advisor and I believe our working relationship
presently has been satisfactory with Mark Ruff and Rusty Fifeficld of Ehlers
and Associates. As I noted, Springsted, Inc. has adequately served the City
for a number of years but it is very difficult to continue trying to split the
workload between two consultants and I would recommend that the City
simply continue with Ehlers and Associates and look at other consultants
in the future if we teel our needs are not being met.
In addition to the annual appointments, individual Council members for the past few years
have been appointed as liaison members with various committees and commissions of the
City. A list of these commission or committee assignments is enclosed with the agenda for
Council review. If the Council would like to continue with having individual liaison
members, the Mayor and Council members may want to discuss whether any commission or
committee assignments need to be changed.
The attached sheet as supporting data lists all of the members of the various commissions and
appropriate appointments, both required and discretionary, that the Council can consider for
2000. The underlined names are the ones that are in need of appointment for Council review.
REQUIRED ACTION
I.
Council could adopt the ordinance amendment establishing staggered terms for the
Planning Commission members.
.
Council Agenda - 1/10/00
.
')
4...
If the Council is in agreement with all of the recommendations for annual
appointments, a single motion is all that is needed to cover the vacancies underlined,
or individual appointments can be made separately as needed.
D. SUPPORTING DATA:
· List of current appointments needed and current office holders.
· Draft of ordinance amendment
.
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2000 ANNlJAL APPOINTMENTS
Official Depositories:
Newspaper:
Housing & Redevelopment Authority:
(5-year staggered terms)
Planning Commission:
(Assuming 3-year staggered terms)
Health Officer:
(l year)
Acting Mayor:
(1 year)
.Joint Commissions:
Community Education
Fire Board
MOAA
Library Board:
(3-year staggered)
Attorney:
Planner:
Auditor:
Marquette Bank Monticello
Chief Financial Officer - authorized to designate
other depositories for investment purposes
only.
Monticello Times
1. Bob Murray 12/2001
2. Darrin Lahr 12/2000
,., Brad Barger 12/2004
.).
4. Dan Frie 12/2003
5. Steve Andrews 12/2002
1. Dick Frie 12/2002
2. Rod DraQsten 12/2002
3. Roy Popilek 12/2001
4. Richard Carlson 12/2001
5. Robbie Smith 12/2000
River Place Physician Clinic
Clint Herbst
Roger Be1saas
Rick Wolfsteller and Brian Stumpf
Roger Be1saas and Clint llerbst
1.
2.
3.
4.
5.
Tom Parker
Gordy Jacobson
Jeanette Lukowski
Jim Maus
Diane Herbst
12/2002
12/2000
12/2002
12/2000
12/2001
Dennis Dalen of Olson, Usset & Weingarden
Northwest Associated Consultants (Stcve Grittman)
Gruys, Borden, Carlson & Associates
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Recycling Committee:
Economic Development Authority:
(5-year staggered terms)
Engineer:
Police Advisory Commisssion:
(3 -year staggered terms)
Parks Commission:
(3- year staggered terms)
1.
2.
3.
4.
5.
Bruce 'I'hielen
1.
2.
3.
4.
5.
6.
7.
Roger Carlson,Council
Clint I-Ierbst, Council
Ken Maus
Darrin Lahr
Barb Schwientek
Bill Demeulcs
Ron Hoglund
WSB & Associates
1.
2.
3.
4.
5.
Brian Stumpf~ Council
Dick Slais
David Gerads
Brad Fyle
Liz DeMarais
Earl Smith
Larrv Nolan
Fran Fair
Nancy McCaffrey
Rick Traver
Council liaison (ex-officio) aopointments to City eomittees:
HRA
Planning Commission:
Parks Commission:
Police Commission:
Library Board:
MCP:
Brian Stumpf
Clint Herbst
Roger Carlson
Brian Stumpf
Bruce Thielen
Bruce Thielen
12/2001
12/2002
12/2001
12/2002
12/2003
12/2004
12/2000
12/2002
12/2000
12/2000
12/2001
12/2002
12/2001
12/2002
12/2000
12/2002
12/2001
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CITY OF MONTICELLO
ORDINANCE NO. 337
AN ORDINANCE AMENDING TITLE 3 OF THE MONTICELLO CITY CODE
BY AMENDING CHAPTER 1
The City Council of the City of Monticello does hereby ordain:
SECTION I. The City Code is hereby amended as follows:
2-1-1: COMPOSITION: The Planning Commission shall consist of five (5) members appointed
by the Council. No member of the Planning Commission shall hold any other public
office in the City.
All members shall be appointed for three year terms, however said term may be
terminated earlier by the Council. One member shall hold office until
December 31, 2000; two members shall hold office until December 31, 2001 and two
members shall hold o1Tice until December 31,2002. Annually thereafter, appointments
shall be made for the term of three years. Said terms are to commence on the day
of the appointment. Vacancies during the terms shall be filled by the Council for the
unexpired portion of the term. Every appointed member shall, before entering upon the
discharge of his duties, take an oath that the will faithfully discharge the duties of his
office. All members who attend at least one monthly meeting shall receive compensation
of $50.00 for that month.
SECTION II.
Eflective Date: This Ordinance shall be effective upon publication.
Dated this
day of
Mayor
ATTEST:
City Administrator
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to.
Council Meeting - 01/10/2000
Consideration of Change Order No. 12 for City Proiect #96-04C. Trunk Hil!hway 25
Improvements. (.I.S.)
A. REFERENCE AND BACKGROUND:
Change Order No. 12 for the T.H. 25 Improvement Project involves 55 significant changes
in quantities which are paid at unit prices. Signitlcant means each one of these 55 items were
either 15%) or more over or under the estimated quantity. It is my understanding that all of
these changes in quantities arc on the City's portion of the project and result in an increased
cost to the City for construction 01'$17,180.07. The value of the contract with Buffalo
Bituminous including Change Orders I - 12, totals $5,618,405.90. A copy of the change
order and details involving each one ofthe over and under runs is enclosed for your review.
B. ALTERNATIVE ACTIONS:
I. The first alternative would be to approve Change Order No. 12 as recommended by
Ron Bray of WSB & Associates, Inc.
2. The second alternative would be not to approve the change order.
c.
STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and City staff that the City Council approve
Change Order No. 12 as outlined in alternative #1. All of the work included in Change
Order No. 12 has either been already added to the project and completed or deleted.
D. StJPPORTING DATA:
Copy of Change Order No. 12 and supporting details.
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.8
360 westwood lake OffIce
6441 Wayzata Boulew.rd
Mlnneapoli3. MN 55426
e12~541.4800
FAX 541.1700
B.A. Mi~tsdr, P.E.
8m: A Weiss. RE.
Peter R. W"dlmbrillg. RE.
Donald w: StEm.. ~E.
Ronud B. Bray, P.E.
&. Associates, Inc.
January 3, 2000
HonQT8.ble Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 5536:Z
Re:
Chemae Order No. 12
TH 25 I~rovements (S.P, 860540)
CIty Project No. 96.WC
WSB Project No. 1033.01
"DRAFT"
-
Dear Mayor and Council Members:
Please find enclosed Change Order No. 12 for the above-referenced project reflecting changes to the contract.
All items included in this change order will be paid at conuact bid price per unit. All changes with an exphmation
of.U over/W.',Il;iemm i.tems is attached.
This change order ret1ects a net increase of $17.180.07 (City cost) to the Original contract amoW'lt. resulting in
a new contract total ofSS,601,22S.83 + $17,180.07 - $5.618,405,90. If the attached meets with your approval,
would you please sign and. process. The amount of this change order will be included with ConstnJction Pay
Voucher No.6 being processed at this time.
flRse call me at (612) 277~S787 if you havc questions.
Sincerely,
WSB & AssoclMa, ["c.
Ronald B. Bray. P.E.
Project Manager
Enclosure
c: 1im Labe. MnIOOT, St. Cloud
10hn Simola, City of Monticello
Leo 0lmscbetd, WSB Field Office
Project File 1033.01
bblkcl
Minneapolis · St. C/qua
I"frtu~ Errgi"Ht'I PlImnn'S
EQUAl. OPPORTUNITY EMPLOYER
F:\WPWlN\IOUOI\co-11.t~, wpd
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6125468653
"DRAFT"
~'_NO.'Z
T.H. 2S IrnptOYement
City of ~.o, MN
a.p.I.5-40
City Project No. H.f)IC
WID Pro~ No. 1033.01
.__ _[~~--o;mb.r~~;~ 19~~'.~~,_ on
I Engineer. WSB & Aa8oCIatee. Inc.
Owner: ... .___ C~.~f ~on~!~_.
CQntractor:
Buffalo Bituminous. Inc_
You are directed to make the following chang.. In the CtJntraot DocufTlIilI1t description:
Oeecrlption:
The City of Monticllllo requested ttvilt all contract over I undlifTUl'l$ be do<:umtntlld at tillS Interim CQmpletiOn dete In order to determine
~ir filllil'1cilll reaponaibility at thitllimo. The following contract Items 1-42 overran by liIpproximately .15%. Contrad Items 043 - 56
und9rran by this 88me PQ~tag8. PrevloU8 Change Order Nos. 1-11 have been tllken Into account.
,.",. 1 & J: (C'-'*'e & BnJbbInll)
ThrVe trHa li1It the SUbway/Ultralube Road and one tree at the Cedar Street W_ axtenston went not included In the estimated
.quantlttes.
Item 3: (Remove 8Itumln~. "'VlNMIlf)
The pavement removals of Chelsea Road at 6andbefg Roed, subway Road lott Cedar StrNt, Hoglun~h .~as At Cedar Street West
and SA, and the Frontage Road along not 26 Illt Ultra lube were not Included In esUmated quantiti.s.
ffem 4: (SlwfnO IJlfutnlnous ".Vflment . Fun IMpth)
Referencing Item 4 above. the seme psvement rQlTll,lYal. did not Include taw cult in lMtimllted quantities.
ICMt 5: (S.1nge '''It ryp. C)
AdditiOl'lllllligns were removed lilnd ir\St8Ued to widen Oakwood Drive.
Item 8: (Common uc.wlloll)
Quantities were not Included for the following: Chelsee Road at Sandberg Road, F'atk and Ride modlflcatlonl, McDonald's access north
of Oakwood. Subway Road, drainage dltoh to storm nwer outlet at 1-94, and the widening of O:jlkwooo Drive.
IIMt 7: (AIlflNPN s._ (CV} ChI.. ')
Thi* Item was addreHGd In ChoiInge Order NO. 2 (Petk & Ride lot).
Item 8: {37~ mm RC S,"ty Apron}
Two IIpt01'1$ have been moved from Group 0015 to 005.
Item ,; (450 mm RC S.,.ty Apron)
Thi$ item is a storm HWlff cost spilt Item In Group 005. The 1:6 l!Ipron 8t Structure 15026 was replaced with.. 1:4 apron to better
accommod~ the surrounding tllfRlin.
Item 10: (800 mm Iff; salaty Apnm)
This Item is a storm sewer coslsplit item in Group 005_ 1M 1:6 aprons at Structuru 5003 and 5001 were rl!lplaced with 1:4 aprona to
better accommodate the ISl,Irl1;Jul'ldlng terrain.
118m 11: (450 mm IfC Pipe SaInT Da 300')
ThIS Item wlI.llddre,llled In Chenge Order No.8 (Dundll$ Road Extension).
,.". 1 Z: (450 mm RC PIpe s.we, CL tIf)
This item ill a storm &ewer co.t .pllt item in Group 005. Estimated quantity wae low.
,....., 13: (450 mm RC Pipe Seww CL lit)
Modifications on the Frontage Road and Part; I Ride loot tncr9lHed ~ quantity of pip..
Itwn 1": (460 mitt RC "'pe $elftl' CL IV)
Storm sewer pip. on Ctlelsea Road was estimated In Group 005 and paid In Group ooe.
Itwn 15: (600 mm RC Pipe Sf...r CL III)
Thl, lIem was addruud In Change Onler No. " (Dundas Road Ext8nalon~.
Ifem 18: (e75 mm IfC ~p8 S..., Des 30M)
This item Is a SlOm'l sewer cost split item In Gmup OM. Pipe lengths were extI!Inded betweetllltructures In the treatment balln.
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INm 17: (Till mm fife,.".. seww CL III)
Thia Item wa. ~ in Chanae Order No.8 (Dundae ~ ExtensIon).
".,., 1': (NO milt ItC ,.",. Soww OM 300')
A quantity Of 153.38 m (Sll\l~tu"' 5520 to 5624) on Dunda* Road Wall esttmated in Group 0Q(j and paid under Group 003.
".". 19: (too m". RC Pipe ....... CL N) .
This Item is l! storm sewer cost I!)lit itam In Group 005. stom1 ..war COil participation Wl!IS modified. Stom'llMtWtlr pipe estlln.ted In
Group 006 Me psid for In Group 005.
Ieem 20: (1050 mm RC PlfM Sewer DES 300t CL /I)
This item 18 a alarm Jewet' cost spUlltam. Tha pipe length was Increned 1rom Structure 5207 to reviled Structure 5207 to
lICClommodate roadWIIIY slOpes and existing u1t1tll...
Item 21: (ConstJvct 8ulkhNd}
Thts Item is a stom'I &eW9f cost spUt Item In Group 005. Toml quantity eetimatt'M'l waaw,
".". 22: (Conn..:t to Exlstln" SflflJIlIty Sewer)
this Item was addressed in Change Order No. 10 (sanitary eewer and watermain).
".", 23: (JOO 11Im Drop ocmICfa)
sanitary Manhole No. 6001 at lhe InterslWlion of School Boulev"rd end the Frontaga Road was modified and required an additional
1.0 m build,
IIMI 24: (300 IMI !'ve Pipe .sew.t1
The Fmn18ge Road services were extended northerly, wNd1 r~rad I!In addltlonal 30 m pipe, along with the uptize of an additiOnal
30 m of 250 mm pipe.
II:em 26: (A,qu.t G.,. V.lve)
The e,tilJUltfld quantities did not include 4 gate vaN_ in the Subway Road.
INtn 28: (300 mm G.,. Valve and Box)
The gate Vlillv. on th& Fl'Ontage Road at Station 80 + 200 'MI' not inctuded In the estimated quantities.
/tam 27: (160 mm w.t.rrrgJl1 Duct/Ie Iron C1'2)
Dundas Road requlrod an additional quantity Of 32 m to lower watermaln and' aVOid utility conflicts. The Frontage Road I Schoot
Boulevard $$tlmated quantities were low by e m,
/fem 2': (DO mm WaNrmain Duc"lelton Cl52}
The Oakwood OM quantity of 52 m wu not Included In the estimated quantities. thlil Dundas extension requiAKillddltional quantity of
30 m to avoid utility oonfUcts, along witt! theW m extension 8ClI'OSS Sandberg Roe<! at Chillies Road all1Kluat<<l by the City.
ItMt 21: (300 mm W.Nl'IM/n Ductile /rolt CL SO)
The Frontage ~ 8ervlc8S were extended northeI1y, which required /'In llddlClonel quantity 0155 m.
/rem 30: (100 mm ~"tynrl1. InN/etlon)
Inaul81lon was ladded on Oakwood Drive bMw8en watemuilln :;Ind storm llewRt, at Oakwood DrIve and Cedar Street between tl'le
watem'l8ltt and ground and at Ound.. Road.
Item 31: (Duf;t. Iron FlfIlnga)
Ductile iron fitti~ ~... p11ld under their standard ~ht.. .dclandum number two addreuea payment undet compact weight. The
revised weght to date Is 3107 kg. The additional qU1intity Is due to the lowering of watefmaln at ~riOuS locatlons not Included in the
plan: Dundas Road. Chelsea Road ,t Cedar Sn.t, end Oakwood Drive at Cedar Street.
"..,. 32: (COns' Or.1".g* SfnlCf Du 1110 mnt)
This item was addreaaed In Change Order No. B (Dundas Road extenSion),
Iftm 33: (COMt DIaIn.,. Struct Des 1500 mm)
St~ur. S520 on Oundes Aoed was upaiZecI to a 1eoo /T1I'I1 strueture.
".". U: (CDnst Drain.". Stntctu,. ON 1'SO'
Five (5) manholes were upsized from Des 1800 mm Kl1g50 mm based on Elk River concrete Products' shop dl'8wings.
n.m 35: (con., Drain.". Shtet Da 2211G mm)
Structure No. seoe. ~fed al the Intenection of School Boulevard and the Fronlat;le Road was not included in the estimated quar'lt/ti4l$
under Group ODe.
Iftm 36; (Adlu.' Fnlme ... Rlne CastIng)
The existing Jtn.tct\Iree along Dundas Road and Cedar SttMt were not Included In the utlmaWd quantltle.,
10
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".", 31: (lfMflom Jl/ptap ClaN IV)
M additi0nai quentlly Qllipnlp WlM utilized ,t outlet Structure No. 5207. This wes not Included in p/anner,t quantities.
Item 3.: (Cone,.. eun, & Gutf!tr Du 861.)
The estlmateQ quantitlee included the curti end gutl<< on Chebea Road being paid for under Group 001, thla waa slnco modified to
Group 003.
"""31: (200 mm Cancnte ~.Y "'~menO
This item was addreued in Change Order No.8 (Dundas RoBd Extenelon).
1fM14I): (53 mm RIgid _I Conduit)
A qUllntity of 100 m was Included 88 an Immlf the City chose to pU13ue the in.b1l1atlon of lighting COnduits for future use.5TH 25
croulngs and 4 side-ab'eet cro$8lng, were installed ~ the ro~.
n.m 41: (7' mm Rlald St.., Conduit)
A quantl1y of 200 m WM lnduded as 8 contract item to provide ln1gation in the Partt & Ride. Cond...lt was also f\lquired for telephone
aervlce to the bus shetter. This quentity W$8 not Induded In pl8nned quantities.
".", 42: (Install SIgn Jype C)
Additional SIgna were l'etTIOved and InstalleQ to widen Oakwood Drive.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Pr1ca: $5,4.048.000.00 Origlr'll!ll Con1ntct Time: 05124199
... ,,-_...._~, ., -----. - ------.~.. ._--- r------ .".- ..' .. .".-
Previous Ctllilnge Orders: No.1 to 11: $153.225.83 Net Change 1l'1)rYt Prev\0u8 Chang_ Orders: ~on&
1--... ---'" ....' - -.. ._----, "---..-,--.-
Contract Prloe Prior to This Change Ord..-: $5.501,225.83 Connct TIme PrIOr to Thil Change Order: 05124199
1---- - ..'..-----.--..... ~._~-~ ---~.. ..
Net Increalle of This Change Order: $17.180.07 Net Inaeale of Change Order: None
r--.- ,,- ..- ."......---. --'-",,' ...". ,~-~_._-,~_".".. _ ~__........_... ...~m_ .._ .. .-
COnnct Pl'iee Wltll All Approved Change Ord.,,.: $5,618.405.90 Contruct Time With Approved Change Ord8/"a: 05124199
-.._.__.~-+-_... ._,.._.,_.,~ ..,.~-_..__..._. ," ~---...'~- "..--. .........~_.__.........._- '"' .--..-- -"'. . ~.._,.. . ..,..
Recommended 8y: ApPr'Oved By:
Ronald 8. BI1IY, P.E. (QfflCQf of Conlnlct()()
WSB & Aaaociates Inc.
Engineer Buffalo BituminOuS. Inc.
Approv4ld By: I Approved By: I Date of Council Action:
MnlDOT I City Adminiltrator
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~__~.,u~_
PAGE 66
~.,,,,,i~:~D:
T.H. 25lmprovemant
City of Monticello. MN
8.P. aeoa....o
City Project No. tts..04C
wse Project No. 1033.01
- . --- ...+-...... --.."_. --'.._.-...._~m.~
Added /tema . Contract PrIce
~ r~..~r- --l ~ L -- ~~==~mT~
I . >101.501 -+- CJearlng __. .---i---~~~..1..00 1-. _.!"'.~
.-!210':"'~-:.~"""".. _ __ _ -t ..M:-+- --. ..t:--~cOO +- ...,.00
3 "04.503. ~mo,,!~_us~ ---J _~03300 +~_ . ~~...~.:",
· J 2104..13 r Sawing" -CF" """"'. -r '''.~ m "tI 8.00 ".'62.40
~- j "04523 t;,;....JgnT'~C- _ ---=-r=-~oo _ -~"'--h 15.~-s..00
~. .~-~~0 ~mmon Exc.~t~~___. _. __ --'-l. . _~_96'D?_.t_ ma.__.--I.~. _.__. ~.OO .:.. $4,~80,OO
7 ~. 221~~.J Ag~~~(~~...~___._ __.. _~~:~~ J_~3 .'.1. ~.~~5 ~ . $523.~O
I , .
::---j-;~~;:1:;_:~=;: --~-= I :::-t ::;_1 i :'~~~_'!;:
:: --'~~=- r~::;::::..~~-= I__c~~) t ~'" 1i;_:-1 ($:;
" : '503.0" ."0 mm RC P\>e - CLIO ..... H " 80.00 .....5
j ;~: ~~2~;:l~:;~ .--:'~--+--~j-: -::::I~-~~~:
..._16 i 250~541 I e7!5~RCPlpe!~erDes~____~ ._~ ..l.~-_~__ 1-~--_!2~'~~! $344.15
17 j 2000....'. r~50.... RC PIp. Oowo, CLI~ ___. _+-10'17) .t--~-_..~ _~ ___ 12~~~_~. (S.2M7)
-;;r ;:;---=-;;;-~: ~i.~ -=--~--t-~:~~1 : =-H ~~~!~:;
.'." --~:~--' : 1050.... RC PIp. - """ 3006 ---1..-~.:!1, ":...__ ' $ . '80.00 I _!2.1~'~
2' ~ ~3.802 """""'" .........'!...._ . 6.00 ":"" f'd'OO:Oll '__._ 134830
22 2503.602 Connect to Exist Sanitary Sewer 0.00 Each l $ 1,300.00 $0.00
.---4-__0.........._ .
. $ 285.00
;"0;...
-- . ---~..__. ......._~_..~....__..,._.........~..,~ _'ft... .
23
2~3.803
200 mm Drop Outside
1.11
m
$316.35
24 i 2503'6?3.. 300 mm PVC Pipe S.w...
2S _..2.~.eo2__L~ust Gate ~'ve__
26 2504.602 I 300 mm Gate Val"e and Box
. ;; 'T;~~;---~;-~-;~~i~-Ductile'n:Jn Cl52
.-..-... -..... ._.'r...~_... .._____..~~._ _._, "_____
28 i 2504.1503 2!50 mrn Watannaln Ouctlle I/'On Cl. 112
--.-.,-......
63.06
4.00
m $ tOO.OO $8.306.00
. -""""""-_._~,
=d; 1:;:t~~..~;~.;
m ~ ; $ ._eo.o~.~...__~1.182.00
---_~... j.~. .~4.~ ..t . $9,190.38
m i $ 74.00 $3,929.40
1.00
!
_... ---.-.---.
19.70
97.71
53.10
----... '.~' -'-'~ --~..._-............--_.
29 2504.603 I 300 mm Watermain Ductile I/'On eL5Q
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PAGE 87
ctNInIe 0ntIwNa.. 11
T.H. 25 Irnpr'OWrMnt
City uf Monti~lIo, UN
..P.18O&o4O
City ~ No. H.cwc
wsa ProJ-:t No. 1033.01
Added ....... - Contract Prtce
..--. --, '---".-'-'."1"---' '-"T-..-----. i" .- . ". -'"
Item I I , Tot./, .
No. . ~ No. ! D..crtptton I QtIantlty I Un"- i Unit Price: Item Total
__..1. .. ...-...,--.... ,._,,--, ~-'-- .--.- ...---.'-r-..~- __.--l.., ...-.-_.. '__'__ __ _".
30 ; 2504.604 : 100 mm PolySty1'8ne Insulation I 28.50 I m2 I $ 30.00 I $855.00
-"3.1"';';;o..~608- T~-;;;~-;-'--'..- '-, '-I 4D8.40~g 1$ --;.30 r"--'2.164.~;'
. 32-.~r~;e.'~~~r ~ Drainage ~ure De8135~--"!1.3g I-'--';;-I$-~~ T' --$9~-~.45
3~ "~,;; -T~ Oralnlllue ~u,.. ~ 1eoO . -'-I'-'e~"r---,;- r;' 678.00' $4.823,96-
,... ..,,_. ".""'7"'.'---' -_._- -..---..-t-.. ------ f' .,,-"'""---"~ -. ..... ...,--- ,,'"
34 2606.501 I Const Drainage StructUre Des 1960 I 44.37 m I $ 1.142.00' $19.609.~0
'~~~.~.501 I ~onstOraJ~;;S~re~225~ '-r-1.e~~'~.3~.~ r$2.~~~.~
36 21506.522 I Adju.t F...me and Ring Casling . .. 1 5.00 1 Each ~ 250.;1 $1,250.00
_~.~_ i;~~~-~~1.~~,;~om.R'Prapc~ ~....-: -r-'1.4.40,r' ~ -. _L~_~2.00".! ''':_~.~~:.~'
~.J 253~.:~1 ! Concrete Curb and Gutter 0.. 86,18 _.1_(137.20.'" ~m _,. ~~..___~_.~~I ($3.018.40)
_~_ 2531.50-;1.2.00 mm Co~.c ClivliJWay Pa~rnentm_. I ~1.~5.3O)! ~-l!....... 42:~_':._._ ($6,175..:2,~)
40 l...!~6,~~_~_~~ Rigid steel C9ndUit_ _ T 1e7.00_~1 m..L!-__~o,o~.. i.u..!~'~~~
41 2S46.521 r 78 mm Rigid Steel Condvit I 61.20 1m' $ 40.00: $2,448.00
- -- .. ".....,,- -.-.-.-.- ---.-..-,--- -----..-------+... ._-,-- -f:_. ----.__.. ....---.- -- ..
..~~... ~~:53~~n.stall S~~ Type C .___. . --L~. _---.l.....-~ch .' $__.. .~~:~~_L _.~8~:O~_
Total Add 11'..1.25
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PAGE as
Chanp 0tdIr No. 11
T.H. 25 Improvement
C/tJ of Monac.llo. MN
'.P. IOOS-4O
C~ Project No. te-44C
Wd8 Project No. 103;'.01
DMI~ IMIna . Con..... Prfce
~. ,... . '---r;;.n"*, r Adj~';o ' '--'r'--" ... H'~"'__ .
Nf;>>. . Spec. No. j De.c;rtptlOn i Qurity. Quantity I Date I Unlm Unit Price' Item Total
J_ '....-...----t .-.-..-"..---- .-------r..-.--..----t -_....._...I--....~.. ----...--.-+... '.,.... --7'".' ,
43 2104.'01 ! Remove Watermaln . 193.00 I 202.00. 71.60 1m. $ 28.00' ($3.483.20)
... ; 200354'-! ~:" R~ .... -~ ~-;,. i-03,oT-';'A ~ r-;;, - r. -~~ .00 r'CI2.07:l'O)
~-J '2~3.~~! 900 mm ~ PIpe sewer Dee 3008 - 45.90 ~ N1A h /-; i S 185~~~1(;~~;8~:2'-;
46 2S03',~~1'--:' ~O ~;""RC~IPe Sewer ~ 3006 ";0.80 -T'-''';;-~~.~ I m" '-:$'-~s.o~ -- ($3.396.9~'
, CL l/I ~-t-~~.: ' .
:: =:i~;:;;:-_300~-r:; i :1'.:~~~~:;;:
.~~.,~. ~~.~:..~~.~~c PI~ sower;E' 50.00 ),.. NtA.. .~~~.. . m....~._. .. 50.00 ,~_~~:~!o.:..~~
.:!!... _ ! 2~~~ lower 250 mm Wstltrmain ,'.' 4~,~ ~_ ~l.. . _..~_.._ J.~__14~:~,~..t-._~6.435.(0)
2.!__.b.....~.603 /160 ~m Steel Caal~.._P;p$ _ 45.~,.~~-+ 34:~~-"r',--~j __~ 2~~:~~__~ ($2,439.60)
52 1,',;/506.501 ,~.tDralnageStrvctDes1800 ~2.05. NlA 13.40, m ,$ 791,00! ($11.831.42)
53 ---;~oe,;~t~s~ D~lnagfit'Slruc;oe~~,g50 ~- ;,~-~--+'~-fa~0- ,~---J-s 1.1~;.oO-1--(s.;~'~;9.48)
: ,mm + I-+-. I .
54 :. ;506.501 . r~n;;'~';~~ StnJct ~ 3000" . ;~.59 -,'''-- N/A- I 7:;~"-1-'.'~$ 2.16'~~.f($~;.6~;~;)
.. '250'.~_ i ~;;..'- .......~3ct= -"fA 1_-,,~r;;;' ~G~;'~ (....,2.001
Tot8t a.duct (iII,411.1,)
: C~L~t~. Contract P1i~"'--1 __ (_~41~-;)l
: Added Item. Contract Price r $85,5~
I Totat I ...' $17,110.07 J
DISTRIBUTION:
S.P. 8605-40 GRP 003/006 (City) = 1W'1t
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01/03/2000 15:30
6125468653
INSTY-PRINTS
PAGE 89
ATTACHMENT
CHANGE ORDER NO. 12
TH 25 IMPROVEMENT
MONTICELLO, MN
Item Added Items - Contract Pritt Planned AdJlllted Quandty Add'l S
No. Quantity Quautlty To Date To Date
Item 1 CLEARING 2.00 N/A 6.00 $60.00
Item 2 GRUBBING 2.00 N/A 6.00 $60.00
Item 3 REMOVE BlTllMINOUS PA VE~NT 2.876.00 N/A 3,909.00 $1,549.50
Item 4 SA WING BIT PA VEMENr (FULL OEPTH) 51.00 N/A 197.30 $1,162.40
Item ~ SALVAGE SION TYPE C 3.00 N/A 6.00 $45.00
Item 6 COMMON EXCA V A nON 4.347,00 5,247.00 6,143.00 $4,480.00
Item 7 AGOREOA TE BASE (CY) CLASS 6 67.00 377.00 417.10 $52:3.00
Item 9 450 mm RC SAFETY APRON :3.00 N/A 4.00 $181.89
Item 10 600 mrn RC SAFETY APRON 2.00 N/A 4.00 $406.35
Item I I 4S0 mm RC PIPE SEWER DES 3006 162.30 197.70 195.61 ($167.20)
Item 12 450 mm RC PIPe SEWER CL III 19.80 N/A 29.44 $298.45
Item 13 450 mm RC PIPE SEWER CL m 79.10 N/A 100.72 $1.729.60
Item 14 450 rom RC PIPE SEWER CL IV :n.l0 N/A 40.49 $598.59
Item 15 600 mm RC PIPE SEWER CL U1 8.70 31. 70 32.30 $54.60
Item 16 615 mrn RC PIPE SEWER DES 3006 22.00 N/A 29.94 5344. ) 5
Item 17 750 mm RC PIPE SEWER CL m 38.90 144.90 144.73 ($20.57)
[tern 18 900 mm RC PIPE SEWER DES 3006 '6.70 N/A 102..53 58,478.55
Jteml9 900 mm RC PIPE SEWER CL IV 108.60 N/A 247.31 Sll,809.77
Item 20 1050 ITUT1 RC PIPe SEWER DES 3006 75.00 N/A 94.9\ $2,157.45
Item 21 CONSTRUCT BULKHEAD 13.00 N/A 19.00 5348.30
Item 22 CONNECT TO EXIST SANITARY SEWER 1.00 2.00 2.00 50.00
Item 23 200 mm DROP OUTSIDE 5.36 N/A 6.47 5316.35
Item 24 300 mm pvc PH'S SEWER 140..50 N/A 203.56 $6,306.00
Item 25 ADJUST GATE VAL YE 7.00 9.00 13.00 $500.00
Item 26 300 mm OA TE VAL VB AND BOX 2.00 N/A 3.00 51,185.00
Item 27 ) SO tTtm W ^ TERMAJN oucnUlR.ON CL 52 70.50 87.20 106.90 S 1,182.00
Item 28 250 mrn W A TERMAIN DUCTILE IRON CL 52 54.00 N/A 151.77 $9,190.38
r,lwpWlNIt QJ3.0I......' 1._~_"'Jld
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01/03/2000 15:30
6125468653
INSTY-PRINTS
PAGE HI
ATTACHMENT
CHANGE ORDER NO. 12
TH 25 IMPROVEMENT
MONTICELLO, MN
ItelP Added Items - CODtract Price PlauDed Adjusted Qa.aodty Add'l $
No. Qa8Dtity Qu..tity To Date To Date
Item 29 300 mm VI A TERMAIN DUCTILE IRON CL so 139.40 N/A 192.$0 53.929.40
lblm 30 100 mm POL YS1'\'RENE INSULA nON 8.00 N/A 36.50 5BSS.00
Item 3 t DUCTILE IRON FITIlNOS 2,528.60 1,698.60 3,101.00 52.164.52
Item 32 CONST DRAINAGE STRUCTIJRE DES t 350 11.17 14.52 15.91 5910.45
Item 33 CONST DRAINAGE SlRUCTIJRE DES 1500 6.49 N/A 13.31 $4.623.96
Item 34 CONST DRAINAGB STRUcruRE DES 1950 7.10 N/A 51.47 $19.609.50
Item 35 CONST DRAlNAGB STRUCTURE DES 2250 1.37 N/A 3.02 52,244.00
Item 36 ADJUST FRAME AND lUNG CAstING 3.00 5.00 10.00 51.250.00
Item3? RANDOM RIPRAP CLASS IV 28.60 N/A 43.00 5345.5 t
Item 38 CONCRETE CURB AND GU1TER DES 8618 1,477.00 2,371.00 2,233.80 ($3.018.40)
llem 39 200 mm CONe DRIVEWAY PAVI!MBNT 33.00 233.00 87.70 ($6.175.25)
Item 40 53 mm RIOlO STEEL CONDUIT 100.00 N/A 26'7.00 $3,340.00
1tm1 .4 J 78 nttn RIGID STEEL CONDUIT 200.00 N/A 261.20 $2,448.00
Item 42 Install Sign Type C 3.00 N/A 6.00 $285.00
Total $85,591.25
1,'W?WII'I\'OD 011*\1_"",
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Council Agenda - 1/10/00
11.
Consideration of adoptiDl! increases to the development fee structure. (JO)
REfERENCE & BACKGROUND
City Council is asked to make its first annual across-the-board adjustment to all
development and hook-up fees. In the past, fees have becn allowcd to remain constant
with relatively large periodic increases. It is requested that Council consider making a
small increase each year to avoid the complications that come with large incrcases. Small
annual increases would not prevent us from making larger increases in the future if
necessary.
As you recall, not too long ago the City conducted a survey of thc various communities in
this area with regard to development fees. We found at that time that the City of
Monticello was near the middle of the pack in terms of fees charged. It is hoped that by
making annual incremental increases to the fees charged we will be able to maintain a fee
structure that is comparable to fees charged by other cities and provide an increase in
revenue provided by developers equal to increases in utility mId construction costs.
ALTERNA TIVE ACTION
1.
Motion to adopt proposed changes to development fees. Fees effective
immediately fCJr all properties that do no have final plat approval or for
developments that have not yet obtained a building permit. The proposed increase
is 2.7%, with rounding to the nearest $25 increment, based on the offIcial
construction cost index.
2. Motion to deny adoption of proposed changes to development fees.
STAFF RECOMMENDATION
Staff recommends alternative 1. Based on input from the City Engineer it appears that
there has been a 2.7% increase in construction costs since January 1999, therefore the
fees should be increased in a commensurate amount.
SUPPORTING DATA
Listing of development fees
.
.
.
LISTING OF DEVELOPMENT FEES
FEE
Park Dedication (residential)
Trail tund
Parking Fund (CCD District)
J 999 AMOUNT
Dedication of 10% of land
arca or $750 per lot in cash
$ 200
$1,000 per stall
Scwer Access Charge:
Residential - single family $2,500
All others per unit equivalent $2,500 per unit
Trunk Sanitary Sewer:
Trunk Storm Sewer Fees:
Business
Industrial
Residential
Trunk Water Charge
Water Access Charge: 1" line
1-1/4"
1-1/2"
2"
.,,,
.)
4"
6"
8"
2000 AMOUNT
(2.7% & rounded)
Dedication of 10% of land
area or $775 per lot in cash
$ 200 - no change (estimated
late in the year)
$1,025 per stall
~ #3,OCID f.L-tU>1"+
$2,575 per unit
~.
$1,786 per acre (U4.t 'If. - \$~ / .? 5 7 pJbt A< It€'
^Wl '). .170 I
$5,438 per acre
$5,139 per acre
$4,690 per aere
tJ ffJ..
$ 906 per acre I /"
$ 500 + materials
$ 750 + materials
$ 920 + materials
$1,1 70 + materials
$1,500 + materials
$2,000 + materials
$2,500 + materials
$3,335 + materials
yr.;
$5,600 per acre
$5,275 per acre
$4,800 per acre
$ t;l25 Ptl dCte
.t" 9'1 J.. l1-t -4'0. e--
$ 525 + materials
$ 775 + materials
$ 950 + materials
$1,200 + materials
$1,550 + materials
$2,050 + materials
$2,575 + materials
$3,425 + materials
EXHIBIT A
I [
.
.
.
Council Meeting - 1110/2000
12.
Consideration of agreement with Wright County for jurisdictional turnback of
County Road 117 (East Oakwood Drive) between Trunk Hil!hway 25 and Chelsea
Road. (J.S.)
A. REFERENCE AND BACKGROUND:
As part of the Highway 25 Project WSB's design included a cui-de-sac on CR 117 to limit
the amount of traffic on East Oakwood Drive and the intersection of TH 25 and Oakwood
Drive. The Chelsea Road Project then reconfigured the intersection ofCR 117 with Chelsea
Road and resulted in the final severing of CR 117 trom TH 25.
Since this road no longer serves a purpose as a county road, Wright County wants to turn
this back to the City of Monticello and has offered $40,000 as a contribution toward the
improvement of the new intersection of Chelsea Road and CR 117 and costs associated with
the traffic control system at TH 25 and Oakwood Drive. WSB has indicated that our costs
of making this change and the signal system are above the $40,000 being offered by the
County. City staff and the City Engineer have discussed this with the County Engineer and
the Transportation Committee ofthe whole, and it does not appear that any additional funds
would be forthcoming 1I-om Wright County for the turnback.
B.
ALTERNATIVE ACTIONS:
1. The first alternative is to approve the County Road 117 Jurisdictional Turnback
Agreement #99-06 with Wright County. The City has agreed to perform
maintenance on Oakwood Drive between Chclsea Road and Tll 25 in the interim
until the agreement takes effect, at which time we will assume all responsibility for
the road.
2. The second alternative would be not to approve the agreement.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and City
Engineer to approve the agreement as outlined in alternative #1. Attempts to obtain
additional funds from the County would probably not result in success, and Wright County
has indicated a willingness to help us with the dealing with the State on the possible loss of
federal funds for the signal system.
O. SUPPORTING OAT A:
Copy of turn back agreement.
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WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Public Works Building
1901 Highway 25 North
Buffalo, Minnesota 55313
Jet. T.H 25 and C.R. 138
Telephone (612)682.7383
Facsimile (612) 682-7313
December 14, 1999
WAYNE A. FINGALSON, P.E.
Highway Engineer
682.7388
VIRGIL G. HAWKINS, P.E.
Aasistant Highway Engineer
682-7387
RICHARD E. MARQUEITE
Right of Way Agent
682.7386
Mr. Rick W olfsteller, City Administrator
City of Monticello
250 E. Broadway Street
P.O. Box 1147
Monticello, MN 55362-9245
RE: County Road 117 Jurisdictional Turnback Agreement (#99-06)
-
Dear Rick:
Enclosed please fmd two (2) copies of the agreement for the jurisdictional tumback of a 0.29 mile
portion of County Road 117 within the City of Monticello.
.
As discussed at the November 30, 1999 Wright County Transportation Committee meeting, we
are forwarding this agreement to you for the City's approval. This segment of CR 117 must be
turned back to the City since it no longer functions as a county highway (it has become a cul-de-
sac and no longer connect through to trunk: highway 25).
If acceptable, please execute both copies of this agreement and return them to our office for county
board approval. Please call me or Wayne Fingalson if you have any questions or require further
information.
Sincerely,
4/~
Virgil G. Hawkins, P .E.
Assistant County Engineer
enclosure:
Cooperative Agreement No. 99-06, dated 11/29/99
cc: Wayne Fingalson, County Engineer
John Simola, City of Monticello (w/enclosure)
Bret Weiss, WSB, Inc. (w/enclosure)
Project File (w/enclosure)
.
Equal Opportunity I Affirmative Action Employer
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COOPERATIVE AGREEMENT NO. 99-06
BETWEEN
THE COUNTY OF WRIGHT,
AND
.
THE CITY OF MONTICELLO
FOR
JURISDICTIONAL CHANGE
ON
COUNTY ROAD NUMBER 117
IN THE CITY OF MONTICELLO
.
F:\DATAIWPWlN\AGREEMNl\MONTlI70.AGR
Id
COOPERATIVE AGREEMENT
.
THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota,
acting by and through its County Board of Commissioners, hereinafter referred to as the "County" and
the City of Monticello, Minnesota, acting by and through their City Council, hereinafter referred to as
the "City."
WITNESSETH:
WHEREAS, that portion of County Road No. 117, within the limits of the City of Monticello
and described as follows:
C.R. 117 - From the intersection with T.H. 25 to the intersection with Chelsea Road (0.29
mile total length),
will be rebuilt and become a cul-de-sac road as part of the T.H. 25 improvements in 1999, and
WHEREAS, County and City Representatives have discussed the need for jurisdictional
change from the County's highway system to the City's street system and have informally discussed
conditions which would accompany this jurisdictional change, and
WHEREAS, this cooperative agreement between the County and the City outlines the
conditions, responsibilities and financial obligations in making this jurisdictional change for this
segment of County Road No. 117.
.
NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The County and City, hereby agree to revoke the County Road status of this segment of C.R. 117 as
described herein and further revoke it to the jurisdiction of the City of Monticello. The revocation will
take effect upon completion ofthe City's Chelsea Road project, at which time the above described
segment of Oakwood Drive (former C.R. 117) would be cut off from the Chelsea Road intersection &
no longer be a through route.
2. All maintenance responsibilities on this segment ofC.R. 117 shall become the responsibility of the
City including snow and ice control upon completion of the City's Chelsea Road project, at which time
the above described segment of Oakwood Drive (former C.R. 117) would be cut off from the Chelsea
Road intersection & no longer be a through route.
3. During the summer of 1999, the portion of the said roadway described above will be reconstructed
by the City of Monticello as part of the T.H. 25 improvements in the City of Monticello. The City of
Monticello will not be required to meet County highway section standards in rebuilding C.R. 117, as
long as this agreement is executed by all parties prior to the City's project being completed. Rebuilding
of the existing roadway (including all paving) will meet City standards. The City of Monticello will not
have to apply for a County utility permit if said roadway segment is turned back to the City prior to the
project being completed.
.
November 29, 1999
Cooperative Agreement No. 99-06
- 2 -
lJ
.
4. The County shall contribute a lotal sum of $40,000 for this jurisdictional change which would
include lotal County contribution for the improvement to the new intersection of Chelsea Road/County
Road 117 and any costs associated with traffic control signal system on T.H. 25 & Oakwood Drive.
The City shall be responsible for all other costs associated with lhe improvements. The County will be
identified as a funding participant in the signal agreement between MnOOT & the City of Monticello
for construction of the signal system on T.H. 25 and Oakwood Drive (former CR 117) because the east
leg of this intersection was underthe County's jurisdiction at the time the signal system was
constructed.
5. The City shall indemnity, save and hold harmless the Coonty and all of its agents and employees of
any form against any and all claims, demands, actions or causes of action of whatever nature or
character arising out 0 f or by reason of the execution or performance of the work provided for herein to
be performed by the City.
The County shall indemnity, save and hold harmless the City and all of their agents and employees of
any form against any and all claims, demands, actions or causes of action of whatever nature or
character arising out of or hy reason of the execution or performance of the work provided for herein to
be performed by the County.
.
6. It is further agreed that any and all full-time employees of the City and all other employees of the
City engaged in the performance of any work or services required or provided for herein to be
performed by the City shall be considered employees of the City only and not of the County. It is further
agreed that any and all claims that mayor might arise under Workman's Compensation Act of the State
of Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said City employees while so engaged in
any of the work or services provided to be rendered herein shall be the sole obligation and responsibility
of the City.
Any and all full-time employees of the County and all other employees of the County engaged in the
performance of any work or services required or provided for herein to be performed by the County
shaII be considered employees of the County only and not of the City. It is further agreed that any and
all claims that mayor might arise under Workmen's Compensation Act of the State of Minnesota on
behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said County employees while so engaged in any of
the work or services provided to be rendered herein shaIl be the sole Obligation and responsibility of the
County.
Before this agreement shaIl become binding and effective, it shaIl be approved by the City Council of
Monticello and it shall also be approved by the Wright County Board of Commissioners and such other
officers as law may provide.
-
November 29, 1999
- 3 -
Cooperative Agreement No. 99-06
Jd
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized
officers and caused their respective seals to be hereunto fixed.
.
COUNTY OF WRIGH't
CITY OF MONTICELLO
Recommended for Approval:
Recommended for Approval:
Wright County Engineer
City Attorney, CIty of Monticello
Chairperson, Wright County Board
Mayor, City of Monticello
Wright County Coordinator
Clerk, City of Monticello
Wnght County Attorney
Attorney, City of Monticello
Date
.
Date
.
November 29, 1999
-4.
Cooperative Agreement No. 99.06
Jd
.
.
.
Council Meeting - 1/10/2000
13.
Consideration of approval of Traffic Signal Al!reement No. 99-01 for the signal at
the hospital entrance and East CSAH 75. O.S.)
REFERENCE AND BACKGROUND: ~J(vf2.
A.
Wright County has drafted a signal agreement for the construction costs, engineering costs,
inspection costs, and ongoing maintenance of a new signal at the hospital entrance in
Monticello. This signal also has an emergency vehicle pass system.
The agreement specifies that the City shall relamp the traffic control signals, clean and paint
the tratlic control signals and cabinets, provide at its cost and expense the maintenance on
luminaries, and maintain and operate the EVP emergency system. The County's
responsibility will be to maintain the signal controller, determine the appropriate signal timing
sequence, provide phone service to the controller for remote servicing, and to provide
replacement of poles, cabinets, etc., should they be damaged through vehicle collision, etc.
The hospital district is picking up the entire cost of the signal including construction
engineering, inspection, etc. At a previous City Council meeting, the maintenance of this
signal system was discussed and I do believe the consensus at that time was for the City to
maintain the signal system. Maintenance of the EVP system, however, which includes all of
the controllers in all of the ambulances may not have been discussed. Although the County
Agreement makes us the responsible party, all of the maintenance of the EVP system and its
vehicle controllers would probably have to be contracted out. Is this to be the City's cost or
the hospital district's? The controllers are not being provided with our project, the hospital
will have to purchase them.
A copy of the traffic signal agreement is enclosed for your review.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to approve the traHic signal agreement with Wright County as
drafted.
2. The second alternative would be not to approve the signal agreement as drafted.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that the City
Council approve the signal agreement as drafted and outlined in alternative #1. Some
discussion should occur as to whether the City Council's previous discussion regarding the
City picking up the maintenance costs included the EVP system and the controllers in the
amhulanccs. Is this to be City or hospital district costs -- these services would have to be
contracted and is not within the capability of the Public Works Department.
.
Council Meeting - 1/1 0/2000
D.
SUPPORTING DATA:
Copy of traffic signal agreement.
Copy of hospital agreement regarding maintenance.
.
.
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7S56
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Public Works Building
1901 Highway 25 North
Buffalo, Minnesota 55313
Jct. T.H 25 and C.R.138
Telephone (612)682-7383
Facsimile (612) 682-7313
December 8, 1999
WAYNE A. FINGALSON, P.E.
Highway Engineer
682-7388
VIRGIL G. HAWKINS. P.E.
Assistant Highway Engineer
682.7387
RICHARD E. MARQUETI'E
Right of Way Agent
682.7386
Mr. Rick Wolfsteller, City Administrator
City of Monticello
250 E. Broadway Street
P.O. Box 1147
Monticello, MN 55362-9245
RE: Traffic Signal Agreement No. 99-01, CSAH 75 & Hart Boulevard
-
Dear Rick:
.
Enclosed please fmd two (2) copies of the agreement for the traffic control signal system that will
be constructed as part of the CSAH 75 improvements within the City of Monticello.
This agreement Covers the installation, operation, and maintenance of the new traffic control signal
system that will be located at the intersection ofHan Boulevard (new hospital entrance) and CSAH
75 in Monticello.
If acceptable, please execute both copies of this agreement and return them to our office for county
board approval. Please call me or Wayne Fingalson if you have any questions or require further
information.
Sincerely,
/~~
Virgil G. Hawkins, P.E.
Assistant County Engineer
enclosure:
2 copies of Traffic Signal Agreement No. 99-01
cc: Wayne Fingalson, County Engineer .
vJohn Simola, Monticello Public Works (w/copy of agreement)
Project File (w/copy of agreement)
.....
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Equal Opportunity I Affirmative Action Employer
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WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
TRAFFIC SIGNAL AGREEMENT NO. 99-01
BETWEEN
THE COUNTY OF WRIGHT
AND
THE CITY OF MONTICELLO
TO
FURNISH AND INSTALL A TRAFFIC CONTROL SIGNAL SYSTEM AT
THE INTERSECTION OF CSAH 75 and HART BOULEVARD (HOSPITAL ENTRANCE)
C:\DATA \ WPWIN\SIGNALS\MONTI-AG.C75
/3
.
.
.
COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright,
Minnesota, hereinafter referred to as the "County", and the City of Monticello, hereinafter
referred to as the "City", WITNESSETH.
WHEREAS, the City requests and the County agrees to the installation of a traffic
control signal system on CSAH 75 at the Hospital entrance (Hart Boulevard) that is included
in the CSAH 75 reconstruction project, SAP 86-675-12.
AND WHEREAS, the City is initiating the project and the City therefore will be
responsible for administrating the project, which includes hiring a consultant to coordinate
preliminary engineering work, plans, specifications and proposal. Such work as described
above will constitute "Engineering" and be so referred hereinafter. The City will also perform
the construction engineering and inspection required to complete the items of work hereinafter
set forth. Such work as described above will constitute "Inspection" and be so referred to
hereinafter.
AND WHEREAS, the City requests and the County agrees to the installation of an
Emergency Vehicle Pre-emption System, hereinafter referred to as the "EVP System", as a
part of the new traffic control signal installation on CSAH 75 at the Hospital entrance (Hart
Boulevard) .
AND WHEREAS, the County and the City will share the cost, maintenance, and operation of
the new traffic control signal with street lights, EVP System and signing, as hereinafter set
forth;
NOW THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
Article 1
The contract cost of the work and/or, if the work or portions of work are not
contracted, the cost of all labor, materials, and equipment rental required to complete the
work, including the cost of providing the power supply to the service poles or pads, shall
constitute the actual "Construction Cost" and be so referred hereinafter.
Article 2
The County and the City shall share the costs for this project as follows:
CONSTRUCTION COSTS
County - 0 % of total cost (Signal system warrants not met)
City - 100 % of total cost
ENGINEERING COSTS
City - 100 % (City prepared plan, specs. & proposal)
INSPECTION COSTS
City - 100 % of inspection cost
December 1, 1999
C;\DATA \ WPWIN\SIGNALS\MONTI-AG.C75
- 2 -
)3
.
The above breakdown deviates from the present County Traffic Signal Funding Policy (50 % /
50 % split) because the signal was not warranted (by a signal justification report). CSAH
funding cannot be used on signal projects unless a signal justification report is approved by
MnDOT.
Article 3
The City shall be responsible for providing the necessary electrical energy for the
operation of the traffic control signals, and any electrical energy for street lights. In addition,
the City shall be responsible for at its cost and expense to (1) relamp the traffic control
signals; and (2) clean and paint the traffic control signals and cabinets; (3) provide, at its
costs and expense, the maintenance on luminaries; and (4) maintain and operate the EVP
System. (Emitter units may be installed and used only on vehicles responding to an emergency
as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03.) In the event said
EVP System or components are, in the opinion of the County, being misused or the conditions
set forth herein are violated, and such misuse or violation continues after receipt by the City
of written notice thereof from the County, the County shall remove the EVP System, at the
City's expense.
Article 4
Upon completion of the project; it shall be County's responsibility at its cost and
expense to (1) maintain the signal controller, (2) determine the appropriate signal timing
sequence, (3) provide phone service to the controller for remote servicing, (4) provide for
replacement of poles, cabinet etc. if they should be damaged through vehicle collision etc.
(major maintenance).
.
Article 5
The City indemnifies, saves, and holds harmless the County and all of its agents and
employees of any form against any and all claims, demands, actions, or causes of action
whatever nature or character arising out of or by reason of the execution or performance of
the work provided for herein to be performed by the City and further agrees to defend at its
own sole cost and expense any action or proceeding commenced for the purpose of asserting
any claim of whatsoever character arising hereunder and with the corporate limits of the City
of Monticello.
It is further agreed that any and all full-time employees of the City and all other
employees of the City engaged in the performance by any work or services required or
provided for herein to be performed by the City shall be considered employees of the City
only and not of the County and that any and all claims that mayor might arise under
Workmen I s Compensation Act of the State of Minnesota on behalf of said employees while so
engaged and any and all claims made by any third parties as a consequence of any act or
omission on the part of said City employees while so engaged on any of the work or services
provided to be rendered herein shall be the sole obligation and responsibility of the City.
December 1. 1999
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C:IDATA I WPWINISIGNALSIMONTI_AG.C75
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Article ~
Before this agreement shall become binding and effective it shall be approved by
resolution of the City Council of Monticello and it shall also be approved by resolution of the
County Board and such other officers as law may provide.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their
duly authorized officers and caused their respective seals to be hereunto affixed.
COUNTY OF WRIGH'(
CITY OF MONTICELLO
Recommended for Approval:
Recommended for Approval:
County Engineer
Mayor, City of Monticello
Chairman, County Board
City Administrator
County Coordinator
City Attorney, City of Monticello
County Attorney
December I, 1999
C:\DATA \ WPWIN\SIGNALS\MONTI-AG.C75
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'00 03:24PM CITY OF MONTICELLO
P.2/2
3.5.3 The Hospital shall aa~e harmless, indemnify
and defend the City from any and all third party claima
which might arise out of the activities of the gosp~tal
in its maintenance and operation of the canopy.
3.5.4 The Hospital hereby certifies that it has in
place a comprehensive general liability insurance which
will ~ecure its obligation to indemnify the City and
shall name the City as an additional in~ured on said', '
policy and shall provide ,the City with reasonable proof
of insurance.
3.6 The Hospital shall pay for the installation of a
new traffic signal (electrified stop and go signal) at the
above-mentioned inter~ection. The City shall maintain the
signal after installation to the extent it is required 'to
maintain the signal under any ,agreement it may enter into
with the County of Wright for maintenance of the signal
light. Payment shall be made by the Hospital totha City
for the cOst of the tr~ffic signal within 90 'days after
being invoiced for the same. It is the intention that the
Hospital save the financing coet normally associated with
this type of improvement. Accordingly, prompt payment after
invoicing is the Hospital'S etrort to allow for payment
witbout incurring financing charges.
4. Helipad.
4.1 The City shall grant to the Hospital a license for
the construction, maintenance and oper~tion of a helipad in
the form attached as Exhibit G and on the area described on-
Exhibit G.
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4.2 The Hospital shall save harmlesa. indemnify and
defend the City from any third party claims for injuries, or
damages arising out of the construction. maintenance and
operation of the nalipad.
5. Water Line.
5.1 Ths gospital shall develop the plans, construct and
pay for a new 12 inch water line to service the Hospital and
adjacent properties. The plan shall ~e submitted to the
City engineer, and upon the City engineer approving the
plans, Hospital shall construct and pay for the water main.
Construction shall he in accordance with City standards and
shall be subject to in~pection DY the City. Hospital shall
pay the City its costs of plan ,approval, engineering. and
inspection, together with administrative cOsts associated
with such item. The Hospital shall pay the City the 'amounts
billed within 90 days aftar City bills Hospital for such
costG. The water lines shall run the full length of Hart
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1999 MONTICELLO MEN'S SLOWPITCH INCOME REPORT
INCOME
League Entry Fees 26 Teams @ $400
Early Bird Tournament
Women's Class C Districts
Men's Class C Districts
Men's Class D Districts
Girls State 18,16,14 & Under Slowpitch
Misc;
Concessions
GROSS INCOME
EXPENSES
CITY OF MONTICELLO
Liquor License
Field Fee 26 Teams @ $125
Tournament Field Fee
7th Annual Light Installment
Electricity for Lights
MSF
District Entry Fees
Sanction Fees 26 Teams @ $14
Early Bird Sanction
Umpire Supplies
MSF Building Donation
Dram Shop Insurance
Tractor Maintenance
Tropies~--League & Early Bird Tournament
Marties-- Chalk for fields
Field Dragging
Balls for League
District Field Help
Tournament Managers Fees
New Cooler
Umpires
Sam's Club--Candy & Chips
Lindenfelser Meats
Maus Foods
Viking Coke
Dahlheimer Distributing
Concession Help
MISC: Propane, gas for tractor, Times Ad,
postage, tournament supplies, Ace hardware,
and other purchases
TOTAL EXPENSES
GROSS INCOME FOR 1999
LESS EXPENSES FOR 1999
NET INCOME FOR 1999
10,400.00
5,254.25
3,674.35
3,850.95
4,211.35
1,289.88
2,215.51
20,960.40
51,856.69
137.50
3,250.00
550.00
500.00
1,637.32
385.00
364.00
50.00
106.00
1,120.00
1,105.00
499.27
535.70
210.12
880.00
1,496.11
1,990.00
1,360.00
2,229.08
7,317.00
2,547.93
2,826.07
687.41
4,866.55
6,184.17
6,952.70
1,476.68
51,263.61
51,856.69
51,263.61
593.08
SA
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5B.
Council Agcnda - 2/14/2000
Consideration of final payment for City Proiect #98-10C. Community Center Trunk
Sanitary Sewer Relocation and Appurtenant Work. (.1.S.)
A. REFERENCE AND BACKGROUND:
Thc work on thc community center trunk sanitary sewer relocation project is complete. The
work was done by Barbarossa & Sons. The original value of the contract was $311,728.78.
The final construction cost of the project came to $283,910.69. This was primarily due to
deleting the restoration of Walnut Street from this project. The final payment due
Barbarossa & Sons is $32,936.54.
B. AL TERNA TIVE ACTIONS:
1. The first alternative is to approve final payment to Barbarossa & Sons in the amount
of $32,936.54.
2. The second alternative is not to make final payment to Barbarossa & Sons.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer, City Administrator and Public Works
Director that the City Council authorize final payment to Barbarossa & Sons [or City Project
#98~ 1 OC in the amount of $32,936.54 as outlined in alternative # I.
D. SUPPORTING DATA:
Copy of final payment cover sheet.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
BA. Mittelsteadt, r{fiJcoJo,,,,
Bret A. Weiss, r f
Peter R. \1V'illenbring, rE.
Donald W Sterna, rE.
Ronald B. Bray, rE.
.
& Associates, Inc.
612-541-4800
FAX 541-1700
January 6, 2000
Honorable Mayor and City Council
City of Monticello
P.O. Box 1147
Monticello, MN 55362
Re: Final Construction Pay Voucher No.3
Community Center Trunk Sanitary Sewer Relocation & Appurtenant Work
City of Monticello Project No. 98-10C
WSB Project No. 1101.01
Dear Mayor and Council Members:
.
Enclosed are three (3) copies of Construction Pay Voucher No.3 for the referenced project
in the amount of $32,936.54. .
Please make payment in this amount to Barbarossa & Sons, Inc. at your earliest convenience.
Sincerely,
WSB & Associates, Inc.
&A-l~
Bret A. Weiss, P .E.
City Engineer
Enclosures
c: Rick W olfsteller, City of Monticello
Tom Bose, City of Monticello
Barbarossa & Sons, Inc.
. nm
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F \WPWIN'.IIOI Ol\vo-Htr wpt.!
,IIMATE VOUCHER NUMBER:
3 (Final)
1101.01
CONSTRUCTION PAY VOUCHER
DATE
PERIOD ENDING:
February 10, 2000
January 31, 2000
WSB PROJECT NUMBER:
__. ___ .___. ,,___. .._.._,.._,_"~_.~,.__"__..____'_..,.__."-'-_.,-'--'-_...__'__' .___.'.__"___.' __._..___ - .___.n
COMMUNITY CENTER
TRUNK SANITARY SEWER RELOCATION & APPURTENANT WORK
CITY OF MONTICELLO PROJECT NO. 98.10C
BARBAROSSA & SONS, INC.
PO BOX 367
11000 93RD AVE NORTH
OSSEO MN 55369
PROJECT:
CONTRACTOR:
CONTRACT DATE:
September 17, 1998
WORK STARTED:
WORK COMPLETED:
COMPLETION DATE:
TOTAL FUNDS ENCUMBERED
$311,728.78
$0.00
$0.00
$311,728.78
ORIGINAL CONTRACT AMOUNT
TOTAL ADDITIONS
TOTAL DEDUCTIONS
LESS RETAINED PERCENTAGE
0.00%
$283,910.69
$0.00
TOTAL WORK CERTIFIED TO DATE
.
LESS PREVIOUS PAYMENTS
TOTAL PAYMENTS INCL. THIS VOUCHER
BALANCE CARRIED FORWARD
APPROVED FOR PAYMENT THIS VOUCHER
$250,964.15
$283,910.69
$27,818.09
$32.946.54
APPROVALS
WSB & ASSOCIATES, INC.
In accordance with field observation, as performed in accordance with industry standards, and based on our professional opinion, the materials installed
are satisfactory and the work properly performed in accordance with the plans and specifications. The total wor~s estimated to be 100% completed
as of January 31, 2000. We hereby recommend payment of this voucher. ~ t ~
5;9",d' S~n'd' ~
Construction Observer Project Manager/Engineer
BARBAROSSA & SONS, INC.
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work certified herein is a fair approximate estimate
for the period covered by this voucher.
Contractor:
Signed:
Title:
Date:
CITY OF MONTICELLO
Checked by:
Approved for payment:
Authorized Representative
.e:
Date:
F \WPWIN'lI 101 01\vO-3 wpd
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Council Agenda - 2/14/2000
Consideration of tinal payment on City Proiect #97-04C. Klein Farms 4th Addition.
(.I.S.)
A. REFERENCE AND BACKGROUND:
Barbarossa & Sons have completed the infrastructure work on Klein farms 4th Addition.
The original contract amount was $1,135,720.57. The final construction cost of the project
was $1,076,209.49. The final payment owed Barbarossa & Sons is $100,709.77.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to authorize final payment f<Jf the Klein Farms 4th Addition
to Barbarossa & Sons in the amount of$100,709.77.
2. The second alternative is not to authorize final payment to Barbarossa & Sons.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer, City Administrator and Public Works
Director that the City Council make final payment to Barbarossa & Sons in the amount of
$100,709.77 as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of cover sheet for final payment.
~r-
I
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
BA Mi,re!,re.i<. P.E. S
Bret A. Weiss, P.E.
Peter R. Willenbring, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
~
.
& Associates, Inc.
612-541-4800
FAX 541-1700
February 10,2000
Mr. Rick Wolfsteller
City of Monticello
P.O. Box 1147
Monticello, MN 55362
Re: Final Construction Pay Voucher No.6
Klein Farms 4th Addition
City of Monticello Project No. 97-04C
WSB Project No. 1059.20
Dear Mr. W olfsteller:
Enclosed are three (3) copies of the final Construction Pay Voucher No.6 for the referenced
project in the amount of $100,709.77. OWe recommend final payment subject to receipt of the
following items:
.
1)
Satisfactory showing that the Contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding State Income Tax and;
2) Evidence in the form of an Affidavit that all claims against the Contractor by reasons of
the contract have been fully paid or satisfactorily secured.
3) Consent of Surety to Final Payment certification from the contractor's surety.
Thank you.
Sincerely,
~;:rlnc
Bret A. Weiss, P .E.
City Engineer
Enclosures
.
c:
Tom Bose, City of Monticello
Chris F1ykt, Barbarossa & Sons, Inc.
nm
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:\WPW/M/OJ9_10Ivo.6.f"I-ltr_wpd 5 c
Voucher No.
WSB Project No:
.oject:
Location:
6 (Final)
1059.20
Date:
Period Ending:
February 9, 2000
January 31, 2000
Klein Farms 4th Addition
City of Monticello Project No. 97 -04C
Contractor:
Barbarossa & Sons, Inc.
PO Box 367
11000 93rd Avenue North
Osseo, MN 55369
Contract Date: September 9.1997
Completion Date: July 15,1998
Work Started: September 22,1997
Work Completed:
Original Contract Amount
Total Additions
Total Deductions
Total Funds Encumbered
Total Work Certified to Date
Less Retained Percentage
Less Previous Payments
Total Payments Incl. This Voucher
Balance Carried Forward
Approved for Payment This Voucher
$1,135,720.57
$0.00
$0.00
$1,135,720.57
0.00%
$1,076,209.49
$0.00
$975,499.72
$1,076,209.49
$59,511.08
$100.709.77
Approvals
WSB & Associates. Inc.
.accordance with field observation, as performed in accordance with industry standards, and based on our professional opinion, the
aterials installed are satisfactory and the work properly performed in accordance with the plans and specifications.
The total work estimated to be completed as of January 31, 2000 is as indicated herein and we hereby recommend
payment of this voucher.
100%
~A:.~
Signed:
Construction Observer
Signed:
Project Manager/Engineer
Barbarossa & Sons, Inc.
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work certified herein is a fair
approximate estimate for the period covered by this voucher.
Contractor:
Signed:
Date:
Title:
City of Monticello
Checked by:
.
Date:
Approved for Payment:
Authorized Representative
Date:
SG
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City Council Agenda - 02-14-00
SD/SE Consideration of a Zonin!! Text Amendment to allow accessory stora2e in an R-4.
Mobile Home Park District. and a Conditional Use Permit to allow the construction
of a storage buildin!! in an R-4 Zoning District. Aoplicant: K;ellber{!'s Inc. (JO)
REFERENCE AND BACKGROUND
At the regular meeting on February I, 2000, the Planning Commission conducted a public
hearing and acted to recommend approval of the zoning ordinance amendment as
proposed based on the finding contained under Decision I, Alternative 1, which can be
found in the attached report to the Planning Commission. Under Decision 2, the Planning
Commission acted to recommend approval of the associated request for the conditional
use permit, as noted under Decision 2, Alternative 1.
ALTERNATIVE ACTIONS
Decision I. Text Amendment to the R-4, Mobile Home Park District
1. Motion to approve the text amendment, based on a finding that storage buildings
in mobile homes parks would help to minimize unsightly outdoor storage of
privately owned property.
2.
Motion to deny the amendment, based on a finding that the land use should
eventually transition to another use, leaving the mobile home park as a legal non-
conforming use.
3. Motion to table action on the amendment, subject to additional information.
Planning Commission recommended alternative 1 above.
Decision 2. Conditional Use Permit for the Addition of a Storage Building.
1.
Motion to recommend Conditional Use Permit approval based on a finding that
the proposed building is consistent with the existing and future land use of the
area, contingent upon compliance with the surfacing and screening
recommendations of Exhibit Z.
2.
Motion to recommend denial of the CUP, based on denial of the text amendment
and that the building would constitute an expansion of a non-conforming use.
3.
Motion to table action on the CUP, subject to additional information.
Planning Commission recommended alternative 1 above.
.
City Council Agenda - 02-14-00
STAFF RECOMMENDATION
The City Administrator recommends that the City Council select the recommendations
made hy the Planning Commission.
SUPPORTING DATA
Report to the Planning Commission.
Draft of Planning Commission minutes from 02/01/00.
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Planning Commission Agenda - 02-01-00
s.
Consideration of a Zonin!!: Text Amendment to allow accessory stora!!e in an R-4.
lVlobile Home Park District. and a Conditional Use Permit to alJow the construction
of a stora2e buildin!! in an R-4 Zonin!! District. Aoplicant: KjeJJberg's Inc. (NAC)
A. BACKGROUND
Kjellberg's wishes to provide an additional storage building for the use of park tenants
adjacent to the existing storage building in Kjellberg's East Mobile Home Park. The new
storage building would be 24 feet wide by 221 feet in length, and located about 43 feet
south of the existing storage building. The fenced enclosure would be reconfigured to
utilize the buildings as a major portion of the enclosed storage yard, leaving a larger "rear
yard" space for some of the existing homes, and providing a more effective screening.
To accomplish this, the R-4, Mobile Home Park District needs to be amended to
specifically refer to this use. In this district, storage buildings are currently not
mentioned as allowed accessory uses. The amendment would reflect the current use of
the property. The area is designated for low to medium density residential use in the
Comprehensive Plan. Surrounding land uses are vacant commercially zoned property to
the north, and vacant unincorporated land to the south.
The applicant has submitted a site plan based on map taken from aerial photography. It
shows the proposed location of the storage building relative to the buildings in the area,
including the other storage building and the surrounding mobile homes. The plan does
not identify the type of building materials. Except for the relocated fence, the plan does
not show any other site improvements proposed in conjunction with the new building.
The Zoning Ordinance does not specify a surfacing requirement for anything other than
roadways and driveways in Mobile Home Parks, except to require that other areas be
surfaced to control dust and drainage. While paved surfacing would be the most durable
and least likely to result in an unsightly property condition, a gravel surface would serve
the requirements of the ordinance. As noted, the site plan does not indicate the proposed
surfacing material. The City should require that it be paved or surfaced with gravel, and
not left in grass or exposed soil.
The new building will result in changing the fence location, screening most of the
enclosed portion from mobile homes to the south. However, the open yard area will be
more visible to mobile homes to the north. It would be worthwhile to consider a row of
evergreen shrubs along the new fence line which will help screen the open storage yard
from views into the enclosure. The screening in question would not affect views from the
roadway, and should not reduce security.
SOE
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Planning Commission Agenda. 02-01-00
B. AL TERNA TIVE ACTIONS
Decision 1. Text Amendment to the R-4, Mobile Home Park District
I. Motion to recommend approval of the text amendment, based on a finding that
storage buildings in mobile homes parks would help to minimize unsightly
outdoor storage of privately owned property.
2. Motion to recommend denial of the amendment, based on a finding that the land
use should eventually transition to another use, leaving the mobile home park as a
legal non-conforming use.
3. Motion to table action on the amendment, subject to additional information.
Decision 2. Conditional Use Permit for the Addition of a Storage Building.
1.
Motion to recommend Conditional Use Permit approval based on a finding that
the proposed building is consistent with the existing and future land use of the
area, contingent upon compliance with the surfacing and screening
recommendations of Exhibit Z.
.
2. Motion to recommend denial of the CUP, based on denial of the text amendment
and that the building would constitute an expansion of a non-conforming use.
3. Motion to table action on the CUP, subject to additional information.
c. STAFF RECOMMENDATION
Staff recommends approval of the text amendment based on the finding in Decision 1,
Alternative 1. The mobile home park is the likely long-term land use of this area, and is
consistent with the low/medium density residential land use recommendations of the
Comprehensive Plan. For the foreseeable future, it is highly unlikely that the land use
would change significantly due to the investments made in the property. Moreover,
storage buildings would help to minimize problems related to the outdoor storage of
private property in this area where available indoor storage is otherwise limited,
.
Staff further recommends approval of the CUP, based on the conditions listed in Exhibit
Z. With reasonable surfacing of the storage area, and screening along the north boundary,
the site should provide a service which will help to minimize unsightly outdoor storage in
the mobile home park.
SOE
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Planning Commission Agenda - 02.01.00
D.
SUPPORTING DATA
Exhibit A - Site Plan
Exhibit B - Draft Ordinance
Exhibit Z - Conditions of Conditional Use Permit Approval
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CITY OF MONTICELLO, MINNESOTA
Ordinance No.
AN ORDINANCE AMENDING SECTION 9-4, OF THE MONTICELLO ZONING
ORDINANCE BY ESTABLISHING AN ALLOWANCE FOR ACCESSORY STORAGE
BUILDINGS AS CONDITIONAL USES IN THE R-4 ZONING DISTRICT.
THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS:
Section 1.
Section 9-4 [A] is hereby amended to read as follows:
[A] Accessory Storage Buildings. subject to the following conditions:
1. If associated with any open storage, the storage area is screened from
surrounding mobile home units.
.
2. The storage area is surfaced to control dust and drainage.
'"
,).
The storage area and building(s) are for the sole use of the residents
of the Mobile Home Park, and are not available for use by non-
residents.
Section 2.
This Ordinance shall be in full force and effect from and after its passage and publication.
Roger Belsaas, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
. AYES:
NAYS:
.J
-II
5"
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-c
. Conditions of Conditional Use Permit Approval for Kjellberg East Storage Building
1. Surfacing of the storage area within the fenced enclosure to control dust and drainage.
This may be accomplished by either gravel surface or paved surface, to be reviewed and
approved by the City Engineer.
2. Screening of the storage area from view of the mobile home units to the north. This may
be accomplished by a continuous evergreen shrub planting along the fence line to the east
and north of the storage area.
3. Storage area is for the private use of residents of the mobile home park and will not be
made available for rent to non-mobile home park residents.
4. Comments and recommendations of other City Staff.
.
Exhibit Z - Conditions of Approval
.
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PI'lIlning COlllmission Minutes - 02/01/00
5a. Consideration of a Zonin!! Text Amendment to allow accessory stora!!e in an R-4,
Mobilc Home Park District, and a Conditional Use Permit to allow the construction
of a storage building in an R-4 Zonin!! District. Avplicant: Kiellberg's Inc.
Dan Licht, City Planncr, provided the report noting Kjellberg's wishes to provide an
additional storage building for the use of park tenants adjacent to the existing storage
building in Kjellberg's East Mobile Home Park. This would be a 5300 sq. ft. building
which is in addition to the one they already have. To accomplish this, the R-4. Mobilc
Home Park District needs to be amended to specifically rcler to this use.
Mr. Licht noted that except for the relocated fence, the plan does not show any othcr site
improvcmcnts proposed in conjunction with the new building. He also noted the Zoning
Ordinance does not specify a surfacing requirement f()/' anything other than roadways und
driveways in Mobile Home Parks, except to require that other areas be surfaced to control
dust and drainage. While paved sudtlcing would be the most durable and least likely to
result in an unsightly property condition, a gravel surface would serve the requirements of
the ordinance. Mr. I ,1cht stated the City should require that it be paved or surfaced with
gravel, and notlen in grass or exposed soil. The new building will result in changing the
fence location, screening most of the enclosed portion from mobile homes to the south.
I-Iowever, the open yard area will be more visible to mobile homes to the nO/ih. It would
be worthwhile to consider a row of evergreen shrubs along the new fence line which will
help screen the open storage yard from vicws into the enclosure. The screening in
question would not alfect views Ji'om the roadway, and should not reduce security.
Chair Frie opened the public hearing. Mr. Rich Rothstein, Morton Buildings. added that
this area is currently being used for storage and has been for many years. They now
want to put up a structure to enclose, it is tenced right now and they are using an older
storage building at this time.
Chair Frie closed the public hearing.
The members asked Mr. Rothstein about the type of building materials to be used and Mr.
Rothstein stated they would not be the same as the existing building as it dates back to
the 1950's and is in poor condition, but it will be a typical mini-storage building. Mr.
Rothstein did note, however, that there are plans to upgrade the existing storage building
in the future. There were also concerns by the members of previous problems the City
has had with Kjellberg's. Fred. Patch stated that most of the previous issues relate more
to land use issues in the Kjellberg West Park which is in the OAA district, not the City.
Another concern was the placement of the storage building and it's c10sencss to fl)Ur of
thc mobile homes. Fred Patch stated the City would look at land use and anticipates that
Kjellberg's would work with their tenants on any concerns. Mr. Rothstein stated the
chain link fence would be removed and the storage building would be placed
approximately 15 feet further back, the doors would face the existing storage building.
Fred Patch stated that the City may require a drainage plan and Mr. Rothstein stated he
would provide this, although he did question the need for it stating that if there would be
a drainage issuc it would affect Mr. Kjellberg's property alone and he was sure that Mr.
Kjellberg would not want this to happen.
ROY POPILEK MOVKD TO RECOMMEND APPROVAL OF THE TEXT
AMF:NI>MENT, BASEl> ON A FINlJING THAT STORAGE BUILDINGS IN
MOBILE HOME PARKS WOULD HF:LP TO MINIMIZr~ UNSIGHTLY
OUTDOOR STORAGE OF PRIV A TEL Y OWNED PROPERTY. ROD
DRAGSTF:N SECONDED THE MOTION. There wns further discussion on the
conditions of the Conditional Use Permit nnd it was noted by Dan Licht thnt these
items wel'e covered under the building provisions. Motion Carried.
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Planning Commission Minutes - 02/0 1/00
Sh.
Public Hcaring - Consideration of a request for a conditional usc permit allowing an
11ccessorv stonl!!e buildin!! in a mobile home park. Applicant: Morton Buildin!!s
Inc. for Kiellher!!'s Mobile Home Park.
Dan L,icht provided the report noting the request by Kjellberg's Mobile Home Park for a
conditional use permit allowing liJr an accessory storage building and noting that the only
additional information on this item is that this "specific use" would continue for a long
period of time and zoning would be the issue. He also provided a list of conditions lor
approval:
Conditions of Conditional Use Permit Approval for Kjellberg Ellst Storage Building
I. Surfacing of the storage area within the fenced enclosure to control dust and drainage. This may
be accomplished by either gravel surface or paved surface, to be reviewed and approved by the
City Engineer.
2. Screening of the storage area from view of the mobile home units to the north. This may be
accomplished by a continuous evergreen shrub planting along the fence line to the east and north
of the storage area.
3. Storage area is for the private use of residents of the mobile home park and will not be made
available for rent to non-mobile home park residents.
4. Comments and recommendations of other City Staff.
Chair Frie opened the public hearing. Rich Rothstein, Morton Buildings, stated a concern
with condition number 2, that in speaking with Mr. Kjellberg it was stated his intent to
screen and plant shrubs, and screening around the property or not is not going to have an
impact on any private individual land owner, it will only impact Mr. Kjellberg's property
and his renters. His motivation to screen or not would be between Mr. Kjellberg and his
renters. He also stated the closest mobile homes are to the south and there is a 70 foot
strip between the storage building and where the existing shrubs are. Dan Licht stated
that the interest by the City in screening is to promote the highest quality development in
the City.
Chair Frie closed the public hearing.
Ron DRAGSTEN MOVEn TO IU:COMMEND CONDITIONAL USE PERMIT
APPROVAL BASED ON A FINDING THAT THE PROPOSEn BUILDING IS
CONSISTENT WITH THE EXISTING AND FUTURE LAND USE OF THE
AREA, CONTINGENT UPON COMPLIANCE WITH THE SURFACING AND
SCREENING RECOMMENDATIONS OF EXHIBIT Z. ROBBIE SMITH
SECONDED THE MOTION. Motion carried.
51)
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SF.
City COllncil Agcnda - 02/14/00
Consideration of amending Subdivision Ordinance by accepting an accurately drawn
site plan with each simole subdivision application.
REFERENCE AND BACKGROUND:
City Council is asked to consider accepting simple subdivision applications containing
information via an accurately drawn site plan. Our current ordinance requires submittal
of a ccrtified survey as part of the original application. The requirement to produce a
certified survey would come after City Council approval. There are fCHlr main reasons for
the proposed change.
1.
An accurately drawn site plan usually contains sufficient detail for decision
making. If detail is not sufficient, applicant can be requested to provide the
additional necessary information.
Requiring certification prior to consideration by the Planning Commission adds
significant cost without providing additional information for decision making. If
the application is turned down. the dollars for the certification are wasted.
In the past, City Staff and the Planning Commission have accepted site plan
information without first having it certified. This amendment would result in the
ordinance matching practice.
The certification requirement is important. Under the proposed amendment,
certification of the survey data would occur after City Council approval and
become the basis for recording the lot split.
2.
3.
4.
The Planning Commission recommends Alternative I below.
ALTERNATIVE ACTIONS
1. Motion to recommend adoption of ordinance amendment accepting accurately
drawn site plan information with simple subdivision applications.
2. Motion to deny adoption of ordinance amendment.
City Council could take the position that we should be accepting simple
subdivision requests as noted by ordinance. Providing a certified survey prior to
review might avoid the potential problem of discovering of a survey data error in
the survey after City review.
RECOMMENDA TION
Staff recommends Alternative 1 for reasons listed above.
SUPPORTING DATA
Copy of proposed ordinance amendment and Draft Planning Commission minutes.
11-1-5:
.
11-1-6:
11-1-7:
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11 ~ 1-8:
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11-1~9:
City Council Agenda - 02-14-00
CONDrrIONS FOR RECORDING: No plat of any subdivision shall be entitled
to record in the Wright County Register of Deeds Office or have any validity until
the plat thereof has been prepared, approved, and acknowledged in the manner
prescribed by this ordinance.
BUILDING PERMITS: No building permits will be considered for issuance by
the City of Monticel1o for the construction of any building, structure, or
improvement to the land or to any lot in a subdivision as defined herein until all
requirements of this ordinance have been fully complied with.
EXCEPTIONS: When requesting a subdivision, if either of the following two
conditions exist, the subdivider is required to present a certificatc of survey,
accurately drawn site plan information for the proposed subdivision, have the
subdivision reviewed by the Planning Commission, reviewed and approved by the
City Council, and adhere to the park dedication requirements spelled out in the
ordinance, Section 11-6-1 through 11 ~6-5, and all other subdivision requirements
shall be waived. Upon approvaL subdivider must provide City StafTwith a
certified survey describing the approved subdivision.
(A)
In the case of a request to divide a lot which is part of an existing lot of
record where the division is to permit the adding of a parcel of land to an
abutting lot or to create two lots and the newly created property line will
not cause the other rcmaining portion of the lot to be in violation with this
ordinance or the zoning ordinance, except that no such division of a lot or
parcel shall be permitted when said division shall create a lot or parcel that
is in violation of Chapter 8, Subdivision 11-8-2, of this ordinance.
(#148,9/9/85)
(B) Such division results in parccls having an area of five (5) acres or more
with frontage on a public right-of-way measuring three hundred (300) feet
or more and when such division does not necessitate the dedication of a
public right-of-way; or if a lot which is part of a plat recorded in thc office
of the Register of Deeds of Wright County is to be divided and such
division will not cause any structure on the lot to be in violation of the
Zoning Ordinance or said new portions of lots to be in violation of City
Ordinance.
(#33, 7/27/77)
SEPARABILITY: Ifany section, subsection, sentence, clause, or phrase of this
ordinance is for any reason held to be invalid, such decision shall not aflect thc
validity of the remaining portions of this ordinance.
CONFLICT: Whenever there is a diflerence between minimum standards or
dimensions specified herein and those contained in other official regulations,
resolutions, or ordinances of the City, the highest standards shall apply.
TITLE XI/Chpt I/Page 2
5\=
MONTICELLO SUBDIVISION ORDINANCE
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Consideration of ,lIuendin1! Subdivision Ordinance by accentine ore-certified survey
d~lhl with each simple subdivision anulication.
Fred Patch providcd the report asking the Planning Commission to consider accepting
simple subdivision applications containing information via an accurately drawn site plan.
lie also noted that this a change in the wording previously sublnitted to the members in
their agenda packet, the change being the accepting of "an accurately drawn site plan"
versus "pre-certi lied survey". Our current ordinance requires submittal of a certified
survey as part of the original application. The requirement to produce a certified survey
would comc after City Council approval. There are four main reasons for the proposcd
change.
I. An accurately drawn site plan contains sufficient detail for decision making.
2. Requiring certification prior to consideration by the Planning Commission adds
signil~cant cost without providing additional information [or decision making. If
the application is turned down, the dollars for the certification are wasted.
3. In the past, City Staff and the Planning Commission have accepted simple
subdivision data without first having it certified. This amendment would result in
the ordinance matching practice.
4. The certification requirement is important. Under the proposed amendment
certification of the survey data would occur after City Council approval and
become the basis for recording the lot split.
Chair Frie stated this was a long over-due change and notes the City and it's staff are
concerned with applicants paying out large amounts of money that may not be necessary
at the time. There was a concern with applicants coming in for a subdivision without a
certified survey and not knowing where easements, powerlines, etc. are in the
subdivision. Fred Patch stated that this was really an exception and that the City has the
right to request a certi lied survey at that time if they feci it is an issue. This amendment
allows the City the opportunity for flexibility.
Chair Frie also asked that the title of this item be reworded as follows:
Consideration of amending Subdivision Ordinance by acceptinl! an ~lccurately
drawn site 1)lan with each silllule subdivision apulication.
ROIlBIE SMITH MOVED TO RECOMMEND ADOPTION OF ORDINANCE
AMI~NDMENT ACCEPTING AN ACCURATELY DRAWN SITE PLAN WITH
SIMPLE SUBDIVISION APPLICATIONS. ROn DRAGSTEN SECONDEn THE
MOTION. Motion carried.
Planning Commission Minutes - 02/0 I /00
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Council Agenda - 2/14/2000
Consideration of Change Order No.2 for Citv Project #99-01C. Kjellbcn!'s West
Sanitarv Sewer Extension. (J.S.)
A. REFERENCE AND BACKGROlJND:
The Kjellberg's West sanitary sewer extension has been delayed due to Kjellberg's
construction of the infrastructure for a new mobile home park to the west and northwest of
the existing west side mobile home park. The City Engineer was directed by the City
Council at a previous meeting not to proceed with the extension project as long as there
would be the possibility of illegal connections being made to our system beyond 200 units
specified in the extension agreement. The City Engineer has determined that the only way
that we can guarantee that Mr. Kjellberg docs not make illegal connections is to have him
remove the infrastructure which was completed illegally. The city Engineer also indicates
that this system may not meet the ten state standards and was not inspected during
installation. City staff and the City Attorney has concurred with the engineer's
recommendation, and this information has been passed on to Mr. Kjellberg.
Once the infrastructure system is removed the project could begin. The contractor, however,
has delivered materials to the site and provided a bond for the project. Consequently, he is
due $18,753. That is the cost of Change Order No.2. It is also possible that we may have
to stop the project entirely if Mr. Kjellberg does not have his system removed early in the
spring so that our contractor can begin work.
B. ALTERNATIVE ACTIONS:
1. The tirst alternative would be to approve Change Order No. 2 in the amount of
$18,753. $806 of this amount is for the bond payment, $17,947 is for pipe materials
delivered on site, less 5% retainage would equal $17,815.35 for the actual payment.
2. The second alternative would be not to approve Change Order No.2.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer, Public Works Director and City
Administrator that the City Council authorize Change Order No.2 and authorize payment
in the amount of$17,815.35 (5% retainage applied) to R.L. Larson.
D. SUPPORTING DATA:
Copy of letter from WSB and Change Order No.2.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
BA. M'''d''~d''8
Bret A. Weiss, . .
Peter R. Willenbring, P.
Donald W. Sterna, P.E.
Ronald B. Bray, P.E.
..--
~
WSB
~
& Associates, Inc.
.
612-541 ~4800
FAX 541-1700
February 10, 2000
Mr. John Simola
City of Monticello
P.O. Box 1147
Monticello, MN 55362
Re: Construction Pay Voucher No. I / Change Order No.2
Kjellberg's West Sanitary Sewer Extension
City of Monticello Project No. 99-01C
WSB Project No. 1010.60
Dear Mr. Simola:
.
Attached, please find Change Order No.2 for the above-referenced project in the amount of
$18,753.00. This project was awarded on July 26, 1999, but has not been authorized due to the
developer's agreement issues. The contractor has incurred some expenses due to the delay. This
change order is not intended to increase the project cost, but will just clarify payment prior to
construction commencing. Once construction is complete, this change order will be void.
We would recommend approval of Change Order No.2 and payment made in the amount of
$17,815.35 (5% retainage applied) by Construction Pay Voucher No.1 enclosed.
Sincerely,
WSB & Associates, Inc.
wtlvL
Bret A. Weiss, P.E.
City Engineer
Attachments
nm
.
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:\WPWIN\1 01 0.60\vo.l.co.2-lrr-cty. wpJ
s
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CHANGE ORDER NO.2
KJELLBERG'S WEST SANITARY SEWER EXTENSION
CITY OF MONTICELLO PROJECT NO. 99-01C
WSB PROJECT NO. 1010.60
O~n~:___~i~ of Monticello ____--------J-Date?f Issuan~:~____Febru~ry 10,. 200_0____
Contractor: R. L. Larson Excavating, Inc. Engineer: WSB & Associates, Inc.
You are directed to make the following changes in the Contract Document description:
____.",' __,___,__' __,.._' .___._ ,.____... _..._. __~..,"__'__.' .,__" .-.,--.-,..'---_."___0' ___._ ..-.
This project was awarded in July 26, 1999, but has not been authorized due to developer's agreement issues. The contractor has
incurred some expenses due to the delay. This change order is not intended to increase the project cost, but will just clarify
payment prior to construction commencing. Once construction is complete, this change order will be void.
Attachment Itemized schedule
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
$107,428.20 Original Contract Time:
August 31, 1999
_.____.., ..__ _. .__. ___ ."__.._.~__.__.,_,,. ..___ ._"___0---'. --- ,,,----.,. -.., ..-.--..
Previous Change Orders: NO.1 to 1:
_...",--""--,,,.-._.,,--".'-".~'-"._' --. ,.__.,.,-~"-~.._.,,,._-- ,..-. ---.-., .---- ..-----..
$2,592.00 Net Change from Previous Change Orders: None
ontract Price Prior to This Change Order:
$110,020.20 ContractTime Prior to This Change Order: August 31,1999
..-."...-..-"'.----..-- --,'--. ---..,..--..."'--
-----..--.,'.--.- .-"...--."...-, .._~,._..,-,-,-"._.,..,._".~
Contract Price With All Approved Change Orders: $110,020.20 Contract Time With Approved Change
Orders:
..._...._..-_._"....~~...__.__.
._-~ .-"-_..__.~'_.'--"".- .-.-. ....-- ---.- -.-.--.-
$18,753.00 Net Increase of Change Order: 30 days
Net Increase of This Change Order:
October 31, 1999
.. --.-..... -." _._._..._.,..._.,,--,.~~_.~..._-'
.,-.-...---.'.- ..._~.._...,.__....,,--~ ..---.-
Recommended By:
Approved By:
Bret A. Weiss, P.E.
WSB & Associates Inc.
Engineer
R. L. Larson Excavatin Inc.
Contractor
APproved~t L \1
City Engineer
I Approved By:
Date of Council Action:
City Administrator
.
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Council Agenda - 2/14/00
SH. Consideration of aoprovin1! the date for annual board of review. (RW)
A. REFERENCE AND BACKGROUND:
The Wright County Assessor's office has scheduled Wednesday, May 10,2000 at 7 p.m. as the date for
the Monticello annual Board of Review. If this date is not acceptable to the Council, we need to let
the County Assessor know as soon as possible.
B. ALTERNATIVE ACTIONS:
1. Approve setting Wednesday, May 10,2000 at 7 p.m. as the date for the 2000 Board of Review.
2. If this date is not acceptable, Council could suggest an alternate date.
C. STAFF RECOMMENDATION:
None
n. SUPPORTING nATA:
Letter from Wright County Assessor.
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February 3, 2000
Rick Wolfsteller
Monticello City Administrator
250 East Broadway
Box 1147
Monticello, MN 55362
RE: 2000 Local Board of Review
Dear Mr. Wolfsteller:
GERALD E. KRITZECK
Wright County Assessor
Wright Coun(y Government Center
10 2nd Street NW, Room 240
8uj](110, MN 553/3-1/83
Phone: (612) 682-7367/ (612) 682-7368
FAX: (612) 682-6178
The 2000 Monticello Board of Review has been tentatively set for Wednesday, May 10, 2000, at
7:00 p.m.. If this date will not work for you please let me know before February 15,2000.
If you have any questions, please feel free to contact me.
Sincerely,
i~*fd
Wright County Assessor
GEK/rt
Equal Opportunity I Affirmative Action Employer
sJ-l
Council Agenda - 2/14/00
.
51.
Consideration of adopting a ioint resolution supporting annexation of the second half of
Phase I of the Groveland Subdivision and annexation of three adioining parcels owned
bv Stuart Hoglund. (JO)
A. REFERENCE AND BACKGROUND:
The City Counci I is asked to consider supporting annexation of the second half of Phase I of the Groveland
Subdivision along with approximately 7 acres of land owned by Stuart Hoglund which is located directly
west of the D & D Bus Co. As you may know, the MOAA Board recently granted approval of the
annexation of the entire Groveland development area including the Stuart Hoglund property. It was their
view that there was no need review each individual request fur annexation as the development proceeds
through each phase. If the City Counci I grants the support of the resolution then the item will be brought
directly to the township. If the township suppOlis adoption of the resolution then the request will be
submitted immediately to the State Planning Agency which is likely to approve the annexation request.
As you know the proposed Chelsea Road extends through Stuart Hoglund's property. The annexation of
this parccl allows the City to assess the cost of the road to the Hoglund parcel. Similarly annexation of the
entire portion of the second half of Phase I of the Groveland Subdivision allows the City to assess the cost
of this roadway to the Groveland parcel.
B.
ALTERNATIVE ACTIONS:
.
1.
Motion to adopt joint resolution supporting annexation of the second half of Phase I of the
Groveland Subdivision along with approximately 7 acres of land owned by Stuart Iloglund and
located directly west of the D & D Bus Company.
This motion to approve annexation should be contingent upon completion of the Chelsea
Road/Groveland improvement process through the plan approval phase.
It probably makes sense to submit the resolution to the State Planning Agency at such time as it is
apparent that the Chelsea Road project will proceed. This point in time is usually when plans are
approved. Usually this means that the State Planning Agency will be processing the request during
the bid phase which should provide sufficient time to get the property in the City befc)re
construction begins.
2. Do not approve ajoint resolution supporting annexation.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator to select alternative # 1. If the Council selects this
alternative, the item will be forwarded to the township for consideration.
. D. SUPPORTING DATA:
Map information showing the second half of Phase I of Groveland Development along with the
Hoglund property.
NOTE: LEGAL DESCRIPTIONS TO CONFORM TO AREA SHOWN ON ATTACHED MAP
RESOLIJTION NO. 2000-9
. IN THE MATTER OF THE AMENDMENT TO THE
.JOINT RESOLUTION FOR ORDERLY ANNEXATION BETWEEN
THE TOWN OF MONTICELLO AND THE
CITY OF MONTICELLO, MINNESOTA
PURSUANT TO MINNESOTA STATUTES 414.0325, SUBD.l
TO: Minnesota State Planning Agency
Municipal Boundary Adjustments
300 Centennial Building
685 Cedar Street
St. Paul, MN 55155
The Town of Monticello and the City of Monticello hereby jointly agree that the joint resolution
between the Town of Monticello and the City of Monticello designating an area for orderly
annexation dated March 6, 1998, be amended to include the following:
.
Both the Town and the City agree that no alteration oHhe stated boundaries of this
agreement is appropriate. Furthermore, both parties agree that no consideration by the
Board is necessary. Upon receipt of this resolution, the Municipal Board may review
and comment but shall, within 30 days, order the annexation oHhe following described
property in accordance with the terms of the joint resolution:
Property known as: Grovcland Subdivision (Portion of Phase I)
(SEE A TT ACHED LEGAL DESCRIPTION, EXHIBIT A)
And
Property known as: Hoglund parcel
(SEE A TT ACHED LEGAL DESCRIPTION, EXHIBIT B)
Approved by the City of Monticello this
day of
,2000.
Mayor
City Administrator
.
Approved by the Town of Monticello this
day of
,2000.
Town Clerk
Town Chair
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5.1.
Council Agenda - 2/14/2000
Consideration of minor modification of the wastewater treatment plant's NPDES
permit for wastewater discharge to the Mississippi River. (lS.)
A. REFERENCE AND BACKGROUND:
After additional study by the Minnesota Pollution Control Agency (MPCA), they are
requesting that the city of Monticello and other communities along the Mississippi River no
longer be required to chlorinate and dechlorinate our wastewater prior to discharge into the
river during the month of March. We were previously required to chlorinate and then
dechlorinate our wastewater from March through Octo her. The permits are now being
modified to read April 1 through October 31.
This change in our permit is expected to save us approximately $1,500 per year in chemicals.
B. AL TERNATIVE ACTIONS:
1. The first alternative is to approve the minor modification of the NPDES permit as
requested by the Minnesota Pollution Control Agency.
2. The second alternative is not to approve the change.
c.
STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and the project
manager at the wastewater treatment plant that the City Council approve the minor
modification as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of letter from the MPCA and form letter approving authorization.
.
1~fii)~
~
Minnesota Pollution Control Agency
.p~~
- - - Office of the Commissioner
February 3, 2000
Wastewater Treatment Plant Operator
Monticello WWTP
250 E Broadway
Monticello, MN 55362
Permit No.: MN0020567
Re: Minor Modification of Your NPDES Permit to Shorten the Effective Period for the Fecal Coliform
Effluent Limit
Dear Wastewater Treatment Plant Operator:
.
The purpose of this letter is to inform you of a recent change to Minnesota's water quality standard for
fecal coliform bacteria which has a direct impact on the effluent limit for fecal coliform bacteria in your
National Pollutant Discharge Elimination System (NPDES) permit. The fecal coliform standard and
effluent limits are assigned to protect receiving waters for swimming and other whole body contact uses.
The recent change to the fecal coliform standard shortens the effective season for the standard from
March 1 through October 31 to April 1 through October 31. Thus, the standard is no longer applicable
during the month of March. This and other rule changes were adopted by the Minnesota Pollution
Control Agency (MPCA) Board on December 14, 1999, and published in the State Register as a final rule
on January 31, 2000.
To implement this change to the water quality rule, the MPCA is proposing a minor modification of your
permit under the terms specified in Minnesota Rules part 7001.0190, subp. 3 (copy of7001.0190
enclosed). The change to the season for the fecal coliform standard means that fecal coliform bacteria
are not considered a pollutant during the month of March, in terms of protecting waters for swimming,
because there is very little if any swimming in March. This permit modification changes the effective
period for the fecal coliform effluent limit on the limits page(s) of your permit, as follows:
Parameter
Fecal Coliform
Current Effective Period
Mar-Oct
Modified Effective Period
Apr-Oct
The effective date for your total residual chlorine limit, if you use chlorine as the disinfection agent, will
change also. Dechlorination would start on April 1. In general, dechlorination is required whenever
chlorine is used. The effective dates for fecal coliform and chlorine (if chlorine is used) effluent
monitoring are modified along with the limits.
.
A minor modification of your permit under Minn. R. pt. 7001.0190, subp. 3 requires the consent of the
permittee. Enclosed for your convenience is a return letter. Please indicate on this letter if you wish to
accept, or not accept, this minor modification of your permit. Please return the letter to the MPCA at the
address provided before April 1, 2000. If you consent to this modification, you can implement the
modification by delaying the start of disinfecting your effluent until April 1 to meet the modified fecal
coliform effluent limit (and chlorine limit, ifapplicable), rather than starting disinfection on March 1, as
520 Lafayette Rd. N.; 51. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 292-5332 (TTY)
51. Paul . Brainerd . Detroit Lakes . Duluth · Mankato · Marshall · Rochester . Willmar; www.pca.state.mn.us c:.'
F.qual Opportunity Employer . Printed on recycled paper containing at least 20% fibers from paper recycled by consumers. --" -.-J
Page 2
February 3, 2000
.
you have in the past. The date for the fecal coliform effluent limit will be changed electronically in the
MPCA WQDelta database in the near future, and the change will appear on the preprinted discharge
monitoring reports issued by the MPCA.
The MPCA is implementing the change to the fecal coliform season through a minor modification of your
permit by this letter because of: 1) the large number of permittees affected by the change, 2) the short
amount of time between the time the rule change became final and the start of the disinfection season, and
3) the change does not result in an increased discharge of a pollutant to the environment. The
implementation ofthis change has both environmental and economic benefits.
Because ofthe large number of permittees that are being notified of the modification, there is the
possibility that you received this letter by mistake. This modification does not apply to you if:
1. your NPDES permit requires you to disinfect the effluent year.round, or
2. your discharge is to a limited resource value (Class 7) water and the fecal coliform limit in your
permit is applicable from Mayl through October 31 (the fecal coliform standard for Class 7 waters
was not changed), or
3. your wastewater is treated with a stabilization pond system and you do not disinfect with chemicals,
ozone, UV light, or by means other than by the natural die-off of the bacteria in the ponds.
(Permittees with pond systems will be notified by a separate letter.)
.
As stated, the MPCA believes the implementation of this change to the fecal coliform standard has both
environmental and economic benefits. This rule change is the result of a public process that included
input from representatives of many cities, environmental groups, and other interested parties. This
change was nearly universally supported by all entities. If you have questions, wish to comment, or
believe that this letter was sent to you by mistake, please contact the MPCA Regional Office for the
region in which you are located (see phone numbers below), or you can call David Maschwitz at
(651) 296-7255, or toll free at 1-800-657-3864.
Sincerely,
)mdw'&u)~
Gordon E. Wegwart, P.E.
Assistant Commissioner
GEW:jae
Enclosures (2)
Phone numbers for MPCA Regional Offices:
Brainerd (218) 825-3054
Duluth (218) 723-4665
Detroit Lakes (218) 846-0730
Willmar (320) 214-3794
Rochester (507) 280-2990
Metro, St. Paul (651) 296-6010
-.
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(~)
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MONTICELLO
Ms. Mary Kimlinger
Minnesota Pollution Control Agency
520 Lafayette Road North
St. Paul, MN 55155-4194
Monticello WWTP
Permit No.: MN0020567
Re: Minor Modification of my NPDES Permit to Shorten the Effective Period for the Fecal
Coliform Effluent Limit.
Dear Ms. Kimlinger:
.
I have reviewed the minor modification of the effective period for the fecal coliform effluent
limit and the chlorine limit, if chlorine is used as the disinfectant, in my National Pollutant
Discharge Elimination System (NPDES) permit, as described in the letter from Assistant
Commissioner of the Minnesota Pollution Control Agency, Gordon Wegwart, dated February 3,
2000. I have reviewed the exceptions mentioned in the letter and determined that the
modification is applicable to my permit; and hereby:
o consent to the modification of my permit.
o do not consent to the modification of my permit.
Please mark the appropriate response above and return this letter by April 1, 2000 to:
Ms. Mary Kimlinger
Minnesota Pollution Control Agency
Metro District, Major Facilities Section
520 Lafayette Road
8t. Paul, MN 55155-4194
I am authorized on behalf of the permittee to accept this minor modification of our NPDES
permit.
Sincerely,
.
Roger Belsaas S ~
The Honorable Mayor of Monticello
Monticello City Hall, 250 E. Broadway, PO Box 1147, Monticello, MN 55362-9245. (612) 295-2711. Fax: (612) 295-4404
Office of Public Works, 909 Golf Course Rd.. Monticello, MN 55362 . (612) 295-3170 . Fax: (612) 271-3272
.
.
.
Enclosure: Minnesota Rules part 7001.0190.
7001.0190 PROCEDURE FOR MODIFICATION, REVOCATION AND REISSUANCE,
AND REVOCATION WITHOUT REISSUANCE OF PERMITS.
Subpart 1. In general. If the permittee requests the
modification or the revocation and reissuance of a permit, the
commissioner shall require and review a permit application as
provided in parts 7001.0040 to 7001.0090. Except as provided in
subparts 2 and 3, in modifying permits and in revoking and
reissuing permits the agency shall follow the procedures set
forth in parts 7001.0100 to 7001.0130 to the same extent
required for the issuance ofthe permit. In permit modification
proceedings, only those portions of the permit that are proposed
to be modified are open f~r comment and a contested case hearing.
In proceedings to revoke and reissue a permit, the entire permit
is open for comment and a contested case hearing.
Subp. 2. Modification solely as to ownership or control.
Upon obtaining the consent of the permittee, the commissioner
shall consider a request to modify a permit as to the ownership
or control of a permitted facility or activity without following
the procedures in parts 7001.0100 to 7001.0130 if the
commissioner finds that no other change in the permit is
necessary. If the permit is a permit described in part
7001.0020, item A or B, the commissioner shall also find that
the agency has received a binding written agreement between the
permittee and the proposed transferee containing a specific date
for transfer of permit responsibilities and allocation of
liabilities between the permittee and the proposed transferee.
Ifthe permit is a permit described in part 7001.0020, item A,
the commissioner shall comply with the requirements of Minnesota
Statutes, section 116.074, before approving the permit
modification. The commissioner shall not unreasonably withhold
or unreasonably delay approval of the proposed permit
modification. Ifthe permit is a permit described in part
7001.0020, item B, the following additional requirements apply:
A. The new owner or operator shall submit a revised
permit application to the commissioner no later than 90 days
before the scheduled change in ownership or control.
B. The previous owner or operator shall comply with
the financial requirements of parts 7045.0498 to 7045.0524 until
SJ
.
.
.
the new owner or operator has demonstrated compliance with the
requirements to the commissioner. The new owner or operator
must demonstrate compliance within 180 days after the date of
the change in ownership or control of the facility. Upon
demonstration of compliance to the commissioner, the
commissioner shall notify the previous owner or operator in
writing that the owner or operator is no longer required to
comply with parts 7045.0498 to 7045.0524.
Subp.3. Minor modification. Upon obtaining the consent
of the permittee, the commissioner may modifY a permit to make
the following corrections or allowances without following the
procedures in parts 7001.0100 to 7001.0130:
A. to correct typographical errors;
B. to change an interim compliance date in a schedule
of compliance, provided the new date is not more than 120 days
after the date specified in the permit and does not interfere
with the attainment of the final compliance date;
C. to change a provision in the permit that will not
result in allowing an actual or potential increase in the
emission or discharge of a pollutant into the environment, or
that will not result in a reduction of the agency's ability to
monitor the permittee's compliance with applicable statutes and
rules; and
D. if applicable, to make a change as provided in
parts 7001.0730, subpart 3; 7001.3550, subpart 3; and 7023.9050.
Subp. 4. Revocation without reissuance. The commissioner
shall give notice to the permittee of a proposal to revoke a
permit without reissuance. This notice must state that within
30 days of the receipt of the notice the permittee may request a
contested case hearing be held on the proposed action. If the
permittee requests a contested case hearing, the agency shall
hold the hearing in accordance with the rules of the Office of
Admin~strative Hearings, parts 1400.5100 to 1400.8402.
STAT AUTH: MS s 115.03 subd 1; 116.07 subd 4
HIST: 8 SR 2278; 11 SR 2415; L 1987 c 186 s 15; 12 SR 1564; 12 SR
2513; 13 SR 1150; 13 SR 2453
Current as of 11/13/98
t----
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. City Council Agenda ~ 2/14/00
5K. Consideration to adoot a resolution aoprovine: the decertification of City TlF
District No. 1-1 (Lincoln Prooerties). (O.K.)
A. Reference and Background:
TIF District No. I-I and Development District No.1 was approved by the City Council
on March 26, 1990 and certified by the County on April 30, 1990. This was and is the
only district created by the City and was created for the purpose of land acquisition and
public improvement costs associated with the development of the West 7 Street which
enhanced the development of the K-Mart site.
The district was an Economic District with a life duration of 10 years from the date of plan
approval or eight years from date of first received tax increment. Therefore, this district
has ran its maximum life duration. The adoption of the resolution is an housekeeping
item and an arrangement made between the Auditor's Office of Wright County and the
City of Monticello for purpose of clarification or consistency.
The enclosed resolution simply requests the County to decertify the district and to no
longer remit tax increment to the City of Monticello commencing Payable 2000.
.
The district has retired its debt obligations and it appears there is no tax increment surplus
over and above the TIF budget. The adopted resolution will be submitted to the Office of
the Wright County Auditor.
Please consider the following alternative actions.
B. Alternative Action:
I. A motion to adopt the resolution approving the decertification ofTIF District No.
I-I ofthe City of Monticello.
2. Amotion to deny adoption of the resolution.
C. Recommendation.
As this is a housekeeping item for clarification and in any event the district will decertify
by law, the recommendation is Alternative No.1.
D. Supoortimr Data:
.....
Resolution for adoption.
-
.
.
CITY OF MONTICELLO
STATE OF MINNESOTA
Resolution No.
BEING A RESOLUTION APPROVING THE DECERTIFICATION OF TAX
INCREMENT FINANCING DISTRICT NO. 1-1 OF THE CITY OF
MONTICELLO.
. WHEREAS, on March 26, 1990, the City of Monticello, Minnesota (the "City") established
Development District No.1 (the ''Project'') and created Tax Increment Finance District No. 1-1
(the "District"); and
WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the
District have been pledged have been paid in full or defeased and all other costs of the Project
have been paid; and
WHEREAS, the City by this resolution to cause the decertification of the District after which
all property taxes generated by the property within the District will be distributed in the same
manner as all other property taxes.
NOW THEREFORE, BE IS RESOL YED by the City Council of the City of Monticello,
Minnesota, that staff shall take such action as is necessary to cause the County Auditor of Wright
County to decertifY the District as a tax increment district and to no longer remit tax increment
payable 2000 from the District to the City.
DATED: February 14,2000
(Seal)
CITY OF MONTICELLO, MlNNESOT A
Mayor
ATTEST:
City Administrator
5k
. City Council Agenda. 2/14/00
5L. Consideration to approve the appointment of nominees to the Desien Advisorv
Team. (O.K.)
A. Reference and background:
According to the Bylaws of Monticello Design Advisory Team (DAT), the OAT shall
nominate individuals for appointment to the OAT, subject to the approval of the Board of
Directors of Monticello Community Partners (MCP). All nominations shall be forwarded
to the Monticello City Council for approval, as provided for in the Monticello Zoning
Ordinance, Title 10, Chapter 14B, Section?
With the resignation of Rita Ulrich as MCP Director and as a OAT member, the MCP
Board of Directors hired Amanda Gaetz as the new MCP Director. OAT nominated
Amanda Gaetz for the vacated OAT position and the MCP Directors approved the
recommended nominee. Thereby, the Council is asked to appoint Amanda Gaetz to OAT
for the two-year term vacated by Ulrich.
.
Secondly, since OAT was not on the list of annual appointments made by City Council in
January 2000, the Council is requested to appoint OAT members Ron Hoglund, Gail Cole,
and Mike Cyr for another two-year term. The following is a list of the current OAT
members and their respective terms subject to approval by the Council.
Two- Year Term: Expires January 2001
Pam Campbell
Susie Wojchouski
Dennis Sullivan
Two- Year Term: Expires January 2002
Gail Cole
Ron Hoglund
Mike Cyr
Amanda Gaetz
B. Alternative Action:
1. A motion to approve the appointment of Gail Cole, Ron Hoglund, Mike Cyr, and
Amanda Gaetz as members of the Design Advisory Team for a two-year term.
Term expires January 2002.
.
2.
A motion to deny approval of the recommended nominees.
1
.
.
.
3.
C.
A motion of other action.
Recommendation:
Recommendation is Alterative No.1.
D. Supporting: Data:
Excerpts from the Bylaws ofDAT.
2
City Council Agenda - 2/14/00
~Lf~~/~666 15:69
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6122958997
MONTI COMM PARTNERS
PAGE 82
~
BYLAWS
OF
MONTICELLO DESIGN ADVISORY TEAM
ARTICLE I: PURPoSE
The Pwpose of rho MoaticeUo DeaiJll Adviawy T II1II ilto JlIOVicIe cIosip. nview of all
development and RdeveJopment jllOj- within rho Central Conununily DiIIrict, IS provided for
in rho MoaticeUo Zoniug Ordinonc:.. Title 10, Chapter 14B. IS amended. The DeoiJll AdvisoJy
Team may also provide services, leparote liom Its official dutiel, relating to enhancing !he
ph)'licallJlPC8r8nc. ofMooticeJlo to MonticeUo Community p_. a Miooosom DOIlprofil
corporation.
ARTICLE D: DEPlNITIONS
Section I. "DA T" shall mean and toIior to rho MonticeUo Desisn Advisory Toam. a public body
appointed by the Monticello City Council.
.
Sectioo 2. "Member" IbaJI mean and nfo< to all individual I duly nominated by Monticello
COllllIlunity Parlum, a MiDueaota noa-profit COl)KIrItion, and appojatad to rho DA T by !be
MonticeUo City Council, IS JllOvided for in ArtioJe In, Section 1 of1hue bylaws.
Section l- "Bylaws" sbaU mean and refer to rho bylaws of lit. DA TIS amondod liom limo to
time.
ARTICLE m: MEMBERSHIP OF THE DESIGN ADVISORY TEAM
Soctioo 1. ADnn;"'mont ofMombers. The DAT sbaU nominate individuals for appoinbnODlto
the DA T. subjOClto !be IpprovaJ ofrho Board ofDinctor. ofMonticeUo Communily Pattnon.
All nominations sbaU be forwarded to the MoaticeUo City Council for approval, IS jllOvided for
in the MonticeUo Zoning Orcli.nance, Title 10, Chapter 14B, Section 7.
SectiOll 2. Number and Terms ofDffi'il:_ The number ofmembon oflbe Monticello Desisn
AdvilOry Team sbaU be DOllesa rhao Ii... (5) and DOl DIOn lhan seven (1). Each member shall
be · natural penon of full age and serve for a period of two (2) yoars. until his or her SUC<:usor is
appointed or until hiI or her reaisnatioo or removal IS hereinafter provided. Al the oxpinWoo of
any tenn, any member may be reappointed in the manner .pecified in Section 1 hereof.
Additional memben may be appointed to fill vacancies in the same manner.
Soction 3. Initial Terms. Oflltose membon initially 8ppointod, two (2) members sbalI serve
lbroe-year lomu, and three (3) members shaU serve two-year teons. Thon:after. all members shall
serve two-year terms.
1
5L
/
(A) Initial Two- Year Tenn: (Tenn expires January 2000, with the appointment of new
member)
Gail Cole
Ron Hoglund
Rita Ulrich
(B) Initial Three-Year Tenn: (Tenn expires January 2001, with the appointment of new
member)
Pam Campbell
Susie Wojchouski
Section 4. Resignation. Any member may resign at any time by giving written notice to the
Chair or Secretary of the Design Advisory Team. The resignation of any member shall take
effect at the time specified therein or, if no time is specified therein, upon receipt thereof by the
officer of the DA T to whom the written notice is given; and, unless otherwise specified therein,
the acceptance of such resignation shall not be necessary to make it effective.
.
Section 5. Removal. Any member may be removed from the DA T, at the discretion of the
Monticello City Council. DA T may make a recommendation to the City Council for the removal
of a DA T member, if he or she misses three or more consecutive regular meetings of the DA T or
more than fifty percent (50%) of the regular meetings in any six month period. A
recommendation from DA T for the removal of a DA T member shall require an affinnative vote
of the majority of all DAY members.
Section 6. Vacancies. Any vacancy in the DA T caused by death, resignation, removal, or any
other cause, shall be filled in the manner specified in Section 1 hereof.
Section 7. Conflicts of Interest. A member shall disclose any conflict of interest, and shall
abstain from voting on any matter in which he or she has a conflict of interest as defined by, and
in accordance with, Minnesota State Statutes.
ARTICLE IV: OFFICERS
Section 1. Enumeration of Officers. The officers of the DA T shall be the Chair, Vice-Chair and
Secretary, who shall be members of the DA T, and other such officers as the DA T may from time
to time create by resolution.
Section 2. Election of Officers and Terms. The election of all officers shall take place annually,
at the first regular January meeting of the DA T fOllowing the appointment of new members or
reappointment of members by the City Council. The tenns of all officers shall be one year.
Section 3. Vacancies. A vacancy in any office may be filled by a special election at any time.
The person elected to such vacancy shall serve in such capacity for the remainder of the tenn of
the officer he or she replaced.
Section 4. Multiole Offices. No person shall simultaneouSly hold more than one office.
2
5L
.
SM. Consideration of contract extension with Carefree Lawn Service for mowin
.[crvices. (1.S.)
Council Agenda - 2/14/2000
A. REFERENCE AND BACKGROUND:
Carefree Lawn Service, Inc. has been doing contract mowing for the city of Monticello since
1995. The city uses contract mowing for nuisance violations of the city ordinance, to mow
Riverside Cemetery, the Monticello Library, Hi- Way Liquor, and the Monticello Fire Hall.
The costs of mowing under the contract have been relatively economical for the city in that
we pay only $30/each for mowing of the library, Hi~ Way Liquor or the fire hall. The cost
to mow Riverside Cemetery is $525 per time. Carefree Lawn Service has performed quite
well over the past several years. The only problems we have ever had with them is the
timing of mowing Riverside Cemetery prior to Memorial Day weekend. We would like it
mowed just prior to the Memorial Day weekend on Thursday or Friday, and in the past on
a couple of occasions it has been mowed a week ahead of time. This was done to avoid
having to mow around the memorials and flowers, etc. which start to show up the Friday
prior to Memorial Day.
.
James King, the OWner of Carefree Lawn Service, has sent us a proposal to extend the
contract for a period of five years, through the end of the 2004 season. He would keep the
same rates bid in the 1997 contract and will add to our contract that Riverside Cemetery be
mowed within two days ofthe Memorial Day weekend (Thursday or Friday) unless weather
conditions prohibit this. A copy of the rate structure is included for YOur review.
B. AL TERNA TIVE ACTIONS:
1. The first alternative would be to authorize a contract extension for a period of five
years with Carefree Lawn Service, Inc., based upon the rates in effect for the last
contract.
2. The second alternative would be not to extend the contract for a period offive years
but to extend it for a lesser number of years.
3. The third alternative would be not to extend the contract.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and Park
Superintendent that the City Council extend this contract lor a period of five years as
outlined in alternative #1. It is not often that we can lock in rates for long periods of time
for any services.
D. SUPPORTING DATA:
Copy of letter from Carefree Lawn Service requesting a contract extension; copy of rates
from the last contract.
.
Carefree Lawn Service, INC.
PO Box 1038
Monticello, MN 55362
@
~
TO: John Simola
Roger Mack
Greg Engles
City Council Members
DATE: January 18, 2000
RE: Extension of City Mowing Contract
At this time I would like to propOse a five-year contract for lawn service for
the City of Monticello. The contract that I am proposing would expire at the
end of the season in 2004 and would not be subject to any price increases; the
prices that were agreed Upon for the 1997 lawn season would remain in effect
throughout the course of the new contract.
.
Over the last five years that I have held the city contract my crew and I have
made every effort to perform top quality work. I can assure you that quality
is very important to me and I will make every effort to ensure your
satisfaction as well as my own satisfaction in the work performed by my crew
and myself. Not only is the quality of our work important to me, but I also
pride myself on the fact that I try to minimize price increases unless
absolutely necessary. Over the last five years I have performed the services
at what I would consider a fair price, without any added price increases.
We have had one discrepancy over the past few years that comes during Memorial
Day weekend. We normally mow the cemetery 6-7 days prior to the weekend,
should you decide to accept this proposal, we will make Sure the cemetery is
mowed Thursday prior to Memorial Day weekend as requested by the Ci ty of
Monticello. If rain is forecasted than it will be done either on Wednesday or
Friday.
I would greatly appreciate your consideration in this matter. Should you have
any questions, please contact me at 263-8866.
Sincerely, , /
;0..'"
,l .l- .
0--__L//M~V t;
James w. King
Owner
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,
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.
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CITY OF MONTICELLO
MOWING AND LANDSCAPE MAINTENANCE
...............',',',',',',.'.'....,.,.:..,'.','.','...............'.','.',..............'...',',','.:.:.:.:':.:,' ',',',',',',',',',','.','.',',',',',',',',',.,'.' ....
.......................',',',',',',',',',.'...'".,'.:"..............',.,'..,'.'.................'.',,',','.',',',.:.:':,',',',',',',',',',',',',',',',','............,'.:.'....
..........."""",... .,,'.'. .......,"',...........""""""'.'..'""""",,........,...
1997CON'tRAtTRA....eS
::::::::::>>>>>> :.' : ' :: <,: .:-' :: ::: " :. ,0,": ::-":: :): :: . '::' :: :></:::::::"."..
Carefree Lawn Service
P.O Box 1 038
Monticel 10 , MN 55362
I ITEM ." I DESCRIPTION UNIT I RATE
I. SITE A: MONTICELLO LIBRARY
1 Mowing, weeding, trimming of weeds/grass inc. litter/debris pickup and LUMP SUM $30.00
disposal per time
2 Litter/debris pickup and disposal separate from mowing operations LUMP SUM $10.00
per time
3 Hedge, bush and vine trimming LUMP SUM $ 0.00
per time
4 Fall complete cleanup of site inc. disposal of all materials LUMP SUM $45.00
per time
II. SITE B: HI-WA Y LIQUORS
1 Mowing, weeding, trimming of weeds/grass inc. litter/debris pickup and LUMP SUM $30.00
disposal per time
2 Litter/debris pickup and disposal separate from mowing operations LUMP SUM $10.00
per time
3 Hedge, bush and vine trimming PER HOUR $ 0.00
4 Fall complete cleanup of site inc. disposal of all materials LUMP SUM $40.00
per time
III. SITE C: MONTICELLO FIRE HALL
1 Mowing, weeding, trimming of weeds, grass inc. litter/debris pickup and LUMP SUM $30.00
disposal per time
2 Litter/debris pickup and disposal separate from mowing operations LUMP SUM $10.00
per time
3 Hedge, bush and vine trimming PER HOUR $ 0.00
4 Fall complete cleanup of site inc. Disposal of all materials LUMP SUM $35.00
per time
IV. SITE D: RIVERSIDE CEMETERY
Mowing, weeding, trimming of LUMP SUM
weeds, grass inc. litter/debris per time
pickup and disposal
$600.00
LUMP SUM
per time
$525.00
2
Litter/debris pickup and disposal separate from mowing operations
LUMP SUM
per time
$135.00
(Carefree's disp. site)
$100.00
(City disp. site)
C:\OFFICEIJOHNlCAREFREE. EXT: 0211112000
5m
-1-
Carefree Lawn Service
P.O. Box 1038
Monticello, MN 55362
DESCRIPTION
UNIT
RATE
3 Spring complete cleanup of site to inc. disposal of all materials LUMP SUM $100.00.
per time
4 Fall complete cleanup of site inc. disposal of all materials LUMP SUM $2,200.00
per time (Disposal on site)
$2.600.00
(Disposal 011 site)
V. ADDITIONAL SERVICES BY THE HOUR
A. TRACTOR MOWERS:
1. John Deere F935 72" oer hour $30.00
2. John Deere 420 60" per hour $30.00
3. John Deere 420 50" oer hour $30.00
B. SELF.PROPELLED MOWERS:
1. Toro Proline 54" oer hour $30.00
2. Toro Proline 44" oer hour $30.00
C. PUSH MOWERS:
1. MTD 21" per hour $30.00
2. MTD 21" per hour $30.00
D. BRUSH HOG MOWERS:
1. John Deere F955 4' per hour $60.00
E. TRIMMERS:
1. Husnuarna Echo Stihl oer hour $30.00
*No spring cleanup bid, litter pickup only.
.
C:\OFFICE\JOHN\CAREFREE.EXT: 02111/2000
SfY\
.2.
Carefree Lawn Service
P.O. Box 1038
Monticello, MN 55362
DESCRIPTION
UNIT
RATE
ESTlMA TED ANNUAL COST:
BASED UPON 22 MOWINGS PER YEAR AND FALL CLEANUP AT SITES A, B & C
$2,100.00
BASED UPON 6 MOWINGS PER YEAR AND SPRING & FALL CLEANUP AT
RIVERSIDE CEMETERY
$5,850.00
TOTALS $7,950.00
.
.
C:IOFFICE\JOHNICAREFREE.EXT: 0211112000
-3.
.
.
.
Council Agenda ~ 2/14/00
7.
Consideration of review of third Quarter and year end liquor store financial report. (R W)
A. REFERENCE AND BACKGROUND:
Liquor Store Manager, Joe Hartman will be in attendance at the Council meeting to answer any questions
the Council may have regarding the year end financial report.
To summarize, the liquor store operation continues to show growth not only in total sales but also in
operating income. Total sales increased by over 11 % to $2,350,000 resulting in a gross profit of $600,203
or $68,000 more than last year. The resulting operating income is $340,450, a $44,062 increase over 1998
figures. This is a 14.9% increase in operating income, which is a more accurate reflection of the operation
than the net income would be. Net income also includes other earnings such as interest income which
does not havc a direct bearing on the profitability of the business.
With a total net income of $388,000, $200,000 was transferred from the liquor fund to the debt service
fund for the Community Center bond. Based on our 1999 operations, there shouldn't be a problem in
continuing this transfer annually to cover any shortiall in thc operational expenses of the new Community
Center.
B. ALTERNATIVE ACTIONS:
1. After reviewing the financial report with the Liquor Store Manager, the Council can accept the
report as presented.
C. STAFF RECOMMENDATION:
None
D. SUPPORTING DATA:
Copy of nine month and year end financial report for 1999.
.
MONTICELLO MUNICIPAL LIQUOR
GROSS PROFIT BY PRODUCT
COMPARISON FOR THE YEAR
ENDING SEP 30, 1998 AND 1999
1998
YEAR-TO-DATE
AMOUNT
1999
YEAR-TO-DATE
AMOUNT
.
Liquor Sales 412,250 458,165
Discounts
Cost of Sales 299,240 317,794
--~~----~- ~~-~...._---~
GROSS PROFIT - LIQUOR 113,010 27.4% 140,371 30.6%
Beer Sales 913,965 1,011,865
Cost of Sales 723,964 770,446
--~--~-~~- -----~~-~-
GROSS PROFIT - BEER 190,001 20.8% 241,419 23.9%
Wine Sales 144,309 163,506
Cost of Sales 95,808 116,822
---~------ ----~-~---
GROSS PROFIT - WINE 48,501 33.6% 46,684 28.5%
Mise Sales 56,242 68,601
Cost of Sales 45,208 55,919
~----~---- ----------
GROSS PROFIT - MISC TAXABLE 11,035 19.6% 12,682 18.5%
Mise Non-taxable Sales 2,385 1,213
Cost of Sales 830 548
-~---~---- -----~--~- 54.8%
GROSS PROFIT - MISC NON-TAXA 1,555 65.2% 665
TOTAL SALES 1,529,146 1,703,329
TOTAL COST OF SALES 1,165,050 1,261,529
TOTAL FREIGHT COST 6,823 6,314
--~--~---- ----~-----
TOTAL GROSS PROFIT 357,274 23.4% 435,485 25.6%
-~---+----..... ----------
~~------~- -----~-~--
I
.
SALES
Liquor
Beer
Wine
Other Merchandise
Misc Non-Taxable Sales
Discounts
TOTAL SALES
COST OF GOODS SOLD
GROSS PROFIT
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
COMPARISON FOR THE YEAR
ENDING SEP 30, 1998 AND 1999
1998
YEAR-TO~DATE
AMOUNT
412,250
913,965
144,309
56,242
2,385
~-~------~
1,529,146
(1,171,873)
~-~-------
357,274
23.4%
----------
------~~~~
.
GENERAL AND ADMINISTRATIVE EXPENSE
Personal Services
Salaries
PERA
FICA
Insurance
Unemployment Benefits
Severance Pay
TOTAL PERSONAL SERVICES
Supplies
Office Supplies
General Operating Supplie
Other Supplies
TOTAL SUPPLIES
97,813
5,062
7,469
6,907
-~~------....
117,252
7.8%
824
4,174
----------
4,998
.3%
1999
YEAR-TO-DATE
AMOUNT
458,165
1,011,865
163,506
68,601
1,213
--~--~----
1,703,329
(1,267,844)
~-~-------
435,485
--------.......-
~-~-------
110,141
5,494
8,499
6,227
975
--~-----~-
131,336
2,089
4,740
140
-----.....~-~-
6,970
25.6%
7.7%
.4%
\
.
Other Services & Charges
Professional Services
Maintenance Agreements
Communication
Travel-Conference-Schools
Adverti sing
Insurance & Tax
Utilities
Maintenance, Equipment
Maintenance, Building
Maintenance, Other
Depreciation--Acquired As
Mise Sve & Chgs
TOTAL OTHER SERVICES & CH
.
TOTAL GENERAL & ADMIN EX PENS
TOTAL OPERATING INCOME
Other Income (Expense)
Interest Income
Cash Long/Short
Sale of Property
Misc Income
TOTAL OTHER INCOME (EXPENSE)
NET INCOME (EXPENSE)
Transfers In/Out
ADJUSTED NET INCOME (EXPENSE
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
COMPARISON FOR THE YEAR
ENDING SEP 3D, 1998 AND 1999
1998
YEAR-TO-DATE
AMOUNT
1,640
2,418
242
2,589
8,420
10,637
2,039
1,343
86
8,313
12,642
----------
50,369
3.3%
172,619 11.4%
---~------
184,655
11.9%
-----~----
---~------
29,254
(205)
153
---~~-~-~-
29,202
1.9%
213,857
13.8%
-~--------
----------
213,857
13.8%
--~----~--
-~--------
1999
YEAR-TO-DATE
AMOUNT
1,245
615
1,621
4,234
8,339
11,453
4,271
1,388
300
8,297
5,714
~~-~--~--~
48,147
186,452
--~-~---~-
249,033
-~~---~---
~-~---~---
35,440
(248 )
(59 )
----------
39,687
288,720
----------
----------
288,720
-~-------~
----------
2.8%
10.9%
14.6%
2.3%
16.9%
16.9%
l
.
MONTICEIJLO MUNICIPAL LIQUOR
BALANCE SHEET
30Sep1999
CUrrent Assets:
Cash
Change Fund
Investments
Accounts Receivable
A/R - NSF Checks
Inventory
Prepaid Insurance
TOTAL CURRENT ASSETS
.
Fixed Assets
Land & Parking Lot
BUildings
Furniture & Equipment
less: Accumulated Depreciation
TOTAL FIXED ASSETS
TOTAL ASSETS
Liabilities
Accounts Payable
Due to EDA Fund
Sales Tax Payable
Salaries Payable
Accrued Vacation/Sick Leave
Other Accrued Expenses
TOTAL LIABILITIES
RETAINED EARNINGS
TOTAL LIABILITIES AND FUND BALANCE
11,316.58
1,600.00
1,060,514.11
(2,009.43)
300,421.82
5,512.72
~-~------....._-
1,377,355.80
46,591.03
234,104.13
88,735.45
(275,124.14)
-~----~----~
94,306.47
---------~~-
1,471,662.27
~-----------
---......_-~-----
783.44
15,924.05
6,955.41
30,111.00
2,318.42
-----~---~--
56,092.32
1,415,569.95
--~-~-------
1,471,662.27
--------~-~-
--~-~-~-----
1
.
MONTICELLO MUNICIPAL LIQUOR
GROSS PROFIT BY PRODUCT
COMPARISON FOR THE YEAR
ENDING DEC 31, 1998 AND 1999
1998
YEAR-TO-DATE
AMOUNT
1999
YEAR-TO-DATE
AMOUNT
Liquor Sales 590,666 651,955
Discounts
Cost of Sales 408,926 469,150
~---~----- ----------
GROSS PROFIT - LIQUOR 181,740 30.8% 182,804 28.0%
Beer Sales 1,211,898 1,347,392
Cost of Sales 936,699 1,012,604
---~~----- ~~-~--~---
GROSS PROFIT - BEER 275,199 22.7% 334,789 24.8%
Wine Sales 223,303 258,884
Cost of Sales 157,246 188,595
----~----~ ---~---~~-
GROSS PROFIT - WINE 66,057 29.6% 70,289 27.1%
..... Mise Sales 76,145 90,972
~ Cost of Sales 60,407 71,101
~---~-~--- -~~~------
GROSS PROFIT - MISC TAXABLE 15,738 20.7% 19,871 21. 8%
Misc Non-taxable Sales 3,156 1,735
Cost of Sales 1,159 679
~~-~--~~-- ---~------
GROSS PROFIT -, MISe NON-TAXA 1,997 63.3% 1,056 60.9%
TOTAL SALES 2,105,273 2,350,909
TOTAL COST OF SALES 1,564,436 1,742,130
TOTAL FREIGHT COST 9,023 8,577
---------- ----------
TOTAL GROSS PROFIT 531,814 25.3% 600,203 25.5%
--~--~-......_- -----------
~--~-~~--- ------~---
1
.
SALES
TJiquor
Beer
Wine
Other Merchandise
Mise Non-Taxable Sales
Discounts
TOTAL SALES
COST OF GOODS SOLD
GROSS PROFIT
MONTICELLO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
COMPARISON FOR THE YEAR
ENDING DEC 31, 1998 AND 1999
1998
YEAR-TO-DATE
AMOUNT
590,666
1,211,898
223,303
76,145
3,156
2,105,273
(1,573,459)
531,814
----------
-------~~-
GENERAL AND ADMINISTRATIVE EXPENSE
'.
Personal Services
Salaries
PERA
FICA
Insurance
Unemployment Benefits
Severance Pay
TOTAL PERSONAL SERVICES
Supplies
Office Supplies
General Operating Supplie
Other Supplies
TOTAL SUPPLIES
.
138,802
7,007
10,333
9,083
165,224
1,175
6,481
597
8,253
25.3%
7.8%
.4%
1999
YEAR-TO~DATE
AMOUNT
651,955
1,347,392
258,884
90,972
1,735
2,350,909
(1,750,706)
600,203
------~---
-----~----
150,957
7,385
11,426
9,345
975
180,089
2,393
5,890
221
8,504
25.5%
7.7%
.4%
l
.
Other Services & Charges
Professional Services
Maintenance Agreements
Communication
Travel-Conference-Schools
Advertising
Insurance & Tax
Utilities
Maintenance, Equipment
Maintenance, Building
Maintenance, Other
Depreciation--Acquired As
Misc Svc & Chgs
TOTAL OTHER SERVICES & CH
.
TOTAL GENERAL & ADMIN EXPENS
TOTAL OPERATING INCOME
Other Income (Expense)
Interest Income
Cash Long/Short
Sale of Property
Misc Income
TOTAL OTHER INCOME (EXPENSE)
NET INCOME (EXPENSE)
Transfers In/Out
ADJUSTED NET INCOME (EXPENSE
-=-
MONTICEr,LO MUNICIPAL LIQUOR
REVENUE AND EXPENSES
COMPARISON FOR THE YEAR
ENDING DEC 31, 1998 AND 1999
1998
YEAR-TO~DATE
AMOUNT
1,981
3,155
242
5,860
6,649
13,714
2,928
1,610
193
11,089
14,529
61, 949
2.9%
235,427 11.2%
296,388
14.1%
~~-~-----~
--~--~----
23,470
(423 )
(21)
23,026
1.0%
319,414
15.1%
----------
-----~----
(134,000)
185,414
8.7%
~--~-----~
-_._~--~~--
1999
YEAR-TO~DATE
AMOUNT
1,799
626
2,236
6,111
10,822
12,779
6,262
2,203
342
11,071
15,838
71,160
259,753
340,450
----------
---------~
48,392
(628 )
( 197)
47,688
388,138
~~-~~----~
---~------
(200,000)
~~~,131
---~-----~
----------
3.0%
11.0%
14.5%
2.0%
16.5%
8.0%
I
.
MONTICELLO MUNICIPAL LIQUOR
BALANCE SHEET
31Dec1999
Current Assets:
Cash
Change Fund
Investments
Accounts Receivable
A/R - NSF Checks
Inventory
Prepaid Insurance
TOTAL CURRENT ASSETS
.
Fixed Assets
Land & Parking Lot
BUildings
Furniture & Equipment
less: Accumulated Depreciation
TOTAL FIXED ASSETS
TOTAL ASSETS
Liabilities
Accounts Payable
Due to EDA Fund
Sales Tax Payable
Salaries Payable
Accrued Vacation/Sick Leave
Other Accrued Expenses
TOTAL LIABILITIES
RETAINED EARNINGS
TOTAL LIABILITIES AND FUND BALANCE
41,783.09
2,600.00
938,287.75
(2,493.53)
270,851.42
3,029.62
-----~----~~
1,254,053.35
46,591.03
234,104.13
88,735.45
(277,898.24)
----~-------
91,532.37
-----~------
1,345,585.72
~--------~-~
----~~~---~-
1,246.19
23,398.53
11,311.22
32,564.00
2,968.93
-~~---------
71,488.87
1,274,096.85
--~---------
1,345,585.72
-~--~-------
------~--~--
l
.
8.
City Council Agenda - 02/14/00
ubJic hearin for
Jetion of Phase 1 of
REFERENCE AND BACKGROUND:
City Council is asked to consider accepting feasibility study and ordering of public
hearing for improvements associated with extension of Chclsea Road and completion of
Phase 1 of the Grove1and subdivision. Under the proposed project, Chelsea Road would
be extended entirely through distance between Sandberg Road mId 90th Street thus
making the connection to the City's future industrial park area. In addition, utility
extensions would be made to the west as well.
.
The feasibility study also includes descriptions of the improvements associated with
construction of utilities for 62 lots with Phase I of the Groveland subdivision. It is
proposed under this plan that the City construct the roads and utilities associated with this
plat and levy these costs as assessments against each lot which are then paid at time of
closing on each home. Tony Emmerich has a long history of successfully completing
subdivision development using the 429 process, the most recent development included
the Klein Farms 4th Addition which was completed following the 429 process. All lot
were developed and assessments paid within three years of the beginning of construction.
One of the most challenging aspects of this project is to determine the method for
assessing the benefit of the Chelsea Road extension to the various property owners.
Despite the difficulty in finding agreement between property OWners on who should pay
for what with regard to Chelsea Road, it is clear that all of the property owners agree that
Chelsea Road should be extended and that each should pay an assessment.
It is expected that a major portion of discussion on Monday will revolve around diiferent
ideas that have come up with regard to spreading the costs of the Chelsea Road extension.
Following is one idea that has come up that could be a starting point for discussion.
There appears to be agreement on the fair method for spreading the actual cost of
construction, such costs will be spread evenly based on trontage length. The difficult
portion of the assessment is spreading the cost of right -of- way because each property
OWner is providing a different level of right-of-way with this project. Goulds and D&D
are not providing any right-of-way, whereas the Stuart Hoglund property and Emmerich
property are both providing right-oF-way. In addition, the City had to purchase an
$89,000 parcel that allowed extension of the roadway into the Groveland pm'cel. This
land value should be incorporated into the project cost. Further complicating matters is
the potential vacation of the 90th Street right-of-way which would provide freeway
frontage to Goulds, D&D and the Hoglund property. The question here is how much
should the benefitting property owners from that vacation pay for the road right-of-way
.
City Council Agenda - 02/]4/00
which will be conveyed from the County to the City, and then to the property owners.
As noted earlier, typically each property owner would provide an cqual share of the road
right-of-way. In this case, Emmerich and Hoglund arc providing all of the right-of way,
therefore it is proposed that the asscssment 1()r thc D&D/Goulds assessment total should
include the cost of the land for the length of their property. Therefore, Goulds and D&D
would pay for 1,600 square feet. If the land is valued at $1 per square foot, each parcel
has to contribute $] 6,000 to the total cost.
.
The $89,000 purchase made by the City would be included as a project cost but will be
directly offset by the right-of-way contributions with an additional $18,000 contribution
by Emmerich over and above the right-of-way he has already provided. With regard to
Stuard Hoglund's Imld, it is proposed that Stuart Hoglund trade land needed for the new
right-of-way. In exchange for giving up this land, he will gain the old 90th Street right-of-
way which will provide freeway trontage and additional area for commercial
development for the triangular piece of land he owns. The funds derived from the sale of
the 90th Street ROW will be used to otTset the Gould, D&D and Hoglund assessments.
Obviously, this is a somewhat confusing method for assessing the benefit of the land
acquisition associated with extension this roadway. Making it more difficult at this time
is that there is no agreement between property owners as to whether or not this method is
the best approach for spreading theses costs.
We hope to have a spreadsheet prepared for the meeting which clearly describes this
option for distributing road acquisition costs which can be a starting point for discussion.
Under the proposed Chelsea Road extension plan the Olson Electric property will
continue to obtain road access via the old 90th Street ROW. The plan does not call for
extending a road or private drive through the old Marvin Road ROW at this time. There
appears to be some development potential for the land area between the new Chelsea
ROWand the Dave Peterson Ford/Eduplay parcels. If a drive serving the Olson property
were extended through his area to Chelsea, such an improvement might significantly
diminish the developability of this area. Perhaps as an alternative to developing a road or
drive fix the Olson property, it might make sense to provide an easement which would
allow future access through this site whieh would ultimately allow the Olson property to
have access to Chelsea via the future development. The final alignment of any drives or
road improvements would then be dictated by the needs of the future development in that
area.
.
.
City Council Agenda - 02114100
ALTERNATIVE ACTIONS
1. Motion to accept the feasibility study and call for a public hearing to be conductcd
on February 28, 2000.
2. Motion to tablc or deny acceptance of the feasibility study and table or deny
calling for the public hearing.
RECOMMENDA nON
It is the recommendation of the City Administrator to accept the feasibility study with
modifications as proposed by Council, and to discuss potential methods for distributing
the costs associated with land acquisition for Chelsea Road. As you know, discussion
regarding assessments at this phase ofthc project provides a basis for the future
assessment roll, however the final assessmcnt roll is not adoptcd until thc completion of
the project. If Council so desires, it can move a project forward in the process without a
completed determination of assessments for each parcel. Accepting the feasibility study
therefore at this time does not compel the City to adopt an assessment roll at this time.
Obviously, discussion regarding distribution of costs and design can occur throughout the
planning process and most specifically at the public hearing scheduled for the 28th,
.
SUPPORTING DATA
Copy of feasibility report.
.
.
.
~
9.
Council Agenda - 2/] 4/2000
Consideration of a reement with Sunn Fresh Foods for interim wastewater
dischanze permit increase. (1.S.)
A. REFERENCE AND BACKGROUND:
Prior to the construction of the city's current wastewater treatment plant expansion, we
discussed with the management staffofSunny Fresh Foods their fllture needs f()r wastewater
discharge. This was important to us as we needed to provide for growth of existing industry
but yet allow for new industry and growth of the community. Sunny Fresh's permit
regulates their flow of water, the amount of BOD and the total suspended solids in the
wastewater. Ofprimary concern is the amount of BO D. Duri ng designmeeti ngs for our new
plant they indicated they would like a 50% increase in BOD and total suspended solids.
Their BOD would go from an existing 2,000 pounds per day to 3,000 pounds per day over
the life of the new plant. We suggested that they pay tor additional capacity beyond the
3,000 pounds per day at the wastewater treatment plant, the cost of which would be
estimated around $300,000 at that time. [n turn we would add additional aeration equipment
and expand tankage at the new facility. Sunny Fresh chose to stay at the lifetime limit of
3,000 pounds per day over the design life of our plant and spend their dollars internally in
their plant rather than provide for additional capacity. The city of Monticello chose to over
size its SBR tanks slightly and we have a capacity when running two SBR tanks of 8,102
pounds per day, and if necessary we can go beyond the design capacity by using the third
tank on a regular basis when conditions allow.
Sunny Fresh has recently found itself in a dilemma as their recent growth and projected
growth demonstrates that a permit of 3,000 pounds per day of BOD is not enough to meet
their needs. They have again requested a permit increase.
City Staff has had several meetings with representatives of Sunny Fresh over the past year
and we have informed Sunny Fresh that we are not willing to give up the existing capacity
at the wastewater treatment plant as it is reserved for the growth of the community, and
additional capacity given to Sunny Fresh at this time on a permanent basis would shorten the
useful life of our existing treatment plant and put an unnecessary burden on the tax payers
of the community. We, therefore, asked Sunny Fresh if they would be willing to pay tor the
cost of adding capacity to the wastewater treatment plant. They indicated a willingness to
do so and together with Sunny fresh we commissioned two studies by North American
Wetland Engineering whose principals are Scott Wallace, Curt Sparks and Rick Wagner.
All of these individuals were on the original design team tor the wastewater treatment plant
and previously with HDR. Sunny Fresh agreed to pay for the cost of these studies.
The wastewater treatment plant staff and City staff were concerned about sludge storage at
the wastewater treatment plant. We need 180 days of storage to meet spring and fall field
application requirements. Some time during the design life of the new plant we knew we
would have to add additional sludge storage and possibly thickening of the sludge as the
.
Council Agenda - 2/14/2000
design showed that we would only have 56 days of storage by the time the plant reached its
capacity (15 to 20 years ). We assumed with the operations of the plant we could thicken the
sludge and reduce the volume by decanting or removing clear water through a settling
process and probably delay the need for sludge storage additions at least 8 to 10 years in the
future. With the explosive growth of the community, our population base is estimated at
almost 8,000. Our design data assumed that we would meet this population in approximately
2004, this moves our sludge storage needs up to about five years from now, or by the end of
2004. The design life of the current treatment plant then would look closer to a 15 year
design life than a 20 year design life. This of course depends upon the case of the future
growth in Monticello.
The two studies performed by North American Wetland Engineering looked at both a 25%
permit increase J(u BOD and total suspended solids (TSS), this would be 3,750 pounds of
BOD per day and 1,700 of TSS per day. The Jinal f10w would remain the same at a
maximum of 183,000 gallons per day. The other parameter studied was a 50% increase in
their permit, going to 4,500 pounds of BOD per day and 2,250 pounds ofTSS, with a f10w
of220,000 gallons per day.
.
The studies revealed that under either one of the above permit increases, we would need to
begin construction of an additional sludge storage tank immediately rather than waiting Jive
years. The estimated cost of the sludge storage tank is $928,000. Additionally, under the
25% permit increase, we may need to add an additional SBR tank in eight years rather than
15 to 20 years at a cost in today's dollars of$1.6 million. If the 50% permit increase was
granted the additional SBR tank would be needed in five years.
We have informed Sunny Fresh that they would have to pay the cost of accelerating the
sludge holding tank and SBR tank and also pay their fair share of the capacity of those two
systems. With this information in hand they chose the 25% increase in permit and are
putting together a financial guarantee acceptable to the city so that the construction of the
sludge storage tank can begin immediately and that money is available for their share of the
additional SBR tank at the time of construction.
Under the 25% permit increase the last study by North American Wetland Engineering
shows that 50% of the new sludge storage tank would be needed f(u the increase in discharge
from Sunny Fresh. Consequently, their share or cost for the sludge storage tank would be
$464,000 plus acceleration costs. For the SBR tank the study shows that 18.5% ofthe tank
would be dedicated to the permit increase. Consequently, their share of the construction
would be $296,000 plus the cost of accelerating the tank from the] 5th or 20th year to 2008.
Copies of the studies are included as supporting data.
.
Sunny Fresh Foods wishes to have an interim permit increase immediatcly to the 3,750
pounds of BOD and 1,700 pounds of TSS per day. We have drafted a conceptual interim
pennit increase agreement that would allow spikes to occur once or twice a week to the 3,750
.
Council Agenda - 2/14/2000
pounds of HOD and the 1,700 pounds ofTSS yet keep the five day averages to the current
permit. The following are the existing permit limitations, the proposed interim permit
limitations, and a proposed final permit limitation which would be granted upon completion
of the sludge storage tank:
Tllf: F,YISTlNG PERAIIT:
A.
Flow
1.
2.
,.,
-) .
B.
BOD"
1.
c.
TSS
1.
.
The maximum total discharge rate shall not exceed 300 gallons per minute.
The maximum total discharge per day shall not exceed 156,000 gallons based
on a consecutive 7 day average.
The maximum total discharge in any 24 hour period shall not exceed 183,000
gallons.
The total number of pounds of BODs discharges in a 24 hour period shall not
exceed 3000 pounds.
The total number of pounds of total suspended solids discharged in any 24
hour period shall not exceed 1500 pounds.
Tm: PROPO,\"ED INTF:RIM PF:R/'vfIT*:
A.
Flow
1.
2.
,.,
_J.
B.
BODs
1.
2.
c.
TSS
1.
.
2.
The maximum total discharge rate shall not exceed 300 gallons per minute.
The maximum total discharge per day shall not exceed 141,000 gallons based
on a consecutive 7 day average.
The maximum total discharge in any 24 hour period shall not exceed 165,000
gallons.
The total number of pounds of BODs discharges in a 24 hour period shall not
exceed 3,750 pounds.
The total number of pounds of HODs discharged in any consecutive 4-day
period shall not exceed an average 01'3,000 pounds per day.
The total number of pounds of total suspended solids discharged in any 24
hour period shall not exceed 1,700 pounds.
The total number of pounds of total suspended solids discharged in any
consecutive 4-day period shall not exceed an average of 1,500 pounds per
day.
.
'To remain in effect until expansion of the treatment plant allows capacity specifically lor
Sunny Fresh Foods.
Council Agenda - 2/14/2000
FIN'IL PE/?ilfANEN7'PERllf/T L/llfl7ATIONS**:
A.
Flow
1.
2.
The maximum total discharge rate shall not exceed 300 gallons per minute.
The maximum total discharge per day shall not exceed 156,000 gallons based
on a consecutive 7 day average.
The maximum total discharge in any given 24 hour period shall not exceed
183,000 gallons.
3.
B.
BO))s
1.
The total number of pounds ofBOD5 discharges in a 24 hour period shall not
exceed 3,750 pounds.
c.
TSS
1.
The total number of pounds of total suspended solids discharged in any 24
hour period shall not exceed 1, 700 pounds.
.
**Fffective at the completion of the expansion.
B. AL TERNA TJVE ACTIONS:
1. The first alternative would be to approve an agreement to grant an interim permit
increa<e to Sunny Fresh Foods immediately Upon the financial guarantees being in
place and the agreement being approved by Sunny Fresh and their attorneys and City
staff and the City Attorney.
2. The second alternative would be not to grant an interim permit increase.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that the City
Council authorize the interim pennit increase as outli ned in altemati ve # I, upon approval by
all parties and delivery of the financial guarantees trom Sunny Fresh.
)). SUPPORTING DATA:
Copy of drall conceptual interim pennit agreement and copies of the studies performed hy
North American Wetland Engineering.
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DRAFT AGREEMENT
CITY OF MONTICELLO
INTERIM W ASTEW A TER DISCHARGE PERMIT INCREASE
FOR
SUNNY FRESH FOODS, INC.
s
This agreement dated February ---,2000, between the City of Monticello ("City") and Sunny Fresh Foods,
Inc. ("Sunny Fresh"), is for an increase in the wastewater discharge permit for Sunny Fresh and funding of
wastewater treatment plant expansion to accommodate a permit increase.
WHEREAS, Sunny Fresh has requested a permit increase for discharge of additional wastewater to the City
of Monticello Wastewater Treatment Plant; and
WHEREAS, the City has determined that the wastewater treatment plant has temporary or intermediate
capacity in the SBR tanks, but very limited intermediate capacity for sludge storage; and
WHEREAS, the City had not planned an expansion of the wastewater treatment plant for the next fifteen (15)
to twenty (20) years based upon proposed allocations to Sunny Fresh and the expected growth of the community;
and
WHEREBY, only additional sludge storage was expected to be needed around the year 2005; and would now
be needed immediately; and
. WHEREAS, the City does not wish to re-allocate the existing capacity at the wastewater treatment plant
hich is intended for planned and expected growth of the community nor does the City wish to tax the current
property owners and residents of Monticello unnecessarily for unneeded capacity. The City would, therefore, only
grant an interim wastewater discharge permit with conditions and limitations to Sunny Fresh as follows:
A.
Flow
1.
2.
3.
B.
BODs
1.
2.
c.
TSS
1.
2.
.
The maximum total discharge rate shall not exceed 300 gallons per minute.
The maximum total discharge per day shall not exceed 141,000 gallons based on a
consecutive 7 day average.
The maximum total discharge in any 24 hour period shall not exceed 165,000 gallons.
The total number of pounds of BODs discharges in a 24 hour period shall not exceed 3,750
pounds.
The total number of pounds of BODs discharged in any consecutive 5-day period shall not
exceed an average of3,000 pounds per day.
The total number of pounds of total suspended solids discharged in any 24 hour period shall
not exceed 1,700 pounds.
The total number of pounds of total suspended solids discharged in any consecutive 5-day
period shall not exceed an average of 1,500 pounds per day.
All other sections of Permit #002-C shall remain in effect.
C:\OFFICElJOHNISUNNYFRSlPERMIT20.00: 113120OO
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FURTHERMORE, the funding for the interim permit capacily in addition to the nonnal charges for flow,
BOD and total suspended solids, shall be as follows:
.
The estimated costs are the acceleration costs for the slndge storage tank going from Year 5to Year I and
50% of the finaI project costs estimated at $928,000, and the acceleration costs for SBR tank # 4 going from Year
17 to Year 8 and 18.5% of the final project cost estimated at $1,600,000.
Cost to be adjusted at completion offuasIbilily study phase and again at conclusion of sludge storage project
and SBR tank #4 project.
The finaI Pennitlimilations as follows shall be granted upon completion of tbe slndge storage tank:
A.
Flow
1.
2.
The maximum total discharge rate shall not exceed 300 gallons per minute.
The maximum total discharge per day shall not exceed ] 56,000 gallons based on a
consecutive 7 day average.
The maximum total discharge in any given 24 hour period shall not exceed 183,000 gallons.
3.
B.
BODs
1.
The total number of pounds of BODS discharges in a 24 bour period shall not exceed 3,750
pounds.
c.
TSS
1.
The total number of pounds of total suspended solids discharged in any 24 hour period shall
not exceed 1, 700 pounds.
.
Any discharges above and beyond this interim pennit shall be handled in accordance with the City Ordinance
Title ] 4 "SanilaIy Sewer Discharge Controls", with the eXception that the percentages Over pennit used to calculate
fines for BOD, and TSS shall be computed from the values for daily limits in original Pennit #002-C
This intennediate increase in wastewater diSCharge shall remain in effect until I) The increase in pennit
discharge threatens the daily operations of the wastewater treatment plant, and in the opinion of the chief operator
of the wastewater treatment plant may cause the City to violate its own pennit with the Minnesota Pollution Control
Agency. In such case, the pennit shall revert to the previous discharge numbers immediately upon written notice
to Sunny Fresh; or 2) when additional capacity is constructed at the wastewater treatment plant to allow for the
interim pennit levels to be fixed or increased depending upon the additional capacity at the wastewater treatment
fucilily and the allocation to Sunny Fresh thereof; or 3) When Pennit 0002-C fails to be recertified.
SUNNY FRESH FOODS, INe.
CITY OF MONTICELLO
by:
by:
Roger Belsaas
The Honorable Mayor
by:
John Simola
Public Works Director
C:IOFFICE\JOHNlSUNNYFRSlPERMIT2O.00: 113120Oo
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North American Wetland Engineering, P.A.
20920 Keewabtin A venue
forest Lake, MN 55025
Phone: (651)-433-2115
Fax: (651)-433.'1280
e-mail: nawe@visi.CQUl
Febmary 10, 2000
Me John Simola, Public Works Director
City of Monticello
Office of Public Works
909 Go If Course Road
Monticello MN 55362
RE: Sludge Storage Tank Cost Allocation
Dear Me Simolao
lntrodudion
North American WetI,wd Engineering, P.A. (NA WE) is providing this letter rep0l1LUlder
our professional services proposal dated February 3, 2000. The purpose of this report is
to evaluate how WWTP operations are affected by Swmy Fresh Foods, and what the
impact will be of the proposed Interim Pemtit, which will allow SumlY Fresh to'discharge
additional organic load (CBOD) to the Monticello Wastewater Treatment Plant (WWTP).
The City recenlly completed a major upgrade and expansion of the WWTP which went-
on line in January of 1998. The new WWfP uses sequencing batch reactors (SBRs) for
wastewater treatment. Solids (sludge) generated as a result of the CBOD load on the
SBRs is thickened, anaerobically digested, and stored as a Class B liquid sludge. Class B
liquid sludge is hauled and land applied in the Spring and Fallon a farm site owned by
the City. The WWfP also has a special pasteurization system to produce a pathogen-free
Class A sludge. However, final adjustments to the pasteurization system have not been
made and this system is not operating satisfactorily at this time.
Since the new WWTP went online, domestic growth has increased rapidly. The City
reported 180 housing starts in 1998 foIIowed by 197 housing starts in 1999. The City's
wastewater facility plan completed in 1995 asslIDled J 00 housing starts per year. Based
on tbis data, the City is growing almost twice as fast as asswncd when the plmming for
the WWlP was completed.
Production at Sunny Fresh Foods has also expanded. Currently, Sunny Fresh is limited to
a CBOD discharge of 3,000 Ib/day. Under the proposed Interim Permito tillS discharge
would be expanded 10 3,750 1 b/day , Under the proposed Final Permit, the Sunny Fresh
discharge would be expanded to 4,500 Ib/day.
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City of Monti.;:ello
Sunny Fresh Interim Permit
February .10, 2000
Operation uuder tbe Interim Permit
Under the Interim Permit, Sunny Fresh would be allowed to discharge up to 3,750 Ib/day
of CBOD, 750 lb/day more than aHowed under the current pCffi1it. Because the WWTP
was designed around a Sunny Fresh 1ischarge of 3,000 lb/day, expansion of the plant to
meet future needs is necessary.
5lud~ St<~ilA~_T~JIk
Due to espanded residential growth, the City would have to add a 650,000 gallon sludge
storage t..'Ulk within the next 5 years, However, due to the load increase in the Interim
Pennit, this tank will be needed much SOoner.
Under the Interim Permit, the Sunny Fresh's pelluitted discharge would increase by 750
Ib/day of CBOD. This load ,increase will generate an additional 325,000 gallons of
sludge every 6 months, conswning one-half of the new tank capacity.
Consequentl.y, planning; and design of the new tank should begin as soon as the Interim
Pennit is granted. A co:>t estimate for the new 650,000 gallon sludge storage tank is
detailed in Table 1.
.
,.,
, As seen in Table I,. ~o;'lStruction ofth; new t~~, new sh,id~e'pumping b~ilding aud ,~e~
sludge loadout faCllttIes would bave au antIcIpated capital cost of $928,000_ fhls
estimate assumes that the new tank is constructed as part of a <<pod" of up to 4 tanks
located down the 11iU from the Administration Building and across the road from the
bi oti Iter. 111is wa.s the preferred location for the tanks identified during the site layout
Iwocess in 1996.
One-half of the tank volume is directly attributable to the load increase granted to SUlUlY
Fresh under the Interim Permit. Consequently, SUOllY Fresh should pay 50% of the cost
of this tank.
Sequencing Batch Reactors (SBRs)
The City ClUl'ClItly has three SBR tanks. This deSign was based on a maximum permitted
discharge from Sunny Fresh of 3,000 Ib/day of CBOD. Allowing Sunny Fresh to
increase the discharge to 3,750 Ib/day consumes some of the capacity reserved for
residential growth.
Current residential growth is occ~ng twice as fast as predicted. This residential
growth, combined with an increased discharge from Sunny Fresh, accelerates the time
frame for adding the next SBR tank. elUTent estimates predict the fourth SBR tank
should be online in 2008 based on the additional loading from the Interim Pcnnit.
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CITY OF MONUCELLO
Table 1
Engineer's Opinion of Cost
Sludge Storage Tank
SOLIDS PROCESSINf;
ITEM QUANTITY
Tank Volume 650,000 gallons
Concrete 425 cy
Tank Cover J each
Earthwork 2,150 cy
Dewatering 1 L8
Sludge Pumps 2 each
SupemataJltRemoval 2 LS
Yard Piping I LS
Sludge Loadout 1 LS
Paintings & Coatings 1 LS
Insulation 1 LS
Odor Control HVAC t LS
Electrical (incI. I&C) 1 LS
Sludge Pump Bldg. 800 sf
Finish Grading I LS
.
UNIT PRIC.E
N./A.
$400_00
$100,000.00
$8.00
$20,OOO-CIO
$6,~OO.00
$20,000.00
$50,000.00
$25,000.00
$28,000.00
$25,000
$66,000
$56.000
$150
$6,000
CONSTBllCTION
SUBTOTAL
TOTAL PRICE
N./A.
$] 70,000
$] 00,000
$17,000
$20.000
$12,000
$40,000
$50,000
$25,000
$28,000
$25,000
$66,000
$56,000
$120,000
$6,000
$735,000
Contingency (10%)
Engineering Design (l J %)
Construction Oversigh.t (5.2%)
C1PlTAL COST
TlATAL
$74,000
$81,000
$38,000
l'c!ote~..:
I. Lump S urn (LS) pllces based 011 wosfructio/J CQsIs from eXi${ing WWTP (A&P bid + CPRs)
2. SUpernatant removal includes retrofit of ex i>ting sh.dre storage tank
J. Design & c'Jn1lructi,1ll costs based 011 USDA Rural Developmellt gui,idines for allowable engiMeriog fees
4. Costs ass\'me a new sludge pUOlp building (C3lJ be used fOr up 10 4 t3Jl.ks)
'I. Costs assume new sludge IOMOot at new tMlc location
$928,000
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City of Monticello
Sunny fresh Illterim Pemlit
Februar)' 10,2000
The load increase granted under the Int:rim Permit represents 18.5 percent of the
capacity of this new SBR tank. Consequently, Sunny Fresh should pay 18.5 percent of
these when the SBR tank is needed in the future. A detailed cost estimate for the SBR
tank has not heen completed, but costs based on preliminary estimates are about
$1,(jOO,OOO.
Operation Under the Final Permit
Under the Final Pennit, Sunny Fresh would be allowed to discharge up to 4,500 lb/day of
CnOD, 1,500 lb/day more than allowed under tbe ClUTen! permit. Because the WWTP
was designed around a Sunny Fresh discharge of 3,000 lbfday, expansion of the plant is
necessary .
~!!ti!ge Sto8:ge I~
.
Under the Final Pennit, Sunny Fresh wquld be allowed an additional 1.500 Ib/day
Compared to the original plant design. This additional 1,500 lb/day of CBOD will
generate about 650,000 gallons of sludge every 6 months. This is the f1l1l capacity of the
sludge storage tank discussed under the Interim Pennit. ;' .,
Consequently, Sunny Fresh should pay 100 percent ofthe cost of the sludge storage tank
when the Final Permit is issued. Costs for the sludge storage tank are summarized in
Table L The sludge storage tank must be operational before the Final Penuit load
increase is granted.
The extra 1,500 Ib/day irom Sunny Fresh, combined with continued residentiaJ growth,
will place a :'>train on the City's sludge storage capabilities. Alternative sludge
management strategies must be addressed by the City for operat.ion under the Fin..'1l
Permit, including:
· TIle Class A sludge process needs to be on-line and reliably functioning.
Producing Class A sludge gives the City additional options for sludge disposal,
above and beyond the land applicati<1U program currently being implemented.
· The City may need' to implement sludge dewatering to fiuther reduce slUdge
volumes.
If one of these options cannot be implemented and the City continues to land apply liquid
sludge, at least one more sludge storage tank will be needed to accollul1odate extra sludge
produced by Sunny Fresh and residential growth.
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City o[Monticello
SLluny Fresh Interim Permit
February 10,2000
SeQueIlcil~KBatch ~.~acto~ (SBR:;;)
The 1,500 lb/day IQad increase granted under the Final Pennit represents 37 percent of
the capacity of the next SBR tank, This tank should be on-line by 2005 to accommodate
residential growth and the additional Sunny Fresh load from the Final Permit The
preliminary estimate for this tank is $1,600,000,
Sunny Fresh should pay 37% ofthe cost of this tank for operation under the Final Penuit,
~
If you have <my questions, or need additional information, please feel free to contact us at
651-433-211.5.
Sincerely,
. Wetland Engineering, P.A.
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Jul.30, 1999 5:24PM
N A WETLAND ENGiNEERiNG
8
No.8204 p, I
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North American Wetland Engineering, P.A.
20920 Keewahtin Ave
Forest Lake MN 55025
651-433-2115
Fax 651-433-4280
July 3D, 1999
John Simola, Public Works Director
City ofMonticeJIo
909 Golf Course Road
Monticello MN 55362
RE: Sunny Fresh Load Increase
Dear Me. Simola,
Introduction
The City of Monticello recently completed a 4.year effort to upgrade the City's
Wastewater Treatment Plant (WWTP). The new WWTP was intended to provide
wastewater treatment capacity to the residential, commercial, and industriaJ users within
the City of Monticello.
Sunny Fresh Egg Products (SUlUly Fresh) operates a production facility within the City of
Monticel1o that produces egg-related food products. Wastewater generated by Sunny
Fresh is relatively low in volume but of much higher strength than normal domestic
wastewater. Waste strength in this report is based on the CBOD5 (carbonaceoLL~
biochemical oxygen demand, 5-day) test, which measures the amount of oxygen needed
to remove the waste.
Due to the low flowlhigh strength nature, Sunny Fresh results in about 41 % of the
CBOD5 loading, but only 13% of the flow entering the WWTP.
When the City entered the planning phase for the new WWTP in 1995, up to 3,000
pounds per day (Ibid) of CBOD5 capacity was reserved for Sunny Fresh. The 3,000 Ibid
limit was the result of negotiations between the City and Sunny Fresh over the design
capacity for the proposed WWTP and who would pay for those improvements.
Since 1995, Sunny Fresh has enjoyed growth beyond their initial forecasts. As a result of
increased production, Sunny Fresh has experienced instances when the 24-hour CBOD5
limit of 3,000 Ibid could not be complied with. After implementing numerous
improvements to their operations to reduce loadings, SWllly Fresh has asked the City to
evaluate the cost impacts of providing additional discharge capacity.
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N A WETLAND ENGINEERiNG
DRAFT
No.8204 P.2
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City ofMonticeJJo
Sunny FreSh Load Increase
July 30, 1999
North American Wetland Engineering P.A. (NA WE) was retained by the City to evaluate
the increased costs the City could be expected to incur at the WWTP if Sunny Fresh's
discharge permit was increased to the following parameters:
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Table I
Proposed Sunny Fresh Discharge Limits
Parameter
-CBODS (24-hour)
Flow (24-hour)
Proposed Limit
4,500 Ibid
274,500 gpd
WWTP Expansion
.
The City has funded the construction of the new WWTP primarily on the basis of ad
valorem taxes and sewer hook up charges for new homes. As a consequence, user
charges have not been used to directly recover construction Costs. The City's user charge
system recovers the cost of operating the WWTP, and sewer collection system, and also
pays for minor items such as equipment replacement.
t. ,..
The increased flow from Swmy Fresh would have a negligible impact on the WWTP.
However, the load increase (50% over the current permit), would have a large impact on
the WWTP, especially in the area of sludge handling and the sequencing batch reactors
(S8Rs).
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Sludge Handling
The current thickening, pasteurization, and digestion systems, when working properly
have adequate throughput capacity to accommodate the additional sludge associated with
the load increase. However, the WWTP is short on sludge storage capacity. In order to
be able to effectively store sludge for spring and fall land application, the WWTP should
have 180 days storage capacity. However, at the projected 2020 design loading of 8,100
Ibid of CB005, the WWTP would only have about 60 days of storage (assuming a 3%
solids concentration). This indicates that additional storage capacity will have to be built
during the lifetime of the facility. The WWTP has functioned better than projected
""f" because I) there has been a greater reduction in volatile solids and predicted, and 2)
::: dissolved air flotation (DAF) thickener has been achieving a much higher solids content
k,*,
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Sludge is generated at the Monticello WWTP as a byproduct of the biological treatment
process used to remove BOD and TSS. This sludge must be removed from the SBRs,
thickened, pasteurized, digested, and stored prior to trucking and land application.
2
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Jul.30, 1999 5:26PM
N A WETLAND ENGINEERING
DRAFT
No.8204 p, 3
" ."
City of Monticello
Sunny Fresh Load Increase
July 30, 1m
:1:;
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than anticipated. However. increasing the discharge load from Sunny Fresh will
accelerate the need for additional sludge storage capacity.
For instance, the additional 1,500 Ibid load increase (from 3,000 Ibid to 4,500 Ibid) will
generate an additional 3,600 gallons per day of sludge (assuming 60% volatile solids
content and 3% solids after thickening). At 180 days storage time, this is about 647,000
gallons; approximately equal to the large sludge storage tank at the old WWTP.
Construction of a new 650,000 sludge storage tank is project to cost approximately
$900,000.
Sludge dewatering could be pursued as an alternative to liquid sludge hauling. By
dewatering the sludge, the volume is dramatically reduced and storage requirements are
minimized. This alternative was addressed in the Facility Plan Update (HDR
Engineering, 1995) and was found to be cOst effective on a 20-year life cycle cost basis.
However, the initial investment to construct the dewatering presses and associated
mechanical equipment was double the up-front cost of liquid sludge hauling.
Implementation of sludge dewatering at the Monticello WWTP is anticipated to have a
construction cost of approximately $2,000,000.
Sequencing Batch Reactors
Loading, in the form of BOD and TSS, is removed in the sequencing batch reactors
(SBRs). The SBRs were designed to process up to 8,100 Ibid of BOD with two SBR
tanks in service, The third SBR tank is for standby so that shock loadings can be isolated
and treated separately without disrupting the rest of the WWTp operations.
Initially, the only effect an increased discharge from Sunny Fresh would have would be
to increase the run time on the SBR blowers. However, as domestic growth continues in
Monticello, eventually the point will be reached where there is not enough WWTP
capacity left for additional residential growth.
When the Facility Plan Update was prepared, it was envisioned that additional SBR
tanks would not be needed W1til the end of the planning period in 2020. However,
reserving 4,500 IbId of WWTP capacity for Sunny Fresh, while maintaining Some
capacity for other industrial users, means that an additional SBR tank will almost
certainly be needed during the planning period.
The Facility Plan Update (HDR Engineering, 1995) projected that approximately 100
housing starts per year would take place in Monticello. Currently, the City of Monticello
is growing faster than projections prepared in 1995.
3
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N A WETLAND ENGINEERING
No.8204 P,4
DRAFT
City of Monticello
Sunny Fresh Load Increase
July 30, )999
Table 2
MonticeUo Growth Rate
Year
]995
]996
]997
1998*
Projected Housing Starts
100
100
100
100
Actual Housing Starts
107
115
107
185
>I< Sewer moratorium lifted in 1998 when the new WWTP went online.
Based on available data, it is apparent that the City is growing faster than originally
anticipated. In 1998. there were 180 housing starts. While this may represent some pent-
up demand (due to the sewer moratorium) the 1995-1998 average was still 127 housing
starts per year, 27% higher than predicted. To date, there have been 122 housing starts in
1999, whereas there were 92 housing starts at the same time in 1998.
The current rate of growth within Monticello, combined with a load increase for Sunny
Fresh, means that an additional SBR tank should be on-line by the year 2005, bringing
the total number of SBR tanks to four. Fortunately, the SBR process is modular and can
be expanded; up to six SBR tanks can be constructed at the Monticello WWTP site.
Construction of an additional SBR tank is anticipated to cost $1,600,000 (1999 dollars);
however as discussed above, this tank would not have to be in service until about 2005.
Summary
This letter discussed probable costs the City of Monticello would incur by allowing
Sunny Fresh to increase their peak discharge load from 3,000 Ibid (CBOD5) to 4,500
Ibid. Major point include:
· An increased discharge from Surmy Fresh means that expansion of the WWTP will
be necessary. An additional slUdge storage tank of at least 650,000 gallons should be
constmcted before the load increase takes effect (anticipated cost about $900,000).
· Construction of an additional SBR tank will be needed in the future. This tank should
be on-line by 2005, if current residential growth trends continue. The anticipated cost
for this tank is $1,600,000 in 1999 dollars.
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Jul.30. 1999 5:28PM
N A WETLAND ENGiNEERiNG
No.8204 p, 5
DRAFT
City of Monticello
Sunny Fresh Load Increase
July 30, 1999
If you have any questions, or need additional information, please feel free to Contact liS at
651-433-2115.
Sincerely,
North Americ:an Wetland Engineering, P.A
Scott D. WaJlace, P.E.
Vice President
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Council Agenda - 2/14/2000
10.
Consideration of deletine: Chane:e Order #11 and approval of Supplemental
Agreement #1 and Chane:e Orders #13 and #14 for T.H. 25 Improvement Proiect
#96-04C. (J.S.)
A. REFERENCE AND BACKGROUND:
Change Order # 11 was previously issued to cover additional subgrade excavation and select
granular fill material (truck haul) to replace unsuitable materials found in the T.1 r. 25
corridor. The value of Change Order #11 was $97,000 to be paid for by Mn/l)OT.
Supplemental Agreement #1 replaces Change Order #11 which is to be deleted, and includes
additional granular fill material and subgrade excavation also in the T.H. 25 corridor. The
additional cost to the contract after deleting Change Order # 11 would be $269,8] 7 for
Supplemental Agreement #1. It is my understanding that this is all MnlDOT's cost.
Change Order #] 3 involves common excavation of the temporary widening area to facilitate
traffic under construction on the T.H. 25 project. It also includes bituminous quantities that
were not included in the estimated quantities for the temporary widening for traffic. The
value of Change Order #] 3 is $94,657.65. It is my understanding that this is all MnlDOT's
cost.
Change Order # 14 includes the removal and replacement of a 3-wirc barb wi re fence that was
omitted from the construction plans. It was necessary to remove the fence for construction
ofT.H. 25 roadway slopes. The cost of removing and replacing this fence is $5,552.82. It
is my understanding that this is all Mn/DOT's cost.
The total contract increase for the above changes is $370,027.47. Again, it is my
understanding that this is all Mn/DOT's cost. Since Mn/DOT has not appropriated nor sent
funds to us fCJr these changes, we will use most of the remaining portion of funds originally
sent to us from Mn/DOT and will not have sufficient funds to complete the project in the
spring if we are not reimbursed promptly.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to approve the deletion of Change Order #1 and the addition
of Supplemental Agreement #] and Change Orders #13 and #14 with the estimated
cost of$370,027.47.
2. The second alternative would be not to approve the above referenced changes.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer that the City Council approve the changes as
outlined in alternative #1. The City Engineer has written to Mn/DOT requesting the
.
Council Agenda - 2/14/2000
additional funds to COver the Over runs. The contractor has performed the work and payment
is due to Buffalo Bituminous. The City Administrator and Public Works Director concur
with the recommendation of the City Engineer.
D. SlJPPORTING DATA:
Copy of change orders and supplemental agreement along with letter from WSB.
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.
.
350 Westwood Lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
612.541.4800
FAX 541-1700
B.A. Mittelsteadt, P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
January 31, 2000
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello, MN 55362
Re: Change Order No. 13
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
Please find enclosed Change Order No. 13 for the above-referenced proj ect reflecting changes to the
contract as follows:
Temporary widening to facilitate traffic under construction was included in the staging and
traffic control construction plans; however, common excavation of the temporary widening
from Station 402+925 to Station 404+475 LT was not included in the estimated planned
quantities. Cross-sections ofthis widening were developed and a quantity calculated per the
contractor's request. Various areas along TH 25 (404+140 to 404+230 LT, 404+300 to
404+460 LT, 404+430 to 404+560 RT, and 404+700 to 404+810 LT) required additional
common excavation within right-of-way limits due to terrain changes through adjacent
development.
Temporary widening to facilitate traffic under construction was included in the staging and
traffic control plans as aforementioned; however, bituminous quantities (L V3 Non-Wearing
Course Mixture) were not included for the temporary widening from Station 402+925 to
Station 404+475 LT.
This Change Order reflects a net increase of $94,657.65 (MnlDOT cost) to the original contract
amount, resulting in a new contract total of $5,713,063.55. Mr. Jim Labo, MnlDOT Resident
Construction Engineer, has been contacted in regard to an additional fund encumbrance for this
project. If the attached meets with your approval, would you please sign and process. The amount
of this Change Order will be included with Construction Pay Voucher No.6 being processed at this
time.
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:I WPWIN\I 033,01 Ico-13-lIr. wpd
10
.
.
Honorable Mayor and City Council
City of Monticello
Monticello, MN
January 31,2000
Page 2
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
L~~
Ronald B. Bray, P.E. 7
Project Manager
Enclosure
c: Jim Labo, MnlDOT, St. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
bhlkd
-I
P:I WPWIN\1 033.0 I Ico-13-1tr, wpd
/0
.
T.H. 25 Improvement
City of Monticello, MN
S.P. 8605-40
City Project No. 96-Q4C
WSB Project No. 1033.01
--- -------- -- -------------------------------t---------------------------------- -- - ----- --
Owne" Cny of Monticello Date ofls,"ance, Janua", 31, 2000
----------------------------------- ----------------------------- ---- --- -- ----
Contrnctoe Buffalo Bituminous, Inc. Engineee WSB & Associates, Inc.
CHANGE ORDER NO. 13
Description:
You are directed to make the fOllowing Changes in the Contract Document description:
Common e'cavation of the fempma", widening from Station 402+925 to 404+475 L T to facilitate trnffic unde, construction was not
included in the estimated planned quantity and was requested to be added by the contractor.
BnuminouS quantities wern not included In the estimated pianned quantity fo, the temporn", widening from Station 402+925 to Station
404+475 L T and was requested to be added by the contractor.
CHANGE IN CONTRACT PRICE
Original Contract Price:
CHANGE IN CONTRACT TIME
-.- .-"-.,. ,.-- ,,--_. '-.."--'-'--.- --'_.'-'---'~~",--,-.
Previous Change Orders: No.1 to 12:
$5,448,000.00 Original Contract Time:
-----'-------.---.-~----.------.----.-- ---------------.------- ---------_m_ __ ____
Contract Price Prior to This Change Order:
$170,405.90 Net Change from Previous Change Orders:
-'~-'-".-._-'-~--~--,~.-._,-._"-,,~,-,- - .-- -- -- ...--
OS/24/99
Net Increase of This Change Order:
.---._~~-'~_.,~'-~~-'~------.--------~~-'^
$5,618,405.90 Contract Time Prior to This Change Order:
None
----------------------------------------------------- ----------- -"----- - - ----- --------------- -- - ---
Contract Price With All Approved Change Orders:
$94,657.65 Net Increase of Change Order:
._'-.~-~-,--._,-,--,-",._. -"-----'- --.-"-'-.-.-,.. ..-- - - ,.--
OS/24/99
-- ----- -- --------------------------------------- ----------'----------------------------- ----
$5,713,063.55 Contract Time With Approved Change Orders: OS/24/99
None
;~ ,t ~ 4
Ronald B. Bray, P.E.
Approved By:
WSB & Associates Inc.
Engineer
13
Approved By:
~~. x:~
Mn/DOT
Approved By:
Date of Council Action:
City Administrator
10
.
Change Order No. 13......
T.H. 25 Improvement
City of Monticello, MN.
S.P. 8605-40
City Project No. 96-G4C
WSB Project No. 1033.01
".
" -,..._.,--._,-
Added Items - Contract Price
r-lt~~1 -r-~~~T-----i---'-'r----- _ .
._No~Spe,,:~ DesCription ---------L Quan~n;ts-~-unlll'rice +_ "'",'0",'_
1 . 2105.501 T Common Excavation I 7,039.00 m' ! $ 5.00 $35,19500
---:--- -_._----------------~--,--!---,-----,-----'---- -------'- ---- ------ --
3 2350.607 ,LV3 Non-Wearing Course Mixture L' 2,951.00: Ton . $ 20.15 $59.462.65
--'--.--.-- --.------------..-..------ -._.-1.______.._._ __ ____~ _._. ____ ____.
Total Add $94,657.65
~----------._~-~'''_.~-,_.~-''-._.- -'~- '.-."..-. -.. -.- ,,- --- --
~d Item - ~ct Pnce 1-~94,657.65-_1
: -
' Total $94,657.65
.-- ,,,-_. .-.., '-._-.'-""-'---'. ._ J___.. .._._ _._
-- --- .--- - .-.--
DISTRIBUTION: S.P. 8605-40 GRP 001
=
100%
.
--
.,
10
& Associates. Inc.
350 Westwood lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
612-541-4800
FAX 541-1700
BA. Mittelsteadt, P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
.
January 31, 2000
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello, MN 55362
Re: Change Order No. 14
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
.
Please find enclosed Change Order No. 14 for the above-referenced proj ect reflecting changes to the
contract as follows:
At the time 0 f construction, a three-wire barbed wire fence was found from Stations 402+620
to 402 +893 Left that did not appear in the construction plan sheets. It was necessary to
remOve this fence to construct Trunk Highway 25 roadway slopes in the aforementioned
area. It also was necessary to re-install the fence Upon construction completion to protect the
property adjacent to TH 25, which is farmed, from recreational traffic.
The contractor agrees that the negotiated prices inclUdes all costs to expedite this portion of
the contract, including the applicable markup, as provided in contract provisions ofMnlDOT
Specification 1904.
Both negotiated prices have been approved by Mr. Joe Tummers of the MnlDOT estimatiug
unit.
This Change Order reflects a net increase of $5,552.82 (MnlDOT cost) to the original contract
amount, resulting in a new contract total of $5,718,616.37. Mr. Jim Labo, MnlDOT Resident
Construction Engineer, has been contacted in regard to an additional fund encumbrance for this
proj ecl. If the attached meets with your approval, would you please sign and process. The amount
of this Change Order will be included with Construction Pay V oucber No. 6 being processed at this
time.
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:IWPW1NlI 033.0 1 ICO-14-1((, wpd
/0
.
.
Honorable Mayor and City Council
City of Monticello
Monticello, MN
January 31,2000
Page 2
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
,e~ 4 ~7
Ronald B. Bray, P.E.
Project Manager
Enclosure
c; Jim Labo, Mn/DOT, St. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
bh/kd
.,
F:I WPWINIl 033.0 1 Ico-14-1lr. wpd
/0
.
T.H. 25 Improvement
City of Monticello, MN
S.P.8605-40
City Project No. 96-Q4C
WSB Project No. 1033.01
-.;;,~~,~---- --';;;~f~~~I;---~--~~.;;,~~____ - ~:n~~;;~, ;~~o - -. - - . -
.- . - - .-. - - - --- -- ----~-~------------____r__-~------_~_____ __~ _ ___ _ _ . . _. _
Cont",cto, Buffalo Biluminous, Inc. ! Enginee, WSB & Associates, Inc.
You are directed to make the following changes in the Contract Document description:
CHANGE ORDER NO. 14
Description:
At the time of construction, a th"">-Wi,e ba"'ed wi", fence was found from Slations 402+620 to 402 +893 Left that did nof
appea,in the construction plan sheets. If was necessa'}' to romove this fence to construct Trunk Highway 25 roadway slopes
in the aforomentioned aroa. If also was necessa'}' to rn-inslall the fence upon construction completion to profect fhe Property
adjacent to TH 25, which is farmed. from recreational traffic.
The COntracto, ag'ees that the negotiated phces indudes all costs to eXpedite this POrtion of the cont",ct, including the
applicable markup, as provided in Contract provisions of MnlDOT Specification 1904.
80th negotiated phces have been app",ved by M, Joe TUmmefS ofthe Mn/DOT estimating unit.
CHANGE IN CONTRACT PRICE
Contract Price Prior to This Change Order:
. - -.. -.---.----..------.-----------. ------.-.--.---------.------.--.------.----.
_no .__..._ '_'__. _......_. _.___ _ ________ _._______.___.._. _'_._ ___ _'_._ _ __ _ _ _ _. _ _ ._..... ___ --"-__. ____
$5.448.000.00 Original Contract Time:
CHANGE IN CONTRACT TIME
Original Contract Price:
Previous Change Orders: NO.1 to 13:
Net Increase of This Change Order:
$5.713,063.55 Contract Time Prior to This Change Order:
$265,063.55 Net Change from Previous Change Orders:
05/24/99
~_.~-'--~-._---~~............,~-~--
- --- ------- ------~----- ------~-----~------ - ---
None
Contract Price With All Approved Change Orders:
$5,552.82 Net Increase of Change Order:
05/24/99
. - -. .--- - - -- - ----~ ------- - --------- ------. -. -. - - --. -. -... . - -
y: Approved By:
$5,718.616.37 Contract Time With Approved Change Orders: 05124/99
-------._~"---._-"-.._--,_._.._--,._.,- -----.- -'._- .-- ,.-
None
A
n/fk.., ~. K~
MnlDOT
Approved By:
WSB & Associates fnc.
Engineer
Approved By:
Date of Council Action:
City Administrator
,J
/0
Change Order No. 14
T.H. 25 Improvement
City of Montlcel/o, MN.
S.P.8605-40
City Project No. 96-D4C
WSB Project No. 1033.01
.
._'~--._-'~~--------._--------,-,_._~~--------~
Added Items - Contract Price
-- ------r---------i-- ~~---. r----T------,-- --- ---------
Item I I Total ,
No. Spec. No. ' Description Quantity UnUs UnU Price Item Total
"-..- -- ----- --- - '- -----------------~-----+--.---_i_-_____ __ _________ _ _ __ ___
I .
1 2104.521 ; Salvage Barned Wi,. Fence I 273.00 i m $ 5.70 , $1,556.10
~~; "l~~!()~~~I;;,a~d~~=~I ;;~~~"}$--___;_;..__-_-_~~_.;..~_;2
Total Add 85,552.82
~~----.,~._-_.~,,-._._-.- ---- -- ---.
..--- ,,_. .--. -., .--".--- .--.. -..
-',--. --- ._no .-. ..--. --- -. ..-.. -1''''- _._
n... _ ._ .__ '" _ .
Added Item. Contract Price
L
l2.otal
$5,552.82
~
1.., $5,552.82 i
~.............._~-_.,-"'-.,'__.J
DISTRIBUTION: S.P. 8605-40 GRP 001
'"
100%
.
-.
/0
.
.
WSLI.
350 Westwood lake Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
& Associates, Inc.
612-541-4800
FAX 541-1700
BA. Mittelsteadt, P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring, P.E.
Donald W Sterna, P.E.
Ronald B. Bray, P.E.
January 31,2000
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello, MN 55362
Re: Supplemental Agreement No.1
TH 25 Improvements (S.P. 8605-40)
City Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
.
Please find enclosed Supplemental Agreement No.1 for the ahove-referenced project reflecting
changes to the contract as stated.
This Supp lemental Agreement reflects a net increase of$269,8 I 7.00 (Mn/DOT cost) to the original
contract amount, resulting in a new contract total of$5,988,433.37.
Please call me at (612) 277-5787 if you have questions.
Sincerely,
WSB & Associates, Inc.
~.J~7
Ronald B. Bray, P.E.
Project Manager
Enclosure
c: Jim Labo, MnlDOT, S1. Cloud
John Simola, City of Monticello
Leo Olmscheid, WSB Field Office
bh/kd
Minneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
F:IWPWINII033.01 ISA l-Itr. wpd
JO
.....,.........., 'I"'-U:l134.03 (5/88)
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
.
Contractor:
BUFFALO BITUMINOUS, INC:
SUPPLEMENTAL AGREEMENT No. 1
Supp. to COntract No. 79100
Federal Project:
STATE FUNDS
Sheet 1 of 3
Pro. No.
Account J.D.
Location:
ON TH 25 FROM A POINT 1,219 METERS SOUTH OF SCHOOL BOULEVARD TO
1-94.
State Project No:
S.P. 8605-40
Purchase Terms
Asset No.
Vendor
Type Amount
TYPE OF A40 ( ) A41
TRANSACTION A44 ( ) A45 (
C.CDA
C.CD.5
Dated
Number
Entered by
Entered b
A46 (
Dated Number
This contract is amended as follows:
WHEREAS:
Th, pl~ p,ovid" fo" ,",,00, oth" thiog" ""diog, ,""ocing, drni",g' '""'"'"tioo, tr.m, ,igo,1 'Y",m" ~d;
WHEREAS:
Th, ,"otr,,,oe h"" 'ooooo"red ","oitabl, ,"bgnid, "'iJ, " Chd"" Ro,d w"" oflH 25 ~d " Statio", 403 + 000 _ 404 + 200 L T, 404 + 520 _
600 L T, 404 + 700 - 900 L T, iodndiog 0...." top",iJ ~d day"""""", with io"nni,,,, oeg..io, whioh w"" oo~ti"P"'" io th, TH 25
roadway area of the project, and;
WHEREAS:
Th"ogin"", oft" ",vi,w of th"" ,"b.- "'iJ"ooditio"" h"" d,t"""'o'" th" ",,,..tioo of tho oo,"itabl, ,"ii, w"" 0"''''''Y to , d'pth
as determined by the construction observer, and;
.
WHEREAS:
Th, ongin"" d",mUo'" th" th,,,, ""'oitab" "'iJ, w,"' pia,,,, ""domly io whot "''''''''' to b, old bonow pit """" "'j"on, ~d ond" tho
inplace roadway, and;
WHEREAS:
Th, ongio,." h.. d"'mUn'" thot """itioo" "',"" _w..- borrow (LV) will bo 0""'''' to haddill th,,,, """" of "'ditio",1 ,"bgmiJ,
excavation, and;
WHEREAS:
Th, ongio", h"" fOrth" d"""'i",d thot, ,"mbiruuioo of 00- ..d off-,i" ><1,,, _0'''' bonow (L V) will h", to b, 0"'" foe bockfill do<
to a shortage of on~site select granular borrow (L V), and;
WHEREAS:
Th, ongio"" h"" d<tennin'" thot ~ """0'" ,ou"" ofbonow """"'" i, uot ""Iah', do", <noo.h to th, proj"t to "'ow 'omp" haul aod
will cost more than the contract bid price for scraper hauled borrow, and;
APPROVED:
Commissioner of
Administration
APPROVED:
Commissioner of
Finance
Original Contract
By
Dated I- 3/- 110
By
Approved as to form
and execution
Dated :2- t 0- 00
A ~ r;:J ~ . tI....;,:~
COntra t -
~,~~
-Go. U'str' t Engineer
Dated
Dated
Dated a-,/-;-/oo
Assistant Attorney General
Dated
Original to State Auditor - Copy to Agency
.,
Agency Head
/0
'VIIWUU I 11-'-02134-03 (5/88)
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
Contractor:
BUFFALO BITUMINOUS, INC.
. Address:
PO BOX 337
BUFFALO, MN 55313
Pro. No. Account /.0.
Purchase Terms Asset No.
TYPE OF A40 ( A41
TRANSACTION A44 ( A45 (
3.
4.
5.
. 6.
SUPPLEMENTAL AGREEMENT No.
Supp, to Contract No. 79100
Federal Project:
STATE FUNDS
Sheet 2 of 3
State Project No:
S.P. 8605-40
Location:
ON TH 25 FROM A POINT 1,219 METERS SOUTH OF SCHOOL BOULEVARD TO
1.94.
Vendor
Type Amount
C.CD.5
Dated
Number
Entered by
Entered by
A46(
Dated
Number
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1. This Supplemental Agreement voids Change Order No. II,
2 M'~"rem,", of th, on.,i" ""oct ",,","," borrow (L VJ will '" b~,d 00 th"w,,.,oction m"hod, ""d p'ym,", will b, mol, by
eon""ing thi, "'mp""" volrun, '0 (L VJ ",ing · "nv""ion f",o< ~ ".,'" in th, "n'trueOnn p'''''' of '40 ,"d p.id at th,
contract unit price as shown in the estimate of cost.
M""",mon, of th"If.,,,, "",,' """'"'" bnrrow (L VJ will h, b""", nn truck h"", lie'", ""d p.id at th, nogoOat'" pti" ~ ,how"
in the estimate of cost.
Th, "nli"tn, h~ """" that th, nogoli_ pri", ind"d, m' e",~ tn ""pod'" thi, portinn of th, pwjoct, ind"ding th, 'pp"e"""
markup, as provided in Contract provisions ofMnlDOT Specification 1904.
Th, "nlrncto< '''m' no' m"", 01"", nf ""y kind n"h""",,,, wh."",,v", fo< '"y nth", "'~ 0< ""pon,,, which h, m.y ioem 0< whic"
he may hereafter incur in performing work required by this agreement.
Th, "nlrnct "m, will '" novi,,,, tn "'d two!" (I 2) wo,lting d.", tn th, "'mpl,"on dat, in """"",, with MnIDOT '''''ifi''"n"
1806.1 B(5) fo< d,'.y, ""'''' by th, "'di"n",' dopth ,"bgmd, ",,<v.Onn ""d ",I", ""","I,, borrow P''',mon'
00 I 0.T4WALL
7. Th, ongin"", ""d th, eoolrncto< _, '0 th, '""""0" ""d <mi, ptie" ~ 'hown in th, ",,",,,,, nf "" b"nw.
APPROVED:
Commissioner of
Administration
By
Dated
APPROVED:
Commissioner of
Finance
Original Contract
/ -- 31-0t/
Dated
By
Approved as to form
and execution
Dated ,). ~ I 0 - C C>
Dated ~/~o
Project Engineer
A D.JJ~
Cont~ -
Ohtr~. ;<;
-(Pr District Engineer
Dated
ASSistant Attorney General
Dated
Original to State Auditor - Copy to Agency
-,
Agency Head
JC\
IVII'IIUU' TP~02134-03 (5/881
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
.
Contractor: .
BUFFALO BITUMINOUS, INC.
SUPPLEMENTAL AGREEMENT No.
Supp. to Contract No. _79100
Federal Project:
STATE FUNDS
Sheet 3 of 3
Pro. No.
Account 1.0.
Location:
ON TH 25 FROM A POINT 1,219 METERS SOUTH OF SCHOOL BOULEVARD TO
1-94.
State Project No:
S.P. 8605-40
TYPE OF
A40 (
A41 (
A45(
Dated
Number
C.CD.5
Purchase Terms
Asset No.
Sequence
No.
Suffix
Vendor
Type Amount
TRANSACTION A44 (
A46 (
Dated
Number
Entered by
Entered by
ESTIMATE OF COST
INCREASE. CONTRACT PRICE
QUANTITY UNIT UNIT PRICE AMOUNT
2105.522 SELECT GRANULAR BORROW (LV) 25,694.00 mJ $5.50 $ 141 ,31 7.00
INCREASE - NEGOTIATED PRICE
2105.507 SUBGRADE EXCAVATION 30,000.00 mJ $6.95 $208,500.00
2105.522 SELECT GRANULAR BORROW (LV) 10,000.00 mJ $6.50 $65,000.00
SUBTOTAL $414,817.00
DECREASE - CONTRACT PRICE
-.
2105.507 SUBGRADE EXCAVATION (8,000.00) mJ $4.00 ($32,000.00)
(CHANGE ORDER NO. 11)
2105.507 SUBGRADE EXCAVATION (P) (12,000.00) mJ $4.00 ($48,000.00)
2105.522 SELECT GRANULAR BORROW (LV) (10,000.00) mJ $6.50 ($65,000.00)
SUBTOTAL ($145,000.001
NET INCREASE $269,817.00
DISTRIBUTION: S.P. 8605-40 @ 100% (GROUP 1)
APPROVED:
Commissioner of
Administration
APPROVED:
Commissioner of
Finance
Original Contract
By
Dated
By
Approved as to form
and execution
Dated #. - I 0 _ (;. ()
Project Engineer
~~ "D fl.~-4
Contra to'
Dated
Dated
Dated c7l-!~o
~
Assistant Attorney General Dated
Original to State Auditor - Copy to Agency
Agency Head
/0
.
FEB-11-2000 08:32
A
was.
~
& AsSociates, 111&.
WSB & ASSOCIATES INC.
6125411700 P.02/02
B.A. Mietel.sceadt, P.E.
Bree A Weiss, p..E.
Peter R. Willenbl'inS. RE,
Donald \'V, Sterna, P.E.
Ron.;.Id B. Bray. P.E.
350 WestwoOd Lake Office
8441 Wayzata Boulevard
MInneapolis. MN 55426
612-541-4800
FAX 541~1700
February 2, 2000
Honorable Mayor and City Council
City of Monticello
PO Box 1147
Monticello MN 55362
Re: Construction Pay Voucher No.6
Trunk Highway 25 Improvements
City of Monticello Project No. 96-04C
WSB Project No. 1033.01
Dear Mayor and Council Members:
.
EnclOsed are lhree(3) copies ofCoustnu:tionPay Vouchee No.6 lOrth. referenced project in the amount
of$558,483.43. This pay voucher assumes that Chang. OnlecNos. J 3 and 14, a1on8 with Supplemental
Agreement No. I, aU I ()()O/o Stat. cost, will b. approved at the February 13, 2000, City of Monticello
Council meeting, - COnstruction}~~_~oucher JIlo.. 6 also addresses aU quantities per Change Order
No. 12.
A letl<< bas been written to MniDor to encumber additional funds to COver overruns in the completed
work to date for contract items.
Please maJce pa)'Itlent in this amolUlt to BufThlo Bituminous, Inc., at your earliest convenience.
Sincerely,
WSB & AI$()citztes~ Inc.
K~ ~ L;
Ronald B. Bray, P.E.
Vice President
Enclosures
c: Rick Wolf steller. City of Monticello
John Simola, City of Monticello
Ron Bray, WSB & Associates, Inc.
Buffalo Bituminous. Inc.
Jim Labo, MnlDOT. St. Cloud
nm/kd
~',;'rIf'"
....:::.t
-:!
Minne4pO/is . St,
In./Wutntaure Engineerl
-.......... ----------- .
Cloud
Pltmtu!rs
/0
F,IWPW1N\JOJJ.IJJ "....oI.I......J'II
TOTAL P .IZP
Voucher No.
roject No:
6 D~e:
S.P. 8605-40; C.P. 96-04C; WSB 1033.01 Period Ending:
February 2, 2000
December 31, 1999
Project:
Project location:
Trunk Highway 25 Improvements
City of Monticello, Minnesota
Contractor:
Buffalo Bituminous Inc
PO Box 337
2852 County Road 12 North
Buffalo MN 55313
Contract Date:
Completion Date:
Work Started:
Work Completed:
Original Contract Amount
Total Additions
Total Deductions
Total Funds Encumbered
Total Work Certified to Date
Less Retained Percentage
Less Previous Payments
Total Payments Incl. This Voucher
Balance Carried Forward
Approved for Payment This Voucher
$5,448,000.00
$688,062.51
($147,629.64)
$5,988,432.87
0.00%
$5,520,169.00
$0.00
$4,961.685.59
$5,520,169.00
$468,263.87
$558.483.41
_Approvals
.SB & Associates, Inc.
In accordance with field observation, as performed in accordance with industry standards, and based on our professional opinion,
the materials installed are satisfactory and the work properly performed in accordance with the plans and specifications.
The total work estimated to be completed as of January 31, 2000. is as indicated herein and we hereby recommend payment ['J
. I 92%
of this voucher.
Signed:
~yctJ~r~
o struction Observer
Signed:
Project Manager/Engineer
Buffalo Bituminous, Inc.
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work certified herein is a fair
approximate estimate for the periOd covered by this voucher.
Contractor:
R -1 Is ~ -p., ~'1:. ,,~_..~ .........9
j - /D-'-Ooo
Signed: .J:t D,~~ J..l :p..-L,..
Title: ~ 1\.1 ..... IJ. .~
Date:
City of Monticello
.ecked by:
Date:
Approved for Payment:
Authorized Representative
Date:
,0
.
Council Agenda - 2/14/00
11.
Consideration of approving revisions to 5- Year Capital Improvement Program Budget.
(RW)
A.
REFERENCE AND BACKGROUND:
As part of our budget workshop sessions. the revised 5- Year Capital 1 mprovement Program which was
reviewed by the Council attempted to outline the expected upcoming expenditures for the City for the
next five years. The initial CIP had taken thc various departments' budget requests and their best ideas of
projects and improvemcnts that may be on the horizon over the next few years. The result of the initial
CIP was that it was obvious we would be looking at a substantial increase in our tax levies to support the
improvements or drastic cuts would have to be proposed to keep future levies at reasonable levels.
.
With the final 2000 year budget document being prepared, I would like to again include in the budget
document a copy of the 5-year crp budget. The Council did review the initial capital improvement
budget at the November 8, 1999 workshop with the direction to sta11'to revise the document and present to
the Council for further review before adoption. I have taken the err document and made substantial cuts
to all the of the departments in an attempt to get the future tax levy requirements down to a reasonable
level. As I have always noted, it doesn't make a lot of sense to adopt a CIP budget that appears to require
a $700,000 or $800,000 additional tax levy if there is no support by the Council to do so in future years.
Since most of the capital improvement items will typically require a tax levy to accomplish the project,
my goal was to present a capital improvement budget that would only require a tax levy that is more likely
to be acceptable to this and future councils.
An additional fund or department that has been added to the CIP since the Council's last review relates to
the Community Center tacility. The request for capital improvements prepared by the Community Center
Director, Kitty l3altos adds an additional $80,000-$140,000 per year that would also likely have to come
from tax levies. Since this operation is fairly new and we will not have a good handle on our
maintenance costs for at least a year, it is hard to determine at this time whether there will be any
additional user fee revenues that might be available to help defray some of these capital improvement
requests. The assumption is that any improvements to the fiiCility and any additional furniture, fixtures
and other items would not have separate revenue sources to implement and that taxes would be the
primary funding mechanism for this recreational facility.
In order to prepare a CIP that would only require a tax levy increase of 5% or less, many requested items
had to be either deleted or delayed until future years. In some cases I simply took the requested amounts
and reduced them by 50%. This is the case i'(W the park fund. The following is a general summary of
some of the major changes I made to the various departments in order to arrive at this reduced CIP budget.
1.
Rebuilding of core city streets - Initial CIP budget included $1,000,000 each year for the
years 2001-2003 with half of the cost assumed to be paid by property taxes and the other
half assessed to property owners. This might be too ambitious of a project to undertake in
this manner and I reduced the cost to $300,000 per year and spread it out over ten years
rather than three years. Although most of the core streets are over 20 years old and are
nearing the end of their expected life, a reduced funding amount each year would allow us
.
.
.
.
7.
Council Agenda - 2/14/00
to only repair or replace those sections of road that are in major disrepair and allows us to
extend the useful life for as long as possible.
2
I deleted from the 5-year budget the replacement of the downtown street lights that were
currently budgeted at $130,000.
"
J.
The storm sewer and street replacement project that was budgeted for the year 2002 and
originally estimated at a cost of $500,000 with only $100,000 being assessed to properties.
We may need to look at having a higher percentage of this project paid through
assessments and I amended the funding sources to indicate that 50% would be assessed and
50% would be paid through taxes.
4.
I eliminated the addition of street lights on south TH 25 that had originally been proposed
in the ycar 2002 at $150,000 cost.
5.
I reduced the North Anchor land acquisition funding which had originally been proposed at
$100,000 a year for years 2001-2004 to $50,000 per year.
6.
The Park Department budget had originally proposed a variety of improvements in their
five year plan that would have required between $300,000 and $525,000 per year in
additional tax levies. I basically cut their proposed capital outlay by 50% in all years. The
Parks Commission has not reviewed the capital improvement budget with the 50%
reduction and it is certainly suggested that if the Council ultimately adopts a new CIP with
the reductions I have recommended, the Parks Commission should be allowed to establish
new goals and priorities with the reduced funding amount as their target.
In addition to the 50% reduction, I spread out the proposed West Bridge Park landscaping
wall project that was originally scheduled for year 200 lover two years, 2001 and 2002. In
addition, I shifted the MT trackless pathway unit from 2001 to 2002.
Also related to parks is the ISTEA Pedestrian Bridge Project that had originally been
estimated at $400,000 with the requirement of $175,000 being fl:om local funds. It appears
that the proposed stand alone pedestrian bridge project with pathway and engineering
included will likely be around $640,000 total with approximately $400,000 coming from
state and federal funds. The balance of $240,000 had orignally been proposed to be
included as part of a future bond sale and financed over 10- 15 years, but it doesn't appear
that the City will be able to finance our share of a project like this through a bond sale and
thus it would have to come from either tax levies or reserve accounts. The CIP budget at
this time shows funding to come from fund balance reserves.
Meadow Oak Streets - Replacement budget was cut by one half from $ 150,000 to
$75,000.
8. The future rebuilding of Fallon Avenue from Chelsea Road to south city limits was spread
out over two years and moved from 2001 to 2002 and 2003.
.
9.
Counci I Agenda ~ 2/14/00
Rcduce the industrial park land acquisition funding trom $75,000 to $25,000 each year.
With the potential land swap with Chadwick in process, the lower funding amount could be
utilized for future utilities and a continuation of funding for acquisition would not be
necessary.
10. Reduce the funding for the replacement fire truck from $45,000 to $33,000 per year and
spread out the cost over {(Jur years rather than three years.
11. Move the 7th Street overlay cost in the amount of $60,000 irom year 2002 to 2003
12. The CIP had originally proposed $1,000,000 lor upgrading the West River Street/Hillcrest
area street improvcment project in year 2003. I split the cost between years 2003 and 2004
and also assumed that 75% of the project cost would be assessable to property owners
rather than a 50-50 split.
In an effort to pruvidc a more realistic indication to the Council as to what the actual annual cost of the
CIP budget is, I prepared a second schedule B under the Statement of Sources and Uses that attempts to
show what the cost of various improvements might be ifthe projects were financed by bonds rather than
being paid for in one ycar through a tax levy.
.
SCHEnULE A
Schedule A is a listing of revenue sources from property taxes, assessments and other SOurces that assume
the entire item in the budget is paid for in onc year.
SCHEDULE B
Schedule B assumes that any improvement projects or purchases that require bonds to finance the
improvement are spread out Over a fifteen year time frame with interest at 6%.
An additional summary is included in the document that shows the additional levy that would be required
in the years 200 I ,2004 that are above our base levy we recently adopted for the year 2000. Th is Summary
notes the additional levy required for the one time capital ourlay items, the change in our annual debt
payments that are projected and the additional levy that would be needed if the items that are bonded for
were financed Over fifteen years. This summary indicates that additional tax levies ranging from
$112,000 to $274,000 annually would bc needed to finance the projects as outlined. [believe this is more
reasonable than the initial CIP budget document and appears to be more realistic in allowing departments
to plan for future needs without excessive tax levy requirements being needed.
The CIP as proposed would require an additional 5.8% levy in 2001 but wuuld be even lower than this in
years 2002-2004. This may not be the actual percentage increase that would be required to fund the
improvement as it is bascd on Current tax capacity value. If Our market value increases, the ClP tax levy
requirements could be substantially less than the 5% amount.
.
B. ALTERNATJVF: ACTIONS:
Council Agenda - 2/14/00
I. The Council could adopt the proposed CIP budget has presented 10r years 2000-2004.
2. The Council could adopt the CIP budget with amendments.
c. STAFF RECOMMENDATION:
The goal of the staff and Council should be to develop a CI P budget that can be real istieall y aeeompI i shed
in the next five years. I believe the revised document will be easier to attain than the initial CIP proposal.
but it required substantial cuts in all departments to accomplish even this proposal. I know that
department heads will probably disagree with the severity of the cuts [ have proposed and I am sure the
Parks Commission will again feel the recreational needs of the community arc not being met with this
budget. On the other hand, unless the Council is comfortable with the potential of increasing our tax levy
10% or more above the current levy to accomplish these projects, it doesn't Sense to have a document that
can neVer be attained. Hopefully, our market value and tax base will increase each year to help offset our
expanding needs for funds and it is expected that any document approved by the Council is always subject
to review and amendment in the future.
It is the City Administtator's recommendation that this CIP budget document be adopted at this time for
. inclusion in our 2000 year budget document.
D. SUPPORTING DATA:
Revised CIP budget dOcuments.
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Council Agenda - 2/14/00
12.
Consideration of orderine: an appraisal to be donc on residential propertv immediately
west of the Eisele property adjacent to the Community Center. (.10)
A. REFERENCE ANI> BACKGROUND:
You may have noticed that the home directly west of the Eisele property on 6th Street is up for sale.
Council is asked whether or not it would like to consider making an offer on this parcel. As you
know. it is part of the long term plan to have control of the entire two blocks on which the Community
Center is located. On a previous occasion, the Council passed on purchasing the property on the
corner of Maple and 6th because the price listed exceeded the appraised value.
H. AL TERNATIVE ACTIONS:
1. Motion to authorize City StaHto order an appraisal on 407 6th Street West. Under this
alternative the staff would have the appraisal completed and then bring back the information
to the City Council at which time the Council would consider whether or not it would like to
make an offer on the parcel. The cost of the appraisal is $300-$400.
2.
Motion to take no action to purchase the subject parcel. Under this alternative, City Council
could take the position that future development of the site is too far in the future to justify
making any purchases of/and at this time. If the Council has no intention to buy, then the
appraisal should not be ordered.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator to spend $300-$400 on preparation of an appraisal
for this property and to proceed with making an offer for the site if the appraised value comes in at a
reasonable number. Although there is not a great likelihood that development of the parcel will occur
in the near future, it is expected that at the time this parcel is needed the cost to acquire and pay
relocation costs will be very expensive. Tfthe property can be purchased at a reasonable price, we are
probably better off buying the parcel now than risk having to buy the parcel later and pay relocation
costs. The tax value of this property is very low and therefore, purchase of this parcel and subsequent
removal of it from the taxable rolls will not have a big impact. In addition, the building itself is in
relatively poor condition and removal of this building from the block will certainly not hurt adjoining
property values.
D. SUPPORTING DATA:
None
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Mayor:
AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, February 14,2000 - 6:55 p.m.
Roger Belsaas
Council Members: Roger Carlson, Clint Herbst, Brian Stumpf, Bruce Thielen
1. Call to Order.
2. Discussion of litigation on Gold Nugget Development.
3. Adjourn.
.
.
.
Special Meeting - 2/14/00
2.
Closed meetinl! to discuss the litil!ation
As you know, the City of Monticello along with Mayor Belsaas and Councilmember Herbst were
named in a lawsuit by Gold Nugget Development in regards to the Monticello Orderly Annexation
Board's Land Use Plan calling for Gold Nugget's property to be industrial. In addition to the City, the
Township, the Joint Board itself and Wright County were also named in the lawsuit.
The purpose of this closed session is to discuss with City Attorney, Dennis Dalen, what options are
available for the City in any defense we want to raise in regards to this lawsuit. I had turned over the
lawsuit to our insurance company, LMCIT, who has indicated they do not feel the City has any coverage
for any defense or damages through the League's insurance. Their basis for this denial comes from the
fact they believe the joint planning board is the real entity that is being sued for their actions and that the
joint planning board should have its own insurance coverage for defense of this type ofa claim. This
caught the staff somewhat by surprise as we expected the League to cover the City since we were named
in the lawsuit as it is our understanding that Wright County's insurance company is defending them and
that the Township's insurance company is likewise providing defense. The joint planning board does
not have any separate insurance at this time and therefore would likely have to hire their own attorney to
respond to this claim.
I am still surprised that the League's insurance will not provide any coverage for the City nor the two
councilmembers named in the lawsuit even if the real issue is with the joint planning board's decision
and not the City's. The mere fact that the City is named should be sufficient for our insurance to step in
but both myself and City Attorney, Dennis Dalen, have contacted the insurance carrier who believe they
are correct in excluding coverage at this time. (See letter attached).
One of the discussion items Monday night should be how we plan to address our defense, if any, and to
protect our interests since the City and two councilmembers are individually named. Ifwe do not have
insurance, we will need to have Dennis or someone else provide a response to the claim in a timely
fashion. Attorney, George Hoff, who is representing the City on a couple of the Kjellberg lawsuit
issues through the League's insurance, contacted the attorney for Gold Nugget and received a verbal
okay to extend the date for our response until March 10lh rather than February 21 SI. This should provide
us all additional time to decide how each entity or the entire group should respond.
One last issue relates to the ability of the City to buy retroactive insurance coverage for the joint
planning board through our League insurance. For a premium of$5,000, the League will insure and
defend all parties, the City, the named individuals and the joint board and it would provide the City with
up to $200,000 in liability coverage for damages and defense. In some respects, this is not a bad deal in
that they are willing to retroactively provide insurance to the joint board but as you know, the City is
responsible for approximately 80% of the joint MOAA Board's expense so the City would be paying the
$4,000 for the premium. All of these issues will need to be addressed briefly Monday night to provide
direction to staff and legal counsel on how to proceed.
Ir
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FEB-11-2000 10:25
BERKLEY RISK ~DMINISTRS.
651 281 1297 P.01/04
, . :':..1..'t ,~
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145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281.1200 · (800) 925-1122
TDD (651) 281-1~90
LMC Fax: (651) 281.1299 · LMCrr Fax: (651) 281.1298
Web Site: http://www.Imnc.org
r.-,.. '" Mi.nut!1l.. Gli_
Cit;. ",.,..06.." ..-0...-
...
February 11. 2000
i
1
Rick WolfsteIler, City Administrator
City of Monticello
PO Box 1147
Monticello, MN 55362
VIA FAX AND U.S. MAIL
A.'~, ~
."
RE: TrustMember: City of Monticello
Claimant: Gold Nugget Development eta!
Our File: 11029855
Dear Mr. Wolfsteller:
This is a folIowup to the phone conversations and discussion that we have had on this lawsuit.
On behalf of the League of Minnesota Cities Insurance Trust (LMCIT), this letter will formally
acknowledge receipt of the lawsuit flled in Wright County District Court entitled 'Gold Nugget
Development, Inc., and Oeello, LLC., Plaintiffs, vs. The City of Monticello, Roger Belsaas,
Clint, Herbst, the Township of Monticello, the 10int Planning Board, and Wright County,
Defendants".
In general terms, the plaintiffs are seeking a Court Order declaring the land use plan adopted by
the Joint Planning Board to be invalid, an Order enjoining the Defendants from enforcement of
the land use plan adopted by the Joint Planning Board, an Order estopping the City from refusing
to consider the annexation petition of Gold Nugget for the land, and an Order requiring the City
to annex the land. Also. plaintiffs seek money damages, costs and attorneys' fees.
We are aware of the Joint Resolution of the City of Monticello and the Township of Monticello
as to the Orderly Annexation of Property. Pursuant to Minnesota Statutes, the City and
Township established a Joint Plarming Board which consists oftwo city members, two township
members and one county member.
The Joint Planning Board would be considered a joint powers entity under the city's coverage
with LMCIT. A joint powers entity is defmed in the covenant as an operating entity created by
two or more govenunenf:al units entering into an agreement as provided by statute for the joint
exercise of governmental powers. An intergovernmental agreement will be deemed to create a
I
joint powers entity if the agreement establishes a board with the effective power to do any of the
following, regardless of whether the specific consent of the constituent governmenal units may
AN EQUAL OPPORTUNITYI AfFlRMA TJV5 ACTION EMPLOYER
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FEB-11-2000 10:25
BERKLEY RISK RDMINISTRS.
651 281 1297 P.02/04
11029855
-2-
2.11-00
also be required:
a- To receive and expend funds;
b. To enter contracts;
c. To hire employees;
d. To purchase or otherwise acquire and hold real or personal property; or
~ e. To sue or be sued.
.1 would specifically refer you to the Comprehensive Municipal Coverage fOIm under Coverage
A. wHich states in part:
(
Coverage A. Municipal Liability Coverage (Claims Made Basis)
"'.-t
1. Coverage Agreement
a. Except as otherwise provided in this agreement, LMCIT will pay on behalf of the
HCQvered party II all sums which the "covered party" shall become legally obligated to
pay as damages as a result of an occurrence, if the following conditions are met...
There are some exclusions to the coverage. Exclusion 3q states that "This coverage does not
apply to damages arising out of the activities of a joint powers entity unless the joint powers
entity is named in the Declarations." In this case, the Joint Planning Board is not named in the
Declarations. Therefore, any claims against the City or its elected officials arising from its
activities are also not covered.
...
Also, under Section II-WHO IS COVERED, "City" means the "city" or other governmental
body or entity first named in the Declarations. Unless specifically named in the Declarations,
"city" shall not include any of the following:
f. Joint powers entity.
Again, the Joint Planning Board is not named in the Declarations. Therefore, that entity is not a
covered PartY.
As the case now stands, it is the position of LMCIT that there is no coverage for the lawsuit.
LMCIT would have no duty to defend or indemnify the City of Monticello, Mayor Roger
Belsaas, Council Member Clint Herbst, or the Joint Planning Board under Covenant
#CMC 19513 with a coverage period of March 7, 1999 to March 7, 2000. Also, LMCIT would
have no duty to defend or indemnify the Township of Monticello or Wright County.
Under Section VI-CONDITIONS, there is item 8. RETROACTIVE JOINT POWERS
COVERAGE. It states that LMCIT will, upon the "city's" request, issue retroactive
comprehensive municipal coverage to any joint powers entity in which the "city" participates and
which is not named as a "covered party" under any other LMCIT coverage. Pursuant to this
, I
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FEB-11-212J12J12J 1121:26
BERKLEY RISK ADMINISTRS.
651 281 12'37 P. 1213/04
11029855
-3-
2-11-00
section. LMCIT will issue its standard Comprehensive Municipal Coverage docwnent to the
joint powers entity but coverage shall be subject to an annual aggregate limit of $200,000. TItis
limit shall apply to the sum of damages and loss adjustment expenses including defense costs far
all claims ta which the coverage applies. Coverage issued pursuant ta this section will be issued
with the same inception date and the same retroactive date as this covenant.
The premiwn must be paid to LMCIT before the coverage goes into effect. The premium for
coverage issued pursuant to this section shall be equal to the greater of $5,000 or the premium
the joint powers entity would otheIWise pay for coverage at LMCIT's current rates.
The city needs to make a decision as to whether it wishes to purchase the Retroactive Joint
Powers Coverage. If They do wish to purchase it, you should advise your local agent. In turn,
your local agent should contact the underwriter for your city who is Steve Hansen.
If the city does purchase the Retroactive Joint Powers Coveraae for the Joint Planning Board, the
covenant says that with respect to a joint powers entity named in the Declarations, it includes:
(1) The joint powers entity
(2) While acting on behalf of the joint powers entity. or with respect to liability arising out of the
activities of the joint powers entity, any present or former:
(a) Governmental member of the joint powers entity;
(b) Elected or appointed official of the govemmental member;
(c) Employee of the governmental member;
(d) Other authorized or agent of the governmental member, but excluding independent
contractors.
In addition to the above mentioned coverage issues which I have cited, there could be further
coverage defenses or exclusions that may be applicable. I reserve the rights of the LMCIT to
raise such further coverage defenses or exclusions as are applicable.
We look forward to hearing from you regarding the city's intentions in this matter. If you have
any questions. feel free to contact me at 800-925-1122. ext. 1282.
Very truly yours,
BERKLEY RISK ADMINISTRATORS CO.. LLC
~~~
M~k Rossow
Asst. Program Claims Manager
cc: Dennis Dalen, Attorney at Law
cc: Dan Carlson
Foster. Franzen, Carlson, White Agency
Cc: Steve Hansen. Underwriting Dept.
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