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City Council Minutes 12-11-2017REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, December 11, 2017 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All City Councilmembers were present. B. Approval of Meeting Minutes Special Meeting Minutes from meeting on November 27, 2017 Councilmember Fair moved approval of the special meeting minutes from meeting on November 27, 2017. Councilmember Gabler seconded the motion. Motion carried unanimously. Regular Meeting Minutes from meeting on November 27, 2017 Councilmember Gabler moved approval of the regular meeting minutes of November 27, 2017. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda Recognition of Parks & Recreation Commission Member Larry Nolan D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications Coordinator, announced: - City Holiday Hours - Christmas Tree Pick Up from January 8 — 13, 2018 F. Council Liaison Updates • Parks Commission: Councilmember Fair stated that there is current vacancy of two commissioners. He also mentioned that the commission discussed - the revised Phase I of BCOL field, fee increases, park rentals, City Council Minutes — December 11, 2017 Page 1 1 7 MCC fee schedule, a $12,000 donation from soccer club, and updates of neighborhood parks. • BCOL — Mayor Stumpf that the group discussed the authorization of $3,900 to help with acoustics in the chalet, the Friends of Bertram donating a refrigerator for chalet, and the release of an RFP for the campground. • IEDC — Mayor Stumpf stated that they discussed the following: development fees for an apartment complex; conversations with developers on downtown; staff working on an industrial land inventory study; and the 2017 work plan materials were distributed. • Planning Commission — Councilmember Gabler noted that the Planning Commission held a workshop to discuss their 2018 work plan and then adopted the work plan during the regular meeting. Also approved at the regular meeting was the 2018 official zoning map. G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the future Engineer/PW Director, The position will have an office in the Public Works building. Some minor renovations are being made to accommodate this space. • Shibani Bisson, WSB/City Engineer, provided an update on the noise barrier wall grant. Ms. Bisson commented that there is a request to delay grant dollars for one year in order to evaluate whether MnDOT will build the wall with the reconstruction of I-94 from Monticello to Clearwater which is scheduled for 2020. The project could include a third lane which would then result in MnDOT building the wall. Being there were no objections by City Council, the acceptance of the grant dollars will be delayed for one year. • Sarah Seeley, Library Director, provided a brief presentation of statistics from 2017. 2. Consent Agenda Councilmember Fair moved approval of the consent agenda excluding items D, N, and R. Councilmember Davidson seconded the motion. Motion carried 4-0; Councilmember Hilgart absent for the vote. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $961,450.25. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and Liquor Store and departures for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. City Council Minutes — December 11, 2017 page 2 1 7 D. Consideration of calling for a special meeting on December 28, 2017, for approval of bills. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. E. Consideration of approving the 2018 Regularly Scheduled Council and Commission meetings. Recommendation: Approved the 2018 scheduled council and commission meetings. F. Consideration of approving city facility business hours for 2018. Recommendation: Approved the 2018 city facility business hours. G. Consideration of approving the purchase of NEOGOV HR software at a cost of $6,358. Recommendation: Approved the purchase of NEOGOV HR software at a cost of $6,358 pending approval of the 2018 budget. H. Consideration of approving lighting upgrades in the Mississippi Room for a total of $27,625. Recommendation: Approved the lighting upgrades in the Mississippi Room by Wes Olson for a cost of $27,625 pending approval of the 2018 budget. I. Consideration of approving a request for final plat for Clear Creek Second Addition. Applicant: Clear Creek Land Company, LLC. Recommendation: Adopted Resolution 2017-88 approving the final plat for Clear Creek Second Addition. J. Consideration of adopting Ordinance 692 amending the Monticello Zoning Ordinance, Chapter 5, Section 1, Table 5-1 — Uses by District, and Chapter 5, Section 2 — Use Specific Standards for allowable principal and accessory uses in Commercial/Business zoning districts and to adopt corresponding Summary Ordinance 692A. Recommendation: Adopted Ordinance 692 for amendment to Monticello Zoning Ordinance, Chapter 5, Section 1, Table 5-1 — Uses by District and Chapter 5, Section 2 — Use Specific Standards and related sections, based on findings in Resolution PC -2017-037. K. Consideration of adopting a revised Joint Powers Agreement governing Wright County Area Transit. Recommendation: Approved the revised Wright County Area Transportation Joint Powers Agreement. L. Consideration of adopting Ordinance 688 amending Title 7, Chapter 6 — Garbage, Refuse, and Recycling and Summary Ordinance 688A for publication. Recommendation: Adopted Ordinance 688 amending Title 7, Chapter 6 — Garbage, Refuse, Recycling and Summary Ordinance 688A for publication. M. Consideration of adopting Ordinance 689 amending Title 7, Chapter 2 — Water & Sewer, Section 7-2-5 — Meter Readings and Section 7-2-21 — Provision for Collection with Taxes and Summary Ordinance 689A for publication. City Council Minutes — December 11, 2017 Page 3 1 7 Recommendation: Adopted Ordinance 689 amending Title 7, Chapter 2 — Water and Sewer, Section 7-2-5 — Meter Readings and Section 7-2-21 — Provision for Collection with Taxes and Summary Ordinance 689A for publication. N. Consideration of adopting Resolution 2017-85 accepting improvements and authorizing final payment of $71,106.59 to Northdale Construction Co., Inc. for the 2016 Street Reconstruction Project, City Project No. 15C001. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. O. Consideration of approving purchase of land for 301 Chelsea Road (All Elements, Inc.) in the amount of $70,000 as related to the Fallon Avenue Overpass Project City Project No. 16C006. Recommendation: Approved purchase of land in the amount of $70,000 as related to the Fallon Avenue Overpass Project, City Project No. 16C006. P. Consideration of approving purchase of land for 9766 Fallon Avenue (Boser Family Partnership) in the amount of $27,900 plus irrigation replacement costs, as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Approved purchase of land in the amount of $27,900 plus irrigation replacement costs as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Q. Consideration of approving a Therapeutic Massage Enterprise License for Axiom Massage, LLC, 9766 Fallon Avenue, Suite 104. Recommendation: Approved the Therapeutic Massage Enterprise License for Axiom Massage, LLC, 9766 Fallon Avenue. R. Consideration of approving a contract with Veolia for management of the Wastewater Treatment Plant. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. 2A. Consideration of items removed from the Consent Agenda for discussion. D. Consideration of approving setting a special City Council meeting date for December 28, 201 7for approval of bills. Mayor Stumpf removed the item to offer an alternate date for the meeting. Mayor Stumpf moved to set the special meeting for Friday, December 22, 2017 at 7 a.m. Councilmember Fair seconded the motion. Motion carried unanimously. City Council Minutes — December 11, 2017 Page 4 1 7 N. Consideration of adopting Resolution 2017-85 accepting improvements and authorizing final payment of $71,106.59 to Northdale Construction Co. Inc., for the 2016 Street Reconstruction Improvement Project, City Project 15C001. Councilmember Gabler removed the item to question whether all of the punch list items were complete. Shibani Bisson responded that the items were complete. Councilmember Gabler moved to adopt Resolution 2017-85 accepting improvements and authorizing final payment of $71,106.59 to Northdale Construction Co. Inc., for the 2016 Street Reconstruction Improvement Project, City Project 15C001. Councilmember Davidson seconded the motion. Motion carried 4-0; Councilmember Hilgart was absent for the vote. R. Consideration of approving a contract with Veolia for management of the Wastewater Treatment Plant. Mayor Stumpf removed the item to question why the recommendation was for a three year contract when initially it was thought to be a five year contract. Wayne Oberg, Finance Director, resonded that the initial recommendation was for up to five years. After consideration, staff recommended a three year contract. There was discussion on the decrease in cost for 2018 and then increases for the following years. Mayor Stumpf requested that city staff be allowed into the plant to observe and obtain training. Chuck Keyes, Veolia, responded that the contract allows city staff access to the facility. Mayor Stumpf moved approval of the five year contract renewal with annual O & M management amounts of $563,394 for 2018 with a 2.5% increase for years 2 - 5. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Public Hearings A. PUBLIC HEARING — Consideration of adopting Resolution 2017-86 establishing the final tax levy for 2018. Wayne Oberg, Finance Director, presented the final tax levy for 2018. The proposed final tax levy is $9,547,000 which is 4.3% higher than the 2017 final levy. The proposed HRA tax levy is $323,000 which is 15.4% higher than 2017. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved to adopt Resolution 2017-86 establishing the final tax levy for 2018. Councilmember Gabler seconded the motion. Motion carried unanimously. City Council Minutes — December 11, 2017 Page 5 1 7 B. PUBLIC HEARING — Consideration of adopting Ordinance 690 amending the City Fee Schedule for 2018 and adopting Summary Ordinance 690A for publication. Wayne Oberg, Finance Director, presented the item and noted the changes were listed in red. He gave a brief overview of some of the increases. There was some discussion about the increase in sewer and water rates. Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved to adopt Ordinance 690 approving the 2018 Fee Schedule as submitted, effective January 1, 2018 or as indicated in the Fee Schedule. Councilmember Fair seconded the motion. Motion carried unanimously. Councilmember Fair moved to adopt Summary Ordinance 690A for publication. Councilmember Davidson seconded the motion. Motion carried unanimously. 4. Regular Agenda A. Consideration of adopting Resolution 2017-87 approving the 2018 City budget Wayne Oberg, Finance Director, presented the 2018 budget of $38,092,496. There was minimal discussion. Councilmember Hilgart moved to adopt Resolution 2017-87 approving the city budget as presented. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration of approving a request to submit a letter of support for the Monticello School District application for the 2018 Safe Routes to School Planning Assistance grant submission and staff participation in a Safe Routes to School Plan. Angela Schumann, Community Development Director, presented the item. If the School District's application is successful, city staff will participate in the planning process, however, no local snatch is required. Councilmember Gabler move approval of the submission of a letter of support for 2018 Safe Routes to School Planning Assistance grant. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of adopting a Special Assessment Policyand approving Ordinance 691 rescinding Title 13, Chapter 1 of the Monticello City Code titled Assessment Ordinance. City Council Minutes — December 11, 2017 Page 6 1 7 Shibani Bisson, WSB/City Engineer, gave a presentation on the proposed Special Assessment Policy. The presentation included information on: assessment methodology; improvements to undeveloped properties; street reconstruction from rural to urban; street reconstruction per unit rate; new curb and gutter; new stonn sewer; existing utility reconstruction; and sidewalks. There was some discussion about assessing for sidewalks. Both Councilmember Hilgart and Mayor Stumpf have the opinion that sidewalks should possibly not be assessed for residents. Ms. Bisson mentioned that this policy is a guide and at the discretion of the City Council. Councilmember Gabler moved approval of adopting the Special Assessment Policy and approving Ordinance 691. Councilmember Fair seconded the motion. Motion carried unanimously. Mayor Stumpf noted that he is supportive of the Special Assessment Policy, however, is not in favor of the sidewalk assessment language. 5. Adjournment By consensus, the meeting was adjourned at 8:10 p.m. Recorder: Jennifer Schreibe` Approved: Attest: City Administrator City Council Minutes — December 11, 2017 page 7 1 7