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Planning Commission Minutes 01-02-2018MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday January 2nd, 2018 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Brad Fyle, Sam Murdoff, Marc Simpson, John Alstad, Katie Peterson Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), John Rued 1. General Business A. Call to Order Brad Fyle called the meeting of the Monticello Planning Commission to order at 6:00 p.m. B. Consideration of approving minutes a. Special Meeting Minutes — December 5th, 2017 SAM MURDOFF MOVED TO APPROVE THE SPECIAL MEETING MINUTES FROM DECEMBER 5TH, 2017. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 5-0. b. Regular Meeting Minutes — December 5th, 2017 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM DECEMBER 5TH, 2017. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Citizen Comments None. D. Consideration of adding items to the agenda None. 2. Public Hearings A. Continued Public Hearing — Consideration of a request for Comprehensive Plan Amendment to re -guide subject parcels from "Places to Shop" to "Places to Live", Amendment to the Official Monticello Zoning Map for Rezoning from B-2 (Limited Business) District and B-3 (Highway Business) District to Planned Unit Development, Development Stage Planned Unit Development, and Preliminary Plat for Erickell Townhomes for a nine unit townhome development Applicant: Scott Builders, Inc. Angela Schumann stated that the applicant has asked the Planning Commission to table action on their item. The applicant has not indicated a firm timeline to bring forward the application for review. Staff would republish and re -notice once a revised application has been received. Brad Fyle opened the public hearing. Hearing no comments, the public hearing was closed. SAM MURDOFF MOVED TO TABLE ACTION PER THE APPLICANT'S REQUEST. MARC SIMPSON SECONDED THE ACTION. MOTION CARRIED, 5-0. B. Public Hearing — Consideration of a request for Conditional Use Permit for an approximately 780 square foot residential detached Accessory Use Structure — Maior in an R-1 (Single -Family Residence) District Applicant: James and Erica Witzmann Angela Schumann stated that the applicant is proposing to construct a second garage on their property located at 9763 River Forest Drive. The detached garage would be approximately 780 square feet in area and located in their rear yard. A conditional use permit is required because the proposed garage and the existing attached garage exceed the principal building footprint. The size limitations can be increased to 1500 square feet with conditional use permit with meeting the requirements outlined in the code. The applicant indicated in their application that the structure would be used for boating and lawn equipment. Schumann stated that the project would consume less than 10 percent of their rear yard, but noted a dip in the topography. The applicant would meet the minimum requirements for setbacks. The applicant has indicated that they would roof and side the structure similar to the home. Staff recommended approval of the application with conditions identified in Exhibit Z. Brad Fyle asked about the side yard setback. Schumann stated that detached structures must set back six feet from any property line and any structure on the property. Schumann also noted that structures cannot be placed in drainage and utility easements. Fyle also asked about access to the proposed structure. Schumann stated that it appeared there would be significant space for access to the structure. Brad Fyle opened the public hearing and invited the applicant to speak first. Fyle asked if access would remain on the site. James Witzmann confirmed. Marc Simpson asked if the applicant planned on running electric to the facility. Witzmann explained that eventually he would like to set up electricity for lighting. Sam Murdoff asked if the applicant's back yard was fenced. Witzmann stated that the neighbor has an existing fence along the adjacent site of the proposed facility. There is also a fence in the rear yard along the hill where the topography slopes down. Murdoff also asked how far back the fence was located. Witzmann stated 2 that the structure would be ten to fifteen feet in front of the rear fence and approximately sixty feet from the house. Dick Van Allen, 6448 River Mill Drive, asked what provisions would be made for downhill rainwater and for erosion of the soil. Brad Fyle stated that the City Engineer would be looking into this. Another consideration Van Allen asked about was about parking of vehicles and equipment outside of the facility. Lastly, Van Allen asked for the height of the proposed structure. Schumann explained that the City requires a six foot drainage and utility easement on either side of the property line or twelve feet in total and it requires a swale for drainage purposes. In addition, there is a thirty foot drainage and utility easement in the rear of the property that should manage the drainage for any structure on the property. Schumann also stated the Engineering and Building Department would review during building permit review for any issues. Schumann also said that the City's ordinance for parking is strict on location and surface. Schumann believed that for any vehicle to be parked outside of the detached accessory structure, it would need to be on a surface. Lastly, Schumann explained that the structure could not be taller than fifteen feet at the middle of the gable end. Hearing no further comments, the public hearing was closed. Decision 1. Conditional Use Permit for Accessory Use Structure — Major in an R-1 District SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC 2018-001 RECOMMENDING APPROVAL OF THE CONDITIONAL USE PERMIT FOR A PROPOSED APPROXIMATELY 780 SQUARE FOOT STRUCTURE, SUBJECT TO THE CONDITIONS IN EXHIBIT Z, AND BASED ON FINDINGS IN SAID RESOLUTION. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. EXHIBIT Z James and Erica Witzmann Conditional Use Permit for Accessory Building — Major 9763 River Forest Drive 1. Accessory building space is to be utilized solely for the storage of residential personal property of the occupant of the principal dwelling, and no accessory building space is to be utilized for commercial purposes. 2. The accessory building shall be constructed to be similar to the principal building in architectural style and building materials. 3. The accessory building shall not exceed 15' in height as required by ordinance. 4. Access to the structure will remain on the property. 5. Final location of the proposed structure is subject to the Building Official's recommendation as related to the rear yard slope. 3 6. Survey staking of property lines and setbacks will be required at building permit to verify 6' side yard setback requirement; a new certificate of survey including the proposed improvements may be required to verify property lines and setback. 7. Grading and drainage is subject to the comment of the City Engineer. 8. Compliance with the comments of other staff and Planning Commission. C. Public Hearing — Consideration of a reauest to amend the Monticello Comprehensive Plan, Chapter 5 - Parks, to include as an appendix item the Sidewalks & Trails Pathway Connection map. Applicant: City of Monticello Angela Schumann explained that the map was a more detailed map for pathway connections than included with the Comprehensive Plans Park and Pathway Plan or Transportation Plan. The map provides detail on proposed connections within the overall pathway system. Schumann stated that if the Planning Commission chooses to accept the map, it would be an implementation guide for aiding the Planning and Parks Commission on future proposals. Schumann reviewed the process for developing the map. She said that staff reviewed the previous map to ensure all pathways and sidewalks existed on the map. The second step was to work with various city staff and boards to detail missing connections, sections, or loops. Each segment was prioritized using a specific set of criteria. The connections located on the map were intended to close gaps in the system, provide needed connections to community assets, provide recreational amenities, and support safety and functionality of connections. City staff also gathered community comments during the annual Walk `N Roll event. This information was considered when prioritizing the connections. Schumann explained that the Parks Commission reviewed the preliminary connection map and would also review the map following the Planning Commission's recommendation. It was noted that the City Council reviewed the preliminary map at a special meeting, but would review at a future meeting for discussion. Schumann stated that staff were not proposing to amend the comprehensive plan to include the connection plan in case that segments needed to be changed. Brad Fyle asked why some colored areas were wider on the map. Schumann stated that it might be a function of the line work. Charlotte Gabler asked if the County was planning on completing pathways on County Road 39. Schumann added that they could reference other planning documents on the map and that the County shows an off-road path on their long 0 term plan. Gabler asked if Fenning Avenue would also be a consideration of a connection. Schumann stated that in discussions with the County about Fenning Avenue, the County would reconstruct the road, but that the City would need to construct any trails. Gabler also asked about connections to Bertram Chain of Lakes Regional Park. Schumann confirmed multiple short and long term plans to connect to the park. Schumann also added on east County Road 39, that the County Park Administrator was looking long term at Mississippi River Regional Trail being a Legacy designation. Schumann noted that the majority of collector routes running east and west include pathway or sidewalk on both sides of the street. Brad Fyle opened the public hearing. Hearing no comments, the public hearing was closed. SAM MURDOFF MOVED TO ACCEPT THE PATHWAY CONNECTIONS MAP AS A GUIDE FOR FUTURE PATHWAY CONNECTIONS. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. 3. Regular Agenda A. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Directors report. She reminded the Planning Commission of the Downtown Zoning Committee meeting that would be held next week. Schumann added that in discussions with the Chair, a planning tour would be completed in February. More details would be sent out to the Planning Commission soon. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:37 P.M. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Approved: Attest: Jacob Thunander r Angela Schumann, Community Development Director