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City Council Agenda Packet 10-23-2006 Joint YMCAMonticello City Council & Wright County Board of Conunissioners Monday, October 23, 2006 5:00 P.M. Monticello City Hall Closed Meeting to Discuss YMCA Appraisal And Potential Purchase Offer. 1. Overview of property to be acquired and use - 5:00 — 5:10 (Mattice, O'Neill Grittman report) 2. Review of Appraisal - 5:10 — 5:45 (Paul Bakken report) a. Development Scenario — Highest & Best Use L Assumptions b. Valuation methodology c. Valuation Summary 3. Discussion on Offer, Terms and Process 5:45 — 6:00 (Stacie Kvilvang, Ehlers & Associates) a. Terms of offer letter b. Process moving forward for negotiations c. Review of appraisal by YMCA d. Discussion on Financing Methods 6:00 — 6:05 Adjourn Closed Meeting. Monticello City Council & Wri2ht Countv Board of Com issione Monday, October 23, 2006 5:00 P.M. Monticello City Hall Meeting to Discuss Memorandum of Understanding Pertaining to City/County Joint Acquisition and Operation of YMCA Land for Park Purposes. 4. Review/Discussion of Memorandum of Understanding 6:05 — 6:25 ( See Attached, Brian Asleson leads discussion) 5. Consider Action to Adopt Memorandum of Understanding. (Each Board has latitude to take action at this time, or wait until a regular meeting). 6. Next Steps — 6:25 7. Adjourn — 6:30 -1 IV R The following is a Memorandum of Understanding between the County of Wright, (hereinafter referred to as "County") and the City of Monticello, (hereinafter referred to as "City"). The purpose of this document is to establish the terms, conditions and responsibilities of the parties relative to putting together and communicating to the present owner a purchase offer for land in Monticello Township of approximately 1,200 acres (Get actual size from Marc M? or from appraisal) in size, for park purposes. In addition, the parties wish to state their intentions regarding ownership and operation. WHEREAS The YMCA, which owns undeveloped real property in Monticello Township, presently used for camp purposes, has expressed an interest in selling said property; and WHEREAS Both the City and the County have expressed an interest in acquiring said property for park purposes; and WHEREAS A real estate appraiser has been hired to provide an estimated value for said property; and WHEREAS The parties to this document wish to set out the terms and conditions of making an offer for said property; NOW, THEREFORE, THE COUNTY AND THE CITY AGREE AS FOLLOWS: 1. The County and the City shall cooperate in formulating a purchase offer for the real property known as the "YMCA property", believed to consist of the following parcels of land: PID's # 213-100-092400, 213-100-091400, 213-100-084400, 213-100-084300, 213-100-171100, 213-100-162100, 213-100-171200, 213-100-172305, 213-100- 173100, 213-100-164400, 213-100-174300 and 213-100-174100. 2. The term of this agreement shall be from the date adopted by both parties through December 31, 2007. Said agreement may be extended as necessary by mutual agreement of the parties in order to accomplish the purposes stated herein. 3. Once an acceptable appraisal has been presented to both parties, a purchase offer may be formulated. Said purchase offer must be approved by the governing bodies of the County and the City before it is communicated to the present owner. In formulating a purchase offer, both governing bodies may close meetings pursuant to Minnesota Statutes, Section 13D.05, Subd. 3(c). 4. Funding for the acquisition of the real property would be provided as follows: County 50 % City 50 % 5. The real property in question, once acquired, would be owned jointly, with the County owning a 50 % undivided interest and the City owning a 50 % undivided interest. 6. It is anticipated that the park would be managed by a falltime operations manager, who would be assisted by some full time staff, as well as by seasonal staff. The County would have primary responsibility for administering programs in areas of the park with uses customarily found in County parks. The City would have primary responsibility for administering programs in areas of the park with uses customarily found in City parks. The City would be responsible for scheduling and coordinating the use of the ball fields. 7. Funding for maintenance of the park would be shared by the parties, and prorated according to the area of the park maintained. 8. Funding for park capital improvements and major infrastructure maintenance projects would be provided as specifically agreed by the parties. 9. Funding for future land acquisition for the park would be provided according to the agreement of the parties. 10. Each party shall be responsible for the costs related to staff time and supplies, as well as private consultants which it devotes to the attempt to acquire this property. 11. The parties shall cooperate in providing resources related to making a purchase offer for the property. 12. Legal representation shall be provided by the Wright County Attorney's Office, (hereinafter referred to as "County Attorney") with respect to the attempt to purchase this property. The City Attorney will review correspondence and other documents as requested by the City. The County and the City may seek the assistance of other legal counsel, if necessary. 13. In the event that the City and the County acquire the property, the parties intend to adopt a formal Joint Powers Agreement to memorialize the terms and conditions of ownership, maintenance and capital improvements of said property going forward. Said Joint Powers Agreement would establish a Joint Powers Board responsible for governing the park. 14. The Joint Powers Park Board may be autonomous in governing the park, but would not have taxing authority. An annual budget would need to be submitted and approved each year by the City and the County. Funding would be provided by the parties according to the approved budget. 15. The City agrees to indemnify and hold the County harmless from all liability, claims, or actions that may, in any manner, result from or arise out of the City's activities under this Memorandum of Understanding. Likewise, the County agrees to indemnify and hold the City harmless from all liability, claims, or actions that may, in any manner, result from or arise out of the County's activities under this Memorandum of Understanding. 16. This Memorandum of Understanding may be modified or amended by a written instrument signed by representatives of both parties. Dated: COUNTY OF WRIGHT Chairperson, County Board County Coordinator Dated: CITY OF MONTICELLO Mayor City Administrator VMCA HECIONAIL PAMK Monticello, Minnesota I I 7 -1-- ��@��]'�mmxrr, .,m.�M^�� :ry�* ��yu"�� iJ+S�(.� 4,, ENTRANCE J April 10, 2006 1`z, Ac vis Park Use (65 acres,) Low Density Ph 1: a) Parking lot for approximatly 100 vehicles Residential and Golf Course b) 4 Softball fields 300' base pads RM. c) 5 International size soccer fields 100 - 120 yds x 70-80 yds Phase It: a) Parking lot expansion b) 4 Softball fields 300' base pads International size soccer fields Adjacent 100 - 120 yds x 70-80 yds e Use: Low Density Residential I I 7 -1-- ��@��]'�mmxrr, .,m.�M^�� :ry�* ��yu"�� iJ+S�(.� 4,, ENTRANCE J April 10, 2006 1`z, it 1, 15* 02 afilra fiat ' d — 11Z �JW NN Adjacent Use: Lo Density Residential Eaaa[ye Park ilsp. (32 acresl Frisbee Golf Course Archery Range Passive Park Use (11 acres) Dog Park Parking Lot t WETLAND COMPLEX '4 W 90th St N L) Active Park Use Orr acres� < Adjacent Use: Adjacent Use: Z Environmental Learning Center Horseback Riding Stable Z Commercial Low Density W Parking Lot Nursery Residential .5 ,25 0 .5 Miles ONK-JEW-ANNOWNIM Ct7 Adjacent Use: Low Density Residential and Golf Course RM. RM 39 -if vp\' Adjacent Use: Industrial ni 6 Passive Use Adjacent Use: (40 acres) Arboretum Picnic Grounds Low Density Residential Passive Use (40 aerps', Nursery Passive Park Use N1 acres) ZP1 Primitive Camping it 1, 15* 02 afilra fiat ' d — 11Z �JW NN Adjacent Use: Lo Density Residential Eaaa[ye Park ilsp. (32 acresl Frisbee Golf Course Archery Range Passive Park Use (11 acres) Dog Park Parking Lot t WETLAND COMPLEX '4 W 90th St N L) Active Park Use Orr acres� < Adjacent Use: Adjacent Use: Z Environmental Learning Center Horseback Riding Stable Z Commercial Low Density W Parking Lot Nursery Residential .5 ,25 0 .5 Miles ONK-JEW-ANNOWNIM Ct7