City Council Minutes 03-13-2006MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday March 13, 2006 - 7 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf
Members Absent: None
1. Call to Order and Pledge of Allegiance
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2. Approve minutes of February 27, 2006 regular Council meeting.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 27, 2006
REGULAR COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED WITH WAYNE MAYER ABSTAINING.
3. Consideration of adding items to the agenda.
The following items were added to the agenda: 1) Xcel Power Plant compliance with
ordinance section 7-2-3; 2) Budget considerations for fiber optics study and consultant work;
3) Update on signage for County Road 75; 4) Update on complaint procedure; 5) Update on
DMV building needs; 6) Update on water tower; 7) Outside storage for a business at Maple
Street and Broadway; and 8) Updates on setting meeting times to interview Park
Superintendent applicants; Building Official applicants and to review RFP's for
Comprehensive Plan Update.
4. Citizen comments, petitions, requests and complaints.
None.
5. Consent Agenda
A. Consideration of approving Spring Load Restriction Map for City Streets.
Recommendation: Approve the map for spring load restrictions and order the
appropriate signing.
B. Consideration of approval of 2006 Highway Maintenance Agreement with Wright
County. Recommendation: Approve the 2006 Maintenance Agreement with Wright
County at a reimbursement of $11,466.37
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C. Consideration of accepting feasibility report and calling for public hearing for Cedar
Street from Chelsea Road to Dundas Road, and Dundas Road from Cedar Street to
Edmonson Avenue City Project No. 2006-2C. Recommendation: Accept the
feasibility report and order the public hearing for March 27, 2006.
D. Consideration of adoption of a resolution calling for a public hearing by the City
Council on the proposed adoption of a modification to the Redevelopment Plan for
Central Monticello Redevelopment Project No. 1 and the proposed establishment of
Tax Increment Financing District No. 1-37 therein and the adoption of a Tax
Increment Finance Plan - Karlsberger. Recommendation: Approve a resolution
calling for a public hearing by the City Council on the proposed adoption of the
modification to the Redevelopment Plan for Central Monticello Redevelopment
Project No. 1 and the proposed establishment of TIF District No. 1-37 therein and the
adoption of the TIF Plan therefor.
E. Consideration of approving contribution made to MCC. Recommendation: Approve
the contribution to the Monticello Community Center and allowing the Advisory
Board to determine the best use for it.
F. Consideration of two-year lease for biosolids farm land. Recommendation: Approve a
farm lease with Ewing Spring Brook Farms for 150 acres of the bilosolids farm for
$21,000 per year commencing on April 1, 2006.
G. Consideration of approving a one day charitable gambling license for a raffle for Open
Trails ATV Club. Recommendation: Approve a resolution authorizing the State
Gambling Control Board to issue a one day charitable gambling license to the Open
Trails ATV Club for a raffle at the American Legion Club on October 21, 2006.
H. Consideration of accepting final draft of Jefferson AUAR. - REMOVED
I. Consideration of adopting a resolution annexing the proposed Hidden Forest
Development. Recommendation: Approve the resolution annexing the property
comprising the Hidden Forest Development into the City.
J. Consideration of adopting a resolution annexing the proposed Niagara Falls
Development. Recommendation: Approve the resolution annexing the property
comprising the Niagara Falls Development into the City.
K. Consideration of approving concept stage for a planned unit development. Applicant:
Rollings/Ruff. Recommendation: Approve the concept stage PUD based on a finding
that the proposed mixed -residential design establishes a high quality residential project
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that meets the City's intent for PUD consideration subject to the conditions below:
1. The applicant remove one unit from building number 38 of the east portion of
the project to provide a greater side yard setback between structures.
2. The central private drive shown on the west side of the project be revised to a
28" private street as measured from street face to face.
3. Subject to submission of all applicable development stage PUD plans.
4. Grading, street and utility plans are subject to review of the City Engineer.
5. Other conditions as recommended by City Council.
Items #5A, #5C and #5K were removed from the consent agenda.
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS #5A, #5C AND #5K. WAYNE MAYER SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for discussion.
#5A: Spring Load Restriction Map: Brian Stumpf asked about the posting of Chelsea Road by
Dahlheimer Distributing at 7 tons and how that would impact the Dahlheimer operations. City
Engineer, Bruce Westby informed the Council that Dahlheimers was requesting a portion of
Chelsea Road lying westerly of County Road 39 and easterly of their business entrance from
Chelsea Road be posted at 9 tons. Since the wear course has not been put down the street was
posted for 7 tons. With the placement of the wear course the normal posting would be 9 tons.
BRIAN STUMPF MOVED TO APPROVE THE SPRING LOAD RESTRICTION MAP AND
ORDER THE APPROPRIATE SIGNING FOR POSTING LIMITS. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
#SC Feasibility Report for Cedar Street and Dundas Road: The Council noted the storm
sewer improvements were designed for a 10 year rainfall and they questioned whether that was
enough. Bruce Westby stated that the standard design is for the ten year event. The Council
also questioned the location and size of the sidewalk. Bret Weiss, consulting engineer, said the
sidewalk would be closer to the edge of the right-of-way as they would like to keep the
boulevard area at 8-10'. He noted that if the City was maintaining the sidewalk it would be
constructed to a 6' width. Since the City will not be maintaining the sidewalk it can be
constructed to the 5' width.
Tom Perrault asked if the Council felt this was the appropriate time to improve Dundas Road or
if the City should wait until the property was ready to develop. Bret Weiss informed the
Council that they had met with the property owner and the property owner does not want to see
any improvement to the road. Glen Posusta noted that this is the only gravel road in the City
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and is a considerable maintenance concern for the Street Department.
WAYNE MAYER MOVED TO ACCEPT THE FEASIBILITY REPORT FOR CEDAR
STREET AND DUNDAS ROAD AND TO ORDER THE PUBLIC HEARING FOR MARCH
27, 2006. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
#SK: Concept stage PUD approval for 128 -unit residential development: Jeff O'Neill
provided a review of the development which is being proposed for the former Ruff Auto site.
The development consists of two phases; one south of 6`'' Street and east of Elm street which
consists of attached townhomes and the other south of 6`" Street and west of Elm Street which
consists of attached and detached townhomes and single family homes on small lots. He noted
that more detail will come with development stage approval of the PUD. Jeff O'Neill stated
the developer was told that for the City to get involved in the clean up of the site the developer
would have to construct homes of a certain dollar value.
The area the Council was concerned with dealt with the street layout for the development.
Brian Stumpf was concerned about the private street accesses on to the 6`'' Street and 6 V2 Street
being so close to the intersection with Elm Street. Bret Weiss stated this a revision to the
original street. Bret Weiss felt that with Chelsea Road connecting on the other side of the
freeway it would lessen the traffic on 6`" Street.
Wayner Mayer asked about parking on the streets. With a street width of 28 feet no on -street
parking would be allowed. Wayne Mayer asked where the guest parking for the 30-40 units
would be located. Jeff O'Neill said it has been the standard to have one parking space for
every three units. Wayne Mayer stated he did not understand why the units should come with
no parking. Elm Street has parking only on one side and 6 V2 Street has parking o both sides.
Wayne Mayer felt that since this was a PUD they should be held to a higher standard and he did
not feel this met a higher standard. He stated that based on the ordinance requirements 110
off-street parking spaces are required but the developer is providing less than that.
Brian Stumpf questioned whether they should even consider Elm Street as a parking area for
this development. Clint Herbst felt that once the development was labeled PUD the City has to
demand higher standards for the development. He stated that before the City gives approval
for no driveways, they would like to see what is going in. Jeff O'Neill stated the Planning
Commission had approved the concept stage plan. Wayne Mayer reiterated his concerns with
street size, street layout and parking spaces. He felt the developer should reduce the number of
units and increase the number of parking stalls and that the Planning Commission should
review the revised plan.
Jeff O'Neill questioned whether the parking standard was sufficient.. It was pointed out that
one tier of townhomes has driveways for parking and in the area where there is no parking in
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front is where the one -in -three standard would apply. The Council pointed out that in the
agenda item it states two off-street parking spaces per unit are required. The Council felt the
development should supply the parking spaces required and that they be located where they
would be usable. Wayne Mayer questioned why the developer should utilize parking on the
public streets rather than accommodate within the development. Clint Herbst felt the developer
could come back with a better plan. The Council discussed options such as having the private
street ending in a cul-de-sac rather than accessing onto the street or having the streets designed
as one-way streets. Bret Weiss felt the one-way streets would be a better option than the cul-
de-sac.
Wayne Mayer felt the City had to be steadfast with their standards and if the developer could
not meet the standards the development should not come before the Council. He felt it was a
waste of Council time to review something that was not in compliance with City standards.
There was further discussion on the street sizes in adjacent developments. Clint Herbst felt the
developer should go with 28' wide streets with the streets being one way and to put additional
parking stalls.
WAYNE MAYER MOVED TO DENY THE CONCEPT STAGE PUD BASED ON A
FINDING THAT THE PROJECT FAILS TO DEMONSTRATE TANGIBLE AMENITY -
BASED OR OTHER BENEFITS THAT JUSTIFY THE FLEXIBILITY GRANTED BY THE
PUD ZONING REGULATIONS. GLEN POSUSTA SECONDED THE MOTION.
Jeff O'Neill stated that denying the concept stage approval would require the applicant to come
back before the Planning Commission and there is a restriction in the ordinance on how soon
after denial a of plan the applicant can re -apply for Planning Commission consideration. He
suggested that the Council table the item.
Tom Rollings, 4550 Weston Lane North, Plymouth, the developer stated that he would prefer
that the Council table the item rather than deny it. He felt he met the parking requirements of
the ordinance. Wayne Mayer asked if the street width is 28' with parking on one side how
would the association enforce the "No Parking" on the street. Mr. Rollings indicated the
association would have to police themselves. Wayne Mayer asked if there was any reason why
they could not come up with more parking for this development. The developer stated he
would consider the suggestions made.
WAYNE MAYER AMENDED HIS MOTION ON THE CONCEPT STAGE APPROVAL
FOR THE PUD TO MOVE THAT ITEM BE TABLED UNTIL THE NEXT MEETING.
GLEN POSUSTA SECONDED THE AMENDED MOTION. MOTION CARRIED WITH
BRIAN STUMPF ABSTAINING.
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7. Review of proposals from Bolton & Menk to provide design services for two different
types of biosolid dryers, including a building and all ancillary_ equipment and
consideration of moving forward with design.
This item was considered after item #8. The Council was informed that the City had reviewed
the proposal for design services from Bolton Menk for the design of two types of biosolids
dryers.
WAYNE MAYER MOVED TO ORDER THE DESIGN WORK AS OUTLINED IN THE
PROPOSAL TO BID THE KRUGER DRYER AND THE KOMLINE-SANDERSON DRYER
ALONG WITH THE BUILDING AND ALL ANCILLARY EQUIPMENT. BRIAN STUMPF
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
8. Review of biosolid dryer research and consideration of moving forward to project design.
John Simola and Bob Brown of Bolton Menk reviewed the various types of drying systems that
were studied in their six plant tour which included Kruger, Komline-Sanderson and the Dragon
Dryer from US Filter. After their study, it was felt that the Dragon Dryer was the least desirable
design for a number of reasons which included complexity of the system, noise level and large
size. The committee was recommending that study and design continue on the two remaining
drying systems. In addition it was suggested that further study be done on the use of hot oil
versus steam heat or natural gas. Additional study needs to be done on pre -thickening of the
biosolids with the target being 16%-20%. Discussions need to be conducted with the
Pollution Control Agency on the ability of the two drying systems being studied to meet 503
Class A EPA regulations. John Simola also mentioned that the exterior design of the building
housing the drying unit would have to be looked at. Bob Brown had a power point
presentation which covered the criteria used to evaluate the systems, pictures of the systems and
facilities that were toured and the pros and cons for each system.
BRIAN STUMPF MOVED TO NARROW THE FIELD OF BIOSOLIDS
MANUFACTURERS TO THE KRUGER AND KOMLINE-SANDERSON AND PROCEED
WITH THE DESIGN PHASE WHILE STAFF AND REVIEW COMMITTEE WILL
CONTINUE WORKING WITH THE MPGA. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
9. Consideration of organizational shift for finance and administration and authorization to
advertise for position of city administrator.
Clint Herbst stated the Council had discussed this issue in the past. In addition the Personnel
Committee had discussed with Rick Wolfsteller the needs of the City. Clint Herbst wants the
Council's authorization to have the Personnel Committee negotiate items such as what the job
descriptions should be for the Finance Director and City Administrator and whether an interim
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administrator should be appointed. Brian Stumpf felt that any negotiations should be brought
back to the full Council for review and approval. Glen Posusta asked Rick Wolfsteller if he
felt an interim administrator should be appointed. Rick Wolfsteller indicated that if the city
administrator position was split, he could continue to carry out his present duties until such time
as the City could advertise the city administrator position and select a candidate.
BRIAN STUMPF MOVED TO AUTHORIZE THE PERSONNEL COMMITTEE TO MEET
WITH RICK WOLFSTELLER REGARDING THE FINANCE DIRECTOR/CITY
ADMINISTRATOR POSITION AND TO BRING IT BACK TO THE FULL COUNCIL.
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Added Items:
RFP's Comp Plan/Building Official/Park Superintendent Update: Staff was requesting the Council
find a date to meet with the Planning Commission to interview the firms being considered for the
Comprehensive Plan Update. RFP's were receive from seven firms and it is expected that two or three
firms would be interviewed. Monday, March 27, 2006 at 4:00 p.m. was the date selected.
Candidates for the Park Superintendent position had been interviewed. Staff questioned if the full
Council wanted to interview the selected candidates. This meeting was scheduled for March 20, 2006
before 7 p.m.
Nuclear Power Plant: Bruce Westby informed the Council that Xcel Energy had submitted plans for
the construction of a warehouse building on their site. City Ordinance, Title 7, Chapter 2, Section 3
deals with the installation of private wells. Staff was seeking clarification of the ordinance in order to
determine if Xcel could dig another well or if they would be required to connect to the City's system.
At the present time there is a private well for the administration building and Xcel draws from the river
for their other water needs. Council felt before a determination could be made the City would need to
know how much water they would be using and whether the well would be located in the same aquifer
as the City's water supply. At the present time there is no municipal water supply to the site. The
Council directed Bruce Westby to get additional information from Xcel concerning their proposed
water usage and well location.
Fiber Optics: Wayne Mayer stated the Fiber Optics Committee had received ten proposals which they
are in the process of reviewing. He indicated that their recommendations would be forthcoming in the
near future. He noted that the consultant for the fiber optics group is incurring expenses which are
expected to run $10,000-$15,000. Wayne Mayer wanted to make the Council aware of this budget
issue. He added that in the RFP local providers were given an opportunity to respond.
Signage County Road 75: Glen Posusta stated he felt the "End of Road Work" sign should be replaced
with 45 mph speed limit sign. Brian Stumpf suggested checking with Wright County to see if the
speed trailer would be available for a couple of weeks to use in that area.
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Complaint Procedure/DMV Building Needs: Jeff O'Neill updated the Council on the "Request for
Information/Service" the City is using and how they are trying to make sure that the response to a
request is followed up on. Bruce Westby stated is he trying to locate the information on the DMV
building needs. If he cannot locate it, he will do another assessment of the needs.
Water Tower: John Simola stated that the contractor had not been working on the tower over the
winter months and had just recently come back on site. Their intent is to finish on schedule but it is
now a tighter time frame since they were not working in the winter months.
Business: Brian Stumpf brought up the outside storage at a business located at Maple Street and
Broadway. Staff will check into it.
Signs: Clint Herbst talked about off premise signs. He noted the number of signs located off-site
advertising certain developments as well as the "Rent to Own" signs. Wayne Mayer noted a
discrepancy in the speed limit sign on Fenning Avenue past the Monte Club. John Simola, Bruce
Westby and Bret Weiss will check the site distance for stopping to see what speed would be suitable.
Building Official: Two -three candidates will be interviewed for the Chief Building Official position
and staff questioned if the Council wanted to review these candidates on March 20`" when they
interview the Park Superintendent applicants.
10. Consideration of approving bills for March.
TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILLS. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
11. Adjourn
The meeting was adjourned at 9:50 p.m.
Recording Secretary
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