Loading...
Planning Commission Minutes 03-06-2018MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, March 6th, 2018 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Brad Fyle, Sam Murdotf, Marc Simpson, John Alstad, Katie Peterson Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), John Rued 1. General Business A. Call to Order Brad Fyle called the meeting of the Planning Commission to order at 6 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — February 6th, 2018 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM FEBRUARY 6TH, 2018. KATIE PETERSON SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Citizen Comments None. D. Consideration of adding items to the agenda None. 2. Public Hearings A. Public Hearing — Consideration of a request to amend the Monticello Zoning Ordinance Chanter 2, Section 4 Specific Review Procedures & Requirements, Chapter 4, Section 11 Building Materials, and Chapter 5, Section 3 Accessory Use Standards Applicant: City of Monticello Steve Grittman explained three separate proposed amendments to the Monticello Zoning Ordinance. The first proposed amendment was to add a calendar deadline to begin construction for Planned Unit Development (PUD). An applicant would have six months from the submission of a Development Stage PUD from concept review. Grittman noted that concept stage is not required. When proceeding from Development Stage to Final Stage, there would be sixty days to submit. A formal request for extension by the applicant may be granted for an additional six months. The second proposed amendment was regarding roofing materials. Grittman explained that requests for metal roofing have been received by the City. Grittman stated that roofs are not addressed exclusively in the ordinance. He proposed that roofing materials in residential districts including shingles made of asphalt, Planning Commission Minutes — March 6, 2018 Page 1 1 6 fiberglass, wood, stone, or architectural metal (including steel and copper). Steel would only be allowed when designed to resemble traditional architectural roofing materials. Metal in business districts was proposed to allow metal roofing materials if it resembles traditional commercial architecture or is designed to complement architectural design of the building. A special aspect for the Central Community District was also proposed for roofing materials be consistent with the Small Area Study amendments. The final amendment was to allow columbarium structures as an accessory use in cemeteries only. A fifty foot setback was proposed as well as an exception to the requirement for distance from I-94. Grittman explained that most cemeteries are located in residential districts and would not be allowed to exceed the height requirements for accessory buildings in the district. Masonry materials for exterior surfaces was proposed. Brad Fyle asked for clarification if all residential districts would abide by the proposed roofing materials standard. Grittman confirmed. Discussion regarding standing -seam roofing was discussed. Fyle commented that the setback for columbariums should be from the right-of- ways. Grittman explained that often times these structures are located in residential districts and next to residential properties. Sam Murdoff asked why it would be considered an accessory use. Grittman stated that it would not allow a property owner to only place a columbarium on their property. Murdoff preferred having a columbarium as a permitted use only in the cemetery. Grittman proposed an alternative to amending the definitions of cemetery to include columbariums and to add standards. Brad Fyle opened the public hearing. Hearing no comments, the public hearing was closed. Decision 1— PUD Timing Ordinance Amendment SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. PC -2018-005, RECOMMENDING APPROVAL OF THE PROPOSED ORDINANCE AMENDMENT ESTABLISHING TIMEFRAMES FOR PUD STAGE APPLICATIONS. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. Decision 2 — Roofing Materials Ordinance Amendment MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2018-006, RECOMMENDING APPROVAL OF THE PROPOSED ORDINANCE AMENDMENT ESTABLISHING MATERIALS REQUIREMENTS FOR Planning Commission Minutes — March 6, 2018 Page 2 16 ROOFING ON RESIDENTIAL AND COMMERCIAL BUILDINGS. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. Steve Grittman asked Simpson if it was the intent of the motion to include standing -seam roofing. Simpson confirmed. Decision 3 — Columbarium Ordinance Amendment KATIE PETERSON MOVED TO ADOPT RESOLUTION NO. PC -2018-007, RECOMMENDING APPROVAL OF THE PROPOSED ORDINANCE AMENDMENT ESTABLISHING REGULATIONS FOR COLUMBARIUM STRUCTURES IN CEMETERIES. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. 3. Regular Agenda A. Consideration of a Report on Purchase Agreement for 103 Dine Street for Consistency with the City of Monticello Comprehensive Plan Angela Schumann stated that the Planning Commission is asked to consider consistency with the Comprehensive Plan for three parcels located at 103 Pine Street. Schumann stated that the property is being acquired by the EDA to facilitate and support efforts for redevelopment and revitalization in accordance of the Small Area Study plan. Sam Murdoff asked if the EDA had plans for the building. Schumann stated that if the EDA moved forward with the acquisition, they would market the site and partner with a developer to move forward with a project that is similar to the Small Area Study. Schumann stated that would likely include mixed use that would utilize the river as an asset. SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2018-008 FINDING THAT THE PROPOSED ACQUISITION OF CERTAIN LAND AT 103 PINE STREET BY THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY IS CONSISTENT WITH THE CITY OF MONTICELLO COMPREHENSIVE PLAN FOR "DOWNTOWN" USES. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 5-0. B. Consideration of a Report on Purchase Agreement for 112 West River Street for Consistency with the City of Monticello Comprehensive Plan Angela Schumann explained that similar to the previous item, the Planning Commission is asked to consider consistency with the Comprehensive Plan. The goal with the parcel is to market the property for a mixed use product that utilizes the river. Marc Simpson asked if the developer would utilize the lots owned by the EDA to create a development. Schumann confirmed. Planning Commission Minutes — March 6, 2018 Page 3 1 6 Katie Peterson asked if the City would be open to giving up the public parking located on the west portion of the block. Schumann explained that the Small Area Study notes development on the north side of the block with interior and underground parking. Schumann added that a developer may have constraints with the schematic located in the Small Area Study plan and that the City would be open to the developer's ideas on configuration. The City Council would have to decide on how to utilize the public parking lot. Charlotte Gabler asked for more information about demolition of buildings on the block. Schumann stated that the City could decide to establish a redevelopment Tax Increment Financing (TIF) District for the block to help with the costs of redeveloping the site, however once demolition occurs, there is a three year clock that begins to make improvements. The City likes to reserve the option for a redevelopment TIF District as long as possible for when a developer would like to redevelop the lot. SAM MURDOFF MOVED TO ADOPT RESOLUTION PC -2018-009 FINDING THAT THE PROPOSED ACQUISITION OF CERTAIN LAND AT 112 WEST RIVER STREET BY THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY IS CONSISTENT WITH THE CITY OF MONTICELLO COMPREHENSIVE PLAN FOR "DOWNTOWN" USES. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Consideration of an Update and Reference on Floodplain Ordinance Brad Fyle asked if a floodplain ordinance needed to be approved. Angela Schumann confirmed. Schumann explained that Monticello contains a variety of overlay districts: floodplain, shoreland, and Mississippi River Wild & Scenic districts that apply to the river and waterbodies in the community. Schumann stated that the current ordinance is dated and that it is required to update the ordinance as well as adopt the Flood Hazard Determination Maps. Updating these documents helps to maintain inclusion in flood insurance program. Background information regarding the reason for updating the ordinance was provided. A draft ordinance was provided for review by the Planning Commission. It was noted that a public hearing would be held in May, 2018 to update the floodplain ordinance and that the DNR would be notified of the review period. Staff used the DNR's model floodplain ordinance to develop a draft ordinance. An overview of the ordinance, key terms, and ordinance regulations were provided. Schumann also discussed additions and revisions to the current floodplain ordinance. Planning Commission Minutes — March 6, 2018 Page 4 16 At the previous Planning Commission meeting, Brad Fyle asked about non - conformities. Schumann explained that the floodplain ordinance has specific language on how non -conformities are regulated. Schumann stated that for the majority of Monticello properties, the extent of floodplain areas decreased, but there were about twenty to thirty properties where the floodplain was increasing somewhere on those properties. Fyle asked how portions and specific properties (e.g. River Terrace) would be affected by the new ordinance. Schumann suggested that staff could provide overview maps of the changes generally. Charlotte Gabler noticed a portion of the ordinance discussing fencing. She asked if the fencing section of the Monticello Zoning Ordinance would also need to be amended to match the floodplain ordinance. Schumann stated the importance of looking if there were any overlay districts where the property would exist and the ordinance with the most restrictions would apply. Gabler asked if the property didn't agree with the provisions, if they could apply for a variance. Schumann stated that staff would work with property owners to find a solution that works. If no solution is available, the zoning ordinance outlines alternative approaches. Gabler asked if the townships also need to update their floodplain ordinances and follow regulations. Steve Grittman stated the County Planning and Zoning Department would handle this area. Fyle was concerned with adopting a floodplain ordinance since the DNR already has one in place. Katy Thompson, WSB & Associates explained that the national flood insurance program is administered by local government units. The DNR and the State of Minnesota have adopted more stringent standards, which is the reason the DNR is involved. Thompson stated that the City of Monticello could decide not to adopt a flood insurance ordinance, but those residents who have flood insurance protection would be dropped. The City would also be ineligible for federal grant dollars. Fyle explained a situation in Fargo, North Dakota where the City bought properties that had repetitive loss. Thompson explained that the City of Fargo used Block grants from FEMA. Gabler asked about the Groveland area and if that was included as floodplain or any special district. Schumann stated that it was not in floodplain or shoreland, but is included in wetlands. Gabler asked if public land (e.g. Battle Rapids Park) would experience flooding if it would be effected or if grant dollars could be received to fix the park. Schumann stated that the City has a number of parks that are impacted by the ordinance. If structures are constructed in floodplains or flood fringe, the City would need to abide by the ordinance similar to property owners. Planning Commission Minutes — March 6, 2018 Page 5 1 6 Gabler asked about Sherburne County's floodplain ordinance. Thompson believed that they adopted their flood insurance rate maps in 2012 and also adopted the model DNR ordinance. Schumann summarized that staff would provide mapping resources, clean up the proposed zoning ordinance, include the optional language as a recommendation, and take time with WSB to look into the mobile home park questions. D. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Directors report. She stated the model zoning ordinance update for the Central Community District has been drafted. A meeting with the downtown Zoning Committee group is being held on Thursday, March 22nd at 7 a.m. The 2017 Strategic Plan was also included in the packet. The City Council reaffirmed the six main goals of the plan and it will serve as a plan for the Planning Commission's workplan. Schumann encouraged the Planning Commission to attend a meeting with the City Council on Monday, March 12th at 5:30 p.m.to discuss utility infrastructure on the south side of Monticello. A special meeting is being rescheduled for the training session on planning basics. An email would be sent out with possible dates of special meeting for the training. A May community tour is being planned. A questionnaire is being developed by staff to answer questions the Planning Commission may have on the tour. Lastly, Schumann noted that the agendas and minutes from other City boards is available on the City's website as a resource. 4. Added Itenns None. 5. Adjournment SAM MURDOFF MOVED TO ADJOURN THE REGULAR MEETING AT 7:43 P.M. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: April 3`d, 2018 Attest: Angela Sc"�n, Cd�nmunity Development Director Planning Commission Minutes — March 6, 2018 Page 6 16