City Council Minutes 03-12-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 12, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m. All members were present.
B. Approval of Meeting Minutes
Special Meeting Minutes from meeting on February 26, 2018
Councilmember Gabler moved approval of the special meeting minutes of
February 26, 2018. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from meeting on February 26, 2018
Councilmember Gabler moved approval of the regular meeting minutes of
February 26, 2018. Councilmember Fair seconded the motion. Motion
carried unanimously.
C. Consideration of Adding Items to the Agenda
Mayor Stumpf added 2M — Consideration of a Relocation Policy to the agenda
and discussion about mid -block bump -outs on Broadway.
D. Citizen Comments
• Bob Ryan, Ryan Chevrolet Cadillac, addressed the City Council and
requested a review of the assessments levied to property associated with
the Chelsea Road Extension Project, City Project No. 2005-11C. These
assessments were levied in 2007. He is concerned that the assessments are
too high and requested that they be evaluated. Councilmember Gabler
moved to have staff review the assessments and provide an
update/recommendation to the City Council. Councilmember Fair
seconded the motion. Motion carried unanimously.
E. Public Service Announcements
• MCC Egg Dive Pool Party is scheduled for March 23 from 5-8:30 p.m.
• Registration for plots in the community garden opens for city residents on
March 19.
F. Council Liaison Updates
• BCOL — Councilmember Fair provided an update. The Council met on
March 2. There was a presentation on invasive species by Wright County.
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The County also gave a presentation on the proposed campground.
Construction projects and recreational programs were reviewed.
• Planning Commission — Councilmember Gabler provided an update. The
commission recommended approval of ordinance amendments. The
commission received an update on EDA action. In addition, they discussed
the flood plain ordinance update.
• IEDC — Mayor Stumpf gave an update. Jacob Kramer was recommended
for appointment following the resignation of 011i Koropchak-White. There
will be a job fair on March 27 at the Monticello High School. There was
discussion on upcoming road projects and development.
• I-94 Coalition — Councilmember Gabler commented on the last meeting
which the city was unable to attain. She reviewed the minutes. The
Corridors of Commerce is in process of scoring submitted projects. There
was also an update of other projects in metro area. The Coalition Day at
the Capitol is April 12.
G. Department Updates
• City Administrator Update — Jeff O'Neill gave an update on the following:
1) Thanked Angela Schumann and Jim Thares for giving a presentation to
the Rotary in regard to downtown development
2) Respectful Workplace Training has been scheduled for Thursday, March
15.
3) There is a transportation meeting at Wright County on Wednesday, March
14 at 1:30 p.m.
4) The Coalition of Utilities Cities meeting is scheduled for Friday, March 16
at 1 p.m. There will be discussion on legislation with the Department of
Revenue and Xcel Energy.
5) School Superintendent interviews are scheduled for March 21. Mr.
O'Neill is participating in the process.
6) Matt Leonard accepted the position of Engineer/PW Director.
7) An MS4 Audit (stormwater/pollution control program) was conducted
and, overall, the audit went well.
8) A Ditch 33 meeting was held to discuss enhancement of the operation.
Wright County is reviewing a future maintenance program that would help
improve the flow of the ditch.
9) A pre -proposal meeting was held in regard to the RFP on the Fire Station
addition. There architects attended the meeting.
10) Construction work is being completed in the front office of City Hall.
• John Rued — Chief Building Official — provided an update on spring cleanup
activities, more specifically, the issues of nuisance. There was consensus that
City Council and staff will discuss a plan of action and areas to target. Staff
should continue the process in place until such time discussion takes place.
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2. Consent Agenda:
Councilmember Hilgart moved approval with a revised 2B and addition of 2M,
excluding 2J and 2M for discussion. Councilmember Davidson seconded the motion.
Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,271,850.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and Engineering/Public Works and terminations for
MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of appointing a representative to the IEDC for a term to commence
immediately and expire December 31, 2018. Recommendation: Approved the
appointment of Jacob Kramer to the IEDC Board with a term ending date of
December 31, 2018.
E. Consideration of approving the Finance Director to attend the 2018 GFOA
Conference in St. Louis, Missouri from 5/6/2018 through 5/9/2018 at an estimated
cost of $1,700. Recommendation: Approved the Finance Director to attend
the 2018 GFOA conference in St. Louis, Missouri from 5/6/2018 through
5/9/2018 at an estimated cost of $1,700.
F. Consideration of authorizing staff to enter into a contract with League of MN
Cities/American Legal Publishing Corporation for recodification services of the
City Code at a cost of $10,500. Recommendation: Authorized staff to enter
into a contract with LMC/American Legal publishing for recodification
services for the city code at a cost of $10,500.
G. Consideration of approving renewal a membership in the MN Public Broadband
Alliance for 2018 at a cost of $1,500. Recommendation: Approved
membership in the MN Public Broadband Alliance through the end of 2018
with the dues amount of $1,500.
H. Consideration of adopting Ordinance 694 amending Title 7, Chapter 6, Garbage,
Refuse, and Recycling by adding section titled "Compost Facilities" to require use
of compostable bags. Recommendation: Adopted Ordinance 694 amending
Title 7, Chapter 6, Garbage, Refuse, and Recycling by adding a section title
"Compost Facilities" to require the use of compostable bags and adopted
Summary Ordinance 694A for publication.
I. Consideration of adopting Resolution 2018-16 approving plans and specifications
and authorizing the advertisement of bids for the Chelsea Road Utility and Street
Improvements, City Project No. 17C001. Recommendation: Adopted
Resolution 2018-16 approving plans and specifications and authorized the
advertisement of bids for Chelsea Road Utility and Street Improvements,
City Project No. 17C001.
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J. Consideration adopting Resolution 2018-17 approving plans and specifications
and authorizing the advertisement of bids for turn lane improvements at the
intersection of Gillard Avenue and CSAH 39. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
K. Consideration of accepting proposals and awarding contract for maintenance
rehabilitation of Monticello Deep Well Turbine Pump #1 and High Service
Booster Pump #1 to Thein Well Company in the amount of $18,920.
Recommendation: Approved the refurbishment of Well #1 and High Service
Booster #1 and awarded the contract to Thein Well Company based upon
their low proposal of $18,920.
L. Consideration of approving a six-month extension of final plat approval for Clear
Creek Second Addition. Applicant: Clear Creek Land Company, LLC.
Recommendation: Adopted Resolution 2018-18 approving an extension of
the final plat approval of Clear Creek Second Addition to September 21,
2018.
M. Consideration of approving a new employee Relocation Policy.
Recommendation: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
2. Consideration of Items Removed From the Consent Agenda for Discussion
J. Consideration of adopting Resolution 2018-17 approving plans and specifications
and authorizing the advertisement of bids for turn lane improvements at the
intersection of Gillard Avenue and CSAR 39.
Mayor Stumpf removed the item to address a concern from a resident in regard to
the intersection. The resident questioned the installation of a three way stop at the
intersection. Mayor Stumpf requested that either county or city staff respond to
the resident on why there isn't a three way stop.
Mayor Stumpf moved approval of Alternative 1 - adopting Resolution 2018-
17 approving plans and specifications and authorizing the advertisement of
bids for turn lane improvements at the intersection of Gillard Avenue and
CSAH 39. Councilmember Fair seconded the motion. Motion carried
unanimously.
M. Consideration of approving a new employee Relocation Policy.
Councilmember Hilgart removed the item and questioned whether the policy was
created because of the new Engineer/Public Works Director. City Administrator
Jeff O'Neill concurred. Specifics of the policy were discussed.
Councilmember Hilgart moved approval of the new employee Relocation
Policy. Councilmember Davidson seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
A. Consideration of approving, purchase agreement for sale of city bio -solids site
(Address: 1645 County Road 39 NE).
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Mayor Stumpf provided a brief recap of the closed meeting in regard to the sale of
the bio -solids site. The parties came to an agreement which did not include the
road easement.
Councilmember Fair moved approval of a purchase agreement for the sale of
the city bio -solids site (address: 1645 County Road 39 NE) excluding the 30
ft. road easement. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
5. Added Items:
• There was discussion in regard to the midblock bump -outs along Broadway.
Some of the business owners have complained about the bump -outs and
would like to see them removed. There was consensus to direct staff to review
and come back with a recommendation.
6. Adjournment
By consensus, the meeting was adjourned at 7:28 p.m.
Recorder: Jennifer Schreiber
Approved: I
Attest: �.�.
Z�;W/ City Administrator
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