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City Council Minutes 03-26-2018REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, March 26, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. All members were present. B. Approval of Meeting Minutes Special Meeting Minutes from meeting on March 12, 2018 Councilmember Fair moved approval of the special meeting minutes of March 12, 2018. Councilmember Davidson seconded the motion. Motion carried unanimously. Regular Meeting Minutes from meeting on March 12, 2018 Councilmember Gabler moved approval of the regular meeting minutes of March 12, 2018. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda Staff requested to add item 2N in regard to a credit against the sale of bio -solids site. Councilmember Fair moved approval of adding item 2N to the agenda. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments • None. E. Public Service Announcements • Hi -Way Liquor Easter Hours. F. Council Liaison Updates • Library Board — Councilmember Gabler noted the board received an update from the Library Director on library activities and the board elected a new chair. • EDA — Councilmember Davidson commented that the EDA discussed the purchase of 112 W. River Street, and received information on business improvement programs and facade design templates. • Parks & Recreation Commission — Councilmember Fair stated that the commission discussed new board members, programming and the services of Arts Consultant Sue Seeger. City Council Minutes — March 26, 2018 Page 1 1 5 G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the following: 1. Mr. O'Neill participated in the school superintendent interviews. Eric Olson was selected. 2. Current state legislation which would modify valuation of the Xcel Power Plant will not move forward in 2018. The city will partner with Xcel Energy to possibly bring legislation in 2019. 3. MnDOT is hosting an open house in St. Michael on April 3 at 5 p.m. in regard to the design of potential six lanes to Albertville. 4. City staff will be meeting with hospital representatives on April 6 at the MCC. Councilmembers are invited to attend. 5. Mr. O'Neill thanked Tom Moores for the quick response in repairing the street lights on School Boulevard. 6. Human Resources has installed NeoGov — an online employee application system — and it will go live on March 29. 7. Matt Leonard, Public Works Director/Engineer, will start on May 14. • Mat Stang — Assistant Water & Sewer Superintendent, gave a presentation on the operation of utilities. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda (with addition of 2N) excluding items 1, J, K, and L. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $445,511.63. B. Consideration of approving new hires/departures. Recommendation: Approved the hire for Street and terminations for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving a Special Event Permit application and allowing the use of the city Commuter Parking Lot and related assistance for a recycling event on April 28, 2018. Applicant, Jason Warehime, Metro Appliance Recycling. Recommendation: Approved the Special Event Permit for Metro Appliance Recycling allowing temporary use of the city's Commuter Parking Lot on Deegan Avenue on Saturday, April 28, 2018, for a recycling event, including waiver of special event permit fee. Approval is contingent on: 1) continued coordination on site plan and event operations with Street Superintendent; and 2) submission of certificate of liability coverage with city named as additional insured for event. E. Consideration of adopting Resolution 2018-19 advocating support for certain legislative issues and priorities for 2018. Recommendation: Adopted City Council Minutes — March 26, 2018 Page 2 1 5 Resolution 2018-19 advocating support for certain legislative issues and priorities for 2018. F. Consideration of waiving monetary limits on municipal tort liability established by Minnesota Statutes. Recommendation: Approved denying waiving the monetary limits on municipal tort liability established by Minnesota Statutes. G. Consideration of approving amended policy for utility billing winter averaging for residential sewer consumption. Recommendation: Approved the amended policy for utility billing winter averaging for residential sewer consumption. H. Consideration of adopting Resolution 2018-20 in support of Bondhus Corporation's Job Creation Fund (JCF) Application to MN -DEED in the amount of $195,000. Recommendation: Adopted Resolution 2018-20 in support of Bondhus Corporation's JCF application to MN -DEED in the amount of $195,000. I. Consideration of approving a request to adopt Ordinances No. 695, 696, and 697 amending the Monticello Zoning Ordinance Chapter 2, Section 4 Specific Review Procedures & Requirements, Chapter 4, Section 11 Building Materials, and Chapter 5, Section 3 Accessory Use Standards. Applicant: City of Monticello. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. J. Consideration of authorizing advertisement of bids to relocate FiberNet facilities for the Fallon Avenue Overpass project. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. K. Consideration of approving participation in a city/county traffic study for Briarwood Avenue NE as related to the Bertram Chain of Lakes Regional Park in the amount of $5,381. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. L. Consideration of reaffirming previously levied assessments for the Chelsea Road Extension Project, City Project No. 2005-11C and to direct no further action. Recommendation: ITEM WAS REMOVED FROM THE CONSENT AGENDA. M. Consideration of adopting Resolution 2018-21 supporting House File 3708/Senate File 3504 for an additional regulatory option by which the Public Utilities Commission may consider investments made in the Monticello Nuclear Plant. Recommendation: Adopted Resolution 2018-21 supporting House File 3708/Senate File 3504. N. ADD-ON ITEM: Consideration of authorizing a credit in the amount of $5,800 to Brent Anderson related to the price of the bio -solids site to cover sublease costs of providing land management services for 27 acres of Bertram athletic field site for 2018. Recommendation: Authorized a credit to Brent Anderson in the amount of $5,800 as requested. 2. Consideration of Items Removed From the Consent Agenda for Discussion L Consideration of approving a request to adopt Ordinances 695, 696, and 697 amending the Monticello Zoning Ordinance Chapter 2, Section 4 Specific Review City Council Minutes — March 26, 2018 Page 3 1 5 Procedures & Requirements, Chapter 4, Section 11 Building Materials, and Chapter 5, Section 3 Accessory Use Standards.. Mayor Stumpf removed the item to note that three decisions are being approved with the item. Councilmember Gabler moved approval of adopting Ordinances 596, 696, and 697 of the Monticello Zoning Ordinance. Councilmember Davidson seconded the motion. Motion carried unanimously. J. Consideration of authorizing advertisement of bids to relocate FiberNet facilities for the Fallon Avenue Overpass project. Mayor Stumpf removed the item to question the use of liquor store funds versus including the cost in the bond sale. Wayne Oberg, Finance Director, responded that there are sufficient reserve funds in the FiberNet funds to relocate the utilities. The liquor store funds have providing funding for FiberNet facilities in the past. Mayor Stumpf moved approval of authorizing advertisement of bids to relocate FiberNet facilities for the Fallon Avenue Overpass project. K Consideration of approving participation in a city/county traffic study for Briarwood Avenue NE as related to the Bertram Chain of Lakes Regional Park in the amount of $5,381. Mayor Stumpf removed the item to question the current traffic count versus future full build out. Angela Schumann, Community Development Coordinator, responded that Wright County produced data on current traffic volumes as a baseline and the will look at traffic generation during the summer months. They also will look at peak demands based on standards set for park purposes. Mayor Stumpf moved approval of participation in the traffic study for Briarwood Avenue NE as related to the Bertram Chain of Lakes Regional Park in the amount of $5,381. L. Consideration of reaffirming previously levied assessments for the Chelsea Road Extension Project, City Project No. 2005-11 C and to direct no further action. Mayor Stumpf removed the item to request a brief history of the item. Angela Schumann provided a review of the levied assessment and noted that the levied assessment was consistent with city policy. Discussion ensued among the City Council. There was consensus that there is no need to reduce the assessment. Mayor Stumpf recognized Bob Ryan, owner of Lot 1, Block 1, Otter Creek Crossings 5"' Addition, who thanked Council for their consideration. Mayor Stumpf moved Alternative 1 - no action, reaffirming the assessment based on the finding that the assessment was duly developed and adopted. Councilmember Hilgart seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of appointing a member of the City Council to serve on the Fire Department Ladder Truck Design Committee. City Council Minutes — March 26, 2018 Page 4 15 Jeff O'Neill gave a brief update. There was minimal discussion among the City Council. Mr. O'Neill also noted that there were four proposals received for the fire station addition. Councilmember Fair moved approval of Alternative 2 — no action of council participation. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of approvingaa professional services agreement with Signature Lighting Inc. for design services of proposed street lighting improvements along Chelsea Road, Washington Street, and the Downtown area and for the purchase of lights for the Fallon Avenue Overpass project at cost of $18,825. Shibani Bisson, provided a brief overview of the lighting improvements and professional services agreement for design services. Mayor Stumpf expressed concern that the city is planning for more than it should in a year and perhaps could spread out the lighting improvements. Ms. Bisson responded that with these services staff would come back with cost estimates to detennine whether or not to proceed with actual projects. Councilmember Hilgart questioned why the city doesn't partner with Xcel Energy for the lights. Ms. Bisson responded that Xcel Energy has a limited selection for corridors at an accelerated price. Councilmember Gabler questioned who would conduct maintenance. Ms. Bisson responded that Public Works would be responsible for maintenance unless an electrician was needed. Mayor Stumpf inquired whether other cities own their own lights. Tom Moores, responded that some cities, such as Buffalo and Elk River, own their own street lights and have their own lighting division. Mayor Stumpf expressed that he feels the cost is high and questioned why the city is unable to pick the design. Councilmember Fair moved approval of a professional services agreement with Signature Lighting, Inc. for design services of proposed street lighting improvements along Chelsea Road, Washington Street, and the downtown area and for the purchase of lights for the Fallon Avenue overpass project. Councilmember Hilgart seconded the motion. Motion carried 4-1; Mayor Stumpf voted against for reasons listed above. 5. Added Items: • None. 6. Adiournment By consensus, the meeting was adjourned at 7:31 p.m. Recorder: Approved: Jennifer Schreiber _ J Attest: City Administrator City Council Minutes — March 26, 2018 Page 5 15